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2020-365-Minutes for Meeting October 14,2020 Recorded 10/26/2020• • • ' • • COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 10:00 AM Recorded in Deschutes County CJ2020-365 Nancy Blankenship, County Clerk Commissioners' Journal 10/26/2020 10:26:22 AM 2020-365 FOR RECORDING STAMP ONLY a §s Wednesday, October 14, 2020 BARNES & SAWYER ROOMS VIRTUAL MEETING PLATFORM Present were Commissioners Patti Adair and Anthony DeBone. Commissioner Henderson was absent. Also present were Tom Anderson, County Administrator; David Doyle, County Counsel (via Zoom conference call); and Sharon Keith, Board Executive Assistant (via Zoom conference call). Attendance was limited due to Governor's Virus Orders. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website http://desch.utescountyor.iqm2.com/Citizens/D.efault.aspx CALL TO ORDER: Chair Adair called the meeting to order at 10:00 a.m. PLEDGE OF ALLEGIANCE: CITIZEN INPUT: Commissioner Adair read into the record the Citizen Input that was received via email from Trish Kingdon regarding her opposition of the Thornburgh development and golf course. The Board commented on general water issues/resources in the region. BOCC MEETING OCTOBER 14, 2020 PAGE 1 of 6 CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda. DEBONE: Move approval of Consent Agenda ADAIR: Second VOTE: DEBONE: Yes HENDERSON: Absent ADAIR: Chair votes yes. Motion Carried 1. Consideration of Board Signature of Resolution No. 2020-062, a Resolution to Acquire Right of Way for Construction of Road Improvements on US 20 and O.B. Riley Road 2. Consideration of Board Signature of Resolution No. 2020-066, to Approve a Transfer of Appropriations and Increase FTEs Within the FY 2020-21 Deschutes County Budget 3. Consideration of Board Signature to Thank Bill Olsen of the Deschutes County Historical Landmarks Commission 4. Consideration of Board Signature to Appoint Dan Ellingson to the Deschutes County Historical Landmarks Commission 5. Approval of Minutes of the September 28, 2020 BOCC Meeting 6. Approval of Minutes of the September 30, 2020 BOCC Meeting 7. Approval of Minutes of the October 5, 2020 BOCC Meeting ACTION ITEMS: 8. Harper Bridge: Continued Discussion Chris Doty, Road Department Director presented an update on the work done at Harper Bridge to improve safety measures. Mr. Doty reviewed options for additional improvements/changes to the area. Commissioner DeBone offered to meet with the Sunriver Owners Association and Crosswater Home Owners Association, and Deschutes River Recreation Homesite Association to discuss options. The Board supported a further discussion on the sun -setting ordinance relative to bridge jumping. County Administrator recommended scheduling a joint meeting with the Sunriver organizations to review options. The Board expressed support. BOCC MEETING OCTOBER 14, 2020 PAGE 2 OF 6 9. Consideration of Grant Application - Basins to Buttes All Lands Project County Forester Ed Keith (via Zoom conference call) presented the grant opportunity in partnership with the joint Chiefs program to work on all lands issues to address fuel reduction and increase fire resiliency. The global funding package is approximately $13 million with funding for Deschutes County designated at $140,000. The majority of the award goes to Forest Service lands based on land ownership. The grant award is for a period of three years however, Mr. Keith requested the full funding for Deschutes County in the first year. Discussion held on prescribed burns. DEBONE: Move approval of grant application ADAIR: Second VOTE: DEBONE: Yes HENDERSON: Absent ADAIR: Chair votes yes. Motion Carried 10.Deschutes County Stabilization Center update Holly Harris, Health Services presented an update of activity and service provided at the stabilization center. Handout presented and attached to the record. Ms. Harris will present the next update in January. Ms. Harris will also provide estimates for the cost of a mental health call for law enforcement, emergency department, and health staff. 11.Preparation for Public Hearing: Request of Waiver of the DCC 22.32.024 - Transcript Requirements and Consideration of Order No. 2020-058 to Hear an Appeal of Hearings Officer Decision Community Development Department Planner Kyle Collins (via Zoom conference call) presented the background on the public hearing that is scheduled for the BOCC meeting of November 9, 2020. Mr. Collins explained a Board Order is required in order to waive transcript requirements. BOCC MEETING OCTOBER 14, 2020 PAGE 3 OF 6 DEBONE: Move approval of Order No. 2020-058 ADAIR: Second VOTE: DEBONE: Yes HENDERSON: Absent ADAIR: Chair votes yes. Motion Carried 12.COVID19 Update Health Services Public Health Director Nahad Sadr-Azodi, Dr. Richard Fawcett, and Dr. George Conway (via Zoom conference call) presented the COVID19 Update. Presentation is attached to the record. RECESS: At the time of 12:09 p.m., the Board went into recess and reconvened the meeting at 1:01 p.m. 13.CARES Act Funding Update Chief Financial Officer Greg Munn (via Zoom conference call) presented the update on the CARES Act funding allocations. Mr. Munn reported on additional funding requests that are being held in pending status. Commissioner DeBone commented on the Association of Oregon Counties ask if there were any disconnects for funding through the end of the year and if Deschutes County needs additional resources. 