2021-7-Resolution No. 2021-001 Recorded 1/13/2021Recorded in Deschutes County CJ2021 _7
Nancy Blankenship, County Clerk 01/13/2021 10:47:07 AM
Commissioners' Journal
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Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
REVIEWE
Wk /
LEGAL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Accepting New Grant Funds,
and Extending FTE within the 2021-001 RESOLUTION NO. 2021-001
Deschutes County Budget
WHEREAS, Deschutes County's Health Services has been awarded the Shared Future Coalition
grant by the Centers for Disease Control and Prevention, and
WHEREAS, the Shared Future Coalition grant is a 5 year duration with an award of $125,000
per year, starting December 31 ", 2020, and of which $139,453 has already been appropriated within the
2020-21 Deschutes County Budget, and
WHEREAS, it is necessary to approve acceptance of the Shared Future Coalition grant, and
WHEREAS, an extension of 1.0 limited duration FTE through September 29, 2025 is requested
to support the scope of work, and
WHEREAS, Deschutes County Policy HR-1 requires that a creation of or increase in FTE outside
the adopted budget be approved by the Board of County Commissioners; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following FTE changes be made:
Job Class
Type
Duration if Limited Duration
FTE
Extension of Community Health Specialist
Limited Duration
Currently Position ends
1.00
II (position #2351)
1/31/2021 the Requested
Extension would be through
9/29/2025.
Total FTE 1.00
Section 2. That the Human Resources Director make the appropriate entries in the Deschutes
County FTE Authorized Positions Roster to reflect the above FTE changes.
PAGF. I OF 2-RESOLUTION NO. 2021-001
DATED this day of January, 2021.
