2021-336-Minutes for Meeting August 04,2021 Recorded 8/12/2021O1ES "0
a <BOARD OF
COMMISSIONERS
1300 NW Wall Street-, Bead, Oregon
Recorded in Deschutes County C J202 1 -336
Steve Dennison, County Clerk
Commissioners' Journal 08/12/2021 2:11 :09 PM
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2021-336
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
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�1I R,.rU L ME T IhIC P FOR1\f
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Tom
Anderson, County Administrator; David Doyle, County Counsel (via Zoom conference call for the morning
session; in -person for the afternoon session); and Sharon Keith, Board Executive Assistant (via Zoom
conference call).
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website http://deschutescountyor.lqm2.com/Citizens/Default.aspx
CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT:
Commissioner DeBone acknowledged the emails received through'the Citizen Input
email address regarding face masks, homeless population. Chair DeBone called for
any citizen input from those present in the room for any topic that is not on the
meeting agenda.
• Deborah Lee, resident near China Hat, commented on safety issues in their
neighborhood.
BOCC ME l II\G AUG''US 4, 202 1 PAGE. 1 O /
• Morgan Smith resident just moving to Bend and expressed her concern of
safety based on the homeless camps at China Hat.
• donna Pahlisch, resident, commented on the lawlessness in the China Hat
area due to the homeless camps.
• Ray Miao, resident at Woodside Ranch provided a comment of gratitude of
the Commissioners support of defensible space.
• Caroline Marks, resident commented on the history of homeless issues in the
China Hat area.
• Clark Gorrell, resident commented on the dangers of wildfire and the risks
associated with homeless in the area.
• Wendy Gorrell, resident commented on the costs of the homeless in China
Hat regarding natural habitat or quality of life and law enforcement time and
dangers.
• Cheryl Bregante, resident commented on the negative impacts of the
homeless in the China Hat area.
• Stella Larson resident commented on the lack of public health and safety in
her own home due to the homeless population at China Hat.
• Helen Wehre, resident commented on the concern of safety in their
neighborhood.
• Mike Regan, resident commented on the concerns of fire in their
neighborhood based o� � the homeless camps.
• Roy Reft, resident expressed concern that the Forest Service has not done
anything about the fire concern on China Hat.
• Tyler Smith, resident commented on the amount of open fires and chaos of
the homeless camps at China Hat.
• David Mock, resident commented on the problem of the homeless camp at
China Hat.
• Megan WoodRuff, resident of Sisters provided testimony via Zoom conference
call and the issues of homeless camps in Sisters.
• Dennis Krackhow, resident provided testimony via Zoom conference call and
safety concerns in the China Hat area.
Commissioner Chang assured the residents that the Board of Commissioners is
aware and concerned of the issues addressed and is working on a resolution.
Commissioner Adair thanked everyone for coming in to provide comment today.
Commissioner DeBone acknowledged the need to be able to empower public
safety to remove homeless camps by the steps to move forward to help the people
in need and provide safety for the community. Commissioner Chang encouraged
the community to speak with members of Congress and the Forest Service.
CONSENT AGENDA: Before the Board was Consideration of Approval of the
Consent Agenda.
ADAIR: Move approval of Consent Agenda
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
1. Consideration of Resolution No. 2021-057, Converting 14.5 Health Services
Limited Duration FTE to Regular Duration FTE within the Fiscal Year 2021-
2022 Deschutes County Budget
2. Consideration of Board Signature to Thank Colleen Halverson of Deschutes
River Recreation Homesites Special Road District #8
3. Consideration of Board Signature to Appoint Brenda Collette to the
Deschutes River Recreation Homesites Special Road District #8
4. Approval of Minutes of the July 21, 2021 BOCC Meeting
5. Approval of Mil lutes of the July 25, 2021 BOCC Meeting
ACTION ITEMS:
6. Consideration of Board Signature of Order No. 2021-035, Whether to
Hear Appeal of a Hearings Officer Approval of an Application for a
Replacement Dwelling
Cynthia Smidt, Community Development Department presented the item for
consideration and reviewed reasons to hear or not hear the appeal.
