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2021-60-Minutes for Meeting February 01,2021 Recorded 2/23/2021Recorded in Deschutes County CJ2021-60 Nancy Blankenship, County Clerk Commissioners' ,journal 02/23/2021 9:20:01 AM E S c, BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 �►' � � � �' � °`��' n �,� N�� 3 � � � � y Vie:. Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Tom Anderson, County Administrator; David Doyle, County Counsel (via Zoom conference call); and Sharon Keith, BOCC Executive Assistant (via Zoom conference call). Attendance was limited in response to Governor's Virus orders. CALL TO ORDER: Chair DeBone called the meeting to order at 1:00 p.m. PLEDGE OF ALLEGIANCE ACTION ITEMS: 1. Consideration of Board Signature of Order No. 2021-004, Extending the Declared State of Emergency County Counsel Dave Doyle reported the Declared State of Emergency Order was originally adopted March 13, 2020 and presented consideration of extension on the declared state of emergency for an additional 60 days. The primary reason is to ease procurement rules that may apply and avoid any delay in FEMA reimbursements requested due to the impacts of the COVID19 pandemic. BOCC MEETING FEBRUARY 1, 2021 PAGE 1 OF 7 Commissioner DeBone is supportive but would like to have a future discussion of managing a state of emergency in a worldwide pandemic and the next steps. ADAIR: Move adoption of Order No. 2021-004 CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 2. Natural Resources Grant Request County Forester Ed Keith (via Zoom conference call) presented a request to apply for a grant through the Oregon Department of Forestry. Funding is available through the Oregon Legislative Emergency Board divided to fund land management activities including wildfire risk reduction and forest restoration in Oregon. ODF contacted Mr. Keith with this opportunity and applications are due on Wednesday February 3, 2021 and initial funding decisions will be made the following week for funds to be spent by June 30, 2021. Mr. Keith contacted Property Manager Kristie Bollinger to identify Deschutes County lands that pose a risk to communities. Three properties have been identified that have a potential of wildfire start or spread posing a risk to developed areas around the property. Identified acres are approximately 250 at an estimated cost of $225,000 through the program and does not require a match but will provide staff time and work done through pool of fuel reduction contractors. Commissioner Adair expressed her gratitude for the work Mr. Keith has done to find the grant opportunity for much needed work before the summer. Commissioner DeBone inquired if neighborhood associations are able to participate in this program. Mr. Keith stated any property owner can apply by Wednesday and projects will be prioritized on lands that pose wildfire risk. Commissioner Chang asked whether the County has a sense or vision as to the long term uses for the identified parcels. Property Manager Kristie Bollinger was present via Zoom and explained the future of the identified property in La Pine will be discussed at a future meeting and the other BOCC MEETING FEBRUARY 1, 2021 PAGE 2 OF 7 properties need discussion on future use whether for affordable housing or a property sale and will include these items for discussion with the Board in the near future. Based on the terrain of the properties, fuel reduction work will be completed by a combination of hand treatment and mechanical equipment through the qualified pool of fuel reduction contractors. ADAIR: Move approval of grant application to the Oregon Department of Forestry for funding of fuel reduction in County owned lands in the amount of $225,000 CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried Commissioner Chang offered a letter of support of the project. Ms. Bollinger thanked Mr. Keith for his work done in a short amount of time to accomplish the possibility of this grant application. 3. Consideration of Board Approval to Apply for OHA School Based Health Center Outreach and Engagement Behavioral Health Director Janice Garceau and Interim Behavioral Health Manager Shannon Brister-Raugust were present via Zoom for consideration to apply for a grant for up to $100,000 that must be spent this biennium. The amount is expected to fund outreach for school based health centers with vulnerable populations. Ms. Garceau explained the original request for funding including expenses in the amount of $58,000 for vehicle purchases for the program but that has been removed. Discussion held on the population of youth that are considered as a need for the services of this grant. There are seven school based sites serving roughly 200-250 children. This grant would focus on the rural schools. Approximately 12% of youth are in that vulnerable population of (BIPOC) students identified by Health Services includes LGBTQ+, Black, Indigenous, and Persons of Color. BOCC MEETING FEBRUARY 1, 2021 PAGE 3 OF 7 Commissioner DeBone expressed the need for clarification by