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2021-471-Minutes for Meeting November 03,2021 Recorded 12/8/2021\)T ES COG2� BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County C J2021-471 Steve Dennison, County Clerk commissioners' .journal 12/08/2021 10:39:56 AM ar\y`iF.,CoG�� II'IIIIIII'�IIIIII'I�IIIII II'll 2021-471 FOR RECORDING STAMP ONLY Wednesday, November 3, 2021 BARNES & SAWYER ROOMS VIRTUAL MEETING PLATFORM Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick Lelack, County Administrator; Dave Doyle, County Legal Counsel; and Sharon Keith, Board Executive Assistant (via Zoom conference call) This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meetings CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 a.m. PLEDGE OF ALLEGIANCE: CITIZEN INPUT: Charles Baer thanked the Commissioners for their time and provided comment on 'depopulationism' and the "one woman one child" policy employed elsewhere as a means of protecting the planet. Baer feels that we should discuss this issue in the state of Oregon. Commissioner DeBone acknowledged a voice message received through the Citizen BOCC MEETING NOVEMBER 3, 2021 PAGE 1 OF 7 Input phone line from Casad Haystad regarding Thornburgh; Commissioner DeBone noted that he had returned her call. CONSENT AGENDA: Before the Board was consideration of the Consent Agenda. ADAIR: Move approval of Consent Agenda CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 1. Consideration of Resolution No. 2021-077, Converting 1.0 Limited Duration Performance Auditor FTE to regular duration within the 2021-202 Deschutes County Budget 2. Consideration of Resolution No. 2021-078, Increasing Appropriations within the DistrictAttorney's Office and the 2021-2022 Deschutes County Budget and Increasing 0.1 Limited Duration Management Analyst FTE through December 2023 3. Consideration of Resolution NO. 2021-079, Transferring Appropriations within the 2021-2022 Deschutes County Budget 4. Consideration of Board Signature to Thank Kristin Gyford for Service on the Behavioral Health Advisory Board 5. Approval of Minutes of the October 18 2021 BOCC Meeting 6. Approval of Minutes of the October 20 2021 BOCC Meeting 7. Approval of Minutes of the October 25 2021 BOCC Meeting 8. Approval of Minutes of the October 27 2021 BOCC Meeting ACTION ITEMS: 1. Consideration of Acceptance of DOJ Domestic Violence Grant District Attorney Office analysist Kathleen Meehan Coop and Deputy District Attorney Brittany Haver presented the request for grant acceptance via Zoom. The grant award would cover three years of funding for the domestic BOCC MEETING NOVEMBER 3, 2021 PAGE 2 OF 7 violence program. Ms. Meehan Coop asked for guidance on possible need for additional funds due to Pay Equity issues. ADAIR: Move approval of accepting the DOJ Domestic Violence Grant and approval of funding cost beyond the grant award for the selected candidate FTE salary CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 2. Consideration of Board Signature of Document No. 2021-842, for the Purchase of Paint Truck Chassis Fleet Manager Randy McCulley presented the item via Zoom conference call and noted this purchase was included in the budget. CHANG: Move approval of Document No. 2021-842 ADAIR: Second VOTE: CHANG: Yes ADAIR: Yes DEBONE: Chair votes yes. Motion Carried 3. Consideration of Board Signature of Document No. 2021-246, St. Charles PES/Sage View Behavioral Health Managerjanice Garceau presented the item via Zoom conference call. Ms. Garceau reviewed the services provided by the contract. ADAIR: Move approval of Document No. 2021-246 CHANG: Second BOCC MEETING NOVEMBER 3, 2021 PAGE 3 OF 7 Discussion: Commissioner Adair pointed out the document start date is listed as January 1, 2021. Ms. Garceau explained the reason for the delay of the completed contract is that St. Charles has been extremely busy with the COVID19 pandemic this year. VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 4. Discussion of Increasing FTE for Deschutes County Public Health's Early Intervention and Outreach Services Program Health Services staff Kathy Christiansen and Amber Knapp presented the item explaining the need for additional staff for the program funded by the grant award from the Oregon Health Authority. The Board supported proceeding with the request through Resolution. 5. ARPA Update Chief Financial Officer Greg Munn presented an updated report on eligible funding requests and reported he had contacted High Desert Food and Farm Alliance for a presentation and they were unavailable for today but will be included on a future agenda. Commissioner Adair asked to add KOR Land Trust to the affordable housing requests. Commissioner DeBone asked to place a bucket of $500,000 of funds for Tumalo sewer system. Commissioner Adair noted $1 million may be needed for the Terrebonne sewer system. Commissioner Chang would rather use transient room tax funds for the Terrebonne sewer system instead of American Rescue Plan funds. The discussion will be held at both the joint meeting with City of Redmond and the mid -year budget committee meeting. Commissioner DeBone noted the feasibility study may be ready for the BOCC MEETING NOVEMBER 3, 2021 PAGE 4 OF 7 Tumalo sewer system. The Board expressed support of proceeding. The funding for the project will be held in reserve in the amount of $500,000. Commissioner Chang commented on the recent public health advisory committee meeting and the discussion on staff shortages in our medical field and the need for workforce training. Commissioner DeBone acknowledged the Sisters Rodeo ask for $100,000 due to the impacts of COVID. Discussion held on affordable housing. Commissioner Chang commented on options of having land available through government ownership and housing leased. Road Department Director Chris Doty was present via Zoom. Commissioner DeBone mentioned the feasibility study on the horizon for the Tumalo sewer study. Mr. Doty stated there is a scope of work for the Terrebonne process and anticipates a similar type of project with Tumalo. The Board expressed support of the Tumalo feasibility study. Mr. Doty anticipates $200,000 for the study. RECESS: At the time of 10:19 a.m. the Board went into recess and reconvened at 1:00 P.M. 6. Consideration of Signature of Board Order No. 2021-060, Authorizing Service Contract Between La Pine Rural Fire District and Cascade Medical Transport Sr. Assistant Legal Counsel Chris Bell presented the document for consideration explaining the background on the contract. Mr. Bell provided the Board with the revised contract between the La Pine Rural Fire District and CMT for their review. Commissioner DeBone acknowledged feedback for edits from Charla DeHate of the La Pine Community Clinic. Commissioner Chang asked to propose scenarios to see what works. La Pine Rural Fire District Chief Mike Supkis was present via Zoom. BOCC MEETING NOVEMBER 3, 2021 PAGE 5 OF 7 ASA Committee Administrator Tom Kuhn was present via Zoom and reported on the feedback received from the ASA Committee in support for CMT to act as a subcontractor. Mr. Kuhn stated the other medical facilities in La Pine did not offer edits to the contract. Commissioner Chang inquired whether a call from Community Health Clinic to 911 and then dispatched to responding ambulance if it was possible that La Pine Fire would disagree with the call determination by 911 and would La Pine Fire respond with their core ambulances or withhold and require CMT to respond from Bend. Chief Supkis stated the assumption that CMT would respond from Bend is a possibility not a probability. Chief Supkis stated based on the call determination by 911, there is a possibility of multiple ambulances responding to calls. Commissioner Chang feels the contract language may be unclear. Commissioner Adair appreciated the fact that the contract is dated August 1 and that there are regular check-ups on the service provided by CMT. Commissioner DeBone supported the edits to the contract requested by Charla DeHate from La Pine Community Clinic. Commissioner Chang also supports the edits to the contract. ADAIR: Move approval of Order No. 2021-060, including recommended edits presented by La Pine Community Health Clinic CHANG: Second Discussion: The Board acknowledged the contracted services will be reviewed on a regular basis. VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried OTHER ITEMS: • Commissioner Chang attended the public health advisory board yesterday. • Commissioner DeBone mentioned the County College graduation last evening and the awards ceremony for the stabilization center BOCC MEETING NOVEMBER 3, 2021 PAGE 6 OF 7 EXECUTIVE SESSION: At the time of 1:34 p.m. the Board went into Executive Session under ORS 192.660 (2) (e) Real Property. The Board came out of Execution Session at 1:45 p.m. At the time of 1:46 p.m. the Board went into Executive Session under ORS 192.660 (2) (d) Labor Negotiations. The Board came out of Executive Session at 2:08 p.m. to make the following motion: ADAIR: Move approval of County Administrator Signature of Document No. 2021-897 CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried r-ITOU011310 Being no business brought before the Commissioners, the meeting was adjourned at 2:09 p.m. DATED this Day of f V 2021 for the Deschutes County Board of Commissioners. ANTHONY DEBONE, CHAIR PHIL CHANG, VICE CHAIR PATTI ADAIR, COMMISSIONER BOCC MEETING NOVEMBER 3, 2021 PAGE 7 OF 7 \31 ES COG�� s BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 9:00 AM, WEDNESDAY, NOVEMBER 03, 2021 Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend (541) 388-6570 1 www.deschutes.org AGENDA MEETING FORMAT In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize virtual meetings whenever possible and to take necessary measures to facilitate public participation in these virtual meetings. Since May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners have been conducted primarily in a virtual format. Effective June 30, 2021, COVID-based restrictions have been discontinued. Attendance/Participation options include: A) In Person Attendance and B) Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings. Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input received by 12:00 noon on Tuesday will be included in the meeting record for topics not on the Wednesday agenda. Zoom Meeting_ Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as well as posted on the Deschutes County website at https•//www.deschutes.org/bcc/page/public- hearing-notices. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT: For items not on this Agenda Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be timely, citizen input must be received by 8:00am on the day of the meeting. CONSENT AGENDA 1. Consideration of Resolution No. 2021-077 Converting 1.0 Limited Duration Performance Auditor FTE to regular duration within the 2021-2022 Deschutes County Budget. 2. Consideration of Resolution 2021-078, Increasing Appropriations within the District Attorney's Office and the 2021-2022 Deschutes County Budget and Increasing 0.1 limited duration Management Analyst FTE through December 2023. 3. Consideration of Resolution 2021-079, Transferring Appropriations within the 2021-2022 Deschutes County Budget. 4. Consideration of Board Signature to Thank Kristin Gyford for Service on the Behavioral Health Advisory Board. 5. Approval of Minutes of the October 18 2021 BOCC Meeting 6. Approval of Minutes of the October 20 2021 BOCC Meeting 7. Approval of Minutes of the October 25 2021 BOCC Meeting 8. Approval of Minutes of the October 27 2021 BOCC Meeting ACTION ITEMS 9. 9:05AM Consideration of Acceptance of DOJ Domestic Violence Grant 10. 9:20 AM Consideration of Board Signature of Document No. 2021-842 for the Purchase of Paint Truck Chassis 11. 9:30 AM Consideration of Board Signature of Document No. 2021-246, St. Charles PES/Sage View 12. 9:45 AM Discussion of increasing FTE for Deschutes County Public Health's Early Intervention and Outreach Services Program 13. 10:00 AM ARPA Update November 03, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3 LUNCH RECESS 14. 