14.Consideration of Board Acceptance of 2020 TGM Grant Award for 1) Tumalo Community Plan Update and 2) Implement Rural Trails of Sisters County Vision Act Plan Senior Transportation Planner Peter Russell (via Zoom conference call) presented information on the grant awarded in the amount of $75,000 and asked the Board for consideration of acceptance. Mr. Russell explained the work that will be completed by use of the funding. BOCC MEETING OCTOBER 14, 2020 PAGE 4 OF 6 DEBONE: Move acceptance of 2020 TGM Grant ADAIR: Second VOTE: DEBONE: Yes HENDERSON: Absent ADAIR: Chair votes yes. Motion Carried 15.FY21 Q2 Discretionary Grant Review Laura Skundrick, Administrative Analyst (via Zoom conference call) presented the second quarter discretionary grant applications. There were 13 applications received. Applications were reviewed and the Board expressed various levels of support of the applications. The Board had questions requesting clarification from several applicants. 16.Consideration of Appointments for the Facility Project Review Committee Deputy County Administrator Erik Kropp presented the list of applicants. Commissioner DeBone participated in the interviews and the selection process. There were seven candidates presented to the Board for consideration of appointment. The Board supported the recommendations. Letters of appointment will be sent to the candidates. DEBONE: Move approval of appointment of recommended candidates ADAIR: Second VOTE: DEBONE: Yes HENDERSON: Absent ADAIR: Chair votes yes. Motion Carried BOCC MEETING OCTOBER 14, 2020 PAGE 5 OF 6 OTHER ITEMS: County Administrator Anderson reported that the Sheriff's Office has exercised a contract extension (2-years) with Aramark for food services at the DC Adult Jail. The dollar amount of the extension is such that the BOCC needs to approve. DEBONE: Move two year option renewal at the County Jail ADAIR: Second VOTE: DEBONE: Yes HENDERSON: Yes ADAIR: Chair votes yes. Motion Carried County Administrator Anderson announced the upcoming Chamber State of the County Address and introduced the concept of having a State of the Industry presentation provided by the Chamber to the Board. The Board expressed support of the presentation. EXECUTIVE SESSION: None presented ADJOURN. Being no further items to come before the Board, the meeting was adjourned at 1:53 p.m. DATED this --2-1 Commissioners. Day of —03� 2020 for the Deschutes County Board of P S f k 6� IJ -LJ I— � — RECORDING BOCC MEETING OCTOBER 14, 2020 PAGE 6 OF 6 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org BOCC MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 AM, WEDNESDAY, OCTOBER 14, 2020 Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit www deschutes.org/meetin�s. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Item start times are estimated and subject to change without notice. CALL TO ORDER MEETING FORMAT In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order 20-16 directing government entities to utilize virtual meetings whenever possible and to take necessary measures to facilitate public participation in these virtual meetings. Beginning on May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners will be conducted in a virtual format. Attendance/Participation options include: Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetioZs. Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizen in put@deschutgs.org or by leaving a voice message at 541-385-1734. Citizen input received before the start of the meeting will be included in the meeting record. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to Board of Commissioners BOCC Meeting Agenda Wednesday, October 14, 2020 Page 1 of 4 present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. PLEDGE OF ALLEGIANCE CITIZEN INPUT (for items not on this Agenda) [Note: Because COVID-19 restrictions may limit or preclude in person attendance, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be timely, citizen input must be received by 9:00am on the day of the meeting.] CONSENT AGENDA 1. Consideration of Board Signature of Resolution No. 2020-062, a Resolution to Acquire Right of Way for Construction of Road Improvements on US 20 and O.B. Riley Road 2. Consideration of Board Signature of Resolution No. 2020-066, to Approve a Transfer of Appropriations and Increase FTEs Within the FY 2020-21 Deschutes County Budget 3. Consideration of Board Signature to Thank Bill Olsen of the Deschutes County Historical Landmarks Commission 4. Consideration of Board Signature to Appoint Dan Ellingson to the Deschutes County Historical Landmarks Commission 5. Approval of Minutes of the September 28 2020 BOCC Meeting 6. Approval of Minutes of the September 30 2020 BOCC Meeting 7. Approval of Minutes of the October 5 2020 BOCC Meeting ACTION ITEMS 8. 10:15 AM Harper Bridge: Continued Discussion - Chris Doty, Road Department Director Board of Commissioners BOCC Meeting Agenda Wednesday, October 14, 2020 Page 2 of 4 9. 10:45 AM Consideration of Grant Application - Basins to Buttes All Lands Project - Ed Keith, Forester 10. 10:55 AM Deschutes County Stabilization Center Update - Holly Harris, 11. 11:15 AM Preparation for Public Hearing: Request of Waiver of the DCC 22.32.024 - Transcript Requirements and Consideration of Order No. 2020-058 to Hear an Appeal of Hearings Officer Decision - Kyle Collins, Associate Planner 12. 11:30 AM COVID19 Update LUNCH RECESS 13. 1:00 PM CARES Act Funding Update 14. 1:15 PM Consideration of Board Acceptance of 2020 TGM Grant Award for 1) Tumalo Community Plan Update and 2) Implement Rural Trails of Sisters Country Vision Action Plan - Peter Russell, Senior Planner 15. 1:30 PM FY21 Q2 Discretionary Grant Review - Laura Skundrick, Administrative Analyst 16. 2:00 PM Consideration of Appointments for the Facility Project Review Committee OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. Executive Session under ORS 192.660 (2) (e) Real Property Board of Commissioners BOCC Meeting Agenda Wednesday, October 14, 2020 Page 3 of 4 ADJOURN To watch this meeting on line, go to: www.deschutes.org/meetings Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.desch.utes.org/meetingcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners BOCC Meeting Agenda Wednesday, October 14, 2020 Page 4 of 4 E S CO o c Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of October 14, 2020 DATE: October 5, 2020 FROM: Chris Doty, Road Department, 541-322-7105 TITLE OF AGENDA ITEM: Harper Bridge: Continued Discussion BACKGROUND AND POLICY IMPLICATIONS: At the conclusion of the August 12th meeting and discussion with the Crosswater HOA and other stakeholders, the Board directed staff to return at the conclusion of the river use season to discus options for future consideration at Harper Bridge. The attached memo identifies various options for Board discussion and consideration. FISCAL IMPLICATIONS: Cost estimates have yet to be prepared for the noted options. ATTENDANCE: Chris Doty, Road Department, Tom Anderson, County Administrator CO G� MEMORANDUM Date: October 5, 2020 To: Board of County Commissioners From: Tom Anderson, County Administrator; Chris Doty Road Department Director RE: Harper Bridge 2020 Recap and Future Considerations The purpose of this memorandum is to recap issues related to Harper Bridge in Sunriver during the 2020 season and discuss potential options for future consideration. Background: The use of Harper Bridge as a river access point has been growing exponentially within the past decade as the popularity of recreational floating has increased on various stretches of the Deschutes River. Options for improvement have been reviewed and studied over the years — most recently in 20181. Parking improvements (50 spaces with buffered bike lanes) constructed in 2019 were well received, and by most accounts, the summer of 2019 was successful with regard to conflict reduction and added safety. In the summer of 2020, many recreational activities were impacted by COVID-19 restrictions, however "floating the river" was not. By observation, this led to another significant increase in use at Harper Bridge. Concerns were communicated to the Board from the Crosswater Homeowners Association and individual property owners within the Crosswater and DRRH Subdivisions. These comments ranged from concerns related to user safety, to residential street parking overflow, to impacts to their private property from users. Upon receipt of the concerns and a discussion with the Board, the following actions were immediately implemented: 1. Emergency speed reduction for Spring River Road (from 35 mph to 25 mph). 2. An ordinance prohibiting jumping from Harper Bridge was passed by the Board. 