the Health Services relative to terminology. Health Services wants to make sure students are aware of services. Commissioner DeBone expressed concern that this may make students feel more separated, singled out and is not welcoming. Commissioner DeBone stated Deschutes County should provide health services for everyone in our community. Health Services will provide outreach to all youth not just for a particular group that has an identified barrier. Commissioner Chang stated our school based health centers serves all of our kids and this service would expand the targeted outreach and resources. Commissioner Adair acknowledged the documents submitted show the funding covers March 2 through June 30 and wondered if the hope is that the schools are open during that time? Currently children and families are able to be served on a virtual platform as well. Commissioner DeBone again requested further clarification on terminology and noted that we are all members of the community; DeBone questioned use of terminology to separately identify groups, observing that a person is a person and all human beings should receive health services. Commissioner Adair stated she was glad to see the department removed the allocation of $58,000 for vehicle purchases from the grant request and replaced it with a better use of the funding for direct services to help our community. ADAIR: Move approval to apply for the OHA School Based Health Center Outreach and Engagement Grant CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes No due to limiting terminology. Motion Carried Commissioner Chang suggests the Health Services department provide the Commissioners with a glossary. Commissioner DeBone commented on the concept of terminology and what government is teaching by placing identity on our youth because a person is a person. Commissioner Adair requested data regarding the percentages of vulnerable youth. BOCC MEETING FEBRUARY 1, 2021 PAGE 4 OF 7 4. Planning Division Work Plan Update / Long Range Planning / FY 2020- 2021 Community Development Department Director Nick Lelack and (via Zoom conference call) Planning Manager Peter Gutowsky presented this item. Mr. Lelack explained the annual process of reporting the department's accomplishments. Staff seeks direction on whether and which projects to initiate priority projects. Commissioner Adair commented on the noted additional projects regarding marijuana businesses and reporting requirements and the fact that the marijuana industry was open the entire year of 2020 and their businesses need to report annually. Commissioner DeBone supports removing the business inspections. Commissioner Chang suggested businesses could be changed from annual reporting to every three years. Commissioner DeBone also noted support of increasing the hours of operation. Mr. Lelack offered a draft text amendment for the Commissioner's review. Commissioner Chang suggested mobile home parks to the consideration of housing strategy. Mr. Gutowsky pointed out a challenge through an administrative rule to density requirements in county zoning. Commissioner DeBone recommended considering Deschutes County owned property within UGB for appropriately zoned areas which was supported by Commissioner Chang. Commissioner Chang asked for background information on the request for the sunset clause for guest ranches. Commissioner Adair inquired on dude ranches and Mr. Lelack will provide clarity. Regarding the DLCD Technical Assistance Grant, CDD will present details of the public outreach upon completion of the wildlife inventories. Regarding inventories, Commissioner Adair asked for information on the process of counting the nesting sites of eagles and possibly including population of cougars. Commissioner Chang asked about the Board liaison assignment to the Deschutes Water Basin Collaborative explaining with his schedule he won't be able to attend all meetings and would offer his seat to staff and coordinate with him when he is not present. Commissioner DeBone BOCC MEETING FEBRUARY 1, 2021 PAGE 5 OF 7 expressed concern that water is under the state of Oregon's jurisdiction and the decision base of water is not in the Commissioner's realm. Mr. Lelack pointed out the Planning Commission is interested in water issues and might serve as a conduit of information if there is a role the County is interested in. Commissioner DeBone supports knowledge but reiterates that the direct decision base is not in County jurisdiction. OTHER ITEMS/COMMISSIONER UPDATES: • AOC Dues: County Administrator Anderson reported the Association of Oregon Counties bill for membership dues has been received and is an increase of 16% over the previous year bill. Commissioner Adair acknowledged the work done by AOC leadership on behalf of the counties of Oregon. Commissioner Chang doesn't see the amount of $65,000 out of the question. Commissioner DeBone supports the full amount at this time and spoke on the benefits of communications with relationships around the state with other commissioners. The Board expressed support