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2021-228-Minutes for Meeting May 24,2021 Recorded 6/10/2021Recorded in Deschutes County
Nancy Blankenship, County Clerk CJ2021-'228
Commissioners' Journal 06/10/2021 2:42:01 PM
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2021-228
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
�e)lES C
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:00 PM, MONDAY, MAY 24, 2021
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit
w ww. d es ch u tes. o rg/m we ti nos.
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
MEETING FORMAT
In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order
20-16 (later enacted as part of HB 4212) directing government entities to utilize virtual meetings whenever
possible and to take necessary measures to facilitate public participation in these virtual meetings.
Since May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners have been
conducted primarily in a virtual format. Attendance/Participation options include:
Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the
Public Meeting Portal at www.deschutes.org/meetings.
In Person Attendance: Limited due to Virus restrictions. Please contact Sharon Keith at
sharon.keithC@deschutes.org prior to the meeting to request in person attendance.
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any
meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to:
citizeninput(&deschutes.org or by leaving a voice message at 541-385-1734. Citizen input received before
the start of the meeting will be included in the meeting record.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via Zoom
meeting. The Zoom meeting id and password will be included in either the public hearing materials or
Board of Commissioners BOCC Meeting Agenda Monday, May 24, 2021 Pagel of 3
through a meeting invite once your agenda item has been included on the agenda. Upon entering the
Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to
present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are
providing testimony during a hearing, you will be placed in the waiting room until the time of testimony,
staff will announce your name and unmute your connection to be invited for testimony. Detailed
instructions will be included in the public hearing materials and will be announced at the outset of the
public hearing.
PLEDGE OF ALLEGIANCE
ACTION ITEMS
1. Legislative Update -Whitney Hale, Communications Director
2. Deschutes County FY 2022 Requested Fee Schedule -Don Emerson, Budget Manager
3. Deschutes County Treasurer and Finance Report for April 30, 2021 - Greg Munn,
Chief Financial Officer
4. Marijuana Retail Hours and Annual Reporting/Inspections - Brandon Herman,
Associate Planner
5. Guest Ranch and Title 17 Text Amendments - Brandon Herman, Associate Planner
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
Executive Session under ORS 192.660 (2) (d) Labor Negotiations
ADJOURN
Board of Commissioners BOCC Meeting Agenda Monday, May 24, 2021 Page 2 of 3
To watch this meeting on line, go to: www.deschutes.org/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
®ro Deschutes County encourages persons with disabilities to participate in all programs ® and activities. This event/location is accessible to people with disabilities. If you need
00 accommodations to make participation possible, please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners BOCC Meeting Agenda Monday, May 24, 2021 Page 3 of 3
E S
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
1:00 PM ONDAY MAY 24, 2021 Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Tom
Anderson, County Administrator; David Doyle, County Counsel; and Samantha Pepper, BOCC
Administrative Assistant (via Zoom conference call). Attendance was limited in response to Governor's
Virus orders.
CALL TO ORDER: Chair DeBone called the meeting to order at 1:00 p.m.
PLEDGE OF ALLEGIANCE
ACTION ITEMS:
1. Legislative Update
Deschutes County lobbyist Phil Scheuers with PacWest Communications
updates Commissioners on the political doings at the Oregon State Capital.
There is concern about a possible walk out by Republicans. This is the last
week for the economic and revenue forecast budget which sets the budgets
moving forward. The Department of justice budget will be released
tomorrow. The revenue and economic forecast saw really good job growth
and growth in general. State lottery revenues are the strongest in recent
history. Mr. Scheuers mentions that budget writers are advocating that the
Legislature place some of the funds in the budget aside to account for
BOCC MEETING MAY 24, 2021 PAGE 1 OF 4
delayed COVID impacts. It is noted that Oregon will see substantial budget
kickers.
SB 741- Has moved to the floor for a vote today.
SB 214 (A)- Moving to a Public Hearing today with the new proposed format.
SB 391- Scheduled for work session tomorrow.
Marijuana- Work Session tomorrow for discussion only.
There is a large omnibus bill being discussed. The Employment Department
budget moving out today. The state Health care budget hearings will be
scheduled in the very near future.
HB 2337- Scheduled for work session tomorrow with amendment 3.
The next scheduled BOCC Legislative update is scheduled for Friday May
28th.
2. Deschutes County FY 2022 Requested Fee Schedule
Budget Manager Dan Emerson explains the yearly fee schedule update from
several departments. Commissioner DeBone asks about the Building and
Planning fee changes. CDD Budget Analyst Sherri Pinner explains that the
changes follow fee increases that the state sets.
Mr. Emerson notes several small errors.
Commissioner DeBone clarifies why the CDD pre- application fees were
dropped. Ms. Pinner adds that staff see a benefit to providing these services
so that the public is willing to seek the county for CDD direction on projects.
Fair and Expo Director Geoff Hinds mentions the idea of VIP Entertainment
tickets as an additional revenue stream.
Commissioner Adair asked about the increase in La Pine SDC fees. Ms.
Pinner states that the City of La Pine initiated the increase and clarity in the
fees. The city sees larger meters being installed by new developments so the
increase is needed.
BQCC MEETING MAY 24, 2021 PAGE 2 OF 4
Commissioner Adair, CDD Director Nick Lelack and Planning Manager Peter
Gutowsky discuss planning fees for template dwellings in small sections of
Deschutes County.
3. Deschutes County Treasurer and Finance Report for April 30, 2021
County Treasurer and Chief Financial Officer Greg Munn updates the Board
on the April 2021 Treasurer and Finance report.
4. Marijuana Retail Hours and Annual Reporting/ Inspections
Associate Planner Brandon Herman explains annual marijuana reporting and
inspections as well as marijuana retail hours. Commissioner Chang asks what
the differences between the county and OLCC laws are. Nick Lelack states
that noise and odor are the significant differences. CDD staff agree to send
the Board the inspection sheet for additional detail. Mr. Lelack adds that the
key to these inspections is to verify that the conditions of approval are still
being met. Commissioners are supportive of bringing the proposed text
amendments back to a future meeting for further discussion.
5. Guest Ranch and Title 17 Text Amendments
Associate Planner Brandon Herman describes the proposed Guest Ranch
and Title 17 Text Amendments. Commissioner Adair asked how many guest
ranches are located in Deschutes County. Mr. Gutowsky states that there are
3. County Engineer Cody Smith states that the Title 17 changes were brought
forward by the Road Department for housekeeping purposes. He notes the
removal of standard drawings because they refer to ODOT approved
drawings now. As well as Oregon Specification updates, Oregon utilities
notification center updates and Insurance contact information updates.
OTHER ITEMS:
• Commissioner DeBone commented that the Board had received an email to
consider a Proclamation on National Gun Violence Awareness. There was
support to bring back to the May 26th meeting.
• Commissioner Adair mentions attending the Sisters EDCO meeting last
Friday.
• Commissioner DeBone attended the La Pine Chamber breakfast last Friday.
BOCC MEETING MAY 24, 2021 PAGE 3 OF 4
• Commissioner DeBone was involved in the Community Conversation hosted
by the Library staff on Sunday. He also went to the Antler area in Redmond
and acknowledged all the people providing services.
• Both Commissioner Adair and DeBone listened in on the EOCA legislative
meeting.
• Commissioner Adair mentions a meeting for the new design of Hawthorn
Station happened last Thursday.
• Commissioner Chang mentions talking with citizen members of La Pine
regarding a proposed Bio-Mass project.
EXECUTIVE SESSION:
At the time of 3:02 p.m. the Board went into Executive Session under ORS 192.660
(2) (d) Labor Negotiations. The Board came out of Executive Session at 3:31 p.m.
and directed staff to proceed as discussed.
At the time of 3:31 p.m. the Board went into Executive Session under ORS 192.660
(2) (a) Consider Employment of Public Officer. The Board came out of Executive
Session at 3:39 p.m. and directed staff to proceed as discussed.
Being no further items to come before the Board, the meeting was adjourned at 3:39 p.m.
DATED this Day of 2021 for the Deschutes County Board of
Commissioners.
ATTEST:
1
RECORDING
ANTHONYENE, CHAIR
HIL CHA G® VICE CHAT
ATTI A AIR, COMMISSIONER
BOCC MEETING MAY 24, 2021 PAGE 4 OF 4
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of May 24, 2021
DATE: May 19, 2021
FROM: Brandon Herman, Community Development, 541-385-1704
TITLE OF AGENDA ITEM:
Guest Ranch and Title 17 Text Amendments
The Board of County Commissioners will conduct a work session on May 24, 2021 to prepare for a
June 9, 2021 public hearing concerning Ordinance No. 2021-007, legislative amendments to
address the striking of the Guest Ranch sunset clause and other housekeeping updates for Title
17, Subdivisions.
MEMORANDUM
TO: Deschutes County Board of County Commissioners
FROM: Brandon Herman, AICP, PLA, Associate Planner
DATE: May 24, 2021
SUBJECT: Work Session: Guest Ranch and Title 17 Text Amendments
(File No. 247-21-000240-TA)
The Board of County Commissioners (Board) will conduct a work session on May 24, 2021' to prepare
for a June 9 public hearing concerning Ordinance No. 2021-007, legislative amendments to address
the striking of the Guest Ranch sunset clause and other housekeeping updates for Title 17,
Subdivisions. Staff submitted a 35-day Post -Acknowledgement Plan Amendment (PAPA) notice to the
Department of Land Conservation and Development (DLCD) on March 18, 2021. Staff held a work
session with the Planning Commission on April 8, 202 12 , a public hearing on April 22, 202 13 , and
deliberations on May 13, 20214 at which time the Planning Commission voted unanimously to
recommend approval of the proposed amendments. The proposed amendments and the full written
record to date are provided as attachments to this memorandum.
I. PROPOSAL
A. Amend Deschutes County Code (DCC) Chapter 17.48 (Design and Construction Specifications)
with housekeeping edits that the Road Department has requested. These proposed
amendments, based on recommendations from County Engineering, will help to streamline
the code by updating language, striking references that conflict with Oregon Administrative
Rules (OARS), and/or removing outdated, inaccurate content.
B. In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed
the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use
1 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2701
Z https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2748
3 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2750
4 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2770
(EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their
respective county. With these changes to the state law, it is appropriate to remove the sunset
clause and add similar language related to annual reporting requirements to DCC. In addition,
allowing guest ranches to operate will help to bolster agritourism operations, a major
component of the Deschutes County economy.
The applicant, in this case the Deschutes County Community Development Department, has
submitted findings summarizing the amendments and demonstrating that the text amendments are
in compliance with the Statewide Planning Goals, applicable policies of the Deschutes County
Comprehensive Plan including the Transportation System Plan (TSP).
II. PROPOSED TEXT AMENDMENTS
Table 1 summarizes the proposed changes by zone in rural Deschutes County.
Table 1. Existing and Proposed Text Amendments Zoning
Code
Proposed Change
Title 17 - Subdivisions
Chapter 17.48 DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards
Remove outdated standards and references to
Established
Redmond -specific design guidance.
17.48.090. Intersections
Strike references to specific imbedded design
17.48.190. Drainage
17.48.250. Utilities -Construction-
standards, instead relying on more current ODOT or
Performance -Standards
City of Bend Standard Drawings.
17.48.270. Utilities-Construction-
Backfilling and Restoring
17.48.280. Utilities -Construction-
Strike outdated phone number and replace with new
Inspection
contact guidance.
Proposed amendment removes reference to outdated
17.48.310. Insurance
requirements and includes new guidance for coverage.
17.48.370. Construction -Cooperation
The proposed amendment removes outdated language
with Utilities
and includes new guidance.
17.48.390. Construction -Clearing and
Grubbing
The proposed amendment removes outdated
17.48.400. Construction -Dust Control
references to a specific section of these specifications.
17.48.410. Construction-Subgrade
Construction
Page 2 of 4
Code
Proposed Change
17.48.420. Construction -Surfacing
Requirements
17.48.430. Construction -Concrete Curb
17.48.440. Construction -Sidewalks
The proposed amendment removes outdated
references to DCC Title 17 that are not in accordance
17.48.460. Construction-Catchbasins
with ODOT/APWA standards.
Title 18 - County Zoning
Chapter 18.16 EXCLUSIVE FARM USE ZONE
The proposed amendment strikes the sunset clause
note from the code to reflect the same changes to ORS
18.16.037. Guest Ranch
215.461-62 and adds guidance regarding annual
reporting procedures.
Chapter 18.128 CONDITIONAL USE
The proposed amendment strikes the sunset clause
note from the code to reflect the same changes to ORS
18.128.360. Guest Ranch
215.461-62 and adds guidance regarding annual
reporting procedures.
III. WRITTEN RECORD
The following individuals submitted written testimony during the Planning Commission open record
period, which closed on May 5, 2021 at 5:00 pm:
• Fancher, Liz
• Richardson, Lance and Rebecca
These written comments are included in the Planning Commission Deliberations Packet as an
attachment to this memorandum.
IV. HEARING TESTIMONY AND DISCUSSION
During the April 22, 2021 Planning Commission public hearing, one individual provided testimony
expressing dissatisfaction regarding the lack of regulations the County places on existing and new
guest ranches, with regards to environmental impacts. The community member was concerned that
new guest ranches could place increased strains on limited water resources and have negative
impacts on wildlife habitats, most notably migration routes and wintering grounds. In addition, the
community member expressed concerns over the ability of Deschutes County to effectively enforce
annual reporting requirements and code compliance for existing and new guest ranches.
Page 3 of 4
Although the testimony was relevant to emerging County issues, it may not be specifically relevant to
the sunset clause amendments at hand, the scope of which —as outlined in the department work
plan —is considered a "housekeeping' amendment to align local code with State statute. Planning
Director Nick Lelack has suggested that these issues would be most effectively addressed in a
separate work session.
V. ADOPTION BY EMERGENCY
Owing to the need for County Code to accurately reflect state statute and up-to-date references, staff
is providing draft ordinance versions for adoption by emergency and non -emergency for the Board's
consideration.
VI. NEXT STEPS
A public hearing with the Board is scheduled for June 9, 2021.
Attachments:
1. Draft Ordinance No. 2021-007 - Emergency
2. Draft Ordinance No. 2021-007 - Non -Emergency
3. Corresponding Exhibits to Ordinance No. 2021-007:
Exhibit A - DCC Chapter 17.48, Design and Construction Specifications
Exhibit B - DCC Chapter 18.16, Exclusive Farm Use Zone
Exhibit C - DCC Chapter 18.128, Conditional Use
Exhibit D - Findings
Full Record
2021-05-13 Planning Commission Deliberations Packet
2021-04-22 Planning Commission Public Hearing Packet
2021-04-08 Planning Commission Work Session Packet
2021-03-18 DLCD Confirmation Email
Page 4 of 4
REVIEWED
LEGAL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Ordinance amending Deschutes County Code
Title 17 to incorporate "Housekeeping" updates, and
Title 18 to ensure that the DCC incorporates changes * ORDINANCE NO.2021-007
to state law and Declaring an Emergency.
WHEREAS, the Deschutes County Community Development Department (CDD) initiated amendments
(Planning Division File No. 247-21-000240-TA) to the Deschutes County Code (DCC) Title 17, Chapter 17.48,
Design and Construction Specifications; Title 18, Chapters 18.16, Exclusive Farm Use Zones; 18.128, Conditional
Use; to incorporate "Housekeeping" updates and ensure that the DCC incorporates changes to state law; and
WHEREAS, the Deschutes County Planning Commission reviewed the proposed changes on May 13,
2021 and forwarded to the Deschutes County Board of County Commissioners ("Board"), a unanimous
recommendation of approval; and
WHEREAS, the Board considered this matter after a duly noticed public hearing on June 9, 2021 and
concluded that the public will benefit from the proposed changes to the Deschutes County Code Titles 17 and 18;
now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS
as follows:
Section 1. AMENDMENT. DCC 17.48. Design and Construction Specifications, is amended to read as
described in Exhibit "A", attached hereto and by this reference incorporated herein, with new language underlined
and language to be deleted in strik-edff-eugh.
Section 2. AMENDMENT. DCC 18.16, Exclusive Farm Use Zones, is amended to read as described in
Exhibit `B", attached hereto and by this reference incorporated herein, with new language underlined and
language to be deleted in stfike
Section 3. AMENDMENT. DCC 18.128, Conditional Use, is amended to read as described in Exhibit
"C", attached hereto and by this reference incorporated herein, with new language underlined and language to be
deleted in stroke
Section 4. FINDINGS. The Board adopts as its findings, Exhibit "D" attached and incorporated by
reference herein.
PAGE 1 OF 2 - ORDINANCE NO.2021-007
Section 5. EMERGENCY. This Ordinance being necessary for the public peace, health, and safety, an
emergency is declared to exist, and this Ordinance becomes effective thirty (30) days after adoption.
Dated this of 52021 BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ATTEST:
Recording Secretary
Date of 1st Reading:
Date of 2' Reading:
Commissioner
Anthony DeBone
Philip Chang
Patti Adair
Effective date:
ANTHONY DEBONE, Chair
PHILIP CHANG, Vice Chair
PATTI ADAIR
day of , 2021.
day of , 2021.
Record of Adoption Vote:
Yes No Abstained Excused
day of , 2021.
PAGE 2 OF 2 - ORDINANCE NO.2021-007
REVIEWED
LEGAL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Ordinance amending Deschutes County Code
Title 17 to incorporate "Housekeeping" updates, and
Title 18 to ensure that the DCC incorporates changes * ORDINANCE NO.2021-007
to state law.
*
WHEREAS, the Deschutes County Community Development Department (CDD) initiated amendments
(Planning Division File No. 247-21-000240-TA) to the Deschutes County Code (DCC) Title 17, Chapter 17.48,
Design and Construction Specifications; Title 18, Chapters 18.16, Exclusive Farm Use Zones; 18.128, Conditional
Use; to incorporate "Housekeeping" updates and ensure that the DCC incorporates changes to state law; and
WHEREAS, the Deschutes County Planning Commission reviewed the proposed changes on May 13,
2021 and forwarded to the Deschutes County Board of County Commissioners ("Board"), a unanimous
recommendation of approval; and
WHEREAS, the Board considered this matter after a duly noticed public hearing on June 9, 2021 and
concluded that the public will benefit from the proposed changes to the Deschutes County Code Titles 17 and 18;
now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS
as follows:
Section 1. AMENDMENT. DCC 17.48. Design and Construction Specifications, is amended to read as
described in Exhibit "A", attached hereto and by this reference incorporated herein, with new language underlined
and language to be deleted in s4ike'er
Section 2. AMENDMENT. DCC 18.16, Exclusive Farm Use Zones, is amended to read as described in
Exhibit `B", attached hereto and by this reference incorporated herein, with new language underlined and
language to be deleted in st fi .fir
Section 3. AMENDMENT. DCC 18.128, Conditional Use, is amended to read as described in Exhibit
"C", attached hereto and by this reference incorporated herein, with new language underlined and language to be
deleted in str-i ��h.
Section 4. FINDINGS. The Board adopts as its findings, Exhibit "D" attached and incorporated by
reference herein.
PAGE 1 OF 2 - ORDINANCE NO.2021-007
Dated this of 92021 BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
PHILIP CHANG, Vice Chair
ATTEST:
Recording Secretary PATTI ADAIR
Date of I It Reading: day of , 2021.
Date of 2" d Reading: day of , 2021.
Record of Adoption Vote:
Commissioner Yes No Abstained Excused
Anthony DeBone _
Philip Chang
Patti Adair
Effective date: day of 52021.
PAGE 2 OF 2 - ORDINANCE NO.2021-007
Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards Established.
Except as otherwise noted, the standard specifications for design and construction contained within DCC
17.48 " adopted by
Or-dinaneeZ0111 A Exhibit "B" a ' rated by Yef ren^o heF and standard drawings as
determined by the Road Department Director are the minimum standards governing construction of roads
and other improvements and facilities.
B. The minimum standafds goveming eeHstFaetian of roads a+id other- impr-ovements and f4eilities within
the Redmond Unineafparated Urban Gfew4iOffea shall be the standards and speeifiea�ians set
..i -----------.. _r n.,t_t:,. C+,..,, —Ar —A ,7,,..,,, „+
(Ord. 2021-007 §1, 2021; Ord. 2001-016 §1, 2001; Ord. 95-082 §4,1995; Ord. 81-043 §1, Exhibit A, §8.010,
1981)
17.48.090. Intersections.
A. All intersections shall be planned for through traffic on the street with the greatest projected average daily
traffic (ADT). The side street shall be at right angles to the main street per current AASHTO standards.
2 8 set etit at the end of DGC' Title 17 and by this ref enee : fatoa_thorein.)
B. Intersecting streets, including driveways to commercial and industrial properties, shall be separated by at
least the following distances when the through road is:
1. Arterial, 500 feet;
2. Collector, 300 feet;
3. Local, 100 feet;
4. Industrial park, 250 feet; and
5. Primary access, 250 feet.
To be measured between the intersecting centerlines of the streets or driveways.
(Ord. 2021-007 1� 2021; Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §48(AA), 1993;
Ord. 81-043 §1, Exhibit A, §8.110(8), 1981)
17.48.190. Drainage.
A. Minimum Requirements.
1. Drainage facilities shall be designed and constructed to receive and/or transport at least a design storm
as defined in the current Central Oregon Stormwater Manual created by Central Oregon
Intergovernmental Council and all surface drainage water coming to and/or passing through the
development or roadway.
2. The system shall be designed for maximum allowable development.
B. Curbed Sections.
1. Storm drains within curbed streets shall be designed per the requirements of the current Central
Oregon Stormwater Manual created by the Central Oregon Intergovernmental Council.
2. Catchbasins shall be constructed in accordance with standard drawings Nos. 3-1, 3 2 and 3 3. (See
hereia.)as determined by the Road Department Director.
C. Noncurbed Sections.
1. Road culverts shall be concrete or metal with a minimum design life of 50 years.
2. All cross culverts shall be 18 inches in diameter or larger.
Chapter 17.48 1 (10/2011)
EXHIBIT A TO ORDINANCE NO. 2021-007
3. Culverts shall be placed in natural drainage areas and shall provide positive drainage.
D. Drainage Swales. The Design Engineer is responsible to design a drainage swale adequate to control a
design storm as defined in the Central Oregon Stormwater Manual created by Central Oregon
Intergovernmental Council.
E. Drainage Plans. A complete set of drainage plans including hydraulic and hydrologic calculations shall
be incorporated in all road improvement plans.
F. Drill Holes. Drill holes are prohibited.
G. Injection wells (drywells) are prohibited in the public right-of-way.
(Ord. 2021-007 §1, 2021; Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 97-005 §11, 1997; Ord.
81-043 § 1, Exhibit A, § 8.140, 1981)
17.48.250. Utilities -Construction- Performance Standards.
A. The work to be performed under this permit shall be carried out in accordance with the current Deschutes
County Standards in DCC Title 17, and -the current ODOT/APWA Oregon Standard Specifications for
Construction and a t'� d, , , 2,1 3 and , n (see ,,,.,,...;ngs , , , � , 3 and
xrruccvitmracc-«n�vv'nrg-nvo�j —r .. .....,... .,.b., .,. .., ., _
�_�..7' PPG Title , ,, � this f to her-ei,, � standard drawin s as
$e�vcxt-ttt-ttte-@i3d-car-vc�rnmcc-v��zxxo icxcicixc�xxxcvip'viucccrzicrcm� gs
determined by the Road Department Director.
B. Work authorized by a permit shall be performed between the hours of seven a.m. and five p.m., Monday
through Friday.
C. Access to private driveways shall be provided except during working hours when construction operations
prohibit provision of such access.
D. Free access must be provided at all times to fire hydrants.
E. Monuments.
1. Monuments of concrete, iron or other lasting materials set out for the purpose of locating or preserving
the lines of any street or property subdivision, or precise survey reference point, or a permanent survey
bench mark within the County shall not be removed or disturbed or caused to be removed or disturbed
unless permission to do so is first obtained in writing from the County surveyor.
2. Permission shall be granted only upon condition that the applicant shall pay all expenses incidental
to the proper replacement of the monument.
(Ord. 2021-007 § 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A,
§8.500(3)(A), 1981)
17.48.270. Utilities-Construction-Backfilling and Restoring.
A. All backfilled material shall be compacted to 95 percent of its relative maximum density when within the
roadway to 90 percent when between the shoulder (or curb) and the right of way line.
B. Trenches shall be backfilled as follows:
1. Unimproved Roads and Area Outside Roadway. The trench shall be backfilled with the excavated
or other suitable materials and the entire backfill shall be compacted in layers of not to exceed six
inches by use of a mechanical tamper.
2. Aggregate and Paved Surfaces. The trench shall be backfilled according to ,,,.,... in ne. 1 3 (see-
dr-awing fie. , 3 . ,,t t the era of PGG Title 17 and b.,_this re f ted he . +standard
drawings as determined by the Road Department Director.
3.
drawing ties. 1 1, 1 2 and 1 4 set etit at the end of PGG Title 17 andby this r-efer-enee inear-pomte
herein.).
(Ord. 2021-007 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A,
§8.500(3)(C), 1981)
Chapter 17.48 2 (10/2011)
EXHIBIT A TO ORDINANCE NO. 2021-007
17.48.280. Utilities -Construction -Inspection.
A. The Oregon Utility Notification Center shall be notified at l 400 332 2344 two war4d,,,.days i dN
f any o.,eE ,a4enaccording to applicable Oregon Administrative Rules. The Road Department shall be
notified two working days in advance of the time of backfilling.
B. Costs.
1. All inspection costs shall be borne by the applicant.
2. Such costs shall be based on a schedule of charges on file in the Road Department Building, 61150
SE 27th Street, Bend, Oregon 97702, (541) 388-6581.
(Ord. 2021-007 § 1, 2021; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, § 8.500(3)(D), 1981)
17.48.310. Insurance.
During the term of authorized work within a public right of way, ttThe heensee applicant or their contractor,
including all subcontractors, shall procure and continue to carry ,a, r-in,. the to..m of the r eense, publ e liabi!4
and pr-opeAy damage insur-aneeinsurance coverages including but not limited to commercial general liability
and commercial automobile liability, in a responsiblewith limits of not loss than ane " "lien dollars
,biped single limit. from a responsible insurance provider with minimum coverage amounts as determined
by the Road Department Director.
(Ord. 2021-007 § 1, 2021; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, § 8.640, 1981)
17.48.370. Construction -Cooperation with Utilities.
A. The contractor shall, at least 24 hours in advanee of peffeniiing anywor-k in the immediatevioinity of
lines,utility
cooperate
with and shall avoid damaging the facilities of all utility owners railroads and fire control authorities
who have facilities located within the vicinity of the work.
B. The CeutAy is eaver-ed by the Oregon Utility Notifieation ,
utilitiessystem for netif�,ing all ownefs of .The
contractor shall immediately notify any utility owners railroads and fire control authorities whose
facilities have been damaged
C. The Oregon Utility Notification Center shall be notified according to applicable Oregon Administrative
Rules. T>, one Ball system telephone number- is 7 400 332 2344
(Ord. 2021-007 §1, 2021; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(5), 1981)
17.48.390. Construction -Clearing and Grubbing.
All work shall be performed in accordance with seetio 00320 ,.rthe current ODOT/APWA Oregon Standard
Specifications for Construction supplemented and/or modified as follows:
A. The right of way shall be cleared of all fixed objects.
B. However, in developments where traffic safety would not be involved, and a lesser requirement would
not create a hazard, the right of way shall be cleared a minimum of 40 feet or four feet beyond the edge
of the shoulder or curb line of the finished road.
(Ord. 2021-007 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 § 1, Exhibit A,
§8.200(7), 1981)
17.48.400. Construction -Dust Control.
A. The work shall consist of the furnishing and applying of water for the alleviation or prevention of dust
nuisance in accordance with seetion 00240 of -the current ODOT/APWA Oregon Standard Specifications
for Construction.
B. Responsibility for dust abatement will be the contractor's.
C. Watering will be done when ordered by the Road Department Director.
Chapter 17.48 3 (10/2011)
EXHIBIT A TO ORDINANCE NO. 2021-007
D. The contractor shall supply the applicant's own water source.
(Ord. 2021-007 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A,
§8.200(8), 1981)
17.48.410. Construction-Subgrade Construction.
A. All work shall be performed in accordance with seetion 00330 4 the current ODOT/APWA Oregon
Standard Specifications for Construction, supplemented afid/er-modified as follows,
1. Exeavated materials not required nor suitable f;gr- filling and baelEfillint, I,A,44�14;_;_ the 1-imits of thee
of exeavation and shall be disposed of by him at a leeation and in a manfler- satisfaet@fy to the Road
D®paAment.
2. in the event foek is eneounter-ed in exeavation, the r-eek will be exeavated to a dep�ffi not less than six
inehes below b ,7 a then baekfilled with suitable material..
B. Material shall be considered unsuitable for fill, subgrade, shoulders and other uses if it contains organic
matter, soft spongy earth or other material of such nature that compaction to the specified density is
unobtainable.
C. No material having a maximum dimension of three inches or more shall be considered suitable for fill
material in the top one foot of subgrade, including the fill side slopes.
D. Compaction shall be a minimum of 95 percent of the relative maximum density.
(Ord. 2021-007 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 2, 2001; Ord. 81-043 § 1, Exhibit A,
§8.200(9), 1981)
17.48.420. Construction -Surfacing Requirements.
A. Aggregate Base.
1. Crushed aggregate meeting the requirements of seetion 02630 ^r the current ODOT/APWA Oregon
Standard Specifications for Construction shall be used.
2. All work shall be performed in accordance with seetion 640 of the current ODOT/APWA Oregon
Standard Specifications for Construction.
B. Asphalt Prime Coat. For all roadway sections using asphalt penetration macadam, an asphalt prime coat
will be applied to the aggregate base in accordance with the current ODOT/APWA
Oregon Standard Specifications for Construction and in accordance with standard drawings No. 2 9-(se
drawing 2 9 set t at the ead ^f DGG Title 17 d by this _ ee in ted here. `as determined
-vcr-v�-vc�rn�'�rrai�r-v�rc cicu viYviu«u
by the Road Department Director.
C. Asphalt Penetration Macadam. When an oil mat is placed, it shall be applied in accordance with mien
nn� of the current ODOT/APWA Oregon Standard Specifications for Construction and in accordance
with standard drawings na:2 9 (seedrawing _z9-set au4 at the end of DGG Tile 17 and by this ivfer-ene
m
ineoFporflted herein -.)as determined by the Road Department Director.
D. Asphaltic Concrete Pavement.
1. Where asphaltic concrete pavement is required, it shall be placed in accordance with seetien
of -the current ODOT/APWA Oregon Standard Specifications for Construction.
2. The asphalt cement shall be as required by the Road Department Director.
3. The class of asphaltic concrete shall be Level 3 HMAC.
4. A mix design shall be submitted to the Road Department Director at least one week prior to paving.
E. Tack Coat. When a tack coat is required by the Road Department Director, the tack coat shall be applied
in conformance with seetion 00 730 of -the current ODOT/APWA Oregon Standard Specifications for
Construction.
F. Portland Cement Concrete Pavement. When portland cement concrete pavement is used, it shall be
designed and constructed in accordance with the publications of the Portland Cement Association.
Chapter 17.48 4 (10/2011)
EXHIBIT A TO ORDINANCE NO.2021-007
(Ord. 2021-007 U, 2021; Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §53(B), 1993; Ord.
81-043 §1, Exhibit A, §8.200(10)-(15), 1981)
17.48.430. Construction -Concrete Curb.
A. Where required, portland cement concrete curbs shall be constructed in accordance with standard
drawings
herein.as determined by the Road Department Director and se do 00759 -the current ODOT/APWA
Oregon Standard Specifications for Construction.
B. The concrete shall be class 3000.
(Ord. 2021-007 � 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A,
§8.200(16), 1981)
17.48.440. Construction -Sidewalks.
A. Sidewalks shall be constructed with Class 3000 concrete as specified in the current ODOT/APWA Oregon
Standard Specifications for Construction.
B. The eenerete shall be in aeoefdanee with drawing No. -2 6. (See dra-wing 2 6 set out at the end of D
Title 1 d by th efef ce :.. c.rc.cte�? he:-e.^.;Sidewalks shall conform to standard drawings as
arrurm. ccri�- i
determined by the Road Department Director. Sidewalks shall not be less than five feet wide.
(Ord. 2021-007 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A,
§8.200(17), 1981)
17.48.460. Construction-Catchbasins.
Catchbasins shall be constructed of class 3000 portland cement concrete and in accordance with standard
drawings
rv-.:e^ee : _ -p ted here_. `as determined by the Road Department Director.
(Ord. 2021-007 § 1, 2021; Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A,
§8.200(19), 1981)
Chapter 17.48 5 (10/2011)
EXHIBIT A TO ORDINANCE NO. 2021-007
Chapter 18.16. EXCLUSIVE FARM USE ZONES
18.16.037. Guest Ranch.
A. A guest ranch may be established in conjunction with an existing and continuing livestock operation,
using accepted livestock practices that qualifies as a farm use under DCC 18.04.030, subject to the
applicable provisions set forth in DCC 18.16.040(A)(1), (2) and (3), the applicable provisions of DCC
18.128, and the provisions of the applicable Oregon Revised Statutes. A guest ranch shall not be located
within the boundaries of or surrounded by:
1. A federally designated wilderness area or a wilderness study area:
2. A federally designated wildlife refuge;
3. A federally designated area of critical environmental concern; or
4. An area established by an Act of Congress for the protection of scenic or ecological resources.
B. "Guest ranch" means a facility for overnight guest lodging units, including passive recreational activities
and food services, as set forth in ORS 215 that are incidental and accessory to an existing livestock
operation that qualifies as a farm use under DCC 18.04.030.
C. A guest lodging unit means a guest room in a lodge, bunkhouse, cottage or cabin used only for transient
overnight lodging and not for permanent residence accommodations.
D. For the purposes of DCC 18.16.037, "livestock" means cattle, sheep, horses, and bison.
E. A proposed division of land in an exclusive farm use zone for a guest ranch or a division of a lot or parcel
that separates a guest ranch from the dwelling of the person conducting the livestock operation shall not
be allowed.
F. Notwithstanding DCC 18.16.055, a proposed division of land in an exclusive farm use zone for a guest
ranch shall not be allowed.
(Ord 2021-007 �2 2021 Ord. 2018-006 §5, 2018; Ord. 2012-007 §2, 2012; Ord. 2010-022 §2, 2010; Ord.
2010-017 &1, 2010; Ord. 2009-014 §1, 2009; Ord. 2001-043 §1, 2001; Ord. 98-056 §1, 1998)
NoteP(;r 191ti 037 willr-epealed n 2020 (Ord.2018 006 §c 2019• Ord. 2012 007 §2 2012;
n a 2010 nice §i 2010
EXHIBIT B TO ORDINANCE NO.2021-007
Chapter 18.128. CONDITIONAL USE
18.128.360. Guest Ranch.
A guest ranch established under DCC 18.16.037 shall meet the following conditions:
A. Except as provided in DCC 18.128.360(C), the guest lodging units cumulatively shall:
1. Include not less than four nor more than 10 overnight guest lodging units, and;
2. Not exceed a total of 12,000 square feet in floor area, not counting the floor area of the lodge
that is dedicated to kitchen area, rest rooms, storage or other shared or common indoor space.
B. The guest ranch shall be located on a lawfully established unit of land that:
1. Is at least 160 acres in size;
2. Contains the dwelling of the person conducting the livestock operation; and
3. Is not classified as high value farmland as defined in DCC 18.04.030.
C. For every increment of 160 acres that the lawfully established unit of land on which the guest
ranch is located exceeds the minimum 160-acre requirement described under DCC
18.128.360(B), up to five additional overnight guest lodging units not exceeding a total of 6,000
square feet of floor area may be included in the guest ranch for a total of not more than 25 guest
lodging units and 30,000 square feet of floor area.
D. A guest ranch may provide recreational activities in conjunction with the livestock operation's
natural setting, including but not limited to hunting, fishing, hiking, biking, horseback riding and
swimming. Intensively developed recreational facilities including golf courses or campgrounds
identified in DCC 18.16.030 through 18.16.033, shall not be allowed in conjunction with a guest
ranch, and a guest ranch shall not be allowed in conjunction with an existing golf course or with
an existing campground.
E. Food services shall be incidental to the operation of the guest ranch and shall be provided only
for the guests of the guest ranch, individuals accompanying the guests, and individuals -attending
a special event at the guest ranch.
1. The cost of meals, if any, may be included in the fee to visit or stay at the guest ranch.
2. The sale of individual meals to persons who are not guests of the guest ranch, an individual
accompanying a guest, or an individual attending a special event at the guest ranch shall not be
allowed.
F. The exterior of the buildings shall maintain a residential appearance.
G. To promote privacy and preserve the integrity of the natural setting, guest ranches shall retain
existing vegetation around the guest lodging structure.
H. All lighting shall be shielded and directed downward in accordance with DCC 15.10, Outdoor
Lighting Control.
I. Signage shall be restricted to one sign no greater than 20 square feet, nonilluminated and posted
at the entrance to the property.
