2020-360-Minutes for Meeting September 16,2020 Recorded 10/19/2020vT E 5
BOARDF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541 ) 388-6570
Recorded in Deschutes County C J2020_360
Nancy Blankenship, County Clerk
Commissioners' Journal 10/19/2020 3:07:06 PM
2020-360
10:00 AM Wednesday, September 16, 2020 BARNES & SAWYER ROOMS
VIRTUAL MEETING PLATFORM
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Henderson. Also present werE
Tom Anderson, County Administrator; David Doyle, County Counsel (via Zoom conference call); and
Sharon Keith, Board Executive Assistant (via Zoom conference call). Attendance was limited due to
Governor's Virus Orders.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website http://deschutescountyor.lqm2.com/Citizens/Default.aspx
CALL TO ORDER: Chair Adair called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT:
Commissioner Adair acknowledged several locations in Deschutes County which
are hosting people who have been evacuated from their homes due to the wildfires
throughout the State and encouraged continuing community support.
Commissioner Henderson thanked the personnel fighting the fires in Oregon.
Commissioner Henderson suggested using our kitchen at the fairgrounds to serve
meals. Commissioner DeBone expressed sympathy to those that have been
evacuated and are unable to travel back to view the status of their homes.
BOCC MEETING SEPTEMBER 16, 2020 PAGE 1 OF 6
Commissioner Adair announced the rodeo currently being held at our fairgrounds
that was organized by the committees of the Sisters Rodeo, High Desert Stampede
and Crooked River Roundup.
Commissioner Adair reported on two comments received through our Citizen Input
line that will be added to this meeting record. Comments received from citizens
Donna Harris and Gisela Ryhert regarding water in context with the Bend Bulletin
article regarding Wickiup Reservoir. The Board commented on water usage in
Deschutes County and noted that the most recent action by the Board, in
conjunction with the Thornburgh Resort, was approval of the site plan which
includes one golf course (nothing more).
CONSENT AGENDA: Before the Board was Consideration of Approval of the
Consent Agenda.
DEBONE: Move approval of Consent Agenda, minus Item 1 as
pulled for discussion.
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
ADAIR: Chair votes yes. Motion Carried
1. Consideration of Board Signature of Order No. 2020-052, Appointing
Health Services Director's Designee
2. Consideration of Board Signature to Thank Katie Condit of the Central
Oregon Intergovernmental Council
3. Approval of the Minutes of September 9, 2020 BOCC Meeting
ACTION ITEMS:
Consent Agenda 1 as pulled for discussion: Consideration of Board Signature of
Order No. 2020-052, Appointing Health Services Director's Designee
Holly Harris, Health Services, presented the item for consideration and reported on
the status of the Stabilization Center.
BOCC MEETING SEPTEMBER 16, 2020 PAGE 2 OF 6
DEBONE: Move Adoption of Order No. 2020-052
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
ADAIR: Chair votes yes. Motion Carried
4. Proposed Sisters Urban Renewal Plan Expansion / Extension
County Administrator Tom Anderson presented the item explaining the
proposal and projects. City of Sister's City Manager Cory Misley and
Elaine Howard, Elaine Howard Consulting (via Zoom conference call)
presented this item for discussion giving clarification and an overview.
Mr. Misley explained that changes the City is proposing do not require a
vote by the taxing districts. The Board will contact state legislators
regarding funding processes for urban renewal projects.
S. COVID19 Update
Nahad Sadr-Azodi, Public Health Director (via Zoom conference call),
presented the COVID19 public health update. Presentation attached to
the record.
6. Wildfire Update
County Forester Ed Keith and Emergency Manager DCSO Sgt. Nathan
Garibay (via Zoom conference call) gave report on the wildfires
throughout the state.
Sgt. Garibay reported on the services that Deschutes County is providing
throughout the state of Oregon and thanked the Board for allowing staff
to provide mutual aid to our neighboring counties. Critical needs will be
in the form of financial support for the communities and counties.