1:00 PM Consideration of Signature of Board Order No. 2021-060, Authorizing Service Contract Between La Pine Rural Fire District and Cascade Medical Transport OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. November 03, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3 coG2� BOARD OF COMMISSIONERS MEETING DATE: 11 /3/2021 SUBJECT: DOJ Domestic Violence Grant RECOMMENDED MOTION: Move approval of accepting the 2021 Department of Justice Improving Criminal Justice Responses to Domestic Violence, Dating Violence, Sexual Assault, and Stalking Grant Program, and move approval of covering any costs beyond the grant award if the selected FTE candidate's starting Step exceeds available grant funding. BACKGROUND AND POLICY IMPLICATIONS: The District Attorney's Office in partnership with all the local law enforcement offices and Saving Grace have been awarded a grant from the Department of Justice to better respond to and address domestic violence cases in our community. The collaborative group has developed a Domestic Violence High Risk team that identifies high risk offenders and prioritizes responses to hold them accountable and provides resources for victim safety. The team involves a grant funded domestic violence investigator that is housed in the DA's Office. This is the second grant award that Deschutes County has received from the DOJ to support this work, which is important as strangulation is a crime that consistently goes under -investigated. Victims of these crimes are at the highest risk of lethality and will be assessed using Maryland Model Lethality Assessment Program (LAP) and will be connected with community advocates at Saving grace to receive a range of services and needed resources. The grant will run for three years - October 1, 2021 through September 30, 2024. We requested and were awarded the maximum grant amount; however, the amount available for personnel may not fully cover a selected candidate's salary should that candidate be hired at a higher level Step due to a pay equity analysis. See the attached grant proposal narrative and budget and the Welcome letter from Department of justice. BUDGET IMPACTS: The grant award is for a total of $488,435 over three years. The majority of the funding is allocated for a contract and personnel. This grant was projected in the DA Office's FY22 Budget. The contracting funds will be provided to Saving Grace to support their work - $133,028. The personnel funds will be used to pay for a domestic violence investigator at a 0.9 FTE - $310,407. The remaining 0.1 FTE for that positon is a shared cost with the five law enforcement agencies. There is also funding set -aside for interpreter costs and travel to attend mandatory grant training. ATTENDANCE: Kathleen Meehan Coop, Management Analyst Proposal Abstract Deschutes County in collaboration with Deschutes County DA's Office, Deschutes County SherrifPs Office, Deschutes County Parole and Probation, Bend Police Department, Black Butte Police Department, Redmond Police Department, Sunriver Police Department, and Saving Grace seek to continue and improve the Deschutes County Domestic Violence High Risk Team with funding to continue to utilize a centralized Domestic Violence Investigator located within the DA's Office, operate a DV High Risk Team that identifies high risk offenders and prioritizes responses to hold them accountable and ensuring resources for victim safety, and to continue the use of the Maryland Model Lethality Assessment Program (LAP) to connect survivors to community based advocates. Deschutes County seeks to hire a Domestic Violence Investigator (DVI) to provide consistent, thorough follow up on IPV investigations and to initiate a high -risk DV team which will meet twice monthly to identify and monitor high -risk cases to assess offender risk and keep victims safe. Victims at highest risk of lethality will continue to be assessed via the LAP protocol and connected with IPV program services. High -danger victims will receive immediate and follow up services to support a range of safety and resource needs. Progress will be measured by tracking the number of team meetings per year with a goal of 24 and at least 12, the number of LAP screens that are completed with a goal of 20 screens a month that connect high risk victims to Saving Grace advocates, and the number of follow up investigations requested with a goal of 8 requests each month. Following the training by Casey Gwinn on strangulation and its indications of high risk for lethality, the team plans to focus on improving the community's response to strangulation and produce a training and strangulation checklist for law enforcement for these cases. Page 1 of 1 United States Department of Justice Office on Violence Against Women Working Together to End the Violence Congratulations on your FY2021 Improving Criminal Justice Responses award! The Improving Criminal Justice Responses Unit is excited to work with you on your efforts to improve your criminal justice system's response to domestic violence, dating violence, sexual assault, and stalking. As noted in your award document, your assigned OVW Grant Manager can assist you with any questions you may have about your award. In the next few weeks, you will receive additional information regarding the administration of your award, as well as mandatory requirements of the ICJR Program. According to your Award Conditions, you are required to attend the mandatory orientation for all new grantees. Please ensure your organization and project partners mark your calendars for the mandatory Grantee Orientation dates provided in the teal box. The Grantee Orientation sessions will take place virtually via a series of pre-recorded and live sessions beginning in December and continue into early 2022. You and your project partners must attend the sessions as they are vital to the successful implementation of your project. Before the Grantee Orientation sessions take place, you will need to accept your award in the new DOJ Justice Grants System (JustGrants). Please follow the tips provided below to ensure you are registered in the system and can access your grant award. Once you have accepted your award in the JustGrants system, please familiarize yourself with your award documents, specifically the entire list of Award Conditions, which are the terms and conditions of your award. Your Award Conditions were included with your award package and can be viewed under your ICJR award in JustGrants. Additionally, you will be required to comply with the requirements outlined in the solicitation under which the approved application was submitted. These requirements are detailed in the Award Conditions listed in your award package and should be reviewed thoroughly by you and your project partners. The ICJR Solicitation is available online at FY 2021 ICJR Solicitation. In addition to being governed by federal grant regulations, OVW grantees are required as a condition of all awards to comply with the financial and administrative requirements contained in the Department of Justice (DOJ) financial guide. The current version of the guide was issued in April 2020 and is available online: Current DOJ Financial Guide. NEW GRANTEE SCHEDULE OF EVENTS Your Application Submitter, Authorized Representative, and the Entity Administrator should have received an email notifying you of the award and directing them to review, sign and accept the award. The roles were assigned at the time of the submission of your application. The Authorized Representative must be the person to formally accept the award in JustGrants. Prior to acceptance, the Entity Administrator must assign and confirm the roles of a Financial Manager, Grant Award Administrator and an Authorized Representative (if not already assigned or changed since the time of application) for this new award. Accepting the award can ONLY be completed in JustGrants. However, if you need to share the award document with others who do not have access to JustGrants you can print a PDF to share with your partners, stakeholders, etc. (Printing Instructions attached). Please remember to read your award document in full with relevant staff, including all of the award conditions prior to accepting the award. This document will help you to accept your award, instruction begin on Page 10. https://iusticerants.usdoj.ov/sites//files/xyckuh296/files/media[document/iarg-grantee-accept.pdf If you need assistance with managing your roles and entity in JustGrants, please have the Entity Administrator refer to this resource. Onboarding new staff begins on Page 11 and assigning staff who may already have JustGrants roles, but not for this particular grant award, is on Page 42: https°//justice rants.usdoj.ov/training/jars-entity-management.pdf Training documents, resources and general information about JustGrants can always be found here: https://justice rants.usdoj. ov/ If you are a new grantee to DOJ, you will need to enroll in ASAP, which is the payment request system used to draw down on your award funds. The SAM E-Biz POC will receive two emails from Treasury's Bureau of Fiscal Services, one with the username and one with the password. Once received, please refer to the following user guide for instructions on the ASAP enrollment process: hops_://iusticerants.usdoi.ov/sites//files/xyckuh296[files/media/document/training-user- uide- asap df. ASAP Enrollment consists of the following 6 steps, so please make sure each step is complete: 1. El Initiates RO and POC Completed 2. Point of Contact Names Organization Officials 3. Head of Organization Approves Officials 4. Authorizing Official Defines Recipient Profile 5. Authorizing Official Defines Recipient Organization Users 6. Financial Official Defines Banking Information If you have any questions or need assistance, please do not hesitate to reach out! And as always, for technical issues with JustGrants please reach out to the OVW JustGrants Help Desk at OVW.JustGrantsSupportusdoi.gov I. Purpose of the Project a. The challenge or need faced by the community and how the proposal will meet that need Deschutes County conducted Praxis International's Best Practice Assessment (BPA) over a two-year period, 2012-2014. Community partners including local law enforcement, the District Attorney's (DA's) Office, the system -based victim advocacy program, and the community -based victim advocacy program met together for approximately one half -day each month to review 20 randomly selected, completed domestic violence cases. The 911 recordings, police investigation reports, and prosecution charging decisions were thoroughly reviewed and produced consistent findings: evidence collection, follow-up photographs of injuries, and reporting of victim/witness interviews were all priorities identified needing attention. Strangulation was also noted as a crime that was consistently under -investigated. Non -fatal strangulation as a lethality factor presents a six -fold increase of the odds of a perpetrator committing attempted homicide, and a seven -fold increase of committing homicide. The BPA group presented its findings to the Deschutes County Domestic Violence Council as well as local Police, the Sheriffs Office and the DA's Office. There was consensus that hiring a DV investigator who could prioritize DV cases and provide timely follow-up investigation is needed; however, funding is currently limited. The Best Practice Assessment also yielded information regarding the Lethality Assessment Program (LAP) protocol, which has been instituted since 2011. Findings showed that some LAP screens had not been completed for DV crimes that called for the LAP protocol, and some LAP calls to the domestic violence program were not placed subsequent to victims I Glass, Nancy et al., Non fatal Strangulation is an Important Risk Factor for Homicide of Women, Journal of Emergency Medicine, Oct. 2008; 35(3): pp. 329-335. screening in as high danger. Partners recognize that ongoing training in the LAP protocol is critical as senior patrol officers cycle off and new officers are sworn in. Without consistent screening and referral, high danger victims will go unnoticed and unserved. Since obtaining OVW grant funding for this project in 2018, a DV investigator was hired, a DV High Risk Team (DVHRT) was formed, and LAP efforts have continued. The current collaborations between law enforcement, the DA's Office and victim service programs, combined with a concerted effort to improve evidence collection and investigation of DV crimes, have given Deschutes County some traction by enhancing collaboration. As efforts evolve over time, there are further initiatives that the County would benefit from including. Current grant partners have identified a need to include an additional agency partner, Deschutes County Parole and Probation, to provide insight and add offender accountability with DVHRT cases, as many of these cases include offenders currently on parole or probation. Following the training provided by Casey Gwinn in August of 2020, there is a commitment to improving response to Strangulation cases by prioritizing all strangulation crimes on the High Risk Team and providing continuing education for law enforcement officers via the project's DV investigator. Law enforcement partners are motivated to include additional training to enhance investigations and continually improve LAP response. While much progress has been made towards creating the foundations of this project, a continuation of the project will enable partners to enhance coordination, particularly on cases that involve high risk offenders and high danger victims. b How the needs of the community connect to the proposed purpose areas 2 Deschutes County has seen a significant number of strangulation cases. A high -profile homicide in the past year, where a suspect had been arrested on a strangulation crime and went on to kill his partner (and himself) underscored the complex nature of strangulation cases. Enhancement of the multidisciplinary High Risk Team with Parole & Probation and prioritization of strangulation cases will provide more capacity for `real time' action taken to maintain offender accountability and victim safety as cases are adjudicated — particularly when cases take months to reach closure. The increasing population in the County, with law enforcement call -outs continuously increasing begs for added support in the investigation of DV crimes. The DV investigator enhances investigations by providing follow up with evidence collection, photographs and documentation. c. The service area, including the geographic location, size, demographics The project will take place in Deschutes County (County), a region covering 3,055 square miles in Central Oregon. The County is comprised of two urban clusters (Bend and Redmond) and many outlying rural areas. Deschutes is the seventh largest County by population in the state of Oregon. The County (population 197,692 as of 2019) is Oregon's fastest growing county. The population grew 25.3% from 2010-20193 and grew 2.1 % from 2019-20204. This rapid expansion has presented challenges for law enforcement and the criminal justice system to maintain the level of services commensurate with population growth. 