J. Occupancies shall be limited to not more than 30 days.
K. The guest ranch shall be operated in a way that will protect neighbors from unreasonable
disturbance from noise, dust, traffic or trespass.
L. One off-street parking space shall be provided for each guestroom in addition to parking to serve
the residents.
M. Any conversion or alterations to properties designated as historic landmarks shall be approved
by the Deschutes County Historical Landmarks Commission.
N. A Quest ranch that is authorized under this section on or after January 1, 2020, shall submit an
annual report to the Communily Development Department by the real property owner or licensee,
if different each February 1 documenting the following:
1. The size of the guest ranch's livestock operation;
2. The income that the guest ranch obtained from:
a. Livestock operations; and
18.128.360 (10/2020)
EXHIBIT C TO ORDINANCE NO. 2021-007
b. Guest ranch activities; and
3 Other information to ensure ongoing compliance with this section or any condition of
approval.
(Ord. 2021-007 §3 2021. Ord. 2018-006 �15, 2018; Ord. 2010-022 §3, 2010; Ord. 2004-020 §2,
2004; Ord. 2004-001 §3, 2004; Ord. 2001-043 §1, 2001; Ord. 98-056 §2, 1998)
18.128.360 (10/2020)
EXHIBIT C TO ORDINANCE NO.2021-007
FINDINGS
I. APPLICABLE CRITERIA:
Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS
Chapter 18.16. EXCLUSIVE FARM USE ZONES
Chapter 18.128. CONDITIONAL USE
II. BASIC FINDINGS:
A. PROPOSAL: Amend Deschutes County Code Chapter 17.48 (Design and Construction
Specifications) with housekeeping edits that the Road Department has requested. These
proposed amendments, based on recommendations from County Engineering, will help to
streamline the code by updating language, striking references that conflict with Oregon
Administrative Rules (OARS), and/or removing outdated, inaccurate content. Staff initiated
the proposed changes and notified the Oregon Department of Land Conservation and
Development (DLCD).
B. PROPOSAL: In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435
which removed the sunset clause for Guest Ranches as a conditional use on land zoned
Exclusive Farm Use (EFU). In addition, HB 2435 requires Guest Ranches to submit annual
reports to their respective county. With these changes to the state law, it is appropriate to
remove the sunset clause and add similar language related to annual reporting
requirements to the Deschutes County Code (DCC). Staff initiated the proposed changes to
DCC 18.16 and DCC 18.128, and notified the Oregon Department of Land Conservation and
Development (DLCD).
III. CONCLUSIONAR`F FINDINGS:
A. CHAPTER 22.12, LEGISLATIVE PROCEDURES
1. Section 22.12.010.
Hearing Required
FINDING: This criterion will be met because a public hearing will be held before the Deschutes
County Planning Commission and Board of County Commissioners.
2. Section 22.12.020, Notice
Notice
PAGE 1 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007
A. Published Notice
1. Notice of a legislative change shall be published in a newspaper of general
circulation in the county at least 10 days prior to each public hearing.
2. The notice shall state the time and place of the hearing and contain a
statement describing the general subject matter of the ordinance under
consideration.
FINDING: This criterion will be met by notice being published in the Bend Bulletin newspaper.
B. Posted Notice. Notice shall be posted at the discretion of the Planning Director
and where necessary to comply with ORS 203.045.
FINDING: This criterion will be met when notice is posted in the bulletin board in the lobby of the
Deschutes County Community Development Department, 117 NW Lafayette, Bend.
C. Individual notice. Individual notice to property owners, as defined in DCC
22.0&010(A), shall be provided at the discretion of the Planning Director, except
as required by ORS 215.503.
FINDING: Given the proposed legislative amendments do not apply to any specific property, no
individual notices were sent.
D. Media notice. Copies of the notice of hearing shall be transmitted to other
newspapers published in Deschutes County.
FINDING: Notice will be provided to the County public information official for wider media
distribution. This criterion has been met.
3. Section 22.12.030 Initiation of Legislative Changes.
A legislative change may be initiated by application of individuals upon payment of
required fees as well as by the Board of County Commissioners.
FINDING: The application was initiated by the Deschutes County Planning Division, which received
a fee waiver. This criterion has been met.
4. Section 22.12.040. Hearings Bodv
A. The following shall serve as hearings or review body for legislative changes in this
order.
1. The Planning Commission.
2. The Board of County Commissioners.
PAGE 2 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007
B. Any legislative change initiated by the Board of County Commissioners shall be
reviewed by the Planning Commission prior to action being taken by the Board
of Commissioners.
FINDING: These criteria will be met.
5. Section 22.12.050 Final Decision
All legislative changes shall be adopted by ordinance
FINDING: The proposed legislative changes included in file no. 247-21-000240-TA will be
implemented by ordinances upon approval and adoption by the Board. This criterion will be met.
IV. PROPOSED TEXT AMENDMENTS:
The proposed text amendments are detailed in the referenced ordinance attached hereto with
additional text identified by underline and deleted text by strikethro itch, Below are explanations of
the proposed changes.
B. Title 17. Subdivisions:
Chapter 17.18 DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards Established.
DCC 17.48.010(A) defines the minimum standard documents for governing the design and
construction of roads and other improvements and facilities; the proposed amendment
removes reference to Deschutes County Road Department Standard Drawings Qanuary 2011)
embedded in the code, as they are difficult to update to current construction standards. The
Road Department refers to more current Oregon Department of Transportation (ODOT) or City
of Bend Standard Drawings as determined by the Road Department Director. This would better
align with contemporary practices and those of our partner agencies.
DCC 17.48.010(B) describes the use of City of Redmond -specific standards and specification for
use within the associated urban growth boundary (UGB); the proposed amendment will strike
this course of action and rely on current ODOT or City of Bend Standard Drawings. This would
better align with contemporary practices and those of our partner agencies.
DCC 17.48.010(C) states that subject area not covered by the City of Redmond Standards and
Specification shall continue to be covered by applicable provisions of DCC 17.48; the proposed
amendment will strike this guidance due its reference to City of Redmond -specific standards
(DCC 17.48.010(B)) which are proposed to be removed.
PAGE 3 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007
17.48.090. Intersections.
DCC 17.48.090(A) describes guidance for general intersection design; the proposed amendment
will strike reference to specific imbedded design standards, instead relying on more current
ODOT or City of Bend Standard Drawings. This would better align with contemporary practices
and those of our partner agencies.
17.48.190. Drainage.
DCC 17.48.190(B)(2) describes guidance for the design of catchbasins within curbed sections of
streets; the proposed amendment will strike reference to specific imbedded design standards,
instead relying on more current ODOT or City of Bend Standard Drawings. This would better
align with contemporary practices and those of our partner agencies.
17.48.250. Utilities -Construction -Performance -Standards.
DCC 17.48.250(A) defines the minimum standard documents for governing the design and
construction of utilities; the proposed amendment removes reference to Deschutes County
Road Department Standard Drawings Qanuary 2011) embedded in the code, as they are difficult
to update to current construction standards. The Road Department refers to more current
ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This
would better align with contemporary practices and those of our partner agencies.
17.48.270. Utilities-Construction-Backfilling and Restoring.
DCC 17.48.270(B)(2)(3) describes guidance for the backfilling and site restoration process
following the construction of underground utilities; the proposed amendment removes
reference to Deschutes County Road Department Standard Drawings (January 2011) embedded
in the code, as they are difficult to update to current construction standards. The Road
Department refers to more current ODOT or City of Bend Standard Drawings as determined by
the Road Department Director. This would better align with contemporary practices and those
of our partner agencies; the proposed amendment also adds language to ensure "paved
surfaces" along with "aggregate" fall under this code.
17.48.280. Utilities -Construction -Inspection.
DCC 17.48.280(A) describes guidance for notifying the Road Department for inspection prior to
backfilling and site restoration process following the construction of underground utilities; the
proposed amendment removes reference to an outdated phone number and includes new
guidance to notify the department according to applicable OARS.
17.48.310. Insurance.
DCC 17.48.310 describes requirements for carrying insurance while performing authorized work
in the public right of way; the proposed amendment removes reference to outdated
PAGE 4 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007
requirements and includes new guidance for coverage to include the entire term of authorized
work, all subcontractors, coverage types, and amounts reflected in ODOT standards as
determined by the Road Department Director.
17.48.370. Construction -Cooperation with Utilities.
DCC 17.48.370(A)(B)(C) describes guidance for cooperating with and notifying all facility owners,
railroads, and fire control authorities if damage occurs within the vicinity of work during the
construction of underground utilities; the proposed amendment removes outdated language
and includes new guidance to notify the Oregon Utility Notification Center according to
applicable OARs.
17.48.390. Construction -Clearing and Grubbing.
DCC 17.48.390 describes guidance for performing work in accordance with ODOT/ American
Public Works Association (APWA) Oregon Standard Specifications for Construction; the proposed
amendment removes an outdated reference to a specific section of these specifications.
17.48.400. Construction -Dust Control.
DCC 17.48.400(A) describes guidance for dust abatement in accordance with ODOT/APWA
Oregon Standard Specifications for Construction; the proposed amendment removes an
outdated reference to a specific section of these specifications.
17.48.410. Construction-Subgrade Construction.
DCC 17.48.410(A)(1)(2) describes guidance for performing subgrade construction in accordance
with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
removes an outdated reference to a specific section of these specifications and outdated
guidance for supplemental methods that are not in accordance with ODOT standards as
determined by the Road Department Director.
17.48.420. Construction -Surfacing Requirements.
DCC 17.48.420(A)(1)(2)(B)(C)(D)(1) describes guidance for performing surfacing construction in
accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed
amendment removes outdated references to specific sections of these specifications and DCC
Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road
Department Director.
17.48.430. Construction -Concrete Curb.
DCC 17.48.430(A) describes guidance for constructing concrete curbs in accordance with
ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
PAGE 5 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007
removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA
standards as determined by the Road Department Director.
17.48.440. Construction -Sidewalks.
DCC 17.48.440(B) describes guidance for constructing concrete sidewalks in accordance with
ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA
standards and adds language requiring sidewalks to conform to standard drawings as
determined by the Road Department Director.
17.48.460. Construction-Catchbasins.
DCC 17.48.460 describes guidance for constructing concrete catchbasins; the proposed
amendment removes outdated references to DCC Title 17 that are not in accordance with
ODOT/APWA standards and adds language requiring catchbasins to conform to standard
drawings as determined by the Road Department Director.
A. Title 18, County Zoning:
Chapter 18.16 EXCLUSIVE FARM USE ZONES
Section 18.16.037. Guest Ranch.
DCC 18.16.037 defines criteria for guest ranches in the EFU zone. Previously, this chapter was
due to sunset in 2012, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to
April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect
the same changes to ORS 215.461-62 and adds guidance regarding annual reporting
procedures.
Chapter 18.128 CONDITIONAL USE
Section 18.128.360. Guest Ranch.
DCC 18.128.360 defines criteria for guest ranches and a conditional use in the EFU zone.
Previously, this chapter was due to sunset in 2010, and then in 2018; in 2018, Oregon HB 4031
extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause
note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding
annual reporting procedures.
V. CONCLUSION:
Based on the information provided herein, the staff recommends the Planning Commission and
Board of County Commissioners approve the proposed text amendments that make minor changes
necessary to remove outdated content and reflect changes to state law.
PAGE 6 OF 6 - EXHIBIT D TO ORDINANCE NO. 2021-007
MEMORANDUM
TO: Deschutes County Planning Commission
FROM: Brandon Herman, AICP, PLA, Associate Planner
DATE: May 13, 2021
SUBJECT: Deliberations: Guest Ranch and Title 17 Text Amendments
(File No. 247-21-000240-TA)
The Planning Commission will conduct deliberations on May 13, 2021' concerning legislative
amendments to address the striking of the Guest Ranch sunset clause and other housekeeping
updates for Title 17, Subdivisions. Staff submitted a 35-day Post -Acknowledgement Plan Amendment
(PAPA) notice to the Department of Land Conservation and Development (DLCD) on March 18, 2021.
Staff held a work session with the Planning Commission on April 8, 20212 and a public hearing on
April 22, 20213 at which time the oral record was closed and the written record was held open until
May 5, 2021. The proposed amendments, public comments, and findings are provided as
attachments to this memorandum.
I. PROPOSAL
A. Amend Deschutes County Code (DCC) Chapter 17.48 (Design and Construction Specifications)
with housekeeping edits that the Road Department has requested. These proposed
amendments, based on recommendations from County Engineering, will help to streamline
the code by updating language, striking references that conflict with Oregon Administrative
Rules (OARS), and/or removing outdated, inaccurate content.
B. In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed
the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use
(EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their
respective county. With these changes to the state law, it is appropriate to remove the sunset
1 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2770
2 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2748
3 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2750
clause and add similar language related to annual reporting requirements to DCC. In addition,
allowing guest ranches to operate will help to bolster agritourism operations, a major
component of the Deschutes County economy.
The applicant, in this case the Deschutes County Community Development Department, has
submitted findings summarizing the amendments and demonstrating that the text amendments are
in compliance with the Statewide Planning Goals, applicable policies of the Deschutes County
Comprehensive Plan including the Transportation System Plan (TSP).
II. PROPOSED TEXT AMENDMENTS
Table 1 summarizes the proposed changes by zone in rural Deschutes County.
Table 1. Existing and Proposed Text Amendments Zoning
Code
I Proposed Change
Title 17 - Subdivisions
Chapter 17.48 DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards
Remove outdated standards and references to
Established
Redmond -specific design guidance.
17.48.090. Intersections
Strike references to specific imbedded design
17.48.190. Drainage
17.48.250. Utilities -Construction-
standards, instead relying on more current ODOT or
Performance -Standards
City of Bend Standard Drawings.
17.48.270. Utilities-Construction-
Backfilling and Restoring
17.48.280, Utilities -Construction-
Strike outdated phone number and replace with new
Inspection
contact guidance.
Proposed amendment removes reference to outdated
17.48.310. Insurance
requirements and includes new guidance for coverage.
17.48.370. Construction -Cooperation
The proposed amendment removes outdated language
with Utilities
and includes new guidance.
17.48.390. Construction -Clearing and
Grubbing
17.48.400. Construction -Dust Control
The proposed amendment removes outdated
17.48.410. Construction-Subgrade
references to a specific section of these specifications.
Construction
17.48.420. Construction -Surfacing
Requirements
Page 2 of 4
Code
Proposed Change
17.48.430. Construction -Concrete Curb
17.48.440. Construction -Sidewalks
The proposed amendment removes outdated
references to DCC Title 17 that are not in accordance
17.48.460. Construction-Catchbasins
with ODOT/APWA standards.
Title 18 - County Zoning
Chapter 18.16 EXCLUSIVE FARM USE ZONE
The proposed amendment strikes the sunset clause
note from the code to reflect the same changes to ORS
18.16.037. Guest Ranch
215.461-62 and adds guidance regarding annual
reporting procedures.
Chapter 18.128 CONDITIONAL USE
The proposed amendment strikes the sunset clause
note from the code to reflect the same changes to ORS
18.128.360. Guest Ranch
215.461-62 and adds guidance regarding annual
reporting procedures.
III. WRITTEN RECORD
Attachment 1 includes all testimony received during the open record period, from the conclusion of
the public hearing until May 5, 2021 at 5:00 p.m. The following individuals submitted written
testimony during this period:
• Fancher, Liz
• Richardson, Lance and Rebecca
IV. HEARING TESTIMONY AND DISCUSSION
During the April 22, 2021 public hearing, one individual provided testimony expressing dissatisfaction
regarding the lack of regulations the County places on existing and new guest ranches, with regards
to environmental impacts. The community member was concerned that new guest ranches could
place increased strains on limited water resources and have negative impacts on wildlife habitats,
most notably migration routes and wintering grounds. In addition, the community member
expressed concerns over the ability of Deschutes County to effectively enforce annual reporting
requirements and code compliance for existing and new guest ranches.
Although the testimony was relevant to emerging County issues, it may not be specifically relevant to
the sunset clause amendments at hand, the scope of which —as outlined in the department work
plan —is considered a "housekeeping' amendment to align local code with state statute. Planning
Director Nick Lelack has suggested that these issues would be most effectively addressed in a
separate work session, if desired by the Planning Commission.
Page 3 of 4
V. NEXT STEPS
At the conclusion of the meeting, the Commission can:
Continue deliberations to a date certain;
Close deliberations and vote to recommend approval to the Board of County Commissioners
as proposed, with modifications, or vote to not recommend approval.
VI. Attachments:
2021-05-03 Written Testimony - Fancher
2021-05-05 Written Testimony - Richardson
2. Text Amendments
3. Findings
Page 4 of 4
Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards Established.
A. —Except as otherwise noted, the standard specifications for design and construction contained within DCC
17.48 " adopted b
n a 20 t nt o Exhibit "B" d aced b o� e he_e_n and standard drawings as
vroe cmz-vro-usn�n—ca-fi-erica: t,:...., ; .., ..,....., ,
determined by the Road Department Director are the minimum standards governing construction of roads
and other improvements and facilities.
B. T_ he, minknum standards goveming eenstfuetion of roads and other- improvements and faoilities within
the Redmond Urban Cifewth Area shall be the standards and speeifieations set forth in
..�-----------` c+.,,-..7 A, .,,,d.t.,.,,,.,-,o.,♦
(Ord. 2001-016 §1, 2001; Ord. 95-082 §4, 1995; Ord. 81-043 §1, Exhibit A, §8.010, 1981)
17.48.090. Intersections.
A. All intersections shall be planned for through traffic on the street with the greatest projected average daily
traffic (ADT). The side street shall be at right angles to the main street per current AASHTO standards.
2 Q , , t the o f PPG Title 17 ,t by this r-efer-enee ifieefperated herein.)
B. Intersecting streets, including driveways to commercial and industrial properties, shall be separated by at
least the following distances when the through road is:
1. Arterial, 500 feet;
2. Collector, 300 feet;
3. Local, 100 feet;
4. Industrial park, 250 feet; and
5. Primary access, 250 feet.
To be measured between the intersecting centerlines of the streets or driveways.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §48(AA), 1993; Ord. 81-043 §1, Exhibit A,
§8.110(8), 1981)
17.48.190. Drainage.
A. Minimum Requirements.
1. Drainage facilities shall be designed and constructed to receive and/or transport at least a design storm
as defined in the current Central Oregon Stormwater Manual created by Central Oregon
Intergovernmental Council and all surface drainage water coming to and/or passing through the
development or roadway.
2. The system shall be designed for maximum allowable development.
B. Curbed Sections.
1. Storm drains within curbed streets shall be designed per the requirements of the current Central
Oregon Stormwater Manual created by the Central Oregon Intergovernmental Council.
2. Catchbasins shall be constructed in accordance with standard drawings laces. 3-1, 3 2 a- d 3 3. (See
drawings 3 1,3 2 and-3 3 set out the end of DGG Title 17 d by this r-efefenee ..ate
herein. as determined by the Road Department Director.
C. Noncurbed Sections.
1. Road culverts shall be concrete or metal with a minimum design life of 50 years.
2. All cross culverts shall be 18 inches in diameter or larger.
3. Culverts shall be placed in natural drainage areas and shall provide positive drainage.
Chapter 17.48 1 (10/2011)
D. Drainage Swales. The Design Engineer is responsible to design a drainage swale adequate to control a
design storm as defined in the Central Oregon Stormwater Manual created by Central Oregon
Intergovernmental Council.
E. Drainage Plans. A complete set of drainage plans including hydraulic and hydrologic calculations shall
be incorporated in all road improvement plans.
F. Drill Holes. Drill holes are prohibited.
G. Injection wells (drywells) are prohibited in the public right-of-way.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 97-005 §11,1997; Ord. 81-043 §1, Exhibit A, §8.140,
1981)
17.48.250. Utilities -Construction- Performance Standards.
A. The work to be performed under this permit shall be carried out in accordance with the current Deschutes
County Standards in DCC Title 17, and -the current ODOT/APWA Oregon Standard Specifications for
Construction and in with dra rug nos 1 1, 1 2, 1 3 and 1 4 (see drawings 1 1,1 2,
t t the a f DGG Till 17 ra i this o f o ed he �
r�cz-vm�:r�nz�crraz-vr-nc�z-rcrcTr-c[rra v�-............... ..... .t, .....,.....,..,....,.standard raWingS aS
determined by the Road Department Director.
B. Work authorized by a permit shall be performed between the hours of seven a.m. and five p.m., Monday
through Friday.
C. Access to private driveways shall be provided except during working hours when construction operations
prohibit provision of such access.
D. Free access must be provided at all times to fire hydrants.
E. Monuments.
1. Monuments of concrete, iron or other lasting materials set out for the purpose of locating or preserving
the lines of any street or property subdivision, or precise survey reference point, or a permanent survey
bench mark within the County shall not be removed or disturbed or caused to be removed or disturbed
unless permission to do so is first obtained in writing from the County surveyor.
2. Permission shall be granted only upon condition that the applicant shall pay all expenses incidental
to the proper replacement of the monument.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(A), 1981)
17.48.270. Utilities-Construction-BackfdUng and Restoring.
A. All backfilled material shall be compacted to 95 percent of its relative maximum density when within the
roadway to 90 percent when between the shoulder (or curb) and the right of way line.
B. Trenches shall be backfilled as follows:
1. Unimproved Roads and Area Outside Roadway. The trench shall be backfilled with the excavated
or other suitable materials and the entire backfill shall be compacted in layers of not to exceed six
inches by use of a mechanical tamper.
2. Aggregate and Paved Surfaces. The trench shall be backfilled according to drawing ne. ' 3 (see -
drawing
standard
drawings as determined by the Road Department Director.
3.
drawing nos. 1 1, 1 2 and 1 4 set out at the end of DGG Title 17 and by this r-efefence ineorporated
her-ein.).
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(C), 1981)
17.48.280. Utilities -Construction -Inspection.
A. The Oregon Utility Notification Center shall be notified at 1 800 332 2344 «..>,.working days i .,a., o
of arty-exeavatienaccordina to applicable Oregon Administrative Rules. The Road Department shall be
notified two working days in advance of the time of backfilling.
B. Costs.
Chapter 17.48 2 (10/2011)
1. All inspection costs shall be borne by the applicant.
2. Such costs shall be based on a schedule of charges on file in the Road Department Building, 61150
SE 27th Street, Bend, Oregon 97702, (541) 388-6581.
(Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(D), 1981)
17.48.310. Insurance.
During the term of authorized work within a public right of way, tThe licensee applicant or their contractor,
including all subcontractors, shall procure and continue to carry duringthe teF or the "eense, publie liability
and propeAy damage insurance coverages including but not limited to commercial general liability
and commercial automobile liability, in , with limits of not less than one millien dellafs
..rbinea single limit. from a responsible insurance provider with minimum coverage amounts as determined
by the Road Department Director.
(Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.640, 1981)
17.48.370. Construction -Cooperation with Utilities.
A. The contractor shall,
lines,utility
cooperate
with and shall avoid damaging the facilities of all utility owners railroads, and fire control authorities
who have facilities located within the vicinity of the work.
B.
system for- notifying all owners of 'Alities of wor-k being peffei:med ip thevieinity of their- .The
contractor shall immediately notify arty owners railroads and fire control authorities whose
facilities have been damaged.
C. The Oregon Utility Notification Center shall be notified according to applicable Oregon Administrative
Rules. TE)Ijenumber- n ste teleph is i 800 332 2344__
(Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(5), 1981)
17.48.390. Construction -Clearing and Grubbing.
All work shall be performed in accordance with seetion 00320 -the current ODOT/APWA Oregon Standard
Specifications for Construction supplemented and/or modified as follows:
A. The right of way shall be cleared of all fixed objects.
B. However, in developments where traffic safety would not be involved, and a lesser requirement would
not create a hazard, the right of way shall be cleared a minimum of 40 feet or four feet beyond the edge
of the shoulder or curb line of the finished road.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 §1, Exhibit A, §8.200(7), 1981)
17.48.400. Construction -Dust Control.
A. The work shall consist of the furnishing and applying of water for the alleviation or prevention of dust
nuisance in accordance with seetion 00290 4-the current ODOT/APWA Oregon Standard Specifications
for Construction.
B. Responsibility for dust abatement will be the contractor's.
C. Watering will be done when ordered by the Road Department Director.
D. The contractor shall supply the applicant's own water source.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(8), 1981)
17.48.410. Construction-Subgrade Construction.
A. All work shall be performed in accordance with seetion 00330 or the current ODOT/APWA Oregon
Standard Specifications for Construction, supplemented anEVef modified as fellews:
1. Exeavated fflaterials not r-eqtiired ner suitable for- filling and baekfilling, within the limits of t
projeet, will be elassed as exeess materials and shall beeome the propefty of the eontr-aeter at the poi
Chapter 17.48 3 (10/2011)
of exeavatien and shall be dispesed of by him at a leeafien and in a manner satisfaetefy to the Read
Bet.
2. in the event r-eek is eneountered in exewp,alian, the r-eek will be exeavated to a depth ne� less than six
inehes below b b a , T. suitable a tt 1..,ekfiile with material..
_
B. Material shall be considered unsuitable for fill, subgrade, shoulders and other uses if it contains organic
matter, soft spongy earth or other material of such nature that compaction to the specified density is
unobtainable.
C. No material having a maximum dimension of three inches or more shall be considered suitable for fill
material in the top one foot of subgrade, including the fill side slopes.
D. Compaction shall be a minimum of 95 percent of the relative maximum density.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 §1, Exhibit A, §8.200(9), 1981)
17.48.420. Construction -Surfacing Requirements.
A. Aggregate Base.
1. Crushed aggregate meeting the requirements of seetial 02630 of the current ODOT/APWA Oregon
Standard Specifications for Construction shall be used.
2. All work shall be performed in accordance with seetion 640 o the current ODOT/APWA Oregon
Standard Specifications for Construction.
B. Asphalt Prime Coat. For all roadway sections using asphalt penetration macadam, an asphalt prime coat
will be applied to the aggregate base in accordance with the current ODOT/APWA
Oregon Standard Specifications for Construction and in accordance with standard drawings „o, see
drawing 2 9 set out at the end of DGG Title 17 and by this mfi��nee ineor-porated as detennined
by the Road Department Director.
C. Asphalt Penetration Macadam. When an oil mat is placed, it shall be applied in accordance with seetion
90715-4-the current ODOT/APWA Oregon Standard Specifications for Construction and in accordance
with standard drawings no. 2 9 (see drawing 2 9 set etit at the end of PGG Title 17 and by this ref .-eiwe
ineoi�r-ated � i^.)as determined by the Road Department Director.
D. Asphaltic Concrete Pavement.
1. Where asphaltic concrete pavement is required, it shall be placed in accordance with
efthe current ODOT/APWA Oregon Standard Specifications for Construction.
2. The asphalt cement shall be as required by the Road Department Director.
3. The class of asphaltic concrete shall be Level 3 HMAC.
4. A mix design shall be submitted to the Road Department Director at least one week prior to paving.
E. Tack Coat. When a tack coat is required by the Road Department Director, the tack coat shall be applied
in conformance with seetion 00730 ,.a the current ODOT/APWA Oregon Standard Specifications for
Construction.
F. Portland Cement Concrete Pavement. When portland cement concrete pavement is used, it shall be
designed and constructed in accordance with the publications of the Portland Cement Association.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §53(B), 1993; Ord. 81-043 §1, Exhibit A,
§8.200(10)-(15), 1981)
17.48.430. Construction -Concrete Curb.
A. Where required, portland cement concrete curbs shall be constructed in accordance with standard
drawings
herein..)as determined by the Road Department Director and seetion 00759 of -the current ODOT/APWA
Oregon Standard Specifications for Construction.
B. The concrete shall be class 3000.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(16), 1981)
Chapter 17.48 4 (10/2011)
17.48.440. Construction -Sidewalks.
A. Sidewalks shall be constructed with Class 3000 concrete as specified in the current ODOT/APWA Oregon
Standard Specifications for Construction.
B. The eener-ete shall be in aeeordanee with dfawing No. 2 6. (See drawing 2 6 set out at the end of PGG
Title 17 and by this ref r-oneo irated he ;Sidewalks shall conform to standard drawings as
detennined by the Road Department Director. Sidewalks shall not be less than five feet wide.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(17), 1981)
17.48.460. Construction-Catchbasins.
Catchbasins shall be constructed of class 3000 portland cement concrete and in accordance with standard
drawings ,
refr-e-nce-ineoqperated herein.)as determined by the Road Department Director.
(Ord. 2011-018 § 1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, § 8.200(19), 1981)
Chapter 17.48 5 (10/2011)
Chapter 18.16. EXCLUSIVE FARM USE ZONES
18.16.037. Guest Ranch.
A. A guest ranch may be established in conjunction with an existing and continuing livestock operation,
using accepted livestock practices that qualifies as a farm use under DCC 18.04.030, subject to the
applicable provisions set forth in DCC 18.16.040(A)(1), (2) and (3), the applicable provisions of DCC
18.128, and the provisions of the applicable Oregon Revised Statutes. A guest ranch shall not be located
within the boundaries of or surrounded by:
1. A federally designated wilderness area or a wilderness study area:
2. A federally designated wildlife refuge;
3. A federally designated area of critical environmental concern; or
4. An area established by an Act of Congress for the protection of scenic or ecological resources.
B. "Guest ranch" means a facility for overnight guest lodging units, including passive recreational activities
and food services, as set forth in ORS 215 that are incidental and accessory to an existing livestock
operation that qualifies as a farm use under DCC 18.04.030.
C. A guest lodging unit means a guest room in a lodge, bunkhouse, cottage or cabin used only for transient
overnight lodging and not for permanent residence accommodations.
D. For the purposes of DCC 18.16.037, "livestock" means cattle, sheep, horses, and bison.
E. A proposed division of land in an exclusive farm use zone for a guest ranch or a division of a lot or parcel
that separates a guest ranch from the dwelling of the person conducting the livestock operation shall not
be allowed.
F. Notwithstanding DCC 18.16.055, a proposed division of land in an exclusive farm use zone for a guest
ranch shall not be allowed.
(Ord 2021-00x 01 2021. Ord. 2018-006 §5, 2018; Ord. 2012-007 §2, 2012; Ord. 2010-022 §2, 2010; Ord.
2010-017 �1, 2010; Ord. 2009-014 §1, 2009; Ord. 2001-043 §1, 2001; Ord. 98-056 §1, 1998)
;
Ord. 2010 07 §i 20 m
PAGE 1 OF 1 — EXHIBIT A TO ORDINANCE NO. 2021-00x
Chapter 18.128. CONDITIONAL USE
18.128.360. Guest Ranch.
A guest ranch established under DCC 18.16.037 shall meet the following conditions:
A. Except as provided in DCC 18.128.360(C), the guest lodging units cumulatively shall:
1. Include not less than four nor more than 10 overnight guest lodging units, and;
2. Not exceed a total of 12,000 square feet in floor area, not counting the floor area of the lodge
that is dedicated to kitchen area, rest rooms, storage or other shared or common indoor space.
B. The guest ranch shall be located on a lawfully established unit of land that:
1. Is at least 160 acres in size;
2. Contains the dwelling of the person conducting the livestock operation; and
3. Is not classified as high value farmland as defined in DCC 18.04.030.
C. For every increment of 160 acres that the lawfully established unit of land on which the guest
ranch is located exceeds the minimum 160-acre requirement described under DCC
18.128.360(B), up to five additional overnight guest lodging units not exceeding a total of 6,000
square feet of floor area may be included in the guest ranch for a total of not more than 25 guest
lodging units and 30,000 square feet of floor area.
D. A guest ranch may provide recreational activities in conjunction with the livestock operation's
natural setting, including but not limited to hunting, fishing, hiking, biking, horseback riding and
swimming. Intensively developed recreational facilities including golf courses or campgrounds
identified in DCC 18.16.030 through 18.16.033, shall not be allowed in conjunction with a guest
ranch, and a guest ranch shall not be allowed in conjunction with an existing golf course or with
an existing campground.
E. Food services shall be incidental to the operation of the guest ranch and shall be provided only
for the guests of the guest ranch, individuals accompanying the guests, and individuals attending
a special event at the guest ranch.
1. The cost of meals, if any, may be included in the fee to visit or stay at the guest ranch.
2. The sale of individual meals to persons who are not guests of the guest ranch, an individual
accompanying a guest, or an individual attending a special event at the guest ranch shall not be
allowed.
F. The exterior of the buildings shall maintain a residential appearance.
G. To promote privacy and preserve the integrity of the natural setting, guest ranches shall retain
existing vegetation around the guest lodging structure.
H. All lighting shall be shielded and directed downward in accordance with DCC 15.10, Outdoor
Lighting Control.
I. Signage shall be restricted to one sign no greater than 20 square feet, nonilluminated and posted
at the entrance to the property.
J. Occupancies shall be limited to not more than 30 days.
K. The guest ranch shall be operated in a way that will protect neighbors from unreasonable
disturbance from noise, dust, traffic or trespass.
L. One off-street parking space shall be provided for each guestroom in addition to parking to serve
the residents.
M. Any conversion or alterations to properties designated as historic landmarks shall be approved
by the Deschutes County Historical Landmarks Commission.
N. A guest ranch that is authorized under this section on or after January 1, 2020, shall submit an
annual report to the Community Development Department by the real propegy owner or licensee
if different each February 1 documenting the following:
1. The size of the guest ranch's livestock operation;
2. The income that the guest ranch obtained from:
a. Livestock operations; and
18.128.360 (10/2020)
b. Guest ranch activities; and
3 Other information to ensure ongoing compliance with this section or any condition of
approval.
(Ord. 2021-00x §1 2021; Ord. 2018-006 §15, 2018; Ord. 2010-022 §3, 2010; Ord. 2004-020 §2,
2004; Ord. 2004-001 §3, 2004; Ord. 2001-043 §1, 2001; Ord. 98-056 §2, 1998)
18.128.360 (10/2020)
FINDINGS
I. APPLICABLE CRITERIA:
Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS
Chapter 18.128. CONDITIONAL USE
Chapter 18.16. EXCLUSIVE FARM USE ZONES
II. BASIC FINDINGS:
A. PROPOSAL: Amend Deschutes County Code Chapter 17.48 (Design and Construction
Specifications) with housekeeping edits that the Road Department has requested. These
proposed amendments, based on recommendations from County Engineering, will help to
streamline the code by updating language, striking references that conflict with Oregon
Administrative Rules (OARS), and/or removing outdated, inaccurate content. Staff initiated
the proposed changes and notified the Oregon Department of Land Conservation and
Development (DLCD).
B. PROPOSAL: In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435
which removed the sunset clause for Guest Ranches as a conditional use on land zoned
Exclusive Farm Use (EFU). In addition, HB 2435 requires Guest Ranches to submit annual
reports to their respective county. With these changes to the state law, it is appropriate to
remove the sunset clause and add similar language related to annual reporting
requirements to the Deschutes County Code (DCC). Staff initiated the proposed changes to
DCC 18.16, DCC 18.128, and notified the Oregon Department of Land Conservation and
Development (DLCD).
111. CONCLUSIONARY FINDINGS:
A. CHAPTER 22.12, LEGISLATIVE PROCEDURES
1. Section 22.12.010.
Hearing Required
FINDING: This criterion will be met because a public hearing will be held before the Deschutes
County Planning Commission and Board of County Commissioners.
2. Section 22.12.020, Notice
Notice
A. Published Notice
PAGE 1 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
1. Notice of a legislative change shall be published in a newspaper of general
circulation in the county at least 10 days prior to each public hearing.
2. The notice shall state the time and place of the hearing and contain a
statement describing the general subject matter of the ordinance under
consideration.
FINDING: This criterion will be met by notice being published in the Bend Bulletin newspaper.
B. Posted Notice. Notice shall be posted at the discretion of the Planning Director
and where necessary to comply with ORS 203.045.
FINDING: This criterion will be met when notice is posted in the bulletin board in the lobby of the
Deschutes County Community Development Department, 117 NW Lafayette, Bend.
C. Individual notice. Individual notice to property owners, as defined in DCC
22.08.010(A), shall be provided at the discretion of the Planning Director, except
as required by ORS 215.503.
FINDING: Given the proposed legislative amendments do not apply to any specific property, no
individual notices were sent.
D. Media notice. Copies of the notice of hearing shall be transmitted to other
newspapers published in Deschutes County.
FINDING: Notice will be provided to the County public information official for wider media
distribution. This criterion has been met.
3. Section 22.12.030 Initiation of Legislative Changes.
A legislative change may be initiated by application of individuals upon payment of
required fees as well as by the Board of County Commissioners.
FINDING: The application was initiated by the Deschutes County Planning Division, which received
a fee waiver. This criterion has been met.
4. Section 22.12.040. Hearings Body
A. The following shall serve as hearings or review body for legislative changes in this
order.
1. The Planning Commission.
2. The Board of County Commissioners.
B. Any legislative change initiated by the Board of County Commissioners shall be
reviewed by the Planning Commission prior to action being taken by the Board
of Commissioners.
PAGE 2 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
FINDING: These criteria will be met.