3. Enforcement of illegal parking and other illegal activities was increased by the Sheriff's Office. The Board directed staff to return at the conclusion of the 2020 river use season to further discuss the future of Harper Bridge and river access in the Sunriver area. Primary Issues of Concern: The primary safety concerns related to river access at Harper Bridge continue to include safety concerns associated with pedestrians haphazardly crossing Spring River Road as well as the general proximity to pedestrians adjacent to higher 1 https://www.deschutes.org/bcc/page/harper-bridge 61 150 SE 27th Street Bend, Oregon 97702 (5 41 ) 388-6581 road@deschutes.org www.deschutes.org speed traffic on Spring River Road. Secondary concerns include issues associated with trespassing on private property, illegal parking (including blocking emergency fire access), overflow parking, litter and bridge jumping. Alternative Site Discussion other than Harper Bridge. The 2018 Harper Bridge Study concluded that few, if any, alternative access points exist to replace the level of access provided at Harper Bridge. • Alternative private development sites have significant land use hurdles (wetlands, etc). o The Brynwood site (wetlands) and the DRRH site are candidate sites but with significant development issues and complicating factors. • Alternative federal land sites have significant regulatory issues (Wild/Scenic River designation, etc) and funding challenges. o Besson Day Use and Cardinal Bridge are two locations that could be considered; however many hurdles exist to their potential development. o Note: New leadership at the Deschutes National Forest may provide for a fresh set of eyes on the issues and restrictions within the corridor; however it is unlikely that development or improvement of any federal site could be considered in the near -term. Existing Site Improvement at Harper Bridge: The parking improvements constructed in 2019 were constructed within the existing right-of-way of Spring River Road. Both Crosswater and the Sunriver Owners Association were not amenable to working with the County to acquire right- of-way given the complexities of purchasing common area and/or the general disapproval of public access at Harper Bridge. As stated throughout the process, the goal of the buffered and painted bike lanes was to improve safety within the existing constraints— not ensure safety. Improvement options to specifically eliminate pedestrians crossing Spring River Road Option 1: Elimination of parking and river access on one side of Spring River: The elimination of parking and river access on one side of Spring River Road will most likely need to occur on the north side given the established river access and boat launch that exists at the southeast corner of the bridge. Option 2: Construction of a median/barricade in the center of Spring River Road: Installation of a median barricade down the middle of Spring River Road will require widening Spring River Road by approximately 3-feet on each side to shift traffic away from the centerline obstruction. Typical barricade, such as a Jersey barrier, will be of insufficient height to fully restrict crossings unless a fence is attached. While restricting pedestrian crossing movements, the barricade would also channelize traffic and potentially move traffic in some circumstances closer to the pedestrians by removing the ability to cross the center line when opposing traffic is not present. Staff does not recommend consideration of this option. Improvement options to improve general pedestrian safety., Option 3: Construction of paved paths separated from the roadway: The County could purchase or lease additional right-of-way to install a wide (8 to 10 feet) paved path on each side of the road to attract and accommodate pedestrian movement from parked cars to the river and vice versa. A widened crosswalk with a rapid -flash beacon pedestrian crossing could also be installed near the bridge to accommodate pedestrian crossings with the channelization of 61 150 SF_ 27th Street Fiend, Oregon 97702 (541) 388-6581 road@deschutes.org www.deschutes.org pedestrians provided by the paths. An additional 20 to 30-feet of right-of-way would need to be acquired on each side. ADA accessibility requirements for parking, loading zones, street crossing, and pedestrian access routes will need to be addressed if paved paths are implemented. s As experienced with prior attempts to work with Crosswater and SROA, the acquisition of right-of- /4;� way is complicated by issues related to acquisition of common area which may need to be approved by the membership, as well as a general lack of support from these associations for improvements at Harper Bridge. However, given the degree of concern expressed by Crosswater and SROA for the safety of users, perhaps amicable acquisition via purchase of a pedestrian access easement would be considered by their board leadership. Aside from a change of heart, pursuit of this concept or any concept which would require right-of-way acquisition would most likely require the application