2020-164-Minutes for Meeting April 01,2020 Recorded 5/19/2020L�il-� ES c�G
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County CJ2020-164
Nancy Blankenship, County Clerk
Commissioners' Journal 05/19/2020 11:23:29 AM
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2020-164
FOR RECORDING STAMP ONLY
BARNES & SAWYER ROOMS
Present were Commissioners Patti Adair, Anthony DeBone (present via conference call), and Phil
Henderson was present at 70:72 a.m. Also present were Tom Anderson, County Administrator; Erik
Kropp (present via conference call), Deputy County Administrator; David Doyle, County Counsel (present via
conference call); and Sharon Keith, Board Executive Assistant. No citizens or identified representatives of
the media were present in the meeting room.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website http://deschutescountyor.igm2.com/Citizens/Default.aspx
CALL TO ORDER: Chair Adair called the meeting to order at 10:05 a.m.
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT:
Commissioner DeBone acknowledged there are citizen comments being submitted
through the on-line website and that the concerns/comments are being read by the
Commissioners and responses will be sent.
BOCC MEETING APRIL 1, 2020 PAGE 1 OF 7
ACTION ITEMS:
1. COVID-19 Update:
DCSO Sgt. Nathan Garibay presented an update and various methods of on-line
resources. Air quality is being monitored. Air travel is down 93%. Sgt. Garibay
reported on the support of testing supplies in the materials and the lab capacity.
Sgt. Garibay reported on supplies for personal protective equipment and hopes
to receive a shipment of N95 masks within the week. Sgt. Garibay spoke on the
services that staff are attempting to provide for the homeless population. Sgt.
Garibay asked the Board to have conversations with federal delegation to
promote the need of streamlining the process to get supplies into the county.
Heather Kaisner, Deschutes County Public Health presented via conference call
an update on testing and the work being done in the public health arena. There
are 24 current cases in Deschutes County. Cases will be reported on individuals
that have recovered from the virus.
Health Department Deputy DirectorJanice Garceau reported via conference call
regarding behavioral health services and the department's response. Ms.
Garceau expressed concern for the lack of supplies for her staff.
Dr. Richard Fawcett was present via conference call gave an overview of the
Coronavirus.
Undated Employee Leave Policy:
Human Resources Director Kathleen Hinman presented the temporary leave
policy in response to the Coronavirus. Commissioner Henderson recommended
language changes to make the policy messaging clear.
DEBONE: Motion to accept the proposed changes to the Temporary Policy -
Response to Novel Coronavirus/COVID19
HENDERSON: Second, but expressed his opposition.
Discussion: Ms. Hinman noted the federal law requirement to provide these
benefits to employees effective today. Commissioner Henderson is not against
BOCC MEETING APRIL 1, 2020 PAGE 2 OF 7
the policy but stated the policy needs to be better defined. Ms. Hinman
explained that direction is needed for the emergency responder exclusion
provisions and the top -off provision. Commissioner Henderson expressed his
concern on certain language in the policy. County Administrator Anderson
offered definition on essential services and how this policy would assist in
moving forward. Deputy County Administrator Kropp will revise the wording
and present a new draft for the Commissioners.
Commissioner Adair called for the vote. Sr. Assistant Legal Counsel Chris Bell
clarified the reporting structure for this policy.
DEBONE: Amended the motion to include discussion language revisions
to the Temporary Policy - Response to Novel Coronavirus
/COVI D19
ADAIR: Second
VOTE: DEBONE: Yes
HENDERSON: No
ADAIR: Chair votes yes. Motion Carried
Ms. Hinman presented the top -off provision recommendation to allow
employees to use leave to ensure full time wages during leave. Ms. Hinman
pointed out the calculation of pay. No decision was made. The Board supports
having this discussion at a future time.
General Update continued:
Deschutes County Health Services Dr. George Conway presented a few key
messages and stressed the importance of staying home. Dr. Conway
recommended moving our meetings to a virtual platform.
Commissioner Adair promoted the use of home-made masks; discussion
continued re: proper method to clean masks. Commissioner Henderson
inquired if there is any effort to institute drive -through testing facilities. Dr.
Conway stated there is conversations on that method however there needs to
be a better supply of testing materials.
BOCC MEETING APRIL 1, 2020 PAGE 3 OF 7
Dr. Eric Wattenberg was present and gave an update on testing. Drive through
testing has not provided a good outcome as most people do not need to be
tested. The biggest concern is that the proper testing for antibodies is not
available. The focus now needs to be on those that have tested positive.
RECESS: At the time of 12:22 p.m. the Board went into Recess and reconvened at
1:06 p.m.
Travel/Return to Work Policy: Commissioner Henderson inquired what instigated
Deschutes County creating the policy. Sr. Assistant Legal Counsel Chris Bell was
present via conference call and explained there was concern about county
employees traveling during this time. Mr. Bell reviewed the policy. Any
employee traveling during this time is recommended to self -quarantine for 14
days. County Administrator Anderson commented on the Governor's orders to
stay at home, which may be a violation, and this policy was drafted prior to the
stay at home order. The Board was not motivated to approve this policy at this
time considering the Governor's ruling.
