2021-333-Minutes for Meeting July 21,2021 Recorded 8/12/2021Recorded in Deschutes County CJ2021-333
Steve Dennison, County Clerk
Commissioners' Journal 08/12/2021 2:05:38 PM
�vCES, c, ✓`oES C0&
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bead, Oregon
(541 ) 388-6570
900 AM
2021-333
FOR RECORDING STAMP ONLY
B O C MEETING MINUTES
Wednesday, Jul' 21„ 2021 BARNES & SAWYER ROOMS
Vil,..l UAI. MEETING G Pi ATFORM
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Tom
Anderson, County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive
Assistant (via Zoom conference call).
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website http://deschutescountyor.igm2.com/Citizens/Default.aspx
CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT:
• Michel Bayard, President of the Hunnell United Neighbors, provided testimony
on the Road Department's Hunnell Road improvement project and provided
opinion of increased negative outcomes for traffic.
• Greg Bryant, resident of Deschutes River Woods provided comment on a
possible fire ban and asked the Commissioners to impose a ban on fires
through August 31.
130CC MEETING JULY 21, 2021 PAGE 1 OF 8
CONSENT AGENDA: Before the Board was Consideration of Approval of the
Consent Agenda.
ADAIR: Move approval of Consent Agenda
CHANG: Second
VOTE: ADAI R: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
1. Approval of Minutes of the July 7, 2021 BOCC Meeting
2. Approval of Minutes of the July 14, 2021 BOCC Meeting
CONVENE AS THE GOVERNING BODY OF BLACK BUTTE RANCH COUNTY SERVICE
DISTRICT
3. Consideration of Board Signature of Document No. 2021-621, Collective
Bargaining Labor Agreement between Black Butte Ranch County Service
District (Police Services) and General Teamsters Local No. 324
County Counsel Dave Doyle introduced the five year contract and reported
the contract was bargained and reviewed by Bruce Bischoff, labor attorney.
Police Chief Jason Van Meter was present via Zoom conference call and
thanked the Commissioners for their consideration.
Commissioner Adair inquired on a house fire this morning and Chief Van
Meter reported Black Butte Fire Department was able to quickly stop the fire.
ADAIR: Move approval of Document No. 2021-621
CHANG: Second
Discussion: Commissioner Chang commented on points of negotiations
among County departments and the terms for this contract appear better
than the negotiations within the County and asked how we are trying to keep
up with the Service Districts. County Administrator Anderson stated the
County doesn't as a matter of practice align with the Service District contract
130CC M-G,FI1V1 G j UL,Y 21, 2021 PAGE 2 OF 8
provisions.
Commissioner DeBone explained the process of Deschutes County acting as
the governing body of the service district.
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY 911 SERVICE
DISTRICT
4. Consideration of Resolution No. 2021-055, Correcting an Error Entry on
Resolution No. 2021-041, Increasing Appropriations and Decreasing
Reserves within the Fiscal Year 2021-2022 Deschutes County Budget
Budget Manager Dan Emerson presented the Resolution explaining the
manual entry error to the wrong line item in the budget.
CHANG: Move approval of Resolution No. 2021-055
ADAIR: Second
Discussion: Commissioner Adair inquired on the dollar amount noting that it
is over $500,000 and seems to be a very specific number. Mr. Emerson
noted it was in the proposed budget correctly but there was a manual entry
error that occurred and explained the process of making the correction.
VOTE: CHANG: Yes
ADAIR: Yes
DEBONE: Chair votes yes. Motion Carried
RECONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY
ACTION ITEMS:
5. PUBLIC HEARING: Consideration of Order No. 2021-015, Vacating a
Portion of Cook Avenue
B 0 C C NAE:E= I II\J G JULY 21, 2021 PAGE 3 OF 8
County Engineer Cody Smith presented via Zoom Conference call and
provided a staff report and background on the proposal. Commissioner
DeBone opened the public hearing and called for public testimony. Seeing
no requests for testimony, Commissioner DeBone closed the public hearing.
Discussion held on the road access for the parcels.
ADAI R: Move adoption of Order No. 2021-015
CHANG: Second
VOTE: ADAI R: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
6. Consideration of Board Signature of Document No. 2021-555,
Amendment to the Services Contract with Clean Harbors Environmental
Services for the Household Hazardous Waste Management Program
Interim Director of Solid Waste Operations Chad Centola presented the
amendment for consideration. Discussion held on the State of Oregon paint
recycling program as well as fluorescent tube disposal.
CHANG: Move approval of Document No. 2021-555
ADAI R: Second
VOTE: CHANG: Yes
ADAI R: Yes
DEBONE: Chair votes yes. Motion Carried
7. FY22 Quarter 1 Discretionary Grant Review
Laura Skundrick, Administrative Analyst presented the first quarter
discretionary grant applications. The Board offered funding amounts and
several requests for further discussion.
