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2022-25-Minutes for Meeting December 20,2021 Recorded 1/28/2022• " BOARD OF l IV • • ' 1300 NW Wall Street, Bend, Oregon (541) 388-6570 10:00 AM Recorded in Deschutes County CJ2022-25 Steve Dennison, County Clerk Commissioners' Journal 01 /28/2022 4:28:45 PM MONDAY December 20, 2021 FOR RECORDING STAMP ONLY Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick Lelack, County Administrator; David Doyle, County Counsel; and Sharon Keith, BOCC Executive Assistant (via Zoom conference call). This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meetings CALL TO ORDER: Chair DeBone called the meeting to order at 10:00 a.m. PLEDGE OF ALLEGIANCE CITIZEN INPUT: Commissioner DeBone acknowledged emails received through the Citizen input Line regarding homeless camps. CONSENT AGENDA: Before the Board was Consideration of Approval of the Consent Agenda. ADAIR: Move approval of the Consent Agenda CHANG: Second BOCC MEETING DECEMBER 20, 2021 PAGE 1 OF 13 VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 1. Consideration of Board Signature of Document No. 2021-064, Authorizing the Deschutes County Property Manager to Execute the Lease and Associated Documents with Premises Health, LLC to Lease Space Located at 1340 NW Wall Street, Bend, OR 97703 2. Consideration of Board Signature on Letter Reappointing Charlie Jones to the Beaver Special Road District 3. Consideration of Board Signature on Letter Appointing Lauren James to the Vandervert Acres Special Road District 4. Consideration of Board Signature on Letter Reappointing Rick Bestwick to the Fall River Estates Special Road District 5. Consideration of Board Signature on Letter Reappointing Colleen Horton to the Sun Mountain Ranches Special Road District 6. Consideration of Board Signature on Letter Reappointing Larry La Rue to the Forest View Special Road District 7. Consideration of Board Signature on Letter Reappointing Dale Grinols to the Ponderosa Pines East Special Road District 8. Consideration of Board Signature on Letter Reappointing Charlie Jones to the Beaver Special Road District 9. Consideration of Board Signature on Letter Reappointing Chris McLeod to the River Forest Special Road District 10.Approval of Minutes of the December 1 2021 BOCC Meeting 11.Approval of Minutes of the December 6 2021 BOCC Meeting 12.Approval of Minutes of the December 8 2021 BOCC Meeting ACTION ITEMS: 13.Wolf Depredation Compensation and Financial Assistance Program Whitney Hale presented the grant program opportunity through the Oregon Department of Agriculture. Jamie Bowles, Assistant Wolf Biologist presented the concept of creating a wolf depredation compensation committee. Ms. BOCC MEETING DECEMBER 20, 2021 PAGE 2 OF 13 Hale offered additional research and will bring the discussion back to the Board. The grant application deadline is in February 2022. Discussion on further review on established processes and procedures prior to submitting a grant application. The Board supported further review and will place on an agenda after April. 14.Public Contracting Overview Ms. Hale presented information as a response to a request for information as a result of a presentation at this year's AOC conference regarding apprenticeship programs. Present via Zoom to provide input on this type of program were Interim Solid Waste Department Director Chad Centola, Road Department Director Chris Doty, and County Engineer Cody Smith. Facilities Director Lee Randall reported on the process of an apprentice program. Commissioner DeBone recommended discussions with Central Oregon Community College. The Board supported further review. 15.Treasury and Finance Report for November 2021 County Administrator Nick Lelack (filling in for Greg Munn) reported on the treasury and finance report with a slight change in the general fund budget. Commissioner Adair inquired on the valuation increase listed for the Community Development Department. CDD Director Peter Gutowsky reported via Zoom conference call there were changes to the national building code formula. 16.Mt. Bachelor Biomass Project Update County Administrator Nick Lelack (filling in for Greg Munn) presented an overview on this item. Meagan Hartman of Wisewood Energy was present via Zoom as well asJohn McLeod of Mt. Bachelor Inc. Presentation is attached to the record. Mt. Bachelor intends to apply for a grant through BOCC MEETING DECEMBER 20, 2021 PAGE 3 OF 13 the USFS by January 19, 2022 and the group is requesting a $1.5 million TRT grant and a Letter of Intent of support from Deschutes County. The Board expressed support of $1 million. Mr. McLeod expressed the need for the federal grant would need to be a larger amount in order for the project to move forward. The grant awards will be announced in May 2022. The Board expressed the support of $1 million investment contingent on the project proceeding within the timeframe identified. CHANG: Approving grant through unallocated TRT funds in the amount of $1 million; staff to include necessary contingencies ADAIR: Second VOTE: CHANG: Yes ADAI R: Yes DEBONE: Chair vote yes. Motion Carried 17.Consideration of Acceptance of Buttes to Basins fuel reduction grant County Forester Ed Keith presented via Zoom conference call to report on a grant award. The application was submitted in October 2020 through additional partnerships requesting funding to private landowners. Funds are intended for fuels reduction projects. This grant requires a 50% match and the budget adjustment would be requested if moving forward with the grant work. Grant dollars are prioritized to on the ground fuel reduction work through contracting. ADAIR: Move acceptance of Grant Document No. 2021-1021 CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried BOCC MEETING DECEMBER 20, 2021 PAGE 4 OF 13 18.Annual Certification of Title III expenses Mr. Keith reported on the expenditures covered through Title III and the annual report required. The Commissioners certify the expenses on an annual basis. CHANG: Move approval of Document No. 2021-1022 ADAI R: Second VOTE: CHANG: Yes ADAI R: Yes DEBONE: Chair votes yes. Motion Carried 19.Annual Report for the Community Response Plan for the Bend Smoke Sensitive Receptor Area Mr Keith presented this item for consideration. An annual report is required to be submitted to the Oregon Department of Forestry and the Department of Environmental Quality as approved by the Deschutes County Board of Commissioners acting as the local public health authority. A survey was sent out to the community through various sources to provide outreach and receive feedback on wildfire smoke and health impacts. A statistically valid survey will be considered in the future. The document has been shared with the City of Bend but administrative rules only require local health authority approval. ADAI R: Move approval of Document No. 2021-1024 CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried BOCC MEETING DECEMBER 20, 2021 PAGE 5 OF 13 20.Matching funds request for fuels reduction on Deschutes County land utilizing the FEMA HMGP grant Mr. Keith reported this grant was applied through FEMA in 2018. The Board was supportive in October 2018 to provide the required 25% matching grant when accepting the grant award. The request today is to clarify the source of the matching funds for the project to treat the defined 630 acres. County Administrator Lelack noted the funds could be allocated through TRT or general fund. Mr. Keith showed a map of the property to be included in this project. Commissioner Adair expressed the importance of this project. The project is estimated to cost $550,000 with an estimated match amount of $139,000. CHANG: Move allocation of $139,000 to meet the 25% matching funds for the FEMA HMGP grant. ADAIR: Second VOTE: CHANG: Yes ADAIR: Yes DEBONE: Chair votes yes. Motion Carried 21.Consideration of grant request, Senate Bill 762 landscape resiliency program Mr. Keith presented a grant opportunity for funds allocated to the Oregon Department of Forestry and is open for applications for landscape resiliency proposals through the shared stewardship alliance. The project partners have mapped out a project area spanning from Camp Sherman, Lake Billy Chinook, east side of Cascades, to northern Klamath County. Deschutes County would be the entity designated to sponsor the project if approved. There is an expected match through all of the partners. Deschutes County would not be a fiscal partner but sponsoring the project. Each partner would BOCC MEETING DECEMBER 20, 2021 PAGE 6 OF 13 have a separate grant agreement with ODF. The intended area would cover 48,000 acres. Commissioner Chang thanked Mr. Keith for his work in providing a coordinating role in this effort. The grant application is due January 7, 2022. The work will be done by staffing through the partners and landowners and County Forester Ed Keith will provide coordination along with the Shared Stewardship Alliance. Mr. Keith will send a final draft to the Commissioners within the week. CHANG: Move approval of grant application ADAI R: Second VOTE: CHANG: Yes ADAI R: Yes DEBONE: Chair votes yes. Motion Carried 22.Consideration of an Increase in FTE in the Sheriffs Office and Consideration of Board Signature of Resolution No. 2021-084 Via Zoom was Sheriff's Office Budget Officer Joe Brundage, Dan Emerson, County Budget Manager and Geoff Wullschlager, City Manager of La Pine. Mr. Brundage reviewed the need for the FTE increase in the digital forensics division. The Board expressed support. Mr. Brundage reported on a need for a patrol lieutenant in the City of La Pine. ADAI R: Move approval of Resolution No. 2021-084 CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried Mr. Emerson noted an additional request for purchase of five budgeted vehicles within the Sheriff's Office. Mr. Brundage noted the cost was BOCC MEETING DECEMBER 20, 2021 PAGE 7 OF 13 included in the budget and due to the contract amount would require BOCC approval. ADAIR: Move approval of purchase of five vehicles for the Sheriff's Office in the amount of $161,000 CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried RECESS: At the time of 12:46 pm, the Board went into recess and reconvened at 1:10 pm 23.Consideration of Board Approval to Accept Birth Certificate Grant Program Funds Program Manager Molly Wells Darling presented this grant opportunity through Zoom Conference Call. ADAIR: Move approval of acceptance of grant award in the amount of $2,000 CHANG: Second VOTE: ADAIR: CHANG: DEBONE: Yes Yes Chair votes yes. Motion Carried BOCC MEETING DECEMBER 20, 2021 PAGE 8 OF 13 24.Consideration of Board approval and Chair signature of Document No. 2021-1014, Amendment to Oregon Health Authority agreement #166040- 7 Program Manager Kara Cronin presented the document via Zoom conference call explaining the services to be provided through this agreement. CHANG: Move approval of Document No. 2021-1014 ADAIR: Second VOTE: CHANG: Yes ADAIR: Yes DEBONE: Chair votes yes. Motion Carried 25.Rural Economic Development Opportunities Panel Discussions and Recommendations Senior Transportation Planner Peter Russell and Planning Manager Will Groves presented the item for discussion explaining permitting for rural economic development opportunities and required changes in the County Codes by text amendments if instituting these types of land use applications. CDD Director Peter Gutowsky reported on land use and agri-tourism. The Board requested additional information and analysis. 26. Deschutes County Justice Reinvestment Grant Agreement and Grant Funded FTE Present via Zoom were District Attorney's Office Management Analyst Kathleen Meehan Coop, Community Corrections Management Analyst Trevor Stephens, and Community Corrections Deputy Director Tanner Wark. Mr. BOCC MEETING DECEMBER 20, 2021 PAGE 9 OF 13 Stephens reported on the grant process and the services to be provided by the funding. CHANG: Move approval for Document No. 2021-1023 ADAIR: Second VOTE: CHANG: Yes ADAIR: Yes DEBONE: Chair votes yes. Motion Carried Ms. Coop requested approval for a grant funded limited position (.5 FTE) during the length of the grant period through June 30, 2022. ADAIR: Move approval of CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 27.Discussion of Board Approval of FTE for Deschutes County Public Health's Clinical Services Nurse Practitioner Anne Kilty, Manager of Public Health and Nahad Sadr-Azodi, Director of Public Health via Zoom conference call present the request to increase a nurse practitioner position by .5 FTE. The Board expressed support. 28.Consideration Whether to Hear an Appeal: Board Order 2021-065; decision whether to hear an appeal of the Hearings Officer's approval of an application to establish a personal use airstrip Principal Planner Anthony Raguine presented the item, explained that staff is satisfied with the decision of the Hearings Officer (it is comprehensive and BOCC MEETING DECEMBER 20, 2021 PAGE 10 OF 13 addressed the issues raised by opponents) and noted based on the calendar it would be difficult to hold a hearing on the appeal by the 150-day deadline and the applicant is not willing to toll the clock. ADAIR: Move approval of Order No. 2021-065 declining to hear the appeal CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 29.Appointments of Chair and Vice Chair for 2022 Commissioner DeBone noted that he has been honored to serve as Chair over the past year. Commissioner DeBone nominated Commissioner Adair for Chair. DEBONE: Move appointment of Commissioner Adair as Chair ADAIR: Second Discussion: Commissioner Chang noted his interest in serving as Chair. VOTE: ADAI R: Yes CHANG: No DEBONE: Chair votes yes. Motion Carried Commissioner DeBone nominated Commissioner Chang for Vice Chair. Commissioner Chang nominated Commissioner DeBone for Vice Chair. DEBONE: Move to appoint Commissioner Chang as Vice Chair ADAIR: Second Discussion: Commissioner Chang refused the nomination. BOCC MEETING DECEMBER 20, 2021 PAGE 11 OF 13 CHANG: Move appointment of Commissioner DeBone as Vice Chair ADAIR: Second VOTE: CHANG: Yes ADAIR: Yes DEBONE: Chair votes yes. Motion Carried OTHER ITEMS: • Commissioner DeBone reported on the AOC Court facilities task force for Deschutes County regarding the courthouse expansion • Commissioner DeBone noted interest in attending the NACO conference in February. • Commissioner Adair attended the Terrebonne septic system presentation last week and thanked the Deschutes County team for their work on this project. EXECUTIVE SESSION: At the time of 3:02 p.m. the Board went into Executive Session under ORS 192.660 2) (h) Litigation. The Board came out of Executive Session at 3:10 p.m. for the following motion: ADAIR: Move approval of Document No. 2021-976, Authorization of Signature CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried BOCC MEETING DECEMBER 20, 2021 PAGE 12 OF 13 At the time of 3:11 p.m., the Board went into Executive Session under ORS 192.660 (2) (a) Consideration of Employment. The Board came out of Executive Session at 3:16 p.m. At the time of 3:16 p.m., the Board went into Executive Session under ORS 192.660 (2) (d) Labor Negotiations. The Board came out of Executive Session at 3:45 p.m. to direct staff to proceed as discussed. Being no further items to come before the Board, the meeting was adjourned at 3:45 p.m. DATED this Day 2021 for the Deschutes County Board of Commissioners.Jy ANTHONY DEBONE, CHAIR PHIL CHANG, VICE CHAIR PATTI ADAIR, COMMISSIONER BOCC MEETING DECEMBER 20, 2021 PAGE 13 OF 13 �vTES CO `� ` F BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 10:00 AM, MONDAY, DECEMBER 20, 2021 Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend (541) 388-6570 ( www.deschutes.org AGENDA MEETING FORMAT In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize virtual meetings whenever possible and to take necessary measures to facilitate public participation in these virtual meetings. Since May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners have been conducted primarily in a virtual format. Effective June 30, 2021, COVID-based restrictions have been discontinued. Attendance/Participation options include: A) In Person Attendance and B) Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings. Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385- 1734. Citizen input received by 12:00 noon on Tuesday will be included in the Citizen Input meeting record for topics not on the Wednesday agenda. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public- hearing-notices. CALL TO ORDER CITIZEN INPUT: For items not on this Agenda Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541-385-1734. To be timely, citizen input must be received by 12:00 noon on Tuesday. PLEDGE OF ALLEGIANCE CONSENT AGENDA: 1. Consideration of Board Signature of Document No. 2021-064, Authorizing the Deschutes County Property Manager to Execute the Lease and Associated Documents with Premises Health, LLC to Lease Space Located at 1340 NW Wall Street, Bend, OR 97703. 2. Consideration of Board Signature on Letter Reappointing Charlie Jones to the Beaver Special Road District 3. Consideration of Board Signature on Letter Appointing Lauren James to the Vandervert Acres Special Road District 4. Consideration of Board Signature of Letter Reappointing Rick Bestwick to the Fall River Estates Special Road District 5. Consideration of Board Signature on Letter Reappointing Colleen Horton for Service on the Sun Mountain Ranches Special Road District 6. Consideration of Board Signature of Letter Reappointing Larry La Rue to the Forest View Special Road District 7. Consideration of Board Signature of Letter Reappointing Dale Grinols to the Ponderosa Pines East Special Road District 8. Consideration of Board Signature of Letter Reappointing Chris McLeod to the River Forest Acres Special Road District 9. Consideration of Board Signature to letters to Jeff Mayernick, John Brooks, and Catherine Banning of the Cascades View Estates Special Road District 10. Approval of Minutes of the December 1 2021 BOCC Meeting 11. Approval of Minutes of the December 6 2021 BOCC Meeting 12. Approval of Minutes of the December 8 2021 BOCC Meeting December 20, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 4 INFORMATIONAL/PRESENTATION 13. 10:15 AM Wolf Depredation Compensation and Financial Assistance Program 14. 10:30 AM Public Contracting Overview 15. 10:45 AM Treasury and Finance Report for November 2021 ACTION ITEMS 16. 11:00 AM Mt. Bachelor Biomass Project Update 17. 11:20 AM Consideration of Acceptance of Buttes to Basins fuel reduction grant 18. 11:25 AM Annual Certification of Title III expenses 19. 11:30 AM Annual Report for the Community Response Plan for the Bend Smoke Sensitive Receptor Area 20. 11:35 AM Matching funds request for fuels reduction on Deschutes County land utilizing the FEMA HMGP grant 21. 11:45 AM Consideration of Grant Request, Senate Bill 762 Landscape Resiliency Program 22. 12:00 PM Consideration of an Increase in FTE in the Sheriff's Office, and Consideration of Board Signature of Resolution No. 2021-084 LUNCH RECESS 23. 1:00 PM Consideration of Board approval and Chair signature of Document No. 2021- 1014, Amendment to Oregon Health Authority agreement #166040-7 24. 1:05 PM Rural Economic Development Opportunities Panel Discussions / Recommendations 25. 1:30 PM Deschutes CountyJustice Reinvestment Grant Agreement and Grant Funded FTE 26. 1:40 PM Discussion of Board Approval of FTE for Deschutes County Public Health's Clinical Services Nurse Practitioner 27. 1:50 PM Consideration of Board Approval to Accept Birth Certificate Grant Program Funds December 20, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 4 28. 2:00 PM Consideration Whether to Hear An Appeal: Board Order 2021-065; decision whether to hear an appeal of the Hearings Officer's approval of an application to establish a personal use airstrip. 29. 2:20 PM Appointments of Chair and Vice Chair for 2022 OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 30. Executive Sessions under ORS 192.660 (2) (h) Litigation and ORS 192.660 (2) (a) Consideration of Employment ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. December 20, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 4 of 4 December 12, 2021 Dear Deschutes County Commissioners: Patti Adair Tony Debone Phil Chang Subject: RV Camp for Houseless east of Bend I write to you to OPPOSE the proposal for an RV Camp and/or associated uses for the houseless east of Bend. I live on 20 acres zoned EFU in the area of the site. We have cattle, horses, chickens, goats, and dogs on our property, and many of my neighbors are pursuing similar EFU/Ag-related lifestyles. I have lived in metropolitan areas in major city for most of my adult life, and in retirement my wife and I chose to live in a rural, country setting to enjoy the quality of life, serene geography, and safety that this type of living provides. In selecting Oregon and Deschutes County, we admired and respected the stewardship that the state and county enacted with legislation to preserve the land, water, trees, living creatures and other facets of nature that can be maintained when things such as EFU zoning exist. We also have surface water rights that require us to irrigate the land responsibly to ensure the land and wildlife can be managed to protect them for many years into the future. An abbreviated summary of my opposition includes: 1. It is zoned EFU for many purposes, one of which is keeping Oregon and the County beautiful, and to encourage the beneficial stewardship of the land and resources which are diminishing resources. If you rezone for the purpose of an RV camp or other associated houseless uses, you are in conflict with the spirit of the law if not the letter, and introduce an unintended use of this valuable land. Additionally, parcels of 10-20 acres or larger typically have a single-family residence and a few ag-related out buildings. This proposal would have multiple vehicles or other structures, placed on land that would otherwise allow only one. Ironically, it is currently NOT LEGAL to add an ADU to our rural acreage for aging parents for example. This is something you should be actually considering. 2. The land will require significant infrastructure improvements of electricity and water in addition to trash containment, trash removal, human waste, lighting, gates, fences, grading, paving, noise mitigation and security staff/management staff. Why was this specific parcel selected? What other parcels or options have been considered? This parcel is on a highway with high speeds, no pedestrian or bike lanes, bus stops, or other easy means to access services in town. Adjacent to the parcel are cattle and equestrian parcels with charged electric fences and other hazards should persons decide to walk or bike off the RV camp parcel. The County and City are currently planning a multi -discipline police training facility at the former Redmond Rod and Gun Club site. Was this site considered as an option to incorporate the RV Houseless proposal? If not, why not? This land is already zoned in alignment with this project, has access to both Bend and Redmond for services for the clients. 