Vacation Rental Discussion: County Administrator Anderson and County Legal
Counsel Dave Doyle presented a draft Order stating that the County discourages
short term rentals. Mr. Anderson reported on a meeting with the Central
Oregon Visitors Association (COVA) and their comments on this situation.
Commissioner DeBone brought the topic of the many requests to shut down
short-term rentals with the COVA Board yesterday. Mr. Anderson explained the
steep decrease in rentals and those that are renting now include first
responders and doctors. Commissioner Henderson commented on the
different resorts in the area and the long term residency. Commissioner
Henderson is in favor of prohibiting rentals except for emergency care
responders coming into the community. Commissioner Adair has received
comments from those impacted and has concerns of people coming into the
community. Commissioner Adair feels we need to prohibit short term rentals.
BOCC MEETING APRIL 1, 2020 PAGE 4 OF 7
Commissioner DeBone questioned the proposed Board Order and proposes
that 14 days or less be deemed a short term rental stay expect for health and
safety scenarios. Commissioner Henderson supports 21 days. Commissioner
Adair would like to place this order in effect until April 28. Commissioner
Henderson would like to extend the date through May.
Details of the Order were reviewed and input given by the Board for language to
apply to just the unincorporated areas of Deschutes County. Community
Development Department Director Nick Lelack stated 30 days is the benchmark
standard for the industry. After discussion, the Board agreed with a 30 day
minimum stay for rentals. The Order will remain in effect until May 15, 2020.
Commissioner Henderson suggested a press release. Communications Director
Whitney Hale has prepared a draft media release and will present it to the Board
once the final draft of the Order is presented.
External Communications: Communication Director Whitney Hale reported on a
draft press release to be submitted in partnership with Sheriff Nelson. The
Board expressed support.
Fair & Expo Billboard: Ms. Hale reported on the billboards typically used for Fair
& Expo events and provided the concept of repurposing the billboards for
COVID-19 Updates. The Board supported the use.
Coronavirus SQecial Legislative Session Update: Ms. Hale reported that the special
session will not occur this week.
Event Permits: County Administrator Anderson spoke on event permits
processed through the Risk Management Office and asked the Board if there
would be a prohibition on scheduled events. The Board asked to review the list
on Monday.
Finance Update: Chief Financial Officer Greg Munn was present via conference
call. Commissioners Adair and Henderson posed questions on the County's
revenue status. Mr. Munn reported on the Central Oregon SOS program.
Regarding the County's revenue status, Mr. Munn commented on property taxes
and collection rates. Mr. Munn stated our average return is below what is
forecast in the budget.
BOCC MEETING APRIL 1, 2020 PAGE 5 OF 7
Emergency Grant Opportunity: Health Department Deputy Director Janice
Garceau was present via conference call to report on a grant opportunity
through the Central Oregon Health Council for COVID-19 Relief. The grant
award would be a one-time amount of $5,000.
HENDERSON: Move approval of the grant application
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
Tourism Order: County Counsel Dave Doyle presented the revised Order No.
2020-017, to protect health and safety of the hospital/medical system and
citizens of Deschutes County during state of emergency, prohibiting overnight
lodging within unincorporated Deschutes County. The Board suggested
additional language revisions.
HENDERSON: Move adoption of Order No. 2020-017, with recommended
amendments.
DEBONE: Second
VOTE: HENDERSON:
DEBONE:
ADAI R:
Yes
Yes
Chair votes yes. Motion Carried
BOCC MEETING APRIL 1, 2020 PAGE 6 OF 7
Being no further items to come before the Board, the meeting was adjourned at 3:13 p.m.
DATED this Day of 2020 for the Deschutes County Board of
Commissioners.
ANTHONY
N ` DEBONE,4 H I R
PHILIP G. HENDERSON, COMMISSIONER
BOCC MEETING APRIL 1, 2020 PAGE 7 OF 7
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — www.deschutes.org
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, WEDNESDAY, APRIL 1, 2020
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit
www deschutes.org/meetings. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are
anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
Citizen input may be submitted electronically at citizeninput@deschutes.org.
Messages need to be received by 9:00 a.m. on the day of the meeting
CONSENT AGENDA
Board of Commissioners BOCC Meeting Agenda Wednesday, April 1, 2020 Page 1 of 2
ACTION ITEMS
1. COVID-19 Update
LUNCH RECESS
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
ADJOURN
To watch this meeting on line, go to: www.deschutes.oig/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
130Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
_ - accommodations to make participation possible, please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners BOCC Meeting Agenda Wednesday, April 1, 2020 Page 2 of 2
DRAFT
Coronavirus Update
Wednesday April 1, 2020
• General update — Nathan Garibay/Sheriff Nelson, George Conway/Heather Kaisner
o Homeless camp signage -Nathan
• Updated Employee Leave Policy - Kathleen
• Travel/return to Work Policy — Erik
• Vacation Rental Discussion — Tom/Dave D
• Other
o Test Reporting
o External Communications
o Coronavirus Special Legislative Session Update
o Event Permits
o Fair & Expo Billboard
• BOCC — Other Items