CHANG: Move approval of Order No. 2021-035 declining the appeal
ADAIR: Second
VOTE: CHANG: Yes
ADAIR: Yes
DEBONE: Chair votes yes. Motion Carried
7. Consideration of Chair Signature of Document No. 2021-640;
Intergovernmental Agreement with Oregon Health Authority
Cheryl Smallman and Greg Munn presented the contract for consideration.
ADAIR: Move approval of Document No. 2021-640
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
8. COVID19 Update
Health Services Dr. George Conway, Emily Freeland, and Crystal Sully
presented the COVID19 Update via Zoom conference call. Presentation is
attached to the record.
Commissioner Chang recommends a statement from the Commissioners
encouraging the wearing face masks indoors during the current increase in
the cases of COVID in our community. At this time Commissioner DeBone
noted he is relying on CDC guidance. Commissioner Adair acknowledged the
contagious nature of the Delta variant but doesn't see the benefit of cloth
masks and would like to see more data. Commissioner Chang requested
data from Dr. Conway about the effectiveness of face masks. Commissioner
DeBone thanked the community for their efforts in respecting space and
health. Commissioner Chang thanked the community for the measures they
have taken and supports a recommendation by the Board that people wear
face masks indoors. Commissioners Adair and DeBone do not support such
a recommendation at this time.
Dr. Conway commented on the types of mask to wear to protect others
noting the best options are either a multi -layer cloth mask or a surgical mask.
B0C:C 1\11 E EF 1NG) AUGUST 4. I021 PAC,I_ / OF
RECESS: At the time of 11:20 a.m. the Board went into recess and reconvened at
11:27 a.m.
9. American Rescue Plan Funding Update
Chief Finance Officer/Treasurer Greg Munn and Budget Manager Dan
Emerson presented the update on the American Rescue Plan funding
opportunities. Further discussions on the childcare business requests will be
presented during the BOCC meeting of Monday, August 16.
Kate Fitzpatrick, Deschutes River Conservancy, provided information
regarding on -farm efficiency investment benefits by possible use of ARPA
funds. Commissioner Chang requests Board consideration of this proposal
sooner than later.
CHANG: Move approval of support of the Deschutes County on -farm
efficiency water conservation investment project in the amount
of $1,450,000 of ARPA funds
ADAIR Second
Discussion: Commissioner Adair requests a report on the project update.
VOTE: CHANG: Yes
ADAI R: Yes
DEBONE: Chair votes yes. Motion Carried
Colleen Thomas, Health Services Homeless Services Coordinator, presented a
request from Neighborlmpact and Housing Works and the F.U.S.E. for ARPA
funds to be used towards capital funding for the development of the
Cleveland Avenue Commons permanent supportive housing. Ms. Thomas
stated there would be an owner and developer for the project and then also
an operator that would be on site. Commissioner DeBone would appreciate
input from Neighborlmpact and Housing Works. Representatives from both
organizations will be invited to the August 25, 2021 BOCC meeting for further
discussions.
Mr. Emerson reported on the outreach for community input regarding ARPA
BOCC F ING ALJ(jUS_: 4,2021 PAGEs OF
funding and requests received.
Commissioner DeBone supported a path to support public safety in
consideration of the homeless population and any requests for funding
relative to high barrier/low barrier concepts including proposed incentives to
RV parks to consider adding to their capacity.
Mr. Munn provided the list of eligible projects. Commissioner Chang noted
the one item that is time sensitive is contact tracing funding. Commissioner
Adair commented on contact tracing and doesn't see the system has been
effective. Commissioner DeBone would recommend discussions with the
Health Services staff. Mr. Munn suggested a conversation with Health
Services.
LUNCH RECESS: At the time of 12:52 p.m. the Board went into recess and
reconvened the meeting at 1:30 p.m.
OTHER ITEMS:
• Commissioner Adair reported on the event yesterday in Hood River with
Congressmen Westerman and Bentz regarding forest management.
Commissioner DeBone also attended and met with Board of Commissioners
chairperson from Hood River.
EXECUTIVE SESSION:
At the time of 1:40 p.m. the Board went into Executive Session under ORS 192.660
(2) (e) Real Property. The Board came out of Executive Session at 1:46 p.m. for the
following motion:
CHANG: Authorize Board Chair Signature to the Amendment.
