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2021-415-Minutes Recorded 10/22/2021v`C L s (- It COMMISSIONERS 1300 I\,[vN vNall Street, Bend, Oregon (541 ) 388. 65 /Q 1:00 PIVI Recorded in Deschutes County CJ2021-415 Steve Dennison, County Clerk Commissioners' Journal 10/22/2021 11:07:25 AM 2021-415 FOR RECORDING STAMP ONLY I O C C MEETING MINUTES Barnes Savvyk R(.', . tris Live. Strearned Video I'I esen were on rr i ,vor?er I'r ' Ada r, Anthony I )eBon. , anc, I'I ,il ( Also pl c sei vvc-)i e hic LeIC)ck, (.GUI"l :y i\(l it li.` 11;'.IOf" David Doyle, (m_jnty (C unse!; < i id c lc ron l '!lr', )0(._L I > C?(ia1':vc: Ass'st i N a / oorn1 conf rem e i afli). This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meetings CALL TO ORDER: Chair DeBone called the meeting to order at 12:59 p.m. PLEDGE OF ALLEGIANCE ACTION ITEMS: 1. Consideration of Hard Mitigation Assistance Pre -Application Form and Letter of Intent on behalf of Mid -State Electric DCSO Sgt. Nathan Garibay, Emergency Manager presented the item noting the deadline is January 17 and the initial pre -application will be considered by mid -October. Sgt. Garibay reported on the Natural Hazard Mitigation Plan which is the qualifying plan for MidState Electric to apply with Deschutes BOC:C: IVIEFTING O(( O DER /1, 2021 PA("& 'I O 5 County as the sub -applicant. MidState will assist in crafting an application. The purpose of this presentation is to make the Board aware of the application. This process covers two counties Southern Deschutes and Northern Klamath. These are FEMA dollars that are distributed through Building Resilient Infrastructure and Communities grant within the Hazard Mitigation Assistance Program. Sgt. Garibay reported the Hazard Mitigation Plan Update discussion will be held at the joint meeting with the BOCC and City of Sisters on October 13. 2. Rescinding Resolution No. 2021-051 and Ending Fire Restrictions on County Owned Lands and Unprotected Lands County Forester Ed Keith presented the item for discussion and consideration of Resolution No. 2021-073 rescinding Resolution No. 2021- 051. Mr. Keith reported on the restrictions and lands covered by the Resolution. The state fire agencies have rescinded their restrictions on October 1 due to rainfall and moderating fire conditions. Mr. Keith reminded residents to check with their local fire department as this Resolution does not open up debris burning. ADAIR: Move approval of Resolution No. 2021-051 CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried Mr. Keith reported there are two prescribed fires planned tomorrow. 3. Consideration of Board Approval to Apply for Birth Certificate Grant Program Molly Wells Darling, Health Services presented this item for consideration for a grant program through the Oregon Health Authority. BOCC: IVIFE 11111NC, 00OB R r, 2021 PAGE 2 OF 5 CHANG: Move approval of the grant application ADAIR: Second VOTE: CHANG: Yes ADAIR: Yes DEBONE: Chair votes yes. Motion Carried 4. House Bill 3295 / Marijuana Tax Revenue / Cannabis Advisory Panel Planning Manager Peter Gutowsky presented the item for the discussion noting the Board chose the evening of Monday, October 18 for the first meeting of the Cannabis Advisory Panel. Mr. Gutowsky presented the items that are still in need of determination. Commissioner Chang reported that he spoke with two of the candidates regarding membership on the panel. Discussion held on the seat for the candidate holding an issued marijuana retail license. The Board supported the appointment of Joseph Stapleton representing retail licenses. Discussion held on the seat for public member(s). The Board selected Andrew Aasen, Mary Fleischmann, and Liz Lotochinski. Mr. Gutowsky will include the appropriate names within the drafted Board Order. He will also clean up the proposed Charter. The Commissioners are liaisons to the panel and are ex- officio. Terms of membership are staggered in two and three year terms. The Board made recommendations for revision on the draft Order. Discussion will be had at a future meeting for the staff responsible for meeting agendas, schedules, and facilitation. The Board directed Peter Gustowsky to serve as the Staff facilitator. Mr. Gutowsky will bring the Board Order and Charter to the Wednesday October 6 BOCC meeting for approval. [3,0CCC. M 1E F111 NG 00C";BER4, 2021 I-AGI ; OF`) OTHER ITEMS: Commissioner DeBone acknowledged the first meeting for Nick Lelack as County Administrator • Communications Director Whitney Hale presented draft letters for consideration. A letter of support was presented for Upper Deschutes River Communities grant application to create defensible space and reduce the potential impacts of wildfires. CHANG: Move approval of Board signature ADAIR: Second VOTE: CHANG: Yes ADAI R: Yes DEBONE: Chair votes yes. Motion Carried A letter of support of ARPA funds for the renovations at the Greenway Motel. After discussion and comments, the Board offered recommended revisions and opinions on the projects being considered. Commissioner Chang supported the presented letter. Commissioners Adair and DeBone did not support the letter as written. A letter of support for interim housing on rural lands was presented. Mr. Lelack noted the Association of Oregon Counties has expressed support. ADAIR: Move approval of Board Signature CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried • Commissioner Chang reported on the Wall that Heals exhibit and the homeless camp clean up on 17t" Street in Redmond. BBC"C MIIE::E:: INN OCTOBER 4, 2021 PAGE". r. OF 5 • Commissioner DeBone also attended the ceremony for the Wall that Heals exhibit in La Pine and the Made in Redmond tour. • Commissioner Adair also attended the ceremony for the Wall that Heals exhibit. EXECUTIVE SESSION: At the time of 2:42 p.m. the Board went into Executive Session under ORS 192.660 (2) (a) consideration of employment. The Board came out of Executive Session at 2:50 p.m. A D(Cif U R i�. D'ay of �' /02", o ,he l CSC:I" lC'S ..i Urll\/ i Oc"`C 07 -�-=- AT I p ["Ir Rr;CCxiiWNGS CRIETA1.1 ......... fx'I= 11 C..HlSvNG VICE C HAIJR. IPA 1 II;ADAFR,, E..O[~!i.I?MaIONER 130CC; MFEFING 0 0Y BER 4, 20 2 1 PA(-1'I 5 OF 5 �w(ES �0 <�BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 1:00 PM, MOND", OCTOBER 04, 2021 Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend (541) 388-6570 1 www.deschutes.org �✓ °�. .. �r<. � s%:� ';��, :��. r . ,e r� �""a .