ATTEST
b
Recording S retary�
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
PHIKHANG, Vice -Chair
PAT I ADAIR, Commissioner
PAGC 2 OF 2-RESOLUTION No. 202 1 -00 1
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention
Recipient Information
1. Recipient Name
Deschutes, County of
1300 NW Wall St
Public Health
Bend, OR 97703-1959
2. Congressional District of Recipient
02
3. Payment System Identifier (ID)
1936002292A4
4. Employer Identification Number (EIN)
936002292
S. Data Universal Numbering System (DUNS)
030805147
6. Recipient's Unique Entity Identifier
7. Project Director or Principal Investigator
Ms. Lauren Wood
lauren.wood rrideschutes.org
5413851748
8. Authorized Official
Ms. Cheryl Smallman
cheryl.smallman@deschutes.org
5413227449
Federal Agency Information
CDC Office of Financial Resources
9. Awarding Agency Contact Information
Ms. Tonya Jenkins
1 jo6(a)cdc.gov
404.498.2399
10.Program Official Contact Information
Chaity Naik
Public Health Associate
cxn8 a cdagov
770-488-3482
30. Remarks
Notice of Award
Award# 1 N1-128CE003141-01-00
FAIN# NH28CE003141
Federal Award Date: 12/10/2020
Federal Award Information
11. Award Number
I N1128CE003141-01-00
12. Unique Federal Award Identification Number (FAIN)
NH28CE003141
13. Statutory Authority
[AWARD AUI IlORLFY NOT DEFINED FOR CB08-801.NU501
14. Federal Award Project Title
Shared Future Coalition
15. Assistance Listing Number
93.276
16. Assistance Listing Program Title
Drug -Free Communities Support Program Grants
17. Award Action Type
New
18. Is the Award R&D?
No
Summary Federal Award Financial Information
19. Budget Period Start Date 12/31 /2020 - End Date 09/29/2021
20. Total Amount of Federal Funds Obligated by this Action
$125,000.00
20a. Direct Cost Amount
$1 15.533.00
20b. Indirect Cost Amount
$9,467,00
21. Authorized Carryover
$0.00
22. Offset
$0.00
23. Total Amount of Federal Funds Obligated this budget period
$0.0o
24. Total Approved Cost Sharing or Matching, where applicable
$125,000.00
2S. Total Federal and Non -Federal Approved this Budget Period
$250,000.00
26. Project Period Start Date 12/31 /2020 - End Date 09/29/2025
27. Total Amount of the Federal Award including Approved
Cost Sharing or Matching this Project Period
$250,000.00
28. Authorized Treatment of Program Income
ADDITIONAL COSTS
29. Grants Management Officer - Signature
Ms. Patricia French
Grants Management Officer
Page 1
DEPARTMENT OF HEALTH AND HUMAN SERVICES
ii rol acid Prevention
Centers for Disease Co t
Recipient Information
Recipient Name
Deschutes, Count}! of
1300 NW Wall St
Public Health
Bend, OR 97703-1959
Congressional District of Recipient
02
Payment Account Number and Type
1936002292A4
Employer Identification Number (EIN) Data
936002292
Universal Numbering System (DUNS)
030805147
Recipient's Unique Entity Identifier
Not Available
31. Assistance Type
Cooperative Agreement
32. Type of Award
Other
Notice of Award
Award# 1 N1128CE003141-01-00
FAIN# N1128CE003141
Federal Award Date: 12/10/2020
33. Approved Budget
(Excludes Direct Assistance)
I. Financial Assistance from the Federal Awarding Agency Only
II. Total project costs including grant funds and all other financial participation
a. Salaries and Wages
$61,425.00
b. Fringe Benefits
$33,250.00
c. Total Personnel Costs
$94,675.00
d. Equipment
$2,150.00
e. Supplies
$0.00
f. Travel
$683.00
g. Construction
$0.00
h. Other
$10,80().()0
L Contractual
$7,225.00
j. TOTAL DIRECT COSTS
$115,533.00
k. INDIRECT COSTS
$9,467.00
1. TOTAL APPROVED BUDGET
$125,000.00
in. Federal Share $125,000.00
n. Non -Federal Share $125,000.00
34. Accounting Classification Codes
FY-ACCOUNT NO. DOCUMENT NO. ADMINISTRATIVE CODE OBJECT CLASS AMT ACTION FINANCIAL ASSISTANCE APPROPRIATION
I-9390G6B 21NH28CE003141 CE 4L51 $125.000.00 75-21-0943
Page 2
DEPARTMENT OF HEALTH AND HUMAN SERVICES Notice of Award
Centers for Disease Control and Prevention Award# 1 N1128CL003141 01 00
FAIN# NH28CF003141
Federal Award Date: 12M1 2020
Direct Assistance
BUDGET CATEGORIES
PREVIOUS AMOUNT (A)
AMOUNT THIS ACTION (B)
TOTAL (A + B)
Personnel
$0.00
$ 0.00
$0.00
Fringe Benefits
$0.00
$ 0.00
$0.00
Travel
$0.00
$0.00
$0.00
Equipment
$0.00
$0.00
$0.00
Supplies
$0.00
$0.00
$0.00
Contractual
$ 0.00
$ 0.00
$ 0. 00
Construction
$ 0.00
$ 0.00
$ 0. 00
Omer
$0.00
$0.00
$0.00
Total
$0.00
$0.00
$0.00
Page 3
AWARD ATTACHMENTS
Deschutes, County of
1. Terms and Conditions
1 NH28CE003141-01-00
AWARD INFORMATION
Incorporation: In addition to the federal laws, regulations, policies, and CDC General Terms
and Conditions for Non -research awards at
https://www.cdc.gov/grants/federalregulationspolicies/index.html, the Centers for Disease
Control and Prevention (CDC) hereby incorporates Notice of Funding Opportunity (NOFO)
number CDC-RFA-CE20-2003, entitled Drug Free Communities (DFC) Support Program -
Competing Continuation, and application dated June 8, 2020, as may be amended, which are
hereby made a part of this Non -research award, hereinafter referred to as the Notice of Award
(NoA).
Approved Funding: Funding in the amount of $125,000 is approved for the Year 6 budget
period, which is December 31, 2020 through September 29, 2021. All future year funding will
be based on satisfactory programmatic progress and the availability of funds.
The federal award amount is subject to adjustment based on total allowable costs incurred
and/or the value of any third -party in -kind contribution when applicable.
Note: Refer to the Payment Information section for Payment Management System (PMS)
subaccount information.
Financial Assistance Mechanism: Grant
Budget Revision Requirement: By February 1, 2021 the recipient must submit a revised
budget with a narrative justification based on the CDC Budget Preparation Guidelines for the
following cost categories: Supplies. Please contact the assigned Grants Management
Specialist for further guidance and instruction.
Expanded Authority: The recipient is permitted the following expanded authority in the
administration of the award.
® Carryover of unobligated balances from one budget period to a subsequent budget period.