3. There is not a budget currently in place for this proposal. Where will the upfront money come from, and how will the ongoing costs be funded year over year? The County does not have excess funds that I am aware of for this type of project when we have other important quality of life matters to consider such as traffic congestion, roundabouts, bike lanes, potholes, road paving, snow removal and many other worthy and necessary projects. 4. The latest data I am aware of indicates approximately 1000 houseless in the Bend area. What is the demographic breakdown of this population? What is the percentage of families, single males, single females, domestic pets, and RVs that has been identified. Of this group, how many have been offered living options to mitigate their houselessness and have accepted? Declined? Are they actually from Bend or the tri-county area? Are my tax dollars supporting existing community members truly in need, or are they supporting people who came to this area for access to more free services than they may get in the communities they originated from? S. 1 am very concerned about life safety, security, and property damage. In the past few years there have been numerous reports of police, fire, EMS, and mental health responses to China Hat Road, Emerson, and Hunnell Road to identify a few. This has included shootings, stabbings, arson fires, accidental fires, stolen vehicles, assaults, drug and alcohol abuse, unattended deaths, human waste, trash and thefts. It is very difficult to identify these crimes via the lexis-Nexus data base and I listed incidents that were widely reported in the media. What is your plan to accurately identify the frequency of these incidents and then develop a threat analysis to determine if this is the type of proposal even makes sense if our rural environment. Respectfully, This plan has been misguided from the start, ignores the health and safety of contributing members of society and should be terminated immediately. Respectfully, Thomas Wisdom Deschutes County Resident a Duty Lull December 2021 It is also clear that the county has known how to manage this property for years judging by the weathered and fading sign in the photo I took today that currently stands along the highway 20 plot of land. I i iev. MEETING DATE: December 20, 2021 SUBJECT: Wolf Depredation Compensation and Financial Assistance Program BACKGROUND AND POLICY IMPLICATIONS: In October, Oregon Dept. of Fish & Wildlife (ODFW) staff inquired about the County's potential interest in creating a Wolf Depredation Compensation Committee. According to ODFW staff, there are currently no known wolf packs or areas of consistent wolf activity within Deschutes County, but the occurrence of confirmed sightings of transient and dispersing wolves has increased in recent years, as it has throughout most of Eastern Oregon. Asst. Wolf Biologist Jamie Bowles, ODFW, will attend the Board meeting on Monday, December 20, to answer questions about wolf activity in Oregon, and if needed, to answer questions about the department's Wolf Conservation and Management Plan. Wolf Depredation Compensation and Financial Assistance program In 2011, the State Legislature created the Wolf Depredation Compensation and Financial Assistance program, which is administered by the Oregon Department of Agriculture (ODA). Through this program, ODA provides pass -through grants to counties to establish and implement county wolf depredation compensation programs. Through the program: • Compensation can be paid to residents who have livestock or working dogs that are killed or injured due to wolf depredation. • Financial assistance can be provided to residents to assist them in implementing livestock management and/or nonlethal wolf deterrent techniques designed to discourage wolf depredation of livestock. Compensation can be paid to residents for livestock or working dogs that are missing due to wolf depredation. Compensation can be paid to counties to cover allowable expenses incurred while implementing a wolf depredation compensation program in their county. ODA's Wolf Depredation Compensation and Financial Assistance Grant Program complements and supports Oregon Department of Fish and Wildlife's Wolf Conservation and Management Plan by working to proactively minimize wolf -livestock conflict and assist livestock producers experiencing wolf -related livestock losses. ODFW staff have suggested that creating a compensation committee can be a proactive measure to make addressing potential future conflicts easier and more effective. If a committee was established, it would likely have an initial focus on preventative measures. Wolf Depredation Compensation and Financial Assistance program awards According to a recent article in The Eastern Oregonian, in 2020, ODA awarded $130,164 to 12 counties, covering 37% of all grant requests. In 2019, counties were awarded $251,529, or 58% of all grant requests. (Background information on historical grant funding for the State's grant program is also included in the Board's packet). Both Crook and Jefferson counties appear to have previously applied for grant funding through the program in the past: • Crook County's last grant award was in 2016 • Jefferson County's last award was in 2015 Timing and Committee Requirements The State's grant application deadline for grant funding is February 15, 2022, but applications are accepted after this deadline. The State requires that a committee be established before a grant application is submitted. The State requires that County advisory committees include: (i) One county commissioner; (ii) Two members who own or manage livestock; and (iii) Two members who support wolf conservation or coexistence with wolves. (iv) Two county business representatives Additional Requirements The state requires that participating counties contribute an amount of money equal to 10% of the allowable expenditures necessary to implement the county program during the calendar year. Allowable expenditures are: (a) Establishing a county advisory committee. (b) Establishing a procedure by which persons applying for compensation will provide sufficient evidence of actual livestock and/or working dog losses attributed to wolf depredation. (c) Establishing a procedure by which persons applying for financial assistance for the cost of livestock management or nonlethal deterrence provides an estimate of the potential cost. (d) Establishing compensation rates for livestock or working dog losses from death, injury or missing all of which are attributed to wolf depredation. (e) Distributing grant program funds. (f) Preparation of an annual report to ODA. Options for Board Consideration 1. Consider creating a committee at a later date. 2. Begin work to establish a committee so the framework is in place if a need arises. Plan to submit a grant application in the future. 3. Begin work to establish a committee with a plan to submit a grant application in 2022. Staff seeks Board direction on the creation of a Wolf Depredation Compensation Committee. BUDGET IMPACTS: Grant funds were not included in the FV 2022 budget. ATTENDANCE: Jamie Bowles, Asst. Wolf Biologist, ODFW Whitney Hale, Deputy County Administrator The ranching and farming industries are vital components of the Oregon economy. With the return of gray wolves to Oregon, conflicts with livestock and working dogs have occurred. As in other western states with wolf populations, some livestock producers will be affected financially due to direct losses of livestock from wolf depredations. On June 24, 2011, the Oregon Legislature passed House Bill (HB) 3560, which directed the Oregon Department of Agriculture (ODA) to establish and implement a Wolf Depredation Compensation and Financial Assistance Grant Program. Through this program, ODA provides pass -through grants to counties to establish and implement county wolf depredation compensation programs of their own, under which the following apply. Compensation can be paid to persons for livestock or working dogs killed or injured due to wolf depredation. • • W ha N ega d (� Areas�• • • lf Walla Walla, Sham o k No th E Ilya t `ftx Ch nus Activity - December 2017 ^tea®F�� ►"', Ruckel Ridg�� M\ A' Mt �fifeachai. A :+'"l Snake E ly a Rrver - OR3gWI H If Use Areas� 3IvButte olve Mlddle Oesol t ✓5 Pork While Rrver (OR53) E Pine Creek Catherine' l� OR37 I Silver Lake Rogu Map courtesy of the Oregon Department of Fish and Wildlife. http://www. dfw.state. or. us/wolves Financial assistance can be provided to persons who implement livestock management and/or nonlethal wolf deterrent techniques designed to discourage wolf depredation of livestock. Compensation can be paid to persons for livestock or working dogs that are missing due to wolf depredation. Compensation can be paid to counties to cover allowable expenses incurred while implementing a wolf depredation compensation program in their county. ODA's Wolf Depredation Compensation and Financial Assistance Grant Program complements and supports Oregon Department of Fish and Wildlife's Wolf Conservation and Management Plan in the area of developing and maintaining a cooperative livestock producer assistance program that proactively minimizes wolf -livestock conflict and assists livestock producers experiencing wolf -related livestock losses. Internal Services & Consumer Protection Program Oregon 635 Capitol St NE I Salem, OR 97301 https://oda.direct/WolfDepredation Department Updated 612019 of Agriculture Wolf Depredation Compensation and Financial Assistance County Block Grant Program History 1 2012-2019 2012 Grant Requests County Death/InjuryDeath/Injury Missing Prevent Co. Admin. Total Wallowa $13,230 0 $25,000 $500 $38,730 Union $18,000 $3,000 $9,000 0 $30,000 Baker 0 0 $7,500 0 $7,500 Umatilla $15,000 $4,500 $10,000 $500 $30,000 Grant $8,000 $5,000 $6,500 $500 $20,000 Crook $1,000 $250 $1,000 $270 $2,520 Jefferson $10,000 $3,500 $5,786 $5,000 $24,286 Malheur 0 0 $3,000 $900 $3,900 Totals $65,230 $16,250 $67,786 $7,670 $156,936 2012 Grant Awards County Death/Injury Missing Prevention Co. Adi T Wallowa $13,230 $0 $25,000 $495 $38,725 Union $0 $0 $9,000 $9, Baker $0 $0 $7,500 $495 $7,995 Umatilla $0 $0 $15,000 $495 $15,495 Grant $0 $0 $3,000 $495 $3,495 Crook $0 $0 $1,000 $270 $1,270 Jefferson $0 $0 $3,000 $495 $3,495 Malheur $0 $0 $3,000 $495 $3,495 Totals $13,230 1 $0 1 $66,500 1 $82,970 2013 Grant Requests County Death In'. Missing Preventive Co. Admin. Totals Wallowa $5,396 $7,056 $6,000 $350 $18,802 Union 0 0 $2,500 0 $2,500 Baker $1,400 0 0 $500 $1,900 Umatilla $600 $3,375 75% $30,000 $675 $34,650 Crook 0 0 $1,200 0 $1,200 Jefferson $750 $750 $2,000 0 $3,500 Malheur 0 0 $5,000 $2,250 $7,250 Klamath $4,000 0 $1,200 0 $5,200 Morrow $6,000 $2,000 $10,000 $1,000 $19,000 Wheeler 0 0 $500 $770 $1,270 Totals $18,146 $13,181 1 $58,400 1 $5,545 1 $95,272 2013 Grant Awards County Death In'. Missing Preventive Co. Admin. Totals Wallowa $5,396 $5,292 75% $18,532 $350 $29,570 Union 0 0 $1,575 0 $1,575 Baker $1,400 0 0 $495 $1,895 Umatilla $600 $3,375 75% $17,075 $495 $21,545 Crook 0 0 $3,000 0 $3,000 Jefferson 0 0 0 0 $0 Malheur 0 0 $2,990 $495 $3,485 Klamath 0 0 0 0 $0 Morrow 0 0 $760 $495 $1,255 Wheeler 0 0 0 $495 $495 Totals $7,396 $8,667 $43,932 $2,825 $62,820 2014 Grant Reauest County Death In' Missing Prevention Co. Admin Totals Wallowa $7,482 $13,596 $43,500 $675 $65,253 Umatilla $1,000 $3,000 $35,000 $675 $39,675 Morrow $6,000 $1,000 $12,000 $2,500 $21,500 Malheur $450 $450 Union $10,000 $10,000 Crook $3,000 $3,000 Baker $17,282 $14,000 $495 $31,777 Wheeler $2,500 $2500 Totals $14,482 $34,878 $120,000 $4,795 $174,155 2014 Grant Awards County Death In' Missing Prevention Co. Admin Totals Wallowa $7,482 $13,596 $43,500 $675 $65,253 Umatilla $1,000 $3,000 $35,000 $675 $39,675 Morrow $3,000 $675 $3,675 Malheur $450 $450 Union $5,000 $5,000 Crook $3,000 $3,000 Baker $17,282 $14,000 $495 $31,777 Wheeler $2,000 $2,000 Totals $8,482 $33,878 $105,500 $2,970 $150,830 2015 Grant Reauests County Death In'. Missing Prevent. Co. Admin Total Wallowa $3,930 $33,200 $40,000 $675 $77,805 Umatilla $1,800 $975 $75,000 $675 $78,450 Baker $1,470 $39,801 $18,000.00 $495 $59,766 Union 0 0 $10,000 0 $10,000 Malheur 0 0 0 0 $450 $450 Morrow 0 $19,000 $2,500 $21,500 Crook 0 0 $650 0 $650 Jefferson 0 0 $4,100 $685 $4,785 Wheeler 0 0 $2,500 0 $2,500 *Klamath 0 0 $6,000 $6,000 Totals $7,200 $73,976 $175,250 $5,480 $261,906 *Note: Klamath asked for an emergency prevention grant later in the year due to wolf depredation in the area. 2015 Grant Awards County Death/Inj Missing Prevent. Co. Admin Total Wallowa $3,930 $16,600 $36,922 $675 $58,127 Umatilla $4,731 $975 $50,467 $675 $56,848 Baker $1,470 $19,900 $5,400 $495 $27,265 Union 0 0 $8,000 0 $8,000 Malheur 0 0 0 $450 $450 Morrow 0 0 $5,700 $675 $6,375 Crook 0 0 $650 0 $650 Jefferson 0 0 $1,230 $675 $1,905 Wheeler 0 0 $750 0 $750 Klamath 0 0 $6,000 0 $6,000 Totals $10,131 $37,475 $115,119 $3,645 $166.370 2016 Grant Reauests CountV Death In'. Missing Prevent Admin Total Wallowa $3,887 $7,000 $30,000 $900 $41,787 Umatilla $2,931 $33,562.50 $75,000 $675 $112,168.50 Baker 0 $15,724 $15,000 $495 $31,219 Malheur 0 0 0 $495 $495 Morrow 0 0 $19,000 $2,500 $21,500 Crook 0 0 $7,972 $7,972 Wheeler 0 0 $1,000 $500 $1,500 Klamath $3,796.75 0 $14,203.25 0 $18,000 Wasco 0 0 $2,000 $750 $2,750 Lake 0 0 $16,000 0 $16,000 Sherman 0 0 $1,000 $500 $1,500 Jackson 0 0 0 $495 $495 Union 0 0 $5,000 0 $5000 Totals $10,614.75 $56,286.50 $186,175.25 $7,310 $260,386.50 2016 Grant Awards County Death In'. Missing 7S% Prevent Admin Total Wallowa *$3,887 $5,250.00 $18,340.04 $750 $28,227.04 Umatilla *$2,931 $25,172.00 $24,000 $675 $52,778 Baker 0 $11,793.00 $11,518 $495 $23,806 Malheur 0 0 0 $495 $495 Morrow 0 0 $3,000 $675 $3,675 Crook 0 0 $2,000 $2,000 Wheeler 0 0 $750 $500 $1,250 Klamath $3,796 0 $5,000 0 $8,796 Wasco 0 0 $1,000 $750 $1,750 Lake 0 0 $3,000 0 $3,000 Sherman 0 1 0 $750 1 $500 $1,250 Jackson 0 0 0 $495 $495 Union 0 0 $5,000 0 $5000 Totals $10,614 $42,215.00 $74,358.04 $5,335 $132,522.04 *Note: Payments made a few months early in order to use some remaining federal funds before they expired. 2017 Grant Reauests County Death/Inj Missing Prevent. Co. Admin Total Baker 0 *$21,500 $6,598.50 $495 $28,593.50 Jackson $266.60 0 $4,775 $822 $5,863.60 Klamath $4,069.95 0 $10,000 0 $14,069.95 Lake $600 0 $16,000 0 $16,600 Malheur 0 0 0 $450 $450 Morrow 0 0 $19,000 $2,500 $21,500 Umatilla $900 $14,950 $75,000 $675 $91,525 Union 0 0 $5,000 0 $5,000 Wallowa $9,390 $10,140 $30,000 $450 $49,980 Wheeler 0 0 $1,000 $500 $1,500 Totals $15,226.55 $46,590 $167,373.50 $5,892 $235,082.05 *Note: Baker submitted amended missing claim from $54, /8 / to $L1,5UU. 2017 Grant Awards County Death/Inj Missing (75%) Prevent. Co. Admin Total Baker 0 $16,125 $6,599.00 $495 $23,219 Jackson $267 0 $10,916 $675 $11,858 Klamath $4,070 0 $10,000 0 $14,070 Lake $600 0 $ 10,000 0 $10,600 Malheur 0 0 0 $450 $450 Morrow 0 0 $12,000 $675 $12,675 Umatilla $900 $11,212 $83,771 $675 $96,558 Union 0 0 $5,000 0 $5,000 Wallowa $9,390 $7605 $59,195 1 $450 $76,640 Wheeler 0 0 $1,000 $500 $1,500 Totals $15,227 $34,942 $198,481 $3,920 $252,570 Note: These totals include a 2017 supplemental prevention grant that was made in October of 2017 as a result of two federal prevention grants that were going to expire during the spring of 2018, (F16AP00084 - $1,500 and F17AP00114 - $32,764.65) combined with a need of additional prevention funds from 4 counties experiencing an increase in wolf activity and depredation (Jackson, Morrow, Umatilla and Wallowa Counties.) 2018 Grant Reauests County Death/Inj Missing Prevent. Co. Admin Total Baker 0 $1,500 $12,000 $495 $13,995 Jackson $3,000 0 $52,500 0 $55,500 Klamath 0 0 $5,000 0 $5,000 Lake 0 0 $8,500 0 $8,500 Malheur 0 0 $9,090 $450 $9,540 Morrow 0 0 $22,500 $2,500 $25,000 Umatilla $4,220.97 $21,132. $85,000 $675 $111,028.36 Union $1,000 $3,650, $25,000 0 $29,650 Wallowa $5,550 $15,810, $46,000 $650 $68,010 Wheeler DNA 0 Wasco 0 0 $6,000 0 $6,000 Totals $13,770.97 $42,092.39 $271,590 $4,770 $332,223.36 2018 Wolf Grant Awards County Death/Inj Missing (Reduced 50% Prevent Granted Co. Admin Total Baker 0 $750 $12,000 $495 $13,245 Jackson $3,000 0 $16,000 0 $19,000 Klamath 0 0 $5,000 0 $5,000 Lake 0 0 $4,000 0 $4,000 Malheur 0 0 $3,200 $450 $3,650 Morrow 0 0 $3,200 $450 $3,650 Umatilla $4,221 $10,566 $27,000 $675 $42,462 Union $1,000 $1,825 $12,000 0 $14,825 Wallowa $5,550 $7,905 $37,853 $650 $51,958 Wasco 0 0 $3,100 0 $3,100 Totals $13,771 $21,046 $123,353 $2,720 $160,890 Note: Above totals include late federal prevention grant funds paid in 8/7/ 18. Also amendment #L to Wallowa for $10,853 for emergency prevention funds. 2019 Wolf Grant Reauests County Direct Comp. Missing Prevention Admin Totals Malheur 0 0 $1,050 $450 $1,500 Umatilla $500 $33,600 $65,000 $675 $99,775 Wheeler 0 0 $8,500 $100 $8,600 Grant $450 0 $19,008 $500 $19,958 Union $1,303 0 $40,000 0 $41,303 Klamath $4,190 0 $7,810 0 $12,000 Jackson $6,200 0 $31,000 0 $37,200 Morrow 0 0 $5,000 $750 $5,750 Lake 0 0 $2,000 0 $2,000 Wallowa $5,760 $51,460 $59,994 $650 $117,864 Douglas 0 0 $63,500 $900 $64,400 Baker $10,634 $48,199 $35,000 $495 $94,328 Totals $29,037 $133,259 $337,862 $4,520 $504,678 2019 Wolf Grant Awards Coun Direct Comp. Missing Prevention Admin Totals Malheur 0 $500 $400 $900 Umatilla $500 $4,107 $14,000 $600 $19,207 Wheeler 0 $1,500 $100 $1,600 Grant $450 $2,000 $400 $2,850 Union $1,303 $2,500 0 $3,803 Klamath $4,190 $3,900 0 $8,090 Jackson $6,200 $13,000 0 $19,200 Morrow 0 $1,000 $400 $1,400 Lake 0 $1,000 0 $1,000 Wallowa $5,760 $6,889 $15,000 0 $27,649 Douglas 0 0 0 0 0 Baker $10,634 $5,891 $9,500 $495 $26,520 Totals $29,037 $16,887 $63,900 $2,395 $112,219 1��T E S CC) &�� i BOAR® OF COMMISSIONERS F MEETING DATE: December 20, 2021 SUBJECT: Public Contracting Overview BACKGROUND AND POLICY IMPLICATIONS: During the 2021 session, the Legislature passed SB 420, which amends the public contracting code and allows contracting agencies and contract review boards to voluntarily develop and adopt community benefit contracts. Community benefit contracts typically have specific requirements for contractors who bid on public construction projects that are designed to accomplish local goals. Lane County was an advocate of SB 420, and at this year's Association of Oregon Counties conference, provided an overview of how their Board has chosen to implement a Commu inity Benefits Bidding (CBB) program. A summary of background information about that program, which only applies to vertical construction projects (i.e., building construction projects) that are valued at more than $1 million, is included in the Board's packet. Currently, Lane County's program includes a pre - qualification process for contractors that includes Board -defined living wage requirements, a requirement that contractors provide full -family health care for trade workers and a requirement to participate in at least one apprenticeship program registered with BOLT. SB 420 does not prescribe how contracting agencies implement community benefit contracts, nor does it require contracting agencies to implement them. The bill allows for community benefit contracts to include terms and conditions that can include: • A requirement that a contractor qualify as an apprentice training agent and employ apprentices to perform a specified percentage of apprenticeable work hours. • A requirement that a contractor provide employer -paid family health insurance. • Meet any other requirements adopted by local government. The bill also specifies that a contracting agency can prequalify bidders or proposers to submit bids or proposals for community benefit procurement contracts that are advertised or entered into on or after January 1, 2022. In response to a preliminary conversation among the commissioners following the presentation at the AOC conference, staff from the County's Facilities, Road and Solid Waste departments will attend the Board's Dec. 20 meeting to answer questions. If the Board has an interest in pursuing additional discussions about community benefits bidding, staff recommends that the Board consider: 1. Defining the community benefits that the County may hope to advance. Depending on the nature of the goals, there may be a variety of ways to achieve them, including pilots or programs that are not linked to contracting requirements. 2. Consulting the local contracting community to allow them an opportunity to provide feedback on potential impacts. The local contracting community may not be in a position to be responsive to projects, specifically with regard to apprenticeship requirements. a. Note: Although existing community benefits programs or agreements within the state primarily address vertical construction, ODOT is currently considering how to incorporate community benefit agreements into contracting and project delivery practices, and has established a committee that includes members from the contracting community, labor, workforce, local partners and community to advise them. Within civil and heavy -highway construction projects, local government road and public works departments typically implement ODOT best practices within their standards, including prequalification of contractors. Particularly for the Road and Solid Waste Departments, outcomes and lessons learned from this process will be beneficial to consider. 