2022-19-Minutes for Meeting December 01,2021 Recorded 1/25/2022`w C ES COG
2{ ± BOARD OF
1-04 owe
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
111 AA
Recorded in Deschutes County CJ2022-19
Steve Dennison, County Clerk
Commissioners' Journal 01 /25/2022 1 :16:57 PM
2022-19 11111111111111111111111
FOR RECORDING STAMP ONLY
Wednesday, December 1, 2021 BARNES & SAWYER ROOMS
VIRTUAL MEETING PLATFORM
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick
Lelack, County Administrator; Dave Doyle, County Legal Counsel; and Sharon Keith, Board Executive
Assistant (via Zoom conference call)
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings
CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT:
• Charles Baer, citizen from Redmond, presented comment regarding his
opinion of government fiscal transparency.
• Max Robertson, Bend resident living on Hunnell Road, provided comment on
the increase of population and tourism causing traffic safety concerns and
the proposed Hunnell Road improvement project.
• Thomas Andrade, resident living on Hunnell Road, presented comment on
the Hunnell Road Improvement Project and thanked Commissioner Adair for
BOCC MEETING DECEMBER 1, 2021 PAGE 1 OF 12
her dedication to the work she has done on behalf of the residents.
Commissioner Adair acknowledged the local businesses that donated locally
produced items for the Deschutes County booth at the Association of Oregon
Counties annual conference.
CONSENT AGENDA: Before the Board was consideration of the Consent
Agenda.
ADAIR: Move approval of Consent Agenda
CHANG: Second
Discussion: Commissioner DeBone offered a few slight revisions to the minutes of
November 1 and November 22 stating the revisions for the record.
VOTE: ADAI R: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
1. Consideration of Document Number 2021-902, a Revocable License between
Deschutes County Health Services and Mosaic Medical, an nonprofit
organization, to provide space to operate a Primary Medical Care Clinic as
agreed upon through a Memorandum of Understanding located at the North
County Services Building at 406 W Antler Avenue Redmond
2. Consideration of Board Signature for Order No. 2021-062, authorizing the
Deschutes County Property Manager to execute the documents associated
with accepting the donation of a 0.70-acre property
3. Consideration of Board Signature for Order No. 2021-063, authorizing the
Deschutes County Property Manager to execute the documents associated
with accepting the donation of a 0.11-acre property
4. Approval of Minutes of the November 1, 2021 BOCC Meeting
5. Approval of Minutes of the November 3, 2021 BOCC Meeting
6. Approval of Minutes of the November 8, 2021 BOCC Meeting
7. Approval of Minutes of the November 10, 2021 BOCC Meeting
8. Approval of Minutes of the November 15, 2021 BOCC Meeting
9. Approval of Minutes of the November 22, 2021 BOCC Meeting
BOCC MEETING DECEMBER 1, 2021 PAGE 2 OF 12
ACTION ITEMS:
Consent Agenda Item 1 as pulled for discussion: Consideration of Document
Number 2021-902, a Revocable License between Deschutes County Health
Services and Mosaic Medical, a nonprofit organization, to provide space to
operate a Primary Medical Care Clinic as agreed upon through a
Memorandum of Understanding located at the North County Services
Building at 406 W Antler Avenue Redmond
Barrett Flesh, Health Services, presented clarification of the agreement via
Zoom conference call.
ADAIR: Move approval of Document No. 2021-902
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
10.PUBLIC HEARING: and Consideration of Order No. 2021-061, Approving
Annexation to Rural Fire District #2
County Counsel Dave Doyle presented the item and provided background of
the annexation. Commissioner DeBone opened the public hearing and
called for testimony and hearing none, closed the public hearing.
CHANG: Move approval of Order No. 2021-061
ADAIR: Second
VOTE: CHANG: Yes
ADAI R: Yes
DEBONE: Chair votes yes. Motion Carried
BOCC MEETING DECEMBER 1, 2021 PAGE 3 OF 12
11.Consideration of Chair Signature of Document No. 2021-908,
Intergovernmental Agreement with the Oregon Health Authority
Kara Cronin, Health Services, presented the document for consideration via
Zoom conference call explaining the services provided.
ADAIR: Move approval of Document No. 2021-908
CHANG: Second
VOTE: ADAI R: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
12. Oregon Living With Fire Update
Joe Stutler, Jodie Barram, and Dr. Jennifer Fenton (Zoom conference call)
presented the update on the program that includes agreements with the
counties of Crook, Jefferson, Klamath, and Deschutes. Grant opportunities
were identified but the group has not submitted any applications as of yet
due to their inability to timely submit paperwork. The group intends to apply
for grants in the future. The Commissioners questioned why grant
applications could not be submitted and why the group is deferring the
opportunity until the end of next year. Commissioner Chang noted the
importance of anticipating deadlines and to reach them as a priority for the
program. The Board acknowledged many areas of overlap with the group's
proposed project scope of work and where the Oregon Living With Fire group
is planning to focus on the same work as the local fire agencies.
Commissioner Adair noted a year ago she asked for a commitment from Mr.
Stutler to ask for membership on the steering committee from the Warm
Springs Tribe. Mr. Stutler stated he is still working on that request.
Commissioner Chang stressed the importance of preparing applications for
funding and not waiting any longer and work is being done by fire agencies
for funding requests now. Commissioner Chang expressed the need for the
group to support those agencies already doing the work for fire resiliency but
to not replicate their work.
BOCC MEETING DECEMBER 1, 2021 PAGE 4 OF 12
13.COVID19 Update
Health Services staff presented the COVID Update, presentation is attached
to the record. Emily Freeland provided an update on the COVID19 case
counts in Deschutes County. Present via Zoom were Health Services staff Dr.
Rita Bacho, Eric Mone, and Dr. George Conway. Eric Mone provided the
Environmental Health update on COVID19 outreach and inspections. Cheryl
Smallman presented an update on the ARPA funds approved for use for
response and recovery efforts and requested a transfer of $725,000 from
contingency to expenditures to be used for temporary staffing. Dr. Michael
Johnson provided the St. Charles Health System update via Zoom conference
call, presentation is attached to the record. Dr. Bacho presented the
vaccination data via Zoom conference call. Dr. Conway reported via Zoom
conference call on the status of the new variant.
RECESS: At the time of 11:35 a.m., the Board went into recess and reconvened the
meeting at 11:41 a.m.
14.American Rescue Plan Funding Update
CFO Greg Munn and Budge Manager Dan Emerson presented the ARPA
Funding update by introducing the first request from the City of Sisters.
Present via Zoom were City Administrator Cory Misley and City of Sisters
Mayor Michael Preedin and Molly Wells Darling, Health Services Program
Manager to request ARPA funds to support Sisters Country relative to rural
houselessness. The City's request includes funding for a houselessness case
manager coordinator for Sisters County and the La Pine community. Three
requests were presented: a new outreach and case management position,
support for the cold weather shelter and contribution for land acquisition
and construction of affordable and workforce housing. Mr. Misley explained
the position request to include a full time position to be split between the
two communities. Ms. Darling reported on the outreach services that would
be covered including staffing and a vehicle. Commissioner Chang inquired
BOCC MEETING DECEMBER 1, 2021 PAGE 5 OF 12
whether the City of Sisters would consider a agreeing to a shelter first for this
population within the city limits before the County invests funds. Mayor
Predeen noted they are open to ideas for an effective shelter however most
of those that are living in the forest are doing so due to their choice of living
and explained services that can be provided to them at this point would
better inform them of services that are available. Mr. Misley noted the City is
supportive but needs clarity on housing first as there are some that are living
in the forest that don't want a shelter but want a home. Commissioner Adair
commented on safety concerns for one staff person to travel out to the
forest. Ms. Darling noted staff typically travel with the Forest Service staff.
Mr. Misley expressed the need to help the people and look at options that fit
with the community as a whole. Mayor Preedin spoke on the services based
approach for the houseless people that need help in order to find out what
their needs are. Commissioner Adair expressed concern for the upcoming
cold weather. Commissioner DeBone expressed support of resources for six
months. Commissioner Chang noted support of a new position for case
management as well. Commissioner Adair is supportive of the new position
dedicated for case management as well as support for the existing Sisters
Cold Weather Shelter operations. Commissioner Chang requested to hold
determination on the cold weather shelter at this time until further
discussion. Mr. Misley requested the City of Sisters be involved in that
conversation. Mr. Misely commented on the request for an allocation of
$500,000 towards funds to assist in the expansion of housing units in Sisters.
Commissioner Chang would be inclined to hold $500,000 until there is a
specific project in mind.
Mr. Emerson inquired if the BOCC could determine the request of the
$725,000 conversion of funds.