5. Section 22.12.050 Final Decision
All legislative changes shall be adopted by ordinance
FINDING: The proposed legislative changes included in file no. 247-21-000240-TA will be
implemented by ordinances upon approval and adoption by the Board. This criterion will be met.
IV. PROPOSED TEXT AMENDMENTS:
The proposed text amendments are detailed in the referenced ordinance attached hereto with
additional text identified by underline and deleted text by strikethFo gl . Below are explanations of
the proposed changes.
B. Title 17, Subdivisions:
Chapter 17.18 DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards Established.
DCC 17.48.010(A) defines the minimum standard documents for governing the design and
construction of roads and other improvements and facilities; the proposed amendment
removes reference to Deschutes County Road Department Standard Drawings (January 2011)
embedded in the code, as they are difficult to update to current construction standards. The
Road Department refers to more current Oregon Department of Transportation (ODOT) or City
of Bend Standard Drawings as determined by the Road Department Director. This would better
align with contemporary practices and those of our partner agencies.
DCC 17.48.010(B) describes the use of City of Redmond -specific standards and specification for
use within the associated urban growth boundary (UGB); the proposed amendment will strike
this course of action and rely on current ODOT or City of Bend Standard Drawings. This would
better align with contemporary practices and those of our partner agencies.
DCC 17.48.010(C) states that subject area not covered by the City of Redmond Standards and
Specification shall continue to be covered by applicable provisions of DCC 17.48; the proposed
amendment will strike this guidance due its reference to City of Redmond -specific standards
(DCC 17.48.010(B)) which are proposed to be removed.
17.48.090. Intersections.
DCC 17.48.090(A) describes guidance for general intersection design; the proposed amendment
will strike reference to specific imbedded design standards, instead relying on more current
PAGE 3 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
ODOT or City of Bend Standard Drawings. This would better align with contemporary practices
and those of our partner agencies.
17.48.190. Drainage.
DCC 17.48.190(B)(2) describes guidance for the design of catchbasins within curbed sections of
streets; the proposed amendment will strike reference to specific imbedded design standards,
instead relying on more current ODOT or City of Bend Standard Drawings. This would better
align with contemporary practices and those of our partner agencies.
17.48.250. Utilities -Construction -Performance -Standards.
DCC 17.48.250(A) defines the minimum standard documents for governing the design and
construction of utilities; the proposed amendment removes reference to Deschutes County
Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult
to update to current construction standards. The Road Department refers to more current
ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This
would better align with contemporary practices and those of our partner agencies.
17.48.270. Utilities-Construction-Backfilling and Restoring.
DCC 17.48.270(B)(2)(3) describes guidance for the backfilling and site restoration process
following the construction of underground utilities; the proposed amendment removes
reference to Deschutes County Road Department Standard Drawings Qanuary 2011) embedded
in the code, as they are difficult to update to current construction standards. The Road
Department refers to more current ODOT or City of Bend Standard Drawings as determined by
the Road Department Director. This would better align with contemporary practices and those
of our partner agencies; the proposed amendment also adds language to ensure "paved
surfaces" along with "aggregate" fall under this code.
17.48.280. Utilities -Construction -Inspection.
DCC 17.48.280(A) describes guidance for notifying the Road Department for inspection prior to
backfilling and site restoration process following the construction of underground utilities; the
proposed amendment removes reference to an outdated phone number and includes new
guidance to notify the department according to applicable OARs.
17.48.310. Insurance.
DCC 17.48.310 describes requirements for carrying insurance while performing authorized work
in the public right of way; the proposed amendment removes reference to outdated
requirements and includes new guidance for coverage to include the entire term of authorized
work, all subcontractors, coverage types, and amounts reflected in ODOT standards as
determined by the Road Department Director.
17.48.370. Construction -Cooperation with Utilities.
PAGE 4 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
DCC 17.48.370(A)(B)(C) describes guidance for cooperating with and notifying all facility owners,
railroads, and fire control authorities if damage occurs within the vicinity of work during the
construction of underground utilities; the proposed amendment removes outdated language
and includes new guidance to notify the Oregon Utility Notification Center according to
applicable OARS.
17.48.390. Construction -Clearing and Grubbing.
DCC 17.48.390 describes guidance for performing work in accordance with ODOT/ American
Public Works Association (APWA) Oregon Standard Specifications for Construction; the proposed
amendment removes an outdated reference to a specific section of these specifications.
17.48.400. Construction -Dust Control.
DCC 17.48.400(A) describes guidance for dust abatement in accordance with ODOT/APWA
Oregon Standard Specifications for Construction; the proposed amendment removes an
outdated reference to a specific section of these specifications.
17.48.410. Construction-Subgrade Construction.
DCC 17.48.410(A)(1)(2) describes guidance for performing subgrade construction in accordance
with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
removes an outdated reference to a specific section of these specifications and outdated
guidance for supplemental methods that are not in accordance with ODOT standards as
determined by the Road Department Director.
17.48.420. Construction -Surfacing Requirements.
DCC 17.48.420(A)(1)(2)(B)(C)(D)(1) describes guidance for performing surfacing construction in
accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed
amendment removes outdated references to specific sections of these specifications and DCC
Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road
Department Director.
17.48.430. Construction -Concrete Curb.
DCC 17.48.430(A) describes guidance for constructing concrete curbs in accordance with
ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA
standards as determined by the Road Department Director.
17.48.440. Construction -Sidewalks.
PAGE 5 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
DCC 17.48.440(B) describes guidance for constructing concrete sidewalks in accordance with
ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA
standards and adds language requiring sidewalks to conform to standard drawings as
determined by the Road Department Director.
17.48.460. Construction-Catchbasins.
DCC 17.48.460 describes guidance for constructing concrete catchbasins; the proposed
amendment removes outdated references to DCC Title 17 that are not in accordance with
ODOT/APWA standards and adds language requiring catchbasins to conform to standard
drawings as determined by the Road Department Director.
A. Title 18, County Zoning:
Chapter 18.16 EXCLUSIVE FARM USE ZONES
Section 18.16.037. Guest Ranch.
DCC 18.16.037 defines criteria for guest ranches in the EFU zone. Previously, this chapter was
due to sunset in 2012, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to
April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect
the same changes to ORS 215.461-62 and adds guidance regarding annual reporting
procedures.
Chapter 18.128 CONDITIONAL USE
Section 18.128.360. Guest Ranch.
DCC 18.128.360 defines criteria for guest ranches and a conditional use in the EFU zone.
Previously, this chapter was due to sunset in 2010, and then in 2018; in 2018, Oregon HB 4031
extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause
note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding
annual reporting procedures.
V. CONCLUSION:
Based on the information provided herein, the staff recommends the Planning Commission and
Board of County Commissioners approve the proposed text amendments that make minor changes
necessary to remove outdated content and reflect changes to state law.
PAGE 6 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
From:
Liz Fancher
To:
Brandon Herman
Cc:
Peter Gutowsky
Subject:
Comments re Gould Proposal to Impose New Restrictions of Guest Ranches
Date:
Monday, May 3, 2021 10:53:53 AM
[EXTERNAL EMAIL]
Brandon:
I am interested in commenting on possible changes to the guest ranch law. At a recent Planning
Commission meeting Annunziata Gould asked the County to add new restrictions to the County's
guest ranch ordinance. The Planning Commission asked Ms. Gould to provide concrete proposals
that may include new limits on guest ranches such as requiring exempt water users to obtain a water
rights permit not required by State law and a requirement that a guest ranch be included in a fire
district to qualify for approval. New restrictions of this type require the County to mail "Measure
56" notice to affected property owners because it would limit or prohibit an allowed use. ORS
215.503.
I am wondering whether Ms. Gould has filed a document setting out proposed changes so that I and
others in the public may comment on them. I am hoping that the Planning Commission will forward
the current, proposed ordinance that removes the "sunset clause" on guest ranches to the Board
without revisions. If the Commission finds it is appropriate to study the issues raised by Ms. Gould,
I'd ask that the Commission make a recommendation to add that task to the Planning staff's work
plan so that a review can be conducted in full compliance with the public participation requirements
of Goal 1.
I know of only one guest ranch that is currently in operation in Deschutes County and one other that
has been approved but not yet developed. I, therefore, see no real reason to target this very rarely
used law for revision.
Deschutes County does not have the authority to regulate water rights so may not impose a
requirement that a guest ranch obtain a water rights permit not required by State law. OWRD has
that authority and it is "integrated" (exclusive) as explained by ORS 536.220:
536.220 Policy on water resources generally; integrated state water resources
strategy. (1) The Legislative Assembly recognizes and declares that:
(a) The maintenance of the present level of the economic and general welfare of
the people of this state and the future growth and development of this state for the
increased economic and general welfare of the people thereof are in large part
dependent upon a proper utilization and control of the water resources of this state,
and such use and control is therefore a matter of greatest concern and highest
priority.
(b) A proper utilization and control of the water resources of this state can be
achieved only through a coordinated, integrated state water resources policy,
through plans and programs for the development of such water resources and
through other activities designed to encourage, promote and secure the maximum
beneficial use and control of such water resources, all carried out by a single state
agency.
(c) The economic and general welfare of the people of this state have been
seriously impaired and are in danger of further impairment by the exercise of
some single -purpose power or influence over the water resources of this state or
portions thereof by each of a large number of public authorities, and by an
equally large number of legislative declarations by statute of single -purpose
policies with regard to such water resources, resulting in friction and duplication
of activity among such public authorities, in confusion as to what is primary and
what is secondary beneficial use or control of such water resources and in a
consequent failure to utilize and control such water resources for multiple
purposes for the maximum beneficial use and control possible and necessary.
(2) The Legislative Assembly, therefore, finds that:
(a) It is in the interest of the public welfare that a coordinated, integrated state
water resources policy be formulated and means provided for its enforcement, that
plans and programs for the development and enlargement of the water resources of
this state be devised and promoted and that other activities designed to encourage,
promote and secure the maximum beneficial use and control of such water
resources and the development of additional water supplies be carried out by a
single state agency that, in carrying out its functions, shall give proper and adequate
consideration to the multiple aspects of the beneficial use and control of such water
resources with an impartiality of interest except that designed to best protect and
promote the public welfare generally.
Thank you for your consideration of my comments. Please forward me a copy of Ms. Gould's
proposed code changes when she files them with the County.
Liz Fancher
Liz Fancher, Attorney
2465 NW Sacagawea Ln
Bend, OR 97703
541-385-3067 (telephone)
CONFIDENTIALITY NOTICE: The information contained in this electronic mail transmission is confidential. This
information is intended for the exclusive use of the addressee(s). If you are not the intended recipient, please notify
the sender immediately by return email and you are hereby notified that any use, disclosure, dissemination,
distribution (other than to the addressee(s)), copying or taking of any action because of this information is strictly
prohibited.
From: Rebecca Richardson
To: Brandon Herman
Subject: Re: Sunset Claus Guest Ranches
Date: Wednesday, May 5, 2021 11:52:21 AM
[EXTERNAL EMAIL]
Hello Brandon,
I wanted to express my thoughts regarding the Guest Ranch Sunset Claus.
My husband Lance and myself see that there's value in the sunset clause being removed at this
time.
Guest ranches are a wonderful benefit to community and the county in a variety of ways. We see
them holding great value for
bringing in revenue, tourism and educational value in a multitude of ways.
We hope to establish a guest ranch and hold much good intention for community in our vision
for it.
Kind regards,
Lance and Rebecca Richardson
541.815.3422
Elk Meadow Ranch
Richardson Log Homes LLC
Len Babb Western Art
MEMORANDUM
TO: Deschutes County Planning Commission
FROM: Brandon Herman, AICP, PLA, Associate Planner
DATE: April 22, 2021
SUBJECT: Public Hearing: Guest Ranch and Title 17 Text Amendments
(File No. 247-21-000240-TA)
The Planning Commission will hold a public hearing on April 22, 2021 concerning legislative
amendments to address the striking of the Guest Ranch sunset clause and other housekeeping
updates for Title 17, Subdivisions. Staff submitted a 35-day Post -Acknowledgement Plan Amendment
(PAPA) notice to the Department of Land Conservation and Development (DLCD) on March 18, 2021.
Staff held a work session with the Planning Commission on April 8, 20211. The proposed amendments
and findings are provided as attachments to this memorandum.
I. PROPOSAL
A. Amend Deschutes County Code (DCC) Chapter 17.48 (Design and Construction Specifications)
with housekeeping edits that the Road Department has requested. These proposed
amendments, based on recommendations from County Engineering, will help to streamline
the code by updating language, striking references that conflict with Oregon Administrative
Rules (OARS), and/or removing outdated, inaccurate content.
B. In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed
the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use
(EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their
respective county. With these changes to the state law, it is appropriate to remove the sunset
clause and add similar language related to annual reporting requirements to DCC.
The applicant, in this case the Deschutes County Community Development Department, has
submitted findings summarizing the amendments and demonstrating that the text amendments are
1 https:Hdeschutescountyor.igm2.com/Citizens/Detail_Meeting.aspx?ID=2750
in compliance with the Statewide Planning Goals, applicable policies of the Deschutes County
Comprehensive Plan including the Transportation System Plan (TSP).
Ill. PROPOSED TEXT AMENDMENTS
Table 1 summarizes the proposed changes by zone in rural Deschutes County.
Table 1. Existing and Proposed Text Amendments Zoning
Code
I Proposed Change
Title 17 - Subdivisions
Chapter 17.48 DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards
Remove outdated standards and references to
Established
Redmond -specific design guidance.
17.48.090. Intersections
Strike references to specific imbedded design
17.48.190. Drainage
17.48,250. Utilities -Construction-
standards, instead relying on more current ODOT or
Performance -Standards
City of Bend Standard Drawings.
17.48.270. Utilities-Construction-
Backfilling and Restoring
17.48.280. Utilities -Construction-
Strike outdated phone number and replace with new
Inspection
contact guidance.
Proposed amendment removes reference to outdated
17.48.310. Insurance
requirements and includes new guidance for coverage.
17.48.370. Construction -Cooperation
The proposed amendment removes outdated language
with Utilities
and includes new guidance.
17.48.390. Construction -Clearing and
Grubbing
The proposed amendment removes outdated
17.48.400. Construction -Dust Control
17.48.410. Construction-Subgrade
Construction
references to a specific section of these specifications.
17.48.420. Construction -Surfacing
Requirements
17.48.430. Construction -Concrete Curb
17.48.440. Construction -Sidewalks
The proposed amendment removes outdated
references to DCC Title 17 that are not in accordance
17.48.460. Construction-Catchbasins
with ODOT/APWA standards.
Page 2 of 3
Code
I Proposed Change
Title 18 - County Zoning
Chapter 18.16 EXCLUSIVE FARM USE ZONE
The proposed amendment strikes the sunset clause
18.16.037. Guest Ranch
note from the code to reflect the same changes to ORS
215.461-62 and adds guidance regarding annual
reporting procedures.
Chapter 18.128 CONDITIONAL USE
The proposed amendment strikes the sunset clause
18.128.360. Guest Ranch
note from the code to reflect the same changes to ORS
215.461-62 and adds guidance regarding annual
reporting procedures.
III. NEXT STEPS
The Planning Commission will open the April 22 public hearing to receive public testimony. At the
conclusion of the public hearing, the Commission can:
• Continue the hearing to a date certain;
• Close the oral record and leave the written record open to a date certain;
• Close the oral record and the written record and set a date for deliberations; or
• Close the hearing and begin deliberations.
Attachments:
1. Proposed Text Amendments
2. Draft Findings
Page 3 of 3
Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards Established.
Except as otherwise noted, the standard specifications for design and construction contained within DCC
17.48 " adopted by
Ofdi ranee 20'�zt.rExhit"B" and in .� per-atea by :ef :epee hefein, and standard drawings as
determined by the Road Department Director are the minimum standards governing construction of roads
and other improvements and facilities.
B. The minimum standards governing eanstruction of roads and other- improvements and fiteilities within
A-- --- _r n_a._.......a rn.A..t: ,, w,.«L., c��«,7..,.,d� .,«,7 C..o,.: A...,r; ...,.��� ,,.1,;..1, A�,.,,,,�o«♦ ,�
(Ord. 2001-016 §1, 2001; Ord. 95-082 §4, 1995; Ord. 81-043 §1, Exhibit A, §8.010, 1981)
17.48.090. Intersections.
A. All intersections shall be planned for through traffic on the street with the greatest projected average daily
traffic (ADT). The side street shall be at right angles to the main street per current AASHTO standards.
Horizontal and vertieal alignment fef an inter-seetion shall be as shown in dr-&wing Ne. 2 8. (See drav�
2 8 set out a& the end of PGG Title 17 and by this Fefer-enee i r-ate,a he .o:,
B. Intersecting streets, including driveways to commercial and industrial properties, shall be separated by at
least the following distances when the through road is:
1. Arterial, 500 feet;
2. Collector, 300 feet;
3. Local, 100 feet;
4. Industrial park, 250 feet; and
5. Primary access, 250 feet.
To be measured between the intersecting centerlines of the streets or driveways.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §48(AA), 1993; Ord. 81-043 §1, Exhibit A,
§8.110(8), 1981)
17.48.190. Drainage.
A. Minimum Requirements.
1. Drainage facilities shall be designed and constructed to receive and/or transport at least a design storm
as defined in the current Central Oregon Stormwater Manual created by Central Oregon
Intergovernmental Council and all surface drainage water coming to and/or passing through the
development or roadway.
2. The system shall be designed for maximum allowable development.
B. Curbed Sections.
1. Storm drains within curbed streets shall be designed per the requirements of the current Central
Oregon Stormwater Manual created by the Central Oregon Intergovernmental Council.
2. Catchbasins shall be constructed in accordance with standard drawings Nos. 3 1, 3 `' and 3 3. (Coo
dr-awings 3 , 3 2 and 3-3-set eRt-awe end of DCC Tits 17 and by this re f renee : rated
herein. as determined by the Road Department Director.
C. Noncurbed Sections.
1. Road culverts shall be concrete or metal with a minimum design life of 50 years.
2. All cross culverts shall be 18 inches in diameter or larger.
3. Culverts shall be placed in natural drainage areas and shall provide positive drainage.
Chapter 17.48 1 (10/2011)
D. Drainage Swales. The Design Engineer is responsible to design a drainage swale adequate to control a
design storm as defined in the Central Oregon Stormwater Manual created by Central Oregon
Intergovernmental Council.
E. Drainage Plans. A complete set of drainage plans including hydraulic and hydrologic calculations shall
be incorporated in all road improvement plans.
F. Drill Holes. Drill holes are prohibited.
G. Injection wells (drywells) are prohibited in the public right-of-way.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 § 1, 2001; Ord. 97-005 § 11, 1997; Ord. 81-043 §1, Exhibit A, §8.140,
1981)
17.48.250. Utilities -Construction- Performance Standards.
A. The work to be performed under this permit shall be carried out in accordance with the current Deschutes
County Standards in DCC Title 17, and -the current ODOT/APWA Oregon Standard Specifications for
Construction and in
n set etit t the a f DGG Title 17 and by this fee ,.ted her-ei +standard drawings as
determined by the Road Department Director.
B. Work authorized by a permit shall be performed between the hours of seven a.m. and five p.m., Monday
through Friday.
C. Access to private driveways shall be provided except during working hours when construction operations
prohibit provision of such access.
D. Free access must be provided at all times to fire hydrants.
E. Monuments.
1. Monuments of concrete, iron or other lasting materials set out for the purpose of locating or preserving
the lines of any street or property subdivision, or precise survey reference point, or a permanent survey
bench mark within the County shall not be removed or disturbed or caused to be removed or disturbed
unless permission to do so is first obtained in writing from the County surveyor.
2. Permission shall be granted only upon condition that the applicant shall pay all expenses incidental
to the proper replacement of the monument.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(A), 1981)
17.48.270. Utilities-Construction-Backfdling and Restoring.
A. All backfilled material shall be compacted to 95 percent of its relative maximum density when within the
roadway to 90 percent when between the shoulder (or curb) and the right of way line.
B. Trenches shall be backfilled as follows:
1. Unimproved Roads and Area Outside Roadway. The trench shall be backfilled with the excavated
or other suitable materials and the entire backfill shall be compacted in layers of not to exceed six
inches by use of a mechanical tamper.
2. Aggregate and Paved Surfaces. The trench shall be backfilled according to dfawing He1 3 rsao
.standard
drawings as determined by the Road Department Director.
3. ,
drawing nos. 1 1, 1 2 and 1 4 set out at the end of PGC Title 17 aad by this Fefefence ineoqporated
herein:).
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(C), 1981)
17.48.280. Utilities -Construction -Inspection.
A. The Oregon Utility Notification Center shall be notified at 1 800 332 724 4 two .. er4i g days i aEh, e
of eaaccordin to applicable Oregon Administrative Rules. The Road Department shall be
notified two working days in advance of the time of backfilling.
B. Costs.
Chapter 17.48 2 (10/2011)
1. All inspection costs shall be borne by the applicant.
2. Such costs shall be based on a schedule of charges on file in the Road Department Building, 61150
SE 27th Street, Bend, Oregon 97702, (541) 388-6581.
(Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(D), 1981)
17.48.310. Insurance.
During the terin of authorized work within a public right of way, tThe li�rsee applicant or their contractor,
including all subcontractors, shall procure and continue to carry . ' +1 ` of the lieensepublie liabil +,,
and property damage insera nceinsurance coverages including but not limited to commercial general liability
and commercial automobile liability, in a responsibleit limits of net less than "" "' dellafs
ombined single limit. from a responsible insurance provider with minimum coverage amounts as determined
by the Road Department Director.
(Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.640, 1981)
17.48.370. Construction -Cooperation with Utilities.
A. The contractor shall,
utilityutility lines, eentaet the titilities to request the loeation and mar -king of bur-ied cooperate
with and shall avoid damaging the facilities of all utility owners railroads and fire control authorities
who have facilities located within the vicinity of the work.
B. The County is eever-ed by the Oregon Utility Nefifieatien Center-, whieh has been set up en a ene ea
system for natifying all ownefs of titilifies of weAE being perfefmed in the vieinity of their- .The
contractor shall immediately notify any utility owners railroads and fire control authorities whose
facilities have been damaged.
C. The Oregon Utility Notification Center shall be notified according to applicable Oregon Administrative
Rules.
(Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(5), 1981)
17.48.390. Construction -Clearing and Grubbing.
All work shall be performed in accordance with seetion 00320 e f the current ODOT/APWA Oregon Standard
Specifications for Construction supplemented and/or modified as follows:
A. The right of way shall be cleared of all fixed objects.
B. However, in developments where traffic safety would not be involved, and a lesser requirement would
not create a hazard, the right of way shall be cleared a minimum of 40 feet or four feet beyond the edge
of the shoulder or curb line of the finished road.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 §1, Exhibit A, §8.200(7), 1981)
17.48.400. Construction -Dust Control.
A. The work shall consist of the furnishing and applying of water for the alleviation or prevention of dust
nuisance in accordance with seetien 00280 4-the current ODOT/APWA Oregon Standard Specifications
for Construction.
B. Responsibility for dust abatement will be the contractor's.
C. Watering will be done when ordered by the Road Department Director.
D. The contractor shall supply the applicant's own water source.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(8), 1981)
17.48.410. Construction-Subgrade Construction.
A. All work shall be performed in accordance with se do 00330 'Of —the current ODOT/APWA Oregon
Standard Specifications for Construction, supplemei4ed and/er- medified as follows:
1. Exeavated materials nat r-equir-ed nor- suitable for filling and baekfilling, within the limits of
Chapter 17.48 3 (10/2011)
of exem,ation and shall be disposed of by him at a leeation and in a fflafmer- satisfaetot=y to the Road
Depart:
2. -1;-;- the event r-eek is eaeeiinter-ed in exea��,afion, the reek will be exeavated to a depth not less thaa six
inehes below s4grcde, a -ad then haet fill .1 •t1. suitable material..
B. Material shall be considered unsuitable for fill, subgrade, shoulders and other uses if it contains organic
matter, soft spongy earth or other material of such nature that compaction to the specified density is
unobtainable.
C. No material having a maximum dimension of three inches or more shall be considered suitable for fill
material in the top one foot of subgrade, including the fill side slopes.
D. Compaction shall be a minimum of 95 percent of the relative maximum density.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 §1, Exhibit A, §8.200(9), 1981)
17.48.420. Construction -Surfacing Requirements.
A. Aggregate Base.
1. Crushed aggregate meeting the requirements of seetion 02630 of the current ODOT/APWA Oregon
Standard Specifications for Construction shall be used.
2. All work shall be performed in accordance with seetion 640 of.the current ODOT/APWA Oregon
Standard Specifications for Construction.
B. Asphalt Prime Coat. For all roadway sections using asphalt penetration macadam, an asphalt prime coat
will be applied to the aggregate base in accordance with the current ODOT/APWA
Oregon Standard Specifications for Construction and in accordance with standard drawings ne. 2 9 (see
drawing 2 9 set eut she eHd of DGG Title 17 and by this refemiiee ineorporated here 4as determined
by the Road Department Director.
C. Asphalt Penetration Macadam. When an oil mat is placed, it shall be applied in accordance with seetion
00715f the current ODOT/APWA Oregon Standard Specifications for Construction and in accordance
with standard drawings ro-Z(see drawing set out a4the end of DGG Title 17 and by this referee e
^r- ted he i .`as detennined by the Road Department Director.
D. Asphaltic Concrete Pavement.
1. Where asphaltic concrete pavement is required, it shall be placed in accordance with seetion 00745
of -the current ODOT/APWA Oregon Standard Specifications for Construction.
2. The asphalt cement shall be as required by the Road Department Director.
3. The class of asphaltic concrete shall be Level 3 HMAC.
4. A mix design shall be submitted to the Road Department Director at least one week prior to paving.
E. Tack Coat. When a tack coat is required by the Road Department Director, the tack coat shall be applied
in conformance with seetion 00 730 Of -the current ODOT/APWA Oregon Standard Specifications for
Construction.
F. Portland Cement Concrete Pavement. When portland cement concrete pavement is used, it shall be
designed and constructed in accordance with the publications of the Portland Cement Association.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §53(B), 1993; Ord. 81-043 §1, Exhibit A,
§8.200(10)-(15), 1981)
17.48.430. Construction -Concrete Curb.
A. Where required, portland cement concrete curbs shall be constructed in accordance with standard
drawings Ne. 2 2 (S .1 2 2 sot e t ..t the endof DGG Title 17 and by this r-efer-enee ineo r to,1
herein. as determined by the Road Department Director and seetion 007C9 of the current ODOT/APWA
Oregon Standard Specifications for Construction.
B. The concrete shall be class 3000.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(16), 1981)
Chapter 17.48 4 (10/2011)
17.48.440. Construction -Sidewalks.
A. Sidewalks shall be constructed with Class 3000 concrete as specified in the current ODOT/APWA Oregon
Standard Specifications for Construction.
B. The eenerete shall be in aeeefdanee with drawing Ne. 2 6. (See dr-awing 2 6 set out at the end ef DGG
Title 17 a by this •ef ,e. Ye : fper-ated he_e 0� j� dewalks shall conform to standard drawings as
detennined by the Road Department Director. Sidewalks shall not be less than five feet wide.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(17), 1981)
17.48.460. Construction-Catchbasins.
Catchbasins shall be constructed of class 3000 portland cement concrete and in accordance with standard
drawings
rcferenee in��ated her-ein-)as determined by the Road Department Director.
(Ord. 2011-018 § 1, 2011; Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, §8.200(19), 1981)
Chapter 17.48 5 (10/2011)
Chapter 18.16. EXCLUSIVE FARM USE ZONES
18.16.037. Guest Ranch.
A. A guest ranch may be established in conjunction with an existing and continuing livestock operation,
using accepted livestock practices that qualifies as a farm use under DCC 18.04.030, subject to the
applicable provisions set forth in DCC 18.16.040(A)(1), (2) and (3), the applicable provisions of DCC
18.128, and the provisions of the applicable Oregon Revised Statutes. A guest ranch shall not be located
within the boundaries of or surrounded by:
1. A federally designated wilderness area or a wilderness study area:
2. A federally designated wildlife refuge;
3. A federally designated area of critical environmental concern; or
4. An area established by an Act of Congress for the protection of scenic or ecological resources.
B. "Guest ranch" means a facility for overnight guest lodging units, including passive recreational activities
and food services, as set forth in ORS 215 that are incidental and accessory to an existing livestock
operation that qualifies as a farm use under DCC 18.04.030.
C. A guest lodging unit means a guest room in a lodge, bunkhouse, cottage or cabin used only for transient
overnight lodging and not for permanent residence accommodations.
D. For the purposes of DCC 18.16.037, "livestock" means cattle, sheep, horses, and bison.
E. A proposed division of land in an exclusive farm use zone for a guest ranch or a division of a lot or parcel
that separates a guest ranch from the dwelling of the person conducting the livestock operation shall not
be allowed.
F. Notwithstanding DCC 18.16.055, a proposed division of land in an exclusive farm use zone for a guest
ranch shall not be allowed.
(Ord. 2021-00x §l, 2021; Ord. 2018-006 0, 2018; Ord. 2012-007 §2, 2012; Ord. 2010-022 §2, 2010:Ord.
2010-017 1§ , 2010; Ord. 2009-014 §1, 2009; Ord. 2001-043 §1, 2001; Ord. 98-056 §1, 1998)
Notel DCG 19.16.037 ill d n •t 15, 2020 (Ofd. 2018 006 §c 2018; Ord 2012 007 §2 2012;
Ord 2010 nice § i 2014.
PAGE 1 OF 1 — EXHIBIT A TO ORDINANCE NO. 2021-00x
Chapter 18.128. CONDITIONAL USE
18.128.360. Guest Ranch.
A guest ranch established under DCC 18.16.037 shall meet the following conditions:
A. Except as provided in DCC 18.128.360(C), the guest lodging units cumulatively shall:
1. Include not less than four nor more than 10 overnight guest lodging units, and;
2. Not exceed a total of 12,000 square feet in floor area, not counting the floor area of the lodge
that is dedicated to kitchen area, rest rooms, storage or other shared or common indoor space.
B. The guest ranch shall be located on a lawfully established unit of land that:
1. Is at least 160 acres in size;
2. Contains the dwelling of the person conducting the livestock operation; and
3. Is not classified as high value farmland as defined in DCC 18.04.030.
C. For every increment of 160 acres that the lawfully established unit of land on which the guest
ranch is located exceeds the minimum 160-acre requirement described under DCC
18.128.360(B), up to five additional overnight guest lodging units not exceeding a total of 65000
square feet of floor area may be included in the guest ranch for a total of not more than 25 guest
lodging units and 30,000 square feet of floor area.
D. A guest ranch may provide recreational activities in conjunction with the livestock operation's
natural setting, including but not limited to hunting, fishing, hiking, biking, horseback riding and
swimming. Intensively developed recreational facilities including golf courses or campgrounds
identified in DCC 18.16.030 through 18.16.033, shall not be allowed in conjunction with a guest
ranch, and a guest ranch shall not be allowed in conjunction with an existing golf course or with
an existing campground.
E. Food services shall be incidental to the operation of the guest ranch and shall be provided only
for the guests of the guest ranch, individuals accompanying the guests, and individuals attending
a special event at the guest ranch.
1. The cost of meals, if any, may be included in the fee to visit or stay at the guest ranch.
2. The sale of individual meals to persons who are not guests of the guest ranch, an individual
accompanying a guest, or an individual attending a special event at the guest ranch shall not be
allowed.
F. The exterior of the buildings shall maintain a residential appearance.
G. To promote privacy and preserve the integrity of the natural setting, guest ranches shall retain
existing vegetation around the guest lodging structure.
H. All lighting shall be shielded and directed downward in accordance with DCC 15.10, Outdoor
Lighting Control.
I. Signage shall be restricted to one sign no greater than 20 square feet, nonilluminated and posted
at the entrance to the property.
J. Occupancies shall be limited to not more than 30 days.
K. The guest ranch shall be operated in a way that will protect neighbors from unreasonable
disturbance from noise, dust, traffic or trespass.
L. One off-street parking space shall be provided for each guestroom in addition to parking to serve
the residents.
M. Any conversion or alterations to properties designated as historic landmarks shall be approved
by the Deschutes County Historical Landmarks Commission.
N. A guest ranch that is authorized under this section on or after January 1, 2020, shall submit an
annual report to the Communfty Development Department by the real property owner or licensee,
if different each February 1 documenting the following:
1. The size of the guest ranch's livestock operation;
2. The income that the guest ranch obtained from:
a. Livestock operations; and
18.128.360 (10/2020)
b. Guest ranch activities; and
3 Other information to ensure ongoing compliance with this section or any condition of
approval.
(Ord. 2021-00x § 1 2021. Ord. 2018-006 § 15, 2018; Ord. 2010-022 §3, 2010; Ord. 2004-020 §2,
2004; Ord. 2004-001 §3, 2004; Ord. 2001-043 §1, 2001; Ord. 98-056 §2, 1998)
*Note Dry 19.128.360 repealed April 15, 2020 (Ord.2018 006 § c_ 20 8; Ord.2010 022 §3
204-4.
18.128.360 (10/2020)
FINDINGS
I. APPLICABLE CRITERIA:
Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS
Chapter 18.128. CONDITIONAL USE
Chapter 18.16. EXCLUSIVE FARM USE ZONES
11. BASIC FINDINGS:
A. PROPOSAL: Amend Deschutes County Code Chapter 17.48 (Design and Construction
Specifications) with housekeeping edits that the Road Department has requested. These
proposed amendments, based on recommendations from County Engineering, will help to
streamline the code by updating language, striking references that conflict with Oregon
Administrative Rules (OARS), and/or removing outdated, inaccurate content. Staff initiated
the proposed changes and notified the Oregon Department of Land Conservation and
Development (DLCD).
B. PROPOSAL: In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435
which removed the sunset clause for Guest Ranches as a conditional use on land zoned
Exclusive Farm Use (EFU). In addition, HB 2435 requires Guest Ranches to submit annual
reports to their respective county. With these changes to the state law, it is appropriate to
remove the sunset clause and add similar language related to annual reporting
requirements to the Deschutes County Code (DCC). Staff initiated the proposed changes to
DCC 18.16, DCC 18.128, and notified the Oregon Department of Land Conservation and
Development (DLCD).
III. CONCLUSIONARY FINDINGS:
A. CHAPTER 22.12, LEGISLATIVE PROCEDURES
1. Section 22.12.010.
Hearing Required
FINDING: This criterion will be met because a public hearing will be held before the Deschutes
County Planning Commission and Board of County Commissioners.
2. Section 22.12.020, Notice
Notice
A. Published Notice
PAGE 1 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
1. Notice of a legislative change shall be published in a newspaper of general
circulation in the county at least 10 days prior to each public hearing.
2. The notice shall state the time and place of the hearing and contain a
statement describing the general subject matter of the ordinance under
consideration.
FINDING: This criterion will be met by notice being published in the Bend Bulletin newspaper.
B. Posted Notice. Notice shall be posted at the discretion of the Planning Director
and where necessary to comply with ORS 203.045.
FINDING: This criterion will be met when notice is posted in the bulletin board in the lobby of the
Deschutes County Community Development Department, 117 NW Lafayette, Bend.
C. Individual notice. Individual notice to property owners, as defined in DCC
22.08.010(A), shall be provided at the discretion of the Planning Director, except
as required by ORS 215.503.
FINDING: Given the proposed legislative amendments do not apply to any specific property, no
individual notices were sent.
D. Media notice. Copies of the notice of hearing shall be transmitted to other
newspapers published in Deschutes County.
FINDING: Notice will be provided to the County public information official for wider media
distribution. This criterion has been met.
3. Section 22 12.030 Initiation of Legislative Changes.
A legislative change may be initiated by application of individuals upon payment of
required fees as well as by the Board of County Commissioners.
FINDING: The application was initiated by the Deschutes County Planning Division, which received
a fee waiver. This criterion has been met.
4. Section 22.12.040. Hearings Body
A. The following shall serve as hearings or review body for legislative changes in this
order.
1. The Planning Commission.
2. The Board of County Commissioners.
B. Any legislative change initiated by the Board of County Commissioners shall be
reviewed by the Planning Commission prior to action being taken by the Board
of Commissioners.
PAGE 2 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
FINDING: These criteria will be met.
5. Section 22.12.050 Final Decision
All legislative changes shall be adopted by ordinance
FINDING: The proposed legislative changes included in file no. 247-21-000240-TA will be
implemented by ordinances upon approval and adoption by the Board. This criterion will be met.
IV. PROPOSED TEXT AMENDMENTS:
The proposed text amendments are detailed in the referenced ordinance attached hereto with
additional text identified by underline and deleted text by stFi1o+h,-9wgl _ Below are explanations of
the proposed changes.
B. Title 17. Subdivisions:
Chapter 17.18 DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards Established.
DCC 17.48.010(A) defines the minimum standard documents for governing the design and
construction of roads and other improvements and facilities; the proposed amendment
removes reference to Deschutes County Road Department Standard Drawings (January 2011)
embedded in the code, as they are difficult to update to current construction standards. The
Road Department refers to more current Oregon Department of Transportation (ODOT) or City
of Bend Standard Drawings as determined by the Road Department Director. This would better
align with contemporary practices and those of our partner agencies.