of payment of the full amount. Commissioner Adair requested a letter to AOC on the dedication to the County to submit with the payment. • Leadership Bend: Communications Director Whitney Hale reported the Leadership Bend presentation is scheduled for this month and will update the presentation for the Board's review. • Legislative Session Update Schedule: Ms. Hale asked for Board discussion on a meeting schedule for this year's legislative update meetings. Commissioner DeBone asked for a defined meeting format for the discussions. A meeting will be scheduled this Friday hearing to invite legislators and then held weekly. • COIC Board Vacancies: Ms. Hale reported there have been applications submitted for the representation of Business and Industry. Commissioner DeBone is interested in simply reviewing the list of candidates. There are vacancies posted for both the representation of Tourism and Recreation and the Unemployed and Underemployed that have not received applications. • During last week's COVID update the Board asked for research on Defense Production Act to manufacture vaccines for COVID and draft a letter of support. BOCC MEETING FEBRUARY 1, 2021 PAGE 6 OF 7 Commissioner Adair expressed disappointment for the community that we are not receiving vaccinations and our state needs to follow protocol to show identification. Commissioner DeBone reported he will participate in regional biweekly meetings on Wednesday afternoons with Governor Brown. He also expressed interest in providing testimony on Thursday on meat production and requested consideration at Wednesday's meeting of a letter to submit for testimony. Commissioner Adair explained she has a meeting at 3:30 pm on Wednesday for discussion on safety concerns in the China Hat area. Commissioner Chang feels all of the members of a congressional delegation should participate in her meeting. Commissioner Adair feels if there are way too many people involved then nothing gets done. EXECUTIVE SESSION: None Scheduled Being no further items to come before the Board, the meeting was adjourned at 3:24 p.m. DATED this �Day of f 021 for the Deschutes County Board of Commissioners. ANTHONY DEBONE, CHAIR HIL CHAP , VICE CHAIR 4.j PATTI A AIR, COMMISSIONER BOCC MEETING FEBRUARY 1, 2021 PAGE 7 OF 7 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org BOCC MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:00 PM, MONDAY, FEBRUARY 1, 2021 Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit www.deschutes.or /g meetings. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Item start times are estimated and subject to change without notice. CALL TO ORDER MEETING FORMAT In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize virtual meetings whenever possible and to take necessary measures to facilitate public participation in these virtual meetings. Since May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners have been conducted primarily in a virtual format. Attendance/Participation options include: Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings. In Person Attendance: Limited due to Virus restrictions. Please contact Sharon Keith at sharon.keith@deschutes.org prior to the meeting to request in person attendance. Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input received before the start of the meeting will be included in the meeting record. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or Board of Commissioners BOCC Meeting Agenda Monday, February 1, 2021 Page 1 of 3 through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. PLEDGE OF ALLEGIANCE ACTION ITEMS 1. Consideration of Board Signature of Order No. 2021-004, Extending the Declared State of Emergency - David Doyle, Legal Counsel 2. Natural Resources Grant Request - Ed Keith, Forester 3. Consideration of Board Approval to Apply for OHA School Based Health Center Outreach and Engagement - Cheryl Smallman, 4. Planning Division Work Plan Update / Long Range Planning / FY 2020-2021 - Nick Lelack, Community Development Director OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Board of Commissioners BOCC Meeting Agenda Monday, February 1, 2021 Page 2 of 3 To watch this meeting on line, go to: www.deschutes.org/meetings Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschute"s.org/meetingcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners BOCC Meeting Agenda Monday, February 1, 2021 Page 3 of 3 E S CpGZ o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Monday Meeting of February 1, 2021 DATE: January 26, 2021 FROM: Ed Keith, Natural Resources - Forestry, 541-322-7117 TITLE OF AGENDA ITEM: Natural Resources Grant Request RECOMMENDATION & ACTION REQUESTED: Move to approve the grant application to the Oregon Department of Forestry for funding of fuel reduction on County owned lands. BACKGROUND AND POLICY IMPLICATIONS: The Oregon Legislative Emergency Board (E-Board) approved a request from the Oregon Dept. of Forestry (ODF) for $5 million to work collaboratively across boundaries implementing land management activities that improve