CHANG: Move approval to convert the $725,000 of ARPA Contingency as
requested by Health Services
ADAIR: Second
VOTE: CHANG: Yes
ADAI R: Yes
DEBONE: Chair votes yes. Motion Carried
BOCC MEETING DECEMBER 1, 2021 PAGE 6 OF 12
Katrina VanDiss High Desert Food and Farm Alliance was present via Zoom
conference call. A letter was submitted requesting funding in the amount of
$50,000 to reimburse farmers a fair wholesale market price for produce.
CHANG: Move allocation of $50,000 ARPA funds to the High Desert Food
and Farm Alliance
ADAIR: Second
Commissioner Adair pointed out the 7% administrative costs listed in the
request document.
VOTE: CHANG: Yes
ADAI R: Yes
DEBONE: Chair votes yes. Motion Carried.
The Board requested a continued meeting on Friday, December 3 to further
review the ARPA requests presented today. County Administrator Lelack
offered a confirmation on the time of the continued meeting and possibly
Monday morning if scheduling allows.
RECESS: At the time of 12:49 p.m. the Board went into recess and reconvened
the meeting at 1:16 p.m.
15.Consideration of Board Signature of Document No. 2021-732,
Amendment to Services Contract 20211-648 with Republic Services of
Oregon for operational assistance at Negus Transfer Station
Interim Solid Waste Operations Director Chad Centola presented the
contract amendment and services included via Zoom conference call.
CHANG: Move approval of Document No. 2021-732
ADAIR: Second
BOCC MEETING DECEMBER 1, 2021 PAGE 7 OF 12
VOTE: CHANG: Yes
ADAI R: Yes
DEBONE: Chair votes yes. Motion Carried
16.CORE3 Project Update (formerly the Regional Emergency Services and
Training Coordination Center (RESTCC)
Property Manager Kristie Bollinger presented the update along with COIC
Economic Development Officer Scott Aycock and Redmond Fire and Rescue
Chief Ken Kehmna. Sheriff Shane Nelson present via Zoom conference call.
Presentation regarding the facility is attached to the record. Chief Kehmna
expressed support of the facility and the benefits that it would provide to
Central Oregon region. Sheriff Shane Nelson expressed gratitude to the
Commissioners for their support of this project.
A draft Memorandum of Understanding was presented to reflect Deschutes
County's support to generally identify approximately 300 acres for the
project and future expansion. COIC will provide the fiscal administration for
the project.
17.Consideration of Acceptance of DEQ grant for Community Response
Plan for Smoke
County Forester Ed Keith presented the item for consideration (via Zoom
conference call) to accept the DEQ grant related to wildfire and prescribed
fire smoke. The grant was applied for and staff has received the grant
agreement to move forward. Morgan Emerson (via Zoom conference call)
and Whitney Hale were also present for this item. Ms. Emerson has drafted a
request for proposals for community education efforts. The grant includes
$75,000 of state funds and a match of in -kind services from Deschutes
County staff. Commissioner DeBone acknowledged the input of the Health
Services department on the impacts of wildfire smoke. Ms. Hale reported on
the project application to include testing and monitoring of digital ads to
ensure feedback on messaging. Mr. Keith noted with the community
BOCC MEETING DECEMBER 1, 2021 PAGE 8 OF 12
response plan there was messaging on prescribed fire and a public survey
was conducted and resulted in 1,000 responses.
ADAIR: Move approval of Document No. 2021-943
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
OTHER ITEMS:
• Commissioner DeBone brought up the scheduling of a continued discussion
of ARPA updates for Friday December 3 at 10:00 a.m. County Counsel Doyle
recommended to continue today's meeting to Friday rather than scheduling
and noticing a new meeting.
• County Counsel Dave Doyle spoke on the December 16joint meeting with
Sunriver Service District and advised that a managing board agreement will
be presented for consideration.
• Commissioner Chang reported on the emergency homeless task force
meeting yesterday.
• Commissioner Adair expressed concern with the impacts of postponing
surgical procedures at St. Charles.
18.Legislative Session Planning
Deputy County Administrator Whitney Hale presented the legislative session
planning discussion for the 2022 legislative session. PAC West lobby staff
Phil Sheuers and Ryan Tribbett were present via Zoom conference call and
provided an update regarding the session and opportunities for Deschutes
County. PAC West is the lobbyist firm for Deschutes County.
BOCC MEETING DECEMBER 1, 2021 PAGE 9 OF 12
EXECUTIVE SESSION: None scheduled or presented
RECESS: At the time of 3:16 p.m., the Board went into recess and reconvened
the meeting on Friday, December 3, 2021 at 10:00 a.m.
ACTION ITEMS:
1. ARPA Grant Agreements:
Chief Financial Officer Greg Munn presented an additional item asking the
Board for authorization of the CFO or the County Administrator to sign ARPA
grant agreements. County Counsel Doyle noted that signature authority for
CARES Act grants was given to the County Administrator.
CHANG: Move approval of either County Administrator or County Chief
Financial Officer signature authority on ARPA funding
agreements approved by the Board.
ADAIR: Second
VOTE: CHANG: Yes
ADAIR: Yes
DEBONE: Chair votes yes. Motion Carried
2. Continued Discussion on ARPA Funding Update:
Chief Financial Officer Greg Munn presented the continued discussions.
Molly Wells Darling and Colleen Thomas presented an ARPA request for an
additional three staff, supplies, and vehicle for outreach services to the
homeless population. Commissioner Adair inquired on actual numbers of
the homeless in La Pine and Ms. Darling reported there are 44. Ms. Darling
reported on the point in time count of the homeless in Deschutes County. At
this time, there are two Deschutes County staff providing outreach services.
Ms. Thomas reported on services available for the homeless population.
Discussion held on substance use disorders found in this population and
BOCC MEETING DECEMBER 1, 2021 PAGE 10 OF 12
outreach efforts. Ms. Thomas spoke on outreach done to assist with
providing a safe place for these individuals that need behavioral health care.
Ms. Thomas noted there is approximately 30% experiencing substance use
disorder within the homeless population and 80% of the population reached
by the behavioral health department have mental health issues and/or
substance use disorders.
The financial ask is for a period of three years. Commissioner DeBone
commented the services would only be able to provide a warm relationships
for outreach and service but there is a need to provide a location for the
homeless. Commissioner Chang would support the department's proposal
as the local public health authority. Commissioner DeBone expressed the
importance of participation by the City Councils. Commissioner DeBone
noted that Deschutes County is taking many steps in this area and that the
local cities need to step up as well to provide shelter for this population.
Commissioner Adair acknowledges the growing problem with this situation
in our County and inquired on experience levels required for the staffing
requested. Janice Garceau, Behavioral Health Director reviewed the
requirements.
Commissioner DeBone inquired on statistics of success and report of the
outreach as an effort to provide information for the community.
Commissioner Adair stressed the need to make progress. Commissioner
Chang requested regular report to evaluate the service. Commissioner Adair
inquired on the point in time count on a regular basis to determine if we are
making a difference.
Commissioner DeBone inquired whether a full report specific to clients could
be provided to the Commissioners. County Counsel Doyle noted there could
be a report without individual client names or identifiers. Commissioner
Adair requested the report every six months.
The Health Services request of $1,065,000 is for homeless outreach
countywide services through the ARPA funding and would support three full
time employees through December 31, 2024.
CHANG: Moved to approve $1,065,000 allocation of ARPA funds for three
year period to support homeless outreach countywide services
as proposed
BOCC MEETING DECEMBER 1, 2021 PAGE 11 OF 12
ADAIR: Second
Discussion: Commissioner DeBone acknowledged discussions that may
need to be had to find structural solutions.
VOTE: CHANG: Yes
ADAIR: Yes
DEBONE: Chair votes yes. Motion Carried
Commissioner Adair offered to allocate $10,000 of ARPA funds to the City of
Sisters as assistance for a winter warming shelter. Commissioner Chang
stated this may not be helpful as the Sisters warming shelter board has not
requested this as of yet. A request will be made to the City of Sisters for a
written plan.
A letter will be drafted to announce to the cities in Deschutes County of their
financial commitment to the homeless outreach.
ADJOURN: Being no business brought before the Commissioners, the meeting was
adjourned at 11:41 a.m.
DATED this °,,-� Day of 2021 for the Deschutes County Board of
Commissioners.