Unobligated funds may be used for purposes within the scope of the project as originally
approved. Recipients will report use, or intended use, of unobligated funds in Section 12
"Remarks" of the annual Federal Financial Report. If the GMO determines that some or all of
the unobligated funds are not necessary to complete the project, the GMO may restrict the
recipient's authority to automatically carry over unobligated balances in the future, use the
balance to reduce or offset CDC funding for a subsequent budget period, or use a
combination of these actions.
Recipients who are on Restricted Status must submit a Prior Approval and receive formal
written approval from the Grants Management Officer (GMO).
FUNDING RESTRICTIONS AND LIMITATIONS
Notice of Funding Opportunity (NOFO) Restrictions: Restrictions that must be considered
while planning the -programs and--writing-the-budget-are:
• Recipients may not use funds for research.
• Recipients may not use funds for clinical care except as allowed by law.
• Recipients may use funds only for reasonable program purposes, including personnel,
travel, supplies, and services.
• Generally, recipients may not use funds to purchase furniture or equipment. Any such
proposed spending must be clearly identified in the budget.
• Reimbursement of pre -award costs generally is not allowed, unless the CDC provides
written approval to the recipient.
• Other than for normal and recognized executive -legislative relationships, no funds may
be used for:
o publicity or propaganda purposes, for the preparation, distribution, or use of any
material designed to support or defeat the enactment of legislation before any
legislative body
o the salary or expenses of any grant or contract recipient, or agent acting for such
recipient, related to any activity designed to influence the enactment of
legislation, appropriations, regulation, administrative action, or Executive order
proposed or pending before any legislative body
• See Additional Requirement (AR) 12 for detailed guidance on this prohibition and
additional guidance on lobbying for CDC recipients.
• The direct and primary recipient in a cooperative agreement program must perform a
substantial role in carrying out project outcomes and not merely serve as a conduit for
an award to another party or provider who is ineligible.
• In accordance with the United States Protecting Life in Global Health Assistance policy,
all non -governmental organization (NGO) applicants acknowledge that foreign NGOs
that receive funds provided through this award, either as a prime recipient or
subrecipient, are strictly prohibited, regardless of the source of funds, from performing
abortions as a method of family planning or engaging in any activity that promotes
abortion as a method of family planning, or to provide financial support to any other
foreign non -governmental organization that conducts such activities. See Additional
Requirement (AR) 35 for applicability
(https://www.cdc.gov/grants/additionalrequirements/ar-35.htm1).
• Food is generally unallowable. Exceptions within the DFC Support Program may
include food used as a small incentive (not to exceed $3.00 per person) to encourage
participation in a community -wide event. Food costs are not allowable for general
coalition or subcommittee meetings.
• No more than 10 percent of the total federal grant award may be used for data
collection and evaluation purposes unless approved by the Project Officer and Grants
Management Specialist.
• DFC grant funds may not be passed through by contract or any other method to another
entity to conduct the programmatic work on the DFC Program. The funded grant
recipient and coalition are expected to perform the substantive role and manage the
efforts carried out by this grant.
• The Authorized Representative or Business Official charged with financial oversight
responsibilities for the DFC grant award must be an employee of the recipient
organization and identified in the 'Personnel' budget category. NOTE: The Program
Director/Principal Investigator (PD/PI) and Business Official cannot be the same
individual.
• The Program Director/Principal Investigator (PD/PI) must be an employee of the
recipient _organization, overseeing the day to day operations of the grant, and must be
identified in the 'Personnel' budget category as either federal or non-federal.
• DFC grant funds may not be used to provide funding to community organizations
through mini -grants, including one coalition funding another coalition.
• DFC grant funds may not be utilized for the following: law enforcement equipment, drug
search detection canines or related training, drug courts, lighting, or community
gardening efforts.
• DFC grant funds may not be used for stipends, as defined in the HHS Grants Policy
Statement (GPS).
• Cost of Promotional items are generally unallowable. However, the exception would
be for program outreach, and other specific purposes necessary to meet the
requirements, goals, and objectives of the federal grant award.
Indirect Costs: The recipient's indirect costs are approved and based on a de minimis rate of
ten (10) percent of modified total direct costs (MTDC) as defined in 45 CFR Part 75.2, effective
June 8, 2020.
