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2021-45-Minutes for Meeting January 25,2021 Recorded 2/12/2021t ES CpG BOARD OF COMMISSIONERS 1300 NW wall Street, Bend, Oregon (541) 388-6570 1:00 PM Recorded in Deschutes County CJ2021-45 Nancy Blankenship, County Clerk Commissioners' Journal 02/12/2021 3:46:21 PM Q<`} "�� `Or•� II' I I'I' I I"I I� I I �I� I'I I I �II 2021-45 FOR RECORDING STAMP ONLY Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Tom Anderson, County Administrator; David Doyle, County Counsel (via Zoom conference call); and Sharon Keith, BOCC Executive Assistant (via Zoom conference call). Attendance was limited in response to Governor's Virus orders. CALL TO ORDER: Chair DeBone called the meeting to order at 1:00 p.m. PLEDGE OF ALLEGIANCE ACTION ITEMS: 1. COVA Mid -Year Report County Administrator Anderson introduced the presentation. Central Oregon Visitor's Association staff Julia Thiesen, CEO and MacKenzie Ballard, Director of Marketing were present via Zoom conference call. Presentation is attached to the record. BOCC MEETING JANUARY 25, 2021 PAGE 1 OF 5 2. Special Transportation Fund Advisory Committee Recommendations Communications Director Whitney Hale presented the recommendations for consideration. A project solicitation was issued in December for public transit grant applications to be submitted to the Oregon Department of Transportation. Applications were reviewed by the Special Transportation Fund Advisory Committee has made recommendations for approval for funding. CHANG: Move approval of recommendations of the STFAC and submitting applications to ODOT ADAIR: Second VOTE: CHANG: Yes ADAIR: Yes DEBONE: Chair votes yes. Motion Carried Ms. Hale asked the Board's consideration of creating an IGA to move the grant reporting responsibility to Central Oregon Intergovernmental Council due to the upcoming merging of the STIF and STF. Currently the County is given $4,000 for administrative costs to monitor the grant process. Commissioners DeBone and Chang noted support. Staff were given direction to proceed. 3. Discussion: Logistics of Possible November 2, 2021 Measure Election Regarding Changing Commissioner Positions from Partisan to Non - Partisan County Legal Counsel Dave Doyle (via Zoom conference call) presented the concept as a follow-up from a prior meeting. Approximately 26 Oregon counties are non -partisan. If placed on the ballot in 2021, the election date would be November 2, 2021. Documentation would be due at the Clerk's Office by mid -August. The Clerk has estimated that the cost to the County of placing this measurement on the November 2021 election ballot would be approximately $140,000. BOCC MEETING JANUARY 25, 2021 PAGE 2 OF 5 Commissioner Chang expressed disappointment and recognizes that it is difficult to fund an election in November just for this one item. Commissioner Chang explained there are citizens interested in this concept and that they could attempt to secure the necessary signatures and place the measure on an upcoming election ballot. Commissioner Adair commented she was elected to serve all of the people in the County no matter what political party they belong to. Commissioner Adair is not supportive of pursuing nonpartisan Commissioner elections especially if the County is obligated to pay $140,000 to place the measure on the November 2021 election ballot. Commissioner DeBone was generally supportive of the nonpartisan measure and appreciates this discussion but noted that the $140,000 cost is not a viable option at this time. As an alternative, Commissioner Chang suggests placing this measure on the election ballot in May 2022. Commissioners DeBone and Adair felt the discussion was good but this is not an item that needs to move forward at this time. 4. Deschutes County Treasurer and Finance Report for December 31, 2020 Chief Financial Officer Greg Munn (via Zoom conference call) presented the finance report. Report is attached to the record. Commissioner DeBone acknowledged the review of the Comprehensive Annual Financial Report at last week's audit committee meeting. Discussion held on fund balances. OTHER ITEMS: • Commissioner DeBone reported that the Association of Oregon Counties is asking for a representative for a meeting with the Governor's office. Commissioner DeBone will attend as chair. BOCC MEETING JANUARY 25, 2021 PAGE 3 OF 5 • Commissioner DeBone stated the La Pine Community Health Center has requested a letter of support to apply for reimbursement for expenses for providing a vaccine clinic. ADAIR: Move approval of Board signature CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried • Commissioner Adair commented on a draft letter of support for the proposed RESTCC training center and her concern with the $100 million of funding anticipated for the project. Discussion held on the project and the possibility of phases and commitments of property for the facility. Recommended edits were made. ADAIR: Move approval of Letter with edits CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried EXECUTIVE SESSION: At the time 2:55 p.m. of the Board went into Executive Session under ORS 192.660 (2) (a) Consideration of Employment. The Board came out of Executive Session at 3:57 p.m. BOCC MEETING JANUARY 25, 2021 PACE 4 OF 5 Being no further items to come before the Board, the meeting was adjourned at 3:57 p.m. DATED this Day of 021 for the Deschutes County Board of Commissioners. 1 A` I A AA e COMMISSIONER BOCC MEETING JANUARY 25, 2021 PAGE 5 OF 5 BOCC MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:00 PM, M0NDAY, JANUARY 25, 2021 Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit www, deschutes. org/meetings. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Item start times are estimated and subject to change without notice. CALL TO ORDER MEETING FORMAT In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize virtual meetings whenever possible and to take necessary measures to facilitate public participation in these virtual meetings. Since May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners have been conducted primarily in a virtual format. Attendance/Participation options include: Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings. In Person Attendance: Limited due to Virus restrictions. Please contact Sharon Keith at sharon.keith deschutes.org prior to the meeting to request in person attendance. Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input received before the start of the meeting will be included in the meeting record. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or Board of Commissioners BOCC Meeting Agenda Monday, January 25, 2021 Page 1 of 3 through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. PLEDGE OF ALLEGIANCE ACTION ITEMS 1. COVA Mid -Year Report -Tom Anderson, County Administrator 2. Special Transportation Fund Advisory Committee Recommendations -Whitney Hale, Communications Director 3. Discussion: Logistics of Possible November 2, 2021 Measure Election Regarding Changing Commissioner Positions from Partisan to Non -Partisan - David Doyle, Legal Counsel 4. Deschutes County Treasurer and Finance Report for December 31, 2020 -Greg Munn, Chief Financial Officer OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. Executive Session under ORS 192.660 (2) (a) Consideration of Employment ADJOURN Board of Commissioners BOCC Meeting Agenda Monday, January 25, 2021 Page 2 of 3 To watch this meeting on line, go to: www.deschutes.org_/meetings Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.or2/meetin cag lendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners BOCC Meeting Agenda Monday, January 25, 2021 Page 3 of 3 E S CMG o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Monday Meeting of January 25, 2021 DATE: FROM: Tom Anderson, Administrative Services, 541-388-6565 TITLE OF AGENDA ITEM: COVA Mid -Year Report Attendance Via Zoom: Julia Thieson and MacKenzie Balard 7 f F r- \ F Chi + f � N Lu LLJ 4 L 'i4M1' Y O LLJ uj cn CS { uj l, � •fit '� • {{ �`,:�� *�„" _. ty "It <Lt z L u Lu 0 u 0 0 ZAJ 6T,kJ 8 LAB LTAJ 9 ZAJ SLAj t7 CAi £ZAJ ZLAi Z ZAj OZAi 60AJ 80AJ LOAD 90AJ S OAS 170AJ £ OAJ Z OAd Z OAJ OOAJ 66AJ 8 6AJ L 6AJ 9 6AJ S 6AJ t76Ad £ 6AJ ui j a. 0 z 0 M w u Lul 00 ria E cu aunt LL AeW �, OOZ'bZ Z Iiadd b 00 6Z0'££ uaa ew SZS'6SZ FM� Cli Aienagaj - /uenuer N aagwaaaa aaquaanoN aagola© aagw@ldaS IsnOnd Rln r O U V) w U w in _ d 0o m of ca m 00 co N 9 ro rry o w �r7 O 00 fi ar tm6 OM0 H H d d fA H qt U1 N H d d 1`; ti 6, cl h; � C9 GQ W � d'. h N ut o4 tD m ri Ifi H H Ct N H R m lD tfi m Qt R h O m Ot 04 N tlt} W f9t O d to �D t9t u1 4h st 9 to R C7 vt rl V: W - 9 cY V d; �,y A t!9 N Ot m O1 CIt 1fi m N e^f A A n Vt V' O n 4n tlt u1 LD m H M n h h ,a ai co V}• y VA v), Vh VY (n V?= VY V)• Vk Vb Vf. � N aoo, N © a � •Ni, ama EN-,, rn m H t0 C7 tls R C7 A �Y' m m Ot m Ot Of N tb Ot v C7 'CP (3 iS Ot VI O9 a SLS kc Ln r, cr m r-i rt 0 0 m M ap (m d rY m m w en m d m H H A P. `Iy M !try p5 R V In Ln Ln R R Ot f'tl ri r1 vM H wl t"5 C H H ?R o m M® z z z z z bg z z 9 ti m N W W V m M N 'It w; rr--� c0 N w ca'q O N n odo 00 � W uii H H LI) In V)- V� 4A th V} VY V> a a H n M n a m pp 4, W f• m m w rq -0:H m d, m � rn H rn o w H m o Ln co rn o cn h n Q 4Q dt M O A H 5Y tit N N O rl i H H H R N V tf't V� H W 6p ® e-h W 00 py C+? td5 M d n V ri N Oi M d tD 6 �„� d In 41 1f7 41 IIt A tL1 Lfh m N C3 4O 60 R to n M N �f7 d M H N O ui u5 (Al cn, VY Vb +n' tn' V? 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BACKGROUND AND POLICY IMPLICATIONS: Each biennium, the Oregon Department of Transportation (ODOT) makes funds available from the Special Transportation Fund (STF) Formula and Federal Transit Administration (FTA) Section 5310 (5310) grant programs for the purpose of supporting public transit services, primarily serving seniors and people with disabilities. These funds are distributed to local service providers through a competitive grant process. Applications are received by Deschutes County and reviewed by the County's Special Transportation Fund Advisory Committee (STFAC), which then formulates a recommendation for consideration by the Board of County Commissioners. Upon Board approval, staff submits applications to ODOT as required to receive the funds. Following ODOT approval, staff begins the process of preparing individual contracts with recipient agencies and making payments, which are issued quarterly throughout the biennium. FISCAL IMPLICATIONS: None. ATTENDANCE: Whitney Hale, Communications Director Oregon Department of Transportation Section 5310 Subrecipient Application FY 2021-23 Enhanced Mobility of Seniors and Individuals with Disabilities This application is a tool provided to Subrecipients who want to apply to their STF agencies for 5310 projects. Transit Agency Transit Agency Legal Name Central Oregon Intergovernmental Council Transit Agency DBA Name (Optional) Cascades East Transit Agency Mailing Address (Street or PO Box) 334 NE Hawthorne Avenue Address Line 1 Bend Oregon 97701 City State Zip Code Agency Contact Name Agency Contact Title Andrea Breault Interim Transportation Director Agency Contact Email Address Agency Contact Telephone No. abreault@coic.org (617) 599-7396 Employer Identification Number Urbanized Zone (EIN) Bend area 930620261 Are you applying to a 5310 Agency or 5310 Small Urban Agency? 5310 Small Urban Page 1 of 6 Lead (STF) Agency Lead (STF) Agency Name Deschutes County (Small Urban) For the agencies applying for small urban, make sure to select the small urban designation from the drop - down. Lead (STF) Agency Contact Name Whitney Hale Lead (STF) Agency Contact Title Public Information Officer Lead (STF) Agency Contact Email Address Lead (STF) Agency Contact Telephone No. Whitney. Hale@deschutes.org (541) 330-4640 This email address will receive the completed 5310 subrecipient application. Select the type(s) of service that will be supported by this award. Select all that apply. See instructions for definitions. 0 Open to the general public at all times ❑ Open to the general public on a space -available basis 0 Open only to seniors and individuals with ❑ Limited to defined clientele (e.g. residential home) disabilities ❑ Demand Response ❑ Deviated Route Are any FTA-funded buildings that your transit agency owns More information on floodplains located in a flood zone? ❑ Yes 0 No Risk Assessment Information Did your agency have any turnover of management or financial staff in the last two years? O Yes O No Does your agency have an accounting system that allows you to completely and accurately track the receipt and disbursement of funds related to the award? O Yes X What type of accounting system does your agency use? O Manual O Automated O Combined Page 2 of 6 Does your agency have a system in place that will account for 100 percent of each employee's time? O Yes O No Did your staff members attend required trainings and meetings during prior grant award cycles? O Yes =* Was your agency audited by the Federal government in the past two years? O Yes O No Did your agency stay on budget in the past two years? O Yes • IZ. Small Urban Transit Agency Projects Transit Agency Project 1 Project Name City of Bend Dial -a -Ride Transit Support (Small Urban Funding) Project Selection 121 A. Purchased Service ❑ C. Vehicle Purchase Project Details ❑ B. Mobility Management ❑ D. Capitalized Vehicle Preventive Maintenance ❑ E. Equipment, Signs and Amenities, Shelters ❑ F. Facilities: Bus Barns and Other Buildings Select the project types that you wish to include in your application. Select all that apply. A. Purchased Service Project 1. Project Title Project Title City of Bend Dial -a -Ride Transit Support (Small Urban Funding) 2. Explain how your project is planned, designed, and carried out to meet the special needs of seniors and individuals with disabilities when general public transit is either insufficient, inappropriate, or not available: Project Service Description Page 3 of 6 The Central Oregon Intergovernmental Council (COIC) entered into an agreement with the City of Bend in 2010 to operate the City's fixed -route and Dial -A -Ride services. This project will support the Bend Dial -A -Ride system which is specifically designed to provide service within the city limits to those who experience disabilities that are unable to access fixed -route transit, as well as approved low-income seniors. Patrons must make a reservation by 4:00pm the day before their trip. They are picked up at their origin and taken to their destination. All buses are wheelchair -equipped and all established bus stops are ADA-compliant. The service is overseen by the Regional Public Transportation Advisory Committee, which includes advocates for older adults and those who experience disabilities. COIC engages community partners, such as senior centers, Council on Aging, Central Oregon Coalition for Access, High Desert Advocates, and the City of Bend to ensure that local services are meeting the priorities and needs of the community. Deschutes County approved the 2018 Central Oregon Human Services Transportation Coordination Plan, which will guide future investment in transportation to serve vulnerable populations, including older adults, those who experience disabilities, and low-income communities. 3. Estimated number of unduplicated individuals (older adults and individuals with disabilities) this project proposes to support in the biennial grant period: 288 4. Estimated number of one- way rides this project proposes to provide in the biennial grant period: 50,425 5. Project cost and match information: Total Project Cost Match Amount (Total Project Cost x Grant Amount 389,531 20%) $311,624.80 $77,906.20 6. Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching funds are not available now, describe when they will be (examples: next fiscal year, month/year). Please be specific. Local Match Details Deschutes County Special Transportation Funds ?. On what page is project listed in the Adopted Coordinated Plan? Page 4 of 6 8. Date Coordinated Plan adopted: 11 /2/2018 37 9. Is this project part of a group of activities or projects that are dependant on each other (for example, a new transit service that requires capital and operating funds)? O Yes O No If Yes, Provide Details of Grouped Service Activities - COIC's FTA apportioned 5307 grant - COIC's STBG (non -small urban) Purchased Service 5310 grant - COIC's 5310 vehicle preventative maintenance grant - Deschutes County STF contract (needed for the required local match) 10. Does your transit agency have an existing contract for transit? O Yes O No If yes, name the contractor. If no, describe how the transit agency will procure the service and name contractor Paratransit Services Inc. Application Totals Total Project Costs Total Match Amount Total Grant Amount $389,531.00 $77,906.20 $311,624.80 Submitting Your Application • Click the "Save" button to save your work. A link to the application will appear that you can copy for future reference. Or, you can enter your email address to have the link emailed to you. • Attach any supporting documents using the "Upload" button or by dragging documents from your computer to the "drag files here" area. • Electronically sign your application by using the pen icon. Type your name in the "Printed Name" section. • Submit your application by using the "Submit Application" button. • IF YOU DO NOT RECEIVE AN EMAIL RESPONSE, PLEASE CONTACT US IMMEDIATELY AT 503-986-3300 OR ODOTPTDREPORTING(a)-ODOT.STATE. OR. US. Supporting Documents (Optional) 2018-11-06_central-or-coord-human services plan_final_signed.pdf The person signing this form must have the legal authority to submit the application on behalf of the applicant. By electronically signing and submitting this form, the agency representative certifies that the information on the application is true and accurate to the best of their knowledge. Page 5 of 6 Signature p<4XVL"-) (00,7 Page 6 of 6 Printed Name Drew Orr Oregon Department of Transportation Section 5310 Subrecipient Application FY 2021-23 Enhanced Mobility of Seniors and Individuals with Disabilities This application is a tool provided to Subrecipients who want to apply to their STF agencies for 5310 projects. Transit Agency Transit Agency Legal Name Central Oregon Intergovernmental Council Transit Agency DBA Name (Optional) Cascades East Transit Agency Mailing Address (Street or PO Box) 334 NE Hawthorne Avenue Address Line 1 Bend Oregon 97701 City State Zip Code Agency Contact Name Agency Contact Title Andrea Breault Interim Transportation Director Agency Contact Email Address Agency Contact Telephone No. abreault@coic.org (617) 599-7396 Employer Identification Number Urbanized Zone (EIN) Oregon 930620261 Are you applying to a 5310 Agency or 5310 Small Urban Agency? 5310 Page 1 of 6 Lead (STF) Agency Lead (STF) Agency Name Deschutes County For the agencies applying for small urban, make sure to select the small urban designation from the drop - down. Lead (STF) Agency Contact Name Whitney Hale Lead (STF) Agency Contact Title Public Information Officer Lead (STF) Agency Contact Email Address Lead (STF) Agency Contact Telephone No. Whitney. Hale@deschutes.org (541) 330-4640 This email address will receive the completed 5310 subrecipient application. Select the type(s) of service that will be supported by this award. Select all that apply. See instructions for definitions. 0 Open to the general public at all times ❑ Open to the general public on a space -available basis 0 Open only to seniors and individuals with ❑ Limited to defined clientele (e.g. residential home) disabilities ❑ Demand Response ❑ Deviated Route Are any FTA-funded buildings that your transit agency owns More information on floodplains located in a flood zone? ❑ Yes 0 No Risk Assessment Information Did your agency have any turnover of management or financial staff in the last two years? O Yes O No Does your agency have an accounting system that allows you to completely and accurately track the receipt and disbursement of funds related to the award? O Yes O No What type of accounting system does your agency use? O Manual O Automated O Combined Page 2 of 6 Does your agency have a system in place that will account for 100 percent of each employee's time? O Yes O No Did your staff members attend required trainings and meetings during prior grant award cycles? O Yes O No Was your agency audited by the Federal government in the past two years? O Yes O No Did your agency stay on budget in the past two years? O Yes O No Transit Agency Projects Transit Agency Project 1 Project Name City of Bend Dial -a -Ride Transit Support (STBG) Project Selection A. Purchased Service ❑ C. Vehicle Purchase Project Details ❑ B. Mobility Management ❑ D. Capitalized Vehicle Preventive Maintenance ❑ E. Equipment, Signs and Amenities, Shelters ❑ F. Facilities: Bus Barns and Other Buildings Select the project types that you wish to include in your application. Select all that apply. A. Purchased Service Project 1. Project Title Project Title City of Bend Dial -a -Ride Transit Support (STBG) 2. Explain how your project is planned, designed, and carried out to meet the special needs of seniors and individuals with disabilities when general public transit is either insufficient, inappropriate, or not available: Project Service Description Page 3 of 6 The Central Oregon Intergovernmental Council (COIC) entered into an agreement with the City of Bend in 2010 to operate the City's fixed -route and Dial -A -Ride services. This project will support the Bend Dial -A -Ride system which is specifically designed to provide service within the city limits to those who experience disabilities that are unable to access fixed -route transit, as well as approved low-income seniors. Patrons must make a reservation by 4:00pm the day before their trip. They are picked up at their origin and taken to their destination. All buses are wheelchair -equipped and all established bus stops are ADA-compliant. The service is overseen by the Regional Public Transportation Advisory Committee, which includes advocates for older adults and those who experience disabilities. COIC engages community partners, such as senior centers, Council on Aging, Central Oregon Coalition for Access, High Desert Advocates, and the City of Bend to ensure that local services are meeting the priorities and needs of the community. Deschutes County approved the 2018 Central Oregon Human Services Transportation Coordination Plan, which will guide future investment in transportation to serve vulnerable populations, including older adults, those who experience disabilities, and low-income communities. 