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2022-26-Minutes for Meeting December 15,2021 Recorded 1/28/2022
�C\>1v-� E S C0GZ o BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County C J2022-26 Steve Dennison, County Clerk Commissioners' Journal 01 /28/2022 4:29:12 PM q(� ,tEs��2� IIIII'I'II'�IIIIIIIIIIII' I�I 2022-26 FOR RECORDING STAMP ONLY 9:00 AM Wednesday, December 15, 2021 BARNES & SAWYER ROOMS VIRTUAL MEETING PLATFORM Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick Lelack, County Administrator; Dave Doyle, County Legal Counsel; and Sharon Keith, Board Executive Assistant (via Zoom conference call) This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meetings CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 a.m. PLEDGE OF ALLEGIANCE: CITIZEN INPUT: Commissioner DeBone noted Citizen Input is provided for any item that is not on the scheduled agenda. Commissioner DeBone acknowledged a voice mail received through the Citizen Input line regarding support for the Terrebonne sewer effort. Commissioner Chang stated many citizens are interested in providing comment on Agenda Item #25 and that the media has told citizens our meeting starts at 1:30pm BOCC MEETING DECEMBER 15, 2021 PAGE 1 OF 12 and can provide comment. Commissioner DeBone reminded Commissioner Chang that the public meeting process for Citizen Input is designed to allow comments on topics that are not listed on the scheduled and posted agenda. Since Item #25 is not a public hearing, there is no public testimony for that item however citizens can submit written comments to the Board. Item #25 is planned at this time for discussion between the Commissioners and staff. CONSENT AGENDA: Before the Board was consideration of the Consent Agenda. ADAIR: Move approval of Consent Agenda CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 1 . Cons i-eration of Boaro Sign alure UI Resolution 'No. 2012 1-003, inn easing 3.0 Limited Duration FTE within the Health Services Fund and the 2021-2022 Deschutes County Budget. 2. Consideration of Board Signature on letter extending appointment of Iman Simmons for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee 3. Consideration of Board Signature on letter extending appointment of Andrew Davis for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee 4. Consideration of Board Signature on letter extending appointment of Kelsey Rook for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee 5. Consideration of Board Signature on letter extending appointment of Dan Youmans for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee BOCC MEETING DECEMBER 15, 2021 PAGE 2 OF 12 6. Consideration of Board Signature on letter extending appointment of Jamie Donahue for service on the Deschutes County Special Transportation Fund Advisory Committee 7. Consideration of Board Signature on letter extending appointment of Matthew Schmitz for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee 8. Consideration of Board Signature on letter extending appointment of Paul Bertanga for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee 9. Consideration of Board Signature on letter appointing Heather Johnson for service on the Two Rivers Special Road District Board 10.Consideration of Board Signature on letter reappointing Megan Tucker for service on the Two Rivers Special Road District Board 11. Consideration of Board Signature on letter thanking Lorna Turner for service on the Two Rivers Special Road District Board 12. Consideration of Board Signature on letter appointing Larry Bartlemay for service on the Pinewood Country Estates Special Road District Board 13. Consideration of Board Signature on letter thanking Bill Filsinger for service on the Pinewood Country Estates special Road District Board 14.Consideration of Board Signature on letter reappointing Nyle Head for service on the Panoramic Access Special Road District Board 15.Consideration of Board Signature on letter thanking Frank A. Mengel for service on the Newberry Estates Special Road District Board 16.Approval of minutes of the November 29 2021 BOCC Meeting BOCC MEETING DECEMBER 15, 2021 PAGE 3 OF 12 ACTION ITEMS: 17.PUBLIC HEARING: 2021 Housekeeping Amendments Planner Kyle Collins provided the public hearing process. Hearing no conflicts of interest or challenges, Commissioner DeBone opened the public hearing. Mr. Collins provided the staff report. Building Official Randy Scheid provided comment on the fire code in Deschutes County. Commissioner DeBone called for public testimony. Nunzie Gould provided comment via Zoom Conference Call regarding the proposed text amendment and submitted written testimony to staff via email just prior to 9:00 a.m. this morning. Community Development Director Peter Gutowsky reported on the department's proposed staffing hours to allow additional time for staff to follow up with citizen requests and inquiries. Seeing no further public testimony, Commissioner DeBone closed the public iearing and began deiiber atio is. ADAIR: Move approval of first reading of Ordinance No. 2021-013, by title only CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried Commissioner DeBone read the Ordinance No. 2021-013, by title only into the record. ADAIR: Move approval of Ordinance No. 2021-014, first and second reading, by title only and by emergency to be effective January 3, 2022 CHANG: Second Commissioner DeBone read Ordinance No. 2021-014, first reading by title BOCC MEETING DECEMBER 15, 2021 PAGE 4 OF 12 only into the record. Commissioner DeBone read Ordinance No. 2021-014, second reading by title only into the record CHANG: Move adoption of Ordinance No. 2021-014 by emergency to be effective January 3, 2022 ADAIR: Second VOTE: CHANG: Yes ADAIR: Yes DEBONE: Chair votes yes. Motion Carried 18.Consideration of Board approval and Chair Signature of OHA #173133, Document No. 2021-972 - Behavioral Health Funding Behavioral Health Director Janice Garceau and Health Department Business Officer Cheryl Smallman presented the document for consideration via Zoom Conference Can. CHANG: Move approval of Document No. 2021-972 ADAIR: Second VOTE: CHANG: Yes ADAI R: Yes DEBONE: Chair votes yes. Motion Carried 19.Consideration of Request of Additional Oregon Health Authority Federal Emergency Management Agency Funds for COVID-19 Vaccine Distribution and Outreach Via Zoom conference call Health Department Business Officer Cheryl Smallman and Chief Financial Officer Greg Munn presented the item for consideration. BOCC MEETING DECEMBER 15, 2021 PAGE 5 OF 12 20.COVID19 Update Dr. Conway and Dr. Richard Fawcett presented the public health update. Presentation was attached to the record. Via Zoom conference call was Crystal Sully presenting updates on vaccinations. The presentation included tips of health safety precautions for the upcoming holiday season. Commissioner DeBone supported a media release announcing the Health Department's helpful tips for the community. 