ANTHONY DEBONE, CHAIR
PHIL CHANG, VICE CHAIR
PA TI ADAIR, COMMISSIONER
RECORDING
BOCC MEETING DECEMBER 1, 2021 PAGE 12 OF 12
vI E S COG
�� BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, DECEMBER 01, 2021
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 1 www.deschutes.org
MEETING FORMAT
In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued
Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize
virtual meetings whenever possible and to take necessary measures to facilitate public
participation in these virtual meetings. Since May 4, 2020, meetings and hearings of the
Deschutes County Board of Commissioners have been conducted primarily in a virtual
format. Effective)une 30, 2021, COVID-based restrictions have been discontinued.
Attendance/Participation options include: A) In Person Attendance and B) Live Stream
Video: Members of the public may still view the BOCC meetings/hearings in real time via the
Public Meeting Portal at www.deschutes.org/meetings.
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to
comment on any meeting topic that is not on the current agenda. Citizen Input is provided by
submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-
1734. Citizen input received by 12:00 noon on Tuesday will be included in the Citizen Input
meeting record for topics not on the Wednesday agenda.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via
Zoom meeting. The Zoom meeting id and password will be included in either the public hearing
materials or through a meeting invite once your agenda item has been included on the
agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the
waiting room. Once you are ready to present your agenda item, you will be unmuted and placed
in the spotlight for your presentation. If you are providing testimony during a hearing, you will be
placed in the waiting room until the time of testimony, staff will announce your name and unmute
your connection to be invited for testimony. Detailed instructions will be included in the public
hearing materials and will be announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public-
hearing-notices.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: For items not on this Agenda
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, emails for citizen input must be received by 12:00 noon on Tuesday.
CONSENT AGENDA
1. Consideration of Document Number 2021-902, a Revocable License between Deschutes
County Health Services and Mosaic Medical, a nonprofit organization, to provide space
to operate a Primary Medical Care Clinic, as agreed upon through a Memorandum of
Understanding, located at the North County Services Building at 406 W. Antler Avenue,
Redmond.
2. Consideration of Board Signature for Order No. 2021-062, authorizing the Deschutes
County Property Manager to execute the documents associated with accepting the
donation of a 0.70-acre property
3. Consideration of Board Signature for Order No. 2021-063, authorizing the Deschutes
County Property Manager to execute the documents associated with accepting the
donation of a 0.11-acre property
4. Approval of Minutes of the November 1 2021 BOCC Meeting
5. Approval of Minutes of the November 3 2021 BOCC Meeting
6. Approval of Minutes of the November 8 2021 BOCC Meeting
7. Approval of Minutes of the November 10 2021 BOCC Meeting
8. Approval of Minutes of the November 15 2021 BOCC Meeting
9. Approval of Minutes of the November 22 2021 BOCC Meeting
ACTION ITEMS
10. 9:05 AM PUBLIC HEARING: and Consideration of Order 2021-061 Approving
Annexation to Rural Fire District #2
11. 9:10 AM Consideration of Chair signature of Document No. 2021-908,
Intergovernmental Agreement with the Oregon Health Authority
December 01, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
12. 9:15 AM Oregon Living With Fire (OLWF) update
13. 9:45 AM Break
14. 10:00 AM COVID19 Update
15. 10:30 AM American Rescue Plan Funding Update
LUNCH RECESS
16. 1:00 PM Consideration of Board Signature of Document No. 2021-732, Amendment to
Services Contract 2011-648 with Republic Services of Oregon for operational assistance
at Negus Transfer Station
17. 1:15 PM CORE3 Project Update (formerly the Regional Emergency Services and Training
Coordination Center (RESTCC))
18. 1:45 PM Consideration of Acceptance of DEQ grant for Community Response Plan for
smoke
19. 2:00 PM Legislative Session Planning
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
December 01, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
wT ES CO
C. G ;
BOARD OF
COMMISSIONERS
CONTINUATION OF BOCC MEETING OF DECEMBER 1, 2021
10:00 AM, FRIDAY, DECEMBER 03, 2021
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 1 www.deschutes.org
AGENDA
MEETING FORMAT
In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued
Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize
virtual meetings whenever possible and to take necessary measures to facilitate public participation
in these virtual meetings. Since May 4, 2020, meetings and hearings of the Deschutes County Board
of Commissioners have been conducted primarily in a virtual format. Effective June 30, 2021,
COVID-based restrictions have been discontinued.
Attendance/Participation options include: A) In Person Attendance and B) Live Stream
Video: Members of the public may still view the BOCC meetings/hearings in real time via the
Public Meeting Portal at www.deschutes.org/meetings.
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment
on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an
email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input
received by 8:00 a.m. before the start of the meeting will be included in the meeting record.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via Zoom
meeting. The Zoom meeting id and password will be included in either the public hearing materials
or through a meeting invite once your agenda item has been included on the agenda. Upon
entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once
you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your
presentation. If you are providing testimony during a hearing, you will be placed in the waiting room
until the time of testimony, staff will announce your name and unmute your connection to be invited
for testimony. Detailed instructions will be included in the public hearing materials and will be
announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public-
hearing-notices.
RECONVENE THE MEETING OF WEDNESDAY, DECEMBER 1, 2021
PLEDGE OF ALLEGIANCE
ACTION ITEMS
Continued Discussion on American Rescue Plan Funding Requests
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
December 03, 2021 CONTINUATION OF BOCC MEETING OF DECEMBER 1, 2021 Page 2 of 2
BOARD F
COMMISSIONERS
PUBLIC COMMENT
• • 1
DATE: I — 1 " F0.4L
PHONE: 4741 77 7. S � S
1 ft7 15
If you plan to submit written documents os o part of your testimony, please give a copy to the Board's Clerk
so that they can be included as part of the record.
If you're providing testimony related to a public hearing, please complete the following section:
Please submit your completed form to the
Deschutes County Commissioners
December 1s{ ,2021
Public Comment Period
Thomas D. Andrade; 64715 Hunnell Road
Topic: Hunnell Road Construction Project
Talking Points
Background Information
Hunnell property owners were surprised by the construction project (no warning or input)
Hunnell United Neighbors began working with the County Road Department immediately, letters, e-
mails, and person to person meetings, providing alternatives and trying to learn as much as possible
regarding the project details.
In mid -October of 2020 Commissioner Adair met with us, listened, and commented, made no promises,
however within two weeks many of the items we had been asking for were included in a draft design
map.
Those included:
1. Narrowing lane width to eleven feet
2. Eliminating the left turn lane on Tumalo Road
I Including eight (now nine) traffic calming islands
4. Including "no through trucks" (based on approval of the Commissioners)
5. Eliminating any signing on both the north and south entrance portals that would direct traffic
through Hunnell to and from the North Shopping area
6. A three way stop at Rogers Road and Hunnell Road intersections
7. Allowing community signs to be placed at the south entrance, north entrance and at the
Rogers/Hunnell intersection.
Additional requests/proposals
1. Reduce speed to 25 MPH (especially from Sunbeam Ct north to Tumalo Road)
2. Place cross walks at major entrance points:
+ Trailer Park
• Pohaku /Hunnell
• Sunbeam/Hunnell
• Lowe/Hunnell
• Harrison/Hunnell
• Rogers/Hunnell
• Bowery Ln/Hunnell
3. Place a three way stop at the Hunnell/Pohaku intersection
4. Utilize one of the two design proposal (exhibits 1 and 2)
5. Allow the words "Recreation Corridor" to be included on the neighborhood entrance signs.
6. Consider the safety of current and future, non -motorized users (exhibit 3) by incorporating curves,
crosswalks and speed limits.
Thank you
Thomas D Andrade
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MEETING DATE: December 1, 2021
SUBJECT: Oregon Living With Fire (OLWF) update for Deschutes County Commissioners
and County Administrator.
RECOMMENDED MOTION:
Move approval of _N/A
BACKGROUND AND POLICY IMPLICATIONS:
The Oregon Living With Fire, replaced the original program entitled, Central Oregon
Cohesive Strategy Initiative in 2019. The Central Oregon Cohesive Strategy Initiative (program)
originally began in 2015 and became institutionalized in 201. Five counties (Crook, Deschutes,
,Jefferson, Klamath and Lake), the Forest Service and Bureau of Land Management became
signatory to the agreements and contributed funding to the program. This support continues
today, although Lake County chose to not contribute to the financial support.
The purpose of the OLWF update is to provide the most current program of work (approved by
the OLWF Steering Committee), new memberships, future grant opportunities, latest science for
prioritization of wildland fuels treatments, and announcement of a Central Oregon event, which
convenes stakeholders to address priorities, barriers and opportunities with forthcoming funding
from the Infrastructure Legislation, Senate Bill 762 and other funding sources.
The primary focus of OLWFis the implementation of the National Cohesive Wildland Fire
Strategy, which includes landscape resiliency, fire adapted communities, and integrated wildland
fire response.
