2021-456-Order No. 2021-081 Recorded 11/29/2021REVIEWED Recorded in Deschutes County CJ2021-4556
Steve Dennison, County Clerk 11(29/2021 4:45:40 PM
Commissioners' Journal
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Q 2021-456
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Designating Kristie Bollinger, the
Deschutes County Property Manager, as the * ORDER NO. 2021-081
Deschutes County Representative for the Purpose
of Signing Documentation for the Lease of Space
at Deschutes County Owned Property Located at
703 N Larch Street, Sisters, Oregon 97759
WHEREAS, the Board of County Commissioners of Deschutes County has authorized the lease of
space located at 703 N Larch Street, Suite `B", Sisters, Oregon 97759 to FlexForce Medical Staffing, LLC and
Arrow Appraisal, LLC; and
WHEREAS, Deschutes County received an offer by letter of intent (LOI) from FlexForce Medical
Staffing, LLC and Arrow Appraisal, LLC to lease space for One Thousand Six Hundred Fifty Dollars ($1,650)
per month for base rent, for a period of two (years) with three percent (3%) annual escalations and the option to
extend the lease for two (2) additional two (2) year terms; and
WHEREAS, FlexForce Medical Staffing, LLC and Arrow Appraisal, LLC will pay in addition to base
rent a monthly payment in the amount off —rive hundred Teri Dollars ($5 i0) for its pro -raid slidre of c011uilon area
maintenance (CAM) and property taxes; and
WHEREAS, FlexForce Medical Staffing, LLC and Arrow Appraisal, LLC will pay a security deposit in
the amount of Two Thousand Five Hundred Dollars ($2,500); and
WHEREAS, FlexForce Medical Staffing, LLC and Arrow Appraisal, LLC intend to complete a minor
tenant improvement to the space, and the County has agreed to abate one (1) month's base rent in the amount of
One Thousand Six Hundred Fifty Dollars ($1,650) to contribute to the cost of the tenant improvement; now,
THEREFORE,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY
ORDERS as follows:
Section 1. Kristie Bollinger, the Deschutes County Property Manager, is designated as the Deschutes
County representative for the purpose of signing the lease and any associated documents to lease space located
at 703 N Larch Street, Suite "B", Sisters, Oregon 97759.
SIGNATURES ON FOLLOWING PAGE
PAGE 1 OF 2- ORDER NO.2021-081
2 )Dated this of /VW 2021
ATTEST: `
:�4
Recording Secretary
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
PHIL CHANG, Vice Chair
PATTI ADAIR, Commissioner
PAGE 2 OF 2- ORDER No. 2021-081
MEETING DATE: Monday, November 22, 2021
SUBJECT: Consideration of Board Order No. 2021-081, Authorizing the Deschutes County
Property Manager to Execute the Lease and Associated Documents with
Flexforce Medical Staffing, LLC and Arrow Appraisal, LLC to Lease Space Located
at 703 N Larch Street, Suite "B", Sisters, OR 97759.
RECOMMENDED MOTION:
Move to approve Board Order 2021-081, authorizing the Deschutes County Property
Manager to execute the lease and associated documents with FlexForce Medical Staffing,
LLC and Arrow Appraisals, LLC.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County owns a 6,000 square foot building located at 703 N Larch Street, Sisters.
Current tenants include the Deschutes County Sheriff's Office who occupies 2,500 square
feet and Black Butte Veterinary Clinic who occupies 2,000 square feet. A 1,500 square foot
space previous occupied by Mid Oregon Credit Union is currently available to lease.
The real estate broker contracted by Deschutes County Property Management to secure a
tenant, Howard Friedman with Compass Commercial, submitted a letter of intent (LOI) on
behalf of two companies whose owners know each other, FlexForce Medical Staffing, LLC
and Arrow Appraisal, LLC. Note that the two companies intend to share the space.
Highlights of the offer:
1. $1,650/month base rent ($1.10 per square foot/month or $13.20/annualized)
a. 3% annual increases
2. $510/month for prorata-share of common area maintenance (CAM) and property
taxes
a. Reviewed annually for adjustments as appropriate
3. 2-year lease effective December 1, 2021
a. Option to extend for two additional 2-year terms (total of 4-years in
extensions); rate would be determined by market and negotiated at that time
4. Tenant to complete a minor tenant improvement to remove existing built-in
receptionist area woodwork and replace carpet; work will be performed by a
licensed general contractor to quality workmanship standards
5. Abate December 2021 base rent (only) to help compensate for work to be
performed by tenant as outlined in bullet #4
6. $2,500 security deposit
The current advertised rate for base rent and pro-rata share of CAM and property tax
equals the amounts outlined in the LOI. Also, as a reference point, the prior tenant, Mid
Oregon Credit Union was paying $1,591 /month for base rent and $294/month for CAM and
zero for property tax.
BUDGET IMPACTS:
$18,150 base rent for year one; $6,120 CAM and property taxes for year one.
ATTENDANCE:
Kristie Bollinger, Property Manager