21.American Rescue Plan Funding Update - Affordable Housing Chief Financial Officer Greg Munn presented the topic for discussion. Commissioner Chang commented on the City of Bend approach and the massive housing and home ownership needs in our community. Commissioner Adair stressed the need for housing today and not having to wait for housing projects to be developed in i the future. Commissioner Adair would support people being able to stay in their homes and providing funding to residents to maintain the current housing. Commissioner DeBone stressed the importance for people to ask for assistance as there is funding available through various organizations. KOR Community Land Trust has requested $600,000 funding for an affordable home ownership effort within the next few years. Jackie Keogh, KOR, was present via Zoom, and presented the request for the development in an area within Deschutes County. The Board expressed support of $500,000 of ARPA funds for housing units as proposed through KOR Community Land Trust. City of Sisters Manager Cory Misley (via Zoom Conference Call) presented the request of the City of Sisters for proposed expansion of affordable and workforce housing in Sisters. Funds requested were in the amount of $500,000. Commissioner Adair stated it is important that housing development in Sisters would be afforded to people that are living and working in Sisters. Commissioner Chang would support funding for a BOCC MEETING DECEMBER 15, 2021 PAGE 6 OF 12 developer for a clarified project. Commissioner Adair expressed appreciation for Mr. Misley's work in the City of Sisters. David Brandt of Housing Works commented on the housing development process. The Board expressed support of holding $500,000 in reserve for the request of City of Sisters. Habitat for Humanity La Pine Sunriver has requested a total of $1,300,000 for Affordable Housing in South County. Commissioner Chang would support a lower amount for the units. Property Manager Kristie Bollinger provided a report on the land appraisal for the subject property. Commissioners Adair and DeBone expressed support of $900,000 for the request. Commissioner Chang would like to see investments in multi -family projects and would support the $900,000. Habitat for Humanity Bend has requested a total of $3,500,000 of funding for 12 townhomes on 27t" Street and 8 townhomes on WaterCress Way. Scott Rohrer was present via Zoom Conference Call to provide additional information on the request. Commissioner Adair inquired whether the City of Bend is contributing to this development. Mr. Roher stated the City of Bend and Redmond are contributing funding. Commissioner Chang would propose $ 1,5Vv,VVV for the L I eques ts. lC..V111��I Commissioner IVI lel AdalI VVOuId support $1.5 to $2 million. Commissioner DeBone supported $2,000,000 and Commissioners Adair and Chang supported. Habitat for Humanity - Sisters Woodland Project has requested $1,000,000. Sharlene Wood presented via Zoom Conference Call to provide information on the proposed 10 lots for affordable homes. The request is for a land purchase for a future development. Commissioner Adair expressed support of $800,000 and was supported by the Board. Hayden Homes presented a request of $1,000,000 for an Affordable Housing Project. Jacob Clark of Hayden Homes presented via Zoom Conference Call. The land has not been acquired as of yet but Hayden Homes feels confident. The Board expressed support of the $1,000,000 request. Housing Works has requested $2,000,000 for a redevelopment and expansion of Spencer Court in Redmond. David Brandt presented the proposed project. Commissioner Chang supported the request of $2,000,000. BOCC MEETING DECEMBER 15, 2021 PAGE 7 OF 12 CFO Greg Munn recapped the funding support expressed by the Board for affordable housing. ADAIR: Move approval of the $7.3 million allocated ARPA for those designated funds for affordable housing. CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried CFO Greg Munn presented other ARPA request items to consider. Commissioner Chang took this opportunity to comment on an unrelated topic of donated County land. The discussion on ARPA funds was continued and Mr. Munn noted additional items included in the project requests. James Cook, Bob Bohac, Matthew Voderstrasse, and Phil Johncock presented (via Zoom Conference Call) a request of $32,050 for funding on behalf of Rogue Retreat for the Oasis Village houseless project outside of Redmond. n + AMr. Cook. reported they will also be coming back with an additional /%w, A request. Rogue Retreat has houseless projects in Medford. Oasis Village has fiscal sponsorship through Jericho Road. Commissioner DeBone suggested a village of 12 -15 units. Property Manager Kristie Bollinger presented the concept of a partnership and the need for funding for land portion of the master plan. The land being considered is 10 acres of Deschutes County land in east Redmond that could not only hold the village but also tent and RV camping. Ms. Bollinger noted that Hayden Homes has offered pro bono work on this proposed development. The requested $32,050 would be the initial investment coordination and consultation for the project. CHANG: Move approval of $32,050 of ARPA funds allocated to the Oasis Village project. ADAIR: Second VOTE: CHANG: Yes ADAIR: Yes DEBONE: Chair abstains for the reason of the need for additional information. Motion Carried BOCC MEETING DECEMBER 15, 2021 PAGE 8 OF 12 RECESS: At the time of 12:26 p.m. the Board went into recess and reconvened the meeting at 1:00 p.m. 22.Consideration of Memorandum of Understanding between Crook County, Deschutes County, and ODOT relating joint obligations to maintain and operate George Millican Road for freight use and accommodation Road Department Director Chris Doty presented this item for consideration. CHANG: Move approval of Document No. 2021-994, Memorandum of Understanding ADAIR: Second VOTE: CHANG: Yes ADAIR: Yes DE0OivEL: %.r lair votes yes. Mo io r %Car r ieu 23. Consideration of Acceptance of Victims Assistance Grant Award Ashley Beatty, District Attorney's Office, presented the grant award via Zoom Conference call. ADAIR: Move approval of acceptance of grant award CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried BOCC MEETING DECEMBER 15, 2021 PAGE 9 OF 12 24.2022 Arts and Culture Grant Review Laura Skundrick, Administrative Analyst, presented the arts and culture grant applications received. The Board expressed support in various funding amounts for each application. RECESS: At the time of 1:46 p.m. the Board went into recess and reconvened the meeting at 1:51 p.m. 25.Zoning Status of County -owned property consisting of +/-11.38 acres Commissioner DeBone introduced this item as a staff discussion and not a public