BUDGET IMPACTS:
NONE
ATTENDANCE: Jodie Barram, Co -Program Lead; Jennifer Fenton, Co -Program Lead; Joe
Stutler, Deschutes County Senior Advisor and Contract Administrator
OREGON LIVING WITH FIRE - 2021-2022 Program of Work
MISSION STATEMENT: Guided by the National Cohesive Wildland Fire Management
Strategy's framework and vision: To safely and effectively extinguish fire when needed;
use fire where allowable; manage our natural resources; and as a nation learn to live
with wildland fire.
There are three primary goals that are necessary to achieving the vision.
1. Restore and maintain resilient landscapes
2. Create fire adapted communities
3. Safe and effective wildfire response
Obiective CS Goal Activity
When Outcomes/Notes
Maintain and enhance partnerships with
Jodie has been attending
local Collaborative groups by attending
DCFP meetings. KLFHP
Resilient
regular meetings and participating as
and OFRC meetings are
Landscape
appropriate in local related field activities
scheduled for late
& Fire
i.e., Ochoco Collaborative, Klamath Lake
October. Jodie will be
Adapted
Forest Health Project, Deschutes
participating with DCFP
Comm
Collaborative Forest Project; add capacity
Outreach Committee.
to these existing groups e.g.,
communication strategy and grant writing.
Build relationships with non-traditional
Dec
Jodie has a contact at
All Goals
partners within the landscape i.e.,
2022
Pacific Power to follow up
builders, realtors, utility companies, etc.
with.
Fire
Adapted
Create & Maintain relationships with
Dec
Jodie
Comm &
Rangeland Protection Associations
2022
Response
Resilient
Landscape
Maintain relationship with Pacific
Jodie
& Fire
Northwest sub -network, and the National
Ongoing item unless
Adapted
Fire Adapted Communities & Fire
otherwise determined
Partnerships
Comm
Learning Networks.
Jodie is reaching out to
the Oregon State Fire
Marshal's office. Joe is
Develop new relationships with other
working with the Tribe at
All Goals
stakeholders across the landscape
Warm Springs on a new
technology, e.g. Fire
Water delivery system to
be deployed on a spring
prescribed fire.
Jodie has been attending
Maintain relationships with Central
Project Wildfire and
All Goals
Oregon Fire Chief's Association, Project
COFCA meetings. Jeri
Wildfire, Smoke and Public Health, &
may join the October
other groups.
COFCA meeting to be
introduced virtually.
Engage with US Forest Service Region 6,
Jodie is re-engaging now
All Goals
local forests & Oregon Department of
Dec
that the fire year is
Forestry to promote Shared Stewardship
2022
slowing down.
in Central Oregon
Jodie is on the email
Maintain partnership with the National
distribution list and shares
All Goals
Cohesive Strategy efforts with the
information with partners.
Western Region
She attends the Western
Region meetings virtually,__
Research & explore funding and/or co-
sponsorship opportunities for known and
unknown activities (i.e., engaging Federal
Jen
Contacts for supplemental funding for
Jan
BRIC, SB 762, and
All Goals
Forest Activities; additional funding from
2022
related grant
National Fire Adapted Communities
Learning Network for FAC in 4-County
opportunities
area; Rural & Economic development
opportunities)
Resilient
Facilitate the creation of all hands, all
Landscape
& Fire
lands groups committed to working across
Dec
Jodie
boundaries & look for tie in with shared
2022
Adapted
stewardship
Comm
Build partnerships to boost biomass
Resilient
utilization throughout the region, i.e., local
Dec
Jodie is engaging with
Landscape
solid waste companies; biomass in Crook
2022
Crook County on this.
Count
Utilize Oregon Living With Fire (OLWF) as
a venue to discuss and coordinate
approaches to secure
• legislatively approved funding
from the Federal Infrastructure
Bill, SB762, and Oregon
All Goals
Transportation Bill,
2022
Added in October 2021
• agency funding like NRCS, BLM
FS, ODF and others,
• and grant funding like BRIC and
others
to maximize local benefits related to the
Wildfire Risk Reduction Strategy.
Explore the development and printing of
educational materials i.e., Success stories
All Goals
for events; Have customized outreach
2022
Jodie
materials for different user groups within
the 4-county landscape.
Potential
Plan & facilitate at least one learning lab
Dec
Jodie
All Goals
in the landsca e
2022
Jodie re-established
relationships with local
Continue to build relationships with local
media while on
Communications
All Goals
media partners & capitalize on teachable
assignment as the on -
moments through media partnerships &
duty PIO for the Central
social media platforms
Oregon Interagency
Dispatch Center in
September.
Jodie will coordinate.
Resilient
Maybe showcasing the
Landscape
Plan and implement at least one live
Dec
technology Joe and the
& Fire
prescribed fire tour for public and elected
2022
Tribes at Warm Springs
Adapted
officials
are working on would be
Comm
an option.
https://www.oregonlivingw
ithfire.org/olwf-blog/
Create regular Newsletter (quarterly) &
Jen
All Goals
Blog posts (monthly) to share news with
Jodie sent an October
stakeholders
newsletter to over 600
recipients via MailChimp.
Jodie/Joe
Develop and distribute a report of
Dec
December 2021
All Goals
stakeholder implementation stories bi-
2022
June 2022
annually
December 2022
Jodie/Jen/Joe
Distribute an annual report for OLWF
Report to be distributedJanuary
All Goals
activities — social media data, how
2022
deliverables were met, financials, etc.
January 2023
Create a story board to illustrate work
All Goals
within the OLWF landscape for sharing on
Jen
social media, website, etc.
Jen and Jodie shared
Resilient
smoke messaging on
Landscape
Facebook during the
& Fire
Smoke and prescribed fire messaging
summer months.
Adapted
Prescribed fire messaging
Comms
is ongoing.
Joe, Jodie, Jen, OLWF,
Resilient
etc. Since this website is
Landscape
Create feedback loops for the public to
maintained by Deschutes
& Fire
provide feedback on Central Oregon Fire
County and other
Adapted
Info
partners, more discussion
Comms
is needed.
There have been four
Facebook posts in 2021
that reached over 150
All Goals
Maintain an active online presence.
people. Most posts
garner less than 100
views.
Continue partnership with COCC to host
Fire
Adapted
Wildfire Home Protection Strategies
Dec
Jodie
Course. Look for opportunities to present
2022
Comms
that class in more venues
This conference was put
on virtually. Joe
presented and facilitated
during this conference.
Jen presented during this
Attend the 4th National Cohesive Wildland
Oct
conference. Jodie helped
Conferences &
All Goals
Fire Management Strategy Workshop in
2021
moderate a chat during
Asheville, NC
Presentations
the conference. All three
attended multiple
sessions.
October 4-8, 2021
*Jodie unavailable
October 7-11.
Response
Jodie/Jen/Joe
& Fire
Attend the Wildland Urban Interface
Nov
This conference is now a
Adapted
Conference in Reno, NV
2021
virtual experience
Comm
November 15-16, 2021
Fire
Adapted
Attend future Fire Adapted Communities
Apr
Jodie/Jen/Joe
Learning Network Workshops.
g p
2022
Comm
All Goals
Attend the Western Region Cohesive
June
Jodie/Jen/Joe
Strategy Face to Face
2022
Plan & facilitate the Pre -Season meeting
Response
with COFMS, COFCA, Agency
2022
Jodie/Joe
Administrators and elected officials
Added representation
from the Office of the
Oregon State Fire
Marshal and Oregon
State University
Maintain a balance of representation and
Extension in November
All goals
leadership contribution on the OLWF
2022
2021.
Steering Committee.
Currently there are 11
active members.
Joe is discussing Steering
Steering
Committee membership
Committee
with the Tribes at Warm
Springs.
Provide orientation materials to new
members including the governing
Jodie and Joe provided to
All goals
resolution and the previous meetings'
two new members.
minutes.
Establish a regular quarterly meeting
Oct
All goals
schedule & face to face meeting time with
2021
Jodie
OLWF steering committee.
Grow and maintain a distribution list for
All goals
the network.
Jodie/Joe
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Building Resilient Infrastructure Communities (BRIC)
OR EGK:)N
HVING,z-A IRE
BRIC Notice of Funding Opportunity (NOFO) Intent: To support the adoption and enforcement
of building codes, standards, and policies that will protect the health, safety, and general welfare of
the public with long lasting impacts on community risk reduction. This includes critical services,
facilities, and future disaster costs. FEMA will provide financial assistance to eligible BRIC
applicants for the following activities:
l . Capability- and Capacity -Building (C&CB) activities — Enhance the knowledge, skills,
expertise, etc., of the current workforce to expand or improve the administration of mitigation
assistance. This includes activities in the following sub -categories: building codes activities,
partnerships, project scoping, mitigation planning and planning -related activities, and other
activities.