ADAIR: Second
VOTE: CHANG: Yes
ADAI R: Yes
DEBONE: Chair votes yes. Motion Carried
At the time of 1:48 p.m. the Board went into Executive Session under ORS 192.660
(2) (d) Labor Negotiations. The Board came out of Executive Session at 2:33 p.m. to
direct staff to proceed as discussed.
At the time of 2:33 p.m. the Board went into Executive Session under ORS 192.660
(2) (h) Litigation. The Board came out of Executive Session at 2:44 p.m. to direct
staff to proceed as discussed.
At the time of 2:44 p.m. the Board went into Executive Session under ORS 192.660
(2) (h) Pending Litigation, ORS 192.660 (2) (f) Considering Information Exempt from
Disclosure, and ORS 192.355 (9) (a) Public Records Exempt from Disclosure. The
Board came out of Executive Session at 3:18 p.m.
ACD. —, to Being no further items to come before the Board, the meeting was adjourned at
3:18 p.m.
DATED this d ( Day of 2021 for the Deschutes County Board of
Commissioners.
ATTEST,,.
�-1RE1z`-1'10RD�,,",,NG SECRETARY
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COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, AUGUST 04, 2021
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 1 www.deschutes.org
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MEETING FORMAT
In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued
Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize
virtual meetings whenever possible and to take necessary measures to facilitate public
participation in these virtual meetings. Since May 4, 2020, meetings and hearings of the
Deschutes County Board of Commissioners have been conducted primarily in a virtual
format. Effectivejune 30, 2021, COVID-based restrictions have been discontinued.
Attendance/Participation options include: A) In Person Attendance and B) Live Stream
Video: Members of the public may still view the BOCC meetings/hearings in real time via the
Public Meeting Portal at www.deschutes.org/meetings.
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to
comment on any meeting topic that is not on the current agenda. Citizen Input is provided by
submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-
1734. Citizen input received by 8:00 a.m. before the start of the meeting will be included in the
meeting record.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via
Zoom meeting. The Zoom meeting id and password will be included in either the public hearing
materials or through a meeting invite once your agenda item has been included on the
agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the
waiting room. Once you are ready to present your agenda item, you will be unmuted and placed
in the spotlight for your presentation. If you are providing testimony during a hearing, you will be
placed in the waiting room until the time of testimony, staff will announce your name and unmute
your connection to be invited for testimony. Detailed instructions will be included in the public
hearing materials and will be announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public-
hearing-notices.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: For items not on this Agenda
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, citizen input must be received by 8:00am on the day of the meeting.
CONSENT AGENDA
1. Consideration of Resolution No. 2021-057 Converting 14.5 Health Services Limited
Duration FTE to Regular Duration FTE within the Fiscal Year 2021-2022 Deschutes County
Budget.
2. Consideration of Board Signature to Thank Colleen Halverson of Deschutes River
Recreation Homesites Special Road District #8
3. Consideration of Board Signature to Appoint Brenda Collette to the Deschutes River
Recreation Homesites Special Road District #8
4. Approval of Minutes of the July 21, 2021 BOCC Meeting
5. Approval of Minutes of the July 26 2021 BOCC Meeting
ACTION ITEMS
6. 9:05 AM Consideration of Board Signature of Order No. 2021-035, Whether to Hear
Appeal of a Hearings Officer Approval of an Application for a Replacement Dwelling
7. 9:20 AM Consideration of Chair Signature of Document No. 2021-640;
Intergovernmental Agreement with Oregon Health Authority
8. 9:30 AM COVID19 Update
9. 10:30 AM American Rescue Plan Funding Update
LUNCH RECESS
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
August 04, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
August 04, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
8/4/21
County Commissioner Meeting -Public Comment
My name is Jonna Pahlisch and I live in SE Bend off China Hat Rd.
Last year, a small group of neighbors formed CHAT (China Hat Action Team)
as we saw a need for a collective effort to address the lawlessness that has
taken over the beautiful forest that surrounds our homes. This came about
after we had each individually emailed and called the Forest Service about the
increase in illegal activity off China Hat, with little response from Forest
Service. Presently, we are only getting excuses from the Forest Service as to
why they can't enforce the law, ranging from Covid, to lack of resources, to not
having a solution they want to implement.