hearing. He did further acknowledge that there are a number of citizens interested in this topic. Staff participating in the discussion were Property Manager Kristie Bollinger, Deputy County Administrator Erik Kropp, Community Health Specialist Colleen Thomas and Program Manager Molly veils Dar ling. Cor i � i �issioi er Adair spoke on the need to make the community safe for both the homeless and residents of Deschutes County. Commissioner Chang spoke on options and feels investments to support development of facilities may be the answer. Commissioner DeBone spoke on land use and the public interest in the discussions and the need for the community to work together. Commissioner DeBone recommends looking at privately owned campgrounds opportunity but state land use regulates resource lands. Commissioner Adair recommends looking at the value of this parcel and it is farm land and possibly could be sold to pay for other projects that the County needs funding for. Commissioner DeBone inquired on the process for establishing an application for a campground. CDD Director Peter Gutowsky reported on land use process for campgrounds. Commissioners Adair and DeBone stated they are not supportive of using this particular parcel for a homeless solution. Commissioner Chang recommends looking at other parcels and supporting other entities that may express interest in organizing a solution. Commissioner DeBone asks for community support in this effort. Commissioner DeBone reminded everyone that this was not scheduled as a BOCC MEETING DECEMBER 15, 2021 PAGE 10 OF 12 public hearing and testimony is not being taken at this time. RECESS: At the time of 2:24 p.m. the Board went into recess and reconvened the meeting at 2:51 p.m. OTHER ITEMS: • Commissioner DeBone reported on a reception for Dr. Ivery Liles last evening. • Commissioner Chang spoke on a fuels reduction proposal and applications are due in the next few weeks. EXECUTIVE SESSION: At the time of 2:54 the Board went into Executive session under ORS 192.660 (2) (a) Consideration of Employment. The Board came out of Executive Session at 3:09 p.m. OTHER ITEM: • Commissioner Chang commented on a session with the governor's office on the drought relief package in the legislative session. Commissioner Adair had sent the report of dry wells to the governor's office months ago. BOCC MEETING DECEMBER 15, 2021 PAGE 11 OF 12 Being no business brought before the Commissioners, the meeting was adjourned at 3:14 pm DATED this Commissioners. Day of ��"`�� 2021 ANTHONY ®EBONE, CHAIR for the Deschutes County Board of MiC PHIL CHANG, VICE CHAIR PATTI ADAIR, COMMISSIONER BOCC MEETING DECEMBER 15, 2021 PAGE 12 OF 12 vT E S CpG2 BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 9:00 AM, WEDNESDAY, DECEMBER 15, 2021 Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend (541) 388-6570 1 www.deschutes.org AGENDA MEETING FORMAT In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order 20-16 (later enacted as part of HB 4212) directing government entities to utilize virtual meetings whenever possible and to take necessary measures to facilitate public participation in these virtual meetings. Since May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners have been conducted primarily in a virtual format. Effective June 30, 2021, COVID-based restrictions have been discontinued. Attendance/Participation options include: A) In Person Attendance and B) Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings. Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input received by 8:00 a.m. before the start of the meeting will be included in the meeting record. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting A and password will be included in either the public hearing materials or through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as well as posted on the Deschutes County website at https•//www.deschutes.org/bcc/page/public- hearing-notices. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT: For items not on this Agenda Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be timely, citizen input must be received by 12:00 noon on Tuesday. CONSENT AGENDA 1. Consideration of Board Signature of Resolution No. 2021-083 Increasing 3.0 Limited Duration FTE within the Health Services Fund and the 2021-2022 Deschutes County Budget. 2. Consideration of Board Signature on letter extending appointment of Iman Simmons for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee. 3. Consideration of Board Signature on letter extending appointment of Andrew Davis for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee. 4. Consideration of Board Signature on letter extending appointment of Kelsey Rook for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee. 5. Consideration of Board Signature on letter extending appointment of Dan Youmans for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee. 6. Consideration of Board Signature on letter extending appointment of Jamie Donahue for service on the Deschutes County Special Transportation Fund (STF) Advisory Committee. 7. Consideration of Board Signature on letter extending appointment of Matthew Schmitz for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee. 8. Consideration of Board Signature on letter extending appointment of Paul Bertanga for service on the Deschutes County Statewide Transportation Improvement Fund Advisory Committee. 9. Consideration of Board Signature on letter appointing Heather Johnson for service on the Two Rivers Special Road District Board. December 15, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 4 10. Consideration of Board Signature on letter reappointing Megan Tucker for service on the Two Rivers Special Road District Board. 11. Consideration of Board Signature on letter thanking Lorna Turner for service on the Two Rivers Special Road District Board. 12. Consideration of Board Signature on letter appointing Larry Bartlemay for service on the Pinewood Country Estates Special Road District Board. 13. Consideration of Board Signature on letter thanking Bill Filsinger for service on the Pinewood Country Estates Special Road District Board. 14. Consideration of Board Signature on letter reappointing Nyle Head for service on the Panoramic Access Special Road District Board 15. Consideration of Board Signature on letter thanking Frank A. Mengel for service on the Newberry Estates Special Road District Board. 16. Approval of minutes of the November 29, 2021 BOCC Meeting ACTION ITEMS 17. 9:05 AM PUBLIC HEARING: 2021 Housekeeping Amendments 18. 9:35 AM Consideration of Board approval and Chair Signature of OHA #173133, Document No. 2021-972 - Behavioral Health Funding 19. 9:45 AM Consideration to Request Additional Oregon Health Authority Federal Emergency Management Agency Funds for COVID-19 Vaccine Distribution and Outreach 20. 9:55 AM COVID19 Update 21. 