2. Mitigation Projects — cost-effective projects designed to increase resilience and public
safety; reduce injuries and loss of life; and reduce damage and destruction to property,
critical services, facilities, and infrastructure from natural hazards and the effects of climate
change.
3. Management Costs — financial assistance to reimburse the recipient and subrecipient for
eligible and reasonable indirect costs, direct administrative costs, and other administrative
expenses associated with a specific mitigation measure or project in an amount up to 15
percent of the total amount of the grant award, of which not more than 10 percent of the total
award amount may be used by the recipient and 5 percent by the subrecipient for such costs
generally.
4. Applicant Eligibility — State, Local, Tribal or Federal Cooperators must apply on behalf of
individuals, community members, or businesses. In the spirit of collaboration, they may not
apply for BRIC funding independently as the primary applicant. This is an annual grant
program which opens Aug/Sept of each year and closes for applications in late January of
the following year.
Current Federal Award Information
Application Closure
Pre -Award Selection
Performance Period
Available Funding for the NOFO:
State/Territory Allocation Total:
Tribal Set -Aside Total
National Competition Total
January 28, 2022
Summer 2022
36 Months from Receipt of Federal Award
$1,000,000,000
$ 56,000,000
$ 25,000,000
$ 919,000,000
Cost Share
75 percent federal / 25 percent non-federal. This means federal funding is available for up to 75 percent
of eligible costs. The remaining 25 percent of eligible costs must be derived from non-federal sources.
The non-federal cost share may consist of cash, donated or third -party in -kind services, materials, or
any combination thereof. Cash and third -party in -kind matches must consist of eligible costs (i.e.,
same eligibility as the federal share). If applying under an economically depressed rural community,
cost share becomes 90 percent federal/10 percent non-federal.
Jo i Oregon Living With Fire I www.oregonlivingwithfire.org I coordinator@oregonlivingwithfire.org
oREC3oN
I., U16,4011.
Building Resilient Infrastructure Communities (BRIC)
C RECON
LIVING AFIRE.
State/Territory Maximum Allocation & Activity Caps
• The maximum allocation for a state or territory under this category is $1,000,000,
covering all activities/projects.
• Each state/territory may apply for up to $1,000,000 in the State/Territory
Allocation. This may be used for Capacity/Capability activities (C&CB) and/or
mitigation projects.
• The combined cost for any C&CB activities and/or mitigation projects under the
State/Territory Allocation must not exceed $1,000,000 federal cost share per
applicant.
• The applicant's highest ranked sub application (C&CB activity or mitigation
project) for the State/Territory Allocation must not exceed $1,000,000 federal cost
share.
• Up to $500,000 of the State/Territory Allocation may be used for mitigation
planning and planning -related activities per applicant.
• Up to 10 percent of any sub application may be used for information dissemination
activities, including public awareness and education (brochures, workshops, videos,
etc.) related to a proposed C&CB activity or mitigation project.
Tribal Set -Aside Activity Caps
• The combined cost for any C&CB activities under the Tribal Set -Aside must not exceed
$1,000,000 federal cost share per applicant. Additionally, the applicant's highest ranked
sub application (C&CB activity) for the Tribal Set -Aside must not exceed $1,000,000
federal cost share.
• Up to $500,000 of the Tribal Set -Aside may be used for mitigation planning and
planning -related activities per applicant.
• Up to 10 percent of any sub application may be used for information dissemination
activities, including public awareness and education (brochures, workshops, videos,
etc.) related to a proposed C&CB activity or mitigation project.
• If more than $25,000,000 in sub applications is submitted under the Tribal Set -Aside,
the C&CB activities and highest -ranked mitigation project sub applications up to
$25,000,000 will be selected. Once the $25,000,000 is selected, all remaining tribal
mitigation project sub applications will be evaluated under the national competition.
National Competition Cap
• Applicants may submit an unlimited number of mitigation project sub applications each
valued up to $50,000,000 federal share to the national competition.
• Up to 10 percent of any sub application may be used for infonnation dissemination
activities, including public awareness and education (brochures, workshops, videos, etc.)
related to proposed mitigation project.
• Used to fund mitigation projects, management costs, and additional projects that
have exceeded State, Territory, and Tribal Set -Aside Caps.
Hazard Mitigation Benefits: Natural hazards pose a serious risk to states, localities, tribes, and
territories throughout the United States. These hazards include flooding, drought, hurricanes,
landslides, wildfires and more. Many natural hazards are expected to become more frequent and
more severe. Therefore, reducing the impacts these hazards have on lives, properties and
Oregon Living With Fire I www.oregonlivingwithfire.org I coordinator@oregonlivingwithfire.org
ORECiON
is
Building Resilient Infrastructure Communities (BRIC)
OR EGON
LIVING, -FIRE,
the economy is a top priority for many communities. Although the general population understands
"that" this is a reality, they do not understand "how" to effectively respond or prepare for these
events. FEMA has previously provided financial assistance to BRIC applicants for the following
activities:
1. Colorado Springs Wildfire Mitigation — The community has taken actionable steps to mitigate
against future damage by adopting a stronger fire -resistive building code, mapping wildfire risk,
and participating in strategic community engagement. The City of Colorado Springs Fire
Department collaborated with the Colorado Springs Housing and Building Association to
identify ways to mitigate the impacts of wildfires on residential buildings. This information led to
Ordinance No. 18-50, which amended the International Fire Code to address wildland/urban
interface mitigation requirements for high -risk areas. Benefits include but are not limited to:
a. Reduced physical damage to structures/contents as well as infrastructure.
b. Life -safety benefits for areas with potential rapid wildfire risk.
c. Improved air quality and community health due to a reduction of wildfire
smoke/pollutants.
d. Retained timber values and reduced fire suppression costs.
e. As more structures are built with fire-resistant materials in the area, it decreases the cost
for materials and installation.
Total Project Cost: $1.33 Million
Partnerships: City of Colorado Springs Fire Department, Colorado Springs Housing and Building
Association, and FEMA
2. Camptonville Biomass Plant — The Camptonville Community Partnership is developing a 5.5-
megawatt biomass plant in Camptonville, CA. This plant will support healthy forests by
generating electricity from materials removed from forests that are overstocked or suffering from
tree die -off. The project provides incentives for fuel reduction activities and otherwise utilizing
forest waste. It includes a power -purchase agreement with the local utility (PG&E) to purchase
electricity created by the biomass facility. This plant will provide a market focused on sustainable
forest management projects, reducing forest fuels, and minimizing the threat of wildfire. This
plant will provide a market focused on sustainable forest management projects, reducing forest
fuels, and minimizing the threat of wildfire. Benefits include but are not limited to:
a. Reduced physical damage to structures/contents as well as infrastructure in at risk areas.
b. Life -safety benefits for areas with potential rapid wildfire risk.
c. Improved air quality and community health due to a reduction of wildfire
smoke/pollutants
d. An alternative power generation source which also provides jobs in the community
e. Potentially results for long-term wildfire fuels reduction without additional grants.
L Reduced fire suppression and emergency response costs.
Total Project Cost: $5.1 Million
Partnerships: Camptonville Community Partnership, Yuba Water Agency, and PG&E
Community Benefits
The above examples of BRIC funded projects can provide both short and long-term environmental,
economic, and social advantages which improve a community's quality of life or make it more
attractive to new residents/businesses. BRIC prioritizes projects that mitigate risk to public
infrastructure, community lifelines, incorporate nature -based solutions, and support modern building
Oregon Living With Fire I www.oregonlivingwithfire.org I coordinator@oregonlivingwithfire.org
OREGON
Building Resilient Infrastructure Communities (BRIC)
OR EGON
LIVING -AFIRE
codes. The community benefits from these efforts may include:
Wildfire Smoke Mitigation (Improved Air Quality) — Hazardous fuels reduction work
ensures that wildfires have less vegetation (fuels) to feed on. Less fuel means less
opportunity for intense wildfire and smoke. Until landscape resiliency is achieved and
maintained, Smoke Mitigation measures are likely an opportunity for the BRIC grant process.
For example, Sonoma County in California was recently awarded $36.98 Million to develop
a system within the Wildland Urban Interface (WUI). The system establishes zones
containing an inner and outer core. The inner core is hardened by encouraging property
owners to create and maintain defensible space around their homes to reduce the potential for
ignition from embers, direct flame, or radiant heat. The outer core absorbs the impacts from
wildfires before they get to this hardened inner core. This is accomplished by reducing
vegetation in large -parcel infill sites and or wildland areas that abut communities. Infill sites
are created to provide buffers to decrease fire spread and intensity, provide anchor points, and
increase environmental benefits including improved forest health/wildlife habitats, improved
water quality, less extreme wildfire, and effective smoke mitigation.
