2020-356-Minutes for Meeting September 30,2020 Recorded 10/19/2020��jCES C
O
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 3 88-6 570
Recorded in Deschutes County
Nancy Blankenship, County Clerk
Commissioners' Journal
I E 4S(.
2020-356
CJ2020-356
10/19/2020 3:06:23 PM
10:00 AM Wednesday, September 30, 2020 BARNES & SAWYER ROOMS
VIRTUAL MEETING PLATFORM
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Henderson. Also present were
Tom Anderson, County Administrator; David Doyle, County Counsel (via Zoom conference call); and
Samantha Pepper, BOCC Administrative Assistant (via Zoom conference call), Attendance was limited
due to Governor's Virus Orders.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website http://deschutescountyor.iqm2.com/Citizens/Default.aspx
CALL TO ORDER: Chair Adair called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT:
Chair Adair noted the Citizen Input communication received from Mel Mills.
Commissioner Henderson adds that there was a letter addressed to the Board
from Tumalo Irrigation District. He thanks irrigation districts for the seasonal
updates.
BOCC MEETING SEPTEMBER 30, 2020 PAGE 1 OF 8
CONSENT AGENDA:
CONSENT AGENDA: Before the Board was Consideration of Approval of the
Consent Agenda.
HENDERSON: Move approval of Consent Agenda.
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried.
1. Consideration of Board Signature of Resolution No. 2020-060, to
approve a Supplemental Budget Increase in the 2020-21 Deschutes
County Budget
2. Consideration of Board Signature to Appoint Kenneth Piarulli to the
Deschutes County Bicycle and Pedestrian Advisory Committee
ACTION ITEMS:
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
1. Consideration of Board Signature to Thankjim Fister of the Sunriver Service
District Managing Board
2. Consideration of Board Signature to Appoint Jackie Schmid to the Sunriver
Service District Managing Board
DEBONE: Move approval of Board Signatures.
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
ADAIR: Chair votes yes. Motion Carried
BOCC MEETING SEPTEMBER 30, 2020 PAGE 2 OF 8
RECONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY
3. PUBLIC HEARING: Consideration of Resolution No. 2020-061 Approving
Issuance of Hospital Revenue Bonds by the Hospital Facility Authority of
Deschutes County
Greg Munn introduces the proposal to the Commissioners.
Chair Adair opens the Public Meeting. St. Charles Hospital Bond Counsel
Greg Blonde identifies the Toll Free Call in line for public comment.
Commissioner Henderson asks St. Charles Hospital CFO )enn Welander to
describe the project in detail.
There being no public comment. Commissioner Adair closes the public
hearing.
HENDERSON: Move approval of Resolution No. 2020-061.
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
4. COVID19 Update
County Public Health Director Nahad Sadr- Azodi updates Commissioners on
COVID19. Commissioner DeBone asks Health staff to speak on Phase 3
reopening procedures. There have been 20 positive test results this week. There
was conversation of the importance of reopening schools for young children
education. County Health Services Director Dr. George Conway agrees.
Commissioner Henderson asked why there have not been other alternatives
explored in order to deliver education. He suggests children learning outside or
in more open spaces. Commissioner Adair mentions that the average affected
BOCC MEETING SEPTEMBER 30, 2020 PAGE 3 OF 8
persons was once 29% which has since dropped to 3%. County Health Officer
Dr. Richard Fewcett mentions the age of persons infected as well as the testing
capacity in the county. Commissioner Henderson added that the increase in
testing capacities have skewed the metrics. Dr. Fewcett states that there are still
difficulties getting testing done. As of now, there are four people in ICU at St.
Charles Bend. Three are from Deschutes County. Two are on ventilators. He
states the importance of getting the influenza vaccine. Dr. Conway explains that
Phase 3 reopening involves opening up large gatherings which requires that
there is a vaccine and treatment. Commissioner Adair adds the importance of
taking temperatures when going into confined places like airplanes.
