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2021-368-Minutes for Meeting September 02,2021 Recorded 9/17/2021QJ Recorded in Deschutes County Steve Dennison, County Clerk Commissioners' Journal �`�yllifSCnG�� IIIII�II 2021-368 CJ2021-368 09/17/2021 3:30:08 PM JOINT MEETING: DESCHUTES COUNTY & CITY OF BEND THURSDAY, SEPTEMBER 2, 2021 1:00 PM This meeting was held virtually via Zoom conference call. The meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website at www.deschutes.org/meetings Virtually present were Deschutes County Commissioners Anthony DeBone, Phil Chang, and Patti Adair. City Councilors Barb Campbell, Anthony Broadman, Rita Schenkelberg, Gena Coodman- Campbell, Melanie Kebler, Megan Perkins, and Mayor Sally Russell. Also present were County Administrator Tom Anderson, County Administrator in Training Nick Lelack, City Manager Eric King and County Counsel Dave Doyle. CALL TO ORDER: Commissioner Anthony DeBone called the meeting to order at 1:03 p.m. Commissioner DeBone and Mayor Russell thanked everyone for joining the meeting today. PLEDGE OF ALLEGIANCE: Commissioner DeBone led the Pledge of Allegiance. Mayor Russell read the Confederated Tribes of Warm Springs Land Acknowledgement into the record. AGENDA: The agenda topics were reviewed on a high level summary basis in order to cover all agenda items. Mayor Russell noted further discussions on the topics could be held during a future meeting. All staff presented via Zoom conference call. 1. HOUSING & HOMELESSNESS UPDATES Upcoming Projects and Programs: City of Bend Housing Director Lynne McConnell introduced the discussion and presented slides regarding upcoming projects for affordable housing. Presentation is attached to the record. Property Manager Kristie Bollinger, Deschutes County reviewed feasible properties owned by Deschutes County for housing projects. Ms. Bollinger reported on a project with Housing Works to provide affordable housing units. As a joint project, the City is providing funding for the project and the County is providing the parcel of land for the proposed development. Commissioner DeBone commented that the meeting is the first meeting of the year between the County Commission and the City Council and that some members may not have met others. Introductions were made. Commissioner DeBone introduced Nick Lelack as the new County Administrator. Outline of Existing joint Projects: Property Manager Bollinger presented an update on the Central Oregon Veteran's Village project. City of Bend Recovery Strategy & Impact Officer Carolyn Eagan reported on the proposed winter warming center and the Navigation Center. Presentation is attached to the record. 2. HOUSING & HOMELESSNESS STRATEGIES Molly Wells Darling, Deschutes County Behavioral Health Program Manager presented an update on the Isolation Motel. Deschutes County Homeless Coordinator Colleen Thomas reported on Project Turnkey and Cleveland Commons. Presentation is attached to the record. Emergency Homelessness Task Force: City Manager Eric King introduced Brittani Manzo, Facilitator for the Emergency Homeless Task Force. Ms. Manzo presented strategies and goals of the Emergency Homeless Task Force. Presentation is attached to the record. City and County ARPA Allocation: Carolyn Eagan presented a report on the American Rescue Plan funds received by the City of Bend. Deschutes County Chief Financial Officer Greg Munn presented the requests received to date for ARPA funding through Deschutes County. Future joint Projects and Strategy: Ms. Eagan spoke on the managed homeless camp option in consideration for the 9th Street location. Additional sites are being considered. Discussion held on properties inside the Urban Growth Boundary. 3. OTHER TOPICS Coordinated Transportation Plans and Projects: Gary Farsnworth, ODOT reported on the Transportation System Plan. Traffic Safety Summit: Deschutes County Road Department Director Chris Doty reported on the event scheduled on September 30, 2021. September 2, 2021 Joint Meeting CITY OF BEND & DESCHUTES COUNTY 2 of 3 Stabilization Center: Holly Harris, Deschutes County Health Services reported on the services provided by the Stabilization Center. COVID Updates: Deschutes County Health Services Dr. George Conway presented the COVID update. Presentation is attached to the record. OTHER ITEMS: Mayor Russell acknowledged a need for further discussions. Commissioner DeBone offered individual meetings with City Councilors at any time. Commissioner Chang recommended a regular scheduled joint meeting. ADJOURN: Upon no further discussions, the meeting was adjourned at 3:47 p.m. DATED this Day of 2021 for the Deschutes County Board of Commissioners. A T I— luo� C O R'0 I N G SECRETARY i? L i= L C 1 I d e N G a VICE CHAIR PA-11 f l ADA11'111�, C:,OMi IMS['101.' ER September 2, 2021 Joint Meeting CITY OF BEND & DESCHUTES COUNTY 3 of 3 T E S c10 BOARD OF COMMISSIONERS CITY OF BEND JOINT MEETING CITY OF BEND & DESCHUTES COUNTY COMMISSIONERS 1:00 PM, THURSDAY, SEPTEMBER 2, 2021 ZOOM URL to join. https://us02web.zoom.us/-i/86883628825?pwd=Tkh4ankyeINDT2ZwTG1 1 bWl1 anIOUT09 Webinar ID: 868 8362 8825 Passcode: 893642 < 1 .:1 y. ,� 7: � � A > ✓. � r. �,�, s:ti�myy y � � .r�'a �,h y. :..Zit S' �. t � �� : N.,,>a t�Zi ,<s. > .r � ��- '2 i T iri . ti.