2021-398-Order No. 2021-043 Recorded 10/7/2021REVIEWED
LEGAL COUNSEL
Recorded in Deschutes County
Steve Dennison, County Clerk
Commissioners' Journal
co
2021-398
CJ2021-398
10/07/2021 4:10:41 PM
111111111111111111111111
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON
An Order Declaring Certain Deschutes
County Personal Property Surplus and
Authorizing Sale.
ORDER NO. 2021 - 043
WHEREAS, certain personal property described in Exhibit A, attached hereto by this reference
incorporated herein, is no longer needed for public use by the County; and
WHEREAS, it is necessary to dispose of this surplus personal property; and
WHEREAS, it is appropriate to dispose of such property by auction; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
HEREBY ORDERS as follows:
Section 1. The Deschutes County Sheriff, or his designee, is hereby authorized and directed
to dispose of the personal property described in Exhibit A to this order at public auction.
Section 2. The Chair is authorized on behalf of the County to execute any and all documents
necessary to complete the transfer of any personal property authorized to be auctioned in accordance
with this order.
APPROVED this day of ` (� �2021
ATTEST:
a
Recording Secretary
PAGE 1 OF 2- ORDER No. 2021-043
Anthony DeBone, Chair
Phil Chan9 , Vice Chair
PattilAdair, Commissioner
Sheriff's Office Surplus Property
lehicte
15-05
Dem iptiou
2015 Dodge Charger
`T-N
2C3CDXKT4FH739186
Resasou
End of usefial life for Sheriff's Office
97-18
10-21
1997 Ford E350 van
2010 Ford Expedition
__..____
1FBHE31!SVHB36362
1FMJUIG52AE853088
End ofusefiil life for Sheriffs Office
End of useful life for Sheriffs Office
15-07
Ford Expedition
IFMJUlGTXFEF10197
End of usefial life for Sheriffs Office
—2015
15-08
2015 Ford Expedition
IFMJUIGTlFEF10198
End of useful life for Slleiiff's Office
15-10
15-11
2015 ford Expedition
2015 Ford F150
1FMJU1GT6FEF10200
IFTFWIEF3EKG08280
End of usefial life for Sheriffs Office
End of usefial life for Sheriffs Office
17-03
2016 Chevy Tahoe
IGNICDECXGR358072
End of usefial life for Sheriff's Office
j 05-18
07-10
2D05 Ford F150
2007 Ford Explorer
!IFTPW14575KE65962
1FMEU73E47UA83442
End ofusefid life for Sheriffs Office
End of usefial life for Sheriffs Office
16-01
2015 Chevy Tahoe
1GNLCZEC3FR711285
End of usef it life for Sheriff's Office
PAGE 2 of 2- ORDER No. 2021-043
DESCHUTES COUNTY SHERIFF'S OFFICE
DOCUMENT SUMMARY
Date: September 8, 2021
Deschutes County Sheriff's Office
Contractor/Supplier/Consultant Name: N/A
Contractor Contact: N/A Contractor Phone M N/A
Type of Document: Order Declaring Certain Deschutes County Personal Property
Surplus and Authorizing Sale.
Goods and/or Services: This is a BOCC order to declare certain DCSO vehicles that
have reached end of life, as surplus property and request for their approval to
disposition these vehicles through public auction.
Background & History: Since 2008, the Sheriff's Office has used web -based services
to auction our surplus property, such as vehicles. Deschutes County Code 2.37.110
(Disposal of County Surplus Personal Property) enables the Sheriff's Office to
disposition surplus property through online auction that would otherwise continue to
depreciate.
Agreement Starting Date: N/A Ending Date: N/A
Annual Value or Total Payment: The Sheriff's Office pays no fee for online public
auction services.
❑ Insurance Certificate Received (check box) N/A
Insurance Expiration Date:
Check all that apply: N/A
RFP, Solicitation or Bid Process
❑ Informal quotes (<$150K)
❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget?) NIA ❑ Yes
0
If No, has budget amendment been submitted? ❑ Yes ❑ No
Is this a Grant Agreement providing revenue to the Sheriff's Office?
❑ Yes ® No
Sheriff's Office Contact and Title: Pete Martin, Automotive Supervisor
Phone #: (541) 388-6537
Legal Review: C�w-
Sheriff's Approval.•
Signature Date
Distribution of Document: Please notify Jennifer L. HIII, ext. 3347 when document is
ready to pick up.
Official Review:
Signature Required (check one): ® BOCC ❑ Sheriff (if <$25K)
❑ County Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.)
Order Number 2021-043
MEETING DATE: October 6, 2021
SUBJECT: Order #2021-043 Deschutes County Sheriff's Office Order Requesting
Declaration of Certain Deschutes County Personal Property Surplus and
Authorizing Sale
RECOMMENDED MOTION:
Move approval of Order.
BACKGROUND AND POLICY IMPLICATIONS:
This is an Order to declare certain Sheriff's Office vehicles that have reached end of life, as
surplus property and request for the approval to disposition these vehicles through public
auction. Since 2008, the Sheriff's Office has used web -based services to auction our surplus
property, such as vehicles. Deschutes County Code 2.37.110 (Disposal of County Surplus
Personal Property) enables the Sheriffs Office to disposition surplus property through
online auction that would otherwise continue to depreciate.
BUDGET IMPACTS:
The Sheriff's Office uses GovDeals.com for our online auctions of surplus vehicles. From
November 2016 through June 2020, we have sold 68 vehicles and have brought in a total of
$199,224.40. All administrative fees and sales fees are paid by the purchaser through
GovDeals, leaving no fees for the Sheriffs office to pay for the service.
ATTENDANCE:
Peter Martin, Automotive Supervisor, Deschutes County Sheriffs Office