Campers are supposed to move more than 25 miles after their 2 week stay on
federal forest land. Why are campers allowed to break the law and live on
federal land for months and years, without any consequence and destroy the
forest that we should all be able to enjoy and recreate in? Giant garbage piles,
abandoned cars and RV's, human waste, poaching, drugs, and most
concerning- human caused fires -are increasing month after month while the
problem is being ignored. We were able to get the dispatch records for last
year, and in only 10 months there were 350 incidents where law enforcement
was dispatched to China Hat/FS Road 18. Think about the amount of
resources that are being used for so few people, simply because malfeasance
abounds without consequence. Something HAS to be done before it's too late!
I reached out to Commissioner Adair in January and I want to say THANK YOU
so much for being so responsive to our phone calls, emails, and meeting
requests. She has been instrumental in creating connections to Congressman
Cliff Bentz' office staff, and helped schedule meetings with our CHAT team, the
Forest Service and Sheriff Nelson. She has been a fierce advocate for us,
wanting to find a solution to this complicated issue. I appreciate her time and
effort and hope after today's meeting, the other commissioners will join her
and work with the Forest Service to solve this very serious problem that is
impacting thousands of people and putting us in harms way.
Thank you,
Jonna Pahlisch
Hello,
My name is Cheryl Bregante. I live in SSVE on the Lost Tracks golf course. I live at the sw end of our
subdivision that sits a few hundred feet from forest road 1801 going towards the high desert museum.
In the past few years the atmosphere has changed along that forest road. What used to be used for
recreation, is now a popular site for homeless.
The homeless have used this area to live. Originally the folks out there were people who had jobs who
just needed a place to stay. Their campsites were clean and they were all polite. Then things took a
turn. Now these campsites are quiet large and have become very disruptive. I can hear screaming and
fighting from my house. These sites are filled with garbage and broken down vehicles.
Here are some of my experiences living this close to the BLM land.
We put out a fire that was set by a passing vehicle.
We had a homeless man sleep on our back deck. He was clearly out of his mind on drugs.
i called the sheriff's office about an abandoned vehicle off the forest road. An officer came out and met
me. While the officer was there I asked them to visit a very large campsite that I could see from my back
deck- this was one of the loudest campsites. I was told that the deputy was not allowed to visit a
homeless camp without back up, since it was too dangerous. It's too dangerous for an armed officer,
but its ok for them to be set up a few hundred feet from my house?
On March 23rd this year, we had another homeless man sleep on our front porch and he was
subsequently arrested on an outstanding drug felony.
On Friday night July 301" while sitting on my back deck, we heard lots of sirens. Out on the BLM land I
could see many police cars with their lights on. I called the next morning to find out what happened and
was told it was a traffic stop where the vehicle took off and went down forest road 1801. The car broke
down and the person took off running. They never found this individual.
I have called the Forest Service to ask for their help and was told they were too understaffed to do
anything.
Since we don't have the man power to deal with this issue out here- my suggestion is to put up a gate at
the entrance of the road off China Hat. This way, people who want to recreate still can, but it will
alleviate the dangerous behavior that has now become all too common.
• ECOSYSTEM DAMAGE - I'm pretty sure shot -up televisions and vehicles laying around are not
good for the environment. This may not be the squatters' fault, but it's still an opportunity of
managing the area that needs addressing.
• DRUGS / PROSTITUTION - this one goes without saying. We intend to raise a family in this
house, and I don't feel like I should have to hound local leadership to enforce the law so that we
can do so in a safe environment. My future kids shouldn't have to be trained to dodge junk
filled encampments and used needles on the trails out here. I personally love to run the trains
down China Hat and do not feel safe running given the stories that we hear from our real
neighbors regarding the behavior of these squatters in the forest.
Needless to say, the current condition of things on China Hat Road will have me paying very close
attention to this issue when it's time to vote for local leadership changes. I realize that this is a complex
issue, but further enabling this behavior does not address the problem - it has never worked in the past,
anywhere, and it will not work now in Bend. The tax -paying citizens are sick and tired of seeing
perpetrators being treated better than victims, and frankly I am tired of seeing police squad cars over
my fence every other day, specifically when I know that these squatters are all there illegally.