2 hLtps://www.oregon-demographics.com/counties by population 3 https•//ktvz conVnews/deschutes-county/2020/03/26/deschutes-countys-growth-tops-oregon-over-the-past-decade- crook-counW-2nd/ lhtWs:Hdrive.goojzle.com/file/d/ldV4RkuXIIY9mT5BAZuL nbnaP05P2Na6/view (Portland State University Population Research Center) Approximately 9.2% of the County's population lives in poverty. As of December 2020, the unemployment rate in Deschutes County was the second highest in the state, at 7.6% compared to 6.0% statewides. The racial/ethnic makeup of the County continues to become more diverse: 86.8% white, 1.1% Native American/Alaska Native, 1.1% Asian, .6% Black/African American, 8.3% Hispanic or Latino, .2% Native Hawaiian/Pacific Islander, and 2.8% two or more races6. a. d. Gaps in service that the project will complement The project's High Risk Team complements the adjudication process of DV cases which can take months to resolve. The team provides for strict monitoring of offenders as they await trial or when cases get delayed. The team also coordinates services to victims by enhancing communication and resources for victims who have both material and emotional needs to be met during this timeframe. As mentioned previously, law enforcement's ever increasing call -outs affect patrol's capacity to collect evidence and gather information from victims or witnesses. Law enforcement 5 https•//www qualit iinfo orgJdocuments/10182/73818/Labor+Force+and+Unemployment+bv+Area 6 htips•//www census goy/guickfacts/fact/table/deschutescountyoregonBZAI 10218#BZA110218 2 welcomes the addition of a DV investigator to enhance evidence collection and communicate with prosecutors on cases. In fact, Deschutes County law enforcement agencies provide a limited amount of funding to help support the DV investigator position, as they recognize the way this role complements their own response. e. The impact of current or prior efforts to prevent and reduce DV, highlighting prior OVW support Praxis International's Best Practice Assessment, completed in 2014 with OVW funding, provided insights that paved the way for future efforts. The findings mentioned above, including the need to improve evidence collection, follow-up photographs of injuries, and reporting of victim/witness interviews, as well as prioritizing strangulation case, have led to the development of the High Risk DV Team which includes all strangulation cases as high risk, as well as implementation of the DV investigator position to enhance investigations. The Lethality Assessment Program (LAP) was implemented in 2011 to address victims at highest risk of serious injury or lethality with support from OVW. As noted previously, the vast majority of victims at highest levels of danger had not been connected with domestic violence program services at Saving Grace. Since the program's inception, more than 2,500 LAP screens have been initiated by law enforcement, resulting in approximately 1,100 LAP calls connecting high danger victims to Saving Grace, of which nearly 550 individuals received in -person services ranging from emergency shelter, safety planning, protection order assistance, crisis counseling and therapeutic services, and support throughout the criminal prosecution process and beyond. Law enforcement now relies on Saving Grace not only for high -risk cases referred through the LAP, but also for incidental purposes related to enhancing victim safety. The LAP screen and protocol continues to be seen as a benefit on many fronts: it informs the work of the High Risk Team, it connects high danger victims immediately with services provided by the LAP advocate, A and it provides grant partners with a common language and clear protocol on when to `elevate' cases to high risk status. The High Risk Team adds value to victim safety. It has increased coordination between system -based and community -based victim services programs to address needs ranging from collaborative safety planning, providing shelter and housing to survivors, and supporting survivors with civil legal needs including protection orders, divorce, custody or immigration matters. The team has also enhanced offender accountability by continuously monitoring offenders' status and providing swift sanctions to offenders who violate terms of release. II. What will be Done a. The approach to addressing the need and (n-)activity description to meet the priority area :reduce violent crime against women and promote victim safety through investing in law enforcement and increasing prosecution This project aims to meet the priority area of reducing violence crime against women and promoting victim safety through investing in law enforcement and increasing prosecution. Utilizing a Domestic Violence Investigator, centrally located in the DA's Office to work on cases from each law enforcement agency, to follow up on gaps in investigations at the direction of prosecutors, this project seeks to ensure more cases are fully investigated and prosecuted. Additionally, domestic violence victims at highest risk of lethality will be assessed via the LAP protocol. Law enforcement will connect high danger victims with Saving Grace services at the time of DV arrests. High danger victims will receive immediate and follow-up services to support a range of safety and resource needs. Ongoing in-service education will be provided for law enforcement agencies to maintain and further institutionalize the LAP. A DV investigator will prioritize and provide investigations for DV arrests in Deschutes County, with an emphasis on high -risk crimes. A High Risk DV team will convene twice per month to review current DV criminal cases to provide seamless follow-through addressing offender risk and victim safety. The evidence -based LAP protocol will assist in assessing danger in DV cases. b. How progress will be measured The primary goals for this project are to: 1) Enhance victim safety, with a focus on victims that are in high risk situations; 2) Hold DV offenders accountable, with a focus on high risk offenders; and 3) Provide ongoing education and training related to DV response, with a focus on high risk cases, emphasizing strangulation cases. Specific objectives for the proposed project include: 1) Promote coordinated interagency responses that account for victim safety by implementation of the evidence -based LAP protocols. 2) Provide immediate access to victim services for victims at high risk of lethality. 3) Provide culturally appropriate services to Spanish speaking/Latino victims. 4) Incorporate a DV investigator to provide enhanced DV investigations. 5) Create a high -risk DV team to address DV cases with increased potential for lethality. 6) Emphasize investigation and prosecution response to strangulation and other high risk cases. 7) Support ongoing initiatives that promote a collaborative response to high danger victims. The activities, outputs and outcomes of the LAP response will be measured by maintaining quarterly reports that measure the number of LAP screens initiated, the number of high danger victims, the number of LAP referral calls placed by law enforcement to Saving Grace, and the number of services provided to survivors by Saving Grace. Saving Grace provides survivors with anonymous, confidential surveys to measure outcomes including but not limited to: the effect on the survivor's overall safety, the increased/beneficial resources provided to the survivor, and whether the support provided helped the survivor make informed choices 7 about their situation. Surveys are compiled, with the goal being that a minimum of 90% of those surveyed experienced greater safety, resources, and information about choices. The activities of the High Risk Team will be measured by the number of meetings, the number of cases identified and staffed, the number of victim or offender contacts made as a result of staffings, and the number of cases resolved. The time period for cases to come to resolution will also be measured, with the intent to ensure the added investigations and support result in swifter offender accountability. The DV investigator will track the number of follow-up investigatory actions taken, the time period they work on cases, the final disposition of their cases, and the number of educational or training contacts with law enforcement. Continuing education and training that is provided to law enforcement will include surveys/measures of increase in knowledge and resources. Finally, all grant partners named in the MOU will meet quarterly to assess LAP response and investigations to address overall trends, and suggest and implement improvements. A continuous feedback loop with leadership from all agencies will ensure the implementation, and any needed improvements, are consistent throughout the County. c. Sustainability With continued support during this grant period, it is expected that the community will continue to support convening a DV High Risk Team to focus efforts on improved responses to high risk cases. Additionally, it is expected that law enforcement will continue to implement the LAP in collaboration with Saving Grace. As Saving Grace continues to promote the value of the 8 LAP advocate response, the expectation is to garner not only continued grant funding but also support of its donor base. With the DV investigator role still being fairly new in the coordinated community response, the current grant period will enable project partners to demonstrate the value to all law enforcement agencies and the County DA's Office. The future intention is to have the position funded by continued shared contributions from the DA's Office and law enforcement agencies. d. Description of the overall strategy and specific tasks with detailed timeline TASK #1: Continue implementation and enhance LAP protocol with Deschutes County law enforcement agencies. Activities include: 1) Train new Officers and Advocates on LAP protocols. (Oct. 2021-Sept. 2024) 2) Continue with LAP screens and LAP referral protocols. (Oct. 2021-Sept. 2024) 3) Connect high danger victims to Saving Grace LAP hotline. (Oct. 2021-Sept. 2024) 4) Conduct bi-annual in-service training for law enforcement agencies, enhancing knowledge of LAP protocol and high -risk DV cases. (Every spring and fall, Oct. 2021-Sept. 2024) OUTCOMES: Victims at highest risk for lethality receive immediate access to domestic violence program services; LAP protocol is enhanced through ongoing education. TASK #2: Provide immediate, confidential victim services to high danger victims referred by LAP. Activities include: 1) Provide follow up calls and in -person advocacy to LAP -referred victims. (Oct. 2021-Sept. 2024) 2) Provide culturally appropriate service to Spanish speakers on LAP hotline. Provide Bilingual Advocates for LAP -referred Latina clients. (Oct. 2021-Sept. 2024) 0 3) Provide emergency shelter, safety planning, protection order support, legal advocacy, therapy and other DV program services to LAP -referred victims. (Oct. 2021-Sept. 2024) 4) LAP Advocate to attend twice monthly high -risk DV team meetings to educate about high danger victim safety and provide victim follow-up as needed. (Twice monthly Oct. 2021- Sept. 2024) OUTCOME: High danger victims receive immediate access to DV program services. TASK #3: Hire, train and supervise Deschutes County DV investigator, with focus on high -risk DV crimes. Activities include: 1) Solicit applications for DV investigator position. (Oct. 2021) a. [Note: We currently have an officer from a partner agency in the position as a special assignment for the remainder of our current grant. We plan to advertise to hire a new investigator that can be in the position for the entirety of this project.] 