BOCC 1A [F-f ING JULY 2.1, 2021 PAGI 4, OF 8
8. Acknowledge City of Bend Emergency Declaration
Emergency Services Manager DCSO Sgt. Nathan Garibay presented via Zoom
conference call to introduce the request from the City of Bend. The City of
Bend declared an emergency and the City of Bend municipal code requires
that the emergency declaration be routed through Emergency Management
of the County and then approved by the Commissioners. Jon Skidmore, City
of Bend, explained the scope of the Emergency Orders in response to the
extreme heat and issues of concern for the unhoused population and the
intent to extend the fireworks ban. Commissioner Adair thanked Mr.
Skidmore for coming today and supporting the extension of the fireworks
ban. County Counsel and City Attorney are researching the language in the
City Code requiring the acknowledgement.
ADAIR: Move to approve the City of Bend Emergency Declaration as a
result of the extreme weather conditions and extended
declaration
CHANG: Second
Discussion: Commissioner Chang would like a comprehensive look at human
sources of wildfires. County Administrator Anderson noted the County
Forester is compiling a report on those sources.
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
Commissioner DeBone presented a document from the State Fire Marshal
regarding the Grandview Fire delegation of authority (now being released
back to local control). Commissioner DeBone read the document into the
record.
CHANG: Move Board approval of the document effective July 17, 2021
ADAIR: Second
Discussion: Commissioner DeBone explained the fire response on
unprotected lands.
Bcac.c: vir_r=.i_u 1i. LY 2 �, 2.o21 t7AG OF8
VOTE: CHANG:
ADAIR:
DEBONE:
OTHER ITEMS:
Yes
Yes
Chair votes yes
Motion Carried
• Commissioner DeBone reported on his participation at an AOC/LOC broadband
seminar.
• Commissioner Chang stated a SB 762 rules advisory committee meeting was
held yesterday.
• Commissioner DeBone visited a property near the Darlene Fire yesterday.
• Communications Director Whitney Hale presented a request from La Pine
Community Health Center for support of grant application to fund construction
of an expansion project.
ADAIR: Move Board signature on letter of support for the La Pine
Community Health Center
CHANG: Second
Discussion: Commissioner DeBone offered an additional statement to the letter.
VOTE: ADAI R: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
• Ms. Hale also presented a draft letter regarding the mass vaccination clinic
vounteers to thank them for their service. Ms. Hale noted the booth at the fair
will be used for connecting with the volunteers.
CHANG: Move Board signature on letter to volunteers of the mass
vaccination clinic
ADAIR: Second
VOTE: CHANG: Yes
ADAI R: Yes
DEBONE: Chair votes yes. Motion Carried
BOCC MFE TING DULY 21, 2021 IDAGF 6 OF 8
9. COVID19 Update
Health Services staff Dr. George Conway and Molly Wells -Darling presented
the update. Via Zoom conference call were Nahad Sadr-Azodi and Crystal
Sully. Presentation is attached to the record.
RECESS: At the time of 11:58 a.m., the Board went into recess and reconvened the
meeting at 1:00 p.m.
10.Courthouse Expansion Discussion
Facilities Director Lee Randall presented the proposed design for the
Courthouse expansion. Mr. Randall presented next steps including the
selection of an owner's representation firm, development of a finding of fact
documents for the use of construction,manager/general contractor (CMGC),
selection of an architecture and engineering design team, and gathering
input on the project from the Facility Project Review Committee.
CHANG: Move approval of the courthouse expansion conceptual design
as presented and direct staff to proceed
ADAIR: Second
Commissioner DeBone commented on the Worrell Park design and noted his
support. Mr. Randall reported there is a refinement plan that will be
presented to the Board.
VOTE: CHANG: Yes
ADAIR: Yes
DEBONE: Chair votes yes. Motion Carried
OTHER ITEMS Continued:
• Communications Director Whitney Hale announced the application process
for this year's County College program has begun. Commissioners Adair and
f30C:C: C EE"I iNG JCJLY 21, 2021 PAGE Z OF 8
Chang offered participation in reviewing the applications. Commissioner
DeBone would also like to see the full list of applicants. Ms. Hale offered a
scoring system to allow each Commissioner to review the number of
applicants. Discussion held on the high number of applicants and whether
to offer two sessions.
EXECUTIVE SESSION:
At the time of 1:31 p.m., the Board went into Executive Session under ORS 192.660
(2) (h) Litigation. The Board came out of Executive Session at the time of 1:40 p.m.