Matching Funds Requirement: The recipient must receive and expend non -Federal matching
funds as required in the NOFO and the Drug -Free Communities Act. In -kind support (i.e.,
donations, volunteer time, etc.) may also be used to satisfy the match requirement. The table
below indicates the percentage of match required for DFC grant recipients in each year of the
grant.
Grant Year
Matching Requirement
1-6
100%
7-8
125%
9-10
150%
Matching is generally calculated on the basis of the federal award amount and is comprised of
recipient contributions proposed to support anticipated costs of the project during a specific
budget period (confirmation of the existence of funding is supplied by the recipient via their
Federal Financial Report). The recipient must be able to account separately for stewardship of
the federal funding and for any required matching; it is subject to monitoring, oversight, and
audit. The recipient may not use matching expenditures to count toward any Maintaining State
Funding requirement.
When a recipient requests a carryover of unobligated funds from prior year(s), matching funds
equal to the new requirement must be on record in the CDC grant file, or the recipient must
provide evidence with the carryover request.
Semi -Annual Progress Reports and Core Measures Data: All DFC Recipients
Semi -Annual Progress Reports for all FY 2020 DFC Grant recipients are due on the following
dates:
-'-February _2.021(TBD) --
• August 2021(TBD)
DFC recipients must submit their Final programmatic report through the DFC Me system
(https:Hdfcme.ondcp.eop.gov/ ). For more information on the DFC Me system, please contact
the DFC National Evaluation Team at dfc evaluators(a�icf.com_ .
Core Measures Data
DFC recipients are required to provide core measures data every two years, via the DFC Me
system, on the following core measures for alcohol, tobacco, marijuana, and (illicit) use of
prescription drugs for three grades (6th-12th) with a recommended combination of at least one
middle school grade and at least one high school grade:
1. Past 30-day use
2. Perception of risk or harm
3. Perception of parental disapproval of use
4. Perception of peer disapproval of use
Year 6 Recipients
Year 6 recipients who received continuous funding between Years 5 and 6 will remain on the
core measure reporting schedule established in the first five years of DFC funding.
Year 6 recipients who have not had sequential years of DFC funding will need to speak with the
DFC National Evaluation Team to determine when to report core measures. Please contact the
DFC National Evaluation Team at dfc evaluators(a)icf.com for more information.
Required Disclosures for Federal Awardee Performance and Integrity Information System
(FAPIIS): Consistent with 45 CFR 75.113, applicants and recipients must disclose in a timely
manner, in writing to the CDC, with a copy to the HHS Office of Inspector General (OIG), all
information related to violations of federal criminal law involving fraud, bribery, or gratuity
violations potentially affecting the federal award. Subrecipients must disclose, in a timely
manner in writing to the prime recipient (pass through entity) and the HHS OIG, all information
related to violations of federal criminal law involving fraud, bribery, or gratuity violations
potentially affecting the federal award. Disclosures must be sent in writing to the CDC and to
the HHS OIG at the following addresses:
Centers for Disease Control and Prevention
Branch 5 Supporting Chronic Diseases and Injury Prevention
Office of Grant Services (OGS)
Office of Financial Resources (OFR)
Office of the Chief Operating Officer (OCOO)
Email: DFC_OGS@cdc.gov(Include "Mandatory Grant Disclosures" in subject line)
/_12ED
U.S. Department of Health and Human Services
Office of the Inspector General
ATTN: Mandatory Grant Disclosures, Intake Coordinator
330 Independence Avenue, SW
Cohen Building, Room 5527
Washington, DC 20201
Fax: (202)-205-0604 (Include "Mandatory Grant Disclosures" in subject line) or
Email: MandatorvGranteeDisclosures(a�oiq.hhs.gov
Recipients must include this mandatory disclosure requirement in all subawards and contracts
under this award.
Failure to make required disclosures can result in any of the remedies described in 45 CFR
75.371. Remedies for noncompliance, including suspension or debarment (See 2 CFR parts
180 and 376, and 31 U.S.C. 3321).
CDC is required to report any termination of a federal award prior to the end of the period of
performance due to material failure to comply with the terms and conditions of this award in the
OMB -designated integrity and performance system accessible through SAM (currently FAPIIS).