�:. ahx ,p z,?. ;ter .. �'`��ti, ���� �����.... r .,,; 2^�.:+?Le. ,.�.. Laz:. ` j^�... �. �. ,v. ^�,�"% ? .�. �;: h' < : �.s . r.� ✓�,. ...�a.� }'25�^f a�, ,;( ??�, �:: h `� '�' �r �,r "�2.: i� ,.� �tt:S? :�� `✓X.sr. ��, MEETING FORMAT In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize virtual meetings whenever possible and to take necessary measures to facilitate public participation in these virtual meetings. Since May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners have been conducted primarily in a virtual format. Effective June 30, 2021, COVID-based restrictions have been discontinued. Attendance/Participation options include: A) In Person Attendance and B) Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings. Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input received by 8:00 a.m. before the start of the meeting will be included in the meeting record. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public- hearing -notices. CALL TO ORDER PLEDGE OF ALLEGIANCE ACTION ITEMS 1. 1:00 PM Consideration of Hazard Mitigation Assistance Pre -Application Form and Letter of Intent on behalf of Mid -State Electric 2. 1:20PM Rescinding Resolution 2021-051 and ending fire restrictions on County owned lands and unprotected lands 3. 1:30PM Consideration of Board Approval to Apply for Birth Certificate Grant Program 4. 1:45 PM House Bill 3295 / Marijuana Tax Revenue / Cannabis Advisory Panel OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. October 04, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 2 k S C pG COMMISSIONERS MEETING DATE: October 4, 2021 SUBJECT: Consideration of Hazard Mitigation Assistance Pre -Application Form and Letter of Intent on behalf of Mid -State Electric BACKGROUND AND POLICY IMPLICATIONS: Mid -State Electric Cooperative requested the County submit a pre -application to the State of Oregon to be considered eligible to apply for the Building Resilient Infrastructure and Communities (BRIG) grant, which is a Hazard Mitigation Assistance Grant Program. This grant would fund infrastructure improvements to increase the resilience of the electrical infrastructure in Southern Deschutes County and Northern Klamath County. The first applications would Fund a new Power Substation that would provide a new source for the two counties and Back up source for PAC and CEC. The Second Application would rebuilding the Transmission Line from this Substation to MEC's Gilchrist Substation. Next year MEC and CEC and possibly PAC will be applying to complete this project of Improving the 69 KV Transmission intertie point in Bend upgrading the Transmission Lines from Sunriver through Bend to Tumalo . If a later application is submitted and approved, Deschutes County would serve as the sub - applicant for Mid -State Electric Cooperative as a consumer owned utility. The projects covered through this grant application include projects to be completed in both Deschutes and Klamath County. ATTENDANCE: Nathan Garibay, Emergency Services Manager, Deschutes County Sheriff's Office Jim Anderson, Midstate Electric Cooperative GM/CEO Thomas Weller, Midstate Electric Cooperative Electric Engineering Manager Hazard Mitigation Assistance Pre -Application For /Le er of Intent Submitting this form ensures that your proposal is reviewed by the Mitigation Team. This document is the first step in the grant subapplication process. By submitting this form alone, it does not guarantee funding. To be considered for the grant funding, complete this form and submit it to shmo@mil.state.or.us. This form will also be used for the Interagency Hazard Mitigation Team (IHMT) review panel if/when activated for appliable grant program/grant round (shaded boxes to the right are for official use only for scoring/ranking pre -applications). A. Hazard Mitigation Assistance Grant P Mp arns Select the grant program you are seeking funding under (select one): ❑x Pre -Disaster (Annual): Building Resilient Infrastructure and Communities (BRIC) ❑ Pre -Disaster (Annual): Flood Mitigation Assistance (FMA) ❑ Post -Disaster: Hazard Mitigation Grant Program (HMGP): ❑ Post -Disaster: Hazard Mitigation Grant Program (HMGP) Post Fire (PF): B. Activity Type Select the applicable activity type you are pursuing (select all that apply): BRIC FMA ❑ Capability- and Capacity -Building ❑ Project Scoping ❑ Building Codes ❑ Partnerships ❑ Planning ❑x Mitigation Project ❑ Technical Assistance ❑ Project Scoping ❑ Community Flood Mitigation Project ❑ Flood Hazard Mitigation Planning ❑ Individual Flood Mitigation Project ❑ Technical Assistance C. Suba plicant Information 1. County or Tribal Land your entity is based in: 2. Select the type of entity you fall under that is seeking HMA funding (select one): ❑ State Government ❑ Tribal Government ❑x Local Government ❑ Private Nonprofit (PNP) ❑ Special District © Other 3. Subapplicant: Point of Contact Name and Job Title. Phone Number. .- E-mail Address: _ _ Street Address: ` ... City State: - Zip: . HMGP and HMGP-PF ❑ Advance Assistance ❑ Plan ❑ Project ❑ 5 Percent Initiative 0 D. Mitigation Plan 1. Identify which FEMA-approved hazard mitigation plan your entity is included in below. Plan Name.'. Expiration Date: 2. If this is a proposal for a planning -related activity, please identify Plan Type you will be pursuing funding for (select one): 0 ❑ State Hazard Mitigation Plan ❑ Tribal Hazard Mitigation Plan ❑ Local Hazard Mitigation Plan ❑ Tribal (Local) Hazard Mitigation Plan ❑ Local Multijurisdictional Hazard Mitigation Plan ❑ Tribal (Local) Multijurisdictional Hazard Mitigation Plan ❑ Never had a Hazard Mitigation Plan ❑ Other planning -related activity: 8/23/2021 E. Proposal Proposal Title:239-115kV substation backfeed with BPA, MEC, and PacifiCorp Estimated Overall/Total Cost: Do you anticipate a non-federal cost share exceeding 25%? ❑ Yes ® No ❑ Unsure If yes, please provide a brief narrative and estimated percentage your jurisdiction intends on putting forth for the local cost share/match: Estimated Local Management Cost (is up to 5% of the amount listed above). $., L�,_,_ 0 Brief Proposal Description: � ,.