community resilience to wildfire and restore and maintain resilient landscapes on all ownerships. ODF has reached out to partners across the state, including Deschutes County, to solicit proposals for the use of these funds. Staff has identified parcels of Deschutes County owned lands adjacent to communities that could benefit from fuels reduction activities. Staff is requesting permission to apply for $225,000 in funding through this grant opportunity. FISCAL IMPLICATIONS: If funded, this grant would provide $225,000 to conduct fuels reduction on County owned lands using the County pool of fuel reduction contractors. ATTENDANCE: Ed Keith, Kristie Bollinger Grant Application Request Date: 1/26/21 1. Name of Grant: Improving Resilience of Oregon's Forests 2. Deschutes County contact: Ed Keith 3. Funding Agency: Oregon Department of Forestry 4. Grant Amount: $225,000 5. Does the grant require matching funds? _ Yes —X_ No If yes, how much are the required matching funds and what funds does the department plan to use for matching funds? 6. Grant duration: February 2021 — June 30, 2021 7. Grant application deadline: February 3, 2021 8. Grant description: Reduction of hazardous fuels on County owned land located in Bend and La Pine 9. Requested budget (please provide additional line item details under the broad categories listed below): Amount Requested Personnel Services Materials and Services $225,000 Capital Total $225,000 10. If the grant request includes FTEs, please fill out the table below. N/A Position Title Limited duration or regularposition? FTEs Notes 11. Other information: The Oregon Department of Forestry has received $5 million from the Legislative Emergency Board for funding of land management activities that improve community resilience to wildfire and restore and maintain resilient landscapes on all ownerships. ODF issued a call for proposals on January 22 with proposals being due on February 3rd. Funding decisions will be made the week of February 8th. Staff has identified County lands adjacent to developed communities that could benefit from fuels reduction work in order to reduce the wildfire risk. A draft map of those parcels is attached to this summary. @ :�j 0 @7ƒ 7mt 4 C. �< \ f # U- § ) 0 2 a G c 2 — i� �w S g \)) k � � � � 2 k / « « 3) ƒ g k co U } ® ~ | | | d j .; [] k x 2i 3 cli �o o| / o . # ci . CL \ 'r. 2 m©0� & r z , »` ° �!l2,. ®' = a ® ! ! m ®$ j O CN C) CN 1 0 LO) 0 0 0 0 t25 L) 0) u 0 mi a0 r60w D 0 CD I-J a CN clil/k f 0 0 2 ; 0 7 / ® _ $ h 10 0 p 3 I 0 Cl) ■ 01 E s �0G Q Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Monday Meeting of February 1, 2021 DATE: January 27, 2021 FROM: Cheryl Smallman, Health Services, TITLE OF AGENDA ITEM: Consideration of Board Approval to Apply for OHA School Based Health Center Outreach and Engagement RECOMMENDATION & ACTION REQUESTED: Staff recommends approval to apply for the OHA School Based Health Center Outreach and Engagement Grant. BACKGROUND AND POLICY IMPLICATIONS: The Oregon Health Authority (OHA) is offering up to $100,000 for each School Based Health Center (SBHC) System to support projects that promote student access to health and mental health services, increase student and family engagement and create systems responsive to community needs. To accomplish this goal, Deschutes County SBHC's will: • Increase LGBTQ+, Black, Indigenous, Persons of Color (BIPOC) student and family access to health and mental health services • Staff to attend training specific to addressing the needs of LGBTQ+ and BIPOC youth and families Support SBHC partner and provider wellbeing as it pertains to service delivery during the ongoing pandemic Due to the ongoing pandemic, distance learning and access limitations of telehealth, SBHC's are experiencing a 36% reduction in youth access and referrals for mental health services. There is a critical need for culturally -relevant, coordinated, family -driven, and accessible community -based services for children and youth throughout Deschutes County. The needs of our Latinx, Native American and LBGTQ+ children, youth and families are of particular concern. Deschutes County will request $98,590.38, which will be used to support existing staff, training, Spanish promotional materials, tablets, and client supports. FISCAL IMPLICATIONS: $100,000 March 2, 2021 - June 30, 2021. No additional FTE requested. ATTENDANCE: Shannon Brister-Raugust, Interim Behavioral Health Manager; Janice Garceau, Behavioral Health Director School Based Health Center Outreach Funding Budget Justification March 2 -June 30, 2021 Organization(s) name: Deschutes County Health Services Date: January 22, 2021 Object Class Category Grant funds Justification/Explanation SAMHSA's National Hispanic and Latino Prevention Technology Transfer Center ($1500 per 8 SBHC staff, includes $500 registration fee, staff travel, Training $12,000 salary and per diem) Supplies $9,400 Translation of promotional materiels and literature ($1175per SCBHC site) Purchase of tablets and phones/phone minutes to promote engagment through