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2021-228-Minutes for Meeting May 24,2021 Recorded 6/10/2021Recorded in Deschutes County Nancy Blankenship, County Clerk CJ2021-'228 Commissioners' Journal 06/10/2021 2:42:01 PM >VrEsC-OGL< IIIII�I�II'�II�I�IIII'IIII II�II 2021-228 Do not remove this page from original document. Deschutes County Clerk Certificate Page �e)lES C Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org BOCC MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:00 PM, MONDAY, MAY 24, 2021 Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit w ww. d es ch u tes. o rg/m we ti nos. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Item start times are estimated and subject to change without notice. CALL TO ORDER MEETING FORMAT In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize virtual meetings whenever possible and to take necessary measures to facilitate public participation in these virtual meetings. Since May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners have been conducted primarily in a virtual format. Attendance/Participation options include: Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings. In Person Attendance: Limited due to Virus restrictions. Please contact Sharon Keith at sharon.keithC@deschutes.org prior to the meeting to request in person attendance. Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput(&deschutes.org or by leaving a voice message at 541-385-1734. Citizen input received before the start of the meeting will be included in the meeting record. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or Board of Commissioners BOCC Meeting Agenda Monday, May 24, 2021 Pagel of 3 through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. PLEDGE OF ALLEGIANCE ACTION ITEMS 1. Legislative Update -Whitney Hale, Communications Director 2. Deschutes County FY 2022 Requested Fee Schedule -Don Emerson, Budget Manager 3. Deschutes County Treasurer and Finance Report for April 30, 2021 - Greg Munn, Chief Financial Officer 4. Marijuana Retail Hours and Annual Reporting/Inspections - Brandon Herman, Associate Planner 5. Guest Ranch and Title 17 Text Amendments - Brandon Herman, Associate Planner OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. Executive Session under ORS 192.660 (2) (d) Labor Negotiations ADJOURN Board of Commissioners BOCC Meeting Agenda Monday, May 24, 2021 Page 2 of 3 To watch this meeting on line, go to: www.deschutes.org/meetings Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. ®ro Deschutes County encourages persons with disabilities to participate in all programs ® and activities. This event/location is accessible to people with disabilities. If you need 00 accommodations to make participation possible, please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners BOCC Meeting Agenda Monday, May 24, 2021 Page 3 of 3 E S BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 1:00 PM ONDAY MAY 24, 2021 Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Tom Anderson, County Administrator; David Doyle, County Counsel; and Samantha Pepper, BOCC Administrative Assistant (via Zoom conference call). Attendance was limited in response to Governor's Virus orders. CALL TO ORDER: Chair DeBone called the meeting to order at 1:00 p.m. PLEDGE OF ALLEGIANCE ACTION ITEMS: 1. Legislative Update Deschutes County lobbyist Phil Scheuers with PacWest Communications updates Commissioners on the political doings at the Oregon State Capital. There is concern about a possible walk out by Republicans. This is the last week for the economic and revenue forecast budget which sets the budgets moving forward. The Department of justice budget will be released tomorrow. The revenue and economic forecast saw really good job growth and growth in general. State lottery revenues are the strongest in recent history. Mr. Scheuers mentions that budget writers are advocating that the Legislature place some of the funds in the budget aside to account for BOCC MEETING MAY 24, 2021 PAGE 1 OF 4 delayed COVID impacts. It is noted that Oregon will see substantial budget kickers. SB 741- Has moved to the floor for a vote today. SB 214 (A)- Moving to a Public Hearing today with the new proposed format. SB 391- Scheduled for work session tomorrow. Marijuana- Work Session tomorrow for discussion only. There is a large omnibus bill being discussed. The Employment Department budget moving out today. The state Health care budget hearings will be scheduled in the very near future. HB 2337- Scheduled for work session tomorrow with amendment 3. The next scheduled BOCC Legislative update is scheduled for Friday May 28th. 2. Deschutes County FY 2022 Requested Fee Schedule Budget Manager Dan Emerson explains the yearly fee schedule update from several departments. Commissioner DeBone asks about the Building and Planning fee changes. CDD Budget Analyst Sherri Pinner explains that the changes follow fee increases that the state sets. Mr. Emerson notes several small errors. Commissioner DeBone clarifies why the CDD pre- application fees were dropped. Ms. Pinner adds that staff see a benefit to providing these services so that the public is willing to seek the county for CDD direction on projects. Fair and Expo Director Geoff Hinds mentions the idea of VIP Entertainment tickets as an additional revenue stream. Commissioner Adair asked about the increase in La Pine SDC fees. Ms. Pinner states that the City of La Pine initiated the increase and clarity in the fees. The city sees larger meters being installed by new developments so the increase is needed. BQCC MEETING MAY 24, 2021 PAGE 2 OF 4 Commissioner Adair, CDD Director Nick Lelack and Planning Manager Peter Gutowsky discuss planning fees for template dwellings in small sections of Deschutes County. 3. Deschutes County Treasurer and Finance Report for April 30, 2021 County Treasurer and Chief Financial Officer Greg Munn updates the Board on the April 2021 Treasurer and Finance report. 4. Marijuana Retail Hours and Annual Reporting/ Inspections Associate Planner Brandon Herman explains annual marijuana reporting and inspections as well as marijuana retail hours. Commissioner Chang asks what the differences between the county and OLCC laws are. Nick Lelack states that noise and odor are the significant differences. CDD staff agree to send the Board the inspection sheet for additional detail. Mr. Lelack adds that the key to these inspections is to verify that the conditions of approval are still being met. Commissioners are supportive of bringing the proposed text amendments back to a future meeting for further discussion. 5. Guest Ranch and Title 17 Text Amendments Associate Planner Brandon Herman describes the proposed Guest Ranch and Title 17 Text Amendments. Commissioner Adair asked how many guest ranches are located in Deschutes County. Mr. Gutowsky states that there are 3. County Engineer Cody Smith states that the Title 17 changes were brought forward by the Road Department for housekeeping purposes. He notes the removal of standard drawings because they refer to ODOT approved drawings now. As well as Oregon Specification updates, Oregon utilities notification center updates and Insurance contact information updates. OTHER ITEMS: • Commissioner DeBone commented that the Board had received an email to consider a Proclamation on National Gun Violence Awareness. There was support to bring back to the May 26th meeting. • Commissioner Adair mentions attending the Sisters EDCO meeting last Friday. • Commissioner DeBone attended the La Pine Chamber breakfast last Friday. BOCC MEETING MAY 24, 2021 PAGE 3 OF 4 • Commissioner DeBone was involved in the Community Conversation hosted by the Library staff on Sunday. He also went to the Antler area in Redmond and acknowledged all the people providing services. • Both Commissioner Adair and DeBone listened in on the EOCA legislative meeting. • Commissioner Adair mentions a meeting for the new design of Hawthorn Station happened last Thursday. • Commissioner Chang mentions talking with citizen members of La Pine regarding a proposed Bio-Mass project. EXECUTIVE SESSION: At the time of 3:02 p.m. the Board went into Executive Session under ORS 192.660 (2) (d) Labor Negotiations. The Board came out of Executive Session at 3:31 p.m. and directed staff to proceed as discussed. At the time of 3:31 p.m. the Board went into Executive Session under ORS 192.660 (2) (a) Consider Employment of Public Officer. The Board came out of Executive Session at 3:39 p.m. and directed staff to proceed as discussed. Being no further items to come before the Board, the meeting was adjourned at 3:39 p.m. DATED this Day of 2021 for the Deschutes County Board of Commissioners. ATTEST: 1 RECORDING ANTHONYENE, CHAIR HIL CHA G® VICE CHAT ATTI A AIR, COMMISSIONER BOCC MEETING MAY 24, 2021 PAGE 4 OF 4 AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Monday Meeting of May 24, 2021 DATE: May 19, 2021 FROM: Brandon Herman, Community Development, 541-385-1704 TITLE OF AGENDA ITEM: Guest Ranch and Title 17 Text Amendments The Board of County Commissioners will conduct a work session on May 24, 2021 to prepare for a June 9, 2021 public hearing concerning Ordinance No. 2021-007, legislative amendments to address the striking of the Guest Ranch sunset clause and other housekeeping updates for Title 17, Subdivisions. MEMORANDUM TO: Deschutes County Board of County Commissioners FROM: Brandon Herman, AICP, PLA, Associate Planner DATE: May 24, 2021 SUBJECT: Work Session: Guest Ranch and Title 17 Text Amendments (File No. 247-21-000240-TA) The Board of County Commissioners (Board) will conduct a work session on May 24, 2021' to prepare for a June 9 public hearing concerning Ordinance No. 2021-007, legislative amendments to address the striking of the Guest Ranch sunset clause and other housekeeping updates for Title 17, Subdivisions. Staff submitted a 35-day Post -Acknowledgement Plan Amendment (PAPA) notice to the Department of Land Conservation and Development (DLCD) on March 18, 2021. Staff held a work session with the Planning Commission on April 8, 202 12 , a public hearing on April 22, 202 13 , and deliberations on May 13, 20214 at which time the Planning Commission voted unanimously to recommend approval of the proposed amendments. The proposed amendments and the full written record to date are provided as attachments to this memorandum. I. PROPOSAL A. Amend Deschutes County Code (DCC) Chapter 17.48 (Design and Construction Specifications) with housekeeping edits that the Road Department has requested. These proposed amendments, based on recommendations from County Engineering, will help to streamline the code by updating language, striking references that conflict with Oregon Administrative Rules (OARS), and/or removing outdated, inaccurate content. B. In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use 1 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2701 Z https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2748 3 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2750 4 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2770 (EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their respective county. With these changes to the state law, it is appropriate to remove the sunset clause and add similar language related to annual reporting requirements to DCC. In addition, allowing guest ranches to operate will help to bolster agritourism operations, a major component of the Deschutes County economy. The applicant, in this case the Deschutes County Community Development Department, has submitted findings summarizing the amendments and demonstrating that the text amendments are in compliance with the Statewide Planning Goals, applicable policies of the Deschutes County Comprehensive Plan including the Transportation System Plan (TSP). II. PROPOSED TEXT AMENDMENTS Table 1 summarizes the proposed changes by zone in rural Deschutes County. Table 1. Existing and Proposed Text Amendments Zoning Code Proposed Change Title 17 - Subdivisions Chapter 17.48 DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Remove outdated standards and references to Established Redmond -specific design guidance. 17.48.090. Intersections Strike references to specific imbedded design 17.48.190. Drainage 17.48.250. Utilities -Construction- standards, instead relying on more current ODOT or Performance -Standards City of Bend Standard Drawings. 17.48.270. Utilities-Construction- Backfilling and Restoring 17.48.280. Utilities -Construction- Strike outdated phone number and replace with new Inspection contact guidance. Proposed amendment removes reference to outdated 17.48.310. Insurance requirements and includes new guidance for coverage. 17.48.370. Construction -Cooperation The proposed amendment removes outdated language with Utilities and includes new guidance. 17.48.390. Construction -Clearing and Grubbing The proposed amendment removes outdated 17.48.400. Construction -Dust Control references to a specific section of these specifications. 17.48.410. Construction-Subgrade Construction Page 2 of 4 Code Proposed Change 17.48.420. Construction -Surfacing Requirements 17.48.430. Construction -Concrete Curb 17.48.440. Construction -Sidewalks The proposed amendment removes outdated references to DCC Title 17 that are not in accordance 17.48.460. Construction-Catchbasins with ODOT/APWA standards. Title 18 - County Zoning Chapter 18.16 EXCLUSIVE FARM USE ZONE The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 18.16.037. Guest Ranch 215.461-62 and adds guidance regarding annual reporting procedures. Chapter 18.128 CONDITIONAL USE The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 18.128.360. Guest Ranch 215.461-62 and adds guidance regarding annual reporting procedures. III. WRITTEN RECORD The following individuals submitted written testimony during the Planning Commission open record period, which closed on May 5, 2021 at 5:00 pm: • Fancher, Liz • Richardson, Lance and Rebecca These written comments are included in the Planning Commission Deliberations Packet as an attachment to this memorandum. IV. HEARING TESTIMONY AND DISCUSSION During the April 22, 2021 Planning Commission public hearing, one individual provided testimony expressing dissatisfaction regarding the lack of regulations the County places on existing and new guest ranches, with regards to environmental impacts. The community member was concerned that new guest ranches could place increased strains on limited water resources and have negative impacts on wildlife habitats, most notably migration routes and wintering grounds. In addition, the community member expressed concerns over the ability of Deschutes County to effectively enforce annual reporting requirements and code compliance for existing and new guest ranches. Page 3 of 4 Although the testimony was relevant to emerging County issues, it may not be specifically relevant to the sunset clause amendments at hand, the scope of which —as outlined in the department work plan —is considered a "housekeeping' amendment to align local code with State statute. Planning Director Nick Lelack has suggested that these issues would be most effectively addressed in a separate work session. V. ADOPTION BY EMERGENCY Owing to the need for County Code to accurately reflect state statute and up-to-date references, staff is providing draft ordinance versions for adoption by emergency and non -emergency for the Board's consideration. VI. NEXT STEPS A public hearing with the Board is scheduled for June 9, 2021. Attachments: 1. Draft Ordinance No. 2021-007 - Emergency 2. Draft Ordinance No. 2021-007 - Non -Emergency 3. Corresponding Exhibits to Ordinance No. 2021-007: Exhibit A - DCC Chapter 17.48, Design and Construction Specifications Exhibit B - DCC Chapter 18.16, Exclusive Farm Use Zone Exhibit C - DCC Chapter 18.128, Conditional Use Exhibit D - Findings Full Record 2021-05-13 Planning Commission Deliberations Packet 2021-04-22 Planning Commission Public Hearing Packet 2021-04-08 Planning Commission Work Session Packet 2021-03-18 DLCD Confirmation Email Page 4 of 4 REVIEWED LEGAL COUNSEL BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Ordinance amending Deschutes County Code Title 17 to incorporate "Housekeeping" updates, and Title 18 to ensure that the DCC incorporates changes * ORDINANCE NO.2021-007 to state law and Declaring an Emergency. WHEREAS, the Deschutes County Community Development Department (CDD) initiated amendments (Planning Division File No. 247-21-000240-TA) to the Deschutes County Code (DCC) Title 17, Chapter 17.48, Design and Construction Specifications; Title 18, Chapters 18.16, Exclusive Farm Use Zones; 18.128, Conditional Use; to incorporate "Housekeeping" updates and ensure that the DCC incorporates changes to state law; and WHEREAS, the Deschutes County Planning Commission reviewed the proposed changes on May 13, 2021 and forwarded to the Deschutes County Board of County Commissioners ("Board"), a unanimous recommendation of approval; and WHEREAS, the Board considered this matter after a duly noticed public hearing on June 9, 2021 and concluded that the public will benefit from the proposed changes to the Deschutes County Code Titles 17 and 18; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS as follows: Section 1. AMENDMENT. DCC 17.48. Design and Construction Specifications, is amended to read as described in Exhibit "A", attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in strik-edff-eugh. Section 2. AMENDMENT. DCC 18.16, Exclusive Farm Use Zones, is amended to read as described in Exhibit `B", attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in stfike Section 3. AMENDMENT. DCC 18.128, Conditional Use, is amended to read as described in Exhibit "C", attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in stroke Section 4. FINDINGS. The Board adopts as its findings, Exhibit "D" attached and incorporated by reference herein. PAGE 1 OF 2 - ORDINANCE NO.2021-007 Section 5. EMERGENCY. This Ordinance being necessary for the public peace, health, and safety, an emergency is declared to exist, and this Ordinance becomes effective thirty (30) days after adoption. Dated this of 52021 BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON ATTEST: Recording Secretary Date of 1st Reading: Date of 2' Reading: Commissioner Anthony DeBone Philip Chang Patti Adair Effective date: ANTHONY DEBONE, Chair PHILIP CHANG, Vice Chair PATTI ADAIR day of , 2021. day of , 2021. Record of Adoption Vote: Yes No Abstained Excused day of , 2021. PAGE 2 OF 2 - ORDINANCE NO.2021-007 REVIEWED LEGAL COUNSEL BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Ordinance amending Deschutes County Code Title 17 to incorporate "Housekeeping" updates, and Title 18 to ensure that the DCC incorporates changes * ORDINANCE NO.2021-007 to state law. * WHEREAS, the Deschutes County Community Development Department (CDD) initiated amendments (Planning Division File No. 247-21-000240-TA) to the Deschutes County Code (DCC) Title 17, Chapter 17.48, Design and Construction Specifications; Title 18, Chapters 18.16, Exclusive Farm Use Zones; 18.128, Conditional Use; to incorporate "Housekeeping" updates and ensure that the DCC incorporates changes to state law; and WHEREAS, the Deschutes County Planning Commission reviewed the proposed changes on May 13, 2021 and forwarded to the Deschutes County Board of County Commissioners ("Board"), a unanimous recommendation of approval; and WHEREAS, the Board considered this matter after a duly noticed public hearing on June 9, 2021 and concluded that the public will benefit from the proposed changes to the Deschutes County Code Titles 17 and 18; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS as follows: Section 1. AMENDMENT. DCC 17.48. Design and Construction Specifications, is amended to read as described in Exhibit "A", attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in s4ike'er Section 2. AMENDMENT. DCC 18.16, Exclusive Farm Use Zones, is amended to read as described in Exhibit `B", attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in st fi .fir Section 3. AMENDMENT. DCC 18.128, Conditional Use, is amended to read as described in Exhibit "C", attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in str-i ��h. Section 4. FINDINGS. The Board adopts as its findings, Exhibit "D" attached and incorporated by reference herein. PAGE 1 OF 2 - ORDINANCE NO.2021-007 Dated this of 92021 BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON ANTHONY DEBONE, Chair PHILIP CHANG, Vice Chair ATTEST: Recording Secretary PATTI ADAIR Date of I It Reading: day of , 2021. Date of 2" d Reading: day of , 2021. Record of Adoption Vote: Commissioner Yes No Abstained Excused Anthony DeBone _ Philip Chang Patti Adair Effective date: day of 52021. PAGE 2 OF 2 - ORDINANCE NO.2021-007 Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Established. Except as otherwise noted, the standard specifications for design and construction contained within DCC 17.48 " adopted by Or-dinaneeZ0111 A Exhibit "B" a ' rated by Yef ren^o heF and standard drawings as determined by the Road Department Director are the minimum standards governing construction of roads and other improvements and facilities. B. The minimum standafds goveming eeHstFaetian of roads a+id other- impr-ovements and f4eilities within the Redmond Unineafparated Urban Gfew4iOffea shall be the standards and speeifiea�ians set ..i -----------.. _r n.,t_t:,. C+,..,, —Ar —A ,7,,..,,, „+ (Ord. 2021-007 §1, 2021; Ord. 2001-016 §1, 2001; Ord. 95-082 §4,1995; Ord. 81-043 §1, Exhibit A, §8.010, 1981) 17.48.090. Intersections. A. All intersections shall be planned for through traffic on the street with the greatest projected average daily traffic (ADT). The side street shall be at right angles to the main street per current AASHTO standards. 2 8 set etit at the end of DGC' Title 17 and by this ref enee : fatoa_thorein.) B. Intersecting streets, including driveways to commercial and industrial properties, shall be separated by at least the following distances when the through road is: 1. Arterial, 500 feet; 2. Collector, 300 feet; 3. Local, 100 feet; 4. Industrial park, 250 feet; and 5. Primary access, 250 feet. To be measured between the intersecting centerlines of the streets or driveways. (Ord. 2021-007 1� 2021; Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §48(AA), 1993; Ord. 81-043 §1, Exhibit A, §8.110(8), 1981) 17.48.190. Drainage. A. Minimum Requirements. 1. Drainage facilities shall be designed and constructed to receive and/or transport at least a design storm as defined in the current Central Oregon Stormwater Manual created by Central Oregon Intergovernmental Council and all surface drainage water coming to and/or passing through the development or roadway. 2. The system shall be designed for maximum allowable development. B. Curbed Sections. 1. Storm drains within curbed streets shall be designed per the requirements of the current Central Oregon Stormwater Manual created by the Central Oregon Intergovernmental Council. 2. Catchbasins shall be constructed in accordance with standard drawings Nos. 3-1, 3 2 and 3 3. (See hereia.)as determined by the Road Department Director. C. Noncurbed Sections. 1. Road culverts shall be concrete or metal with a minimum design life of 50 years. 2. All cross culverts shall be 18 inches in diameter or larger. Chapter 17.48 1 (10/2011) EXHIBIT A TO ORDINANCE NO. 2021-007 3. Culverts shall be placed in natural drainage areas and shall provide positive drainage. D. Drainage Swales. The Design Engineer is responsible to design a drainage swale adequate to control a design storm as defined in the Central Oregon Stormwater Manual created by Central Oregon Intergovernmental Council. E. Drainage Plans. A complete set of drainage plans including hydraulic and hydrologic calculations shall be incorporated in all road improvement plans. F. Drill Holes. Drill holes are prohibited. G. Injection wells (drywells) are prohibited in the public right-of-way. (Ord. 2021-007 §1, 2021; Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 97-005 §11, 1997; Ord. 81-043 § 1, Exhibit A, § 8.140, 1981) 17.48.250. Utilities -Construction- Performance Standards. A. The work to be performed under this permit shall be carried out in accordance with the current Deschutes County Standards in DCC Title 17, and -the current ODOT/APWA Oregon Standard Specifications for Construction and a t'� d, , , 2,1 3 and , n (see ,,,.,,...;ngs , , , � , 3 and xrruccvitmracc-«n�vv'nrg-nvo�j —r .. .....,... .,.b., .,. .., ., _ �_�..7' PPG Title , ,, � this f to her-ei,, � standard drawin s as $e�vcxt-ttt-ttte-@i3d-car-vc�rnmcc-v��zxxo icxcicixc�xxxcvip'viucccrzicrcm� gs determined by the Road Department Director. B. Work authorized by a permit shall be performed between the hours of seven a.m. and five p.m., Monday through Friday. C. Access to private driveways shall be provided except during working hours when construction operations prohibit provision of such access. D. Free access must be provided at all times to fire hydrants. E. Monuments. 1. Monuments of concrete, iron or other lasting materials set out for the purpose of locating or preserving the lines of any street or property subdivision, or precise survey reference point, or a permanent survey bench mark within the County shall not be removed or disturbed or caused to be removed or disturbed unless permission to do so is first obtained in writing from the County surveyor. 2. Permission shall be granted only upon condition that the applicant shall pay all expenses incidental to the proper replacement of the monument. (Ord. 2021-007 § 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, §8.500(3)(A), 1981) 17.48.270. Utilities-Construction-Backfilling and Restoring. A. All backfilled material shall be compacted to 95 percent of its relative maximum density when within the roadway to 90 percent when between the shoulder (or curb) and the right of way line. B. Trenches shall be backfilled as follows: 1. Unimproved Roads and Area Outside Roadway. The trench shall be backfilled with the excavated or other suitable materials and the entire backfill shall be compacted in layers of not to exceed six inches by use of a mechanical tamper. 2. Aggregate and Paved Surfaces. The trench shall be backfilled according to ,,,.,... in ne. 1 3 (see- dr-awing fie. , 3 . ,,t t the era of PGG Title 17 and b.,_this re f ted he . +standard drawings as determined by the Road Department Director. 3. drawing ties. 1 1, 1 2 and 1 4 set etit at the end of PGG Title 17 andby this r-efer-enee inear-pomte herein.). (Ord. 2021-007 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, §8.500(3)(C), 1981) Chapter 17.48 2 (10/2011) EXHIBIT A TO ORDINANCE NO. 2021-007 17.48.280. Utilities -Construction -Inspection. A. The Oregon Utility Notification Center shall be notified at l 400 332 2344 two war4d,,,.days i dN f any o.,eE ,a4enaccording to applicable Oregon Administrative Rules. The Road Department shall be notified two working days in advance of the time of backfilling. B. Costs. 1. All inspection costs shall be borne by the applicant. 2. Such costs shall be based on a schedule of charges on file in the Road Department Building, 61150 SE 27th Street, Bend, Oregon 97702, (541) 388-6581. (Ord. 2021-007 § 1, 2021; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, § 8.500(3)(D), 1981) 17.48.310. Insurance. During the term of authorized work within a public right of way, ttThe heensee applicant or their contractor, including all subcontractors, shall procure and continue to carry ,a, r-in,. the to..m of the r eense, publ e liabi!4 and pr-opeAy damage insur-aneeinsurance coverages including but not limited to commercial general liability and commercial automobile liability, in a responsiblewith limits of not loss than ane " "lien dollars ,biped single limit. from a responsible insurance provider with minimum coverage amounts as determined by the Road Department Director. (Ord. 2021-007 § 1, 2021; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, § 8.640, 1981) 17.48.370. Construction -Cooperation with Utilities. A. The contractor shall, at least 24 hours in advanee of peffeniiing anywor-k in the immediatevioinity of lines,utility cooperate with and shall avoid damaging the facilities of all utility owners railroads and fire control authorities who have facilities located within the vicinity of the work. B. The CeutAy is eaver-ed by the Oregon Utility Notifieation , utilitiessystem for netif�,ing all ownefs of .The contractor shall immediately notify any utility owners railroads and fire control authorities whose facilities have been damaged C. The Oregon Utility Notification Center shall be notified according to applicable Oregon Administrative Rules. T>, one Ball system telephone number- is 7 400 332 2344 (Ord. 2021-007 §1, 2021; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(5), 1981) 17.48.390. Construction -Clearing and Grubbing. All work shall be performed in accordance with seetio 00320 ,.rthe current ODOT/APWA Oregon Standard Specifications for Construction supplemented and/or modified as follows: A. The right of way shall be cleared of all fixed objects. B. However, in developments where traffic safety would not be involved, and a lesser requirement would not create a hazard, the right of way shall be cleared a minimum of 40 feet or four feet beyond the edge of the shoulder or curb line of the finished road. (Ord. 2021-007 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 § 1, Exhibit A, §8.200(7), 1981) 17.48.400. Construction -Dust Control. A. The work shall consist of the furnishing and applying of water for the alleviation or prevention of dust nuisance in accordance with seetion 00240 of -the current ODOT/APWA Oregon Standard Specifications for Construction. B. Responsibility for dust abatement will be the contractor's. C. Watering will be done when ordered by the Road Department Director. Chapter 17.48 3 (10/2011) EXHIBIT A TO ORDINANCE NO. 2021-007 D. The contractor shall supply the applicant's own water source. (Ord. 2021-007 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, §8.200(8), 1981) 17.48.410. Construction-Subgrade Construction. A. All work shall be performed in accordance with seetion 00330 4 the current ODOT/APWA Oregon Standard Specifications for Construction, supplemented afid/er-modified as follows, 1. Exeavated materials not required nor suitable f;gr- filling and baelEfillint, I,A,44�14;_;_ the 1-imits of thee of exeavation and shall be disposed of by him at a leeation and in a manfler- satisfaet@fy to the Road D®paAment. 2. in the event foek is eneounter-ed in exeavation, the r-eek will be exeavated to a dep�ffi not less than six inehes below b ,7 a then baekfilled with suitable material.. B. Material shall be considered unsuitable for fill, subgrade, shoulders and other uses if it contains organic matter, soft spongy earth or other material of such nature that compaction to the specified density is unobtainable. C. No material having a maximum dimension of three inches or more shall be considered suitable for fill material in the top one foot of subgrade, including the fill side slopes. D. Compaction shall be a minimum of 95 percent of the relative maximum density. (Ord. 2021-007 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 2, 2001; Ord. 81-043 § 1, Exhibit A, §8.200(9), 1981) 17.48.420. Construction -Surfacing Requirements. A. Aggregate Base. 1. Crushed aggregate meeting the requirements of seetion 02630 ^r the current ODOT/APWA Oregon Standard Specifications for Construction shall be used. 2. All work shall be performed in accordance with seetion 640 of the current ODOT/APWA Oregon Standard Specifications for Construction. B. Asphalt Prime Coat. For all roadway sections using asphalt penetration macadam, an asphalt prime coat will be applied to the aggregate base in accordance with the current ODOT/APWA Oregon Standard Specifications for Construction and in accordance with standard drawings No. 2 9-(se drawing 2 9 set t at the ead ^f DGG Title 17 d by this _ ee in ted here. `as determined -vcr-v�-vc�rn�'�rrai�r-v�rc cicu viYviu«u by the Road Department Director. C. Asphalt Penetration Macadam. When an oil mat is placed, it shall be applied in accordance with mien nn� of the current ODOT/APWA Oregon Standard Specifications for Construction and in accordance with standard drawings na:2 9 (seedrawing _z9-set au4 at the end of DGG Tile 17 and by this ivfer-ene m ineoFporflted herein -.)as determined by the Road Department Director. D. Asphaltic Concrete Pavement. 1. Where asphaltic concrete pavement is required, it shall be placed in accordance with seetien of -the current ODOT/APWA Oregon Standard Specifications for Construction. 2. The asphalt cement shall be as required by the Road Department Director. 3. The class of asphaltic concrete shall be Level 3 HMAC. 4. A mix design shall be submitted to the Road Department Director at least one week prior to paving. E. Tack Coat. When a tack coat is required by the Road Department Director, the tack coat shall be applied in conformance with seetion 00 730 of -the current ODOT/APWA Oregon Standard Specifications for Construction. F. Portland Cement Concrete Pavement. When portland cement concrete pavement is used, it shall be designed and constructed in accordance with the publications of the Portland Cement Association. Chapter 17.48 4 (10/2011) EXHIBIT A TO ORDINANCE NO.2021-007 (Ord. 2021-007 U, 2021; Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §53(B), 1993; Ord. 81-043 §1, Exhibit A, §8.200(10)-(15), 1981) 17.48.430. Construction -Concrete Curb. A. Where required, portland cement concrete curbs shall be constructed in accordance with standard drawings herein.as determined by the Road Department Director and se do 00759 -the current ODOT/APWA Oregon Standard Specifications for Construction. B. The concrete shall be class 3000. (Ord. 2021-007 � 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, §8.200(16), 1981) 17.48.440. Construction -Sidewalks. A. Sidewalks shall be constructed with Class 3000 concrete as specified in the current ODOT/APWA Oregon Standard Specifications for Construction. B. The eenerete shall be in aeoefdanee with drawing No. -2 6. (See dra-wing 2 6 set out at the end of D Title 1 d by th efef ce :.. c.rc.cte�? he:-e.