BOCC MEETING SEPTEMBER 16, 2020 PAGE 3 OF 6
Commissioner Adair reported FEMA has a disaster assistance line set up
at 1-800-621-3362.
Mr. Keith reported on the status of the Oregon wildfires and reviewed the
fire incident map. Wildfire information as well as smoke conditions
affecting air quality can be found on the website of Central Oregon Fire
Information (www.centraloregonfire.org) to access fire maps and air
quality maps throughout the state. Mr. Keith reported Deschutes County
is offering community fuel reduction grants. Applications are available on
the Deschutes County website and are open through September 30. For
each community the maximum amount is $2,000 for a total allocated
funding by the BOCC for the current year of $20,000. Mr. Keith
announced the wildfire mitigation advisory committee recommendations
are being included in an outreach plan. Community Development
Department will request the public's input on the recommendation
through surveys and on-line events. Fire Free dates are being planned for
October and November and will be announced soon. Commissioner
Adair encouraged residents to clean their properties and create
defensible space. Commissioner DeBone commented on the importance
of removing pine needles from your roof and gutters.
Dr. George Conway, Health Services (via Zoom conference call) reported
on wildfire smoke and impacts to health. Presentation attached to the
record.
RECESS: At the time of 12:27 p.m., the Board took a recess and the meeting was
reconvened at 12:52 p.m.
OTHER ITEMS/COMMISSIONER UPDATES:
• Commissioner Henderson commented on the fires and wondered if
Deschutes County should make a contribution to the Red Cross to assist with
housing of displaced Oregonians. County Administrator Anderson identified
funding through unallocated transient room tax. Commissioner DeBone
noted the powerful message of using transient room tax back to the
BOCC MEETING SEPTEMBER 16, 2020 PAGE 4 OF 6
community in times of need. Commissioner DeBone suggested finding the
best path to provide funding directly to those that have been impacted.
Commissioner Adair suggested gift cards to those impacted. Commissioner
Henderson is interested in helping with housing costs and supports $5,000
funding to the Sheriff's Office for housing assistance. The Board expressed
support for the Sheriff's Office in the amount of $5,000 funding toward
housing and $5,000 towards gift cards for food and supplies. Mr. Anderson
will contact Sgt. Garibay regarding lodging services.
Commissioner Henderson inquired if there was a County position on either
encouraging or discouraging Halloween events. Mr. Anderson explained
there was an editorial in the Bend Bulletin and notes Deschutes County
hasn't formed any guidelines but Public Health gave a word of caution.
Commissioner Henderson opined the Board is the Health Authority and
should be included in the discussion of public issues and made aware prior
to it being published in the paper. Commissioner DeBone supports guidance
for health awareness but doesn't feel Deschutes County should take a
position on how to observe the holiday.
Commissioner Adair announced Katie Condit was on the COIC Board and
had resigned this summer to move out of state. Per the COIC bylaws,
Deschutes County appoints three members to the COIC board. COIC is in the
process of changing their bylaws but since the bylaws have not been revised,
Commissioner Adair recommends filling the position held by Ms. Condit
representing the Unemployed and Underemployed.
• Commissioner Henderson also suggested reviewing the bylaws of Deschutes
Basin Water Collaborative for feedback since COIC is involved.
Investment Advisory Committee meeting is next Thursday
Commissioner DeBone asked if the urban renewal discussion could be
included in the next legislative discussion.
• Commissioner Henderson inquired on the Ethics and Compliance hotline and
wondered if the Commissioners should have been involved as it is a public
policy. Commissioner Henderson stated the policy doesn't mention the
Commissioners and requested an additional email stating that the Board
supports the hotline. Commissioner DeBone noted his support of the policy
BOCC MEETING SEPTEMBER 16, 2020 PAGE 5 OF 6
communicated through the Friday Update. Commissioner Adair supports an
additional email.
Commissioner DeBone reported on the AOC committee meetings that he
participated in on Monday. He attended the Fair Association meeting on
Monday evening. The 911 User Board meeting was held on Tuesday as well
as the Bend MPO meeting.