tele-health (8 tablets x $500, 24 phones x $50, 32 prepaid phone Technology $10,000 cards x $25). Purchase electronic signature pads and software $500 x 8) Purchase of meals, and incentives for participation in System of Care Integration meetings to increase BIPOC representation in executive, Family/Youth Integration $5,100 advisory and practice level workgroups. Zoom for Health Care $2,400 HIPAA compliant telehealth support ($200 per month x 12 months) Printing and distribution of translated materiels as part of outreach and Printing $12,000 engagement ($1,500 x 8 SBHC locations) 100, $10 give cards will be purchased to support families in engaging in Fuel Cards $1,000 equitiy and inclusion activities Passes to decrease transporation barriers to and from sessions $20 per Bus Passes $1,600 pass x 10 passes per 8 SBHC location) Dedication of BH Supervisor to provide support for 8 SCBH's for 4 months Staff Costs $24,500 at .50 Allocated to support families and youth with costs not covered by insurance, in order to reduce barriers ($1,500 x 8 SCBH locations). Examples include medications, access to community groups, activities, cab Flex Funds $12,000 rides to and from appointments, and promotion of health) Total project costs $90,000 10% of total grant cost will be allocated to support finance, EHR and Indirect costs (no more than 10%) $10,000 Data/Analytics TOTAL $100,000 E S o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Monday Meeting of February 1, 2021 DATE: January 11, 2021 FROM: Nick Lelack, Community Development, 541-385-1708 TITLE OF AGENDA ITEM: Planning Division Work Plan Update / Long Range Planning / FY 2020-2021 RECOMMENDATION & ACTION REQUESTED: This work session updates the Board of County Commissioners (Board) on the Planning Division's annual FY 2020-21 work plan specifically relating to long-range planning projects. Given the emerging capacity in the Long Range Planning Section, staff is seeking direction on whether and which projects to initiate or other priority projects. DATE: January 14, 2021 TO: Deschutes County Board of Commissioners FROM: Nick Lelack, AICP, Director Peter Gutowsky, AICP, Planning Manager RE: Planning Division Work Plan Update / Long Range Planning / FY 2020-2021 I. Background Each spring, the Community Development Department (CDD) prepares an annual work plan describing proposed projects for the coming fiscal year. A review of the draft work plan provides the Planning Commission, Historic Landmarks Commission, County Administration, CDD's customers and partner agencies, and the Board of County Commissioners (BOCC) the opportunity to provide input, including additions, modifications and possible re -prioritization. The work plan describes the most important objectives and proposed projects in each CDD division based on: 1. BOCC annual goals and policies; 2. Carry-over projects from current or prior years; 3. Changes in state law; 4. Grants/funding sources; and 5. Public comments. It also serves as the context within which new projects that arise during the course of the year are prioritized and undertaken. The Planning Division Work Plan consistently generates public interest. FY 2020-21 Work Plan Update / Long Range Planning This memorandum updates the BOCC on the Planning Division's annual FY 2020-21 work plan specifically relating to long-range planning projects.' The Long Range Planning Section consists of Senior Planner, Senior Transportation Planner (FTE allocated across transportation, current and long range planning duties), and two Associate Planners.' Table 1 lists completed projects; Table 2, ongoing projects, and Table 3, projects not -yet -initiated. Given the emerging capacity in the Long Range Planning Section, staff is seeking direction on whether and which projects to initiate in Table 3 or other Board priority projects (summarized on page 5). Ill. Completed Projects Table 1 lists completed projects identified in the FY 2020-21 work plan. 1 https://www deschutes org/sites/default/files/fileattachments/community development/pase/110/2020-21 work plan - adopted.pdf. Pages 32-34. 2 Staff is completing a recruitment for a second Associate Long Range Planner. An expected start date is February or March. Table 1— Completed Long Range Planning Projects Project Summary Status Amendments to Deschutes County Code (DCC) to streamline Bend Airport review of personal use hangers, reduce front and rear yard Completed. BOCC adopted City of Amendments setback, allow parking in the front yard, and adopt Oregon Bend amendments in December. Administrative Rule (OAR) and Federal Aviation Administration (FAA) definitions. Day care, nurseries, and Amendments to DCC to allow child care facilities from a Completed. BOCC adopted staff - childcare conditional use permit to a use permitted outright subject to site initiated amendments in June. facilities plan review amendments Completed. The U.S. Fish and Wildlife Deschutes Basin Service (USFWS) issued an Incidental Habitat Participated as a cooperating agency in the Deschutes Basin HCP. Take Permit