Please do something about this. Without action, this will undoubtedly get worse. Transients are moving
to Bend with no intention of finding a home or contributing to the community due to the sympathetic
local policies toward the homeless. This is what happens when it's enabled to such an extent. Portland,
Seattle, San Francisco, and Los Angeles are shining examples of where things are headed without
intervention. Let's avoid having Bend look like those places.
Thank you,
Kelly Petaja
Tax -Paying Woodside Ranch Resident
Warning: This is an external mail.
2
mental illness, substance abuse, family disputes, and domestic violence are much higher for people experiencing
homelessness than for the general population. But correlation is not causation. The Appalachian region is struggling with a
severe opioid crisis, 11 but rates of homelessness in Alabama, Georgia, Kentucky, West Virginia, Tennessee, and other
states in the region are less than half those in Oregon. 12 Appalachia's relatively low rates of homelessness suggest
determinants extend beyond challenging personal circumstances. Economic analyses evaluating the determinants of
homelessness have found little evidence that unemployment rates and rates of disability benefits affect variations in
homelessness. 13 The theoretical tie between housing affordability and homelessness is relatively straightforward. The cost
of housing at the extreme lowend of the market rises to levels that crowd out spending on food, clothing, childcare, and
essential items to such a degree that some individuals and families have no other choice but to move onto the streets or into
emergency shelters. In other cases, individuals and families may face an emergency expense (such as a car repair or
medical bill) and, without adequate income or savings, are evicted. In each of these situations, supply-side factors relating
to access to housing at a range of affordability levels come into play as well as extenuating circumstances. Economists
John Quigley and Steven Raphael were among the first to demonstrate that housing affordability —rather than personal
circumstances —is the key to 11 Alan B. Krueger, "Where Have All the Workers Gone? An Inquiry into the Decline of the
U,S. Labor Force Participation Rate," Brookings Papers on Economic Activity Conference Drafts (Washington, DC:
Brookings Institution, September 2017). 12 U.S. Department of Housing and Urban Development, The 2018 Annual
Homeless Assessment Report (AHAR) to Congress (Washington, DC: U.S. Department of Housing and Development,
December 2018). 13 Quigley and Raphael, "The Economics of Homelessness." The Appalachian region is struggling with a
severe opioid crisis, but rates of homelessness in Alabama, Georgia, Kentucky, West Virginia, Tennessee, and other states
in the region are less than half those in Oregon. Appalachia's relatively low rates of homelessness suggest determinants
extend beyond challenging personal circumstances. Homelessness in Oregon: Determinants and Recent Trends
ECONorthwest 6 predicting the relative severity of homelessness across the United States. 14 They assembled a variety of
homeless and shelter counts from metropolitan areas across the country, as well as a host of location characteristics: rental
vacancy rates, nominal rents, rent -to -income ratios, January temperatures, unemployment rates, and numbers of disability
benefit recipients. They found that —controlling for weather, unemployment, and disability rates —median rents and vacancy
rates in the local rental market are significantly related to the rate of homelessness in that region. They estimated that a
10.0 percent increase in rent leads to a 13.6 percent increase in the rate of homelessness and that a 10.0 percent increase
in the vacancy rate of housing units corresponds to a 3.9 percent decline in the rate of homelessness"
It is a lengthy and informative report that I hope you will have time to read, It points to the need for real housing, not
shorterm shelters. The National Alliance to End Homelessness has also published data that supports the need for real
housing as a more cost-effective approach to managing homelessness. I have attached some links which offer some good
policy and solutions backed by research on a national level. According to their data on any given night in CO for the year
2020 there were about 913 people without shelter, Oregon must do better.
Bottom line is just that, the bottom line must be people over profit. I hope the City/County will work with developers in such
a way as to provide dwellings for all her residents and not just those who can afford the current trends in building, I would
hope that the infrastructure needs (transportation, mental health and social services, education for school age homeless
children) and the communal need for acceptance, support, and self-determination can be embraced as part of meeting this
huge problem head on.
Thank you for your time and consideration.