3. Estimated number of unduplicated individuals (older adults and individuals with disabilities) this project proposes to support in the biennial grant period: 70 4. Estimated number of one- way rides this project proposes to provide in the biennial grant period: 12,258 5. Project cost and match information: Total Project Cost Match Amount (Total Project Cost x Grant Amount 81,466 10.27%) $73,099.44 $8,366.56 6. Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching funds are not available now, describe when they will be (examples: next fiscal year, month/year). Please be specific. Local Match Details Deschutes County Special Transportation Funds 7. On what page is project listed in the Adopted Coordinated Plan? Page 4 of 6 8. Date Coordinated Plan adopted: 11 /2/2018 37 9. Is this project part of a group of activities or projects that are dependant on each other (for example, a new transit service that requires capital and operating funds)? O Yes O No If Yes, Provide Details of Grouped Service Activities - COIC's FTA apportioned 5307 grant - COIC's Small Urban Purchased Service 5310 grant - COIC's 5310 vehicle preventative maintenance grant - Deschutes County STF contract (needed for the required local match) 10. Does your transit agency have an existing contract for transit? O Yes O No If yes, name the contractor. If no, describe how the transit agency will procure the service and name contractor Paratransit Services Inc. Application Totals Total Project Costs Total Match Amount Total Grant Amount $81,466.00 $8,366.56 $73,099.44 Submitting Your Application • Click the "Save" button to save your work. A link to the application will appear that you can copy for future reference. Or, you can enter your email address to have the link emailed to you. • Attach any supporting documents using the "Upload" button or by dragging documents from your computer to the "drag files here" area. • Electronically sign your application by using the pen icon. Type your name in the "Printed Name" section. • Submit your application by using the "Submit Application" button. • IF YOU DO NOT RECEIVE AN EMAIL RESPONSE, PLEASE CONTACT US IMMEDIATELY AT 503-986-3300 OR ODOTPTDREPORTING(o)ODOT.STATE.OR.US. Supporting Documents (Optional) 2018-11-06 central-or-coord-human services plan_final_signed.pdf The person signing this form must have the legal authority to submit the application on behalf of the applicant. By electronically signing and submitting this form, the agency representative certifies that the information on the application is true and accurate to the best of their knowledge. Page 5 of 6 Signature 2"Aj L44 Page 6 of 6 Printed Name Drew Orr Oregon Department of Transportation Section 5310 Subrecipient Application FY 2021-23 Enhanced Mobility of Seniors and Individuals with Disabilities This application is a tool provided to Subrecipients who want to apply to their STF agencies for 5310 projects. Transit Agency Transit Agency Legal Name Central Oregon Intergovernmental Council Transit Agency DBA Name (Optional) Cascades East Transit Agency Mailing Address (Street or PO Box) 334 NE Hawthorne Avenue Address Line 1 Bend Oregon 97701 City State Zip Code Agency Contact Name Agency Contact Title Andrea Breault Interim Transportation Director Agency Contact Email Address Agency Contact Telephone No. abreault@coic.org (617) 599-7396 Employer Identification Number Urbanized Zone (EIN) Oregon 930620261 Are you applying to a 5310 Agency or 5310 Small Urban Agency? 5310 Page 1 of 6 Lead (STF) Agency Lead (STF) Agency Name Deschutes County For the agencies applying for small urban, make sure to select the small urban designation from the drop - down. Lead (STF) Agency Contact Name Whitney Hale Lead (STF) Agency Contact Title Public Information Officer Lead (STF) Agency Contact Email Address Lead (STF) Agency Contact Telephone No. Whitney. Hale@deschutes.org (541) 330-4640 This email address will receive the completed 5310 subrecipient application. Select the type(s) of service that will be supported by this award. Select all that apply. See instructions for definitions. B Open to the general public at all times ❑ Open to the general public on a space -available basis ❑ Open only to seniors and individuals with ❑ Limited to defined clientele (e.g. residential home) disabilities 0 Demand Response ❑ Deviated Route Are any FTA-funded buildings that your transit agency owns More information on floodplains located in a flood zone? ❑ Yes Q No Risk Assessment Information Did your agency have any turnover of management or financial staff in the last two years? O Yes O No Does your agency have an accounting system that allows you to completely and accurately track the receipt and disbursement of funds related to the award? O Yes O No What type of accounting system does your agency use? O Manual O Automated O Combined Page 2 of 6 Does your agency have a system in place that will account for 100 percent of each employee's time? O Yes O No Did your staff members attend required trainings and meetings during prior grant award cycles? O Yes O No Was your agency audited by the Federal government in the past two years? O Yes O No Did your agency stay on budget in the past two years? O Yes O No Transit Agency Projects Transit Agency Project 1 Project Name Cascades East Transit Vehicle Preventative Maintenance Project Selection ❑ A. Purchased Service ❑ C. Vehicle Purchase Project Details ❑ B. Mobility Management 0 D. Capitalized Vehicle Preventive Maintenance ❑ E. Equipment, Signs and Amenities, Shelters ❑ F. Facilities: Bus Barns and Other Buildings Select the project types that you wish to include in your application. Select all that apply. D. Capitalized Vehicle Preventive Maintenance 1. Describe how this project coordinates with other services to provide services to seniors and individuals with disabilities: Project Coordination Description Page 3 of 6 Central Oregon Intergovernmental Council (COIC) was designated a Council of Governments organized under ORS 190 in 1972 and operates the regional public transportation provider, Cascades East Transit (CET). This capital vehicle preventative maintenance project will support CET's Deschutes County fleet, specifically the vehicles COIC uses to support CET Dial -A -Ride service in Sisters, Redmond, Bend, and La Pine, as well as the Route 30 (La Pine - Bend), Route 28 (Sisters -Redmond), Route 29 (Sisters - Bend), and Route 24 (Redmond -Bend) regional Community Connectors. These funds will support CET's continued compliance of the preventative maintenance plan and keep the Deschutes County fleet in a "state of good repair," as defined by the Oregon Department of Transportation. CET has delivered critical transportation services to Central Oregon since 2008--creating connections to healthcare, jobs, education, social services, basic goods shopping, and family and friends. CET provides vulnerable communities, especially older adults, those who experience disabilities, and economically disadvantaged populations, with reliable and safe transportation options to reach essential services and opportunities across Deschutes County and Central Oregon. 2. Is a Vehicle Preventive Maintenance Plan submitted with your application? A plan reflecting current fleet policies, fleet procedures, and vehicle and lift equipment manufacturer's recommended maintenance schedules is required. O Yes O No 3. Number of vehicles included in this preventive maintenance project: 52 4. Project cost and match information: Total Project Cost Match Amount (Total Project Cost x Grant Amount 295,201 10.27%) $264,883.86 $30,317.14 5. Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching funds are not available now, describe when they will be (examples: next fiscal year, month/year). Please be specific. Local Match Details Deschutes County Special Transportation Funds 6. On what page is project listed in the Adopted Coordinated Plan? Page 4 of 6 7. Date Coordinated Plan adopted: 11/2/2018 28 8. Is this project part of a group of activities or projects that are dependent on each other (for example, bus washing station dependant on facility)? O Yes O No If Yes, provide details of grouped service activities. - City of Sisters Purchased Service 5310 grant - City of Redmond Purchased Service 5310 grant - Deschutes County Purchased Service 5310 grant (for service in the La Pine area) - COIC 5311 grant - Deschutes County STF award (needed for the required local match) Application Totals Total Project Costs Total Match Amount Total Grant Amount $295,201.00 $30,317.14 $264,883.86 Submitting Your Application • Click the "Save" button to save your work. A link to the application will appear that you can copy for future reference. Or, you can enter your email address to have the link emailed to you. • Attach any supporting documents using the "Upload" button or by dragging documents from your computer to the "drag files here" area. • Electronically sign your application by using the pen icon. Type your name in the "Printed Name" section. • Submit your application by using the "Submit Application" button. • IF YOU DO NOT RECEIVE AN EMAIL RESPONSE, PLEASE CONTACT US IMMEDIATELY AT 503-986-3300 OR ODOTPTDREPORTING(a),ODOT.STATE.OR.US. Supporting Documents (Optional) 2018-11-06_central-or-coord-human services plan_final_signed.pdf CET 2017 Vehicle Maintenance Plan.pdf The person signing this form must have the legal authority to submit the application on behalf of the applicant. By electronically signing and submitting this form, the agency representative certifies that the information on the application is true and accurate to the best of their knowledge. Page 5 of 6 Signature 0AW ozl'o4 Page 6 of 6 Printed Name Drew Orr CASCADES EAST TRANSIT VEHICLE MAINTENANCE PLAN (revised 11-2017) The goal of the vehicle maintenance program is for publicly owned transportation vehicles to be preserved and maintained cost-effectively, in a state of good repair, so that they remain in safe condition. The objectives of the vehicle maintenance program are to: 1. Ensure that the fleet is in a state of good repair, 2. Ensure that a sufficient number of agency vehicles are available to meet daily service demands, 3. Ensure that agency vehicles are safe, serviced regularly, and clean, 4. Ensure that good vehicle maintenance is provided at a reasonable cost. In order to achieve the goal, and meet the objectives, it will be necessary for the CET Operations Manager to implement and oversee the vehicle maintenance plan described herein. CET's Vehicle Maintenance Plan includes the following components: • A preventive maintenance servicing schedule for each vehicle in the agency fleet, based on manufacturers' recommendations for the size, type and components or equipment contained on that specific vehicle. CET uses a custom built CET PM Status spreadsheet to track when each revenue vehicle is due for inspections and preventative maintenance; (sample attachment a) • A process for managing and monitoring vehicle warranties and, if applicable, service agreements, to ensure all service requirements are met. This information is listed on the custom built CET PM status spreadsheet; (attachment a) • A vehicle inspection procedure which includes driver's daily pre -trip inspections and reports; (attachment c) • A procedure for follow-up for repairs arising from pre -trip inspections, and documentation regarding any vehicle being pulled from service until required repairs are made; • A schedule for periodic exterior vehicle cleaning and more thorough interior cleaning, that takes into account seasonal and environmental conditions; • An annual vehicle safety inspection by a certified mechanic. This inspection includes all safety components and ADA-related equipment such as lifts, tie - downs, handrails, etc. (attachment d) • A vehicle repair policy for unplanned mechanical breakdowns, whether repairs are performed in-house or are contracted out; • A vehicle storage procedure for safe and secure vehicle storage off -hours; Oil Change Intervals (PMA) Gasoline Buses (pre 2009) Gasoline Buses (2009 and newer) International Diesel Chevrolet Diesels Cummins Diesels Transmission Service Ford automatics Allison with synthetic fluid Fuel Filter Change Gas Diesel (depending on oil change interval) 3,000 miles 5,000 miles 250 hours 5,000 miles 8,000 miles Every PMA, Every PMA 60,000 miles 150,000 miles 15,000 miles 15,000/16,000 miles heed Chair Lift Inggggligns A visual inspection is performed daily by operators. An operational inspection is performed at every PMA and adjusted/tubed as recommended by manufacturer An annual inspection is performed per manufacturer recommendation. Cooling System Antifreeze level is checked daily by operator. Antifreeze is changed at 150,000 miles Component Overhauls Engine Overhauls are performed on an "as needed" basis. Transmission Overhauls are performed on as "as needed" basis. Annual Vehicle inspection Performed Annually by a Certified Mechanic DailOperator Maintenance Operator will inspect the vehicle as outlined by Pre -Trip Checklist. If a discrepancy is found Operator contacts dispatch and reports the discrepancy and also records any discrepancies with the vehicle on the appropriate form and turns it in to the office. If it is a safety issue the bus is not used until it is repaired. If it is not a safety issue the discrepancy is recorded and will be repaired at the next service. If there is a mechanical breakdown the vehicle will be removed from service, evaluated and repaired before it is placed back in to service. Vehicle Repairs/Record Keeping) All vehicle repairs are recorded in a Computer Based Vehicle Information System. The South Fleet is repaired at the Bear Creek Facility in Bend by an in house mechanic and the information is stored in "Mitcheill". The North Fleet is repaired at the Antler Facility in Redmond by the City of Redmond Maintenance Department, once a month the City sends us a copy of the work order for each vehicle they repaired/inspected. A file is kept on each bus that includes: daily vehicle inspection sign off sheet, discrepancy reports and repair work orders. This file is currently maintained at the Antler Facility in Redmond. On rare occasions when we will need to use an outside facility to make repairs a cost analysis will be performed to determine if this is the best practice. Vehicle Storage Vehicles are stored in a fenced yard (with the exception of the Madras Fleet). The vehicles doors are locked and the mobile data terminals are removed each night. VEHICLE CLEANING It is important that vehicles are regularly cleaned inside and out. Regular vehicle cleaning helps prevent premature vehicle aging, protects exterior paint, extends the life of protective coatings, and helps prevent rust. It also increases passenger comfort and maintains a positive agency image. Washing should include periodic washing or steam -cleaning the vehicle engine and undercarriage, and application of a protective coating to the painted surfaces, if recommended, and as specified by the manufacturer. Daily Dry off windows and mirrors as needed Clean driver area (dash, consoles, seat, fare box, windshield) Sweep floors Replace trash bag Bi-Weekly Same as daily, plus: Pressure wash vehicles (including wheels) Clean all interior windows Wipe down stanchions, railings and seats with disinfectant Mop floors SPARE CAPACITY In order to maintain scheduled routes and services without disruption when regularly assigned vehicles are down for maintenance servicing or repair, CET maintains an appropriate number of spare vehicles. Fleet Back -Ups LaPine 1 Prineville 1 Sisters 1 Madras 1 Redmond 3 Community Connectors 1 Bend Fixed Route 3 Bend DAR 4 Mt. Bachelor 2 Attachments (attachment a ) . Meter Niel Current Date of Vehicle Date of Reading Current Meter PM EOy 6ditesfDays Before t Current Mileage Meter Current Make of Number Maintenance Type Description [as t at last Reading Ingger Trigger Neal Pf" Pfd Warrentee Reading Meter Vehicle SMce PM Cushion due In.. infermalion hiours) Read,ng 6G,813 •... .. ,. ..... 56.E13 16,000 950- 15.6G8 �. 611 750 _— - 50 -134 _ 111?/2015 04101116 D9115118 04101110 20 20 6L965 51.955 742 61,9S5 51 955 49.254 -'9 2 , 0 492^`,-" 45.264 eG576. 46.575 0 46 67E GG5.6 8,000 16,000 760 15D,000 32,000 D41t11110 041D1118 8,000 16,000 750 150,000 32,000 04101118 10115411 04101118 8,000 16,000 750 150,000 32,000 04101f,0 10/15158 950 1.771 51.965 0ir10ItE ,- DV13M8 49,2C*'.G1i8-iF 4t012916 ..... _ ..,r, ,-_ •' _ 46,575 01116r18 D il13118 .. ... FRTLNR i92P.fdR FRTLNR 950 50 56t, 950 950 `-1,C 5 : 20 20 350 0 c,63:' -- 850 -4,1;1" 50 1,•317 950 _ _ tOG,74b 950 20-- 11,1DG 20 ri 950 7: 1,21, 950 i(,,10'i 50 45" 950 950 iS,5(0 20 rI 1 201 2P,,i Yearof Shop Vehicle Worked On 2016 Band 2016 I Bend 2016 1 Bond Daily Vehicle Inspect, n Sheet 1111li• Ill in My signature indicates I have preformed a proper CET Pre -Trip Inspection and the bus is safe to drive DATE I MILEAGE SIGNATURE I DATE I MILEAGE SIGNATURE UNDER THE HOOD (C) Fluid Levels Belts/Hoses INTERIOR All Gauges and Warning Lights Dash Lights Steering Operation Windshield Wipers and Washer Horn Back-up Alarm Two-way Radio A/C & Heater Blowers Driver seat and seat belt Passenger Seats and Seat Belts Floor for Trip Hazards Interior Lights Emergency Exits Fire Extinguisher (s) BBP Kit Reflective Triangles First Aid Kit/Seal Intact Accident Kit Doors Glass and Mirrors Hand Rails & Modesty Panels Wheel Chair Tie Downs Video System Indicator Light Bus Rules are Posted EXTERIOR All Lights & Lenses Tires, Wheels & Lug Nuts Body Damage Doors & Emergency Exits Glass & Mirrors Windshield Wipers Batteries & Leads Under Vehicle Leaks Loud Exhaust Noises Destination Sign (s) W/C Lift Operation BRAit KE TEST Hydraulic Brakes Brake Applied Check &-alf.tAfe. 4r'_ALMA Air Brakes Governor Cut Out Pressure Governor Cut in Pressure Applied Air Leak Test Low Air Warning Device Parking Brake Hold Test Applied Service Brake Check u C�) 0 a� U i t� t0 Q3 U C O N Q � X W ® U U a) .sz aS 2 (s 0 °' a) 0 ca n p s� 0 n� r 0 0 c� c v N � Z m a. � eat cri d' a4-1 tB M o a) E C) O w > 1/1712018 Image (2).jpg Aepo". � I FtEET UNIT NUMBER DATE MOTOR CARRIERWERATOR INSPECTOR'S NAME (PilINT OF TYPE) ADDRESS Cry, STAT5,YIP CODE vEf'ICLE 'DEWrlll�`ATION ("AND COMPLETE) KATEVQ. OVIN 0 OTHERI VEHICLFTYPE DTRAGTOR 13TRAII-M .D TRVCK 0 BUS .5 it00,10 E�-, I . "W§ I *__1.1Mjt1'.1 Cl (OTHER) iL REM OK Iql �w_APO I-Ttm. A, OK ITEM ITEM IT! G; 10 j a, Service Brakes a, Part(s) of vehicle or r- a. Tires on anysteerinq:axle 6' parkingBraW System c. Brake Drums or Rotors d. Brake Hose 6. Brake Tubing. f; Low Pressui-6,Waming k i condition of loading such that the spare firs orany` of the load or dunnage zn fall onto the roadway. 13� Prolectl6nagainst Shifting of a power unit. b. Alf other,fires. a. Lock aSkIeRing b., Wheels and Rims Device g. Tractor Protection Valve cargo, c. Container securern ent c: Fasteners d, Welds 9a ir Compr h. A Compressor I, ElecMc Snakes.' Hydraulic Brakes k. VacuuM S NORM . . . . . . . devices on iritermodal equipment_ a. Steering Wheel, Free Play b. Steering Column ' Requirements and excepttons as stated pertaining to any Crack, discoloration or vision: reducing matter (referenceE�= 111 05 400, a, Fifth Wheels - b. Pintle Hooks c. 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TOrquej Radius Or Tracking componerits a,: Frame Members b.T ird and. Wheel Gleara �no c. Adi'stable Axle xj a, Visible leak, b Fuel tank -filler cap Missing. b. Fuel tank Securely attached. 101 R - UN AlIjigib fing devices and 61 r0flectors required by Part 39.5 O,i Assemblies (Sliding hall be Do rable� SubTrarnes) irdST 9UGTION& MARK COLUMN HNITIMS To. VERIFY, PNISPEGTION: —t/- ()K, _ X— NEEDS MONK,— �A I= 1-1 EMS DO NOT APPLY,_ R . _8 P A I R L I) C7), CERTIMATON: THIS -VEHICLE HAS PASSED ALL THE fK'SPECTI.ON: ITEMS FOR, THE ANNUAL VEHICLE INSPECTION IN ACCORDANCE WITH 49 bFR PART 396. 6k4'b09'1.L KEUER & ASSOCIATES, INC-0 -------- . ...... htLps:/Imail.google.com/mail/u/O/#inbox/161064odab539931 ?projector-1 Oregon Department of Transportation Section 5310 Subrecipient Application FY 2021-23 Enhanced Mobility of Seniors and Individuals with Disabilities This application is a tool provided to Subrecipients who want to apply to their STF agencies for 5310 projects. Transit Agency Transit Agency Legal Name Deschutes County Agency Mailing Address (Street or PO Box) 1300 NW Wall Street Address Line 1 Bend Oregon 97703 City State Zip Code Agency Contact Name Agency Contact Title Whitney Hale Public Information Officer Agency Contact Email Address Agency Contact Telephone No. Whitney. Hale@deschutes.org (541) 330-4640 Employer Identification Number Urbanized Zone (EIN) Oregon 93-6002292 Are you applying to a 5310 Agency or 5310 Small Urban Agency? 5310 Lead (STF) Agency Lead (STF) Agency Name Page 1 of 6 Deschutes County For the agencies applying for small urban, make sure to select the small urban designation from the drop - down. Lead (STF) Agency Contact Name Whitney Hale Lead (STF) Agency Contact Title Public Information Officer Lead (STF) Agency Contact Email Address Lead (STF) Agency Contact Telephone No. Whitney. Hale@deschutes.org (541) 330-4640 This email address will receive the completed 5310 subrecipient application. Select the type(s) of service that will be supported by this award. Select all that apply. See instructions for definitions. 