Staff directed to proceed as discussed.
At the time of 1:40 p.m. the Board went into Executive Session under ORS 192.660
(2) (e) Real Property. The Board came out of Executive Session at 2:59 p.m.
Informational.
ArDJ1,0 t TRN: Being no further items to come before the Board, the meeting was adjourned at
2:59 p.m.
DATED this Day of 2021 for the Deschutes County Board of
Commissioners.
ATTEST,
RECORDIING SECRETARY
ANTHONY DE. 01N-J!E, CHAIiR
PEIL Ci;`µANG, VICE CHAIR
1 4-- -&- - -- -1 --
PIA T [ ADA I C , C O M I /i iI S S li N E
EIS COS
BOARD OF
COMMISSIONERS
9:00 AM, WEDNESDAY, JULY 21, 2021
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 1 www.deschutes.or
MEETING FORMAT
In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued
Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize
virtual meetings whenever possible and to take necessary measures to facilitate public participation
in these virtual meetings. Since May 4, 2020, meetings and hearings of the Deschutes County Board
of Commissioners have been conducted primarily in a virtual format. Effective June 30, 2021,
COVID-based restrictions have been discontinued.
Attendance/Participation options include: A) In Person Attendance and B) Live Stream
Video: Members of the public may still view the BOCC meetings/hearings in real time via the
Public Meeting Portal at www.deschutes.org/meetings.
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment
on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an
email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input
received by 8:00 a.m. before the start of the meeting will be included in the meeting record.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via Zoom
meeting. The Zoom meeting id and password will be included in either the public hearing materials
or through a meeting invite once your agenda item has been included on the agenda. Upon
entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once
you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your
presentation. If you are providing testimony during a hearing, you will be placed in the waiting room
until the time of testimony, staff will announce your name and unmute your connection to be invited
for testimony. Detailed instructions will be included in the public hearing materials and will be
announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public
hearing -notices.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: For items not on this Agenda
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, citizen input must be received by 8:00am on the day of the meeting.
CONSENT AGENDA
1. Approval of Minutes of the July 7, 2021 BOCC Meeting
2. Approval of Minutes of the July 14 2021 BOCC Meeting
CONVENE AS THE GOVERNING BODY OF BLACK BUTTE RANCH COUNTY SERVICE DISTRICT
3. Consideration of Board Signature of Document No. 2021-621, Collective Bargaining
Labor Agreement between Black Butte Ranch County Service District (Police Services)
and General Teamsters Local No. 324
CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY 911 SERVICE DISTRICT
4. Consideration of Resolution No. 2021-055, Correcting an Entry Error on Resolution No.
2021-041, Increasing Appropriations and Decreasing Reserves within the Fiscal Year
2021-2022 Deschutes County Budget.
RECONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY
ACTION ITEMS
5. PUBLIC HEARING - Consideration of Order No. 2021-015, Vacating a Portion of Cook
Avenue
6. Consideration of Board Signature of Document No. 2021-555, Amendment to the
Services Contract with Clean Harbors Environmental Services for the Household
Hazardous Waste Management Program
7. FY22 Q1 Discretionary Grant Review
8. 10:30 AM Acknowledge City of Bend Emergency Declaration -Added Item
9. 11:00 AM COVID-19 Update
LUNCH RECESS
July 21, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
10. 1:00 PM Courthouse Expansion Discussion
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, on executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
11. Executive Sessions under ORS 192.660 (2) (h) Litigation and ORS 192.660 (2) (e) Real
Property Negotiations
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
July 21, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
1
\) T i 5 0
COMMISSIONERSBOARD OF
MEETING DATE: Wednesday, July 21, 2021
SUBJECT: FY22 Q1 Discretionary Grant Review
RECOMMENDED MOTION:
N/A
BACKGROUND AND POLICY IMPLICATIONS:
Each quarter, the Board of Commissioners reviews applications submitted to the Deschutes
County Discretionary Grant Program and makes awards accordingly. On July 21, 2021, the Board
will consider requests made for activities to take place beginning or about the first quarter of
2021-22.
BUDGET IMPACTS:
Discretionary Grants are made available through the Video Lottery Fund, which is supported by
state lottery proceeds. Discretionary Grant funds available during the first quarter were
budgeted for FY 2021-22.