��... F. Community Lifelines Select all applicable community lifelines that your proposal will reduce risk to: ® Safety and Security (law enforcement/security, fire services, search and rescue, government services, and community safety) ® Food, Water, Shelter (food, water, shelter, agriculture) ® Health and Medical (medical care, patient movement, public health, fatality management, medical supply chain) ® Energy (power (grid) and fuel) ® Communications (infrastructure, alerts, warnings, and messages, 911 and dispatch, responder communications, finance) ® Transportation (highway, roadway, motor vehicle, mass transit, railway, aviation, maritime) ❑ Hazardous Martial (facilities, HAZMAT, pollutants, contaminants) ❑ Not Applicable G. Natural Hazards Select all applicable natural hazards that your proposal will reduce/mitigate the risk of: ❑ Coastal Erosion ❑ Heat Wave ® Wildfire ❑ Drought ❑ Landslide ® Windstorm ❑ Earthquake ❑ Tsunami ® Winter Storm ❑ Flood ❑ Volcano ❑ Other: H. Climate Change Will this proposal enhance climate change adaptation and resilience? Climate change is defined as "Changes in average weather conditions that persist over multiple decades or longer. Climate change encompasses both increases and decreases in temperature, as well as shifts in precipitation, changing risk of certain types of severe weather events, and changes to other features of the climate system." ® Yes ❑ No ❑ Unsure ❑ Not Applicable 2 8/23/2021 o If yes, please provide brief description how your proposal will enhance climate change adaptation and resilience: -Id< g Cr <<. G, o E' ,r. } ;, e d 1, ."Ec <.. l < f �.. < C i, zr= .<�� .`la, ,t .i �'. 4� tc � ..� c ,. .•t <<.. ,., .. �(,. ,_ � „�„� a t ..r T, r�:€ ! � „ � < fir <1. ..,. 1. National Flood alain Insurance Pr __gram_ QNF9P� Does this proposal involve mitigating a National Floodplain Insurance Program (NFIP) property? The National Flood Insurance Program (NFIP) aims to reduce the impact of flooding on private and public structures. It does so by encouraging communities to adopt and enforce floodplain management regulations. In exchange, flood insurance is made available to property owners and renters. These efforts help mitigate the effects of flooding on new and improved structures. ❑ Yes ® No ❑ Unsure ❑ Not Applicable If yes, please provide further information regarding the property (is the property in a Special Flood Hazard Area, is it considered a Severe Repetitive Loss Property or a Repetitive Loss Property, etc.): J. Community Select all items listed below that are applicable to the community that the proposal will benefit: ❑ Limited water and sanitation ❑ High unemployment and ❑ High housing cost burden and access and affordability underemployment substandard housing ❑ High and/or persistent poverty ® Rural community ❑ Jobs lost through the energy transition ❑ Low income ❑ Linguistic isolation ® Disproportionate impacts from climate ❑ High energy cost burden and low ❑ High transportation cost burden energy access and/or low transportation access ❑ Racial and ethnic segregation ❑ Not Applicable particularly where the segregation stems from discrimination by government entities ❑ Limited access to health care ® Distressed neighborhoods ❑ All geographic areas within Tribal jurisdictions ❑ Disproportionate environmental stressor burden and high cumulative impacts K. Additional Information 1. Is this an infrastructure project? Infrastructure is defined as critical physical structures, facilities, and systems that provide support to a functioning community, its population, and its economy. ® Yes ❑ No ❑ Unsure ❑ Not Applicable 3 8/23/2021 If yes, please provide further information regarding what type of infrastructure: < < ,E.C' , ,'`4Kis ` f c rrr ; !po � L_ . ri tt [ t ;.ft� 5r\ M (W( < fr ti E tE. r .,� i < <>CJr,..0 r-u .(� c ri,�If C, j. C;C= CfsC,E ,s€'+\e� ` �6 . 2. Does this project incorporate nature -based solutions? Nature -based solutions are sustainable planning, design, environmental management, and engineering practices that weave natural features or processes into the built environment to promote adaptation and resilience. Such solutions enlist natural features and processes in efforts to combat climate change, reduce flood risks, improve water quality, protect coastal property, restore and protect wetlands, stabilize shorelines, reduce urban heat, add recreational space, and more. ❑ Yes M No ❑ Unsure ❑ Not Applicable If yes, please describe how it will incorporate nature -based solutions: 3. Does your entity have Building Code Effectiveness Grading Schedule (BCEGS) Rating of 1 to 5? The Building Code Effectiveness Grading Schedule (BCEGSO) assesses the building codes in effect in a particular community and how the community enforces its building codes, with special emphasis on mitigation of losses from natural hazards. For more information regarding this question, please go to https://www. isomitigation. corn/bcegs/. ❑ Yes ❑ No ❑ Unsure ® Not Applicable If yes, please provide more information regarding your rating: 4. Is this proposal from a previous FEMA HMA advance assistance or project scoping award, High Hazard Potential Dams (HHPD) award, or DHS Cybersecurity and Infrastructure Security Agency's (CISA) Regional Resiliency Assessment Program (RRAP), or a previous recipient of BRIC non -financial Direct Technical Assistance? ❑ Yes ® No ❑ Unsure ❑ Not Applicable If yes, please identify which award and brief description: 6. Will this proposal utilize innovative techniques to facilitate implementation? ❑ Yes ® No ❑ Unsure ❑ Not Applicable If yes, please provide brief description on how you intend to implement this proposal: 7. Will this proposal include an outreach strategy? ❑ Yes ❑ No ® Unsure ❑ Not Applicable If yes, please provide brief description how your proposal will enhance climate change adaptation and resilience: 8. Will your entity be incorporating any partnerships (e.g., state, tribal, private, local community, etc.) that will ensure the proposal meets community needs, including those of disadvantaged populations? ® Yes ❑ No ❑ Unsure ❑ Not Applicable 4 8/23/2021 If yes, please provide brief description how your proposal will incorporate partnerships and what is the anticipated outcome of those partnerships (e.g., leveraging resources such as financial, material, and educational resources, coordinating multi -jurisdictional projects, heightened focus on equity related issues, etc.): NAw he( Irk o r 1 "'' iF. 1 C' I F R""' "'0 1'_� "J, ('1j H, 1, 1, 1 VV I i t 1! ,1 IV, c""", o 'Ah"Cl, SIIP: MV, (For official use only) 5 8/23/2021 Hazard its anon Assistance Pre -Application Form/Letter of Intent Submitting this form ensures that your proposal is reviewed by the Mitigation Team. This document is the first step in the grant subapplication process. By submitting this form alone, it does not guarantee funding. To be considered for the grant funding, complete this form and submit it to shmo&mi1.state. or. us. This form will also be used for the Interagency Hazard Mitigation Team (IHMT) review panel if/when activated for appliable grant program/grant round (shaded boxes to the right are for official use only for scoring/ranking pre -applications). A. Hazard Mitigation Assistance Grant 2Lggrarns Select the grant program you are seeking funding under (select one): * Pre -Disaster (Annual): Building Resilient Infrastructure and Communities (BRIC) ❑ Pre -Disaster (Annual): Flood Mitigation Assistance (FMA) ❑ Post -Disaster: Hazard Mitigation Grant Program (HMGP): ❑ Post -Disaster: Hazard Mitigation Grant Program (HMGP) Post Fire (PF): B. Activity Type Select the applicable activity type you are pursuing (select all that apply): BRIC FMA ❑ Capability- and Capacity -Building ❑ Project Scoping ❑ Building Codes ❑ Partnerships ❑ Planning ❑x Mitigation Project ❑ Technical Assistance ❑ Project Scoping ❑ Community Flood Mitigation Project ❑ Flood Hazard Mitigation Planning ❑ Individual Flood Mitigation Project ❑ Technical Assistance C. Subapplicant Information 1. County or Tribal Land your entity is based in:�,: 2. Select the type of entity you fall under that is seeking HMA funding (select one): ❑ State Government ❑x Local Government ❑ Special District 3. Subapplicant: ❑ Tribal Government ❑ Private Nonprofit (PNP) ❑ Other Point of Contact Name and Job Title. _ Phone Number: ",X E-mail Address:... Street Address: City:State: Zip: HMGP and HMGP-PF ❑ Advance Assistance ❑ Plan ❑ Project ❑ 5 Percent Initiative D. Mitiation Plan 1. Identify which FEMA-approved hazard mitigation plan your entity is included in below. Plan Name. Expiration Date. 2. If this is a proposal for a planning -related activity, please identify Plan Type you will be pursuing funding for (select one): 0 ❑ State Hazard Mitigation Plan ❑ Tribal Hazard Mitigation Plan ❑ Local Hazard Mitigation Plan ❑ Tribal (Local) Hazard Mitigation Plan ❑ Local Multijurisdictional Hazard Mitigation Plan ❑ Never had a Hazard Mitigation Plan ❑ Tribal (Local) Multijurisdictional Hazard Mitigation Plan ❑ Other planning -related activity: 8/23/2021 Proposal Title: i,= t. E Estimated Overall/Total Cost: Do you anticipate a non-federal cost share exceeding 25%? ❑ Yes N No ❑ Unsure If yes, please provide a brief narrative and estimated percentage your jurisdiction intends on putting forth for the local cost share/match: Estimated Local Management Cost (is up to 5% of the amount listed above): o Brief Proposal Description:. a : :, d ��°_. ..;,....<�... r"; ✓,_ ,,`E E. F. Comrnunit Lifeline Select all applicable community lifelines that your proposal will reduce risk to: �] N Safety and Security (law enforcement/security, fire services, search and rescue, government services, and community safety) N Food, Water, Shelter (food, water, shelter, agriculture) N Health and Medical (medical care, patient movement, public health, fatality management, medical supply chain) N Energy (power (grid) and fuel) N Communications (infrastructure, alerts, warnings, and messages, 911 and dispatch, responder communications, finance) N Transportation (highway, roadway, motor vehicle, mass transit, railway, aviation, maritime) ❑ Hazardous Martial (facilities, HAZMAT, pollutants, contaminants) ❑ Not Applicable Select all applicable natural hazards that your proposal will reduce/mitigate the risk of: ❑ Coastal Erosion ❑ Heat Wave N Wildfire ❑ Drought ❑ Landslide N Windstorm ❑ Earthquake ❑ Tsunami N Winter Storm ❑ Flood ❑ Volcano ❑ Other: Ha Climate Change Will this proposal enhance climate change adaptation and resilience? Climate change is defined as "Changes in average weather conditions that persist over multiple decades or longer. Climate change encompasses both increases and decreases in temperature, as well as shifts in precipitation, changing risk of certain types of severe weather events, and changes to other features of the climate system." N Yes ❑ No ❑ Unsure ❑ Not Applicable 2 8/23/2021 o If yes, please provide brief description how your proposal will enhance climate change adaptation and resilience: C<�r)C.d,/t � �. _< <_ �;.e ��..:: �U, d4� r 77 " i F i U. C if h f t t l i t E c.