10:15 AM American Rescue Plan Funding Update -Affordable Housing LUNCH RECESS 22. 1:00 PM Consideration of a Memorandum of Understanding between Crook County, Deschutes County, and ODOT relating joint obligations to maintain and operate George Millican Road for freight use and accommodation. 23. 1:10 PM Consideration of Acceptance of Victims Assistance Grant Award 24. 1:20 PM 2022 Arts & Culture Grant Review 25. 1:40 PM Zoning Status of County -owned property consisting of +/- 11.38-acres OTHER ITEMS December 15, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 4 These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. December 15, 2021 BOARD OF COUNTY COMMISSIONERS MEETING Page 4 of 4 BOARD OF • ' MEETING DATE: December 15, 2021 SUBJECT: Consideration to Request Additional Oregon Health Authority Federal Emergency Management Agency Funds for COVID-19 Vaccine Distribution and Outreach RECOMENDED MOTION: None at this time, If approved to proceed, a contract amendment will be submitted for a future meeting. BACKGROUND AND POLICY IMPLICATIONS: On December 7, 2021, the Oregon Health Authority (OHA) informed Deschutes County that Federal Emergency Management Agency (FEMA) Public Assistance award funds awarded under agreement #170124 for vaccine -related events are extended from December 31, 2021 to April 1, 2022. The County seeks Board approval to request an additional $670,000 for this extended timeframe to continue support of vaccine clinics and booster rollout across Deschutes County. OHA/FEMA funds, if approved, will be awarded through a contract amendment, revising the agreement's not -to -exceed amount to $3,070,000 from $2,400,000. The proposed budget is as follows: Temporary Staff Vaccine Outreach $55,770 Interpreters $22, 620 Call Center $140,000 Pop-up Clinic $202,332 Contracts Vaccinators $100,000 Security $28, 500 Public Service Announcements $66,000 Materials and Supplies Printing $22, 000 Signs $7,800 Medical Supplies $14,000 Room Rental $7,800 Mileage Reimbursement $3,178 TOTAL $670, 000 BUDGET IMPACTS: An additional $670,000 to Fiscal Year 2022. 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LL W � .� cu Ln zw 6 a a a • BOARD OF k s COMMISSIONERS MEETING DATE: December 15, 2021 SUBJECT: American Rescue Plan Funding Update RECOMMENDED MOTION: A to -be -determined motion will be required if the Board choses to fund additional projects from ARPA funds. BACKGROUND AND POLICY IMPLICATIONS: This is a recurring agenda item to provide the Board of County Commissioners updates on the status of ARPA funds and the opportunity to review eligible project requests for funding consideration. Discussion items for today's update: 1. Review affordable housing requests. 2. Review other ARPA funding requests. BUDGET IMPACTS: None. Budget appropriations for the entire $38 million ARPA funding award are included in the FY 2021-22 Adopted Budget. 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With an investment in four key partners who build affordable housing, the County invests in long-term residents who: strengthen the local economy as its local workforce, are consistent tax -payers, and have the discretionary income to invest back in the local economy. Enclosed proposals from Or Community Land Trust and 3 Habitat for Humanity affiliates request American Rescue Plan Act funding from the Deschutes County Board of Commissioners, to make a one-time investment to provide generations with the family stability and wealth creation of homeownership throughout the county: Sisters, La Pine, Bend, and Redmond, and the neighborhoods and communities between. Specifically, $6.3 million in requested investment to Bend -Redmond, La Pine-Sunriver & Sisters Habitat and Or Community Land Trust will: • Build 125-150 homeownership opportunities for working households and households close to poverty line across Deschutes County: 0 58-59 homes for extremely low-income to low income households earning between 30-80% of Area Median Income' (for a family of 3, $21,960 to $57,900/yr) 0 1-2 homes for the County's workforce at the median AMI for Deschutes County (for a family of 3, $68,875) o Re -invest in and construct an estimated additional 75-90 homes for low to extremely low-income households leveraging net proceeds from home sales/mortgage placements. • Attract $11M in matching donations from foundations, private donors, and other government investments for the first 60 homes, with another $10114 + to follow. • Raise educational attainment, employment stability, long-term good health, and long- term family wealth — a huge, generational leg up for 60 working families, their children and elders, a critical investment in COVID recovery now and into the future. • Invest in long -term -to -permanent affordability, guaranteeing that these homes will remain accessible to families with limited incomes in perpetuity, impacting up to 8 families per home over time, or 480 families over 50 years. Need: Affordable Homes for Purchase across Deschutes County Housing prices and construction costs have risen drastically since the start of the COVID pandemic, See enclosed: Beneficial impacts of homeownership: A research summary. Habitat International; accessed 11/20/21 http://www. habitatbuiIds.com/wp-content/u ploads/2016/04/Benefits-of-Homeownersh i p-Research-Su m mary.pdf 2 https•//www oregon gov/ohes/compliance-monitoring/Documents/rents-incomes/2020/LIHTC/Deschutes-County-2020-Rent- Income-LimitLpdE https://www.huduser.gov/portal/datasets/il/ilI8/FAQs-IBr.pdf a reflection of supply chain woes and rising demand, of labor shortages and continued in - migration. With rents already out of reach for the families who need stable housing most, the increase in median home price puts homeownership even further out of reach for working families whose essential labor has, in many cases, kept our economy going. These are the workers who stock grocery shelves; who clean hospital rooms; who assist physicians; and who pour concrete and hammer nails into the new homes we need. These are working individuals and families who can qualify for a mortgage but cannot afford to purchase a home on the rising market when their own wages remain stagnant. This request supports Deschutes County's essential workers and their families, investing in their futures and in the future of our collective economic recovery. The enclosed proposals outline regional specifics in need and impact, since workforce needs, average annual incomes, and housing prices vary widely from La Pine to Sisters, from Bend to Redmond, and the broad and connected rural neighborhoods spanning between these centers. Yet, despite differences in community need, in access to funding, and workforce needs, these regions are also interconnected; and affordable homeownership opportunities are critical for short and long-term economic stability for families