ATTENDANCE:
Laura Skundrick, Administrative Analyst
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MEMO CITY OF BEND
TO: NATHAN GARIBAY, DESCHUTES COUNTY EMERGENCY
MANAGER
FROM: ERIC KING, CITY MANAGER
DATE: 07/19/21
RE: EMERGENCY ORDER ACKNOWLEDGEMENT
The extended heat wave in late June 2021 created unsafe conditions for the unhoused
members of our community. Further, the extreme heat combined with drought and dry
fuel conditions created extreme fire risk as we approached the July 4t" holiday with
traditions such as use of personal fireworks. The City declared an emergency on June
28, 2021 to allow the City to "relax, adjust or waive any standards, criteria or application
of the Bend Municipal Code, Bend Development Code or other regulations for the
purpose of addressing the public health emergency" caused by the heat. Further, the
Emergency Order states that "use of any and all fireworks within the City of Bend during
this emergency is strictly prohibited."
Due to the continued heat, the public health concerns stemming from the heat and the
continued extreme fire risk, the Emergency Order was extended through August 31,
2021 on July 8, 2021.
Per section 1.60.015 of the Bend Municipal Code, the City Manager is required to
submit the Emergency Order to the Deschutes County Emergency Manager for County
Commissioner approval. See below for that citation:
1.60.015 Emergency Declaration
A declaration of a state of emergency within the City of Bend may be issued by the City
Manager. Prior to declaring an emergency, the City Manager will make reasonable
efforts to contact City Councilors to inform them of the need to declare an emergency.
The City Manager will submit the declaration of emergency to the Deschutes County
Emergency Manager for County Commissioner approval. At its next City Council
meeting, the Council shall consider ratification of the declaration of emergency. [Ord.
NS-2159, 2011 ]
Please accept this memo and the two attached Emergency Orders in support of this
request. If you have any questions relating to this issue or would like City staff support
at the County Commissioner meeting please contact Jon Skidmore at 541-693-2175 or
iskidmore(cD-bendoregon.gov
Thank you.
2
CITY OF BEND
DECLARING A LOCAL STATE OF EMERGENCY IN
THE CITY OF BEND AS A RESULT OF EXTREME WEATHER CONDITIONS
The City Manager of the City of Bend finds that:
A. There are existing conditions resulting in the need for a local emergency
declaration.
B. The Governor declared a drought for Deschutes County on June 8, 2021.
C. At the time of the drafting of this declaration on June 27, 2021, the high
temperature at the Bend Airport was 104 degrees Fahrenheit, according to the National
Weather Service.
D. The National Weather Service has issued an Excessive Heat Warning for the
region, including Bend, through 8 PM on Thursday, July 1, 2021.
E. The current National Weather Service forecast for Bend shows daily high
temperatures as high as 104 degrees Fahrenheit and no lower than 96 degrees
Fahrenheit through at least July 4, 2021,
F. The City is making significant efforts to assist houseless people in Bend, but not
all of the City's efforts will take effect immediately.' The unprecedented heat is an
immediate public health emergency, most of all for people in Bend who do not have
access to cool places indoors. The City has been in contact with other local public
entities as well as service providers who serve the unhoused members of the Bend
community. That coordination has resulted in opening cooling shelters and providing
other assistance, but the City may require more flexibility to assist with meeting the
immediate needs of the community during this emergency.
G. The extreme heat is contributing to already high fire danger. As of June 28, 2021,
the Deschutes National Forest fire danger was Extreme.
H. Late June and early July is typically an extremely busy period for the City of Bend
Fire & Rescue Department. The public health emergency caused by the extreme heat
will further impact the Department's already stretched resources, jeopardizing public
1 More information can be found here:
https://www.bendoregoii.gov/Hoiiie/Coi-nponents/News/News/4562/29?backlist=%2fcit
projects%2fco►7imunity-priorities%2fhomelessness
health and safety. Mitigating the risk of fires caused by use of fireworks will allow the
Department to prioritize other public safety needs,
I. The use of fireworks that are legal under state law has been allowed in Bend.
Bend Municipal Code 5.30.000 regulates fireworks within the City.
J. Late in the evening on June 25, 2021, fireworks caused a fire at Stover Park.
Bend Fire & Rescue was able to put out the fire before it spread beyond the park. At this
time, the fireworks that caused the fire are thought to have been fireworks that are
illegal under state law.
K. According to the National Fire Protection Association, fireworks cause over
19,000 fires and require emergency room treatment for over 9,000 people in the United
States each year.
L. Bend, like many other cities in the western United States, is carefully monitoring
water use due to a shortage of chlorine necessary for treatment. The City advised water
users on June 25, 2021 to make voluntary reductions in water usage. Bend Fire &
Rescue relies on the City's water system in most areas of the City for fire suppression.
The City cannot afford to use its limited water supply for fighting fires caused by
fireworks.
M. Pursuant to ORS 401.309(1), the governing body of a city may declare, by
ordinance or resolution that a state of emergency exists within the city, which
ordinance/resolution may establish procedures to prepare for and carry out activity to
prevent, minimize, respond to or recover from an emergency. The City's emergency
ordinance (codified in the Bend Code) establishes the procedures for declaring a state
of emergency by the City Manager, with ratification by the City Council, and the actions
that can be taken.