3. Conducting additional research. BUDGET IMPACTS: TBD ATTENDANCE: Chad Centolo, Interim Solid Waste Director Chris Doty, Road Department Director Cody Smith, County Engineer, Deschutes County Road Department Lee Randall, Facilities Director Whitney Hale, Deputy County Administrator MEETING DATE: December 20, 2021 SUBJECT: Treasury and Finance Report for November 2021 ATTENDANCE: Chief Financial OfficerlTreasurer Greg Munn MEMORANDUM DATE: December 20, 2021 TO: Board of County Commissioners FROM: Greg Munn, Treasurer and Chief Financial Officer SUBJECT: Treasury and Finance Report for November 2021 Following is the unaudited monthly finance report for fiscal year to date November 30, 2021. Treasury and Investments • The portfolio balance at the end of November was $299 million, an increase of $41 million from October and an increase of $44 million from last year (November 2020) — most of the increase due to the receipt of $19 million in ARPA funds in May. For comparison purposes, the November 2020 balance is $14 million more than the November 2019 balance. • Net investment income for the month is $141,746, approximately $27,000 more than last month but $67,000 less than November 2020. YTD earnings of $652,784 are $504,000 less than the YTD earnings last year. • All portfolio category balances are within policy limits with the exception of the LGIP which will be managed back under the limit as tax collections are distributed and invested. • No change in the LGIP interest rate. Benchmark returns for 24 and 36 month treasuries are up again from the prior month by 4 and 6 basis points, respectively. • Average portfolio yield is 0.62% down from 0.65% last month. • The portfolio's weighted average time to maturity is at 1.46 years (compared to 1.60 last month). PofflIIW1081'eakdt wni PiitVatue fn*vvstnwat7 Municipal Debt S 42,080,000 14.1% Corporate Notes 58,281,000 19.5% Time Certificates 1,245,000 0.4% U.S. Treasuries 4,000,000 1.31% Federal Agencies 79,570,000 26.61/6 LGIP 97,943,112 32.8% First Interstate Bank 15,717,648 5.314 Total Investments $ 298,836,760 100.0% U.S. Treasuries 1 LGIP ($52,713,000) 1 Federal Agencies 1 Banker's Acceptances Time Certificates Municipal Debt btu Qaf$ Max 4.781 Weighted Averaoe 1.46 Po►itotia by t3ra#cer y Sic() $84.1 o SW Se0 $40 S28.2 $33.0 $20 $6.9 $14.2 $19.8 $- DA Moreton RotertW Piper Great Castle0ak oa,4ds )n Capibl Said &Co + Paci c Markets Securities lf�kl Petretlteaes Current Month Prior Month FIB/ LGIP 0.45% 0,45% Investments ' 0.58% 0.631; Average 0.62% 0.65% #t oicb darks 24 Month Treasury 0.52% LGIP Rate 0.45% 36 Month Treasury 0.81% TE111t tilklliltluttt 'AL —a, 0 to 30 Days 10% 39.0% Under 1 Year 25% 46.5% Under 5 Years 1001% 100.0% t3iiler Policy Actin Corp Issuer 5% 3.2% Callable 25% 16.5% Credit W/A AA2 AA4 klYB'8�il61tf AC✓�rif�y Purchases in Month S 17,380,000 SaleslRedemptions in Month S 3,700,000 3.50% 3.00 % 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% 350,000,000 300,000,000 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 24 Month Historic Investment Returns Oct Jan Apr July Oct Jan Apr July County Rate 2 Year Treasury Rate - Corporate Bond Rate LGIP Rate October co rn rn m m rn m rn m rn rn rn m o 0 0 0 0 0 0 0 0 0 0 0 v to N t0 Q N o =OO on vU u o LLa aNO O 4v a M za o za o z o g Five Year Maturity Distribution Schedule wu 1 Deschutes County Inve stments Portfolio Management Portfolio Details - Investments November 30, 2021 Purchase Maturity Days To Ratings Coupon Par Market Book Inv - nv T CUSIP Secunty -� Broke - Data - Date -1', Mat _-'' Mood ,19 ' 3&P/Fi " w Rate "'. YTM 36. Value Value Value 10744 FAC W 3130AHSR5 Federal Home Loan Bank CASTLE 12/20/2019 12/20/2021 Aaa AA 1.63 1.68 3,000,000 3,002,602 2.999, 915 t 0732 MCI 46625HJD3 JPMorgan Chase - Corporate N PJ 12/6/2019 1/24/2022 54 A2 A- 4.50 2.01 2,000,000 2,011,812 2.007,138 10856 MUN 558770DS9 CITY OF MADRAS OR DA DAV 10/12/2021 3/1/2022 90 AA 0.32 0.32 115:000 114,997 115,000 10730 FAC 3133EKCYO Federal Farm Credit Bank CASTLE 11/29/2019 3/14/2022 103 Aaa AA, 0.45 066 5,000.000 5,005,504 5.001,540 10726 FAC 3133EKCYO Federal Farm Credit Bank CASTLE 11/21/2019 31 4/2022 103 Aaa AA- 0.45 5.000.000 5,005,504 5,001,391 10750 MCI 90520EAH4 MUFG Union Bank CASTLE 2/5/2020 4/1/2022 121 A3 A 3.15 187 1.81 1,000,000 1.006.899 1.004,354 10720 MC 90520EAH4 M UFG Union Bank CASTLE 10/25/2019 4/1/2022 121 A3 A 3.15 2.04 2,000,000 2.013.798 2,007, 197 10750 MCI 037833CP3 Apple Inc CASTLE 3/27/2020 5/11/2022 161 AaI AA+ 0.50 1.72 1,000,000 1.00t,400 995.405 10733 MCI o84664BT7 Berkshire Hathaway Inc MORETN 12/6/2019 5/15/2022 165 Aa2 AA 3.00 1.74 2,000.000 2,023,479 2,011,189 10652 MUN 686053 BQ1 Oregon School Boards Assoc MORETN 9/14/2018 6/30/2022 211 Aa2 AA 5.48 3.12 925,000 952,806 936.857 10833 MUN 757889BRO REDWOOD CITY CA SCH DIST DA DAV 2/24/2021 8/1/2022 243 AA 5.00 0.81 125,000 129,033 10748 FAC 3133EKJ56 Federal Farm Credit Bank CASTLE 1/31/2020 8/30/2022 272 Aaa AA+ 0.40 0.38 3 000 000 3,007,218 003,948 3 003,756 75 10790 MUN :'' 014365DQO ALDERWOOD WA WTR & WSTWTR W B 11/12/2020 121 /2022 '. 365 Aa2 AA+ 1,Q0 O'50 2001000 1201:192 200,993 10855 MCI 822582AV4 ROYAL DUTCH SHELL PLC CASTLE 8/27/2021 1/6/2023 401 Aa2 A+ 2.25 0.24 t, 188,000 t, 210, 109 I.214,140 10854 MCI 06051GEU9 Bank of America Corp PS 8/16/2021 1/11/2023 406 A2 A- 3.30 0.27 1.000,000 1.030.118 1.033:576 10727 MCI 06051 GEU9 Bank of America Corp CASTLE 11/25/2019 1/11/2023 406 A2 A- 3.30 2A 2 2,000,000 2'060.236 2,025,229 t 0813 MCI 740189AGO Precision Castparts Corp CASTLE 12/17/2020 IME5/2023 410 A2 AA 2.50 0.55 2 772,000 2,819 230 2,832 079 10869 FAC -:: 3133ENDQQ Federal Farm Credit Bank GPAC .- 11/18/2021 2/;10/2023 :. 435 Aaa : AA + 0.16 0329 2,000,000 1,996:366 1,996,910 --. 10857 MUN 558770DT7 CITY OF MADRAS OR DA DAV 10/12/2021 3/1/2023 455 AA 0.45 0.45 210,000 209,567 210,000 10859 MC1 46625HRL6 JPMorgan Chase -Corporate N CASTLE 10/29/2021 5/18/2023 533 A2 A 2 70 0.73 2 000 000 2,050,775 2,057.225 101867 FAC i 3133ENEW6 Fodarai;.Farm Credit Bank, GPAC 11/23/2021 5/2312023 - 538 0.38 0 37 2,000,000 1,999,628 2,000,000 �. 10866 TRC `: 91282CCDI U.S. Treasury MORETN III I712021 5/31/2023 : 546 0.13 Oi37 2.000000 11992,188 1,992,688 1 o838 MUN 73473RDW2 MORROW PORT TRANS FAG R W B 4/1/2021 6/1/2023 547 A- 0.70 0.70 215:000 214,342 215, 000 10836 MUN 010831DQ5 ALAMEDA CNTY CA JT PWRS AU CASTLE 2/24/2021 6/1/2023 547 Aa1 AA- 3.10 0.40 3,080,000 3, 194.083 3,208,262 10839 MUN 984674JZ5 MCMINNVILLE SCHOOL DIST YAN PS 6/15/2021 6/15/2023 561 Aa1 0.28 0.28 170,000 169,250 170.000 10760 MUN 736746XU7 PORTLAND OR URBAN RENEWAL PS 7/14/2020 6/15/2023 561 Aal 4.02 2.90 830,000 831,461 843.707 10709 MUN 2927OCNU5 Bonneville Power Administratio CASTLE 7/30/2019 7/I/2023 677 Aa2 AA- 5.80 2.12 1,000.000 1,082.190 1,055.586 10713 MCI 361582AD1 Berkshire Hathaway Inc CASTLE 9/9/2019 7/15/2023 591 Aa3 AA 7.35 2.03 500.000 553,930 541,293 10868 FAC + 3133ENE'Y2 FederalzFar Cr dit Bank GPAC �; 11/24/2021 7124/2023 ± 600 0,45 0.45 2,000,000 1.998,261 2.000,000 I0832 MCI 06053FAA7 Bank of America Corp DA DAV 2/23/2021 7/24/2023 600 A2 A- 4.10 0.23 1,000,000 1.056,489 1,063,528 10769 FAC 3137EAEV7 Federal Home Loan Mtg Corp CASTLE 8/21/2020 8/24/2023 631 Aaa AA+ 0.25 0.28 5.000,000 4.977,814 4.997, 066 10768 MUN 67232TBM6 OAKLAND CA REDEV SUCCESSO PS 8/21/2020 9/1/2023 639 AA- 3.13 0.60 2,500,000 2,591.525 2.609239 10843 MUN 098419MM3 BONNEVILLE & BINGHAM CNTYS PS 7/28/2021 9/15/2023 653 Aaa 4.00 0.43 1,000,000 1.059,410 1,063:493 10780 MUN 476453GRO JEROME IDAHO SCHOOL DISTRI, PS 10/13/2020 9/16/2023 653 Aaa 5.00 0.48 200,000 215,204 216, 042 10819 MCI 3133EMLEO Federal Farm Credit Bank PS 12/30/2020 9/22/2023 660 Aaa AA, 0. 19 0.19 2 000.000 1, 992,789 2,000 000 1`0860 TRC - 91282CDg, U.S. Treasury MORETN 1IfI/;2021 9/Bg{2023 = 668 0.25 0;46 2,000,OOQ 1,992.110 1,992,623 AA79 }FAC 3137EAE2$ FaderairHome LflaIt Mfg Corp CASTLE 11151202Q 1116/2023 705 AA+ 0.7,5 0.28 01006 000 4,973,220 s 4,99T,107 =. 10802 MCI '. 469058JMB, Internation4l Bonds Recons - CASTLE 1112412020 1 V2412023 723 Aaa AAA 0.25 0132 2,400,000 I.988,115 1,997.161 10837 MUN ,for 73473RDH5 MORROW PORT TRANS FAC R W B 4/1/2021 12/1/2023 730 A 0 70 0.70 1,0100,000 993:020 1 0090:000 10789 MUN D14365DRS ALDERWOOD WA WTR & WSTWTR W B 11112/2020 12/1/2023 ": 730 Aa2-- AA- I.00 0:55 270.000 271,369 272,466 10836 MCI : 31422XBV3 Federal Agriculture Mtg Corp GPAC 3/15/2021 12/15/2023 744 0.22 0.21 2,000,000 1,983,676 2,000,000 10923 MCI 06051 GFBO Bank of America Corp CASTLE 1/12/2021 1/22/2024 782 A2 A- 4.13 0.52 2,000,000 2,13t 374 2,152 927 10862 MCI 3 037833CG3 Apple Inc GPAC I 11/17/2021 279/2024 I 800 Aa1 AA- 3.00 0,91 2,000,000 2,085,301 2,090,256 10861 FAG 3130APUV5 Federal7Home Loan Bank PA DAV 11/23/2021 21r23/2024 814 Aaa ; AA + 0,65 0,65 1.670,000 1,669,337 11670,000 10834 MCI 3133EMRZ7 Federal Farm Credit Bank CASTLE 2/26/2021 2/26/2024 817 Aaa AA, 0.25 0.26 2.000,000 1,985,255 1,999.463 10851 MC1 06051GFF1 Bank of America Corp CASTLE 8/12/2021 4/1/2024 852 A2 A- 4.00 '0 61 2.000,000 2.131,576 2,156.918 10829 MUN 68607VZ73 Oregon State Lottery PS 1/26/2021 4/1/2024 852 Aa2 AAA 2.51 0.39 2.350 000 2 438,548 2,465,130 10864 MCI 46625HJX9 JPMorgan Chase- Corporate N. CASTLE 11/18/2021 5/13/2024 894 A2 A- 3,63 0.98 t,500,000 1,591,395 :. 1,595,908 10846 MC1 0605I GJY6 Bank of America Corp CASTLE 7/27/2021 6/14/2024 926 A2 A- 0.52 0.52 I,000,000 992,912 1,000,048 10815 MUN 625517MG9 MULTNOMAH COUNTY OR SCHO, R W B 12/30/2020 6/15/2024 927 Aat AA+ 2.00 0.41 2,750.000 2,826,368 2,860,816 10809 MUN 736688MDI Portland Community College PS 12/17/2020 6/15/2024 927 Aa1 0.57 0.57 1,000,000 994,780 1,000,000 10807 MUN 179198JF4 CLACKAMAS SCHOOL DISTRICT DA DAV 12/3/2020 6/15/2024 927 Aal 0,83 0,48 300,000 300,375 302:639 10785 MUN 939307KV5 Washington County SD Municipal PS 10/28/2020 6/15/2024 927 Aal 0.59 0.58 1.500.000 1.486,875 1,500,000 10779 MUN 906429EE1 UNION CTY OR SCHOOL DISTRIC PS 10/8/2020 6/15/2024 927 Aal 0.68 0.68 490.000 488,099 490,000 10777 MUN 179093KQ1 CLACKAMAS SCHOOL DISTRICT PS 10/1/2020 6/15/2024 927 Aal 0.61 0.61 500,000 497,405 500,000 10776 MUN 568571CZ4 SILVER FALLS SD PS 9/17/2020 6/15/2024 927 Ael 0.55 0.55 1.900.000 1.881,475 1.900,000 10853 MUN 68583RCY6 OR ST COMMUNITY COLLEGE DI PS 8/31/2021 6/30/2024 942 AA 0.58 0.58 1.000.000 993,410 1,000,000 0771 iJC 68583RCT7 OR ST COMMUNITY COLLEGE D! R W B 8/27/2020 6/30/2024 942 Aa1 AA. 5.66 0.60 90.000 101,009 101,600 t 0782 MUN 584288ER1 MEDFORD OR REVENUE R W S 10/14/2020 7/15/2024 957 AA- 2.00 0.65 815,000 835.082 843,451 10842 FAC 3133EMT51 Federal Farm Credit Bank CASTLE 7/19/2021 7/19/2024 961 Aaa AA- 0.42 0.43 1,000,000 991.221 999,781 10848 BCD 79545 t AAI SALLIE MAE GPAC 7/21/2021 7/22/2024 964 0.55 0.55 249,000 246.923 249.000 10828 MCI 3133EMNK4 Federal Farm Credit Bank DA DAV 1/22/2021 7/22/2024 964 Aaa AA, 0.31 0.31 2,000,000 1,976,714 2,000,000 10847 BCD 38149MXG3 GOLOMAN SACHS GPAC 7/28/2021 7/29/2024 971 0.55 0.55 249,000 247.546 249.000 10858 M01 91159HHX1 US Bank PS 10/29/2021 7/30/2024 972 A2 A+ 2.40 0.84 2,000,000 2.074,634 2.081,868 10844 BCD 05580AB78 BMW GPAC 7/30/2021 7/30/2024 972 0.55 0.55 249.000 247,538 249,000 10811 MUN 68608USW7 Oregon State Lottery R W B 12/17/2020 8/1/2024 974 Aal AA+ 2.68 0.94 755.000 780,587 789,328 10312 MUN 68608US09 Oregon State Lottery R W B 12/17/2020 8/1/2024 974 Aal AA+ 2.68 0.94 500,000 517.856 522,734 10805 MUN 68609TZR2 Oregon State Lottery R W B 12/1/2020 8/l/2024 974 Aat AA+ 0.64 0.41 505,000 502,238 507,979 10786 MUN 835569GR9 SONOMA CCD PS 10/21/2020 8/l/2024 974 Aa2 AA 2.06 0.60 1,200,000 1,237,344 1,246,148 10784 MUN 732098PE2 POMONA CALI UNI SCH DIST TAX PS 10/20/2020 8/l/2024 974 Aa3 0.77 0.60 1,200,000 1,192,560 1,206,366 10849 BCD 89235MLF6 TOYOTA FINANCIAL SGS BANK GPAC 8/5/2021 8/5/2024 978 0.55 0.55 249,000 247,488 249,000 10850 BCD 90348JR85 UBS BANK USA CASTLE 8/11/2021 8/12/2024 985 0.55 0.54 249,000 247.430 249.000 10816 MCI 3023IGBC5 XTO Energy Inc GPAC 12/21/2020 8/16/2024 989 Aa1 AA 2.02 0.54 2,000,000 2.049,991 2.079,038 10810 MUN 73474TAB6 MORROW PORT TRANS FAC R W B 12/14/2020 9/1/2024 1005 Aa2 3.22 0.42 1.750,000 1,855,560 1,883,598 10830 MCI 22546QAP2 CREDIT SUISSE NY CASTLE 2/1/2021 9/9/2024 1013 Aa3 3.63 0.57 2.950.000 3.140,381 3.196,778 10775 FAC 3134GWF84 Federal Home Loan Mtg Corp CASTLE 9/9/2020 9/9/2024 1013 Aaa 0.48 0.48 1.000.000 992,088 1.000,000 1 078 1MUN 476453GS8 JEROME IDAHO SCHOOL DISTRI. PS 10/13/2020 9/15/2024 1019 Aaa 6.00 0.73 220,000 243,536 245,813 t 0778 MUN 4511527CO IDAHO ST BOND BANK AUTH REV PS 10/8/2020 9/15/2024 1019 Aa1 5.00 0.61 1.000.000 1.114,290 1,120,785 10808 MUN 13034AL57 CALIFORNIA INFRASTRUCTURE SGPAC 12/17/2020 10/1/2024 1035 AAA 0.65 0.66 1,000.000 990,620 1.000,000 10783 FAC 3133EMCNO Federal Farm Credit Bank CASTLE 10/16/2020 10/15/2024 1049 Aaa AA- 0.40 0.44 2,000.000 1.972.834 1,997,715 10791 FAC 3134GW3W4 Federal Home Loan Mtg Corp CASTLE 10/30/2020 10/28/2024 1062 Aaa 0.41 0.42 2,000.000 1,966.662 1,999,636 10823 MCI 822582CC4 ROYAL DUTCH SHELL PLC CASTLE 1/7/2021 11/7/2024 1072 Aa2 AA- 2.00 0.54 1.708,000 1,750 826 1,780 146 1Q797 MCI - 822582CC4 ROVAL DUTCH SHELL PLC GPAC 1 11/13/2020 '11J712024 1072 Aa2 i .AA- 2,00 O.71 3,090,400 3,076,221 3,112,130 10799 FAG„ 3134GW7'7 Fedara)1Aotne Loaq Mtg Corp CASTLE 11/18/2420 Ii/44812Q24, 1083 Aaa 4,$8 Q,38 2,000,000 1,973,186 2,000.000 -10788 MON � QI4365I?SB ALDERWOOD WA WTR a WSTWTR W IS 1I/12/2020 12/1/2024 "::' I096 Aa2 .: AA+ ' � I.00 0.65 986,000 03%S23 '. 944,669 '. t0814 MCI 931142DV2 WALMART GPAC 12/17/2020 12/15/2024 1110 Aa2 AA 2.65 0.57 2,000:000 2,100,516 2,124,783 10820 Mc 3133EMLP5 Federal Farm Credit Bank PS 12/30/2020 12/23/2024 1118 Aaa AA, 0.32 0.32 2,000,000 1,965,538 2,000,000 10806 MCI 037833DF4 Apple Inc GPAC 12/3/2020 1/13/2025 1139 Aal AA, 2.75 0.64 2,000,000 2,093,334 2,129,667 10821 MCI 3134GXKK9 Federal Home Loan Mtg Corp R W B 1/15/2021 1/15/2025 1141 Aaa 0.35 - 2,000.000 1,974,238 2,000.000 10826 MCI 46625HKC3 JPMorgan Chase- Corporate N CASTLE 1/11/2021 1/23/2026 1149 A2 A- 3.13 0.83 2,000.000 2,102.915 2,141.827 10817 MCI 46625HKC3 JPMorgan Chase- Corporate N CASTLE 12/22/2020 1/23/2025 1149 A2 A- 3.13 0.81 2.000,000 2,102.915 2.143,166 10792 FAC 3134GW505 Federal Home Loan Mtg Corp CASTLE 10/30/2020 1/29/2025 1155 Aaa 0.45 0.45 2.500.000 2,461,936 2,499,814 10762 FAC 3136G4E74 Federal National Mtg As CASTLE 7/31/2020 1/29/2025 1155 Aaa AA- 0.57 0.57 1.400.000 1,388,710 1,400,000 10822 MCI 12572QAGO CME GROUP GPAC 1/4/2021 3/15/2025 1200 Aa3 AA 3.00 0.65 2,000 000 2,108 951 2,152,298 108o1MC1 30231G6t44 XTO Er/er9Y Inc GPAC 11118Z240 3/79/2025 ,12Q4 Aal ', AA 2.99 0,$1 2,000,000 2,1Q6,146 i 2,149.965 10800 MUN„ 98459LAA1I VALE U41V1FRSITY GPAC ! I1/1812020 _:. 411512025 1231 Aaa ? AAA :� 0,87 0,58 2,000,000 �1,993,794 2,019,686 108204 MCI 166764BW9 Chevron Corp CASTLE 1/7/2021 5/11/2025 1257 Aa2 AA 1.55 0.62 2:000:000 2, 015, 159 2,063.554 t0818 MCI 166764BW9 Chevron Corp GPAC 12/28/2020 5/11/2025 1257 Aa2 AA 1.55 0.65 1,663,000 1,675,604 t,7t4, 140 10825 MUN 625506PX2 MULTNOMAH CO-REF-TXBL GPAC 1/21/2021 6/1/2025 1278 Aaa AAA 1.00 0.50 2.165,000 2.159,111 2,202.426 10840 MUN 498368EB1 KLAMATH CNN OR SCH DIST PS 7/1/2021 6/15/2025 1292 AA+ 0.86 0.86 400,000 396.036 400.000 107,48 MUN 03842OV61 Washington County', SD Municipal PS 11117/2020 e/16/2025 ';: 1292 Aal +' 0.91 0.64 350.000 - 348,366 i 353,265 10841 MUN 625517NE3 MULTNOMAH COUNTY OR SCHO-CASTLE 7/15/2021 6/30/2025 1307 Aa2 AA 0.95 0.69 1,255,000 1,246.039 1,266,636 10831 MUN 799055QU5 SAN MATEO CA FOSTER CITY SC DA DAV 2/16/2021 8/1/2025 1339 Aaa AA+ 1.60 0.47 500,000 506.750 520,421 I0787 MUN '88675ABS4 TIGARCD OR WTR SYS REVENUE PS 111$12020 81112025 1339 Aa3': AA 2,00 0.85 350,000 359.12$ 364.431 "- 10766 FAC 3134GWND4 Federal Home Loan Mtg Corp CASTLE 8/14/2020 8/12/2025 1350 Aaa 0.60 0.61 2.000.000 1,966,238 1.999,260 10763 FAC 3133EL3P7 Federal Farm Credit Bank R W B 8/12/2020 8/12/2025 1350 Aaa AA- 0.53 0.53 3,000.000 2,934,852 3.000,000 10764 FAC 3133EL3H5 Federal Farm Credit Bank MORETN 8/12/2020 8/12/2025 1350 Aaa AA- 0.57 0.57 3.000.000 2,939,026 3.000,000 t 0767 FAC 3136G4L84 Federal National Mtg Assn CASTLE 8/18/2020 8/18/2025 1356 Aaa AA- 0.57 0.59 2.000,000 1,973,051 1,998.529 10774 FAC 3136G4N74 Federal National Mtg Assn R W B 9/3/2020 8/21/2025 1359 Aaa AA- 0.56 0.56 2,000,000 1.961,210 2,000.000 I0772 FAC 3t36G4N74 Federal National Mtg Assn R W B 8/27/2020 8/2I/2025 1359 Aaa AA, 0.56 0.57 1,000,000 980,605 999.813 10765 FAC 3136G4N74 Federal National Mtg As MORETN 8/21/2020 8/21/2025 1359 Aaa AA, 0.56 0.56 3,000,000 2,941,815 3,000,000 10770 FAC 3136G4X24 Federal National Mtg Assn PS 8/28/2020 8/29/2025 1367 Aaa AA+ 0.60 0.60 1,000,000 981,998 1,000,000 10773 FAC 3136G4X24 Federal National Mlg Assn CASTLE 8/28/2020 8/29/2025 1367 Aaa AA+ 0.60 0.60 1000,000 981.998 1 000,000 90793 FAC ` 3135GA2,N0 Fadaral National MI9 Assn R W Bi 11/4/2020 11/4/2025 1434 Aaa: 'AA- 0.55 0.55 21000,000 1,959,054 i 2,000.000 10796 FAG.. 3135G06193 Federal National M19 Assn CASTLE 11/12/2020 11/712025 i 1437 Aaa ; AA- 0.50 Q.57 2,000,000 �1,956,384 I,994,362 10845 MUN 736688MF6 Portland Community College MORETN 7/23/2021 6/15/2026 1657 Aa1 0,90 0.80 1 250 000 1,232,725 1,255,495 10863 MUN -. 685tbRCU2 OR ST=.COMMUNITY COLLEGE DI GPAC 1 1111612021 6/3012026 1672 Aa1 AA, _ 5,68 140 210,000 i 260,045, 249,730 108$5 MCI :. 037833RN7 Apple In. GPAC 11/13>2021 81 1/2026 1745 Aa1.� AA+ 2,05 1.46 2,000,060 2,04%478 - 2,064,68 , 10078 RRP SYS10078 Local Govt Investment Pool 7/1/2006 - - 1 0.55 0.55 97,943,112 97,943,112 97,943,112 10084 RR2 SYS10084 First Interstate 7/1/2006 - - 1 0.55 0.55 15,717,648 15.717,648 15,717,648 298,836,760 300,856,514 302,455,194 Position Control Summary July - June Org Jul AugSep Oct Now Percent Assessor Filled 33.26 33.26 33.26 ` 33.26 33.26 Unfilled 2.00 2.00 2.00 2.00 2.00 5.67Y Clerk Filled 8.58 8.48 8.48 9.48 9.48 Unfilled 0.90 1.00 1.00 6.12 BOPTA Filled 0.42 0.52 0.52' 0.52 0.52 Unfilled 0.10 3.85% DA Filled 51.70 54.50 66.50 55.50 55.60 Unfilled 16.30 3.50 '; 1.50 2.50 1.50 5.29% Tam Filled 5.50 5.50 5.50 5.550 5.50 Unfilled 0.00% Veterans' Filled 5.00 5.00 5.00 5.00 5.00 Unfilled - 0.00% Property Mnt Filled 2.00 2.00 2.00 2.00 2.00 Unfilled - - - 0.00. Total General Filled ' 106.46 109.26 111.26 111.26 111.36 Unfilled 9.30 6.50 4.50 4.50 3.50 4.90%G Justice Court Filled 4.60 4.60 4.60 4.60 4.60 Unfilled - - - - 0.00%G Community Ju Filled 45.90 45.90 45.90 44.90 44.90 Unfilled 2.00 2.00 2.00 3.00 3.00 5.01%G Sheriff Filled 229.75 235.75 232.75 238.75 235.25 Unfilled 27.25 21.25 24.25 18.25 21.75 8.77%G Health Srucs Filled 320.33 319.85 320.40 331.20 331.50 Unfilled 55.47 57.95 64.90 54.50 55.20 15.07% COD Filled 61.00 61.00 56.80 56.80 58.80 Unfilled 4.00 6.00 11.20 11.20 9.20 12.38%c Road Filled 57.00 57.00 57.00 56.00 56.00 Unfilled - - 1.00 1.00 0.70% Adult P&P Filled 37.60 37.60 37.60 36.85 36.85 Unfilled 3.25 3.25 3.25 4.00 4.00 8.69% Solid Vaste Filled 23.00 24.00 24.00 27.00 26.00 Unfilled 2.00 4.00 4.00 1.00 2.00 9.49%c Victims Assisi Filled 8.00 8.00 8.00 8.00 8.00 Unfilled - 0-00%s: iGIS Dedicated Filled 2.30 2.30 -' 2.30 2.30 2.30 Unfilled _ - 0.00%G Fair & Espo Filled 9.00 9.00 9.00 9.00 9.00 Unfilled 3.50 3.50 3.50 3.50 3.50 28.00%G Natural Resou Filled 2.00 2.00 2.00 2.00 2.00 Unfilled - - - - 0.00%G ISF - Facilities Filled 21.60 19.60 21.60 21.60 20.60 Unfilled 2.40 3.40 2.40 2.40 3.40 11.76%G ISF - Admin 'filled 7.75 7.75 6.75 8.75 7.75 Unfilled 1.00 1.00 2.00 1.00 2.00 15.30% ISF - BOCC Filled 3.00 3.00 3.00 3.00 3.00 Unfilled - 0.00% ISF - Finance Filled 9.00 9.00 9.00 8.00 10.00 Unfilled 2.00 2.00 2.00 3.00 1.00 18.18%C ISF - Legal Filled 7.00 7.00 7.00 6.00 6.00 Unfilled - - 1.00 1.00 5.71%G ISF -''HR Filled' 8.00 8.00 8.00 8.00 8.00 Unfilled 1.00 1.00 1.00 1.00 1.00 11.11% ISF - IT Filled 15.70 15.70 15.70 15.70 15.70 Unfilled - - - 0.00%c ISF - Risk Filled' 2.25 2.25 2.25 2.25 2.25 Unfilled 0.00% Tc�YauC- Filled 981.24 988.56 984.91 1,001.96 999.86 Unfilled 113.17 111.85 125.00 109.35 111.55 %i: Unfill. 10-34% 10.16%C 11.26% 9-84%s: 10.04%C 10.33%G Budget to Actuals Report General Fund Revenue YTD in the General Fund is $34.2 million or 84% of budget, marking a $27 million increase from the prior month due to property tax collections. Last year revenue YTD was $34.4 million and 92% of budget. The difference is due to unbudgeted CARES Act funds received last year, the timing of revenue received in the Assessor's office (earlier last year), a slight reduction in revenue received in the Clerk's office (less recordings) and less revenue in the Tax Office (staffing expenses are recouped through a direct charged instead of funds transfer). Expenses YTD are $17.1 million and 40% of budget compared to $19.3 million and 49% of budget last year. Overall expenses are lower this year and represent a smaller portion of the budget this year due to unbudgeted CARES Act expenditures last year offset by an increase in the approved budget transfers this year which are made on a regular monthly basis. Projected Beginning Fund Balance is $15M or 111.3% of the $13.5M budget. While this number is preliminary and won't be finalized until the financials have been fully audited, it represents a normal and expected fund balance carry forward amount from the prior year as compared to budget. Budget to Actuals Requirements Resources Beginning Working Capital Budget to Actuals by Category �sl f$34.2M* '1 1 39.6% 83.8% xs;~n VilA *Actuals *Budget Nojectio+ 111.3%��=r Monthly Expenditures 48 5% �1 Projected Ending Working Capital I Approved FTE % of last vear buduet 0 La. ¢Yea�iActuals * Currerrt Year Actuals Monthly Revenues 97.8% % of last veal budoet §Urre 12 La;t Year Actuals ®Current Year Actuals All Major Funds �'— 0M Budge% sProjecfion Soya t•ic'm • VA.