(45 CFR 75.372(b)) CDC must also notify the recipient if the federal award is terminated for
failure to comply with the federal statutes, regulations, or terms and conditions of the federal
award. (45 CFR 75.373(b))
PROGRAM OR FUNDING GENERAL REQUIREMENTS
Drug -Free Communities (DFC) Program: The Drug -Free Communities (DFC) Support
Program was established under the Drug -Free Communities Act of 1997, P.L. 105-20. The
purpose of DFC funding is to address two major goals: 1) establish and strengthen collaboration
among communities, public and private non-profit agencies, and Federal, state, local and tribal
governments to support the efforts of community coalitions, and 2) reduce substance use
among youth and, over time, among adults.
The DFC Program is funded and directed by the Office of National Drug Control Policy
(ONDCP) and partners with the Centers for Disease Control and Prevention (CDC) for day-to-
day management. While responsibility rests with the recipient for achieving the primary goals of
the program, CDC shall monitor and provide continuing technical assistance, consultation, and
coordination in the execution of the project during the funding period. You can find additional
details about the support available to you as a recipient on the DFC Me (Management and
Evaluation) system's Learning Center at https://dfcme.ondci).eop.gov/.
Recipient Roles and Responsibilities: For the purposes of the DFC Program, a recipient is
either a coalition that has received a grant or is an outside agent that is serving as the grant
award recipient on behalf of a community coalition. The following Statutory Eligibility
Requirements must be met each year while the coalition is funded by the DFC Program.
The Statutory Eligibility Requirements pertain to all DFC-funded coalitions. If you are the
recipient for a coalition, you are responsible for ensuring all eligibility criteria are met by the
coalition.
The recipient must continue to meet the Statutory Eligibility Requirements, as required by the
original Funding Opportunity Announcement and the Drug -Free Communities Act during each
year of funding.
• The coalition must have at least one representative from the required 12 sectors, as
outlined in the NOFO and the Drug -Free Communities Act of 1997;
- The coalition must maintain meeting minutes that demonstrates it is a unique entity that
has substantial involvement from its members and is working toward to the two goals of
the DFC Program;
• The coalition must address multiple (more than one) drugs in its 12-Month Action Plan
for each year of funding;
• The coalition must have as its principal mission the reduction of youth substance use;
• The coalition has not received 10 years of DFC funding;
• The coalition must provide data every two years on the following core measures for
alcohol, tobacco, marijuana, and prescription drugs for three grades (6th-12th):
o Past 30—day use;
o Perception of risk or harm;
o Perception of parental disapproval of use; and
o Perception of peer disapproval of use
• The recipient must be an entity eligible to receive Federal funds;
• The recipient must not request more than $125,000 per year;
• The recipient must document non -Federal match as defined in the DFC Act; and
• The recipient can only be awarded one DFC grant at a time.
Other Requirements for all DFC Recipients (coalitions or outside agents)
• The recipient must continue implementing the specific goals and objectives outlined in
their approved application for DFC funding;
• The recipient must develop a funding plan that ensures (1) the required match of
requested Federal funds and (2) to solicit substantial financial support from non -Federal
sources for sustainability purposes;
• The recipient's key personnel is the Program Director and Project Coordinator, of the
DFC-funded coalition must participate in the DFC Me (Management and Evaluation)
system. (https://dfcme.ondcp.eop.gov/);
• The recipient is expected to use the Strategic Prevention Framework (SPF), a five step
evidence based process for community planning and decision making; and,
• The recipient must plan and implement a comprehensive 12-Month Action Plan
inclusive of the Seven Strategies for Community Change.
Requirements for Recipients in Year 3 and 7
• The coalition must submit via the DFC Me system a Strategic Plan for Sustainability
with the February Progress Report in Years 3 and 7 of DFC funding.
DFC Management and Evaluation (DFC Me) System
DFC Me is ONDCP's new interactive system designed to improve communication
and help your coalition better manage its DFC grant requirements. DFC Me is also your
one -stop shop for submitting Semi -Annual Progress Reports, sharing best practices
receiving the latest program and training updates, and the ability to request technical
assistance.
The Program Director and Project Coordinator of the DFC-funded coalition must
participate in the DFC Me system (https:Hdfcme.ondcp.eop.gov/)
,so that they receive information from ONDCP DFC Staff on a regular basis. This
includes submitting contact information for each of the required 12 sector
representatives. Key Personnel should discuss the use of the DFC Me system with
sector members chosen to represent each sector, so that they understand their role in
distribution of information sent to them. Information sent to specific sectors will always
be sent to the Key Personnel.