N. Pursuant to Bend Municipal Code (BMC) Chapter 1.60, if the City Manager
determines that a state of emergency exists, the City may declare a state of emergency
when "the health, safety or welfare of the City" is "threatened by a potential or actual
natural disaster, accident, act of war or terrorism, disease, or other event or ongoing
occurrence that results in an immediate and substantial threat to life, health or
property." Section 1.60.010 sets out the actions the City can take, which include the
ability to close or limit access to public places, other actions, and also broad
authorization to take any other action for the protection of safety, health, life or property.
Now, therefore, based on the above findings, THE CITY MANAGER OF THE CITY OF
BEND ORDERS THAT:
1. A Local State of Emergency is declared to continue to exist throughout the City of
Bend.
Page 2 of 3
2. This Declaration of a Local State of Emergency is effective immediately and will
remain in effect until July 9, 2021. It may be amended, modified, supplemented, and/or
extended in additional increments so long as conditions continue to pose an ongoing,
immediate, and substantial threat to life, safety, health, or property in the City of Bend.
3. To respond to the crisis, the City may relax, adjust, or waive any requirements,
standards, criteria, or application of the Bend Municipal Code, Bend Development
Code, or other regulations for the purpose of addressing the public health emergency
caused by this extreme heat. Any such changes or decisions will be temporary in nature
for so long as necessary to respond to this emergency, Any impacted sites or
organizations that operate under adjustments or modifications under this section must
revert to pre-existing requirements and standards once the emergency ends, and will in
no way be vested under any of the adjustments or modifications.
4. In order to preserve limited public safety and water resources, and to prioritize
Bend Fire & Rescue's ability to meet public safety needs, including those related to the
extreme weather conditions, use of any and all fireworks as defined by ORS 480.111
within the City of Bend during this emergency is strictly prohibited. Violation of this order
will be subject to a Class A civil infraction and any other civil and/or criminal penalties,
sanctions, and liability allowed by law. For purposes of this section, "use" includes
lighting, exploding, or igniting in any way. Fireworks displays approved by Bend Fire &
Rescue and the Oregon State Fire Marshall are exempt from this restriction. Use of
fireworks that are illegal under state law continues to be prohibited at all times.
5. The City may take any other actions within its authority for the protection of
safety, health, life, or property during this emergency.
6. The City will take all necessary steps authorized by law to coordinate the
response and recovery of this emergency, including but not limited to, requesting
assistance from the State of Oregon and Deschutes County, to the extent available.
Dated this 28th day of June 2021
C
pity an er, City of end
Subject to ratification by the City Council on July 21, 2021
Page 3 of 3
DocuSign Envelope ID: AD2BC721-765E-4EO9-B1C6-COOBFB733E7E
CITY OF BEND
DECLARING A LOCAL STATE OF EMERGENCY IN
THE CITY OF BEND AS A RESULT OF EXTREME WEATHER CONDITIONS
First Amended Declaration
The City Manager of the City of Bend finds that:
A. There are existing conditions resulting in the need for a local emergency
declaration.
B. The Governor declared a drought for Deschutes County on June 8, 2021.
C. At the time of the drafting of the original declaration on June 27, 2021, the high
temperature at the Bend Airport was 104 degrees Fahrenheit, according to the National
Weather Service.
D. The National Weather Service issued an Excessive Heat Warning for the region,
including Bend, through 8:00 p.m. on Thursday, July 1, 2021.
E. The National Weather Service forecast for Bend at the time of the original
declaration showed daily high temperatures as high as 104 degrees Fahrenheit and no
lower than 96 degrees Fahrenheit through at least July 4, 2021.
F. The City is making significant efforts to assist houseless people in Bend, but not
all of the City's efforts will take effect immediately..' The unprecedented heat is an
immediate public health emergency, most of all for people in Bend who do not have
access to cool places indoors. The City has been in contact with other local public
entities as well as service providers who serve the unhoused members of the Bend
community. That coordination has resulted in opening cooling shelters and providing
other assistance, but the City may require more flexibility to assist with meeting the
immediate needs of the community during this emergency.
G. The extreme heat is contributing to already high fire danger. As of June 28, 2021,
the Deschutes National Forest fire danger was Extreme.