• Commissioner Adair attended the Sisters EDCO meeting yesterday and
reported on business and real estate in the Sisters area.
EXECUTIVE SESSION:
At the time of 1:20 p.m., the Board went into Executive Session under ORS 192.660
(2) (d) Labor Negotiations. Commissioner Adair excused herself at 1:30 p.m. to
participate in another scheduled meeting. The Board came out of Executive
Session at 1:42 p.m.
ADJOURN. Being no further items to come before the Board, the meeting was adjourned at
1:44 p.m.
- D ofZg—k2020 for the Deschutes Count Board of
��,TCD this �_ ay y
Commissioners.
ATTI A AI ® CHAIR
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4CORDIN
HILIP G. H ERS e COMMISSIONER
ECRETARY
BOCC MEETING SEPTEMBER 16, 2020 PAGE 6 OF 6
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, WEDNESDAY, SEPTEMBER 16, 2020
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit
www. d eschutes. org/meetin s.
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
MEETING FORMAT
In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order
20-16 (later enacted as part of HB 4212) directing government entities to utilize virtual meetings whenever
possible and to take necessary measures to facilitate public participation in these virtual meetings.
Since May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners have been
conducted primarily in a virtual format. Attendance/Participation options include:
Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the
Public Meeting Portal at www.deschutes.org/meetings.
In Person Attendance: Limited due to Virus restrictions. Please contact Sharon Keith at
sharon.keith@deschutes.org prior to the meeting to request in person attendance.
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any
meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to:
citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input received before
the start of the meeting will be included in the meeting record.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via Zoom
meeting. The Zoom meeting id and password will be included in either the public hearing materials or
Board of Commissioners BOCC Meeting Agenda Wednesday, September 16, 2020 Page 1
of 3
through a meeting invite once your agenda item has been included on the agenda. Upon entering the
Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to
present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are
providing testimony during a hearing, you will be placed in the waiting room until the time of testimony,
staff will announce your name and unmute your connection to be invited for testimony. Detailed
instructions will be included in the public hearing materials and will be announced at the outset of the
public hearing.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT (for items not on this Agenda)
[Note: Because COVID-19 restrictions may limit or preclude in person attendance, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, citizen input must be received by 9:00am on the day of the meeting.]
CONSENT AGENDA
1. Consideration of Board Signature of Order No. 2020-052, Appointing Health
Services Director's Designees
2. Consideration of Board Signature to Thank Katie Condit of the Central Oregon
Intergovernental Council
3. Approval of the Minutes of September 9, 2020 BOCC Meeting
ACTION ITEMS
4. 10:05 AM Proposed Sisters Urban Renewal Plan Expansion / Extension - Tom
Anderson, County Administrator
5. 10:30 AM
6. 11:00 AM
LUNCH RECESS
OTHER ITEMS
COVID19 Update
Wildfire Update
Board of Commissioners BOCC Meeting Agenda Wednesday, September 16, 2020 Page 2
of 3
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
Executive Session under ORS 192.660 (2) (d) Labor Negotiations
ADJOURN
To watch this meeting on line, go to: www.deschutes.org/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St, Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners BOCC Meeting Agenda Wednesday, September 16, 2020 Page 3
of 3
ES CO
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Wednesday Meeting of September 16, 2020
DATE: September 10, 2020
FROM: Tom Anderson, Administrative Services, 541-388-6565
TITLE OF AGENDA ITEM:
Proposed Sisters Urban Renewal Plan Expansion / Extension
ATTENDANCE: Sisters City Manager Cory Misley will present information related to the
proposed Sisters Urban Renewal Plan Expansion / Extension.
BACKGROUND:
The City of Sisters is proposing to extend the existing Urban Renewal Plan from its scheduled
expiration in 2023 to 2030. They also propose to expand the project list to fund an additional $4.7
million worth of improvements. Expected net financial impacts on county taxing districts is shown
below.