2) Interview and hire DV investigator. (Nov. 2021) 3) New DV investigator training. (Nov. 2021-Dec. 2021) 4) Conduct DV investigations with focus on high -risk cases. (Dec. 2021-Sept. 2024) 5) DV investigator to attend and play an active role in following up on tasks identified in twice monthly high -risk DV team. (Nov. 2021-Sept. 2024) b) DV investigator to identify gaps in high risk cases with an emphasis on strangulation investigations in order to provide training to law enforcement and development of a checklist (Nov. 2021-Sept. 2024) OUTCOMES: DV offenders are held accountable commensurate with crimes committed; DV investigations are enhanced by greater capacity to gather evidence and provide follow up investigation. Strangulation and other high risk cases are given priority. 10 TASK #4: Continue and enhance High -Risk DV team response. Activities include: 1) Continue twice monthly meetings between current DV High Risk Team members, including members from the DA's Office, Saving Grace, and the DV investigator. (Oct. 2021-Sept. 2024) 2) Expand the team to include Deschutes County Parole and Probation. (Oct. 2021-Sept. 2024) 3) Enhance DVHRT's focus on strangulation cases by placing all strangulation cases on high risk caseload. (Oct. 2021-Sept. 2024) 4) Follow through with tasks assigned at DV team meeting; report back at subsequent meetings. (Oct. 2021-Sept. 2024) 5) Participate in community DV trainings; attend out-of-state conferences as available. (Nov. 2018-Sept. 2021) OUTCOME: Coordinated community response to high -risk DV cases provides greater offender accountability and victim safety. Enhance focus on strangulation and other high risk cases. TASK #5: Identify gaps in Strangulation case investigations, develop training to address them, and provide checklist for strangulation case investigations. Activities include: 1) Using DV investigator request forms and based on training provided by Casey Gwinn in August of 2020, review for gaps in strangulation case investigations (Oct. 2021-Sept. 2022) 2) Develop Checklist to provide to law enforcement based on gaps found in strangulation cases (Oct 2022-Jan 2023). 3) Develop Training Module to provide to law enforcement along with checklist developed. (Feb 2023-June 2023). 4) Contact and conduct training with law enforcement agencies (July 2023-Sept 2024). 11 OUTCOME: Participants gain enhanced understanding of Strangulation and high risk cases; new investigative methods enhance current investigations on strangulation cases. b. How Funding Will Address Identified Needs/Enhance Existing Projects: The Best Practice Assessment completed in 2414 identified the need for a DV investigator. Due to population growth not keeping up with growth in the police force, officers have limited time to conduct investigations before attending to additional calls for service. A DV investigator can fill this gap by gathering more information around prior history, taking follow up photos, collecting evidence necessary for a complete investigation, and providing more capacity for victim/witness interviews. Adding a DV investigator steeped in best practices will: a) ensure as many appropriate charges are made commensurate with the crime/s; b) provide clear evidence to facilitate swift prosecution; c) enhance information for the high -risk DV team; d) remove burden from victims being the primary or sole source of evidence for crimes, and e) enhance victim safety by providing more accurate assessment of the offender's level of risk. The current practices of the CCR meeting every other month at DV Council meetings, and the LAP partners meeting quarterly have certainly provided helpful guidance regarding trends, gaps in services and collaboration. However, a missing element is the capacity to review specific cases at the time crimes occur to develop positive outcomes for prosecution of cases. The addition of a High Risk DV team will allow victim -based and offender -based providers to provide insights and act on tasks that will immediately improve responses in real-time. Continual progress on DV cases coupled with the DV Council's overall guidance will provide a well-rounded approach to DV community response. Based upon Best Practice Assessment findings regarding a need for continued training on 12 the LAP, Arrest (now IFCJ) grant partners have sought support from the Maryland Network Against Domestic Violence (founders of LAP). The Maryland Network has developed training modules to serve as LAP refresher courses and provide ongoing education related to high -risk DV cases. The two-hour modules will provide relevant education at law enforcement in-service trainings. e. How Purpose Areas will be addressed including Priority areas The project will address purpose areas 3 and 22, including the centralization and coordination of police enforcement and prosecution, and implementation of a multi -disciplinary high -risk team. The statutory priority area of demonstrating a commitment to strong enforcement of laws and prosecution of cases will be addressed by: • Ensuring offenders do not exploit any gaps between arrest and final disposition via the High Risk Team's coordination, monitoring, and actions taken to hold offenders accountable and keep victims safe; • Vigorously investigating cases via the DV investigator to provide for swift and thorough case resolution, resulting in greater offender accountability; • Enhancing law enforcement's capacity to provide immediate referral and support to high danger victims via the LAP protocol; • Providing LAP -referred victims with specialized assistance via the LAP advocate and the advocate's coordination with the High Risk DV team. • Continually monitoring project progress, sharing successes and challenges with project partners quarterly, and promoting ongoing collaboration with the shared vision to reduce violent crime, promote victim safety, and hold offenders accountable. 13 L Why the project will be successful and how to determine project goals are accomplished Deschutes County has a long history of collaboration between affiliated partners in DV response with its DV Council. The DV Council originated the initial implementation of the LAP, which has conferred not only benefits to high dangers survivors, but also enhanced trust between law enforcement and Saving Grace and a means of identifying high risk cases which require closer monitoring and support. The identification of high risk cases has evolved into development of the High Risk Team and DV investigator position, producing more scrutiny of cases that indicate high lethality. Deschutes County and its DV Council take pride in the development of these programs and support the ongoing enhancement to further reduce crime, lethality and recidivism, and enhance victim safety. The project goals noted previously under how the project will measure progress toward goals include the tracking of cases addressed (offenders investigated and monitored, victims served), the final disposition of cases (outcomes), victims' perceptions of safety, resources and information gained, and law enforcement's change in knowledge with ongoing education/training. The continuous monitoring of the project, with project partners' commitment, will ensure the project achieves meaningful outcomes and accomplishments. 2. Tangible products to be created Based on the training provided by Casey Gwinn in August of 2020, project partners have identified the need for an enhanced response to strangulation cases given their high risk nature. Using DV investigator follow up request forms and case reviews, the team will identify gaps in strangulation cases in order to develop a tangible and transferable checklist for improved strangulation case investigations for current and future use. In addition, the team will develop a 14 training module for law enforcement and provide training on the benefits and use of the strangulation checklist. h. How the proposal will be accessible to individuals with disabilities When language poses a barrier to services, the DA's Office uses utilizes the Language Line and professional interpreters. The DA's Office acquired a TTY phone to assist with investigations and victim services for those who are deaf or hard of hearing and utilizes video relay services. Victim services for individuals with intellectual/developmental or physical disabilities are provided support and guidance from county, state, and community -based agencies serving people with disabilities. All Saving Grace offices and its shelter are fully accessible. People with disabilities may bring caregivers or service dogs into shelter with them. Saving Grace contracts with ASL interpreters to provide services for deaf/hard of hearing individuals. Oregon Relay is a phone communication service that is utilized for deaf/hard of hearing individuals to access Saving Grace through its hotline. Saving Grace is committed to providing informed, compassionate services for marginalized communities and provides staff training quarterly on topics related to marginalized communities. i. How the proiect will reach each population in the service area The service area's composition includes a population of 8.3% people who identify as Hispanic or Latino. To serve Latinos in their native language, each law enforcement agency has bilingual patrol officers, and the LAP screen is available in Spanish as well. Approximately 20% of Saving Grace's advocates are bilingual, giving the agency capacity to serve Latino individuals. The DV investigator will be hired as bilingual strongly preferred so that investigations can continue in Spanish as needed. 1s With a relatively diverse population containing many living in rural, outlying areas (with many living in poverty and lacking resources), law enforcement and Saving Grace have offices or outposts in the far reaches to ensure response is provided in a timely and responsive manner. Deschutes County has an array of nonprofits specialized in serving elders, people with disabilities and non-English speaking individuals, which facilitates project partners' capacity to engage experts in these areas of specialization to provide added support for victims or offenders. i. How the project will address victimization rates The project will remain focused on high risk offenders and high danger victims. Enhanced services to high danger victims will provide immediate recourse for victims to flee from abusive relationships, as well as ongoing emotional and resource support to help victims rebuild their lives without concern for needing to return to a relationship simply due to lack of resources or unresolved trauma. Saving Grace has a therapy program to support families affected by abuse and a supervised visitation and exchange center. These long term supports provide an ongoing safety net for victims to ultimately identify as survivors. Added support to investigate and monitor offenders will ensure there are fewer opportunities for offenders to exploit gaps in the criminal justice system, providing the message particularly to serial offenders that acts of domestic violence will result in consequences. (See above section with tasks and activities for detailed timeline.) 1 How the applicant will ensure progress towards implementing CCR activities By tracking the numbers and activities provided to LAP -referred victims and the numbers of high risk cases investigated by the DV investigator and staffed by the High Risk Team, the project partners will produce measurables which will be shared with the DV Council. Outcome 16 surveys for victims will ensure safety is enhanced. Both the commitment of partners within the project, and the support of allied agencies on the DV Council, will ensure the community will remain steadfast in its goals of reducing domestic violence crimes. m. Funding sources and plans for sustaining the project beyond OVW funding As referenced above in the sustainability section, the intent is to further demonstrate the effectiveness of the DV investigator position in order to grow the current funding amounts that law enforcement and the DA's Office currently support in the position. The LAP protocol will be promoted within the community, highlighting the program's collaborative nature and effectiveness. This program one that Saving Grace believes would garner local business and donor support to sustain. III. Who will Implement the Proiect The applicant, Deschutes County, will work with the following primary partners to implement the grant: The Deschutes County District Attorney's Office; The Deschutes County Sheriff's Office; Deschutes County Parole and Probation; City of Bend and Redmond Police Departments; Sunriver Police Department; Black Butte Police Department; and Saving Grace. The County has entered into a Memorandum of Understanding with the above -listed partners and one other key agency: the Deschutes County Circuit Court. The roles of the primary partners are described briefly below. A Memorandum of Understanding (MOU) between the County and each partner listed above has been appended to this application. Community law enforcement agencies have committed to providing additional funding to ensure the full funding of a 1.0 FTE DV investigator in the amounts described in the MOU. 17 Deschutes County Board of County Commissioners Chair Anthony DeBone and Deputy County Administrator Erik Kropp provide oversight of grant related activities. Supplemental services that may be provided by County departments include grant administration, legal counsel, administrative support, financial management, risk management and technological system assistance. Deschutes County District Attorneys Office Deputy District Attorney Stacy Neil will provide leadership for grant related activities and serve as Co -Project Director with a focus on facilitating and coordinating the High Risk DV Team and support to the DV investigator position. DDA Neil has been a prosecutor in Oregon since 2002 and currently serves as the Team Lead for the Person Crime Team. She has specialized in Domestic Violence, Sexual Assault and Stalking related crimes for most of her career. DDA Neil has been a member and served as Co -Chair on the Deschutes County Domestic Violence Council. She has attended various national trainings on domestic violence and has provided trainings across the State on domestic violence investigations, strangulation investigations, interviewing child witnesses to domestic violence and training professionals on testifying as an expert witness. Deschutes County Sheriffs Office Captain Deron McMaster is responsible for implementation of the LAP. He will serve as the lead LAP, high -risk DV team and DV Council representative. He or his designee will attend every other month DV Council meetings. He will be part of the team that supports coordination with the DV investigator. 