DCC 17.48.010(B) describes the use of City of Redmond -specific standards and specification for
use within the associated urban growth boundary (UGB); the proposed amendment will strike
this course of action and rely on current ODOT or City of Bend Standard Drawings. This would
better align with contemporary practices and those of our partner agencies.
DCC 17.48.010(C) states that subject area not covered by the City of Redmond Standards and
Specification shall continue to be covered by applicable provisions of DCC 17.48; the proposed
amendment will strike this guidance due its reference to City of Redmond -specific standards
(DCC 17.48.010(B)) which are proposed to be removed.
17.48.090. Intersections.
DCC 17.48.090(A) describes guidance for general intersection design; the proposed amendment
will strike reference to specific imbedded design standards, instead relying on more current
PAGE 3 OF 6 — EXHIBIT C TO ORDINANCE NO. 2021-00x
ODOT or City of Bend Standard Drawings. This would better align with contemporary practices
and those of our partner agencies.
17.48.190. Drainage.
DCC 17.48.190(B)(2) describes guidance for the design of catchbasins within curbed sections of
streets; the proposed amendment will strike reference to specific imbedded design standards,
instead relying on more current ODOT or City of Bend Standard Drawings. This would better
align with contemporary practices and those of our partner agencies.
17.48.250. Utilities -Construction -Performance -Standards.
DCC 17.48.250(A) defines the minimum standard documents for governing the design and
construction of utilities; the proposed amendment removes reference to Deschutes County
Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult
to update to current construction standards. The Road Department refers to more current
ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This
would better align with contemporary practices and those of our partner agencies.
17.48.270. Utilities-Construction-Backfilling and Restoring.
DCC 17.48.270(B)(2)(3) describes guidance for the backfilling and site restoration process
following the construction of underground utilities; the proposed amendment removes
reference to Deschutes County Road Department Standard Drawings (January 2011) embedded
in the code, as they are difficult to update to current construction standards. The Road
Department refers to more current ODOT or City of Bend Standard Drawings as determined by
the Road Department Director. This would better align with contemporary practices and those
of our partner agencies; the proposed amendment also adds language to ensure "paved
surfaces" along with "aggregate" fall under this code.
17.48.280. Utilities -Construction -Inspection.
DCC 17.48.280(A) describes guidance for notifying the Road Department for inspection prior to
backfilling and site restoration process following the construction of underground utilities; the
proposed amendment removes reference to an outdated phone number and includes new
guidance to notify the department according to applicable OARS.
17.48.310. Insurance.
DCC 17.48.310 describes requirements for carrying insurance while performing authorized work
in the public right of way; the proposed amendment removes reference to outdated
requirements and includes new guidance for coverage to include the entire term of authorized
work, all subcontractors, coverage types, and amounts reflected in ODOT standards as
determined by the Road Department Director.
17.48.370. Construction -Cooperation with Utilities.
PAGE 4 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
DCC 17.48.370(A)(B)(C) describes guidance for cooperating with and notifying all facility owners,
railroads, and fire control authorities if damage occurs within the vicinity of work during the
construction of underground utilities; the proposed amendment removes outdated language
and includes new guidance to notify the Oregon Utility Notification Center according to
applicable OARs.
17.48.390. Construction -Clearing and Grubbing.
DCC 17.48.390 describes guidance for performing work in accordance with ODOT/ American
Public Works Association (APWA) Oregon Standard Specifications for Construction; the proposed
amendment removes an outdated reference to a specific section of these specifications.
17.48.400. Construction -Dust Control.
DCC 17.48.400(A) describes guidance for dust abatement in accordance with ODOT/APWA
Oregon Standard Specifications for Construction; the proposed amendment removes an
outdated reference to a specific section of these specifications.
17.48.410. Construction-Subgrade Construction.
DCC 17.48.410(A)(1)(2) describes guidance for performing subgrade construction in accordance
with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
removes an outdated reference to a specific section of these specifications and outdated
guidance for supplemental methods that are not in accordance with ODOT standards as
determined by the Road Department Director.
17.48.420. Construction -Surfacing Requirements.
DCC 17.48.420(A)(1)(2)(B)(C)(D)(1) describes guidance for performing surfacing construction in
accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed
amendment removes outdated references to specific sections of these specifications and DCC
Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road
Department Director.
17.48.430. Construction -Concrete Curb.
DCC 17.48.430(A) describes guidance for constructing concrete curbs in accordance with
ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA
standards as determined by the Road Department Director.
17.48.440. Construction -Sidewalks.
PAGE 5 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
DCC 17.48.440(B) describes guidance for constructing concrete sidewalks in accordance with
ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA
standards and adds language requiring sidewalks to conform to standard drawings as
determined by the Road Department Director.
17.48.460. Construction-Catchbasins.
DCC 17.48.460 describes guidance for constructing concrete catchbasins; the proposed
amendment removes outdated references to DCC Title 17 that are not in accordance with
ODOT/APWA standards and adds language requiring catchbasins to conform to standard
drawings as determined by the Road Department Director.
A. Title 18. County Zoning:
Chapter 18.16 EXCLUSIVE FARM USE ZONES
Section 18.16.037. Guest Ranch.
DCC 18.16.037 defines criteria for guest ranches in the EFU zone. Previously, this chapter was
due to sunset in 2012, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to
April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect
the same changes to ORS 215.461-62 and adds guidance regarding annual reporting
procedures.
Chapter 18.128 CONDITIONAL USE
Section 18.128.360. Guest Ranch.
DCC 18.128.360 defines criteria for guest ranches and a conditional use in the EFU zone.
Previously, this chapter was due to sunset in 2010, and then in 2018; in 2018, Oregon HB 4031
extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause
note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding
annual reporting procedures.
V. CONCLUSION:
Based on the information provided herein, the staff recommends the Planning Commission and
Board of County Commissioners approve the proposed text amendments that make minor changes
necessary to remove outdated content and reflect changes to state law.
PAGE 6 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
MEMORANDUM
TO: Deschutes County Planning Commission
FROM: Brandon Herman, AICP, PLA, Associate Planner
DATE: April 8, 2021
SUBJECT: Work Session: Guest Ranch and Title 17 Text Amendments
(File No. 247-21-000240-TA)
Staff will conduct a work session before the Planning Commission on April 8, 2021, to prepare for a
scheduled April 22, 2021 public hearing concerning legislative amendments to address the striking of
the Guest Ranch sunset clause and other housekeeping updates for Title 17, Subdivisions. Staff
submitted a 35-day Post -Acknowledgement Plan Amendment (PAPA) notice to the Department of
Land Conservation and Development (DLCD) on March 18, 2021. Staff has provided the proposed
amendments (Attachments 1 and 2) and the Findings (Attachment 3).
I. PROPOSAL
A. Amend Deschutes County Code (DCC) Chapter 17.48 (Design and Construction Specifications)
with housekeeping edits that the Road Department has requested. These proposed
amendments, based on recommendations from County Engineering, will help to streamline
the code by updating language, striking references that conflict with Oregon Administrative
Rules (OARS), and/or removing outdated, inaccurate content.
B. In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435 which removed
the sunset clause for Guest Ranches as a conditional use on land zoned Exclusive Farm Use
(EFU). In addition, HB 2435 requires Guest Ranches to submit annual reports to their
respective county. With these changes to the state law, it is appropriate to remove the sunset
clause and add similar language related to annual reporting requirements to DCC.
The applicant, in this case the Deschutes County Community Development Department, has
submitted findings summarizing the amendments and demonstrating that the text amendments are
in compliance with the Statewide Planning Goals, applicable policies of the Deschutes County
Comprehensive Plan including the Transportation System Plan (TSP).
II. PROPOSED TEXT AMENDMENTS
Table 1 summarizes the proposed changes by zone in rural Deschutes County.
Table 1. Existing and Proposed Text Amendments Zoning
Code I
Proposed Change
Title 17 - Subdivisions
Chapter 17.48 DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards
Established
Remove outdated standards and references to
Redmond -specific design guidance.
17.48.090. Intersections
Strike references to specific imbedded design
standards, instead relying on more current ODOT or
City of Bend Standard Drawings.
17.48.190. Drainage
17.48.250. Utilities -Construction-
Performance -Standards
17.48.270. Utilities-Construction-
Backfilling and Restoring
17.48.280. Utilities -Construction-
Inspection
Strike outdated phone number and replace with new
contact guidance.
17.48.310. Insurance
Proposed amendment removes reference to outdated
requirements and includes new guidance for coverage.
17.48.370. Construction -Cooperation
with Utilities
The proposed amendment removes outdated language
and includes new guidance.
17.48.390. Construction -Clearing and
Grubbing
The proposed amendment removes outdated
references to a specific section of these specifications.
17.48.400. Construction -Dust Control
17.48.410. Construction-Subgrade
Construction
17.48.420. Construction -Surfacing
Requirements
17.48.430. Construction -Concrete Curb
17.48.440. Construction -Sidewalks
The proposed amendment removes outdated
references to DCC Title 17 that are not in accordance
with ODOT/APWA standards.
17.48.460. Construction-Catchbasins
Title 18 - County Zoning
Chapter 18.16 EXCLUSIVE FARM USE ZONE
Page 2 of 3
Code
Proposed Change
The proposed amendment strikes the sunset clause
18.16.037. Guest Ranch
note from the code to reflect the same changes to ORS
215.461-62 and adds guidance regarding annual
reporting procedures.
Chapter 18.128 CONDITIONAL USE
The proposed amendment strikes the sunset clause
18.128.360. Guest Ranch
note from the code to reflect the same changes to ORS
215.461-62 and adds guidance regarding annual
reporting procedures.
III. NEXT STEPS
A public hearing with the Board of County Commissioners is scheduled for (XXXXXXX), 2021.
Attachments:
1. Proposed Text Amendments
2. Draft Findings
Page 3 of 3
Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards Established.
A. —Except as otherwise noted, the standard specifications for design and construction contained within DCC
17.48 and in the "Desehtttes Cotinty Read Depaqmepit Standafd Drawings January 2011" adopted by
-dinanee 20H 018 as Exhibit "B" and ' rate by r-of r-e e he f and standard drawings as
determined by the Road Department Director are the minimum standards governing construction of roads
and other improvements and facilities.
B. The, fninimunq standards governing eenstpaetion of roads and other improvemepAs and fiteilities within
the Redmond Urban Growth Area shall be the stafidards and speeifieatiens set feAh in
A - ------ iir.`_ _c n..1-1- AIT-1— CF...-..]—Ar .,.-A C`—,'£:...1--U ,1.,..,..,,.o...*
(Ord. 2001-016 §1, 2001; Ord. 95-082 §4, 1995; Ord. 81-043 §1, Exhibit A, §8.010, 1981)
17.48.090. Intersections.
A. All intersections shall be planned for through traffic on the street with the greatest projected average daily
traffic (ADT). The side street shall be at right angles to the main street per current AASHTO standards.
Her-izental and veftioal aligmnent fer an intefseetion shall be as shown in drawing No. 2 9. (See dfa---A-ifig
8 set out at the end of DC=G Title 17 and by this r-eferenee tea her-
B. Intersecting streets, including driveways to commercial and industrial properties, shall be separated by at
least the following distances when the through road is:
1. Arterial, 500 feet;
2. Collector, 300 feet;
3. Local, 100 feet;
4. Industrial park, 250 feet; and
5. Primary access, 250 feet.
To be measured between the intersecting centerlines of the streets or driveways.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §48(AA), 1993; Ord. 81-043 §1, Exhibit A,
§8.110(8), 1981)
17.48.190. Drainage.
A. Minimum Requirements.
1. Drainage facilities shall be designed and constructed to receive and/or transport at least a design storm
as defined in the current Central Oregon Stormwater Manual created by Central Oregon
Intergovernmental Council and all surface drainage water coming to and/or passing through the
development or roadway.
2. The system shall be designed for maximum allowable development.
B. Curbed Sections.
1. Storm drains within curbed streets shall be designed per the requirements of the current Central
Oregon Stormwater Manual created by the Central Oregon Intergovernmental Council.
2. Catchbasins shall be constructed in accordance with standard drawings Nes. 3 1, 3 2 and 3 3. (coo
herein. as determined by the Road Department Director.
C. Noncurbed Sections.
1. Road culverts shall be concrete or metal with a minimum design life of 50 years.
2. All cross culverts shall be 18 inches in diameter or larger.
3. Culverts shall be placed in natural drainage areas and shall provide positive drainage.
Chapter 17.48 1 (10/2011)
D. Drainage Swales. The Design Engineer is responsible to design a drainage swale adequate to control a
design storm as defined in the Central Oregon Stormwater Manual created by Central Oregon
Intergovernmental Council.
E. Drainage Plans. A complete set of drainage plans including hydraulic and hydrologic calculations shall
be incorporated in all road improvement plans.
F. Drill Holes. Drill holes are prohibited.
G. Injection wells (drywells) are prohibited in the public right-of-way.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 97-005 §11,1997; Ord. 81-043 §1, Exhibit A, §8.140,
1981)
17.48.250. Utilities -Construction- Performance Standards.
A. The work to be performed under this permit shall be carried out in accordance with the current Deschutes
County Standards in DCC Title 17, an -the current ODOT/APWA Oregon Standard Specifications for
Construction and in aanee with drawing nes. 1, 1' 1 3 and 1 n (see drawings 1 1 _1_ 2, 3 d1
4 set eut at the end of DCG Title 17 and by this fefer- *ed he"Qin+standard dlawin�s as
determined by the Road Department Director.
B. Work authorized by a permit shall be performed between the hours of seven a.m. and five p.m., Monday
through Friday.
C. Access to private driveways shall be provided except during working hours when construction operations
prohibit provision of such access.
D. Free access must be provided at all times to fire hydrants.
E. Monuments.
1. Monuments of concrete, iron or other lasting materials set out for the purpose of locating or preserving
the lines of any street or property subdivision, or precise survey reference point, or a permanent survey
bench mark within the County shall not be removed or disturbed or caused to be removed or disturbed
unless permission to do so is first obtained in writing from the County surveyor.
2. Permission shall be granted only upon condition that the applicant shall pay all expenses incidental
to the proper replacement of the monument.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(A), 1981)
17.48.270. Utilities-Construction-Backfilling and Restoring.
A. All backfilled material shall be compacted to 95 percent of its relative maximum density when within the
roadway to 90 percent when between the shoulder (or curb) and the right of way line.
B. Trenches shall be backfrlled as follows:
1. Unimproved Roads and Area Outside Roadway. The trench shall be backfrlled with the excavated
or other suitable materials and the entire backfill shall be compacted in layers of not to exceed six
inches by use of a mechanical tamper.
2. Aggregate and Paved Surfaces. The trench shall be backfrlled according to drawing no. 1 3 (sea
standard
drawings as detemined by the Road Department Director.
3.
drawing nos. 1 1, 1 2 and-1-4 set out at the end of DGG Title 17 .7 1. this mferenee ineorporated
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(C), 1981)
17.48.280. Utilities -Construction -Inspection.
A. The Oregon Utility Notification Center shall be notified at 1 800 332 2344 t e working days : .,,1...,,,,.P
f any eavat ^^according to applicable Oregon Administrative Rules. The Road Department shall be
notified two working days in advance of the time of backfrlling.
B. Costs.
Chapter 17.48 2 (10/2011)
1. All inspection costs shall be borne by the applicant.
2. Such costs shall be based on a schedule of charges on file in the Road Department Building, 61150
SE 27th Street, Bend, Oregon 97702, (541) 388-6581.
(Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.500(3)(D), 1981)
17.48.310. Insurance.
During the term of authorized work within a public right of way, tThe lieensee applicant or their contractor,
including all subcontractors, shall procure and continue to carry during the +o..m of the Neense, publie liability
ty
a property damage in rare insurance coverages including but not limited to commercial general liability
and commercial automobile liability, in a responsiblewith limits of nt toss than "illie dell"""
.., mined single limit. from a responsible insurance provider with minimum coverage amounts as determined
by the Road Department Director.
(Ord. 2001-016 § 1, 2001; Ord. 81-043 § 1, Exhibit A, § 8.640, 1981)
17.48.370. Construction -Cooperation with Utilities.
A. The contractor shall,
lines,utility
eontaet the utilities to request the loeation and mar -king of bUried ' ' ' cooperate
with and shall avoid damaging the facilities of all utility owners railroads and fire control authorities
who have facilities located within the vicinity of the work.
B. The County is eever-ed by the Ofegen Utility ��tifieatien
v�,hieh has been set up an a one ea
...es of waAE being per-fefmed in the vieiaity of their- .The
contractor shall immediately notify any utility owners railroads and fire control authorities whose
facilities have been damaged.
C. The Oregon Utility Notification Center shall be notified according to applicable Oregon Administrative
Rules. '7'l.ene a l system tele..l ene number- is 1 900 332 2344
(Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(5), 1981)
17.48.390. Construction -Clearing and Grubbing.
All work shall be performed in accordance with seetien 00320 4-the current ODOT/APWA Oregon Standard
Specifications for Construction supplemented and/or modified as follows:
A. The right of way shall be cleared of all fixed objects.
B. However, in developments where traffic safety would not be involved, and a lesser requirement would
not create a hazard, the right of way shall be cleared a minimum of 40 feet or four feet beyond the edge
of the shoulder or curb line of the finished road.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 §1, Exhibit A, §8.200(7), 1981)
17.48.400. Construction -Dust Control.
A. The work shall consist of the furnishing and applying of water for the alleviation or prevention of dust
nuisance in accordance with seetion 00290 ,.Fthe current ODOT/APWA Oregon Standard Specifications
for Construction.
B. Responsibility for dust abatement will be the contractor's.
C. Watering will be done when ordered by the Road Department Director.
D. The contractor shall supply the applicant's own water source.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(8), 1981)
17.48.410. Construction-Subgrade Construction.
A. All work shall be performed in accordance with seetior 00330 of the current ODOT/APWA Oregon
Standard Specifications for Construction, supplemented and/or ffi ,difie,l as follows:
project, will be elassed as orioess materials and shall beeeme the propeA�, of the eentractor at the poin
Chapter 17.48 3 (10/2011)
of e)Eeavation md shall be disposed of by him at a leeation and in a mawier- satisfaetery to the Read
BepaA
2. in the event r-eek is eneounter-ed in exeavation, the feek will be exeava�ed to a depth not less than six
inehes below subgrade, .l then h.,ekf lled with suitable material..
B. Material shall be considered unsuitable for fill, subgrade, shoulders and other uses if it contains organic
matter, soft spongy earth or other material of such nature that compaction to the specified density is
unobtainable.
C. No material having a maximum dimension of three inches or more shall be considered suitable for fill
material in the top one foot of subgrade, including the fill side slopes.
D. Compaction shall be a minimum of 95 percent of the relative maximum density.
(Ord. 2011-018 § 1, 2011; Ord. 2001-016 §2, 2001; Ord. 81-043 § 1, Exhibit A, § 8.200(9), 1981)
17.48.420. Construction -Surfacing Requirements.
A. Aggregate Base.
1. Crushed aggregate meeting the requirements of seetion 02630 of the current ODOT/APWA Oregon
Standard Specifications for Construction shall be used.
2. All work shall be performed in accordance with seetion 640 of the current ODOT/APWA Oregon
Standard Specifications for Construction.
B. Asphalt Prime Coat. For all roadway sections using asphalt penetration macadam, an asphalt prime coat
will be applied to the aggregate base in accordance with the current ODOT/APWA
Oregon Standard Specifications for Construction and in accordance with standard drawings ti�� 2wee
drawing 2 9 set eut at the end of DEC Title 17 and by this r-eferenee No -ate l hero: `as determined
by the Road Department Director.
C. Asphalt Penetration Macadam. When an oil mat is placed, it shall be applied in accordance with seetion
nno�rthe current ODOT/APWA Oregon Standard Specifications for Construction and in accordance
with standard drawings ne. 2 9-(see dr-awing2 9 set eut at the end of BET' Title 17 aRa by this Fef refie
ineer-porated herei . )as detennined by the Road Department Director.
D. Asphaltic Concrete Pavement.
1. Where asphaltic concrete pavement is required, it shall be placed in accordance with
of -the current ODOT/APWA Oregon Standard Specifications for Construction.
2. The asphalt cement shall be as required by the Road Department Director.
3. The class of asphaltic concrete shall be Level 3 HMAC.
4. A mix design shall be submitted to the Road Department Director at least one week prior to paving.
E. Tack Coat. When a tack coat is required by the Road Department Director, the tack coat shall be applied
in conformance withseetie+i 00 730 of -the current ODOT/APWA Oregon Standard Specifications for
Construction.
F. Portland Cement Concrete Pavement. When portland cement concrete pavement is used, it shall be
designed and constructed in accordance with the publications of the Portland Cement Association.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 93-012 §53(B), 1993; Ord. 81-043 §1, Exhibit A,
§8.200(10)-(15), 1981)
17.48.430. Construction -Concrete Curb.
A. Where required, portland cement concrete curbs shall be constructed in accordance with standard
drawings No. 2 2 (S ,l wing 2 2 set 0�4 at the end of PGG Title17 afld by this refer-enee iaeofpora4ea
herein. as determined by the Road Department Director and seetion 00 759 of the current ODOT/APWA
Oregon Standard Specifications for Construction.
B. The concrete shall be class 3000.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(16), 1981)
Chapter 17.48 4 (10/2011)
17.48.440. Construction -Sidewalks.
A. Sidewalks shall be constructed with Class 3000 concrete as specified in the current ODOT/APWA Oregon
Standard Specifications for Construction.
B. The eener-ete shall be in aeeer-danee with drawing Ne. 2 6. (See drawing 2 6 set out a� the end of DGG
Title 17 and by this of ;epee ineefper-ated he'40Sidewalks shall conform to standard drawings as
determined by the Road Department Director. Sidewalks shall not be less than five feet wide.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(17), 1981)
17.48.460. Construction-Catchbasins.
Catchbasins shall be constructed of class 3000 portland cement concrete and in accordance with standard
drawings ,
ineofporated herein. as detennined by the Road Department Director.
(Ord. 2011-018 §1, 2011; Ord. 2001-016 §1, 2001; Ord. 81-043 §1, Exhibit A, §8.200(19), 1981)
Chapter 17.48 5 (10/2011)
Chapter 18.16. EXCLUSIVE FARM USE ZONES
18.16.037. Guest Ranch.
A. A guest ranch may be established in conjunction with an existing and continuing livestock operation,
using accepted livestock practices that qualifies as a farm use under DCC 18.04.030, subject to the
applicable provisions set forth in DCC 18.16.040(A)(1), (2) and (3), the applicable provisions of DCC
18.128, and the provisions of the applicable Oregon Revised Statutes. A guest ranch shall not be located
within the boundaries of or surrounded by:
1. A federally designated wilderness area or a wilderness study area:
2. A federally designated wildlife refuge;
3. A federally designated area of critical environmental concern; or
4. An area established by an Act of Congress for the protection of scenic or ecological resources.
B. "Guest ranch" means a facility for overnight guest lodging units, including passive recreational activities
and food services, as set forth in ORS 215 that are incidental and accessory to an existing livestock
operation that qualifies as a farm use under DCC 18.04.030.
C. A guest lodging unit means a guest room in a lodge, bunkhouse, cottage or cabin used only for transient
overnight lodging and not for permanent residence accommodations.
D. For the purposes of DCC 18.16.037, "livestock" means cattle, sheep, horses, and bison.
E. A proposed division of land in an exclusive farm use zone for a guest ranch or a division of a lot or parcel
that separates a guest ranch from the dwelling of the person conducting the livestock operation shall not
be allowed.
F. Notwithstanding DCC 18.16.055, a proposed division of land in an exclusive farm use zone for a guest
ranch shall not be allowed.
(Ord 2021-00x &1 2021. Ord. 2018-006 §5, 2018; Ord. 2012-007 §2, 2012; Ord. 2010-022 §2, 2010; Ord.
2010-017 1, 2010; Ord. 2009-014 §1, 2009; Ord. 2001-043 §1, 2001; Ord. 98-056 §1, 1998)
;
Ord. 2010 nil §1 2010
PAGE 1 OF 1 — EXHIBIT A TO ORDINANCE NO. 2021-00x
Chapter 18.128. CONDITIONAL USE
18.128.360. Guest Ranch.
A guest ranch established under DCC 18.16.037 shall meet the following conditions:
A. Except as provided in DCC 18.128.360(C), the guest lodging units cumulatively shall:
1. Include not less than four nor more than 10 overnight guest lodging units, and;
2. Not exceed a total of 12,000 square feet in floor area, not counting the floor area of the lodge
that is dedicated to kitchen area, rest rooms, storage or other shared or common indoor space.
B. The guest ranch shall be located on a lawfully established unit of land that:
1. Is at least 160 acres in size;
2. Contains the dwelling of the person conducting the livestock operation; and
3. Is not classified as high value farmland as defined in DCC 18.04.030.
C. For every increment of 160 acres that the lawfully established unit of land on which the guest
ranch is located exceeds the minimum 160-acre requirement described under DCC
18.128.360(B), up to five additional overnight guest lodging units not exceeding a total of 6,000
square feet of floor area may be included in the guest ranch for a total of not more than 25 guest
lodging units and 30,000 square feet of floor area.
D. A guest ranch may provide recreational activities in conjunction with the livestock operation's
natural setting, including but not limited to hunting, fishing, hiking, biking, horseback riding and
swimming. Intensively developed recreational facilities including golf courses or campgrounds
identified in DCC 18.16.030 through 18.16.033, shall not be allowed in conjunction with a guest
ranch, and a guest ranch shall not be allowed in conjunction with an existing golf course or with
an existing campground.
E. Food services shall be incidental to the operation of the guest ranch and shall be provided only
for the guests of the guest ranch, individuals accompanying the guests, and individuals attending
a special event at the guest ranch.
1. The cost of meals, if any, may be included in the fee to visit or stay at the guest ranch.
2. The sale of individual meals to persons who are not guests of the guest ranch, an individual
accompanying a guest, or an individual attending a special event at the guest ranch shall not be
allowed.
F. The exterior of the buildings shall maintain a residential appearance.
G. To promote privacy and preserve the integrity of the natural setting, guest ranches shall retain
existing vegetation around the guest lodging structure.
H. All lighting shall be shielded and directed downward in accordance with DCC 15.10, Outdoor
Lighting Control.
I. Signage shall be restricted to one sign no greater than 20 square feet, nonilluminated and posted
at the entrance to the property.
J. Occupancies shall be limited to not more than 30 days.
K. The guest ranch shall be operated in a way that will protect neighbors from unreasonable
disturbance from noise, dust, traffic or trespass.
L. One off-street parking space shall be provided for each guestroom in addition to parking to serve
the residents.
M. Any conversion or alterations to properties designated as historic landmarks shall be approved
by the Deschutes County Historical Landmarks Commission.
N. A ¢uest ranch that is authorized under this section on or after January 1, 2020, shall submit an
annual report to the Community Development Department by the real property owner or licensee
if different each February 1 documenting the following:
1. The size of the guest ranch's livestock operation;
2. The income that the guest ranch obtained from:
a. Livestock operations; and
18.128.360 (10/2020)
b. Guest ranch activities; and
3 Other infonnation to ensure ongoing compliance with this section or any condition of
gpproval.
(Ord. 2021-00x §1 2021. Ord. 2018-006 §15, 2018; Ord. 2010-022 §3, 2010; Ord. 2004-020 §2,
2004; Ord. 2004-001 §3, 2004; Ord. 2001-043 §1, 2001; Ord. 98-056 §2, 1998)
Note,.- DG-C, 2020(Ord.2018 006 § c 20 8; Ord 2010 022 Pz
204),
18.128.360 (10/2020)
FINDINGS
I. APPLICABLE CRITERIA:
Chapter 17.48. DESIGN AND CONSTRUCTION SPECIFICATIONS
Chapter 18.128. CONDITIONAL USE
Chapter 18.16. EXCLUSIVE FARM USE ZONES
II. BASIC FINDINGS:
A. PROPOSAL: Amend Deschutes County Code Chapter 17.48 (Design and Construction
Specifications) with housekeeping edits that the Road Department has requested. These
proposed amendments, based on recommendations from County Engineering, will help to
streamline the code by updating language, striking references that conflict with Oregon
Administrative Rules (OARS), and/or removing outdated, inaccurate content. Staff initiated
the proposed changes and notified the Oregon Department of Land Conservation and
Development (DLCD).
B. PROPOSAL: In May of 2019, the Oregon State Legislature voted in favor of House Bill 2435
which removed the sunset clause for Guest Ranches as a conditional use on land zoned
Exclusive Farm Use (EFU). In addition, HB 2435 requires Guest Ranches to submit annual
reports to their respective county. With these changes to the state law, it is appropriate to
remove the sunset clause and add similar language related to annual reporting
requirements to the Deschutes County Code (DCC). Staff initiated the proposed changes to
DCC 18.16, DCC 18.128, and notified the Oregon Department of Land Conservation and
Development (DLCD).
III. CONCLUSIONARY FINDINGS:
A. CHAPTER 22.12, LEGISLATIVE PROCEDURES
1. Section 22.12.010.
Hearing Required
FINDING: This criterion will be met because a public hearing will be held before the Deschutes
County Planning Commission and Board of County Commissioners.
2. Section 22.12.020, Notice
Notice
A. Published Notice
PAGE 1 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
1. Notice of a legislative change shall be published in a newspaper of general
circulation in the county at least 10 days prior to each public hearing.
2. The notice shall state the time and place of the hearing and contain a
statement describing the general subject matter of the ordinance under
consideration.
FINDING: This criterion will be met by notice being published in the Bend Bulletin newspaper.
B. Posted Notice. Notice shall be posted at the discretion of the Planning Director
and where necessary to comply with ORS 203.045.
FINDING: This criterion will be met when notice is posted in the bulletin board in the lobby of the
Deschutes County Community Development Department, 117 NW Lafayette, Bend.
C. Individual notice. Individual notice to property owners, as defined in DCC
22.0&010(A), shall be provided at the discretion of the Planning Director, except
as required by ORS 215.503.
FINDING: Given the proposed legislative amendments do not apply to any specific property, no
individual notices were sent.
D. Media notice. Copies of the notice of hearing shall be transmitted to other
newspapers published in Deschutes County.
FINDING: Notice will be provided to the County public information official for wider media
distribution. This criterion has been met.
3. Section 22 12 030 Initiation of Legislative Changes.
A legislative change maybe initiated by application of individuals upon payment of
required fees as well as by the Board of County Commissioners.
FINDING: The application was initiated by the Deschutes County Planning Division, which received
a fee waiver. This criterion has been met.
4. Section 22 12.040. Hearings Body
A. The following shall serve as hearings or review body for legislative changes in this
order.
1. The Planning Commission.
2. The Board of County Commissioners.
B. Any legislative change initiated by the Board of County Commissioners shall be
reviewed by the Planning Commission prior to action being taken by the Board
of Commissioners.
PAGE 2 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
FINDING: These criteria will be met.
5. Section 22.12.050 Final Decision
All legislative changes shall be adopted by ordinance
FINDING: The proposed legislative changes included in file no. 247-21-000240-TA will be
implemented by ordinances upon approval and adoption by the Board. This criterion will be met.
IV. PROPOSED TEXT AMENDMENTS:
The proposed text amendments are detailed in the referenced ordinance attached hereto with
additional text identified by underline and deleted text by strikethre gl . Below are explanations of
the proposed changes.
B. Title 17. Subdivisions:
Chapter 17.18 DESIGN AND CONSTRUCTION SPECIFICATIONS
17.48.010. Minimum Standards Established.
DCC 17.48.010(A) defines the minimum standard documents for governing the design and
construction of roads and other improvements and facilities; the proposed amendment
removes reference to Deschutes County Road Department Standard Drawings (January 2011)
embedded in the code, as they are difficult to update to current construction standards. The
Road Department refers to more current Oregon Department of Transportation (ODOT) or City
of Bend Standard Drawings as determined by the Road Department Director. This would better
align with contemporary practices and those of our partner agencies.
DCC 17.48.010(B) describes the use of City of Redmond -specific standards and specification for
use within the associated urban growth boundary (UGB); the proposed amendment will strike
this course of action and rely on current ODOT or City of Bend Standard Drawings. This would
better align with contemporary practices and those of our partner agencies.
DCC 17.48.010(C) states that subject area not covered by the City of Redmond Standards and
Specification shall continue to be covered by applicable provisions of DCC 17.48; the proposed
amendment will strike this guidance due its reference to City of Redmond -specific standards
(DCC 17.48.010(B)) which are proposed to be removed.
17.48.090. Intersections.
DCC 17.48.090(A) describes guidance for general intersection design; the proposed amendment
will strike reference to specific imbedded design standards, instead relying on more current
PAGE 3 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
ODOT or City of Bend Standard Drawings. This would better align with contemporary practices
and those of our partner agencies.
17.48.190. Drainage.
DCC 17.48.190(B)(2) describes guidance for the design of catchbasins within curbed sections of
streets; the proposed amendment will strike reference to specific imbedded design standards,
instead relying on more current ODOT or City of Bend Standard Drawings. This would better
align with contemporary practices and those of our partner agencies.
17.48.250. Utilities -Construction -Performance -Standards.
DCC 17.48.250(A) defines the minimum standard documents for governing the design and
construction of utilities; the proposed amendment removes reference to Deschutes County
Road Department Standard Drawings (January 2011) embedded in the code, as they are difficult
to update to current construction standards. The Road Department refers to more current
ODOT or City of Bend Standard Drawings as determined by the Road Department Director. This
would better align with contemporary practices and those of our partner agencies.
17.48.270. Utilities-Construction-Backfilling and Restoring.
DCC 17.48.270(B)(2)(3) describes guidance for the backfilling and site restoration process
following the construction of underground utilities; the proposed amendment removes
reference to Deschutes County Road Department Standard Drawings (January 2011) embedded
in the code, as they are difficult to update to current construction standards. The Road
Department refers to more current ODOT or City of Bend Standard Drawings as determined by
the Road Department Director. This would better align with contemporary practices and those
of our partner agencies; the proposed amendment also adds language to ensure "paved
surfaces" along with "aggregate" fall under this code.
17.48.280. Utilities -Construction -Inspection.
DCC 17.48.280(A) describes guidance for notifying the Road Department for inspection prior to
backfilling and site restoration process following the construction of underground utilities; the
proposed amendment removes reference to an outdated phone number and includes new
guidance to notify the department according to applicable OARS.
17.48.310. Insurance.
DCC 17.48.310 describes requirements for carrying insurance while performing authorized work
in the public right of way; the proposed amendment removes reference to outdated
requirements and includes new guidance for coverage to include the entire term of authorized
work, all subcontractors, coverage types, and amounts reflected in ODOT standards as
determined by the Road Department Director.
17.48.370. Construction -Cooperation with Utilities.
PAGE 4 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
DCC 17.48.370(A)(B)(C) describes guidance for cooperating with and notifying all facility owners,
railroads, and fire control authorities if damage occurs within the vicinity of work during the
construction of underground utilities; the proposed amendment removes outdated language
and includes new guidance to notify the Oregon Utility Notification Center according to
applicable OARS.
17.48.390. Construction -Clearing and Grubbing.
DCC 17.48.390 describes guidance for performing work in accordance with ODOT/ American
Public Works Association (APWA) Oregon Standard Specifications for Construction; the proposed
amendment removes an outdated reference to a specific section of these specifications.
17.48.400. Construction -Dust Control.
DCC 17.48.400(A) describes guidance for dust abatement in accordance with ODOT/APWA
Oregon Standard Specifications for Construction; the proposed amendment removes an
outdated reference to a specific section of these specifications.
17.48.410. Construction-Subgrade Construction.
DCC 17.48.410(A)(1)(2) describes guidance for performing subgrade construction in accordance
with ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
removes an outdated reference to a specific section of these specifications and outdated
guidance for supplemental methods that are not in accordance with ODOT standards as
determined by the Road Department Director.
17.48.420. Construction -Surfacing Requirements.
DCC 17.48.420(A)(1)(2)(B)(C)(D)(1) describes guidance for performing surfacing construction in
accordance with ODOT/APWA Oregon Standard Specifications for Construction; the proposed
amendment removes outdated references to specific sections of these specifications and DCC
Title 17 that are not in accordance with ODOT/APWA standards as determined by the Road
Department Director.
17.48.430. Construction -Concrete Curb.
DCC 17.48.430(A) describes guidance for constructing concrete curbs in accordance with
ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA
standards as determined by the Road Department Director.
17.48.440. Construction -Sidewalks.
PAGE 5 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
DCC 17.48.440(B) describes guidance for constructing concrete sidewalks in accordance with
ODOT/APWA Oregon Standard Specifications for Construction; the proposed amendment
removes outdated references to DCC Title 17 that are not in accordance with ODOT/APWA
standards and adds language requiring sidewalks to conform to standard drawings as
determined by the Road Department Director.