DFC-funded coalitions will receive additional information on the DFC Me system via
email from their assigned DFC PO. For more information on the DFC Me system, please
contact the DFC National Evaluation Team at dfc evaluators(a)icf.com.
Award Expectations and Noncompliance
The eligibility and program requirements originally outlined in the NOFO must continue to be
adhered to as the funded project is implemented. Recipients must comply with the performance
goals, milestones, outcomes, and performance data collection as reflected in the NOFO and
related policy and guidance, as well as the certifications and assurances submitted with the
award application.
Failure to meet any one of these requirements is considered non-compliance with program and
grant regulations. If for any reason you do not comply with the applicable terms, conditions,
rules and regulations, or deadlines for the DFC Program, your grant will be subject to the
Progressive Discipline and Appeals Process. There are three progressive discipline actions that
can be taken: 1) Addition of special terms or conditions, 2) Suspension, and 3) Termination.
Failure to comply with Special Terms and Conditions may also result in a financial drawdown
restriction on your Payment Management System account or denial of funding in the future.
Additional terms and/or conditions may also be applied to this award if outstanding financial or
programmatic compliance issues are identified by Centers for Disease Control and Prevention
(CDC).
Corrective Action Plan (CAP)
When requested by the DFC PO, the recipient must develop a Corrective Action Plan (CAP)
and complete the approved plan within the designated timeframe designated by the DFC PO.
The Corrective Action Plan must be designed to address potential or identified deficiencies in
performance and/or in the conditions contributing or causing the identified unsatisfactory
performance. Failure to submit a responsive CAP may result in a determination of non-
compliance with program and grant regulations and the addition of special terms or conditions to
the award.
PAYMENT INFORMATION
The HHS Office of the Inspector General (OIG) maintains a toll -free number (1-800-HHS-TIPS [1-
800-447-84771) for receiving information concerning fraud, waste, or abuse under grants and
cooperative agreements. Information also may be submitted by e-mail to hhstips anoip.hhs.gov or
by mail to Office of the Inspector General, Department of Health and Human Services, Attn:
HOTLINE, 330 Independence Ave., SW, Washington DC 20201. Such reports are treated as
sensitive material and submitters may decline to give their names if they choose to remain
anonymous.
Payment Management System Subaccount: Funds awarded in support of approved activities
have been obligated in a subaccount in the PMS, herein identified as the "P Account". Funds
must be used in support of approved activities in the NOFO and the approved application.
The grant document number identified on the bottom of Page 1 of the Notice of Award must be
known in order to draw down funds.
CDC Staff Contacts
Grants Management Specialist: The GMS is the federal staff member responsible for the day-
to-day management of grants and cooperative agreements. The GMS is the primary contact of
recipients for business and administrative matters pertinent to grant awards.
GMS Contact:
Tonya M. Jenkins, Grants Management Specialist
Branch 5 Supporting Chronic Diseases and Injury Prevention
Office of Grant Services (OGS)
Office of Financial Resources (OFR)
Office of the Chief Operating Officer (OCOO)
Centers for Disease Control and Prevention (CDC)
pjo6@cdc.gov 1 404-498-2399 office
Program/Project Officer: The PO is the federal official responsible for monitoring the
programmatic, scientific, and/or technical aspects of grants and cooperative agreements, as
well as contributing to the effort of the award under cooperative agreements.
Programmatic Contact:
Chaity Naik , Project Officer
Centers for Disease Control and Prevention
NCIPC/DOP/DFC
Telephone: 404-718-3132
Email: cxn8@cdc.gov
Grants Management Officer: The GMO is the federal official responsible for the business and
other non -programmatic aspects of grant awards. The GMO is the only official authorized to
obligate federal funds and is responsible for signing the NoA, including revisions to the NoA that
change the terms and conditions. The GMO serves as the counterpart to the business officer of
the recipient organization.