18 Deschutes County Parole and Probation Supervisor Justin Bendele will be part of the DV High Risk Team and attend twice monthly meetings as part of that team. He has worked in law enforcement for 19 years, the last seven with Deschutes County Parole & Probation. Mr. Bendele has experience supervising caseloads of high risk domestic violence and sex offense clients. I currently am the supervisor for the Domestic Violence and Sex Offense Supervision teams within the department. City of Bend Police Department Lt. Adam Juhnke is responsible for implementation of the LAP. He will serve as the lead LAP, high -risk DV team and DV Council representative. He or his designee will attend every other month DV Council meetings. He will be part of the team that supports coordination with the DV investigator. Lt. Juhnke has been in law enforcement for 18 years and has served with Bend PD for 18 years. He holds many roles related to coordinated community response in various areas of service, including domestic violence response. City of Redmond Police Department Lt. Curtis Chambers is responsible for implementation of the LAP. He will serve as the lead LAP, high -risk DV team and DV Council representative and will attend every other month LAP and DV Council meetings. He will be part of the team that supports coordination of the work with the DV investigator. Lt. Chambers has been employed in law enforcement and with the Redmond Police Department since 2003. Chambers currently holds the position of Patrol Lieutenant. He is passionate about serving the community needs of Redmond through proactive, collaborative, and data -driven decision -making. N 19 Black Butte Police Department Chief Denney Kelley is responsible for implementation of the LAP. He will serve as the lead LAP, high -risk DV team and DV Council representative and will attend every other month LAP and DV Council meetings. He will be part of the team that supports coordination of the work with the DV investigator. Sunriver Police Department Chief Cory Darling of the Sunriver Police Department is responsible for implementation of the LAP. He, or his designee, will serve as the lead LAP, high -risk DV team and DV Council representative and attend every other month LAP and DV Council meetings. He will be part of the team that supports coordination of the work with the DV investigator. Saving Grace Saving Grace's Assistant Executive Director, Trish Meyer, will serve as Co -Project Director with a focus on LAP services. She will provide leadership for the LAP protocols, continuing LAP education for law enforcement and co -project direction with DDA Neil. She has worked in the non-profit management field for 24 years and has been with Saving Grace for the past 18 1/2 years. She serves on the Maryland Network Against Domestic Violence's national LAP Advisory Council and on Oregon Attorney General's Office's statewide domestic violence fatality review team. Ms. Meyer has provided DV training for over 4,000 professionals and community members. Saving Grace's LAP Advocate will provide follow up services to LAP - referred victims. S/he will be a member of the high -risk DV team, meeting twice monthly. The LAP Advocate will be trained and certified on the LAP and Danger Assessment tools. 20 Memorandum of Understanding (MOU) Deschutes County is the lead applicant for the Improving Criminal Justice Responses to Sexual Assault, Domestic Violence, Dating Violence, and Stalking Grant Program. Deschutes County, as represented by the Deschutes County District Attorney's Office (DA's Office) and the Deschutes County Sheriff s Office (DCSO), enter into a Memorandum of Understanding with Saving Grace — Imagine Life Without Violence (herein referred to as "Saving Grace"), City of Bend Police Department (BPD), City of Redmond Police Department (RPD), Black Butte Police Department (BBPD), Sunriver Police Department (SRPD), Deschutes County Parole and Probation, and the Circuit Court of the State of Oregon for the County of Deschutes (Circuit Court). History of Relationship In 1995, representatives from the Deschutes County Sheriffs and District Attorney's Offices and Parole and Probation, Mental Health, and Administrative Services Departments; the Oregon Department of Human Services; City of Bend Police Department; Victims' Assistance Office; and Saving Grace established a Domestic Violence Council (herein referred to as "Council") and devoted efforts and resources to developing and implementing awareness/prevention campaigns. In early 2003, Council members from these same organizations with the addition of the Circuit Court submitted and received an award for a collaborative grant application for a Safe Havens Planning Grant. The Council, which includes representation from all of the organizations that have signed this MOU, continues to meet every other month, with subcommittees when active meeting on alternating months and the participating organizations support the following goals: 1) to provide safety for victims of domestic violence, child abuse, dating violence, sexual assault and stalking; MOU Page 1 of24 CC-2a21 • 267 • • .. . .. . 2) to promote coordinated interagency and community responses which are victim -focused; 3) to increase training among collaborative partners to ensure safety of all victims; and 4) to promote interagency communication and relationships. In addition to making preparations to open a visitation and exchange center, another priority during was to develop a shared awareness and understanding among the community partners represented on the Council of the unique circumstances surrounding supervised visitation in cases of domestic violence. During the planning for the grant period and subsequent three implementation grant cycles, representatives and staff from each of the entities have participated in various domestic violence training events provided through the Safe Havens Grants. In July 2004, Council members attended video conferences with Lundy Bancroft, Oliver Williams, and Betsy McAllister Groves. In October 2004, Council members and their staff attended a local two-day workshop co -sponsored by Saving Grace and the planning grant entitled The Intersection Between Supervised Visitation and Batterer Intervention with Dr. Scott Hampton. DHS provided a free site for this training and utilized it to train child protective workers. Through the local Trial Court Administrator's efforts, Dr. Hampton also led a private training with the seven Deschutes County Judges on the dynamics of domestic violence and considerations for supervised visitation and exchange. In January 2005, the Parole and Probation Department created the Domestic Violence Supervision and Treatment Team (herein referred to as " Supervision Team") comprised of specialized parole and probation officers, batterer intervention program providers, victim advocates, polygraph examiners, child welfare officials, court administration staff, and a deputy district attorney. Simultaneously, the Probation Department wrote and adopted protocols for the treatment and supervision of domestic violence offenders, requiring treatment providers and MOU Page 2 of 24 parole and probation officers to collaborate with victim advocates when developing standards affecting the treatment and supervision of offenders. Polygraph examinations became a required component of offender supervision and treatment as a means to reduce offender non-compliance and increase victim safety. The Probation Department sought approval from the Circuit Court to assume responsibility for approving Batterer Intervention Programs (BIPs) in order to provide some assurance that program providers were using evidenced -based practices and complying with Oregon Administrative Rules. The request was granted, and a Probation Department Supervisor/Council member became the approval authority for the offender treatment programs. The Supervision Team has continued to meet on a regular basis, creating strong alliances among all the members and improving offender accountability and specialized services. Many of the Supervision Team members are also participating Council members. In July 2005, all the existing and proposed BIP providers, along with staff from Parole and Probation, the District Attorney's Victim's Assistance Office, and Saving Grace attended a local three-day workshop Creating a Process of Change for Men Who Batter by Scott Miller from DAIP. Mr. Miller also provided a short training for prosecutors and defense attorneys on the benefits of BIP Standards and the criminal justice system response of holding batterers accountable. This training was repeated for new Council community partners again in October 2007. In September 2005, members of local law enforcement from the Deschutes County Sheriff's Office and Bend Police Department participated in a local one -day training, Domestic Violence: The Law Enforcement Response, presented by Supervising Deputy Sheriff Marcus Bruning from DAIP. The Deschutes County Sheriff provided a free site for this training and staff resources to assist with event management. MOU Page 3 of 24 In October 2005, the Council attended a video conference with Dr. Ellen Pence titled Context is Everything. The conference was hosted by the State of Oregon, Division of Child Support Enforcement, who provided the free site, use of equipment and staff resources. With the help of the first Safe Havens implementation grant, Saving Grace opened a new supervised visitation and exchange center, known as Mary's Place, in January 2006. With the assistance of the Council, additional funding sources for the visitation center were explored, including a Parental Access to Visitation grant which was subsequently received in 2007. In September 2006, the Domestic Violence Supervision and Treatment Team became responsible for evaluating batterer intervention providers to ensure compliance with the Oregon Administrative Rules. This responsibility was reassigned to the Domestic Violence Council in early 2008. Also in September 2006, Safe Haven funds were used to bring Dr. Scott Hampton and Judge Maureen McKnight to Bend to provide training to the Council on Best Practices: Domestic Violence Coordinating Councils. Dr. Hampton also met separately with four of the County's seven judges to discuss various system issues including batterer intervention, considerations for victims, and supervised visitation. In May 2007, a Circuit Court Judge who presides over most of the family court cases attended the training sponsored by Muskie School, Examining Best Practices in Advocacy and Judicial Deliberations in Child Custody Cases. The judge reported back to the Council and provided materials to the County Custody Evaluations Program for low-income divorcing parents. In June 2007, a collaborative STOP VAWA grant application was submitted and received by Saving Grace to support a Spanish bi-lingual and bi-cultural advocate located at the courthouse. This advocate assists victims who are seeking restraining orders and provides safety MOU Page 4 of 24 planning and resource referrals. An informational video, available in both Spanish and English, explaining how to obtain a restraining order was also created. This grant partners, including the Circuit