(.. AN 3.93 %J'LI'D 96 On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue and expense data compared to budget through November 30, 2021. \)jts`°G2� Budget to Actuals - Countywide Summary All Departments FY22 YTD November 30, 2021 (unaudited) RESOURCES 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - American Rescue Fund 220 - Justice Court 255 -Sheriff's 's Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 = Annual County Fair 617 - Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 -Other TOTALRESOURCES REQUIREMENTS 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - American Rescue Fund 220 - Justice Court 41.7% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals % Budget Actuals % Projection % 45,149,632 47,633,001 106% ; 40,504,168 34,069,257 84% 40,544,287 100% ; 975,090 975,868 100% ; 901,143 102,296 11% ; 868,950 96% ; 10,669,865 11,229,510 105% ; 11,659,435 7,478,921 64% ; 14,444,358 124% ; 19,000,000 46,273 0% ; 19,000,000 19,215,360 101% ; ; 38,125,980 201% ; 489,850 501,563 102% ; 550,832 203,302 37% s 550,767 100% ; ' 43,449,298 44,938,851 103% ; 44,947,745 39,281,868 87% ; 44,620,353 99% ; ' 43,207,563 45,921,554 106% ; 47,513,115 19,903,463 42% ; 48,248,865 102% ; 8,251,726 9,687,451 117% ; 9,580,316 4,393,575 46% ; 10,308,325 108% ; ' 20,681,110 23,538,925 114% ; 22,629,649 109902,841 48% ; 22,728,427 100% ; 5,995,287 6,040,170 101% ; 5,840,250 1,197,840 21% 6,184,652 106% ; 2,467,800 2,942,827 119% ; 2,471,190 54,827 2% ; 2,340,721 95% ; 12,077,592 1,466,050 52,000 14,000 436,050 1,100 3,263,646 21,884,538 11, 064,698 34,434,902 13,463,285 111 % ; 1,791,835 122% ; 53,038 102% ; 8,532 61 % ; 654,204 i 150% ; 7,787 708% ; 3,239,580 99% ; 22,761,820 104% ; 12,080,426 109% ; 36,750,860 107% ; 13,350,600 6,082,461 46% ; 1,395,724 487,130 35% ; 1,560,500 1,857,132 119% 8,544 3,020 35% ; 497,524 259,661 B 52% ; 7,546 2,704 36% ; 3,146,973 1,490,748 47% ; 23,027,177 9,874,574 43% ; 12,019,306 9,917,263 83% ; 50,071,869 14,624,178 29% ; 285,031,797 284,267,359 100% ; 310,683,606 181,402,420 58% ; 13,371,941 100% ; 1,265,955 91% ; 1,911,642 123% ; 7,480 88% e 643,039 129% ; 6,910 92% ; 4,273,362 136% ; 23,400,180 102% ; 12,060,510 100% ; 48,267,389 96% ; 334,174,093 108% ; Fiscal Year 2021 Fiscal Year 2022 Budget Actuals % Budget Actuals % Projection % 27,262,513 26,227,705 96% 21,094,809 7,879,063 37% ; 20,322,082 96% ; 7,390,349 7,038,218 95% 7,522,365 2,746,433 37% 7,049,710 94% ; 3,619,872 3,566,960 99% ; 3,358,388 1,975,516 59% ; 4,126,850 123% ; 19,000,000 32,136 0% 38,000,000 1,078,859 3% 38,000,000 100% ; i 683,508 650,926 95% ; 701,142 292,981 42% ; i 701,142 100% ; Budget to Actuals - Countywide Summary All Departments 41.7% FY22 YTD November 30 2021 unaudited Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals % Budget Actuals % Projection % 255 - Sheriffs Office 51,263,220 49,625,248 97% ; 54,162,360 21,245,566 39% ; 53,025,228 98% ; 274 - Health Services 52,285,174 49,994,157 96% 57,785,284 20,414,352 35% ; ; 54,585,865 94% ; 295 - CDD 8,474,142 8,086,137 95% 9,978,889 3,674,299 37% ; 9,510,498 95% ; 325 - Road 14,513,205 12,506,257 86% ; 15,024,128 5,779,891 38% ; ; 14,845,994 99% ; 355 - Adult P&P 7,081,268 6,365,601 90% 7,079,915 2,541,977 36% ; 6,535,519 92% ; 465 - Road CIP 20,036,050 11,742,022 59% ; 29,722,691 4,753,497 16% ; 285006,483 94% ; 610 - Solid Waste 8,853,213 8,107,298 92% ; 9,709,991 3,227,325 33% ; 9,748,155 100% ; 615 - Fair & Expo 2,070,371 2,011,440 97% 2,504,877 935,650 37% 2,311,312 92% ; 616 - Annual County Fair 127,000 189,611 149% ; 1,4685131 1,246,224 85% ; 1,410,415 96% ; 617 - Fair & Expo Capital 401,940 90,523 23% ; 568,000 188 0% ; 568,000 100% ; Reserve ° 618 - RV Park 543,902 512,967 94% ; 496,188 271,729 55% ; 483,308 97% ; 619 - RV Park Reserve 100,000 - 0% 100,000 - 0% ; 20,000 20% ; 670 - Risk Management 3,794,344 2,391,380 63% 4,027,292 3,035,350 75% 5,997,047 149% ; 675 - Health Benefits 23,620,173 23,336,074 99% ; 23,924,393 8,798,904 37% ; ; 23,924,393 100% ; 705 - 911 12,576,839 10,534,248 84% 14,563,007 4,353,761 30% ', 135868,370 95% ; 999 - Other 59,118,720 32,830,422 56% ; 86,322,366 17,983,173 21% 86,294,153 100% ; TOTAL REQUIREMENTS 29% ; ; 381,334,525 98% ; ; 322,815,803 255,839,328 79% 388,114,216 112,234,734 ES`°G�� Budget to Actuals - Countywide Summary All Departments 41.7% FY22 YTD November 30, 2021 (unaudited) Year Complete Fiscal Year 2021 Fiscal Year 2022 TRANSFERS Budget Actuals % Budget Actuals % Projection % 001 - General Fund (20,308,890) (19,944,234) 98% ; (21,927,604) (9,155,190) 42% ; ; (21,927,604) 100% ; 030 - Juvenile 5,957,854 5,957,854 100% ; 6,249,397 2,693,410 43% 6,249,397 100% ; 160/170 - TRT (5,278,036) (4,963,905) 94% ; (5,757,574) (2,436,004) 42% ; ; (6,098,758) 106% ; 220 - Justice Court 107,235 111,521 104% ; 205,956 85,815 42% ; 205,956 100% ; 255 - Sheriffs Office 3,119,077 3,119,949 100% ; 3,500,737 1,504,890 43% ; 3,500,737 100% ; 274 - Health Services 8,026,313 6,945,413 87% 6,122,830 2,588,184 42% 6,122,830 100% ; 295 - CDD (55,480) (1,104,998) 999% ; (270,622) (355,605) 131% ; ; (788,522) 291% ; 325 - Road (6,683,218) (6,683,218) 100% ; (11,757,547) (2,213,525) 19% ; (11,757,547) 100% ; 355 - Adult P&P 187,496 187,496 100% ; 471,072 246,277 52% ; 471,072 100% ; 465 - Road CIP 7,517,657 6,819,612 91% ; 12,193,917 - 0% 12,193,917 100% ; 610 - Solid Waste (3,684,280) (3,684,280) 100% ; (6,029,323) (1,508,815) 25% ; (6,029,323) 100% ; 615 - Fair & Expo 894,967 1,144,277 128% ; 800,736 421,135 53% ; 1,039,565 130% ; 616 - Annual County Fair 75,000 75,000 100% ; (75,000) (118,750) 158% ; (75,000) 100% ; 617 - Fair & Expo Capital 453,158 385,418 85% 728,901 303,705 42% ; 831,256 114% ; Reserve e ° 618 - RV Park (436,628) (369,173) 85% 47,958 113,315 236% ; ; 47,958 100% ; 619 - RV Park Reserve 621,628 549,173 88% ; 132,042 55,015 42% ; 132,042 100% ; 670 - Risk Management (3,500) (3,500) 100% ; (3,500) (1,455) 42% ; (3,500) 100% ; 705 - 911 - - - - 0% - 100% 999 - Other 9,078,924 11,341,195 125% ; 15,393,726 7,777,599 51% 15,885,525 103% ; TOTAL TRANSFERS (410,723) (116,400) 26,101 - 0% ; I- lp�l Co,, Budget to Actuals - Countywide Summary All Departments 41.7% FY22 YTD November 30, 2021 (unaudited) Year Complete Fiscal Year 2021 1 Fiscal Year 2022 ENDING FUND BALANCE Budget Actuals % Budget Actuals Projection % 001 - General Fund 9,678,629 14,990,575 155% 10,952,375 32,025,578 13,285,176 121% 030 - Juvenile 616,595 965,223 157% 596,681 1,014,496 1,033,860 173% 160/170 - TRT 5,484,351 6,189,395 113% 8,433,816 9,256,796 10,408,145 123% 200 - American Rescue - 14,137 999% 18,150,638 140,117 999% Fund 220 - Justice Court 57,804 - 0% 55,646 (3,864) 55,581 100% 255 -Sheriffs Office 13,981,322 17,266,520 123% 12,160,633 36,807,712 12,362,382 102% 274 - Health Services 5,727,266 10,689,975 187% 5,884,607 12,767,270 10,475,806 178% 295 - CDD 734,798 15749,673 238% 763,172 2,113,344 1,758,978 230% 325 - Road 2,180,473 87566,521 393% 2,231,806 11,4755946 4,691,407 210% 355 - Adult P&P 1,816,329 2,982,055 164% 1,971,182 1,884,195 3,102,260 157% 465 - Road CIP 13,103,814 23,533,004 180% 5,316,460 18,834,333 10,061,159 189% 610 - Solid Waste 719,918 3,957,273 550% 583,520 5,303,594 1,551,736 266% 615 - Fair & Expo 655,550 923,473 141% 442,256 896,088 917,681 207% 616 - Annual County Fair - (109,033) 17,369 383,125 317,194 999% 617 - Fair & Expo Capital 1,208,442 1,029,596 85% 1,271,108 1,336,134 1,300,332 102% Reserve 618 - RV Park 435512 - 0% 49,294 101,247 2077689 421% 619 - RV Park Reserve 1,012,728 1,054,426 104% 824,054 17112,145 1,173,378 142% 670 - Risk Management 6,465,802 9,521,450 147% 7,445,296 7,975,393 7,794,265 105% 675 - Health Benefits 13,588,094 15,527,580 114% 13,875,402 16,603,250 15,003,367 108% 705-911 6,829,277 10,709,072 157% 9,307,082 16,272,574 8,901,212 96% 999 -Other 50,123,088 84,474,181 169% 55,847,562 88,915,284 55,125,378 99% TOTAL FUND BALANCE 283,225,281 159,667,102 116% 134,027,792 214,035,094 160%: 138,029,321 u1ESC0G�� Budget to Actuals Report General Fund - Fund 001 FY22 YTD November 30, 2021 (unaudited) 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Property Taxes - Current 30,105,307 30,896,789 103% = 32,410,716 30,483,441 94% ; e 32,464,815 100% 54,099� A Property Taxes - Prior 358,000 683,563 191% 460,000 178,728 39% 460,000 100% Other General Revenues 10,450,871 10,355,769 99% 2,689,926 1,829,843 68% a 2,689,926 100% B Assessor 836,713 1,291,220 154% 987,411 260,755 26% 0 987,411 100% Clerk 2,153,741 i 3,168,198 147% 2,741,215 1,069,998 39% 2,741,215 100% BOPTA 12,220 19,236 157% 14,588 3,888 27% a 14,588 100% � District Attorney 467,138 426,613 91% 448,201 51,041 11% 434,221 97% _ (13,980); Tax Office 419,927 510,878 122% 341,004 125,225 37% ! e 341,004 100% Veterans 223,715 158,931 71% 259,107 45,505 18% 259,107 100% C e Property Management 122,000 121,804 100% = 152,000 20,833 14% _ 152,000 100% - D TOTAL RESOURCES 45,149,632 47,633,001 106% ; 40,504,168 34,069,257 84% ; 40,544,287 100% ; 40,119: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Assessor .5,237,507 4,897,531 94% 5,454,784 2,163,359 40% _ 5,454,784 100% E Clerk ° 2,051,015 1,882,622 92% 2,080,739 632,846 30% 1,986,272 95% 94,467, F BOPTA � 79,945 76,042 95% 82,911 35,333 43% 82,911 100 /o ° -° District Attorney 8,234,075 8,157,354 99% 9,715,707 3,502,272 36% 9,050,388 93% 665,319! G Medical Examiner 236,358 220,618 93% 242,652 67,730 28% e 242,652 100% _ Tax Office 1,016,608 989,386 97% 932,570 428,516 46% 919,629 99% 12,941, H Veterans 687,678 610,692 89% 795,189 294,804 37% 795,189 100% Property Management 332,533 312,615 94% 376,061 143,138 38% p 376,061 100% Non -Departmental 9,386,794 9,080,846 97% 1,414,196 611,064 43% 1,414,196 100% - TOTAL REQUIREMENTS ; 27,262,513 26,227,705 96% ; 21,094,809 7,879,063 37% ; ; 20,322,082 96% ; 772,727: TRANSFERS Transfers In Transfers Out TOTAL TRANSFERS FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance 260,000 260,000 100% 260,000 108,330 42% ; 260,000 100% (20,568,890) (20,204,234) 98% (22,187,604) (9,263,520) 42% (22,187,604) 100% (20,308,890) (19,944,234) 98% (21,927,604) (9,155,190) 42% ; ; (21,927,604) 100% ; Budget Actuals % Budget Beginning Fund Balance 12,100,400 13,529,514 112% 13,470,620 Resources over Requirements 17,887,119 21,405,296 19,409,359 Net Transfers - In (Out) (20,308,890) (19,944,234) (21,927,604) e � TOTAL FUND BALANCE ; $ 9,678,629 $ 14,990,575 155% ; $ 10,952,375 Actuals % Projection % $ Variance 14,990,575 111% 14,990,575 111% 1,519,955: 26,190,194 a 20,222,205 812,846, (9,155,190) (21,927,604) - $ 32,025,578 292% ; ; $ 13,285,176 121% ; $2,332,801: A Current year taxes received primarily in November, February and May; actual FY21-22 TAV is 5.58% over FY20-21 vs. 5.40% budgeted B PILT payment of $500,000 received in July 2021 C Oregon Dept. of Veteran's Affairs grant reimbursed quarterly D Interfund land -sale management revenue recorded at year-end E FY22 average vacancy rate is 5.7%; however, savings are not expected at this time due to several retirements and overfills F Projected Personnel savings based on FY22 average vacancy rate of 6.1 % G Projected Personnel savings based on FY22 average vacancy rate of 5.3% H Projected Personnel savings based on FY22 savings to date I Repayment to General Fund from Finance Reserves for ERP Implementation 1ES c0G�< Budget to Actuals Report Juvenile - Fund 030 FY22 YTD November 30, 2021 (unaudited) RESOURCES OYA Basic & Diversion ODE Juvenile Crime Prev Gen Fund -Crime Prevention Leases Inmate/Prisoner Housing DOC Unif Crime Fee/HB2712 OJD Court Fac/Sec SB 1065 Interest on Investments Food Subsidy .Contract Payments Miscellaneous Case Supervision Fee TOTAL RESOURCES REQUIREMENTS 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 Budget Actuals % Budget Actuals % Projection % $ Variance 472,401 497,387 105% = 432,044 - 0% 432,044 100% A 109,000 118,909 109% 100,517 31,184 31% 100,517 100% n 89,500 89,500 100% a 89,500 - 0% 89,500 100% e 88,000 82,522 94% 88,000 37,809 43% 0 88,000 100% 90,000 64,350 72% a 80,000 14,100 18% 60,000 75% (20,000); B 49,339 49,339 100% 49,339 - 0% a 49,339 100% C 26,000 13,503 52% i 20,000 4,919 25% ! 20,000 100% 17,300 13,796 80% a 14,243 2,568 18% _ 5,550 39% ! (8,693) 12,000 13,028 109% 12,000 2,875 24% _ 8,500 71% o (3,500), D 8,000 2,795 35% 8,000 6,281 79% 8,000 100% 7,550 28,312 375% 7,500 2,561 34% a 7,500 100% � 6,000 2,427 o 40%- oe 975,090 975,868 100% ; 901,143 102,296 11% 868,950 96% ; (32,193); Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 5,970,797 5,762,391 97% 6,108,905 2,265,287 37% 5,636,250 92% a 472,655: E Materials and Services 1,372,016 1,233,835 90% 1,363,409 481,146 35% 1,363,409 100% Capital Outlay 47,536 41,992 88% 50,051 - 0% 50,051 100% TOTAL REQUIREMENTS 7,390,349 7,038,218 95% ; 7,522,365 2,746,433 37% 7,049,710 94% ; 472,655; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Funds 6,034,966 6,034,966 100% = 6,304,397 2,716,325 43% 6,304,397 100% Transfers Out-Veh Reserve (77,112) (77,112) 100% (55,000) (22,915) 42% ' (55,000) 100% TOTAL TRANSFERS 5,957,854 5,957,854 100% ; 6,249,397 2,693,410 43% 6,249,397 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,074,000 1,069,720 100% 968,506 965,223 100% 965,223 100% , (3,283); Resources over Requirements (6,415,259) (6,062,350) (6,621,222) (2,644,137) (6,180,760) 440,462, Net Transfers - In (Out) 5,957,854 5,957,854 e 6,249,397 2,693,410 6,249,397 ! ° TOTAL FUND BALANCE $ 616,595 $ 965,223 157% ; $ 596,681 $ 1,014,496 170% ; $ 1,033,860 173% ; $437,179: A Quarterly reimbursement of biennial award based on actuals B Out of County Juvenile department usage of detention facility trending lower than projected at time of budgeting C Quarterly payment from Department of Corrections D Dept. of Education subsidies for detention meals lower due to smaller population than projected at time of budgeting E Projected Personnel savings based on FY22 average vacancy rate of 5.0% TES 2� Budget to Actuals Report `Z 0 V TRT -Fund 160/170 FY22 YTD November 30, 2021 (unaudited) 41.7% Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Room Taxes 10,615,965 11,068,364 104% 11,600,987 7,457,007 64% ; 14,390,068 124% a 2,789,081a A Interest ° 53,900 61,146 113% ! 58,448 21,914 37% o 54,290 93% (4,158); State Miscellaneous ° - 100,000 TOTAL RESOURCES 10,669,865 11,229,510 105% ; 11,659,435 7,478,921 64% ; 14,444,358 124% ; 2,784,923: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance COVA 3,038,805 2,998,091 99% 3,136,659 1,859,834 59% 3,903,621 124% (766,962); B Interfund Contract ° 114,481 114,481 100% = 121,817 50,757 42% 121,817 100% a C Software i 11,500 - 0% 45,000 42,258 94% ! 45,000 100% Interfund Charges 35,861 35,861 100% a 39,709 16,545 42% 39,709 100% e ° Administrative 15,225 4,526 30% 15,203 6,122 40% 16,703 110% ° (1,500)° Grants & Contributions ° 404,000 414,000 102% - - - - TOTAL REQUIREMENTS ; 3,619,872 3,566,960 99% ; 3,358,388 1,975,516 59% ; 4,126,850 123% ; (768,462); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer Out - RV Park (20,000) (20,000) 100% (20,000) (8,330) 42% (20,000) 100% Transfer Out -Annual Fair � 7 000 (5, ) 75,000 ( ) 100% 75,000 ( ) 31,250 ( ) 42% _ 75,000 ( ) 100% ' ' Transfers Out - - ' 205,956 ( ) 85,815 ( ) 42% 205,956 ( ) 100% a ° Transfer Out - F&E Reserve 453,158 ( ) 385,418 ( ) 85% � 428,901 ( ) 178,705 ( ) 42% � ° 531,256 ( ) 124% � 102,355 ° D ( ) ° Transfer Out -Health � 406,646 ( ) 406,646 ( ) 100% 444,417 ( ) 222,204 ( ) 50% 444,417 ( ) 100% -° Transfer Out - F&E (1,171,445) (925,054) 79% (931,513) (388,125) 42% (1,170,342) 126% (238,829)� Transfer Out - Sheriff ° (3,151,787) (3,151,787) 100% _ (3,651,787) (1,521,575) 42% (3,651,787) 100%; TOTAL TRANSFERS (5,278,036) (4,963,905) 94% ; (5,757,574) (2,436,004) 42% (6,098,758) 106% ; (341,184); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 3,712,394 3,490,749 94% 5,890,343 6,189,395 105% ; 6,189,395 105% 299,05Z Resources over Requirements 7,049,993 7,662,551 8,301,047 5,503,405 a 10,317,508 2,016,461: Net Transfers - In (Out) (5,278,036) (4,963,905) (5,757,574) (2,436,004) (6,098,758) (341,184)! TOTAL FUND BALANCE $ 5,484,351 $ 6,189,395 113% ; $ 8,433,816 $ 9,256,796 110% ; $ 10,408,145 123% ; $1,974,329: A Collections coming in higher than budgeted B Payments to COVA based on a percent of TRT collections C Contracted services with the Finance Department for operating TRT program D The balance of the 1 % F&E TRT is transferred to F&E reserves 0TEs ` 0 �< Budget to Actuals Report C� ARPA — Fund 200 FY22 YTD November 30, 2021 (unaudited) 41.7% Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Interest - 14,137 a - 47,819 125,980 a 125,9W State & Local Coronavirus Fiscal - 19,000,000 32,136 0% a 19,000,000 19,167,541 101% ' 38,000,000 200% 0 19,000,000= A Recovery Funds TOTAL RESOURCES 19,000,000 46,273 0% 19,000,000 19,215,360 101% ; ; 38,125,980 201% ; 19,125,980, REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Administrative 19,000,000 - 0% 19,309,816 12,577 0% ' 19,309,816 100% - B ' Services to Disproportionately - - ' 11,425,000 - 0% 11,425,000 100% � -C Impacted Communities Negative Economic Impacts - - 3,050,000 - 0% ' 3,050,000 100% D Public Health - 32,136 999% 2,165,184 1,066,281 49% 2,165,184 100% - E ' Infrastructure - - 2,050,000 - 0% ' 2,050,000 100% F TOTAL REQUIREMENTS ; 19,000,000 32,136 0% 38,000,000 1,078,859 3% ; 38,000,000 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance - - 19,000,000 14,137 0% a 14,137 0% - (18,985,861 Resources over Requirements - 14,137 (19,000,000) 18,136,501 125,980 19,125,980� Net Transfers - In (Out) TOTAL FUND BALANCE e $ 14,137 999% ; - $ 18,150,638 999% ; ; $ 140,117 999% ; $140,117: A The revenue received in FY21, but unspent at 06.30.21, was recorded as Deferred Revenue and recognized in FY22 B Administration holds the balance of the ARPA funds, as well as an approved budget analyst for ARPA reporting and administration C Includes $7.675M in childcare/early education funding and $3.75M in housing support for unhoused persons D Majority of funding is for food programs and $100K in support of the Ronald McDonald House E Approved ARPA funding consists of Isolation Motel Liability Insurance, COVID-19 testing done by Dr. Young, UV sanitizer for the jail to prevent COVID-19 in congregate settings, a mobile morgue and various Health Services expenses such as temporary staffing costs to support the COVID-19 response F Consists of modernization of irrigation systems, Terrebonne wastewater system, and a regional broadband infrastructure needs and assessment oy v(ES C0 2< Budget to Actuals Report Justice Court -Fund 220 FY22 YTD November 30, 2021 (unaudited) 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Court Fines & Fees 488,750 500,818 102% m 550,000 203,286 37% a 550,000 100% _ A Miscellaneous - 736 ! 737 - 0% 737 100% m Interest on Investments E 1,100 9 1% 95 16 17% ` 30 32% (65)- TOTAL RESOURCES 489,850 501,563 102% ; 550,832 203,302 37% ; 550,767 100% ; (65); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 531,006 519,650 98% 542,209 226,327 42% a o E 542,209 100% Materials and Services E 152,502 131,276 86% 158,933 66,654 42% 158,933 100% B TOTAL REQUIREMENTS 683,508 650,926 95% ; 701,142 292,981 42% 701,142 100% ; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - TRT - - 205,956 85,815 42% 205,956 100% ° Transfers In- General Fund E 107,235 111,521 104% - E E TOTAL TRANSFERS 107,235 111,521 104% ; 205,956 85,815 42% ; 205,956 100% FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 144,227 37,842 26% _ - - - 0' Resources over Requirements ! (193,658) (149,363) (150,310) (89,679) _ (150,375) (65); r Net Transfers - In (Out) 107,235 111,521 205,956 85,815 205,956 E E B I E E TOTAL FUND BALANCE $ 57,804 - 0% $ 55,646 ($ 3,864) -7% ; ' $ 55,581 100% ; ($65); A Due to unavailable staff, approximately $1 OK of November revenue will post in December B One time yearly software maintenance fee paid in July for entire fiscal year E5 c�G�< Budget to Actuals Report Sheriff's Office - Fund 255 41,7% FY22 YTD November 30, 2021 (unaudited) Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance LED #1 Property Tax Current 27,476,763 27,912,029 102% 28,448,529 26,827,860 94% _ 28,467,681 100% 19,152: A LED #2 Property Tax Current 11,092,307 11,269,119 102% ; 11,813,562 11,131,981 94% ! 11,824,026 100% ! 10,464! A Sheriffs Office Revenues I 4,259,128 4,693,854 110% 3,993,964 1,070,309 27% ! 3,764,776 94% (229,188); LED #1 Property Tax Prior 280,000 579,513 207% 330,000 152,333 46% 330,000 100% - LED #1 Interest ! 101,100 170,066 168% 147,416 29,950 20% ! 72,470 49% (74,946); LED #2 Property Tax Prior ! 120,000 194,726 162% ! 145,000 62,777 43% ! ! 145,000 100% ! 24% LED #2 Interest 120,000 72,488 60% I 69,274 6,658 10% I I 16,400 P (52,874); ! ! LED #2 Foreclosed Properties - 13,534 - - ! -` I LED #1 Foreclosed Properties ! - 33,522 ! I TOTAL RESOURCES 43,449,298 44,938,851 103% ; 44,947,745 39,281,868 87% ; 44,620,353 99% ; (327,392); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Sheriffs Services 3,864,843 4,435,626 115% = 4,002,499 1,693,768 42% e 3,965,387 99% 37,112, Civil/Special Units 1,232,618 1,083,411 88% ! 1,154,204 451,726 39% 1,169,304 101% ! (151100)! Automotive/Communications ! ! 3,312,477 3,184,547 96% 3,576,342 1,222,997 34% 3,487,792 98% 88,550! Detective 2,515,536 2,546,467 101% 3,029,130 1,441,894 48% 3,271,408 108% (242,278); Patrol ! 13,284,465 13,388,793 101% 14,015,461 5,488,212 39% 13,030,767 93% 984,694! Records ! 1,038,130 954,506 92% , 1,025,023 341,362 33% ! 909,344 89% 115,679, Adult Jail ! 20,347,342 18,424,567 91% 21,033,697 7,767,923 37% _ 20,049,355 95% 984,342! Court Security 490,401 413,143 84% ! 444,617 165,324 37% 390,770 88% ! 53,847! Emergency Services 543,565 886,331 163% 789,912 310,777 39% ! 715,549 91% 74,363! Special Services 2,052,586 1,787,984 87% 1,775,588 923,560 52% ! 2,254,225 127% E (478,637)! Training 1,156,993 1,186,921 103% 1,626,207 760,600 47% _ 1,867,652 115% (241,445); Other Law Enforcement ! 1,328,675 1,331,363 100% ! 1,389,684 677,423 49% I 1,613,679 116% ! (223,995); Non - Departmental ! 95,589 1,589 2% 299,998 - 0% ! 299,998 100%! TOTAL REQUIREMENTS ; 51,263,220 49,625,248 97% 54,1629360 21,245,566 39% , 53,025,228 98% ; 1,137,132, TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In - TRT 3,151,787 3,151,787 100% 3,651,787 1,521,575 42% 3,651,787 100% Transfer In - General Fund ! 240,290 240,290 100% ! 121,950 50,810 42% ! ! ! 121,950 100% Transfers Out - Debt Service ! (273,000) (272,128) 100% ! (273,000) (67,495) 25% ! (273,000) 100% ! ! TOTAL TRANSFERS 3,119,077 3,119,949 100% ; 3,500,737 1,504,890 43% ; 3,500,737 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 18,676,167 18,832,967 101% 17,874,511 17,266,520 97% 17,266,520 97% (607,991)a Resources over Requirements ! (7,813,922) (4,686,396) ! (9,214,615) 18,036,302 ! ! (8,404,875) ! 809,740! Net Transfers - In (Out) ! 3,119,077 3,119,949 ! 3,500,737 1,504,890 ! 3,500,737 TOTAL FUND BALANCE $ 13,981,322 $ 17,266,520 123% ; $ 12,160,633 $ 36,807,712 303% ; $ 12,362,382 102% ; $201,749. Note: Vacant positions are driving projected department savings, with OT and other fluctuations causing projected budget overages A Current year taxes received primarily in November, February and May; actual FY21-22 TAV is 5.58% over FY20-21 vs. 5.40% budgeted �1% E5 ` Budget to Actuals Report `j .�. Health Services -Fund 274 FY22 YTD November 30, 2021 (unaudited) 41.7% Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State Grant 15,156,802 14,869,697 98% 17,097,017 7,253,203 42% a 18,031,676 105% 934,659� OHP Capitation 8,279,406 8,403,083 101% a 8,947,837 4,914,891 55% _ 11,375,128 127% 2,427,291! State Miscellaneous 1 2,850,731 3,493,477 123% ! 4,129,465 2,001,596 48% 4,186,659 101% ; 57,194! Federal Grants 1 4,833,096 5,641,391 117% 3,633,483 990,540 27% a 3,707,465 102% ° 73,982, OHP Fee for Service 1 3,265,627 i 3,877,425 119% 3,627,151 1,073,605 30% 2,820,343 78% (806,808). CCBHC Grant - - 2,627,291 - 0% 200,000 8% m (2,427,291); Local Grants 1 3,639,059 3,829,781 105% ; 1,936,838 1,869,145 97% 2,509,999 130% e 573,161� Environmental Health Fees 1 1,091,652 1,106,707 101% a 1,086,019 77,302 7% _ 1,171,820 108% = 85,801! Medicaid 1 350,491 933,393 266% a 1,014,100 353,862 35% 867,385 86% a (146,715); Other 1 965,971 1,106,718 115% °. 