17.48.460. Construction-Catchbasins.
DCC 17.48.460 describes guidance for constructing concrete catchbasins; the proposed
amendment removes outdated references to DCC Title 17 that are not in accordance with
ODOT/APWA standards and adds language requiring catchbasins to conform to standard
drawings as determined by the Road Department Director.
A. Title 18, County Zoning:
Chapter 18.16 EXCLUSIVE FARM USE ZONES
Section 18.16.037. Guest Ranch.
DCC 18.16.037 defines criteria for guest ranches in the EFU zone. Previously, this chapter was
due to sunset in 2012, and then in 2018; in 2018, Oregon HB 4031 extended this sunset date to
April 15, 2020. The proposed amendment strikes the sunset clause note from the code to reflect
the same changes to ORS 215.461-62 and adds guidance regarding annual reporting
procedures.
Chapter 18.128 CONDITIONAL USE
Section 18.128.360. Guest Ranch.
DCC 18.128.360 defines criteria for guest ranches and a conditional use in the EFU zone.
Previously, this chapter was due to sunset in 2010, and then in 2018; in 2018, Oregon HB 4031
extended this sunset date to April 15, 2020. The proposed amendment strikes the sunset clause
note from the code to reflect the same changes to ORS 215.461-62 and adds guidance regarding
annual reporting procedures.
V. CONCLUSION:
Based on the information provided herein, the staff recommends the Planning Commission and
Board of County Commissioners approve the proposed text amendments that make minor changes
necessary to remove outdated content and reflect changes to state law.
PAGE 6 OF 6 - EXHIBIT C TO ORDINANCE NO. 2021-00x
From: DLCD Plan Amendments
To: Brandon Herman
Subject: Confirmation of PAPA Online submittal to DLCD
Date: Thursday, March 18, 2021 2:20:44 PM
[EXTERNAL EMAIL]
Your notice of a proposed change to a comprehensive plan or land use regulation has been
received by the Oregon Department of Land Conservation and Development.
Local File #: 247-21-000240-TA
DLCD File #: 003-21
Proposal Received: 3/18/2021
First Evidentiary Hearing: 4/22/2021
Submitted by: Brandon M Herman
If you have any questions about this notice, please reply or send an email to
plan amendments9state or -us .
o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of May 24, 2021
DATE: May 19, 2021
FROM: Greg Munn, Finance, 541-388-6559
TITLE OF AGENDA ITEM:
Deschutes County Treasurer and Finance Report for April 30, 2021
DATE: May 19, 2021
TO: Board of County Commissioners
FROM: Greg Munn, Treasurer and Chief Financial Officer
SUBJECT: Treasury and Finance Report - April 2021
Following is the unaudited monthly finance report for fiscal year to date April 30, 2021.
Treasury and Investments
• The portfolio balance at the end of April was $239 million, a decrease of $2 million from last month but an
increase of $10 million from April 2020.
• Net investment income for the month is $166,137, approximately $3,000 less than last month and $166,000 less
than last April. YTD earnings are $1.7 million (45%) less than last year's amount.
• All portfolio category balances are within policy limits.
• The LGIP interest rate has remained at 0.60% since March 1.
• Average portfolio yield is 0.86% down from 0.88% last month.
• The portfolio's weighted average time to maturity is at 1.93 years (slightly down from 1.97 last month).
Portfolio Breakdown: Par Value by Investment Type
Municipal Debt
$ 39,735,000
16.6%
Corporate Notes
53,853,000
22.5%
Time Certificates
-
0.0%
U. S. Treasuries
10,000,000
4.2%
Federal Agencies
82,385,000
34.4%
LGIP
45,190,040
18.9%
First Interstate Bank
8,087,765
3.4%
Total Investments
$ 239,250,805
100.0%
Total Portfolio: By Investment Types
First Interstate Mipal Debt
Bank unic
3.4% 16 6 %
LGIP;_
Corporate Notes
22.5%
Federal )��42
Time
�9encies Certificates
34.4% 0.0%
es
Portfolio b Broker
$120
$108.8
c $100
$80
$60
$40
$19.8 $21.8
$22.8
$20
$3.9 $8.9
$_
...,
DA Moreton Robert W Great
Piper Castle
Davidson Capital Baird & Pacific
Sandler Oak
Markets Co Securities
Investment Income
Apr-21
Y-T-D
Total Investment Income
171,137
2,084,580
Less Fee: $5,000 per month
(5,000)
50,000
Investment Income - Net
166,137
2,034 580
Prior Year Comparison
Apr-20 332,533
3,697,914
Category Maximums:
U.S. Treasuries
100%
LGIP ($51 177,000)
100%
Federal Agencies
100%
Banker's Acceptances
25 %
Time Certificates
50%
Municipal Debt
25%
Corporate Debt
25%
Matu ' ears
Max
4.523
Weighted Average
1.93
Yield Percentages
Current Month
Prior Month
FIB/ LGIP
0.60%
0.60%
Investments
" 1.36 %
1.56 %
Average
0.86%
0.88%
Benchmarks
24 Month Trees.
0.16%
LGIP Rate
0.60%
36 Month Treasury
0.35%
Term
Minimum
Actual
0 to 30 Days
Under 1 Year
Under 5 Years
10%
26%
100%
26.3%
43.3%
100.0%
Other
Policy
Actual
Corp Issuer
Callable
Credit W/A
5%
25 %
AA2
3.3%
22.9%
AA1
Investment Activity
Purchases in Month $
Sales/Redemptions in Month $
1,215,000
3,050,000
4.00%
3.50%
3.00
2.50
2.00
1.50%
1.00%
0.50%
0.00%
300,000,000
250,000,000
200,000,000
150,000,000
100,000,000
50,000,000
24 Month Historic Investment Returns
May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr MayJune July Aug Sept Oct Nov Dec Jan Feb Mar Apr
-=—County Rate —2Y—, Treasury Rate Corporate Bond Rate—w^^LGIPRate
Three Year Portfolio Balance
m w 00 w m o0 w m m m m M m m m m m M M 0 0 0 0 0 0 0 0 0 0 0 0 r
iy
> c do a > u c > c to o. > u c -0
3
@ v " p v rn v is Q n3 v u o N 9 a,
a o z o¢ ¢ o z o a a o o z o c
20,000,000
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
Deschutes County Investments Purchases made in Apr 2020
Porlfollo Management Purchases made In Apr 2021
Portfolio Details - Investments
April 30, 2021
Purchase
Maturity
Days To
Ratings
Coupon
Par
Market
Book
Inv' • Inv T) `
CU81P ` Security
Broke -
Data
Data „1
Maturk - Mood; ` 8&PIFI -
Its% ` YTM V -
Value .
Value,
Value
10706 MUN
801577NR4 SANiA CLARA CM`I CALIF FIND .CASTLE
7/2/2019
5/1/2021
0
AA+
2.05 2.26338
1,095,000
1,096,183
1,095,000
10700 MCI
06051GEHB Bank of America Corp
CASTLE
5/9/2019
5/13/2021
12 A2
A-
5 2.700268
1,560,000
1,567,694
1,561,156
10757 MCI
09247XAH4 Federal Home Loan Mtg Corp
CASTLE
3/25/2020
5/24/2021
23 Aa3
AA-
4.25 2.657668
2,000,000
2,010,437
21001.987
10741 TRC
9128288V7 U.S. Treasury
CASTLE
12/13/2019
5/31/2021
30 Aaa
2.125 1.701717
5,000,000
5,015,880
5,001,709
10892 MCI
695114CM8 Pacific Corp
CASTLE
2/22/2019
6/15/2021
45 Al
A+
3.85 2.850325
2,000,000
2,004,99a
2,002,102
10672 MCI
695114CM8 Pacific Corp
CASTLE
12/6/2018
6/15/2021
45 At
A+
3.85 3.350911
830,000
832,074
830,481
10667 MCI
695114CM8 Pacific Corp
CASTLE
11/29/2018
6/15/2021
45 Al
A+
3.85 3350218
1,170,000
1,172,924
1.170679
10708 FAC
3133EKVC7 Federal Farm Credit Bank
CASTLE
7/29/2019
7/19/2021
79 A
AA-
1.875 1:874881
3,000,000
3,015,316
3, 000:000
10721 TRC
9128287F1 U.S. Treasury
CASTLE
10/31/2019
7/31/2021
91 Aaa
1.75 1631274
5000,000
5,027,540
5.001,446
10705 MUN
797398DK7 SAN DIEGO CNTY CALIF PENSIOI CASTLE
7/1/2019
8/15/2021
106 Aa2
AAA
5.835 2:000454
2:000:000
2,041,520
2,021,579
10696 AFD
88059E4M3 Tennessee Valley Authority
CASTLE
4/18/2019
9/15/2021
137 Aaa
AA+
2.373344 2535526
1,020,000
1,018,706
1.010,717
10648 MCI
45905LJC36 International Bonds for Reco s
CASTLE
7/16/2018
9/28/2021
150 Aaa
AAA
2 2:966882
2,000,000
2,018,297
1,992,522
10731 MCI
949811.15TO Wells Fargo Corporate Note
CASTLE
12/5/2019
10/22/2021
174 Aa2
A+
3.625 1.94977
2,.00,000
2,031,038
2,015,544
10724 FAC
3130AFUYO Federal Home Loan Bank
CASTLE
111.12019
11/19/2021
202 Aaa
AA+
1.625 1.710932
3,000,000
3,029,287
2,998,610
10744 FAC
313OAHSR5 Federal Home Loan Bank
CASTLE
12/20/2019
12/20/2021
233 Aaa
AA+
1.625 1.680139
3,000,000
3,032,734
2,998,970
10732 MCI
46625HJD3 JPMorgan Chase - Corporate N
Pi
12/6/2019
1/24/2022
268 A2
A-
4.5 2.010053
2,000,000
2,068,129
2,035,423
10654 MCI
695114CP1 Pacific Corp
CASTLE
9/25/2018
2/1/2022
276 Al
A+
2.95 3.320161
700:000
710,730
698,171
10730 FAC
3133EKCYO Federal Farm Credit Bank
CASTLE
11/29/2019
3/14/2022
317 Aaa
AA +
0.45 0.484729
5,000,000
5,015,648
5,004,740
10726 FAC
3133EKCY0 Federal Farm Credit Bank
CASTLE
11/21/2019
3/14/2022
317 Aaa
AA+
0.45 0.668432
5,000,000
5,015,846
5,004,282
10750 MCI
90520EAH4 MUFG Union Bank
CASTLE
2/5/2020
4/1/2022
335 A3
A
3.15 1.81145
1, 000,000
1,025,931
1,011,974
10720 MCI
90520EAPA MUFG Union Bank
CASTLE
10/25/2019
4/1,2022
335 A3
A
115 2.037548
2, 000:000
2:051,863
2,019,792
10769 MCI
037833CP3 Apple Inc
CASTLE
3/27/2020
5/11/2022
375 Aa1
AA,
0,6025 1.77722
1, 000'000
1,003,940
989,287
10733 MCI
084664BT7 Berkshire Hathaway Inc
MORETN
12/6/2019
5/15/2022
379 Aa2
AA
3 1.74
2,000,000
2,060,674
2,025,517
10562 MUN
685053BQ1 Oregon School Boards Assoc
MORETN
9/14/2018
6/30/2022
425 Aa2
AA
5.48 3.12
925,000
981,305
948,771
10833 MUN
75788913RO REDWOOD CITY CA SCH DIST
DA DAV
2/24/2021
8/I/2022
457
AA
5 0806223
125,000
133,023
132,403
10748 FAC
3133EKJ56 Federal Farm Credit Bank
CASTLE
1/31/2020
8/30/2022
486 Aaa
AA,
0.4 0:378319
3,000,000
3,011,298
3,005,711
10790 MUN
014365DQO ALDERWOOD WA WTR & WSTW7 R W B
11/12/2020
12/1/2022
579 Aa2
AA+
1 0.500113
200,000
202,036
201,575
10727 MCI
06051GEU9 Bank of America Corp
CASTLE
11/25/2019
1/11/2023
620 A2
A-
3.3 2.120075
2,000,000
2,100,899
2,038,474
10813 MCI
740189AGO Precision Castparts Corp
CASTLE
12/17/2020
1/15/2023
624 A2
AA-
2.5 0.554766
2,772,000
2,861,255
2,863,308
10838 MUN
73473RDW2 MORROW PORT TRANS FAC
R W B
4/1/2021
6/1/2023
761
A-
0.7 0.700063
215,000
214,600
215,000
10835 MUN
010831 DQ5 ALAMEDA CN Y CA JT PWRS AUiCASTLE
2/24/2021
6/1/2023
761 Aal
AA+
3.095 0.395901
3,080,000
3,259,995
3,258,127
10760 MUN
735746XU7 PORTLAND OR URBAN RENEWAL PS
7/14/2020
6/15/2023
775 Aa1
4.023 2.895
1,000,000
1,006,820
1,122,775
10709 MUN
2927OCNU5 Bonneville Power Administratio
CASTLE
7/30/2019
7/1/2023
791 Aa2
AA-
5.803 2.124916
1,000,000
1, 117,770
1,076,065
10713 MCI
361662ADI Berkshire Hathaway Inc
CASTLE
9/9/2019
7/15/2023
805 Aa3
AA
7.35 2.03065
500,000
576,281
556141
10832 MCI
06053FAA7 Bank of America Corp
DA DAV
2/23/2021
7/24/2023
814 A2
A-
4.1 0.230289
1,000,000
1,080,874
1,086:025
10769 FAC
3137EAEV7 Federal Home Loan Mtg Corp
CASTLE
8/21/2020
8/24/2023
845 Aaa
AA.
0.25 0284075
5, 000,ODD
5001056
4996077
10768 MUN
67232TBM6 OAKLAND CA REDEV SUCCESSO PS
8/21/2020
9/1/2023
853
AA-
3. 125 0:601519
2,500,000
2:640:600
2:645:651
10780 MUN
476453GRO JEROME IDAHO SCHOOL DISTRI(PS
JO/13/2020
9/15/2023
867 Aaa
5 0,479368
200,000
221,992
221,274
10819 MCI
3133EMLEO Federal Farm Credit Bank
PS
12/30/2020
9/22/2023
874 Aaa
AA +
0.19 0.190004
2,000,000
1,998.057
2, 000,000
10794 FAC
3137EAEZ8 Federal Home Loan Mtg Corp
CASTLE
11/5/2020
11/6/2023
919
AA+
0.25 0,280119
5,000,000
4.994,461
4,996,233
10802 MCI
459058JM6 International Bonds for Recons
CASTLE
11/24/2020
11/24/2023
937 Aaa
AAA
0.25 0.32044
2,000,000
1,994,351
1,996,325
10837 MUN
73473ROH5 MORROW PORT TRANS FAC
R W B
4/1/2021
12/1/2023
944
A-
0.7 0.700052
1,000,000
997,520
1,000,000
10789 MUN
014365DRS ALDERWOOD WA WTR 8, WSTWI R W B
11/12/2020
12/1/2023
944 Aa2
AA+
1 0. 549936
270,000
273,305
273,112
10836 MCI
31422XBV3 Federal Agriculture Mtg Corp
GPAC
3/15/2021
12/15/2023
958
AA'
0.22 0.214876
2,000,000
1,994,452
2,000,000
10923 MCI
06051GFBO Bank of America Corp
CASTLE
1/12/2021
1/22/2024
996 A2
A-
4.125 0.521748
2,000,000
2,186,032
2, 194,580
10834 MCI
3133EMRZ7 Federal Farm Credit Bank
CASTLE
2/26/2021
2/26/2024
1031 Aaa
AA,
0.25 0.262055
2,000,000
1, 994:897
1:999:323
10829 MUN
68607VZ73 Oregon State Lottery
PS
1/26/2021
4/1/2024
1066 Aa2
AAA
2.505 0.390175
2,350,000
2,485,454
2,493,912
10761 FAC
3134GV6P8 Federal Home Loan Mtg Corp
CASTLE
7/30/2020
4115,2024
1080 Aaa
0.5 0.500014
2,465,000
2,465,604
2:465:000
10815 MUN
625517MG9 MULTNOMAH COUNTY OR SCHOCR W B
12/30/2020
6/15/2024
1141 Aal
AA-
2 0.4115272
2,750,000
2,876,308
2,886,277
10809 MUN
736688MD1 Portland Community College
PS
12/17/2020
6/15/2024
1141 Aa1
0.572 0.572001
1,000,000
996:70
1,000,000
10807 MUN
179198JF4 CLACKAMAS SCHOOL DISTRICT
DA DAV
12/3/2020
6/15/2024
1141 Aa1
0.83 0.480219
300,000
303,453
303,245
10785 MUN
939307KV5 Washington County SO Municipal
PS
1O/28/2020
6/15/2024
1141 Aa1
0.59 0.584084
1, 500:000
1,493.250
1, 500,000
10779 MUN
906429EE1 UNION CTV OR SCHOOL DISTRIC
PS
10/8/2020
6/15/2024
1141 Aat
0.675 0.675036
490,000
489,980
490,000
10777 MUN
179093KOl CLACKAMAS SCHOOL DISTRICT
PS
10/1/2020
6/15/2024
1141 Aa1
0.613 0.613031
500,000
499,005
500,000
10776 MUN
568571CZ4 SILVER FALLS SD
PS
9/17/2020
6/15/2024
1141 Aal
0.55 0,550025
1.900,000
1,895,440
1,900,000
10771 MCI
68583RCT7 OR ST COMMUNITY COLLEGE DI R W B
8/27/2020
6/30/2024
1156 Aal
AA+
5.66 0.600038
90,000
103:819
104.222
10782 MUN
58428BER1 MEDFORD OR REVENUE
R W B
10/14/2020
7/15/2024
1171
AA-
2 0.650354
13 5:000
848,513
849, 780
10828 MCI
3133EMNK4 Federal Farm Credit Bank
DA DAV
1/22/2021
7/22/2024
1178 Aaa
AA
0.31 0.31
2.000,000
1,990,867
2,000,000
10811 MUN
68608USW7 Oregon State Lottery
R W B
1211712020
a/1/2024
1188 Aal
AA+
2.677 0.93866
755,000
793,422
798,837
10812 MUN
68608USD9 Oregon State Lottery
R W B
12/17/2020
8/1/2024
1188 Aal
AA,
2.677 0.938659
500,000
525:445
527:707
10805 MUN
68609TZR2 Oregon State Lottery
R W B
12/1/2020
8/1/2024
1168 Aa1
AA+
0.638 0:414877
505,000
507,823
508'630
10786 MUN
835569GR9 SONOMA CCD
PS
10/21/2020
8/1,2024
1188 Aa2
AA
2. 061 0.600206
1,200.000
1,247,136
1,,258,243
10784 MUN
732098PE2 POMONA CAU UNI SCH DIST TAXPS
10/20/2020
8/1/2024
1188 Aa3
0.77 0.600177
1,200,000
1203216
1206540
10816 MCI
30231G
AA
09
254325
2000000
,,
20,966
,09
2096062
10810 MUN
73474TAB6 MORROW PORT TRANS FAC
RWB
2/1
124/2020
9/1/2024
1219 Aa2
042019
I750000
1,903,003
1,9,
937
10830 MCI
22546QAP2 CREDIT SUISSE NV
CASTLE
2/1/2021
9/9/2024
1227 Aa3
3.625 0.57179
2,950,000
3,207,271
3,248,705
10775 FAC
3134GWF84 Federal Home Loan Mtg Corp
CASTLE
9/9/2020
9/9/2024
1227 Aaa
0.48 0.49
1,000:000
996:389
1,000,000
10781 MUN
476453GS8 JEROME IDAHO SCHOOL DISTRI(PS
10/13/2020
9/15/2024
1233 Aea
5 0.725347
220,000
251,453
251,212
10778 MUN
451 152700 IDAHO ST BOND BANK AUTH REV PS
101 /2020
9/15/2024
1233 Aal
5 0.610349
1,000,000
1,145,910
1,146,048
10808 MUN
13034AL57 CALIFORNIA INFRASTRUCTURE
eGPAC
12/17/2020
10/1/2024
1249
AAA
0.645 0.645034
1,000,000
998,370
1,000,000
10783 FAC
3133EMCM Federal Farm Credit Bank
CASTLE
10/16/2020
10/I5/2024
1263 Aaa
AA-
0.4 0.440I 72
2,000,000
1,991,153
1, 997,251
10791 FAC
3134GW3W4 Federal Home Loan Mtg Corp
CASTLE
10/30/2020
10/28/2024
1276 Aaa
0.41 0.416317
2,000,000
1,989,961
1.999,563
10823 MCI
822582CC4 ROYAL DUTCH SHELL PLC
CASTLE
1/7/2021
11/7/2024
1286 Aa2
AA-
2 0.54293
1,708,000
1,780,464
1,794,493
10797 MCI
822582CC4 ROYAL DUTCH SHELL PLC
GPAC
11/13/2020
11/7/2024
1286 Aa2
AA-
2 0.705546
3,000,000
3, 127,262
3,134,429
10799 FAC
3134GW7F7 Federal Home Loan Mtg Corp
CASTLE
11118/2020
Ill1812024
1297 Aaa
0.375 0.375
2:000:000
1:996:652
2:000,000
10788 MUN
014365DS6 ALDERWOOD WA WTR & WSTWIR W 8
11/12/2020
12/1/2024
1310 Aa2
AA+
1 0.650122
935,000
944,135
946,562
10814 MCI
931142DV2 WALMART
GPAC
12/17/2020
12/15/2024
1324 Aa2
AA
2.65 0. 570485
2,000,000
2, 140:720
2,148,736
10820 MCI
3133EMLP5 Federal Farm Credit Bank
PS
12/30/2020
12/23/2024
1332 Aaa
AA,
0.32 0.310989
2,000,000
1,982,328
2:000,000
10806 MCI
0378330F4 Apple Inc
GPAC
12/3/2020
1/13/2025
1353 Aa1
AA-
2.75 0.638929
2,000,000
2, 129,904
2,153,936
10821 MCI
3134GXKK9 Federal Home Loan Mtg Corp
R W B
1/15/2021
1/15/2025
1355 Aaa
0.35 0
2:000:000
1:962:413
2:000,000
10826 MCI
46625HKC3 JPMorgan Chase - CorporateN
CASTLE
1/11/2021
1/23/2025
1363 A2
A-
3.125 0.82725
2,000,000
2,144,262
2,168,138
10817 MCI
46625HKC3 JPMorgan Chase - Corporate N
CASTLE
12/22/2020
1/23/2025
1363 A2
A-
3. 125 0. 806114
2,000,000
2,144,262
2,169,725
10792 FAC
3134GW5Q5 Federal Home Loan Mtg Corp
CASTLE
10/30/2020
1/29/2025
1369 As
0.45 0.452394
2,500,000
2,454,405
2,499,780
10762 FAC
3136G4E74 Fetleral National Mtg Assn
CASTLE
7/31/2020
1/29/2025
1369 Aaa
AA-
0.57 0.569999
1,400,000
1,373,438
1,400,000
10822 MCI
12572QAG0 CME GROUP
GPAC
1/4/2021
3/15/2025
1414 Aa3
AA-
3 0.649082
2,000,000
2,143,000
2:179:310
10801 MCI
30231 GBH4 XTO Energy Inc
GPAC
11/19/2020
3/19/2025
1418 Aa1
AA
2.992 0.813784
2:000,000
2, 145,187
2,185,883
10800 MUN
98459LAA1 PALE UNIVERSITY
GPAC
11/18/2020
4/15/2025
1445 Aaa
AAA
0.873 0.578444
2,000,000
2,004,245
2,022,974
10824 MCI
166764BW9 Chevron Corp
CASTLE
1/7/2021
5/11/2025
1471 Aa2
AA
1.554 0.617528
2,000,000
2,043,876
2,074,317
10818 MCI
1667648W9 Chevron Corp
GPAC
12/28/2020
5/11/2025
1471 Aa2
AA
1.654 0.64703
1,883,000
1,699,483
1,722,801
10825 MUN
625506PX2 MULTNOMAH CO-REF-TXBL
GPAC
1/21/2021
6/1/2025
1492 Aaa
AAA
1 0.500095
2:165:000
2,186,823
2.228,664
10798 MUN
938429V61 Washington County SO Municipal
PS
11/17/2020
6/15/2025
1506 Aat
0.912 0,64487
350,000
352,552
353,791
10831 MUN
799055QU5 SAN MATEO CA FOSTER CITY SC'. DA DAV
2/16/2021
8/1/2025
1553 Aaa
AA +
1.597 0.470093
500, 000
512:965
523,670
10787 MUN
88675ABS4 TIGARD OR WTR SYS REVENUE PS
11/3/2020
6/1/2025
1553 Aa3
AA
2 0.850415
350,000
364'It 9
366,727
10766 FAC
3134GWND4 Federal Home Loan Mtg Corp
CASTLE
all 412020
8/12/2025
1564 Aaa
0.6 0.610179
2,000,000
1,976,783
1,999,143
10763 FAG
3133EL3P7 Federal Farm Credit Bank
R W B
e/12/2020
8/12/2025
1564 Aaa
AA-
0.53 0.53
3,000,000
2,951,285
3:000,000
10764 FAC
3133EL3H5 Fetleral Farm Credit Bank
MORETN
8/12/2020
8/12/2025
1564 Aaa
AA-
0.57 0.57
3:000:000
2:934,290
3,000,000
10767 FAC
3136G4L84 Federal National Mtg Assn
CASTLE
8/18/2020
8/18/2025
1570 Aaa
AA+
0.57 0.590123
2,000,000
1,974:968
1:998,298
10774 FAC
3136G4M4 Federal National Mtg Assn
R W B
9/3/2020
8/21/2025
1573 Aaa
AA-
0.56 0.559995
2,000,000
1,973,969
2,000,000
10772 FAC
3138G4N74 Federal National Mlg Assn
R W B
8/27/2020
a/21/2025
1573 Aaa
AA,
0.56 0.565092
1,000,000
986,985
999,784
10765 FAC
3136G4N74 Federal National Mtg Assn
MORETN
8/21/2020
8/21/2025
1573 As
AA-
0.56 0.56
3,000,000
2,960,954
3,000,000
10770 FAC
3136G4X24 Federal National Mtg Assn
PS
8/28/2020
8/29/2025
1581 Aaa
AA+
0.6 0.600001
1,000,000
988,514
1:000,000
10773 FAC
3136G4X24 Federal National Mtg Assn
CASTLE
8/28/2020
8/29/2025
1581 Aaa
AA+
0.6 0.600001
1,000,000
988.514
1,000,000
10793 FAC
3135GA2N0 Federal National Mtg Assn
R W B
11/4/2020
11/4/2025
1648 As
AA,
0.55 0.55
2,000,000
1,968,715
2,000,000
10796 FAC
3135GOBG3 Federal National Mtg Assn
CASTLE
11/121 020
11/7/2025
1851 Aaa
AA+
0.5 0.572935
2,000,000
1,972,187
1,993,514
10078 RRP
SYS100711 Local Govl Investment Pool
7/1/2006
- -
1
0.6 0.6
45,1,041
45,190,040
45,190,040
10084 RR2
SVS10084 First Interstate
7/1/2006
- -
1
0.6 0.6
7 785
.,.:1
8 087 765
8,087.765
239,260,805
242 602,464
242,961,361
Finance Update
1. American Rescue Plan Act —The County's ARPA application to the U.S. Treasury was submitted on May 18.
Based on the experience of other Oregon counties I expect we will receive our first tranche of $19 million by
May 26. The second tranche of $19 million is expected to be received one year later in May of 2022. Based on
Board feedback at the May 5 BOCC meeting, staff is preparing a structural priority framework that will help
assist in the funding allocation decision making process. A draft will be brought back to the Board for
consideration soon. Additionally, we are starting conversations within the region to explore where priorities
might overlap and potential partnerships would make sense to achieve common goals.
2. FEMA funding for the Mass Vaccination Center — We received the grant agreement from the state's health
authority (OHA) to facilitate the FEMA reimbursement process of local governments' vaccination center costs.
We are reviewing the contract now and will bring it to the BOCC soon for approval.
3. Fiscal Year 2021-22 Budget — As of this writing we are wrapping up the production of the proposed budget
document and will distribute it to the Budget Committee on Friday, May 21.
Position Control Summary
July - June
Percent
Org
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
April
Unfilled
Assessor
Filled
33.26
33.26
33.26
33.26
33.26
33.26
33.26
33.26
33.26
33.26
Unfilled
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
5.67%
Clerk
Filled
8.48
8.48
8.48
8.48
8.48
8.48
9.48
9.48
9.48
9.48
Unfilled
1.00
1.00
1.00
1.00
1.00
1.00
-
-
-
6.33%
BOPTA
Filled
0.52
0.52
0.52
0.52
0.52
0.52
0.52
0.52
0.52
0.52
Unfilled
-
-
-
-
-
-
-
-
-
0.00%
DA
Filled
53.10
53.80
52.80
51.80
52.40
51.20
52.20
52.20
53.20
52.70
Unfilled
1.00
0.40
1.40
2.40
1.80
3.00
2.00
2.00
1.00
1.50
3.04%
Tax
Filled
5.50
5.50
5.50
5.50
5.50
5.50
5.50
5.50
5.50
5.50
Unfilled
-
-
-
-
-
-
-
-
-
0.00%
Veterans'
Filled
4.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
Unfilled
-
-
-
-
-
-
-
-
-
-
0.00%
Property Mngt
Filled
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
Unfilled
-
-
-
-
-
-
-
-
0.00%
Total General Fund
Filled
106.86
107.56
106.56
105.56
106.16
104.96
106.96
106.96
107.96
107.46
Unfilled
4.00
3.40
4.40
5.40
4.80
6.00
4.00
4.00
3.00
3.50
3.83%
Justice Court
Filled
4.60
4.60
4.60
4.60
4.60
4.60
4.60
4.60
4.60
4.60
Unfilled
-
-
-
-
-
-
-
-
-
0.00%
Community Justice
Filled
46.90
46.90
45.90
45.90
45.90
45.90
44.90
44.90
47.90
46.90
Unfilled
1.00
1.00
2.00
2.00
2.00
2.00
3.00
3.00
-
1.00
3.55%
Sheriff
Filled
224.75
234.75
237.75
236.75
231.75
231.75
226.75
230.75
228.75
229.75
Unfilled
22.75
15.25
12.25
14.25
19.25
19.25
24.25
20.25
23.25
22.25
7.709/.
Health Srvcs
Filled
304.55
312.25
319.78
323.98
318.21
316.18
310.98
327.98
330.28
327.78
Unfilled
38.25
31.55
24.02
17.82
23.89
31.92
37.12
29.12
27.92
30.42
8.38%
CDD
Filled
54.00
53.00
54.00
54.00
53.00
56.00
56.00
56.00
55.00
55.00
Unfilled
2.00
3.00
2.00
4.00
5.00
1.00
1.00
1.00
6.00
6.00
5.37%
Road
Filled
53.00
53.00
53.00
53.00
53.00
53.00
53.00
55.00
56.00
54.00
Unfilled
4.00
3.00
3.00
3.00
3.00
3.00
3.00
1.00
-
2.00
4.46%
Adult P&P
Filled
39.60
39.60
38.60
38.60
39.60
39.60
39.60
39.60
39.60
39.60
Unfilled
2.25
1.25
2.25
2.25
1.25
1.25
1.25
1.25
1.25
1.25
3.79%
Solid Waste
Filled
22.00
23.00
23.00
23.00
23.00
23.00
23.00
23.00
23.00
23.00
Unfilled
2.00
-
-
-
-
-
-
-
1.00
1.00
1.72%
9-1-1
Filled
54.00
54.00
56.00
57.00
55.00
55.00
53.00
53.00
54.00
54.00
Unfilled
6.00
5.00
3.00
2.00
4.00
4.00
6.00
6.00
5.00
6.00
7.94%
Victims Assistance
Filled
8.00
8.00
8.00
8.00
8.00
8.00
7.00
7.00
7.00
7.00
Unfilled
-
-
-
-
-
-
1.00
1.00
1.00
1.00
5.00%
GIS Dedicated
Filled
2.30
2.30
2.30
2.30
2.30
2.30
2.30
2.30
2.30
2.30
Unfilled
-
-
-
-
-
-
-
-
-
-
0.00%
Fair & Expo
Filled
10.91
10.91
10.91
10.91
10.91
10.91
10.91
10.91
11.00
10.00
Unfilled
0.09
0.09
0.09
0.09
0.09
0.09
0.09
0.09
-
1.00
1.56%
Natural Resource
Filled
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
Unfilled
-
-
-
-
-
-
-
-
-
-
0.00%
ISF - Facilities
Filled
19.60
19.60
20.60
21.60
21.60
21.60
21.60
21.60
21.60
21.60
Unfilled
3.40
2.40
1.40
0.40
0.40
0.40
0.40
0.40
1.40
1.40
5.385/.
ISF -Admin
Filled
7.75
7.75
7.75
7.75
7.75
7.75
7.75
7.75
7.75
7.75
Unfilled
-
-
-
-
-
-
-
-
-
-
0.00%
ISF - BOCC
Filled
3.00
3.00
3.00
3.00
3.00
3.00
3.00
3.00
3.00
3.00
Unfilled
-
-
-
-
-
-
-
-
-
-
0.00%
ISF - Finance
Filled
8.00
8.00
9.00
9.00
9.00
9.00
9.00
9.00
8.00
8.00
Unfilled
1.00
1.00
-
-
-
-
1.00
2.00
2.00
7.53%
ISF - Legal
Filled
7.00
7.00
7.00
7.00
7.00
7.00
7.00
7.00
7.00
7.00
Unfilled
-
-
-
-
-
-
-
-
-
0.00%
ISF - HR
Filled
8.00
8.00
8.00
8.00
8.00
8.00
8.00
8.00
8.00
8.00
Unfilled
-
-
-
-
-
-
-
-
-
-
0.00%
ISF - IT
Filled
15.70
15.70
15.70
15.70
15.70
15.70
15.70
15.70
15.70
15.70
Unfilled
-
-
-
-
-
-
-
-
-
0.00%
ISF - Risk
Filled
2.25
2.25
2.25
2.25
2.25
2.25
2.25
2.25
2.25
2.25
Unfilled
-
-
-
-
-
-
-
-
-
-
0.00%
Total:
Filled
1,004.77
1,023.17
1,035.70
1,039.90
1,027.73
1,027.50
1,015.30
1,038.30
1,042.69
1,036.69
Unfilled
86.74
66.94
54.41
51.21
63.68
68.91
81.11
68.11
71.82
78.82
%Unfilled
7.95%
6.14%
4.99%
4.69%
5.83%
6.29%
7.40%
6.16%
6.44%
7.07%
6.30%
Budget to Actuals Report
General Fund:
Revenue YTD in the General Fund is approximately $44 million or 117% of budget, an increase of $8.3 million from last
year which was at 98% of budget for the same time period. This increase in YTD revenue this year is due to property
tax collections, unbudgeted CARES Act reimbursements and Clerk recording fees.
Both the increase in property tax collections and Clerk recording fees are driven by low interest rates and refinances.
There are approximately 1,500 (1.3%) more tax accounts than last year and 1,207 more accounts that were paid in full
by the November due date.
Expenses YTD are $38.5 million and 97% of budget compared to $29 million and 79% of budget last year. Most of the
increase is due to CARES Act expenditures.
Fund
Seleci all
i.hsnk+
00 .. General F!.tr�„
_110 - Assmt-Clerk...
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i7?is - General Co:i..- '.
C8i0 - Project F%ev_.
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I30 Parkk Acca�!si,..