� �' .: �F ✓ -'i.i � S s� r y; � ,y "A. R ✓ �*'-y% a .fi�yT � a 5... � � � ...r l� 5 �.,. ,y y,syv'y7�=,� � � ^„,o.,Z"cSl..S ..a� Z.�: e�.�:. ",,..r a SS .zt 3 h � •' � y w� y�.: a �,a � a %ram , -.. �,is.. ., �i�i MEETING FORMAT: In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize virtual meetings whenever possible and to take necessary measures to facilitate public participation in these virtual meetings. Since May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners have been conducted primarily in a virtual format. ATTENDANCE/PARTICIPATION options include: The meeting will be held through the Virtual Platform Zoom through the link posted above. Members of the public may watch the Live Stream Video in real time via the Public Meeting Portal at www.deschutes.org/meetings. Zoom Meeting Information: Staff that are presenting agenda items may participate via Zoom meeting. The Zoom meeting id and password is posted above. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room as an attendee. Once you are ready to present your agenda item, you will be promoted to a panelist for your presentation. Panelists will have the opportunity to Share their screen for presentations. CALL TO ORDER PLEDGE OF ALLEGIANCE AGENDA: 1. Housing & Homelessness Updates (20 minutes) • Upcoming Projects and Programs • Outline of ExistingJoint Projects 2. Housing & Homelessness Strategies (80 minutes) • Emergency Homelessness Task Force • City and County ARPA Allocation • Future joint Projects and Strategy 3. Other Topics (20 minutes) • Coordinated Transportation Plans and Projects • 9/30 Traffic Safety Summit • Stabilization Center • COVID Updates OTHER ITEMS: These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. September 2, 2021 joint Meeting CITY OF BEND & DESCHUTES COUNTY 2 of 2 12:53:03 From Brittani Manzo to Hosts and panelists: Hi there! I'm a panelist today, is there a different login I should use to have audio connected as a presenter? 12:53:39 From Mayor Sally Russell (she/her) to Hosts and panelists: Hi Brittani! I'll lean on Sharon to answer that question.. 12:53:44 From Deschutes County to Brittani Manzo and all panelists: You will be promoted to a panelist during your agenda item 12:53:50 From Brittani Manzo to Hosts and panelists: Thank you! 13:05:57 From Lynne McConnell to Hosts and panelists: Sharon, can you please move me to panelist when you have a chance? 13:06:04 From Sharon Keith to Everyone: sure 13:28:24 From Tony DeBone to Hosts and panelists: Thank you everyone! 13:29:09 From Eric King to Sharon Keith(Direct Message): Sharon, can you move Brittani Manzo over as a panelist? Thank you. 13:29:22 From Sharon Keith to Eric King(Direct Message): sure! 13:50:58 From Tony DeBone to Hosts and panelists: someone please explain "high barrier" opposed to "low barrier" 13:51:46 From Councilor Megan Perkins she/her to Hosts and panelists: High barrier means there are conditions for entry. Like being sober for instance. Low barrier means no conditions for entry. 13:52:17 From Patti Adair to Everyone: J Two years ago I had brought up the "retired" fire station on Hamby that Bend Parks bought for a warming shelter. Parks was using it for storage.... 13:54:51 From Barb Campbell to Hosts and panelists: More than Parks storage is the fact that is a terrible location ... so far from transit or services. 13:56:06 From Patti Adair to Everyone: We are given millions of dollars to run buses every year from HB2017. We could easily have a bus service. 14:03:52 From Sharon Keith to Councilor Melanie Kebler (she/hers)(Direct Message): Councilor Kebler - to answer your question, yes I have captured the chat messages for the record. 14:04:07 From Councilor Melanie Kebler (she/hers) to Sharon Keith(Direct Message): thanks! 14:09:47 From Patti Adair to Everyone: Per Sharon the chats are saved for the permanent record of this meeting. 14:13:43 From Tom to Everyone: How is law enforcement a partner in this plan? Clearly, the population is rife with criminals. 