2021-375-Resolution No. 2021-064 Recorded 10/1/2021REVIEWED
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LEGAL COUNSEL
Recorded in Deschutes County CJ2021-375
Steve Dennison, County Clerk
Commissioners' Journal 10/01 /2021 3:45:38 PM
COG IIIIIIIIIIiiIIIIIIIIIIIIIlII III
2021-375
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON
A Resolution Transferring
and Increasing Appropriations within * RESOLUTION NO. 2021-064
the 2021-2022 Deschutes County Budget
WHEREAS, Deschutes County Adult Parole & Probation has four vehicles that are at or
above the risk threshold for replacement, but only budgeted for vehicle maintenance costs this year
due to the unknown financial outlook of the fund during the COVID-19 pandemic, in consequence,
this left the Deschutes County Road Departments Vehicle Replacement Fund undercapitalized,
and
WHEREAS, Deschutes County Adult Parole & Probation financial outlook has improved
and they are seeking to meet compliance with the Road Department Vehicle Replacement funds
policy, and
WHEREAS, ORS 294.471 allows a supplemental budget adjustment when authorized by
resolution of the governing body, and
WHEREAS, it is necessary to transfer $180,974 from Deschutes County Adult Parole &
Probation Fund to the Vehicle Replacement Fund, and
WHEREAS, it is necessary to increase appropriations by $121,696 in the Vehicle
Replacement Fund to accommodate this request, now therefore;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. That the following revenue be budgeted in the 2021-22 County Budget:
Vehicle Replacement Fund
Transfers In $ 121,696
Total Vehicle Replacement Fund $ 121,696
Page 1 OF 2-Resolution no. 2021-064
Section 2. That the following transfers of appropriations be made in the 2021-22 County
Budget:
Adult Parole and Probation
Reserves
Transfers Out
($ 180,974)
$ 180,974
Section 3. That the following appropriation be budgeted in the 2021-22 County Budget:
Vehicle Replacement Fund
Contingency $ 121,696
Total Vehicle Replacement Fund $ 121,696
Section 4. That the Chief Financial Officer make the appropriate entries in the Deschutes
County Financial System to show the above appropriations:
DATED this day of September, 2021.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: PH CHANG, Vice -Clair
Recording Secretary PATTI ADAIR, Commissioner
Page 2 Of 2-Resolution no. 2021-064
,)l ES C0
BOARD OF
COMMISSIONERS
MEETING DATE: 9/15/2021
SUBJECT: Consideration of Resolution No. 2021-064 Transferring Appropriations within the
Adult Parole and Probation Fund and Increasing Appropriations in the Vehicle
Replacement Fund within the 2021-2022 Deschutes County Budget.
RECOMMENDED MOTION:
Move approval of Resolution 2021-064 Transferring Appropriations within the Adult Parole and
Probation Fund and Increasing Appropriations in the Vehicle Replacement Fund within the 2021-
2022 Deschutes County Budget.
BACKGROUND AND POLICY IMPLICATIONS:
The Adult Parole & Probation division is seeking to meet Road Department policy parameters for
Vehicle Replacement funds. Currently four department vehicles are at or above the risk threshold
for replacement. The division had only budgeted for vehicle maintenance costs this year due to
unknown state financial outlook at time of budgeting due to the COVID-19 pandemic. The state
outlook improved and the division is able to come into compliance with the Road Department
policy at this time. It will work with Road Department to replace four vehicles in FY221 and
budget to replace three vehicles current near the risk threshold in FY23, pending approval of this
request.
BUDGET IMPACTS: This resolution transfers $180,974 from the Adult Parole and Probation
Fund (355) to the Vehicle Replacement Fund (680), thereby increasing appropriations in �^
fund 680 by $121,696 and ensuring they are not undercapitalized for vehicle replacement.
ATTENDANCE:
DeevyHolcomb, Administration and Performance Manager, Communitjjustice, Beth Raguine,
Management Analyst, Road Department, Randy McCulley, Fleet & Equipment Manager Road
Department, Dan Emerson, Budget Manager.