Park Der--io_
Monthly GL P
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10 z:
i
i
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(Blank)
All Major Funds:
Monthly Expenditures 79.0%
of last vear budaet
Monthly Revenues 980i
of last vear Wdoet
®
c
Pfolocted Ending Working Capital Approved FTE
t
110.96
q
$113M
P
tAA
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U;
On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue
and expense data compared to budget through April 30, 2021.
o co
G� Budget to Actuals Countywide Summary
All Departments 83.3%
FY21 YTD April 30, 2021 (unaudited)
Year Complete
Fiscal Year 2020
Fiscal Year 2021
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 - General Fund
35,797,833
37,514,589
105% ;
37,201,525
43,411,254
117% ;
45,044,844
121% ;
030 - Juvenile
856,930
826,150
96% ;
975,090
583,429
60% ;
949,440
97% ;
1601170 - TRT
7,732,000
7,616,246
99% ;
6,916,358
9,669,204
140% ;
10,663,800
154% ;
220 - Justice Court
578,000
561,613
97% ;
489,850
414,606
85% ;
489,587
100% ;
255 - Sheriffs Office
41,581,807
43,677,825
105% ;
43,449,298
42,775,911
98% ;
44,102,162
102% ;
274 - Health Services
36,132,298
32,892,266
91% ;
43,207,563
37,887,644
88% ;
47,132,338
109% ;
295 - CDD
8,468,820
8,043,542
95%
8,251,726
7,666,243
93% ; ;
9,076,506
110% ;
325 - Road
22,785,827
22,495,570
99%
20,681,110
18,663,573
90%
22,737,874
110% ;
355 - Adult P&P
5,775,278
6,570,946
114% ;
5,995,287
5,994,576
100% ;
6,031,042
101% ;
465 - Road CIP
2,142,893
2,145,706
100% ;
2,467,800
890,234
36% ;
2,455,159
99% ;
610 - Solid Waste
11,724,869
12,300,751
105% ;
12,077,592
10,852,648
90% ;
12,947,336
107% ;
615 - Fair & Expo
1,561,500
990,522
63% ;
1,466,050
1,128,252
77%
1,531,726
104% ;
616 - Annual County Fair
1,649,700
1,469,198
89%
525000
94,738
182% ;
95,117
183% ;
617 - Fair & Expo Capital
16,000
21,189
132% ;
14,000
7,449
53%
9,200
66% ;
Reserve
618 - RV Park
437,700
445,454
102% ;
436,050
386,831
89%
471,955
108%
619 - RV Park Reserve
12,550
3,801
30%
1,100
6,774
616% ;
8,300
755% ;
670 - Risk Management
3,495,039
3,930,523
112% ;
3,263,646
2,753,187
84% ;
3,335,739
102% ;
675 - Health Benefits
22,318,433
22,490,985
101% ;
21,884,538
18,870,811
86%
21,978,487
100% ;
705 - 911
10,563,350
11,280,682
107% ;
11,064,698
10,896,354
98% ;
11,859,734
107% ;
999 - Other
29,544,540
37,220,505
126% ;
34,328,295
27,533,768
80% ;
34,365,561
100% ;
TOTAL RESOURCES
; 243,175,367
252,498,065
104% ;
254,223,576
240,487,486
95%
275,285,906
108% ;
Fiscal Year 2020
Fiscal Year 2021
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 - General Fund
18,517,987
17,416,654
94% ;
19,253,406
21,742,615
113% ; ;
25,056,307
130% ;
030 - Juvenile
7,127,337
6,927,385
97% ;
7,390,349
5,832,920
79% ;
7,005,011
95% ;
160/170 - TRT
2,274,140
2,260,020
99%
2,419,872
2,924,426
121% ;
3,420,197
141% ;
220 - Justice Court
678,141
667,997
99% ;
683,508
545,314
80%
674,185
99% ;
255 - Sheriff's Office
44,685,809
44,783,763
100% ;
50,263,220
39,969,968
80%
49,832,437
99% ;
274 - Health Services
; 47,589,309
42,265,238
89%
52,285,174
39,856,362
76% ;
49,503,291
95% ;
295 - CDD
7,905,639
7,462,091
94% ;
8,474,142
6,695,836
79% ;
8,109,924
96% ;
, o
Q� ��Es`G2{ Budget to
Actuals
- Countywide
Summary
All Departments
83.3%
FY21 YTD April 30, 2021 (unaudited)
Year Complete
325 - Road
14,573,336
13,094,764
90% ;
14,513,205
10,146,487
70%
13,981,159
96% ;
355 -Adult P&P
6,669,491
6,428,151
96% ;
7,081,268
5,269,834
74%
6,582,693
93% ;
465 - Road CIP
13,835,913
5,824,653
42% ;
20,036,050
4,712,734
24%
14,784,426
74% ;
610 - Solid Waste
8,384,039
7,518,563
90% ;
8,853,213
5,851,314
66% ;
8,683,463
98% ;
615 - Fair & Expo
2,464,787
2,372,624
96% ;
2,070,371
1,587,703
77%
1,988,358
96% ;
616 - Annual County Fair
1,504,700
1,615,288
107% ;
127,000
131,506
104% ;
158,735
125% ;
617 - Fair & Expo Capital
1,362,775
424,931
31% ;
401,940
109,240
27%
356,940
89% ;
Reserve
618 - RV Park
540,373
503,509
93% ;
543,902
389,691
72%
; 504,071
93% ;
619 - RV Park Reserve
100,000
8,335
8%
100,000
-
0%
; 20,000
20%
670 - Risk Management
4,132,295
2,440,263
59%
3,794,344
1,899,308
50%
3,063,652
81% ;
675 - Health Benefits
24,115,011
22,953,057
95%
23,620,173
15,840,273
67%
22,140,833
94% ;
705 - 911
12,250,336
10,722,604
88%
12,576,839
8,662,067
69%
; 12,256,144
97% ;
999 - Other
70,540,907
52,841,578
75% ;
58,629,868
21,905,266
37% ;
58,029,701
99% ;
TOTAL REQUIREMENTS
; 289,252,325
248,531,468
86%
293,117,844
194,072,865
66% ;
286,151,527
98% ;
9,
\)TES` Budget to
Actuals
- Countywide
Summary
o�
All Departments
83.3%
FY21 YTD April 30, 2021 (unaudited)
Year Complete
Fiscal Year 2020
Fiscal Year 2021
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 - General Fund
; (19,023,310)
(18,917,801)
99% ;
(20,308,890)
(16,573,320)
82% ;
(20,233,890)
100% ;
030 - Juvenile
5,874,465
5,874,465
100%:
5,957,854
4,964,880
83%
5,957,854
100%:
160/170 - TRT
(4,433,128)
(4,430,732)
100%:
(4,678,036)
(3,691,969)
79% ; ;
(4,882,729)
104% ;
220 - Justice Court
-
-
107,235
89,360
83% ;
107,235
100%:
255 - Sheriff's Office
3,119,936
3,120,245
100% ;
3,119,077
2,756,897
88% ;
3,119,077
100%:
274 - Health Services
6,102,365
6,552,032
107% ;
8,026,313
4,708,104
59%
7,033,164
88% ;
295 - CDD
(1,448,081)
(1,111,631)
77% ;
(55,480)
(513,080)
925% ; ;
(628,392)
1133%;
325 - Road
(11,910,575)
(11,910,575)
100% ;
(6,683,218)
(5,367,150)
80% ; ;
(6,683,218)
100%:
355 - Adult P&P
223,189
223,189
100% ;
187,496
156,249
83% ;
187,496
100%:
465 - Road CIP
12,014,914
11,431,979
95% ;
7,517,657
3,948,205
53% ;
7,146,576
95% ;
610 - Solid Waste
; (3,296,192)
(3,296,192)
100%:
(3,684,280)
(2,765,072)
75% ;
(3,684,280)
100%:
615 - Fair & Expo
1,022,863
1,475,467
144% ;
494,967
618,876
125% ;
1,058,953
214% ;
616 - Annual County Fair
(145,000)
-
0% ;
75,000
62,750
84% ; ;
75,000
100%:
617 - Fair & Expo Capital
(13,313)
(13,313)
100% ;
253,158
210,962
83% ; ;
389,566
154% ;
Reserve
°
618 - RV Park
(307,000)
(307,000)
100% ;
(436,628)
(134,084)
31%
(195,820)
45% ;
619 - RV Park Reserve
502,000
502,000
100% ;
621,628
310,814
50%
375,820
60% ;
670 - Risk Management
(6,918)
(6,918)
100% ;
(3,500)
(2,912)
83%
(3,500)
100% ;
705 - 911
-
-
999 - Other
11,123,785
10,814,785
97%
9,078,924
11,220,490
124% ;
10,861,088
120% ;
TOTALTRANSFERS
; (600,000)
-
0 ;
(410,723)
-
0
-
0% ;
�-�ES` Budget to
Actuals
Countywide
Summary
o
All Departments
83.3%
FY21 YTD April 30, 2021 (unaudited)
Year Complete
Fiscal Year 2020
Fiscal Year 2021
ENDING FUND BALANCE
Budget
Actuals
%
Budget
Actuals
Projection
%
001 - General Fund
9,346,536
13,529,514
145% ;
9,739,629
18,624,832
13,284,160
136% ;
030 - Juvenile
694,058
1,069,720
154% ;
616,595
785,108
972,002
158% ;
160/170 - TRT
3,324,732
3,490,749
105% ;
3,530,844
6,543,558
5,851,623
166% ;
220 -Justice Court
64,859
37,842
58%
57,804
(3,506)
(39,521)
-68% ;
255 - Sheriffs Office
; 14,732,933
18,832,967
128% ;
14,981,322
24,395,807
16,221,769
108% ;
274 - Health Services
4,766,157
7,817,166
164% ;
5,727,266
10,556,552
12,479,377
218% ;
295 - CDD
1,097,104
1,253,356
114% ;
734,798
1,710,683
1,591,546
217% ;
325 - Road
2,303,905
4,217,071
183% ;
2,180,473
7,367,008
6,290,569
288% ;
355 - Adult P&P
1,918,976
3,119,990
163% ;
1,816,329
4,000,981
2,755,834
152% ;
465 - Road CIP
15,938,430
25,512,586
160% ;
13,103,814
25,638,291
20,329,895
155% ;
610 - Solid Waste
644,638
2,285,566
355% ;
719,918
4,521,829
2,865,159
398% ;
615 - Fair & Expo
199,576
(1,199)
-1% ;
255,550
158,226
601,122
235% ;
616 - Annual County Fair
-
(47,461)
-
(21,479)
(36,079)
;
617 -Fair &Expo Capital
-
726,169
999% ;
1,008,442
835,340
767,995
76% ;
Reserve
t
618 - RV Park
150,327
227,936
152% ;
43,512
90,992
-
0% ;
619 - RV Park Reserve
414,550
497,466
120% ;
1,012,728
815,053
8615586
85% ;
670 - Risk Management
5,455,826
8,676,750
159% ;
6,465,802
9,527,716 ;
8,945,337
138% ;
675 - Health Benefits
14,309,716
16,101,833
113% ;
13,588,094
19,132,371
15,939,487
117% ;
705 - 911
6,066,720
9,162,894
151 % ',
6,829,277
11,397,182
8,766,484
128% ;
999 - Other
41,618,580
69,175,048
166% ;
50,505,333
86,030,040
57,208,786
113% ;
TOTAL FUND BALANCE
123,047,623
185,685,964
151% ;
132,917,530
232,106,585 ;
175,657,132
132% ;
01ES`<- Budget to Actuals Report
General Fund - Fund 001
FY21 YTD April 30, 2021 (unaudited)
RESOURCES
Property Taxes - Current
Property Taxes - Prior
Other General Revenues
Assessor
Clerk
BOPTA
District Attorney
Tax Office
Veterans
Property Management
TOTAL RESOURCES
REQUIREMENTS
Assessor
Clerk
BOPTA
District Attorney
Medical Examiner
Tax Office
Veterans
Property Management
Non -Departmental
TOTAL REQUIREMENTS
83.3%
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
29,046,840
29,310,769 101% ,
30,105,307
30,060,331 100%:
30,267,217 101%
161,910- A
391,000
976,355 250%
358,000
495,688 138% ,
500,508 140%
142,508!
3,020,400
3,136,644 104%
2,550,871
8,441,201 331% ,
8,841,937 347%
6,291,065! B
837,283
942,562 113%
836,713
986,190 118%
1,001,768 120% !
165,055!
1,615,280
2,242,070 139%
2,153,741
2,589,368 120%
3,253,741 151% !
1,100,000! C
12,220
13,659 112% =
12,220
14,768 121%
15,000 123%
2,780!
383,806
333,772 87%
467,138
313,181 67%
447,138 96%
(20,000)l D
195,390
257,219 132%
419,927
412,592 98%
419,927 100%
175,614
175,614 100%
175,608
79,466 45%
175,608 100%!
' E
120,000
125,925 105%
122,000
18,470 15%
122,000 100%!
F
35,797,833
37,514,589 105% ;
37,201,525
43,411,254 117% ;
45,044,844 121% ;
7,843,319:
Budget Actuals % Budget Actuals %
4,993,290
4,699,209
94%
5,237,507
4,094,747
78%
2,049,501
1,640,426
80%
2,051,015
1,613,643
79%
77,950
72,369
93%
79,945
64,844
81%
7,873,159
7,606,702
97%
8,234,075
6,799,950
83%
235,542
197,772
84%
236,358
165,746
70%
865,307
860,973
99%
970,608
834,928
86%
589,551
�
525,956
89%
639,571
472,455
74%
s
306,985
301,829
i
98%
317,533
260,813
82%
1,526,702
1,511,418
99%
1,486,794
7,435,489
500%
18,517,987
17,416,654
94%
19,253,406
215742,615
113% ;
Projection % $ Variance
4,928,491 94%
309,016- G
1,984,487 97%
66,52& H
79,945 100%
8,377,393 102% !
(143,3141
236,358 100%!
-�
f 989,608 102%
(19,000)! J
633,428 99%
6,143, K
326,597 103%
(9,064)! 1
7,500,000 504%
(6,013,206)' L
25,056,307 130% ;
(5,802,901);
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
Transfers In
260,000
i
260,000 100%
260,000
216,662
83%
260,000 100% < < M
Transfers Out
(19,283,310)
(19,177,801) 99%
(20,568,890)
(16,789,982)
82%
(20,493,890) 100% 75,000
TOTALTRANSFERS
; (19,023,310)
(18,917,801) 99%
(20,308,890)
(16,573,320)
82% ;
(20,233,890) 100% ; 75,000:
FUND BALANCE
Budget
Actuals %
Budget
Actuals
% Projection %
$ Variance
Beginning Fund Balance
11,090,000
12,349,379 111% ,
12,100,400
13,529,514
112% 13,529,514 112%
1,429,114
Resources over Requirements
17,279,846
20,097,935
17,948,119
21,668,639
19,988,537
2,040,41&
Net Transfers - In (Out)
F (19,023,310)
(18,917,801) k
(20,308,890)
(16,573,320)
o k (20,233,890) !
75,0004
TOTAL FUND BALANCE
$ 9,346,536
$ 13,529,514 145% ;
$ 9,739,629
$ 18,624,832
191% ; $ 13,284,160 136% ; $3,544,531
A Current year taxes received primarily in November, February and May; actual 20-21 TAV is 5.40% compared to FY19-20 vs. 5.00% budgeted
B PILT payment of $500,000 received in July 2020; interest projection based on current investment rate and anticipated cash balances; includes
CARES Fund reimbursements
C Projection based on YTD collections of Recording Fees
D A vacancy in a grant funded position will reduce State Grant funds by $20K; Federal Grants cannot be drawn down until agency completes financial
system upgrade which is estimated to be the end of November.
E Oregon Dept. of Veteran's Affairs grant reimbursed quarterly
F Interfund land -sale management revenue recorded at year-end
G Projected Personnel savings based on FY21 average vacancy rate of 5.7%
H Projected Personnel savings based on FY21 average vacancy rate of 6.3%
1 Projected Personnel overage based on FY21 spending to date
j Projected Personnel overage based on FY21 spending to date plus estimate for a retirement payout
K Projected Personnel savings based on FY21 savings to date
L Budget adjustment for COVID-19 related contracts will be presented to the Board before June 30, 2021
M Repayment to General Fund from Finance Reserves for ERP Implementation
tEs `{ Budget to Actuals Report
Juvenile - Fund 030 83.3%
FY21 YTD April 30, 2021 (unaudited)
Year Complete
Fiscal Year2020 Fiscal Year2021
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
OYA Basic & Diversion
442,601
387,814
88%
472,401
206,930
44%
472,401 100%,
A
ODE Juvenile Crime Prev E
91,379
82,125
90%
109,000
73,568
67% 4
109,000 100%,
- B
Inmate/Prisoner Housing
80,000
96,600
121%
90,000
45,600
51% f
65,000 72% !
(25,000)! C
Gen Fund -Crime Prevention E
20,000
20,000
100%
89,500
89,500
100%:
89,500 100%!
D
Leases E
86,400
97,061
112%
88,000
67,518
77%
88,000 100%,
DOC Unif Crime Fee/HB2712
359000
49,339
141%
49,339
37,004
75%
49,339 100%
OJD Court Fac/Sec SB 1065 E
26,000
20,404
78%
26,000
10,913
42%
15,000 58%
(11,000)
Interest on Investments
31,000
26,491
85%
17,300
12,226
71%
15,200 88%
(2,100)� E
Food Subsidy
16,000
13,448
84%
12,000
10,314
86%
11,000 92%
(1,000)!
Contract Payments
8,000
5,459
68%
8,000
1,124
14%
2,000 25%
(6,000)! F
Miscellaneous
14,050
22,672
161%
7,550
26,355
349%
30,000 397%
22,450! G
Case Supervision Fee E
6,500
4,736
73%
6,000
2,377
40% E E
3,000 50%
(3,000): H
TOTALRESOURCES
856,930
826,150
96%
975,090
583,429
60%
949,440 97% ;
(25,650);
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
5,797,927
5,650,045
97%
5,970,797
4,803,085
80%
5,755,923 96%
214,874,1
Materials and Services E
1,329,410
1,277,340
96%
1,372,016
999,948
73%
1,201,552 88%
170,464 J
Capital Outlay
-
-
47,536
29,887
63%
47,536 100%
TOTAL REQUIREMENTS ;
7,127,337
6,927,385
97% ;
7,390,349
5,832,920
79% ;
7,005,011 95% ;
385,338;
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
Transfers In- General Funds
5,961,465
5,961,465 100%
6,034,966
5,029,140
83%
6,034,966 100%
Transfers Out-Veh Reserve
E (87,000)
(87,000) 100%
(77,112)
(64,260)
83%
(77,112) 100%
TOTALTRANSFERS
; 5,874,465
5,874,465 100% ;
5,957,854
4,964,880
83%
5,957,854 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
1,090,000
1,296,490 119% =
1,074,000
1,069,720 100%
1,069,720 100%
(4,280)'
Resources over Requirements
(6,270,407)
(6,101,235)
(6,415,259)
(5,249,491) ! _
(6,055,571) k
359,68&
Net Transfers - In (Out)
5,874,465
5,874,465
5,957,854
4,964,880
5,957,854
TOTAL FUND BALANCE
$ 694,058
$ 1,069,720 154% ;
$ 616,595
$ 785,108 127% ; ;
$ 972,002 158% ;
$355,408:
A Adjusted projection based on less than expected YTD youth contractor billing that drives reimbursement
B Quarterly reimbursement based on actual expenses. Q1 payment has been submitted and approved by the State
C Adjusted projection based on YTD revenue. COVID-19 is impacting other Counties use of detention.
D On -time annual transfer received
E Interest projection based on current investment rate and anticipated cash balances
F Adjusted projection based on YTD revenue. Receiving less than budgeted due to COVID-19 impacts
G Includes CARES Fund and State COVID related reimbursements
H Adjusted projection based on YTD revenue. Receiving less than budgeted due to COVID-19 impacts
I Projected Personnel savings based on FY21 average vacancy rate of 3.6%
i Adjusted projection based on YTD expenses. COVID-19 has reduced M&S spending.
o� �-�ES`.�� Budget to Actuals Report
TRT - Fund 160/170
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year2020
Fiscal Year2021
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Room Taxes
7,670,000
7,527,492 98%
6,862,458
9,516,403
139%
10,500,000 153%
3,637,542; A
Interest
62,000
88,754 143%
53,900
52,801
98%
63,800 118%
9,900; B
State Miscellaneous
-
-
-
100,000
100,000
100,000. C
TOTAL RESOURCES
7,732,000
7,616,246 99%
6,916,358
9,669,204
140% ; ;
10,663,800 154% ;
3,747,442;
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
COVA
2,064,221
2,050,618 99%
1,838,805
2,410,941
131%
2,839,130 154%
(1,000,325): D
r
Grants & Contributions
62,000
62,000 100%
404,000
386,660
96%
404,000 100%!
Interfund Contract
79,160
79,160 100%
114,481
95,401
83%
114,481 100%
; E
Interfund Charges
37,309
37,309 100%
35,861
29,884
83%
35,861 100%
Auditing Services
14,500
19,200 132%
11,500
-
0%
11,500 100%!
t
Software
10,350
- 0%
11,500
-
0% 3
11,500 100%
Public Notices
15600
1,694 106%
1,600
1,540
96%
1,600 100%
Office Supplies
3,000
741 25%
1,275
1
0%
1,275 100%
Printing
2,000
642 32%
850
-
0%
850 100%
Refunds & Adjustments
8,657 999%
-
-
-
TOTAL REQUIREMENTS
2,274,140
2,260,020 99%
2,419,872
2,9249426
121% ;
3,420,197 141% ; (1,000,325);
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfer Out - RV Park
(35,000)
(35,000) 100%
(20,000)
(16,730)
84%
(20,000) 100%
Transfer Out - Annual Fair
(250,000)
(250,000) 100%
(75,000)
(625750)
84% !
(75,000) 100%
Transfer Out - F&E Reserve
(286,687)
(286,687) 100%
(253,158)
(210,962)
83%
(389,566) 154%
(136,408); F
Transfer Out - F&E (as needed)
(325,744)
(323,348) 99%
(275,744)
(215454)
8%
(25,744) 9%
250,000� G
Transfer Out - Health
-
(406,646)
(338,870)
83% ;
(406,646) 100%
H
Transfer Out - F&E
(383,910)
(383,910) 100%
(495,701)
(414,734)
84%
(813,986) 164%
(318,285);
Transfer Out - Sheriff
(3,151,787)
(3,151,787) 100%
(3,1519787)
(2,626,469)
83%
(3,151,787) 100%!
-
TOTALTRANSFERS ;
(4,433,128)
(4,430,732) 100% ;
(4,678,036)
(3,691,969)
79%
(4,882,729) 104% ;
(204,693);
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection
% $ Variance
Beginning Fund Balance
2,300,000
2,565,255 112% ,
3,712,394
3,490,749 94%
3,490,749
94% (221,645)'
Resources over Requirements
5,457,860
5,356,226
4,496,486
6,744,778
7,243,603
2,747,117
Net Transfers - In (Out)
(4,433,128)
(4,430,732) f
(4,678,036)
(3,691,969) E r
(4,882,729)
f (204,693);
TOTAL FUND BALANCE
$ 3,324,732
$ 3,490,749 105% ;
$ 39530,844
$ 6,543,558 185% ; ;
$ 5,851,623
166% ; $2,320,779;
A YTD 04.30.21 ahead of PY by 31 %. Projection assumes a 1 % increase over PY for the remainder of the year
e Interest projection based on current investment rate and anticipated cash balances
C Includes CARES Fund reimbursements
D Payments to COVA based on a percent of TRT collections
E Contracted services with the Finance Department for operating TRT program
F The balance of the 1 % F&E TRT is transferred to F&E reserves
G $250K of budgeted transfers are to be transferred from unallocated TRT on an as needed basis
H Transfer to Health Services is to fund COVID re -opening positions
0�l ES `oG
Budget to Actuals Report
Justice Court - Fund 220
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year2020
1
Fiscal Year2021
RESOURCES
Budget
Actuals
%
Budget
Actuals %
Projection %
$ Variance
Court Fines & Fees
575,000
556,877
97%
488,750
413,853 85%
488,750 100%
A
Interest on Investments
3,000
1,706
57%
1,100
17 2%
100 9% _
(1,000)! B
Miscellaneous
-
3,030
736
737
737!
TOTALRESOURCES
; 578,000
561,613
97% ;
489,850
414,606 85%
489,587 100%;
(263);
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
516,868
522,054
101%
531,006
433,135
82%
521,683 98%
9,321 C
Materials and Services
161,273
145,944
90%
152,502
112,179
74%
152,502 100%
! D
TOTAL REQUIREMENTS ;
678,141
667,997
99%
683,508
545,314
80% ;
674,185 99%
9,323;
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In- General Fund
-
-
107,235
89,360
83%
107,235 100%
E
TOTALTRANSFERS
107,235
89,360
83% ;
107,235 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
% Projection %
$ Variance
Beginning Fund Balance
165,000
144,227 87%
144,227
37,842
26% 37,842 26%
(106,385);
Resources over Requirements
(100,141)
(106,384)
(193,658)
(130,708)
(184,598)
9,060�
Net Transfers - In (Out)
€
-
E
107,235
89,360
107,235
�E a
E
TOTAL FUND BALANCE
$ 64,859
$ 37,842 58%
$ 57,804
($ 3,506)
-6% ; ($ 39,521) -68% ;
($97,325);
A The FY21 budget reflects lower revenue compared to FY20 because of HB4210. Revenue may be reduced further, but the impact won't be known
until late 2020.
B Interest projection based on current investment rate and anticipated cash balances
C Projected Personnel savings based on FY21 savings to date
D One time yearly software maintenance fee of $9,169 paid in July for entire fiscal year
E Additional transfers may be needed because of lower Court Fines and Fees revenue
Q� ( E S`��� Budget to Actuals Report
_o
Sheriffs Office - Fund 255
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year2020 1
Fiscal Year2021
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
LED #1 Property Tax Current
26,293,470
26,496,529 101%
27,476,763
27,166,740
99%
27,761,421 101%,
284,658, A
LED #2 Property Tax Current
10,632,014
10,696,589 101%
11,092,307
10,968,219
99%
11,208,313 101%
116,006 B
Sheriffs Office Revenues
k 3,922,323
4,914,406 125%
4,259,128
3,837,826
90%
4,269,228 100%!
10,100! C
LED #1 Property Tax Prior
3129000
761,642 244% !
280,000
417,277
149%
428,000 153%
148,000!
LED #2 Property Tax Prior
148,000
331,165 224%
120,000
172,561
144%
183,000 153%
63,00&
LED #2 Interest
k 136,000
160,208 118%
120,000
65,192
54%
78,300 65%
(41,700)' C
LED #1 Interest
k 138,000
287,276 208%
101,100
148,095
146%
173,900 172%
72,8W C
LED #2 Foreclosed Properties
8,631
-
-
LED #1 Foreclosed Properties
k
-
21,380
-
-
TOTAL RESOURCES
41,581,807
43,677,825 105% ;
43,449,298
42,775,911
98% ;
44,102,162 102% ;
652,864;
REQUIREMENTS
Sheriffs Services
Civil/Special Units
Automotive/Communications
Detective
Patrol
Records
Adult Jail
Court Security
Emergency Services
Special Services
Training
Crisis Stabilization Center
Other Law Enforcement
Non - Departmental
TOTAL REQUIREMENTS
TRANSFERS
Transfer In - TRT
Transfer In - General Fund
Transfers Out - Debt Service
TOTALTRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
Budget Actuals % Budget Actuals %
3,105,057 3,092,171 100% 3,864,843 3,286,750 85%
k 1,232,158 1,171,260 95% 1,232,618 903,717 73%
1 2,858,337 2,915,540 102% 3,312,477 2,403,517 73%
i 2,303,072 2,217,577 96% 2,515,536 2,160,501 86%
10,592,002 11,446,211 108% 12,734,465 10,582,840 83% z
1 1,004,600 833,934 83% 1,038,130 804,422 77%
18,379,998 17,929,047 98% 19,897,342 15,248,215 77%
k 556,740 458,541 82% ° 490,401 361,097 74%
1
k 402,734 603,380 150% 543,565 769,656 142%
1,601,871 1,747,792 109% 2,052,586 1,442,884 70%
i 743,334 916,411 123% 1,156,993 887,732 77%
1
571,267 84,267 15% - -
1 1,330,214 1,261,716 95% € 1,328,675 1,117,313 84%
4,425 105,917 999% 95,589 1,324 1%
i
44,685,809 44,783,763 100% ; 50,263,220 39,969,968 80% ;
Projection %
$ Variance
3,861,497 100%,
�
3,346;
1
1,122,513 91%
!
110,105
3,148,440 95%
164,037!
2,691,838 107% !
(176,302)t
13,160,765 103%
(426,300); D
1,003,097 97%
35,031
18,981,071 95%
916,271! E
432,602 88%
57,799
931,638 171%
(388,073)! F
1,819,071 89%
233,515!
1,225,526 106% °
k !
(68,533)
i
1,358,790 102%
(30,115)
95,589 100%,
G
49,832,437 99%
430,783:
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
3,151,787
3,151,787 100%
3,151,787
2,626,469
83%
3,151,787 100%
k 240,249
240,249 100%
240,290
200,242
83%
240,290 100%
i (272,100)
(271,791) 100%
(273,000)
(69,814)
26%
(273,000) 100%
3,119,936
3,120,245 100% ;
3,119,077
2,756,897
88%
3,119,077 100% ;
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
14,716,999
16,818,660 114%
18,676,167
18,832,967
101%
18,832,967 101%
156,800:
(3,104,002)
(1,105,938)
(6,813,922)
2,805,943
(5,730,275)
1,083,647!
3,119,936
3,120,245
3,119,077
2,756,897
3,119,077
$ 14,732,933
$ 18,832,967 128% ; $ 14,981,322
$ 24,395,807 163% ;
$ 16,221,769 108% ; $1,240,447:
A Current year taxes received primarily in November, February and May; actual 20-21 TAV is 5.40% compared to FY19-20 vs. 5.00% budgeted
B Current year taxes received primarily in November, February and May; actual 20-21 TAV is 5.31 % compared to FY19-20 vs. 5.00% budgeted
C Interest projection based on current investment rate and anticipated cash balances
D Patrol projected to be over budget due to overtime related to fires, delays in Academy due to COVID-19, and special projects
E Adult Jail and Court Security savings related to reduced inmate population due to COVID-19
F Emergency Services projected to be over budget due to direct COVID-19 costs
G Budgeted funds includes transfers from Funds 701 and 702
�IEs`{ Budget to Actuals Report
Health Services - Fund 274
FY21 YTD April 30, 2021 (unaudited)
RESOURCES
State Grant
OHP Capitation
Federal Grants
Local Grants
OHP Fee for Service
State Miscellaneous
State - OMAP
Environmental Health Fees
Other
Patient Fees
Title 19
Vital Records
Divorce Filing Fees
State Shared- Family Planning
Interest on Investments
Interfund Contract- Gen Fund
Liquor Revenue
CCBHC Grant
TOTALRESOURCES
83.3%
Year Complete
Fiscal Year 2020
1
Fiscal Year 2021
Budget
Actuals
%
Budget
Actuals
%
Projection
% $
Variance
14,080,644
11,212,405
80%
15,156,802
13,033,184
86%
15,967,788
105%
810,986;
7,242,430
8,094,701
112%
8,279,406
8,368,173
101%
8,402,211
101%
122,80S
3,277,616
2,798,690
85%
4,833,096
2,078,521
43%
4,877,299
101%
44,203!
1,567,331
1,133,942
72%
3,639,059
3,967,272
109%
4,287,620
118%
648,561!
-
3,265,627
3,180,453
97%
3,816,544
117%
550,917!
1,040,153
1,387,132
133%
2,850,731
2,236,808
78%
4,001,671
140% :
1,150,940!
991,900
879,037
89%
1,162,507
906,748
78%
1,088,098
94%
(74,409)l
1,058,206
1,104,825
104%
1,091,652
1,024,608
94%
1,061,742
97%
(29,910)
484,712
476,047
98%
965,971
975,934
101%
1,123,074
116% !
157,103
564,750
600,412
106%
672,995
391,258
58%
469,138
70%
(203,857)l
4,862,726
4,071,759
84%
350,491
804,797
230% ' i
965,757
276%
615126&
220,000
259,029
118%
237,296
240,183
101%
287,800
121%
50,504
173,030
173,030
100%
173,030
173,030
100%
173,030
100%
120,000
191,912
160%
155,000
131,713
85%
158,055
102%
3,055
171,000
233,116
136%
147,400
136,000
92%
168,512
114%
21,112
127,000
127,000
100%
127,000
127,000
100%
127,000
100%
150,800
162,122
108%
99,500
111,961
113% ;
157,000
158%
57,500!
-
(12,894)
999%
-'
36,132,298
32,892,266
91%
43,207,563
37,887,644
88%
47,132,338
109% ;
3,924,775:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Personnel Services
33,186,830
32,041,791
97%
37,928,893
29,764,952
78%
36,237,580
96%
1,691,314:
Materials and Services
13,707,479
10,223,447
75%
14,231,034
9,998,068
70% '
13,146,769
92%
1,084,264
Capital Outlay
695,000
-
0%
125,267
93,342
75%
118,942
95%
6,325!
Administration Allocation
-
-
(20)
-
0% t f
-
0%
(20)1
TOTAL REQUIREMENTS ;
47,589,309
42,265,238
89%
52,285,174
39,856,362
76% ;
49,503,291
95%
2,781,883:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In- General Fund
5,747,090
5,747,090 100%
5,472,710
4,563,324
83% '
5,472,710 100% '
Transfers In-OHP Mental Health
548,601
998,268 182%
2,379,865
-
0%
1,386,716 58% ! (993,149);
Transfers In - TRT
-
-
406,646
338,870
83%
406,646 100%
Transfers Out
(193,326)
(193,326) 100%
(232,908)
(194,090)
83%
(232,908) 100%
TOTALTRANSFERS
6,102,365
6,552,032 107% ;
8,026,313
4,708,104
59%
7,033,164 88% ; (993,149);
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
10,120,803
10,638,105 105%
6,778,564
7,817,166 115% ,
7,817,166 115%
1,038,602:
Resources over Requirements
(11,457,011)
(9,372,971)
(9,077,611)
(1,968,718)
(2,370,953)
6,706,658;
Net Transfers - In (Out)
6,102,365
6,552,032
G
8,026,313
4,708,104
iE
7,033,164
�
(993,149);
E
TOTAL FUND BALANCE
$ 4,766,157
$ 7,817,166 164% ;
$ 5,727,266
$ 10,556,552 184% ; ; $ 12,479,377 218% ;
$6,752,111:
o� �S Budget to Actuals Report
Health Services - Admin - Fund 274
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year2020 1
Fiscal Year2021
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Federal Grants
726,655
565,906 78%
1,237,245
460,144
37%
1,811,690 146% :
574,445: A
Interest on Investments
171,000
233,116 136%
147,400
136,000
92%
168,512 114%
21,112 B
Other
9,000
8,718 97%
14,391
8,518
59%
9,268 64%
(5,123)!
State Miscellaneous
-
171,881
�
-
151,727
11
203,932
1
203,932, C
�
CCBHC Grant
-
-
-
"
TOTALRESOURCES
906,655
979,620 108% ;
1,399,036
756,389
54% ;
2,193,401 157%
794,366:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
5,241,264
4,870,386
93%
5,914,729
4,413,740
75%
5,610,412 95%
304,317: D
Materials and Services
4,971,179
4,690,935
94%
4,991,373
4,670,534
94%
5,661,493 113%
(670,120)! E
Capital Outlay
5,000
-
0%
Administration Allocation
(9,308,295)
(9,306,000)
100%
(9,645,763)
(7,282,552)
76% 4
(9,645,743) 100%
(20)t
TOTAL REQUIREMENTS
909,148
255,321
28%
1,260,339
1,801,721
143% ; ;
1,626,163 129% ;
(365,823);
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In- General Fund
40,000
39,997
100%
_
Transfers Out 1
(193,326)
(193,326)
100% ;
(232,908)
(194,090)
83%
(232,908) 100%
TOTALTRANSFERS
(153,326)
(153,329)
100% ;
(232,908)
(194,090)
83% ;
(232,908) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
2,660,832
2,748,263 103%
2,772,840
3,322,793 120%
3,322,793 120%
549,951
Resources over Requirements
(2,493)
724,299
138,696
(1,045,332)
567,239
428,543!
Net Transfers - In (Out)
,
(153,326)
(153,329)
(232,908)
(194,090)
(232,908)
TOTAL FUND BALANCE
$ 2,505,013
$ 3,319,234 133% ;
$ 2,678,628
$ 2,083,372 78% ;
$ 3,657,124 137% ;
$978,496:
A Federal grants are reimbursed on a quarterly basis. Anticipated FEMA reimbursement for mass vaccination clinic expenses is included.
B Interest projection based on current investment rate and anticipated cash balances
C Includes CARES Fund reimbursements
D Projected Personnel savings based on YTD Personnel expenditures
E Expenditures over budget related to COVID-19 department and community expenses. CARES, FEMA and FY21 unspent funds will be used to
cover expenditures. A budget adjustment will be prepared before June 30.
Budget to Actuals Report
Health Services - Behavioral Health - Fund 274 83.3%
FY21 YTD April 30, 2021 (unaudited)
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021
RESOURCES
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
State Grant
11,203,914
8,259,750 74%
10,348,047
8,888,528 86%
10,961,774 106%
613,727. A
OHP Capitation
7,242,430
8,094,701 112%
8,279,406
8,368,173 101%
8,402,211 101%
122,805! B
Federal Grants
i 2,168,961
1,823,950 84%
3,298,243
1,451,290 44%
2,772,971 84%
(525,271)�
OHP Fee for Service
i -
3,265,627
3,180,453 97%
3,816,544 117%
550,917! C
Local Grants
994,331
487,025 49%
1,897,762
1,947,387 103%
2,151,334 113%
253,572
State Miscellaneous
i 437,100
326,534 75%
1,544,455
748,090 48%
2,100,249 136%
555,794, D
Other
i 395,352
360,920 91%
927,605
953,816 103% ,
1,095,721 118% ,
168,116� E
Patient Fees
i 443,450
465,851 105%
522,300
307,594 59%
368,946 71% !
(153,354)' F
Title 19
i 4,862,726
4,071,759 84%
350,491
804,797 230%
965,757 276% :
615,266! G
State - OMAP
i 131,900
174,354 132%
210,287
160,242 76% !