to the Deschutes Basin districts Conservation Board of Control member Plan (HCP) and the City of Prineville in December. Historic Administered the 2019-2020 Certified Local Government (CLG) Completed. The Certified Local Preservation Grant from the State Historic Preservation Office (SHPO). Government Grant expired in August. Historic An amendment to update the County's Historic Resource Completed. BOCC adopted staff - Preservation Inventory and Historic Preservation Ordinance to comply with the initiated amendments in August. Amendments State's Historic Preservation rule. Housekeeping Amendments to ensure County Code complies with State law and Completed. BOCC adopted staff - p Amendments provide clarification of existing regulations, procedures, and initiated amendments in July. policies. A 2020 Rural Housing Profile for Deschutes County contains a Completed. BOCC accepted the summary of existing conditions, a twelve-month market analysis, report in November. One of the Rural Housing housing strategies employed by other counties, institutional BOCC's highest priorities as it relates Strategies challenges, and opportunities for providing additional rural to housing is pursuing rural accessory housing. dwelling unit legislation in 2021. Completed. BOCC verbally approved Plan A plan amendment and zone change for a 21.54 acre property to an applicant -initiated plan Amendment/ re -designate from Agriculture to Rural Industrial and a amendment and zone change in Zone Change corresponding zone change from Exclusive Farm Use (EFU) to December. A final written decision is Rural Industrial. expected in January. Staff prepared a Planning Commission Policies and Procedures Policy and Manual. It is a reference guide describing the Planning Completed. BOCC reviewed and Procedures Commission's purpose, authorities, roles, decision making approved the manual in July. Manual process, applicable laws/regulations and public meeting requirements. Spring River An amendment to permit a general category of retail/rental Rural store, office and service establishment as a use permitted Completed. BOCC adopted applicant - Commercial outright subject to site plan review and providing parking initiated amendments in December. Zone exceptions. Amendment Transportation Amendments to Deschutes County' TSP to complete: Completed. BOCC adopted Oregon System Plan 0 Highway 20 roundabout Department of Transportation- (TSP) initiated amendments in June and Amendments 0 U.S. 97 Bend to Redmond Safety Project and South Century August respectively. to U.S. Forest Service property -2- I11. Ongoing Projects Table 2 summarizes the status of ongoing projects recognized in the FY 2020-21 work plan. Table 2 — Ongoing Long Range Planning Projects Project Summary Status Coordinate with the City of Bend to: City of Bend o Implement affordable housing pilot project (HB 4079); Ongoing. Staff coordinates regularly Coordination o Update the Urban Growth Boundary (UGB) to meet the with the City of Bend. City's 20-year growth projections Ongoing. It is anticipated to take Participate with Property Management and the City of La Pine several months to draft options for City of La Pine process to update and amend the County -owned New the BOCC and La Pine City Council to Coordination Neighborhood comprehensive plan designations, master plan consider, select a preferred and implementing regulation, if initiated by the city. approach, and possibly initiate a consultant contract. Coordinate with the City of Redmond to: Ongoing. BOCC is conducting a work City of Redmond o Implement affordable housing pilot projects (HB 4079); and session on the UGB amendment affordable housing pilot project on Coordination o Continue participating in the implementation of their January 13. The public hearing date is Comprehensive Plan Update. TBD. Continue participating in the implementation of: City of Sisters o Sisters Country Vision Plan; On oin . Coordination o City of Sisters Comprehensive Plan update. Modify procedures as necessary during and temporarily following Ongoing. COVID-19 the COVID-19 pandemic. Staff is administering an 18-month $20,000 TA Grant from the Department of Land Conservation and Development (DLCD) to incorporate Wildfire Mitigation Advisory Committee DLCD Technical recommendations into the Comprehensive Plan and Ongoing. Staff prepared a summary Assistance (TA) development code and begin updating Goal 5 wildlife habitat report of the community inventories. conversations. This will be discussed Grant at this Work Session under a (Wildfire) CDD recently completed a two month community conversation, separate agenda item. including a statistically valid survey, regarding two measures that can be employed to better protect our communities from wildfire (R327.4 and defensible space. Staff is administering an 18-month $20,000 TA Grant from (DLCD) to incorporate Wildfire Mitigation Advisory Committee recommendations into the Comprehensive Plan and Ongoing. Community Conversations DLCD TA Grant development code and begin updating Goal 