Deschutes County $ 646,148
Countywide Law Enforcement $ 572,798
911 $ 191,887
Extension 4H 11,880
Total $1,422,713
Under this type of proposal, the City must obtain approval from three of the four largest impacted taxing
districts. Deschutes County and Countywide Law Enforcement rank #4 and #5, respectively. The City is
tentatively scheduled to vote on the proposal on September 23, 2020.
RESOLUTION NO.2020-
A RESOLUTION OF THE SISTERS URBAN RENEWAL AGENCY APPROVING A COUNCIL -APPROVED
AMENDMENT TO THE SISTERS URBAN RENEWAL PLAN.
WHEREAS, the Sisters Urban Renewal Agency ("Agency") is an urban renewal agency formed
under ORS Chapter 457; and
WHEREAS, the Sisters City Council ("City Council') adopted the Sisters Urban Renewal Plan
("Plan") on July 24, 2003; and
WHEREAS, the Agency desires to amend the Plan to revise Chapter II Goals and Objectives,
Chapter IV Projects, Chapter V Relationship to Local Objectives, Chapter VI, Proposed Land Uses,
Chapter VII Property Acquisition and Disposition, Chapter X Duration, and Chapter XII Final Report; and
WHEREAS, the Agency has consulted with impacted taxing districts regarding both the duration
extension and the projects to be undertaken; and
WHEREAS, this Council -Approved Amendment has been prepared in conformance with the
requirements of Chapter IX Future Amendments to the Plan, is identified as a Council -Approved
Amendment of the Plan, is in conformance with the amendments provision of ORS Chapter 457.085 and
is attached hereto as Exhibit A; and
WHEREAS, the updated project list and estimated impacts to the taxing districts are attached
hereto as Exhibit B; and
WHEREAS, a Council -Approved Amendment requires approval by the Agency by resolution and
the City Council by resolution; and
NOW, THEREFORE, BE IT RESOLVED, Sisters Urban Renewal Agency resolves as follows:
1. Findings. The above -stated findings contained in this Resolution are hereby adopted.
2. Purpose. The purpose of this Resolution is to amend the Sisters Urban Renewal Plan to
update the project list, to extend the duration of the Plan and provide other updating of the Plan.
3. Adoption. In accordance with the amendment provisions of the Sisters Urban Renewal
Plan, this is a Council -Approved Amendment to be adopted by resolution of the Sisters Urban Renewal
Agency and by resolution of the Sisters City Council.
4. Miscellaneous. All pronouns contained in this Resolution and any variations thereof will
be deemed to refer to the masculine, feminine, or neutral, singular or plural, as the identity of the
parties may require. The singular includes the plural and the plural includes the singular. The word "or"
is not exclusive. The words "include," "includes," and "including" are not limiting. Any reference to a
particular law, statute, rule, regulation, code, or ordinance includes the law, statute, rule, regulation,
code, or ordinance as now in force and hereafter amended. If any section, subsection, sentence, clause,
and/or portion of this Resolution is for any reason held invalid, unenforceable, and/or unconstitutional,
such invalid, unenforceable, and/or unconstitutional section, subsection, sentence, clause, and/or
portion will (a) yield to a construction permitting enforcement to the maximum extent permitted by
applicable law, and (b) not affect the validity, enforceability, and/or constitutionality of the remaining
1- RESOLUTION NO. 2020-
portion of this Resolution. This Resolution may be corrected by order of the Board to cure editorial
and/or clerical errors.
This Resolution was PASSED and ADOPTED by the Sisters Urban Renewal Agency by a vote of
_ for and _ against and APPROVED by the chair on the day of 2020.
Chuck Ryan, Agency Chair
ATTEST:
Kerry Prosser, Agency Recorder
1- RESOLUTION NO. 2020-
Exhibit A
Sisters Urban Renewal Plan Amendment
New wording is shown in italics, deletions are shown ins
The Sisters Urban Renewal Plan ( "Plan") is amended as follows:
Chapter II Goals and Objectives is amended as follows:
1D: Encourage development and redevelopment by providing amenities such as streetscape, parking and
development incentives.