884,036 309,959 35% 840,079 95% (43,957) Patient Fees 1 672,995 483,754 72% 468,415 234,234 50% 565,025 121% 96,6% Vital Records 1 237,296 i 317,189 134% 280,000 116,098 41% 336,163 120% 56,163! Divorce Filing Fees 173,030 173,030 100% ; 173,030 178,331 103% ' 178,331 103% 5,301' State -Medicare 1 � 210,287 217,833 ° I 104/o � 172,200 100,977 ° ' 59/° 242,345 141% a 70,145! Liquor Revenue 99,500 158,977 160% 157,000 70,654 45% 226,447 144% 69,447! "Interest on Investments 1 147,400 153,426 104% ; 156,549 39,539 25% 95,160 61% (61,389)! State Shared- Family Planning 1 � 155,000 146,074 ° 1 94% 152,634 49,926 33% 119,822 79% (32,812)= Interfund Contract- Gen Fund I 127,000 127,000 100% = 127,000 - 0% 0 127,000 100% State - Medicaid/Medicare I 952,220 882,600 93% 843,050 269,603 32% 1 648,018 77% (195,032)! TOTAL RESOURCES 43,207,563 45,921,554 106% ; 47,513,115 19,903,463 42% ; 487248,865 102% ; 735,750: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Administration Allocation - - _ - - 999% Personnel Services 1 37,622,192 35,975,598 96% 43,690,850 15,875,315 36% 40,864,804 94% 2,826,046! Materials and Services I 14,523,515 13,886,895 96% 13,964,434 4,511,661 32% I 13,589,685 97% 374,749! Capital Outlay 1 139,467 131,664 94% 130,000 27,376 21% 131,376 101% a (1,376)f TOTAL REQUIREMENTS ; 52,285,174 49,994,157 96% ; 57,785,284 20,414,352 35% ; 54,585,865 94% ; 3,199,419: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund 5,472,710 5,472,710 100% a 5,909,168 2,499,159 42% 5,909,168 100% Transfers In - TRT 1 406,646 406,646 100% 444,417 185,170 42% 1 I 444,417 100% o 1 1 Transfers In- OHP Mental Health 2,379,865 1,298,965 55% _ - - 1 - Transfers Out (232,908) (232,908) 100% (230,755) (96,145) 42% (230,755) 100% TOTAL TRANSFERS 8,026,313 6,945,413 87% ; 6,122,830 2,588,184 42% 6,122,830 100% ; FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) Budget Actuals % Budget Actuals % Projection % $ Variance 6,778,564 (9,077,611) 8,026,313 TOTAL FUND BALANCE : $ 5,727,266 7,817,166 115% 10,033,946 10,689,975 107% 10,689,976 107% 656,030: (4,072,603) (10,272,169) (510,889) (6,337,000) 3,935,169! 6,945,413 ' 6,122,830 2,588,184 6,122,830 g I I 1 I $ 10,689,975 187% ; $ 5,884,607 $ 12,767,270 217% ; $ 10,475,806 178% ; $4,591,199: uTES COG�< Budget to Actuals Report Health Services - Admin -Fund 274 FY22 YTD November 30, 2021 (unaudited) 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Federal Grants 1,237,245 2,636,157 213% = 768,843 261,226 34% 628,091 82% (140,752)� A State Grant - - ° 637,740 - 0% a 562,271 88% (75,469)= B CCBHC Grant - - 486,804 - 0% 35,961 7% (450,843); C Interest on Investments 147,400 153,426 104% ° 156,549 39,539 25% 95,160 61% (61,389); Other 14,391 12,622 88% 9,200 8,833 96% 12,900 140% 3,700- OHP Capitation - - - - 436,443 436,443- C State Miscellaneous - 347,105 ' - - TOTAL RESOURCES 1,399,036 3,149,311 225% ; 2,059,136 309,598 15% ; 1,770,826 86% ; (288,310); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 5,914,729 5,679,486 96% 6,784,607 2,359,320 35% 5,789,368 85% 995,239= D Materials and Services 4,991,353 6,435,511 129% 5,872,706 2,302,598 39% a a 6,027,214 103% (154,508); E Administration Allocation (9,645,743) (9,645,743) 100% ; (10,162,921) (2,492,616) 25% _ (10,162,921) 100% •� TOTAL REQUIREMENTS 1,260,339 2,469,254 196% ; 2,494,392 2,169,301 87% ; 1,653,661 66% ; 840,731: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers Out (232,908) (232,908) 100% (219,794) (96,145) 44% (219,794) 100% - TOTAL TRANSFERS (232,908) (232,908) 100% ; (219,794) (96,145) 44% ; ; (219,794) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 2,772,840 3,322,793 120% 3,552,000 3,769,942 106% = e 3,769,942 106% 217,942: Resources over Requirements ! 138,696 680,056 (435,256) (1,859,703) 117,165 552,421a Net Transfers - In (Out) f (232,908) (232,908) I (219,794) (96,145) (219,794) -i TOTAL FUND BALANCE $ 2,678,628 $ 3,769,942 141% ; $ 2,896,950 $ 1,814,094 63% ; ; $ 3,667,313 127% ; $770,363; A Federal grants are reimbursed on a quarterly bases. Reimbursement is less than budgeted due to vacancies B Reimbursement less than budgeted due to vacancies C Increased OHP enrollment is resulting in higher than budgeted OHP Capitation payments and less than budgeted CCBHC State Grant revenues D Personnel projections based on year to date vacancy savings and assume 3% moving forward E Expenditures projected over budget due are related to contracts for vaccine rollout under FEMA funds, which were budgeted in Personnel o� 01ES C- z'{ Budget to Actuals Report ..�,W Health Services - Behavioral Health - Fund 274 FY22 YTD November 30, 2021 (unaudited) RESOURCES State Grant OHP Capitation OHP Fee for Service Federal Grants CCBHC Grant State Miscellaneous Local Grants Medicaid Other Patient Fees Divorce Filing Fees State - Medicare Liquor Revenue Interfund Contract- Gen Fund TOTAL RESOURCES REQUIREMENTS 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 Budget Actuals % Budget Actuals % Projection % $ Variance 10,348,047 9,920,554 96% 11,907,014 5,592,468 47% 12,097,092 102% 190,078- A 8,279,406 8,403,083 101% 8,947,837 4,914,891 55% a 10,938,685 122% 1,990,848! B ` 3,265,627 3,877,425 119% 3,627,151 1,069,316 29% 2,810,051 77% (817,100); C ` 3,298,243 2,715,411 82% 2,725,623 687,754 25% a 2,939,888 108% 214,265, D 2,140,487 - 0% 164,039 8% (1,976,448): B 1,544,455 1,285,829 83% � 1,934,643 597,922 31% 1,983,501 103% 48,858! f 1,897,762 1,717,173 90% 1,093,055 1,017,497 93% 1,416,302 130% 323,247! E 350,491 933,393 266% 1,014,100 353,862 35% ° 867,385 86% (146,715); F 927,605 1,076,144 116% = 682,180 279,850 41% 671,169 98% a (11,011)0 522,300 382,906 ° f 73 /° ° 372,115 191,709 52% I 462,877 124% 90,762, ` 173,030 173,030 100% 173,030 178,331 103% _ 178,331 103% 5,301 ` 210,287 217,833 104% 172,200 100,977 59% _ 242,345 141% a 70,145: G 99,500 158,977 160% 157,000 70,654 45% ' 226,447 144% 69,447: 127,000 127,000 100% 0 127,000 - 0% 127,000 100% 31,043,753 30,988,758 100% ; 35,073,435 15,055,230 43% ; 35,125,112 100% ; 51,677: Budget Actuals % Budget Actuals % Projection % $ Variance Administration Allocation 7,434,938 7,434,938 100% 7,523,855 1,892,181 25% 7,523,855 100% Personnel Services f i 23,060,066 22,131,010 96% 26,632,065 9,766,705 37% _ 24,876,699 93% 1,755,366! H Materials and Services 5,998,817 4,097,273 68% 4,882,963 1,208,704 25% 4,460,389 91% 422,574 Capital Outlay 125,267 106,122 85% 54,000 27,376 51% s 55,376 103% TOTAL REQUIREMENTS 36,619,088 33:769:343 92% ; 39,092,883 12,894,966 33% ; _ 36,916,319 94% 2,176,564: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund 2,036,117 2,036,117 100% 2,278,087 949,185 42% ; 2,278,087 100% Transfers In- OHP Mental Health 2,298,179 1,217,279 53% - - ` 0 /° ° 10,961 - 0 /° Transfers Out - - ° I ( ) ° f ! (10,961) 100% � - TOTAL TRANSFERS 4,334,296 3,253,396 75% 2,267,126 949,185 42% ; 2,267,126 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 3,008,705 3,397,853 113% 3,612,014 3,870,664 107% 3,870,664 107% 258,650: Resources over Requirements (5,575,335) (2,780,585) (4,019,448) 2,160,264 (1,791,207) 2,228,241 Net Transfers - In (Out) 4,334,296 3,253,396 2,267,126 949,185 2,267,126 TOTAL FUND BALANCE ; $ 1,767,666 $ 3,870,664 219% ; $ 1,859,692 $ 6,980,113 375% ; ; $ 4,346,583 234% ; $2,486,891: A Additional funds received for Aid & Assist ($167K). Other small fluctuations in service element dollars B Increased OHP enrollment is resulting in higher than budgeted OHP Capitation payments and less than budgeted CCBHC State Grant revenues C A high vacancy rate and reduction in services is leading to less than budgeted fee for services D Projections include an extension of unspent funds for the Crisis Program's Bureau of Justice Assistance and SAMHSA CCBHC Expansion grants E Carryforward of unspent FY21 COHC Crisis Services Grant and Choice Model funds. Also includes unbudgeted 2020 Q1 COHC Covid QIM funds. F Medicaid services tracking lower than budget G Medicare services tracking higher than budgeted H Personnel projections based on year to date vacancy savings and assume 6% moving forward ,31ES ` �< 0 Budget to Actuals, Report C� -�� Health Services -Public Health -Fund 274 41.7% FY22 YTD November 30, 2021 (unaudited) Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State Grant 4,808,755 4,949,143 103% 4,552,263 1,660,735 36% a 5,372,313 118% = 820,050: A State Miscellaneous I 1,306,276 1,860,543 142% ! 2,194,822 1,403,673 64% a 2,203,158 100% 8,336: Environmental Health Fees { 1,091,652 1,106,707 101% 1,086,019 77,302 7% a a 1,171,820 108% 85,801, B Local Grants I 1,741,297 2,112,608 121% a 843,783 851,648 101% ; 1,093,697 130% a 249,914e C Vital Records I 237,296 317,189 134% ; 280,000 116,098 41% 336,163 120% 56,163! Other I 23,975 17,952 75% 192,656 21,277 11% s 156,010 81% a (36,646)! State Shared- Family Planning 155,000 146,074 94% 152,634 49,926 33% 119,822 79% (32,812)a Federal Grants I 297,609 289,822 97% 139,017 41,560 30% s a 139,486 100% I 469e Patient Fees { 150,695 100,848 67% 96,300 42,525 44% a 102,148 106% 5,848! OHP Fee for Service I - - I - 4,288 10,292 10,292- State - Medicaid/Medicare I 952,220 882,600 93% 843,050 269,603 32% ' 648,018 77% (195,032) D TOTAL RESOURCES 10,764,775 11,783,485 109% ; 10,380,544 4,538,635 44% 11,352,927 109% ; 972,383: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Administration Allocation 2,210,805 2,210,805 100% ; 2,639,066 600,435 23% 2,639,066 100% ; Personnel Services I 8,647,397 8,165,103 94% 10,274,178 3,749,291 36% 10,198,737 99% 75,441! E Materials and Services I 3,533,345 3,354,111 95% 3,208,765 1,000,359 31% a { 3,102,082 97% 106,683= Capital Outlay I 14,200 25,542 180% 76,000 - 0% 76,000 100% TOTAL REQUIREMENTS ; 14,405,747 13,755,560 95% 16,198,009 5,350,085 33% ; 16,015,885 99% ; 182,124; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund 3,436,593 3,436,593 100% 3,631,081 1,549,974 43% 3,631,081 100% - Transfers In - TRT I 406,646 406,646 100% 444,417 185,170 42% a 444,417 100% Transfers In- OHP Mental Health 81,686 81,686 100% TOTAL TRANSFERS 3,924,925 3,924,925 100% ; 4,075,498 1,735,144 43% ; 4,075,498 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 997,019 1,096,520 110% 2,869,932 3,049,370 106% 0 3,049,370 106% 179,438, Resources over Requirements (3,640,972) (1,972,075) (5,817,465) (811,451) o (4,662,958) 1,154,507 Net Transfers - In (Out) {. 3,924,925 3,924,925 { 4,075,498 1,735,144 6 I ! 4,075,498 I I TOTAL FUND BALANCE a $ 1,280,972 $ 3,049,370 238% ; $ 1,127,965 $ 3,973,063 352% ; ; $ 2,461,910 218% ; $1,333,945: A Revenue over budget primarily due to additional state funds in Tobacco Prevention ($117K), Oregon Mothers Care ($86K) and WIC ($63K), Public Health Modernization ($507K) as well as carryforward of unspent funds from Emergency Preparedness ($36K) B Environmental Health Fee projections updated based on 2022 prepared billing statements C Includes unbudgeted 2020 Q1 COHC Covid QIM funds ($210K) D Medicare services tracking lower than budgeted E Personnel projections based on year to date vacancy savings and assume 3% moving forward Q'`�v1ES COGz< Budget to Actuals Report Community Development - Fund 295 FY22 YTD November 30, 2021 (unaudited) RESOURCES Admin - Operations Code Compliance Building Safety Electrical Environmental On -Site Current Planning Long Range Planning TOTAL RESOURCES REQUIREMENTS Admin - Operations Code Compliance Building Safety Electrical Environmental On -Site Current Planning Long Range Planning TOTAL REQUIREMENTS 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 Budget Actuals % Budget Actuals % Projection % $ Variance 137,450 152,710 111% = 138,716 57,811 42% a 144,716 104% a 6,000: 722,028 783,094 108% 842,906 442,458 52% 988,906 117% e 146,000: A 3,362,450 3,921,591 117% 3,819,940 1,838,707 48% 4,103,940 107% ; 284,000 B 720,600 915,357 127% a 914,750 431,606 47% _ 952,600 104% ' 37,850! B 867,700 1,118,994 129% 1,056,678 360,300 34% 1,056,678 100% 1,738,304 2,054,192 118% s 1,980,521 845,368 43% 0 2,144,811 108% a 164,290e B 703,194 741,514 105% ; 826,806 417,325 50% ' 916,675 111% ` 89,869 A 8,251,726 9,687,451 117% ; 9,580,316 4,393,575 46% ; 10,308,325 108% ; 728,009: Budget Actuals % Budget Actuals % Projection % $ Variance 2,818,748 2,740,077 97% 3,137,795 1,245,162 40% _ 3,067,654 98% a 70,141� C 568,320 539,584 95% a 617,012 237,071 38% 598,318 97% 18,694a C 1,867,662 1,768,376 95% 2,284,444 853,784 37% 2,136,437 94% ! 148,007: C 524,979 487,253 93% 556,531 228,764 41% _ 549,631 99% 6,900: C 634,452 639,025 101% 765,935 232,033 30% 716,743 94% 6 49,192! C 1,479,294 1,465,772 99% 1,769,333 661,003 37% 1,704,876 96% 64,457: C 580,687 446,049 77% 847,839 216,483 26% 736,839 87% 111,000: C 8,474,142 8,086,137 95% ; 9,978,889 3,674,299 37% ; 9,510,498 95% ; 468,391: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - General Fund 100,000 - 0% e 290,000 107,965 37% 290,000 100% a Transfers In - CDD Electrical 93,264 - 0% - - - Reserve Transfers Out (100,518) (100,518) 100% _ (99,360) (41,385) 42% _ (99,360) 100% Transfers Out - CDD Reserve (148,226) (1,004,480) 678% (461,262) (422,185) 92% ! (979,162) 212% e (517,900) E TOTAL TRANSFERS (55,480) (1,104,998) 999% ; (270,622) (355,605) 131% ; ; (788,522) 291% ; (517,900); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,012,694 1,253,356 124% 1,432,367 1,749,673 122% 1,749,673 122% 317,30& Resources over Requirements (222,416) 1,601,315 (398,573) 719,276 797,827 1,196,4W Net Transfers - In (Out) (55,480) (1,104,998) (270,622) (355,605) (788,522) a (517,900) TOTAL FUND BALANCE $ 734,798 $ 1,749,673 238% ; $ 763,172 $ 2,113,344 277% ; ; $ 1,758,978 230% ; $995,806: A YTD revenue collection is higher than anticipated due to increased building valuations B YTD revenue collection is higher than anticipated due to permitting volume and increased building valuations C Projections reflect unfilled FTE E Transfer out projection increased as Building Safety and Electrical revenues are anticipated to be higher than budget as well as underspending due to unfilled positions �1Es 0 Budget to Actuals Report C 1, Road - Fund 325 FY22 YTD November 30, 2021 (unaudited) 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Motor Vehicle Revenue 14,810,507 17,342,054 117% 17,485,000 8,231,974 47% ; e 17,485,000 100% Federal - PILT Payment 1,690,574 2,061,977 122% ° 2,096,751 2,195,918 105% _ 2,195,918 105% a 99,167. A Other Inter -fund Services 1,114,070 1,198,004 108% e 1,221,632 149,020 12% s 1,221,632 100% Forest Receipts 723,085 660,298 91% 627,207 - 0% 627,207 100% Cities-Bend/Red/Sis/La Pine 385,000 627,694 163% 560,000 161,329 29% 560,000 100%! Sale of Equip & Material 396,000 333,109 84% a 449,150 112,089 25% 449,150 100% Miscellaneous 54,000 73,562 136% e 67,340 24,941 37% 67,340 100% Mineral Lease Royalties 60,000 51,642 86% 60,000 1,427 2% a 60,000 100% s Interest on Investments 114,000 65,094 57% 59,109 23,886 40% 58,720 99% (389); Assessment Payments (P&I) 8,000 24,578 307% 3,460 2,257 65% 3,460 100% Federal Reimbursements 1,325,874 1,093,866 83% - - - State Miscellaneous - 7,048 - - - TOTAL RESOURCES 20,681,110 23,538,925 114% ; 22,629,649 10,902,841 48% 22,728,427 100% ; 98,778: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 6,709,180 6,422,847 96% 6,916,229 2,759,909 40% 6,765,282 98% 150,947- B Materials and Services 7,753,525 6,065,466 78% 7,843,400 2,956,022 38% s a ' 7,816,213 100% 27,187! C Capital Outlay 50,500 17,944 36% I 264,500 63,960 24% e 264,500 100% TOTAL REQUIREMENTS ; 14,513,205 12,506,257 86% 15,024,128 5,779,891 38% ; 14,845,994 99% 178,134: TRANSFERS Transfers Out TOTAL TRANSFERS FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance (6,683,218) (6,683,218) 100% (11,757,547) (2,213,525) 19% (11,757,547) 100% - (6,683,218) (6,683,218) 100% ; (11,757,547) (2,213,525) 19% ; ; (11,757,547) 100% Budget Actuals % Budget Actuals % Beginning Fund Balance 2,695,786 4,217,071 156% 6,383,832 8,566,521 134% ; Resources over Requirements 6,167,905 11,032,669 7,605,521 5,122,950 Net Transfers - In (Out) (6,683,218) (6,683,218) (11,757,547) (2,213,525) TOTAL FUND BALANCE ; $ 2,180,473 $ 8,566,521 393% ; $ 2,231,806 a $ 11,475,946 514% A Actual payment higher than budget g Projected Personnel savings based on FY22 savings to date C Savings in seasonal employees due to fewer workers available Projection % $ Variance 8,566,521 134% 2,182,6900 e � 7,882,433 276,912° (11,757,547) -� $ 4,691,407 210% ; $2,459,601, Qy`�VIESC0G�� Budget to Actuals Report Adult P&P - Fund 355 FY22 YTD November 30, 2021 (unaudited) RESOURCES DOC Grant in Aid SB 1145 CJC Justice Reinvestment DOC Measure 57 Probation Supervision Fees State Miscellaneous DOC-Family Sentence Alt Interfund- Sheriff Gen Fund/Crime Prevention Interest on Investments Oregon BOPPPS Electronic Monitoring Fee Probation Work Crew Fees Miscellaneous State Subsidy TOTAL RESOURCES 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 Budget Actuals % Budget Actuals % Projection % $ Variance 4,621,780 4,621,782 100% 4,202,885 1,155,445 27% _ ; 4,734,453 113% a 531,568- A 797,504 793,044 99% s 781,597 - 0% ' @ 871,753 112% = 90,156! A 239,005 264,005 110% ° 255,545 - 0% _ 244,606 96% (10,939); B 170,000 189,458 111% : 170,000 3,606 2% _ 3,607 2% (166,393); C 17,988 ' 138,000 7,575 5% a 123,453 89% (14,547); D ' - - ' 118,250 - 0% a 59,250 50% (59,000)B 50,000 55,000 110% 50,000 22,917 46% s 50,000 100% a 50,000 50,000 100% ; 50,000 - 0% 50,000 100% 37,700 43,276 115% a 45,193 7,816 17% a 22,450 50% (22,743); ' - - 1 24,281 - 0% 24,281 100% 10,000 3,973 40% 2,500 236 9% 300 12% _ (2,200); E 2,000 600 30% 1,500 - 0% - 0% (11500); C 1 1,000 1,044 104% a 500 245 49% a 500 100% 16,298 - 0%- 5,995,287 6,040,170 101% ; 5,840,250 1,197,840 21% ; 6,184,652 106% ; 344,402: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 5,157,473 4,950,715 96% 5,379,503 2,030,038 38% _ 1 4,877,013 91% 502,490- F Materials and Services 1 1,923,795 1,414,886 74% 1,700,412 511,938 30% 1,658,506 98% 41,906! G TOTAL REQUIREMENTS ; 7,081,268 6,365,601 90% 7,079,915 2,541,977 36% ; 6,535,519 92% ; 544,396: T RANSFERs Budget Actuals % uudget Actual. % Projection u/ $ Variance Transfers In- General Funds 285,189 285,189 100% 662,046 325,850 49% 662,046 100% Transfer to Vehicle Maint 1 (97,693) (97,693) 100% a (190,974) (79,573) 42% P 1 (190,974) 100% TOTAL TRANSFERS 187,496 187,496 100% ; 471,072 246,277 52% ; , 471,072 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 2,714,814 3,119,990 115% 2,739,775 2,982,055 109% a 2,982,055 109% 242,280. Resources over Requirements (1,085,981) (325,431) c (1,239,665) (1,344,136) ` (350,867) 888,79& Net Transfers - In (Out) 1 187,496 187,496 1 471,072 246,277 1 1 471,072 1 1 TOTAL FUND BALANCE $ 1,816,329 $ 2,982,055 164% ; $ 1,971,182 $ 1,884,195 96% ; $ 3,102,260 157%° ; $1,131,078. A State Dept. of Corrections and related allocations were approved at higher levels than budgeted g State Dept. of Corrections and related allocations were approved at lower levels than budgeted C State law terminates probation supervision related fees as of 1/1/22. The department ceased collection on 7/1/21 and Dept of Revenue has closed any preexisting garnished accounts. D Criminal Justice Commission Adult Treatment Court final grant award was less than budgeted E Final payments from electronic monitoring clients prior to when the division shifted to a contract program received and Dept of Revenue has closed any garnished accounts F Projected Personnel savings based on FY22 average vacancy rate of 8.7% G Projected underspending based on FY22 trends Q�`�vTES COG2< Budget to Actuals Report Road CIP - Fund 465 FY22 YTD November 30, 2021 (unaudited) 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State Miscellaneous 2,258,100 2,670,996 118% 2,191,461 - 0% 2,191,461 100% s Interest on Investments 209,700 271,831 130% 279,729 54,827 20% 149,260 53% (130,469)e TOTAL RESOURCES 2,467,800 2,942,827 119% ; 2,471,190 54,827 2% ; 2,340,721 95% (130,469); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 158,465 158,465 100% ; 109,870 45,779 42% 109,870 100% Capital Outlay 19,877,585 11,583,557 58% 29,612,821 4,707,718 16% o 27,896,613 94% 1,716,208: A TOTAL REQUIREMENTS ; 20,036,050 11,742,022 59% 29,722,691 4,753,497 16% 28,006,483 94% ; 1,716,208: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In 7,517,657 6,819,612 91% a 12,193,917 - 0% 12,193,917 100% - TOTAL TRANSFERS 7,517,657 6,819,612 91% 12,193,917 - 0% ; 12,193,917 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 23,154,407 25,512,586 110% 20,374,044 23,533,004 116% 23,533,004 116% = 3,158,9600 Resources over Requirements (17,568,250) (8,799,195) E (27,251,501) (4,698,671) i (25,665,762) s 1,585,739, Net Transfers - In (Out) 7,517,657 6,819,612 g 12,193,917 - p p 12,193,917 B -° 1 TOTAL FUND BALANCE $ 13,103,814 $ 23,533,004 180% ; $ 5,316,460 $ 18,834,333 354% ; $ 10,061,159 189% ; $4,744,699; A Updated based on anticipated completion of projects in FY22 coming in under budget or delayed to FY23 AES_C-0G�� Budget to Actuals Report ` Road CIP (Fund 465) - Capital Outlay Summary by Project 41.7% FY22 YTD November 30, 2021 (unaudited) Year Completed Fiscal Year 2022 Budget Actuals % Projection % $ Variance Tumalo Res Rd: OB Riley to Bailey Rd ' $ ' $ $ Skyliers Road - Sisemore Bridge - ARTS Project - Terrebonne Refinement Plan 10,000,000 - 0% ': 10,000,000 100% S. Canal / Helmholtz Way ' Tumalo Road / Tumalo Place 67,998 74,265 (74,265); Old Bend Rdm/Tumalo Rd Inter 16,907 16,907 (16,907) NE Negus and 17TH 2,363,532 1,413,795 60% € 2,274,311 96% i 89,221': Hunnel Rd: Loco Rd to Tumalo Rd 2,168,940 5,829 0% 964,710 44% 1,204,230`: Cascade Lakes Hwy Bike Facilities ' Transportation System Plan Update 108,510 32,908 30% 159,515 147% i (51,005) US 97 Bend North Corridor - Gribbling Rd Bridge 279,575 0% 151,200 54% 128,375 Paving Fyrear Rd ' Paving of S. Century Dr ' Terrebonne Wastewater Feasibility St. 22,777 37,777 (37,777) Rickard Rd: Groff Rd to US 20 1,716,142 1,304,116 76% i 1,483,692 86% 232,450 Paving Powell Butte Hwy 931,140 1,319,374 142% 1,319,612 142% (388,472) Smith Rock Way Bridge Replace 505,000 253 0% 185,000 37% 320,000 Deschutes Mkt Rd/Hamehook Round 671,000 30,279 5% 371,000 55% 300,000 US 97: S. Century Dr to USFS Boundry Johnson Rd Curve Warning Signs ' Speed Feedback Sign Installation " Paving Cottonwood: Us 97 To BSNF RR 618,144 493,232 80% 527,786 85% 90,358: Paving Desch Mkt Rd: Yeoman Hamehoo 310,838 - 0% 310,838 100% Paving Alfalfa Mkt Rd: Mp 4 Dodds 265,000 - 0% 265,000 100% Paving Of Hamby Rd: Us 20 To Butler 200,000 0% 200,000 100% € Powell Butte Hwy/Butler Market RB 150,000 - 0% 150,000 100% Wilcox Ave Bridge #2171-03 Replacem 100,000 - 0% 100,000 100% US 20: Cook Ave/OB Riley Rd (Tumalo 6,700,000 - 0% 6,700,000 100% Slurry Seal 2021 - - US 20: Tumalo Multi -Use Path Crossing 1,250,000 - 1,250,000 100% Highway Warning Systems 2021 - 250 50,000 (50,000)? Guardrail Improvements 100,000 - 0% 100,000 100% Redmond District Local Roads 500,000 - 500,000 100% Bend District Local Roads 500,000 - 0% 500,000 100% City of LaPine Local Roads - Sidewalk Ramp Improvements 75,000 0% :' 75,000 100% Signage Improvements 100,000 - 0% 130,000 130% (30,000)' TOTAL CAPITAL $ 29,612,821 4,707,718 16%' $ 27,896,613 94% $ 1,716,208 o� 01EsC �< OG Budget to Actuals Report L� .