of eminent domain (condemnation of property) by the Board. Option 4: Construction of a parking lot in the common area of Crosswater or SROA: The original proposal for improvements at Harper Bridge consisted of construction of parking lots with in the common areas of each adjacent development. These concepts were widely dismissed by both entities and it was clear that property could SROA parking and hand launch concept on north side of Spring River Road, 2011 Schematic parking lot concept on south side of Spring River Road not be amicably purchased or leased at that time. Construction of a parking lot on one side of Spring River Road, coupled with closure of parking and river access on the other side of the road, would provide safe access for river users and address the primary issues of concern (pedestrian safety and pedestrian crossing). Given the existing historic boat launch on the south side, the parking lot would most likely need to be considered on the south side of Spring River Road (Crosswater side). Option 5: Loading Zones Only (with and without shuttle service): In this concept parking would be removed and access would occur via the existing loading zones on one or both sides of Spring River Road. As proposed in Option 3, widened crosswalk with a rapid -flash beacon pedestrian crossing could also be installed near the bridge to accommodate pedestrian crossings. Shuttle service could potentially be provided with access to a nearby parking area, most likely the grade school (85 spaces). A loading zone without shuttle service will likely exacerbate parking impacts on surrounding neighborhoods. This option was included in the 2018 study and not selected by the Board for consideration. Option 6: Removing all parking and closing river access at the bridge: Removing or further limiting parking is fully within the authority of the County. Doing so would likely reduce river access demands at this location by a significant amount. However, it is not clear whether the County has legal authority to fully close river access from the public right- of-way. Rivers within Oregon are considered waters of the state and the general rule is that the public has unconditional right of access. Again, according to Legal, while the County is not obligated to encourage or assist with access, taking affirmative steps to bar access presents considerable legal risk. 61 150 SF_ 27th Street Bend, Oregon 97702 (541) 3 8 8 - 6 5 8 1 road@deschutes.org www.deschutes.org Low Cost Modifications Option 7: Status quo with recent modifications: The existing improvements constructed in 2019, coupled with recent modifications such as an emergency speed reduction to 25 mph and improved signage (and legislation) related to bridge jumping prohibition could remain. Additional signage and use of sign technology (variable message signage, etc) could bring further awareness to the necessity for traffic and users to maintain appropriate situational awareness during periods of seasonal use. Continued focused enforcement by the Sheriffs Office would also be a critical aspect of this option. Possible Next Steps A. Identify a preferred option. B. Bring back for further discussion with identified additional information. C. Schedule meetings with stakeholder homeowner groups — Crosswater, SROA, DRRH, etc. D. Conduct a public hearing to gather input. E. Other 61 150 SE 27th Street Bend, Oregon 97702 (541) 3 8 8 - 6 5 8 1 road@deschutes.org www.deschutes.org \)1 E S CoG o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of October 14, 2020 DATE: October 6, 2020 FROM: Ed Keith, Natural Resources - Forestry, 541-322-7117 TITLE OF AGENDA ITEM: Consideration of Grant Application - Basins to Buttes All Lands Project RECOMMENDATION & ACTION REQUESTED: Approve Deschutes County being included in grant application for the Basin to Buttes All Lands Forest Resiliency Project BACKGROUND AND POLICY IMPLICATIONS: The US Forest Service and Natural Resources Conservation Service work together to develop projects annually for the Joint Chiefs Landscape Restoration Program. In the past a project in the Greater La Pine Basin was funded through this program. The two agencies are proposing a new project that generally stretches from Bend to Camp Sherman across all lands. Deschutes County has the opportunity to be a project partner and offer funding for defensible space fuel reduction. FISCAL IMPLICATIONS: $140,000 of funding for Deschutes County is included in the larger funding package of approximately $13 million. ATTENDANCE: Ed Keith Grant Application Request Date: 1. Name of Grant: Basins to Buttes All Lands Forest Resiliency Project 2. Deschutes County contact: Ed Keith 3. Funding Agency: US Forest Service 4. Grant Amount: $140,000 (funding package is a total of $13,085,535) 5. Does the grant require matching funds? aYes ✓JNo If yes, how much are the required matching funds and what funds does the department plan to use for matching funds? 