H. Late June and early July are typically an extremely busy period for the Bend Fire
& Rescue. The public health emergency caused by the extreme heat will further impact
More information can be found here:
https://www. bendoregon.gov/Home/Components/News/News/4562/29?backlist=%2fcity-
proiects%2fcommunity-priorities%2fhomelessness
DocuSign Envelope ID: AD2BC721-765E-4E09-B1C6-COOBFB733E7E
Bend Fire & Rescue's already stretched resources, jeopardizing public health and
safety. Mitigating the risk of fires caused by the use of fireworks will allow Bend Fire &
Rescue to prioritize other public safety needs.
I. The use of fireworks that are legal under state law has been allowed in Bend.
Bend Municipal Code (BMC) 5.30.000 regulates fireworks within the City.
J. Late in the evening on June 25, 2021, fireworks caused a fire at Stover Park in
northeast Bend. Bend Fire & Rescue was able to put out the fire before it spread
beyond the park. At this time, the fireworks that caused the fire are thought to have
been illegal under state law.
K. According to the National Fire Protection Association, fireworks cause over
19,000 fires and require emergency room treatment for over 9,000 people in the United
States each year.
L. Bend, like many other cities in the western United States, is carefully monitoring
water use due to a shortage of chlorine necessary for treatment of its water supply. The
City advised water users on June 25, 2021 to make voluntary reductions in water
usage. Bend Fire & Rescue relies on the City's water system in most areas of the City
for fire suppression. The City cannot afford to use its limited water supply for fighting
fires caused by fireworks.
M. On June 30, 3021, the Governor declared a statewide wildfire emergency
through Executive Order 21-172. The Order remains in effect until the earlier of
November 1, 2021, until the wildfire threat is significantly relieved or the fire season
ends, as determined by the Governor.
N. Shortly after the City of Bend declared this emergency, many other jurisdictions
around Oregon followed and imposed restrictions on fireworks, including several
jurisdictions in Central Oregon.
O. Bend Fire & Rescue experienced a significant reduction in fireworks related calls
on the July 4th holiday compared to incident data from the last five years.
P. The current fire danger in Bend and the surrounding area is categorized as
Extreme. The current fire danger is expected to remain at the highest level of extreme
throughout the wildland fire season, with an expected duration well into the fall.
Q. According to Bend Fire & Rescue, the drought conditions and the unseasonably
high temperatures support an extension of the emergency declaration in Bend to
mitigate any negative impacts on the service demand of firefighting resources.
2 https://www.oregon.goy/gov/Documents/executive orders/eo 21-17.pdf
Page 2 of 4
DocuSign Envelope ID: AD2BC721-765E-4E09-B1C6-COOBFB733E7E
R. As of July 7, 2021, the National Weather Service forecast for Bend shows
multiple days with high temperatures over 90 degrees Fahrenheit through at least July
13, 2021.
S. Pursuant to ORS 401.309(1), the governing body of a city may declare, by
ordinance or resolution that a state of emergency exists within the city, which
ordinance/resolution may establish procedures to prepare for and carry out activity to
prevent, minimize, respond to or recover from an emergency. The City's emergency
ordinance (codified in the Bend Code) establishes the procedures for declaring a state
of emergency by the City Manager, with ratification by the City Council, and the actions
that can be taken.
T. Pursuant to BMC Chapter 1.60, if the City Manager determines that a state of
emergency exists, the City may declare a state of emergency when "the health, safety
or welfare of the City" is "threatened by a potential or actual natural disaster, accident,
act of war or terrorism, disease, or other event or ongoing occurrence that results in an
immediate and substantial threat to life, health or property." BMC Section 1.60.010 sets
out the actions the City can take, which include the ability to close or limit access to
public places, other actions, and also broad authorization to take any other action for
the protection of safety, health, life or property.
Now, therefore, based on the above findings, THE CITY MANAGER OF THE CITY OF
BEND ORDERS THAT:
1. A Local State of Emergency is declared to continue to exist throughout the City of
Bend.
2. This Declaration of a Local State of Emergency became effective on June 28,
2021 and will remain in effect through August 31, 2021. It may be amended, modified,
supplemented, and/or extended in additional increments so long as conditions continue
to pose an ongoing, immediate, and substantial threat to life, safety, health, or property
in the city of Bend.
3. To respond to the crisis, the City may relax, adjust, or waive any requirements,
standards, criteria, or application of the Bend Municipal Code, Bend Development
Code, or other regulations for the purpose of addressing the public health emergency
caused by this extreme heat. Any such changes or decisions will be temporary in nature
for so long as necessary to respond to this emergency. Any impacted sites or
organizations that operate under adjustments or modifications under this section must
revert to pre-existing requirements and standards once the emergency ends, and will in
no way be vested under any of the adjustments or modifications.