5 wildlife habitat consisting of virtual open houses, (Wildlife) inventories. ArcGIS StoryMaps, and informal Staff will seek public input on three new/updated wildlife surveys will occur in March inventories relating to mule deer winter range, sensitive bird habitat (bald and golden eagles) and elk winter range. Coordinate and/or participate on Deschutes County Bicycle and Ongoing. These meetings occur Growth Pedestrian Committee (BPAC), Project Wildfire, and Deschutes monthly with the exception the m Management County Mitigation and Enhancement Committee. Involve BPAC in Mitigation and Enhancement Committees the County's Transportation System (TSP) Plan Update, and Committee which is annually. Sisters Country Vision Plan implementation of trails strategies. -3- Project Summary Status Every 24 months, the State Historic Preservation Office (SHPO) offers matching grants to counties that have been "certified" as historic preservation partners with both the state and federal governments. Deschutes County is a Certified Local Government (CLG). CLG grants assist local governments with their historic preservation programs on a non-competitive basis in order to Ongoing. To be determined at a work ensure that all localities benefit. session in February. If BOCC The maximum award for each locality is approximately $10,000 authorizes staff to proceed, the Historic based on fund availability and requires a 50/50 match of local application will be submitted prior to Preservation funds or donated services/supplies. State and federal the February 26, 2021 deadline. requirements regulate the CLG grant, including project budget, Completion is August 2022 per the project timeline, inspections and audits, reports and billings, grant deadline. consultant/contractor standards, etc. The Planning Division is preparing, with the support of the HLC and BOCC, an application for the 2021-2022 grant. One of the projects for this grant cycle is developing a policy and procedures manual for the Historic Landmarks Commission. Housing Support the County's transitional housing initiative with the Bend Ongoing. Staff continues to support Strategies Heroes Foundation. this project on an as -needed basis. Initiate Comprehensive Plan and/or Zoning Text amendments to comply with and implement new or revised state laws. If rural accessory dwelling units are allowed in state law, implementation Legislative will become a major work plan project, causing delays in some Oneoin. To be determined. Session projects; and Participate in legislative or rulemaking work groups to shape state laws to benefit Deschutes County. Complete a Comprehensive Plan amendment to correct mapping Ongoing. Staff will schedule a work Non -Resource errors for six legacy rural residential developments; and session with the BOCC including DLCD leadership to discuss this Lands If adopted and acknowledged, initiate legislative amendment for project by March; staff will then seek a NPR-10 zone that applies solely to the six areas. BOCC direction on next steps. o Destination Resort Overnight Lodging Unit Annual Ongoing. PSU certified the annual population estimate in mid - Ongoing Reporting December. Annual reporting for Coordination o Marijuana Annual Reporting marijuana related land use and Projects destination overnight lodging units o Portland State University Annual Population Estimate will be initiated in January. CDD received a $75,000 TGM grant to: On oin . Staff is preparing a draft Transportation Growth o Update the Tumalo Community Plan ($50,000) scope of work and grant contract. The scope of work must be finalized Management o Implement the rural trails portion of the Sisters Country by February 18, 2021. The grant (TGM) Grant Vision Action Plan ($25,000) expires in June 2023. Ongoing. Senior Transportation Planner is assisting the Road Department which is leading the TSP Transportation Coordinate the County TSP update with the Road Department update. He will help staff a TSP Citizen Advisory Committee (CAC) System Plan (TSP) Update and Oregon Department of Transportation (ODOT). which will provide insights on community needs and priorities for transportation issues and comment on TSP goals, policies and objectives. -4- Project I Summary Status Urban Growth Coordinating with the City of Redmond to amend their UGB for On oin . BOCC is conducting a work Boundary (UGB) an affordable housing pilot project consistent with HB 4079. session on January 13. The public Amendment hearing date is TBD. IV. Projects Not -Yet -Initiated Table 3 lists long range planning projects in the FY 2020-21 work plan that have not been initiated to date. Staff seeks BOCC direction on projects to initiate from the list below or other BOCC priorities. Given the amount of forthcoming staff capacity and the Status updates in the first three rows (Bend UGB/URA, Community Plans, and the Comp Plan Update), staff recommends the BOCC direct the Planning Division to initiate: Policy and Procedures Manual for the Historic Landmarks Commission. Zoning Text Amendments. Select some