across Deschutes County. Here, the coalition of Kor Community Land Trust and Sisters, Bend -Redmond, and La Pine Habitat present a collected request designed to increase affordable housing equitably across Deschutes County, by investing in family -sized homeownership opportunities led by Bend, La Pine, and Sisters Habitats, and the County -wide work of Or Community Land Trust. Collective budget and impact Affordable Housing Units Est. Adults/ Deschutes Constructed Children ARPA Match Organization Location(s) by end 2026* served request leveraged Total Cost Bend: Watercress 78 (includes Bend/Redmond Way (NE Bend); SE leveraged 120 adults, Habitat 27th St builds)* 45 children $3,500,000 $2,500,000 $6,000,000 Deschutes County county -wide Or Community flexibility, prioritizing 10 adults, 5 Land Trust outside of Bend 5 children $600,000 $1,450,000 $2,050,000 La Pine: Putney La Pine Place, La Pine 41 adults, 14 Sunriver Habitat Duplexes 24 children $1,200,000 $4,201,671 $5,401,671 15 adults, 6 Sisters Habitat Sisters Woodlands 10 children $1,000,000 $2,850,000 $3,850,000 117** $6,300,000 $11,001,671 $17,301,671 *per Bend -Redmond Habitat proposal, leveraged to build add'I 18 homes by 2024 and build 40 more by 2026, for a total of 78. ARPA, Match, and Total Cost figures presented here for Bend -Redmond represent the first 20 homes. **For Or, La Pine and Sisters Habitats, anticipate an additional 7-33 leveraged builds, for 125-150 total. ®®® Bend-Rednio td Habitat Habitat kHAS &I �iftp _ s � Sisters • Habitat for Humanity' for Humanity' for Humanity of La Pine Srbnrlver 2 CL N v N O (j) aj W Q N o N � J 00 L L N — O L.fi N Q N W C: ij)- o O or0 v o Z uW a E- 3: oo o � O z u Ln �- O v o ri I— w u O N OJ Q N o� uu a� u I 1 I 1 1� i ol • i _. r-r r r r —.r ....o.—... —_ � 1S HUZ 3S r" i ri L t - arc- ' i � ♦ a v s � L O Q o 00 -O C O � a� CO +; V) Qj J a� � o: O 0 Ln N Lu N w N = N °+,J 4J E O _ = 0' z O U O N +, u O J O cc a N O U cn Q v 4-1 N s N November 22, 2021 Dear County Board of Commissioners, K6r Community Land Trust provides environmentally sustainable and permanently affordable homeownership opportunities for those who contribute to the fabric of the Deschutes County economy and community. K6r bridges the gap between renting and homeownership, making owning a home attainable and affordable for the County's workforce. Through K6r, people gain equity in their homes, without being cost -burdened by erratic rent payments and high utility bills. By creating more affordable homeownership opportunities, the County is ensuring an increase in long-term residents who: strengthen the local economy as its local workforce, are consistent tax -payers, and have enough discretionary income to invest back in the local economy. K6r Community Land Trust respectfully requests $600,000 of funds from the American Rescue Plan Act for land acquisition within Deschutes County to create a homeownership community for at least five households earning between 30-120% AMI. Or's affordable homeownership opportunities are distinct in the way that they are: • Permanently affordable: This one-time investment would create a long-term community asset in Deschutes County. Or uses deed restrictions upon resale to ensure that if the homeowners sell, the home resells to another income qualified homebuyer. Long term, K6r's model of permanent affordability will serve approximately 8 income -qualified households within the homes' first 50 years. That means investing in five households now, would serve an average of 40 households through the life of the home. • Net -zero: Or homes are designed to net -zero energy standards and feature solar panels, a tightly sealed building envelope, upgraded fixtures, hard surface flooring, and energy efficient lighting and mechanicals. • County -wide: K6r is the only homeownership developer in the County that is not place -based and thus can develop affordable housing throughout the entire County. This financial model is based on purchasing land outside of the City of Bend to ensure equitable access throughout the County. However, if K6r used ARPA funds to purchase land within the City of Bend, it could serve twice as many households, thanks to the leveraged support from the City of Bend. • Inclusive workforce housing: In its first development, Or served two households earning less than 40% AMI, two earning less than 80% and one earning less than 120%. Additionally, the households included two families with children, four female -headed households, one household with a disability, and two senior households. Kor anticipates its future communities will reflect a similar clientele. Land Acquisition It is Kor's strategic goal to serve more households in Kor communities throughout the County. However, Kor needs the County's support to build more permanently affordable housing. Kor is seeking one -acre to develop its next permanently affordable, net -zero community. Typically, Kor secures land through a lengthy purchase timeline and then applies for City and State subsidy to close on the sale of land. This process takes an average of 9-12 months and requires a very patient seller. Given the competitive housing market, Kor has lost over twenty land acquisition opportunities because the sellers have other sale options that do not require an average nine month holding period. This funding would be used to quickly acquire land, in which the fund would stay in the land and be used to bring down the price of the homeownership units. Organizational Capacity Kor CLT has generated revenue for operating expenses since incorporating in 2014. Kor's support base and financial stability continues to grow each year, with the organization now managing a $270,000 operational budget and $832,000 in net assets. In the last year, Kor, in partnership with Housing Works, closed on its first 5-unit affordable homeownership community and broke ground on its second 5-unit affordable homeownership community. The second development is funded and anticipated to be completed in Fall 2022. Managed funding sources include: Affordable Housing Fee; Bend CDBG; OHCS LIFT; and private funds. Kor is led by a 10-person Board of Directors with experience in the areas of commercial and residential construction management, general contracting, architecture, affordable housing management, and net -zero energy design and sustainability. Jackie Keogh has served as Executive Director since May 2021. Keogh brings over a decade of experience in affordable housing, having previously worked for Portland Housing Bureau and Proud Ground, the largest Community Land Trust in the Pacific Northwest. Keogh has managed HUD pass -through grants, including HOME and CDBG, as well as OHCS' LIFT and Down -payment Assistance. Project Timeline Land acquisition March 2022 Pre -development March 2022 - March 2023 Subdivision and Infrastructure April 