^.;Sidewalks shall conform to standard drawings as arrurm. ccri�- i determined by the Road Department Director. Sidewalks shall not be less than five feet wide. (Ord. 2021-007 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, §8.200(17), 1981) 17.48.460. Construction-Catchbasins. Catchbasins shall be constructed of class 3000 portland cement concrete and in accordance with standard drawings rv-.:e^ee : _ -p ted here_. `as determined by the Road Department Director. (Ord. 2021-007 § 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, §8.200(19), 1981) Chapter 17.48 5 (10/2011) EXHIBIT A TO ORDINANCE NO. 2021-007 Chapter 18.16. EXCLUSIVE FARM USE ZONES 18.16.037. Guest Ranch. A. A guest ranch may be established in conjunction with an existing and continuing livestock operation, using accepted livestock practices that qualifies as a farm use under DCC 18.04.030, subject to the applicable provisions set forth in DCC 18.16.040(A)(1), (2) and (3), the applicable provisions of DCC 18.128, and the provisions of the applicable Oregon Revised Statutes. A guest ranch shall not be located within the boundaries of or surrounded by: 1. A federally designated wilderness area or a wilderness study area: 2. A federally designated wildlife refuge; 3. A federally designated area of critical environmental concern; or 4. An area established by an Act of Congress for the protection of scenic or ecological resources. B. "Guest ranch" means a facility for overnight guest lodging units, including passive recreational activities and food services, as set forth in ORS 215 that are incidental and accessory to an existing livestock operation that qualifies as a farm use under DCC 18.04.030. C. A guest lodging unit means a guest room in a lodge, bunkhouse, cottage or cabin used only for transient overnight lodging and not for permanent residence accommodations. D. For the purposes of DCC 18.16.037, "livestock" means cattle, sheep, horses, and bison. E. A proposed division of land in an exclusive farm use zone for a guest ranch or a division of a lot or parcel that separates a guest ranch from the dwelling of the person conducting the livestock operation shall not be allowed. F. Notwithstanding DCC 18.16.055, a proposed division of land in an exclusive farm use zone for a guest ranch shall not be allowed. (Ord 2021-007 �2 2021 Ord. 2018-006 §5, 2018; Ord. 2012-007 §2, 2012; Ord. 2010-022 §2, 2010; Ord. 2010-017 &1, 2010; Ord. 2009-014 §1, 2009; Ord. 2001-043 §1, 2001; Ord. 98-056 §1, 1998) NoteP(;r 191ti 037 willr-epealed n 2020 (Ord.2018 006 §c 2019• Ord. 2012 007 §2 2012; n a 2010 nice §i 2010 EXHIBIT B TO ORDINANCE NO.2021-007 Chapter 18.128. CONDITIONAL USE 18.128.360. Guest Ranch. A guest ranch established under DCC 18.16.037 shall meet the following conditions: A. Except as provided in DCC 18.128.360(C), the guest lodging units cumulatively shall: 1. Include not less than four nor more than 10 overnight guest lodging units, and; 2. Not exceed a total of 12,000 square feet in floor area, not counting the floor area of the lodge that is dedicated to kitchen area, rest rooms, storage or other shared or common indoor space. B. The guest ranch shall be located on a lawfully established unit of land that: 1. Is at least 160 acres in size; 2. Contains the dwelling of the person conducting the livestock operation; and 3. Is not classified as high value farmland as defined in DCC 18.04.030. C. For every increment of 160 acres that the lawfully established unit of land on which the guest ranch is located exceeds the minimum 160-acre requirement described under DCC 18.128.360(B), up to five additional overnight guest lodging units not exceeding a total of 6,000 square feet of floor area may be included in the guest ranch for a total of not more than 25 guest lodging units and 30,000 square feet of floor area. D. A guest ranch may provide recreational activities in conjunction with the livestock operation's natural setting, including but not limited to hunting, fishing, hiking, biking, horseback riding and swimming. Intensively developed recreational facilities including golf courses or campgrounds identified in DCC 18.16.030 through 18.16.033, shall not be allowed in conjunction with a guest ranch, and a guest ranch shall not be allowed in conjunction with an existing golf course or with an existing campground. E. Food services shall be incidental to the operation of the guest ranch and shall be provided only for the guests of the guest ranch, individuals accompanying the guests, and individuals -attending a special event at the guest ranch. 1. The cost of meals, if any, may be included in the fee to visit or stay at the guest ranch. 2. The sale of individual meals to persons who are not guests of the guest ranch, an individual accompanying a guest, or an individual attending a special event at the guest ranch shall not be allowed. F. The exterior of the buildings shall maintain a residential appearance. G. To promote privacy and preserve the integrity of the natural setting, guest ranches shall retain existing vegetation around the guest lodging structure. H. All lighting shall be shielded and directed downward in accordance with DCC 15.10, Outdoor Lighting Control. I. Signage shall be restricted to one sign no greater than 20 square feet, nonilluminated and posted at the entrance to the property. J. Occupancies shall be limited to not more than 30 days. K. The guest ranch shall be operated in a way that will protect neighbors from unreasonable disturbance from noise, dust, traffic or trespass. L. One off-street parking space shall be provided for each guestroom in addition to parking to serve the residents. M. Any conversion or alterations to properties designated as historic landmarks shall be approved by the Deschutes County Historical Landmarks Commission. N. A Quest ranch that is authorized under this section on or after January 1, 2020, shall submit an annual report to the Communily Development Department by the real property owner or licensee, if different each February 1 documenting the following: 1. The size of the guest ranch's livestock operation; 2. The income that the guest ranch obtained from: a. Livestock operations; and 18.128.360 (10/2020) EXHIBIT C TO ORDINANCE NO. 2021-007 b. Guest ranch activities; and 3 Other information to ensure ongoing compliance with this section or any condition of approval. (Ord. 2021-007 §3 2021. Ord. 2018-006 �15, 2018; Ord. 2010-022 §3, 2010; Ord. 2004-020 §2, 2004; Ord. 2004-001 §3, 2004; Ord. 2001-043 §1, 2001; Ord. 98-056 §2, 1998) 18.128.360 (10/2020) EXHIBIT C TO ORDINANCE NO.2021-007 FINDINGS I. APPLICABLE CRITERIA: Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS Chapter 18.16. EXCLUSIVE FARM USE ZONES Chapter 18.128. CONDITIONAL USE II. BASIC FINDINGS: A. PROPOSAL: Amend Deschutes County Code Chapter 17.48 (Design and Construction Specifications) with housekeeping edits that the Road Department has requested. These proposed amendments, based on recommendations from County Engineering, will help to streamline the code by updating language, striking references that conflict with Oregon Administrative Rules (OARS), and/or removing outdated, inaccurate content. Staff initiated the proposed changes and notified the Oregon Department of Land Conservation and Development (DLCD). B. PROPOSAL: In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use (EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their respective county. With these changes to the state law, it is appropriate to remove the sunset clause and add similar language related to annual reporting requirements to the Deschutes County Code (DCC). Staff initiated the proposed changes to DCC 18.16 and DCC 18.128, and notified the Oregon Department of Land Conservation and Development (DLCD). III. CONCLUSIONAR`F FINDINGS: A. CHAPTER 22.12, LEGISLATIVE PROCEDURES 1. Section 22.12.010. Hearing Required FINDING: This criterion will be met because a public hearing will be held before the Deschutes County Planning Commission and Board of County Commissioners. 2. Section 22.12.020, Notice Notice PAGE 1 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007 A. Published Notice 1. Notice of a legislative change shall be published in a newspaper of general circulation in the county at least 10 days prior to each public hearing. 2. The notice shall state the time and place of the hearing and contain a statement describing the general subject matter of the ordinance under consideration. FINDING: This criterion will be met by notice being published in the Bend Bulletin newspaper. B. Posted Notice. Notice shall be posted at the discretion of the Planning Director and where necessary to comply with ORS 203.045. FINDING: This criterion will be met when notice is posted in the bulletin board in the lobby of the Deschutes County Community Development Department, 117 NW Lafayette, Bend. C. Individual notice. Individual notice to property owners, as defined in DCC 22.0&010(A), shall be provided at the discretion of the Planning Director, except as required by ORS 215.503. FINDING: Given the proposed legislative amendments do not apply to any specific property, no individual notices were sent. D. Media notice. Copies of the notice of hearing shall be transmitted to other newspapers published in Deschutes County. FINDING: Notice will be provided to the County public information official for wider media distribution. This criterion has been met. 3. Section 22.12.030 Initiation of Legislative Changes. A legislative change may be initiated by application of individuals upon payment of required fees as well as by the Board of County Commissioners. FINDING: The application was initiated by the Deschutes County Planning Division, which received a fee waiver. This criterion has been met. 4. Section 22.12.040. Hearings Bodv A. The following shall serve as hearings or review body for legislative changes in this order. 1. The Planning Commission. 2. The Board of County Commissioners. PAGE 2 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007 B. Any legislative change initiated by the Board of County Commissioners shall be reviewed by the Planning Commission prior to action being taken by the Board of Commissioners. FINDING: These criteria will be met. 5. Section 22.12.050 Final Decision All legislative changes shall be adopted by ordinance FINDING: The proposed legislative changes included in file no. 247-21-000240-TA will be implemented by ordinances upon approval and adoption by the Board. This criterion will be met. IV. PROPOSED TEXT AMENDMENTS: The proposed text amendments are detailed in the referenced ordinance attached hereto with additional text identified by underline and deleted text by strikethro itch, Below are explanations of the proposed changes. B. Title 17. Subdivisions: Chapter 17.18 DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Established. DCC 17.48.010(A) defines the minimum standard documents for governing the design and construction of roads and other improvements and facilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings Qanuary 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current Oregon Department of Transportation (ODOT) or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies. DCC 17.48.010(B) describes the use of City of Redmond -specific standards and specification for use within the associated urban growth boundary (UGB); the proposed amendment will strike this course of action and rely on current ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. DCC 17.48.010(C) states that subject area not covered by the City of Redmond Standards and Specification shall continue to be covered by applicable provisions of DCC 17.48; the proposed amendment will strike this guidance due its reference to City of Redmond -specific standards (DCC 17.48.010(B)) which are proposed to be removed. PAGE 3 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007 17.48.090. Intersections. DCC 17.48.090(A) describes guidance for general intersection design; the proposed amendment will strike reference to specific imbedded design standards, instead relying on more current ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. 17.48.190. Drainage. DCC 17.48.190(B)(2) describes guidance for the design of catchbasins within curbed sections of streets; the proposed amendment will strike reference to specific imbedded design standards, instead relying on more current ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. 17.48.250. Utilities -Construction -Performance -Standards. DCC 17.48.250(A) defines the minimum standard documents for governing the design and construction of utilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings Qanuary 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies. 17.48.270. Utilities-Construction-Backfilling and Restoring. DCC 17.48.270(B)(2)(3) describes guidance for the backfilling and site restoration process following the construction of underground utilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies; the proposed amendment also adds language to ensure "paved surfaces" along with "aggregate" fall under this code. 17.48.280. Utilities -Construction -Inspection. DCC 17.48.280(A) describes guidance for notifying the Road Department for inspection prior to backfilling and site restoration process following the construction of underground utilities; the proposed amendment removes reference to an outdated phone number and includes new guidance to notify the department according to applicable OARS. 17.48.310. Insurance. DCC 17.48.310 describes requirements for carrying insurance while performing authorized work in the public right of way; the proposed amendment removes reference to outdated PAGE 4 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007 requirements and includes new guidance for coverage to include the entire term of authorized work, all subcontractors, coverage types, and amounts reflected in ODOT standards as determined by the Road Department Director. 17.48.370. Construction -Cooperation with Utilities. DCC 17.48.370(A)(B)(C) describes guidance for cooperating with and notifying all facility owners, railroads, and fire control authorities if damage occurs within the vicinity of work during the construction of underground utilities; the proposed amendment removes outdated language and includes new guidance to notify the Oregon Utility Notification Center according to applicable OARs. 17.48.390. Construction -Clearing and Grubbing. DCC 17.48.390 describes guidance for performing work in accordance with ODOT/ American Public Works Association (APWA) Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications. 17.48.400. Construction -Dust Control. DCC 17.48.400(A) describes guidance for dust abatement in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications. 17.48.410. Construction-Subgrade Construction. DCC 17.48.410(A)(1)(2) describes guidance for performing subgrade construction in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications and outdated guidance for supplemental methods that are not in accordance with ODOT standards as determined by the Road Department Director. 17.48.420. Construction -Surfacing Requirements. DCC 17.48.420(A)(1)(2)(B)(C)(D)(1) describes guidance for performing surfacing construction in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes outdated references to specific sections of these specifications and DCC Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road Department Director. 17.48.430. Construction -Concrete Curb. DCC 17.48.430(A) describes guidance for constructing concrete curbs in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment PAGE 5 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007 removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road Department Director. 17.48.440. Construction -Sidewalks. DCC 17.48.440(B) describes guidance for constructing concrete sidewalks in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards and adds language requiring sidewalks to conform to standard drawings as determined by the Road Department Director. 17.48.460. Construction-Catchbasins. DCC 17.48.460 describes guidance for constructing concrete catchbasins; the proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards and adds language requiring catchbasins to conform to standard drawings as determined by the Road Department Director. A. Title 18, County Zoning: Chapter 18.16 EXCLUSIVE FARM USE ZONES Section 18.16.037. Guest Ranch. DCC 18.16.037 defines criteria for guest ranches in the EFU zone. Previously, this chapter was due to sunset in 2012, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. Chapter 18.128 CONDITIONAL USE Section 18.128.360. Guest Ranch. DCC 18.128.360 defines criteria for guest ranches and a conditional use in the EFU zone. Previously, this chapter was due to sunset in 2010, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. V. CONCLUSION: Based on the information provided herein, the staff recommends the Planning Commission and Board of County Commissioners approve the proposed text amendments that make minor changes necessary to remove outdated content and reflect changes to state law. PAGE 6 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007 MEMORANDUM TO: Deschutes County Planning Commission FROM: Brandon Herman, AICP, PLA, Associate Planner DATE: May 13, 2021 SUBJECT: Deliberations: Guest Ranch and Title 17 Text Amendments (File No. 247-21-000240-TA) The Planning Commission will conduct deliberations on May 13, 2021' concerning legislative amendments to address the striking of the Guest Ranch sunset clause and other housekeeping updates for Title 17, Subdivisions. Staff submitted a 35-day Post -Acknowledgement Plan Amendment (PAPA) notice to the Department of Land Conservation and Development (DLCD) on March 18, 2021. Staff held a work session with the Planning Commission on April 8, 20212 and a public hearing on April 22, 20213 at which time the oral record was closed and the written record was held open until May 5, 2021. The proposed amendments, public comments, and findings are provided as attachments to this memorandum. I. PROPOSAL A. Amend Deschutes County Code (DCC) Chapter 17.48 (Design and Construction Specifications) with housekeeping edits that the Road Department has requested. These proposed amendments, based on recommendations from County Engineering, will help to streamline the code by updating language, striking references that conflict with Oregon Administrative Rules (OARS), and/or removing outdated, inaccurate content. B. In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use (EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their respective county. With these changes to the state law, it is appropriate to remove the sunset 1 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2770 2 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2748 3 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2750 clause and add similar language related to annual reporting requirements to DCC. In addition, allowing guest ranches to operate will help to bolster agritourism operations, a major component of the Deschutes County economy. The applicant, in this case the Deschutes County Community Development Department, has submitted findings summarizing the amendments and demonstrating that the text amendments are in compliance with the Statewide Planning Goals, applicable policies of the Deschutes County Comprehensive Plan including the Transportation System Plan (TSP). II. PROPOSED TEXT AMENDMENTS Table 1 summarizes the proposed changes by zone in rural Deschutes County. Table 1. Existing and Proposed Text Amendments Zoning Code I Proposed Change Title 17 - Subdivisions Chapter 17.48 DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Remove outdated standards and references to Established Redmond -specific design guidance. 17.48.090. Intersections Strike references to specific imbedded design 17.48.190. Drainage 17.48.250. Utilities -Construction- standards, instead relying on more current ODOT or Performance -Standards City of Bend Standard Drawings. 17.48.270. Utilities-Construction- Backfilling and Restoring 17.48.280, Utilities -Construction- Strike outdated phone number and replace with new Inspection contact guidance. Proposed amendment removes reference to outdated 17.48.310. Insurance requirements and includes new guidance for coverage. 17.48.370. Construction -Cooperation The proposed amendment removes outdated language with Utilities and includes new guidance. 17.48.390. Construction -Clearing and Grubbing 17.48.400. Construction -Dust Control The proposed amendment removes outdated 17.48.410. Construction-Subgrade references to a specific section of these specifications. Construction 17.48.420. Construction -Surfacing Requirements Page 2 of 4 Code Proposed Change 17.48.430. Construction -Concrete Curb 17.48.440. Construction -Sidewalks The proposed amendment removes outdated references to DCC Title 17 that are not in accordance 17.48.460. Construction-Catchbasins with ODOT/APWA standards. Title 18 - County Zoning Chapter 18.16 EXCLUSIVE FARM USE ZONE The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 18.16.037. Guest Ranch 215.461-62 and adds guidance regarding annual reporting procedures. Chapter 18.128 CONDITIONAL USE The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 18.128.360. Guest Ranch 215.461-62 and adds guidance regarding annual reporting procedures. III. WRITTEN RECORD Attachment 1 includes all testimony received during the open record period, from the conclusion of the public hearing until May 5, 2021 at 5:00 p.m. The following individuals submitted written testimony during this period: • Fancher, Liz • Richardson, Lance and Rebecca IV. HEARING TESTIMONY AND DISCUSSION During the April 22, 2021 public hearing, one individual provided testimony expressing dissatisfaction regarding the lack of regulations the County places on existing and new guest ranches, with regards to environmental impacts. The community member was concerned that new guest ranches could place increased strains on limited water resources and have negative impacts on wildlife habitats, most notably migration routes and wintering grounds. In addition, the community member expressed concerns over the ability of Deschutes County to effectively enforce annual reporting requirements and code compliance for existing and new guest ranches. Although the testimony was relevant to emerging County issues, it may not be specifically relevant to the sunset clause amendments at hand, the scope of which —as outlined in the department work plan —is considered a "housekeeping' amendment to align local code with state statute. Planning Director Nick Lelack has suggested that these issues would be most effectively addressed in a separate work session, if desired by the Planning Commission. Page 3 of 4 V. NEXT STEPS At the conclusion of the meeting, the Commission can: Continue deliberations to a date certain; Close deliberations and vote to recommend approval to the Board of County Commissioners as proposed, with modifications, or vote to not recommend approval. VI. Attachments: 2021-05-03 Written Testimony - Fancher 2021-05-05 Written Testimony - Richardson 2. Text Amendments 3. Findings Page 4 of 4 Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Established. A. —Except as otherwise noted, the standard specifications for design and construction contained within DCC 17.48 " adopted b n a 20 t nt o Exhibit "B" d aced b o� e he_e_n and standard drawings as vroe cmz-vro-usn�n—ca-fi-erica: t,:...., ; .., ..,....., , determined by the Road Department Director are the minimum standards governing construction of roads and other improvements and facilities. B. T_ he, minknum standards goveming eenstfuetion of roads and other- improvements and faoilities within the Redmond Urban Cifewth Area shall be the standards and speeifieations set forth in ..�-----------` c+.,,-..7 A, .,,,d.t.,.,,,.,-,o.,♦ (Ord. 2001-016 §1, 2001; Ord. 95-082 §4, 1995; Ord. 81-043 §1, Exhibit A, §8.010, 1981) 17.48.090. Intersections. A. All intersections shall be planned for through traffic on the street with the greatest projected average daily traffic (ADT). The side street shall be at right angles to the main street per current AASHTO standards. 2 Q , , t the o f PPG Title 17 ,t by this r-efer-enee ifieefperated herein.) B. Intersecting streets, including driveways to commercial and industrial properties, shall be separated by at least the following distances when the through road is: 1. Arterial, 500 feet; 2. Collector, 300 feet; 3. Local, 100 feet; 4. Industrial park, 250 feet; and 5. Primary access, 250 feet. To be measured between the intersecting centerlines of the streets or driveways. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §48(AA), 1993; Ord. 81-043 §1, Exhibit A, §8.110(8), 1981) 17.48.190. Drainage. A. Minimum Requirements. 1. Drainage facilities shall be designed and constructed to receive and/or transport at least a design storm as defined in the current Central Oregon Stormwater Manual created by Central Oregon Intergovernmental Council and all surface drainage water coming to and/or passing through the development or roadway. 2. The system shall be designed for maximum allowable development. B. Curbed Sections. 1. Storm drains within curbed streets shall be designed per the requirements of the current Central Oregon Stormwater Manual created by the Central Oregon Intergovernmental Council. 2. Catchbasins shall be constructed in accordance with standard drawings laces. 3-1, 3 2 a- d 3 3. (See drawings 3 1,3 2 and-3 3 set out the end of DGG Title 17 d by this r-efefenee ..ate herein. as determined by the Road Department Director. C. Noncurbed Sections. 1. Road culverts shall be concrete or metal with a minimum design life of 50 years. 2. All cross culverts shall be 18 inches in diameter or larger. 3. Culverts shall be placed in natural drainage areas and shall provide positive drainage. Chapter 17.48 1 (10/2011) D. Drainage Swales. The Design Engineer is responsible to design a drainage swale adequate to control a design storm as defined in the Central Oregon Stormwater Manual created by Central Oregon Intergovernmental Council. E. Drainage Plans. A complete set of drainage plans including hydraulic and hydrologic calculations shall be incorporated in all road improvement plans. F. Drill Holes. Drill holes are prohibited. G. Injection wells (drywells) are prohibited in the public right-of-way. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 97-005 §11,1997; Ord. 81-043 §1, Exhibit A, §8.140, 1981) 17.48.250. Utilities -Construction- Performance Standards. A. The work to be performed under this permit shall be carried out in accordance with the current Deschutes County Standards in DCC Title 17, and -the current ODOT/APWA Oregon Standard Specifications for Construction and in with dra rug nos 1 1, 1 2, 1 3 and 1 4 (see drawings 1 1,1 2, t t the a f DGG Till 17 ra i this o f o ed he � r�cz-vm�:r�nz�crraz-vr-nc�z-rcrcTr-c[rra v�-............... ..... .t, .....,.....,..,....,.standard raWingS aS determined by the Road Department Director. B. Work authorized by a permit shall be performed between the hours of seven a.m. and five p.m., Monday through Friday. C. Access to private driveways shall be provided except during working hours when construction operations prohibit provision of such access. D. Free access must be provided at all times to fire hydrants. E. Monuments. 1. Monuments of concrete, iron or other lasting materials set out for the purpose of locating or preserving the lines of any street or property subdivision, or precise survey reference point, or a permanent survey bench mark within the County shall not be removed or disturbed or caused to be removed or disturbed unless permission to do so is first obtained in writing from the County surveyor. 2. Permission shall be granted only upon condition that the applicant shall pay all expenses incidental to the proper replacement of the monument. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(A), 1981) 17.48.270. Utilities-Construction-BackfdUng and Restoring. A. All backfilled material shall be compacted to 95 percent of its relative maximum density when within the roadway to 90 percent when between the shoulder (or curb) and the right of way line. B. Trenches shall be backfilled as follows: 1. Unimproved Roads and Area Outside Roadway. The trench shall be backfilled with the excavated or other suitable materials and the entire backfill shall be compacted in layers of not to exceed six inches by use of a mechanical tamper. 2. Aggregate and Paved Surfaces. The trench shall be backfilled according to drawing ne. ' 3 (see - drawing standard drawings as determined by the Road Department Director. 3. drawing nos. 1 1, 1 2 and 1 4 set out at the end of DGG Title 17 and by this r-efefence ineorporated her-ein.). (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(C), 1981) 17.48.280. Utilities -Construction -Inspection. A. The Oregon Utility Notification Center shall be notified at 1 800 332 2344 «..>,.working days i .,a., o of arty-exeavatienaccordina to applicable Oregon Administrative Rules. The Road Department shall be notified two working days in advance of the time of backfilling. B. Costs. Chapter 17.48 2 (10/2011) 1. All inspection costs shall be borne by the applicant. 2. Such costs shall be based on a schedule of charges on file in the Road Department Building, 61150 SE 27th Street, Bend, Oregon 97702, (541) 388-6581. (Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(D), 1981) 17.48.310. Insurance. During the term of authorized work within a public right of way, tThe licensee applicant or their contractor, including all subcontractors, shall procure and continue to carry duringthe teF or the "eense, publie liability and propeAy damage insurance coverages including but not limited to commercial general liability and commercial automobile liability, in , with limits of not less than one millien dellafs ..rbinea single limit. from a responsible insurance provider with minimum coverage amounts as determined by the Road Department Director. (Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.640, 1981) 17.48.370. Construction -Cooperation with Utilities. A. The contractor shall, lines,utility cooperate with and shall avoid damaging the facilities of all utility owners railroads, and fire control authorities who have facilities located within the vicinity of the work. B. system for- notifying all owners of 'Alities of wor-k being peffei:med ip thevieinity of their- .The contractor shall immediately notify arty owners railroads and fire control authorities whose facilities have been damaged. C. The Oregon Utility Notification Center shall be notified according to applicable Oregon Administrative Rules. TE)Ijenumber- n ste teleph is i 800 332 2344__ (Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(5), 1981) 17.48.390. Construction -Clearing and Grubbing. All work shall be performed in accordance with seetion 00320 -the current ODOT/APWA Oregon Standard Specifications for Construction supplemented and/or modified as follows: A. The right of way shall be cleared of all fixed objects. B. However, in developments where traffic safety would not be involved, and a lesser requirement would not create a hazard, the right of way shall be cleared a minimum of 40 feet or four feet beyond the edge of the shoulder or curb line of the finished road. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 §1, Exhibit A, §8.200(7), 1981) 17.48.400. Construction -Dust Control. A. The work shall consist of the furnishing and applying of water for the alleviation or prevention of dust nuisance in accordance with seetion 00290 4-the current ODOT/APWA Oregon Standard Specifications for Construction. B. Responsibility for dust abatement will be the contractor's. C. Watering will be done when ordered by the Road Department Director. D. The contractor shall supply the applicant's own water source. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(8), 1981) 17.48.410. Construction-Subgrade Construction. A. All work shall be performed in accordance with seetion 00330 or the current ODOT/APWA Oregon Standard Specifications for Construction, supplemented anEVef modified as fellews: 1. Exeavated fflaterials not r-eqtiired ner suitable for- filling and baekfilling, within the limits of t projeet, will be elassed as exeess materials and shall beeome the propefty of the eontr-aeter at the poi Chapter 17.48 3 (10/2011) of exeavatien and shall be dispesed of by him at a leeafien and in a manner satisfaetefy to the Read Bet. 2. in the event r-eek is eneountered in exewp,alian, the r-eek will be exeavated to a depth ne� less than six inehes below b b a , T. suitable a tt 1..,ekfiile with material.. _ B. Material shall be considered unsuitable for fill, subgrade, shoulders and other uses if it contains organic matter, soft spongy earth or other material of such nature that compaction to the specified density is unobtainable. C. No material having a maximum dimension of three inches or more shall be considered suitable for fill material in the top one foot of subgrade, including the fill side slopes. D. Compaction shall be a minimum of 95 percent of the relative maximum density. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 §1, Exhibit A, §8.200(9), 1981) 17.48.420. Construction -Surfacing Requirements. A. Aggregate Base. 1. Crushed aggregate meeting the requirements of seetial 02630 of the current ODOT/APWA Oregon Standard Specifications for Construction shall be used. 2. All work shall be performed in accordance with seetion 640 o the current ODOT/APWA Oregon Standard Specifications for Construction. B. Asphalt Prime Coat. For all roadway sections using asphalt penetration macadam, an asphalt prime coat will be applied to the aggregate base in accordance with the current ODOT/APWA Oregon Standard Specifications for Construction and in accordance with standard drawings „o, see drawing 2 9 set out at the end of DGG Title 17 and by this mfi��nee ineor-porated as detennined by the Road Department Director. C. Asphalt Penetration Macadam. When an oil mat is placed, it shall be applied in accordance with seetion 90715-4-the current ODOT/APWA Oregon Standard Specifications for Construction and in accordance with standard drawings no. 2 9 (see drawing 2 9 set etit at the end of PGG Title 17 and by this ref .-eiwe ineoi�r-ated � i^.)as determined by the Road Department Director. D. Asphaltic Concrete Pavement. 1. Where asphaltic concrete pavement is required, it shall be placed in accordance with efthe current ODOT/APWA Oregon Standard Specifications for Construction. 2. The asphalt cement shall be as required by the Road Department Director. 3. The class of asphaltic concrete shall be Level 3 HMAC. 4. A mix design shall be submitted to the Road Department Director at least one week prior to paving. E. Tack Coat. When a tack coat is required by the Road Department Director, the tack coat shall be applied in conformance with seetion 00730 ,.a the current ODOT/APWA Oregon Standard Specifications for Construction. F. Portland Cement Concrete Pavement. When portland cement concrete pavement is used, it shall be designed and constructed in accordance with the publications of the Portland Cement Association. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §53(B), 1993; Ord. 81-043 §1, Exhibit A, §8.200(10)-(15), 1981) 17.48.430. Construction -Concrete Curb. A. Where required, portland cement concrete curbs shall be constructed in accordance with standard drawings herein..)as determined by the Road Department Director and seetion 00759 of -the current ODOT/APWA Oregon Standard Specifications for Construction. B. The concrete shall be class 3000. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(16), 1981) Chapter 17.48 4 (10/2011) 17.48.440. Construction -Sidewalks. A. Sidewalks shall be constructed with Class 3000 concrete as specified in the current ODOT/APWA Oregon Standard Specifications for Construction. B. The eener-ete shall be in aeeordanee with dfawing No. 2 6. (See drawing 2 6 set out at the end of PGG Title 17 and by this ref r-oneo irated he ;Sidewalks shall conform to standard drawings as detennined by the Road Department Director. Sidewalks shall not be less than five feet wide. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(17), 1981) 17.48.460. Construction-Catchbasins. Catchbasins shall be constructed of class 3000 portland cement concrete and in accordance with standard drawings , refr-e-nce-ineoqperated herein.)as determined by the Road Department Director. (Ord. 2011-018 § 1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, § 8.200(19), 1981) Chapter 17.48 5 (10/2011) Chapter 18.16. EXCLUSIVE FARM USE ZONES 18.16.037. Guest Ranch. A. A guest ranch may be established in conjunction with an existing and continuing livestock operation, using accepted livestock practices that qualifies as a farm use under DCC 18.04.030, subject to the applicable provisions set forth in DCC 18.16.040(A)(1), (2) and (3), the applicable provisions of DCC 18.128, and the provisions of the applicable Oregon Revised Statutes. A guest ranch shall not be located within the boundaries of or surrounded by: 1. A federally designated wilderness area or a wilderness study area: 2. A federally designated wildlife refuge; 3. A federally designated area of critical environmental concern; or 4. An area established by an Act of Congress for the protection of scenic or ecological resources. B. "Guest ranch" means a facility for overnight guest lodging units, including passive recreational activities and food services, as set forth in ORS 215 that are incidental and accessory to an existing livestock operation that qualifies as a farm use under DCC 18.04.030. C. A guest lodging unit means a guest room in a lodge, bunkhouse, cottage or cabin used only for transient overnight lodging and not for permanent residence accommodations. D. For the purposes of DCC 18.16.037, "livestock" means cattle, sheep, horses, and bison. E. A proposed division of land in an exclusive farm use zone for a guest ranch or a division of a lot or parcel that separates a guest ranch from the dwelling of the person conducting the livestock operation shall not be allowed. F. Notwithstanding DCC 18.16.055, a proposed division of land in an exclusive farm use zone for a guest ranch shall not be allowed. (Ord 2021-00x 01 2021. Ord. 2018-006 §5, 2018; Ord. 2012-007 §2, 2012; Ord. 2010-022 §2, 2010; Ord. 2010-017 �1, 2010; Ord. 2009-014 §1, 2009; Ord. 2001-043 §1, 2001; Ord. 98-056 §1, 1998) ; Ord. 2010 07 §i 20 m PAGE 1 OF 1 — EXHIBIT A TO ORDINANCE NO. 2021-00x Chapter 18.128. CONDITIONAL USE 18.128.360. Guest Ranch. A guest ranch established under DCC 18.16.037 shall meet the following conditions: A. Except as provided in DCC 18.128.360(C), the guest lodging units cumulatively shall: 1. Include not less than four nor more than 10 overnight guest lodging units, and; 2. Not exceed a total of 12,000 square feet in floor area, not counting the floor area of the lodge that is dedicated to kitchen area, rest rooms, storage or other shared or common indoor space. B. The guest ranch shall be located on a lawfully established unit of land that: 1. Is at least 160 acres in size; 2. Contains the dwelling of the person conducting the livestock operation; and 3. Is not classified as high value farmland as defined in DCC 18.04.030. C. For every increment of 160 acres that the lawfully established unit of land on which the guest ranch is located exceeds the minimum 160-acre requirement described under DCC 18.128.360(B), up to five additional overnight guest lodging units not exceeding a total of 6,000 square feet of floor area may be included in the guest ranch for a total of not more than 25 guest lodging units and 30,000 square feet of floor area. D. A guest ranch may provide recreational activities in conjunction with the livestock operation's natural setting, including but not limited to hunting, fishing, hiking, biking, horseback riding and swimming. Intensively developed recreational facilities including golf courses or campgrounds identified in DCC 18.16.030 through 18.16.033, shall not be allowed in conjunction with a guest ranch, and a guest ranch shall not be allowed in conjunction with an existing golf course or with an existing campground. E. Food services shall be incidental to the operation of the guest ranch and shall be provided only for the guests of the guest ranch, individuals accompanying the guests, and individuals attending a special event at the guest ranch. 1. The cost of meals, if any, may be included in the fee to visit or stay at the guest ranch. 2. The sale of individual meals to persons who are not guests of the guest ranch, an individual accompanying a guest, or an individual attending a special event at the guest ranch shall not be allowed. F. The exterior of the buildings shall maintain a residential appearance. G. To promote privacy and preserve the integrity of the natural setting, guest ranches shall retain existing vegetation around the guest lodging structure. H. All lighting shall be shielded and directed downward in accordance with DCC 15.10, Outdoor Lighting Control. I. Signage shall be restricted to one sign no greater than 20 square feet, nonilluminated and posted at the entrance to the property. J. Occupancies shall be limited to not more than 30 days. K. The guest ranch shall be operated in a way that will protect neighbors from unreasonable disturbance from noise, dust, traffic or trespass. L. One off-street parking space shall be provided for each guestroom in addition to parking to serve the residents. M. Any conversion or alterations to properties designated as historic landmarks shall be approved by the Deschutes County Historical Landmarks Commission. N. A guest ranch that is authorized under this section on or after January 1, 2020, shall submit an annual report to the Community Development Department by the real propegy owner or licensee if different each February 1 documenting the following: 1. The size of the guest ranch's livestock operation; 2. The income that the guest ranch obtained from: a. Livestock operations; and 18.128.360 (10/2020) b. Guest ranch activities; and 3 Other information to ensure ongoing compliance with this section or any condition of approval. (Ord. 2021-00x §1 2021; Ord. 2018-006 §15, 2018; Ord. 2010-022 §3, 2010; Ord. 2004-020 §2, 2004; Ord. 2004-001 §3, 2004; Ord. 2001-043 §1, 2001; Ord. 98-056 §2, 1998) 18.128.360 (10/2020) FINDINGS I. APPLICABLE CRITERIA: Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS Chapter 18.128. CONDITIONAL USE Chapter 18.16. EXCLUSIVE FARM USE ZONES II. BASIC FINDINGS: A. PROPOSAL: Amend Deschutes County Code Chapter 17.48 (Design and Construction Specifications) with housekeeping edits that the Road Department has requested. These proposed amendments, based on recommendations from County Engineering, will help to streamline the code by updating language, striking references that conflict with Oregon Administrative Rules (OARS), and/or removing outdated, inaccurate content. Staff initiated the proposed changes and notified the Oregon Department of Land Conservation and Development (DLCD). B. PROPOSAL: In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use (EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their respective county. With these changes to the state law, it is appropriate to remove the sunset clause and add similar language related to annual reporting requirements to the Deschutes County Code (DCC). Staff initiated the proposed changes to DCC 18.16, DCC 18.128, and notified the Oregon Department of Land Conservation and Development (DLCD). 111. CONCLUSIONARY FINDINGS: A. CHAPTER 22.12, LEGISLATIVE PROCEDURES 1. Section 22.12.010. Hearing Required FINDING: This criterion will be met because a public hearing will be held before the Deschutes County Planning Commission and Board of County Commissioners. 2. Section 22.12.020, Notice Notice A. Published Notice PAGE 1 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x 1. Notice of a legislative change shall be published in a newspaper of general circulation in the county at least 10 days prior to each public hearing. 2. The notice shall state the time and place of the hearing and contain a statement describing the general subject matter of the ordinance under consideration. FINDING: This criterion will be met by notice being published in the Bend Bulletin newspaper. B. Posted Notice. Notice shall be posted at the discretion of the Planning Director and where necessary to comply with ORS 203.045. FINDING: This criterion will be met when notice is posted in the bulletin board in the lobby of the Deschutes County Community Development Department, 117 NW Lafayette, Bend. C. Individual notice. Individual notice to property owners, as defined in DCC 22.08.010(A), shall be provided at the discretion of the Planning Director, except as required by ORS 215.503. FINDING: Given the proposed legislative amendments do not apply to any specific property, no individual notices were sent. D. Media notice. Copies of the notice of hearing shall be transmitted to other newspapers published in Deschutes County. FINDING: Notice will be provided to the County public information official for wider media distribution. This criterion has been met. 3. Section 22.12.030 Initiation of Legislative Changes. A legislative change may be initiated by application of individuals upon payment of required fees as well as by the Board of County Commissioners. FINDING: The application was initiated by the Deschutes County Planning Division, which received a fee waiver. This criterion has been met. 4. Section 22.12.040. Hearings Body A. The following shall serve as hearings or review body for legislative changes in this order. 1. The Planning Commission. 2. The Board of County Commissioners. B. Any legislative change initiated by the Board of County Commissioners shall be reviewed by the Planning Commission prior to action being taken by the Board of Commissioners. PAGE 2 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x FINDING: These criteria will be met. 5. Section 22.12.050 Final Decision All legislative changes shall be adopted by ordinance FINDING: The proposed legislative changes included in file no. 247-21-000240-TA will be implemented by ordinances upon approval and adoption by the Board. This criterion will be met. IV. PROPOSED TEXT AMENDMENTS: The proposed text amendments are detailed in the referenced ordinance attached hereto with additional text identified by underline and deleted text by strikethFo gl . Below are explanations of the proposed changes. B. Title 17, Subdivisions: Chapter 17.18 DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Established. DCC 17.48.010(A) defines the minimum standard documents for governing the design and construction of roads and other improvements and facilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current Oregon Department of Transportation (ODOT) or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies. DCC 17.48.010(B) describes the use of City of Redmond -specific standards and specification for use within the associated urban growth boundary (UGB); the proposed amendment will strike this course of action and rely on current ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. DCC 17.48.010(C) states that subject area not covered by the City of Redmond Standards and Specification shall continue to be covered by applicable provisions of DCC 17.48; the proposed amendment will strike this guidance due its reference to City of Redmond -specific standards (DCC 17.48.010(B)) which are proposed to be removed. 17.48.090. Intersections. DCC 17.48.090(A) describes guidance for general intersection design; the proposed amendment will strike reference to specific imbedded design standards, instead relying on more current PAGE 3 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. 17.48.190. Drainage. DCC 17.48.190(B)(2) describes guidance for the design of catchbasins within curbed sections of streets; the proposed amendment will strike reference to specific imbedded design standards, instead relying on more current ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. 17.48.250. Utilities -Construction -Performance -Standards. DCC 17.48.250(A) defines the minimum standard documents for governing the design and construction of utilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies. 17.48.270. Utilities-Construction-Backfilling and Restoring. DCC 17.48.270(B)(2)(3) describes guidance for the backfilling and site restoration process following the construction of underground utilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings Qanuary 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies; the proposed amendment also adds language to ensure "paved surfaces" along with "aggregate" fall under this code. 17.48.280. Utilities -Construction -Inspection. DCC 17.48.280(A) describes guidance for notifying the Road Department for inspection prior to backfilling and site restoration process following the construction of underground utilities; the proposed amendment removes reference to an outdated phone number and includes new guidance to notify the department according to applicable OARs. 17.48.310. Insurance. DCC 17.48.310 describes requirements for carrying insurance while performing authorized work in the public right of way; the proposed amendment removes reference to outdated requirements and includes new guidance for coverage to include the entire term of authorized work, all subcontractors, coverage types, and amounts reflected in ODOT standards as determined by the Road Department Director. 17.48.370. Construction -Cooperation with Utilities. PAGE 4 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x DCC 17.48.370(A)(B)(C) describes guidance for cooperating with and notifying all facility owners, railroads, and fire control authorities if damage occurs within the vicinity of work during the construction of underground utilities; the proposed amendment removes outdated language and includes new guidance to notify the Oregon Utility Notification Center according to applicable OARS. 17.48.390. Construction -Clearing and Grubbing. DCC 17.48.390 describes guidance for performing work in accordance with ODOT/ American Public Works Association (APWA) Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications. 17.48.400. Construction -Dust Control. DCC 17.48.400(A) describes guidance for dust abatement in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications. 17.48.410. Construction-Subgrade Construction. DCC 17.48.410(A)(1)(2) describes guidance for performing subgrade construction in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications and outdated guidance for supplemental methods that are not in accordance with ODOT standards as determined by the Road Department Director. 17.48.420. Construction -Surfacing Requirements. DCC 17.48.420(A)(1)(2)(B)(C)(D)(1) describes guidance for performing surfacing construction in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes outdated references to specific sections of these specifications and DCC Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road Department Director. 17.48.430. Construction -Concrete Curb. DCC 17.48.430(A) describes guidance for constructing concrete curbs in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road Department Director. 17.48.440. Construction -Sidewalks. PAGE 5 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x DCC 17.48.440(B) describes guidance for constructing concrete sidewalks in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards and adds language requiring sidewalks to conform to standard drawings as determined by the Road Department Director. 17.48.460. Construction-Catchbasins. DCC 17.48.460 describes guidance for constructing concrete catchbasins; the proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards and adds language requiring catchbasins to conform to standard drawings as determined by the Road Department Director. A. Title 18, County Zoning: Chapter 18.16 EXCLUSIVE FARM USE ZONES Section 18.16.037. Guest Ranch. DCC 18.16.037 defines criteria for guest ranches in the EFU zone. Previously, this chapter was due to sunset in 2012, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. Chapter 18.128 CONDITIONAL USE Section 18.128.360. Guest Ranch. DCC 18.128.360 defines criteria for guest ranches and a conditional use in the EFU zone. Previously, this chapter was due to sunset in 2010, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. V. CONCLUSION: Based on the information provided herein, the staff recommends the Planning Commission and Board of County Commissioners approve the proposed text amendments that make minor changes necessary to remove outdated content and reflect changes to state law. PAGE 6 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x From: Liz Fancher To: Brandon Herman Cc: Peter Gutowsky Subject: Comments re Gould Proposal to Impose New Restrictions of Guest Ranches Date: Monday, May 3, 2021 10:53:53 AM [EXTERNAL EMAIL] Brandon: I am interested in commenting on possible changes to the guest ranch law. At a recent Planning Commission meeting Annunziata Gould asked the County to add new restrictions to the County's guest ranch ordinance. The Planning Commission asked Ms. Gould to provide concrete proposals that may include new limits on guest ranches such as requiring exempt water users to obtain a water rights permit not required by State law and a requirement that a guest ranch be included in a fire district to qualify for approval. New restrictions of this type require the County to mail "Measure 56" notice to affected property owners because it would limit or prohibit an allowed use. ORS 215.503. I am wondering whether Ms. Gould has filed a document setting out proposed changes so that I and others in the public may comment on them. I am hoping that the Planning Commission will forward the current, proposed ordinance that removes the "sunset clause" on guest ranches to the Board without revisions. If the Commission finds it is appropriate to study the issues raised by Ms. Gould, I'd ask that the Commission make a recommendation to add that task to the Planning staff's work plan so that a review can be conducted in full compliance with the public participation requirements of Goal 1. I know of only one guest ranch that is currently in operation in Deschutes County and one other that has been approved but not yet developed. I, therefore, see no real reason to target this very rarely used law for revision. Deschutes County does not have the authority to regulate water rights so may not impose a requirement that a guest ranch obtain a water rights permit not required by State law. OWRD has that authority and it is "integrated" (exclusive) as explained by ORS 536.220: 536.220 Policy on water resources generally; integrated state water resources strategy. (1) The Legislative Assembly recognizes and declares that: (a) The maintenance of the present level of the economic and general welfare of the people of this state and the future growth and development of this state for the increased economic and general welfare of the people thereof are in large part dependent upon a proper utilization and control of the water resources of this state, and such use and control is therefore a matter of greatest concern and highest priority. (b) A proper utilization and control of the water resources of this state can be achieved only through a coordinated, integrated state water resources policy, through plans and programs for the development of such water resources and through other activities designed to encourage, promote and secure the maximum beneficial use and control of such water resources, all carried out by a single state agency. (c) The economic and general welfare of the people of this state have been seriously impaired and are in danger of further impairment by the exercise of some single -purpose power or influence over the water resources of this state or portions thereof by each of a large number of public authorities, and by an equally large number of legislative declarations by statute of single -purpose policies with regard to such water resources, resulting in friction and duplication of activity among such public authorities, in confusion as to what is primary and what is secondary beneficial use or control of such water resources and in a consequent failure to utilize and control such water resources for multiple purposes for the maximum beneficial use and control possible and necessary. (2) The Legislative Assembly, therefore, finds that: (a) It is in the interest of the public welfare that a coordinated, integrated state water resources policy be formulated and means provided for its enforcement, that plans and programs for the development and enlargement of the water resources of this state be devised and promoted and that other activities designed to encourage, promote and secure the maximum beneficial use and control of such water resources and the development of additional water supplies be carried out by a single state agency that, in carrying out its functions, shall give proper and adequate consideration to the multiple aspects of the beneficial use and control of such water resources with an impartiality of interest except that designed to best protect and promote the public welfare generally. Thank you for your consideration of my comments. Please forward me a copy of Ms. Gould's proposed code changes when she files them with the County. Liz Fancher Liz Fancher, Attorney 2465 NW Sacagawea Ln Bend, OR 97703 541-385-3067 (telephone) CONFIDENTIALITY NOTICE: The information contained in this electronic mail transmission is confidential. This information is intended for the exclusive use of the addressee(s). If you are not the intended recipient, please notify the sender immediately by return email and you are hereby notified that any use, disclosure, dissemination, distribution (other than to the addressee(s)), copying or taking of any action because of this information is strictly prohibited. From: Rebecca Richardson To: Brandon Herman Subject: Re: Sunset Claus Guest Ranches Date: Wednesday, May 5, 2021 11:52:21 AM [EXTERNAL EMAIL] Hello Brandon, I wanted to express my thoughts regarding the Guest Ranch Sunset Claus. My husband Lance and myself see that there's value in the sunset clause being removed at this time. Guest ranches are a wonderful benefit to community and the county in a variety of ways. We see them holding great value for bringing in revenue, tourism and educational value in a multitude of ways. We hope to establish a guest ranch and hold much good intention for community in our vision for it. Kind regards, Lance and Rebecca Richardson 541.815.3422 Elk Meadow Ranch Richardson Log Homes LLC Len Babb Western Art MEMORANDUM TO: Deschutes County Planning Commission FROM: Brandon Herman, AICP, PLA, Associate Planner DATE: April 22, 2021 SUBJECT: Public Hearing: Guest Ranch and Title 17 Text Amendments (File No. 247-21-000240-TA) The Planning Commission will hold a public hearing on April 22, 2021 concerning legislative amendments to address the striking of the Guest Ranch sunset clause and other housekeeping updates for Title 17, Subdivisions. Staff submitted a 35-day Post -Acknowledgement Plan Amendment (PAPA) notice to the Department of Land Conservation and Development (DLCD) on March 18, 2021. Staff held a work session with the Planning Commission on April 8, 20211. The proposed amendments and findings are provided as attachments to this memorandum. I. PROPOSAL A. Amend Deschutes County Code (DCC) Chapter 17.48 (Design and Construction Specifications) with housekeeping edits that the Road Department has requested. These proposed amendments, based on recommendations from County Engineering, will help to streamline the code by updating language, striking references that conflict with Oregon Administrative Rules (OARS), and/or removing outdated, inaccurate content. B. In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use (EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their respective county. With these changes to the state law, it is appropriate to remove the sunset clause and add similar language related to annual reporting requirements to DCC. The applicant, in this case the Deschutes County Community Development Department, has submitted findings summarizing the amendments and demonstrating that the text amendments are 1 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2750 in compliance with the Statewide Planning Goals, applicable policies of the Deschutes County Comprehensive Plan including the Transportation System Plan (TSP). Ill. PROPOSED TEXT AMENDMENTS Table 1 summarizes the proposed changes by zone in rural Deschutes County. Table 1. Existing and Proposed Text Amendments Zoning Code I Proposed Change Title 17 - Subdivisions Chapter 17.48 DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Remove outdated standards and references to Established Redmond -specific design guidance. 17.48.090. Intersections Strike references to specific imbedded design 17.48.190. Drainage 17.48,250. Utilities -Construction- standards, instead relying on more current ODOT or Performance -Standards City of Bend Standard Drawings. 17.48.270. Utilities-Construction- Backfilling and Restoring 17.48.280. Utilities -Construction- Strike outdated phone number and replace with new Inspection contact guidance. Proposed amendment removes reference to outdated 17.48.310. Insurance requirements and includes new guidance for coverage. 17.48.370. Construction -Cooperation The proposed amendment removes outdated language with Utilities and includes new guidance. 17.48.390. Construction -Clearing and Grubbing The proposed amendment removes outdated 17.48.400. Construction -Dust Control 17.48.410. Construction-Subgrade Construction references to a specific section of these specifications. 17.48.420. Construction -Surfacing Requirements 17.48.430. Construction -Concrete Curb 17.48.440. Construction -Sidewalks The proposed amendment removes outdated references to DCC Title 17 that are not in accordance 17.48.460. Construction-Catchbasins with ODOT/APWA standards. Page 2 of 3 Code I Proposed Change Title 18 - County Zoning Chapter 18.16 EXCLUSIVE FARM USE ZONE The proposed amendment strikes the sunset clause 18.16.037. Guest Ranch note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. Chapter 18.128 CONDITIONAL USE The proposed amendment strikes the sunset clause 18.128.360. Guest Ranch note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. III. NEXT STEPS The Planning Commission will open the April 22 public hearing to receive public testimony. At the conclusion of the public hearing, the Commission can: • Continue the hearing to a date certain; • Close the oral record and leave the written record open to a date certain; • Close the oral record and the written record and set a date for deliberations; or • Close the hearing and begin deliberations. Attachments: 1. Proposed Text Amendments 2. Draft Findings Page 3 of 3 Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Established. Except as otherwise noted, the standard specifications for design and construction contained within DCC 17.48 " adopted by Ofdi ranee 20'�zt.rExhit"B" and in .� per-atea by :ef :epee hefein, and standard drawings as determined by the Road Department Director are the minimum standards governing construction of roads and other improvements and facilities. B. The minimum standards governing eanstruction of roads and other- improvements and fiteilities within A-- --- _r n_a._.......a rn.A..t: ,, w,.«L., c��«,7..,.,d� .,«,7 C..o,.: A...,r; ...,.��� ,,.1,;..1, A�,.,,,,�o«♦ ,� (Ord. 2001-016 §1, 2001; Ord. 95-082 §4, 1995; Ord. 81-043 §1, Exhibit A, §8.010, 1981) 17.48.090. Intersections. A. All intersections shall be planned for through traffic on the street with the greatest projected average daily traffic (ADT). The side street shall be at right angles to the main street per current AASHTO standards. Horizontal and vertieal alignment fef an inter-seetion shall be as shown in dr-&wing Ne. 2 8. (See drav� 2 8 set out a& the end of PGG Title 17 and by this Fefer-enee i r-ate,a he .o:, B. Intersecting streets, including driveways to commercial and industrial properties, shall be separated by at least the following distances when the through road is: 1. Arterial, 500 feet; 2. Collector, 300 feet; 3. Local, 100 feet; 4. Industrial park, 250 feet; and 5. Primary access, 250 feet. To be measured between the intersecting centerlines of the streets or driveways. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §48(AA), 1993; Ord. 81-043 §1, Exhibit A, §8.110(8), 1981) 17.48.190. Drainage. A. Minimum Requirements. 1. Drainage facilities shall be designed and constructed to receive and/or transport at least a design storm as defined in the current Central Oregon Stormwater Manual created by Central Oregon Intergovernmental Council and all surface drainage water coming to and/or passing through the development or roadway. 2. The system shall be designed for maximum allowable development. B. Curbed Sections. 1. Storm drains within curbed streets shall be designed per the requirements of the current Central Oregon Stormwater Manual created by the Central Oregon Intergovernmental Council. 2. Catchbasins shall be constructed in accordance with standard drawings Nos. 3 1, 3 `' and 3 3. (Coo dr-awings 3 , 3 2 and 3-3-set eRt-awe end of DCC Tits 17 and by this re f renee : rated herein. as determined by the Road Department Director. C. Noncurbed Sections. 1. Road culverts shall be concrete or metal with a minimum design life of 50 years. 2. All cross culverts shall be 18 inches in diameter or larger. 3. Culverts shall be placed in natural drainage areas and shall provide positive drainage. Chapter 17.48 1 (10/2011) D. Drainage Swales. The Design Engineer is responsible to design a drainage swale adequate to control a design storm as defined in the Central Oregon Stormwater Manual created by Central Oregon Intergovernmental Council. E. Drainage Plans. A complete set of drainage plans including hydraulic and hydrologic calculations shall be incorporated in all road improvement plans. F. Drill Holes. Drill holes are prohibited. G. Injection wells (drywells) are prohibited in the public right-of-way. (Ord. 2011-018 §1, 2011; Ord. 2001-016 § 1, 2001; Ord. 97-005 § 11, 1997; Ord. 81-043 §1, Exhibit A, §8.140, 1981) 17.48.250. Utilities -Construction- Performance Standards. A. The work to be performed under this permit shall be carried out in accordance with the current Deschutes County Standards in DCC Title 17, and -the current ODOT/APWA Oregon Standard Specifications for Construction and in n set etit t the a f DGG Title 17 and by this fee ,.ted her-ei +standard drawings as determined by the Road Department Director. B. Work authorized by a permit shall be performed between the hours of seven a.m. and five p.m., Monday through Friday. C. Access to private driveways shall be provided except during working hours when construction operations prohibit provision of such access. D. Free access must be provided at all times to fire hydrants. E. Monuments. 1. Monuments of concrete, iron or other lasting materials set out for the purpose of locating or preserving the lines of any street or property subdivision, or precise survey reference point, or a permanent survey bench mark within the County shall not be removed or disturbed or caused to be removed or disturbed unless permission to do so is first obtained in writing from the County surveyor. 2. Permission shall be granted only upon condition that the applicant shall pay all expenses incidental to the proper replacement of the monument. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(A), 1981) 17.48.270. Utilities-Construction-Backfdling and Restoring. A. All backfilled material shall be compacted to 95 percent of its relative maximum density when within the roadway to 90 percent when between the shoulder (or curb) and the right of way line. B. Trenches shall be backfilled as follows: 1. Unimproved Roads and Area Outside Roadway. The trench shall be backfilled with the excavated or other suitable materials and the entire backfill shall be compacted in layers of not to exceed six inches by use of a mechanical tamper. 2. Aggregate and Paved Surfaces. The trench shall be backfilled according to dfawing He1 3 rsao .standard drawings as determined by the Road Department Director. 3. , drawing nos. 1 1, 1 2 and 1 4 set out at the end of PGC Title 17 aad by this Fefefence ineoqporated herein:). (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(C), 1981) 17.48.280. Utilities -Construction -Inspection. A. The Oregon Utility Notification Center shall be notified at 1 800 332 724 4 two .. er4i g days i aEh, e of eaaccordin to applicable Oregon Administrative Rules. The Road Department shall be notified two working days in advance of the time of backfilling. B. Costs. Chapter 17.48 2 (10/2011) 1. All inspection costs shall be borne by the applicant. 2. Such costs shall be based on a schedule of charges on file in the Road Department Building, 61150 SE 27th Street, Bend, Oregon 97702, (541) 388-6581. (Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(D), 1981) 17.48.310. Insurance. During the terin of authorized work within a public right of way, tThe li�rsee applicant or their contractor, including all subcontractors, shall procure and continue to carry . ' +1 ` of the lieensepublie liabil +,, and property damage insera nceinsurance coverages including but not limited to commercial general liability and commercial automobile liability, in a responsibleit limits of net less than "" "' dellafs ombined single limit. from a responsible insurance provider with minimum coverage amounts as determined by the Road Department Director. (Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.640, 1981) 17.48.370. Construction -Cooperation with Utilities. A. The contractor shall, utilityutility lines, eentaet the titilities to request the loeation and mar -king of bur-ied cooperate with and shall avoid damaging the facilities of all utility owners railroads and fire control authorities who have facilities located within the vicinity of the work. B. The County is eever-ed by the Oregon Utility Nefifieatien Center-, whieh has been set up en a ene ea system for natifying all ownefs of titilifies of weAE being perfefmed in the vieinity of their- .The contractor shall immediately notify any utility owners railroads and fire control authorities whose facilities have been damaged. C. The Oregon Utility Notification Center shall be notified according to applicable Oregon Administrative Rules. (Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(5), 1981) 17.48.390. Construction -Clearing and Grubbing. All work shall be performed in accordance with seetion 00320 e f the current ODOT/APWA Oregon Standard Specifications for Construction supplemented and/or modified as follows: A. The right of way shall be cleared of all fixed objects. B. However, in developments where traffic safety would not be involved, and a lesser requirement would not create a hazard, the right of way shall be cleared a minimum of 40 feet or four feet beyond the edge of the shoulder or curb line of the finished road. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 §1, Exhibit A, §8.200(7), 1981) 17.48.400. Construction -Dust Control. A. The work shall consist of the furnishing and applying of water for the alleviation or prevention of dust nuisance in accordance with seetien 00280 4-the current ODOT/APWA Oregon Standard Specifications for Construction. B. Responsibility for dust abatement will be the contractor's. C. Watering will be done when ordered by the Road Department Director. D. The contractor shall supply the applicant's own water source. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(8), 1981) 17.48.410. Construction-Subgrade Construction. A. All work shall be performed in accordance with se do 00330 'Of —the current ODOT/APWA Oregon Standard Specifications for Construction, supplemei4ed and/er- medified as follows: 1. Exeavated materials nat r-equir-ed nor- suitable for filling and baekfilling, within the limits of Chapter 17.48 3 (10/2011) of exem,ation and shall be disposed of by him at a leeation and in a fflafmer- satisfaetot=y to the Road Depart: 2. -1;-;- the event r-eek is eaeeiinter-ed in exea��,afion, the reek will be exeavated to a depth not less thaa six inehes below s4grcde, a -ad then haet fill .1 •t1. suitable material.. B. Material shall be considered unsuitable for fill, subgrade, shoulders and other uses if it contains organic matter, soft spongy earth or other material of such nature that compaction to the specified density is unobtainable. C. No material having a maximum dimension of three inches or more shall be considered suitable for fill material in the top one foot of subgrade, including the fill side slopes. D. Compaction shall be a minimum of 95 percent of the relative maximum density. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 §1, Exhibit A, §8.200(9), 1981) 17.48.420. Construction -Surfacing Requirements. A. Aggregate Base. 1. Crushed aggregate meeting the requirements of seetion 02630 of the current ODOT/APWA Oregon Standard Specifications for Construction shall be used. 2. All work shall be performed in accordance with seetion 640 of.the current ODOT/APWA Oregon Standard Specifications for Construction. B. Asphalt Prime Coat. For all roadway sections using asphalt penetration macadam, an asphalt prime coat will be applied to the aggregate base in accordance with the current ODOT/APWA Oregon Standard Specifications for Construction and in accordance with standard drawings ne. 2 9 (see drawing 2 9 set eut she eHd of DGG Title 17 and by this refemiiee ineorporated here 4as determined by the Road Department Director. C. Asphalt Penetration Macadam. When an oil mat is placed, it shall be applied in accordance with seetion 00715f the current ODOT/APWA Oregon Standard Specifications for Construction and in accordance with standard drawings ro-Z(see drawing set out a4the end of DGG Title 17 and by this referee e ^r- ted he i .`as detennined by the Road Department Director. D. Asphaltic Concrete Pavement. 1. Where asphaltic concrete pavement is required, it shall be placed in accordance with seetion 00745 of -the current ODOT/APWA Oregon Standard Specifications for Construction. 2. The asphalt cement shall be as required by the Road Department Director. 3. The class of asphaltic concrete shall be Level 3 HMAC. 4. A mix design shall be submitted to the Road Department Director at least one week prior to paving. E. Tack Coat. When a tack coat is required by the Road Department Director, the tack coat shall be applied in conformance with seetion 00 730 Of -the current ODOT/APWA Oregon Standard Specifications for Construction. F. Portland Cement Concrete Pavement. When portland cement concrete pavement is used, it shall be designed and constructed in accordance with the publications of the Portland Cement Association. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §53(B), 1993; Ord. 81-043 §1, Exhibit A, §8.200(10)-(15), 1981) 17.48.430. Construction -Concrete Curb. A. Where required, portland cement concrete curbs shall be constructed in accordance with standard drawings Ne. 2 2 (S .1 2 2 sot e t ..t the endof DGG Title 17 and by this r-efer-enee ineo r to,1 herein. as determined by the Road Department Director and seetion 007C9 of the current ODOT/APWA Oregon Standard Specifications for Construction. B. The concrete shall be class 3000. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(16), 1981) Chapter 17.48 4 (10/2011) 17.48.440. Construction -Sidewalks. A. Sidewalks shall be constructed with Class 3000 concrete as specified in the current ODOT/APWA Oregon Standard Specifications for Construction. B. The eenerete shall be in aeeefdanee with drawing Ne. 2 6. (See dr-awing 2 6 set out at the end ef DGG Title 17 a by this •ef ,e. Ye : fper-ated he_e 0� j� dewalks shall conform to standard drawings as detennined by the Road Department Director. Sidewalks shall not be less than five feet wide. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(17), 1981) 17.48.460. Construction-Catchbasins. Catchbasins shall be constructed of class 3000 portland cement concrete and in accordance with standard drawings rcferenee in��ated her-ein-)as determined by the Road Department Director. (Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, §8.200(19), 1981) Chapter 17.48 5 (10/2011) Chapter 18.16. EXCLUSIVE FARM USE ZONES 18.16.037. Guest Ranch. A. A guest ranch may be established in conjunction with an existing and continuing livestock operation, using accepted livestock practices that qualifies as a farm use under DCC 18.04.030, subject to the applicable provisions set forth in DCC 18.16.040(A)(1), (2) and (3), the applicable provisions of DCC 18.128, and the provisions of the applicable Oregon Revised Statutes. A guest ranch shall not be located within the boundaries of or surrounded by: 1. A federally designated wilderness area or a wilderness study area: 2. A federally designated wildlife refuge; 3. A federally designated area of critical environmental concern; or 4. An area established by an Act of Congress for the protection of scenic or ecological resources. B. "Guest ranch" means a facility for overnight guest lodging units, including passive recreational activities and food services, as set forth in ORS 215 that are incidental and accessory to an existing livestock operation that qualifies as a farm use under DCC 18.04.030. C. A guest lodging unit means a guest room in a lodge, bunkhouse, cottage or cabin used only for transient overnight lodging and not for permanent residence accommodations. D. For the purposes of DCC 18.16.037, "livestock" means cattle, sheep, horses, and bison. E. A proposed division of land in an exclusive farm use zone for a guest ranch or a division of a lot or parcel that separates a guest ranch from the dwelling of the person conducting the livestock operation shall not be allowed. F. Notwithstanding DCC 18.16.055, a proposed division of land in an exclusive farm use zone for a guest ranch shall not be allowed. (Ord. 2021-00x §l, 2021; Ord. 2018-006 0, 2018; Ord. 2012-007 §2, 2012; Ord. 2010-022 §2, 2010:Ord. 2010-017 1§ , 2010; Ord. 2009-014 §1, 2009; Ord. 2001-043 §1, 2001; Ord. 98-056 §1, 1998) Notel DCG 19.16.037 ill d n •t 15, 2020 (Ofd. 2018 006 §c 2018; Ord 2012 007 §2 2012; Ord 2010 nice § i 2014. PAGE 1 OF 1 — EXHIBIT A TO ORDINANCE NO. 2021-00x Chapter 18.128. CONDITIONAL USE 18.128.360. Guest Ranch. A guest ranch established under DCC 18.16.037 shall meet the following conditions: A. Except as provided in DCC 18.128.360(C), the guest lodging units cumulatively shall: 1. Include not less than four nor more than 10 overnight guest lodging units, and; 2. Not exceed a total of 12,000 square feet in floor area, not counting the floor area of the lodge that is dedicated to kitchen area, rest rooms, storage or other shared or common indoor space. B. The guest ranch shall be located on a lawfully established unit of land that: 1. Is at least 160 acres in size; 2. Contains the dwelling of the person conducting the livestock operation; and 3. Is not classified as high value farmland as defined in DCC 18.04.030. C. For every increment of 160 acres that the lawfully established unit of land on which the guest ranch is located exceeds the minimum 160-acre requirement described under DCC 18.128.360(B), up to five additional overnight guest lodging units not exceeding a total of 65000 square feet of floor area may be included in the guest ranch for a total of not more than 25 guest lodging units and 30,000 square feet of floor area. D. A guest ranch may provide recreational activities in conjunction with the livestock operation's natural setting, including but not limited to hunting, fishing, hiking, biking, horseback riding and swimming. Intensively developed recreational facilities including golf courses or campgrounds identified in DCC 18.16.030 through 18.16.033, shall not be allowed in conjunction with a guest ranch, and a guest ranch shall not be allowed in conjunction with an existing golf course or with an existing campground. E. Food services shall be incidental to the operation of the guest ranch and shall be provided only for the guests of the guest ranch, individuals accompanying the guests, and individuals attending a special event at the guest ranch. 1. The cost of meals, if any, may be included in the fee to visit or stay at the guest ranch. 2. The sale of individual meals to persons who are not guests of the guest ranch, an individual accompanying a guest, or an individual attending a special event at the guest ranch shall not be allowed. F. The exterior of the buildings shall maintain a residential appearance. G. To promote privacy and preserve the integrity of the natural setting, guest ranches shall retain existing vegetation around the guest lodging structure. H. All lighting shall be shielded and directed downward in accordance with DCC 15.10, Outdoor Lighting Control. I. Signage shall be restricted to one sign no greater than 20 square feet, nonilluminated and posted at the entrance to the property. J. Occupancies shall be limited to not more than 30 days. K. The guest ranch shall be operated in a way that will protect neighbors from unreasonable disturbance from noise, dust, traffic or trespass. L. One off-street parking space shall be provided for each guestroom in addition to parking to serve the residents. M. Any conversion or alterations to properties designated as historic landmarks shall be approved by the Deschutes County Historical Landmarks Commission. N. A guest ranch that is authorized under this section on or after January 1, 2020, shall submit an annual report to the Communfty Development Department by the real property owner or licensee, if different each February 1 documenting the following: 1. The size of the guest ranch's livestock operation; 2. The income that the guest ranch obtained from: a. Livestock operations; and 18.128.360 (10/2020) b. Guest ranch activities; and 3 Other information to ensure ongoing compliance with this section or any condition of approval. (Ord. 2021-00x § 1 2021. Ord. 2018-006 § 15, 2018; Ord. 2010-022 §3, 2010; Ord. 2004-020 §2, 2004; Ord. 2004-001 §3, 2004; Ord. 2001-043 §1, 2001; Ord. 98-056 §2, 1998) *Note Dry 19.128.360 repealed April 15, 2020 (Ord.2018 006 § c_ 20 8; Ord.2010 022 §3 204-4. 18.128.360 (10/2020) FINDINGS I. APPLICABLE CRITERIA: Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS Chapter 18.128. CONDITIONAL USE Chapter 18.16. EXCLUSIVE FARM USE ZONES 11. BASIC FINDINGS: A. PROPOSAL: Amend Deschutes County Code Chapter 17.48 (Design and Construction Specifications) with housekeeping edits that the Road Department has requested. These proposed amendments, based on recommendations from County Engineering, will help to streamline the code by updating language, striking references that conflict with Oregon Administrative Rules (OARS), and/or removing outdated, inaccurate content. Staff initiated the proposed changes and notified the Oregon Department of Land Conservation and Development (DLCD). B. PROPOSAL: In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use (EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their respective county. With these changes to the state law, it is appropriate to remove the sunset clause and add similar language related to annual reporting requirements to the Deschutes County Code (DCC). Staff initiated the proposed changes to DCC 18.16, DCC 18.128, and notified the Oregon Department of Land Conservation and Development (DLCD). III. CONCLUSIONARY FINDINGS: A. CHAPTER 22.12, LEGISLATIVE PROCEDURES 1. Section 22.12.010. Hearing Required FINDING: This criterion will be met because a public hearing will be held before the Deschutes County Planning Commission and Board of County Commissioners. 2. Section 22.12.020, Notice Notice A. Published Notice PAGE 1 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x 1. Notice of a legislative change shall be published in a newspaper of general circulation in the county at least 10 days prior to each public hearing. 2. The notice shall state the time and place of the hearing and contain a statement describing the general subject matter of the ordinance under consideration. FINDING: This criterion will be met by notice being published in the Bend Bulletin newspaper. B. Posted Notice. Notice shall be posted at the discretion of the Planning Director and where necessary to comply with ORS 203.045. FINDING: This criterion will be met when notice is posted in the bulletin board in the lobby of the Deschutes County Community Development Department, 117 NW Lafayette, Bend. C. Individual notice. Individual notice to property owners, as defined in DCC 22.08.010(A), shall be provided at the discretion of the Planning Director, except as required by ORS 215.503. FINDING: Given the proposed legislative amendments do not apply to any specific property, no individual notices were sent. D. Media notice. Copies of the notice of hearing shall be transmitted to other newspapers published in Deschutes County. FINDING: Notice will be provided to the County public information official for wider media distribution. This criterion has been met. 3. Section 22 12.030 Initiation of Legislative Changes. A legislative change may be initiated by application of individuals upon payment of required fees as well as by the Board of County Commissioners. FINDING: The application was initiated by the Deschutes County Planning Division, which received a fee waiver. This criterion has been met. 4. Section 22.12.040. Hearings Body A. The following shall serve as hearings or review body for legislative changes in this order. 1. The Planning Commission. 2. The Board of County Commissioners. B. Any legislative change initiated by the Board of County Commissioners shall be reviewed by the Planning Commission prior to action being taken by the Board of Commissioners. PAGE 2 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x FINDING: These criteria will be met. 5. Section 22.12.050 Final Decision All legislative changes shall be adopted by ordinance FINDING: The proposed legislative changes included in file no. 247-21-000240-TA will be implemented by ordinances upon approval and adoption by the Board. This criterion will be met. IV. PROPOSED TEXT AMENDMENTS: The proposed text amendments are detailed in the referenced ordinance attached hereto with additional text identified by underline and deleted text by stFi1o+h,-9wgl _ Below are explanations of the proposed changes. B. Title 17. Subdivisions: Chapter 17.18 DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Established. DCC 17.48.010(A) defines the minimum standard documents for governing the design and construction of roads and other improvements and facilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current Oregon Department of Transportation (ODOT) or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies. DCC 17.48.010(B) describes the use of City of Redmond -specific standards and specification for use within the associated urban growth boundary (UGB); the proposed amendment will strike this course of action and rely on current ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. DCC 17.48.010(C) states that subject area not covered by the City of Redmond Standards and Specification shall continue to be covered by applicable provisions of DCC 17.48; the proposed amendment will strike this guidance due its reference to City of Redmond -specific standards (DCC 17.48.010(B)) which are proposed to be removed. 17.48.090. Intersections. DCC 17.48.090(A) describes guidance for general intersection design; the proposed amendment will strike reference to specific imbedded design standards, instead relying on more current PAGE 3 OF 6 — EXHIBIT C TO ORDINANCE NO. 2021-00x ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. 17.48.190. Drainage. DCC 17.48.190(B)(2) describes guidance for the design of catchbasins within curbed sections of streets; the proposed amendment will strike reference to specific imbedded design standards, instead relying on more current ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. 17.48.250. Utilities -Construction -Performance -Standards. DCC 17.48.250(A) defines the minimum standard documents for governing the design and construction of utilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies. 17.48.270. Utilities-Construction-Backfilling and Restoring. DCC 17.48.270(B)(2)(3) describes guidance for the backfilling and site restoration process following the construction of underground utilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies; the proposed amendment also adds language to ensure "paved surfaces" along with "aggregate" fall under this code. 17.48.280. Utilities -Construction -Inspection. DCC 17.48.280(A) describes guidance for notifying the Road Department for inspection prior to backfilling and site restoration process following the construction of underground utilities; the proposed amendment removes reference to an outdated phone number and includes new guidance to notify the department according to applicable OARS. 17.48.310. Insurance. DCC 17.48.310 describes requirements for carrying insurance while performing authorized work in the public right of way; the proposed amendment removes reference to outdated requirements and includes new guidance for coverage to include the entire term of authorized work, all subcontractors, coverage types, and amounts reflected in ODOT standards as determined by the Road Department Director. 17.48.370. Construction -Cooperation with Utilities. PAGE 4 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x DCC 17.48.370(A)(B)(C) describes guidance for cooperating with and notifying all facility owners, railroads, and fire control authorities if damage occurs within the vicinity of work during the construction of underground utilities; the proposed amendment removes outdated language and includes new guidance to notify the Oregon Utility Notification Center according to applicable OARs. 17.48.390. Construction -Clearing and Grubbing. DCC 17.48.390 describes guidance for performing work in accordance with ODOT/ American Public Works Association (APWA) Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications. 17.48.400. Construction -Dust Control. DCC 17.48.400(A) describes guidance for dust abatement in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications. 17.48.410. Construction-Subgrade Construction. DCC 17.48.410(A)(1)(2) describes guidance for performing subgrade construction in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications and outdated guidance for supplemental methods that are not in accordance with ODOT standards as determined by the Road Department Director. 17.48.420. Construction -Surfacing Requirements. DCC 17.48.420(A)(1)(2)(B)(C)(D)(1) describes guidance for performing surfacing construction in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes outdated references to specific sections of these specifications and DCC Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road Department Director. 17.48.430. Construction -Concrete Curb. DCC 17.48.430(A) describes guidance for constructing concrete curbs in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road Department Director. 17.48.440. Construction -Sidewalks. PAGE 5 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x DCC 17.48.440(B) describes guidance for constructing concrete sidewalks in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards and adds language requiring sidewalks to conform to standard drawings as determined by the Road Department Director. 17.48.460. Construction-Catchbasins. DCC 17.48.460 describes guidance for constructing concrete catchbasins; the proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards and adds language requiring catchbasins to conform to standard drawings as determined by the Road Department Director. A. Title 18. County Zoning: Chapter 18.16 EXCLUSIVE FARM USE ZONES Section 18.16.037. Guest Ranch. DCC 18.16.037 defines criteria for guest ranches in the EFU zone. Previously, this chapter was due to sunset in 2012, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. Chapter 18.128 CONDITIONAL USE Section 18.128.360. Guest Ranch. DCC 18.128.360 defines criteria for guest ranches and a conditional use in the EFU zone. Previously, this chapter was due to sunset in 2010, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. V. CONCLUSION: Based on the information provided herein, the staff recommends the Planning Commission and Board of County Commissioners approve the proposed text amendments that make minor changes necessary to remove outdated content and reflect changes to state law. PAGE 6 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x MEMORANDUM TO: Deschutes County Planning Commission FROM: Brandon Herman, AICP, PLA, Associate Planner DATE: April 8, 2021 SUBJECT: Work Session: Guest Ranch and Title 17 Text Amendments (File No. 247-21-000240-TA) Staff will conduct a work session before the Planning Commission on April 8, 2021, to prepare for a scheduled April 22, 2021 public hearing concerning legislative amendments to address the striking of the Guest Ranch sunset clause and other housekeeping updates for Title 17, Subdivisions. Staff submitted a 35-day Post -Acknowledgement Plan Amendment (PAPA) notice to the Department of Land Conservation and Development (DLCD) on March 18, 2021. Staff has provided the proposed amendments (Attachments 1 and 2) and the Findings (Attachment 3). I. PROPOSAL A. Amend Deschutes County Code (DCC) Chapter 17.48 (Design and Construction Specifications) with housekeeping edits that the Road Department has requested. These proposed amendments, based on recommendations from County Engineering, will help to streamline the code by updating language, striking references that conflict with Oregon Administrative Rules (OARS), and/or removing outdated, inaccurate content. B. In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use (EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their respective county. With these changes to the state law, it is appropriate to remove the sunset clause and add similar language related to annual reporting requirements to DCC. The applicant, in this case the Deschutes County Community Development Department, has submitted findings summarizing the amendments and demonstrating that the text amendments are in compliance with the Statewide Planning Goals, applicable policies of the Deschutes County Comprehensive Plan including the Transportation System Plan (TSP). II. PROPOSED TEXT AMENDMENTS Table 1 summarizes the proposed changes by zone in rural Deschutes County. Table 1. Existing and Proposed Text Amendments Zoning Code I Proposed Change Title 17 - Subdivisions Chapter 17.48 DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Established Remove outdated standards and references to Redmond -specific design guidance. 17.48.090. Intersections Strike references to specific imbedded design standards, instead relying on more current ODOT or City of Bend Standard Drawings. 17.48.190. Drainage 17.48.250. Utilities -Construction- Performance -Standards 17.48.270. Utilities-Construction- Backfilling and Restoring 17.48.280. Utilities -Construction- Inspection Strike outdated phone number and replace with new contact guidance. 17.48.310. Insurance Proposed amendment removes reference to outdated requirements and includes new guidance for coverage. 17.48.370. Construction -Cooperation with Utilities The proposed amendment removes outdated language and includes new guidance. 17.48.390. Construction -Clearing and Grubbing The proposed amendment removes outdated references to a specific section of these specifications. 17.48.400. Construction -Dust Control 17.48.410. Construction-Subgrade Construction 17.48.420. Construction -Surfacing Requirements 17.48.430. Construction -Concrete Curb 17.48.440. Construction -Sidewalks The proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards. 17.48.460. Construction-Catchbasins Title 18 - County Zoning Chapter 18.16 EXCLUSIVE FARM USE ZONE Page 2 of 3 Code Proposed Change The proposed amendment strikes the sunset clause 18.16.037. Guest Ranch note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. Chapter 18.128 CONDITIONAL USE The proposed amendment strikes the sunset clause 18.128.360. Guest Ranch note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. III. NEXT STEPS A public hearing with the Board of County Commissioners is scheduled for (XXXXXXX), 2021. Attachments: 1. Proposed Text Amendments 2. Draft Findings Page 3 of 3 Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Established. A. —Except as otherwise noted, the standard specifications for design and construction contained within DCC 17.48 and in the "Desehtttes Cotinty Read Depaqmepit Standafd Drawings January 2011" adopted by -dinanee 20H 018 as Exhibit "B" and ' rate by r-of r-e e he f and standard drawings as determined by the Road Department Director are the minimum standards governing construction of roads and other improvements and facilities. B. The, fninimunq standards governing eenstpaetion of roads and other improvemepAs and fiteilities within the Redmond Urban Growth Area shall be the stafidards and speeifieatiens set feAh in A - ------ iir.`_ _c n..1-1- AIT-1— CF...-..]—Ar .,.-A C`—,'£:...1--U ,1.,..,..,,.o...* (Ord. 2001-016 §1, 2001; Ord. 95-082 §4, 1995; Ord. 81-043 §1, Exhibit A, §8.010, 1981) 17.48.090. Intersections. A. All intersections shall be planned for through traffic on the street with the greatest projected average daily traffic (ADT). The side street shall be at right angles to the main street per current AASHTO standards. Her-izental and veftioal aligmnent fer an intefseetion shall be as shown in drawing No. 2 9. (See dfa---A-ifig 8 set out at the end of DC=G Title 17 and by this r-eferenee tea her- B. Intersecting streets, including driveways to commercial and industrial properties, shall be separated by at least the following distances when the through road is: 1. Arterial, 500 feet; 2. Collector, 300 feet; 3. Local, 100 feet; 4. Industrial park, 250 feet; and 5. Primary access, 250 feet. To be measured between the intersecting centerlines of the streets or driveways. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §48(AA), 1993; Ord. 81-043 §1, Exhibit A, §8.110(8), 1981) 17.48.190. Drainage. A. Minimum Requirements. 1. Drainage facilities shall be designed and constructed to receive and/or transport at least a design storm as defined in the current Central Oregon Stormwater Manual created by Central Oregon Intergovernmental Council and all surface drainage water coming to and/or passing through the development or roadway. 2. The system shall be designed for maximum allowable development. B. Curbed Sections. 1. Storm drains within curbed streets shall be designed per the requirements of the current Central Oregon Stormwater Manual created by the Central Oregon Intergovernmental Council. 2. Catchbasins shall be constructed in accordance with standard drawings Nes. 3 1, 3 2 and 3 3. (coo herein. as determined by the Road Department Director. C. Noncurbed Sections. 1. Road culverts shall be concrete or metal with a minimum design life of 50 years. 2. All cross culverts shall be 18 inches in diameter or larger. 3. Culverts shall be placed in natural drainage areas and shall provide positive drainage. Chapter 17.48 1 (10/2011) D. Drainage Swales. The Design Engineer is responsible to design a drainage swale adequate to control a design storm as defined in the Central Oregon Stormwater Manual created by Central Oregon Intergovernmental Council. E. Drainage Plans. A complete set of drainage plans including hydraulic and hydrologic calculations shall be incorporated in all road improvement plans. F. Drill Holes. Drill holes are prohibited. G. Injection wells (drywells) are prohibited in the public right-of-way. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 97-005 §11,1997; Ord. 81-043 §1, Exhibit A, §8.140, 1981) 17.48.250. Utilities -Construction- Performance Standards. A. The work to be performed under this permit shall be carried out in accordance with the current Deschutes County Standards in DCC Title 17, an -the current ODOT/APWA Oregon Standard Specifications for Construction and in aanee with drawing nes. 1, 1' 1 3 and 1 n (see drawings 1 1 _1_ 2, 3 d1 4 set eut at the end of DCG Title 17 and by this fefer- *ed he"Qin+standard dlawin�s as determined by the Road Department Director. B. Work authorized by a permit shall be performed between the hours of seven a.m. and five p.m., Monday through Friday. C. Access to private driveways shall be provided except during working hours when construction operations prohibit provision of such access. D. Free access must be provided at all times to fire hydrants. E. Monuments. 1. Monuments of concrete, iron or other lasting materials set out for the purpose of locating or preserving the lines of any street or property subdivision, or precise survey reference point, or a permanent survey bench mark within the County shall not be removed or disturbed or caused to be removed or disturbed unless permission to do so is first obtained in writing from the County surveyor. 2. Permission shall be granted only upon condition that the applicant shall pay all expenses incidental to the proper replacement of the monument. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(A), 1981) 17.48.270. Utilities-Construction-Backfilling and Restoring. A. All backfilled material shall be compacted to 95 percent of its relative maximum density when within the roadway to 90 percent when between the shoulder (or curb) and the right of way line. B. Trenches shall be backfrlled as follows: 1. Unimproved Roads and Area Outside Roadway. The trench shall be backfrlled with the excavated or other suitable materials and the entire backfill shall be compacted in layers of not to exceed six inches by use of a mechanical tamper. 2. Aggregate and Paved Surfaces. The trench shall be backfrlled according to drawing no. 1 3 (sea standard drawings as detemined by the Road Department Director. 3. drawing nos. 1 1, 1 2 and-1-4 set out at the end of DGG Title 17 .7 1. this mferenee ineorporated (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(C), 1981) 17.48.280. Utilities -Construction -Inspection. A. The Oregon Utility Notification Center shall be notified at 1 800 332 2344 t e working days : .,,1...,,,,.P f any eavat ^^according to applicable Oregon Administrative Rules. The Road Department shall be notified two working days in advance of the time of backfrlling. B. Costs. Chapter 17.48 2 (10/2011) 1. All inspection costs shall be borne by the applicant. 2. Such costs shall be based on a schedule of charges on file in the Road Department Building, 61150 SE 27th Street, Bend, Oregon 97702, (541) 388-6581. (Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(D), 1981) 17.48.310. Insurance. During the term of authorized work within a public right of way, tThe lieensee applicant or their contractor, including all subcontractors, shall procure and continue to carry during the +o..m of the Neense, publie liability ty a property damage in rare insurance coverages including but not limited to commercial general liability and commercial automobile liability, in a responsiblewith limits of nt toss than "illie dell""" .., mined single limit. from a responsible insurance provider with minimum coverage amounts as determined by the Road Department Director. (Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, § 8.640, 1981) 17.48.370. Construction -Cooperation with Utilities. A. The contractor shall, lines,utility eontaet the utilities to request the loeation and mar -king of bUried ' ' ' cooperate with and shall avoid damaging the facilities of all utility owners railroads and fire control authorities who have facilities located within the vicinity of the work. B. The County is eever-ed by the Ofegen Utility ��tifieatien v�,hieh has been set up an a one ea ...es of waAE being per-fefmed in the vieiaity of their- .The contractor shall immediately notify any utility owners railroads and fire control authorities whose facilities have been damaged. C. The Oregon Utility Notification Center shall be notified according to applicable Oregon Administrative Rules. '7'l.ene a l system tele..l ene number- is 1 900 332 2344 (Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(5), 1981) 17.48.390. Construction -Clearing and Grubbing. All work shall be performed in accordance with seetien 00320 4-the current ODOT/APWA Oregon Standard Specifications for Construction supplemented and/or modified as follows: A. The right of way shall be cleared of all fixed objects. B. However, in developments where traffic safety would not be involved, and a lesser requirement would not create a hazard, the right of way shall be cleared a minimum of 40 feet or four feet beyond the edge of the shoulder or curb line of the finished road. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 §1, Exhibit A, §8.200(7), 1981) 17.48.400. Construction -Dust Control. A. The work shall consist of the furnishing and applying of water for the alleviation or prevention of dust nuisance in accordance with seetion 00290 ,.Fthe current ODOT/APWA Oregon Standard Specifications for Construction. B. Responsibility for dust abatement will be the contractor's. C. Watering will be done when ordered by the Road Department Director. D. The contractor shall supply the applicant's own water source. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(8), 1981) 17.48.410. Construction-Subgrade Construction. A. All work shall be performed in accordance with seetior 00330 of the current ODOT/APWA Oregon Standard Specifications for Construction, supplemented and/or ffi ,difie,l as follows: project, will be elassed as orioess materials and shall beeeme the propeA�, of the eentractor at the poin Chapter 17.48 3 (10/2011) of e)Eeavation md shall be disposed of by him at a leeation and in a mawier- satisfaetery to the Read BepaA 2. in the event r-eek is eneounter-ed in exeavation, the feek will be exeava�ed to a depth not less than six inehes below subgrade, .l then h.,ekf lled with suitable material.. B. Material shall be considered unsuitable for fill, subgrade, shoulders and other uses if it contains organic matter, soft spongy earth or other material of such nature that compaction to the specified density is unobtainable. C. No material having a maximum dimension of three inches or more shall be considered suitable for fill material in the top one foot of subgrade, including the fill side slopes. D. Compaction shall be a minimum of 95 percent of the relative maximum density. (Ord. 2011-018 § 1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 § 1, Exhibit A, § 8.200(9), 1981) 17.48.420. Construction -Surfacing Requirements. A. Aggregate Base. 1. Crushed aggregate meeting the requirements of seetion 02630 of the current ODOT/APWA Oregon Standard Specifications for Construction shall be used. 2. All work shall be performed in accordance with seetion 640 of the current ODOT/APWA Oregon Standard Specifications for Construction. B. Asphalt Prime Coat. For all roadway sections using asphalt penetration macadam, an asphalt prime coat will be applied to the aggregate base in accordance with the current ODOT/APWA Oregon Standard Specifications for Construction and in accordance with standard drawings ti�� 2wee drawing 2 9 set eut at the end of DEC Title 17 and by this r-eferenee No -ate l hero: `as determined by the Road Department Director. C. Asphalt Penetration Macadam. When an oil mat is placed, it shall be applied in accordance with seetion nno�rthe current ODOT/APWA Oregon Standard Specifications for Construction and in accordance with standard drawings ne. 2 9-(see dr-awing2 9 set eut at the end of BET' Title 17 aRa by this Fef refie ineer-porated herei . )as detennined by the Road Department Director. D. Asphaltic Concrete Pavement. 1. Where asphaltic concrete pavement is required, it shall be placed in accordance with of -the current ODOT/APWA Oregon Standard Specifications for Construction. 2. The asphalt cement shall be as required by the Road Department Director. 3. The class of asphaltic concrete shall be Level 3 HMAC. 4. A mix design shall be submitted to the Road Department Director at least one week prior to paving. E. Tack Coat. When a tack coat is required by the Road Department Director, the tack coat shall be applied in conformance withseetie+i 00 730 of -the current ODOT/APWA Oregon Standard Specifications for Construction. F. Portland Cement Concrete Pavement. When portland cement concrete pavement is used, it shall be designed and constructed in accordance with the publications of the Portland Cement Association. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §53(B), 1993; Ord. 81-043 §1, Exhibit A, §8.200(10)-(15), 1981) 17.48.430. Construction -Concrete Curb. A. Where required, portland cement concrete curbs shall be constructed in accordance with standard drawings No. 2 2 (S ,l wing 2 2 set 0�4 at the end of PGG Title17 afld by this refer-enee iaeofpora4ea herein. as determined by the Road Department Director and seetion 00 759 of the current ODOT/APWA Oregon Standard Specifications for Construction. B. The concrete shall be class 3000. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(16), 1981) Chapter 17.48 4 (10/2011) 17.48.440. Construction -Sidewalks. A. Sidewalks shall be constructed with Class 3000 concrete as specified in the current ODOT/APWA Oregon Standard Specifications for Construction. B. The eener-ete shall be in aeeer-danee with drawing Ne. 2 6. (See drawing 2 6 set out a� the end of DGG Title 17 and by this of ;epee ineefper-ated he'40Sidewalks shall conform to standard drawings as determined by the Road Department Director. Sidewalks shall not be less than five feet wide. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(17), 1981) 17.48.460. Construction-Catchbasins. Catchbasins shall be constructed of class 3000 portland cement concrete and in accordance with standard drawings , ineofporated herein. as detennined by the Road Department Director. (Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(19), 1981) Chapter 17.48 5 (10/2011) Chapter 18.16. EXCLUSIVE FARM USE ZONES 18.16.037. Guest Ranch. A. A guest ranch may be established in conjunction with an existing and continuing livestock operation, using accepted livestock practices that qualifies as a farm use under DCC 18.04.030, subject to the applicable provisions set forth in DCC 18.16.040(A)(1), (2) and (3), the applicable provisions of DCC 18.128, and the provisions of the applicable Oregon Revised Statutes. A guest ranch shall not be located within the boundaries of or surrounded by: 1. A federally designated wilderness area or a wilderness study area: 2. A federally designated wildlife refuge; 3. A federally designated area of critical environmental concern; or 4. An area established by an Act of Congress for the protection of scenic or ecological resources. B. "Guest ranch" means a facility for overnight guest lodging units, including passive recreational activities and food services, as set forth in ORS 215 that are incidental and accessory to an existing livestock operation that qualifies as a farm use under DCC 18.04.030. C. A guest lodging unit means a guest room in a lodge, bunkhouse, cottage or cabin used only for transient overnight lodging and not for permanent residence accommodations. D. For the purposes of DCC 18.16.037, "livestock" means cattle, sheep, horses, and bison. E. A proposed division of land in an exclusive farm use zone for a guest ranch or a division of a lot or parcel that separates a guest ranch from the dwelling of the person conducting the livestock operation shall not be allowed. F. Notwithstanding DCC 18.16.055, a proposed division of land in an exclusive farm use zone for a guest ranch shall not be allowed. (Ord 2021-00x &1 2021. Ord. 2018-006 §5, 2018; Ord. 2012-007 §2, 2012; Ord. 2010-022 §2, 2010; Ord. 2010-017 1, 2010; Ord. 2009-014 §1, 2009; Ord. 2001-043 §1, 2001; Ord. 98-056 §1, 1998) ; Ord. 2010 nil §1 2010 PAGE 1 OF 1 — EXHIBIT A TO ORDINANCE NO. 2021-00x Chapter 18.128. CONDITIONAL USE 18.128.360. Guest Ranch. A guest ranch established under DCC 18.16.037 shall meet the following conditions: A. Except as provided in DCC 18.128.360(C), the guest lodging units cumulatively shall: 1. Include not less than four nor more than 10 overnight guest lodging units, and; 2. Not exceed a total of 12,000 square feet in floor area, not counting the floor area of the lodge that is dedicated to kitchen area, rest rooms, storage or other shared or common indoor space. B. The guest ranch shall be located on a lawfully established unit of land that: 1. Is at least 160 acres in size; 2. Contains the dwelling of the person conducting the livestock operation; and 3. Is not classified as high value farmland as defined in DCC 18.04.030. C. For every increment of 160 acres that the lawfully established unit of land on which the guest ranch is located exceeds the minimum 160-acre requirement described under DCC 18.128.360(B), up to five additional overnight guest lodging units not exceeding a total of 6,000 square feet of floor area may be included in the guest ranch for a total of not more than 25 guest lodging units and 30,000 square feet of floor area. D. A guest ranch may provide recreational activities in conjunction with the livestock operation's natural setting, including but not limited to hunting, fishing, hiking, biking, horseback riding and swimming. Intensively developed recreational facilities including golf courses or campgrounds identified in DCC 18.16.030 through 18.16.033, shall not be allowed in conjunction with a guest ranch, and a guest ranch shall not be allowed in conjunction with an existing golf course or with an existing campground. E. Food services shall be incidental to the operation of the guest ranch and shall be provided only for the guests of the guest ranch, individuals accompanying the guests, and individuals attending a special event at the guest ranch. 1. The cost of meals, if any, may be included in the fee to visit or stay at the guest ranch. 2. The sale of individual meals to persons who are not guests of the guest ranch, an individual accompanying a guest, or an individual attending a special event at the guest ranch shall not be allowed. F. The exterior of the buildings shall maintain a residential appearance. G. To promote privacy and preserve the integrity of the natural setting, guest ranches shall retain existing vegetation around the guest lodging structure. H. All lighting shall be shielded and directed downward in accordance with DCC 15.10, Outdoor Lighting Control. I. Signage shall be restricted to one sign no greater than 20 square feet, nonilluminated and posted at the entrance to the property. J. Occupancies shall be limited to not more than 30 days. K. The guest ranch shall be operated in a way that will protect neighbors from unreasonable disturbance from noise, dust, traffic or trespass. L. One off-street parking space shall be provided for each guestroom in addition to parking to serve the residents. M. Any conversion or alterations to properties designated as historic landmarks shall be approved by the Deschutes County Historical Landmarks Commission. N. A ¢uest ranch that is authorized under this section on or after January 1, 2020, shall submit an annual report to the Community Development Department by the real property owner or licensee if different each February 1 documenting the following: 1. The size of the guest ranch's livestock operation; 2. The income that the guest ranch obtained from: a. Livestock operations; and 18.128.360 (10/2020) b. Guest ranch activities; and 3 Other infonnation to ensure ongoing compliance with this section or any condition of gpproval. (Ord. 2021-00x §1 2021. Ord. 2018-006 §15, 2018; Ord. 2010-022 §3, 2010; Ord. 2004-020 §2, 2004; Ord. 2004-001 §3, 2004; Ord. 2001-043 §1, 2001; Ord. 98-056 §2, 1998) Note,.- DG-C, 2020(Ord.2018 006 § c 20 8; Ord 2010 022 Pz 204), 18.128.360 (10/2020) FINDINGS I. APPLICABLE CRITERIA: Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS Chapter 18.128. CONDITIONAL USE Chapter 18.16. EXCLUSIVE FARM USE ZONES II. BASIC FINDINGS: A. PROPOSAL: Amend Deschutes County Code Chapter 17.48 (Design and Construction Specifications) with housekeeping edits that the Road Department has requested. These proposed amendments, based on recommendations from County Engineering, will help to streamline the code by updating language, striking references that conflict with Oregon Administrative Rules (OARS), and/or removing outdated, inaccurate content. Staff initiated the proposed changes and notified the Oregon Department of Land Conservation and Development (DLCD). B. PROPOSAL: In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use (EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their respective county. With these changes to the state law, it is appropriate to remove the sunset clause and add similar language related to annual reporting requirements to the Deschutes County Code (DCC). Staff initiated the proposed changes to DCC 18.16, DCC 18.128, and notified the Oregon Department of Land Conservation and Development (DLCD). III. CONCLUSIONARY FINDINGS: A. CHAPTER 22.12, LEGISLATIVE PROCEDURES 1. Section 22.12.010. Hearing Required FINDING: This criterion will be met because a public hearing will be held before the Deschutes County Planning Commission and Board of County Commissioners. 2. Section 22.12.020, Notice Notice A. Published Notice PAGE 1 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x 1. Notice of a legislative change shall be published in a newspaper of general circulation in the county at least 10 days prior to each public hearing. 2. The notice shall state the time and place of the hearing and contain a statement describing the general subject matter of the ordinance under consideration. FINDING: This criterion will be met by notice being published in the Bend Bulletin newspaper. B. Posted Notice. Notice shall be posted at the discretion of the Planning Director and where necessary to comply with ORS 203.045. FINDING: This criterion will be met when notice is posted in the bulletin board in the lobby of the Deschutes County Community Development Department, 117 NW Lafayette, Bend. C. Individual notice. Individual notice to property owners, as defined in DCC 22.0&010(A), shall be provided at the discretion of the Planning Director, except as required by ORS 215.503. FINDING: Given the proposed legislative amendments do not apply to any specific property, no individual notices were sent. D. Media notice. Copies of the notice of hearing shall be transmitted to other newspapers published in Deschutes County. FINDING: Notice will be provided to the County public information official for wider media distribution. This criterion has been met. 3. Section 22 12 030 Initiation of Legislative Changes. A legislative change maybe initiated by application of individuals upon payment of required fees as well as by the Board of County Commissioners. FINDING: The application was initiated by the Deschutes County Planning Division, which received a fee waiver. This criterion has been met. 4. Section 22 12.040. Hearings Body A. The following shall serve as hearings or review body for legislative changes in this order. 1. The Planning Commission. 2. The Board of County Commissioners. B. Any legislative change initiated by the Board of County Commissioners shall be reviewed by the Planning Commission prior to action being taken by the Board of Commissioners. PAGE 2 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x FINDING: These criteria will be met. 5. Section 22.12.050 Final Decision All legislative changes shall be adopted by ordinance FINDING: The proposed legislative changes included in file no. 247-21-000240-TA will be implemented by ordinances upon approval and adoption by the Board. This criterion will be met. IV. PROPOSED TEXT AMENDMENTS: The proposed text amendments are detailed in the referenced ordinance attached hereto with additional text identified by underline and deleted text by strikethre gl . Below are explanations of the proposed changes. B. Title 17. Subdivisions: Chapter 17.18 DESIGN AND CONSTRUCTION SPECIFICATIONS 17.48.010. Minimum Standards Established. DCC 17.48.010(A) defines the minimum standard documents for governing the design and construction of roads and other improvements and facilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current Oregon Department of Transportation (ODOT) or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies. DCC 17.48.010(B) describes the use of City of Redmond -specific standards and specification for use within the associated urban growth boundary (UGB); the proposed amendment will strike this course of action and rely on current ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. DCC 17.48.010(C) states that subject area not covered by the City of Redmond Standards and Specification shall continue to be covered by applicable provisions of DCC 17.48; the proposed amendment will strike this guidance due its reference to City of Redmond -specific standards (DCC 17.48.010(B)) which are proposed to be removed. 17.48.090. Intersections. DCC 17.48.090(A) describes guidance for general intersection design; the proposed amendment will strike reference to specific imbedded design standards, instead relying on more current PAGE 3 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. 17.48.190. Drainage. DCC 17.48.190(B)(2) describes guidance for the design of catchbasins within curbed sections of streets; the proposed amendment will strike reference to specific imbedded design standards, instead relying on more current ODOT or City of Bend Standard Drawings. This would better align with contemporary practices and those of our partner agencies. 17.48.250. Utilities -Construction -Performance -Standards. DCC 17.48.250(A) defines the minimum standard documents for governing the design and construction of utilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies. 17.48.270. Utilities-Construction-Backfilling and Restoring. DCC 17.48.270(B)(2)(3) describes guidance for the backfilling and site restoration process following the construction of underground utilities; the proposed amendment removes reference to Deschutes County Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult to update to current construction standards. The Road Department refers to more current ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This would better align with contemporary practices and those of our partner agencies; the proposed amendment also adds language to ensure "paved surfaces" along with "aggregate" fall under this code. 17.48.280. Utilities -Construction -Inspection. DCC 17.48.280(A) describes guidance for notifying the Road Department for inspection prior to backfilling and site restoration process following the construction of underground utilities; the proposed amendment removes reference to an outdated phone number and includes new guidance to notify the department according to applicable OARS. 17.48.310. Insurance. DCC 17.48.310 describes requirements for carrying insurance while performing authorized work in the public right of way; the proposed amendment removes reference to outdated requirements and includes new guidance for coverage to include the entire term of authorized work, all subcontractors, coverage types, and amounts reflected in ODOT standards as determined by the Road Department Director. 17.48.370. Construction -Cooperation with Utilities. PAGE 4 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x DCC 17.48.370(A)(B)(C) describes guidance for cooperating with and notifying all facility owners, railroads, and fire control authorities if damage occurs within the vicinity of work during the construction of underground utilities; the proposed amendment removes outdated language and includes new guidance to notify the Oregon Utility Notification Center according to applicable OARS. 17.48.390. Construction -Clearing and Grubbing. DCC 17.48.390 describes guidance for performing work in accordance with ODOT/ American Public Works Association (APWA) Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications. 17.48.400. Construction -Dust Control. DCC 17.48.400(A) describes guidance for dust abatement in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications. 17.48.410. Construction-Subgrade Construction. DCC 17.48.410(A)(1)(2) describes guidance for performing subgrade construction in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes an outdated reference to a specific section of these specifications and outdated guidance for supplemental methods that are not in accordance with ODOT standards as determined by the Road Department Director. 17.48.420. Construction -Surfacing Requirements. DCC 17.48.420(A)(1)(2)(B)(C)(D)(1) describes guidance for performing surfacing construction in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes outdated references to specific sections of these specifications and DCC Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road Department Director. 17.48.430. Construction -Concrete Curb. DCC 17.48.430(A) describes guidance for constructing concrete curbs in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road Department Director. 17.48.440. Construction -Sidewalks. PAGE 5 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x DCC 17.48.440(B) describes guidance for constructing concrete sidewalks in accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards and adds language requiring sidewalks to conform to standard drawings as determined by the Road Department Director. 17.48.460. Construction-Catchbasins. DCC 17.48.460 describes guidance for constructing concrete catchbasins; the proposed amendment removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA standards and adds language requiring catchbasins to conform to standard drawings as determined by the Road Department Director. A. Title 18, County Zoning: Chapter 18.16 EXCLUSIVE FARM USE ZONES Section 18.16.037. Guest Ranch. DCC 18.16.037 defines criteria for guest ranches in the EFU zone. Previously, this chapter was due to sunset in 2012, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. Chapter 18.128 CONDITIONAL USE Section 18.128.360. Guest Ranch. DCC 18.128.360 defines criteria for guest ranches and a conditional use in the EFU zone. Previously, this chapter was due to sunset in 2010, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding annual reporting procedures. V. CONCLUSION: Based on the information provided herein, the staff recommends the Planning Commission and Board of County Commissioners approve the proposed text amendments that make minor changes necessary to remove outdated content and reflect changes to state law. PAGE 6 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x From: DLCD Plan Amendments To: Brandon Herman Subject: Confirmation of PAPA Online submittal to DLCD Date: Thursday, March 18, 2021 2:20:44 PM [EXTERNAL EMAIL] Your notice of a proposed change to a comprehensive plan or land use regulation has been received by the Oregon Department of Land Conservation and Development. Local File #: 247-21-000240-TA DLCD File #: 003-21 Proposal Received: 3/18/2021 First Evidentiary Hearing: 4/22/2021 Submitted by: Brandon M Herman If you have any questions about this notice, please reply or send an email to plan amendments9state or -us . o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Monday Meeting of May 24, 2021 DATE: May 19, 2021 FROM: Greg Munn, Finance, 541-388-6559 TITLE OF AGENDA ITEM: Deschutes County Treasurer and Finance Report for April 30, 2021 DATE: May 19, 2021 TO: Board of County Commissioners FROM: Greg Munn, Treasurer and Chief Financial Officer SUBJECT: Treasury and Finance Report - April 2021 Following is the unaudited monthly finance report for fiscal year to date April 30, 2021. Treasury and Investments • The portfolio balance at the end of April was $239 million, a decrease of $2 million from last month but an increase of $10 million from April 2020. • Net investment income for the month is $166,137, approximately $3,000 less than last month and $166,000 less than last April. YTD earnings are $1.7 million (45%) less than last year's amount. • All portfolio category balances are within policy limits. • The LGIP interest rate has remained at 0.60% since March 1. • Average portfolio yield is 0.86% down from 0.88% last month. • The portfolio's weighted average time to maturity is at 1.93 years (slightly down from 1.97 last month). Portfolio Breakdown: Par Value by Investment Type Municipal Debt $ 39,735,000 16.6% Corporate Notes 53,853,000 22.5% Time Certificates - 0.0% U. S. Treasuries 10,000,000 4.2% Federal Agencies 82,385,000 34.4% LGIP 45,190,040 18.9% First Interstate Bank 8,087,765 3.4% Total Investments $ 239,250,805 100.0% Total Portfolio: By Investment Types First Interstate Mipal Debt Bank unic 3.4% 16 6 % LGIP;_ Corporate Notes 22.5% Federal )��42 Time �9encies Certificates 34.4% 0.0% es Portfolio b Broker $120 $108.8 c $100 $80 $60 $40 $19.8 $21.8 $22.8 $20 $3.9 $8.9 $_ ..., DA Moreton Robert W Great Piper Castle Davidson Capital Baird & Pacific Sandler Oak Markets Co Securities Investment Income Apr-21 Y-T-D Total Investment Income 171,137 2,084,580 Less Fee: $5,000 per month (5,000) 50,000 Investment Income - Net 166,137 2,034 580 Prior Year Comparison Apr-20 332,533 3,697,914 Category Maximums: U.S. Treasuries 100% LGIP ($51 177,000) 100% Federal Agencies 100% Banker's Acceptances 25 % Time Certificates 50% Municipal Debt 25% Corporate Debt 25% Matu ' ears Max 4.523 Weighted Average 1.93 Yield Percentages Current Month Prior Month FIB/ LGIP 0.60% 0.60% Investments " 1.36 % 1.56 % Average 0.86% 0.88% Benchmarks 24 Month Trees. 0.16% LGIP Rate 0.60% 36 Month Treasury 0.35% Term Minimum Actual 0 to 30 Days Under 1 Year Under 5 Years 10% 26% 100% 26.3% 43.3% 100.0% Other Policy Actual Corp Issuer Callable Credit W/A 5% 25 % AA2 3.3% 22.9% AA1 Investment Activity Purchases in Month $ Sales/Redemptions in Month $ 1,215,000 3,050,000 4.00% 3.50% 3.00 2.50 2.00 1.50% 1.00% 0.50% 0.00% 300,000,000 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 24 Month Historic Investment Returns May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr MayJune July Aug Sept Oct Nov Dec Jan Feb Mar Apr -=—County Rate —2Y—, Treasury Rate Corporate Bond Rate—w^^LGIPRate Three Year Portfolio Balance m w 00 w m o0 w m m m m M m m m m m M M 0 0 0 0 0 0 0 0 0 0 0 0 r iy > c do a > u c > c to o. > u c -0 3 @ v " p v rn v is Q n3 v u o N 9 a, a o z o¢ ¢ o z o a a o o z o c 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 Deschutes County Investments Purchases made in Apr 2020 Porlfollo Management Purchases made In Apr 2021 Portfolio Details - Investments April 30, 2021 Purchase Maturity Days To Ratings Coupon Par Market Book Inv' • Inv T) ` CU81P ` Security Broke - Data Data „1 Maturk - Mood; ` 8&PIFI - Its% ` YTM V - Value . Value, Value 10706 MUN 801577NR4 SANiA CLARA CM`I CALIF FIND .CASTLE 7/2/2019 5/1/2021 0 AA+ 2.05 2.26338 1,095,000 1,096,183 1,095,000 10700 MCI 06051GEHB Bank of America Corp CASTLE 5/9/2019 5/13/2021 12 A2 A- 5 2.700268 1,560,000 1,567,694 1,561,156 10757 MCI 09247XAH4 Federal Home Loan Mtg Corp CASTLE 3/25/2020 5/24/2021 23 Aa3 AA- 4.25 2.657668 2,000,000 2,010,437 21001.987 10741 TRC 9128288V7 U.S. Treasury CASTLE 12/13/2019 5/31/2021 30 Aaa 2.125 1.701717 5,000,000 5,015,880 5,001,709 10892 MCI 695114CM8 Pacific Corp CASTLE 2/22/2019 6/15/2021 45 Al A+ 3.85 2.850325 2,000,000 2,004,99a 2,002,102 10672 MCI 695114CM8 Pacific Corp CASTLE 12/6/2018 6/15/2021 45 At A+ 3.85 3.350911 830,000 832,074 830,481 10667 MCI 695114CM8 Pacific Corp CASTLE 11/29/2018 6/15/2021 45 Al A+ 3.85 3350218 1,170,000 1,172,924 1.170679 10708 FAC 3133EKVC7 Federal Farm Credit Bank CASTLE 7/29/2019 7/19/2021 79 A AA- 1.875 1:874881 3,000,000 3,015,316 3, 000:000 10721 TRC 9128287F1 U.S. Treasury CASTLE 10/31/2019 7/31/2021 91 Aaa 1.75 1631274 5000,000 5,027,540 5.001,446 10705 MUN 797398DK7 SAN DIEGO CNTY CALIF PENSIOI CASTLE 7/1/2019 8/15/2021 106 Aa2 AAA 5.835 2:000454 2:000:000 2,041,520 2,021,579 10696 AFD 88059E4M3 Tennessee Valley Authority CASTLE 4/18/2019 9/15/2021 137 Aaa AA+ 2.373344 2535526 1,020,000 1,018,706 1.010,717 10648 MCI 45905LJC36 International Bonds for Reco s CASTLE 7/16/2018 9/28/2021 150 Aaa AAA 2 2:966882 2,000,000 2,018,297 1,992,522 10731 MCI 949811.15TO Wells Fargo Corporate Note CASTLE 12/5/2019 10/22/2021 174 Aa2 A+ 3.625 1.94977 2,.00,000 2,031,038 2,015,544 10724 FAC 3130AFUYO Federal Home Loan Bank CASTLE 111.12019 11/19/2021 202 Aaa AA+ 1.625 1.710932 3,000,000 3,029,287 2,998,610 10744 FAC 313OAHSR5 Federal Home Loan Bank CASTLE 12/20/2019 12/20/2021 233 Aaa AA+ 1.625 1.680139 3,000,000 3,032,734 2,998,970 10732 MCI 46625HJD3 JPMorgan Chase - Corporate N Pi 12/6/2019 1/24/2022 268 A2 A- 4.5 2.010053 2,000,000 2,068,129 2,035,423 10654 MCI 695114CP1 Pacific Corp CASTLE 9/25/2018 2/1/2022 276 Al A+ 2.95 3.320161 700:000 710,730 698,171 10730 FAC 3133EKCYO Federal Farm Credit Bank CASTLE 11/29/2019 3/14/2022 317 Aaa AA + 0.45 0.484729 5,000,000 5,015,648 5,004,740 10726 FAC 3133EKCY0 Federal Farm Credit Bank CASTLE 11/21/2019 3/14/2022 317 Aaa AA+ 0.45 0.668432 5,000,000 5,015,846 5,004,282 10750 MCI 90520EAH4 MUFG Union Bank CASTLE 2/5/2020 4/1/2022 335 A3 A 3.15 1.81145 1, 000,000 1,025,931 1,011,974 10720 MCI 90520EAPA MUFG Union Bank CASTLE 10/25/2019 4/1,2022 335 A3 A 115 2.037548 2, 000:000 2:051,863 2,019,792 10769 MCI 037833CP3 Apple Inc CASTLE 3/27/2020 5/11/2022 375 Aa1 AA, 0,6025 1.77722 1, 000'000 1,003,940 989,287 10733 MCI 084664BT7 Berkshire Hathaway Inc MORETN 12/6/2019 5/15/2022 379 Aa2 AA 3 1.74 2,000,000 2,060,674 2,025,517 10562 MUN 685053BQ1 Oregon School Boards Assoc MORETN 9/14/2018 6/30/2022 425 Aa2 AA 5.48 3.12 925,000 981,305 948,771 10833 MUN 75788913RO REDWOOD CITY CA SCH DIST DA DAV 2/24/2021 8/I/2022 457 AA 5 0806223 125,000 133,023 132,403 10748 FAC 3133EKJ56 Federal Farm Credit Bank CASTLE 1/31/2020 8/30/2022 486 Aaa AA, 0.4 0:378319 3,000,000 3,011,298 3,005,711 10790 MUN 014365DQO ALDERWOOD WA WTR & WSTW7 R W B 11/12/2020 12/1/2022 579 Aa2 AA+ 1 0.500113 200,000 202,036 201,575 10727 MCI 06051GEU9 Bank of America Corp CASTLE 11/25/2019 1/11/2023 620 A2 A- 3.3 2.120075 2,000,000 2,100,899 2,038,474 10813 MCI 740189AGO Precision Castparts Corp CASTLE 12/17/2020 1/15/2023 624 A2 AA- 2.5 0.554766 2,772,000 2,861,255 2,863,308 10838 MUN 73473RDW2 MORROW PORT TRANS FAC R W B 4/1/2021 6/1/2023 761 A- 0.7 0.700063 215,000 214,600 215,000 10835 MUN 010831 DQ5 ALAMEDA CN Y CA JT PWRS AUiCASTLE 2/24/2021 6/1/2023 761 Aal AA+ 3.095 0.395901 3,080,000 3,259,995 3,258,127 10760 MUN 735746XU7 PORTLAND OR URBAN RENEWAL PS 7/14/2020 6/15/2023 775 Aa1 4.023 2.895 1,000,000 1,006,820 1,122,775 10709 MUN 2927OCNU5 Bonneville Power Administratio CASTLE 7/30/2019 7/1/2023 791 Aa2 AA- 5.803 2.124916 1,000,000 1, 117,770 1,076,065 10713 MCI 361662ADI Berkshire Hathaway Inc CASTLE 9/9/2019 7/15/2023 805 Aa3 AA 7.35 2.03065 500,000 576,281 556141 10832 MCI 06053FAA7 Bank of America Corp DA DAV 2/23/2021 7/24/2023 814 A2 A- 4.1 0.230289 1,000,000 1,080,874 1,086:025 10769 FAC 3137EAEV7 Federal Home Loan Mtg Corp CASTLE 8/21/2020 8/24/2023 845 Aaa AA. 0.25 0284075 5, 000,ODD 5001056 4996077 10768 MUN 67232TBM6 OAKLAND CA REDEV SUCCESSO PS 8/21/2020 9/1/2023 853 AA- 3. 125 0:601519 2,500,000 2:640:600 2:645:651 10780 MUN 476453GRO JEROME IDAHO SCHOOL DISTRI(PS JO/13/2020 9/15/2023 867 Aaa 5 0,479368 200,000 221,992 221,274 10819 MCI 3133EMLEO Federal Farm Credit Bank PS 12/30/2020 9/22/2023 874 Aaa AA + 0.19 0.190004 2,000,000 1,998.057 2, 000,000 10794 FAC 3137EAEZ8 Federal Home Loan Mtg Corp CASTLE 11/5/2020 11/6/2023 919 AA+ 0.25 0,280119 5,000,000 4.994,461 4,996,233 10802 MCI 459058JM6 International Bonds for Recons CASTLE 11/24/2020 11/24/2023 937 Aaa AAA 0.25 0.32044 2,000,000 1,994,351 1,996,325 10837 MUN 73473ROH5 MORROW PORT TRANS FAC R W B 4/1/2021 12/1/2023 944 A- 0.7 0.700052 1,000,000 997,520 1,000,000 10789 MUN 014365DRS ALDERWOOD WA WTR 8, WSTWI R W B 11/12/2020 12/1/2023 944 Aa2 AA+ 1 0. 549936 270,000 273,305 273,112 10836 MCI 31422XBV3 Federal Agriculture Mtg Corp GPAC 3/15/2021 12/15/2023 958 AA' 0.22 0.214876 2,000,000 1,994,452 2,000,000 10923 MCI 06051GFBO Bank of America Corp CASTLE 1/12/2021 1/22/2024 996 A2 A- 4.125 0.521748 2,000,000 2,186,032 2, 194,580 10834 MCI 3133EMRZ7 Federal Farm Credit Bank CASTLE 2/26/2021 2/26/2024 1031 Aaa AA, 0.25 0.262055 2,000,000 1, 994:897 1:999:323 10829 MUN 68607VZ73 Oregon State Lottery PS 1/26/2021 4/1/2024 1066 Aa2 AAA 2.505 0.390175 2,350,000 2,485,454 2,493,912 10761 FAC 3134GV6P8 Federal Home Loan Mtg Corp CASTLE 7/30/2020 4115,2024 1080 Aaa 0.5 0.500014 2,465,000 2,465,604 2:465:000 10815 MUN 625517MG9 MULTNOMAH COUNTY OR SCHOCR W B 12/30/2020 6/15/2024 1141 Aal AA- 2 0.4115272 2,750,000 2,876,308 2,886,277 10809 MUN 736688MD1 Portland Community College PS 12/17/2020 6/15/2024 1141 Aa1 0.572 0.572001 1,000,000 996:70 1,000,000 10807 MUN 179198JF4 CLACKAMAS SCHOOL DISTRICT DA DAV 12/3/2020 6/15/2024 1141 Aa1 0.83 0.480219 300,000 303,453 303,245 10785 MUN 939307KV5 Washington County SO Municipal PS 1O/28/2020 6/15/2024 1141 Aa1 0.59 0.584084 1, 500:000 1,493.250 1, 500,000 10779 MUN 906429EE1 UNION CTV OR SCHOOL DISTRIC PS 10/8/2020 6/15/2024 1141 Aat 0.675 0.675036 490,000 489,980 490,000 10777 MUN 179093KOl CLACKAMAS SCHOOL DISTRICT PS 10/1/2020 6/15/2024 1141 Aa1 0.613 0.613031 500,000 499,005 500,000 10776 MUN 568571CZ4 SILVER FALLS SD PS 9/17/2020 6/15/2024 1141 Aal 0.55 0,550025 1.900,000 1,895,440 1,900,000 10771 MCI 68583RCT7 OR ST COMMUNITY COLLEGE DI R W B 8/27/2020 6/30/2024 1156 Aal AA+ 5.66 0.600038 90,000 103:819 104.222 10782 MUN 58428BER1 MEDFORD OR REVENUE R W B 10/14/2020 7/15/2024 1171 AA- 2 0.650354 13 5:000 848,513 849, 780 10828 MCI 3133EMNK4 Federal Farm Credit Bank DA DAV 1/22/2021 7/22/2024 1178 Aaa AA 0.31 0.31 2.000,000 1,990,867 2,000,000 10811 MUN 68608USW7 Oregon State Lottery R W B 1211712020 a/1/2024 1188 Aal AA+ 2.677 0.93866 755,000 793,422 798,837 10812 MUN 68608USD9 Oregon State Lottery R W B 12/17/2020 8/1/2024 1188 Aal AA, 2.677 0.938659 500,000 525:445 527:707 10805 MUN 68609TZR2 Oregon State Lottery R W B 12/1/2020 8/1/2024 1168 Aa1 AA+ 0.638 0:414877 505,000 507,823 508'630 10786 MUN 835569GR9 SONOMA CCD PS 10/21/2020 8/1,2024 1188 Aa2 AA 2. 061 0.600206 1,200.000 1,247,136 1,,258,243 10784 MUN 732098PE2 POMONA CAU UNI SCH DIST TAXPS 10/20/2020 8/1/2024 1188 Aa3 0.77 0.600177 1,200,000 1203216 1206540 10816 MCI 30231G AA 09 254325 2000000 ,, 20,966 ,09 2096062 10810 MUN 73474TAB6 MORROW PORT TRANS FAC RWB 2/1 124/2020 9/1/2024 1219 Aa2 042019 I750000 1,903,003 1,9, 937 10830 MCI 22546QAP2 CREDIT SUISSE NV CASTLE 2/1/2021 9/9/2024 1227 Aa3 3.625 0.57179 2,950,000 3,207,271 3,248,705 10775 FAC 3134GWF84 Federal Home Loan Mtg Corp CASTLE 9/9/2020 9/9/2024 1227 Aaa 0.48 0.49 1,000:000 996:389 1,000,000 10781 MUN 476453GS8 JEROME IDAHO SCHOOL DISTRI(PS 10/13/2020 9/15/2024 1233 Aea 5 0.725347 220,000 251,453 251,212 10778 MUN 451 152700 IDAHO ST BOND BANK AUTH REV PS 101 /2020 9/15/2024 1233 Aal 5 0.610349 1,000,000 1,145,910 1,146,048 10808 MUN 13034AL57 CALIFORNIA INFRASTRUCTURE eGPAC 12/17/2020 10/1/2024 1249 AAA 0.645 0.645034 1,000,000 998,370 1,000,000 10783 FAC 3133EMCM Federal Farm Credit Bank CASTLE 10/16/2020 10/I5/2024 1263 Aaa AA- 0.4 0.440I 72 2,000,000 1,991,153 1, 997,251 10791 FAC 3134GW3W4 Federal Home Loan Mtg Corp CASTLE 10/30/2020 10/28/2024 1276 Aaa 0.41 0.416317 2,000,000 1,989,961 1.999,563 10823 MCI 822582CC4 ROYAL DUTCH SHELL PLC CASTLE 1/7/2021 11/7/2024 1286 Aa2 AA- 2 0.54293 1,708,000 1,780,464 1,794,493 10797 MCI 822582CC4 ROYAL DUTCH SHELL PLC GPAC 11/13/2020 11/7/2024 1286 Aa2 AA- 2 0.705546 3,000,000 3, 127,262 3,134,429 10799 FAC 3134GW7F7 Federal Home Loan Mtg Corp CASTLE 11118/2020 Ill1812024 1297 Aaa 0.375 0.375 2:000:000 1:996:652 2:000,000 10788 MUN 014365DS6 ALDERWOOD WA WTR & WSTWIR W 8 11/12/2020 12/1/2024 1310 Aa2 AA+ 1 0.650122 935,000 944,135 946,562 10814 MCI 931142DV2 WALMART GPAC 12/17/2020 12/15/2024 1324 Aa2 AA 2.65 0. 570485 2,000,000 2, 140:720 2,148,736 10820 MCI 3133EMLP5 Federal Farm Credit Bank PS 12/30/2020 12/23/2024 1332 Aaa AA, 0.32 0.310989 2,000,000 1,982,328 2:000,000 10806 MCI 0378330F4 Apple Inc GPAC 12/3/2020 1/13/2025 1353 Aa1 AA- 2.75 0.638929 2,000,000 2, 129,904 2,153,936 10821 MCI 3134GXKK9 Federal Home Loan Mtg Corp R W B 1/15/2021 1/15/2025 1355 Aaa 0.35 0 2:000:000 1:962:413 2:000,000 10826 MCI 46625HKC3 JPMorgan Chase - CorporateN CASTLE 1/11/2021 1/23/2025 1363 A2 A- 3.125 0.82725 2,000,000 2,144,262 2,168,138 10817 MCI 46625HKC3 JPMorgan Chase - Corporate N CASTLE 12/22/2020 1/23/2025 1363 A2 A- 3. 125 0. 