4. In order to preserve limited public safety and water resources, and to prioritize
Bend Fire & Rescue's ability to meet public safety needs, including those related to the
extreme weather conditions, use of any and all fireworks as defined by ORS 480.111
within the city of Bend during this emergency is strictly prohibited. Violation of this order
will be subject to a Class A civil infraction and any other civil and/or criminal penalties,
Page 3 of 4
DocuSign Envelope ID: AD2BC721-765E-4EO9-B1C6-COOBFB733E7E
sanctions, and liability allowed by law. For purposes of this section, "use" includes
lighting, exploding, or igniting in any way. Fireworks displays approved by Bend Fire &
Rescue and the Oregon State Fire Marshall are exempt from this restriction. Use of
fireworks that are illegal under state law continues to be prohibited at all times.
5. The City may take any other actions within its authority for the protection of
safety, health, life, or property during this emergency.
6. The City will take all necessary steps authorized by law to coordinate the
response and recovery of this emergency, including but not limited to, requesting
assistance from the State of Oregon and Deschutes County, to the extent available.
Dated this 8t" day of July 2021
CDocuSigned by:
bin S�I�tMOVt COO
CO251E1CAM1455...
for City Manager, City of Bend
Subject to ratification by the City Council on July 21, 2021
Approved as to form:
DocuSigned by:
City Attorney
Page 4 of 4
Oregon Office of State Fire Marshal — Incident Management Team — Red Team
Hereby relinquishes all authority to Deschutes County effective this date 7/17/21 at 1000 hrs. This
document releases the delegation of authority signed to Ian Yocum and the Oregon State Fire Marshal
for the purposes of emergency response to the Grandview Fire.
-7 /? -7d
Ian Yocum — OSFM IMT Red Team IC Date Time
81
Deschutes County Date Time
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MEETING DATE: July 21, 2021
SUBJECT: Courthouse Expansion Discussion
RECOMMENDED MOTION:
Move approval of the Courthouse Expansion conceptual design as presented and direct
staff to proceed with project development and design to include the following:
1. Development of a Request for Proposals (RFP) for professional services for project
management/owner's representation for the Courthouse Expansion
2. Development of a Findings of Fact for use of the Construction Manager/General
Contractor (CM/GC) procurement method for construction services
3. Development of a Request for Proposals for architectural and engineering services
for the Courthouse Expansion
4. Presentation of the project to the Facilities Project Review Committee for review of
the following items:
a. Conceptual Rough -Order -of -Magnitude budget estimate
b. Conceptual basis of design for structural and architectural features
Procurement method recommendation:
i. Design/Bid/Build
ii. Construction Manager/General Contractor
iii. Design/Build
BACKGROUND AND POLICY IMPLICATIONS:
The expansion of the Deschutes County Courthouse to the south of its existing footprint
was first envisioned in 2003 during design of a 9,300 square foot expansion that was
completed in 2005. The expansion added two courtrooms, lobby, and mechanical space.
At the time, future needs were envisioned to be met by an additional expansion to the
south. Over time, that concept matured to its present form encompassing the following:
• +/- 30,000 finished square feet
• Basement/street level secure parking
• (3) courtrooms with potential for (1) additional
• Staff and program space
With Board direction, staff will proceed with 1) selection of an owner's representation firm,
2) development of a finding of fact documents for the use of the Construction
Manager/General Contractor procurement method, 3) selection of an architecture and
engineering design team, and 4) gathering input on the project from the Facility Project
Review Committee related to the conceptual budget estimate, basis of design, and
procurement methods.
BUDGET IMPACTS:
None at this time.
ATTENDANCE:
Lee Randall, Facilities Director
Kristie Bollinger, Property Manager
Erik Kropp, Deputy County Administrator
BOARD OF COUNTY CONIrVIISSMNERS
July 31, 2021
Dear Volunteer,
Welcome back to the Deschutes County Fair & Expo Center. We can't thank you enough for volunteering your time
to support the regional Mass Vaccination Clinic. This past year, you stepped up when your community needed you
the most. There is no doubt that your work made a huge difference in helping to make Central Oregon safer and
stronger, as the development and delivery of the COVID vaccine was critical in helping us return to the important
people and commitments in our lives.
Whether you volunteered for a single shift, or were one of the more than 27 volunteers who dedicated more than
100 hours to serving at the MVC, you were the backbone of an incredible system that helped to deliver more than
118,000 vaccines to our friends and neighbors.
We've received countless emails, letters and calls from residents who let us know how thankful they were for your
work and for the amazing system that was implemented at the Fair & Expo Center.
We know that the past year and a half will be a time in life that we all remember. When you look back, we hope
that you remember a time when you answered the call and stepped up to make your community a safer and
healthier place to live.
Thank you for all that you did this past year to give back to our community.
We couldn't have done it without you.