\ Z Ie National Floodlain Insurance Program LNFIP� Does this proposal involve mitigating a National Floodplain Insurance Program (NFIP) property? The National Flood Insurance Program (NFIP) aims to reduce the impact of flooding on private and public structures. It does so by encouraging communities to adopt and enforce floodplain management regulations. In exchange, flood insurance is made available to property owners and renters. These efforts help mitigate the effects of flooding on new and improved structures. ❑ Yes ® No ❑ Unsure ❑ Not Applicable L� If yes, please provide further information regarding the property (is the property in a Special Flood Hazard Area, is it considered a Severe Repetitive Loss Property or a Repetitive Loss Property, etc.): J. Community Select all items listed below that are applicable to the community that the proposal will benefit: ❑ Limited water and sanitation ❑ High unemployment and ❑ High housing cost burden and access and affordability underemployment substandard housing ❑ High and/or persistent poverty ® Rural community ❑ Jobs lost through the energy transition ❑ Low income ❑ Linguistic isolation ® Disproportionate impacts from climate ❑ Limited access to health care ® Distressed neighborhoods ❑ All geographic areas within Tribal jurisdictions ❑ High energy cost burden and low ❑ High transportation cost burden ❑ Disproportionate environmental energy access and/or low transportation access stressor burden and high cumulative impacts ❑ Racial and ethnic segregation ❑ Not Applicable particularly where the segregation stems from discrimination by government entities K. Additional Information 1. Is this an infrastructure project? Infrastructure is defined as critical physical structures, facilities, and systems that provide support to a functioning community, its population, and its economy. ® Yes ❑ No ❑ Unsure ❑ Not Applicable 3 8/23/2021 If yes, please provide further information regarding what type of infrastructure: ed' <'s( r VtC., ,. .Hit f,: �, << , `.�' r E iV.<<s`. 2. Does this project incorporate nature -based solutions? Nature -based solutions are sustainable planning, design, environmental management, and engineering practices that weave natural features or processes into the built environment to promote adaptation and resilience. Such solutions enlist natural features and processes in efforts to combat climate change, reduce flood risks, improve water quality, protect coastal property, restore and protect wetlands, stabilize shorelines, reduce urban heat, add recreational space, and more. ❑ Yes ® No ❑ Unsure ❑ Not Applicable If yes, please describe how it will incorporate nature -based solutions: 3. Does your entity have Building Code Effectiveness Grading Schedule (BCEGS) Rating of 1 to 5? The Building Code Effectiveness Grading Schedule (BCEGS®) assesses the building codes in effect in a particular community and how the community enforces its building codes, with special emphasis on mitigation of losses from natural hazards. For more information regarding this question, please go to https.11www. isomibgation. com/bceg�il. ❑ Yes ❑ No ❑ Unsure ® Not Applicable If yes, please provide more information regarding your rating: 4. Is this proposal from a previous FEMA HMA advance assistance or project scoping award, High Hazard Potential Dams (HHPD) award, or DHS Cybersecurity and Infrastructure Security Agency's (CISA) Regional Resiliency Assessment Program (RRAP), or a previous recipient of BRIC non -financial Direct Technical Assistance? ❑ Yes ® No ❑ Unsure ❑ Not Applicable If yes, please identify which award and brief description: 5. Does this proposal increase resilience and reduce risk of injuries, loss of life, and damage and destruction of property, including critical services, and facilities? ® Yes ❑ No ❑ Unsure ❑ Not Applicable If yes, please briefly describe how the project will effectively reduce risk and increase resilience, realize benefits, and leverage innovation. Potential benefits could include how this project will address inequities and provide the greatest support to those with greatest need: 6. Will this proposal utilize innovative techniques to facilitate implementation? ❑ Yes ® No ❑ Unsure ❑ Not Applicable If yes, please provide brief description on how you intend to implement this proposal: 7. Will this proposal include an outreach strategy? ❑ Yes ❑ No ® Unsure ❑ Not Applicable If yes, please provide brief description how your proposal will enhance climate change adaptation and resilience: 8. Will your entity be incorporating any partnerships (e.g., state, tribal, private, local community, etc.) that will ensure the proposal meets community needs, including those of disadvantaged populations? ® Yes ❑ No ❑ Unsure ❑ Not Applicable 4 8/23/2021 If yes, please provide brief description how your proposal will incorporate partnerships and what is the anticipated outcome of those partnerships (e.g., leveraging resources such as financial, material, and educational resources, coordinating multi -jurisdictional projects, heightened focus on equity related issues, etc.): C' OK) i, h I wNpd i (For official use only) Total Pre -application Score: 5 8/23/2021 Gov C E S C�` COMMISSIONERSBOARD OF MEETING DATE: October 4, 2021 SUBJECT: Consideration of Board Approval to Apply for Birth Certificate Grant Program RECOMMENDED MOTION: Move approval of Birth Certificate Grant Program application. BACKGROUND AND POLICY IMPLICATIONS: Without a birth certificate, it is difficult for homeless individuals to obtain the identification necessary to access services, social security, and benefits, as well as housing. House Bill 2402 SECTION 2. (1) states: The Oregon Health Authority shall establish a grant program for the purpose of allowing an individual who is homeless to obtain a certified copy of the individual's record of live birth at a reduced rate or free of charge. Deschutes County Health Services intends to apply for Oregon Health Authority's Birth Certificate Grant Program. Funds will be used to obtain birth certificates for homeless individuals who have lost their birth certificate. In turn, birth certificates can be used to obtain identification needed for entitlements and housing. BUDGET IMPACTS: Grant funds determined at the time of award of approximately $2,000. ATTENDANCE: Molly Wells Darling, Program Manager Access and Integration {BOARD OF COMMISSIONERS MEETING DATE: October 4, 2021 SUBJECT: House Bill 3295 / Marijuana Tax Revenue / Cannabis Advisory Panel RECOMMENDED MOTION: IiUM BACKGROUND AND POLICY IMPLICATIONS: The purpose of this agenda item is to consider appointing members to the Cannabis Advisory Panel (CAP), and reviewing a draft order, charter, and meeting agenda for October 18. Based on Board input, staff