GMO Contact:
Valencia Williams, Grants Management Officer
Branch 5 Supporting Chronic Diseases and Injury Prevention
Office of Grant Services (OGS)
Office of Financial Resources (OFR)
Office of the Chief Operating Officer (OCOO)
Centers for Disease Control and Prevention (CDC)
Telephone: 404-498-3260
Email: yyr1 @cdc.gov
Analysis performed on a fiscal year
ci... i vn 7M7 th--k Gv TMC - 19/31 /9n_Q/9Q/2S
FY 2021
FY 2022
FY 2023
FY 2024
FY 2025
FY 2026
Wages & Benefits
$ 62,847
$ 135,608
$ 144,146
$ 154,424
$ 158,760
$ 40,593
Travel &Training
$ 683
$ 425
$ 158
$ 218
$ 576
$ -
Supplies
$ 12,950
Contracted Services
$ 7,225
Total Indirect
$ 17,153
$ 36,729
$ 38,962
$ 41,753
$ 43,021
$ 10,960
Total Costs
$ 100,858
$ 172,762
$ 183,267
$ 196,395
$ 202,357
$ 51,554
Total Grant Funds $
83,333 $
125,000
$ 125,000
$ 125,000
$ 125,000
$ 41,667
Current County General Funds $
18,001 $
18,001
$ 18,001
$ 18,001
$ 18,001
$ 9,887
County GF ask
- $
(29,761)
$ (40,266)
$ (53,394)
$ (59,356)
$ 0
The Centers for Disease Control and Prevention through the White House Office of National Drug Control Policy has awarded the Shared Future
Coalition a 5-year grant award of $125,000 per year starting December 31, 2020 through September 29, 2025. The award is specific to the geographic
footprint of Bend with focus on reducing and preventing alcohol, marijuana and tobacco use amongst youth ages 10 to 18 years of age. The grant is
an extension of an original five-year grant (years 1 - 5), and this grant (years 6 - 10) will continue to support a Community Health Specialist and 0.08
FTE Health Services Supervisor. The grant requires 100% match in year 6, 125% match in years 7 and 8, and 150% match in years 9 and 10; match
will be met through a combination of non-federal funded current FTE and partner resources. Future fiscal years may require an increase in County
General Funds or a reduction of FTE. While the analysis above provides an estimate, the exact amounts will be determined and requested during
each year's budget process.
\)5 E S CpGZ
I ,-A
{ Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Wednesday Meeting of January 6, 2021
DATE: December 29, 2020
FROM: Dan Emerson, Finance,
TITLE OF AGENDA ITEM:
Consideration of Board Acceptance of Drug Free Communities Grant and Resolution 2021-
001 Extending 1.0 FTE.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends acceptance of the Drug Free Communities Grant and Resolution 2021-
001 extending 1.0 FTE.
BACKGROUND AND POLICY IMPLICATIONS:
The Centers for Disease Control and Prevention through the White House Office of
National Drug Control Policy has awarded the Shared Future Coalition a 5-year grant
award of $125,000 per year starting December 31, 2020 through September 29, 2025. The
award is specific to the geographic footprint of Bend with focus on reducing and
preventing alcohol, marijuana and tobacco use amongst youth ages 10 to 18 years of age.
The Shared Future Coalition has a formalized partnership with Deschutes County Health
Services (DCHS) in that DCHS serves as the fiscal sponsor for the Coalition and legal
applicant for grant funding on behalf of the Coalition. This partnership is outlined in a
Memorandum of Understanding executed with Deschutes County on January 1, 2018.
Together both the Shared Future Coalition and DCHS share the common goal of reducing
substance abuse by empowering youth and young adults to make, safe, healthy, and legal
choices through community education, collaboration and policy.
DCHS requests the Board approve accepting grant funds. Funds support existing 1.08
existing FTE (1.0 FTE Community Health Specialist II and 0.08 FTE Health Services
Supervisor), as well as contracted service, education and training, and educational
materials in order to prevent adolescent substance abuse and maintain the development
of local community capacity to intervene on substance abuse issues. As discussed with
the Board during approval to apply, future fiscal years may require an increase in County
General Funds or a reduction of FTE, which will be brought forth during the budget
process.
FISCAL IMPLICATIONS: Grant provides $125,000 per year for five years. DCHS requests
extension of 1.0 FTE Community Health Specialist II (Position #2351) to September 29,
2025. No additional implications as funds were approved in Fiscal Year 2021 Budget.
ATTENDANCE:,
• Jessica jacks, Health Services Supervisor,
• Lauren Wood, Health Services Drug Free Communities Project Coordinator,
• Cheryl Smallman, Business Manager, DCHS,
• Lieutenant Clint Burleigh, Bend Police Department and Shared Future Coalition
Chair, and
• Cady -Mae Koon, Central Oregon, Community College and Shared Future Coalition
Vice -Chair.
• Daniel Emerson, Budget Manager