Court, Victims' Assistance and Saving Grace all participated in developing this innovative response to victims' needs. In July 2007 and December 2007, two live video conferences Behind Closed Doors and Victims at the Center were sponsored with Safe Havens grant funds. These trainings were attended by a wide variety of community partners, including parole and probation officers, BIP providers, victim advocates, public health nurses, mental health providers, and attorneys. Also in July, five members of the Domestic Violence Supervision and Treatment Team attended a two- day training on the Emerge Model of Batterer Intervention. In September 2007, the Presiding Judge of the Deschutes County Circuit Court attended the National Council's institute on Enhancing Judicial Skills in Domestic Violence Cases. The Judge reported back to the Council, emphasizing the value of what he had learned and how the concepts could apply in Deschutes County. Deschutes County has experienced an improved response to victims of domestic violence from all of its Judges as a result of the training. During the fall and winter of 2007, the Domestic Violence Supervision and Treatment Team held discussions to address concerns about no -contact orders in criminal domestic violence cases and their impact on victims. As a result of this dialogue, protocols used by the Court and Parole and Probation were revised to provide more flexibility and responsiveness to individual victim needs. In March 2008, four Council members attended a two-day training, Fathering After Violence, sponsored by the National Institute on Fatherhood, Visitation and Domestic Violence for Safe Havens Grantees. MOU Page 5 of 24 In early 2008, the Council formed the Coordinated Community Response (CCR) subcommittee to further evaluate and provide recommendations regarding the community's coordinated response to domestic violence. This subcommittee consisted of Captains from the Deschutes County Sherifrs Department, the City of Bend Police Department, and the City of Redmond Police Department; a Supervisor from the Deschutes County Parole and Probation Department; the Assistant Executive Director of Saving Grace; and the Community Project Coordinator from the Deschutes County Children & Families Commission. The CCR subcommittee recommended improving risk assessment and response to victims, while also addressing the need for intensive supervision and monitoring of high -risk offenders. In the fall of 2009, the CCR subcommittee learned about the Lethality Assessment Program (LAP), a program of the Maryland Network Against Domestic Violence based on Dr. Jacquelyn Campbell's Danger Assessment. A phone conference was held with David Sargent, Consultant and Lethality Assessment Coordinator for the Maryland Network Against Domestic Violence, Deschutes County local law enforcement agencies, Parole and Probation Department, and Saving Grace. The CCR subcommittee agreed to move forward with seeking resources to implement the LAP as well as hiring an Intensive Supervision Parole and Probation Officer (ISPPO) who would work closely with an advocate from Saving Grace to provide intensive supervision to offenders and ongoing risk assessment to victims of those offenders. In October 2009, training by the National Council of Juvenile and Family Court Judges was sponsored by Safe Havens training funds in Deschutes County. The training, Accounting for Domestic Violence in Child Custody Cases, was attended by law enforcement, judges, local attorneys, child custody evaluators, parole and probation officers, therapists, as well as Mary's Place and other Saving Grace staff. MOU Page 6 of 24 In December of 2009, seven representatives from the Council attended a two-day training, Community Corrections' Response to Domestic Violence: Guidelines for Practice, sponsored by the American Probation and Parole Association. The Deschutes County Parole and Probation Department had applied for and was awarded a grant from the U.S. Department of Justice, Office on Violence Against Women, to send a jurisdictional team to this conference. Representatives from the Bend Police Department, District Attorney's Office, Saving Grace, Parole and Probation Department, Child Welfare Office, and a batterer intervention provider attended. Several collaborative goals were developed at the conference, including finalizing the completion of the 2010-2012 Arrest Program (formerly Community Defined Solutions for Violence Against Women) grant application. In August 2010, seven representatives from the Council attended a three-day training, Enhancing Your Coordinated Community Response to Domestic Violence, sponsored by the Crook County Domestic Violence Intervention Team with Grant funding provided by the U.S. Department of Justice, Office on Violence Against Women — Rural Grant Program. Participants conducted a self assessment of the Deschutes County CCR and identified the need to evaluate CCR activities using an established tool. In October 2010, Deschutes County received a Safe Havens: Supervised Visitation and Safe Exchange continuation grant. In October 2010, Deschutes County received the Community Defined Solutions for Violence Against Women Grant. In October 2010, an Intensive Supervision Parole & Probation Officer was assigned a caseload averaging 30-35 of the highest -risk domestic violence offenders sentenced to probation or released from prison on post -prison supervision. In January 2011 David Sargent and Rhonda Pick trained 50 law enforcement officers and Saving Grace advocates MOU Page 7 of 24 on the LAP. Following the LAP training, Saving Grace and law enforcement developed the protocols, policies and procedures for LAP implementation. Saving Grace hired an LAP Advocate and established a 24-hour LAP hotline. In March 2011, the LAP was implemented. Captains from the Deschutes County Sheriff's Department, the City of Bend Police Department, and the City of Redmond Police Department; a Supervisor from Parole and Probation; the Assistant Executive Director of Saving Grace; the Saving Grace LAP Advocate and the Community Project Coordinator from Deschutes County began meeting monthly to monitor and evaluate progress and outcomes of the LAP and the intensive supervision PPO. Additionally, the LAP advocate and intensive supervision probation officer began meeting twice monthly in February 2011 to address safety among the victims of the offenders on the intensive supervision caseload. These victims are now able to access confidential domestic violence program services via the LAP advocate. In April 2011, Jacquelyn Campbell provided Danger Assessment training for over 150 services providers. This training provided excellent background information regarding domestic violence lethality assessment; however, local service providers other than Saving Grace have not adopted use of the Danger Assessment tool at this time due to concerns over the amount of time the tool may take to implement. Currently, the LAP (which is an abbreviated version of Danger Assessment) is beginning to be implemented in medical settings in Maryland, and the Council members have begun exploring the adoption of LAP in the medical setting. In September 2011, the CCR subcommittee (with the assistance of BWJP Arrest grant Technical Assistance provider Connie Sponsler Garcia) identified the multi -disciplinary Best Practice Assessment (BPA) as a process that will provide a framework for assessing the community's response -to domestic violence as well as tools to help the CCR identify and solve MOU Page 8 of 24 problems. A Captain from the Bend Police Department contacted the 911 Service Director to discuss 911's involvement in the BPA. The 911 Service Director agreed to participate. The CCR subcommittee committed to seek resources to fund a position to coordinate a BPA for 911, and patrol response, police follow-up investigation, and prosecuting charging decisions. In September 2011, Black Butte Ranch Police Department, a smaller agency in Deschutes County„requested LAP training due to the positive feedback from participating law enforcement agencies to date. Bend PD and Saving Grace trained Black Butte Ranch officers on the LAP in November 2011. In December 2011, with training funds from the Safe Havens grant, the newly appointed Judge of the Deschutes County Circuit Court attended the National Council's institute on Enhancing Judicial Skills in Domestic Violence Cases. The Judge reported back to the Council, including information regarding the use of LAP by prosecutors and the bench in sentencing decisions. In January 2012, a phone conference was held with David Sargent, Consultant and Lethality Assessment Coordinator for the Maryland Network Against Domestic Violence and Saving Grace about the use of LAP in the Maryland medical community. Council members came to the conclusion that LAP would be a helpful tool in both providing a brief domestic violence assessment and connecting high -risk victims to domestic violence program services. Discussion began with medical service providers about utilizing the LAP screen when there is an indication, suspicion, or belief of possible abuse and connecting high -risk victims with Saving Grace's domestic violence program services. Council members agreed to seek resources to pilot the use of LAP in a medical setting with Deschutes County Health Services Maternal Child Health Team, the Women, Infants and Children Program, and the Family Planning Team. MOU Page 9 of 24 In April 2012, three community partners attended the Responding to Domestic Violence and Sexual Assault: Enhancing Skills for Police and Prosecutors conference. The deputy District Attorney in charge of person crimes, a BPD Lieutenant, and Saving Grace's Assistant Director (who is also grant project director) attended. This conference provided insights particularly related to predominant aggressor and high -risk offenders issues which were then discussed in Domestic Violence Council meetings, LAP meetings, and which also went on to inform future discussions around the Best Practices Assessment. In September 2012, the LAP partners coordinated an Arrest Grant -funded training entitled Responding Effectively to Intimate Partner Violence in Bend. Presenter David Thomas from Johns Hopkins University provided this training to approximately 80 law enforcement officers, probation officers, deputy district attorneys, and advocates. In September 2012, the LAP Response Advocate also attended the National Center for Victims of Crimes' National Conference. In September 2012, Deschutes County was informed it had received the Arrest Grant focusing on high -danger victims of intimate partner violence and high -risk offenders of intimate partner violence (IPV). Plans then ensued to continue with the project and add the Best Practice Assessment and LAP training for medical providers. In December 2012, Deschutes County Health Services' Maternal Child Health Team, the Women, Infants and Children Program, and the Family Planning Team received training on the LAP protocol and intimate partner violence. In December 2012, the Best Practices Assessment partners (911, Bend and Redmond Police Departments, the Sheriffs Office, a Deputy District Attorney, and Saving Grace Assistant Director who facilitated the group) embarked upon the assessment. Over the course of the MOU Page 10 of 24 following nine months, the partners met for more than 30 hours to complete the Emergency Communications (911) and police patrol assessments. The assessment provided a common groundwork for assessing and ensuring a consistent response in a County with three primary law enforcement agencies providing response to domestic violence crimes. Outcomes of the assessment were well -received in the community, with recommendations ranging from: focusing further on strangulation investigations, ensuring all officers are consistently practicing the LAP response protocol, ensuring history of violence is thoroughly documented and taken into consideration, and ensuring all law enforcement agencies have a 911 policy/protocol specific to domestic violence. In November 2013, a Circuit Court Judge, Deputy District Attorney and Parole & Probation Officer attended Emerge's Abusers 201: Essential, Up -to -Date Information about Abusers and Abuser Interventions. In November 2013, the Arrest Grant project director also provided LAP protocol and intimate partner violence training to four St. Charles Medical Center Emergency Department supervisors. St. Charles will also be opening up this training for its Social Workers in the spring of 2014. In January 2013, Best Practices Assessment partners, including Bend and Redmond Police Departments, the Sheriff's Office, a Deputy District Attorney, a system -based Victims' Assistance Advocate, and Saving Grace's Assistant Director (who again facilitated) embarked on the Police Follow-up Investigations and Prosecution Charging Decisions assessments. This component was completed in September 2014. In the fall of 2014, the LAP Advocate and a