192,290 91%
(17,997)'
k
Divorce Filing Fees
173,030
173,030 100% =
173,030
173,030 100% <
173,030 100%
Interfund Contract- Gen Fund
127,000
127,000 100%
127,000
127,000 100%
127,000 100%
Liquor Revenue
150,800
162,122 108%
99,500
111,961 113%
157,000 158%
57,500
CCBHC Grant
i -
(12,894) 999%
-
-
'
TOTAL RESOURCES
28,330,994
24,514,102 87% ;
31,043,753
27,222,361 88% ;
33,284,828 107%;
2,241,075:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Administration Allocation
6,978,412
6,963,580 100% E
7,434,938
5,549,899
75%
7,434,938 100%
Personnel Services i
20,174,804
19,576,382 97% F
23,360,066
18,492,850
79%
22,433,191
96%
926,876, H
Materials and Services
6,889,404
3,802,898 55%
5,698,817
2,852,547
50%
4,275,012
75%
1,423,805!
Capital Outlay
690,000
- 0%
125,267
80,522
64%
106,122
85% r
19,145!
TOTAL REQUIREMENTS ;
34,732,620
30,342,859 87% ;
36,619,088
26,975,817
74% ;
34,249,262
94% ;
2,369,826:
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Transfers In- OHP Mental Health
548,601
998,268 182%
2,298,179
-
0% E
1,305,030
57%
(993,149)
Transfers In- General Fund i
1,734,107
1,734,100 100%
2,036,117
1,696,744
83%
2,036,117
100%
Transfers Out i
i
-
0%
-
0%
TOTALTRANSFERS
2,282,708
2,732,368 120% ;
4,334,296
1,696,744
39% ;
3,341,147
77%
(993,149);
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
6,122,347
6,673,256 109% =
3,008,705
3,397,853 113%
3,397,853 113%
389,148:
Resources over Requirements
(6,401,626)
(5,828,757)
(5,575,335)
246,544
(964,435)
4,610,9W
Net Transfers - In (Out)
i
2,282,708
2,732,368
P
4,334,296
1,696,744
t k
3,341,147
i
(993,149)
t
TOTAL FUND BALANCE
$ 2,003,429
$ 3,576,867 179% ;
$ 1,767,666
$ 5,341,141 302% ; ;
$ 5,774,565 327% ; $4,006,899:
Footnotes on the following page
A Includes $530K in carryforward State funds from FY20 for expenditure in second year of the biennium, $374K in new State grant funding for
culturally -relevant behavioral health services needed for COVID-19, $325K from the Oregon Criminal Justice Commission grant above budget
because of installment payments that will be carried forward into FY22, $360K in various other state funding (PIPBHC, increase to Aid and Assist).
Reduction of $527K in December as part of participation in CCBHC demonstration.
B Includes FY20 withhold payment of $93K. Additional capitation received in FY21 over budget will be transferred to Fund 270 - OHP Mental Health
Reserves.
C Oregon Health Authority reports OHP membership increase for Deschutes County, which may result in additional services. Projections also include
revenue from underpaid services in FY20 from PacificSource that are being corrected in FY21. Letter of agreement for funds approved by the Board
on May 5, 2021.
D Projected reduction in local match for I/DD program due to vacancies. Includes CARES Fund reimbursements.
E Decrease of $234,000 from budgeted interfund payment, which was related to a contract that will be paid directly by PacificSource in FY21 instead
of by DCHS. Also includes receipt of monies distributed to COHC from PacificSource as a function of the 2019 Joint Management Agreement, and
distributed as part of community shared savings (DCHS 6.2%).
F Fewer fees collected from insurance than budgeted, likely due to a decrease in patient private insurance plans and an increase in Oregon Health
Plan (OHP) membership.
G CCBHC enhanced rate for Title 19 approved through September 2023
H Projected Personnel savings based on YTD Personnel expenditures
I Actual amount required for transfer -in will be determined at end of year. Current projection includes transfer to offset loss of funds as noted in
Footnote A
` Budget to Actuals Report
o�
Health Services - Public Health - Fund 274
FY21 YTD April 30, 2021 (unaudited)
RESOURCES
State Grant
Local Grants
State Miscellaneous
Environmental Health Fees
State - OMAP
Federal Grants
Vital Records
State Shared- Family Planning
Patient Fees
Other
TOTALRESOURCES
83.3%
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
2,876,730
2,952,656 103% ,
4,808,755
4,144,656
86%
5,006,014 104%
197,2W A
573,000
646,917 113%
1,741,297
2,019,886
116% ,
2,136,286 123%
394,989
603,053
888,717 147%
1,306,276
1,336,991
102% <
1,697,490 130%
391,214 B
1,058,206
1,104,825 104%
1,091,652
1,024,608
94%
1,061,742 97%
(29,910)�
860,000
704,683 82%
952,220
746,507
78%
895,808 94%
(56,412)1,
382,000
408,834 107%
297,609
167,087
56%
292,638 98%
(4,971)'
220,000
259,029 118%
237,296
240,183
101%
287,800 121% ,
50,504;
120,000
191,912 160%
155,000
131,713
85%
158,055 102%
31055
121,300
134,562 111%
150,695
83,665
56%
100,192 66%
(50,503)
80,360
106,409 132%
23,975
13,599
57%
18,085 75%
(5,890)
6,894,649
7,398,544 107% ;
10,764,775
9,908,894
92%
11,654,109 108% ;
889,335:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Administration Allocation
2,329,883
2,342,420 101%
2,210,805
1,732,653
78%
2,210,805 100%
Personnel Services
7,770,762
7,595,023 98%
8,654,098
6,858,363
79% s
8,193,977 95%
460,121� C
Materials and Services
1,846,896
1,729,614 94%
3,540,844
2,474,988
70%
3,210,264 91%
330,580!
Capital Outlay
r
-
-
-
12,820 999%
12,820 999%
(12,820) D
TOTAL REQUIREMENTS ;
11,947,541
11,667,057 98%
14,405,747
11,078,824
77%
13,627,866 95% ;
777,881;
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In- General Fund
3,972,983 3,972,993 100% 3,436,593
2,866,580 83%
3,436,593 100%
Transfers In -TRT
- - 406,646
338,870 83%
406,646 100%
Transfers In- OHP Mental Health
- 81,686
- 0%
81,686 100%
i
TOTALTRANSFERS
3,972,983 3,972,993 100%: 3,924,925
3,205,450 82% ;
3,924,925 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
1,337,624
1,216,586 91%
997,019
1,096,520 110%
1,096,520 110%
99,501:
Resources over Requirements
(5,052,892)
(4,268,513)
(3,640,972)
(1,169,930)
(1,973,757)
1,667,215,
Net Transfers - In (Out)
t
3,972,983
3,972,993
!
3,924,925
3,205,450
F k
3,924,925
1
k
TOTAL FUND BALANCE
$ 257,715
$ 921,065 357% ;
$ 1,280,972
$ 3,132,040 245% ;
$ 3,047,688 238% ;
$1,766,716:
A Includes increase in state funding for COVID related expenses, including $755K in forthcoming OHA funding. Contract amendment expected in
April. Corresponding estimated expenses included in M&S.
B Includes projected CARES Fund reimbursements
C Projected Personnel Services based on YTD Personnel expenditures
D Purchase of specialized refrigerator and equipment to store vaccines
�IE�` Budget to Actuals Report
Community Development - Fund 295
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year2020
Fiscal Year2021
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Code Compliance
693,960
664,545
96%
722,028
627,185
87%
746,028 103%,
24,000, A
Admin - Operations
162,000
156,476
97%
137,450
119,960
87%
146,250 106% ,
8,800. B
Building Safety
3,433,780
3,179,771
93%
3,362,450
3,067,916
91%
3,651,950 109%
289,500, A
Electrical
809,500
797,458
99%
720,600
734,551
102%
871,400 121%
150,800! A
Environmental On -Site
877,400
905,165
103%
867,700
890,977
103%
1,024,100 118% ,
156,400, A
Current Planning
1,807,176
1,696,355
94%
1,738,304
1,614,808
93%
1,885,584 108%
147,280! A
Long Range Planning
685,004
643,772
94%
703,194
610,846
87%
751,194 107%
48,000! A
TOTALRESOURCES
8,468,820
8,043,542
95% ;
8,251,726
7,666,243
93%
9,076,506 110%;
824,780:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Code Compliance
535,590
458,293
86%
568,320
442,940
78%
531,067 93%
37,251 C
Admin - Operations
2,492,316
2,527,439
101%
2,818,748
2,303,875
82%
2,772,668 98%
46,080; C
Building Safety
1,743,298
1,584,784
91%
1,867,662
1,449,587
78%
1,791,093 96%
76,5W C
Electrical
462,183
452,842
98%
524,979
402,949
77%
493,717 94%
31,262! C
Environmental On -Site
616,279
566,975
92%
634,452
536,710
85%
632,827 100%!
1,625
Current Planning
1,501,588
1,415,434
94%
1,479,294
1,203,258
81%
1,442,746 98%
36,548, C
Long Range Planning
554,385
456,323
82%
580,687
356,518
61%
445,806 77%
134,881, C
TOTAL REQUIREMENTS
7,905,639
7,462,091
94%
8,474,142
6,695,836
79% ;
8,109,924 96%
364,218:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In - General Fund
100,000
100,000
100%
100,000
100,000
100%
100,000 100%
Transfers In - CDD Electrical
-
93,264
-
0%
- 0%
(93,264); D
Reserve
Transfers Out
(85,695)
(85,695)
100% ;
(100,518)
(83,740)
83%
(100,518) 100%
Transfers Out - CDD Reserve
(1,462,386)
(1,125,936)
77%
(148,226)
(529,340) 357%
(627,874) 424%
(479,648)t E
TOTALTRANSFERS
(1,448,081)
(1,111,631)
77% ;
(55,480)
(513,080)
925% ;
(628,392) 999% ;
(572,912);
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
1,982,004
1,783,536 90%
1,012,694
1,253,356 124%
1,253,356 124%
240,66Z
Resources over Requirements
563,181
581,451
(222,416)
970,407
966,582
1,188,998
Net Transfers - In (Out) R
(1,448,081)
(1,111,631)
(55,480)
(513,080) E E
(628,392)
(572,912);
TOTAL FUND BALANCE
$ 1,097,104
$ 1,253,356 114% ;
$ 734,798
$ 1,710,683 233% ;
$ 1,591,546 217% ;
$856,748:
A Revenue collection is higher than anticipated
B Interest projection based on current investment rate and anticipated cash balances
C Projection reflects unfilled FTE
D Transfer no longer needed as revenues higher than anticipated
E Transfer out projection increased as Building Safety and Electrical revenues are anticipated to be higher than budget
���� &�� Budget to Actuals Report
; �o d
Road - Fund 325
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Motor Vehicle Revenue
17,609,539
16,795,577 95%
14,810,507
13,855,644
94%
16,497,235 111%
1,686,728; A
Federal - PILT Payment
1,510,450
2,310,002 153%
1,690,574
2,061,977
122%
2,061,977 122%
371,401 B
Federal Reimbursements
( 181,757
372,623 205%
1,325,874
1,093,866
83%
1,102,975 83%
(222,899); C
Other Inter -fund Services
( 1,156,581
1,070,000 93%
1,114,070
391,515
35%
1,128,970 101%
14,900, D
Forest Receipts
915,000
709,742 78%
723,085
660,298
91% _
723,085 100%
Sale of Equip & Material
358,000
465,999 130%
396,000
291,578
74%
433,410 109%
37,410! E
Cities -Be nd/Red/Sis/La Pine
( 660,000
421,344 64%
385,000
107,720
28%
563,967 146%
178,967! F
Interest on Investments
246,000
174,141 71%
114,000
55,838
49%
67,900 60%
(46,100); G
Mineral Lease Royalties
60,000
54,184 90%
60,000
51,642
86%
60,000 100%
Miscellaneous
( 57,500
76,388 133%
54,000
63,858
118%
68,140 126%
14,140! H
Assessment Payments (P&I)
11,000
19,766 180%
8,000
23,423
293%
24,000 300%
16,00& H
State Miscellaneous
( 20,000
25,805 129%
-
6,215
6,215
6,215,1
TOTAL RESOURCES
22,785,827
22,495,570 99%
20,681,110
18,663,573
90% ;
22,737,874 110%;
2,056,764:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
6,447,671
6,284,546
97%
6,709,180
5,378,939
80%
6,507,436
97%
201,744� J
Materials and Services
8,092,165
6,782,513
84%
7,753,525
4,761,542
61%
7,453,717
96%
299,808! K
Capital Outlay
33,500
27,706
83%
50,500
6,006
12%
20,006
40%
30,494, L
t
TOTAL REQUIREMENTS ;
14,573,336
13,094,764
i
90%
14,513,205
10,146,487
70%
13,981,159
96% ;
532,046:
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Transfers Out
(11,910,575)
(11,910,575) 100%
i
(6,683,218)
(5,367,150)
80%
(6,683,218)
100%
-
TOTALTRANSFERS
(11,910,575)
(11,910,575) 100% ;
(6,683,218)
(5,367,150)
80% ; ;
(6,683,218)
100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Beginning Fund Balance
6,001,989
6,726,840 112% :
2,695,786
4,217,071
156%
4,217,071
156% =
1,521,285�
Resources over Requirements
8,212,491
9,400,806
6,167,905
8,517,087
8,756,716
2,588,811
Net Transfers - In (Out)
(11,910,575)
E
(11,910,575)
(6,683,218)
(5,367,150)
(6,683,218)
TOTAL FUND BALANCE
$ 2,303,905
$ 4,217,071 183% ;
$ 2,180,473
$ 7,367,008 338% ; ;
$ 6,290,569
288% ;
$4,110,096:
A Assumes 11.4% increase over budgeted revenue per mid -year trend
B Updated based on most recent information from the State
C Actual cost of Cascade Lakes Highway Chip Seal project
D Vehicle repairs are trending higher than anticipated
E Updated based on actual revenue from equipment auction
F Unbudgeted request for road work by City of Redmond
G Interest projection based on current investment rate and anticipated cash balances
H Updated based on YTD actuals
I COVID FMLA reimbursement
J Projected Personnel savings based on FY21 average vacancy rate of 4.5%
K Anticipated savings in travel and fuel due to COVID restrictions
L Software purchase will be made in FY22
�
��f�3 -TES C- �
Budget to Actuals Report
4-G
Adult P&P - Fund 355
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year2020 1
Fiscal Year2021
RESOURCES
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
DOC Grant in Aid SB 1145
4,353,626
4,621,782 106%
4,621,780
4,621,782 100%,
4,621,782 100%
2, A
CJC Justice Reinvestment
712,530
1,014,690 142%
797,504
793,044 99%
797,504 100%,
DOC Measure 57
236,142
239,005 101%
239,005
264,005 110% ;
264,005 110% ,
25,001 B
Probation Supervision Fees
160,000
183,688 115%
170,000
158,468 93%
175,000 103%
5,000�
Interfund- Sheriff
E 50,000
55,000 110%
50,000
45,833 92% f
50,000 100%
Gen Fund/Crime Prevention
50,000
50,000 100%!
50,000
50,000 100%!
50,000 100%!
C
Interest on Investments
E 77,500
64,896 84%
37,700
38,684 103%
48,000 127%
10,300! D
State Subsidy
16,298
16,703 102%
16,298
- 0%
0%
(16,298); E
Electronic Monitoring Fee
2,000
20,182 999% !
10,000
3,129 31%
3,500 35%
(6,500)� F
Probation Work Crew Fees
E 2,000
1,923 96%
2,000
600 30%
750 38%
(1,250); G
Miscellaneous
E 500
15,412 999%
1,000
1,044 104% ,
1,500 150%
500, H
State Miscellaneous
-
22,986
-
17,988
19,000
19,000,1
DOC-Family Sentence Alt
114,682
223,746 195%
EE
-
E
E
Oregon BOPPPS
-
E
40,933
i
-
-
-
TOTAL RESOURCES
5,775,278
6,570,946 114% ;
5,995,287
5,994,576 100%
6,031,042 101% ;
35,755:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
4,809,644
4,753,486
99%
5,157,473
4,110,299
80%
5,018,898 97%
138,575, J
Materials and Services E
1,844,847
1,663,665
90% !
1,923,795
1,159,535
60% k
E t
1,563,795 81%
t
360,000! K
I
Capital Outlay
15,000
11,000
73%
-
TOTAL REQUIREMENTS
6,669,491
6,428,151
96% ;
7,081,268
5,269,834
74% ;
6,582,693 93%
498,575:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In -General Funds
285,189
285,189
100%
285,189
237,659
83%
E
285,189 100%
Transfer to Vehicle Maint i
(62,000)
(62,000)
100%
(97,693)
(81,410)
83%
(97,693) 100%
TOTALTRANSFERS
223,189
223,189
100% ;
187,496
156,249
83%
187,496 100%:
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
2,590,000
2,754,005 106%
2,714,814
3,119,990 115%
3,119,990 115% :
405,176:
E
Resources over Requirements
(894,213)
142,795
(1,085,981)
724,742
(551,651)
534,330=
k
Net Transfers - In (Out)
4
223,189
223,189
2
187,496
156,249
f P
187,496
f
€
TOTAL FUND BALANCE
$ 1,918,976
$ 3,119,990 163% ;
$ 1,816,329
$ 4,000,981 220% ;
$ 2,755,834 152% ;
$939,505;
A State Dept. of Corrections Grant in Aid received quarterly
B Received additional funding from state M57 fund to provide client housing and staff training
C One-time annual transfer received
D Interest projection based on current investment rate and anticipated cash balances
E State Dept of Corrections gave notice that these funds have been eliminated for FY21
F Adjusted projection based on YTD revenue. In FY20 a contractor began providing EM directly; however, payments and garnishments from clients in
which the County provided service directly continue to be recorded but it is anticipated that these will taper off.
G Increased projection based on YTD revenue / receipt of probation supervision and community service fees
H Increased projection based on YTD. Includes client refund for housing subsidy.
I Includes CARES Fund and State COVID related reimbursements
j Projected Personnel savings based on FY21 average vacancy rate of 3.8%
K Adjusted projection based on YTD expenses. COVID-19 has reduced M&S spending.
�. ��S `°c,
{ Budget to Actuals Report
�(?
Road CIP - Fund 465
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year2020 1
Fiscal Year2021
RESOURCES
Budget
Actuals %
Budget
Actuals % Projection %
$ Variance
State Miscellaneous
1,944,893
1,668,168 86%
2,258,100
648,618 29% 2,156,459 95%
(101,641); A
Interest on Investments
198,000
366,198 185%
209,700
241,616 115% 298,700 142%
89,000� B
Interfund Payment
-
111,340
-
- -
TOTAL RESOURCES
2,142,893
2,145,706 100%:
2,467,800
890,234 36% 2,455,159 99% ;
(12,641);
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Materials and Services
71,748
71,748
100%
158,465
132,054
83%
158,465
100%
Capital Outlay
13,764,165
5,752,905
42%
19,877,585
4,580,680
23%
14,625,961
74%
5,251,624
TOTAL REQUIREMENTS ;
13,835,913
5,824,653
42%
20,036,050
4,712,734
24% ;
14,784,426
74%
5,251,624
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Transfers In
12,014,914
11,431,979
95%
7,517,657
3,948,205
53%
7,146,576
95%
(371,081):
TOTALTRANSFERS
12,014,914
11,431,979
95%
7,517,657
3,948,205
53%
7,146,576
95% ;
(371,081);
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance 15,616,536 17,759,555 114% 23,154,407 25,512,586 110% 25,512,586 110% 2,358,179:
Resources over Requirements (11,693,020) (3,678,947) (17,568,250) (3,822,500) (12,329,267) 5,238,983!
Net Transfers - In (Out) 12,014,914 11,431,979 7,517,657 3,948,205 7,146,576 (371,081);
E f ! € I k
TOTAL FUND BALANCE $ 15,938,430 $ 25,512,586 160% ; $ 13,103,814 $ 25,638,291 196% ; $ 20,329,895 155% ; $7,226,081;
A Updated based on anticipated completion of eligible projects
B Interest projection based on current investment rate and anticipated cash balances
C Updated based on anticipated completion of projects in FY21 coming in under budget or delayed to FY22. $5M contribution to Terrebonne
Refinement Plan is being pushed to FY22.
Budget to Actuals Report
Road CIP (Fund 465) Capital Outlay Summary by Project 83.3%
FY21 YTD April 30, 2021 (unaudited) Year Completed
Fiscal Year 2020 Fiscal Year 2021
Budget Actuals % Budget Actuals % Projection % $ Variance
Tumalo Res Rd: OB Riley to Bailey Rd
$
247,342
$ -
0% $
- $
-
$
-
f $
-
Sisemore Bridge
632,174
181,118
29%
404,245
598,081
148%1
598,082
148% 1
(193,837)
ARTS Project
180,746
-
0%
-
(66,618)
(66,618)
_
66,618
Terrebonne Refinement Plan
5,000,000
-
0% =
-
0% E
5,000,000-
US 20 at Tumalo
300,000
-
0%
S. Canal - "Six" Corners
900,000
1,008,108
112%'
-
-
-
C Avenue: Hwy 97 to 6th St Impry
€
300,000
369,705
123%
-
-
-
Paving Ward Road
_
598,269
715,504
120%_
-
-
-
S. Canal / Helmholtz Way
800,000
852,853
107%!
-
7,376
7,376
(7,376)
Tumalo Road /Tumalo Place
769,521
245,995
32%
1,517,345
828,649
55%
1,231,735
81%
285,610
Old Bend Rdm/Tumalo Rd Inter
=
625,642
344,429
55%
19350,782
1,193,727
88% 1
1,208,243
89% 1
142,539
Spring River Bridge Parking Imp
12,122
NE Negus and 17TH
1,025,472
109,111
11% [
788,684
292,542
37% €
871,028
110% €
(82,344)
Hunnel Rd: Loco Rd to Tumalo Rd
275,000
193,732
70%
794,229
195,818
25%
402,880
51%
391,349=
Cascade Lakes Hwy Bike Facilities
E
39,856
11,856
30%
-
32,740
_
32,740
1
(32,740)
Transportation System Plan Update
250,000
253
0%
170,000
59,565
35%
133,510
79% 1
36,490
Slurry Seal 2020
-
284,432
-
-
-
-
US 20 Ward Rd to Hamby
500,000
500,000
100%`
E
US 97 Bend North Corridor
€
5,000,000
-
0% E
5,000,000
-
0% €
5,000,000
100% F
Gribbling Rd Bridge
60,000
-
0%
222,000
-
0%
50,000
23%
172,000
Alfalfa Mkt Rd: Powell Butte Hwy
_
300,000
919,940
307%
-
-
-
-
Paving Fyrear Rd
300,000
-
0%
1,564,000
502,785
32% 1
1,806,970
116% 1
(242,970)
Paving of S. Century Dr
-
2,673
€
100,000
4479416
447% 1
447,416
447% 1
(347,416)1
Terrebonne Wastewater Feasibility St.
_
-
858
50,000
50,184
100% _
50,000
100%
Rickard Rd: Groff Rd to US 20
€
-
217
=
605,300
146,080
24% f
761,310
126%
(156,010)=
Paving Powell Butte Hwy
1
1
-
-
651,000
1,978
0%
620,760
95% 1
_
30,240
Smith Rock Way Bridge Replace
-
-
i
85,000
-
0%
30,000
35% €
55,000
Deschutes Mkt Rd/Hamehook Round
150,000
227
0%
75,000
50% E
75,000
US 97: S. Century Dr to USFS Boundry
E
-
_
-
70,090
70,090
(70,090)
Johnson Rd Curve Warning Signs
;
-
-
100,000
59,710
60%
59,710
60% 1
40,290
Speed Feedback Sign Installation
=
-
-
€
50,000
769314
153%
76,314
153%
(26,314)
Slurry Seal 2021
€
649
€
649
(649)
Guardrail Improvements
100,000
-
0%
100,000
83,367
83%;
83,766
84%
16,234
Bend District Local Roads
1
500,000
-
0%
500,000
100%:
;
City of LaPine Local Roads
€
500,000
-
0%
500,000
-
0% E
500,000
100%
Sidewalk Ramp Improvements
1
1
-
-
75,000
-
0%
;
75,000
100% I
=
Signage Improvements
€
60,144
-
0%
100,000
-
0% 1
-
0%
100,000
TOTAL
$ 13,764,165
$ 5,752,905
42%1$ 19,877,585
4,580,680
23%1 $14,625,961
74%1
$ 5,251,6241
o, DIES C, � Budget to Actuals Report
F o
Solid Waste - Fund 610
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year2020 1
Fiscal Year 2021
RESOURCES
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Franchise Disposal Fees
6,437,500
6,444,136 100%
6,630,625
5,592,278 84%
6,850,000 103% :
219,375: A
Private Disposal Fees
2,419,046
2,556,619 106%
2,491,617
2,386,939 96%
2,718,000 109%
226,383! A
Commercial Disp. Fee
2,252,225
2,429,879 108%
2,319,792
2,162,206 93%
2,583,000 111% ,
263,208, A
Franchise 3% Fees
265,000
297,352 112%
280,000
297,945 106% ,
311,645 111%
31,645, B
Yard Debris
216,761
290,794 134%
216,761
245,391 113%
297,000 137% ,
80,239; C
Miscellaneous
48,336
191,720 397%
88,096
88,350 100%!
96,490 110%
81394� D
Interest
59,000
49,256 83%
23,700
36,922 156% E
45,200 191%
21,500! E
Special Waste
15,000
28,830 192%
15,000
33,363 222% ,
34,000 227%
19,000� F
Recyclables
12,000
12,163 101%
12,000
9,254 77%
12,000 100%
Leases
1
1 100%
1
0%
1 100%
TOTAL RESOURCES
11,724,869
12,300,751 105% ;
12,077,592
10,852,648 90% ;
12,947,336 107% ;
869,744:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
2,538,776
2,393,257
94%
2,518,594
2,034,633
81%
2,496,276
99%
22,21% G
Materials and Services
4,927,163
4,251,937
86%
5,227,119
3,480,017
67%
5,227,119
100%
; H
Capital Outlay
56,000
11,724
21%
162,500
26,792
16%
959068
59%
67,432! 1
Debt Service
862,100
861,644 100% =
945,000
309,871
33%
865,000
92%
80,000- J
TOTAL REQUIREMENTS
8,384,039
7,518,563
90%
8,853,213
5,851,314
66% ;
8,683,463
98%
169,750:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
SW Capital & Equipment (3,296,192) (3,296,192) 100% ; (3,684,280) (2,765,072) 75% (3,684,280) 100%
Reserve
TOTALTRANSFERS ; (3,296,192) (3,296,192) 100% ; (3,684,280) (2,765,072) 75% ; (3,684,280) 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance 600,000 799,570 133% ; 1,179,819 2,285,566 194% : 2,285,566 194% 1,105,747, K
Resources over Requirements 3,340,830 4,782,188 3,224,379 5,001,335 4,263,873 1,039,494�
Net Transfers - In (Out) (3,296,192) (3,296,192) _ (3,684,280) (2,765,072) (3,684,280)
[ t R k ! I
TOTAL FUND BALANCE $ 644,638 $ 2,285,566 355% $ 719,918 $ 4,521,829 628% ; $ 2,865,159 398% ; $2,145,241;
A Total disposal fee projections reflect management's best estimate of revenues to be collected. Volumes are up 9% when comparing this fiscal YTD
to the prior -year-to-date.
e Received annual fees due April 15, 2021; projecting the remaining Wilderness Garbage monthly installments
C Revenue is seasonal with higher utilization in the summer months. Volumes are up 5% when comparing this fiscal YTD to the prior -year-to-date.
D FY20 includes the unbudgeted sale of a loader and 2 trailers, LED light incentives and royalty payments. FY21 projections include the sale of 2
trailers and 2 mule trucks for-$32.8K.
E Interest projection based on current investment rate and anticipated cash balances
F Revenue source is unpredictable and dependent on special clean-up projects; recent large contaminated soil projects from cleaning up a power
substation, decant facility and traffic incidents
G Personnel savings based on FY21 YTD average vacancy rate of 1.72% with factors for the recently filled open position (timing and rate); budget
and projection includes a Time Management payout estimate for the Director's retirement.
H M&S activities are expected to meet budget with pending services and repairs and delayed invoices
I The new 1 ton service truck was received, but the service box will be rolled into next FY due to delayed availability. The new perimeter fencing will
be postponed until FY22 due to increased material costs. The Negus Transfer Station security system build is underway.
j Principal and interest payments due in Nov and May for existing debt; budget includes an interest estimate for funding the Negus Transfer Station
which was removed from the projection (construction now expected in FY22).
K An influx of disposal volume and postponement of costs in FY20, such as the waste characterization study, positively impacted the beginning fund
balance.
�-�Es� Budget to Actuals Report
Fair & Expo - Fund 615
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year 2020
1
Fiscal Year 2021
RESOURCES
Budget
Actuals
%
Budget
Actuals %
Projection %
$ Variance
Events Revenue
687,000
328,219
48%
625,000
658,046 105%
928,000 148% ,
303,0W A
Food & Beverage
568,000
280,874
49%
548,500
136,496 25%
210,000 38% !
(338,500)1 B
Rights & Signage
120,000
114,100
95% !
125,000
19,500 16%
69,000 55%
(56,000); C
Storage
71,000
83,158
117%
75,000
76,364 102%
77,000 103%
2,000
Horse Stall Rental
62,000
37,386
60%
52,000
10,850 21%
18,000 35%
(34,000); D
Interfund Payment
30,000
143,956
480%
30,000
218,452 728% E
220,000 733%
190,0W E
Camping Fee
18,000
5,600
31%
12,500
5,555 44%
6,000 48%
(6,500); D
Miscellaneous t
3,500
2,236
64%
250
2,476 990% ,
3,126 999%
2,876
Interest
2,000
(5,006)
-250%:
(2,200)
513 .23%
600 -27%
2,800! F
TOTALRESOURCES
1,561,500
990,522
63% ;
1,466,050
1,128,252 77% ;
1,531,726 104% ;
65,676;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals %
Projection %
$ Variance
Personnel Services
1,176,169
1,108,608
94%
840,704
861,259 102% ,
1,029,440 122%
(188,736): G
Personnel Services - F&B t
157,430
158,556
101%
165,518
139,105 84%
165,518 100%
! G
Materials and Services t
795,788
787,884
99%
702,149
444,701 63%
574,000 82%
128,149' H
Materials and Services - F&B
234,600
217,425
93%
257,600
83,669 32%
115,000 45%
142,600� H
Debt Service
100,800
100,151
99%
104,400
58,969 56%
104,400 100%,
TOTAL REQUIREMENTS
2,464,787
2,372,624
96% ;
2,070,371
1,587,703 77% ; ;
1,988,358 96%
82,013:
TRANSFERS Budget Actuals % Budget
Actuals
%
Projection %
$ Variance
Transfers In - Room Tax 383,910 383,910 100% 250,000
414,734
166%
813,986 326%
563,986,1
Transfers In - General Fund t 200,000 200,000 100% 200,000
166,668
83%
200,000 100%
Transfers In - Park Fund 30,000 30,000 100% 30,000
25,000
83%
30,000 100%
Transfers In - Room Tax (as t 25,744 323,348 999% 25,744
21,454
83% t
25,744 100% ;
needed)
Transfers In - County Fair 395,000 250,000 63%
Transfers In - F&E Capital - 300,000
Reserve
Transfers Out (11,791) (11,791) 100% (10,777)
(8,980)
83%
(10,777) 100%
-
TOTALTRANSFERS 1,022,863 1,475,467 144% ; 494,967
618,876
125% ; ;
1,058,953 214% ;
563,986:
FUND BALANCE Budget Actuals % Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance 80,000 (94,564) -118%; 364,904
(1,199)
0%
(1,199) 0%
(366,103);
Resources over Requirements (903,287) (1,382,102) (604,321)
(459,452)
(456,632)
147,689
Net Transfers - In (Out) 1,022,863 1,475,467 494,967
t
618,876
f k
1,058,953
E
563,986
d
TOTAL FUND BALANCE $ 199,576 ($ 1,199) -1% $ 255,550
$ 158,226
62%
$ 601,122 235% ;
$345,572:
A Significant increase expected due to Court and Vaccination Clinic rental
B F&B revenues severely impacted by gathering size limitations
C Expected to be under budget due to COVID19 impacts
D Reduced due to cancellations
E Reimbursement from RV Park for personnel expenditures recorded in F&E. Includes
interfund payment for 3.0 FTE whose cost will be absorbed by
Roads through 02.28.21, with 2.00 being absorbed through 03.15.21
F Interest projection based on current investment rate and anticipated cash balances
G Temporary reduction of employee hours through 02.28.21 to reduce expense; reassignment of employees to
Roads being offset by Interfund
Payments
H Reduction from budget planned to offset event revenue loss
I Room tax transfers higher than expected due to increased revenue in the TRT fund
E` 0
�SBudget to Actuals Report
M Annual County Fair - Fund 616
FY21 YTD April 30, 2021 (unaudited)
RESOURCES
State Grant
Commercial Exhibitors
Concessions and Catering
Interest on Investments
Fair Sponsorship
Merchandise Sales
Gate Receipts
Carnival
Livestock Entry Fees
R/V Camping/Horse Stall Rental
Concert
Rodeo
TOTALRESOURCES
83.3%
Year Complete
Fiscal Year2020 1
Fiscal Year 2021
Budget
Actuals %
Budget Actuals %
Projection %
$ Variance
52,000
53,167 102%
52,000 53,167 102%:
53,167 102%
1,167;
1 122,000
12,600 10%
33,625
34,100
34,100 A
1 425,000
466,503 110%
- 8,050
8,050
8,050, A
200
(166) -83%
- (104) 999%
1 1
(200) 999%
1
(200)1l B
1 37,500
19,108 51%
- -
11
-
1
1
1 5,000
5,246 105% ;
-
6
-
1 560,000
561,460 100%,
-
1 340,000
328,274 97%
i
i t
1
1
i
7,000
4,731 68%
- -
11
-
1
1
1 26,000
625 2%
1
-
11
-
1
-' 1
50,000
12,000 24%
-
11
i
1
1 25,000
5,650 23%
-
1,649,700
1,4693198 89% ;
52,000 94,738 182% ;
95,117 183% ;
43,117:
REQUIREMENTS
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Personnel Services
164,638
157,448 96%
110,000
113,005 103%
139,735 127%
(29,735)' C
Materials and Services
1,340,062
1,457,840 109% !
17,000
18,502 109%
19,000 112%
(2,000)
TOTAL REQUIREMENTS ;
1,504,700
1,615,288 107% ;
127,000
131,506 104% ;
158,735 125% ;
(31,735);
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfer In -TRT 1% 250,000 250,000 100% 75,000 62,750 84% 75,000 100%
it 1 1
Transfer Out - Fair & Expo (395,000) (250,000) 63% - -
1
TOTALTRANSFERS ; (145,000) 0% ; 75,000 62,750 84% 75,000 100% ;
FUND BALANCE
Budget Actuals %
Budget Actuals
% Projection %
$ Variance
Beginning Fund Balance
- 98,629
(47,461)
(47,461)
(47,461):
Resources over Requirements
145,000 (146,090)
(75,000) (36,769)
(63,618)
11,382
Net Transfers - In (Out)
d
(145,000) t
x
75,000 62,750
75,000
k E
F L
TOTAL FUND BALANCE
($ 47,461)
($ 21,479)
($ 36,079)
; ($36,079);
A Advanced deposits for Fair 2021
Interest projection based on current investment rate and anticipated cash balances
Personnel projection includes the full furlough of one employee in December, January & February
w,
's` Budget to Actuals Report
Annual County Fair - Fund 616
CY21 YTD April 30, 2021 (unaudited)
Fair 2021
Actuals to
2021
Fair 2020
Date
Projection
RESOURCES
Gate Receipts
$ -
$
-
$ -
Carnival
-
-
-
Commercial Exhibitors
(5,800)
40,650
40,650
Livestock Entry Fees
-
-
-
RN Camping/Horse Stall Rental
-
-
-
Merchandise Sales
-
-
-
Concessions and Catering
-
-
-
Fair Sponsorship
(22,250)
-
-
TOTAL FAIR REVENUES
$ 28,050 +
$
40,650
$ 40,650
OTHER RESOURCES
State Grant
53,167
-
53,167
Interest
11
(16)
(16)
Miscellaneous
-
-
-
TOTAL RESOURCES
$ 25,127
$
40,634
$ 93,801
REQUIREMENTS
Personnel
154,640
39,625
152,131
Materials & Services
85,216
763
47,592
TOTAL REQUIREMENTS
$ 239,856
$
40,388
$ 199,722
TRANSFERS
Transfer In - TRT 1 %
162,750
25,000
75,000
Transfer Out - Fair & Expo
-
-
-
TOTAL TRANSFERS
$ 162,750
$
25,000
$_ 75,000
Net Fair
$ (51,979)
$ 25,247
$ (30,921)
Beginning Fund Balance on Jan 1
$ 3,285
$ (48,694)
$ (48,694)
Ending Balance
$ 48,694
$ (23,447)
$ (79,615)
A Personnel reflects furlough plan that was in place in Jan 2021
�'�ES ` �{ Budget to Actuals Report
Fair & Expo Capital Reserve - Fund 617 83.3%
FY21 YTD April 30, 2021 (unaudited)
Year Complete
Fiscal Year 2020 Fiscal Year 2021
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
Interest on Investments 16,000 21,189 132% 14,000 7,449 53% 9,200 66% _ (4,800) A
TOTALRESOURCES 16,000 21,189 132% ; 14,000 7,449 53% 9,200 66% ; (4,800);
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Materials and Services
345,000
243,985
71%
235,000
16,910
7%
235,000
100%
B
Capital Outlay €
1,017,775
180,946
18%
F
166,940
92,330
55%
121,940
73%
45,000!