14:18:28 From Sharon Keith to Everyone: Tom, please clarify your last name for the record. 14:18:37 From Tom to Everyone: Hays 14:19:37 From Eris Craven to Everyone: To Tony's point it sounds like the assumption is that everyone that is homeless is wanting to go to a shelter, or an alternative living situation. What is the plan to address those individuals that decline the outreach efforts and are choosing to live in public spaces? 14:21:19 From Deschutes County to Everyone: This is an agenda meeting. Public comment is not guaranteed to be inputted into this particular meeting today. Questions may not be answered. 14:21:50 From Sharon Keith to Everyone: I am capturing chat for the record 14:22:39 From Deschutes County to Everyone: Public comment during normally scheduled City Council or County Commissioner Meetings are the best and most guaranteed way to make sure your voice is heard. Thank you. 14:28:42 From Tom to Everyone: KOA. The 9th st location will be opposed. 14:31:17 From Stephanie Stuart to Everyone: In the Aug 24 task force meeting it was stated that service providers say they can successfully manage 12-15 people. So why is the # of 24 brought up and recently a city councilor actually answered a few questions stating 36 sheds will be built. that is TRIPLE the manageable people even if only 1 resident per shed! Low Barrier sandwiched between schools on this path used extensively by small children!? that path is very isolated should a child be approached! 14:33:13 From Donna Burklo, she -her -hers to Everyone: Hi Tom, the KOA location is corporately owned. The City has no control over it. The parcels being offered for these solutions are City owned and therefore can be offered as an affordable solution. 14:39:15 From Stephanie Stuart to Everyone: What happened to the safety of your constituants? If low barrier means there are no conditions, I guess drug addicts are invited, which will protect you from being sued for discrimination but what will protect you from the massive lawsuits from the community for endangerment. -Even though you don't seem to be concerned about our children, Aren't you putting the financial stability of the city in the hands of the houseless population? 14:42:34 From Stephanie Stuart to Everyone: I keep hearing that the community needs to offer you a better suggestion ... KOA M ANYWHERE other than at our schools! I find it impossible to believe that you can't figure out any other location! 14:43:13 From Stephanie Stuart to Everyone: The KOA location is FOR SALE! 14:44:16 From Lynne McConnell to Everyone: The KOA is under contract by a different entity 14:48:35 From Tom Anderson to Hosts and panelists: Chat has been fixed and is now limited to panelists 14:51:41 From Lynne McConnell to Hosts and panelists: Sorry, I hit the wrong button! No question from me. 14:54:11 From Gary Farnsworth to Everyone: I was just raising my hand to let you know I had joined the meeting, and I'm also happy to answer questions about ODOT property as you'd like. 14:55:26 From Deschutes County to Everyone: Gary we will bring you back closer to your agenda item 14:57:02 From Commissioner Phil Chang to Hosts and panelists: I've put forward an inquiry about an Irrigation District owned property in NE Bend off of Boyd Acres. Will hear more back in mid -Sept. 15:12:42 From Patti Adair to Everyone: Per the Memorandum we were given yesterday, it will be extremely difficult to entitle RV park expansions. 15:16:13 From Commissioner Phil Chang to Everyone: From the presentation yesterday it sounds like some of the existing RV parks have capacity within their existing facilities to accommodate more guests. That is the opportunity that I think is worth exploring - not necessarily expansion. 15:27:12 From Tony DeBone to Hosts and panelists: If anyone wants to tour this facility please just call me. 541 388-6568 --Tony 15:27:51 From Deschutes County to Nahad Sadr-Azodi and all panelists: Nahad I am having trouble promoting you to panelist. Please sign out and back in if you can please. 15:27:58 From Barb Campbell to Hosts and panelists: Will do! 15:34:52 From Deschutes County to Sharon Keith(Direct Message): Having an issue within zoom. It stopped letting me promote to panelist. Wondering if someone else signed in and out and took my host privileges or if it's just a Zoom glitch. 15:35:53 From Deschutes County to Sharon Keith(Direct Message): We should be okay for the rest of the meeting. I got George in but wasn't able to get Nahad. Doesn't seem to be an issue currently 15:37:12 From Sharon Keith to Deschutes County(Direct Message): Not sure what happened. 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