0 Open to the general public at all times ❑ Open to the general public on a space -available basis 0 Open only to seniors and individuals with ❑ Limited to defined clientele (e.g. residential home) disabilities ❑ Demand Response ❑ Deviated Route Are any FTA-funded buildings that your transit agency owns More information on floodplains located in a flood zone? ❑ Yes 0 No Risk Assessment Information Did your agency have any turnover of management or financial staff in the last two years? O Yes O No Does your agency have an accounting system that allows you to completely and accurately track the receipt and disbursement of funds related to the award? O Yes O No What type of accounting system does your agency use? O Manual O Automated O Combined Does your agency have a system in place that will account for 100 percent of each employee's time? O Yes O No Page 2 of 6 Did your staff members attend required trainings and meetings during prior grant award cycles? O Yes O No Was your agency audited by the Federal government in the past two years? O Yes O No Did your agency stay on budget in the past two years? O Yes O No Transit Agency Projects Transit Agency Project 1 Project Name Southern Deschutes County Purchased Public Transportation Services Project Details Project Selection 0 A. Purchased Service ❑ B. Mobility Management ❑ C. Vehicle Purchase ❑ D. Capitalized Vehicle Preventive Maintenance ❑ E. Equipment, Signs and Amenities, Shelters ❑ F. Facilities: Bus Barns and Other Buildings Select the project types that you wish to include in your application. Select all that apply. A. Purchased Service Project 1. Project Title Project Title Southern Deschutes County Purchased Public Transportation Services 2. Explain how your project is planned, designed, and carried out to meet the special needs of seniors and individuals with disabilities when general public transit is either insufficient, inappropriate, or not available: Project Service Description Page 3 of 6 Public transportation service provider shall continue to serve the City of La Pine and designated portions of South Deschutes County through demand -response (Dial -A -Ride) transportation services, which are open to the general public. Dial -A -Ride provides first -and -last -mile connectivity to regional bus service and serves as an important curb -to -curb, accessible option for older adults and those who experience disabilities. The service area map on CET's webpage https://cascadeseasttransit.com/routes-schedules/all-cities/la-pine/, illustrates the current service boundaries. Dial -A -Ride service in La Pine currently operates Monday through Friday from 6:OOam to 6:30pm. Route 30 (La Pine - Bend) regional Community Connector provides 4 roundtrips on weekdays with connections to Redmond, Prineville, Madras, and Sisters at the Hawthorne Station in Bend. The first run of Route 30 departs La Pine at 6:31am and the last run arrives at La Pine at 6:21 pm. In addition to stops in La Pine and Bend, Route 30 also serves the Deschutes River Woods community at the River Woods Church. All buses are wheelchair -equipped and all established bus stops are ADA-compliant. Transportation services provide older adults, those who experience disabilities, and economically disadvantaged populations with access to essential medical services and clinics, employment opportunities, social services, basic goods shopping, education, and visits to family and friends. Public transportation service provider shall continue to work with local community partners, including the La Pine Senior Center, La Pine Community Health Center, Central Oregon Coalition for Access, Abilitree, and High Desert Advocates to ensure that local services are meeting the priorities and needs of the community. Public transportation service provider shall continue to provide service in a manner consistent with Central Oregon's Human Services Transportation Coordination Plan as adopted in 2018 which will guide future investment in elderly, disabled, and low-income transportation. Extensive public engagement efforts during CET's 2040 Transit Master Plan process solicited input from the municipalities across Central Oregon through open house events, local committee input, surveys, and stakeholder presentations to ensure the transportation system reflects the needs and priorities of the communities it serves. 3. Estimated number of 4. Estimated number of one - unduplicated individuals (older way rides this project proposes adults and individuals with to provide in the biennial grant disabilities) this project period: proposes to support in the 20,688 biennial grant period: 83 5. Project cost and match information: Total Project Cost Match Amount (Total Project Cost x Grant Amount 104,796 10.27%) $94,033.45 $10, 762.55 Page 4 of 6 6. Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching funds are not available now, describe when they will be (examples: next fiscal year, month/year). Please be specific. Local Match Details Deschutes County Statewide Transportation Improvement Funds 7. On what page is project listed in the Adopted Coordinated Plan? 37 8. Date Coordinated Plan adopted: 11/2/2018 9. Is this project part of a group of activities or projects that are dependant on each other (for example, a new transit service that requires capital and operating funds)? O Yes O No If Yes, Provide Details of Grouped Service Activities The following fund sources are used by the current public transportation service provider to support public transportation for the Deschutes County: - COIC's 5311 grant - COIC's 5310 vehicle preventative maintenance grant - COIC's STIF D grant supporting Community Connector service - COIC's Deschutes County STF contract 10. Does your transit agency have an existing contract for transit? O Yes O No If yes, name the contractor. If no, describe how the transit agency will procure the service and name contractor Central Oregon Intergovernmental Council, operating Cascades East Transit Application Totals Total Project Costs Total Match Amount Total Grant Amount $104, 796.00 $10, 762.55 $94, 033.45 Submitting Your Application • Click the "Save" button to save your work. A link to the application will appear that you can copy for future reference. Or, you can enter your email address to have the link emailed to you. • Attach any supporting documents using the "Upload" button or by dragging documents from your Page 5 of 6 computer to the "drag files here" area. • Electronically sign your application by using the pen icon. Type your name in the "Printed Name" section. • Submit your application by using the "Submit Application" button. • IF YOU DO NOT RECEIVE AN EMAIL RESPONSE, PLEASE CONTACT US IMMEDIATELY AT 503-986-3300 OR ODOTPTDREPORTING(a-),ODOT.STATE. OR. US. Supporting Documents (Optional) 2018-11-06_central-or-coord-human services plan_final_signed.pdf The person signing this form must have the legal authority to submit the application on behalf of the applicant. By electronically signing and submitting this form, the agency representative certifies that the information on the application is true and accurate to the best of their knowledge. Signature Page 6 of 6 Printed Name Whitney Hale Oregon Department of Transportation Section 5310 Subrecipient Application FY 2021-23 Enhanced Mobility of Seniors and Individuals with Disabilities This application is a tool provided to Subrecipients who want to apply to their STF agencies for 5310 projects. Transit Agency Transit Agency Legal Name City of Redmond Agency Mailing Address (Street or PO Box) 411 SW 9th Street Address Line 1 Redmond Oregon City State Agency Contact Name Keith Witcosky Agency Contact Email Address keith.witcosky@redmondoregon.gov Employer Identification Number Urbanized Zone (EIN) Oregon 936002242 97756 Zip Code Agency Contact Title City Manager Agency Contact Telephone No. (541)923-7711 Are you applying to a 5310 Agency or 5310 Small Urban Agency? 5310 Lead (STF) Agency Lead (STF) Agency Name Page 1 of 6 Deschutes County For the agencies applying for small urban, make sure to select the small urban designation from the drop - down. Lead (STF) Agency Contact Name Whitney Hale Lead (STF) Agency Contact Title Public Information Officer Lead (STF) Agency Contact Email Address Lead (STF) Agency Contact Telephone No. Whitney. Hale@deschutes.org (541) 330-4640 This email address will receive the completed 5310 subrecipient application. Select the type(s) of service that will be supported by this award. Select all that apply. See instructions for definitions. 0 Open to the general public at all times ❑ Open to the general public on a space -available basis ❑ Open only to seniors and individuals with ❑ Limited to defined clientele (e.g. residential home) disabilities 0 Demand Response ❑ Deviated Route Are any FTA-funded buildings that your transit agency owns More information on floodplains located in a flood zone? ❑ Yes 0 No Risk Assessment Information Did your agency have any turnover of management or financial staff in the last two years? O Yes O No Does your agency have an accounting system that allows you to completely and accurately track the receipt and disbursement of funds related to the award? O Yes What type of accounting system does your agency use? O Manual O Automated O Combined Does your agency have a system in place that will account for 100 percent of each employee's time? O Yes O No Page 2 of 6 Did your staff members attend required trainings and meetings during prior grant award cycles? O Yes Was your agency audited by the Federal government in the past two years? O Yes O No Did your agency stay on budget in the past two years? O Yes 9 Transit Agency Projects Transit Agency Project 1 Project Name City of Redmond Purchased Public Transportation Services Project Selection 0 A. Purchased Service ❑ C. Vehicle Purchase Project Details ❑ B. Mobility Management ❑ D. Capitalized Vehicle Preventive Maintenance ❑ E. Equipment, Signs and Amenities, Shelters ❑ F. Facilities: Bus Barns and Other Buildings Select the project types that you wish to include in your application. Select all that apply. A. Purchased Service Project 1. Project Title Project Title City of Redmond Purchased Public Transportation Services 2. Explain how your project is planned, designed, and carried out to meet the special needs of seniors and individuals with disabilities when general public transit is either insufficient, inappropriate, or not available: Project Service Description Page 3 of 6 Public transportation service provider shall continue to serve the City of Redmond through demand - response (Dial -A -Ride) transportation services, which are open to the general public. Dial -A -Ride provides first -and -last -mile connectivity to regional bus service and serves as an important curb -to -curb, accessible option for older adults and those who experience disabilities. The service area map on CET's webpage https:Hcascadeseasttransit.com/routes-schedules/all-cities/redmond/, illustrates the current service boundaries. Dial -A -Ride service in Redmond currently operates Monday through Friday from 5:30am to 7:00pm. As a major hub in the transportation system, many routes connect at the Redmond Transit Hub. The highest ridership route, Route 24 (Redmond - Bend) operates Monday through Friday with eight roundtrips per day. All buses are wheelchair -equipped and all established bus stops are ADA-complaint. Transportation services provide older adults, those who experience disabilities, and economically disadvantaged populations with access to essential medical services and clinics, employment opportunities, social services, basic goods shopping, education, and visits to family and friends. Public transportation service provider shall continue to work with local community partners, including the Opportunity Foundation of Central Oregon, Redmond Proficiency Academy, St. Charles Health System, Central Oregon Community College, Deschutes Public Library, Housing Works, the Senior Center, the Central Oregon Coalition for Access, Central Oregon Council on Aging, and the High Desert Advocates to ensure that local services are meeting the priorities and needs of the community. Public transportation service provider shall continue to provide service in a manner consistent with Central Oregon's Human Services Transportation Coordination Plan as adopted in 2018, which will guide future investment in transportation to serve vulnerable populations, including older adults, those who experience disabilities, and low-income communities. Extensive public engagement efforts during CET's 2040 Transit Master Plan process solicited input from the municipalities across Central Oregon through open house events, local committee input, surveys, and stakeholder presentations to ensure the transportation system reflects the needs and priorities of the communities it serves. 3. Estimated number of 4. Estimated number of one - unduplicated individuals (older way rides this project proposes adults and individuals with to provide in the biennial grant disabilities) this project period: proposes to support in the 165,391 biennial grant period: 435 5. Project cost and match information: Total Project Cost Match Amount (Total Project Cost x Grant Amount 507,406 10.27%) $455,295.40 $52,110.60 Page 4 of 6 6. Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching funds are not available now, describe when they will be (examples: next fiscal year, month/year). Please be specific. Local Match Details City of Redmond Transportation Funds 7. On what page is project listed in the Adopted Coordinated Plan? 37 8. Date Coordinated Plan adopted: 11/2/2018 9. Is this project part of a group of activities or projects that are dependant on each other (for example, a new transit service that requires capital and operating funds)? O Yes O No If Yes, Provide Details of Grouped Service Activities The following fund sources are used by the current public transportation service provider to support public transportation for the City of Redmond: - COIC's 5311 grant - COIC's 5310 vehicle preventative maintenance grant - COIC's Deschutes County STF grant - COIC's STIF D grant supporting Community Connector service 10. Does your transit agency have an existing contract for transit? O Yes O No If yes, name the contractor. If no, describe how the transit agency will procure the service and name contractor Central Oregon Intergovernmental Council, operating Cascades East Transit Application Totals Total Project Costs Total Match Amount Total Grant Amount $507,406.00 $52,110.60 $455,295.40 Submitting Your Application • Click the "Save" button to save your work. A link to the application will appear that you can copy for future reference. Or, you can enter your email address to have the link emailed to you. • Attach any supporting documents using the "Upload" button or by dragging documents from your Page 5 of 6 computer to the "drag files here" area. Electronically sign your application by using the pen icon. Type your name in the "Printed Name" section. • Submit your application by using the "Submit Application" button. • IF YOU DO NOT RECEIVE AN EMAIL RESPONSE, PLEASE CONTACT US IMMEDIATELY AT 503-986-3300 OR ODOTPTDREPORTING(a),ODOT.STATE. OR. US. Supporting Documents (Optional) 2018-11-06 central-or-coord-human services plan_final_signed.pdf The person signing this form must have the legal authority to submit the application on behalf of the applicant. By electronically signing and submitting this form, the agency representative certifies that the information on the application is true and accurate to the best of their knowledge. Signature Page 6 of 6 Printed Name keith witcosky Oregon Department of Transportation Section 5310 Subrecipient Application FY 2021-23 Enhanced Mobility of Seniors and Individuals with Disabilities This application is a tool provided to Subrecipients who want to apply to their STF agencies for 6310 projects. Transit Agency Transit Agency Legal Name City of Sisters Agency Mailing Address (Street or PO Box) PO Box 39 Address Line 1 Sisters Oregon 97759 City State Zip Code Agency Contact Name Agency Contact Title Joe O'Neil Finance Director Agency Contact Email Address Agency Contact Telephone No. joneiII@ci.sisters.or.us (541) 323-5222 Employer Identification Number Urbanized Zone (EIN) Oregon 936002257 Are you applying to a 5310 Agency or 5310 Small Urban Agency? 5310 Lead (STF) Agency Lead (STF) Agency Name Page 1 of 6 Deschutes County For the agencies applying for small urban, make sure to select the small urban designation from the drop - down. Lead (STF) Agency Contact Name Whitney Hale Lead (STF) Agency Contact Title Public Information Officer Lead (STF) Agency Contact Email Address Lead (STF) Agency Contact Telephone No. Whitney. Hale@deschutes.org (541) 330-4640 This email address will receive the completed 5310 subrecipient application. Select the type(s) of service that will be supported by this award. Select all that apply. See instructions for definitions. a Open to the general public at all times ❑ Open to the general public on a space -available basis Q Open only to seniors and individuals with ❑ Limited to defined clientele (e.g. residential home) disabilities ❑ Demand Response ❑ Deviated Route Are any FTA-funded buildings that your transit agency owns More information on floodplains located in a flood zone? ❑ Yes Rl No Risk Assessment Information Did your agency have any turnover of management or financial staff in the last two years? O Yes O No Does your agency have an accounting system that allows you to completely and accurately track the receipt and disbursement of funds related to the award? O Yes 0. What type of accounting system does your agency use? O Manual O Automated O Combined Does your agency have a system in place that will account for 100 percent of each employee's time? O Yes O No Page 2 of 6 Did your staff members attend required trainings and meetings during prior grant award cycles? O Yes O No Was your agency audited by the Federal government in the past two years? O Yes O No Did your agency stay on budget in the past two years? O Yes O No Transit Agency Projects Transit Agency Project 1 Project Name City of Sisters Purchased Public Transportation Services Project Selection Q A. Purchased Service ❑ C. Vehicle Purchase Project Details ❑ B. Mobility Management ❑ D. Capitalized Vehicle Preventive Maintenance ❑ E. Equipment, Signs and Amenities, Shelters ❑ F. Facilities: Bus Barns and Other Buildings Select the project types that you wish to include in your application. Select all that apply. A. Purchased Service Project 1. Project Title Project Title City of Sisters Purchased Public Transportation Services 2. Explain how your project is planned, designed, and carried out to meet the special needs of seniors and individuals with disabilities when general public transit is either insufficient, inappropriate, or not available: Project Service Description Page 3 of 6 Public transportation service provider shall continue to serve the City of Sisters through demand - response (Dial -A -Ride) transportation services, which are open to the general public. Dial -A -Ride provides first -and -last -mile connectivity to regional bus service and serves as an important curb -to -curb, accessible option for older adults and those who experience disabilities. The service area map on CET's webpage https://cascadeseasttransit.com/routes-schedules/all-cities/sisters/, illustrates the current service boundaries. Dial -A -Ride service in Sisters currently operates on Tuesdays from 9:30am to 2:OOpm. There are two regional Community Connector routes that serve the city of Sisters: Route 28 (Sisters - Redmond) and Route 29 (Sisters - Bend). Both routes provide three roundtrips on weekdays. These routes provide connections to Prineville, Bend, La Pine, Madras, and Redmond through the Redmond Transit Hub and Hawthorne Station in Bend. All buses are wheelchair -equipped and all established bus stops are ADA-compliant. Transportation services provide older adults, those who experience disabilities, and economically disadvantaged populations with access to essential medical services and clinics, employment opportunities, social services, basic goods shopping, education, and visits to family and friends. Public transportation service provider shall continue to work with local community partners, including the Opportunity Foundation of Central Oregon, Redmond Proficiency Academy, St. Charles Health System, Central Oregon Community College, Deschutes Public Library, Housing Works, the Senior Center, the Central Oregon Coalition for Access, and High Desert Advocates to ensure that local services are meeting the priorities and needs of the community. Public transportation service provider shall continue to provide service in a manner consistent with Central Oregon's Human Services Transportation Coordination Plan as adopted in 2018, which will guide future investment in transportation to serve vulnerable populations, including older adults, those who experience disabilities, and low-income communities. Extensive public engagement efforts during CET's 2040 Transit Master Plan process solicited input from the municipalities across Central Oregon through open house events, local committee input, surveys, and stakeholder presentations to ensure the transportation system reflects the needs and priorities of the communities it serves. 3. Estimated number of 4. Estimated number of one - unduplicated individuals (older way rides this project proposes adults and individuals with to provide in the biennial grant disabilities) this project period: proposes to support in the 15,080 biennial grant period: 121 5. Project cost and match information: Total Project Cost Match Amount (Total Project Cost x Grant Amount Page 4 of 6 69,165 10.27%) $62,061.75 $7,103.25 6. Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching funds are not available now, describe when they will be (examples: next fiscal year, month/year). Please be specific. Local Match Details City of Sisters General Funds 7. On what page is project listed in the Adopted Coordinated Plan? 37 8. Date Coordinated Plan adopted: 11 /2/2018 9. Is this project part of a group of activities or projects that are dependant on each other (for example, a new transit service that requires capital and operating funds)? O Yes O No If Yes, Provide Details of Grouped Service Activities The following fund sources are used by the current public transportation service provider to support public transportation for the City of Sisters: - COIC's 5311 grant - COIC's 5310 vehicle preventative maintenance grant - COIC's Deschutes County STF contract 10. Does your transit agency have an existing contract for transit? O Yes O No If yes, name the contractor. If no, describe how the transit agency will procure the service and name contractor Central Oregon Intergovernmental Council, operating Cascades East Transit Application Totals Total Project Costs Total Match Amount Total Grant Amount $69,165.00 $7,103.25 $62, 061.75 Submitting Your Application • Click the "Save" button to save your work. A link to the application will appear that you can copy for future reference. Or, you can enter your email address to have the link emailed to you. Page 5 of 6 • Attach any supporting documents using the "Upload" button or by dragging documents from your computer to the "drag files here area. • Electronically sign your application by using the pen icon. Type your name in the "Printed Name" section. • Submit your application by using the "Submit Application" button. • IF YOU DO NOT RECEIVE AN EMAIL RESPONSE, PLEASE CONTACT US IMMEDIATELY AT 503-986-3300 OR ODOTPTDREPORTING(a)-ODOT.STATE. OR. US. Supporting Documents (Optional) 2018-11-06 central-or-coord-human services plan_final_signed.pdf The person signing this form must have the legal authority to submit the application on behalf of the applicant. By electronically signing and submitting this form, the agency representative certifies that the information on the application is true and accurate to the best of their knowledge. Signature Page 6 of 6 Printed Name Joseph O'Neill Oregon Department of Transportation Special Transportation Fund Subrecipient Application FY 2021-23 This application is a tool provided to Subrecipients who want to apply to their STF agencies for STF projects. A. Applicant Information Transit Agency Transit Agency Name Central Oregon Intergovernmental Council Address 334 NE Hawthorne Ave Address Line 1 Bend Oregon City State Application Contact Name Andrea Breault Application Contact Email Address abreault@coic.org 97701 Zip Code Application Contact Title Interim Transportation Director Application Contact Telephone No. (617) 599-7396 Special Transportation Fund Agency Special Transportation Fund Agency Deschutes County STF Agency Contact Name Whitney Hale Page 1 of 4 STF Agency Contact Title Public Information Officer STF Agency Contact Email STF Agency Contact Telephone No. Whitney. Hale@deschutes.org (541) 330-4640 This email address will receive the completed STF subrecipient application. B. Transit Agency and Project Descriptions Project 1 Project Title Cascades East Transit Public Transportation Project Description Central Oregon Intergovernmental Council (COIC) was designated a Council of Governments organized under ORS 190 in 1972 and operates the regional public transportation provider, Cascades East Transit (CET). CET provides four distinct year-round services in Deschutes County: (1) Fixed -route bus service in Bend, (2) regional Community Connector bus service, (3) Dial -A -Ride service in Bend, which is offered to people who experience disabilities, as well as lower -income individuals, and older adults who do not live near CET fixed -route bus service, and (4) Dial -A -Ride service in rural areas, which is open to the general public. CET's transportation services provide older adults, those who experience disabilities, and economically disadvantaged populations with access to essential medical services and clinics, employment opportunities, social services, basic goods shopping, education, and visits to family and friends. ODOT operations grants, including 5310, 5311, and Statewide Transportation Improvement Fund Discretionary, play a vital role is CET's ability to effectively leverage local funds (at a ratios of 1:1 all the way up to 10:1) to maintain and expand transportation services in for older adults and those who experience disabilities in Deschutes County. Other local revenue sources are projected to be drastically reduced as a consequence of COVID-19. STF funding will support continued transportation services in Deschutes County by furnishing CET with the local match requirements for core ODOT operations grants. Without funding support for local match, the financial impact of $1 in reduced STF funding could result in a loss of $10 in transportation funding for CET. This funding request is for $446,230 annually. With COIC estimating to provide 424,887 rides in Deschutes County during the 2021-2022 fiscal year, this equates to a cost of $1.05 per ride. Access to CET's transportation system makes it possible for older adults, those who experience disabilities, and economically disadvantaged populations to be active and enhance their quality of life, as well as reach essential services. The funds in this application are critical to sustaining service. If not funded, periods of service interruption may occur as major component overhauls are required. The reduction of transportation options would leave many of Deschutes County's most vulnerable communities without access to important services and opportunities in Bend and across the region. Total STF funds awarded to project Project Type $892,459.00 Operating Page 2 of 4 Recipient Agency Name Central Oregon Intergovernmental Council Address 334 NE Hawthorne Ave Address Line 1 Bend Oregon City State Recipient Agency Contact Name Tammy Baney Recipient Agency Contact Email Address contracts@coic.org 97701 Zip Code Recipient Agency Contact Title Executive Director Recipient Agency Contact Telephone No. (541) 504-3306 Submitting Your Application • Click the "Save" button to save your work. A link to the application will appear that you can copy for future reference. Or, you can enter your email address to have the link emailed to you. • Attach any supporting documents using the "Upload" button or by dragging documents from your computer to the "drag files here" area. • Electronically sign your application by using the pen icon. Type your name in the "Printed Name" section. • Submit your application by using the "Submit Application" button. • IF YOU DO NOT RECEIVE AN EMAIL RESPONSE, PLEASE CONTACT US IMMEDIATELY AT 503-986-3300 OR ODOTPTDREPORTING(a)-ODOT.STATE. OR. US. Supporting Documents (Optional) 2018-11-06 central-or-coord-human services plan_final_signed.pdf The person signing this form must have the legal authority to submit the application on behalf of the applicant. By electronically signing and submitting this form, the agency representative certifies that the information on the application is true and accurate to the best of their knowledge. Signature Printed Name Jo Drew Orr Page 3 of 4 Oregon Department of Transportation Special Transportation Fund Subrecipient Application FY 2021-23 This application is a tool provided to Subrecipients who want to apply to their STF agencies for STF projects. A. Applicant Information Transit Agency Transit Agency Name Opportunity Foundation of Central Oregon Address PO Box 430 Address Line 1 Redmond Oregon 97756 City State Zip Code Application Contact Name Application Contact Title Lew England Business Relations Director Application Contact Email Address Application Contact Telephone No. lengland@opportunityfound.org (541) 548-2611 Special Transportation Fund Agency Special Transportation Fund Agency Deschutes County STF Agency Contact Name Whitney Hale Page 1 of 4 STF Agency Contact Title STF Mananger STF Agency Contact Email STF Agency Contact Telephone No. whitney.hale@deschutes.org (541) 330-4640 This email address will receive the completed STF subrecipient application. B. Transit Agency and Project Descriptions Project 1 Project Title OFCO Transportation for Supported Individuals Project Description Page 2 of 4 The Opportunity Foundation exists to better the lives of Central Oregonians experiencing intellectual and developmental disabilities and their families. The organization currently supports over 200 individuals in both residential and employment services in the tri-county area, with the majority of those residing in Deschutes County. Currently 41 of those individuals are in our residential programs and rely on our vehicles for their transportation needs including medical appointments, shopping, and recreational activities. Those vehicles are available 24 hours a day, 365 days per year. The other 150+ individuals rely on us to get to and from their place of employment and to participate in other vocational training and volunteering activities during the week. The hours of operation for those individuals vary and include evenings and weekends. Our request is to help subsidize that cost. As provided in our quarterly reporting, our organization's total transportation costs can range from as much as $80,000 to $90,000 per quarter. The income from the Special Transportation Funds (STF) is a critical enabler in our organization's ability to provide transportation to those in need. Services provided by the Opportunity Foundation are well aligned to the goals of the Oregon Public Transportation Plan, by positively impacting the Mobility, Accessibility and Connectivity, Community Livability and Economic Vitality, Equity, Health, Safety and Security of those with disabilities being served. We have provided transportation services for individuals with disabilities since 1965, however maintaining that capability may have never been more important than now. Many of the individuals we transport are elderly and also have physical challenges, and the ability to provide safe and reliable transportation during COVID 19 cannot be overstated. This comes at a time when the availability of similar services like employment support in our community is decreasing due to challenging economic and staffing conditions. Understandably, the number of one ways rides provided slipped in 2020 from previous levels of approximately 6,000 to 7,000 per quarter in 2019. This is a direct result of COVID 19; however as conditions improve our demand for transportation will undoubtedly return to or exceed pre-COVID requirements. Specifically in supporting community employment, the demand for our services to bring teams of employees to support local businesses on site will surely increase due to being one of the last and best options available in our region to provide that service. There are currently 10 employment locations on hold awaiting our support, and many more expected. Our agency's focus is on developing more and more jobs for individuals in their communities, not at one or two sites as in the past. Hours and days worked will vary greatly and transportation must be made available to those who rely on it for movement to and from their jobs. Many of the people we support are not able to use public transportation because of behavioral challenges. To track and maintain this data, we keep monthly logs for the vehicles used to transport the individuals we serve. We track mileage, number of riders (supported), dates, times, destinations, etc. To coordinate we work closely with CET and Dial -a -Ride by communicating and coordinating on a regular basis with both entities. Many of the people we support in our programs are not on routes serviced by either of those carriers. We also go to great length to equip and maintain a safe and reliable fleet of vehicles for internal use. Page 3 of 4 Submitting Your Application • Click the "Save" button to save your work. A link to the application will appear that you can copy for future reference. Or, you can enter your email address to have the link emailed to you. • Attach any supporting documents using the "Upload" button or by dragging documents from your computer to the "drag files here" area. • Electronically sign your application by using the pen icon. Type your name in the "Printed Name" section. • Submit your application by using the "Submit Application" button. • IF YOU DO NOT RECEIVE AN EMAIL RESPONSE, PLEASE CONTACT US IMMEDIATELY AT 503-986-3300 OR ODOTPTDREPORTING(a)ODOT.STATE.OR.US. The person signing this form must have the legal authority to submit the application on behalf of the applicant. By electronically signing and submitting this form, the agency representative certifies that the information on the application is true and accurate to the best of their knowledge. Signature Page 4 of 4 Printed Name Lew England Date: January 20, 2021 To: Deschutes County Board of Commissioners From: Whitney Hale, Communications Director Subject: Special Transportation Fund Advisory Committee Recommendations Background Each biennium, the Oregon Department of Transportation (ODOT) makes funds available from the Special Transportation Fund (STF) Formula and Federal Transit Administration (FTA) Section 5310 (5310) grant programs to support public transit services that primarily serve seniors and people with disabilities. These funds are distributed to local service providers through a competitive grant process. Funding Overview ODOT estimates the following funding for the STF and 5310 programs during the'21-23 biennium: Program Estimated Funding 5310 General $949,372 5310 -Small Urban $311,625 Special Transportation Fund (STF) $896,459 Project Solicitation Deschutes County staff sent out STF and 5310 project solicitation notices in December. Provider applications were submitted by Central Oregon Intergovernmental Council (COIC)/Cascades East Transit and the Opportunity Foundation of Central Oregon. STF Advisory Committee Recommendation The County's STF Advisory Committee convened in a public meeting on January 7 and January 15 to review applications and to develop a recommendation for the Board's consideration. Applicant agencies were invited to attend both meetings and were given an opportunity to further describe their services and requests for funding. Public comment was solicited in advance, although none was received. The Committee's recommendations, which appear below, are based on the amounts available for distribution, written and verbal information provided by the applicants, and priorities identified in the Deschutes County Coordinated Human Services Transportation Plan. FTA Section 5310 Small Urban Area Grant Program - $311,625.00 Available Agency 2021-23 Request 2021-23 Recommendation Cascades East Transit - Bend Dial -a -Ride Services $311,624.80 $311,624.80 Total $311,624.80 $311,624.80 Committee Ranking FTA Section 5310 General Grant Program - $949,372.00 Available Agency 2021-23 Request 2021-23 Recommendation 1 Cascades East Transit - Vehicle Preventative Maintenance $264,883.86 $264,883.86 2 Cascades East Transit - Bend Dial -a -Ride Services $73,099.44 $73,099.44' 3 Deschutes County - La Pine Area Transit Services $94,033.45 $94,033.45 4 City of Redmond - Redmond Transit Services $455,295.40 $455,295.40 5 City of Sisters - Sisters Transit Services $62,061.75 $62,061.75 Total $949,373.90 $949,373.90* *Agencies can submit a prioritized list of up to 109,6 above the allocation for this solicitation. Special Transportation Fund Formula Grant Program - $896*,459.00 Available Agency 2021-23 Request 2021-23 Recommendation Cascades East Transit $892,459.00 $792,459.00 Opportunity Foundation of Central Oregon $100,000.00 $100,000.00 Total $992,459.00 $892,459.00 *$4,000 will be retained by the County to offset Administrative expenses. Recommended Action Staff recommends that the Board of Commissioners approve the recommendations of the STFAC and authorize staff to prepare and submit the Countys public transit grant applications to ODOT. Next Steps Upon Board approval, staff will submit applications to ODOT. Following ODOT approval, staff begins the process of preparing individual contracts with recipient agencies and making payments, which are issued quarterly throughout the biennium. Staff is also seeking Board approval to establish an IGA with COIC to administer the County's Statewide Transportation Fund and 5310 programs. This IGA would be similar to the agreement the County has with COIC to administer the Statewide Transportation Improvement Fund (STIF). ODOT is in the process of consolidating STF and STIF into one program (additional information is included in the Board's packet). If the County implements an IGA with COIC, the $4,000 in STF funds that are withheld to offset administrative expenses would be passed through to COIC. COIC staff would oversee management and oversight of the Countys STF and 5310 processes, complete quarterly reporting requirements, and assist with management of the STF advisory committee. These tasks are currently managed by the Countys Communications Director. Both Crook and Jefferson counties (as well as the Confederated Tribes of Warm Springs) currently contract with COIC to administer both their STIF and STF/5310 processes. • • • During the 2019 session, the Oregon Legislature directed the Oregon Department of Transportation (ODOT) to develop a plan to merge two separate public transportation funding programs: the Statewide Transportation Improvement Fund (STIF) and the Special Transportation Fund (STF). The Legislature seeks to reduce redundancy, increase administrative efficiency, and improve funding reliability for public transportation providers throughout the state. ODOT is directed to report back on the progress of this consolidation during the 2020 legislative session. What is the Special Transportation Fund (STF)? The Special Transportation Fund was created in 1985 by the Oregon Legislature to support transportation services for older adults and people with disabilities. STF receives revenue from cigarette tax, non -highway gas tax and ID cards. Over the past few biennia, the STF program received General Fund revenues. However, no General Funds were appropriated to this program during the 2019 legislative session. What is Statewide Transportation Improvement Fund (STIF)? The Statewide Transportation Improvement Fund was created by the Oregon Legislature in 2017 to improve and expand public transportation service in Oregon. STIF receives revenue from payroll taxes. To guide a smooth consolidation process, ODOT convened the Consolidation Advisory Committee (CAC), accepted public comment, and will share recommended consolidation concepts with the 2020 Oregon Legislature. Consolidation Advisory Committee The CAC was tasked with advising ODOT on key elements and priorities to ensure a successful program consolidation. The CAC provided input on desired program attributes, formula funding considerations, and other elements to inform future statutory changes. The committee included representatives from public transportation service providers and advocates representing seniors, people with disabilities, equity and environmental justice, and social and human service agencies. Public Input ODOT hosted five public CAC meetings and members of the public were invited to comment. Additionally, ODOT shared public notices, updated materials on the project website, reached out to key members of the public for input, and encouraged CAC members to solicit comment from their networks. Legislative Report Upon conclusion of the CAC process, ODOT will advance committee recommendations and its plan for program consolidation to the Oregon Transportation Commission (OTC) for endorsement. ODOT and its partners will bring forward recommended options for statutory change to the 2020 legislative session. Jul. Oregon Legislature directs ODOT to consolidate STF and STIF Sept. Committee convenes, discusses characteristics of success and drafts concepts Oct. Committee finalizes consolidation concept recommendations Nov. ODOT shares recommended concepts with the OTC Feb. Oregon Legislature considers implementing recommended concepts https://www.oregon.gov/ODOT/RPTD/Pages/STF-STIF-Consolidation.aspx RecommendedConsolidation Concepts The CAC recommended concepts for allocating funding, recipient and project eligibility, and local oversight. These concepts were designed to streamline public transportation funding for transit providers while maintaining the intent of both programs. Funding Allocations The CAC recommends two options for allocation of funds: • Uses STIF to backfill STF formula, by reducing each of the STIF funds proportionately Then allocates 90% by formula, 5% by discretionary, 4% by intercommunity discretionary, and 1% to the Technical Resource Center a Maintains minimum base STF and STIF formula allocations at 2019-21 levels, adjusted by rate of £ growth/decline of consolidated fund as a whole • Adds 8th area of emphasis to STIF formula for services for older adults and people with disabilities • Eliminates STF discretionary grant program • Formula portion of consolidated fund: Formula portion of consolidated fund: > STF distributed by population at > STF formula legacy revenues (cigarette tax, m 2019-21 levels non -highway gas tax and ID cards) distributed c > Distributes remaining by share of payroll by population dFuture STF legacy formula revenues > STIF backfill portion of STF formula and STIF (cigarette tax, non -highway gas tax and formula is disbursed by share of payroll ID cards) distributed by population, Future STF legacy formula revenues distributed by adjusted by rate of growth/decline of population, adjusted by rate of growth/decline of consolidated fund legacy STF revenues Funding Eligibility Public transportation service providers throughout the state are eligible. At the lead agency's discretion, private, for -profit, and non-profit providers are eligible direct or sub -recipients if they provide services for older adults or people with disabilities. Administrative Rate ODOT will take audited program administration and management costs off the top of the consolidated fund. ODOT can expend funds on projects of statewide significance and transit services that fill gaps in the statewide network. Local Processes The consolidated fund should require at least one local advisory committee to review and advise public transportation service providers on projects proposed for funding. Upon endorsement by the OTC, ODOT and its partners will advance these recommended options for consideration during the 2020 legislative session. After the close of session, ODOT will update its rules as necessary. Contact ODOT For more information visit: https://www.oregon.gov/ODOT/RPTD/Pages/ STF-STIF-Consol idation.aspx AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Monday Meetinq of January 25, 2021 DATE: January 14, 2021 FROM: David Doyle, Legal, 541-388-6625 TITLE OF AGENDA ITEM: Discussion: Logistics of Possible November 2, 2021 Measure Election Regarding Changing Commissioner Positions from Partisan to Non -Partisan JT ES ,r,��h ° { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of January 25, 2021 DATE: January 15, 2021 FROM: Dave Doyle Legal 388-6625 TITLE OF AGENDA ITEM: Discussion: Logistics of possible November 2, 2021 measure election regarding changing Commissioner positions from partisan to nonpartisan. PUBLIC HEARING ON THIS DATE? No. BACKGROUND AND POLICY IMPLICATIONS: Staff was asked to provide the Board with information relative to changing Commissioner positions from partisan to nonpartisan. * 2021 Election Date: November 2, 2021 * Last Day to File Ballot Title with Clerk: August 13, 2021 (draft ballot title/measure text attached) * Estimated costs: Clerk Nancy Blankenship estimates that the cost of placing this measure on the November 2021 election ballot will run approximately $140K; this amount would be reduced if other measures are placed on this election ballot FISCAL IMPLICATIONS: Dependent. See above. RECOMMENDATION & ACTION REQUESTED: Board direction on how (if) to proceed. ATTENDANCE: Legal, Admin DISTRIBUTION OF DOCUMENTS: Legal NOTICE OF MEASURE ELECTION CAPTION: MAKES COUNTY COMMISSIONER POSITIONS NONPARTISAN BEGINNING IN 2022 QUESTION: Shall county commissioner positions become nonpartisan beginning in 2022? SUMMARY: BACKGROUND: In Deschutes County, all elected county officials are nonpartisan except for the county commissioners. Candidates for county commissioner are currently nominated from political parties. State law allows the voters of a county to change the mode of selection of an elected county official. The Board of Commissioners has referred this measure to the voters to make county commissioner positions nonpartisan beginning in 2022. RESULT OF YES VOTE. If this measure passes, county commissioner positions will become nonpartisan in 2022. RESULT OF NO VOTE. If this measure fails, candidates for county commissioner will continue to be nominated from political parties. 