2. Economic Health — The utilization and removal of forest waste/fuel loading supports
community economic health. As with the Colorado Springs Mitigation Project, these efforts
have the capacity/capability to reduce damage to community lifelines and infrastructure due
to less extreme wildfire or wildfire spread. Moreover, local job creation, property values,
renewable energy, green building materials, and fire adaptive landscapes may increase.
3. Community Partnerships — BRIC is a firm believer in creating meaningful partnerships and
community collaboration. Applicants are limited only by their imagination so long as they
can successfully prove their proposal(s) have the capability and capacity to support the
adoption and enforcement of building codes, standards, and policies that will protect the
health, safety, and general welfare of the public with long lasting impacts on community
risk reduction. The possibilities are only limited by our wiliness to work with one another
toward a common goal. Thus, the list of potential shareholders in this effort are endless.
Some examples may include:
o City, State, Local, or Municipal Government(s)
o Counties and County Leadership
o Local Tribes and Tribal Leadership
o Health Departments
o Forestry Professionals, Representatives, and Associations
o Community Organizations
o Wildfire & Emergency Responders
o Wildland Urban Interface (WUI) and related Councils
o FEMA
BRIC funded projects offer financial incentive to offset cost while providing a mechanism to
enhance community lifelines and education to withstand damages resulting from disaster events.
Think carefully, which project do you think would most benefit your community?
Oregon Living With Fire I www.oregonlivingwithfire.org I coordinator@oregonlivingwithfire.org
ORF.C40W
v1 E S C
OG2� g
Q
MEETING DATE:
BOARD -OF
December 1, 2021
SUBJECT: Legislative Session Planning
BACKGROUND AND POLICY IMPLICATIONS:
Phil Scheuers, Pac/West Lobby Group will provide an overview of legislative days and a preview
of the upcoming legislative session. He will seek Board input on potential legislative priorities for
the upcoming legislative session.
BUDGET IMPACTS:
None
ATTENDANCE:
Phil Scheuers, Account Manager/Lobbyist, Pac/West Lobby Group
Whitney Hale, Deputy County Administrator
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MEETING DATE: December 1, 2021
SUBJECT: American Rescue Plan Funding Update
RECOMMENDED MOTION:
A to -be -determined motion will be required if they Board choses to fund additional
projects from ARPA funds.
BACKGROUND AND POLICY IMPLICATIONS:
This is a recurring agenda item to provide the Board of County Commissioners updates on
the status of ARPA funds and the opportunity to review eligible project requests for funding
consideration.
Discussion items for today's update:
1. City of Sisters housing support request.
2. Homeless Outreach County -wide Services request.
3. Health Services base response contingency
4. High Desert Food & Farm Alliance request
S. Review ARPA funding requests
BUDGET IMPACTS:
None. Budget appropriations for the entire $38 million ARPA funding award are included
in the FY 2021-22 Adopted Budget.
ATTENDANCE:
Greg Munn, Treasurer and Chief Financial Officer
Dan Emerson, Budget Manager
Molly Wells Darling, Health Services
Michael Preedin, Mayor, City of Sisters
Cory Misley, City of Sisters City Manager
CITY Of SISTERS P® B®x 39 - Sisters, Or 97759 1 ph: 541-549-6022 , www.cf.sisters.or.us
October 20`", 2021
Deschutes County Board of County Commissioners
PO Box 6005
Bend, OR 97708-6005
Re: Sisters ARPA Request
Dear County Commissioners,
As discussed at the joint meeting between the Sisters City Council and Deschutes County Board of
Commissioner on Wednesday, October 131", there is a need in Sisters Country to further support those
suffering from houselessness and struggling to find affordable, workforce housing. After consulting with
many parties and discussion, the City is requesting three investments in Sisters from your ARPA funds.
The City's overarching request is continued partnership working together — including with the state and
federal governments — to support those wanting resources and permanent housing in Sisters Country.
Specifically, a series of investments to move towards and track that goal over the next three years:
• New position in the Deschutes County Health Services Department dedicated to rural houseless
outreach and case management. This role will be critical coordinating existing resources,
collecting and communicating data, and evaluating needs while informing future decision -
making. Sisters requests .5 FTE be allocated to Sisters Country. The anticipated total
compensation for this position is $300,000 over three years.
• Support for existing Sisters Cold Weather Shelter (SCWS) operations. The SCWS has leveraged
volunteers and philanthropy to offer shelter space during winter at local churches. largely due
to COVID-19, some of the church spaces are not available. An allocation of $50,000 over three
years will assist in securing space to lease and operations during the harshest weather.
• Contribution for land acquisition and/or construction to expand affordable and workforce
housing supply in Sisters. There is a severe lack of a units available and the City is working
diligently through many avenues. An allocation of $500,000 — combined with the City's limited
housing funds — could be instrumental in spurring the next critical project in Sisters,
Overall, these requests totaling $700,000 to support Sisters Country with ARPA funds is an investment in
our health and safety, local economy, and community livability. This is an essential time to make these
investments for both our present and future. Please let us know if you have any questions.
Sincerely,
e"A /L '.
Mayor Michael Preedin
Memorandum
Date: November 16, 2021
To: Nick Lelack, County Administrator and Greg Munn, Chief Financial Officer
From: Dr. George A. Conway, Health Services Director
Subject: Request for Homeless Outreach Countywide Services through American Rescue Plan Act Funding
This memo is to inform County Administration of a time sensitive American Rescue Plan Act (ARPA) funding
request for Homeless Outreach countywide services.
Issue: Although funding is earmarked for capital purchases and development to support homeless
initiatives, there are currently no funds earmarked for project support services. This is time sensitive as the
winter season is approaching, making it imperative to act now in order to connect vulnerable unhoused to
potentially life-saving housing and services.
Request: Health Services requests $1,065,000 to hire staff that will help to address increased need for
homeless outreach and services in the community, including providing support to the Navigation Center,
Project Turnkey and the Structured Camps being acquired/developed by the City of Bend. In addition,
these services will support increased need in Sisters, La Pine and Redmond with the intention to provide
support to Oasis Village upon its completion. A critical part of the success of all of these projects is having
consistent and reliable services responding on site regularly. Due to current hiring challenges and the
approaching winter season, recruitment and training staff should begin now to support these needs.
Funds will support three full-time employees: two Behavioral Health Specialist (BHS) I Case Managers and
one Peer Support Specialist through December 31, 2024. This will add capacity to the existing team, which
currently has only one BHS I Case Manager, and make it possible to assign one case manager each to cover
Bend and Redmond and one to cover Sisters and La Pine. The Peer will serve all four communities, as
needed. In addition, $50,000 will be used to purchase supplies, and $60,000 will be used to purchase a
designated outreach truck. The outreach truck will provide vital, on -street access to those hardest to reach
in the community and will be utilized as a mobile resource hub for those unable to safely leave their
location or belongings in order to access services. DCHS will offset some costs of these added services
with Medicaid revenue where appropriate and will seek grant funds to support these services long-term.
Without funding, Health Services will be unable to offer logistical or programmatic support in our
community and unable to meet the increasing need for services and connection to services in this
population. Thank you for your consideration. I look forward to further discussing the requests with you.
Sincerely,
Dr. George A. Conway
Health Services, Director
2577 N E Courtney Drive I Bend, Oregon 97701
A�(541) 322-7400 a�healthservices@deschutes .org @www.deschutes.org/health
October 21, 2021
Dear Deschutes County Commissioners,
Thank you for considering this application from the High Desert Food & Farm Alliance (HDFFA) on behalf of food
insecure residents and farmers. We are requesting $50,000 to pay farmers a fair wholesale market price for their
future donation of vegetables and fruit through our Grow & Give (fresh food donation program) to
NeighborImpact. How this works: HDFFA and NeighborImpact meet quarterly to discuss produce needs, HDFFA
communicates with farmers about what they can grow in the spring to meet the anticipated needs, HDFFA collects
produce from April — November and distributes to NeighborImpact who re -distributes to their 50+ food pantries;
and HDFFA pays the farmers for the produce based on collected data.
In Central Oregon, we have just 3 days' worth of food available locally, and are otherwise completely reliant on
imported food. Prior to the pandemic, the rate of food security in our region was approximately 25,000 people per
year, last year it was estimated to be 39,000 (56% increase). The projected increase from 2019 to 2020 in
Deschutes County was 32% for all residents, 42% for children; 2021 rates are projected to increase 12% from
2019 levels. Rates are projected because data is not yet confirmed by Feeding America.