or all of the text amendments listed. Consider options to present to the BOCC to add a Natural Resources Stewardship position with County Administration and the County Forester. Table 3 — Non -initiated Long Range Planning Projects Project Summary Status Not initiated. The City of Bend will Bend UGB Coordinate with City of Bend to update the UGB to meet the decide in early 2021 whether and Amendment / City's 20-year growth projections, and/or establishing a URA to when to initiate a UGB or URA Urban Reserve protect rural lands for future urbanization and facilitate future amendmentmost likely beginning in Area (URA) UGB expansions. FY 2021-22. Not initiated. As noted above in Table 2, staff is preparing a draft Community Engage Tumalo, Terrebonne, and Newberry Country residents to scope of work and grant contract for Plans determine if community plans should be updated a TGM Grant that will help update the Tumalo Community Plan. Comp Plan Develop a scope, schedule, and budget, and explore hiring Not initiated. Staff anticipates initiating this project in Fall Update consultant team to initiate a multi -year process to update the pending CDD Budget approvaall in n June Comprehensive Plan. 2021. Natural Consider adding a natural resource stewardship position on Not initiated. This project would be Resources services to inventory assets and uses/trails, wildlife, rare Oregon coordinated with County Stewardship plants on County owned lands, oversee conservation easements, Administration and the County Position etc. Forester. Not initiated. As noted above in Policy and Procedures Develop a policy and procedures manual for the Historic Table 2, staff is preparing a CLG Grant application. One of the Manual Landmarks Commission (HLC). projects is a policy and procedures manual for the HLC. -5- Project I Summary I Status Amend DCC to allow or address: o Housekeeping amendments o Limiting hemp production in Rural Residential Zones o Minor variance 10% lot area rule for farm and forest zoned properties o Nonfarm dwelling code to be consistent with State law Zoning Text Not initiated. Amendments o Outdoor and Greenhouse Lighting Control Ordinance to comply with new technologies and Dark Skies best practices o Outdoor Mass Gatherings to be addressed more thoroughly o Replatting o Sign code to become consistent with federal law -6- i fiES 8 MEMORANDUM TO: Board of County Commissioners FROM: Nick Lelack, AICP, Director Peter Gutowsky, AICP, Planning Manager DATE: January 31, 2021 SUBJECT: CDD Planning Division Work Plan: Supplemental This supplemental memorandum to the Board of Commissioners (Board) pertains to the Planning Division's Work Plan for the remainder of this fiscal year (February 1 to June 30). It is intended to suggest several actions to be initiated to implement the Board's draft 2021 priorities and emerging issues. In addition to the projects currently in process and summarized in the January 21, 2021 memorandum, the Planning Division has the capacity to initiate and complete the following projects this fiscal year.' 1. Text Amendments to Deschutes County Code (DCQ a. Marijuana housekeeping amendments to reflect the opt -out ordinance and non -conforming use statute for approved marijuana production and processing facilities. b. Remove the sunset clause for guest ranches as permitted by state law. 2. Consider scoping for further consideration, a natural resource stewardship position (a resident initiated request). 3. Implement Draft BOCC 2021 priorities: Explore options and approaches to establish new and expand existing RV parks and campgrounds, including on county -owned lands. Present the findings to the Board by June. b. Evaluate rural economic development opportunities and costs, such as agri-tourism. Present findings to the Board by June. c. Explore approaches with the Department of Land Conservation and Development (DLCD), stakeholder organizations, and the City of Bend to: i. Correctly designate the six (6) rural residential areas zoned for resources uses; and ii. Lands potentially to be included in future Bend UGB expansion areas. Discuss the approaches with the Board during meeting with DLCD on March 17. ' http•//deschutescountyor igm2.com/Citizens/FileOpen.aspx?Tvpe=1&ID=2363&lnline=True Three additional projects have been proposed to be initiated by residents, one of which is on the current Planning Division Work Plan. Staff recommends the following text amendment projects be considered as part of the Planning Division Work Plan for Fiscal Year (FY) Z021-22 beginning on July 1, 2021: 1. Increase the hours of operation for marijuana retail businesses. 2. Remove the marijuana annual reporting and inspection process (or only require it for the initial 1-2 years after the use is initiated and business is in operation). 3. Update the Outdoor Lighting Ordinance to implement new best practices for Dark Skies. The current ordinance has been in place for approximately 26 years. The Planning Commission will hold a hearing on the Draft Planning Division Work for FY 21-22 in March.