2023 - September 2023 Building of the homes October 2023 - June 2024 Sale of Homes July 2024 Proforma Kor is requesting granted funds given it will maintain affordability in perpetuity. For budget purposes, the assumption was made that Kor will be able to build at least five homes on a property outside of the City of Bend, within Deschutes County. If the site planning process allows for more units or if land is acquired within City of Bend, K6r will submit an amended budget and proforma to show an increase of units and increase of leveraged funds.The proforma also includes project costs that were projected using the costs for a current cottage development; the infrastructure costs were adjusted due to likely rocky topography on the site; This land acquisition funding is first -in funding. Sources were estimated based on past available funding sources. Deschutes County's $600,000 would leverage a total of $1,456,704, comprising $410,318 in direct project sources and $1,046,386 in home sales. Developer Fee - 7% of affordable units Prnipct manaaement/GC fee -15% 20,125 1 $ 45,8401 $ 46,0481 $ 112,014 Non -Personnel Expenses Land $ 315,000 $ 315,000 Pre -development $ 31,290 $ 105,048 $ - $ 136,339 Subdivision/Infrastructure & site work $ 10,000 $ 283,590 $ 58,500 $ 352,090 Building $ 381,393 $ 730,405 $ 1,111,798 Administration and carryingCosts $ 3,090 $ 48,545 $ 33,383 $ 85,018 Sub Total Non -Personnel Expenses $ 359,380 $ 818,576 $ 822,288 $ 2,000,244 HOME SALES Oownpayment assistance SUBTOTALREVENUE Stewardship fee LOAN REPAYMENT $ 1,046,386 $ 100,000 $ 1,146,386 $ (40,000) a Outcomes K6r's homeownership program supports homebuyers during the entire home buying process, including community outreach, homebuyer selection and income verification, mortgage readiness, home sale, and post -purchase support. Outcomes include: 1. Attracting at least 150 interested homebuyers to public, group education sessions. 2. Selecting 5 homebuyers and multiple back-up buyers from a housing lottery. 3. Referring households to Neighborlmpact for housing education and counseling. 4. Working with selected homebuyers to help them leverage a traditional mortgage. 5. Producing 5 affordable and net -zero homes that will remain permanent community assets through the Community Land Trust, serving more income -qualified homebuyers when the units resell. With the County's support, we can create a sustainable, equitable community where everyone can afford to live where they work and play. Thank you for your consideration. If you have any follow up questions, please refer them to myself at (541) 247-1244 or jkeogh@korlandtrust.org. Respectfully, Jackie Keogh, Executive Director 'Habitat Proposal to the Deschutes County for Humanity' Board of County Commissioners of La Pine Sunriver November, 2021 Request: Build Affordable Housing for Southern Deschutes County Since 1993, Habitat for Humanity of La Pine Sunriver has built 45 and repaired 120 homes for South County homeowners, creating generational impact for parents and children through housing stability in greater La Pine. 95% of Habitat homeowners in La Pine still live in the homes they own, some nearly 30 years after they moved in. La Pine's Habitat homeowners contribute to our local economy: they include a receptionist at the St. Charles Health Center La Pine; an inventory stocker at Grocery Outlet; and a staff member of the La Pine Chamber of Commerce. Housing costs and demand are rising in La Pine as buyers are priced out of Bend and Sunriver housing markets, forcing home prices far beyond the financial reach of the community's modest median income, $37,991, which is less than half the median for the county'. La Pine's workforce is rooted in service industries: construction and hospitality, school staff and nursing assistants, service technicians and cops. These workers were hard-hit by pandemic closures which reduced their hours or cut their jobs entirely. Habitat La Pine Sunriver's work- and this request- supports these households, who are the backbone of La Pine's recovery, the neighbors otherwise unable to afford housing in this, the most affordable corner of our county. Habitat La Pine Sunriver requests American Rescue Plan Act funding from the Deschutes County Board of Commissioners to invest in a new generation of homes, homeowners, and stable, healthy households in a rapidly changing La Pine. Specifically, HFHLPS requests $1,200,000 to construct 24 homes: 10 townhomes in Putney Place and 14 homes (7 duplex units) in the to - be -named "La Pine Parks North", with an investment of $50,000 per home, or roughly 22% of total cost, including: • Vertical cost to build 24 homes, based on prevailing wage for subcontract labor and materials (and reflecting rising cost of steel and lumber) • Raw land infrastructure on each lot, including water, sewer, electricity. • Down payment assistance to make our homes affordable to families at 30%-50% AMI by reducing cost to purchase. With the target Habitat La Pine household of 4 earning $30,000 per year, the requested funding will enable families at 30-50% AMI to qualify for a mortgage, by investing in construction costs and reducing price to purchase. These funds help Habitat La Pine Sunriver to reduce home first mortgages from $203K to $153K, to make homes affordable to working La Pine families earning an average household income of $28,000-$32,000. Financing Homes in La Pine Because La Pine is a small and relatively young city, homebuilding projects in La Pine require 1 https://datausa.io/profile/geo/la-pine-or#demographics O: (541) 593-5005 ® F: (593) 593-5011 ® E: info@habitatlapinesunriver.org Er Q2r \/�,.-.r,_ I ern Q..;1-- 1Ol 1C)') ® W-) Q—_ C. ;; r r_)Q 077()7..( c,/l regional support and investments which projects in the County's larger cities can access through their municipal budgets. As a partner with the City of La Pine, Habitat La Pine Sunriver works to support city growth as part of our homebuilding projects. Specifically: • Habitat La Pine Sunriver carries a heavier fundraising lift, raising private funds for each home, as La Pine homebuilding projects cannot receive the additional block grants and match from HUD/CDBG which are available to projects in Bend and Redmond. • As a newer city, La Pine has a still -developing zoning code. Habitat's 2018 Putney Place development created La Pine's first -ever townhome zoning. Housing is proven to reduce municipal costs for policing and other social services. Because Deschutes County shoulders part of the cost for policing and other services in La Pine, this investment in affordable housing is a lever for other cost savings. Simply put, La Pine's small size makes affordable housing an even more important investment, especially in this moment, when a huge demand and pressure on larger cities is forcing La Pine home prices upwards without creating