�,�. Solid Waste -Fund 610 FY22 YTD November 30, 2021 (unaudited) RESOURCES Franchise Disposal Fees Private Disposal Fees Commercial Disp. Fee Yard Debris Franchise 3% Fees Miscellaneous Interest Special Waste Recyclables Leases Equip & Material TOTAL RESOURCES REQUIREMENTS 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 Budget Actuals % Budget Actuals % Projection % $ Variance 6,630,625 6,764,888 102% 7,124,000 2,957,104 42% 7,124,000 100% = a A ! 2,491,617 2,985,124 120% 2,827,000 1,496,139 53% 2,827,000 100% A ! 2,319,792 2,830,984 122% a 2,686,000 1,290,493 48% a 2,686,000 100% e A ! 216,761 301,824 139% 300,000 142,522 48% 300,000 100% -s B ! 280,000 389,402 139% 290,000 108,539 37% 290,000 100% C ! 88,096 102,595 116% 55,000 34,677 63% a 55,000 100% ! 23,700 42,794 181% 41,599 14,170 34% 37,940 91% (3,659)! ! 15,000 34,292 229% t 15,000 32,182 215% 40,000 267% 25,000! D ! 12,000 11,180 93% 12,000 6,635 55% _ 12,000 100% ! 1 1 100% 1 - 0% ' 1 100% I ! I ! - 1 200 - - ! 6 - - 12,077,592 13,463,285 111% ; 13,350,600 6,082,461 46% ; 13,371,941 100% ; 21,341: Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 2,518,594 2,510,986 100% 2,754,132 1,063,869 39% F 2,754,132 100% Materials and Services ! 5,227,119 4,705,435 90% 5,651,103 1,854,620 33% 5,651,103 100% Capital Outlay 162,500 29,523 18% s 53,141 37,567 71% ! 91,305 172% _ (38,164)! E ! Debt Service ! 945,000 861,354 91% 1,251,615 271,269 22% 1,251,615 100% TOTAL REQUIREMENTS ; 8,853,213 8,107,298 92% ; 9,709,991 3,227,325 33% ; 9,748,155 100% ; (38,164); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance SW Capital & Equipment (3,684,280) (3,684,280) 100% _ (6,029,323) (1,508,815) 25% _ (6,029,323) 100% Reserve TOTAL TRANSFERS (3,684,280) (3,684,280) 100% ; (6,029,323) (1,508,815) 25% ; ; (6,029,323) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,179,819 2,285,566 194% 2,972,234 3,957,273 133% 3,957,273 133% 985,039: Resources over Requirements 3,224,379 5,355,987 3,640,609 2,855,136 3,623,786 (16,823); Net Transfers - In (Out) (3,684,280) (3,684,280) (6,029,323) (1,508,815) (6,029,323) TOTAL FUND BALANCE $ 719,918 $ 3,957,273 550% ; $ 583,520 $ 5,303,594 909% ; $ 1,551,736 266% ; $968,216: A Disposal tons are typically higher in summer with reductions in winter. Fiscal year-to-date actual volumes are 11 % greater than prior -year-to-date, slightly exceeding the budgeted 10% increase in total disposal fees. B Revenue is seasonal with higher utilization in summer months C Annual fees due April 15, 2022; received year-to-date monthly installments from Republic D Revenue source is unpredictable and dependent on special clean-up projects; recent large contaminated soil projects from remediation of a gas station and illegal dumping site E The new 1 ton service truck and service box ordered in FY21 was rolled into FY22 due to delayed availability o� VIES ` �< Budget to Actuals Report Fair & Expo - Fund 615 FY22 YTD November 30, 2021 (unaudited) 41.7% Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Events Revenue 625,000 1,194,701 191% 578,000 215,574 37% 533,000 92% (45,000); A Food & Beverage 548,500 209,297 38% 513,500 186,653 36% 479,000 93% ! (34,500); A Rights & Signage 125,000 62,500 50% 105,000 - 0% 65,000 62% o (40,000); Storage 75,000 77,897 104% ! 77,500 18,971 24% 84,000 108% 6,500- Horse Stall Rental 52,000 11,378 22% 71,500 48,827 68% 60,000 84% (11,500)! Interfund Payment 30,000 12,500 226,786 5,630 756% ; 45% a 30,000 19,500 12,500 575 42% 3% 30,000 6,000 100% 31% a (13,500) Camping Fee Interest i (2,200) 1,051 -48% : 474 2,340 494% a s 5,730 999% 5,256a Miscellaneous 250 2,596 999% 250 1,690 676% 3,225 999% ; 2,975= TOTAL RESOURCES 1,466,050 1,791,835 122% ; 1,395,724 487,130 35% 1,265,955 91% ; (129,769); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 840,704 1,031,160 123% = 1,118,980 447,837 40% 0 1,100,575 98% 18,405: C Personnel Services - F&B 165,518 165,801 100% 181,593 67,808 37% a 173,737 96% 7,856! D Materials and Services 702,149 576,528 82% 818,804 283,580 35% 751,000 92% 67,804! Materials and Services - F&B 257,600 134,431 52% 282,500 79,502 28% 3 183,000 65% 99,500 Debt Service 104,400 103,519 99% 103,000 56,923 55% 103,000 100% •� TOTAL REQUIREMENTS ; 2,070,371 2,011,440 97% 2,504,877 935,650 37% 2,311,312 92% 193,565: TRANSFERS Transfers In - Room Tax Transfers In - County Fair Transfers In - Park Fund Transfers In - Room Tax (as needed) Transfers In - General Fund Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) Budget Actuals % Budget Actuals % Projection % $ Variance 650,000 899,310 138% 905,769 377,400 42% 1,144,598 126% a 238,829, E _ 150,000 150,000 100% e E 150,000 100% - 30,000 30,000 100% 30,000 12,500 42% s 30,000 100% 25,744 25,744 100% 25,744 10,725 42% a 25,744 100% 200,000 200,000 100% (10,777) (10,777) 100% (310,777) (129,490) 42% (310,777) 100% 894,967 1,144,277 128% ; 800,736 421,135 53% ; 1,039,565 130% ; 238,829; Budget Actuals % Budget 364,904 (1,199) 0% 750,673 (604,321) (219,605) a (1,109,153) 894,967 1,144,277 800,736 TOTAL FUND BALANCE a $ 655,550 $ 923,473 141% ; $ 442,256 Actuals % Projection % $ Variance 923,473 123% < 923,473 123% 172,800: (448,520) (1,045,357) 63,796 421,135 ` 1,039,565 238,829; $ 896,088 203% ; $ 917,681 207% ; $475,425: A A large last minute event cancellation reduced projected revenue; projection based on current contracted events or events that are likely to contract C Projection reflects vacancy savings D Projected Personnel based on savings to date E Room tax revenue projected to be higher than budget o� 01ES ` Budget to Actuals Report Annual County Fair - Fund 616 41.7% FY22 YTD November 30, 2021 (unaudited) Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Gate Receipts - - 550,000 738,029 134% = 0 738,029 134% ; 188,029: Concessions and Catering - - 385,000 526,737 137% _ 526,919 137% 141,919! Carnival - - 330,000 415,716 126% n 415,717 126% e 85,717- Commercial Exhibitors - - 110,000 85,100 77% a 85,100 77% (24,900); Fair Sponsorship - - a 83,500 40,525 49% 40,525 49% (42,975) State Grant 52,000 53,167 102% a 52,000 - 0% 52,000 100% R/V Camping/Horse Stall Rental - - 25,500 19,944 78% 19,944 78% a (5,556); i Rodeo o - 20,000 24,600 123% ; 24,600 123% ` 4,600, Livestock Entry Fees - - 4,500 - 0% e - 0% (4,500) Merchandise Sales - - - 5,239 E 5,239 5,239, Interest on Investments - (129) 999% - 1,242 3,570 3,570, TOTAL RESOURCES 52,000 53,038 102% ; 1,560,500 1,857,132 119% ; 1,911,642 123% ; 351,142: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 110,000 163,282 148% 155,959 11,087 7% 98,243 63% 57,716: A Materials and Services 17,000 26,328 155% 1,312,172 1,235,137 94% 1,312,172 100% e TOTAL REQUIREMENTS ; 127,000 189,611 149% ; 1,468,131 1,246,224 85% 1,410,415 96% ; 57,716: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In - TRT 1% 75,000 75,000 100% = 75,000 31,250 42% _ 75,000 100% Transfer Out - Fair & Expo - - (150,000) (150,000) 100% ! (150,000) 100% TOTAL TRANSFERS 75,000 75,000 100% ; (75,000) (118,750) 158% ; (75,000) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance - (47,461) 999% - (109,033) i (109,033) (109,033); Resources over Requirements (75,000) (136,573) 92,369 610,909 501,227 408,858- Net Transfers - In (Out) 75,000 75,000 ! (75,000) (118,750) (75,000) TOTAL FUND BALANCE ; - ($ 109,033) $ 17,369 $ 383,125 999% ; $ 317,194 999% ; $299,825, A Projection reflects vacancy savings 01ESC-0k Budget to Actuals Report Annual County Fair - Fund 616 CY21 YTD November 30, 2021 (unaudited) Fair 2021 Actuals to 2021 Fair 2020,' Date Projection RESOURCES Gate Receipts $ - ,,. $ 738,029 $ 738,029 Carnival - 415,716 415,716 Commercial Exhibitors (5,800) 315,719 315,719 Livestock Entry Fees - - - R/V Camping/Horse Stall Rental - 19,944 19,944 Merchandise Sales - 5,239 5,239 Concessions and Catering - 295,093 295,093 Fair Sponsorship (22,250) 65,125 65,125 TOTAL FAIR REVENUES $ (28,050) $ 1,854,865 $ 1,854,865 OTHER RESOURCES State Grant 53,167 - 53,167 Interest 11 1,194 1,433 Miscellaneous - - - TATAI R1- 11 ,.�cJ VIAL RESOURVC Q 294 .: W 5f .13 1856059 f 1 $ 1 909 465 �" e REQUIREMENTS Personnel 154,640 100,989 103,115 Materials & Services 85,216 r , 1,243,727 1,252,630 TOTAL REQUIREMENTS $ 239,856 $ 1,344,715 $ 1,355,745 TRANSFERS Transfer In - TRT 1 % 162,750 68,500 75,000 Transfer Out - Fair & Expo - (150,000) (150,000) TOTAL TRANSFERS $ 162,750 ; $ (81,500) $ (75,000) Net Fair $ (51,979) „ $ 429,844 $ 478,720 Beginning Fund Balance on Jan 1 $ 3,285 „' $ (48,694) $ (48,694) Ending Balance $ (48,694) $ 381,151 $ 430,026 A The State Grant payment was received in December B Projection reflects vacancy savings , 01Es 0 �{ Budget to Actuals Report L Fair & Expo Capital Reserve -Fund 617 41.7% FY22 YTD November 30, 2021 (unaudited) Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Interest on Investments 14,000 8,532 61% 8,544 3,020 35% 7,480 88% (1,064)= TOTAL RESOURCES 14,000 8,532 61% 8,544 3,020 35% ; 7,480 88% (1,064); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 235,000 16,910 7% 180,000 188 0% 180,000 100% Capital Outlay 166,940 73,613 44% 388,000 - 0% ! 388,000 100% a A TOTAL REQUIREMENTS ; 401,940 90,523 23% 568,000 188 0% 568,000 100% ; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In -TRT 1% 453,158 385,418 85% 428,901 178,705 42% _ 531,256 124% 102,355= f Transfers In - Fair & Expo - - : 300,000 125,000 42% , a 300,000 100% TOTAL TRANSFERS 453,158 385,418 85% ; 728,901 303,705 42% 831,256 114% ; 102,355: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,143,224 726,169 64% 1,101,663 1,029,596 93% 1,0299596 93% (72,067); Resources over Requirements (387,940) (81,991) (559,456) 2,833 (560,520) (1,064) Net Transfers - In (Out) 453,158 385,418 728,901 303,705 831,256 102,355e TOTAL FUND BALANCE $ 1,208,442 $ 1,029,596 85% $ 1,271,108 $ 1,336,134 105% ; $ 1,300,332 102% ; $29,224, A Capital Outlay appropriations are a placeholder should viable projects be recommended and approved for construction �1ES �{ Budget to Actuals Report `r , OG RV Park -Fund 618 FY22 YTD November 30, 2021 (unaudited) 41.7% Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance RV Park Fees < 31 Days 400,200 620,655 155% a 475,000 243,591 51% 603,950 127% 128,9% RV Park Fees > 30 Days 12,000 13,886 116% 10,500 2,921 28% 0 15,260 145% 4,760- Washer / Dryer 4,000 5,295 132% 5,000 2,167 43% 4,488 90% (512); Miscellaneous 1 2,250 2,679 119% 2,500 1,990 80% a 3,626 145% 1,126, Vending Machines 3,000 1,229 41% 2,500 857 34% a 1,507 60% (993)! Interest on Investments 1 7,600 1,636 22% 2,024 278 14% a 500 25% (1,524)' i Cancellation Fees 5,500 8,825 160% a - 7,856 13,708 13,708� Good Sam Membership Fee 1 1,500 - 0% TOTAL RESOURCES 436,050 654,204 150% ; 497,524 259,661 52% ; 643,039 129% ; 145,515, REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services - - 113,956 42 0% e E 38,051 33% 75,905, A Materials and Services 1 321,402 291,093 91% 216,305 109,114 50% ! 279,330 129% (63,025)' B Debt Service ! 222,500 221,874 100% = 165,927 162,573 98% 165,927 100% TOTAL REQUIREMENTS 543,902 512,967 94% 496,188 271,729 55% ; 483,308 97% 12,880: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - Park Fund 160,000 160,000 100% = 160,000 160,000 100% 160,000 100% Transfers In - TRT Fund 1 25,000 20,000 80% a 20,000 8,330 42% 1 20,000 100% Transfer Out - RV Reserve 1 (621,628) (549,173) 88% (132,042) (55,015) 42% (132,042) 100% TOTAL TRANSFERS a 1436,6281 (369.1731 85% ; 47,958 113,315 236% ; ; 47,958 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 587,992 227,936 39% - - - 0' Resources over Requirements (107,852) 141,237 1,336 (12,068) _ 159,731 158,395� Net Transfers - In (Out) (436,628) (369,173) 47,958 113,315 a 47,958 TOTAL FUND BALANCE $ 43,512 - 0% ; $ 49,294 $ 101,247 205% ; ; $ 207,689 421% ; $158,395; A New FTE added to the FY22 budget, which has not been filled; projection assumes position is filled in March B M&S projected to exceed budget because of the temporary help needed until FTE is filled N31Es ` 0 �{ Budget to Actuals Report L RV Park Reserve -Fund 619 41.7% FY22 YTD November 30, 2021 (unaudited) Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Interest on Investments 1,100 7,787 708% = 7,546 2,704 36% ; 6,910 92% (636), TOTAL RESOURCES 1,100 7,787 708% ; 7,546 2,704 36% 6,910 92% ; (636); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Capital Outlay 100,000 - 0% 100,000 - 0% 20,000 20% a 80,000- A TOTAL REQUIREMENTS 100,000 - 0% ; 100,000 - 0% ; 20,000 20% 80,000; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In - RV Park Ops 621,628 549,173 88% 132,042 55,015 42% 132,042 100% - TOTAL TRANSFERS 621,628 549,173 88% 132,042 55,015 42% ; 132,042 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 490,000 497,466 102% 784,466 1,054,426 134% ; 1,054,426 134% = 269,960, Resources over Requirements (98,900) 7,787 (92,454) 2,704 _ (13,090) 79,364 Net Transfers - In (Out) a 621,628 549,173 s 132,042 55,015 t i 132;042 e o TOTAL FUND BALANCE a $ 1,012,728 $ 1,054,426 104% ; $ 824,054 $ 1,112,145 135% ; $ 1,173,378 142% ; $349,324: A Capital Outlay appropriations are a placeholder and the full budgeted amount is not expected to be spent this year TES 0 �{ Budget to Actuals Report `Z Risk Management -Fund 670 FY22 YTD November 30, 2021 (unaudited) RESOURCES Workers' Compensation General Liability Property Damage Unemployment Vehicle Interest on Investments Claims Reimbursement Skid Car Training Process Fee- Events/ Parades Miscellaneous Loss Prevention 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 Budget Actuals % Budget Actuals % Projection % $ Variance 1,188,848 1,224,408 103% = 1,120,766 509,542 45% 1,120,766 100% ! 990,628 963,201 97% a 944,278 391,989 42% e 944,278 100% e ! 373,698 373,548 100% 393,546 170,664 43% a s 393,546 100% k ! 323,572 315,619 98% 323,572 291,760 90% 323,572 100% ; A ! 218,185 222,266 102% ` 227,700 94,875 42% a 227,700 100% ' ! 87,200 100,030 115% ° 101,111 22,161 22% 60,300 60% (40,811); ! 50,000 39,428 79% a 25,000 9,083 36% P 1,200,000 999% 1,175,000a B ! 30,000 270 1% 10,000 - 0% 2,000 20% (8,00q ! 1,500 810 54% 1,000 495 50% 1,000 100% ! 5 - 0% - 180 ! ! 200 ! 200, 10 - 0% - - - TOTAL RESOURCES 3,263,646 3,239,580 99% ; 3,146,973 1,490,748 47% ; , 4,273,362 136% ; 1,126,389: REQUIREMENTS Budget Actuals % Budget Actuals % Workers' Compensation 1,560,000 912,395 58% 1,580,000 248,538 16% a General Liability 1,100,000 466,547 42% 1,200,000 2,185,344 182% a Insurance Administration 1 584,104 408,666 70% 547,047 209,279 38% a Property Damage 200,240 330,869 165% ! 300,245 273,859 91% Unemployment 200,000 98,978 49% 200,000 41,379 21% Vehicle ! 150,000 173,925 116% e 200,000 76,950 38% e TOTAL REQUIREMENTS ; 3,794,344 2,391,380 63% 4,027,292 3,035,350 75% Projection % $ Variance 1,400,000 89% 180,000e 3,200,000 267% (2,000,000); C ! 1 547,047 100% a 450,000 150% (149,755); D 200,000 100% ! 200,000 100% 5,997,047 149% ; (1,969,755); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers Out -Vehicle Replace (3,500) (3,500) 100% a (3,500) (1,455) 42% a (3,500) 100% TOTAL TRANSFERS (3,500) (3,500) 100% ; (3,500) (1,455) 42% ; ; (3,500) 100% ; FUND BALANCE Budget Actuals % Budget Beginning Fund Balance 7,000,000 8,676,750 124% = 8,329,115 Resources over Requirements (530,698) 848,200 (880,319) Net Transfers - In (Out) (3,500) (3,500) (3,500) TOTAL FUND BALANCE ; $ 6,465,802 $ 9,521,450 147% ; $ 7,445,296 Actuals % Projection % $ Variance 9,521,450 114% 9,521,450 114% 1,192,335� 1 1 1 I (1,544,602) ' (1,723,685) (843,366); (1,455) 1 1 (3,500) -° 1 1 $ 7,975,393 107% ; $ 7,794,265 105% ; $348,969: A Unemployment collected on first $25K of employee's salary in fiscal year B Reimbursement from excess carrier for Kozoswki lawsuit payout C General Liability claims paid includes the Kozoswki lawsuit payout -- part will be reimbursed by excess carrier D Projection is based on YTD actuals which are high due to several vehicle crashes \)IES` �{ Budget to Actuals Report C� 0 -� Health Benefits - Fund 675 FY22 YTD November 30, 2021 (unaudited) 41.7% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Internal Premium Charges 17,831,938 18,580,799 104% 18,767,900 7,830,594 42% _ 18,767,900 100% COIC Premiums 1 1,600,000 1,642,789 103% ; 1,589,000 557,728 35% e a 1,589,000 100% Employee Co -Pay 1,031,400 1,205,713 117% 1,200,000 506,702 42% _ 1,200,000 100% Retiree / COBRA Premiums 1 1,035,000 958,664 93% 1,060,000 250,505 24% e = 800,000 75% (260,000)! A Interest 1 216,200 193,598 90% 200,277 43,116 22% 115,280 58% (84,997)a Prescription Rebates 90,000 179,184 199% 0 128,000 - 0% 128,000 100% Claims Reimbursement & Other 80,000 1,073 1% e 82,000 685,929 836% 800,000 976% 718,000= B TOTAL RESOURCES 21,884,538 22,761,820 104% ; 23,027,177 9,874,574 43% 23,400,180 102% ; 373,003: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Health Benefits 19,937,274 19,126,362 96% 19,640,847 7,175,976 37% 19,640,847 100% _ - C Deschutes On -Site Pharmacy 1 2,417,092 2,972,758 123% 2,970,575 1,138,781 38% a e 2,970,575 100% _ C Deschutes On -Site Clinic 1 1,101,467 1,087,809 99% 1,141,829 408,738 36% ! s 1,141,829 100% C Wellness 1 164,340 149,145 91% 171,142 75,409 44% 1 171,142 100% C TOTAL REQUIREMENTS 23,620,173 23,336,074 99% 23,924,393 8,798,904 37% 23,924,393 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 15,323,729 16,101,833 105% 14,772,618 15,527,580 105% _ 15,527,580 105% < 754,962 1 /� 71 35 6351 1=7A ')rA1 (897 216) 1 07� 670 1 ! (52d 213) 1 373,003 f[ejVllll:e.7 V1%el Requirements � ,1,/JJ,VJJ� �v.i , �v� �,v�.i,v�v 1v t I 1 ,� 1 Net Transfers - In (Out) - - - - - -' g i 1 1 1 1 TOTAL FUND BALANCE $ 13,588,094 $ 15,527,580 114% ; $ 13,875,402 $ 16,603,250 120% ; $ 15,003,367 108% ; $1,127,965. A The journal entry to record the quarterly revenue will be entered in December; experiencing a lower collection rate as some retirees have continued on the active plan as they are working in an on -call status B Stop Loss insurance reimbursements for high dollar claims; invoices are trending up due to high dollar claims, but the expected amount is unknown C Amounts are paid 1 month in arrears �IES ` 2< Budget to Actuals Report �� OG 911 - Fund 705 and 710 41.7% FY22 YTD November 30, 2021 (unaudited) Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Property Taxes - Current Yr 9,113,459 9,350,147 103% ; 9,803,579 9,243,739 94% _ 9,809,150 100% a 5,571: A Telephone User Tax 1,106,750 1,441,364 130% 1,106,750 454,281 41% 1,106,750 100% a B Police RMS User Fees { 250,000 390,879 156% 236,576 - 0% a 236,576 100% e C User Fee { 73,000 110,978 152% 233,576 4,853 2% 233,576 100% Data Network Reimbursement @ 55,000 96,896 176% 162,000 65,069 40% 162,000 100% Contract Payments 157,252 136,638 87% a 147,956 16,250 11% s 147,956 100% Property Taxes - Prior Yr 90,000 152,893 170% 115,000 49,343 43% 115,000 100% Interest @ 90,400 110,233 122% = 96,867 25,091 26% 60,500 62% (36,367) State Reimbursement { 83,000 131,881 159% 60,000 15,000 25% _ 132,000 220% = 72,000� D Property Taxes - Jefferson Co. 33,637 36,598 109% 38,344 34,596 90% @ 38,344 100% Miscellaneous @ 12,200 121,920 999% a 18,658 9,042 48% _ 18,658 100% -{ TOTAL RESOURCES 11,064,698 12,080,426 109% ; 12,019,306 9,917,263 83% 12,060,510 100% ; 41,204; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 7,620,458 7,190,545 94% 8,005,795 3,110,117 39% _ 7,311,158 91% 694,637" E Materials and Services { 3,476,381 2,912,246 84% 3,557,212 1,194,481 34% a 3,557,212 100% Capital Outlay @ 1,480,000 431,457 29% 3,000,000 49,163 2% @ 3,000,000 100% { TOTAL REQUIREMENTS 12,576,839 10,534,248 84% a 14,563,007 4,353,761 30% 13,868,370 95% 694,637: FUND) BALANCE �e Budget Actuals % Budget Actuals % Projection % s variance Beginning Fund Balance 8,341,418 9,162,894 110% 11,850,783 10,709,072 90% 10,709,072 90% a (1,141,710); Resources over Requirements e (1,512,141) 1,546,177 (2,543,701) 5,563,502 (1,807,860) ! 735,841, Net Transfers - In (Out) @ 9 @ 1 1 I TOTAL FUND BALANCE $ 6,829,277 $ 10,709,072 157% ; $ 9,307,082 $ 16,272,574 175% ; $ 8,901,212 96% ($405,870); A Current year taxes received primarily in November, February and May; actual FY21-22 TAV is 5.58% over FY20-21 vs. 5.40% budgeted B Telephone maintenance reimbursements are received in a lump sum by early spring C Invoices are mailed in the Spring D State GIS reimbursements are received quarterly; additionally the State approved a final reimbursement for the 9-1-1 phone system E Projected Personnel savings based on FY22 average vacancy rate of 9.6% �viES CO 2� ! BOAR® OF COMMISSIONERS MEETING DATE: December 20, 2021 SUBJECT: Mt. Bachelor Biomass Project Update RECOMMENDED MOTION: N/A BACKGROUND AND POLICY IMPLICATIONS: On October 20, 2021, representatives from Mt. Bachelor, Inc. made a presentation to the Board of County Commissioners (BOCC) regarding the proposed construction of a biomass enerRv facility to provide heat and snow melt for four buildings in the West Village Lodge complex. Further review determined that the County's ability to make economic development loans is limited to very small projects; there are not sufficient loan funds available to be able to accommodate a project the size of the biomass facility. Since then, the project sponsors have been working with other partners, including the US Forest Service, to confirm funding commitments. Representatives from Mt. Bachelor, Inc. will provide the BOCC an update on the status of the project, partner funding commitments and potential County project funding support. A copy of their presentation is attached to this staff report. BUDGET IMPACTS: The County can enter into an agreement to finance the costs of development projects by loaning non -tax revenue to any private corporation per County Code 2.16. The County does make small development loans generally based on projects that add jobs within the county. These loans are funded by video lottery revenue (a non -tax source) and are typically in the $20,000 to $30,000 range. As a result, video lottery funds are not adequate to fund a project of this magnitude. The BOCC could, however, utilize unallocated Transient Room Tax (TRT) funds for this purpose. TRT funds could be committed during this budget year, requiring approval of a separate budget adjustment, or could be included in the budget development process for next fiscal year which will begin soon after the first of the year. ATTENDANCE: Greg Munn, Treasurer and Chief Financial Officer John McLeod, President/General Manager, Mt. Bachelor Inc Andrew Haden, President/Founder, Wisewood Energy Meagan Hartman, VP/Director of Business Development, Wisewood Energy 0 u W J W LL J W F- z It! 0 Q d Z U E 4, w 0 a�i �J m �j 2 2 PtAD EN V'tRo O• U -1 O � N I cl CIm V i N U 4� Q U 4mP ui N 0 4� LOU c L-�, (1) O O S — 4-+ L C O -N L.