According to Cary Sanders at NeighborImpact they have had to purchase 35% more produce than previous years
and expect that this will increase in the next two years as the as the safety net programs begin to expire. To bridge
this gap in demand and improve access to fresh local foods, HDFFA averages 15,000 pounds per year of donated
food. In 2021, we have already donated 30,000 pounds and expect this to be the need for at least two more years.
The cost per vegetable will vary depending on the type of crop and weight. Below is a list of typical crops.
Root Potatoes, carrots, radishes, turnips, kohlrabi, etc.
Cruciferous Broccoli, brussel sprouts, cauliflower, bok choy, cabbage, etc.
Fruit Berries, peaches, apples, apricots, tomatoes, cantaloupe, watermelon, etc.
Leafy Greens Spinach, salad greens, kale, arugula, herbs etc.
Other Zucchini, mushrooms, beans, eggplant, fennel, cucumbers, corn, peas, squash, etc.
HDFFA is able to cover operational costs of implementing this program. We ask that the Deschutes County
Commissioners invest $50,000 to allow HDFFA to provide direct payments to farmers for a fair wholesale market
price for their goods. Because we have done this for years, we have a way of collecting data on types of crops
donated by farmer by day. Seven percent of the total ($3,500) will be used to cover administrative costs associated
with this project.
HDFFA is working in collaboration with NeighborImpact on this project. We are also working in tandem with
Project 1017 who is providing meat as protein and we are providing the vegetables and fruit.
Thank you for your consideration of this project.
Sincerely,
Katrina Van Dis,
Executive Director of HDFFA
High Desert Food & Farm Alliance I PO Box 1782 Bend, OR 97709 1 www.hdffa.org I info@hdfra.org 1 541-390-3572
Appendix
Information pulled from the Federal Register to confirm use of funds for food assistance and essential
workers.
To facilitate implementation and use of payments from the Fiscal Recovery Funds, the interim final
rule identifies a non-exclusive list of eligible uses of funding that respond to the negative economic
impacts of the public health emergency. Consistent with the discussion above, the eligible uses listed
below would respond directly to the economic or financial harms resulting from and or exacerbated
by the public health emergency.
A.rsi.rtwice to Housebolds. Assistance to households or populations facing negative econoric impacts due
to COVID-19 is also an eligible use. This includes: Food assistance; rent, mortgage, or utility
assistance; counseling and legal aid to prevent eviction or homelessness; cash assistance (discussed
below); emergency assistance for burials, home repairs, weatherization, or other needs; internet access
or digital literacy assistance; or job training to address negative economic or public health impacts
experienced due to a worker's occupation or level of training. As discussed above, in considering
whether a potential use is eligible under this category, a recipient must consider whether, and the
extent to which, the household has experienced a negative economic impact from the pandemic. In
assessing whether a household or population experienced economic harm as a result of the pandemic,
a recipient may presume that a household or population that experienced unemployment or increased
food or housing insecurity or is low- or moderate -income experienced negative economic impacts
resulting from the pandemic.
Sections 602(g)(2) and 603(g)(2) define eligible worker to mean "those workers needed to maintain
continuity of operations of essential critical infrastructure sectors and additional sectors as each
Governor of a State or territory, or each Tribal government, may designate as critical to protect the
health and well-being of the residents of their State, territory, or Tribal government." 11031 The rule
incorporates this definition and provides a list of industries recognized as essential critical
infrastructure sectors.11041 These sectors include healthcare, public health and safety, childcare,
education, sanitation, transportation, and food production and services, among others as noted above.
As provided under sections 602(g)(2) and 603(g)(2), the chief executive of each recipient has discretion
to add additional sectors to this list, so long as additional sectors are deemed critical to protect the
health and well-being of residents.
High Desert Food & Farm Alliance I PO Box 1782 Bend, OR 97709 1 www.lidffa.org I info@Iidffa.org 1 541-390-3572
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MEETING DATE: December 1, 2021
SUBJECT: CORE3 Project Update (formerly the Regional Emergency Services and Training
Coordination Center (RESTCC))
RECOMMENDED MOTION:
No Motion at this Time, Presentation: CORE3 project update.
BACKGROUND AND POLICY IMPLICATIONS:
The purpose of this presentation is to provide a CORE3 project update. CORE3 is a
regionally supported project with the vision to develop a facility that will operate as an
emergency services and training coordination center for first responders in Central
Oregon. The project team consisting of partner agencies, districts and other stakeholders
throughout Central Oregon have identified +/- 300-acres of County -owned property
strategically located north of the Redmond Airport.
The presentation will include a recap of the draft Memorandum of Understanding that
outlines the various agencies, districts and stakeholders and intended project partnership
as well as memorializing the County's support to reserve +/- 300-acres for the project and
future expansion.
BUDGET IMPACTS:
None
ATTENDANCE:
Scott Aycock, COIC; Kristie Bollinger, Property Manager
MEMORANDUM OF UNDERSTANDING
Central Oregon Ready Responsive Resilient (CORE3) Agreement
This Memorandum of Understanding ("MOU") is between the signatory Parties
(collectively the "Parties") for the purpose of working jointly to support the anticipated
development of a regional emergency services training and coordination center,
furthermore referred to as the "CORES" facility.
Mission
To deliver a high caliber public safety training and emergency coordination facility that
enhances public safety, builds resilience, and mitigates risk.
Vision
A model center in Central Oregon for public safety providers which delivers superior,
collaborative emergency services training and coordination across disciplines, creating
a safe and resilient Oregon.
RECITALS:
The signatory Parties agree that:
A. There is a critical need for a dedicated, centrally -located, regional multi -agency
coordination center to coordinate local, state and regional emergency
operations;
B. Central Oregon, the Redmond community and Redmond airport, will serve a
critical function in statewide emergency response and recovery from a
catastrophic disaster such as the Cascadia Subduction Zone event;
C. Central Oregon would benefit greatly by a facility to meet existing and future
training needs of local, state, federal and non-profit public safety and
emergency management personnel; and,
D. Opportunities to increase the quality and efficiency of training and coordination
are important to meet current and future emergency management and public
safety needs of our communities.
AGREEMENT:
1. Effective Date and Duration. This MOU will be effective on the date signed by all
Parties. The MOU will remain in effect indefinitely, until terminated as provided in
Section 8.
2. Partners.
a. Core Partners are those committing ongoing and regular funding (direct or
in -kind) during each of the following stages of project development:
Stage 1: Conceptual/Business Plan
11 Page
Stage 2: Master Plan, Land Use, Site Securement, Design/Engineering
Stage 3: Development and Construction
Stage 4: Operations
b. Associate Partners are those not committing funding at this time, but that
are committed to the project in other ways such as signing letters of
support, contributing occasional staff time at committee meetings,
testifying before governance bodies, etc.
c. Project Management and Convening: The Central Oregon
Intergovernmental Council (COIC) will serve as the neutral project
manager, and convener, providing fiscal administration as appropriate.
Exhibit C outlines the list of Core and Associate Partners
3. Decision Making Structure. The Executive Council will make all final and
substantive decisions regarding CORE3, and will be composed of Core Partners,
Associate Partners, and Ex Officio seats. The Executive Council will strive for
consensus. Exhibit A outlines the Decision Making Roles and Structure.
4. Public/Private Partnerships. CORE3 partners value public -private partnerships in
the development and operation of the CORES facility, and all such partnerships will
be explored.
5. Fiscal Administration. COIC will serve as the fiscal administrator for this effort,
until such time as the Executive Council deems another arrangement to be more
appropriate or beneficial.
6. Amendment & Review. The terms of this MOU may be amended or extended only
in writing and when signed by all Parties. This MOU is intended to be a living
document to meet the agreed -upon -needs of all Parties as CORE3 evolves; this
MOU should be reviewed on an annual basis for refinement.
7. Relation to Future Agreements for CORE3. By signing this MOU, all Parties
acknowledge that future agreements will be created detailing the responsibilities of
all Parties in managing and operating a future Regional Emergency Services
Training and Coordination Center.
2 1 P a g e
8. Termination. Any Party may terminate its participation in this MOU, upon 60 days
written notice to all other Parties. The MOU itself may be terminated in the following
manners:
a. For cause (material breach), following a good faith effort to cure or resolve
the issue(s) between the Parties.
b. By an Executive Council majority (51
c. When replaced by a future document to better suit the needs of the
CORE3 project and partners.
The notice of termination must be delivered in writing with ten days' prior written
notice, by certified mail or delivered in person. (Email delivery with confirmation of
receipt will also suffice.)