0T E S CpGZ o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Monday Meeting of January 25, 2021 DATE: January 20, 2021 FROM: Greg Munn, Finance, 541-388-6559 TITLE OF AGENDA ITEM: Deschutes County Treasurer and Finance Report for December 31, 2020 BACKGROUND AND POLICY IMPLICATIONS: Use as much space as necessary. Provide enough information for the public to have a basic understanding of the item. Avoid jargon and acronyms that are unfamiliar to the general public. FISCAL IMPLICATIONS: If there are no fiscal implications, indicate "none" If any amount of money is changing hands, there are fiscal implications. Be sure to indicate whether the revenue or expenditure has been budgeted ATTENDANCE: Who will be attending the Board meeting to present this item? DATE: January 20, 2021 TO: Board of County Commissioners FROM: Greg Munn, Treasurer and Chief Financial Officer SUBJECT: Treasury and Finance Report - December 2020 Following is the unaudited monthly finance report for fiscal year to date December 31, 2020. Treasury and Investments • The portfolio balance at the end of December was $252M, a decrease of $1 million from last month and an increase of $11 million from last year. • Net investment income for the month is $202,304, approximately $7,000 less than last month. Net earnings are approximately $209,000 less than December 2019. YTD earnings are $1.3 million (41%) less than last year's amount. • All portfolio category balances are within policy limits except the Local Government Investment Pool which will be managed back under the limit as tax collections are distributed and invested. • The LGIP interest rate remains at 0.75%. No change during the month but expect it to decline in the future. • Average portfolio yield is 1.01% down from 1.08% last month. • The portfolio's weighted average time to maturity is at 1.67 years (vs 1.36 last month) as we are buying more investments with maturities in the 3-4 year maturity range. Portfolio Breakdown: Par Value by Investment Type Municipal Debt $ 31,510,000 12.5% Corporate Notes 58,335,000 23.2% Time Certificates - 0.0% U. S. Treasuries 10,000,000 4.0% Federal Agencies 76,590,000 30.4% LGIP 65,066,905 25.8 % First Interstate Bank 10,454,357 4.1 Total Investments $ 251,956,262 100.0% Total Portfolio: By Investment Types First Interstate Municipal Debt Bank 12.5% LGIP 4.1 25.8%a_ Corporate Notes h, 23.2% Time Certificates Federal 0.0% Agencies U. S. Treasuries 30.4 % 4.0 Portfolio by Broker $120 $108.1 P $100 $80 $60 $40 $15.7 $16.6 $25.7 $20 $8,9 $1.5 WIN ffm $. ME DA Moreton Great Robert W Piper Castle Davidson Capital Pacific Baird & Sandler Oak Markets Securities Co Investment Income Dec-20 Y-T-D Total Investment Income 207,304 1,364,756 Less Fee: $5,000 per month (5,000) 30,000 Investment Income - Net 202,304 1,334,756 Prior Year Comparison Dec-19 411,241 2,256,335 Category Maximums: Yield Percentages U.S. Treasuries 100% Current Month Prior Month LGIP ($51,177,000) 100% FIB/ LGIP 0.75% 0.75% Federal Agencies 100% Investments 1.53% 1.65% Banker's Acceptances 25% Average 1.01% 1.08% Time Certificates 50% Municipal Debt 25% Benchmarks Corporate Debt 25% 24 Month Treas. 0.13% LGIP Rate 0.75% _ Wei hted Ave Maturi 36 Month Treasury 0.17% Max 3.54 Years 1.67 Term Minimum Actual 0 to 30 Days 10% 32.8% Underl Year 25% 51.8% Under 5 Years 100% 100.0% Other Policy Actual Corp Issuer 5% 2.6% Callable 25% 23.1 % Credit W/A AA2 AA1 Investment Activity �Pur,hases in Month $ 24,995,000 Sales/Redem tions in Month $ 2,840,000 4.50% 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% 300, 000,000 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 24 Month Historic Investment Returns Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May.lune July Aug Sept Oct Nov Dec � County Rate - 2 Year Treasury Rate Corporate Bond Rate � LGIP Rate `three Year Portfolio Balance c > w ro � v " o a� ra ro a � ? � v � o v 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 Five Year Maturity Distribution 0 As of 09.30.20 m As of 12.31.20 Deschutes County Investments Purchases made In. Dec 2019 Portfolio Management Purchases made In Dec 2020 Portfolio Details - Investments December 31, 2020 Purchase Matudry Days To Ratings Coupon Par Market Book '':._• Inv; ^ Inv Ty.� CUSIP -.. Security,, •. Broke ^ Data -" Date -i Mat -I -Noo.. w &P/F Rat. YTM3 Value ^ Value ' Value 10719 MCI 06051GEE5 Banc of America Corp CASTLE 10/22/2019 1/5/2021 4 A2 A- 5.875 1.883 2,000,000 2,000,000 2,000,872 10758 MCI 89233P4S2 Toyota Mir Cred - Corp N Pi 3/25/2020 1/11/2021 10 Al A+ 4.250 2,795 2,000,000 2,001,295 2,000,791 10745 MCI 94988J5M5 Wells Fargo Corporate Note CASTLE 1/9/2020 1/15/2021 14 Aa2 A+ 0.547 1.221 3,000,000 3,000,327 3,000,282 10725 MUN 73209MAC1 POMONA CALIF REDEV AGY Pi 11/22/2019 2/1/2021 31 A+ 3.406 1.800 1, 300, 000 1,302,535 1,301,712 10735 MCI 90331HPA5 US Bancorp Pi : 12/6/2019 2/4/2021 34 Al AA- 3.000 :1.850 2,000.000 2,000,000 2,002.073 10722 FAC 880591EL2 Tennessee Valley Authority CASTLE 11/5/2019 2/15/2021 45 Asa AA+ 3.875 1.650 2,000,000 2,008,556 2,005,357 10739 TRC 912833LC2 U.S. Treasury CASTLE 12/11/2019 : 2/l5/2021. 45 Asa AA- 0.000 1.724 3,000,000 2,999,556 : 2,993,822 10740 TRC 912833LC2 U.S. Treasury... CASTLE 12M 3/2019 2/15/2021 45 Asa AA+ '. .. 0.000 1.724 2.000,000 1,999,704 1,995,881.. 10587 VR2 89236TEV3 Toyota Mir Cred- Corp N CASTLE 1/9/2019 4/13/2021 102 Al A+ 0.504 2.218 2,000,000 2,001,351 1,998,476 10702 VR2 06051GFV6 Banc of America Corp CASTLE 5/3l/2019 4/19/2021 108 A2 A- 1,638 3.045 1,050,000 1,054,221 1,053,445 10706 MUN 801577NR4 SANTA CLARA CNTY CALIF FING CASTLE 7/2/2019 5/1/2021 120 AA+ 2.050 2.263 1,095,000 1,100,267 1,094,940 10700 MCI 06051GEHB Banc of America Corp CASTLE 5/9/2019 5/13/2021 132 A2 A- 5.000 2.700 1,560,000 1,586,697 1,572,719 10757 MC1 09247XAH4 Federal Home Loan Mtg Corp CASTLE 3/25/2020 5/24/2021 143 Aa3 AA- 4.250 2.658 2,000,000 2,030,853 2,012,355 10741 TRC 9128286V7 U.S. Treasury CASTLE 12/13/2019 5/31/2021 150 Asa 2.125 1.702 5,000,000 5,040,625 5,008,543 10667 MCI 695114CM8 Pacific Corp CASTLE 11/29/2018 6/15/2021 165 Al A+ 3.850 3.350 1, 170, ODO 1,177,665 1,172,530 10672 MCI 695114CM8 Pacific Corp CASTLE 12/6/2018 6/15/2021 165 Al A+ 3.850 3.351 630,000 635,438 831,794 10692 MCI 695114CM8 Pacific Corp CASTLE 2/22/2019 6/15/2021 165 Al A+ 3.850 2,850 2,000,000 2,013,103 2,007,836 10708 FAC 3133EKVC7 Federal Farm Credit Banc CASTLE 7/29/2019 7/19/2021 199 Aaa AA, 1.875 1.875 3,000, ODO 3,029,690 3,000,000 10721 TRC 9128287F1 U.S. Treasury CASTLE 10/31/2019 7/31/2021 211 Asa 1,750 1.631 5,000,000 5,047,265 5,003,354 10705 MUN 797398DK7 SAN DIEGO CNTY CALIF PENSIOI CASTLE 7/1/2019 8/15/2021 226 Aa2 AAA 5.835 2,000 2,000,000 2,057,220 2,046,477 10696 AFD 88059E4M3 Tennessee Valley Authority CASTLE 4/18/2019 9/15/2021 257 Asa AA, 2.373 2.536 1,020,000 1,018,857 1,002,718 10648 MCI 45905UG36 International Bonds for Recons CASTLE 7/16/2018 9/28/2021 270 Asa AAA 2.000 2.967 2,000,000 2,026,670 1,986,418 10731 MCI 94988J5TO Wells Fargo Corporate Note CASTLE 12/5/2019 10/22/2021 294 As2 A+- 3.625 1.950 2,0D0,000 2,047,479 2,026,452 10724 FAC 3130AHJY0 Federal Home Loan Banc CASTLE 11/8/2019 11/19/2021 322 Asa AA+ 1.625 1.711 3,000,000 3,039,637 2,997,768 10744 FAC 3130AHSR5.: Federal Home Loan Banc CASTLE 12/20/2019 12/20/2021 353 Asa AA+.. 1.625 :1.680 3,000,0DO 3,044,024. 2,998,430 10732 MCI 46625HJD3 JPMorgan Chase - CorporateN Pi 12/6/2019 1/24/2022 388 A2 A- 4.500 2.010 '2,W0,000 2,089,072 2,051,585 10654 MCI 695114CPI Pacific Corp CASTLE 9/25/2018 2/1/2022 396 Al A+ 2,950 3.320 700,000 715,404 697,358 10726 FAC 3133EKCYO Federal Farm Credit Banc CASTLE 11/21/2019 3/14/2022 437 Asa AA+ 0,450 0.668 5,000,000 5,017,047 6,005,903 10730 FAC 3133EKCYO Federal Farm Credit Banc CASTLE 11/29/2019 3/14/2022 437 Asa AA+ 0.450 0.485 5,000,000 5.017,047 5,006,534 10720 MCI 90520EAF14 MUFG Union Banc CASTLE 10/25/2019 4/1/2022 455 A3 A 3.150 2.038 2,000,000 2,065,131 2,026,990 10750 MCI 90520EAH4 MUFG Union Banc CASTLE 215/2020 4/1/2022 455 A3 A 3.150 1.811 1,000,000 1,032,565 1,016,328 10759 MCI 037833CP3 Apple Inc CASTLE 3/27/2020 5/11/2022 495 Aal AA+ 0.603 1.777 1,000,ODO 1,OD4,022 985,813 10733 MCI 084664BT7 Berkshire Hathaway Inc MORETN 12/6/2019 5/15/2022 499 Aa2 AA 3.0D0 1.740 2,000,ODO 2,076,273 2,033,705 10652 MUN 686053BQI Oregon School Boards Assoc MORETN 9/14/2018 6/30/2022 545 Aa2 AA 5.480 3.120 925,000 992,358 955,579 10748 FAC 3133EKJ56 Federal Farm Credit Banc CASTLE 1/31/2020 8/30/2022 606 Asa AA+ 0.400 0.378 3,000,ODO 3,010,059 3,ODB,368 10790 MUN 014365DQO ALDERWOOD WA WTR & WSTWI R W B 11/12/2020 12/1/2022 699 As2 AA+ 1.000 0.500 200,000 202,286 201,902 10727 MCI 06051GEU9 Bank of America Corp CASTLE 11/25/2019 1/11/2023 740 A2 A- 3.300 2.120 2,000,000 2,120,420 2,046,043 10813 MCI 740189AGO Precision Caslparts Corp CASTLE 12/17/2020 1/15/2023 744 A2 AA- 2.500 0.555 2,772,0DD 2,879,808 2,881,153 10760 MUN 736746XU7 PORTLAND OR URBAN RENEWAL PS 7/14/2020 6/15/2023 895 Aal 4.023 2.895 1,000,000 1,016,020 1,026,352 10709 MUN 29270CNt/5 Bonneville Power Administratio CASTLE 7/30/2019 7/1/2023 911 Aa2 AA- 5.803 2.125 1,000,000 1,132,260 1,087,76E 10713 MCI 361582AD1 Berkshire Hathaway Inc CASTLE 9/9/2019 7/15/2023 925 Aa3 AA 7.350 2.031 500,000 586,687 564,626 10769 FAC 3137EAEV7 Federal Home Loan Mtg Corp CASTLE 8/21/2020 8/24/2023 965 Asa AA+ 0.250 0.284 5,000,000 5,009,857 4,995,512 10768 MUN 67232TBM6 OAKLAND CA REDEV SUCCESSO PS 8121/2020 9/1/2023 973 AA- 3.125 0.602 2,500, 000 2,661,925 2,666,459 10780 MUN 476453GRO JEROME IDAHO SCHOOL DISTRII PS 10/13/2020 9/15/2023 987 Asa 5.000 0.479 200,000 224,676 224,263 10819 MCI 3133EMLEO Federal Farm Credit Banc PS 12/30/2020 9/22/2023 994 Asa AA+ 0.190 0.190 2,000,000 1,998,056 2,000,000 10794 FAC 3137EAEZB Federal Home Loan Mtg Carp CASTLE 11/5/2020 11/8/2023 1039 AA+ 0.250 0.280 5,000,ODO 5,004,231 4,995,733 10802 MCI 459058JM6 International Bonds for Recons CASTLE 11/24/2020 11/24/2023 1057 Asa AAA 0.250 0.320 2,000,000 2,000,860 1,995,847 10789 MUN 014365DR8 ALDERWOOD WA WTR & WSTWI R W B 11/1212020 12/1/2023 1064 Aa2 AA+ 1.000 0.550 270,000 274,417 273,507 10795 FAC 3134GWKD7 Federal Home Loan Mtg Corp DA DAV 11/9/2020 2/l2/2024 1137 Asa 0.430 0,430 1,205,000 1,205,053 1,205,000 10761 FAC 3134GV6P8 Federal Home Loan Mtg Corp CASTLE 7/30/2020 4/15/2024 1200 Asa 0.500 0.500 2,465,000 2,465,335 2,465,000 10776 MINN 568571CZ4 SILVER FALLS SO PS 9/17/2020 6/15/2024 1261 Aal 0.550 0.550 1,900,000 1,905,928 1,900,000 10777 MUN 179093KQ1 CLACKAMAS SCHOOL DISTRICT PS 10/1/2020 6/15/2024 1261 Aal 0.613 0.613 500,000 501,780 500, ODO 10779 MUN 906429EE1 UNION CTY OR SCHOOL DISTRIC PS 10/8/2020 6/15/2024 1261 Aal 0.675 0.675 490,000 492,783 490,000 10785 MUN 939307KV5 Washington County SD Municipal PS 10/28/2020 6/15/2024 1261 A81 0.590 0.584 1,500,000 1,506.735 1, 500, 000 10807 MUN 17919BJF4 CLACKAMAS SCHOOL DISTRICT DA DAV 12/3/2020 6/15/2024 1261 Aal 0.830 0.480 300,ODO 305,460 303,591 108D9 MUN 736688MDI Portland Community College PS 12/17/2020 6/15/2024 1261 A81 0.572 0.572 1,000,000 1,002,170 1.000,000 10815 MUN 625517MG9 MULTNOMAH COUNTY OR SCHO(R W B 12/30/2020 6/15/2024 1261 Aa1 AA, 2.000 0.405 2,750.000 2,901,470 2,900,826 10771 MCI 68583RCT7 OR ST COMMUNITY COLLEGE DI R W B 8/27/2020 6/30/2024 1276 Aal AA+ 5.660 0.600 9D,000 105,477 105,720 10782 MUN 58428BER1 MEDFORD OR REVENUE R W B 10/14/2020 7/15/2024 1291 AA- 2.000 0.650 815,000 856,378 853,397 10784 MUN 732098PE2 POMONA CALI UNI SCH DIST TAX PS 10/20/2020 8/1/2024 1308 Aa3 0.770 0.600 1,200,000 1,211,532 1,207,211 10786 MUN 835569GR9 SONOMA CCD PS 10/21/2020 8/1/2024 1308 Aa2 AA 2.061 0.600 1,200,000 1,254,552 1,262,011 10805 MOAN 68609TZR2 Oregon State Lottery R W B 12/1/2020 8/1/2024 1308 Aal AA, 0.638 0.415 505,000 5D9,646 609,002 10811 MUN 6SW8USW7 Oregon State Lottery R W B 12/17/2020 8/1/2024 1308 Aal AA+ 2.677 0.939 755,OD0 799,379 801,128 10812 MUN 68608USD9 Oregon State Lottery R W 8 12/17/2020 8/1/2024 1308 Aal AA+ 2.677 0.939 500,000 529,260 530,548 10816 MCI 30231GBC5 XTO Energy Inc GPAC 12/21/2020 8/16/2024 1323 Aal AA 2.019 0.543 2,000,000 2,105,719 2,105,789 10810 MUN 73474TABB MORROW PORT TRANS FAC R W B 12/14/2020 9/1/2024 1339 Aa2 3.221 0.420 1,750,000 1,927,940 1,928,131 10775 FAC 3134GWF84 Federal Home Loan Mtg Corp CASTLE 9/9/2020 9/9/2024 1347 Asa 0.480 0.480 I,OD0,000 1,000,051 1, 000,000 10778 MUN 4511527CO IDAHO ST BOND BANK AUTH REV PS 10/8/2020 9/15/2024 1353 Aal 5.ODO 0,610 1,000,000 1,164,950 1,160,485 10781 MUN 476453GS8 JEROME IDAHO SCHOOL DISTRPPS 10/13/2020 9/15/2024 1353 Asa 5.000 0.725 22Q 000 255,587 254,297 10808 MUN 13034AL57 CALIFORNIA INFRASTRUCTURE 8GPAC 12/17/2020 10/1/2024 1369 AAA 0.645 0.684 1,000,000 1,0D6,020 1,0D0,000 10783 FAC 3133EMCM Federal Farm Credit Banc CASTLE 10/16/2020 10/15/2024 1383 Asa AA+ 0.400 0.440 2,000,000 2,000,001 1,996,9B6 10791 FAC 3134GMW4 Federal Home Loan Mtg Corp CASTLE 10/30/2020 10/28/2024 1395 Asa 0.410 0,416 2,000,000 2,007,049 1,999,521 10797 MCI 822582CC4 ROYAL DUTCH SHELL PLC GPAC 11/13/2020 11/7/2024 1406 Aa2 AA- 2.000 0.706 3,000,000 3,161,182 3,147,171 10799 FAC 3134GW7F7 Federal Home Loan Mtg Corp CASTLE 11/1B/2020 11/18/2024 1417 Asa 0.375 0.375 2,000,000 2,003,023 2,000,000 10788 MUN 014365DS6 ALDERWOOD WA WTR & WSTWI R W B 11/12/2020 12/I12024 1430 Aa2 AA, 1.000 0.650 935,ODO 952,419 947,621 10814 MCI 931142OV2 WALMART GPAC 12/17/2020 12/15/2024 1444 Aa2 AA 2.650 0.570 2,000,ODO 2,168,918 2,162,423 10820 MCI 3133EMLPS Federal Farm Credit Banc PS 12/30/2020 12/23/2024 1452 Asa AA+ 0.320 0,320 2,000,0DO 1,996,801 2,000,OD0 10806 MCI 0378WDF4 Apple Inc GPAC 12/3/2020 1/13/2025 1473 Aal AA+ 2.750 0.639 2,000,0D0 2,169,936 2,167,804 10B17 MCI 46625HKC3 JPMorgan Chase - CorporateN CASTLE 12/22/2020 1/23/2025 1483 A2 A- 3.125 0.806 2,000,000 2,190,518 2,184.902 10762 FAC 3136G4E74 Federal National Mtg Assn CASTLE 7/31/2020 1/29/2025 1489 Asa AA+ 0.570 0.570 1,400,000 1,399,689 1,400,000 10792 FAC 3134GWSQ5 Federal Home Loan Mtg Corp CASTLE 10/30(2020 1/29/2025 1489 Asa 0.450 0.452 2,500,000 2,500,365 2,499,760 10801 MCI 30231GBF14 XTO Energy Inc GPAC 11/19/2020 3/19/2025 1538 Aal AA 2.992 0.814 2,000,000 2,189,009 2,180,122 "10800 MUN 98459LAAl YALE UNIVERSITY GPAC 11/18/2020 4/15/2025 1565 Asa AAA 0.873 0.578 2,000,000 2,031,570 2,024,910 10818 MCI 166764BW9 Chevron Corp GPAC 12128/2020 5/11/2025 1591 Aa2 AA 1.554 0.647 1,663,000 1,729,486 1,727,750 10798 MUN 938429V61 Washington County SO Municipal PS 11/17/2020 6/15/2025 1626 Aal 0.912 0.645 350,000 355,810 354,098 10787 MUN 88675ABS4 TIGARD OR WTR SYS REVENUE PS 11/3/2020 8/1/2025 1673 As3 AA 2.000 0.850 350,000 370,468 368,038 10763 FAC 3133EL3P7 Federal Farm Credit Banc R W B 8/12/2020 B/12/2025 1684 Asa AA+ 0.530 0.530 3,000,000 3,001,173 3,000,000 10764 FAC 3133EL31-15 Federal Farm Credit Banc MORETN 8/12/2020 8/12/2025 1684 Asa AA, 0.570 0.570 3,000,000 2,998,502 3,000,000 10766 FAC 3134GWN04 Federal Home Loan Mtg Corp CASTLE 8/14/2020 8/12/2025 1684 Asa 0.600 0.610 2,000,000 1,990,715 1,999,076 10767 FAC 3136041-84 Federal National Mtg Assn CASTLE 8/18/2020 8/18/2025 1690 Asa AA, 0.570 0.590 2,000,000 1,995,617 1,998,166 10765 FAC 3136G4N74 Federal National Mtg Assn MORETN 8/21/2020 8/21/2025 1693 Asa AA+ 0.560 0.560 3,000,000 2,986,534 3,000,000 10772 FAC 3136G4N74 Federal National Mig Assn R W B 8/27/2020 8/21/2025 1693 Asa AA+ 0.560 0.565 1,000,000 995,511 999,767 10774 FAC 3136G4N74 Federal National Mtg Assn R W B 9/3/2020 8/21/2025 1693 Asa AA, 0.560 0.560 2,000,000 1,991,022 2,000,000 10770 FAC 3136G4X24 Federal National Mtg Assn PS 8/28/2020 8/29/2025 1701 Asa AA+ 0.600 0.600 1, ODO' 000 1,001,147 1,000,000 10773 FAC 3136G4)(24 Federal National Mtg Assn CASTLE 8/28/2020 8/29/2025 1701 Asa AA+ 0.600 0.600 1,000,000 1,001,147 1, ODO, 000 10793 FAC 3135GA21,10 Federal National Mtg Assn R W B 11/4/2020 11/4/2025 1768 Asa AA+ 0.550 0.550 2,000,000 2,001,237 2, ODD, 000 10796 FAC 3135G06G3 Federal National Mtg Assn CASTLE 11/12/2020 11/7/2025 1771 Asa AA+ 0.500 0.573 2,000,000 2,008,366 1,993,035 10078 RRP SYS10078 Local Govt Investment Pool 7/1/2005 - - 1 0.750 0.750 65,056,905 65,066,905 65,066,905 '10084 RR2 SYS10084 First Interstate 7/1/2006 - - 1 0.750 0.750 10,454,357 10,454,357 10,454,357 261,966,262 266 336,136 254,616,923 Budget to Actuals Report General Fund: Revenue YTD in the General Fund is $39.8 million or 106% of budget, an increase of $8 million from last year which was at 88.5% of budget for the same time period. This increase in YTD revenue this year is due to property tax collections, unbudgeted CARES Act reimbursements and Clerk recording fees. Both the increase in property tax collections and Clerk recording fees are driven by low interest rates and refinances. Year to date there are 1,448 (1.3%) more tax accounts than last year and 1,207 more accounts that were paid in full by the November due date. Expenses YTD are $25.6 million and 64% of budget compared to $18.2 million and 47% of budget last year. The increase this year is due to CARES Act expenditures. C011 f Fund Se1e<t all I OAl .., nO C....._ 020, 4 de Abac-, t f,F } 34 - Par4 dc:.ul;f. Monthly Gl- P... E F 0 i 5 S93M r (Blank) I; All Major Funds: P✓anthly bpenditm,es 38,7% %of last vear budget Pionthly P",d I ues 86.1% %of last vear budget F120 6:dinq ."Jorkinq Cdpd0l NOR ss to- t; sit On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue and expense data compared to budget through December 31, 2020. Position Control Summary July - June Percent Org Jul Aug Sep Oct Nov Dec Unfilled Assessor Filled 33.26 33.26 33.26 33.26 33.26 33.26 Unfilled 2.00 2.00 2.00 2.00 2.00 2.00 5.67% Clerk Filled 8.48 8.48 8.48 8.48 8.48 8.48 Unfilled 1.00 1.00 1.00 1.00 1.00 1.00 10.55% BOPTA Filled 0.52 0.52 0.52 0.52 0.52 0.52 Unfilled - - - - - - 0.00% DA Filled 53.10 53.80 52.80 51.80 52.40 51.20 Unfilled 1.00 0.40 1.40 2.40 1.80 3.00 3.08% Tax Filled 5.50 5.50 5.50 5.50 5.50 5.50 Unfilled - - - - - - 0.00% Veterans' Filled 4.00 4.00 4.00 4.00 4.00 4.00 Unfilled - - - - - - 0.00% Property Mngt Filled 2.00 2.00 2.00 2.00 2.00 2.00 Unfilled - - - - - - 0.00% Total General Fund Filled 106.86 107.56 106.56 105.56 106.16 104.96 Unfilled 4.00 3.40 4.40 5.40 4.80 6.00 4.21% Justice Court Filled 4.60 4.60 4.60 4.60 4.60 4.60 Unfilled - - - - - 0.00% Community Justice Filled 46.90 46.90 45.90 45.90 45.90 45.90 Unfilled 1.00 1.00 2.00 2.00 2.00 2.00 3.48% Sheriff Filled 224.75 234.75 237.75 236.75 231.75 231.75 Unfilled 22.75 15.25 12.25 14.25 19.25 19.25 6.86% Health Srvcs Filled 304.55 312.25 319.78 323.98 318.21 316.18 Unfilled 38.25 31.55 24.02 17.82 23.89 31.92 8.12% CDD Filled 54.00 53.00 54.00 54.00 53.00 56.00 Unfilled 2.00 3.00 2.00 4.00 5.00 1.00 4.99% Road Filled 53.00 53.00 53.00 53.00 53.00 53.00 Unfilled 4.00 3.00 3.00 3.00 3.00 3.00 5.64% Adult P&P Filled 39.60 39.60 38.60 38.60 39.60 39.60 Unfilled 2.25 1.25 2.25 2.25 1.25 1.25 4.27% Solid Waste Filled 22.00 23.00 23.00 23.00 23.00 23.00 Unfilled 2.00 - - - - - 1•44% 9-1-1 Filled 54.00 54.00 56.00 57.00 55.00 55.00 Unfilled 6.00 5.00 3.00 2.00 4.00 4.00 6.76% Victims Assistance Filled 8.00 8.00 8.00 8.00 8.00 8.00 Unfilled - - - - - - 0.00% GIs Dedicated Filled 2.30 2.30 2.30 2.30 2.30 2.30 Unfilled - - - - - - 0.00% Fair& Expo Filled 10.91 10.91 10.91 10.91 10.91 10.91 Unfilled 0.09 0.09 0.09 0.09 0.09 0.09 0.82% Natural Resource Filled 2.00 2.00 2.00 2.00 2.00 2.00 Unfilled - - - - - - 0.00% ISF - Facilities Filled 19.60 19.60 20.60 21.60 21.60 21.60 Unfilled 3.40 2.40 1.40 0.40 0.40 0.40 6.32% ISF -Admin Filled 7.75 7.75 7.75 7.75 7.75 7.75 Unfilled - - - - - - 0.00% ISF - BOCC Filled 3.00 3.00 3.00 3.00 3.00 3.00 Unfilled - - - - - - 0.00% ISF - Finance Filled 8.00 8.00 9.00 9.00 9.00 9.00 Unfilled 1.00 1.00 - - - - 3.70% ISF - Legal Filled 7.00 7.00 7.00 7.00 7.00 7.00 Unfilled - - - - - - 0.00% ISF - HR Filled 8.00 8.00 8.00 8.00 8.00 8.00 Unfilled - - - - - - 0.00% ISF - IT Filled 15.70 15.70 15.70 15.70 15.70 15.70 Unfilled - - - - - - 0.00% ISF - Risk Filled 2.25 2.25 2.25 2.25 2.25 2.25 Unfilled - - - - - - 0.00% Total: Filled 1,004.77 1,023.17 1,035.70 1,039.90 1,027.73 1,027.50 Unfilled 86.74 66.94 54.41 51.21 63.68 68.91 % Unfilled 7.95% 6.14% 4.99% 4.69% 5.83% 6.29% 5.98% 0AEs `{ Budget to Actuals - Countywide Summary All Departments 50.0% FY21 YTD December 31, 2020 (unaudited) Year Complete Fiscal Year 2020 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % 001 - General Fund ; 35,797,833 37,514,589 105% ; 37,201,525 39,665,504 107% ; ; 44,643,101 120% ; 030 - Juvenile 856,930 826,150 96% 975,090 328,297 34% 978,640 100% ; 160/170 - TRT 7,732,000 7,616,246 99% 6,916,358 6,706,464 97% 9,570,600 138% ; 220 - Justice Court 578,000 561,613 97% ; 489,850 223,180 46% 489,587 100% ; 255 - Sheriffs Office 41,581,807 43,677,825 105% ; 43,449,298 39,451,706 91% 43,649,943 100% ; 274 - Health Services 36,132,298 32,892,266 91% ; 42,750,548 23,514,725 55% ; 45,720,506 107% ; 295 - CDD 8,468,820 8,043,542 95% ; 8,251,726 4,231,244 51% ; 8,544,126 104% ; 325 - Road 22,785,827 22,495,570 99% 20,681,110 11,811,543 57% ; 22,479,057 109% ; 355 - Adult P&P 5,775,278 6,570,946 114% ; 5,995,287 3,180,391 53% ; 6,032,890 101% ; 465 - Road CIP 2,142,893 2,145,706 100% ; 2,467,800 263,925 11% ; 2,514,668 102% ; 610 - Solid Waste 11,724,869 12,300,751 105% ; 12,077,592 6,193,736 51% ; 12,116,692 100% ; 615 - Fair & Expo 1,561,500 990,522 63% ; 1,466,050 528,232 36% ; 1,151,480 79% ; 616 - Annual County Fair 1,649,700 1,469,198 89% ; 52,000 52,135 100% ; 84,117 162% ; 617 - Fair & Expo Capital 16,000 21,189 132% ; 14,000 5,209 37% ; 10,400 74% ; Reserve 618 - RV Park 437,700 445,454 102% ; 436,050 268,233 62% 394,766 91% ; 619 - RV Park Reserve 12,550 3,801 30% ; 1,100 4,509 410% ; 9,000 818% ; 670 - Risk Management 3,495,039 3,930,523 112% ; 3,263,646 1,756,920 54% ; 3,379,969 104% ; 675 - Health Benefits 22,318,433 22,490,985 101% ; 21,884,538 10,917,051 50% 21,954,912 100% ; 705 - 911 10,563,350 11,280,682 107% ; 11,064,698 9,372,385 85% 11,348,636 103% ; 999 - Other 29,544,540 37,220,505 126% ; 34,108,295 16,596,841 49% ; ; 34,165,136 100% ; TOTAL