Respectfully,
Marilyn Hofmann -Jones
https://endhomelessness.org/ending-homelessness/solutions/
https://econw com/projects-collection/homelessness-in-oregon-a-review-of-trends-causes-and-policy-options
State Oregon
State of Homelessness
vu�1�10�1 vtu±,�Lss #of Ynars Last SYears
Click on a Continuum of Care (COC) or the State Icon on the left to get started. Information about homelessness in the selected
State or CoC will appear to the right of the map and below. Data can be viewed for all years through the last two years by
clicking the # of years filter. Click the Capacity tab at the top of the dashboard to view bed inventory and capacity to serve
people
experiencing homelessness.
V
OR-SOO Central Oregon CoC
913
OR -Sot People Homeless on a Given Night
in 2020
OR-502 37.0
_ Homeless Per 10,000 People in the
Gd+i3 t ...
- General Population
OR-SO4
OR-505
OR S06
OR-507 Am
Homeless Populations -
Homeless Demographics
Below are the rates and trends of people experiencing homelessness by gender, race, and ethnicity. Rates
are not available for CoC's. Transgender & Non -Binary homelessness data were not available until 2015 and
2017, respectively and state population data is still unavailable to calculate rates for these groups.
State Rate of Homelesness by Demographic
Female
Male
ISO
Transgender/Non-Bin..
American Indian
100
® Asian/Pacfic Islander
Black/African American
.,......_ ,._,m...
so ""' '„..-.,- ��. .: -�, � Multiple Races
�__ ___.,....._........ ..........a...,__.-.-....., _....,s
White
.-.____...._ . .. -... _. _..._ .............. ......
U C& Hispanic
2016 2(J17 2018 201e 2020
State Homelesness by Demographic
Female
Male
Transgender/Non-Bin..
10,000
American Indian
19 Asian/Pacifiic Islander
Black/African American
Multiple Races
® White
..................
o _... �.� _ :::. twu., Hispanic
2016 2017 2013 2019 2020
CoC Homelesness by Demographic
Female
800 _
u
Male T42",5
60..�'. Transgender/Non-Bin.. NA
O
American Indian C,--
Asian/Pacific Islander t133%
4U0
Black/African American To%
..„.v, --.... 6) Multiple Races T70%
200
White
0 _ .-_Ff Hispanic
2016 2017 2019 �^ 2019 2020
Sources: US Department of Housing and Urban Development. US Census bureau
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MEETING DATE: August 4, 2021
SUBJECT: American Rescue Plan Funding Update
RECOMMENDED MOTION:
A to -be -determined motion will be required if they Board chores to fund additional
projects from ARPA funds.
BACKGROUND AND POLICY IMPLICATIONS:
On July 14, 2021 staff reviewed the list of ARPA funding requests with the Board of County
Commissioners. The Board approved $2.85 million in projects associated with the
pandemic. Additionally, the Board provided staff with additional questions for follow up at
the next review meeting including the items listed below.
Discussion items for today's update:
Follow up items from 07.14.21 discussion:
a. Business assistance for membership -based businesses.
b. Comprehensive approach to finding a childcare solution.
c. Irrigation project overview and funding eligibility - guest presentation.
2. Response to public notification of ARPA funding availability.
3. Review ARPA funding requests.
BUDGET IMPACTS:
None. Budget appropriations for the entire $38 million ARPA funding award are included
in the FY 2021-22 Adopted Budget.
ATTENDANCE:
Greg Munn, County Treasurer and Chief Financial Officer
Dan Emerson, Budget Manager.
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a
Deschutes County On -Farm Efficiency Water Conservation Investment
SUMMARY
Central Oregon is facing extreme water shortages this year that are exacerbating existing imbalances in
water supply and demand, impacting rivers and farmers. The COVID-19 pandemic has added to the
struggles farmers are facing this past year. The Deschutes River Conservancy (DRC), Deschutes Soil and
Water Conservation District (SWCD) and Central Oregon Irrigation District (COID) are accelerating
programs and resources to improve water conservation on private lands to help solve these critical
issues. A one-time investment by Deschutes County would infuse much -needed surge capacity into
these programs for two years, accelerating outcomes and contributing to increased program growth.
This program meets ARPA eligibility requirements under Section 5.8 Clean Water: Water Conservation.
Specifically, the program installs water efficient irrigation equipment for water conservation and
Agricultural Best Management Practices. It both conserves water and reduces water quality issues
associated with runoff and seepage into groundwater.