S. CARES Act Funding Update
County Chief Financial Officer Greg Munn updates Commissioners on CARES Act
Funds. The state has allocated to the county $6.4 million in CARES funds. To date
$4.3 million has been allocated by the county. There are two allocated fund
amounts that have sense been reversed. The Health & Social Services Navigator
fee was given back because they couldn't use the monies by the end of the year.
Environmental Health Fees Rebate was over allocated compared to the actual
refunds. In total $116,302 was adjusted. Commissioner Adair voices her
concerns of not having a homeless warming shelter under contract and ready to
use. Katy Brooks (Bend Chamber) and Carolyn Eagan (City of Bend) present
proposals for Coronavirus Relief Funds for Bend Businesses through their
BencI NEXT Resiliency Grants. Previously, there were 242 applicants for a total of
$4.5 million worth of relief requests. All applicants were Bend business.
Commissioner Adair asked if any of the business got a PPP Loan through the
state. Ms. Eagen states that several of the applicants did receive that funding
and were also eligible to apply for the chamber grants. Commissioner
Henderson asks about Business Oregon resources. Ms. Eagon adds that
Business Oregon was making it difficult for funds to be released given their tight
guidelines. This discussion is continued until after lunch recess.
LUNCH RECESS: At the time of 11:52 a.m., the Board went into recess and
reconvened the meeting at 1:00 p.m.
BOCC MEETING SEPTEMBER 30, 2020 PAGE 4 OF 8
6. Rural County Groundwater Update
County Environmental Health Supervisor Todd Cleveland explains the Rural
County Groundwater in Deschutes County. He also explains the La Pine
Demonstration Project. Through this project it was discovered that ground
water is vulnerable as a drinking source due to significant levels of nitrates
(which appear to be increasing). Commissioner Adair asked how often well
water should be tested. Mr. Cleveland suggested annually. The Groundwater
Model was a prediction of continued conventional onsite septic systems. Mr.
Cleveland explains that the Newberry Neighborhood groundwater is subject to
additional contamination and water quality issues due to area septic systems.
Southern Deschutes County and Northern Klamath County Ground water
steering committee met with DEQ and made recommendations. The first was to
allow land use laws to allow for a sewer systems. The second was requesting
DEQ to conduct & pursue funding for groundwater monitoring of contamination
trends. He goes on to explain the financial assistance program from the
groundwater partnership fund. The county has provided 94 rebates totaling
$345,000 to qualified properties since 2010. 13 properties benefited from the
Neighborlmpact funding. Into the future the county will continue financial
assistance if possible, continue coordination with DEQ and residents to help the
steering committee, coordinate with city of La Pine and Re -convene South
County groundwater financial advisory committee. DEQ Eastern Region Water
Quality Manager Eric Nigg introduces himself and DEQ Onsite Wastewater
Specialist Sean Rochette. Current funding processes for State Craft 3 financial
funding have been fully expended. Commissioner DeBone asks if there is a time
to do groundwater testing. Usually the winter. Like they did in 2010-2011. Mr.
Rochette mentions the number of variance applications to DEQ in the south
county have been very high due to the very shallow ground water.
Commissioner Adair asked what the county can do to start the testing process.
Mr. Cleveland explained the process. Mr. Nigg suggests that the county submit
their request to DEQ to get these studies going.
BOCC MEETING SEPTEMBER 30, 2020 PAGE 5 OF 8
7. Discussion on Redmond Urban Renewal Project
County Administrator Tom Anderson asks for Board direction regarding
comment/response to pending City of Redmond US 97 urban renewal project.
Commissioner Henderson is optimistic for the City of Redmond which could
increase value to the county overall. He is supportive of the project. Mr.
Anderson mentions that impacted county taxing districts are the same as the
recent Bend project. This is redirecting district taxes and monies. Commissioner
Adair states that Redmond has done a great job with their previous projects.
This project could help the county as a whole. She adds that the fire districts
need more coverage to areas without fire protection. The Board suggests staff
draft a Resolution in support of the project and return to the Board for review.