RESOURCES 243,175,367 252,498,065 104% ; 253,546,561 175,072,231 69% ; ; 269,238,224 106% ; Fiscal Year 2020 Fiscal Year 2021 REQUIREMENTS Budget Actuals % Budget Actuals % Projection % 001 - General Fund 18,517,987 17,416,654 94% 19,253,406 15,303,489 79% 24,746,773 129% ; 030 - Juvenile 7,127,337 6,927,385 97% ; 7,390,349 3,505,346 47% 7,061r064 96% ; 160/170 - TRT 2,274,140 2,260,020 99% ; 2,419,872 2,094,069 87% ; 3,117,697 129% ; 220 - Justice Court 678,141 667,997 99% 683,508 328,486 48% 677,035 99% ; 255 - Sheriffs Office 44,685,809 44,783,763 100% ; 49,022,494 23,994,346 49% 48,287,005 98% ; 274 - Health Services 47,589,309 42,265,238 89% ; 51,840,459 22,689,719 44% 51,071,789 99% ; 295 - CDD 7,905,639 7,462,091 94% ; 8,474,142 3,921,601 46% 8,160,528 96% ; �I ES `�� Budget to Actuals - Countywide Summary All Departments 50.0% FY21 YTD December 31, 2020 (unaudited) Year Complete 325 - Road 14,573,336 13,094,764 90% 14,513,205 5,889,219 41% ; 14,012,850 97% ; 355 - Adult P&P 6,669,491 6,428,151 96% 7,081,268 3,086,318 44% ; 6,808,476 96% ; 465 - Road CIP 13,835,913 5,824,653 42% ; 20,036,050 3,094,452 15% ; ; 19,713,269 98% ; 610 - Solid Waste 8,384,039 7,518,563 90% ; 8,853,213 3,480,620 39% ; 8,818,621 100% ; 615 - Fair & Expo 2,464,787 2,372,624 96% ; 2,070,371 949,359 46% ; 1,939,568 94% ; 616 - Annual County Fair 1,504,700 1,615,288 107% ; 127,000 91,119 72% 153,014 120% ; 617 - Fair & Expo Capital 1,362,775 424,931 31% 401,940 94,396 23% ; 401,940 100% ; Reserve 618 - RV Park 540,373 503,509 93% ; 543,902 295,508 54% 510,642 94% ; 619 - RV Park Reserve 100,000 8,335 8% 100,000 0% 100,000 100% 670 - Risk Management 4,132,295 2,440,263 59% 3,794,344 1,239,681 33% ; 3,835,098 101% ; 675 - Health Benefits 24,115,011 22,953,057 95% ; 23,620,173 8,852,322 37% ; ; 22,516,653 95% ; 705 - 911 12,250,336 10,722,604 88% 12,576,839 5,389,116 43% 12,263,972 98% ; 999 - Other 70,540,907 52,841,578 75% ; 58,399,018 13,690,054 23% ; 58,210,887 100% ; TOTAL REQUIREMENTS ; 289,252,325 248,531,468 86% 291,201,553 117,989,220 41% ; 292,406,881 100% ; �5E5 ` 0 Budget to Actuals - Countywide Summary Q { All Departments 50.0% FY21 YTD December 31, 2020 (unaudited) Year Complete Fiscal Year 2020 Fiscal Year 2021 TRANSFERS budget Actuals % Budget Actuals % Projection % 001 - General Fund (19,023,310) (18,917,801) 99% (20,308,890) (10,157,218) 50% (20,308,890) 100% ; 030 - Juvenile 5,874,465 5,874,465 100% ; 5,957,854 2,978,932 50% 5,957,854 100%: 1601170 - TRT (4,433,128) (4,430,732) 100% ; (4,678,036) (2,215,925) 47% (4,793,846) 102% ; 220 - Justice Court - - 107,235 53,616 50% 107,235 100%: 255 - Sheriff's Office 3,119,936 3,120,245 100%: 3,119,077 1,559,479 50% ; 3,119,077 100%: 274 - Health Services 6,102,365 6,552,032 107% ; 8,026,313 2,825,980 35% 7,571,903 94% ; 295 - CDD (1,448,081) (1,111,631) 77% ; (55,480) (36,862) 66% ; ; (227,798) 411% ; 325 - Road (11,910,575) (11,910,575) 100% ; (6,683,218) (4,051,082) 61% ; ; (6,683,218) 100%: 355 - Adult P&P 223,189 223,189 100% ; 187,496 93,753 50% 187,496 100%: 465 - Road CIP ; 12,014,914 11,431,979 95% ; 7,517,657 2,632,137 35% ; 7,517,657 100%: 610 - Solid Waste (3,296,192) (3,296,192) 100%: (3,684,280) (1,841,044) 50% (3,684,280) 100%: 615 - Fair & Expo 1,022,863 1,475,467 144% ; 494,967 371,992 75% 789,285 159% ; 616 - Annual County Fair (145,000) - 0% ; 75,000 37,750 50% ; 75,000 100%: 617 - Fair & Expo Capital (13,313) (13,313) 100%: 253,158 126,578 50% ; 570,351 225% Reserve 618 - RV Park (307,000) (307,000) 100%: (436,628) (220,748) 51% (112,060) 26% ; 619 - RV Park Reserve 502,000 502,000 100%: 621,628 310,814 50% 292,060 47% ; 670 - Risk Management (6,918) (6,918) 100%: (3,500) (1,748) 50% ; (3,500) 100%: 705 - 911 - 999 - Other 11,123,785 10,814,785 97% 9,078,924 7,533,596 83% ; 9,625,674 106% ; TOTAL TRANSFERS (600,000) 0 (410,723) - 0 0% ; OiES C- O& Summary Budget to Actuals - Countywide All Departments 50.0% FY21 YTD December 31, 2020 (unaudited) Year Complete Fiscal Year 2020 1 Fiscal Year 2021 ENDING FUND BALANCE Budget Actuals % Budget Actuals Projection % 001 - General Fund 9,346,536 13,529,514 145% 9,739,629 27,734,310 13,116,951 135% 030 - Juvenile 694,058 1,069,720 154% 616,595 871,602 945,150 153% 160/170 - TRT 3,324,732 3,490,749 105% 3,530,844 5,887,220 5,149,806 146%: 220 - Justice Court 64,859 37,842 58% 57,804 (13,848) (42,371) -73% 255 - Sheriff's Office 14,732,933 18,832,967 128% 16,222,048 35,849,806 17,314,982 107%: 274 - Health Services 4,766,157 7,817,166 164%: 5,714,966 11,468,153 10,037,786 176%: 295 - CDD 1,097,104 1,253,356 114%: 734,798 1,526,137 1,409,156 192% 325 - Road 2,303,905 4,217,071 183% 2,180,473 6,088,314 6,000,060 275%: 355 - Adult P&P 1,918,976 3,119,990 163%: 1,816,329 3,307,816 2,531,899 139% 465 - Road CIP 15,938,430 25,512,586 160%: 13,103,814 25,314,196 15,831,642 121%: 610 - Solid Waste 644,638 2,285,566 355%: 719,918 3,157,638 1,899,357 264%: 615 - Fair & Expo 199,576 (1,199) -1% 255,550 (50,334) (2) 0% 616 - Annual County Fair - (47,461) - (48,694) (41,358) 617 - Fair & Expo Capital 726,169 999% 1,008,442 763,560 904,980 90% Reserve 618 - RV Park 150,327 227,936 152% 43,512 (20,087) - 0% 619 - RV Park Reserve 414,550 497,466 120% 1,012,728 812,789 698,526 69% 670 - Risk Management 5,455,826 8,676,750 159% 6,465,802 9,192,240 8,218,121 127%: 675 - Health Benefits 14,309,716 16,101,833 113% 13,588,094 18,166,562 15,540,092 114%: 705-911 6,066,720 9,162,894 151% 6,829,277 13,146,163 8,247,558 121% 999- Other 41,618,580 69,175,048 166%: 50,516,183 79,592,734 55,591,760 110% TOTAL FUND BALANCE 242,746,278 163,354,097 122%, 123,047,623 185,685,964 151% 134,156,806 �(, 01ES CNN, Budget to Actuals Report General Fund - Fund 001 FY21 YTD December 31, 2020 (unaudited) RESOURCES Property Taxes - Current Property Taxes - Prior Other General Revenues Assessor Clerk BOPTA District Attorney Tax Office Veterans Property Management TOTALRESOURCES REQUIREMENTS Assessor Clerk BOPTA District Attorney Medical Examiner Tax Office Veterans Property Management Non -Departmental TOTAL REQUIREMENTS TRANSFERS Transfers In Transfers Out TOTALTRANSFERS 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 29,046,840 29,310,769 101% 30,105,307 28,814,973 96% _ 30,267,217 101% , 161,910, A i 391,000 i 976,355 250% � 358,000 368,062 103% , � 369,000 103% ! 11,000! 3,020,400 i 3,136,644 104% 2,550,871 7,861,994 308% 8,839,537 347% 6,288,665! B 837,283 i 942,562 113% � 836,713 587,163 70% � � 836,713 100% 1,615,280 2,242,070 139% � 2,153,741 1,536,835 71% � � 3,153,741 146% � 1,000,00& C 12,220 13,659 112% < 12,220 8,990 74% � � 12,220 100%! -� 383,806 333,772 87% 467,138 194,579 42% t 447,138 96% ! (20,000)! D 195,390 i 257,219 132% � 419,927 241,426 57% F � 419,927 100%! - 175,614 i 175,614 100%! 175,608 39,733 23% � � � 175,608 100%! E 120,000 125,925 105% � 122,000 11,750 10% � 122,000 100%! -� F 35,797,833 37,514,589 105% ; 37,201,525 39,665,504 107% ; 44,643,101 120% ; 7,441,576: Budget Actuals % Budget Actuals % 4,993,290 4,699,209 94% 5,237,507 2,461,260 47% 2,049,501 1,640,426 80% 2,051,015 999,038 49% 77,950 72,369 93% 79,945 39,100 49% 7,873,159 7,606,702 97% � 8,234,075 3,965,279 48% 235,542 i 197,772 84% 236,358 81,346 34% 865,307 860,973 99% 970,608 509,621 53% 589,551 525,956 89% � 639,571 275,477 43% 306,985 301,829 98% � 317,533 154,461 49% � 1,526,702 1,511,418 99% 1,486,794 6,817,907 459% 18,517,987 17,416,654 94% 19,253,406 15,303,489 79% ; Projection % $ Variance 4,928,566 94% 308,941: G 1,923,395 94% 127,620 H 79,945 100% 8,234,075 100%! I 236,358 100% 973,300 100%! (2,692); j 636,228 99% 3,341 K 321,740 101% ! (4,207)! L 7,413,166 499% (5,926,372)' M 24,746,773 129% ; (5,493,367); Budget Actuals % Budget Actuals % Projection % $ Variance 260,000 i 260,000 100% 260,000 129,998 50% 260,000 100% N (19,283,310) (19,177,801) 99% (20,568,890) (10,287,216) 50% ? � (20,568,890) 100% (19,023,310) (18,917,801) 99% ; (20,308,890) (10,157,218) 50% ; ; (20,308,890) 100% FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 11,090,000 12,349,379 111% , 12,100,400 13,529,514 112% ; 13,529,514 112%, 1,429,114: Resources over Requirements i 17,279,846 20,097,935 17,948,119 24,362,015 t 19,896,328 1,948,209! Net Transfers - In (Out) (19,023,310) F (18,917,801) (20,308,890) i (10,157,218) t P F (20,308,890) 1 ! TOTAL FUND BALANCE $ 9,346,536 $ 13,529,514 145% ; $ 9,739,629 $ 27,734,310 285% ; ; $ 13,116,951 135% ; $3,377,322: Footnotes on following page A Current year taxes received primarily in November, February and May; actual 20-21 TAV is 5.40% compared to FY19.20 vs. 5.00% budgeted g PILT payment of $500,000 received in July 2020; interest projection based on current investment rate and anticipated cash balances; includes CARES Fund reimbursements C Projection based on YTD collections of Recording Fees D A vacancy in a grant funded position will reduce State Grant funds by $20K; Federal Grants cannot be drawn down until agency completes financial system upgrade which is estimated to be the end of November. E Oregon Dept. of Veteran's Affairs grant reimbursed quarterly F Interfund land -sale management revenue recorded at year-end G Projected Personnel savings based on FY21 average vacancy rate of 5.7% H Projected Personnel savings based on FY21 average vacancy rate of 10.6% 1 Projected Personnel savings based on FY21 average vacancy rate of 3.1 % j Projected Personnel overage based on FY21 spending to date K Projected Personnel savings based on FY21 savings to date L Projected Personnel overage based on FY21 spending to date M Budget adjustment for COVID-19 related contracts will be presented to the Board in early 2021 N Repayment to General Fund from Finance Reserves for ERP Implementation o �1E5 `0 �{ Budget to Actuals Report Juvenile - Fund 030 FY21 YTD December 31, 2020 (unaudited) RESOURCES OYA Basic & Diversion ODE Juvenile Crime Prev Inmate/Prisoner Housing Gen Fund -Crime Prevention Leases DOC Unif Crime Fee/HB2712 OJD Court Fac/Sec SB 1065 Interest on Investments Food Subsidy Contract Payments Miscellaneous Case Supervision Fee TOTALRESOURCES REQUIREMENTS Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 442,601 387,814 88% 472,401 93,424 20% 472,401 100% A 91,379 82,125 90% � 109,000 22,810 21% � � 109,000 100%! A k 80,000 96,600 121% 90,000 27,000 30% 80,000 89% (10,000)! B k 20,000 20,000 100%, 89,500 89,500 100%, 89,500 100% C 86,400 97,061 112% 88,000 37,510 43% 88,000 100% 35,000 49,339 141% 49,339 12,335 25% 49,339 100% k 26,000 i 20,404 78% 26,000 5,993 23% F 26,000 100% 31,000 26,491 85% � 17,300 8,722 50% � � 17,400 101% . 100, D i 16,000 i 13,448 84% 12,000 3,174 26% 10,000 8: (2,000)! 8,000 5,459 68% � 8,000 499 6% � � 2,000 25% � (6,000)! E 14,050 i 22,672 161% � 7,550 25,929 343% � � k 30,000 397% � 22,450! F 6,500 rk 4,736 73% � 6,000 1,402 23% � 5,000 83% E (1,000)� E 856,930 826,150 96% 975,090 328,297 34% 978,640 100% ; 3,550; Budget Actuals % Budget Actuals % Projection % $ Variance 5,797,927 5,650,045 97% 5,970,797 2,866,265 48% 5,743,625 96% 227,172: G k 1,329,410 1,277,340 96% 1,387,552 609,195 44% k 1,287,552 93% 100,000! H - - 32,000 29,887 93% � 29,887 93% 2,113 7,127,337 6,927,385 97% 7,390,349 3,505,346 47% ; 7,061,064 96% 329,285: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Funds 5,961,465 i 5,961,465 100% 6,034,966 3,017,488 50% 6,034,966 100% Transfers Out-Veh Reserve (87,000) (87,000) 100% (77,112) (38,556) 50% (77,112) 100% TOTALTRANSFERS 5,874,465 5,874,465 100% ; 5,957,854 2,978,932 50% ; 5,957,854 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,090,000 1,296,490 119% : 1,074,000 1,069,720 100% 1,069,720 100% (4,280)' Resources over Requirements (6,270,407) (6,101,235) (6,415,259) (3,177,049) (6,082,424) 332,835 k Net Transfers - In (Out) k 5,874,465 5,874,465 k 5,957,854 2,978,932 k 4 5,957,854 i _ 4 TOTAL FUND BALANCE $ 694,058 $ 1,069,720 154% ; $ 616,595 $ 871,602 141% ; ; $ 945,150 153% ; $328,555: A Quarterly reimbursement based on actual expenses. Q1 payment has been submitted and approved by the State. B Adjusted projection based on YTD revenue. COVID-19 is impacting other Counties use of detention. C On -time annual transfer received D Interest projection based on current investment rate and anticipated cash balances E Adjusted projection based on YTD revenue. Receiving less than budgeted due to COVID-19 impacts F Includes CARES Fund and State COVID related reimbursements G Projected Personnel savings based on FY21 average vacancy rate of 3.5% H Adjusted projection based on YTD expenses. COVID-19 has reduced M&S spending. 01ES Budget to Actuals Report TRT - Fund 160/170 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Room Taxes 7,670,000 7,527,492 98% 6,862,458 6,570,614 96% 9,400,000 137% 2,537,54Z A Interest 62,000 88,754 143% 53,900 35,850 67% 70,600 131% 16,700 B State Miscellaneous - - - 100,000 100,000 100,000, C TOTALRESOURCES 7,732,000 7,616,246 99% 6,916,358 6,706,464 97% 9,570,600 138%; 2,654,242, REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance COVA 2,064,221 2,050,618 99% 1,838,805 1,705,977 93% 2,536,630 138% (697,825); D Grants & Contributions 62,000 62,000 100%! 404,000 311,996 77% 404,000 100% Interfund Contract 79,160 79,160 100% 114,481 57,240 50% 114,481 100%! E Interfund Charges 37,309 37,309 100% t 35,861 17,930 50% 35,861 100% Software ! 10,350 - 0% 11,500 - 0% 11,500 100%! Auditing Services 14,500 19,200 132% : 11,500 - 0% _ 11,500 100% Public Notices ! 1,600 1,694 106% 1,600 924 58% 1,600 100% Office Supplies 3,000 741 25% 1,275 1 0% 1,275 100% Printing 2,000 642 32% 850 0% 850 100% Refunds & Adjustments 8,657 999% - TOTAL REQUIREMENTS 2,274,140 2,260,020 99% 2,419,872 2,094,069 87% 3,117,697 129%; (697,825); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer Out - RV Park (35,000) (35,000) 100% (20,000) (10,066) 50% (20,000) 100% Transfer Out - Annual Fair ! (250,000) (250,000) 100% (75,000) (37,750) 50% (75,000) 100% Transfer Out - F&E Reserve ! (286,687) (286,687) 100% (253,158) (126,578) 50% _ (570,351) 225% (317,193)! F Transfer Out - F&E (as needed) ! (325,744) (323,348) 99% (275,744) (12,874) 5% (74,361) 27% 201,383! G Transfer Out - Health (406,646) (203,322) 50% (406,646) 100% H Transfer Out - F&E ! (383,910) (383,910) 100% (495,701) (249,502) 50% (495,701) 100% Transfer Out - Sheriff ! (3,151,787) (3,151,787) 100%! (3,151,787) (1,575,833) 50% (3,151,787) 100%! TOTALTRANSFERS (4,433,128) (4,430,732) 100% ; (4,678,036) (2,215,925) 47% (4,793,846) 102% ; (115,810); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 2,300,000 2,565,255 112% 3,712,394 3,490,749 94% 3,490,749 94% (221,645): Resources over Requirements 5,457,860 5,356,226 4,496,486 4,612,395 6,452,903 1,956,417! Net Transfers - In (Out) E (4,433,128) (4,430,732) k (4,678,036) (2,215,925) ! 4 (4,793,846) E (115,810)! TOTAL FUND BALANCE $ 3,324,732 $ 3,490,749 105% ; $ 3,530,844 $ 5,887,220 167% ; ; $ 5,149,806 146% ; $1,618,962: A YTD 12.31.20 ahead of PY by 14.8%. Projection assumes a 1 % increase over PY for the remainder of the year B Interest projection based on current investment rate and anticipated cash balances C Includes CARES Fund reimbursements D Payments to COVA based on a percent of TRT collections E Contracted services with the Finance Department for operating TRT program F The balance of the 1 % F&E TRT is transferred to F&E reserves G $250K of budgeted transfers are to be transferred from unallocated TRT on an as needed basis H Transfer to Health Services is to fund COVID re -opening positions ATE o < Budget to Actuals Report G Justice Court - Fund 220 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Court Fines & Fees 575,000 556,877 97% 488,750 222,393 46% 488,750 100% A Interest on Investments 3,000 1,706 57% € 1,100 51 5% 100 9% (1,000)! B Miscellaneous - 3,030 i 736 737 73T TOTAL RESOURCES 578,000 561,613 97% 489,850 223,180 46% 489,587 100% ; (263); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 516,868 522,054 101% 531,006 259,002 49% 524,533 99% 6,473, C t Materials and Services 161,273 145,944 90% 152,502 69,484 46% 3 152,502 100% D TOTAL REQUIREMENTS 678,141 667,997 99% ; 683,508 328,486 48% ; 677,035 99% 6,473; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund 107,235 53,616 50% 107,235 100%: E TOTALTRANSFERS 107,235 53,616 50% ; 107,235 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 165,000 144,227 87% 144,227 37,842 26% 37,842 26% (106,385): Resources over Requirements (100,141) (106,384) (193,658) (105,306) ! (187,448) i 6,210 i Net Transfers - In (Out) 107,235 53,616 107,235 TOTAL FUND BALANCE $ 64,859 $ 37,842 58% ; $ 57,804 ($ 13,848) -24% ; ($ 42,371) -73% ; ($100,175); A The FY21 budget reflects lower revenue compared to FY20 because of HB4210. Revenue may be reduced further, but the impact won't be known until late 2020. e Interest projection based on current investment rate and anticipated cash balances C Projected Personnel savings based on FY21 savings to date D One time yearly software maintenance fee of $9,169 paid in July for entire fiscal year E Additional transfers may be needed because of lower Court Fines and Fees revenue ,)��ESC � Budget to Actuals Report „ Sheriffs Office - Fund 255 FY21 YTD December 31, 2020 (unaudited) RESOURCES LED #1 Property Tax Current LED #2 Property Tax Current Sheriffs Office Revenues LED #1 Property Tax Prior LED #2 Property Tax Prior LED #2 Interest LED #1 Interest LED #2 Foreclosed Properties LED #1 Foreclosed Properties TOTALRESOURCES REQUIREMENTS Sheriff's Services Civil/Special Units Automotive/Communications Detective Patrol Records Adult Jail Court Security Emergency Services Special Services Training Crisis Stabilization Center Other Law Enforcement Non - Departmental TOTAL REQUIREMENTS 50.0% Year Complete Fiscal Year 2020 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 26,293,470 26,496,529 101% 27,476,763 26,057,119 95% _ 27,569,562 100%, 92,799: 1 10,632,014 10,696,589 101% 11,092,307 10,520,224 95% 11,130,853 100%, 38,546! 1 3,922,323 4,914,406 125% 4,259,128 2,312,146 54% 4,270,428 100%! 11,300 1 312,000 761,642 244% 280,000 307,609 110% 308,000 110% ! 28,000! 148,000 331,165 224% 120,000 127,330 106% 128,000 107% 8,000! 1 136,000 160,208 118% 120,000 41,383 34% 79,500 66% (40,500)! 138,000 287,276 208% 101,100 85,895 85% ,a 163,600 162% : 1 62,500! i I I 8,631 I E 1 1 I - i 21,380 41,581,807 43,677,825 105% ; 43,449,298 39,451,706 91% ; 43,649,943 100% ; 200,645: Budget Actuals % Budget Actuals % Projection % $ Variance 3,105,057 3,092,171 100% 3,864,843 1,868,900 48% 3,805,366 98% 59,477; 1,232,158 1,171,260 95% 1,232,618 560,464 45% 1,133,524 92% 99,094 2,858,337 2,915,540 102% s 3,312,477 1,244,212 38% 3,124,462 94% 188,015! 2,303,072 2,217,577 96% 2,515,536 1,176,934 47% 2,512,008 100%, 3,528 10,592,002 11,446,211 108% ! 12,336,227 6,554,253 53% 12,895,438 105% i (559,211), 1 1,004,600 833,934 83% 1,038,130 421,103 41% 951,757 92% 86,373! 18,379,998 17,929,047 98% 19,897,342 9,243,166 46% t € 19,087,954 96% 809,388! 1 556,740 458,541 82% 490,401 236,390 48% 470,334 96% 20,067! 402,734 603,381 150% 543,565 545,892 100% 552,630 102% ! (9,065)' 1,601,871 1,747,792 109% 2,052,586 959,470 47% 1,938,195 94% 114,391� 743,334 i 916,411 123% 1,156,993 497,862 43% 11 1,166,753 101%! 1 (9,760)! 1 571,267 84,267 i 15% - - 1,330,214 1,261,716 95% 1,328,675 684,906 52% 1,395,483 105% ! (66,808)! 4,425 105,917 999% (746,899) 795 0% (746,899) 100% 44,685,809 44,783,763 100% ; 49,022,494 23,994,346 49% ; 48,287,005 98% 735,489: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In - TRT 3,151,787 3,151,787 100% 3,151,787 1,575,833 50% 3,151,787 100% ; Transfer In - General Fund I 240,249 240,249 100% 240,290 120,146 50% 240,290 100% Transfers Out - Debt Service (272,100) (271,791) 100% (273,000) (136,500) 50% (273,000) 100% TOTALTRANSFERS 3,119,936 3,120,245 100% ; 3,119,077 1,559,479 50% ; 3,119,077 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 14,716,999 16,818,660 114% 18,676,167 18,832,967 101% 18,832,967 101% 156,800; Resources over Requirements (3,104,002) ! (1,105,938) (5,573,196) 1 15,457,360 (4,637,062) 936,134� it ! I Net Transfers - In (Out) 3,119,936 3,120,245 3,119,077 1,559,479 3,119,077 TOTAL FUND BALANCE $14,732,933 $ 18,832,967 128% ; $ 16,222,048 $ 35,849,806 221% ; ; $ 17,314,982 107% ; $1,092,934; `�uS ES c�G o� FINANCE �I ES Budget to Actuals Report Health Services - Fund 274 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State Grant 14,080,644 11,212,405 80% 14,354,315 8,077,614 56% 16,191,268 113% 1,836,953: OHP Capitation 7,242,430 8,094,701 112% = 8,279,406 4,954,150 60% 8,402,211 101% 122,805 Federal Grants 3,277,616 2,798,690 85% 4,492,822 627,262 14% 4,453,986 99% (38,836)! Local Grants 1,567,331 1,133,942 72% 4,190,263 3,637,009 87% 4,300,546 103% ! 110,283 OHP Fee for Service 3,265,627 2,021,388 62% � � 3,680,850 113% ! 415,223! State Miscellaneous 1,040,153 1,387,132 133% 2,985,273 1,102,512 37% 3,310,659 111% ! 325,386! State - OMAP 991,900 879,037 89% 1,162,507 571,636 49% 1,055,827 91% (106,680)! Environmental Health Fees 1,058,206 1,104,825 104% 1,091,652 744,831 68% 1,069,554 98% (22,098)! Other 484,712 476,047 98% 965,971 352,409 36% 739,825 77% (226,146)! Patient Fees 564,750 600,412 106% t 672,995 216,161 32% t 427,602 64% (245,393)! Title 19 4,862,726 4,071,759 84% 350,491 526,597 150% ! 1,053,835 301% 703,344; Vital Records 220,000 259,029 118% 237,296 133,508 56% ! 266,616 112% ! 29,320 Divorce Filing Fees 173,030 173,030 100%! 173,030 173,030 100%! 173,030 100% State Shared- Family Planning 120,000 191,912 160% 155,000 89,037 57% 178,074 115%; 23,074, Interest on Investments 171,000 233,116 136% 147,400 95,063 64% 190,125 129% ! 42,725! Interfund Contract- Gen Fund 127,000 127,000 100% < 127,000 127,000 100%! 127,000 100% Liquor Revenue 150,800 i 162,122 108% 99,500 65,519 66% t f 99,500 100% CCBHC Grant - (12,894) 999% TOTALRESOURCES 36,132,298 32,892,266 91% 42,750,548 23,514,725 55% 45,720,506 107%; 2,969,958', REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 33,186,830 32,041,791 97% 37,576,632 17,368,712 46% 35,917,021 96% 1,659,611, Materials and Services 13,707,479 10,223,447 75% 14,164,170 5,321,007 38% 15,096,768 107% (932,598)! Capital Outlay 695,000 0% 99,667 - 0% 58,000 58% 41,667, Administration Allocation - (10) - 0% - 0% (10) TOTAL REQUIREMENTS 47,589,309 42,265,238 89% 51,840,459 22,689,719 44% 51,071,789 99% 768,670: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund 5,747,090 5,747,090 100% = 5,472,710 2,739,112 50% 5,472,710 100% Transfers In- OHP Mental Health 548,601 998,268 182% 2,379,865 - 0% 1,925,455 81% (454,410) Transfers In - TRT 406,646 203,322 50% 406,646 100% i Transfers Out (193,326) (193,326) 100% (232,908) (116,454) 50% (232,908) 100% TOTALTRANSFERS 6,102,365 6,552,032 107% ; 8,026,313 2,825,980 35% 7,571,903 94% (454,410); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 10,120,803 10,638,105 105% 6,778,564 7,817,166 115% 7,817,166 115% 1,038,602; Resources over Requirements (11,457,011) (9,372,971) (9,089,911) 825,006 (5,351,283) 3,738,628 Net Transfers - In (Out) 6,102,365 6,552,032 8,026,313 2,825,980 7,571,903 (454,410); TOTAL FUND BALANCE $ 4,766,157 $ 7,817,166 164% ; $ 5,714,966 $11,468,153 201% ; $10,037,786 176% ; $4,322,820: o� \)I ES Budget to Actuals Report Health Services - Admin - Fund 274 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Federal Grants 726,655 565,906 78% 896,971 144,463 16% 900,680 100%- 3,709, A Interest on Investments 171,000 233,116 136% 147,400 95,063 64% 190,125 129% ! 