(6 U co O 4-B L Qi > v o 41 O � �'� N ® 4-j X i- ® t� L L W U Z o ,� O L O vs L _ u U) O LL OO O m �, OLO U 0 L m T ® � ® � ' l� 00 ®� U N O i CL t N L N O O U V) m s U N 0 0 0 s CL El .2 cq [9 ll� 14t N 0 O O CO O I 8 8 8 8 0 LQ Ln JeaA/E)ZO2) suoi DI)JOVI I f6 +-' C CV N O \ C: ® N - ® O ELU (� Q ® C) C: m C CJ �_ O _D U � � Q O LL Lr) 4--+ e E O O U U Q) c C N N O O O O Nco G) 00 1 co @ 'o r- � i-n �o �o E ti- u 0 0 s C O U A U C N } O U w w A O Z a Z W W Q N Z ~ p Q p Z F W W Z N m w N _ _ N a W H 3LJL0 =m° W w 0 Z W u. > 0E- Q0W Z Z l7 p Q W d O p W t- y U W W a p dS IL ES C0 C, G �-A BOARD OF COMMISSIONERS MEETING DATE: December 20, 2021 SUBJECT: Annual Report for the Community Response Plan for the Bend Smoke Sensitive Receptor Area RECOMMENDED MOTION: Move approval of document 2021-1024, the 2021 Annual Report for Prescribed Fire, Smoke and Public Health: A Community Response Plan for the Bend Smoke Sensitive Receptor Area. BACKGROUND AND POLICY IMPLICATIONS: In 2019 the Community Response Plan for prescribed fire smoke for the Bend Smoke Sensitive Receptor Area was approved and along with that an exemption from the 1 hour standard for PM 2.5 found in the Oregon Smoke Management Plan was granted. To maintain the exemption the Smoke Management Plan requires that an annual report be submitted by the Local Health Authority. BUDGET IMPACTS: Nonne ATTENDANCE: Ed Keith, County Forester REVIEW Q LEGAL COUNSEL 2021 ANNUAL REPORT FOR: UPO CITY OF BEND PRESCRIBED FIRE, SMOKE, AND PUBLIC HEALTH: A Community Response Plan for the Bend Smoke Sensitive Receptor Area Introduction This report is provided to meet the requirements of OAR 629-048-0180 (3)(f) in order to maintain the exemption from the one -hour air quality threshold in the Oregon Smoke Management Plan granted on December 7, 2019 for the Bend Smoke Sensitive Receptor Area. This report describes actions taken from the period of December 7, 2020 through December 6, 2021 regarding the implementation of the Bend Smoke Sensitive Receptor Area (SSRA) Community Response Plan (CRP). Overview of the 2021 Prescribed Fire Year Following a pause of prescribed fire operations for nearly the entirety of 2020 due to COVID, prescribed fire in 2021 returned to closer to normal operations. Early in 2021 pile burning operations took place • h broadcast burn operations be M rch and running thrnii h early hind than nirkin Lin with ui 0au�aa� uuiii operauvi�a beginning in March �'b . .,g., y � �-, • �-•--••••• -•r again for a few weeks in October, with the remainder of 2021 being occupied by additional pile burning. The following sections (A-D) are intended to address OAR 629-048-0180 (3)(f) (A) - (D) which states: ... SSRAs that have received an exemption must demonstrate they are implementing their community response plan through an annual report provided by the local health authority detailing: (A) Compliance with requirements in [629-048-0180](2); (8) A summary of methods used to communicate to the public and vulnerable populations; (C) A log of dates and times the community initiated their response plan; (D) A record of local meetings to discuss or update the community response plan. (A) Compliance with OAR 629-048-0180 (2) The approved Bend SSRA CRP continues to be relevant and reflective of the smoke and public health issues in Bend. Implementation of the CRP revolves around the Central Oregon Fire website and the prescribed fire and health information it contains, along with other complimentary efforts. The Central Oregon Fire website as described in the CRP has been maintained and updated with new information throughout the year covered by this annual report, this includes the blog or newsfeed, interactive maps as well as prescribed fire and health information. In order to ensure that the CRP continues to be relevant and useful to the population it is targeted to, the smoke and public health coordination group drafted and conducted a public survey in June. Over 1000 responses were recorded and largely validated the approach being used. Results are summarized in the following charts. Of particular interest is the high percentage of people that have taken one or F f� more actions to protect themselves from smoke based on recommended actions identified and incorporated into the CRP. Do you use centraloregonfire. org for prescribed fire, smoke or air quality information? Answered:1,056 Skipped:1 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% How did you find out about central oregonfire. org ? Answered:1,055 Skipped:2 News r from an News su Social Family or friends My health cars provide Other (pleas specify 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% FEI Have you signed up for COFIRE text alerts by texting COFIRE to 888- 777? Answered:1,054 Skipped:3 No, but I justINSyN h signed ups I don't know 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Do the text alerts and posts on central oregonfire. org provide (or link you to) sufficient information about upcoming prescribed burning and potential smoke impacts? Yes Answered:1,014 Skipped:43 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 3 Where do you get most of your information? Radio Newspaper Televisions ' mrin Social media, (e.g. Facebo . M, M 0- Other (pleas '151M specify 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ®o you or someone in your household belong to one or more of the following smoke sensitive groups? (choose all that apply) Answered:1,008 Skipped:49 None Persot asthma Persor cardi= Persons 65 ME, years of age M� Infants or children Pregnant wome Smokers especiatty.. Prefer not tQ' answeR 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 4 Have you taken any of the following actions to prepare yourself and/or your household for smoke after reviewing the information on centraloregonfire.org? (choose all that apply) Answered:1,011 Skipped:46 None Limitin exposu ��g�c Closedyour "�a",. windows and... Installed a , ME home HEPA.. 1. "a Consulted you doctor on. 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Where do you live? Answeied:1,013 Skipped:44 Sisters arealm Redmond areil Bend area�":r� Sunriver are ` La Pine areall other (pleas specify nj 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 5 (B) Summary of Communication Methods Multiple communication methods are employed to convey a variety of information, with the Central Oregon Fire website being the centerpiece of the communication strategy. All partner agencies that request access are granted permission to access to the website so each agency can post relevant information they wish to make available to the public. The website was used throughout the year to keep the public and vulnerable populations up to date on when and where to expect prescribed fire and associated smoke, both through a news feed on the main page as well as interactive maps that are updated as burns are planned and implemented. The website experienced over 326,000 users (up an additional 67,000 users from 2020) that viewed over 800,000 pages in the twelve month period beginning December 7, 2020. The main home page that features the latest news was the most visited page (274,000 views) followed by the page with interactive maps page showing air quality and burning activity (172,000 views) followed by the smoke and air quality page (55,000 views). Each news update to the website typically experiences between 3,000 and 9,000 views. In addition, a text alert service is being used to alert subscribers to new activity, particularly when smoke will be highly visible or is expected to have health impacts. There are approximately 11,640 users subscribed to text alerts — an increase of 4500 from twelve months ago. Also, printed rack cards and business cards have been developed and were re -printed to increase circulation in 2021, with the intention of raised awareness of the website. Those print materials are distributed to the public through partners across the community. In addition to the methods described above, traditional news releases are used to alert the community to upcoming prescribed fires, particularly when those planned fires are near the community. Each news release also links to the Central Oregon Fire website if the reader is looking for more information or wants to view the interactive maps. Thirty-eight news releases alerting the public and partners about pending prescribed fires were issued in the previous 12-month period. The smoke and public health collaborative effort that oversees implementation of the CRP also connects to other partner organizations to increase the reach of information being made available to the community. Partners with the Deschutes Collaborative Forest Project (DCFP) maintain an active webpaRe specifically explaining why our forests need fire and help to spread word of upcoming prescribed fire through their information channels including a Facebook page in addition to their website blog. The DCFP's prescribed fire subcommittee continues work to increase public support for prescribed fire and this year added additional partners throughout the community to a new coalition of organizations participating in that effort. This effort is in its early stages but includes partners such as the Deschutes Public Library, the High Desert Museum, Sunriver, Visit Bend, the Central Oregon Trail Alliance and the Central Oregon Relators Association. Adding these organizations to the prescribed fire coalition will help us reach a larger audience with more diverse perspectives, ultimately increasing public support for prescribed fire. (C) Initiation of Community Response Plan The strategies outlined in the CRP were initiated in 2018, prior to the plan being finalized and approved by the Oregon Department of Forestry and Oregon Department of Environmental Quality, in consultation with the Oregon Health Authority. Since the plan was approved it continues to be actively implemented and maintained on a continual basis. The plan includes a communication strategy that is maintained throughout the year, regardless of if smoke is expected from prescribed fire or wildfire, as well as a commitment to coordination between fire and health agencies, which is ongoing. At the core of the communication strategy is the Central Oregon Fire website. The focus of informational updates on r, this website oscillates between prescribed fire and wildfire season based on the relevant time of year and ongoing prescribed fire or wildfire events. Structured coordination between partners is used to monitor and review implementation of the response plan and recommend changes on a seasonal basis. It is recognized and acknowledged that 629-048-0180 (3)(f)(C) requires an actual log of dates the community initiated their response plan. So, even though the CRP is truly a year-round effort without a start or stop time that can be logged, the below summary of dates were when information was shared with the community related to prescribed fire. In addition, note that prescribed fire happening throughout the region are summarized, as the strategy in the CRP is regional in nature even though the SSRA is specific to the City of Bend. Smoke from other areas not directly adjacent to Bend have the potential impact the Bend SSRA, so burning throughout the region is summarized below. Month Prescribed fire Number of posts to Number of USFS Number of text activity type centraloregonfire.org press releases alerts January, 2021 Pile burning 1 1 0 February, 2021 Jackpot burning 1 0 0 March, 2021 Jackpot then 5 2 0 transition to broadcast burning April, 2021 Broadcast 12 9 18 burning May, 2021 Broadcast 9 6 10 burning J Juno W)11 2 burning (transition to fire season updates) October, 2021 Broadcast 13 11 9 burning then transition to pile burning November, 2021 Pile burning 7 6 0 (D) Record of Local Meetings Regarding Community Response Plan The local coordination group for the Bend SSRA CRP met four times throughout the past 12 months. Meetings took place in a virtual format. The first meeting of the smoke and public health coordination group was held on March 30t". The group held a meeting to discuss the upcoming prescribed fire (broadcast burning) season. Ensuring communication was following the CRP and the partners were all on the same page with messaging was the focus of the meeting. 7 The second meeting of the smoke and public health coordination group was held on June 8th. The group reviewed activities of the past prescribed fire season as transitions were being made to the wildfire season. The group also reviewed and modified the public survey questions. The third meeting of the smoke and public health coordination group was held on September 1". This meeting was held to discuss the DEQ funding opportunity for CRP implementation and brainstorm ideas on funding requests. The fourth and final meeting of the smoke and public health coordination group was held on November 15th. The focus of this meeting was to review the survey results, discuss the past fire season and transition to fall prescribed fire, as well as identify any lessons learned and changes needed. In addition to the meetings held with the smoke and public health coordination group, a presentation and discussion was held with the Deschutes County Public Health Advisory Board on April 281h. During the meeting the ongoing prescribed fire season was discussed, including air quality during a recent intrusion, where to go for information and interactive maps, and ensuring health care providers were linking this information up with clients who were within the demographics of the vulnerable populations identified in the CRP. Finally, the USFS held a training for media partners on April 281h and reviewed the information available for populations vulnerable to smoke and made sure media partners shared that information when reporting so that resource is spotlighted when people need that information. I Es ooG�-A o BOARD OF • • ' MEETING DATE: December 20, 2021 SUBJECT: Matching funds request for fuels reduction on Deschutes County land utilizing the FEMA HMGP grant RECOMMENDED MOTION: N/A BACKGROUND AND POLICY IMPLICATIONS: Deschutes County applied for a Hazard Mitigation Grant in 2018 that included fuels treatment for County lands east of Redmond. This grant was awarded to Deschutes County in October 2021. Staff is seeking Board direction on the source of Deschutes County's share of project expenses for fuel reduction on County lands. BUDGET IMPACTS: The maximum amount of funds needed for a 25916 match of expenses to complete work on Deschutes County lands is .$139,000. A portion of these funds would be expended in FY21 with the remainder expended in FY22, or possibly FY23 depending on work scheduling. ATTENDANCE: Ed Keith, County Forester, Greg Munn, CFO BOARDOF • • ' MEETING DATE: December 20, 2021 SUBJECT: Consideration of Grant Request, Senate Bill 762 Landscape Resiliency Program RECOMMENDED MOTION: Move approval of grant request BACKGROUND AND POLICY IMPLICATIONS: Staff will request permission to be the primary grant applicant on behalf of multiple project cooperators. If successful each project cooperator will receive a separate grant agreement with the Oregon Department of Forestry. ATTENDANCE: Ed Keith, County Forester Grant Application Request Date: 1. Name of Grant: Senate Bill 762 Landscape Resiliency Program 2. Deschutes County contact: Ed Keith 3. Funding Agency: Oregon Department of Forestry 4. Grant Amount: approximately $3,000,000, funding will be directed to multiple partners from ODF. 5. Does the grant require matching funds? _x_ Yes —No Matching funds are a suggested amount, which is 25% of the overall requested amount. Match can be "pooled" across the project area, and can include any expenses beginning July 1, 2021. Substantial sources of match will include adjacent Forest Service Projects, as well as a share paid by landowners and other grant sources, to contribute to the overall project cost. 6. Grant duration: Upon award in approximately February, 2022 through June 30, 2023 7. Grant application deadline: January 7, 2021 8. Grant description: Fuels reduction activities across multiple ownerships. 9. Requested budget (please provide additional line item details under the broad categories listed below): Amount Requested Personnel Services $300,000 (partners, not Deschutes County) Contractual $2,500,000 Travel, admin, other $200,000 Total 10. If the grant request includes FTEs, please fill out the table below. Position Title Limited duration or regular position? FTEs Notes 11. Other information: Deschutes County is serving as a project sponsor for this grant. ODF has required that a project has an overall sponsor that rolls up requests for multiple participating entities. If the grant application is successful, ODF will then enter into multiple grant agreements with each partner identified, and those partners will be responsible for executing the work and tracking expenses for reimbursement directly with ODE MEETING DATE: December 20, 2021 SUBJECT: Consideration of Board Approval to Accept Birth Certificate Grant Program Funds RECOMMENDED MOTION: Move approval of accepting Birth Certificate Grant Program funds. BACKGROUND AND POLICY IMPLICATIONS: Health Services has been awarded $2,000.00 in grant funds from the Oregon Health Authority's (OHA) program to assist homeless persons born in Oregon with the fee for obtaining their Birth Certificate. Funds will be used to obtain birth certificates for homeless individuals who have lost their birth certificate. In turn, birth certificates can be used to obtain identification necessary to access services, social security, and benefits, as well as housing. BUDGET IMPACTS: $2,000 in OHA grant funds for program use. ATTENDANCE: Molly Wells Darling, Program Manager Access and Integration h HEALTH SYSTEMS DIVISION "9 Kate Brown, Governor November 24, 2021 TO: Molly Wells AGENCY: Deschutes County Health Services FROM: Richard Malloy REGARDING: Birth Certificate Grant Program Award Notice rckgorr Ilua Ith ,"—flority 500 Summer Street NE, E-86 Salem, OR 97301-1118 Voice: 503-945-5763 Fax: 503-378-8467 TTY: 800-375-2863 www.oregon.gov/OHA/mentalhealth Congratulations your agency has been awarded $2,000.00 in grant funds from the Oregon Health Authority's (OHA) program to assist homeless persons born in Oregon with the fee for obtaining their Birth Certificate. Our contracts department is currently working on processing your grant agreement for this program. We expect to send out these agreements in the next month. These agreements will specify the program requirements. We will disburse funds up -front so you will have the funds on hand when you need them. You will be required to submit a quarterly report online so we can track the amount of funds expended. Please note we received 19 applications from around the state and the goal was to get funds distributed as geographically broad as possible. As a result, the average award which was based on availability of funds is around $2,000. Historically, this is well above what an average grant recipient would spend during their contract period. If you spend your funds down rapidly we may be able to amend your agreement if additional funds are available. If at anytime you have questions about your grant agreement please contact me directly: OHA Grant Administrator = Richard Malloy Email = richard.£mallo cr dhsoha.state.or.us Cell Phone = 503-801-5989 If you need this letter in an alternate format, please call 503-945-5763 (Voice) or 800-375-2863 (TTY) An Equal Opportunity Employer �01 ES CO BOAR® OF COMMISSIONERS MEETING DATE: December 20, 2021 SUBJECT: Rural Economic Development Opportunities Panel Discussions / Recommendations RECOMMENDED MOTION: N/A BACKGROUND AND POLICY IMPLICATIONS: The Board of County Commissioners (Board) asked staff to prepare a white paper on rural economic development opportunities in Deschutes County. Staff presented the white paper to the Board at its June 28, 2021 meeting. Besides Oregon Revised Statutes (ORS), Oregon Administrative Rules (OAR), and zoning, the white paper also cited other factors influencing rural economic development opportunities such as septic issues, building codes, and rural demographics. During the presentation, the Board requested staff convene a panel discussion with the Planning Commission (PC) that would occur after the agricultural season. The panel would discuss the challenges facing small operators and their entry into new activities in terms of fees, transportation system development charges, and regulations. The PC held an October 14 panel discussion on Rural Economic Development Opportunities with representatives from state agencies, Oregon Farm Bureau, High Desert Food and Farm Alliance (HDFFA), and County staff. Commissioners reviewed a matrix prepared by staff on October 28 that identified issues and possible remedies, based on the panel discussion (Attachment). Afterwards, they requested an additional panel discussion exclusively with the High Desert Food and Farm Alliance (HDFFA) on December 9. In addition to Katrina Van Dis, Executive Director, HDFFA, three farmers participated in the panel: Linda and Jeff Anspach with D&D Ranch, and John Herman with Lazy Z Ranch. At the conclusion of the December 9 panel, the Planning Commission recommended the Board consider several options. At the conclusion of today's discussion, staff seeks direction from the Board. BUDGET IMPACTS: none ATTENDANCE: Peter Russell, Will Groves MEMORANDUM DATE: December 13, 2021 TO: Board of County Commissioners FROM: Peter Russell, Senior Transportation Planner Will Groves, Planning Manager RE: Rural Economic Development Opportunities Panel Discussions / Recommendations I. BACKGROUND The Board of County Commissioners (Board) asked staff to prepare a white paper on rural economic development opportunities in Deschutes County. Staff presented the white paper to the Board at its June 28, 2021 meeting.' Besides Oregon Revised Statutes (ORS), Oregon Administrative Rules (OAR), and zoning, the white paper also cited other factors influencing rural economic development opportunities such as septic issues, building codes, and rural demographics. During the presentation, the Board requested staff convene a panel discussion with the Planning Commission (PC) that would occur after the agricultural season. The panel would discuss the challenges facing small operators and their entry into new activities in terms of fees, transportation system development charges, and regulations. II. PANEL DISCUSSIONS The PC held an October 14 panel discussion on Rural Economic Development Opportunities with representatives from state agencies, Oregon Farm Bureau, High Desert Food and Farm Alliance (HDFFA), and County staff.' Commissioners reviewed a matrix prepared by staff on October 28 that identified issues and possible remedies, based on the panel discussion (Attachment).3 Afterwards, they requested an additional panel discussion exclusively with the High Desert Food and Farm Alliance (HDFFA) on December 9.4 In addition to Katrina Van Dis, Executive Director, HDFFA, three farmers participated in the panel: Linda and Jeff Anspach with D&D Ranch, and John Herman with Lazy Z Ranch. 