Commissioner Henderson states his concern for housing in Redmond.
CONTINUATION: CARES Act Funding Discussion
Commissioners agree to allocate $250,000 to Bend Chamber for business relief
funds.
HENDERSON: Move approval of allocation of $150,000 from
already allocated business support grants and an additional $100,000 from
the uncommitted balance of CARES Act funding.
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried.
OTHER ITEMS:
• Erik Kropp updates Commissioners on Project Advisory Committee. 10
applicants were recommended through interviews with staff. Commissioner
DeBone identifies the recommended people. There was discussion on the
BOCC MEETING SEPTEMBER 30, 2020 PAGE 6 OF 8
importance of this committee and what the goals are. Discussion will follow
to a future meeting.
• Commissioner Henderson voices concern on the effect to tourism in the
region due to closed roads due to wildfire destruction.
• Whitney Hale updates Commissioners on State of the County Presentations
with various city chambers in the county. Discussion will follow to a future
meeting.
RECESS: At the time of 2:57 p.m., the Board went into recess and reconvened the
meeting at 3:04 p.m.
EXECUTIVE SESSION:
At the time of 3:05 p.m., the Board went into Executive Session under ORS 192.660
(2) (e) Real Property. Board came out of Executive Session at 3:49 p.m and direct
staff to proceed as discussed.
At the time of 3:50 p.m., the Board went into Executive Session under ORS 192.660
(2) (d) Labor Negotiations. The Board came out of Executive Session at 4:06 p.m
and direct staff to proceed as discussed.
BOCC MEETING SEPTEMBER 30, 2020 PAGE 7 OF 8
Being no further items to come before the Board, the meeting was adjourned at 4:06 p.m.
DATED this Da of00� _ 2020 for the Deschutes Count Board of
v v
Commissioners.
A TI ADAIR, CHAIR
ANTHONY D i B f €E H\
PHILIP G. HENDERSON, COMMISSIONER
60CC MEETING SEPTEMBER 30, 2020 PAGE 8 OF 8
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.orR
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, WEDNESDAY, SEPTEMBER 30, 2020
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit
www, deschutes. org/meetinjs.
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
MEETING FORMAT
In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order
20-16 (later enacted as part of HB 4212) directing government entities to utilize virtual meetings whenever
possible and to take necessary measures to facilitate public participation in these virtual meetings.
Since May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners have been
conducted primarily in a virtual format. Attendance/Participation options include:
Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the
Public Meeting Portal at www.deschutes.org/meetings.
In Person Attendance: Limited due to Virus restrictions. Please contact Sharon Keith at
sharon.keith deschutes.org prior to the meeting to request in person attendance.
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any
meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to:
citizeninputPdeschutes.org or by leaving a voice message at 541-385-1734. Citizen input received before
the start of the meeting will be included in the meeting record.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via Zoom
meeting. The Zoom meeting id and password will be included in either the public hearing materials or
Board of Commissioners BOCC Meeting Agenda Wednesday, September 30, 2020 Page 1
of 4
through a meeting invite once your agenda item has been included on the agenda. Upon entering the
Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to
present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are
providing testimony during a hearing, you will be placed in the waiting room until the time of testimony,
staff will announce your name and unmute your connection to be invited for testimony. Detailed
instructions will be included in the public hearing materials and will be announced at the outset of the
public hearing.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT (for items not on this Agenda)
[Note: Because COVID-19 restrictions may limit or preclude in person attendance, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, citizen input must be received by 9:00am on the day of the meeting.]