TOTAL REQUIREMENTS ;
1,362,775
424,931
31% ;
401,940
109,240
27% ;
356,940
89% ;
45,000,
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Transfers In - TRT 1%
286,687
286,687
100%
253,158
210,962
83%
389,566
154% ,
136,408: C
Transfers Out
(300,000)
(300,000)
100%
TOTALTRANSFERS
(13,313)
(13,313)
100% ;
253,158
210,962
83%
389,566
154% ;
136,408:
FUND BALANCE
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Beginning Fund Balance
1,360,088
1,143,224
84%
1,143,224
726,169
64%
726,169
64% !
(417,055)�
Resources over Requirements
(1,346,775)
(403,742)
(387,940)
(101,791)
(347,740)
40,200�
4
Net Transfers - In (Out)
k
(13,313)
(13,313)
253,158
210,962
389,566
136,408,
TOTAL FUND BALANCE
_
$ 726,169 999% ;
$ 1,008,442
$ 835,340
83% ;
$ 767,995
76%
($240,447);
A Interest projection based on current investment rate and anticipated cash balances
B Projection will be adjusted after information is received from Energy Trust regarding rebates
r The balance of the 1 % F&E TRT is transferred to F&E reserves
o� E S Budget to Actuals Report
RV Park - Fund 618
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021
RESOURCES
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
RV Park Fees < 31 Days
405,200
412,954 102%
400,200
364,388 91 %
448,191 112% '
47,991 : A
RV Park Fees > 30 Days
5,000
13,050 261%
12,000
13,886 116%
13,886 116% ,
1,886
Interest on Investments
12,000
10,746 90%
7,600
1,450 19%
1,900 25%
(5,700): B
Cancellation Fees
5,000
5,271 105%
5,500
998 18%
999 18%
(4,501)! C
Washer / Dryer
4,000
5,913 148%
4,000
4,066 102% !
4,828 121%
82& D
Vending Machines
3,000
1,821 61%
3,000
629 21%
737 25%
(2,263), D
Miscellaneous
2,000
2,332 117%
2,250
1,414 63%
1,414 63%
(836)1
Good Sam Membership Fee
1,500
476 32%
1,500
0%
0%
(1,500)! E
Good Sam Discounts
-
(7,109) 999%
-
' E
TOTALRESOURCES
437,700
445,454 102% ;
436,050
386,831 89%
471,955 108%
35,905:
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Materials and Services
318,273
281,699 89%
321,402
226,887
71%
281,571
88%
39,831, F
Debt Service
222,100
221,810 100%
222,500
162,805
73% '
222,500 100%
TOTAL REQUIREMENTS ;
540,373
503,509 93%
543,902
389,691
72% ;
504,071
93% ;
39,831:
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Transfers In - Park Fund
160,000
160,000 100%
160,000
160,000
100%
F
160,000
100%
Transfers In - TRT Fund
35,000
35,000 100%
25,000
16,730
67%
20,000
80%
(5,000)4 G
Transfer Out - RV Reserve
(502,000)
(502,000) 100%
(621,628)
(310,814)
50%
(375,820)
60%
245,808, H
TOTALTRANSFERS
(307,000)
(307,000) 100% ;
(436,628)
(134,084)
31%
(195,820)
45%
240,808:
FUND BALANCE Budget
Actuals % Budget
Actuals % Projection
% $ Variance
Beginning Fund Balance 560,000
592,992 106% 587,992
227,936 39% 227,936
39% (360,056);
Resources over Requirements ! (102,673)
(58,056) 4 (107,852)
(2,861) E (32,116)
75,736,
Net Transfers - In (Out) (307,000)
(307,000) (436,628)
(134,084) (195,820)
240,808€
TOTAL FUND BALANCE $ 150,327
$ 227,936 152% ; $ 43,512
$ 90,992 209% ; ; -
0% ($43,512);
A 10,794 RV spaces, 33.50% utilization YTD. Prior
year comparable was 9,618 RV spaces, 29.85% utilization YTD
8 Interest projection based on current investment rate and anticipated cash balances
C Cancellation Fees waived for FY21 due to COVID
D Reduced due to reduction in space utilization
E The Good Sam incentive program was discontinued during Fall 2019.
F Budget reductions planned to offset projected revenue reductions.
G Budgeted Transfer appropriations in the TRT Fund are less than the Transfer -In budget in the RV Park Fund
H Projected transfer reduced due to actual Beg Working Capital coming in lower than budget, as well as projected revenue reductions
o� TES ` �{ Budget to Actuals Report
C� pG
RV Park Reserve - Fund 619 83.3%
FY21 YTD April 30, 2021 (unaudited)
Year Complete
Fiscal Year2020 Fiscal Year2021
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
Interest on Investments 12,550 3,801 30% 1,100 6,774 616% 8,300 755% 7,200, A
TOTAL RESOURCES 12,550 3,801 30% ; 1,100 6,774 616% ; 8,300 755% ; 7,200;
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Materials and Services - 6,641 999%
Capital Outlay 100,000 1,694 2% 100,000 0% k 20,000 20% 80,000� B
E
TOTAL REQUIREMENTS 100,000 8,335 8% 100,000 - 0% 20,000 20% 80,000:
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Transfer In - RV Park Ops
502,000
502,000 100%
621,628
310,814
50%
375,820
60%
(245,808) C
TOTALTRANSFERS
502,000
502,000 100% ;
621,628
310,814
50%
375,820
60%
(245,808);
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Beginning Fund Balance
490,000
497,466
102%
497,466
102%
7,466
Resources over Requirements
(87,450)
(4,534)
(98,900)
6,774
(11,700)
87,200!
Net Transfers - In (Out)
,
502,000
502,000
621,628
310,814
375,820
(245,808);
t
TOTAL FUND BALANCE
$ 414,550
$ 497,466 120% ;
$ 1,012,728
$ 815,053
80% ;
$ 861,586
85%
($151,142);
A Interest projection based on current investment rate and anticipated cash balances
B It is anticipated that the full budgeted amount will not be spent.
C Projected transfer reduced due to actual Beg Working Capital coming in lower than budget, as well as projected revenue reductions in the RV Fund
q �'�ES`��� Budget to Actuals Report
hC; O
Risk Management - Fund 670
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Workers' Compensation
1,255,108
1,311,863 105% ;
1,188,848
1,020,336
86%
1,188,848 100%
General Liability
1,072,326
1,055,486 98%
990,628
802,667
81%
990,628 100%
-
Property Damage
392,923
395,921 101%
373,698
311,290
83%
373,698 100%
Unemployment
323,572
304,607 94%
323,572
308,683
95%
400,000 124%!
76,428, A
Vehicle
195,580
203,005 104%
218,185
185,222
85%
218,185 100%
Interest on Investments
137,000
150,197 110%
87,200
87,989
101%
108,600 125% !
21,400� B
Claims Reimbursement
82,000
460,881 562%
50,000
36,235
72%
40,000 80%
(10,000)!
Skid Car Training
34,000
34,830 102%
30,000
270
1%
270 1%
(29,730)!
Process Fee- Events/ Parades
2,000
765 38%
1,500
495
33%
500 33%
(1,000);
Loss Prevention
30
- 0%
10
-
0%
10 100%
Miscellaneous
500
12,967 999%
5
-
0%
15,000 999%
14,995 C
TOTAL RESOURCES
3,495,039
3,930,523 112% ;
3,263,646
2,753,187
84% ;
3,335,739 102% ;
72,093:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Workers' Compensation
1,460,000
713,047
49%
1,560,000
699,752
45%
1,100,000
71%
460,000
General Liability
1,400,000
311,666
22%
1,100,000
290,442
26%
600,000
55%
500,000, D
Insurance Administration
592,059
470,972
80%
584,104
333,004
57%
523,652
90%
60,452! E
Property Damage
400,236
701,454
175%
200,240
316,385
158%
450,000
225% ;
(249,760); F
Unemployment
130,000
63,289
49%
200,000
98,978
49%
190,000
95%
10,000
Vehicle
150,000
179,835
120% i
150,000
160,747 107%
200,000 133%
(50,000)
TOTAL REQUIREMENTS
4,132,295
2,440,263
59%
3,794,344
1,899,308
50%
3,063,652
81%
730,692:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Transfers Out - Vehicle Replace
(6,918)
(6,918) 100%
(3,500)
(2,912)
83%
(3,500)
100% }
TOTALTRANSFERS
(6,918)
(6,918)
100% ;
(3,500)
(2,912)
83% ;
(3,500)
100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance 6,100,000 7,193,407 118% 7,000,000
8,676,750 124% 8,676,750 124% 1,676,750,
Resources over Requirements (637,256) 1,490,260 (530,698)
853,879 272,087 802,785
Net Transfers - In (Out) (6,918) (6,918) (3,500)
(2,912) # 3 (3,500)
TOTAL FUND BALANCE $ 5,455,826 $ 8,676,750 159% ; $ 6,465,802
$ 9,527,716 147% ; $ 8,945,337 138% ; $2,479,535:
A Unemployment collected on first $25K of employee's salary in fiscal year
B Interest projection based on current investment rate and anticipated cash balances
C FY20 includes $12,962 in State reimbursements for COVID related costs.
D General Liability claims are difficult to budget and predict
E Projected Personnel savings based on FY21 savings to date
F YTD actuals includes Property Insurance Premium, which is an annual expenditure
o��I ES `� Budget to Actuals Report
Health Benefits - Fund 675
FY21 YTD April 30, 2021 (unaudited)
RESOURCES
Internal Premium Charges
COIC Premiums
Retiree / COBRA Premiums
Employee Co -Pay
Interest
Prescription Rebates
Claims Reimbursement & Other
TOTALRESOURCES
REQUIREMENTS
Health Benefits
Deschutes On -Site Pharmacy
Deschutes On -Site Clinic
Wellness
TOTAL REQUIREMENTS
83.3%
Year Complete
Fiscal Year2020 1
Fiscal Year2021
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
17,411,292
17,841,713 102%
17,831,938
15,506,406
87%
17,831,938 100%
1,967,021
1,670,202 85%
1,600,000
1,203,325
75%
1,574,688 98%
(25,312);
1,433,000
1,023,556 71%
1,035,000
862,483
83%
1,000,000 97%
(35,000)
1,041,120
1,060,127 102%
1,031,400
991,301
96% '
1,189,561 115%
158,161�
346,000
334,654 97%
216,200
171,272
79%
212,300 98%
(3,900); A
75,000
174,148 232%
90,000
134,950
150% '
150,000 167% '
60,000�
45,000
386,585 859%
80,000
1,073
1% !
20,000 25%
(60,000),
22,318,433
22,490,985 101% ;
21,884,538
18,870,811
86%
21,978,487 100% ;
93,949:
Budget Actuals % Budget Actuals % Projection % $ Variance
20,550,836
18,763,095
91%
19,937,274
13,170,691
66%
18,938,637
95% '
998163T B
2,242,104
2,952,787
132%
2,417,092
1,695,163
70%
2,030,743
84%
386,349; B
1,141,691
1,084,574
95%
1,101,467
839,008
76%
1,007,113
91%
94,354 B
180,380
152,600
85%
164,340
135,412
82%
164,340 100% f
B
24,115,011
22,953,057
95%
23,620,173
15,840,273
67% ;
22,140,833
94%
1,479,340:
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection % $ Variance
Beginning Fund Balance
16,106,294
16,563,905 103%
15,323,729
16,101,833 105%
16,101,833 105% ' 778,104:
Resources over Requirements
(1,796,578)
(462,072)
(1,735,635)
3,030,537
(162,346) i 1,573,289;
Net Transfers - In (Out)
-
t
-
-
TOTAL FUND BALANCE
$ 14,309,716
$ 16,101,833 113% ; $
13,588,094
$ 19,132,371 141% ; ;
$ 15,939,487 117% ; $2,351,393:
A Interest projection based on current investment rate and anticipated cash balances
B Amounts are paid 1 month in arrears; projection compared to historical costs for reasonableness; 4, 6 and 12 month rolling averages trending
upward
���ES`o
Budget to Actuals Report
yL, G
911 -Fund 705 and 710
FY21 YTD April 30, 2021 (unaudited)
83.3%
Year Complete
Fiscal Year2020
Fiscal Year2021
Ll
RESOURCES
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Property Taxes - Current Yr
8,809,419
8,876,513 101%
9,113,459
9,100,977 100%
9,155,214 100%,
41,75S A
Telephone User Tax
900,000
1,053,847 117%
1,106,750
672,379 61%
1,306,750 118%
200,000! B
Police RMS User Fees
250,000
386,751 155%
250,000
369,206 148%
550,000 220% ,
300,000,
Contract Payments
51,300
71,929 140%
157,252
122,248 78%
157,252 100%
Interest
157,000
184,668 118%
90,400
96,434 107%
115,900 128%
25,500! C
Property Taxes - Prior Yr
100,000
262,105 262%
90,000
136,068 151%
136,980 152%
46,980�
State Reimbursement
125,000
107,881 86%
83,000
101,881 123%
105,000 127%
22,000! D
User Fee
73,680
135,243 184%
73,000
135,698 186%
150,000 205%
77,000
Data Network Reimbursement
55,000
96,232 175%
55,000
98,800 180%
116,638 212%
61,638!
Property Taxes - Jefferson Co.
30,000
34,547 115%
33,637
35,585 106%
36,000 107%
2,363
Miscellaneous
11,951
70,966 594%
12,200
27,080 222%
30,000 246%
17,800
TOTAL RESOURCES
10,5639350
11,280,682 107% ;
11,064,698
10,896,354 98% ;
11,859,734 107% ;
795,036;
REQUIREMENTS Budget Actuals % Budget
Actuals %
Projection % $ Variance
Personnel Services 7,462,575 6,980,012 94% 7,620,458
5,992,602 79% _
7,299,763 96% 320,695: E
Materials and Services 3,387,761 3,072,800 91% 3,476,381
2,380,819 68%
3,476,381 100% F
Capital Outlay 1,400,000 669,792 48% 1,480,000
288,646 20%
1,480,000 100% F
TOTAL REQUIREMENTS 12,250,336 10,722,604 88% ; 12,576,839
8,662,067 69%
12,256,144 97% 320,695:
FUND BALANCE Budget Actuals % Budget
Actuals %
Projection % $ Variance
Beginning Fund Balance 7,753,706 8,604,816 111% ; 8,341,418
9,162,894 110%
9,162,894 110% , 821,476
Resources over Requirements (1,686,986) 558,079 (1,512,141)
2,234,288
(396,410) 1,115,731!
Net Transfers - In (Out) - -
-
-'
TOTAL FUND BALANCE $ 6,066,720 $ 9,162,894 151% ; $ 6,829,277
$ 11,397,182 167% ;
$ 8,766,484 128% ; $1,937,207:
A Current year taxes received primarily in November, February and May; actual 20-21
TAV is 5.40% compared
to FY19-20 vs. 5.00% budgeted
B Telephone maintenance reimbursements are received in a lump sum by early spring; anticipating an increase in telephone tax from the State that
was not budgeted
C Interest projection based on current investment rate and anticipated cash balances
D State GIS reimbursements are received quarterly
E Personnel savings based on FY21 YTD average vacancy rate of 8.0%
F Anticipated expenditures through June 30 are being reviewed and projections will be updated for the May report
ES CMG
2
o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of May 24, 2021
DATE: May 19, 2021
FROM: Brandon Herman, Community Development, 541-385-1704
TITLE OF AGENDA ITEM:
Marijuana Retail Hours and Annual Reporting/Inspections
Based on recent community input and work sessions with the Planning Commission, staff seeks
direction from the Board of County Commissioners regarding initiating a series of text
amendments concerning the modification of marijuana retail hours and modification and/or
removal of marijuana annual reporting requirements.
To: Deschutes County Board of County Commissioners
From: Brandon Herman, AICP, PLA, Associate Long -Range Planner
Date: May 24, 2021
Subject: Guidance on Potential Amendments to Marijuana Retail Hours and Annual Reporting
Regulations
1. Summary
Based on recent community input and work sessions with the Planning Commission (Commission),
staff seeks direction from the Board of County Commissioners (Board) regarding initiating a series
of text amendments concerning:
Modification of marijuana retail hours; and/or
Modification and/or removal of marijuana annual reporting requirements
Staff has provided background on each of these two topics in this memorandum for Board
consideration.
II. Planning Commission Recommendations
The Commission conducted two work sessions on April 8 and May 13, 2021. Upon closing of the
May 13, 2021 session, the Commission provided the following recommendations to the Board:
Mariana Retail Hours. Adoption of updated marijuana retail business hours, citing several
positive opportunities in doing so. These include bringing County standards in line with those
of the Oregon Liquor Control Commission (OLCC) and neighboring cities (Bend and La Pine),
providing an opportunity for these businesses to employ more staff, and removing the
current competitive disadvantage these business may be experiencing given that the
aforementioned cities generally follow OLCC hours.
2. Marijuana Annual Reporting. Exercise caution in removing the annual inspection and
reporting requirements, noting the potential gaps in report data between the OLCC and
Deschutes County and the sensitivity of the subject matter, in terms of how the community
might respond.
III. Marijuana Retail Hours
The Board received a request from a marijuana retailer to adjust marijuana retail hours of operation
in rural Deschutes County. Current retail hours are restricted to 9:00am to 7:00pm. Planning is
requesting guidance for options to proceed with an hours of operation adjustment.
Deschutes County Code (DCC) defines "Marijuana Retailing' as "the sale of marijuana items to a
consumer, provided that the marijuana retailer is licensed by OLCC for recreational marijuana sales
or registered with the Oregon Health Authority (OHA) for medical marijuana sales." There are
currently two retail marijuana businesses in unincorporated Deschutes County, as illustrated in the
attached map.
DCC 18.116.330(C)(1) permits hours of operation from 9am to 7pm for marijuana retail; however,
the OLCC permits hours of operation from lam to 10pm. This discrepancy may put these businesses
at a competitive disadvantage, as retail operations within Bend and La Pine city limits generally
adhere to OLCC guidelines.' As one local business owner has described, the more restrictive hours
may be having an impact on profit and opportunities to hire more staff.
Potential Outcomes: The results of this process may range from maintaining the current hours of
operation to expanding the hours of operation.
IV. Marijuana Annual Reporting & Inspections
The Board also received a request from a marijuana producer to modify or remove annual reporting
and inspection requirements for marijuana -related businesses beginning in 2022 to reduce
redundancies for business owners and operational capacity strains on staff. Some opportunities to
gain a better understanding of annual reporting and inspection requirements include:
• Explaining the code compliance process for all other uses and buildings.
• Providing opportunities for the public to get involved to share their perspectives. There
may also be options for convening a panel.
As with reporting years 2018, 2019, and 2020 staff observed 100 percent compliance with
observable conditions of approval, and for those with local approval but in the queue for their OLCC
license, staff verified that none of them were producing marijuana. The primary difference between
this year and lastyear's inspections was a reduction in site visit numbers —in other words, applicants
have either left the marijuana business and cancelled their OLCC license or, for those not yet
licensed, have decided not to pursue the marijuana business and have either sold their property or
let their local land use approval lapse.
1 https://poiguide.com/oregon/marijuana-dispensaries/bend/. Operating hours for dispensaries in Bend range from
8:00 a.m. to 8:00 p.m.; 8:00 a.m. to 9:00 p.m., 8:00 a.m. to 9:50 p.m., 8:00 a.m, to 10:00 p.m., 9:00 a.m. to 9:00 p.m. 9:00
a.m. to 10:00 p.m., 10:00 a.m. to 6:00 p.m.,12:30 to 8:30 p.m., and various times in between. There are three
dispensaries in La Pine; operating hours range from 9:00 a.m. to 9:00 p.m., 9:00 a.m. to 10:00 p.m., and 10:00 a.m. to
9:00 P.M.
2
In 2020, the COVID-19 pandemic affected the site visit schedule and visit protocol. Inspections were
pushed to late summer and fall as staff assessed the continually -changing environment with respect
to County/CDD operations, staffing, and general health precautions. Ultimately, the final site visits
were completed on November 24, 2020. In previous years, site visits were conducted with two staff
members from the Planning Division.
In its current form, annual reporting by marijuana establishments is submitted to the Community
Development Department (CDD), including the applicable fee, and a fully executed Consent to
Inspect Premises form. The report includes the following information:
• Documentation demonstrating compliance with the land use decision and permits, fire
health, safety, waste water, building codes and laws, and State of Oregon licensing
requirements.
• Other information that may be reasonably required to ensure compliance with any
regulating agencies.
• Marijuana control plan.
• Conditions of Approval Agreement.
Potential Outcomes: The results of this process may range from maintaining the current annual
reporting and inspections process to limiting reporting and inspections to specific times (e.g., upon
initial approval or for a certain number of years) to eliminating annual reporting and inspections.
V. Next Steps
Staff seeks Board direction including but not limited to:
• Marijuana Retail Hours
o Initiate legislative amendments to adjust marijuana retail hours of operation
o Maintain existing hours
o Other.
• Marijuana Annual Reporting
o Initiate legislative amendments to remove or adjust annual reporting requirements
o Maintain existing annual reporting requirements
o Other.
Attachment:
Rural Deschutes County Marijuana Retail Business Map
91
Deschutes County Marijuana Retail Locations
�(�01 E S C
o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of May 24, 2021
DATE: May 16, 2021
FROM: Dan Emerson, Finance,
TITLE OF AGENDA ITEM:
Deschutes County FY 2022 Requested Fee Schedule
RECOMMENDATION & ACTION REQUESTED:
Review and discuss Deschutes County and County Service Districts FY 2022 Requested Fee
Schedule in preparation for the June Public Hearing.
BACKGROUND AND POLICY IMPLICATIONS:
Per chapter 4.12 of the Deschutes County Code, "Fees and charges for services shall be
reviewed for compatibility with the actual cost of providing service each year, and shall be
adjusted and set as of each July 1st. " The purpose of this discussion is to review requested
Fee changes for FY22 in preparation for the June Public Hearing.
FISCAL IMPLICATIONS: Fee Schedule requested changes are reflected in the proposed Fy
2022 Budget.
ATTENDANCE: Dan Emerson, Budget Manager.
To: Board of County Commissioners
From: Nick Lelack, AICP, Director
Sherri Pinner, Senior Management Analyst
Date: April 22, 2020
RE: CDD Requested Fee Adjustments FY 2020-21
The Community Development Department (CDD) is primarily a fee -supported department. CDD's FY 2021-22
requested budget highlights are based the following foundations:
1. Overall CDD budget increase of 17% from FY 2020-21 adjusted budget reflects personnel and materials
and services budgets to maintain current business demands, a significant increase in application volume
during the current fiscal year, specific fee increases and general fund requests. CDD's personnel and
materials and services budgets increased due to costs associated with:
a. Budgeted step increases, cost of living adjustments and on -call staffing in Building Safety and
Environmental Onsite;
b. Contract budget for Phase I - Comprehensive Plan Update ($150K);
c. Proposed change in land use appeal process for applications meeting land use requirements;
d. Request for eight (8) additional staff to meet customer service and application volume demand.
Four (4) of these positions were added March 315t
e. Transfer to CDD General Reserve and Building Safety Reserve.
2. Assumes FY 2020-21 volume increases of 20% to 25% will continue and grow an additional 5% during FY
2021-22
3. General Fund Requests:
a. Reduced General Fund (GF) allocation to Current Planning for base operations - $100,000.
b. Proposed change in land use appeal hearings officer process. Contribute up to $40K GF for
appeals of land use applications that planning staff finds comply with County Code and state
requirements, but are contested and/or may be subject to federal litigation.
c. Comprehensive Plan update - $150,000. This is estimated to be a two year project with total cost
of $250,000
CDD proposes the following fee changes to its FY 2021-22 fee schedule:
The requested fee increases offset inflationary costs, the majority of the difference between projected
operating expenses and revenues, and additional public inquiries far exceeding prior years from people
considering buying or building in rural Deschutes County. The additional fee revenues allow the
department to improve/maintain current and anticipated service levels.
Program /
Fee Change
General Fund
Revenue
Reasons
Division
(GF)Request
6.5% increase ICC
Annual change made by International Code
Building Safety *
Building
$170,000
Council, effective 4/1/21
Valuation
Standard cost of living adjustment; step
Code Compliance
Code Compliance
$61,300
increases; potential need for new staff
Fee - .02%
within 6 to 18 mos.; last increased in FY 19.
Standard cost of living adjustment; step
Environmental
increases; anticipated need for new staff or
Onsite
Fees - 3%
$29,100
extra help within 6 to 12 mos.; last increased
in FY 19.
Public Info - .02%
$61,300
Standard cost of living adjustment; step
increases; last increased in FY 20.
Fees - 3%
$31,500
Reduced
Contribution to reduce prior years' fee
Current GF
increases
Current Planning
Allocation to
$100,000
New GF
Change in hearings officer appeal process;
Request
County assumes cost of appeals where
$40,000 (ACS)
applications meet land use requirements.
Adv. Planning -
$52,000
Standard cost of living adjustment; step
.02%
increases; last increased in FY 19.
Long Range
New GF
Estimate of first phase of Comprehensive
Planning
Request
Plan Update
$150,000
* The International Code Council increase to square foot construction cost by 6.5% effective April 1, 2021 does not
change Deschutes Countys fee schedule.
CDD proposes to add the following new fees for FY 2021-22:
1. Environmental Onsite - Report Fee - Other alternative systems - individual customer - $70
2. Current Planning - Conditional use - template dwelling proposed in Haner Park, Section 36, Skyline
Subdivision and Squaw Creek Canyon Recreational Estates - $2,089 (a 30% reduction from current fees)
3. Current Planning - Conditional Use - non -farm swelling proposed in Squaw Creek Canyon Recreational
Estates and Meadow Crest Acres - $2,598 (a 30% reduction from current fees)
CDD proposes the following maintenance items for FY 2020-21:
1. Deletion of CDD 8 - Pre -application Meeting - CDD allocates resources (staff) from the Public Information
fee to pay for this service.
2. Increase rate on CDD 12 -Research and file supervision -fee used by Building Official when researching
code compliance cases - increase to Building Official hourly rate.
In addition to CDD requested fee addition and maintenance items, the following fee increases apply to our
partner organizations' SDC's:
Road Department: Transportation SDC's - est. increase of 6% (construction cost index, see attached
memo)
• Bend Park and Recreation District: SDC's will be adopted in June 2020. BPRD will notify CDD of adopted
fees and potential change to a tiered system for charging SDC's.
La Pine Special Sewer District SDC fees will not increase, however, new categories have been added to
reflect various meter sizes.
CDD also conducted its annual fee survey of building, electrical, planning and environmental soils fees from 9
counties and cities throughout the region and State in order to gather and compare fee schedules proposed in FY
2021-22.
The results of this survey varied from zero fee increase to an estimated range of 2% to 6%, and some jurisdictions
are undecided at the time of this memorandum. Several counties increased individual fees at a higher percentage
rate than identified above. Clackamas County increased fees for site plan by 20% and property line adjustment by
70%. Crook County increased subdivision tentative plat and final plat fees by 50%.
Attached, please find a summary of CDD's current fee comparison with similar Oregon jurisdictions, a memo
identifying the SDC Inflation Adjustment and a summary of Community Development fee increases since FY 2009.
Date: March 18, 2021
To: Tom Anderson, County Administrator
From: Chris Doty, Road Department Director
RE: SDC Inflation Adjustment per ENR Construction Cost Index
Per Resolution 2013-020, the County's Transportation System Development Charge (SDC) is prescribed to be
adjusted annually to account for inflation, as follows:
Section 4(G): Unless otherwise adjusted by order of the Board of County Commission, on each
succeeding July 1 after 2014, the SDC, consisting of the improvement fee, the reimbursement, if any
and the administrative recovery charge shall be adjusted by the annual percentage increase or
decrease in the construction cost index, published in the immediately preceding January by the
Engineering News Record for the City of Seattle, Washington. The calculation shall use the immediately
preceding July 1 and the then -applicable rate per peak hour trip as the starting point.
Per the Engineering News Record, the construction cost index within the Seattle, WA area from January 2020
to January 2021 reports an increase of 6.0%.
In accordance with Resolution 2013-020, the Transportation SDC will increase 6.0% (+$269) from $4,448 per
peak hour trip to $4,757 (effective July 1, 2021) with fee component breakdown as follows:
Improvement Fee: $4,589
Reimbursement Fee: $ 109
Administrative Charge: $ 59
Total: $4,757 (per peak hour trip)
For a single family residential unit, this equates to an SDC of $3,853 based on the
County's local trip generation rate of 0.81 PM peak hour trips per unit.
61 150 SE_ 27th Street Bend, Oregon 97702
(5 41 ) 3 8 8 - 6 5 8 1 road@deschutes.org www.deschutes.org
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UC
To: Board of County Commissioners
Daniel Emerson, Budget Manager
From: Cheryl Smallman, Health Services Business Officer
CC: Dr. George Conway, Health Services Director
Date: 5/11/2021
Re: FY 2022 Health Services Fee Changes
Summary of Changes:
Behavioral Health billable rates are increasing by 1.9% on average. The majority of Public
Health fees are mandated by the State and are aligned with the State. The Certified Community
Health Worker program fees are new and aligned with the State. All other fees, pursuant to
County Code Section 4.12.030, are proposed to receive an annual adjustment commensurate with
the consumer price index (CPI).
Summary of Fee Increases (by Program) from FY 2019 through FY 2022
Program
Behavioral Health Fees
Vital Records
Patient Office & Well Service Visits
Targeted Case Management
Procedures
Immunizations
Laboratory Processing Specimen
In -House Testing & Injections
Diabetes Prevention
Environmental Health
2019
6%
12%
2%
new
2%
4%
0%
4%
6%
2020
P %
0%
2%
0%
2%
3%
0%
0%
3%
2021
2%
i 2%
2%
31 % l",
_3% lvi
11%
0%
0%
new
0%
2022
2%
0%
1%
0%
1%
Actual Cost of Sen'ice
Fees Mandated 0), State
Actual Cost of ser''Ice
Fees Mancrated Uy State
actual Cost of sen'rce
3%
Fees Mandated fly State
-31 %
61't actual cost of ser'. ice
0%
actual costorservice
0%
Fees loandated qv state
1%
till
t `I State of Oregon allowed for a $3 surcharge on top of the $25 certificate fee for identity verification
00 Significant changes in personnel costs within this program affected FY2019.
"•`! increase due to new one time applicant verification fee of $ f 25.
0VJ State of Oregon fee increase
-
rv; Most FY21 procedure fees increased by 2%. however a significant reduction to the actual cost of service to the
LEER procedure resulted in a net decrease
-
lrl) Actual cost of laboratory chance decreased from $54 to $37
Behavioral Health
Health Services utilizes a "unit cost calculator" financial tool to annually set the behavioral
health service fees at "Actual Cost of Service". This tool was created to provide Oregon
Community Mental Health Programs with a reliable and standard methodology for calculating
unit costs for the services provided. The "outputs" or "fees" recommended by this calculator are
used in justifying the amount of service (in dollars) provided by the Behavioral Health division
to outside parties. Furthermore, the tool provides a starting point for the direct billing of clients
(Health Services Department accommodates clients with an inability to pay by applying a sliding
fee scale based on an individual's income in comparison to the Federal Poverty Guidelines).
The primary inputs to the fee setting formula are budgeted expenditures, FTE count of direct
service personnel, type of direct service personnel, and number of hours available for services.
Budgeted expenditures, FTE count, and type of direct service personnel are consistent with the
FY 2022 Requested Budget. Using the inputs, the model calculates a billable rate for each
service provided, by each type of direct service personnel. Billable rates are summarized on the
County's fee schedule by either service provided, or type of direct service personnel.
The update to the unit cost calculator for FY 2022 resulted in an average net increase to billable
rates of 1.9%. The actual range of change experienced amongst the different service types and
direct service personnel types ranged from a 0.3% to a 2.7% increase. The FY 2022 results
include normal payroll increases from step -increases and cost -of -living adjustments.
Specifically, direct -service provider salaries totaled $9 million across 134.2 FTE in FY 2021
whereas salaries totaled $10.1 million across 148.5 FTE in FY 2022.
In summary, with consideration being given to the change in cost for direct -service employees,
Behavioral Health fees for FY 2022 do not vary significantly from the FY 2021 fees.
Public Health
Public Health fees for Patient Office Visits and Well Service Visits are calculated based on an
actual cost analysis of services performed during FY 2016. The formula for calculating the fees
is dictated by the Oregon Health Authority. The FY 2022 fees for Office Visits and Well
Services are increased by 1.4% in accordance with County Code Section 4.12.030 (an increase
commensurate to the annual change in the CPI).
STD and HIV Patient Office Visits are calculated by actual cost of service and were newly
proposed in FY 2021. The FY 2022 fees are increased by 1.4% commensurate with the annual
change in CPI.
Medical Procedures performed by both County staff and visiting physicians are increased by
1.4% commensurate to the annual change in CPI.
2577 NE Courtney Drive, Bend, Oregon 97701
Q�(541) 322-7500 @Dhealthservices@deschutes .org @,,vww.deschutes.org/health
Fees for the Immunizations (incl. Special Programs & Vaccines) program are mandated by the
Department of Human Services and typically adjust on a semi-annual basis. The most recent
mandated fee increase is reflected in the schedule, which represents an average 3% increase.
Targeted Case Management is mandated by the Department of Human Services and is set at
$460.35 per encounter.
Family Connects Oregon is a new program linking parents to nurses, community resources, and
families. A proposed fee of $528 per visit is included in the FY 2022 fee schedule, which was
developed using a rate -setting calculator provided by the State.
Certified Community Health Worker Program is a new opportunity that allows Perinatal
Care Coordination team members who are certified Community Health Workers to bill for care
coordination services. Charges are set by the State.
Laboratory Processing Specimen fees are decreased to reflect actual charge of laboratory
services.
The Environmental Health program is proposing a general increase of 1.4% commensurate to
the annual change in CPI. No changes are proposed for certification and training fees.
No change to the following FY 2022 proposed fees:
• In -House Testing & Infections
• Vital Records (mandated by the State of Oregon)
• Diabetes Prevention (regulated by The Centers for Medicare and Medicaid Services)
2577 NE Courtney Drive, Bend, Oregon 97701
%�(541) 322-7500 nealthservices@deschutes .org Nww.deschutes.org/health
DESCHUTES COUNTY FAIR &EXPO CENTER
FY22 FEE SCHEDULE ADJUSTMENTS EXPO
CENTER
DESCHUTES COUNTY EXPO CENTER RV PARK
Increased Fee:
Increase of base rate fee (prior to taxes) based on a comprehensive market
study on regional RV Parks of similar caliber. Change from $35/night base
rate to $38 (30 AMP) and $42 (50 AMP) /night (prior to taxes). With this rate
increase, our rates continue to be the most economical in the region. This
rate adjustment also addresses the uniqueness between our 30 AMP sites
and 50 AMP sites, which draw different levels of utility expense to the RV
Park.
Added Fee:
• Addition of Site Lock Fee to guests during the reservation process. This is an
optional, non-refundable $15 fee the guest chooses if they wish to be
guaranteed a specific, available site. This is a common request and market
research shows nearly 70% of RV Park guests nationwide select this option.
This will add quality to the guest's experience, without any added effort for
staff.
ANNUAL DESCHUTES COUNTY FAIR & RODEO
Added Fee:
• Addition of VIP tickets for entertainment at the annual Deschutes County Fair
& Rodeo. This $20 fee will provide the guest with an elevated experience with
added quality —including premium viewing areas, dedicated Food &
Beverage service, and increased access to behind -the -scenes activities.
FY 22 Requested Page
Table of Contents
General / Non-
1
Departmental
Assessor
1
Clerk
2
Community
4
Development
Building Safety
5
Environmental Soils
13
Planning
13
Community Justice
Adult Parole &
17
Probation
Juvenile
17
District Attorney 17
Fairgrounds Services
Deschutes County 18
Fair
Fair & Expo 18
R V Park 20
GIS 20
Health Services
Behavioral Health 21
Public Health 21
Environmental Health 25
Justice Court 27
Legal Counsel 28
Property Management 28
Risk Management
Road
Sheriff
Solid Waste
Treasurer/ Tax
Dog Licensing
Room Tax
Property Tax
Treasurer
28
29
30
32
32
33
33
33
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Service District
Black Butte Ranch CSD
Deschutes County 9-1-1
Extension 4-H
Sunriver Service District
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