can, if directed, return on October 6 under other Agenda Items, to finalize those three documents. BUDGET IMPACTS: None. ATTENDANCE: Peter Gutowsky, Planning Manager A1 *irr#1:7_P► 11l1 kTi] TO: Deschutes County Board of Commissioners FROM: Peter Gutowsky, AICP, Planning Manager DATE: September 29, 2021 SUBJECT: House Bill 3295 / Marijuana Tax Revenue / Cannabis Advisory Panel The purpose of this memorandum is to consider appointing members to the Cannabis Advisory Panel (CAP) and reviewing a draft order, charter, and meeting agenda. The first meeting of the CAP is scheduled for Monday, October 18, 2021 from 6:00 to 8:00 p.m. in the Deschutes Services Center. I. CAP Appointments On July 14, 2021, the Board of County Commissioners (Board) agreed to convene a CAP as authorized under House Bill (HB) 3295.1 On August 14, 2021, the Board directed staff to initiate a recruitment for a member of the public.' The recruitment period opened on August 23 and closed on September 13. Six candidates applied. The Board revisited all of the candidates noted below in Table 1 on September 27. They expressed support for all the candidates with the exception of the members at large and marijuana retail license positions. The Board expressed a desire to reach out to those two subgroups for follow-up conversations. Formal appointments are expected on October 6. Table 1— CAP / Consideration of Appointment Name Representation Board Selection(s) A person who holds a license issued under Hunter Neubauer ORS 47513.070 for a premises located in the Hunter Neubauer county (i.e. marijuana production license). A person who holds a license issued under Matt Hurt Joseph Stapleton ORS 475B.105 for a premises located in the TBD county (i.e. marijuana retail license). Dustin Miller, Detective A designee of the county sheriff. Dustin Miller Tony DeBone, Chair Tony DeBone, Chair Phil Chang, Vice Chair A designee of the county commission. Phil Chang, Vice Chair Patti Adair, Commissioner Patti Adair, Commissioner 1 https://olis.oregonlegislature.gov/liz/2021R1/Downloads/MeasureDocument/HB3295. Section 3 2 ibid. See 1(e). 3 Matt Hurt and Joe Stapleton both expressed interest. They represent the two marijuana dispensaries operating in rural Deschutes County. Name Representation Board Selection(s) Andrew Aasen Jeremy Dickman Mary Fleischmann A member of the public. TBD Dustin Kallberg Liz Lotochinski Haley Rose Stinson Kyle Gorman (or designee from A watermaster, as described in ORS Oregon Water Resources 540.020, who is appointed for a water Kyle Gorman Department) district in, partially in or near the county. A representative of the county who is Gary Bracelin ° knowledgeable about economic Gary Bracelin development in the county. 11. Draft Order and Charter A draft order and charter are attached for the Board's consideration (Attachments 1 and 2). Both have been revised to reflect the Board's recent conversations relating to: • Ex-officio role and annual representation by the Board • Staggered terms • Election of a CAP chair • Establishing CAP quarterly agendas. The order lists the panelists and their terms, while the charter defines their roles and responsibilities, as well as the mission, composition, and standard protocols. Based on Board input, staff can, if directed, return on October 6 under other Agenda Items, to finalize both documents. 111. Draft CAP Agenda A draft CAP agenda for October 18 is attached for the Board's consideration (Attachment 3). Similar to the draft order and charter, staff can, if directed, return on October 6 under other Agenda Items if revisions are necessary. Attachments: 1. Draft Order No. 2021-045 2. Draft CAP Charter 3. Draft CAP Agenda ' The Bend Chamber of Commerce in coordination with Economic Development of Central Oregon (EDCO) recommended Gary Bracelin. Mr. Bracelin is affiliated with Tokyo Starfish, a marijuana dispensary in Bend. -2- REVIEWED LEGAL COUNSEL Attachment 1 For Recording Stamp Only BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Order Approving the Appointment of a Cannabis Advisory Panel * ORDER NO. 2021-045 WHEREAS, the Oregon Legislature on June 26, 2021, adopted House Bill ("HB") 3295 to ensure that counties that participate in Oregon's marijuana economy receive a share of marijuana revenue; and WHEREAS, Marijuana tax revenue has not been paid to Deschutes County by the Oregon Department of Revenue since 2019, when the Board of County Commissioners (`Board") passed Ordinance 2019-014, prohibiting the establishment of future (new) marijuana production and processing businesses in unincorporated Deschutes County (commonly referred to as an Opt Out); and WHEREAS, HB 3295 requires the Board to appoint a Cannabis Advisory Panel ("CAP") as a precondition to receive marijuana tax revenue; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY ORDERS as follows: Section 1. The following persons are appointed to the County's Cannabis Advisory Panel: l . Hunter Neubauer 6. Patti Adair 2. TBD, Marijuana retail license 7. TBD, Member of the public 3. Dustin Miller 8. Kyle Gorman 4. Tony DeBone 9. Gary Bracelin 5. Phil Chang Section 2. The Board's role on the CAP is as an ex-officio member because the CAP provides recommendations to the county commission per HB 3295. County commission representation on the CAP will be determined annually by the Board. Section 3. The Board shall appoint and reappoint members to the CAP. Terms are staggered in two and three year terms as follows: 1. Hunter Neubauer, October 18, 2021 to October 17, 2023 2. TBD, Marijuana retail license, October 18, 2021 to October 17, 2023 3. Dustin Miller, October 18, 2021 to October 17, 2023 4. TBD, Member of the public, October 18, 2021 to October 17, 2024 5. Kyle Gorman, October 18, 2021 to October 17, 2024 6. Gary Bracelin, October 18, 2021 to October 17, 2024 Section 4. This Order is effective upon signing. PAGE 1 of 2- ORDER No. 2021-045 BOARD OF COUNTY COMMISSIONERS Dated this _ _ of October, 2021 OF DESCHUTES COUNTY, OREGON ATTEST: Recording Secretary PAGE 2 of 2- ORDER No. 2021-045 ANTHONY DeBONE, Chair PHIL CHANG, Vice