2C. Improve the transportation system in the Sisters Urban Renewal Area (Area).
3D: Promote development of housing units above commercial space and the creation of new housing
including workforce housing opportunities in either redevelopment or new development to enhance the
range of housing opportunities and create more downtown activity.
3E: Provide incentives for development and redevelopment in the Area.
6E: Provide water and wastewater improvements to provide capacity for new development and improve
service in the Area.
Goal 7. Provide for the Administration of the Area.
Provide staff support for implementation of projects, budgeting, financial reporting, preparation of the
Final Report and other administrative responsibilities.
Chapter IV Urban Renewal Projects is amended as follows:
A. Outline of Major Proiect Activities
• development of public improvements to the transportation system, streetscape, parks, public
parking facilities, a town squaFe and public gathering space, and water and wastewater facilities;
• on a case -by -case basis, provision of financial and technical assistance to property and business
owners for development that achieves the Plan's goals and objectives including for Workforce
Housing;
• acquisition of land where necessary for public improvements (see Chapter VII); and
• relocation of residents or businesses occupying land acquired for public facilities (See Chapter
Vill.)
• administration of the Plan.
B. Urban Renewal Projects
1. Public Improvements
1- RESOLUTION NO. 2020-
A tewn squaFe may be developed on the vicinity ef Cascade StFeet to GFeate a FnajOF Wban open
rr n
Square s being the tFue heart of Siste!FS.
times,
sets sales and celebration.-
i) Other Street, Parking and Streetscape Improvement
Unimproved and under improved streets and sidewalks in the Area will be improved, including
the creation of additional diagonal head -in parking per the standards already set in the
downtown. Guidance for such projects will be taken from the City of Sisters' Transportation
System Plan. This will specifically include but not be limited to Adams Avenue Streetscape and
alley improvements. This project also includes future downtown amenities including but not
limited to seating benches, wayfinding, pedestrian improvements.
i1 Existing Alleyway IrrrpFoyewr nts
The east weSt FURRiAg alley system beth Re-Ah ef and seuth ef Ga-seade Street will
as a It' dal pedeSt..ian r hi.- .ele r and s r•l .ehie Mute
I) Locust/US 20 Roundabout Design Gn'' Construction
m) Water and wastewater improvements including but not limited to the Westside Pump Station
and Pressure Main.
2. Assistance to Property Owners/Lessees for Rehabilitation, Redevelopment or Development
The Plan authorizes assistance to property and/or business owners, in making capital
improvements to property within the Area which support the goals of the Plan. Specific
programs and rules and regulations for their administration will be developed to ensure that
urban renewal funds are used properly and for the agreed upon purposes. The adoption and
amendment of such programs, rules and regulations by the Agency shall not be considered
changes to the Plan.
Programs may include the following:
• Loans and/or grants for property rehabilitation and development, redevelopment and
other improvements. Property to be improved may be residential or commercial. Loans
1- RESOLUTION NO. 2020-
may be at or below market rates, and assistance can include direct loans or guarantees
of loans made by third parties.
• Technical assistance, in the form of site studies, market studies, feasibility analyses,
engineering and design and other activities directly related to development of property
in the Area.
one example of the use of financial assistance would be participation in the adaptation and re-
use of public buildings and property, such as the SisteFS PAbd- "^ _S^"^pe' aAd the US Forest Service
Ranger station. This program may also be used for the development of Workforce Housing.
4. Administration
Administration of the Plan includes but is not limited to staff support, financial statements,
budgeting, annual reports and other administrative responsibilities.
Chapter V. Relationship to Local Objectives
The City of Sisters Housing and Residential Land Needs Assessment was completed in June 2019.