a similar rise in wages. Habitat La Pine Sunriver is the *only* developer building affordable homes for purchase in La Pine, and is the developer most respected as a partner with other key community resources in the region. Habitat La Pine Year Units Household AMI/Average Est. # Adults/ Home Total Cost Deschutes County ARPA Match $ Affordable Housing Income*** Children Unit Cost* contribution** Putney Place 2022 4 7 adults, 6 $203,700 $814,800 $350,000 $464,800 townhomes (fourplex) children Target: $30,000 for Putney Place 2023 6 household of 10 adults, $213,885 $1,283,310 $350,000 $933,310 townhomes (triplex) 0 4, or 38/ of the 2020 10 children La Pine future duplex 2024 4 Deschutes 7 adults, 6 $224,579 $898,317 $200,000 $698,317 homes County Area Median Income. children La Pine duplex homes 2025 6 10 10 childrenadults, $235,808 $1,414,849 $200,000 $1,214,849 La Pine duplex homes 2026 4 7 adults, 6 children $247,599 $990,394 $100,000 $890,394 TOTAL 24 41 adults, $5,401,671 $1,200,000 $4,201,671 38 children Percentage of total cost 22%' 78% *Includes estimated 5% rise in project cost per year. **ARPA investment spread across 5 build years; used to raise matching funds and re -invest, more funds spent in early years to leverage savings into 2025- 2026. *** Based on 2020 HUD figures for Deschutes County, https://www oregon.gov/ohcs/compliance-monitoring/Documents/rents- i ncomes/2020/LI HTC/Deschutes-County-2020-Rent-Income-Limits.pdf 2 O: (541) 593-5005 ® F: (593) 593-5011 ® E: info@habitatlapinesunriver.org rCS22r \/ ti rn I - Ci'i+_ 101 10') ® W-) P-- 2'2CA CW 077A7 ()U /1 Requested BOCC funds contribute 22% to the total project cost of $5.4 million, which will be matched by private donations from foundations and individuals, from cost -sharing by home development partners, and by Habitat's own leveraged investments (i.e. small re -investment of cash raised with each completed, affordable home sold.) The County's investment is a critical lever helping Habitat La Pine Sunriver to raise the remaining, needed capital for these homes. Key partners in Habitat's La Pine work include the City of La Pine, La Pine Chamber, La Pine Community Health, St Charles La Pine, American Red Cross, and Sunriver Resort, and a workforce development partnership with La Pine High School. Construction and financing partners include a broad range of local subcontractors and local banking partners, including First Interstate Bank and U.S. Bank. Funding partners include MJMurdock, Maybelle Clark Macdonald, Ford Family Foundation, OCF, Meyer Memorial Trust, and generous individuals, along with many community and business donors: Rotary, Sunriver Christian Fellowship, Midstate Electric, Les Schwab, Sunriver Women's Philanthropy. A Proven Investment: To address rising costs, Habitat's new planned build project will again develop higher density homes, with a combination of townhomes, duplex and single homes. Although construction of utility and street infrastructure is required, the combination of less costly land and more economical townhouse designs will reduce costs while housing more families per acreage. South County is changing fast, and business, workforce, and community continuity will suffer as rising demand and construction costs begin to price working families out of housing they need to live and work in La Pine (and in Sunriver and Bend). Now is a critical time to help make housing affordable: to give families the generational lever of secure homes for their children; to help elders age in place; to give employers and employees homes they can afford on area wages; and to invest in a stable, well -housed, supported La Pine. This funding will leverage a trusted homebuilding leader and partner, Habitat for Humanity of La Pine Sunriver, which has a proven record of building community though housing. Why Habitat? Founded in 1993, Habitat for Humanity of La Pine Sunriver (HFHLPS) has built 45 affordable homes for families in Southern Deschutes County to date, serving 55 adults and 65 children, and made 120 Critical Home Repairs, ensuring that families, seniors, people with disabilities can stay in homes they already own. HFHLPS creates stability and continuity for these homeowners, their families, and the community: 95% of Habitat families in La Pine have retained ownership of their homes, linked to healthy child development, better health and employment outcomes, and upward economic mobility. 3 O: (541) 593-5005 ® F: (593) 593-5011 ® E: info@habitatlapinesunriver.org 1--CQ'2S W—f..rn 1 v Ciiitn 1M_1()') ® P(l p_ 2'2(A (lR C)77(-7 (_12tiA Proposal to Board of t Critical Home Repairs for Southern Deschutes County .vu11ty Noverr, ssioners !r, 2021 Since 1993, Habitat for Humanity of La Pine Sunriver has built 45 and repaired 120 homes for South County homeowners, creating generational impact for parents, grandparents, and children through housing stability in greater La Pine. With the cost of living rising in a community still recovering from COVID impacts, Habitat requests American Rescue Plan Act funding from the Deschutes County Board of Commissioners to provide emergency, critical home repairs — primarily for seniors, veterans, and people with disabilities- and to maintain stable, healthy households in a rapidly changing La Pine. Specifically, HFHLPS requests $100,000 to complete critical home repairs for 80 households from 2022-2025, part of a 4-year, $350,000 commitment to assist 200 households in La Pine and Southern Deschutes County. Habitat La Pine's Critical Home Repairs are ongoing and help 30-45 households per year, with rising demand and rising repair costs. In 2021, Habitat has helped 45 households: 67% earning less than $25,000 per year; 80% age 60 or older; 42% veterans, 37% with disabilities. Critical repairs make unsafe homes livable, and include repairs to plumbing, electric, roof, insulation, access ramps, and heating which help 40-60 family members each year- nearly 5 times the number of individuals housed in new homes. Critical home repairs sustain a crucial part of the population: families and individuals without the ability to pay for needed repairs to remain in homes they already own. Stable, Secure Housing for 200 households South County is changing fast, and business, workforce, and community continuity will suffer as rising living costs begin to price retired seniors and working families out of housing they need to live and work in La Pine. In an already -stressed housing market with limited options for lower -income residents, the critical home repairs program maintains an important resource for families or individuals- single parents with children, seniors on a fixed income, people with disabilities, veterans- who might otherwise find it impossible to obtain new housing should they lose their current homes. Goal: Repair 80 homes from 2022-2025 (of an expected 200+ total repairs) The requested funds meet a federal priority to invest in emergency home repairs, which are articulated in the ARPA guidance (FAQ pg.51) and are proven to meet a rising need, especially in southern Deschutes County. Specifically, the requested $100,000 will: 1. Complete 80 (of 200) critical home repairs for health and safety, including plumbing, electrical, accessibility (wheelchair ramp, stability bars), well repairs, septic repairs. 