Chair PATTI ADAIR, Commissioner Attachment 2 CANNIBIS October 2021 Background Introduced by Representative Jason Kropf (D, Bend), sponsored by Representative Jack Zika (R, Redmond), and ultimately adopted by the Oregon Legislature on June 26, 2021, House Bill (HB) 3295 ensures that counties that participate in Oregon's marijuana economy receive a share of marijuana revenue. For Deschutes County, to receive marijuana tax revenue, the Board of County Commissioners (Board) must appoint a Cannabis Advisory Panel (CAP). Marijuana tax revenue has not been paid to Deschutes County by the Oregon Department of Revenue since 2019, when the Board passed Ordinance 2019-014, prohibiting the establishment of future (new) marijuana production and processing businesses in unincorporated Deschutes County (commonly referred to as an Opt Out). Ordinance No. 2019-015, adopted on October 16, 2019, further clarified that Ordinance No. 2019-014 has no impact on the County's past marijuana production land use decisions and does not preclude those applicants from moving forward in the licensure process with the Oregon Liquor Control Commission (OLCC). On November 3, 2020, Ballot Measure 9-134 asked voters if they wanted to repeal the opt -out ordinances —a "yes" vote would once again allow new marijuana production and processing businesses in Deschutes County, and a "no" vote would continue to prohibit new marijuana production and processing businesses in Deschutes County. Ultimately, Deschutes County residents voted "no" to Measure 9-134, thereby upholding the opt -out and prohibiting future/new recreational marijuana production and processing businesses from being established in the unincorporated county. 11. Purpose The Board appointed the CAP in October 2021 to meet quarterly and provide at least three recommendations: 1. The use of moneys transferred to the county under ORS 47513.759; 2. Increases in public safety measures related to marijuana use and marijuana entitles in the county; and 3. Issues presented by the production, processing, wholesaling and distribution of marijuana in the unincorporated area subject to the jurisdiction of the county. III. Structure and Membership The CAP consists ofvoting members appointed by the Board. Appointments and reappointments shall Commented [PG1[: Confirm s be made by the Board. Terms are staggered for two or three years. The Board's role on the CAP is as an Name Organization J Background erm A person who holds a license issued under ORS October 18, 2021 to Hunter Neubauer 475B.070 for a premises located in the county October 17, 2023 (i.e. MJ production license) TBD, Marijuana A person who holds a license issued under ORS October 18, 2021 to Retail License 475B.105 for a premises located in the county October 17, 2023 (i.e. MJ retail license) Dustin Miller, A designee of the county sheriff October 18, 2021 to Detective October 17, 2023 Tony DeBone, Chair Phil Chang, Vice Chair A designee of the county commission N/A Patti Adair, Commissioner TBD, Member of the A member of the public October 18, 2021 to Public October 17, 2024 Kyle Gorman or designee from A watermaster, as described in ORS 540.020, October 18, 2021 to Oregon Water who is appointed for a water district in, partially October 17, 2024 Resources in or near the county Department ex-officio member because the CAP provides recommendations to the county commission per HB 3295. County commission representation on the CAP will be determined annually by the Board. A Project Management Team consisting of county staff will support the CAP in the following areas: • Meeting facilitation and communications • Website updates and maintenance • Provide an overview of public meeting laws and ethics, education (i.e., applicable laws and rules), technical information and memorandums, and options for decision making • Meeting minutes IV. Meeting Agendas the Board will establish and/or delegate the quarterly CAP meeting agendas confirm. V. Record Keeping and Transparency As an official public body, meeting minutes will be taken and posted on a designated website. They will be shared via email with all members prior to the meeting for review, and be approved as drafted or modified by the CAP at a subsequent meeting. All opinions, perspectives, and views will be captured in meeting minutes. This Charter also will be posted to the project Website and remain a publically available document. VI. Membership The CAP is comprised of Ix members listed in the table below. _ Commented [PG3l: confirm Commented [PGd]: Confirm A representative of the county who is October 18, 2021 to Gary Bracelin knowledgeable about economic development in October 17, 2024 __Jthe county VII. CAP Chair (Starting on October 18, 2021, the CAP shall elect from among its membership a chair. No panelist shall be chair for more than two consecutive years ___ _____ Commented [P65[: confirm Vill. Ground Rules and Expectations 1. Attendance. The CAP strives for full attendance at every meeting. 2. Inclusivity and Civility. CAP members are expected to create space for diverse or contradictory opinions, and support collaboration in all meetings. IX. Meeting Times, Quorum, Participation, Schedule CAP meetings will be scheduled quarterly starting on October 18 from 6:00 to 8:00 p.m. at the Deschutes Services Center,1300 NW Wall Street, Barnes and Sawyer rooms, Bend, OR. Meetings will be conducted in -person and electronically. Meeting agendas will be posted on the project website and provided to CAP members via email approximately one (1) week prior to each meeting. Regular check -ins with the Board by the Project Management Team may occur monthly or more frequently if necessary. A quorum (majority) of the CAP members shall be required to make recommendations. SCHEDULE Date Topics of Discussion October 18, 2021 introductions, Purpose/Charter, Ground Rules, HB 3295 recommendations, Electing a Chair, January CAP Meeting Date January TBD HB 3295 recommendations, other issues April TBD TBD July TBD TBD The CAP will meet continue to meet quarterly in January, April, July, and October. Commented [P66[: Confirm Deschutes County Cannabis Advisory Panel Meeting #1: Monday, October 18, 2021, 6:00-8:00 pm Deschutes Services Building, Barnes and Sawyer Rooms, 1300 NW Wall Street, Bend Zoom Link DESIRED TIME TOPIC OUTCOME 6:00 1. Welcome from Deschutes County: Tony DeBone, Phil (:15) Chang, and Patti Adair Welcome attendees, See Packet: Charter establish the purpose ■ Purpose and desired outcomes of the Cannabis of the CAP Advisory Panel (CAP) 6:15 2. Welcome from Oregon state Representatives Jason (:15) Kropf and Jack Zika Overview of HB 3295 ■ Discuss legislative intent for HB 3295 6:30 3. Overview of agenda: �BD (facilitator _ Clarity on the agenda and housekeeping (;05) items. 