806114 2,000,000 2,144,262 2,169,725 10792 FAC 3134GW5Q5 Federal Home Loan Mtg Corp CASTLE 10/30/2020 1/29/2025 1369 As 0.45 0.452394 2,500,000 2,454,405 2,499,780 10762 FAC 3136G4E74 Fetleral National Mtg Assn CASTLE 7/31/2020 1/29/2025 1369 Aaa AA- 0.57 0.569999 1,400,000 1,373,438 1,400,000 10822 MCI 12572QAG0 CME GROUP GPAC 1/4/2021 3/15/2025 1414 Aa3 AA- 3 0.649082 2,000,000 2,143,000 2:179:310 10801 MCI 30231 GBH4 XTO Energy Inc GPAC 11/19/2020 3/19/2025 1418 Aa1 AA 2.992 0.813784 2:000,000 2, 145,187 2,185,883 10800 MUN 98459LAA1 PALE UNIVERSITY GPAC 11/18/2020 4/15/2025 1445 Aaa AAA 0.873 0.578444 2,000,000 2,004,245 2,022,974 10824 MCI 166764BW9 Chevron Corp CASTLE 1/7/2021 5/11/2025 1471 Aa2 AA 1.554 0.617528 2,000,000 2,043,876 2,074,317 10818 MCI 1667648W9 Chevron Corp GPAC 12/28/2020 5/11/2025 1471 Aa2 AA 1.654 0.64703 1,883,000 1,699,483 1,722,801 10825 MUN 625506PX2 MULTNOMAH CO-REF-TXBL GPAC 1/21/2021 6/1/2025 1492 Aaa AAA 1 0.500095 2:165:000 2,186,823 2.228,664 10798 MUN 938429V61 Washington County SO Municipal PS 11/17/2020 6/15/2025 1506 Aat 0.912 0,64487 350,000 352,552 353,791 10831 MUN 799055QU5 SAN MATEO CA FOSTER CITY SC'. DA DAV 2/16/2021 8/1/2025 1553 Aaa AA + 1.597 0.470093 500, 000 512:965 523,670 10787 MUN 88675ABS4 TIGARD OR WTR SYS REVENUE PS 11/3/2020 6/1/2025 1553 Aa3 AA 2 0.850415 350,000 364'It 9 366,727 10766 FAC 3134GWND4 Federal Home Loan Mtg Corp CASTLE all 412020 8/12/2025 1564 Aaa 0.6 0.610179 2,000,000 1,976,783 1,999,143 10763 FAG 3133EL3P7 Federal Farm Credit Bank R W B e/12/2020 8/12/2025 1564 Aaa AA- 0.53 0.53 3,000,000 2,951,285 3:000,000 10764 FAC 3133EL3H5 Fetleral Farm Credit Bank MORETN 8/12/2020 8/12/2025 1564 Aaa AA- 0.57 0.57 3:000:000 2:934,290 3,000,000 10767 FAC 3136G4L84 Federal National Mtg Assn CASTLE 8/18/2020 8/18/2025 1570 Aaa AA+ 0.57 0.590123 2,000,000 1,974:968 1:998,298 10774 FAC 3136G4M4 Federal National Mtg Assn R W B 9/3/2020 8/21/2025 1573 Aaa AA- 0.56 0.559995 2,000,000 1,973,969 2,000,000 10772 FAC 3138G4N74 Federal National Mlg Assn R W B 8/27/2020 a/21/2025 1573 Aaa AA, 0.56 0.565092 1,000,000 986,985 999,784 10765 FAC 3136G4N74 Federal National Mtg Assn MORETN 8/21/2020 8/21/2025 1573 As AA- 0.56 0.56 3,000,000 2,960,954 3,000,000 10770 FAC 3136G4X24 Federal National Mtg Assn PS 8/28/2020 8/29/2025 1581 Aaa AA+ 0.6 0.600001 1,000,000 988,514 1:000,000 10773 FAC 3136G4X24 Federal National Mtg Assn CASTLE 8/28/2020 8/29/2025 1581 Aaa AA+ 0.6 0.600001 1,000,000 988.514 1,000,000 10793 FAC 3135GA2N0 Federal National Mtg Assn R W B 11/4/2020 11/4/2025 1648 As AA, 0.55 0.55 2,000,000 1,968,715 2,000,000 10796 FAC 3135GOBG3 Federal National Mtg Assn CASTLE 11/121 020 11/7/2025 1851 Aaa AA+ 0.5 0.572935 2,000,000 1,972,187 1,993,514 10078 RRP SYS100711 Local Govl Investment Pool 7/1/2006 - - 1 0.6 0.6 45,1,041 45,190,040 45,190,040 10084 RR2 SVS10084 First Interstate 7/1/2006 - - 1 0.6 0.6 7 785 .,.:1 8 087 765 8,087.765 239,260,805 242 602,464 242,961,361 Finance Update 1. American Rescue Plan Act —The County's ARPA application to the U.S. Treasury was submitted on May 18. Based on the experience of other Oregon counties I expect we will receive our first tranche of $19 million by May 26. The second tranche of $19 million is expected to be received one year later in May of 2022. Based on Board feedback at the May 5 BOCC meeting, staff is preparing a structural priority framework that will help assist in the funding allocation decision making process. A draft will be brought back to the Board for consideration soon. Additionally, we are starting conversations within the region to explore where priorities might overlap and potential partnerships would make sense to achieve common goals. 2. FEMA funding for the Mass Vaccination Center — We received the grant agreement from the state's health authority (OHA) to facilitate the FEMA reimbursement process of local governments' vaccination center costs. We are reviewing the contract now and will bring it to the BOCC soon for approval. 3. Fiscal Year 2021-22 Budget — As of this writing we are wrapping up the production of the proposed budget document and will distribute it to the Budget Committee on Friday, May 21. Position Control Summary July - June Percent Org Jul Aug Sep Oct Nov Dec Jan Feb Mar April Unfilled Assessor Filled 33.26 33.26 33.26 33.26 33.26 33.26 33.26 33.26 33.26 33.26 Unfilled 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 5.67% Clerk Filled 8.48 8.48 8.48 8.48 8.48 8.48 9.48 9.48 9.48 9.48 Unfilled 1.00 1.00 1.00 1.00 1.00 1.00 - - - 6.33% BOPTA Filled 0.52 0.52 0.52 0.52 0.52 0.52 0.52 0.52 0.52 0.52 Unfilled - - - - - - - - - 0.00% DA Filled 53.10 53.80 52.80 51.80 52.40 51.20 52.20 52.20 53.20 52.70 Unfilled 1.00 0.40 1.40 2.40 1.80 3.00 2.00 2.00 1.00 1.50 3.04% Tax Filled 5.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50 Unfilled - - - - - - - - - 0.00% Veterans' Filled 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Unfilled - - - - - - - - - - 0.00% Property Mngt Filled 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Unfilled - - - - - - - - 0.00% Total General Fund Filled 106.86 107.56 106.56 105.56 106.16 104.96 106.96 106.96 107.96 107.46 Unfilled 4.00 3.40 4.40 5.40 4.80 6.00 4.00 4.00 3.00 3.50 3.83% Justice Court Filled 4.60 4.60 4.60 4.60 4.60 4.60 4.60 4.60 4.60 4.60 Unfilled - - - - - - - - - 0.00% Community Justice Filled 46.90 46.90 45.90 45.90 45.90 45.90 44.90 44.90 47.90 46.90 Unfilled 1.00 1.00 2.00 2.00 2.00 2.00 3.00 3.00 - 1.00 3.55% Sheriff Filled 224.75 234.75 237.75 236.75 231.75 231.75 226.75 230.75 228.75 229.75 Unfilled 22.75 15.25 12.25 14.25 19.25 19.25 24.25 20.25 23.25 22.25 7.709/. Health Srvcs Filled 304.55 312.25 319.78 323.98 318.21 316.18 310.98 327.98 330.28 327.78 Unfilled 38.25 31.55 24.02 17.82 23.89 31.92 37.12 29.12 27.92 30.42 8.38% CDD Filled 54.00 53.00 54.00 54.00 53.00 56.00 56.00 56.00 55.00 55.00 Unfilled 2.00 3.00 2.00 4.00 5.00 1.00 1.00 1.00 6.00 6.00 5.37% Road Filled 53.00 53.00 53.00 53.00 53.00 53.00 53.00 55.00 56.00 54.00 Unfilled 4.00 3.00 3.00 3.00 3.00 3.00 3.00 1.00 - 2.00 4.46% Adult P&P Filled 39.60 39.60 38.60 38.60 39.60 39.60 39.60 39.60 39.60 39.60 Unfilled 2.25 1.25 2.25 2.25 1.25 1.25 1.25 1.25 1.25 1.25 3.79% Solid Waste Filled 22.00 23.00 23.00 23.00 23.00 23.00 23.00 23.00 23.00 23.00 Unfilled 2.00 - - - - - - - 1.00 1.00 1.72% 9-1-1 Filled 54.00 54.00 56.00 57.00 55.00 55.00 53.00 53.00 54.00 54.00 Unfilled 6.00 5.00 3.00 2.00 4.00 4.00 6.00 6.00 5.00 6.00 7.94% Victims Assistance Filled 8.00 8.00 8.00 8.00 8.00 8.00 7.00 7.00 7.00 7.00 Unfilled - - - - - - 1.00 1.00 1.00 1.00 5.00% GIS Dedicated Filled 2.30 2.30 2.30 2.30 2.30 2.30 2.30 2.30 2.30 2.30 Unfilled - - - - - - - - - - 0.00% Fair & Expo Filled 10.91 10.91 10.91 10.91 10.91 10.91 10.91 10.91 11.00 10.00 Unfilled 0.09 0.09 0.09 0.09 0.09 0.09 0.09 0.09 - 1.00 1.56% Natural Resource Filled 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Unfilled - - - - - - - - - - 0.00% ISF - Facilities Filled 19.60 19.60 20.60 21.60 21.60 21.60 21.60 21.60 21.60 21.60 Unfilled 3.40 2.40 1.40 0.40 0.40 0.40 0.40 0.40 1.40 1.40 5.385/. ISF -Admin Filled 7.75 7.75 7.75 7.75 7.75 7.75 7.75 7.75 7.75 7.75 Unfilled - - - - - - - - - - 0.00% ISF - BOCC Filled 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Unfilled - - - - - - - - - - 0.00% ISF - Finance Filled 8.00 8.00 9.00 9.00 9.00 9.00 9.00 9.00 8.00 8.00 Unfilled 1.00 1.00 - - - - 1.00 2.00 2.00 7.53% ISF - Legal Filled 7.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00 Unfilled - - - - - - - - - 0.00% ISF - HR Filled 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 Unfilled - - - - - - - - - - 0.00% ISF - IT Filled 15.70 15.70 15.70 15.70 15.70 15.70 15.70 15.70 15.70 15.70 Unfilled - - - - - - - - - 0.00% ISF - Risk Filled 2.25 2.25 2.25 2.25 2.25 2.25 2.25 2.25 2.25 2.25 Unfilled - - - - - - - - - - 0.00% Total: Filled 1,004.77 1,023.17 1,035.70 1,039.90 1,027.73 1,027.50 1,015.30 1,038.30 1,042.69 1,036.69 Unfilled 86.74 66.94 54.41 51.21 63.68 68.91 81.11 68.11 71.82 78.82 %Unfilled 7.95% 6.14% 4.99% 4.69% 5.83% 6.29% 7.40% 6.16% 6.44% 7.07% 6.30% Budget to Actuals Report General Fund: Revenue YTD in the General Fund is approximately $44 million or 117% of budget, an increase of $8.3 million from last year which was at 98% of budget for the same time period. This increase in YTD revenue this year is due to property tax collections, unbudgeted CARES Act reimbursements and Clerk recording fees. Both the increase in property tax collections and Clerk recording fees are driven by low interest rates and refinances. There are approximately 1,500 (1.3%) more tax accounts than last year and 1,207 more accounts that were paid in full by the November due date. Expenses YTD are $38.5 million and 97% of budget compared to $29 million and 79% of budget last year. Most of the increase is due to CARES Act expenditures. Fund Seleci all i.hsnk+ 00 .. General F!.tr�„ _110 - Assmt-Clerk... Code Aat.;... j ,. ') - Cow: Lech!" !i 01C1 -General Co:.._ i. i7?is - General Co:i..- '. C8i0 - Project F%ev_. 120 - ia!e Lib, a r, I30 Parkk Acca�!si,.. Park Der--io_ Monthly GL P 0 10 z: i i S93M fy i (Blank) All Major Funds: Monthly Expenditures 79.0% of last vear budaet Monthly Revenues 980i of last vear Wdoet ® c Pfolocted Ending Working Capital Approved FTE t 110.96 q $113M P tAA II U; On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue and expense data compared to budget through April 30, 2021. o co G� Budget to Actuals Countywide Summary All Departments 83.3% FY21 YTD April 30, 2021 (unaudited) Year Complete Fiscal Year 2020 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % 001 - General Fund 35,797,833 37,514,589 105% ; 37,201,525 43,411,254 117% ; 45,044,844 121% ; 030 - Juvenile 856,930 826,150 96% ; 975,090 583,429 60% ; 949,440 97% ; 1601170 - TRT 7,732,000 7,616,246 99% ; 6,916,358 9,669,204 140% ; 10,663,800 154% ; 220 - Justice Court 578,000 561,613 97% ; 489,850 414,606 85% ; 489,587 100% ; 255 - Sheriffs Office 41,581,807 43,677,825 105% ; 43,449,298 42,775,911 98% ; 44,102,162 102% ; 274 - Health Services 36,132,298 32,892,266 91% ; 43,207,563 37,887,644 88% ; 47,132,338 109% ; 295 - CDD 8,468,820 8,043,542 95% 8,251,726 7,666,243 93% ; ; 9,076,506 110% ; 325 - Road 22,785,827 22,495,570 99% 20,681,110 18,663,573 90% 22,737,874 110% ; 355 - Adult P&P 5,775,278 6,570,946 114% ; 5,995,287 5,994,576 100% ; 6,031,042 101% ; 465 - Road CIP 2,142,893 2,145,706 100% ; 2,467,800 890,234 36% ; 2,455,159 99% ; 610 - Solid Waste 11,724,869 12,300,751 105% ; 12,077,592 10,852,648 90% ; 12,947,336 107% ; 615 - Fair & Expo 1,561,500 990,522 63% ; 1,466,050 1,128,252 77% 1,531,726 104% ; 616 - Annual County Fair 1,649,700 1,469,198 89% 525000 94,738 182% ; 95,117 183% ; 617 - Fair & Expo Capital 16,000 21,189 132% ; 14,000 7,449 53% 9,200 66% ; Reserve 618 - RV Park 437,700 445,454 102% ; 436,050 386,831 89% 471,955 108% 619 - RV Park Reserve 12,550 3,801 30% 1,100 6,774 616% ; 8,300 755% ; 670 - Risk Management 3,495,039 3,930,523 112% ; 3,263,646 2,753,187 84% ; 3,335,739 102% ; 675 - Health Benefits 22,318,433 22,490,985 101% ; 21,884,538 18,870,811 86% 21,978,487 100% ; 705 - 911 10,563,350 11,280,682 107% ; 11,064,698 10,896,354 98% ; 11,859,734 107% ; 999 - Other 29,544,540 37,220,505 126% ; 34,328,295 27,533,768 80% ; 34,365,561 100% ; TOTAL RESOURCES ; 243,175,367 252,498,065 104% ; 254,223,576 240,487,486 95% 275,285,906 108% ; Fiscal Year 2020 Fiscal Year 2021 REQUIREMENTS Budget Actuals % Budget Actuals % Projection % 001 - General Fund 18,517,987 17,416,654 94% ; 19,253,406 21,742,615 113% ; ; 25,056,307 130% ; 030 - Juvenile 7,127,337 6,927,385 97% ; 7,390,349 5,832,920 79% ; 7,005,011 95% ; 160/170 - TRT 2,274,140 2,260,020 99% 2,419,872 2,924,426 121% ; 3,420,197 141% ; 220 - Justice Court 678,141 667,997 99% ; 683,508 545,314 80% 674,185 99% ; 255 - Sheriff's Office 44,685,809 44,783,763 100% ; 50,263,220 39,969,968 80% 49,832,437 99% ; 274 - Health Services ; 47,589,309 42,265,238 89% 52,285,174 39,856,362 76% ; 49,503,291 95% ; 295 - CDD 7,905,639 7,462,091 94% ; 8,474,142 6,695,836 79% ; 8,109,924 96% ; , o Q� ��Es`G2{ Budget to Actuals - Countywide Summary All Departments 83.3% FY21 YTD April 30, 2021 (unaudited) Year Complete 325 - Road 14,573,336 13,094,764 90% ; 14,513,205 10,146,487 70% 13,981,159 96% ; 355 -Adult P&P 6,669,491 6,428,151 96% ; 7,081,268 5,269,834 74% 6,582,693 93% ; 465 - Road CIP 13,835,913 5,824,653 42% ; 20,036,050 4,712,734 24% 14,784,426 74% ; 610 - Solid Waste 8,384,039 7,518,563 90% ; 8,853,213 5,851,314 66% ; 8,683,463 98% ; 615 - Fair & Expo 2,464,787 2,372,624 96% ; 2,070,371 1,587,703 77% 1,988,358 96% ; 616 - Annual County Fair 1,504,700 1,615,288 107% ; 127,000 131,506 104% ; 158,735 125% ; 617 - Fair & Expo Capital 1,362,775 424,931 31% ; 401,940 109,240 27% 356,940 89% ; Reserve 618 - RV Park 540,373 503,509 93% ; 543,902 389,691 72% ; 504,071 93% ; 619 - RV Park Reserve 100,000 8,335 8% 100,000 - 0% ; 20,000 20% 670 - Risk Management 4,132,295 2,440,263 59% 3,794,344 1,899,308 50% 3,063,652 81% ; 675 - Health Benefits 24,115,011 22,953,057 95% 23,620,173 15,840,273 67% 22,140,833 94% ; 705 - 911 12,250,336 10,722,604 88% 12,576,839 8,662,067 69% ; 12,256,144 97% ; 999 - Other 70,540,907 52,841,578 75% ; 58,629,868 21,905,266 37% ; 58,029,701 99% ; TOTAL REQUIREMENTS ; 289,252,325 248,531,468 86% 293,117,844 194,072,865 66% ; 286,151,527 98% ; 9, \)TES` Budget to Actuals - Countywide Summary o� All Departments 83.3% FY21 YTD April 30, 2021 (unaudited) Year Complete Fiscal Year 2020 Fiscal Year 2021 TRANSFERS Budget Actuals % Budget Actuals % Projection % 001 - General Fund ; (19,023,310) (18,917,801) 99% ; (20,308,890) (16,573,320) 82% ; (20,233,890) 100% ; 030 - Juvenile 5,874,465 5,874,465 100%: 5,957,854 4,964,880 83% 5,957,854 100%: 160/170 - TRT (4,433,128) (4,430,732) 100%: (4,678,036) (3,691,969) 79% ; ; (4,882,729) 104% ; 220 - Justice Court - - 107,235 89,360 83% ; 107,235 100%: 255 - Sheriff's Office 3,119,936 3,120,245 100% ; 3,119,077 2,756,897 88% ; 3,119,077 100%: 274 - Health Services 6,102,365 6,552,032 107% ; 8,026,313 4,708,104 59% 7,033,164 88% ; 295 - CDD (1,448,081) (1,111,631) 77% ; (55,480) (513,080) 925% ; ; (628,392) 1133%; 325 - Road (11,910,575) (11,910,575) 100% ; (6,683,218) (5,367,150) 80% ; ; (6,683,218) 100%: 355 - Adult P&P 223,189 223,189 100% ; 187,496 156,249 83% ; 187,496 100%: 465 - Road CIP 12,014,914 11,431,979 95% ; 7,517,657 3,948,205 53% ; 7,146,576 95% ; 610 - Solid Waste ; (3,296,192) (3,296,192) 100%: (3,684,280) (2,765,072) 75% ; (3,684,280) 100%: 615 - Fair & Expo 1,022,863 1,475,467 144% ; 494,967 618,876 125% ; 1,058,953 214% ; 616 - Annual County Fair (145,000) - 0% ; 75,000 62,750 84% ; ; 75,000 100%: 617 - Fair & Expo Capital (13,313) (13,313) 100% ; 253,158 210,962 83% ; ; 389,566 154% ; Reserve ° 618 - RV Park (307,000) (307,000) 100% ; (436,628) (134,084) 31% (195,820) 45% ; 619 - RV Park Reserve 502,000 502,000 100% ; 621,628 310,814 50% 375,820 60% ; 670 - Risk Management (6,918) (6,918) 100% ; (3,500) (2,912) 83% (3,500) 100% ; 705 - 911 - - 999 - Other 11,123,785 10,814,785 97% 9,078,924 11,220,490 124% ; 10,861,088 120% ; TOTALTRANSFERS ; (600,000) - 0 ; (410,723) - 0 - 0% ; �-�ES` Budget to Actuals Countywide Summary o All Departments 83.3% FY21 YTD April 30, 2021 (unaudited) Year Complete Fiscal Year 2020 Fiscal Year 2021 ENDING FUND BALANCE Budget Actuals % Budget Actuals Projection % 001 - General Fund 9,346,536 13,529,514 145% ; 9,739,629 18,624,832 13,284,160 136% ; 030 - Juvenile 694,058 1,069,720 154% ; 616,595 785,108 972,002 158% ; 160/170 - TRT 3,324,732 3,490,749 105% ; 3,530,844 6,543,558 5,851,623 166% ; 220 -Justice Court 64,859 37,842 58% 57,804 (3,506) (39,521) -68% ; 255 - Sheriffs Office ; 14,732,933 18,832,967 128% ; 14,981,322 24,395,807 16,221,769 108% ; 274 - Health Services 4,766,157 7,817,166 164% ; 5,727,266 10,556,552 12,479,377 218% ; 295 - CDD 1,097,104 1,253,356 114% ; 734,798 1,710,683 1,591,546 217% ; 325 - Road 2,303,905 4,217,071 183% ; 2,180,473 7,367,008 6,290,569 288% ; 355 - Adult P&P 1,918,976 3,119,990 163% ; 1,816,329 4,000,981 2,755,834 152% ; 465 - Road CIP 15,938,430 25,512,586 160% ; 13,103,814 25,638,291 20,329,895 155% ; 610 - Solid Waste 644,638 2,285,566 355% ; 719,918 4,521,829 2,865,159 398% ; 615 - Fair & Expo 199,576 (1,199) -1% ; 255,550 158,226 601,122 235% ; 616 - Annual County Fair - (47,461) - (21,479) (36,079) ; 617 -Fair &Expo Capital - 726,169 999% ; 1,008,442 835,340 767,995 76% ; Reserve t 618 - RV Park 150,327 227,936 152% ; 43,512 90,992 - 0% ; 619 - RV Park Reserve 414,550 497,466 120% ; 1,012,728 815,053 8615586 85% ; 670 - Risk Management 5,455,826 8,676,750 159% ; 6,465,802 9,527,716 ; 8,945,337 138% ; 675 - Health Benefits 14,309,716 16,101,833 113% ; 13,588,094 19,132,371 15,939,487 117% ; 705 - 911 6,066,720 9,162,894 151 % ', 6,829,277 11,397,182 8,766,484 128% ; 999 - Other 41,618,580 69,175,048 166% ; 50,505,333 86,030,040 57,208,786 113% ; TOTAL FUND BALANCE 123,047,623 185,685,964 151% ; 132,917,530 232,106,585 ; 175,657,132 132% ; 01ES`<- Budget to Actuals Report General Fund - Fund 001 FY21 YTD April 30, 2021 (unaudited) RESOURCES Property Taxes - Current Property Taxes - Prior Other General Revenues Assessor Clerk BOPTA District Attorney Tax Office Veterans Property Management TOTAL RESOURCES REQUIREMENTS Assessor Clerk BOPTA District Attorney Medical Examiner Tax Office Veterans Property Management Non -Departmental TOTAL REQUIREMENTS 83.3% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 29,046,840 29,310,769 101% , 30,105,307 30,060,331 100%: 30,267,217 101% 161,910- A 391,000 976,355 250% 358,000 495,688 138% , 500,508 140% 142,508! 3,020,400 3,136,644 104% 2,550,871 8,441,201 331% , 8,841,937 347% 6,291,065! B 837,283 942,562 113% 836,713 986,190 118% 1,001,768 120% ! 165,055! 1,615,280 2,242,070 139% 2,153,741 2,589,368 120% 3,253,741 151% ! 1,100,000! C 12,220 13,659 112% = 12,220 14,768 121% 15,000 123% 2,780! 383,806 333,772 87% 467,138 313,181 67% 447,138 96% (20,000)l D 195,390 257,219 132% 419,927 412,592 98% 419,927 100% 175,614 175,614 100% 175,608 79,466 45% 175,608 100%! ' E 120,000 125,925 105% 122,000 18,470 15% 122,000 100%! F 35,797,833 37,514,589 105% ; 37,201,525 43,411,254 117% ; 45,044,844 121% ; 7,843,319: Budget Actuals % Budget Actuals % 4,993,290 4,699,209 94% 5,237,507 4,094,747 78% 2,049,501 1,640,426 80% 2,051,015 1,613,643 79% 77,950 72,369 93% 79,945 64,844 81% 7,873,159 7,606,702 97% 8,234,075 6,799,950 83% 235,542 197,772 84% 236,358 165,746 70% 865,307 860,973 99% 970,608 834,928 86% 589,551 � 525,956 89% 639,571 472,455 74% s 306,985 301,829 i 98% 317,533 260,813 82% 1,526,702 1,511,418 99% 1,486,794 7,435,489 500% 18,517,987 17,416,654 94% 19,253,406 215742,615 113% ; Projection % $ Variance 4,928,491 94% 309,016- G 1,984,487 97% 66,52& H 79,945 100% 8,377,393 102% ! (143,3141 236,358 100%! -� f 989,608 102% (19,000)! J 633,428 99% 6,143, K 326,597 103% (9,064)! 1 7,500,000 504% (6,013,206)' L 25,056,307 130% ; (5,802,901); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In 260,000 i 260,000 100% 260,000 216,662 83% 260,000 100% < < M Transfers Out (19,283,310) (19,177,801) 99% (20,568,890) (16,789,982) 82% (20,493,890) 100% 75,000 TOTALTRANSFERS ; (19,023,310) (18,917,801) 99% (20,308,890) (16,573,320) 82% ; (20,233,890) 100% ; 75,000: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 11,090,000 12,349,379 111% , 12,100,400 13,529,514 112% 13,529,514 112% 1,429,114 Resources over Requirements 17,279,846 20,097,935 17,948,119 21,668,639 19,988,537 2,040,41& Net Transfers - In (Out) F (19,023,310) (18,917,801) k (20,308,890) (16,573,320) o k (20,233,890) ! 75,0004 TOTAL FUND BALANCE $ 9,346,536 $ 13,529,514 145% ; $ 9,739,629 $ 18,624,832 191% ; $ 13,284,160 136% ; $3,544,531 A Current year taxes received primarily in November, February and May; actual 20-21 TAV is 5.40% compared to FY19-20 vs. 5.00% budgeted B PILT payment of $500,000 received in July 2020; interest projection based on current investment rate and anticipated cash balances; includes CARES Fund reimbursements C Projection based on YTD collections of Recording Fees D A vacancy in a grant funded position will reduce State Grant funds by $20K; Federal Grants cannot be drawn down until agency completes financial system upgrade which is estimated to be the end of November. E Oregon Dept. of Veteran's Affairs grant reimbursed quarterly F Interfund land -sale management revenue recorded at year-end G Projected Personnel savings based on FY21 average vacancy rate of 5.7% H Projected Personnel savings based on FY21 average vacancy rate of 6.3% 1 Projected Personnel overage based on FY21 spending to date j Projected Personnel overage based on FY21 spending to date plus estimate for a retirement payout K Projected Personnel savings based on FY21 savings to date L Budget adjustment for COVID-19 related contracts will be presented to the Board before June 30, 2021 M Repayment to General Fund from Finance Reserves for ERP Implementation tEs `{ Budget to Actuals Report Juvenile - Fund 030 83.3% FY21 YTD April 30, 2021 (unaudited) Year Complete Fiscal Year2020 Fiscal Year2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance OYA Basic & Diversion 442,601 387,814 88% 472,401 206,930 44% 472,401 100%, A ODE Juvenile Crime Prev E 91,379 82,125 90% 109,000 73,568 67% 4 109,000 100%, - B Inmate/Prisoner Housing 80,000 96,600 121% 90,000 45,600 51% f 65,000 72% ! (25,000)! C Gen Fund -Crime Prevention E 20,000 20,000 100% 89,500 89,500 100%: 89,500 100%! D Leases E 86,400 97,061 112% 88,000 67,518 77% 88,000 100%, DOC Unif Crime Fee/HB2712 359000 49,339 141% 49,339 37,004 75% 49,339 100% OJD Court Fac/Sec SB 1065 E 26,000 20,404 78% 26,000 10,913 42% 15,000 58% (11,000) Interest on Investments 31,000 26,491 85% 17,300 12,226 71% 15,200 88% (2,100)� E Food Subsidy 16,000 13,448 84% 12,000 10,314 86% 11,000 92% (1,000)! Contract Payments 8,000 5,459 68% 8,000 1,124 14% 2,000 25% (6,000)! F Miscellaneous 14,050 22,672 161% 7,550 26,355 349% 30,000 397% 22,450! G Case Supervision Fee E 6,500 4,736 73% 6,000 2,377 40% E E 3,000 50% (3,000): H TOTALRESOURCES 856,930 826,150 96% 975,090 583,429 60% 949,440 97% ; (25,650); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 5,797,927 5,650,045 97% 5,970,797 4,803,085 80% 5,755,923 96% 214,874,1 Materials and Services E 1,329,410 1,277,340 96% 1,372,016 999,948 73% 1,201,552 88% 170,464 J Capital Outlay - - 47,536 29,887 63% 47,536 100% TOTAL REQUIREMENTS ; 7,127,337 6,927,385 97% ; 7,390,349 5,832,920 79% ; 7,005,011 95% ; 385,338; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Funds 5,961,465 5,961,465 100% 6,034,966 5,029,140 83% 6,034,966 100% Transfers Out-Veh Reserve E (87,000) (87,000) 100% (77,112) (64,260) 83% (77,112) 100% TOTALTRANSFERS ; 5,874,465 5,874,465 100% ; 5,957,854 4,964,880 83% 5,957,854 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,090,000 1,296,490 119% = 1,074,000 1,069,720 100% 1,069,720 100% (4,280)' Resources over Requirements (6,270,407) (6,101,235) (6,415,259) (5,249,491) ! _ (6,055,571) k 359,68& Net Transfers - In (Out) 5,874,465 5,874,465 5,957,854 4,964,880 5,957,854 TOTAL FUND BALANCE $ 694,058 $ 1,069,720 154% ; $ 616,595 $ 785,108 127% ; ; $ 972,002 158% ; $355,408: A Adjusted projection based on less than expected YTD youth contractor billing that drives reimbursement B Quarterly reimbursement based on actual expenses. Q1 payment has been submitted and approved by the State C Adjusted projection based on YTD revenue. COVID-19 is impacting other Counties use of detention. D On -time annual transfer received E Interest projection based on current investment rate and anticipated cash balances F Adjusted projection based on YTD revenue. Receiving less than budgeted due to COVID-19 impacts G Includes CARES Fund and State COVID related reimbursements H Adjusted projection based on YTD revenue. Receiving less than budgeted due to COVID-19 impacts I Projected Personnel savings based on FY21 average vacancy rate of 3.6% i Adjusted projection based on YTD expenses. COVID-19 has reduced M&S spending. o� �-�ES`.�� Budget to Actuals Report TRT - Fund 160/170 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year2020 Fiscal Year2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Room Taxes 7,670,000 7,527,492 98% 6,862,458 9,516,403 139% 10,500,000 153% 3,637,542; A Interest 62,000 88,754 143% 53,900 52,801 98% 63,800 118% 9,900; B State Miscellaneous - - - 100,000 100,000 100,000. C TOTAL RESOURCES 7,732,000 7,616,246 99% 6,916,358 9,669,204 140% ; ; 10,663,800 154% ; 3,747,442; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance COVA 2,064,221 2,050,618 99% 1,838,805 2,410,941 131% 2,839,130 154% (1,000,325): D r Grants & Contributions 62,000 62,000 100% 404,000 386,660 96% 404,000 100%! Interfund Contract 79,160 79,160 100% 114,481 95,401 83% 114,481 100% ; E Interfund Charges 37,309 37,309 100% 35,861 29,884 83% 35,861 100% Auditing Services 14,500 19,200 132% 11,500 - 0% 11,500 100%! t Software 10,350 - 0% 11,500 - 0% 3 11,500 100% Public Notices 15600 1,694 106% 1,600 1,540 96% 1,600 100% Office Supplies 3,000 741 25% 1,275 1 0% 1,275 100% Printing 2,000 642 32% 850 - 0% 850 100% Refunds & Adjustments 8,657 999% - - - TOTAL REQUIREMENTS 2,274,140 2,260,020 99% 2,419,872 2,9249426 121% ; 3,420,197 141% ; (1,000,325); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer Out - RV Park (35,000) (35,000) 100% (20,000) (16,730) 84% (20,000) 100% Transfer Out - Annual Fair (250,000) (250,000) 100% (75,000) (625750) 84% ! (75,000) 100% Transfer Out - F&E Reserve (286,687) (286,687) 100% (253,158) (210,962) 83% (389,566) 154% (136,408); F Transfer Out - F&E (as needed) (325,744) (323,348) 99% (275,744) (215454) 8% (25,744) 9% 250,000� G Transfer Out - Health - (406,646) (338,870) 83% ; (406,646) 100% H Transfer Out - F&E (383,910) (383,910) 100% (495,701) (414,734) 84% (813,986) 164% (318,285); Transfer Out - Sheriff (3,151,787) (3,151,787) 100% (3,1519787) (2,626,469) 83% (3,151,787) 100%! - TOTALTRANSFERS ; (4,433,128) (4,430,732) 100% ; (4,678,036) (3,691,969) 79% (4,882,729) 104% ; (204,693); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 2,300,000 2,565,255 112% , 3,712,394 3,490,749 94% 3,490,749 94% (221,645)' Resources over Requirements 5,457,860 5,356,226 4,496,486 6,744,778 7,243,603 2,747,117 Net Transfers - In (Out) (4,433,128) (4,430,732) f (4,678,036) (3,691,969) E r (4,882,729) f (204,693); TOTAL FUND BALANCE $ 3,324,732 $ 3,490,749 105% ; $ 39530,844 $ 6,543,558 185% ; ; $ 5,851,623 166% ; $2,320,779; A YTD 04.30.21 ahead of PY by 31 %. Projection assumes a 1 % increase over PY for the remainder of the year e Interest projection based on current investment rate and anticipated cash balances C Includes CARES Fund reimbursements D Payments to COVA based on a percent of TRT collections E Contracted services with the Finance Department for operating TRT program F The balance of the 1 % F&E TRT is transferred to F&E reserves G $250K of budgeted transfers are to be transferred from unallocated TRT on an as needed basis H Transfer to Health Services is to fund COVID re -opening positions 0�l ES `oG Budget to Actuals Report Justice Court - Fund 220 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year2020 1 Fiscal Year2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Court Fines & Fees 575,000 556,877 97% 488,750 413,853 85% 488,750 100% A Interest on Investments 3,000 1,706 57% 1,100 17 2% 100 9% _ (1,000)! B Miscellaneous - 3,030 736 737 737! TOTALRESOURCES ; 578,000 561,613 97% ; 489,850 414,606 85% 489,587 100%; (263); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 516,868 522,054 101% 531,006 433,135 82% 521,683 98% 9,321 C Materials and Services 161,273 145,944 90% 152,502 112,179 74% 152,502 100% ! D TOTAL REQUIREMENTS ; 678,141 667,997 99% 683,508 545,314 80% ; 674,185 99% 9,323; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund - - 107,235 89,360 83% 107,235 100% E TOTALTRANSFERS 107,235 89,360 83% ; 107,235 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 165,000 144,227 87% 144,227 37,842 26% 37,842 26% (106,385); Resources over Requirements (100,141) (106,384) (193,658) (130,708) (184,598) 9,060� Net Transfers - In (Out) € - E 107,235 89,360 107,235 �E a E TOTAL FUND BALANCE $ 64,859 $ 37,842 58% $ 57,804 ($ 3,506) -6% ; ($ 39,521) -68% ; ($97,325); A The FY21 budget reflects lower revenue compared to FY20 because of HB4210. Revenue may be reduced further, but the impact won't be known until late 2020. B Interest projection based on current investment rate and anticipated cash balances C Projected Personnel savings based on FY21 savings to date D One time yearly software maintenance fee of $9,169 paid in July for entire fiscal year E Additional transfers may be needed because of lower Court Fines and Fees revenue Q� ( E S`��� Budget to Actuals Report _o Sheriffs Office - Fund 255 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year2020 1 Fiscal Year2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance LED #1 Property Tax Current 26,293,470 26,496,529 101% 27,476,763 27,166,740 99% 27,761,421 101%, 284,658, A LED #2 Property Tax Current 10,632,014 10,696,589 101% 11,092,307 10,968,219 99% 11,208,313 101% 116,006 B Sheriffs Office Revenues k 3,922,323 4,914,406 125% 4,259,128 3,837,826 90% 4,269,228 100%! 10,100! C LED #1 Property Tax Prior 3129000 761,642 244% ! 280,000 417,277 149% 428,000 153% 148,000! LED #2 Property Tax Prior 148,000 331,165 224% 120,000 172,561 144% 183,000 153% 63,00& LED #2 Interest k 136,000 160,208 118% 120,000 65,192 54% 78,300 65% (41,700)' C LED #1 Interest k 138,000 287,276 208% 101,100 148,095 146% 173,900 172% 72,8W C LED #2 Foreclosed Properties 8,631 - - LED #1 Foreclosed Properties k - 21,380 - - TOTAL RESOURCES 41,581,807 43,677,825 105% ; 43,449,298 42,775,911 98% ; 44,102,162 102% ; 652,864; REQUIREMENTS Sheriffs Services Civil/Special Units Automotive/Communications Detective Patrol Records Adult Jail Court Security Emergency Services Special Services Training Crisis Stabilization Center Other Law Enforcement Non - Departmental TOTAL REQUIREMENTS TRANSFERS Transfer In - TRT Transfer In - General Fund Transfers Out - Debt Service TOTALTRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals % Budget Actuals % 3,105,057 3,092,171 100% 3,864,843 3,286,750 85% k 1,232,158 1,171,260 95% 1,232,618 903,717 73% 1 2,858,337 2,915,540 102% 3,312,477 2,403,517 73% i 2,303,072 2,217,577 96% 2,515,536 2,160,501 86% 10,592,002 11,446,211 108% 12,734,465 10,582,840 83% z 1 1,004,600 833,934 83% 1,038,130 804,422 77% 18,379,998 17,929,047 98% 19,897,342 15,248,215 77% k 556,740 458,541 82% ° 490,401 361,097 74% 1 k 402,734 603,380 150% 543,565 769,656 142% 1,601,871 1,747,792 109% 2,052,586 1,442,884 70% i 743,334 916,411 123% 1,156,993 887,732 77% 1 571,267 84,267 15% - - 1 1,330,214 1,261,716 95% € 1,328,675 1,117,313 84% 4,425 105,917 999% 95,589 1,324 1% i 44,685,809 44,783,763 100% ; 50,263,220 39,969,968 80% ; Projection % $ Variance 3,861,497 100%, � 3,346; 1 1,122,513 91% ! 110,105 3,148,440 95% 164,037! 2,691,838 107% ! (176,302)t 13,160,765 103% (426,300); D 1,003,097 97% 35,031 18,981,071 95% 916,271! E 432,602 88% 57,799 931,638 171% (388,073)! F 1,819,071 89% 233,515! 1,225,526 106% ° k ! (68,533) i 1,358,790 102% (30,115) 95,589 100%, G 49,832,437 99% 430,783: Budget Actuals % Budget Actuals % Projection % $ Variance 3,151,787 3,151,787 100% 3,151,787 2,626,469 83% 3,151,787 100% k 240,249 240,249 100% 240,290 200,242 83% 240,290 100% i (272,100) (271,791) 100% (273,000) (69,814) 26% (273,000) 100% 3,119,936 3,120,245 100% ; 3,119,077 2,756,897 88% 3,119,077 100% ; Budget Actuals % Budget Actuals % Projection % $ Variance 14,716,999 16,818,660 114% 18,676,167 18,832,967 101% 18,832,967 101% 156,800: (3,104,002) (1,105,938) (6,813,922) 2,805,943 (5,730,275) 1,083,647! 3,119,936 3,120,245 3,119,077 2,756,897 3,119,077 $ 14,732,933 $ 18,832,967 128% ; $ 14,981,322 $ 24,395,807 163% ; $ 16,221,769 108% ; $1,240,447: A Current year taxes received primarily in November, February and May; actual 20-21 TAV is 5.40% compared to FY19-20 vs. 5.00% budgeted B Current year taxes received primarily in November, February and May; actual 20-21 TAV is 5.31 % compared to FY19-20 vs. 5.00% budgeted C Interest projection based on current investment rate and anticipated cash balances D Patrol projected to be over budget due to overtime related to fires, delays in Academy due to COVID-19, and special projects E Adult Jail and Court Security savings related to reduced inmate population due to COVID-19 F Emergency Services projected to be over budget due to direct COVID-19 costs G Budgeted funds includes transfers from Funds 701 and 702 �IEs`{ Budget to Actuals Report Health Services - Fund 274 FY21 YTD April 30, 2021 (unaudited) RESOURCES State Grant OHP Capitation Federal Grants Local Grants OHP Fee for Service State Miscellaneous State - OMAP Environmental Health Fees Other Patient Fees Title 19 Vital Records Divorce Filing Fees State Shared- Family Planning Interest on Investments Interfund Contract- Gen Fund Liquor Revenue CCBHC Grant TOTALRESOURCES 83.3% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 14,080,644 11,212,405 80% 15,156,802 13,033,184 86% 15,967,788 105% 810,986; 7,242,430 8,094,701 112% 8,279,406 8,368,173 101% 8,402,211 101% 122,80S 3,277,616 2,798,690 85% 4,833,096 2,078,521 43% 4,877,299 101% 44,203! 1,567,331 1,133,942 72% 3,639,059 3,967,272 109% 4,287,620 118% 648,561! - 3,265,627 3,180,453 97% 3,816,544 117% 550,917! 1,040,153 1,387,132 133% 2,850,731 2,236,808 78% 4,001,671 140% : 1,150,940! 991,900 879,037 89% 1,162,507 906,748 78% 1,088,098 94% (74,409)l 1,058,206 1,104,825 104% 1,091,652 1,024,608 94% 1,061,742 97% (29,910) 484,712 476,047 98% 965,971 975,934 101% 1,123,074 116% ! 