It stated that
"Like many popular vacation communities, Sisters has some housing inventory that does not
primarily serve full-time residents. This can cause a mismatch between available housing and
local need, as homes built for the vacation market may not be the proper housing type or price
point to serve local residents. ( p 20)
The results show a need for 1,057 new housing units by 2039, which would represent 72%
growth over the current estimated supply. (p 23)
... there is also a current need for more affordable units. In order for all households, current and
new to pay 30% or less of their income towards housing in 2039, more affordable rental units
would be required. This indicates that some of the current supply, while it shows up as existing
available housing, would need to become less expensive to meet the needs of current
households." (p 24)
Chapter VI Proposed Land Uses
This section deleted in its entirety and replaced with the following:
Land uses within the Area are governed by the City of Sisters Development Code. The Development Code
establishes Land Use Districts which govern the allowed uses (included outright permitted uses and
conditional uses) and contain development standards. As stated in the Sisters Development Code
Chapter 2.1.200(8), Each lot, tract and parcel of land or portion thereof within the land use district
boundaries as designated and marked on the zoning map, is classified, zoned and limited to the uses as
hereinafter specified and defined for the applicable district classification.
1- RESOLUTION NO. 2020-
Currently, land within the Area is within the Downtown Commercial, Multi -Family Residential, Public
Facilities and Open Space Land Use Districts. The purposes of these districts are described in the
Development Code as follows:
A. Downtown Commercial District
The purpose of the Downtown Commercial District is to strengthen and reinforce the downtown
of Sisters as the "heart" of the community. This chapter is intended to support this purpose
through design and appropriate mixed -use development in the Downtown Commercial District,
consistent with the following principles:
• Strongly encourage downtown revitalization
• Encourage efficient use of land and urban services
• Provide a mix of land uses to encourage walking as an alternative to driving
• Expand employment
• Provide more options for housing
• Improve accessibility between the Downtown Commercial District and neighborhoods
and other employment areas.
• Enhance visitor accommodations and tourism amenities
• Provide standards that maximize the pedestrian friendly scale and quality of the District
• Sustain the historic tourist character of the City of Sisters through the Western Frontier
Architectural Design Theme Standards.
B. Multi -Family Residential
The Multi -Family Residential District is intended to accommodate a range of housing types and lot
sizes and to make efficient use of land and public facilities by establishing minimum and maximum
density standards for housing. Multi -Family Residential District design standards ensure
compatible building and site design at an appropriate neighborhood scale.
C. Public Facilities
The Public Facility (PF) District is intended to provide areas primarily for the location and
establishment of facilities which are maintained in public and quasi -public ownership and which
utilize relatively large areas of lands.
D. Open Space
The OS District recognizes the unique scenic character of the Sisters area by providing tree buffers,
or large areas of open spaces, at major highway entries into the community. The OS District may
also be applied to provide buffers between conflicting land uses and to protect scenic foreground
views for residents and visitors.
1- RESOLUTION NO. 2020-
Chapter VII Property Acquisition and Disposition
A. Property Acquisition for Public Improvements
The Plan authorizes the acquisition and disposition of property as described in this section.
Property includes any and all interests in property, including fee simple ownership, lease,
easements, licenses or other rights to use. Any property to be acquired will be listed in this Plan
and be approved through a Minor Amendment to the Plan.
Chapter X Duration is amended as follows.
No projects may be commenced, and no new indebtedness may be incurred after twenty yeaFs
June 30, 2030 40FA the effeeti .... ate of the Plan. Tax increment revenues may continue to be
collected beyond this date, until it is found that deposits in the Agency's debt service fund are
sufficient to fully pay principal and interest on indebtedness issued through June 30, 2030
dWFiAg the twenty yeaFS following the effective date of the Plan either through direct payment
of the indebtedness or by payment of principal and interest on bonds or notes issued to finance
the indebtedness.
The Duration provision may only be changed upon approval of three of the four taxing districts
that are estimated to forgo the most property tax revenue as computed in the report
accompanying the proposed duration extension. The question of concurrence shall be
determined by a vote of the governing body of each of the four taxing districts. If the governing
body of a taxing district described in this section does not respond within 45 days after receiving
the proposed amendment and report, the taxing district shall be deemed to have concurred in
the duration provision change.