6:35 4. Check -in from Advisory panel members (:25) See Packet: Roster of members Two minutes each: ■ Name, where you live, why you chose to serve on List of best hopes for the CAP the group. ■ Opportunity to suggest additional issues to be discussed ■ What do you want to accomplish? 7t00 S. Public meeting laws. County Legal Counsel Common (AS) See packet: Meeting Laws/Quorum understanding of the law with regard to meetings of the CAP. 7:15 Break (:05) Attachment 3 � Commented (PGtI: Confirm faciliator DESIRED TIME TOPIC OUTCOME 7:20 6. Elect Chair (:20) See Packet: Charter (Select a chaff . ■ Discuss, nominate and select a chair 7:40 7. Public Comments (:10) Members of the public are welcome at every CAP meeting. There will be a short time at each meeting set aside for verbal public comment. Each person's Opportunity to hear time will be limited to allow time for everyone who from members of the wishes to speak. In addition, written comments will be public who are present. accepted at any time, and will be posted to the County's website, where all CAP members will be expected to read them. 7:SO 8. Next steps (:10) Agenda and date for next meeting: January 2022. Date and time TBD. 8:00 9. Wrap up and Adjourn Commented [PG2]: Confirm. October 3, 2021 Clark C. Munro, Chair Maybelle Clark Macdonald Fund PO Box 1496 Bend, Oregon 97709 Chair Munro, For more than 15 years, the Upper Deschutes River Communities (UDRC) has collaborated with Deschutes County to create defensible space and reduce the potential impact of wildland fires near homes and property in South Deschutes County. The UDRC Wildland Urban Interface (WUI) includes 6,300 private properties representing 28 neighborhoods with 3,570 residences on 12,547 acres surrounded by 56,247 acres of National and State forestland. The UDRC has raised more than $889,000 since 2005 in grants and donations. They have a proven record of accomplishment in collaborating with citizens, neighborhoods, Federal, State, County agencies and other non- profits organizations working on the Upper Deschutes River basin. Deschutes County looks forward to a continued successful collaborative partnership with the UDRC in 2021 and years beyond. We support the UDRC's grant request to the Maybelle Clark Macdonald Fund to continue creating defensible space in south Deschutes County. Sincerely, DESCHUTES COUNTY BOARD OF COMMISSIONERS Anthony DeBone, Chair Phil Chang, Vice Chair Patti Adair, Commissioner MG .v\/V \NaS'u cc! ,e,,,d, .rqaun 97 lid October 3, 2021 City of Redmond 411 SW 9tn Street Redmond, Oregon Mayor Endicott and Councilors, Last week, we allocated an additional $450,000 to complete the Bethlehem Inn's renovations at the Greenway Motel. We see the 88-bed facility that Bethlehem Inn is poised to open this fall as a critical investment that will help provide much needed support for our houseless neighbors in Redmond. We understand that, like us, your Council is currently evaluating and prioritizing a number of ARPA investments. While we may have unique priorities, there is no doubt that we are united in our common goal to make strategic decisions that will strengthen our communities as we work together toward recovery. We invite your continued partnership as we move forward and coordinate future joint investments, particularly those - like the Oasis Village project - that will provide much needed shelter options in Redmond to decrease homelessness across our county. We look forward to continuing to engage with the Council on these important conversations. Sincerely, DESCHUTES COUNTY BOARD OF COMMISSIONERS Anthony DeBone, Chair Phil Chang, Vice Chair Patti Adair, Commissioner 300 Ili\/V W SIreF i Fle-i(-,, ego!i 9 / ,3 October 4, 2021 Robin McArthur, Commission Chair Oregon Land Conservation and Development Commission 635 Capitol St. NE Suite 150 Salem, OR 97301 Jim Rue, Director Department of Land Conservation and Development 635 Capitol St. NE Suite 150 Salem, OR 97301 Re: Deschutes County Support for Interim Housing on Rural Lands on 2021-2023 Policy Agenda Dear Chair McArthur, Members of the Commission, and Director Rue: Central Oregon is experiencing a housing crisis that is affecting households across the socio-economic spectrum. The housing crisis is displacing individuals and families, directly exacerbating our region's houselessness crisis. Approximately 1,000 people experience houselessness in Central Oregon on any given night. This number includes families with children and youth who do not live with an adult. Displaced people are increasingly living on public streets and rights -of -way and in encampments on public lands across our county. The Deschutes County Board of Commissioners (Board) respectfully requests the Department of Land Conservation and Development (DLCD) and Land Conservation and Development Commission (LCDC) to consider rulemaking, modeled after the July 2021 rules (OAR 660-014-0080) to create opportunities for interim sheltering on lands outside of urban growth boundaries (UGBs) for individuals and families displaced by natural hazards and for people displaced by the housing crisis. Several counties share our perspective. Prioritizing and funding this initiative is of statewide importance and should be initiated this biennium. Sincerely, DESCHUTES COUNTY BOARD OF COMMISSIONERS Anthony DeBone, Chair Phil Chang, Vice Chair Patti Adair, Commissioner