42,725! B Other 9,000 8,718 97% 14,391 4,895 34% 9,790 68% (4,601)! State Miscellaneous - 171,881 - 151,727 311,727 311,727! C CCBHC Grant - - TOTAL RESOURCES 906,655 979,620 108% ; 1,058,762 396,148 37% 1,412,322 133% ; 353,561; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 5,241,264 4,870,386 93% 5,574,456 2,452,299 44% 5,099,906 91% 474,55& D Materials and Services 4,971,179 4,690,935 94% 4,981,257 2,465,034 49% 5,456,465 110% ! (475,208)! E Capital Outlay 51000 - 0% ! - - - Administration Allocation (9,308,295) (9,306,000) 100% (9,635,647) (2,360,180) 24% ! (9,633,283) 100%! (2,364)! TOTAL REQUIREMENTS ; 909,148 255,321 28% 920,066 2,557,153 278% ; ; 923,087 100% ; (3,021); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund 40,000 39,997 100% 1 1 - Transfers Out (193,326) (193,326) 100% (232,908) (116,454) 50% (232,908) 100% TOTALTRANSFERS (153,326) (153,329) 100% (232,908) (116,454) 50% ; ; (232,908) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 2,660,832 2,748,263 103% 2,772,840 3,322,793 120% < 3,322,793 120% , 549,953, Resources over Requirements (2,493) 724,299 138,695 (2,161,005) 489,235 350,540! Net Transfers - In (Out) (153,326) (153,329) 1 (232,908) (116,454) f 1 (232,908) 6 TOTAL FUND BALANCE $ 2,505,013 $ 3,319,234 133% ; $ 2,678,627 $ 1,045,335 39% ; $ 3,579,121 134% ; $900,493: A Federal grants are reimbursed on a quarterly basis. B Interest projection based on current investment rate and anticipated cash balances C Includes CARES Fund reimbursements D Projected Personnel savings based on YTD Personnel expenditures E Increased expenditure is related to COVID-19 expenses, including contracts for community testing that are reimbursable through CARES Budget to Actuals Report Health Services - Behavioral Health - Fund 274 FY21 YTD December 31, 2020 (unaudited) RESOURCES State Grant OHP Capitation Federal Grants OHP Fee for Service Local Grants State Miscellaneous Other Patient Fees Title 19 State - OMAP Divorce Filing Fees Interfund Contract- Gen Fund Liquor Revenue CCBHC Grant TOTALRESOURCES REQUIREMENTS Administration Allocation Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS 50.0% Year Complete Fiscal Year 2020 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 11,203,914 8,259,750 74% 10,348,047 4,945,051 48% 11,155,963 108% 807,915 A 7,242,430 8,094,701 112% � 8,279,406 4,954,150 60% � � 8,402,211 101% , 122,805� B 2,168,961 1,823,950 84% � 3,298,243 440,018 13% � � 3,201,392 97% � (96,851)! 3,265,627 2,021,388 62% 3,680,850 113% 415,223! C i 994,331 487,025 I 49% 1,897,762 1,786,720 94% 2,176,070 115% 278,308 437,100 i 326,534 75% � 1,468,455 616,053 42% � � 1,367,209 93% � (101,246)! D 395,352 360,920 91% � 927,605 335,155 36% � � 704,143 76% � (223,463)! E I 443,450 i 465,851 105% � 522,300 166,592 32% 325,500 62% � (196,800): F 4,862,726 i 4,071,759 84% 350,491 526,597 150% ! � 1,053,835 301% ! 703,344! G 131,900 174,354 132% � 210,287 73,525 35% ! � 134,342 64% ! (75,945)! 173,030 i 173,030 100%! 173,030 173,030 100%! � 173,030 100%! - 127,000 127,000 100%! 127,000 127,000 100%! � 127,000 100%! -I 150,800 162,122 108% 99,500 65,519 66% 99,500 100% - (12,894) 999% E - - 28,330,994 24,514,102 87% 30,967,753 16,230,798 52% 32,601,044 105% ; 1,633,291: Budget Actuals % Budget Actuals % Projection % $ Variance 6,978,412 i 6,963,580 100% 7,427,338 1,810,019 24% 7,424,984 100% 2,354; 20,174,804 19,576,382 97% 23,360,066 10,842,910 46% 22,471,317 96% � I 888,749, H 6,889,404 i 3,802,898 55% 5,656,017 1,776,792 31% 5,768,427 102% (112,410)1 690,000 - 0% � 99,667 - 0% 58,000 58% � 41,667� 34,732,620 30,342,859 87% ; 36,543,088 14,429,721 39% ; 35,722,728 98% 820,360: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- OHP Mental Health 548,601 998,268 182% 2,298,179 - 0% 1,843,769 80% (454,410): I Transfers In- General Fund 1,734,107 1,734,100 100% 2,036,117 1,018,052 50% 2,036,117 100%, i Transfers Out - - - - 0% k - 0% TOTALTRANSFERS ; 2,282,708 2,732,368 120% ; 4,334,296 1,018,052 23% ; 3,879,886 90% (454,410); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 6,122,347 6,673,256 109% 3,008,705 3,397,853 113% 3,397,853 113%: 389,148: I Resources over Requirements (6,401,626) (5,828,757) (5,575,335) 1,801,077 (3,121,684) 2,453,651; I I Net Transfers - In (Out) 2,282,708 2,732,368 4,334,296 1,018,052 3,879,886 (454,410), I I �I I a TOTAL FUND BALANCE 1 $ 2,003,429 $ 3,576,867 179% ; $ 1,767,666 $ 6,216,982 352% ; ; $ 4,156,055 235% ; $2,388,389: A Includes $530K in carryforward State funds from FY20 for expenditure in second year of the biennium, as well as $282K in new State grant funding for culturally -relevant behavioral health services needed for COVID-19, and $325K from the Oregon Criminal Justice Commission grant above budget because of installment payments that will be carried forward into FY22. Reduction of $GOOK in December as part of participation in CCBHC continuation. OHP Reserves will offset loss of funds. B Includes FY20 withhold payment of $93K C Oregon Health Authority reports OHP membership increase for Deschutes County, which may result in additional services. Projections also include revenue from underpaid services in FY20 from PacificSource that are being corrected in FY21. D Projected reduction in local match for I/DD program due to vacancies. Includes CARES Fund reimbursements. E Decrease of $234,000 from budgeted interfund payment, which was related to a contract that will be paid directly by PacificSource in FY21 instead of by DCHS. F Fewer fees collected from insurance than budgeted, likely due to a decrease in patient private insurance plans and an increase in Oregon Health Plan (OHP) membership. G CCBHC enhanced rate for Title 19 approved through September 2023 H Projected Personnel savings based on YTD Personnel expenditures I Actual amount required for transfer -in will be determined at end of year. Current projection includes transfer to offset loss of funds as noted in Footnote A 01 ES �{ Budget to Actuals Report Health Services - Public Health - Fund 274 FY21 YTD December 31, 2020 (unaudited) RESOURCES State Grant Local Grants State Miscellaneous Environmental Health Fees State - OMAP Federal Grants Vital Records State Shared- Family Planning Patient Fees Other TOTALRESOURCES 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 2,876,730 2,952,656 103% 4,006,268 3,132,563 78% 5,035,305 126% , 1,029,037; A 573,000 646,917 113% 2,292,501 1,850,289 81% 2,124,476 93% t (168,025) 603,053 888,717 147% 1,516,818 334,732 22% 1,631,722 108% 114,904 B E 1,058,206 1,104,825 104% 1,091,652 744,831 68% 1,069,554 98% (22,098)! E 860,000 704,683 82% 952,220 498,111 52% 921,485 97% (30,735)! t 382,000 408,834 107% 297,609 42,780 14% 351,914 118% 54,305! 220,000 259,029 118% 237,296 133,508 56% 266,616 112% ! 29,320! E 120,000 191,912 160% , 155,000 89,037 57% 178,074 115% 23,074 t 121,300 134,562 111% 150,695 49,569 33% 102,102 68% (48,593)[ t 80,360 106,409 132% 23,975 12,359 52% 25,893 108% 1,91& 6,894,649 7,398,544 107% ; 10,724,034 6,887,778 64% ; ; 11,707,140 109% ; 983,106: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Administration Allocation 2,329,883 2,342,420 101% 2,208,299 550,161 25% 2,208,299 100% Personnel Services E 7,770,762 7,595,023 98% 8,642,110 4,073,503 47% 8,345,799 97% 296,311, C Materials and Services 1,846,896 1,729,614 94% 3,526,896 1,079,181 31% 3,871,876 110% (344,980)� TOTAL REQUIREMENTS 11,947,541 11,667,057 98% 14,377,305 5,702,845 40% ; 14,425,974 100% ; (48,669); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund 3,972,983 3,972,993 100% 3,436,593 1,721,060 50% 3,436,593 100% Transfers In - TRT t - - 406,646 203,322 50% 406,646 100% Transfers In- OHP Mental Health - - 81,686 0% 81,686 100% TOTALTRANSFERS 3,972,983 3,972,993 100% ; 3,924,925 1,924,382 49% 3,924,925 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,337,624 1,216,586 91% 997,019 1,096,520 110% 1,096,520 110% , 99,501, Resources over Requirements (5,052,892) (4,268,513) (3,653,271) 1,184,934 (2,718,834) 934,437! Net Transfers - In (Out) E 3,972,983 3,972,993 t 3,924,925 1,924,382 EE 3,924,925 E i TOTAL FUND BALANCE $ 257,715 $ 921,065 357% ; $1,268,673 $ 4,205,836 332% ; $ 2,302,611 181% ; $1,033,938; A Includes $261,000 in unspent state funds from FY20 for expenditure in second year of the biennium. Additional 3-month funding from OHA anticipated to support contract tracing, investigations and vaccine distribution. 8 Includes projected CARES Fund reimbursements C Projected Personnel Services based on YTD Personnel expenditures OiES COG2< Budget to Actuals Report Community Development - Fund 295 FY21 YTD December 31, 2020 (unaudited) RESOURCES Admin - Operations Code Enforcement Building Safety Electrical Environmental On -Site Current Planning Long Range Planning TOTALRESOURCES 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 162,000 156,476 97% 137,450 69,203 50% 137,250 100%: (200): A 693,960 664,545 96% � 722,028 354,464 49% E � 722,028 100% -� B 3,433,780 3,179,771 93% � 3,362,450 1,703,878 51% � 3,391,450 101% 29,000 B 809,500 797,458 99% 720,600 435,106 60% 849,600 118% ! 129,000: B i 877,400 905,165 103% , 867,700 447,843 52% 936,300 108% 68,60& B i 1,807,176 1,696,355 94% 1,738,304 866,033 50% 1,768,304 102% , 30,000 B 685,004 643,772 94% 703,194 354,717 50% 739,194 105% , 36,00& B 8,468,820 8,043,542 95% 8,251,726 4,231,244 51% ; 8,544,126 104% ; 292,400: REQUIREMENTS Budget Actuals % Budget Actuals % Admin - Operations 2,492,316 2,527,439 101% 2,818,748 1,368,094 49% i Code Enforcement 535,590 458,293 86% 568,320 253,991 45% Building Safety 1,743,298 1,584,784 91% 1,867,662 847,066 45% Electrical 462,183 452,842 98% 524,979 240,374 46% F i Environmental On -Site 616,279 566,975 i 92% 634,452 315,079 50% Current Planning 1,501,588 1,415,434 94% 1,479,294 717,309 48% Long Range Planning i 554,385 456,323 82% 580,687 179,687 31% TOTAL REQUIREMENTS ; 7,905,639 7,462,091 94% ; 8,474,142 3,921,601 46% ; TRANSFERS Budget Actuals % Budget Actuals % Transfers In - General Fund 100,000 100,000 100% 100,000 87,499 87% i Transfers In - CDD Electrical - - � 93,264 - 0% ; Reserve Transfers Out (85,695) (85,695) 100%: (100,518) (50,249) 50% Transfers Out - CDD Reserve (1,462,386) (1,125,936) 77% (148,226) (74,113) 50% TOTALTRANSFERS ; (1,448,081) (1,111,631) 77% ; (55,480) (36,862) 66% ; Projection % $ Variance 2,772,668 98% 46,080 C 531,067 93% 37,251 C 1,823,202 98% 44,460! C 507,832 97% 17,147! C 648,827 102% ! (14,375)! 1,441,546 97% E 37,748! C 435,386 75% 145,301, C 8,160,528 96% 313,614; Projection % $ Variance 175,000 175% 75,000, D 0% (93,264)! E (100,518) 100%, (302,280) 204% (154,054)! F (227,798) 411% ; (172,318); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,982,004 1,783,536 90% 1,012,694 1,253,356 124% 1,253,356 124% 240,662: Resources over Requirements 563,181 581,451 (222,416) 309,643 383,598 606,014! Net Transfers - In (Out) E (1,448,081) (1,111,631) (55,480) (36,862) E E (227,798) ! (172,318); TOTAL FUND BALANCE $ 1,097,104 $1,253,356 114% ; $ 734,798 $ 1,526,137 208% ; ; $ 1,409,156 192% ; $674,358: A Interest projection based on current investment rate and anticipated cash balances B Revenue collection is higher than anticipated C Projection reflects unfilled FTE D Transfer appropriated in the General Fund is $175K E Transfer no longer needed as revenues higher than anticipated F Transfer out projection increased as Building Safety and Electrical revenues are anticipated to be higher than budget 1ES Budget to Actuals Report 0 Road - Fund 325 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Motor Vehicle Revenue 17,609,539 16,795,577 95% 14,810,507 7,924,554 54% 16,497,235 111% 1,686,728, A Federal - PILT Payment 1,510,450 2,310,002 153% 1,690,574 2,061,977 122% , 2,061,977 122% 371,401 B Federal Reimbursements 181,757 372,623 205% ! 1,325,874 1,102,975 83% 1,102,975 83% (222,899)! C Other Inter -fund Services 1,156,581 1,070,000 93% 1,114,070 186,768 17% 1,114,070 100% Forest Receipts 915,000 709,742 78% 723,085 - 0% 723,085 100% Sale of Equip & Material 358,000 465,999 130% 396,000 297,933 75% 396,000 100% Cities- Bend/Red/Sis/La Pine 660,000 421,344 64% 385,000 107,720 28% 385,000 100% Interest on Investments 246,000 174,141 71% 114,000 35,250 31% 70,500 62% (43,500)! D Mineral Lease Royalties 60,000 54,184 90% 60,000 40,447 67% 60,000 100% Miscellaneous 57,500 76,388 133% 54,000 44,594 83% 54,000 100% Assessment Payments (P&I) 11,000 19,766 180% 81000 3,110 39% 8,000 100% State Miscellaneous 20,000 25,805 129% - 6,215 6,215 6,215! E TOTALRESOURCES 22,785,827 22,495,570 99% 20,681,110 11,811,543 57% 22,479,057 109%; 1,797,947: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 6,447,671 6,284,546 97% 6,709,180 3,156,133 47% 6,392,119 95% 317,061: F Materials and Services 8,092,165 6,782,513 84% 7,753,525 2,727,080 35% 7,570,725 98% 182,800 G Capital Outlay 33,500 27,706 83% 50,500 6,006 12% 50,006 99% 494, H TOTAL REQUIREMENTS ; 14,573,336 13,094,764 90% 14,513,205 5,889,219 41% 14,012,850 97% 500,355: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers Out (11,910,575) (11,910,575) 100% (6,683,218) (4,051,082) 61% (6,683,218) 100%, TOTALTRANSFERS (11,910,575) (11,910,575) 100% ; (6,683,218) (4,051,082) 61% ; (6,683,218) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 6,001,989 6,726,840 112% 2,695,786 4,217,071 156% 4,217,071 156% , 1,521,285, Resources over Requirements 8,212,491 9,400,806 6,167,905 5,922,325 8,466,207 2,298,302! Net Transfers - In (Out) t (11,910,575) (11,910,575) (6,683,218) (4,051,082) (6,683,218) i TOTAL FUND BALANCE $ 2,303,905 $ 4,217,071 183% ; $ 2,180,473 $ 6,088,314 279% ; ; $ 6,000,060 275% ; $3,819,587: A Assumes 11.4% increase over budgeted revenue per mid -year trend B Updated based on most recent information from the State C Actual cost of Cascade Lakes Highway Chip Seal project D Interest projection based on current investment rate and anticipated cash balances E COVID FMLA reimbursement F Projected Personnel savings based on FY21 average vacancy rate of 5.6% G Anticipated savings in travel and fuel due to COVID restrictions H Updated based on actual expenses to date 01ES 0 Budget to Actuals Report c� Adult P&P - Fund 355 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance DOC Grant in Aid SB 1145 4,353,626 4,621,782 106% : 4,621,780 2,310,891 50% 4,621,780 100%, A CJC Justice Reinvestment 712,530 1,014,690 142% 797,504 391,752 49% 797,504 100%, DOC Measure 57 236,142 239,005 101% ! 239,005 264,005 110% ! 264,005 110% ! 25,001, B Probation Supervision Fees 160,000 183,688 115% 170,000 87,474 51% 170,000 100%! Interfund- Sheriff i 50,000 55,000 110% 50,000 27,500 55% 50,000 100%, Gen Fund/Crime Prevention 50,000 50,000 100%, 50,000 50,000 100%! 50,000 100%! C Interest on Investments i 77,500 64,896 84% 37,700 27,539 73% 55,100 146% ! 17,400 D State Subsidy 16,298 16,703 102% 16,298 - 0% 0% (16,298)! E Electronic Monitoring Fee 2,000 20,182 999% 10,000 2,319 23% 5,000 50% (5,000)! F Probation Work Crew Fees 2,000 1,923 96% 2,000 320 16% 500 25% (1,500)! G Miscellaneous i 500 15,412 999% ! 1,000 604 60% ! ! 1,000 100% ! State Miscellaneous - 22,986 ! 17,988 ! ! 18,000 18,000! H DOC-Family Sentence Alt ! � 114,682 223,746 195% ? 1 ! l E 1 I Oregon BOPPPS 40,933 TOTALRESOURCES 5,775,278 6,570,946 114%; 5,995,287 3,180,391 53% ; 6,032,890 101% 37,603: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 4,809,644 4,753,486 99% 5,157,473 2,425,245 47% 4,984,681 97% 172,79Z 1 Materials and Services 1,844,847 1,663,665 90% ! 1,923,795 661,073 34% ! ! 1,823,795 95% ! 100,000, J Capital Outlay 15,000 11,000 73% ! - - TOTAL REQUIREMENTS 6,669,491 6,428,151 96% 7,081,268 3,086,318 44% 6,808,476 96% ; 272,792: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Funds 285,189 285,189 100% 285,189 142,599 50% 285,189 100%, Transfer to Vehicle Maint (62,000) (62,000) 100%! (97,693) (48,846) 50% ! ! (97,693) 100% ! TOTALTRANSFERS 223,189 223,189 100% ; 187,496 93,753 50% ; 187,496 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 2,590,000 2,754,005 106% 2,714,814 3,119,990 115% : 3,119,990 115% , 405,17& Resources over Requirements ! (894,213) 142,795 ! (1,085,981) 94,073 (775,586) ! 310,395! Net Transfers - In (Out) � 223,189 223,189 ! 187,496 93,753 187,496 TOTAL FUND BALANCE $ 1,918,976 $ 3,119,990 163% ; $ 1,816,329 $ 3,307,816 182% ; $ 2,531,899 139% ; $715,570; A State Dept. of Corrections Grant in Aid received quarterly 8 Received additional funding from state M57 fund to provide client housing and staff training C One-time annual transfer received D Interest projection based on current investment rate and anticipated cash balances E State Dept of Corrections gave notice that these funds have been eliminated for FY21 F Adjusted projection based on YTD revenue. In FY20 a contractor began providing EM directly; however, payments and garnishments from clients in which the County provided service directly continue to be recorded but it is anticipated that these will taper off. G Adjusted projection based on YTD revenue. Due to COVID-19, no community service crew has operated thus reducing fees. H Includes CARES Fund and State COVID related reimbursements I Projected Personnel savings based on FY21 average vacancy rate of 4.3% J Adjusted projection based on YTD expenses. COVID-19 has reduced M&S spending. �I ES � 0 Budget to Actuals Report Road CIP - Fund 465 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State Miscellaneous 1,944,893 1,668,168 86% 2,258,100 92,849 4% 2,172,468 96% (85,632): A Interest on Investments ! � 198,000 366,198 i 185% 209,700 171,076 82% 342,200 163% 132,500; B Interfund Payment - 111,340 TOTAL RESOURCES 2,142,893 2,145,706 100% ; 2,467,800 263,925 11% ; 2,514,668 102% ; 46,868, REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 71,748 71,748 100% 158,465 79,233 50% 158,465 100% Capital Outlay ! 13,764,165 5,752,905 42% 19,877,585 3,015,219 15% { 19,554,804 98% 322,781! TOTAL REQUIREMENTS 13,835,913 5,824,653 42% ; 20,036,050 3,094,452 15% ; 19,713,269 98% 322,781: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In 12,014,914 11,431,979 95% 7,517,657 2,632,137 35% 7,517,657 100%, TOTALTRANSFERS 12,014,914 11,431,979 95% 7,517,657 2,632,137 35% ; 7,517,657 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 15,616,536 17,759,555 114% 23,154,407 25,512,586 110% 25,512,586 110% : 2,358,179: Resources over Requirements (11,693,020) (3,678,947) (17,568,250) (2,830,527) (17,198,601) 369,649, Net Transfers - In (Out) ! 12,014,914 11,431,979 7,517,657 2,632,137 7,517,657 TOTAL FUND BALANCE $ 15,938,430 $ 25,512,586 160% ; $13,103,814 $ 25,314,196 193% ; ; $ 15,831,642 121% ; $2,727,828: A Updated based on anticipated completion of eligible projects B Interest projection based on current investment rate and anticipated cash balances C Updated based on anticipated completion of projects in FY21 coming in under budget or delayed to FY22 T, s . Budget to Actuals, Report { Road CIP (Fund 465) - Capital Outlay Summary by Project 50.0% FY21 YTD December 31, 2020 (unaudited) Year Completed Fiscal Year 2020 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance Tumalo Res Rd: OB Riley to Bailey Rd 247,342 - 0%- Sisemore Bridge 632,174 181,118 29% = 404,245 540,262.62 134%= 619,732 153% € (215,487) ARTS Project 180,746 - 0% - (66,618.46) _ (66,618) E 66,618 Terrebonne Refinement Plan 5,000,000 - 0% 5,000,000 100% US 20 at Tumalo = 300,000 - 0%S. Canal - "Six" Corners { 900,000 1,008,108112%` C Avenue: Hwy 97 to 6th St Impry 300,000 369,705 123%_ Paving Ward Road 598,269 715,504 120%E S. Canal Helmholtz Way s 800,000 852,853 107% - 7,375.75 7,376 (7,376)` Tumalo Road /Tumalo Place 769,521 245,995 32% € 1,517,345 252,714.27 17% 1,231,735 81% € 285,610 Old Bend Rdm/Tumalo Rd Inter 625,642 344,429 55% = 1,350,782 1,121,139.90 83% 1,208,243 89% 142,539 Spring River Bridge Parking Imp € 12,122 I NE Negus and 17TH € 1,025,472 109,111 11% € 788,684 111,813.76 14% = 797,628 101% (8,944) Hunnel Rd: Loco Rd to Tumalo Rd 275,000 193,732 70% 794,229 138,100.65 17% 620,883 78% 173,346 Cascade Lakes Hwy Bike Facilities ' 39,856 11,856 30% - 32,740.00 € 32,740 (32,740) Transportation System Plan Update € 250,000 253 0% 170,000 13,509.79 8% = 133,510 79% 36,490' Slurry Seal 2020 - 284,432 US 20 Ward Rd to Hamby 500,000 500,000 100%€ US 97 Bend North Corridor 5,000,000 - 0% 5,000,000 - 0% 5,000,000 100% Gribbling Rd Bridge _ 60,000 - 0% € 222,000 - 0% 50,000 23% 172,000 Alfalfa Mkt Rd: Powell Butte Hwy 300,000 919,940 307% Paving Fyrear Rd 300,000 - 0% 1,564,000 - 0% _ 1,806,970 116% (242,970) Paving of S. Century Dr - 2,673 10Q,000 447,416.05 447% 447,416 447% € (347,416) Terrebonne Wastewater Feasibility St. - 858 50,000 43,045.27 86% ' 50,000 100% Rickard Rd: Groff Rd to US 20 - 217 605,300 84,238.50 14% _ 1 439,310 73% 165,990 - - 651,000 - 0% 651,000 100% Paving Powell Butte Hwy _ Smith Rock Way Bridge Replace - - 85,000 - 0% _ 85,000 100% Deschutes Mkt Rd/Hamehook Round i - - i 150,000 - 0% i 75,000 50% 75,000 US 97: S. Century Dr to USFS Boundry - - - 70,090.00 70,090 = f (70,090) Johnson Rd Curve Warning Signs = - 100,000 59,710.00 60% i 59,710 60% { 40,290 Speed Feedback Sign Installation - - 50,000 76,314.00 153%_ 76,314 153%! (26,314) Guardrail Improvements 100,000- 0% 100,000 83,367.00 83% 83,766 84% I 16,234 Bend District Local Roads - 500,000 0% € 500,000 100% City of LaPine Local Roads _ 500,000 - 0% € 500,000 - 0% 500,000 100%' Sidewalk Ramp Improvements _ - - - 75,000 - 0% E 75,000 100% Signage Improvements _ 60,144 - 0% _ 100,000 - 0% - 0% i 100,000 TOTALI $ 13,764,165 $ 5,752,905 42% $ 19,877,585 3,015,219.10 15% $ 19,554,805 98% $ 322,780` �A E S ` Budget to Actuals Report Solid Waste - Fund 610 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Franchise Disposal Fees 6,437,500 6,444,136 100%, 6,630,625 3,081,233 46% 6,630,625 100%, A Private Disposal Fees 2,419,046 2,556,619 106% 2,491,617 1,498,408 60% 2,491,617 100% _ A Commercial Disp. Fee 2,252,225 2,429,879 108% 2,319,792 1,316,910 57% 2,319,792 100% Franchise 3% Fees 265,000 297,352 112% ! 