Sincerely,
The Deschutes County Board of Commissioners
Tony DeBone Phil Chang Patti Adair
Chair Vice -Chair Commissioner
1300 NW Wall Street Bend, Oregon 97703
(541) 388-6572 board@deschutes.org @ www.deschutes.org
L"10ARD OF COUNTY COMMISSIONERS
July 21, 2021
Heather Lee
Public Health Analyst, Office of Policy and Program Development
Bureau of Primary Health Care
Office of Policy and Program Development
Re: American Rescue Plan Act —Health Center Construction & Capital Improvements HRSA-21-114 (C8E)
Ms. Lee,
We enthusiastically support the La Pine Community Health Center's (LCHC) request to fund construction that will
expand access to much needed medical, behavioral health and dental care in South Deschutes County.
This expansion project would allow LCHC to be able to provide on -site dental services and to collaborate with
other organizations, including our Behavioral Health division, for on -site patient care. LCHC's planned expansion
would provide space that could be utilized to offer on -site imaging services such as CT scans, ultrasounds and
mammograms, and, as space allows, to offer additional services such as acupuncture, chiropractic and massage.
The expansion project also includes a plan to provide on -site childcare for LCHC's employees.
This project is planning for the future of the communities that LCHC serves and continues to be a testament to La
Pine Community Health Center's mission to improve the lives and health of individuals and families, including low-
income, uninsured and underinsured community members.
Thank you for this opportunity to support the continued work of LCHC.
Sincerely,
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Anthony DeBone, Chair Phil Chang, Vice Chair Patti Adair, Commissioner
1300 NW Wall Street Bend, Oregon 97703
�(541)388-6572 board@deschutes.org 0www,deschutes.org
American Rescue Plan —Health Center Construction & Capital Improvements
HRSA Grant Funding, $583,215
HRSA Federal Action No: HRSA-21-114
CFDA No: 93.526
Tracking #: 192271
Abstract
Project Title: New Building—Bluewood Avenue
• Applicant Name: La Pine Community Health Center
• HRSA Federal Action No: HRSA-21-114
• City and State — La Pine, Oregon
• Total number of unduplicated patients projected in calendar year 2020 — 7, 488
• Address: PO Box 3300, La Pine, OR, 97739-3300
• Project Director Name: Charla Deflate
• Phone Numbers: (v) 541-876-1835; (f) 541-536-1040
• E-Mail Address: cdehate@lapinehealth.org
• Web Site Address: www.lapinehealth.org
• Organizational History / Service Area / Target Population — La Pine Community Health Center
(LCHC) was awarded Section 330 funding in March 2009, to serve the rural communities of La Pine,
Sunriver, Gilchrist and Crescent Oregon. The service area expanded and is now defined as ZCTA's
97733, 97707, 97737, 97739, 97641, 97640, 97638 and 97735 which are located in south Deschutes
County, northern Klamath County and northern Lake County, in Census Tracts 2, 3, 9601 and 9701.
The total population is approximately 20,717 (UDS Mapper, American Community Survey) and the
target population defined as low-income represents 8,015 or 39% of the total service area population.
• Barriers to Care — The large geographic service area for LCHC is designated a health professional
shortage area for primary medical care, dental and mental health and is a medically underserved
population. LCHC is the only organization that provides a full spectrum of primary care services
regardless of the ability to pay. Access to affordable care and sufficient availability of primary care
physicians, dental and mental/behavioral health is essential for preventive and primary medical care,
and when needed, referrals are made to appropriate specialty care.
• Expanding Access to Mental/Behavioral Health, Dental and Imaging Services — The ARPA
Capital/Construction grant funding will allow LCHC to expand the much needed comprehensive,
affordable primary medical, behavioral/mental health and dental care to the La Pine service area and
allow these services to be closer in distance for the other communities in LCHC's service area. At
this time, LCHC offers preventive dental services through a collaboration with a dental organization,
behavioral health and enabling services such as interpretation, insurance eligibility determination, and
patient case management that are integrated into primary care. The construction of this new building
will allow LCHC to add dental services on site, expand mental/behavioral health services and through
collaboration with another organization, bring imaging such as ultrasound, CT scans and
mammography to the LCHC service area.
• Current and Proposed Patients, Visits, Providers, Sites, and Services -- In 2020 LCHC served
7488 unduplicated patients representing 23,986 medical visits with physicians or mid -level providers
(LIDS Report 2018). 40% were Medicaid, 31 % were Medicare, 6% were uninsured and 23%
commercial insurance (most of whom were under -insured). As of May, 2021 LCHC has a total of 11
providers with 4 medical doctors, 2 physician assistants, 5 family nurse practitioners, 2 Behavioral
Health Consultant and 1 Clinical Pharmacist.