157,103 564,750 600,412 106% 672,995 391,258 58% 469,138 70% (203,857)l 4,862,726 4,071,759 84% 350,491 804,797 230% ' i 965,757 276% 615126& 220,000 259,029 118% 237,296 240,183 101% 287,800 121% 50,504 173,030 173,030 100% 173,030 173,030 100% 173,030 100% 120,000 191,912 160% 155,000 131,713 85% 158,055 102% 3,055 171,000 233,116 136% 147,400 136,000 92% 168,512 114% 21,112 127,000 127,000 100% 127,000 127,000 100% 127,000 100% 150,800 162,122 108% 99,500 111,961 113% ; 157,000 158% 57,500! - (12,894) 999% -' 36,132,298 32,892,266 91% 43,207,563 37,887,644 88% 47,132,338 109% ; 3,924,775: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 33,186,830 32,041,791 97% 37,928,893 29,764,952 78% 36,237,580 96% 1,691,314: Materials and Services 13,707,479 10,223,447 75% 14,231,034 9,998,068 70% ' 13,146,769 92% 1,084,264 Capital Outlay 695,000 - 0% 125,267 93,342 75% 118,942 95% 6,325! Administration Allocation - - (20) - 0% t f - 0% (20)1 TOTAL REQUIREMENTS ; 47,589,309 42,265,238 89% 52,285,174 39,856,362 76% ; 49,503,291 95% 2,781,883: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund 5,747,090 5,747,090 100% 5,472,710 4,563,324 83% ' 5,472,710 100% ' Transfers In-OHP Mental Health 548,601 998,268 182% 2,379,865 - 0% 1,386,716 58% ! (993,149); Transfers In - TRT - - 406,646 338,870 83% 406,646 100% Transfers Out (193,326) (193,326) 100% (232,908) (194,090) 83% (232,908) 100% TOTALTRANSFERS 6,102,365 6,552,032 107% ; 8,026,313 4,708,104 59% 7,033,164 88% ; (993,149); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 10,120,803 10,638,105 105% 6,778,564 7,817,166 115% , 7,817,166 115% 1,038,602: Resources over Requirements (11,457,011) (9,372,971) (9,077,611) (1,968,718) (2,370,953) 6,706,658; Net Transfers - In (Out) 6,102,365 6,552,032 G 8,026,313 4,708,104 iE 7,033,164 � (993,149); E TOTAL FUND BALANCE $ 4,766,157 $ 7,817,166 164% ; $ 5,727,266 $ 10,556,552 184% ; ; $ 12,479,377 218% ; $6,752,111: o� �S Budget to Actuals Report Health Services - Admin - Fund 274 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year2020 1 Fiscal Year2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Federal Grants 726,655 565,906 78% 1,237,245 460,144 37% 1,811,690 146% : 574,445: A Interest on Investments 171,000 233,116 136% 147,400 136,000 92% 168,512 114% 21,112 B Other 9,000 8,718 97% 14,391 8,518 59% 9,268 64% (5,123)! State Miscellaneous - 171,881 � - 151,727 11 203,932 1 203,932, C � CCBHC Grant - - - " TOTALRESOURCES 906,655 979,620 108% ; 1,399,036 756,389 54% ; 2,193,401 157% 794,366: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 5,241,264 4,870,386 93% 5,914,729 4,413,740 75% 5,610,412 95% 304,317: D Materials and Services 4,971,179 4,690,935 94% 4,991,373 4,670,534 94% 5,661,493 113% (670,120)! E Capital Outlay 5,000 - 0% Administration Allocation (9,308,295) (9,306,000) 100% (9,645,763) (7,282,552) 76% 4 (9,645,743) 100% (20)t TOTAL REQUIREMENTS 909,148 255,321 28% 1,260,339 1,801,721 143% ; ; 1,626,163 129% ; (365,823); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund 40,000 39,997 100% _ Transfers Out 1 (193,326) (193,326) 100% ; (232,908) (194,090) 83% (232,908) 100% TOTALTRANSFERS (153,326) (153,329) 100% ; (232,908) (194,090) 83% ; (232,908) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 2,660,832 2,748,263 103% 2,772,840 3,322,793 120% 3,322,793 120% 549,951 Resources over Requirements (2,493) 724,299 138,696 (1,045,332) 567,239 428,543! Net Transfers - In (Out) , (153,326) (153,329) (232,908) (194,090) (232,908) TOTAL FUND BALANCE $ 2,505,013 $ 3,319,234 133% ; $ 2,678,628 $ 2,083,372 78% ; $ 3,657,124 137% ; $978,496: A Federal grants are reimbursed on a quarterly basis. Anticipated FEMA reimbursement for mass vaccination clinic expenses is included. B Interest projection based on current investment rate and anticipated cash balances C Includes CARES Fund reimbursements D Projected Personnel savings based on YTD Personnel expenditures E Expenditures over budget related to COVID-19 department and community expenses. CARES, FEMA and FY21 unspent funds will be used to cover expenditures. A budget adjustment will be prepared before June 30. Budget to Actuals Report Health Services - Behavioral Health - Fund 274 83.3% FY21 YTD April 30, 2021 (unaudited) Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State Grant 11,203,914 8,259,750 74% 10,348,047 8,888,528 86% 10,961,774 106% 613,727. A OHP Capitation 7,242,430 8,094,701 112% 8,279,406 8,368,173 101% 8,402,211 101% 122,805! B Federal Grants i 2,168,961 1,823,950 84% 3,298,243 1,451,290 44% 2,772,971 84% (525,271)� OHP Fee for Service i - 3,265,627 3,180,453 97% 3,816,544 117% 550,917! C Local Grants 994,331 487,025 49% 1,897,762 1,947,387 103% 2,151,334 113% 253,572 State Miscellaneous i 437,100 326,534 75% 1,544,455 748,090 48% 2,100,249 136% 555,794, D Other i 395,352 360,920 91% 927,605 953,816 103% , 1,095,721 118% , 168,116� E Patient Fees i 443,450 465,851 105% 522,300 307,594 59% 368,946 71% ! (153,354)' F Title 19 i 4,862,726 4,071,759 84% 350,491 804,797 230% 965,757 276% : 615,266! G State - OMAP i 131,900 174,354 132% 210,287 160,242 76% ! 192,290 91% (17,997)' k Divorce Filing Fees 173,030 173,030 100% = 173,030 173,030 100% < 173,030 100% Interfund Contract- Gen Fund 127,000 127,000 100% 127,000 127,000 100% 127,000 100% Liquor Revenue 150,800 162,122 108% 99,500 111,961 113% 157,000 158% 57,500 CCBHC Grant i - (12,894) 999% - - ' TOTAL RESOURCES 28,330,994 24,514,102 87% ; 31,043,753 27,222,361 88% ; 33,284,828 107%; 2,241,075: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Administration Allocation 6,978,412 6,963,580 100% E 7,434,938 5,549,899 75% 7,434,938 100% Personnel Services i 20,174,804 19,576,382 97% F 23,360,066 18,492,850 79% 22,433,191 96% 926,876, H Materials and Services 6,889,404 3,802,898 55% 5,698,817 2,852,547 50% 4,275,012 75% 1,423,805! Capital Outlay 690,000 - 0% 125,267 80,522 64% 106,122 85% r 19,145! TOTAL REQUIREMENTS ; 34,732,620 30,342,859 87% ; 36,619,088 26,975,817 74% ; 34,249,262 94% ; 2,369,826: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- OHP Mental Health 548,601 998,268 182% 2,298,179 - 0% E 1,305,030 57% (993,149) Transfers In- General Fund i 1,734,107 1,734,100 100% 2,036,117 1,696,744 83% 2,036,117 100% Transfers Out i i - 0% - 0% TOTALTRANSFERS 2,282,708 2,732,368 120% ; 4,334,296 1,696,744 39% ; 3,341,147 77% (993,149); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 6,122,347 6,673,256 109% = 3,008,705 3,397,853 113% 3,397,853 113% 389,148: Resources over Requirements (6,401,626) (5,828,757) (5,575,335) 246,544 (964,435) 4,610,9W Net Transfers - In (Out) i 2,282,708 2,732,368 P 4,334,296 1,696,744 t k 3,341,147 i (993,149) t TOTAL FUND BALANCE $ 2,003,429 $ 3,576,867 179% ; $ 1,767,666 $ 5,341,141 302% ; ; $ 5,774,565 327% ; $4,006,899: Footnotes on the following page A Includes $530K in carryforward State funds from FY20 for expenditure in second year of the biennium, $374K in new State grant funding for culturally -relevant behavioral health services needed for COVID-19, $325K from the Oregon Criminal Justice Commission grant above budget because of installment payments that will be carried forward into FY22, $360K in various other state funding (PIPBHC, increase to Aid and Assist). Reduction of $527K in December as part of participation in CCBHC demonstration. B Includes FY20 withhold payment of $93K. Additional capitation received in FY21 over budget will be transferred to Fund 270 - OHP Mental Health Reserves. C Oregon Health Authority reports OHP membership increase for Deschutes County, which may result in additional services. Projections also include revenue from underpaid services in FY20 from PacificSource that are being corrected in FY21. Letter of agreement for funds approved by the Board on May 5, 2021. D Projected reduction in local match for I/DD program due to vacancies. Includes CARES Fund reimbursements. E Decrease of $234,000 from budgeted interfund payment, which was related to a contract that will be paid directly by PacificSource in FY21 instead of by DCHS. Also includes receipt of monies distributed to COHC from PacificSource as a function of the 2019 Joint Management Agreement, and distributed as part of community shared savings (DCHS 6.2%). F Fewer fees collected from insurance than budgeted, likely due to a decrease in patient private insurance plans and an increase in Oregon Health Plan (OHP) membership. G CCBHC enhanced rate for Title 19 approved through September 2023 H Projected Personnel savings based on YTD Personnel expenditures I Actual amount required for transfer -in will be determined at end of year. Current projection includes transfer to offset loss of funds as noted in Footnote A ` Budget to Actuals Report o� Health Services - Public Health - Fund 274 FY21 YTD April 30, 2021 (unaudited) RESOURCES State Grant Local Grants State Miscellaneous Environmental Health Fees State - OMAP Federal Grants Vital Records State Shared- Family Planning Patient Fees Other TOTALRESOURCES 83.3% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 2,876,730 2,952,656 103% , 4,808,755 4,144,656 86% 5,006,014 104% 197,2W A 573,000 646,917 113% 1,741,297 2,019,886 116% , 2,136,286 123% 394,989 603,053 888,717 147% 1,306,276 1,336,991 102% < 1,697,490 130% 391,214 B 1,058,206 1,104,825 104% 1,091,652 1,024,608 94% 1,061,742 97% (29,910)� 860,000 704,683 82% 952,220 746,507 78% 895,808 94% (56,412)1, 382,000 408,834 107% 297,609 167,087 56% 292,638 98% (4,971)' 220,000 259,029 118% 237,296 240,183 101% 287,800 121% , 50,504; 120,000 191,912 160% 155,000 131,713 85% 158,055 102% 31055 121,300 134,562 111% 150,695 83,665 56% 100,192 66% (50,503) 80,360 106,409 132% 23,975 13,599 57% 18,085 75% (5,890) 6,894,649 7,398,544 107% ; 10,764,775 9,908,894 92% 11,654,109 108% ; 889,335: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Administration Allocation 2,329,883 2,342,420 101% 2,210,805 1,732,653 78% 2,210,805 100% Personnel Services 7,770,762 7,595,023 98% 8,654,098 6,858,363 79% s 8,193,977 95% 460,121� C Materials and Services 1,846,896 1,729,614 94% 3,540,844 2,474,988 70% 3,210,264 91% 330,580! Capital Outlay r - - - 12,820 999% 12,820 999% (12,820) D TOTAL REQUIREMENTS ; 11,947,541 11,667,057 98% 14,405,747 11,078,824 77% 13,627,866 95% ; 777,881; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund 3,972,983 3,972,993 100% 3,436,593 2,866,580 83% 3,436,593 100% Transfers In -TRT - - 406,646 338,870 83% 406,646 100% Transfers In- OHP Mental Health - 81,686 - 0% 81,686 100% i TOTALTRANSFERS 3,972,983 3,972,993 100%: 3,924,925 3,205,450 82% ; 3,924,925 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,337,624 1,216,586 91% 997,019 1,096,520 110% 1,096,520 110% 99,501: Resources over Requirements (5,052,892) (4,268,513) (3,640,972) (1,169,930) (1,973,757) 1,667,215, Net Transfers - In (Out) t 3,972,983 3,972,993 ! 3,924,925 3,205,450 F k 3,924,925 1 k TOTAL FUND BALANCE $ 257,715 $ 921,065 357% ; $ 1,280,972 $ 3,132,040 245% ; $ 3,047,688 238% ; $1,766,716: A Includes increase in state funding for COVID related expenses, including $755K in forthcoming OHA funding. Contract amendment expected in April. Corresponding estimated expenses included in M&S. B Includes projected CARES Fund reimbursements C Projected Personnel Services based on YTD Personnel expenditures D Purchase of specialized refrigerator and equipment to store vaccines �IE�` Budget to Actuals Report Community Development - Fund 295 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year2020 Fiscal Year2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Code Compliance 693,960 664,545 96% 722,028 627,185 87% 746,028 103%, 24,000, A Admin - Operations 162,000 156,476 97% 137,450 119,960 87% 146,250 106% , 8,800. B Building Safety 3,433,780 3,179,771 93% 3,362,450 3,067,916 91% 3,651,950 109% 289,500, A Electrical 809,500 797,458 99% 720,600 734,551 102% 871,400 121% 150,800! A Environmental On -Site 877,400 905,165 103% 867,700 890,977 103% 1,024,100 118% , 156,400, A Current Planning 1,807,176 1,696,355 94% 1,738,304 1,614,808 93% 1,885,584 108% 147,280! A Long Range Planning 685,004 643,772 94% 703,194 610,846 87% 751,194 107% 48,000! A TOTALRESOURCES 8,468,820 8,043,542 95% ; 8,251,726 7,666,243 93% 9,076,506 110%; 824,780: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Code Compliance 535,590 458,293 86% 568,320 442,940 78% 531,067 93% 37,251 C Admin - Operations 2,492,316 2,527,439 101% 2,818,748 2,303,875 82% 2,772,668 98% 46,080; C Building Safety 1,743,298 1,584,784 91% 1,867,662 1,449,587 78% 1,791,093 96% 76,5W C Electrical 462,183 452,842 98% 524,979 402,949 77% 493,717 94% 31,262! C Environmental On -Site 616,279 566,975 92% 634,452 536,710 85% 632,827 100%! 1,625 Current Planning 1,501,588 1,415,434 94% 1,479,294 1,203,258 81% 1,442,746 98% 36,548, C Long Range Planning 554,385 456,323 82% 580,687 356,518 61% 445,806 77% 134,881, C TOTAL REQUIREMENTS 7,905,639 7,462,091 94% 8,474,142 6,695,836 79% ; 8,109,924 96% 364,218: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - General Fund 100,000 100,000 100% 100,000 100,000 100% 100,000 100% Transfers In - CDD Electrical - 93,264 - 0% - 0% (93,264); D Reserve Transfers Out (85,695) (85,695) 100% ; (100,518) (83,740) 83% (100,518) 100% Transfers Out - CDD Reserve (1,462,386) (1,125,936) 77% (148,226) (529,340) 357% (627,874) 424% (479,648)t E TOTALTRANSFERS (1,448,081) (1,111,631) 77% ; (55,480) (513,080) 925% ; (628,392) 999% ; (572,912); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,982,004 1,783,536 90% 1,012,694 1,253,356 124% 1,253,356 124% 240,66Z Resources over Requirements 563,181 581,451 (222,416) 970,407 966,582 1,188,998 Net Transfers - In (Out) R (1,448,081) (1,111,631) (55,480) (513,080) E E (628,392) (572,912); TOTAL FUND BALANCE $ 1,097,104 $ 1,253,356 114% ; $ 734,798 $ 1,710,683 233% ; $ 1,591,546 217% ; $856,748: A Revenue collection is higher than anticipated B Interest projection based on current investment rate and anticipated cash balances C Projection reflects unfilled FTE D Transfer no longer needed as revenues higher than anticipated E Transfer out projection increased as Building Safety and Electrical revenues are anticipated to be higher than budget ���� &�� Budget to Actuals Report ; �o d Road - Fund 325 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Motor Vehicle Revenue 17,609,539 16,795,577 95% 14,810,507 13,855,644 94% 16,497,235 111% 1,686,728; A Federal - PILT Payment 1,510,450 2,310,002 153% 1,690,574 2,061,977 122% 2,061,977 122% 371,401 B Federal Reimbursements ( 181,757 372,623 205% 1,325,874 1,093,866 83% 1,102,975 83% (222,899); C Other Inter -fund Services ( 1,156,581 1,070,000 93% 1,114,070 391,515 35% 1,128,970 101% 14,900, D Forest Receipts 915,000 709,742 78% 723,085 660,298 91% _ 723,085 100% Sale of Equip & Material 358,000 465,999 130% 396,000 291,578 74% 433,410 109% 37,410! E Cities -Be nd/Red/Sis/La Pine ( 660,000 421,344 64% 385,000 107,720 28% 563,967 146% 178,967! F Interest on Investments 246,000 174,141 71% 114,000 55,838 49% 67,900 60% (46,100); G Mineral Lease Royalties 60,000 54,184 90% 60,000 51,642 86% 60,000 100% Miscellaneous ( 57,500 76,388 133% 54,000 63,858 118% 68,140 126% 14,140! H Assessment Payments (P&I) 11,000 19,766 180% 8,000 23,423 293% 24,000 300% 16,00& H State Miscellaneous ( 20,000 25,805 129% - 6,215 6,215 6,215,1 TOTAL RESOURCES 22,785,827 22,495,570 99% 20,681,110 18,663,573 90% ; 22,737,874 110%; 2,056,764: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 6,447,671 6,284,546 97% 6,709,180 5,378,939 80% 6,507,436 97% 201,744� J Materials and Services 8,092,165 6,782,513 84% 7,753,525 4,761,542 61% 7,453,717 96% 299,808! K Capital Outlay 33,500 27,706 83% 50,500 6,006 12% 20,006 40% 30,494, L t TOTAL REQUIREMENTS ; 14,573,336 13,094,764 i 90% 14,513,205 10,146,487 70% 13,981,159 96% ; 532,046: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers Out (11,910,575) (11,910,575) 100% i (6,683,218) (5,367,150) 80% (6,683,218) 100% - TOTALTRANSFERS (11,910,575) (11,910,575) 100% ; (6,683,218) (5,367,150) 80% ; ; (6,683,218) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 6,001,989 6,726,840 112% : 2,695,786 4,217,071 156% 4,217,071 156% = 1,521,285� Resources over Requirements 8,212,491 9,400,806 6,167,905 8,517,087 8,756,716 2,588,811 Net Transfers - In (Out) (11,910,575) E (11,910,575) (6,683,218) (5,367,150) (6,683,218) TOTAL FUND BALANCE $ 2,303,905 $ 4,217,071 183% ; $ 2,180,473 $ 7,367,008 338% ; ; $ 6,290,569 288% ; $4,110,096: A Assumes 11.4% increase over budgeted revenue per mid -year trend B Updated based on most recent information from the State C Actual cost of Cascade Lakes Highway Chip Seal project D Vehicle repairs are trending higher than anticipated E Updated based on actual revenue from equipment auction F Unbudgeted request for road work by City of Redmond G Interest projection based on current investment rate and anticipated cash balances H Updated based on YTD actuals I COVID FMLA reimbursement J Projected Personnel savings based on FY21 average vacancy rate of 4.5% K Anticipated savings in travel and fuel due to COVID restrictions L Software purchase will be made in FY22 � ��f�3 -TES C- � Budget to Actuals Report 4-G Adult P&P - Fund 355 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year2020 1 Fiscal Year2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance DOC Grant in Aid SB 1145 4,353,626 4,621,782 106% 4,621,780 4,621,782 100%, 4,621,782 100% 2, A CJC Justice Reinvestment 712,530 1,014,690 142% 797,504 793,044 99% 797,504 100%, DOC Measure 57 236,142 239,005 101% 239,005 264,005 110% ; 264,005 110% , 25,001 B Probation Supervision Fees 160,000 183,688 115% 170,000 158,468 93% 175,000 103% 5,000� Interfund- Sheriff E 50,000 55,000 110% 50,000 45,833 92% f 50,000 100% Gen Fund/Crime Prevention 50,000 50,000 100%! 50,000 50,000 100%! 50,000 100%! C Interest on Investments E 77,500 64,896 84% 37,700 38,684 103% 48,000 127% 10,300! D State Subsidy 16,298 16,703 102% 16,298 - 0% 0% (16,298); E Electronic Monitoring Fee 2,000 20,182 999% ! 10,000 3,129 31% 3,500 35% (6,500)� F Probation Work Crew Fees E 2,000 1,923 96% 2,000 600 30% 750 38% (1,250); G Miscellaneous E 500 15,412 999% 1,000 1,044 104% , 1,500 150% 500, H State Miscellaneous - 22,986 - 17,988 19,000 19,000,1 DOC-Family Sentence Alt 114,682 223,746 195% EE - E E Oregon BOPPPS - E 40,933 i - - - TOTAL RESOURCES 5,775,278 6,570,946 114% ; 5,995,287 5,994,576 100% 6,031,042 101% ; 35,755: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 4,809,644 4,753,486 99% 5,157,473 4,110,299 80% 5,018,898 97% 138,575, J Materials and Services E 1,844,847 1,663,665 90% ! 1,923,795 1,159,535 60% k E t 1,563,795 81% t 360,000! K I Capital Outlay 15,000 11,000 73% - TOTAL REQUIREMENTS 6,669,491 6,428,151 96% ; 7,081,268 5,269,834 74% ; 6,582,693 93% 498,575: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In -General Funds 285,189 285,189 100% 285,189 237,659 83% E 285,189 100% Transfer to Vehicle Maint i (62,000) (62,000) 100% (97,693) (81,410) 83% (97,693) 100% TOTALTRANSFERS 223,189 223,189 100% ; 187,496 156,249 83% 187,496 100%: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 2,590,000 2,754,005 106% 2,714,814 3,119,990 115% 3,119,990 115% : 405,176: E Resources over Requirements (894,213) 142,795 (1,085,981) 724,742 (551,651) 534,330= k Net Transfers - In (Out) 4 223,189 223,189 2 187,496 156,249 f P 187,496 f € TOTAL FUND BALANCE $ 1,918,976 $ 3,119,990 163% ; $ 1,816,329 $ 4,000,981 220% ; $ 2,755,834 152% ; $939,505; A State Dept. of Corrections Grant in Aid received quarterly B Received additional funding from state M57 fund to provide client housing and staff training C One-time annual transfer received D Interest projection based on current investment rate and anticipated cash balances E State Dept of Corrections gave notice that these funds have been eliminated for FY21 F Adjusted projection based on YTD revenue. In FY20 a contractor began providing EM directly; however, payments and garnishments from clients in which the County provided service directly continue to be recorded but it is anticipated that these will taper off. G Increased projection based on YTD revenue / receipt of probation supervision and community service fees H Increased projection based on YTD. Includes client refund for housing subsidy. I Includes CARES Fund and State COVID related reimbursements j Projected Personnel savings based on FY21 average vacancy rate of 3.8% K Adjusted projection based on YTD expenses. COVID-19 has reduced M&S spending. �. ��S `°c, { Budget to Actuals Report �(? Road CIP - Fund 465 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year2020 1 Fiscal Year2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State Miscellaneous 1,944,893 1,668,168 86% 2,258,100 648,618 29% 2,156,459 95% (101,641); A Interest on Investments 198,000 366,198 185% 209,700 241,616 115% 298,700 142% 89,000� B Interfund Payment - 111,340 - - - TOTAL RESOURCES 2,142,893 2,145,706 100%: 2,467,800 890,234 36% 2,455,159 99% ; (12,641); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 71,748 71,748 100% 158,465 132,054 83% 158,465 100% Capital Outlay 13,764,165 5,752,905 42% 19,877,585 4,580,680 23% 14,625,961 74% 5,251,624 TOTAL REQUIREMENTS ; 13,835,913 5,824,653 42% 20,036,050 4,712,734 24% ; 14,784,426 74% 5,251,624 TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In 12,014,914 11,431,979 95% 7,517,657 3,948,205 53% 7,146,576 95% (371,081): TOTALTRANSFERS 12,014,914 11,431,979 95% 7,517,657 3,948,205 53% 7,146,576 95% ; (371,081); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 15,616,536 17,759,555 114% 23,154,407 25,512,586 110% 25,512,586 110% 2,358,179: Resources over Requirements (11,693,020) (3,678,947) (17,568,250) (3,822,500) (12,329,267) 5,238,983! Net Transfers - In (Out) 12,014,914 11,431,979 7,517,657 3,948,205 7,146,576 (371,081); E f ! € I k TOTAL FUND BALANCE $ 15,938,430 $ 25,512,586 160% ; $ 13,103,814 $ 25,638,291 196% ; $ 20,329,895 155% ; $7,226,081; A Updated based on anticipated completion of eligible projects B Interest projection based on current investment rate and anticipated cash balances C Updated based on anticipated completion of projects in FY21 coming in under budget or delayed to FY22. $5M contribution to Terrebonne Refinement Plan is being pushed to FY22. Budget to Actuals Report Road CIP (Fund 465) Capital Outlay Summary by Project 83.3% FY21 YTD April 30, 2021 (unaudited) Year Completed Fiscal Year 2020 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance Tumalo Res Rd: OB Riley to Bailey Rd $ 247,342 $ - 0% $ - $ - $ - f $ - Sisemore Bridge 632,174 181,118 29% 404,245 598,081 148%1 598,082 148% 1 (193,837) ARTS Project 180,746 - 0% - (66,618) (66,618) _ 66,618 Terrebonne Refinement Plan 5,000,000 - 0% = - 0% E 5,000,000- US 20 at Tumalo 300,000 - 0% S. Canal - "Six" Corners 900,000 1,008,108 112%' - - - C Avenue: Hwy 97 to 6th St Impry € 300,000 369,705 123% - - - Paving Ward Road _ 598,269 715,504 120%_ - - - S. Canal / Helmholtz Way 800,000 852,853 107%! - 7,376 7,376 (7,376) Tumalo Road /Tumalo Place 769,521 245,995 32% 1,517,345 828,649 55% 1,231,735 81% 285,610 Old Bend Rdm/Tumalo Rd Inter = 625,642 344,429 55% 19350,782 1,193,727 88% 1 1,208,243 89% 1 142,539 Spring River Bridge Parking Imp 12,122 NE Negus and 17TH 1,025,472 109,111 11% [ 788,684 292,542 37% € 871,028 110% € (82,344) Hunnel Rd: Loco Rd to Tumalo Rd 275,000 193,732 70% 794,229 195,818 25% 402,880 51% 391,349= Cascade Lakes Hwy Bike Facilities E 39,856 11,856 30% - 32,740 _ 32,740 1 (32,740) Transportation System Plan Update 250,000 253 0% 170,000 59,565 35% 133,510 79% 1 36,490 Slurry Seal 2020 - 284,432 - - - - US 20 Ward Rd to Hamby 500,000 500,000 100%` E US 97 Bend North Corridor € 5,000,000 - 0% E 5,000,000 - 0% € 5,000,000 100% F Gribbling Rd Bridge 60,000 - 0% 222,000 - 0% 50,000 23% 172,000 Alfalfa Mkt Rd: Powell Butte Hwy _ 300,000 919,940 307% - - - - Paving Fyrear Rd 300,000 - 0% 1,564,000 502,785 32% 1 1,806,970 116% 1 (242,970) Paving of S. Century Dr - 2,673 € 100,000 4479416 447% 1 447,416 447% 1 (347,416)1 Terrebonne Wastewater Feasibility St. _ - 858 50,000 50,184 100% _ 50,000 100% Rickard Rd: Groff Rd to US 20 € - 217 = 605,300 146,080 24% f 761,310 126% (156,010)= Paving Powell Butte Hwy 1 1 - - 651,000 1,978 0% 620,760 95% 1 _ 30,240 Smith Rock Way Bridge Replace - - i 85,000 - 0% 30,000 35% € 55,000 Deschutes Mkt Rd/Hamehook Round 150,000 227 0% 75,000 50% E 75,000 US 97: S. Century Dr to USFS Boundry E - _ - 70,090 70,090 (70,090) Johnson Rd Curve Warning Signs ; - - 100,000 59,710 60% 59,710 60% 1 40,290 Speed Feedback Sign Installation = - - € 50,000 769314 153% 76,314 153% (26,314) Slurry Seal 2021 € 649 € 649 (649) Guardrail Improvements 100,000 - 0% 100,000 83,367 83%; 83,766 84% 16,234 Bend District Local Roads 1 500,000 - 0% 500,000 100%: ; City of LaPine Local Roads € 500,000 - 0% 500,000 - 0% E 500,000 100% Sidewalk Ramp Improvements 1 1 - - 75,000 - 0% ; 75,000 100% I = Signage Improvements € 60,144 - 0% 100,000 - 0% 1 - 0% 100,000 TOTAL $ 13,764,165 $ 5,752,905 42%1$ 19,877,585 4,580,680 23%1 $14,625,961 74%1 $ 5,251,6241 o, DIES C, � Budget to Actuals Report F o Solid Waste - Fund 610 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Franchise Disposal Fees 6,437,500 6,444,136 100% 6,630,625 5,592,278 84% 6,850,000 103% : 219,375: A Private Disposal Fees 2,419,046 2,556,619 106% 2,491,617 2,386,939 96% 2,718,000 109% 226,383! A Commercial Disp. Fee 2,252,225 2,429,879 108% 2,319,792 2,162,206 93% 2,583,000 111% , 263,208, A Franchise 3% Fees 265,000 297,352 112% 280,000 297,945 106% , 311,645 111% 31,645, B Yard Debris 216,761 290,794 134% 216,761 245,391 113% 297,000 137% , 80,239; C Miscellaneous 48,336 191,720 397% 88,096 88,350 100%! 96,490 110% 81394� D Interest 59,000 49,256 83% 23,700 36,922 156% E 45,200 191% 21,500! E Special Waste 15,000 28,830 192% 15,000 33,363 222% , 34,000 227% 19,000� F Recyclables 12,000 12,163 101% 12,000 9,254 77% 12,000 100% Leases 1 1 100% 1 0% 1 100% TOTAL RESOURCES 11,724,869 12,300,751 105% ; 12,077,592 10,852,648 90% ; 12,947,336 107% ; 869,744: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 2,538,776 2,393,257 94% 2,518,594 2,034,633 81% 2,496,276 99% 22,21% G Materials and Services 4,927,163 4,251,937 86% 5,227,119 3,480,017 67% 5,227,119 100% ; H Capital Outlay 56,000 11,724 21% 162,500 26,792 16% 959068 59% 67,432! 1 Debt Service 862,100 861,644 100% = 945,000 309,871 33% 865,000 92% 80,000- J TOTAL REQUIREMENTS 8,384,039 7,518,563 90% 8,853,213 5,851,314 66% ; 8,683,463 98% 169,750: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance SW Capital & Equipment (3,296,192) (3,296,192) 100% ; (3,684,280) (2,765,072) 75% (3,684,280) 100% Reserve TOTALTRANSFERS ; (3,296,192) (3,296,192) 100% ; (3,684,280) (2,765,072) 75% ; (3,684,280) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 600,000 799,570 133% ; 1,179,819 2,285,566 194% : 2,285,566 194% 1,105,747, K Resources over Requirements 3,340,830 4,782,188 3,224,379 5,001,335 4,263,873 1,039,494� Net Transfers - In (Out) (3,296,192) (3,296,192) _ (3,684,280) (2,765,072) (3,684,280) [ t R k ! I TOTAL FUND BALANCE $ 644,638 $ 2,285,566 355% $ 719,918 $ 4,521,829 628% ; $ 2,865,159 398% ; $2,145,241; A Total disposal fee projections reflect management's best estimate of revenues to be collected. Volumes are up 9% when comparing this fiscal YTD to the prior -year-to-date. e Received annual fees due April 15, 2021; projecting the remaining Wilderness Garbage monthly installments C Revenue is seasonal with higher utilization in the summer months. Volumes are up 5% when comparing this fiscal YTD to the prior -year-to-date. D FY20 includes the unbudgeted sale of a loader and 2 trailers, LED light incentives and royalty payments. FY21 projections include the sale of 2 trailers and 2 mule trucks for-$32.8K. E Interest projection based on current investment rate and anticipated cash balances F Revenue source is unpredictable and dependent on special clean-up projects; recent large contaminated soil projects from cleaning up a power substation, decant facility and traffic incidents G Personnel savings based on FY21 YTD average vacancy rate of 1.72% with factors for the recently filled open position (timing and rate); budget and projection includes a Time Management payout estimate for the Director's retirement. H M&S activities are expected to meet budget with pending services and repairs and delayed invoices I The new 1 ton service truck was received, but the service box will be rolled into next FY due to delayed availability. The new perimeter fencing will be postponed until FY22 due to increased material costs. The Negus Transfer Station security system build is underway. j Principal and interest payments due in Nov and May for existing debt; budget includes an interest estimate for funding the Negus Transfer Station which was removed from the projection (construction now expected in FY22). K An influx of disposal volume and postponement of costs in FY20, such as the waste characterization study, positively impacted the beginning fund balance. �-�Es� Budget to Actuals Report Fair & Expo - Fund 615 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Events Revenue 687,000 328,219 48% 625,000 658,046 105% 928,000 148% , 303,0W A Food & Beverage 568,000 280,874 49% 548,500 136,496 25% 210,000 38% ! (338,500)1 B Rights & Signage 120,000 114,100 95% ! 125,000 19,500 16% 69,000 55% (56,000); C Storage 71,000 83,158 117% 75,000 76,364 102% 77,000 103% 2,000 Horse Stall Rental 62,000 37,386 60% 52,000 10,850 21% 18,000 35% (34,000); D Interfund Payment 30,000 143,956 480% 30,000 218,452 728% E 220,000 733% 190,0W E Camping Fee 18,000 5,600 31% 12,500 5,555 44% 6,000 48% (6,500); D Miscellaneous t 3,500 2,236 64% 250 2,476 990% , 3,126 999% 2,876 Interest 2,000 (5,006) -250%: (2,200) 513 .23% 600 -27% 2,800! F TOTALRESOURCES 1,561,500 990,522 63% ; 1,466,050 1,128,252 77% ; 1,531,726 104% ; 65,676; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 1,176,169 1,108,608 94% 840,704 861,259 102% , 1,029,440 122% (188,736): G Personnel Services - F&B t 157,430 158,556 101% 165,518 139,105 84% 165,518 100% ! G Materials and Services t 795,788 787,884 99% 702,149 444,701 63% 574,000 82% 128,149' H Materials and Services - F&B 234,600 217,425 93% 257,600 83,669 32% 115,000 45% 142,600� H Debt Service 100,800 100,151 99% 104,400 58,969 56% 104,400 100%, TOTAL REQUIREMENTS 2,464,787 2,372,624 96% ; 2,070,371 1,587,703 77% ; ; 1,988,358 96% 82,013: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - Room Tax 383,910 383,910 100% 250,000 414,734 166% 813,986 326% 563,986,1 Transfers In - General Fund t 200,000 200,000 100% 200,000 166,668 83% 200,000 100% Transfers In - Park Fund 30,000 30,000 100% 30,000 25,000 83% 30,000 100% Transfers In - Room Tax (as t 25,744 323,348 999% 25,744 21,454 83% t 25,744 100% ; needed) Transfers In - County Fair 395,000 250,000 63% Transfers In - F&E Capital - 300,000 Reserve Transfers Out (11,791) (11,791) 100% (10,777) (8,980) 83% (10,777) 100% - TOTALTRANSFERS 1,022,863 1,475,467 144% ; 494,967 618,876 125% ; ; 1,058,953 214% ; 563,986: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 80,000 (94,564) -118%; 364,904 (1,199) 0% (1,199) 0% (366,103); Resources over Requirements (903,287) (1,382,102) (604,321) (459,452) (456,632) 147,689 Net Transfers - In (Out) 1,022,863 1,475,467 494,967 t 618,876 f k 1,058,953 E 563,986 d TOTAL FUND BALANCE $ 199,576 ($ 1,199) -1% $ 255,550 $ 158,226 62% $ 601,122 235% ; $345,572: A Significant increase expected due to Court and Vaccination Clinic rental B F&B revenues severely impacted by gathering size limitations C Expected to be under budget due to COVID19 impacts D Reduced due to cancellations E Reimbursement from RV Park for personnel expenditures recorded in F&E. Includes interfund payment for 3.0 FTE whose cost will be absorbed by Roads through 02.28.21, with 2.00 being absorbed through 03.15.21 F Interest projection based on current investment rate and anticipated cash balances G Temporary reduction of employee hours through 02.28.21 to reduce expense; reassignment of employees to Roads being offset by Interfund Payments H Reduction from budget planned to offset event revenue loss I Room tax transfers higher than expected due to increased revenue in the TRT fund E` 0 �SBudget to Actuals Report M Annual County Fair - Fund 616 FY21 YTD April 30, 2021 (unaudited) RESOURCES State Grant Commercial Exhibitors Concessions and Catering Interest on Investments Fair Sponsorship Merchandise Sales Gate Receipts Carnival Livestock Entry Fees R/V Camping/Horse Stall Rental Concert Rodeo TOTALRESOURCES 83.3% Year Complete Fiscal Year2020 1 Fiscal Year 2021 Budget Actuals % Budget Actuals % Projection % $ Variance 52,000 53,167 102% 52,000 53,167 102%: 53,167 102% 1,167; 1 122,000 12,600 10% 33,625 34,100 34,100 A 1 425,000 466,503 110% - 8,050 8,050 8,050, A 200 (166) -83% - (104) 999% 1 1 (200) 999% 1 (200)1l B 1 37,500 19,108 51% - - 11 - 1 1 1 5,000 5,246 105% ; - 6 - 1 560,000 561,460 100%, - 1 340,000 328,274 97% i i t 1 1 i 7,000 4,731 68% - - 11 - 1 1 1 26,000 625 2% 1 - 11 - 1 -' 1 50,000 12,000 24% - 11 i 1 1 25,000 5,650 23% - 1,649,700 1,4693198 89% ; 52,000 94,738 182% ; 95,117 183% ; 43,117: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 164,638 157,448 96% 110,000 113,005 103% 139,735 127% (29,735)' C Materials and Services 1,340,062 1,457,840 109% ! 17,000 18,502 109% 19,000 112% (2,000) TOTAL REQUIREMENTS ; 1,504,700 1,615,288 107% ; 127,000 131,506 104% ; 158,735 125% ; (31,735); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In -TRT 1% 250,000 250,000 100% 75,000 62,750 84% 75,000 100% it 1 1 Transfer Out - Fair & Expo (395,000) (250,000) 63% - - 1 TOTALTRANSFERS ; (145,000) 0% ; 75,000 62,750 84% 75,000 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance - 98,629 (47,461) (47,461) (47,461): Resources over Requirements 145,000 (146,090) (75,000) (36,769) (63,618) 11,382 Net Transfers - In (Out) d (145,000) t x 75,000 62,750 75,000 k E F L TOTAL FUND BALANCE ($ 47,461) ($ 21,479) ($ 36,079) ; ($36,079); A Advanced deposits for Fair 2021 Interest projection based on current investment rate and anticipated cash balances Personnel projection includes the full furlough of one employee in December, January & February w, 's` Budget to Actuals Report Annual County Fair - Fund 616 CY21 YTD April 30, 2021 (unaudited) Fair 2021 Actuals to 2021 Fair 2020 Date Projection RESOURCES Gate Receipts $ - $ - $ - Carnival - - - Commercial Exhibitors (5,800) 40,650 40,650 Livestock Entry Fees - - - RN Camping/Horse Stall Rental - - - Merchandise Sales - - - Concessions and Catering - - - Fair Sponsorship (22,250) - - TOTAL FAIR REVENUES $ 28,050 + $ 40,650 $ 40,650 OTHER RESOURCES State Grant 53,167 - 53,167 Interest 11 (16) (16) Miscellaneous - - - TOTAL RESOURCES $ 25,127 $ 40,634 $ 93,801 REQUIREMENTS Personnel 154,640 39,625 152,131 Materials & Services 85,216 763 47,592 TOTAL REQUIREMENTS $ 239,856 $ 40,388 $ 199,722 TRANSFERS Transfer In - TRT 1 % 162,750 25,000 75,000 Transfer Out - Fair & Expo - - - TOTAL TRANSFERS $ 162,750 $ 25,000 $_ 75,000 Net Fair $ (51,979) $ 25,247 $ (30,921) Beginning Fund Balance on Jan 1 $ 3,285 $ (48,694) $ (48,694) Ending Balance $ 48,694 $ (23,447) $ (79,615) A Personnel reflects furlough plan that was in place in Jan 2021 �'�ES ` �{ Budget to Actuals Report Fair & Expo Capital Reserve - Fund 617 83.3% FY21 YTD April 30, 2021 (unaudited) Year Complete Fiscal Year 2020 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Interest on Investments 16,000 21,189 132% 14,000 7,449 53% 9,200 66% _ (4,800) A TOTALRESOURCES 16,000 21,189 132% ; 14,000 7,449 53% 9,200 66% ; (4,800); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 345,000 243,985 71% 235,000 16,910 7% 235,000 100% B Capital Outlay € 1,017,775 180,946 18% F 166,940 92,330 55% 121,940 73% 45,000! TOTAL REQUIREMENTS ; 1,362,775 424,931 31% ; 401,940 109,240 27% ; 356,940 89% ; 45,000, TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - TRT 1% 286,687 286,687 100% 253,158 210,962 83% 389,566 154% , 136,408: C Transfers Out (300,000) (300,000) 100% TOTALTRANSFERS (13,313) (13,313) 100% ; 253,158 210,962 83% 389,566 154% ; 136,408: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,360,088 1,143,224 84% 1,143,224 726,169 64% 726,169 64% ! (417,055)� Resources over Requirements (1,346,775) (403,742) (387,940) (101,791) (347,740) 40,200� 4 Net Transfers - In (Out) k (13,313) (13,313) 253,158 210,962 389,566 136,408, TOTAL FUND BALANCE _ $ 726,169 999% ; $ 1,008,442 $ 835,340 83% ; $ 767,995 76% ($240,447); A Interest projection based on current investment rate and anticipated cash balances B Projection will be adjusted after information is received from Energy Trust regarding rebates r The balance of the 1 % F&E TRT is transferred to F&E reserves o� E S Budget to Actuals Report RV Park - Fund 618 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance RV Park Fees < 31 Days 405,200 412,954 102% 400,200 364,388 91 % 448,191 112% ' 47,991 : A RV Park Fees > 30 Days 5,000 13,050 261% 12,000 13,886 116% 13,886 116% , 1,886 Interest on Investments 12,000 10,746 90% 7,600 1,450 19% 1,900 25% (5,700): B Cancellation Fees 5,000 5,271 105% 5,500 998 18% 999 18% (4,501)! C Washer / Dryer 4,000 5,913 148% 4,000 4,066 102% ! 