CONSENT AGENDA
1. Consideration of Board Signature of Resolution No. 2020-060, to Approve a
Supplemental Budget Increase in the 2020-21 Deschutes County Budget
2. Consideration of Board Signature to Appoint Kenneth Piarulli to the Deschutes
County Bicycle and Pedestrian Advisory Committee
ACTION ITEMS
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
1. Consideration of Board Signature to Thank Jim Fister of the Sunriver Service
District Managing Board
2. Consideration of Board Signature to Appoint Jackie Schmid to the Sunriver
Service District Managing Board
RECONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY
3. 10:10 AM PUBLIC HEARING: Consideration of Resolution No. 2020-061 Approving
Issuance of Hospital Revenue Bonds by the Hospital Facility Authority
of Deschutes County. - Greg Munn, Chief Financial Officer
Board of Commissioners BOCC Meeting Agenda Wednesday, September 30, 2020 Page 2
of 4
4. 10:45 AM COVID19 Update
5. 11:15 AM CARES Act Funding Update
LUNCH RECESS
6. 1:00 PM Rural County Groundwater Update - Todd Cleveland, Environmental
Health Supervisor
7. 1:45 PM Discussion on Redmond Urban Renewal Project
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
Executive Sessions under ORS 192.660 (2) (e) Real Property and ORS 192.660 (2) (d)
Labor Negotiations
ADJOURN
To watch this meeting on line, go to: www.deschutes.org/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
Board of Commissioners BOCC Meeting Agenda Wednesday, September 30, 2020 Page 3
of 4
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners BOCC Meeting Agenda Wednesday, September 30, 2020 Page 4
of 4
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September 30, 2020
Dear County Commissioners and Staff,
On August 19, 2020 the City of Bend allocated $1 million in local Coronavirus Relief
Funds (CRF) to the Bend Chamber of Commerce for BendNEXT Business Resiliency
Grants. These grants seek to assist Bend businesses as they adapt their operations to
comply with CDC and State reopening guidelines and/or make up for revenue
disruptions due to the Coronavirus Pandemic.
While $1 million in funding represents the largest local allocation for business
assistance in Bend since the pandemic began, more help is needed. As of September
30, 2020, the Bend Chamber received 242 total grant applications
requesting $4,395,540.48 in funds.
Deschutes County is home to over 9,200 businesses. Approximately 75 percent of
these establishments are located within Bend city limits, along with nearly 80 percent of
the total jobs. The economic recovery of Deschutes County is dependent, in large part,
on our collective ability to first preserve existing businesses and then create the
conditions for recovery. Direct grants to Deschutes County businesses using local CRF
funds will help keep existing businesses open during Phase 2 so that we can begin to
recover when the County enters Phase 3.
For any County business assistance allocation made to Bend, the Bend Chamber of
Commerce already has the necessary funding distribution and oversight logistics
covered. This will speed the allocation of this vital assistance to businesses that need
help most.
Qualifying expenses for Bend Business Resiliency Grants must relate to either or both
of the following:
1. Reimbursement of overhead expenses which the business has difficulty covering
due to reduced revenue during the COVID-19 business interruption, such as
payroll, rent, mortgage payments, utilities, and insurance; and
2. Expenses incurred directly responding to new requirements, safety protocols, or
consumer interaction realities related to COVID-19, including, for example:
• Purchase of personal protective equipment
• Physical distancing barriers
(541) 382-3221 - 777 NW Wall St., Ste. 200 - Bend, OR 97701 - www.bendchamber.org
• Business layout reconfiguration to promote social distancing for employee
or customer protection
• Technical changes to move business online to promote safer customer
interaction
• Cost of consultants/professional advisors that assist business in making
necessary changes to address requirements, safety protocols, or new
consumer interaction or financial realities related to COVID-19 pandemic
• Increased payroll expense due to expanded roles to ensure COVID-19
safe operation.
• Qualifying expenses do not include any expenses for which the business
has already received insurance or other funding assistance.
A Chamber of Commerce subcommittee began reviewing grant applications yesterday
with a plan to make initial awards in Mid -October. The $1 million in local CRF
assistance are anticipated to be exhausted by the end of October with hundreds of
requests for help left unfilled.
Additional funding assistance will aid both Bend businesses and employees along with
those residents commuting from all corners of Deschutes County.
Sincerely,
Katy Brooks
President & CEO
(541) 382-3221 - 777 NW Wall St., Ste. 200 - Bend, OR 97701 - www.bendchamber.org