6. Grant duration: 3 years from award date 7. Grant application deadline: October 2020 8. Grant description: Deschutes County funding would be for defensible space fuel reduction 9. Requested budget (please provide additional line item details under the broad categories listed below): Amount Personnel Services Materials and Services 140,000 Cavital Total 10. If the grant request includes FTEs, please fill out the table below. Position Title Limited duration or regularposition? FTEs Notes 11. Other information: Deschutes County will be listed as a cooperator in a larger landscape scale forest restoration project across all ownerships in an area that generally stretches from Bend to Camp Sherman (see attached map). This funding is being requested through the joint Chiefs Landscape Restoration Program through the US Forest Service and Natural Resource Conservation Service. Additional partners include the Oregon Department of Forestry and the Deschutes Soil and Water Conservation District. An online story map that describes the project is located at: https://storyma ps.arcgis.com/stories/d6376006a3l l 4de4be3de78409644 76e or http://bit.ly/Basins2Buttes Buttes to Basins: Overview V,-//,*Madras 1 Metolius *lit i Culver zs t� 97 Crook 05a1IButtes to Basins Joint Chiefs Projec Newberry Monument Boundary USFS Private/Other Bureau of Land Management Bureau of Indian Affairs State Land ES Co o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of October 14, 2020 DATE: October 8, 2020 FROM: Holly Harris, Health Services, TITLE OF AGENDA ITEM: Deschutes County Stabilization Center Update RECOMMENDATION & ACTION REQUESTED: Information only, no action is requested. BACKGROUND AND POLICY IMPLICATIONS: The Deschutes County Stabilization Center (DCSC) is a collaborative effort between Deschutes County Health Services and the Deschutes County Sheriff's Office to develop a 24/7 Crisis Stabilization Center with 23-Hour Respite and Sober Station. DCSC serves children and adults who are in need of short-term, mental health crisis assessment and stabilization but do not require the medical capabilities of an acute care hospital or longer -term residential care. The DCSC welcomes individuals to walk in when they are experiencing a mental health crisis, or they can be referred by local law enforcement and other community partners. We would like to present a general update on operations and timeline as well as share data collected thus far. 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S m a 8 d m ro r3� a CL o m a w g M Ve c o ?; °c T. a o a o c ° g ° -• ro a o. °• � o ' K o � tD a'-� ° C' m 0 y. m m s Q O «m Q PZ •T C( es"�� Q NN � � Q% •fir um rD 'OO �� Fm6 O � A 'S i.0t� 1u e®, r i -�IIIIIII� �� R i E 11 s co Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of October 14, 2020 DATE: October 6, 2020 FROM: Peter Russell, Community Development, 541-383-6718 TITLE OF AGENDA ITEM: Consideration of Board Acceptance of 2020 TGM Grant Award for 1) Tumalo Community Plan Update and 2) Implement Rural Trails of Sisters Country Vision Action Plan RECOMMENDATION & ACTION REQUESTED: Accept $75,000 grant from ODOT/DLCD Transportation Growth Management (TGM) Program BACKGROUND AND POLICY IMPLICATIONS: The Oregon Department of Transportation (ODOT) and the Department of Land Conservation and Development (DLCD) Transportation and Growth Management (TGM) Program has awarded a $75,000 grant to Deschutes County. The grant is to 1) update the Tumalo Community Plan and 2) implement the Sisters Country Vision Action plan regarding rural trails for bikes, pedestrians, and equestrians. The rural trails would involve amending the Deschutes County Transportation System Plan (TSP). The Board on June 29, 2020, approved staff applying for the TGM grant. The grant will fund public outreach, review of the current Tumalo Community Plan and the County TSP, and assessment of the Level of Traffic Stress (LTS) for cyclists and pedestrians in both Tumalo and potential rural connectors to Sisters. There will also be citizens advisory committees formed and coordination with the County's Bicycle and Pedestrian Advisory Committee (BPAC) as well as the US Forest Service (USFS) and the Sisters Transportation Alliance (STA). FISCAL IMPLICATIONS: None, staff will meet the 12% local match requirement ($9,000) by providing in -kind services. ATTENDANCE: Peter Russell, Transportation Senior Planner DATE: TO: FROM: MEMORANDUM October 6, 2020 Board of County Commissioners Peter Russell, Senior Transportation Planner RE: October 14 work session on Board accepting Transportation Growth Management (TGM) grant to 1) Update Tumalo Community Plan and 2) Develop map, plan policies