4,828 121% 82& D Vending Machines 3,000 1,821 61% 3,000 629 21% 737 25% (2,263), D Miscellaneous 2,000 2,332 117% 2,250 1,414 63% 1,414 63% (836)1 Good Sam Membership Fee 1,500 476 32% 1,500 0% 0% (1,500)! E Good Sam Discounts - (7,109) 999% - ' E TOTALRESOURCES 437,700 445,454 102% ; 436,050 386,831 89% 471,955 108% 35,905: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 318,273 281,699 89% 321,402 226,887 71% 281,571 88% 39,831, F Debt Service 222,100 221,810 100% 222,500 162,805 73% ' 222,500 100% TOTAL REQUIREMENTS ; 540,373 503,509 93% 543,902 389,691 72% ; 504,071 93% ; 39,831: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - Park Fund 160,000 160,000 100% 160,000 160,000 100% F 160,000 100% Transfers In - TRT Fund 35,000 35,000 100% 25,000 16,730 67% 20,000 80% (5,000)4 G Transfer Out - RV Reserve (502,000) (502,000) 100% (621,628) (310,814) 50% (375,820) 60% 245,808, H TOTALTRANSFERS (307,000) (307,000) 100% ; (436,628) (134,084) 31% (195,820) 45% 240,808: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 560,000 592,992 106% 587,992 227,936 39% 227,936 39% (360,056); Resources over Requirements ! (102,673) (58,056) 4 (107,852) (2,861) E (32,116) 75,736, Net Transfers - In (Out) (307,000) (307,000) (436,628) (134,084) (195,820) 240,808€ TOTAL FUND BALANCE $ 150,327 $ 227,936 152% ; $ 43,512 $ 90,992 209% ; ; - 0% ($43,512); A 10,794 RV spaces, 33.50% utilization YTD. Prior year comparable was 9,618 RV spaces, 29.85% utilization YTD 8 Interest projection based on current investment rate and anticipated cash balances C Cancellation Fees waived for FY21 due to COVID D Reduced due to reduction in space utilization E The Good Sam incentive program was discontinued during Fall 2019. F Budget reductions planned to offset projected revenue reductions. G Budgeted Transfer appropriations in the TRT Fund are less than the Transfer -In budget in the RV Park Fund H Projected transfer reduced due to actual Beg Working Capital coming in lower than budget, as well as projected revenue reductions o� TES ` �{ Budget to Actuals Report C� pG RV Park Reserve - Fund 619 83.3% FY21 YTD April 30, 2021 (unaudited) Year Complete Fiscal Year2020 Fiscal Year2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Interest on Investments 12,550 3,801 30% 1,100 6,774 616% 8,300 755% 7,200, A TOTAL RESOURCES 12,550 3,801 30% ; 1,100 6,774 616% ; 8,300 755% ; 7,200; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services - 6,641 999% Capital Outlay 100,000 1,694 2% 100,000 0% k 20,000 20% 80,000� B E TOTAL REQUIREMENTS 100,000 8,335 8% 100,000 - 0% 20,000 20% 80,000: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In - RV Park Ops 502,000 502,000 100% 621,628 310,814 50% 375,820 60% (245,808) C TOTALTRANSFERS 502,000 502,000 100% ; 621,628 310,814 50% 375,820 60% (245,808); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 490,000 497,466 102% 497,466 102% 7,466 Resources over Requirements (87,450) (4,534) (98,900) 6,774 (11,700) 87,200! Net Transfers - In (Out) , 502,000 502,000 621,628 310,814 375,820 (245,808); t TOTAL FUND BALANCE $ 414,550 $ 497,466 120% ; $ 1,012,728 $ 815,053 80% ; $ 861,586 85% ($151,142); A Interest projection based on current investment rate and anticipated cash balances B It is anticipated that the full budgeted amount will not be spent. C Projected transfer reduced due to actual Beg Working Capital coming in lower than budget, as well as projected revenue reductions in the RV Fund q �'�ES`��� Budget to Actuals Report hC; O Risk Management - Fund 670 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year 2020 1 Fiscal Year 2021 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Workers' Compensation 1,255,108 1,311,863 105% ; 1,188,848 1,020,336 86% 1,188,848 100% General Liability 1,072,326 1,055,486 98% 990,628 802,667 81% 990,628 100% - Property Damage 392,923 395,921 101% 373,698 311,290 83% 373,698 100% Unemployment 323,572 304,607 94% 323,572 308,683 95% 400,000 124%! 76,428, A Vehicle 195,580 203,005 104% 218,185 185,222 85% 218,185 100% Interest on Investments 137,000 150,197 110% 87,200 87,989 101% 108,600 125% ! 21,400� B Claims Reimbursement 82,000 460,881 562% 50,000 36,235 72% 40,000 80% (10,000)! Skid Car Training 34,000 34,830 102% 30,000 270 1% 270 1% (29,730)! Process Fee- Events/ Parades 2,000 765 38% 1,500 495 33% 500 33% (1,000); Loss Prevention 30 - 0% 10 - 0% 10 100% Miscellaneous 500 12,967 999% 5 - 0% 15,000 999% 14,995 C TOTAL RESOURCES 3,495,039 3,930,523 112% ; 3,263,646 2,753,187 84% ; 3,335,739 102% ; 72,093: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Workers' Compensation 1,460,000 713,047 49% 1,560,000 699,752 45% 1,100,000 71% 460,000 General Liability 1,400,000 311,666 22% 1,100,000 290,442 26% 600,000 55% 500,000, D Insurance Administration 592,059 470,972 80% 584,104 333,004 57% 523,652 90% 60,452! E Property Damage 400,236 701,454 175% 200,240 316,385 158% 450,000 225% ; (249,760); F Unemployment 130,000 63,289 49% 200,000 98,978 49% 190,000 95% 10,000 Vehicle 150,000 179,835 120% i 150,000 160,747 107% 200,000 133% (50,000) TOTAL REQUIREMENTS 4,132,295 2,440,263 59% 3,794,344 1,899,308 50% 3,063,652 81% 730,692: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers Out - Vehicle Replace (6,918) (6,918) 100% (3,500) (2,912) 83% (3,500) 100% } TOTALTRANSFERS (6,918) (6,918) 100% ; (3,500) (2,912) 83% ; (3,500) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 6,100,000 7,193,407 118% 7,000,000 8,676,750 124% 8,676,750 124% 1,676,750, Resources over Requirements (637,256) 1,490,260 (530,698) 853,879 272,087 802,785 Net Transfers - In (Out) (6,918) (6,918) (3,500) (2,912) # 3 (3,500) TOTAL FUND BALANCE $ 5,455,826 $ 8,676,750 159% ; $ 6,465,802 $ 9,527,716 147% ; $ 8,945,337 138% ; $2,479,535: A Unemployment collected on first $25K of employee's salary in fiscal year B Interest projection based on current investment rate and anticipated cash balances C FY20 includes $12,962 in State reimbursements for COVID related costs. D General Liability claims are difficult to budget and predict E Projected Personnel savings based on FY21 savings to date F YTD actuals includes Property Insurance Premium, which is an annual expenditure o��I ES `� Budget to Actuals Report Health Benefits - Fund 675 FY21 YTD April 30, 2021 (unaudited) RESOURCES Internal Premium Charges COIC Premiums Retiree / COBRA Premiums Employee Co -Pay Interest Prescription Rebates Claims Reimbursement & Other TOTALRESOURCES REQUIREMENTS Health Benefits Deschutes On -Site Pharmacy Deschutes On -Site Clinic Wellness TOTAL REQUIREMENTS 83.3% Year Complete Fiscal Year2020 1 Fiscal Year2021 Budget Actuals % Budget Actuals % Projection % $ Variance 17,411,292 17,841,713 102% 17,831,938 15,506,406 87% 17,831,938 100% 1,967,021 1,670,202 85% 1,600,000 1,203,325 75% 1,574,688 98% (25,312); 1,433,000 1,023,556 71% 1,035,000 862,483 83% 1,000,000 97% (35,000) 1,041,120 1,060,127 102% 1,031,400 991,301 96% ' 1,189,561 115% 158,161� 346,000 334,654 97% 216,200 171,272 79% 212,300 98% (3,900); A 75,000 174,148 232% 90,000 134,950 150% ' 150,000 167% ' 60,000� 45,000 386,585 859% 80,000 1,073 1% ! 20,000 25% (60,000), 22,318,433 22,490,985 101% ; 21,884,538 18,870,811 86% 21,978,487 100% ; 93,949: Budget Actuals % Budget Actuals % Projection % $ Variance 20,550,836 18,763,095 91% 19,937,274 13,170,691 66% 18,938,637 95% ' 998163T B 2,242,104 2,952,787 132% 2,417,092 1,695,163 70% 2,030,743 84% 386,349; B 1,141,691 1,084,574 95% 1,101,467 839,008 76% 1,007,113 91% 94,354 B 180,380 152,600 85% 164,340 135,412 82% 164,340 100% f B 24,115,011 22,953,057 95% 23,620,173 15,840,273 67% ; 22,140,833 94% 1,479,340: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 16,106,294 16,563,905 103% 15,323,729 16,101,833 105% 16,101,833 105% ' 778,104: Resources over Requirements (1,796,578) (462,072) (1,735,635) 3,030,537 (162,346) i 1,573,289; Net Transfers - In (Out) - t - - TOTAL FUND BALANCE $ 14,309,716 $ 16,101,833 113% ; $ 13,588,094 $ 19,132,371 141% ; ; $ 15,939,487 117% ; $2,351,393: A Interest projection based on current investment rate and anticipated cash balances B Amounts are paid 1 month in arrears; projection compared to historical costs for reasonableness; 4, 6 and 12 month rolling averages trending upward ���ES`o Budget to Actuals Report yL, G 911 -Fund 705 and 710 FY21 YTD April 30, 2021 (unaudited) 83.3% Year Complete Fiscal Year2020 Fiscal Year2021 Ll RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Property Taxes - Current Yr 8,809,419 8,876,513 101% 9,113,459 9,100,977 100% 9,155,214 100%, 41,75S A Telephone User Tax 900,000 1,053,847 117% 1,106,750 672,379 61% 1,306,750 118% 200,000! B Police RMS User Fees 250,000 386,751 155% 250,000 369,206 148% 550,000 220% , 300,000, Contract Payments 51,300 71,929 140% 157,252 122,248 78% 157,252 100% Interest 157,000 184,668 118% 90,400 96,434 107% 115,900 128% 25,500! C Property Taxes - Prior Yr 100,000 262,105 262% 90,000 136,068 151% 136,980 152% 46,980� State Reimbursement 125,000 107,881 86% 83,000 101,881 123% 105,000 127% 22,000! D User Fee 73,680 135,243 184% 73,000 135,698 186% 150,000 205% 77,000 Data Network Reimbursement 55,000 96,232 175% 55,000 98,800 180% 116,638 212% 61,638! Property Taxes - Jefferson Co. 30,000 34,547 115% 33,637 35,585 106% 36,000 107% 2,363 Miscellaneous 11,951 70,966 594% 12,200 27,080 222% 30,000 246% 17,800 TOTAL RESOURCES 10,5639350 11,280,682 107% ; 11,064,698 10,896,354 98% ; 11,859,734 107% ; 795,036; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 7,462,575 6,980,012 94% 7,620,458 5,992,602 79% _ 7,299,763 96% 320,695: E Materials and Services 3,387,761 3,072,800 91% 3,476,381 2,380,819 68% 3,476,381 100% F Capital Outlay 1,400,000 669,792 48% 1,480,000 288,646 20% 1,480,000 100% F TOTAL REQUIREMENTS 12,250,336 10,722,604 88% ; 12,576,839 8,662,067 69% 12,256,144 97% 320,695: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 7,753,706 8,604,816 111% ; 8,341,418 9,162,894 110% 9,162,894 110% , 821,476 Resources over Requirements (1,686,986) 558,079 (1,512,141) 2,234,288 (396,410) 1,115,731! Net Transfers - In (Out) - - - -' TOTAL FUND BALANCE $ 6,066,720 $ 9,162,894 151% ; $ 6,829,277 $ 11,397,182 167% ; $ 8,766,484 128% ; $1,937,207: A Current year taxes received primarily in November, February and May; actual 20-21 TAV is 5.40% compared to FY19-20 vs. 5.00% budgeted B Telephone maintenance reimbursements are received in a lump sum by early spring; anticipating an increase in telephone tax from the State that was not budgeted C Interest projection based on current investment rate and anticipated cash balances D State GIS reimbursements are received quarterly E Personnel savings based on FY21 YTD average vacancy rate of 8.0% F Anticipated expenditures through June 30 are being reviewed and projections will be updated for the May report ES CMG 2 o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Monday Meeting of May 24, 2021 DATE: May 19, 2021 FROM: Brandon Herman, Community Development, 541-385-1704 TITLE OF AGENDA ITEM: Marijuana Retail Hours and Annual Reporting/Inspections Based on recent community input and work sessions with the Planning Commission, staff seeks direction from the Board of County Commissioners regarding initiating a series of text amendments concerning the modification of marijuana retail hours and modification and/or removal of marijuana annual reporting requirements. To: Deschutes County Board of County Commissioners From: Brandon Herman, AICP, PLA, Associate Long -Range Planner Date: May 24, 2021 Subject: Guidance on Potential Amendments to Marijuana Retail Hours and Annual Reporting Regulations 1. Summary Based on recent community input and work sessions with the Planning Commission (Commission), staff seeks direction from the Board of County Commissioners (Board) regarding initiating a series of text amendments concerning: Modification of marijuana retail hours; and/or Modification and/or removal of marijuana annual reporting requirements Staff has provided background on each of these two topics in this memorandum for Board consideration. II. Planning Commission Recommendations The Commission conducted two work sessions on April 8 and May 13, 2021. Upon closing of the May 13, 2021 session, the Commission provided the following recommendations to the Board: Mariana Retail Hours. Adoption of updated marijuana retail business hours, citing several positive opportunities in doing so. These include bringing County standards in line with those of the Oregon Liquor Control Commission (OLCC) and neighboring cities (Bend and La Pine), providing an opportunity for these businesses to employ more staff, and removing the current competitive disadvantage these business may be experiencing given that the aforementioned cities generally follow OLCC hours. 2. Marijuana Annual Reporting. Exercise caution in removing the annual inspection and reporting requirements, noting the potential gaps in report data between the OLCC and Deschutes County and the sensitivity of the subject matter, in terms of how the community might respond. III. Marijuana Retail Hours The Board received a request from a marijuana retailer to adjust marijuana retail hours of operation in rural Deschutes County. Current retail hours are restricted to 9:00am to 7:00pm. Planning is requesting guidance for options to proceed with an hours of operation adjustment. Deschutes County Code (DCC) defines "Marijuana Retailing' as "the sale of marijuana items to a consumer, provided that the marijuana retailer is licensed by OLCC for recreational marijuana sales or registered with the Oregon Health Authority (OHA) for medical marijuana sales." There are currently two retail marijuana businesses in unincorporated Deschutes County, as illustrated in the attached map. DCC 18.116.330(C)(1) permits hours of operation from 9am to 7pm for marijuana retail; however, the OLCC permits hours of operation from lam to 10pm. This discrepancy may put these businesses at a competitive disadvantage, as retail operations within Bend and La Pine city limits generally adhere to OLCC guidelines.' As one local business owner has described, the more restrictive hours may be having an impact on profit and opportunities to hire more staff. Potential Outcomes: The results of this process may range from maintaining the current hours of operation to expanding the hours of operation. IV. Marijuana Annual Reporting & Inspections The Board also received a request from a marijuana producer to modify or remove annual reporting and inspection requirements for marijuana -related businesses beginning in 2022 to reduce redundancies for business owners and operational capacity strains on staff. Some opportunities to gain a better understanding of annual reporting and inspection requirements include: • Explaining the code compliance process for all other uses and buildings. • Providing opportunities for the public to get involved to share their perspectives. There may also be options for convening a panel. As with reporting years 2018, 2019, and 2020 staff observed 100 percent compliance with observable conditions of approval, and for those with local approval but in the queue for their OLCC license, staff verified that none of them were producing marijuana. The primary difference between this year and lastyear's inspections was a reduction in site visit numbers —in other words, applicants have either left the marijuana business and cancelled their OLCC license or, for those not yet licensed, have decided not to pursue the marijuana business and have either sold their property or let their local land use approval lapse. 1 https://poiguide.com/oregon/marijuana-dispensaries/bend/. Operating hours for dispensaries in Bend range from 8:00 a.m. to 8:00 p.m.; 8:00 a.m. to 9:00 p.m., 8:00 a.m. to 9:50 p.m., 8:00 a.m, to 10:00 p.m., 9:00 a.m. to 9:00 p.m. 9:00 a.m. to 10:00 p.m., 10:00 a.m. to 6:00 p.m.,12:30 to 8:30 p.m., and various times in between. There are three dispensaries in La Pine; operating hours range from 9:00 a.m. to 9:00 p.m., 9:00 a.m. to 10:00 p.m., and 10:00 a.m. to 9:00 P.M. 2 In 2020, the COVID-19 pandemic affected the site visit schedule and visit protocol. Inspections were pushed to late summer and fall as staff assessed the continually -changing environment with respect to County/CDD operations, staffing, and general health precautions. Ultimately, the final site visits were completed on November 24, 2020. In previous years, site visits were conducted with two staff members from the Planning Division. In its current form, annual reporting by marijuana establishments is submitted to the Community Development Department (CDD), including the applicable fee, and a fully executed Consent to Inspect Premises form. The report includes the following information: • Documentation demonstrating compliance with the land use decision and permits, fire health, safety, waste water, building codes and laws, and State of Oregon licensing requirements. • Other information that may be reasonably required to ensure compliance with any regulating agencies. • Marijuana control plan. • Conditions of Approval Agreement. Potential Outcomes: The results of this process may range from maintaining the current annual reporting and inspections process to limiting reporting and inspections to specific times (e.g., upon initial approval or for a certain number of years) to eliminating annual reporting and inspections. V. Next Steps Staff seeks Board direction including but not limited to: • Marijuana Retail Hours o Initiate legislative amendments to adjust marijuana retail hours of operation o Maintain existing hours o Other. • Marijuana Annual Reporting o Initiate legislative amendments to remove or adjust annual reporting requirements o Maintain existing annual reporting requirements o Other. Attachment: Rural Deschutes County Marijuana Retail Business Map 91 Deschutes County Marijuana Retail Locations �(�01 E S C o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Monday Meeting of May 24, 2021 DATE: May 16, 2021 FROM: Dan Emerson, Finance, TITLE OF AGENDA ITEM: Deschutes County FY 2022 Requested Fee Schedule RECOMMENDATION & ACTION REQUESTED: Review and discuss Deschutes County and County Service Districts FY 2022 Requested Fee Schedule in preparation for the June Public Hearing. BACKGROUND AND POLICY IMPLICATIONS: Per chapter 4.12 of the Deschutes County Code, "Fees and charges for services shall be reviewed for compatibility with the actual cost of providing service each year, and shall be adjusted and set as of each July 1st. " The purpose of this discussion is to review requested Fee changes for FY22 in preparation for the June Public Hearing. FISCAL IMPLICATIONS: Fee Schedule requested changes are reflected in the proposed Fy 2022 Budget. ATTENDANCE: Dan Emerson, Budget Manager. To: Board of County Commissioners From: Nick Lelack, AICP, Director Sherri Pinner, Senior Management Analyst Date: April 22, 2020 RE: CDD Requested Fee Adjustments FY 2020-21 The Community Development Department (CDD) is primarily a fee -supported department. CDD's FY 2021-22 requested budget highlights are based the following foundations: 1. Overall CDD budget increase of 17% from FY 2020-21 adjusted budget reflects personnel and materials and services budgets to maintain current business demands, a significant increase in application volume during the current fiscal year, specific fee increases and general fund requests. CDD's personnel and materials and services budgets increased due to costs associated with: a. Budgeted step increases, cost of living adjustments and on -call staffing in Building Safety and Environmental Onsite; b. Contract budget for Phase I - Comprehensive Plan Update ($150K); c. Proposed change in land use appeal process for applications meeting land use requirements; d. Request for eight (8) additional staff to meet customer service and application volume demand. Four (4) of these positions were added March 315t e. Transfer to CDD General Reserve and Building Safety Reserve. 2. Assumes FY 2020-21 volume increases of 20% to 25% will continue and grow an additional 5% during FY 2021-22 3. General Fund Requests: a. Reduced General Fund (GF) allocation to Current Planning for base operations - $100,000. b. Proposed change in land use appeal hearings officer process. Contribute up to $40K GF for appeals of land use applications that planning staff finds comply with County Code and state requirements, but are contested and/or may be subject to federal litigation. c. Comprehensive Plan update - $150,000. This is estimated to be a two year project with total cost of $250,000 CDD proposes the following fee changes to its FY 2021-22 fee schedule: The requested fee increases offset inflationary costs, the majority of the difference between projected operating expenses and revenues, and additional public inquiries far exceeding prior years from people considering buying or building in rural Deschutes County. The additional fee revenues allow the department to improve/maintain current and anticipated service levels. Program / Fee Change General Fund Revenue Reasons Division (GF)Request 6.5% increase ICC Annual change made by International Code Building Safety * Building $170,000 Council, effective 4/1/21 Valuation Standard cost of living adjustment; step Code Compliance Code Compliance $61,300 increases; potential need for new staff Fee - .02% within 6 to 18 mos.; last increased in FY 19. Standard cost of living adjustment; step Environmental increases; anticipated need for new staff or Onsite Fees - 3% $29,100 extra help within 6 to 12 mos.; last increased in FY 19. Public Info - .02% $61,300 Standard cost of living adjustment; step increases; last increased in FY 20. Fees - 3% $31,500 Reduced Contribution to reduce prior years' fee Current GF increases Current Planning Allocation to $100,000 New GF Change in hearings officer appeal process; Request County assumes cost of appeals where $40,000 (ACS) applications meet land use requirements. Adv. Planning - $52,000 Standard cost of living adjustment; step .02% increases; last increased in FY 19. Long Range New GF Estimate of first phase of Comprehensive Planning Request Plan Update $150,000 * The International Code Council increase to square foot construction cost by 6.5% effective April 1, 2021 does not change Deschutes Countys fee schedule. CDD proposes to add the following new fees for FY 2021-22: 1. Environmental Onsite - Report Fee - Other alternative systems - individual customer - $70 2. Current Planning - Conditional use - template dwelling proposed in Haner Park, Section 36, Skyline Subdivision and Squaw Creek Canyon Recreational Estates - $2,089 (a 30% reduction from current fees) 3. Current Planning - Conditional Use - non -farm swelling proposed in Squaw Creek Canyon Recreational Estates and Meadow Crest Acres - $2,598 (a 30% reduction from current fees) CDD proposes the following maintenance items for FY 2020-21: 1. Deletion of CDD 8 - Pre -application Meeting - CDD allocates resources (staff) from the Public Information fee to pay for this service. 2. Increase rate on CDD 12 -Research and file supervision -fee used by Building Official when researching code compliance cases - increase to Building Official hourly rate. In addition to CDD requested fee addition and maintenance items, the following fee increases apply to our partner organizations' SDC's: Road Department: Transportation SDC's - est. increase of 6% (construction cost index, see attached memo) • Bend Park and Recreation District: SDC's will be adopted in June 2020. BPRD will notify CDD of adopted fees and potential change to a tiered system for charging SDC's. La Pine Special Sewer District SDC fees will not increase, however, new categories have been added to reflect various meter sizes. CDD also conducted its annual fee survey of building, electrical, planning and environmental soils fees from 9 counties and cities throughout the region and State in order to gather and compare fee schedules proposed in FY 2021-22. The results of this survey varied from zero fee increase to an estimated range of 2% to 6%, and some jurisdictions are undecided at the time of this memorandum. Several counties increased individual fees at a higher percentage rate than identified above. Clackamas County increased fees for site plan by 20% and property line adjustment by 70%. Crook County increased subdivision tentative plat and final plat fees by 50%. Attached, please find a summary of CDD's current fee comparison with similar Oregon jurisdictions, a memo identifying the SDC Inflation Adjustment and a summary of Community Development fee increases since FY 2009. Date: March 18, 2021 To: Tom Anderson, County Administrator From: Chris Doty, Road Department Director RE: SDC Inflation Adjustment per ENR Construction Cost Index Per Resolution 2013-020, the County's Transportation System Development Charge (SDC) is prescribed to be adjusted annually to account for inflation, as follows: Section 4(G): Unless otherwise adjusted by order of the Board of County Commission, on each succeeding July 1 after 2014, the SDC, consisting of the improvement fee, the reimbursement, if any and the administrative recovery charge shall be adjusted by the annual percentage increase or decrease in the construction cost index, published in the immediately preceding January by the Engineering News Record for the City of Seattle, Washington. The calculation shall use the immediately preceding July 1 and the then -applicable rate per peak hour trip as the starting point. Per the Engineering News Record, the construction cost index within the Seattle, WA area from January 2020 to January 2021 reports an increase of 6.0%. In accordance with Resolution 2013-020, the Transportation SDC will increase 6.0% (+$269) from $4,448 per peak hour trip to $4,757 (effective July 1, 2021) with fee component breakdown as follows: Improvement Fee: $4,589 Reimbursement Fee: $ 109 Administrative Charge: $ 59 Total: $4,757 (per peak hour trip) For a single family residential unit, this equates to an SDC of $3,853 based on the County's local trip generation rate of 0.81 PM peak hour trips per unit. 61 150 SE_ 27th Street Bend, Oregon 97702 (5 41 ) 3 8 8 - 6 5 8 1 road@deschutes.org www.deschutes.org I AR m 0 n rn � c 'v m M r c v M c c o m m a75 a 6 - c p c a a) Co g nm N y (J C Cl) h (O fA rn 0 O V N � C d 0 to LL �lpr ? 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Ll[) 0 o 0 I fa r f0 O r co N v N LL z W U) U) _ A o o e o e a N O r N O N I- �F N co 000 a o 0 LL >- E = r } O N 0 N Ul) N t0 N U� cj O CO LL 0 0 O Z r � o -- O O O O O O = r on to o0 c 0 N N N N N N N Ci LL O O C. p o o N tIq N Wr O T r � N N C y O O O _ O O . to �co+)N N O a 4))N M C a9U. 7 O U U Q n C O a3 «. U m o N 7 O L to a) N - > ) - V LL tm N a) N N a7 LL v) C y G dcc_ U C my d U a) C O� �.0 W C N C C fa C L C) a+ O C LL ._ N Il at E O = a) N fC6 U - m a n> A fA C �: w y a u) m J a Q c W U o ro w 20 d a > LL x 7 O C a m () UC To: Board of County Commissioners Daniel Emerson, Budget Manager From: Cheryl Smallman, Health Services Business Officer CC: Dr. George Conway, Health Services Director Date: 5/11/2021 Re: FY 2022 Health Services Fee Changes Summary of Changes: Behavioral Health billable rates are increasing by 1.9% on average. The majority of Public Health fees are mandated by the State and are aligned with the State. The Certified Community Health Worker program fees are new and aligned with the State. All other fees, pursuant to County Code Section 4.12.030, are proposed to receive an annual adjustment commensurate with the consumer price index (CPI). Summary of Fee Increases (by Program) from FY 2019 through FY 2022 Program Behavioral Health Fees Vital Records Patient Office & Well Service Visits Targeted Case Management Procedures Immunizations Laboratory Processing Specimen In -House Testing & Injections Diabetes Prevention Environmental Health 2019 6% 12% 2% new 2% 4% 0% 4% 6% 2020 P % 0% 2% 0% 2% 3% 0% 0% 3% 2021 2% i 2% 2% 31 % l", _3% lvi 11% 0% 0% new 0% 2022 2% 0% 1% 0% 1% Actual Cost of Sen'ice Fees Mandated 0), State Actual Cost of ser''Ice Fees Mancrated Uy State actual Cost of sen'rce 3% Fees Mandated fly State -31 % 61't actual cost of ser'. ice 0% actual costorservice 0% Fees loandated qv state 1% till t `I State of Oregon allowed for a $3 surcharge on top of the $25 certificate fee for identity verification 00 Significant changes in personnel costs within this program affected FY2019. "•`! increase due to new one time applicant verification fee of $ f 25. 0VJ State of Oregon fee increase - rv; Most FY21 procedure fees increased by 2%. however a significant reduction to the actual cost of service to the LEER procedure resulted in a net decrease - lrl) Actual cost of laboratory chance decreased from $54 to $37 Behavioral Health Health Services utilizes a "unit cost calculator" financial tool to annually set the behavioral health service fees at "Actual Cost of Service". This tool was created to provide Oregon Community Mental Health Programs with a reliable and standard methodology for calculating unit costs for the services provided. The "outputs" or "fees" recommended by this calculator are used in justifying the amount of service (in dollars) provided by the Behavioral Health division to outside parties. Furthermore, the tool provides a starting point for the direct billing of clients (Health Services Department accommodates clients with an inability to pay by applying a sliding fee scale based on an individual's income in comparison to the Federal Poverty Guidelines). The primary inputs to the fee setting formula are budgeted expenditures, FTE count of direct service personnel, type of direct service personnel, and number of hours available for services. Budgeted expenditures, FTE count, and type of direct service personnel are consistent with the FY 2022 Requested Budget. Using the inputs, the model calculates a billable rate for each service provided, by each type of direct service personnel. Billable rates are summarized on the County's fee schedule by either service provided, or type of direct service personnel. The update to the unit cost calculator for FY 2022 resulted in an average net increase to billable rates of 1.9%. The actual range of change experienced amongst the different service types and direct service personnel types ranged from a 0.3% to a 2.7% increase. The FY 2022 results include normal payroll increases from step -increases and cost -of -living adjustments. Specifically, direct -service provider salaries totaled $9 million across 134.2 FTE in FY 2021 whereas salaries totaled $10.1 million across 148.5 FTE in FY 2022. In summary, with consideration being given to the change in cost for direct -service employees, Behavioral Health fees for FY 2022 do not vary significantly from the FY 2021 fees. Public Health Public Health fees for Patient Office Visits and Well Service Visits are calculated based on an actual cost analysis of services performed during FY 2016. The formula for calculating the fees is dictated by the Oregon Health Authority. The FY 2022 fees for Office Visits and Well Services are increased by 1.4% in accordance with County Code Section 4.12.030 (an increase commensurate to the annual change in the CPI). STD and HIV Patient Office Visits are calculated by actual cost of service and were newly proposed in FY 2021. The FY 2022 fees are increased by 1.4% commensurate with the annual change in CPI. Medical Procedures performed by both County staff and visiting physicians are increased by 1.4% commensurate to the annual change in CPI. 2577 NE Courtney Drive, Bend, Oregon 97701 Q�(541) 322-7500 @Dhealthservices@deschutes .org @,,vww.deschutes.org/health Fees for the Immunizations (incl. Special Programs & Vaccines) program are mandated by the Department of Human Services and typically adjust on a semi-annual basis. The most recent mandated fee increase is reflected in the schedule, which represents an average 3% increase. Targeted Case Management is mandated by the Department of Human Services and is set at $460.35 per encounter. Family Connects Oregon is a new program linking parents to nurses, community resources, and families. A proposed fee of $528 per visit is included in the FY 2022 fee schedule, which was developed using a rate -setting calculator provided by the State. Certified Community Health Worker Program is a new opportunity that allows Perinatal Care Coordination team members who are certified Community Health Workers to bill for care coordination services. Charges are set by the State. Laboratory Processing Specimen fees are decreased to reflect actual charge of laboratory services. The Environmental Health program is proposing a general increase of 1.4% commensurate to the annual change in CPI. No changes are proposed for certification and training fees. No change to the following FY 2022 proposed fees: • In -House Testing & Infections • Vital Records (mandated by the State of Oregon) • Diabetes Prevention (regulated by The Centers for Medicare and Medicaid Services) 2577 NE Courtney Drive, Bend, Oregon 97701 %�(541) 322-7500 nealthservices@deschutes .org Nww.deschutes.org/health DESCHUTES COUNTY FAIR &EXPO CENTER FY22 FEE SCHEDULE ADJUSTMENTS EXPO CENTER DESCHUTES COUNTY EXPO CENTER RV PARK Increased Fee: Increase of base rate fee (prior to taxes) based on a comprehensive market study on regional RV Parks of similar caliber. Change from $35/night base rate to $38 (30 AMP) and $42 (50 AMP) /night (prior to taxes). With this rate increase, our rates continue to be the most economical in the region. This rate adjustment also addresses the uniqueness between our 30 AMP sites and 50 AMP sites, which draw different levels of utility expense to the RV Park. Added Fee: • Addition of Site Lock Fee to guests during the reservation process. This is an optional, non-refundable $15 fee the guest chooses if they wish to be guaranteed a specific, available site. This is a common request and market research shows nearly 70% of RV Park guests nationwide select this option. This will add quality to the guest's experience, without any added effort for staff. ANNUAL DESCHUTES COUNTY FAIR & RODEO Added Fee: • Addition of VIP tickets for entertainment at the annual Deschutes County Fair & Rodeo. This $20 fee will provide the guest with an elevated experience with added quality —including premium viewing areas, dedicated Food & Beverage service, and increased access to behind -the -scenes activities. 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