Deputy District Attorney attended the National Center for Victims of Crime's National Training Institute. From this training, the LAP Advocate was further educated on risk and danger levels in DV, the use of technology to stalk, MOU Page 11 of 24 and strangulation in DV. As a result of strangulation training specifically related to criminal prosecution, the Deputy District Attorney has been able to more frequently enforce or add strangulation charges in DV cases. The thorough research produced by the Best Practices Assessment led to an invitation to present during two Praxis webinars in the July and September of 2015. The Arrest grant Project Director and a Deputy District Attorney shared experiences with the Assessment, with particular focus on using the Assessments to analyze prosecution response to battering. In July 2015, the ISPPO and Arrest grant Project Director were invited to present at BWJP's national conference on Engaging Offenders in Justice & Accountability Using Evidence -Based Practices. They provided two 90-minutes sessions on specifics around the intensive supervision probation program, as well as the partnership the ISPPO has with the LAP Advocate and by extension, enhanced services for victims of offenders. Over the three-year period, the Arrest grant Project Director and LAP Advocate have offered six trainings for public health and private practice medical practitioners to provide ongoing DV education in the medical community and to promote cross -referrals of high -danger victims, with an emphasis on Latina outreach. The Arrest grant Project Director also provided training for Deschutes County Circuit Court judges on the development and use of the LAP, as well as its use by prosecution in recommendations related to release and victim contact. The Deputy DA also met with judges and explained prosecution use of the LAP during release hearings. The CCR group has met quarterly regarding the functioning of LAP and the intensive supervision PPO continue to work on improvements to the LAP protocol. The Arrest grant Project Director and LAP Advocate have provided ongoing education with law enforcement MOU Page 12 of 24 around LAP. Since the program's inception, more than 1,500 LAP screens have been initiated by law enforcement, resulting in nearly 600 LAP calls connecting high -danger victims to Saving Grace, of which nearly 350 individuals received in -person services ranging from shelter, safety planning, protection order assistance, crisis counseling and therapeutic services, and support throughout the criminal prosecution process and beyond. The DA's Office and the LAP Advocate began to work more closely together on high - risk DV cases. This collaboration has enhanced safety (including emotional safety) for victims, which has in turn increased victims' capacity to attend grand jury proceedings and other hearings— as well as maintaining close communication with the District Attorney's Office. The Parole and Probation Department has successfully supervised an average of 30-35 high -risk DV offenders since receipt of current grant in 2014. The intensive supervision caseload has 47% fewer offenders than a regular DV caseload, with approximately 50% more field and office contacts. This has resulted in greater accountability and swifter sanctions — at a rate of three times higher than a regular DV caseload. At the end of the previous grant period (9/30/2017), the Department distributed the high -risk DV offenders among all DV PPO's caseloads while employing the same strategies to hold high -risk batterers accountable. The Department will be able to sustainably fund high -risk offender supervision in this way. Since completion of the Best Practices Assessment in the fall of 2014, the three primary law enforcement agencies and DA's Office have worked within their current capacities to institute Best Practice Assessment recommendations. Evidence collection, follow-up photographs of injuries and victim/witness interviews, thorough reporting, and improved strangulation investigations are all priorities that were identified by the BPA. Law enforcement and the DA's Office recognized hiring a DV Investigator who can support countywide DV MOU Page 13 of 24 crimes with priority and timely follow-up investigation is a community need; however, funding is currently limited. The close collaboration between the LAP Advocate and the DA's Office, combined with a concerted effort to improve evidence collection and investigation of DV crimes, suggested that more coordinated efforts with the DA's Office being a central player will enhance community response to DV. While agency partners have met quarterly around LAP implementation and high -risk offender supervision, partners now support a more "real time" meeting schedule to coordinate high -risk DV offenses while keeping high -danger victims safe. Twice per month meetings are recommended, with continuation of addressing lethality factors via the LAP screens submitted with police reports. The current grant partners, as well as the Deschutes County Domestic Violence Council members, have supported the addition of a Domestic Violence Investigator to enhance investigations. In addition, the groups recommend continuation of the Lethality Assessment Program with focus placed on ongoing support and training for law enforcement provided by the LAP Advocate and District Attorney's Office. Finally, implementation of a high -risk DV team will provide the best chances for offender accountability and victim safety, as well as ongoing support and communication for the newly implemented DV Investigator. In February of 2017 and January of 2018, Deschutes County Commissioners expressed support to seek this grant opportunity and following application, an award was made to Deschutes County for 449000 to implement this project. Beginning in 2018, a Domestic Violence Investigator was hired following recruitment and interviews conducted with support of our community partners. Isabel Chavez was hired as the DVI and served in that role from November 2018 until July 2020. MOU Page 14 of 24 During the time, DVI Chavez conducted numerous follow up investigations and supported prosecution efforts that led to successful prosecutions and enhanced victim safety. Additionally, a Domestic Violence High Risk Team was formed that included members from the Deschutes County DA's Office, Saving Grace, and the DVI which screened cases to assess high risk offenders using tools such as the evidence based Lethality Assessment Program. These cases were given priority for follow up investigations and prosecution and led to very positive results in many cases. With resignation of DVI Chavez in July of 2020, a grant modification was obtained to be able to shift funding in a manner that allowed Sunriver PD Officer Tiffany Thompson to fill the role of DVI under a special assignment for the remaining time that the 2018 grant is funded and will return to SRPD following the assignment. The District Attorney's Office pledges to provide fiscal and program management for the application, and Saving Grace will continue to provide oversight and quality assurance for the LAP. Coordination between the District Attorney's Office, law enforcement, Saving Grace and the County have led to the agreement reflected in this Memorandum and the submission of the grant application. Continuation Grant Application In 2021, OVW released the current grant solicitation that would provide funding if awarded to continue the current project that funds the centralized DVI, the Deschutes County DV High Risk Team, and the LAP Program. An additional partner agency was identified as a critical partner that would provide valuable resources for the DV High Risk Team. Deschutes County Parole and Probation, which supervises Domestic Violence Offenders has agreed to join our DV High Risk Team to further enhance our community's response to High Risk Offenders. MOU Page 15 of 24 Roles and Responsibilities Deschutes County Support for grant -related activities and management will be provided by the full organization of Deschutes County under the direction of the Board of County Commissioners. Supplemental services provided by County departments include grant administration, legal counsel, administrative support, financial management, risk management and technological system assistance. Deschutes County District Attorney's Office Deschutes County District Attorney's Office will: 1) provide grant management for the Improving Criminal Justice Responses to Sexual Assault, Domestic Violence, Dating Violence, and Stalking Grant Program; 2) act as fiscal agent and administrator of grant funds; 3) ensure compliance with the reporting requirements of the Office on Violence Against Women; 4) provide office space and equipment, technology support, and other necessary items for the Domestic Violence Investigator to be based out of District Attorney's Office; 5) assist in providing training for law enforcement community partners related to grant activities; and 6) provide meeting space and facilitation of twice monthly high -risk DV team meetings. Stacy Neil, Deputy District Attorney will act as Project Co -Director; assist the DV Investigator; and, facilitate the twice monthly high -risk DV team meetings. Jessica Chandler, Executive Assistant to the District Attorney will administer grant funding and submit financial reports. The DA's Office will provide office space, office equipment, related job equipment, project coordination and administration, reporting, and additional financial support if needed for the position. Deschutes County Sheriff's Office Deschutes County Sheriff s Office (DCSO) will provide full cooperation and coordination of services with the DV Investigator, via the District Attorney's Office leadership. MOU Page 16 of 24 DCSO will implement the Lethality Assessment Program (LAP) on the scene of domestic violence calls for service and will ensure all current and future Deputies are LAP -trained. The DCSO will phone Saving Grace's LAP hotline to connect high -risk victims with a Domestic Violence Advocate. The DCSO Deputies will also utilize the LAP screen to augment police reports. All LAP screens will be submitted with police reports to the District Attorney's Office. DCSO will also provide financial support of the DV Investigator position if needed to sustain the position during the grant period in an amount up to $3,000 annually. The Sheriff has designated Captain Deron McMaster as representative to participate in every other month Council meetings and related technical assistance events. Captain McMaster will serve as liaison to DCSO for the DV Investigator and will attend high -risk DV team meetings on an as -needed basis. Captain McMaster will support the LAP Advocate providing annual training and updates with patrol deputies and will ensure monthly reports are provided documenting LAP calls for service. City of Bend Police Department The City of Bend Police Department (Bend PD) will provide full cooperation and coordination of services with the DV Investigator, via the District Attorney's Office leadership. Bend PD will implement the Lethality Assessment Program (LAP) on the scene of domestic violence calls for service and will ensure all current and future officers are LAP -trained. Bend PD will phone Saving Grace's LAP hotline to connect high -risk victims with a Domestic Violence Advocate. Bend PD officers will also utilize the LAP screen to augment police reports. All LAP screens will be submitted with police reports to the District Attorney's Office. BPD will provide financial support of the DV Investigator position if needed to sustain the position during the grant period in an amount up to $3,000 annually. MOU Page 17 of 24 The Chief has designated Lieutenant Adam Juhnke, or his designee as representative to participate in every other month Council meetings and related technical assistance events. Lt. Juhnke will serve as liaison to Bend PD for the DV Investigator and will assist in providing annual training and updates with patrol officers and will ensure monthly reports are provided documenting LAP calls for service. City of Redmond Police Department The City of Redmond Police Department (Redmond PD) will provide full cooperation and coordination of services with the DV Investigator, via the District Attorney's Office leadership. Redmond PD will implement the Lethality Assessment Program (LAP) on the scene of domestic violence calls for service and will ensure all current and future officers are LAP - trained. Redmond PD will phone Saving Grace's LAP hotline to connect high -risk victims with a Domestic Violence Advocate. Redmond PD officers will also utilize the LAP screen to augment police reports. All LAP screens will be submitted with police reports to the District Attorney's Office. RPD will provide financial support of the DV Investigator position if needed to sustain the position during the grant period in an amount up to $3,000 annually. The Chief has designated Lieutenant