Chapter Xll - FINAL REPORT
The Agency shall prepare a final report of the Plan within one year of the termination of the Plan. The
final report will identify:
• projects completed and those projects not completed
• assessed value growth of the Area and compare that growth to the assessed value growth in the
City of Sisters as a whole
• tax increment revenues spent in the Area
• amount of maximum indebtedness used and amount unused at termination of the Area
1- RESOLUTION NO. 2020-
Exhibit B
Report on Sisters Urban Renewal Plan Amendment
This Report provides information on the estimated project costs, share of those costs to undertaken
with urban renewal funds and the estimated impacts on the overlapping taxing districts. The original
Report to the Sisters Urban Renewal Plan ("Plan") anticipated the full maximum indebtedness (MI) of
$9,889,199 to be used during the life of the Plan. However, the impacts of the recession significantly
reduced the amount of tax increment proceeds.
This amendment proposes to extend the timeframe for issuing debt to FYE 2030. The financial analysis
predicts that approximately $7.6 million of the MI will be used during this timeframe and estimates that
the debt will be retired in FYE 2037. The extension of the duration of the Plan estimates that
approximately $2.3 million of the $9.9 MI will not be used even in the extended timeframe. The overall
impacts to taxing districts as projected in the original urban renewal plan have not changed as a result of
this proposed amendment as the maximum indebtedness (MI) of the Sisters Urban Renewal Plan (Plan)
is not being changed. In fact, the overall impacts to the taxing districts are estimated to be smaller than
the original estimates as the full MI will not be reached.
Table 1 identifies the proposed projects and project allocations. The financial projections prepared by
Tiberius Solutions LLC indicate a capacity for $4.8 million dollars of projects in $2020 dollars. This
included FYE 2020, which is coming to an end. The total project cost attributed to urban renewal funding
shown in Table 1 equals $4.7 million dollars, so is within the capacity forecasted by Tiberius Solutions.
Tables 2 and 3 show the estimated taxing district impacts during the extended timeframe, including FYE
2020. The difference between the dollars for projects and impacts on taxing districts is due to the
inflationary costs of projects over time (the projects table is in FYE 2020 dollars) and the costs of
interest payments. By statutory definition, maximum indebtedness includes the principal amount of
maximum indebtedness, not the interest paid on debt.
The Sisters School District #6 and the High Desert Education Service District are not directly affected by
the tax increment financing, but the amounts of their taxes divided for the Plan are shown in the
following tables. Under current school funding law, property tax revenues are combined with State
School Fund revenues to achieve per -student funding targets. Under this system, property taxes
foregone, due to the use of tax increment financing, are substantially replaced with State School Fund
revenues, as determined by a funding formula at the state level. If new school aged students move into
these units and attend the local schools, the funding through the State School Fund would increase.
1- RESOLUTION NO. 2020-
Table 1- Projects to be Undertaken
Potential Projects
Cost Estimate
% Urban
Renewal
Urban Renewal
$
Transportation, Streetscape &
Utility Infrastructure
Locust/US 20 Roundabout
$
5,000,000
22%
$
1,100,000
Adams Ave Streetscape & Alley
Improvements
$
3,000,000
50%
$
1,500,000
Westside Pumpstation
$
2,000,000
25%
$
500,000
Downtown Amenities
Property Acquisition for Future
Downtown Amenity
$
300,000
50%
$
150,000
Future Downtown Amenities
$
400,000
50%
$
200,000
Development Assistance
Workforce Housing
$
4,000,000
10%
$
400,000
Loans / Technical Assistance /
Grants/Incentives
$
575,000
100%
$
575,000
Plan Administration,
Implementation & Support
Staff, Material and Services
$
275,000
100%
$
275,000
Total Project Costs
$
15,550,000
$
4,700,000
Estimated Maximum Resources
$
4,700,000
Source: City of Sisters
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