for rural trails identified in Sisters Country Vision Action Plan Deschutes County was successful in its application for a $75,000 TGM grant and seeks Board of County Commissioners (Board) approval for acceptance of the grant, per the County's Grant Acceptance and Administration Policy (GA-20). On June 22, 2020, staff provided the Board with a summary of the purpose of the grant and expected outcomes. The Board approved staff applying for the grant at its June 29, 2020 meeting. The Department of Land Conservation and Development (DLCD) sent an award letter on September 24, 2020, announcing the award and detailing various timelines required for the grant. The first step is completing the Grant Acceptance Form and returning it to the agency by October 30, 2020. At this time, staff seeks a general consensus from the Board so staff can inform DLCD the County will accept the $75,000 TGM grant. The state's required 12% local match ($9,000) will be met by in - kind services. The next immediate steps in the TGM grant process and deadlines are: • Initial meeting between Local Project Manager and TGM Grant Manager, Oct. 15 (Done) • Grant Acceptance Form Due, Oct. 30 • TGM Grant manager to send outline of SOW to Local Project Manager, Nov. 19 • TGM Grant managers to submit SOWS for consultant selection, Feb. 18, 2021 Staff will return periodically to update the Board on the progress of the TGM project. Enclosed: TGM Grant Award Letter to Deschutes County, September 24, 2020 117 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005 Q1(541) 388-6575 @ cdd@deschutes.org @ www.deschutes.org/cd i cOregon Transportation & Growth Management Program 555 13 Street, Suite 2 Kate Brown, Governor Salem, OR 97301-4178 FAX (503) 986-4174 http://www.oregon.gov/lcd September 24, 2020 Peter Russell Deschutes County 1300 NW Wall Street, Suite #200 Bend, OR 97701 Re: Deschutes County Tumalo Community Plan Update and Sisters Country Vision Action Plan Implementation for Rural Trails Dear Peter Russell: We are pleased to inform you that the Transportation and Growth Management (TGM) Program has selected the Tumalo Community Plan Update and Sisters Country Vision Action Plan Implementation for Rural Trails to move forward to the next stage of the grant award process. Our grant manager for the project will contact you within the next week to set a date for a first meeting and start developing a statement of work. Your grant manager is Devin Hearing (541-388-6388; Devin.HEARING@odot.state.or.us). Devin will work with you over the next few months to negotiate a project statement of work (SOW) by February 18, 2021. We expect that the Intergovernmental Agreement (1GA) will be ready for your signature within three months of when the SOW is agreed to and submitted for consultant selection. By October 30, 2020, return the attached Grant Acceptance Form indicating that you have read and understood the 2020 Grantee Packet, which outlines the process from grant award to contract and IGA execution. Congratulations once again. We look forward to working with you on your project. Sincerely, 7U401i 0-ri'd Matthew Crall TGM Program Manager, DLCD cc: Devin Hearing, TGM 4.03-20/4B-20 File Attachments Grantee Acceptance Form 2020 Grantee Packet Michael Rock TGM Program Manager, ODOT A Joint Program of the Department of Transportation and the Department of Land Conservation and Development L�vA E S Co o c Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of October 14, 2020 DATE: October 8, 2020 FROM: Laura Skundrick, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: FY21 Q2 Discretionary Grant Review RECOMMENDATION & ACTION REQUESTED: Review applications and determine awards for discretionary grant applications submitted for the second quarter of 2020-21. SUMMARY: Each quarter, the Board of Commissioners reviews applications submitted to the Deschutes County Discretionary Grant Program and makes awards accordingly. On October 14, 2020, the Board will consider requests made for activities to take place beginning on or about the second quarter of 2020-21. ATTENDANCE: Laura Skundrick, Administrative Services 0 w m > E U� :L > 0 (U E C-6 V) Q) 0 E) (U >, U �; Q. -0 0 0 'I- 2 (LIl U :--- Q) —,- 5 ; N c -Zl -1 4- ) , 0 > 0 \' 0- � (D mM, rNz -mo (ED Oo �M- E L 0 M ELf) -0 -- W, CD- Q) 0 u 0 W 0 0 c C: ro u 0 GJ 0 Q M "M EN, 0 o C: Q) -0 0 Kgg 9 U — E Q) V) C: C� - n3 E a) u > o 7D cu 0 o Q 0 Gj J O�c ti a EL, C) E ul �ge -, mK CD U —G Sr IV, > gamg rz (-n E xf CD C) CD C) �o C) CD Ln CD C) CD P CD OJ CD Ull CD CD CD u-) C) u-) C) Ln CD 0-, CD U() CD CD CD Ln Ln NOV tn ug �,q V� b9 js ME, 0 -C _0 0 0 OR u C: rl� c 0 0 u LL -C u 0 CD LD 0- �z U) < u �g 0 E >, U) ftt LLJ OJD uc O E E (z z -0 > c: Of E D 0 U c n u < Q co 0 u E LD :D llu� rz . 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