CONTEXT
The Upper Deschutes Basin has a story like many basins in the West: over -appropriated streams,
continued demand for agricultural water, growing municipal water needs and increased pressures due
to climate change and endangered species. Stakeholders have a long history of collaborative success
implementing projects to meet instream and out of stream water needs. Partners have restored over
200 cubic feet per second in key reaches while increasing the reliability of irrigation rights. Nonetheless,
water scarcity persists. The 2014 listing of the Oregon spotted frog accelerated the urgency to restore
streamflows and intensified liability for irrigation districts. Successive years of extreme drought are
intensifying conditions on the ground.
Water supply shortages in the basin to meet needs for rivers and agriculture range from 200,000-
400,000 acre-feet depending on the water year. The recently -completed Upper Deschutes River Basin
Study identified strategies to meet these needs, including irrigation district canal piping, private lateral
piping, on -farm efficiencies and water marketing. Investments in main canal piping are estimated to
generate 89,000 acre-feet of water, while private lateral piping and on -farm efficiency upgrades can
generate an additional 100,000 acre-feet of water conservation savings. Irrigation districts are
aggressively implementing main canal piping with the help of significant federal investments. This
program implements the complementary water conservation work on private lands to optimize water
savings and to move towards fully -piped and pressurizing irrigation systems, saving water and energy
and improving ability to manage water deliveries. ARPA investment would leverage on -going work and
significant investment from federal grants and COID's low -interest loan program.
APPROACH
Partners are proposing a two -tiered approach.
COID Smith Rock -King Way Focus
Eighty percent of ARPA funding would go to leverage water conservation work within COID's
Smith Rock -King Way project area to complement the $30 million federal investment in COID's
first phase of main canal piping taking place this winter, and the $2.6 million USDA investment in
associated on -farm work through a recently -awarded Regional Conservation Partnership
Program. Partners will work with private landowners adjacent to the piping project to pipe
private laterals and upgrade on -farm efficiency infrastructure from flood to sprinkler irrigation.
COID's piping project will generate 30 cubic feet per second in water savings. The associated
opportunity on private lands is estimated to double these savings. There are approximately
40,000 linear feet of private laterals in the project area that experience up to 40% seepage loss.
Out of 4,142 irrigated acres in the project area, 2,278 are still flood -irrigated, presenting an
opportunity to save approximately 6,000 acre-feet of water. Reduced water demands in COID
will benefit North Unit Irrigation District in exchange for restored winter flows in the upper
Deschutes River. Pre and post -project monitoring will be implemented to measure water
savings.
County -Wide Investment
Twenty percent of funding would be made available to irrigators in other areas of Deschutes
County on a cost -share basis to convert from flood to sprinkler irrigation, or to implement other
water conservation savings activities. Investments of up to $15,000 per landowner would be
made with a 1:1 landowner cost -share. Partners anticipate implementing 8-10 flood to sprinkler
conversions, or other efficiency projects, per year for two years. This work also leverages
$400,000 of COID investment over two years in a low -interest loan program for landowners.
The majority of funds (90%) would be used for piping materials and irrigation equipment. The remainder
would be used for DRC and SWCD capacity to develop and manage projects with landowners. COID is
donating its staff time for landowner outreach and piping implementation. Partners anticipate growing
other funding sources in future years to continue to build on this investment. The expedient
implementation of these projects will increase landowner and funder interest in future years.
PROGRAM BENEFITS
• Acceleration of existing work to achieve water conservation goals more quickly
• Relief for North Unit Irrigation District, facing extreme shortages and economic risk
• Increased flows in the Upper Deschutes River, contributing to districts' Habitat Conservation
Plan requirements
• Improved irrigation operations for landowners
• Improved ability to manage water deliveries
• Reduced 'red tape' for landowners to implement projects
• Leverages $2.6 million in USDA Regional Conservation Partnership Program Funding, $30 million
in USDA investment in canal piping, and $400,000 in COID's low interest loan program.
BUDGET
Proposed Budget
ARPA
Smith Rock -King Way: Materials
1,000,000
County -Wide Investment: Materials
300,000
Personnel
150,000
Total
1,450,000
Program Funding
ARPA
$1,450,000
USDA RCPP
$2,600,000
COID Low -Interest Loan Program
$400,000
DRC/SWCD/COID Match
$300,000
Total
$4,750,000