9. Entire Understanding. This MOU contains the entire understanding of the Parties
and supersedes all prior and contemporaneous negotiations and agreements,
whether written or oral, between the Parties with respect to the subject matter of this
MOU.
10. Authorization to Sign. Each Party, by the signature below of its authorized
representative, acknowledges that it has read this MOU, understands its terms and
conditions, and has the authority to sign on behalf of the represented entity.
11. Severability. Should any portion of this MOU be judicially determined illegal or
unenforceable, the remainder of the MOU shall continue in full force and effect, and
any Party may renegotiate the terms affected by the severance.
12. Applicable Law. The construction, interpretation and enforcement of this MOU
shall be governed by the laws of the state of Oregon. Jurisdiction over any action
arising out of this MOU and over the Parties is the State of Oregon, and the venue
shall be the Deschutes County Circuit Court.
[Signature Pages Follow]
3 1 P a g e
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date
signed by all Parties.
Entity:
By:
Title:
Date:
Entity:
By:
Title:
Date:
Entity:
By:
Title:
Date:
Entity:
By: _
Title:
Date:
Approved as to Form:
Attorney
4 1 P a g e
Exhibit A:
Decision Making Roles and Structure
Disclaimer. Exhibit A is draft form and is subject to change. Exhibit A will be finalized
and governed by the Executive Council as a first order of business.
I. Executive Council Structure
The Executive Council will make all final and substantive decisions regarding CORE3,
and will be composed of the following membership:
a. Core Partner seats (all)
b. Ex Off icio seats:
i. County Emergency Managers (3 seats)
ii. Central Oregon Fire Chiefs Association and Central Oregon Law
Enforcement Services (2 seats for each association)
iii. State agencies: OEM (1 seat)
c. Associate seats (2)
The Council may decide to include a'general government and/or citizen seat at a later
time.
Project Management Team
The Project Management Team will consist of the following representatives:
• Central Oregon Intergovernmental Council (COIC)
• Bend Fire and Rescue
• Central Oregon Community College'
• ` Crook County Sheriff's Office
• Deschutes County
• Deschutes County Sheriff's Office
• Deschutes County 911
• Jefferson County Sheriff's Office
• Redmond Fire and Rescue
• Regional Solutions
• Sisters -Camp Sherman Fire District
Il. Roles & Responsibilities
a. Core Partners: are those committing ongoing and regular funding (direct or
in -kind) during each of the following stages of project development:
i. Stage 1: Conceptual/Business Plan
5 1 P a g e
ii. Stage 2: Master Plan, Land Use, Site Securement,
Design/Engineering
iii. Stage 3: Development and Construction
iv. Stage 4: Operations
Core Partners are automatically given a single voting seat on the Executive
Council.
b. Associate Partners: Are those not committing funding at this time, but that
are committed to the project in other ways such as signing letters of support,
contributing occasional staff time at committee meetings, testifying before
governance bodies, etc.
Associate Partners do not have decision making power, but will be
represented by 2 voting seats on the Executive Council. These associate
seats will be elected by the full body of Associate Partners.
The Executive Council will develop and govern the process by which
Associate Partners can become Core Partners.
c. Project Management Team: The Project Management Team will meet
monthly, and will be responsible for supporting the development of agendas,
building a draft budget and regular budget check -ins and management, and
moving various project work forward. The Project Management Team is not a
decision -making body, and will report out to the Executive Council on work
accomplished/ongoing and will defer to the Executive Council for all final
decisions.
III. Decision Making Structure
A quorum of the Executive Council must be present when making decisions. The
quorum is defined as 50% of the Executive Council membership plus one member.
The Executive Council will strive for consensus. If consensus is not possible:
a. Fiscal decisions will require yes votes of at least two-thirds of the members
present to approve.
b. Other decisions will require majority (51 %) yes votes to approve.
6 1 P a g e
Exhibit 8:
Site/Subject Property
I. Site
a. The Deschutes County Board of Commissioners hereby supports and agrees
to reserve a +/- 300-acre area of County -owned property in east Redmond
and is specifically located within Map and Tax Lot 1513000000103
("Property") for the purpose the CORE3 project and future expansion
("Approximate Project Area").
b. The Approximate Project Area as shown on Exhibit B1, is attached hereto
and incorporated herein.
c. After a thorough review of property in Redmond, Oregon, the Property was
selected as the Approximate Project Area for the following reasons:
i. Redmond is the center of the region, thereby providing efficient access
by public safety agencies for emergency response and training
purposes; and
ii. Redmond Airport is designated as the primary Incident Support Base
in the event of a Cascadia Subduction Zone event; and
iii. Property is of sufficient size for current needs and future potential
expansion as needed; and
-
iv. Property is publicly owned; and
V. Property does not have incompatible surrounding land uses.
II. Land Use and Infrastructure
a. The Approximate Project Area is currently outside the Redmond Urban
Growth Boundary and Redmond city limits.
b. 'Project stakeholders, with oversight from the Executive Council will:
i. Develop a Master Plan; and
ii. Pursue an Urban Grown Boundary (UGB) amendment; and
iii. Pursue annexation to the City of Redmond; and
iv. Complete any other associated and/or required process for land use
entitlement and the provision of infrastructure.
c. It is anticipated COIC, the City of Redmond, and Deschutes County will enter
into a separate Memorandum of Understanding regarding the land use
entitlement, amendment, and annexation processes.
7 1 P a g e
Exhibit B1:
8 1 P a g e
Exhibit C:
Core and Associate Partners
Disclaimer.• As there will be a process by which Associate Partners may move into the
role of Core Partner that is yet to be decided, this list is subject to change. It is
reflective of the group's makeup at the time the agreement was memorialized.
Core Partners
Associate Partners
Central Oregon Community College
Central Oregon Fire Chiefs Association
Central Oregon Intergovernmental Council
Central Oregon Fire Management
Services
City of Bend / Bend Police Department /
Bend Fire and Rescue
Central Oregon Law Enforcement
Services
City of Madras
City of La Pine
City of Redmond
City of Prineville
Crook County Sheriff's Office
City of Prineville Police
Deschutes County
City of Redmond Airport
Deschutes County Sheriff's Office
City of Redmond Police
Deschutes County 911
Crook County
Jefferson County Sheriff's Office
Crook County Fire & Rescue
Redmond Fire and Rescue
Dept. of Public Safety Standards &
Training
Governor's Regional Solutions
Jefferson County
Sisters -Camp Sherman Fire District
Jefferson County Fire District #1
Oregon Dept. of Forestry
Oregon Office of Emergency
Management
Oregon State Fire Marshall's Office
Oregon State Police
The Confederated Tribes of Warm
Springs
9 1 P a g e
Exhibit D:
Potential Future Agreements
Disclaimer: The purpose of this document is to outline potential future agreements for
operating a future CORE3 facility. This list is subject to change, and is meant as a
starting point only to guide those discussions.
1. Landowner Agreements [serves as placeholder for future agreements
regarding dedication of the land, etc. for the subject property]
2. Design and Architectural Review
a. Master Plan for Project
b. Joint Approval of Plans and Specifications for Project
c. Review and Comment
d. Construction Drawings and Specifications
e. Contractor Selection
f. Construction
g. Financing
h. Project Manager
i. Completion Date
j. Inspection and Acceptance of Facilities
3. Use and Scheduling
a. Use and Scheduling of the Facility
i. Members
ii. Outside Entities
b. Staff
c. Supervision of Training Activities
d. Live -Fire Training Compliance
e. [depending on facility uses, other training uses may be called out e.g.
driving course] Training Compliance
f. Facility Use for non -Designated Training
4. Operation, Maintenance and Repair
a. Facilities Inspection, Repairs and Planned Maintenance Needs
b. Custodial Services/Staff
c. Utilities
5. Indemnification and Insurance
a. Indemnification
101Page
b. Insurance Coverage
c. Notice of Claims
6. Finance
a. Fiscal Year
b. Annual Dues
c. Budget
d. Fees
7. Procedures, Property, and Equipment
8. Dispute Resolution
111 Page
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MEETING DATE:
December 1, 2021
SUBJECT: Legislative Session Planning
BACKGROUND AND POLICY IMPLICATIONS:
Phil Scheuers, Pac/West Lobby Group will provide an overview of legislative days and a preview
of the upcoming legislative session. He will seek Board input on potential legislative priorities for
the upcoming legislative session.
BUDGET IMPACTS:
None
ATTENDANCE:
Phil Scheuers, Account Manager/Lobbyist, Pac/West Lobby Group
Whitney Hale, Deputy County Administrator