Curtis Chambers as representative to participate in every other month Council meetings and related technical assistance events. Lt. Chambers will serve as liaison to Redmond PD for the DV Investigator and will support the LAP Advocate in providing annual training and updates with patrol officers and will ensure monthly reports are provided documenting LAP calls for service. Sunriver Police Department Sunriver Police Department will provide full cooperation and coordination of services with the DV Investigator, via the District Attorney's Office leadership. SRPD will implement MOU Page 18 of 24 the Lethality Assessment Program (LAP) on the scene of domestic violence calls for service and will ensure all current and future officers are LAP -trained. SRPD will phone Saving Grace's LAP hotline to connect high -risk victims with a Domestic Violence Advocate. SRPD officers will also utilize the LAP screen to augment police reports. All LAP screens will be submitted with police reports to the District Attorney's Office. SRPD will provide financial support of the DV Investigator position if needed to sustain the position during the grant period in an amount up to $1,000 annually. The Chief of Police, Cory Darling, will participate in every other month Council meetings and related technical assistance events. Chief Darling will serve as liaison to Sunriver Police Department for the DV Investigator and will attend high -risk DV team meetings on an as - needed basis. Chief Darling will support the LAP Advocate providing annual training and updates with patrol officers and will ensure monthly reports are provided documenting LAP calls for service. Black Butte Police Department Black Butte Police Department will provide full cooperation and coordination of services with the DV Investigator, via the District Attorney's Office leadership. BBPD will implement the Lethality Assessment Program (LAP) on the scene of domestic violence calls for service and will ensure all current and future officers are LAP -trained. BBPD will phone Saving Grace's LAP hotline to connect high -risk victims with a Domestic Violence Advocate. BBPD officers will also utilize the LAP screen to augment police reports. All LAP screens will be submitted with police reports to the District Attorney's Office. BBPD will provide financial support of the DV Investigator position if needed to sustain the position during the grant period in an amount up to $1,000 annually. MOU Page 19 of 24 The Chief of Police, Denney Kelley will participate in every other month Council meetings and related technical assistance events. Chief Kelley will serve as liaison to Black Butte Police Department for the DV Investigator and will attend high -risk DV team meetings on an as -needed basis. Chief Kelley will support the LAP Advocate providing annual training and updates with patrol officers and will ensure monthly reports are provided documenting LAP calls for service. Saving Grace Saving Grace will provide overall direction for LAP implementation. Saving Grace Assistant Executive Director, Trish Meyer, will serve as Project Co -Director, in partnership with Deputy District Attorney Stacy Neil. Ms. Meyer sits on the Coordinated Community Response subcommittee of the Council. She will promote the growth of the collaborative effort, and will supervise all Saving Grace activities. Saving Grace will operate the 24-hour Lethality Assessment Program (LAP) hotline and will recruit, hire, and train LAP on -call advocates who will answer the 24-hour LAP hotline. Saving Grace will supervise a LAP Advocate, who will provide all follow-up advocacy and support to LAP -referred clients. The LAP Advocate will serve as the primary contact to the District Attorney's Office, DCSO, Bend PD, SRPD, BBPD, and RPD. The LAP Advocate will serve as a member of the high -risk DV team, meeting twice monthly. The Advocate will provide ongoing LAP training and education on the DV team as well as in trainings with respective law enforcement agencies. The Project Co -Director will provide leadership for all non -administrative duties related to developing cross -agency collaboration among law enforcement, courts, community justice, batterer intervention providers, health providers, mental health providers, legal advocates and MOU Page 20 of 24 community groups. The Project Co -Director will assume responsibility for collecting, compiling and providing the statistical, narrative and financial information necessary to complete grant reports. All Saving Grace staff will maintain the confidentiality of individuals using Saving Chace services. Saving Grace will provide quarterly training to its staff on domestic violence issues, safety and intervention. Saving Grace will also promote and/or provide training and education of local law enforcement agencies and community justice regarding domestic violence issues and risk assessment at least once per year. Council members and other community partners will be invited to participate in these sessions. Deschutes County Community Justice, Parole and Probation Deschutes County Parole and Probation supports this application and will appoint Supervisor Justin Bendele to as project liaison and representative in Council meetings. Supervisor Bendele will participate in twice monthly Domestic Violence High Risk Team meetings and provide assistance to the team as needed and within the bounds of the Parole and Probation Department's policies. State of Oregon Circuit Court of Deschutes County The State of Oregon Circuit Court of Deschutes County (Court) agrees to appoint Jeff Hall Trial Court Administrator, as project liaison and representative in Council meetings. The Court, as necessary, further agrees to meet with representatives to discuss administrative matters and attend educational and informational meetings coordinated through the Trial Court Administrator. Timeline MOU Page 21 of 24 The roles and responsibilities described above are contingent on the County receiving the funds requested for this project in the Improving Criminal Justice Responses to Sexual Assault, Domestic Violence, Dating Violence, and Stalking Grant Program grant application. The beginning and end dates of this implementation effort would coincide with the grant period, anticipated to be October 2021 through September 2024. Commitment to Partnership 1) The collaboration service area consists of Deschutes County, Oregon, including both incorporated and unincorporated portions thereof. 2) The partners agree to collaborate and provide coordinated domestic violence investigations, risk assessment, advocacy and domestic violence program services pursuant to the program narrative of the grant application attached to this agreement. 3) Compensation for the Deschutes County District Attorney's Office and Saving Grace's contributions for management of this project will be provided as outlined in the attached OVW budget detail worksheet. 4) The partners will collaborate in the collection of data and evaluation of the effectiveness of this position. We, the undersigned have read and agree with this MOU. Further, we have reviewed the portion of the proposed project budget pertaining to the collaborative effort described herein, and approve it. By. Date�a��2Ch% p2� Anthony DeBone Chair Deschutes County Board of Commissioners MOU Page 22 of 24 By 1 Date, Erik Kropp, Deschutes County Dep ty Administrator, Board of County Commissioners By 4L Date Z John istrict Attorney DesqKutes unty District Attorney's Office 3-ZZ-2( v By �. Date �� Z Jeff Hall, flial&urt Administrator State of Crregon Judicial Branch Deschutes.GenYftV'%al Court AZ Date 6371/1'i Deschutes Cow Sherriff's Office Bye Date :3 ZY6 b -L Mike Krantz, Chief City of Bend Police Department By Date Dave 'rarbet, Chief S Redmond Police Department By Date a/ 2 `�/2'� Cory Darling, hief Sunriver Police Department By Date Denney Kelley, Chief Black Butte Police Department MOU Page 23 of 24 By - Dace Ken 1 , Di r Desc County Community Justice By Date cauni Svc saving Grace moo Pape 24 of 24 01 E s coG�� BOARD OF COMMISSIONERS MEETING DATE: November 3, 2021 SUBJECT: Discussion of increasing FTE for Deschutes County Public Health's Early Intervention and Outreach Services Program RECOMMENDED MOTION: No motion at this time. BACKGROUND AND POLICY IMPLICATIONS: The Early Intervention and Outreach Services (EISO) is a five-year grant program within Deschutes County Public Health and is funded through the Oregon Health Authority (OHA). The program supports STD/HIV disease intervention services, increased STD/HIV testing, health literacy/education, prevention activities and access and linkage to care in the tri- county area. The program operates on a calendar -year (CY) basis and runs through December 31, 2022. The EISO program is requesting the addition of 1.0 full-time equivalent (FTE) Management (Data) Analysis through the remainder of the grant cycle December 31, 2022, and then through continued funding from OHA. The position will standardize data collection, provide quality assurance and help set priorities for prevention and care services. They will provide an epidemiological profile of HIV and STDs in Central Oregon and develop a Tableau platform for the webpage. This position will create a cluster and outbreak detection and response plan to help identify gaps and communities at higher risk. Funding to support the position will come from unspent funds from CY4, and the position has been added to the year 5 EISO budget (CY22). OHA will continue funding the EISO programming, including all staff, beyond December 31, 2022 as demonstrated in the attached email. As a result, the FTE is requested to be approved as regular. The CY22 EISO budget has been submitted to OHA and is included as an attachment. When the contract amendment is received a budget adjustment for fiscal year 2022 will be placed on the consent agenda for BOCC approval. The resolution authorizing the FTE will be placed on a forthcoming consent agenda. BUDGET IMPACTS: Increase of 1.0 regular FTE Management Analyst in the Health Services Fund with a start date of December 1, 2021. A corresponding increase in appropriation to fiscal year 2022 in the amount of $57,774. Resolution and budget adjustment are forthcoming. ATTENDANCE: Kathy Christenson, Health Services Supervisor, Advancement and Protections Amber Knapp, STD/HIV Public Health Nurse II, Advancement and Protections Kathy Christensen From: Knapp Alicia T <ALICIA.T.KNAPP@dhsoha.state.or.us> Sent: Wednesday, September 29, 2021 8:26 AM To: Kathy Christensen Subject: RE: Epidemiologist position [EXTERNAL EMAIL] Hello Kathy, Thank you for reaching out. OHA has approved funding through EISO for an HIV/STD Epidemiologist for Deschutes County (and for your regional work). For the remainder of year 4, we will need an updated budget to have documented in your contract folder. There is no need to do an amendment because you are underspent in your total grant budget (see not to exceed amount in your contract for total awarded through year 4). Please add the Epi position to your year 5 budget, along with a full-time coordinator, nurse, DIS, and any other staff that you need to complete your EISO work successfully. Deschutes County remains eligible for EISO, so you can expect OHA to fund your EISO program after the 5 year grant is finished. Please let me know if you need anything else. Thank you, Alicia From: Kathy Christensen <Kathy.Christensen@deschutes.org> Sent: Tuesday, September 28, 20217:03 PM To: Knapp Alicia T<ALICIA.T.KNAPP@dhsoha.state.or.us> Subject: Epidemiologist position Think twice before clicking on links or opening attachments. This email came from outside our organization and might not be safe. if you are not expecting an attachment, contact the sender before opening it Hi Alicia, After reviewing the HIV EISO Year 3 Annual Report with the team and planning for future programming we think it would be very beneficial to have a full time STD/HIV epidemiologist working regionally. It is my understanding that OHA will approve a new Epidemiology position through the EISO grant. To present this opportunity to leadership I will need documentation from OHA. Would you please answer the below questions about this position. OHA approves funding for a new STD/HIV Epidemiologist position? All that OHA will need is an updated budget for year 4 with the position added? Position will be funded year 5 and should be added to the upcoming proposed budget? Will the position be funded beyond year 5? OHA will continue to fund a coordinator position, public health nurse position as well as the new DIS position? Thank you so much Alicia- we truly appreciate our partnership with OHA and the HIV EISO team!! Kathy Kathy Christensen I Public Health Supervisor DESCHUTES COUNTY HEALTH DEPARTMENT 2577 NE Courtney Drive I Bend, Oregon 97701 00 Tel: (541) 322-7407 1 Cell: (541) 390-6304 t Enhancing the lives of citizens by delivering quality services in a cost-effective manner. 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