280,000 31,384 11% 280,000 100%! C Yard Debris 216,761 290,794 134% , 216,761 171,768 79% 216,761 100% D Miscellaneous 48,336 191,720 397% 88,096 37,514 43% 88,096 100%! E Interest 59,000 49,256 83% 23,700 25,387 107% 50,800 214% 27,100, F Special Waste 15,000 28,830 192% ! 15,000 24,834 166% : 27,000 180% 12,000! G Recyclables 12,000 12,163 101% 12,000 6,300 52% 12,000 100% Leases 1 1 100%! 1 0% _ 1 100%! TOTAL RESOURCES 11,724,869 12,300,751 105% ; 12,077,592 6,193,736 51% ; 12,116,692 100% ; 39,100: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 2,538,776 2,393,257 94% 2,518,594 1,206,800 48% 2,484,002 99% 34,592, H Materials and Services 4,927,163 4,251,937 86% 5,227,119 1,963,949 38% ? 5,227,119 100% I Capital Outlay 56,000 11,724 21% 162,500 - 0% 162,500 100% Debt Service 862,100 861,644 100% 945,000 309,871 33% 945,000 100%' J TOTAL REQUIREMENTS ; 8,384,039 7,518,563 90% 8,853,213 3,480,620 39% 8,818,621 100% ; 34,592: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance SW Capital & Equipment (3,296,192) (3,296,192) 100% (3,684,280) (1,841,044) 50% (3,684,280) 100% Reserve TOTALTRANSFERS ; (3,296,192) (3,296,192) 100% ; (3,684,280) (1,841,044) 50% ; (3,684,280) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 600,000 799,570 133% , 1,179,819 2,285,566 194% 2,285,566 194% , 1,105,74T K Resources over Requirements E 3,340,830 4,782,188 3,224,379 2,713,116 3,298,071 73,692! Net Transfers - In (Out) � (3,296,192) (3,296,192) E (3,684,280) (1,841,044) [ f (3,684,280) I k TOTAL FUND BALANCE $ 644,638 $ 2,285,566 355% $ 719,918 $ 3,157,638 439% ; $ 1,899,357 264% ; $1,179,439: A Total disposal fee projections reflect management's best estimate of revenues to be collected. Disposal tons are typically higher in summer with reductions in winter. B Total disposal fee projections reflect management's best estimate of revenues to be collected. Disposal tons are typically higher in summer with reductions in winter. Franchise disposal fee payments of $335K were not received from Republic Services (Bend Garbage & High Country) by closing. C Annual fees due April 15, 2021; received the Wilderness Garbage monthly installments D Revenue is seasonal with higher utilization in the summer months E FY20 includes the unbudgeted sale of a loader and 2 trailers, LED light incentives and royalty payments. The $13.7K for the 2 trailers was budgeted in FY21, but sold in late June. F Interest projection based on current investment rate and anticipated cash balances G Revenue source is unpredictable and dependent on special clean-up projects; recent large contaminated soil projects from cleaning up a power substation and routine cleaning of a decant facility H Personnel savings based on FY21 YTD average vacancy rate of 1.44% with factors for the recently filled open position (timing and rate); budget and projection includes a Time Management payout estimate for the Director's retirement. M&S activities are expected to meet budget with pending services and repairs and delayed invoices J Principal and interest payments due in Nov and May for existing debt; budget includes an interest estimate for funding the Negus Transfer Station K An influx of disposal volume and postponement of costs in FY20, such as the waste characterization study, positively impacted the beginning fund balance. o ,31E S Budget to Actuals Report Fair & Expo - Fund 615 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Events Revenue 687,000 328,219 48% 625,000 258,395 41% 539,000 86% (86,000): A Food & Beverage 568,000 280,874 49% 548,500 66,090 12% 221,000 40% (327,500)! B Rights & Signage 120,000 114,100 95% 125,000 13,000 10% 111,000 89% (14,000)! C Storage 71,000 83,158 117% ! 75,000 33,330 44% 78,000 104% 3,000. D Horse Stall Rental 62,000 37,386 60% 52,000 665 1% 4,000 8% (48,000)! E Interfund Payment 30,000 143,956 480% 30,000 154,571 515% 191,000 637% , 161,0W F Camping Fee 18,000 5,600 31% 12,500 - 0% 5,000 40% (7,500)! G Miscellaneous 3,500 2,236 64% 250 1,879 752% 1,880 752% 1,630 Interest 2,000 (5,006) -250% (2,200) 302 -14% _ 600 -27% 2,80& H TOTALRESOURCES 1,561,500 990,522 63% 1,466,050 528,232 36% ; 1,151,480 79% (314,570); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services i 1,176,169 1,108,608 94% 840,704 501,767 60% 1,004,297 119% (163,593)� 1 Personnel Services - F&B 157,430 158,556 101% 165,518 80,365 49% r 160,871 97% 4,647! J Materials and Services 795,788 787,884 99% 702,149 265,868 38% 576,000 82% 126,149, K Materials and Services - F&B 234,600 217,425 93% 257,600 42,391 16% _ 94,000 36% 163,600, L Debt Service 100,800 100,151 99% 104,400 58,969 56% 104,400 100% TOTAL REQUIREMENTS ; 2,464,787 2,372,624 96% ; 2,070,371 949,359 46% ; 1,939,568 94% ; 130,803: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - Room Tax 383,910 383,910 100%, 250,000 249,502 100%, 495,701 198% , 245,701� M Transfers In - General Fund 200,000 200,000 100% 200,000 100,004 50% 200,000 100% Transfers In - Park Fund 30,000 30,000 100%! 30,000 15,000 50% 30,000 100% Transfers In - Room Tax (as 25,744 323,348 999% 25,744 12,874 50% ! E 74,361 289% 48,617, N needed) Transfers In - County Fair 395,000 250,000 63% - - i Transfers In - F&E Capital - 300,000 Reserve Transfers Out (11,791) (11,791) 100% (10,777) (5,388) 50% _ (10,777) 100% TOTALTRANSFERS 1,022,863 1,475,467 144% ; 494,967 371,992 75% ; 789,285 159% ; 294,318: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 80,000 (94,564) -118% 364,904 (1,199) 0% (1,199) 0% (366,103): Resources over Requirements (903,287) (1,382,102) (604,321) (421,128) (788,088) (183,767) Net Transfers - In (Out) E 1,022,863 1,475,467 E 494,967 371,992 789,285 � 294,318, t TOTAL FUND BALANCE $199,576 ($1,199) -1% ; $ 255,550 ($ 50,334) -20% ; ; ($ 2) 0% ; ($255,552); Footnotes on following page Note: Resources to date show an increase compared to PY YTD A Events revenue severely impacted by gathering size limitations B F&B revenues severely impacted by gathering size limitations C Expected to be under budget due to COVID19 impacts D Increase in rate for FY21 E Reduced due to cancellations F Reimbursement from RV Park for personnel expenditures recorded in F&E. Includes interfund payment for 3.0 FTE whose cost will be absorbed by Roads through 01.31.21. G Reduced due to cancellations H Interest projection based on current investment rate and anticipated cash balances I Temporary reduction of employee hours to reduce expense i Temporary reduction of employee hours to reduce expense K Reduction from budget planned to offset event revenue loss L Reduction from budget planned to offset event revenue loss M Budgeted Transfer appropriations in the TRT Fund are greater than the Transfer -In budget in F&E N $250K of budgeted transfers in TRT are to be transferred on an as needed basis ATE ` �{ Budget to Actuals Report L� OG Annual County Fair - Fund 616 FY21 YTD December 31, 2020 (unaudited) RESOURCES State Grant Commercial Exhibitors Concessions and Catering Interest on Investments Merchandise Sales Fair Sponsorship Concert Gate Receipts Rodeo Carnival Livestock Entry Fees R/V Camping/Horse Stall Rental TOTALRESOURCES 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 52,000 53,167 102% 52,000 53,167 102%, 53,167 102% 1,167: 122,000 12,600 10% - (950) 999% 25,400 25,400, A 425,000 466,503 110% - 5,750 5,750! A 200 (166) -83% (81) 999% (200) 999%: (200)! B 5,000 5,246 105% 37,500 19,108 51% 50,000 12,000 24% 560,000 561,460 100% 25,000 5,650 23% 340,000 328,274 97% ' 7,000 4,731 68% 26,000 625 2% 1,649,700 1,469,198 89% ; 52,000 52,135 100% 84,117 162% ; 32,117; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 164,638 157,448 96% 110,000 73,380 67% 135,014 123% (25,014)� C Materials and Services 1,340,062 1,457,840 109% 17,000 17,739 104% _ 18,000 106% ! (1,000)1 TOTAL REQUIREMENTS 1,504,700 1,615,288 107% ; 127,000 91,119 72% 153,014 120% ; (26,014); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In - TRT 1% 250,000 250,000 100%, 75,000 37,750 50% 75,000 100% fs Transfer Out - Fair & Expo (395,000) (250,000) 63% TOTALTRANSFERS (145,000) 0% ; 75,000 37,750 50% ; 75,000 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 98,629 (47,461) (47,461) (47,461)� Resources over Requirements 145,000 (146,090) (75,000) (38,984) (68,897) 6,101 Net Transfers - In (Out) (145,000) 75,000 37,750 75,000 i TOTAL FUND BALANCE ($ 47,461) ($ 48,694) ; ($ 41,358) ; ($41,358); A Advanced deposits for Fair 2021 Interest projection based on current investment rate and anticipated cash balances C Personnel projection includes the full furlough of one employee in December, January & February `,�'`s` Budget to Actuals Report Annual County Fair - Fund 616 CY21 YTD December 31, 2020 (unaudited) RESOURCES Gate Receipts Carnival Commercial Exhibitors Livestock Entry Fees R/V Camping/Horse Stall Rental Merchandise Sales Concessions and Catering Fair Sponsorship TOTAL FAIR REVENUES OTHER RESOURCES State Grant Interest Miscellaneous TOTAL RESOURCES REQUIREMENTS Personnel Materials & Services TOTAL REQUIREMENTS TRANSFERS Transfer In - TRT 1% Transfer Out - Fair & Expo TOTAL TRANSFERS Net Fair Beginning Fund Balance on Jan 1 Ending Balance 2020 Fair 2019 Fair 2020 Projection $ 562,065 $ - $ - 328,274 - - 312,402 (5,800) (5,800) 4,731 - - 29,250 - - 5,246 - - 293,076 - - 148,943 (22,250) (22,250) $ 1,683,988 ; ! $ (28,050) $ (28,050) 53,167 53,167 53,167 204 '' 11 11 $ 1,737,358 $ 25,127 $ 25,127 155,215 154,640 154,640 1,509,039 85,216 85,216 $ 1,664,255 $ 239,856 $ 239,856 200,000 162,750 162,750 (250,000) - - $ 50,000 $ 162,750 $ 162,750 $ 23,104 $ (51,979) $ (51,978) $ 19,819 $ 3,285 $ 3,285 $ 3,285 $ 48,694 $ 48,694 A Cash receipts for Fair 2020 were received in July -December of 2019, but refunded in 2C B Personnel reflects furlough plan that is estimated to be in place through 02.28.21 C Ending balance including cash receipts received in July -December of 2019 would be ($20,643) for 2020 o ,��lES Budget to Actuals Report Fair & Expo Capital Reserve - Fund 617 FY21 YTD December 31, 2020 (unaudited) 50.0%. Year Complete Fiscal Year 2020 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Interest on Investments 16,000 21,189 132% 14,000 5,209 37% 10,400 74% (3,600): A TOTAL RESOURCES 16,000 21,189 132%; 14,000 5,209 37% ; 10,400 74% (3,600); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 345,000 243,985 71% 235,000 7,600 3% 235,000 100% B Capital Outlay 1,017,775 180,946 18% 166,940 86,796 52% 166,940 100% TOTAL REQUIREMENTS ; 1,362,775 424,931 31% ; 401,940 94,396 23% 401,940 100%; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - TRT 1% 286,687 286,687 100% 253,158 126,578 50% 570,351 225% 317,193: C Transfers Out ! (300,000) (300,000) 100% TOTALTRANSFERS (13,313) (13,313) 100% ; 253,158 126,578 50% ; 570,351 225% ; 317,193: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,360,088 1,143,224 84% 1,143,224 726,169 64% t 726,169 64% (417,055); Resources over Requirements (1,346,775) (403,742) ! (387,940) (89,187) (391,540) (3,600) t Net Transfers - In (Out) f (13,313) (13,313) f 253,158 126,578 570,351 !! 317,193; � ! TOTAL FUND BALANCE $ 726,169 999% ; $ 1,008,442 $ 763,560 76% $ 904,980 90% ; ($103,462); A Interest projection based on current investment rate and anticipated cash balances B Projection will be adjusted after information is received from Energy Trust regarding rebates e The balance of the 1 % F&E TRT is transferred to F&E reserves 01ES Budget to Actuals Report RV Park - Fund 618 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance RV Park Fees < 31 Days 405,200 412,954 102% 400,200 252,676 63% 370,760 93% (29,440): A RV Park Fees > 30 Days 5,000 13,050 261% ! 12,000 9,056 75% 14,275 119% : 2,275! Interest on Investments 12,000 10,746 90% 7,600 1,341 18% 2,700 36% (4,900)! B Cancellation Fees 51000 5,271 105% 5,500 155 3% 155 3% (5,345)! C Washer / Dryer 4,000 5,913 148% 4,000 3,108 78% 4,886 122% t 88& D Vending Machines 3,000 1,821 61% 3,000 565 19% 746 25% (2,254)! D Miscellaneous 2,000 2,332 117% 2,250 1,332 59% 1,244 55% (1,006)! Good Sam Membership Fee 1,500 476 32% 1,500 - 0% - 0% (1,500)! E Good Sam Discounts � - (7,109) 999% � i - - - E TOTAL RESOURCES 437,700 445,454 102% ; 436,050 268,233 62% 394,766 91% (41,284); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 318,273 281,699 89% 321,402 132,703 41% _ 288,142 90% 33126& F Debt Service 1 222,100 221,810 100% 222,500 162,805 73% 222,500 100% TOTAL REQUIREMENTS ; 540,373 503,509 93% ; 543,902 295,508 54% ; 510,642 94% 33,260: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - Park Fund 160,000 160,000 100% 160,000 80,000 50% 160,000 100% Transfers In - TRT Fund 35,000 35,000 100% 25,000 10,066 40% 20,000 80% (5,000)! G Transfer Out - RV Reserve (502,000) (502,000) 100% (621,628) (310,814) 50% (292,060) 47% 329,568! H TOTALTRANSFERS ; (307,000) (307,000) 100% ; (436,628) (220,748) 51% (112,060) 26% 324,568: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 560,000 592,992 106% 587,992 227,936 39% 227,936 39% (360,056): Resources over Requirements (102,673) (58,056) (107,852) (27,275) (115,876) (8,024)! Net Transfers - In (Out) 4 (307,000) (307,000) E (436,628) (220,748) i E (112,060) 324,568 i t TOTAL FUND BALANCE $ 150,327 $ 227,936 152% ; $ 43,512 ($ 20,087) -46% ; ; 0% ($43,512); A 7,478 RV spaces, 38.34% utilization YTD. Prior year comparable was 8,257 RV spaces, 42.34% utilization YTD B Interest projection based on current investment rate and anticipated cash balances C Cancellation Fees waived for FY21 due to COVID D Reduced due to reduction in space utilization E The Good Sam incentive program was discontinued during Fall 2019. F YTD expenses are higher than prior year due to earlier than usual marketing expense. Budget reductions planned to offset projected revenue reductions. G Budgeted Transfer appropriations in the TRT Fund are less than the Transfer -In budget in the RV Park Fund H Projected transfer reduced due to actual Beg Working Capital coming in lower than budget, as well as projected revenue reductions 01ES `{ Budget to Actuals Report RV Park Reserve - Fund 619 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Interest an Investments 12,550 3,801 30% 1,100 4,509 410% 9,000 818% 7,90& A TOTAL RESOURCES 12,550 3,801 30% 1,100 4,509 410% ; 9,000 818% ; 7,900; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services - 6,641 999% Capital Outlay 100,000 1,694 2% 100,000 0% 100,000 100% B TOTAL REQUIREMENTS 100,000 8,335 8% 100,000 0% ; 100,000 100%, TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In - RV Park Ops 502,000 502,000 100% 621,628 310,814 50% 292,060 47% (329,568)� C TOTALTRANSFERS 502,000 502,000 100% ; 621,628 310,814 50% 292,060 47% ; (329,568); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 490,000 497,466 102% 497,466 102% , 7,466, Resources over Requirements (87,450) (4,534) (98,900) 4,509 (91,000) 7,900! Net Transfers - In (Out) E 502,000 502,000 621,628 f 310,814 4 t 292,060 ! (329,568)� ! TOTAL FUND BALANCE $ 414,550 $ 497,466 120% ; $ 1,012,728 $ 812,789 80% ; $ 698,526 69% ; ($314,202); A Interest projection based on current investment rate and anticipated cash balances B It is anticipated that the full budgeted amount will not be spent. A revised projection will be included on the January 2021 report. c Projected transfer reduced due to actual Beg Working Capital coming in lower than budget, as well as projected revenue reductions in the RV Fund �IES ` Budget to Actuals Report Risk Management - Fund 670 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Workers' Compensation 1,255,108 1,311,863 105% , 1,188,848 611,966 51% 1,188,848 100% General Liability 1,072,326 1,055,486 98% 990,628 481,600 49% 990,628 100% Property Damage 392,923 395,921 101% , 373,698 186,774 50% 373,698 100% Unemployment 323,572 304,607 94% 323,572 291,742 90% _ 400,000 124%! 76,42& A Vehicle t 195,580 203,005 104% � 218,185 111,133 51% � � 218,185 100%, - Interest on Investments t 137,000 150,197 110% 87,200 61,537 71% 123,100 141% 35,900 B Claims Reimbursement t 82,000 460,881 562% , 50,000 11,898 24% 50,000 100% Skid Car Training 34,000 34,830 102% 30,000 270 1% 5,000 17% (25,000) Process Fee- Events/ Parades 2,000 765 38% 1,500 - 0% 500 33% (1,000)! Loss Prevention t 30 0% 10 0% t 10 100% Miscellaneous t 500 12,967 999% : 5 - 0% 30,000 999% 29,995 C TOTAL RESOURCES 3,495,039 3,930,523 112% ; 3,263,646 1,756,920 54% ; 3,379,969 104% ; 116,323: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Workers' Compensation 1,460,000 713,047 49% 1,560,000 447,296 29% 1,260,000 81% 300,000: t General Liability 1,400,000 311,666 22% 1,100,000 204,947 19% 1,200,000 109% (100,000), D Insurance Administration 592,059 470,972 80% 584,104 177,362 30% 545,098 93% 39,006, E Property Damage 400,236 701,454 175% 200,240 295,843 148% 450,000 225% (249,760)! F t Unemployment 130,000 63,289 49% 4 200,000 33,414 17% 200,000 100% Vehicle 150,000 179,835 120% , 150,000 80,819 54% 180,000 120% ! (30,000)! TOTAL REQUIREMENTS 4,132,295 2,440,263 59% ; 3,794,344 1,239,681 33% ; 3,835,098 101%; (40,754); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers Out - Vehicle Replace (6,918) (6,918) 100% (3,500) (1,748) 50% (3,500) 100% TOTALTRANSFERS (6,918) (6,918) 100% ; (3,500) (1,748) 50% ; ; (3,500) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 6,100,000 7,193,407 118% 7,000,000 8,676,750 124% 8,676,750 124% 1,676,750: Resources over Requirements (637,256) 1,490,260 (530,698) 517,239 (455,129) 75,569� Net Transfers - In (Out) ! (6,918) (6,918) (3,500) (1,748) (3,500) TOTAL FUND BALANCE $ 5,455,826 $ 8,676,750 159% ; $ 6,465,802 $ 9,192,240 142% ; $ 8,218,121 127% ; $1,752,319: A Unemployment collected on first $25K of employee's salary in fiscal year B Interest projection based on current investment rate and anticipated cash balances C FY20 includes $12,962 in State reimbursements for COVID related costs. D General Liability claims are difficult to budget and predict E Projected Personnel savings based on FY21 savings to date F YTD actuals includes Property Insurance Premium, which is an annual expenditure I .. S ` OG 2{ Budget to Actuals Report Health Benefits - Fund 675 FY21 YTD December 31, 2020 (unaudited) RESOURCES Internal Premium Charges COIC Premiums Retiree / COBRA Premiums Employee Co -Pay Interest Prescription Rebates Claims Reimbursement & Other TOTALRESOURCES REQUIREMENTS Health Benefits Deschutes On -Site Pharmacy Deschutes On -Site Clinic Wellness TOTAL REQUIREMENTS 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 17,411,292 17,841,713 102% 17,831,938 9,216,879 52% 17,831,938 100% 1,967,021 1,670,202 85% 1,600,000 656,018 41% 1,574,688 98% (25,312)! 1,433,000 i 1,023,556 71% 1,035,000 268,544 26% 1,000,000 97% (35,000)! 1,041,120 1,060,127 102% � 1,031,400 561,593 54% � � 1,123,186 109% � 91,786! i 346,000 334,654 97% � 216,200 122,531 57% ? � 245,100 113% , 28,900, A 75,000 i 174,148 232% 90,000 91,487 102%! � 100,000 111% ! 10,000! 45,000 386,585 859% � 80,000 - 0% � 80,000 100%, - 22,318,433 22,490,985 101% ; 21,884,538 10,917,051 50% 21,954,912 100% ; 70,374: Budget Actuals % Budget Actuals % Projection % $ Variance 20,550,836 18,763,095 91% 19,937,274 7,387,481 37% 18,833,754 94% 1,103,520 B 2,242,104 2,952,787 132% � 2,417,092 931,545 39% � � 2,417,092 100% � -� B 1,141,691 1,084,574 95% 1,101,467 456,538 41% 1,101,467 100%! B 180,380 152,600 85% 164,340 76,758 47% 164,340 100%! B 24,115,011 22,953,057 95% ; 23,620,173 8,852,322 37% 22,516,653 95% ; 1,103,520: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 16,106,294 16,563,905 103% 15,323,729 16,101,833 105% 16,101,833 105% 778,104; Resources over Requirements (1,796,578) (462,072) € (1,735,635) 2,064,729 _ (561,741) 1,173,894� Net Transfers - In (Out) - - - - � f f t I 1 TOTAL FUND BALANCE $ 14,309,716 $ 16,101,833 113% ; $13,588,094 $18,166,562 134% ; $ 15,540,092 114% , $1,951,998: A Interest projection based on current investment rate and anticipated cash balances B Amounts are paid 1 month in arrears; projection compared to historical costs for reasonableness; 12-month rolling average trending downward lz,)I ES Budget to Actuals Report { 911 - Fund 705 and 710 FY21 YTD December 31, 2020 (unaudited) 50.0% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Property Taxes - Current Yr 8,809,419 8,876,513 101% 9,113,459 8,729,982 96% 9,155,214 100%: 41,755: A Telephone User Tax 900,000 1,053,847 117% 1,106,750 340,292 31% ! 1,306,750 118% ! 200,000 B Police RMS User Fees i 250,000 386,751 155% 250,000 70,394 28% 250,000 100% Contract Payments 51,300 71,929 140% ! 157,252 18,250 12% 157,252 100% Interest 157,000 184,668 118% 90,400 62,250 69% 121,800 135% ! 31,400! C Property Taxes - Prior Yr 100,000 262,105 262% 90,000 100,619 112% ; 100,700 112% : 10,700 State Reimbursement 1 125,000 107,881 86% 83,000 3,000 4% 83,000 100%! D User Fee i 73,680 135,243 184% 73,000 2,156 3% 73,000 100% Data Network Reimbursement i 55,000 96,232 175% 55,000 - 0% 55,000 100% Property Taxes - Jefferson Co. 30,000 34,547 115% ! 33,637 33,716 100% 33,720 100%! 83! Miscellaneous 11,951 70,966 594% 12,200 11,724 96% 12,200 100% TOTAL RESOURCES 10,563,350 11,280,682 107% ; 11,064,698 9,372,385 85% ; 11,348,636 103% ; 283,938: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 7,462,575 6,980,012 94% 7,620,458 3,602,173 47% 7,307,591 96% 312,867: E Materials and Services i 3,387,761 3,072,800 91% 3,476,381 1,523,088 44% 3,476,381 100% Capital Outlay 1 1,400,000 669,792 48% 1,480,000 263,855 18% 1,480,000 100% TOTAL REQUIREMENTS ; 12,250,336 10,722,604 88% ; 12,576,839 5,389,116 43% 12,263,972 98% 312,867; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 7,753,706 8,604,816 111% � 8,341,418 9,162,894 110% 9,162,894 110% 821,47& Resources over Requirements ! (1,686,986) 558,079 (1,512,141) 3,983,269 (915,336) 596,805< i 4 l i 1 t Net Transfers - In (Out) 1 i ii 1 1 TOTAL FUND BALANCE $ 6,066,720 $ 9,162,894 151% ; $ 6,829,277 $ 13,146,163 192% ; $ 8,247,558 121% ; $1,418,281; A Current year taxes received primarily in November, February and May; actual 20-21 TAV is 5.40% compared to FY19-20 vs. 5,00% budgeted B Telephone maintenance reimbursements are received in a lump sum by early spring; anticipating an increase in telephone tax from the State that was not budgeted C Interest projection based on current investment rate and anticipated cash balances D State GIS reimbursements are received quarterly E Personnel savings based on FY21 YTD average vacancy rate of 6.8%