1 http://deschutescountyor igm2 com/Citizens/FileOpen aspx?Type=1&ID=2471&lnline=True 2 https://www.deschutes.org/bc-pc/page/planning-commission-4 ' https://www.deschutes.org/bc-pc/page/pl,anning-commission-5 4 https://www.deschutes.org/bc-pc/page/planning-commission-1 1 1 1 7 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005 Q, (541) 388-6575 @ cdd@deschutes.org ® www.deschutes.org/cd 111. PLANNING COMMISSION RECOMMENDATIONS At the conclusion of the December 9 panel, the Planning Commission recommended the Board consider: Removing financial and technical roadblocks to obtaining guest ranch, agri-tourism, and commercial activities in conjunction with farm use (CA/FU) permits. 2. Changing these permits from a use subject to standards and conditional use permits, respectively, to outright permits. 3. Lowering or subsidizing the application fees. 4. Prioritizing these applications by: i. Reviewing these applications ahead of other planning applications; and ii. Providing dedicated staff resources and support for these applications. 5. Removing or subsidizing Hearings Officer fees for review of these applications. 6. Revisiting a prior Board decision limiting non -farm revenues to 40% of farm revenues. 7. Lobbying at the state level to relax "incidental and subordinate" requirements to make it economically favorable to support the small farmer. IV. ANALYSIS Staff offers the following discussion and analysis for each of these options. 1) Remove financial and technical roadblocks to obtaining agri-tourism and commercial activities in conjunction with farm use permits. Panelists identified a number of difficulties farming in Central Oregon, including the high costs of irrigation, labor, and real estate. Drought and water availability exacerbate these difficulties. Small farmers turn to guest ranches, agri-tourism, and CA/FU to support the viability of primary farming. However, the panelists found that regulations, fees, and processing times make it difficult and risky to pursue these permits. 2) Changing these permits from a use subject to standards and conditional use permits, respectively, to outright permits The technical difficulty of complying with applicable regulations was identified as an obstacle to getting these permits. Agri -tourism permits are regulated under ORS 215.283(4) and any changes to these regulations would require changes at the state level. CA/FU permits and guest ranches currently require conditional use permits. Changing these reviews to "subject to standards" permits would reduce the cost of these permits and potentially exempt them from neighborhood compatibility standards. Staff notes that evolving case law associated with these uses may complicate writing non -discretionary standards. Page 2 of 6 3) Lowering or subsidizing the application fees As a fee supported department, any reduction of fees would likely require increasing other fees or general fund support. Fees for the applications are currently as follows: Guest Ranch ($7,017), Agri - Tourism ($547 to $1,071), CA/FU ($7,017). 4) Prioritizing these applications by. i. Reviewing these applications ahead of other planning applications; and ii. Providing dedicated staff resources and support for these applications Prioritizing applications would likely increase processing times for other application types, unless additional staffing resources were allocated. 5) Removing or subsidizing Hearings Officer fees for review of these applications As a fee supported department, any reduction of fees would likely require increasing other fees or general fund support. Fees for the Hearings Officer Deposit is currently Actual Cost of Services ($5,500 deposit). 6) Revisiting a prior Board decision limiting non farm revenues to 40% of farm revenues The Board previously determined in a 2012 land use decision that a commercial income as high as 40 percent of farm income could qualify as "incidental and subordinate".' Based on this decision, staff has used 40 percent as an Income cap for ,-A /FU. Hovvever in rhends of u,;,hih County (LUBA 2018-144 Friends of Yamhill County et al v. Yamhill County), LUBA concluded: ":..the legislature did not intend to place income or revenue sideboards on 'incidental and subordinate in ORS 215.283(4).6 Whether a proposed commercial event is "incidental and subordinate" to an existing commercial farm use will depend largely on the circumstances presented by each application, depending on the existing farm use and the number and intensity of events proposed. We conclude that the legislature intended the counties to exercise some discretion in allowing and limiting the types of commercial activities that can be permitted on farmlands and determining whether such activities are "incidental and subordinate" within the quantified statutory limits on frequency and intensity of such events, and any other limits imposed by the county."' In light of Friends of Yamhill County, the Board could revisit the decision in Downs, but this would require an applicant -initiated proposal to come before the Board. 5 In Downs (LUP-12-2), the Board called up for review an administrative decision concerning an application for a limited use permit to conduct weddings on a 39.83 -acre EFU- zoned parcel engaged in farm use consisting of hay production and sales. Based on Board's decision in Downs, Hearings Officers have found that the Board has set the numeric limit for the commercial income percentage for "incidental and subordinate" as high as 40 percent. 6 https://www.oregon.gov/luba/Docs/Opin.i.ons/2019/08-19/18144.pd . Page 21 7 Ibid. Page 22. Page 3 of 6 7) Lobbying at the state level to relax "incidental and subordinate" requirements to make it economically favorable to support the small farmer The panel and PC recommended the Board undertake lobbying at the state level for rule changes relaxing "incidental and subordinate" for commercial income on farms. V. NEXT STEPS At the conclusion of today's discussion, staff seeks direction from the Board. Attachment: October 28, 2021- Matrix Page 4 of 6 Attachment - October 28, 2021 Matrix At the October 28, 2021 Planning Commission meeting, staff presented a matrix on possible actions and briefly recapped the June 28, 2021, white paper on Rural Economic Development Opportunities in Deschutes County. 11. MATRIX THEMES Staff organized the matrix by three themes: changes the Planning Division can do without outside approval; changes that would require Board approval; and changes that would require changes to state law or administrative rule. The options are presented in Table 1 below. These all relate to land use; other factors include: septic requirements, state building code, commercial kitchens, traffic, demographics, and potential transportation system development charges (SDCs). Table 1 - Potential Options and Authority Option Planning Division Board of County State Commissioners Prioritize agriculture Internal decision, but Provide input to Planning or agricultural -related would check with Division No formal role land use applications Board beforehand Outreach to Realtors to educate about Internal decision No formal role No formal role living near a working farm or ranch Department of Accept private party Land Conservation text amendment to process text Approve text amendment and Development change commercial amendment, but changing commercial activity in (DLCD) can activities in conjunction with farm recommendation to conjunction with a farm use participate earl ate c hearing process; use from conditional Board would come from a conditional use to an Land Use Board of to outright permitted from Hearings Officer outright permitted use Appeals (LUBA) use hears any appeal of Board decision DLCD can Accept private party Process text amendment, but participate in text amendment to recommendation to Approve text amendment hearing process; prohibit nonfarm Board would come prohibiting nonfarm dwellings LUBA hears any dwellings from Hearings Officer appeal of Board decision Lower land use fees or CDD Director and/or Board has authority to set fees, subsidize selected agriculture or Planning Manager but requires public hearing; No formal role could comment on +/- Board can also choose to agricultural -related of proposal subsidize land use applications Page 5 of 6 Option Planning Division Board of County State Commissioners Re-examine Requires a land use "incidental and application in which subordinate" income the "incidental and Board reviews the HO's DLCD can test, currently set at subordinate income" recommendation on the land participate in 40% for agri-tourism issue is a key aspect. use application and, if approved, hearing process; and commercial Other factors are can make findings regarding the LUBA hears any activity. Other aspects nature, intensity, and income test for agri-tourism and appeal of Board appeal are frequency, value of the proposed commercial activity in decision duration, intensity, use. Needs Hearings conjunction with a farm use. spatial area, etc. of the Officer use recommendation. Change administrative Revise OAR rules for activities No formal role Can provide comment to DLCD Chapter 660 allowed on EFU-zoned Division 033 lands Change state law for Can provide comment on Revise ORS farm labor housing No formal role proposed bill(s) 215.213 and/or allowed on EFU lands 215.283 Change 25% cap on income from sales on incidental items and No formal role Can provide comment on Revise OR promotional events proposed bill(s) 215.283(1)(o)(A) for farm stands and wineries Change state law to Can provide comment on Revise ORS add meaderies to No formal role proposed bill(s) 215.283 allowed uses Page 6 of 6 T E S COG 2 BOARD OF COMMISSIONERS MEETING DATE: 12/20/2021 SUBJECT: Deschutes County Justice Reinvestment Grant Funded FTE RECOMMENDED MOTION: Move approval of authorization for the hiring of a FTE to implement the Supplemental Grant of the Commission Justice Reinvestment Grant Agreement. BACKGROUND AND POLICY IMPLICATIONS: On August 23, 2021 the Board authorized our application to apply for the justice Reinvestment Supplemental Grant. Funding through this grant must support efforts to control ever increasing prison growth by investing in local criminal justice systems. The program has been in nparatinn fnr a little n\ier a year and is showing great success with our year -one clients. Our FY21-23 proposal was approved at 68% of our request, which will still allow the Deschutes County Sheriff and District Attorney's office to continue our efforts to expand the downward departure prison diversion program with a pretrial services program through the funding of a pretrial supervision deputy and a dedicated deputy district attorney (DDA). The DDA will work in partnership with the Pretrial Deputy to assess all pretrial defendants, who are prison eligible for drug and property offenses. The DDA will review the screenings and comprehensive offender assessments to safely expand our current downward departure prison diversion and pretrial programs and will prosecute all downward departures. The grant agreement covers the period July 1, 2021-December 31, 2023, but the support for the FTE is budgeted to the end of the FY22 fiscal year. The pretrial Deputy is currently a funded position through the Sheriff's Office. The DDA position is a new position. The DA's office will oversee the 0.5 FTE Deputy District Attorney position and P&P will administer the grant funds and appropriate the DA's portion as a pass through. BUDGET IMPACTS: Supplemental Grant FTEs o 0.5 new FTE for DA's office - $144,256 There will be a reduction in the State Revenue line as it was originally projected as a 1.0 FTE DDA position within the FY22 budget, but funding was awarded at .5 FTE Deputy District Attorney (DDA) from 7/1 /2021-12/31 /2023. ATTENDANCE: Kathleen Meehan Coop, Management Analyst (District Attorney) Trevor Stephens, Management Analyst (Adult Parole and Probation) � \ Mn Cli xt / ) /\MLO / LQ j//\MC NN 00 D \ E I) E § & \»C. C - k $q), ±\\: «2 (-7) 33= «±33 i ( / k0LU k R )ƒE�=a5 w CL �CD ± \ \/sessss75 / y/0000000 \/£§§(§SQ 46 0(\§{§\( �4@eg@@ o211 \\\\\\\ ( 3 }E \ {\ / � Ec+me*= a ! 7/ 7 \\/\\ \ f7{@0 �){\ a§=i ƒ{((" E {e\ LL Of 7±/m Lo )/§ \ a% /=< \$k) «EL®§ \ cm \\'\ �§\\\ \/\\\ \0 \)\ )\/) a 0-@ of< «%=�S £/L L {\\\0 am3®S !)f[ /\\}o o LL 0 \4\=0 q) 22 \ j C eU) \ 0 0) Q) /}��}§ 2F 3/«2!0 LL 1/1/2022-6/30/2023 Year 1 Year 2 County Employee .50 FTE Salaries 27,619 58,156 Benefits 18,088 37,680 45,707 95,836 Travel - - Total for County Employee 45,707 95,836 Total Grant Total Award for FTE Total Postion Cost 45,707 95,836 144,256 141,543 2,713 Cost remaining ,�vTES CO BOAR® OF COMMISSIONERS MEETING DATE: December 20, 2021 SUBJECT: Discussion of Board Approval of FTE for Deschutes County Public Health's Clinical Services Nurse Practitioner RECOMMENDED MOTION: No motion at this time. BACKGROUND AND POLICY IMPLICATIONS: The Reproductive Health Clinics in the Public Health Clinical Services Program requests to increase a vacant 0.5 Full-time Equivalent (FTE) regular Nurse Practitioner (position #2626) to 1.0 FTE. Meeting the clinical needs at multiple locations with a 0.5 FTE Nurse Practitioner is challenging and this vacancy provides the opportunity to maximize capacity and flexibility. Increasing Nurse Practitioner hours directly impacts Public Health's ability to provide needed services to the community and will allow more robust access to in -person clinical services. The funding to do so will come from the following sources: The HIV Early Intervention and Outreach Services (EISO)-- pre -approved 0.2 FTE Nurse Practitioner starting 1/1/2022 and ongoing (see included email). a. This is a five-year grant program within Deschutes County Public Health through Oregon Health Authority (OHA), anticipated to continue as ongoing program element funds. b. The work of this grant includes specialized clinical services to high -risk individuals living with HIV or for the prevention of HIV. The Substance Abuse and Mental Health Services Administration System of Care Expansion (SoQ grant with Behavioral Health Comprehensive Care for Youth and Families program -- pre -approved 0.3 FTE Nurse Practitioner starting 1 /1 /2022 through 8/31 /2022 (see included approval). Starting 9/1 /2022 funding will be from existing the Central Oregon Health Council's Quality Improvement Measures program. a. Behavioral Health -Public Health partnership will expand on the grant's goal that "children, youth and young adults served will experience improved behavioral and physical health and functioning." b. Required activities of this grant include "care coordination, including with primary care providers and wellness programs such as smoking cessation and healthy lifestyle education." If the Board is in support of the additional 0.5 FTE, a resolution and budget adjustment will be placed on the next available consent agenda for approval. BUDGET IMPACTS: Increase of 0.5 FTE in Health Services Fund will result in an additional FY 2022 cost of $3,602. For subsequent years and funding sources, please see the attached five-year fiscal analysis. ATTENDANCE: Anne Kilty NP and Clinical Services Manager Nahad Sadr-Azodi, Public Health Director From: era-notify(c mail.nih.gov To: Cheryl Smallman; Shannon Brister; Cheryl Smallman Cc: Eric. Lulow(d)samhsa.hhs.gov; TROY.VALLADARESCahSAMHSA.HHS.GOV; noa(&samhsa.hhs.00v Subject: eRA Commons: FFR NOTIFICATION: ACCEPTED Grant IH79SM082952-01 Date: Thursday, December 9, 2021 8:32:06 AM [EXTERNAL EMAIL] * * * This is an automated notification - Please do not reply to this message. * * * Dear Grantee, Please be advised that the Federal Financial Report (FFR) submitted by Smallman, Cheryl on 12/09/2021 for the subject award IH79SM082952-01 was "ACCEPTED". FFR Remarks: Deschutes County intends to carry over $250,000 from budget year 1 to budget year 2. This amount does not exceed 25% of the current budget period award. Please contact Troy Valladares at TROY.VALLADARES@SAMHSA.HHS.GOV if you have any questions. For any further questions about this email, call the eRA Help Desk at 1-866-504-9552, the PMS Help Desk at 1-877-614-5533 or refer to Grant Support Portal for additional methods of contact. For more information please visit https://smex- ctp.trendmicro.com:443/wis/clicktime/v 1 /query? url=http%3a%2f%2fera.nih.gov&umid=b09ddb93-e2f5-4776-9678- bdf330628989&auth=b6e5f9l4caa07le97c22b5742lb394cc38777e44- 11lf9f43be24a739ad6136a0db2blc837303fbb5 or https://smex- ctp.trendmicro.com:443/wis/clicktime/v 1 /query? url=https%3 a%2f%2fpms.psc.gov%2fsupport%2fhelp%2ddesk.html&umid=b09ddb93-e2f5- 4776-9678-bdf330628989&auth=b6e5f914caa071 e97c22b57421b394cc38777e44- lfacb397fac5ae545514b2c8fd61lf68c989c1e8 From: Lulow, Eric ( AMH A) To: Cheryl Smallman Cc: Lana Lane; Shannon Brister Subject: FW: Request for Support of 0.3 FTE Nurse Practitioner with Carryover Funds Date: Thursday, December 9, 2021 7:41:16 AM Attachments: image003.ong imaae004.ong image005.mo image006.png imaae001.ioa [EXTERNAL EMAIL] Hello Cheryl, Please see Troy's comments below. We are both in agreement that you may proceed with this hiring. I hope that this email chain will be sufficient for your needs. Let me know if you require anything additional. Thanks! From: Valladares, Troy (SAMHSA/OFR) Sent: Tuesday, December 7, 2021 5:25 PM To: Lulow, Eric (SAMHSA) Subject: RE: Request for Support of 0.3 FTE Nurse Practitioner with Carryover Funds Good afternoon Eric, It is good that the recipient reached out for clarification as to whether the proposed spending would be acceptable. Apart from the hire of the position being allowable, my other primary my concern would have been funding for a recurring position in future budget periods when carryover UOB may not be available to support the cost and since they explained this I have no objections and concur with your programmatic approval. Intent to carryover requests for spending prior year UOB in the current year are considered approved once the FFR is accepted. Apart from acceptance of the FFR, No Notice of Award (or formal approval) is issued and the recipient has Expanded Authority to proceed with expending the carryover UOB for reasonable, allowable and allocable costs aligned with achieving the goals and objectives of the grant program. However, the year 1 FFR that they submitted on 10/28/2012 was rejected on 11/02/2021 and a revision was not re -submitted. Once the revision is submitted and the FFR is accepted (that is, the status changes from "Received" to "Accepted" in eRA or from "Report Certified/Pending Agency Approval" to "HQ Awarding Agency Approval" in PMS), they may proceed. Thank you, Troy Valladares Grants Management Specialist Substance Abuse and Mental Health Services Administration (SAMHSA) Division of Grants Management (DGM) / Office of Financial Resources (OFR) 5600 Fishers Lane I Rockville, MD 20852 Email: Troy ValladaresPsamhsa.hhs.gov (0): 240.276.1967 m From: Lulow, Eric (SAMHSA) <Eric.1 uiowCcDsamhsa.hhs.gov> Sent: Monday, December 6, 2021 1:28 PM To: Valladares, Troy (SAMHSA/OFR)<Troy.Valladares(@samhsa.hhs.gov> Subject: FW: Request for Support of 0.3 FTE Nurse Practitioner with Carryover Funds Hey Troy I wanted to pass this along. The grantee is needing a letter from SAMHSA allowing them the ability to hire a position using carryover funds (see below). They have a sustainability plan for how they would keep the position once the carryover funds go and it otherwise is something I would give programmatic approval for. Just wanted to get your thoughts and see how we should respond. Thanks. From: Cheryl Smallman <Cher)zl.Smallman(@deschutes.org> Sent: Monday, December 6, 2021 1:09 PM To: Lulow, Eric (SAMHSA) <Eric.Lulow@samhsa.hhs.gov> Cc: Shannon Brister <Shannon BristerPdeschutes org>; Lana Lane <Lana Lane@deschutes.org>; Anne Kilty <AnnP Kilty(@deschutes.orp; Daniel Emerson <Daniel Emersonna deschutes.Org> Subject: RE: Request for Support of 0.3 FTE Nurse Practitioner with Carryover Funds Hi Eric, I wanted to circle back on this request. Is this letter or email confirming use of the carryover grant funds something that you can provide? We will need this in order to receive staffing approval and will then recruit. Thanks, Cheryl From: Cheryl Smallman Sent: Thursday, December 2, 2021 4:47 AM To: Eric.Lulow@samhsa.hhs.gov Cc: Shannon Brister<Shannon.Brister@deschutes.org>; Lana Lane <Lana.Laneftdeschutes.org> Subject: Request for Support of 0.3 FTE Nurse Practitioner with Carryover Funds Hi Eric, Deschutes County submitted its FFR indicating an informal carryover of up to 25%. As part of that, we would like to request the grant support a 0.3 full-time equivalent Nurse Practitioner through August 2022 that will meet with the System of Care grantees. In order to proceed, we are seeking an email or other documentation that indicates support/approval from SAMHSA for use of the carryover funds towards this purpose, which we would use to request our Board of County Commissioners approve the FTE. In terms of sustainability: an ongoing commitment to fund this 0.3 FTE is obtained from our Public Health Division as part of an integration effort. Furthermore, we expect this position to be revenue generating, and will use the time between date of fill and August to determine the level of revenue it can generate (and this will be reported on the FFR). We estimate this 0.3 FTE will cost $20,451 through August. Would you be able to generate a letter for us indicating SAMHSA's approval to use the funds for this purpose? Thank you, and please let me know if you have any questions. Cheryl Smallman I Business Officer DESCHUTES COUNTY HEALTH SERVICES 2577 NE Courtney Dr. I Bend, Oregon 97701 Office: 541-322-7449 1 Our Mission: To Promote and Protect the Health and Safety of Our Community Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited. 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