2. Keep 80 people (80% seniors; with 42% veterans, 37% people with disabilities) in homes they already own in La Pine and smaller communities around South County. 3. Stabilize homes in danger of becoming uninhabitable, and maintain home equity for owners. 4. Attract $220-300K in match funding for the balance of 200 repairs, an additional 120 households. I SLFRPFAQ 2.5. What types of services are eligible as responses to the negative economic impacts of the pandemic? Eligible uses in this category include assistance to households; small businesses and non -profits; and aid to impacted industries. Assistance to households includes, but is not limited to: food assistance; rent, mortgage, or utility assistance; counseling and legal aid to prevent eviction or homelessness; cash assistance; emergency assistance for burials, home repairs, weatherization, or other needs. l O: (541) 593-5005 a F: (593) 593-501 -1 ® E: info@habitat]apinesunriver.org r(R2rZ v, +'ram I C;f4 1M 1n,) a Pn P__ Z'2rn 6.,"'k - n1? 07707 n'2r11 Rudget• Habitat for Humanity La Pine Sunriver- Critical Home Repairs Household Average Deschutes AMI/Average Repair County ARPA ` Year Repairs Income*** Cost* Total Cost contribution** Match $ Under $25,000 for household of 2022 50 1 2; 30-40% AMI for Deschutes $1,500+ $75,000 $25,000 $50,000 2023 50 $1,575+ $78,750 $25,000 $53,750 2024 50 $1,654+ $82,688 $25,000 $57,688 County 2025 50 $1,736+ $86,822 $25,000 $61,822 TOTAL 200 $323,259+ $100,000 $223,259+ Percentage of total cost 31% 69% *Includes estimated 5% rise in repair cost per year, repairs ranging from $500-$2000, with 3-5 more costly repairs each year @ $5000+ (well, septic, water damage) **ARPA investment spread across 4 years; used to raise matching funds. ***Based on 2020 HUD figures for Deschutes County, https://www.oregon.gov/ohcs/compliance-monitoring/Documents/rents- incomes/2020/LIHTC/Deschutes-County-2020-Rent-Income-Li m its. pdf Key partners in this work include critical home repair referral partnerships with La Pine Community Health, St Charles La Pine, Band of Brothers, La Pine Senior Center, and American Red Cross. Habitat works with local carpenters, plumbers and electricians; and matching funds come from other local funders including Midstate Electric Coop, Sunriver Rotary, Sunriver Women's Philanthropy, Les Schwab, Sunriver Christian Fellowship, and Oregon Community Foundation. A Proven Investment: Home ownership provides our seniors, veterans, and lower -income families with long-term residential stability, critical especially to seniors living on limited, fixed incomes. This project invests in aging stick - built and manufactured homes, preventing homelessness while helping La Pine housing stock to hold its value. Why Habitat? Founded in 1993, Habitat for Humanity of La Pine Sunriver (HFHLPS) has built 45 affordable homes forfamilies in Southern Deschutes County to date, serving 55 adults and 65 children, and made 120 Critical Home Repairs, ensuring that families, seniors, people with disabilities can stay in homes they already own. HFHLPS creates stability and continuity for these homeowners, their families, and the community: 90%of Habitatfamilies in La Pine have retained ownership of their homes, linked to healthy child development, better health and employment outcomes, and upward economic mobility. M O: (541) 593-5005 a F: (593) 593-5011 a E: info@habitatlapinesunriver.org 12r C4S22 I' \/, 4-�— I -,n� c���+c, 101 _1O') a POP- 2Qcl c���-,r�„a�- (-)I? 077n7.n2r11 a u�l-.�+�+I 11��� �� Sisters 1• ' • Habitat for Humanity" June 11, 2021 Deschutes County Commissioners PO Box 6005 Bend, OR 97708 Dear Commissioners Adair, Chang and DeBone; I am writing on behalf of Sisters Habitat for Humanity to present a project for your consideration to receive American Rescue Plan Act (ARPA) funding. I appreciate that affordable housing is at the top of your list when looking at projects to support, and I hope you will see the significant benefits of providing funds to enable desperately needed, truly affordable homeownership opportunities in Sisters. Sisters Habitat for Humanity has successfully negotiated with the developers of Sisters Woodlands to purchase 10 to 15 residential lots at a price significantly below market value, per attached letter confirm commitment of Woodlands developers. Sisters Woodlands located in downtown Sisters, will be an ideal neighborhood for Habitat families to live, with over 500 retained trees, community open space, innovative trail system, pocket parks, and close proximity to shopping, employment and medical services. This collaborative project is critical. At this time there are no buildable lots on the market in the city of Sisters and existing home values have increased over 30% in 18 months deepening hardship on low and middle income families. We are deeply grateful for the opportunity that Sisters Woodlands is providing to Sisters Habitat so that we can continue building homes for families earning 60% or less of Area Median Income. Additionally, these homes will be built under our Permanent Affordability Model. This means ARPA funding designated by you, together with Woodlands 'generous discount and Habitat's volunteer workforce, will provide homeownership and intergenerational wealth creation for Sister's most vulnerable families, not just now, but in perpetuity. I request your favorable consideration of $1.5 million to fund the purchase of these lots as well as provide us the opportunity to negotiate for more lots with the Woodlands developers. I understand the County has received $19 million from the first ARPA tranche, and expects another $19 million in the future. As our project is forward reaching, please consider awarding $750,000 from the first tranche and a second $750,000 from the second tranche. We are grateful for whatever support you will provide, but the reality is Habitat cannot make the Woodlands homes a reality without your commitment. I appreciate your past support of Habitat for Humanity throughout Deschutes County. Please reach out to me if you would like more details or clarification. Thank you for your thoughtful consideration. Best regards, Sharlene Weed, Executive Director PO Box 238, Sisters, OR 97759 • (541) 549-1 193 • info@sistershobitat.org • www.sistershabitat.org ARCHITECTS I DESIGNERS BUILD Sisters Habitat for Humanity / Woodlands project Memorandum of Understanding Sharlene, Joe, The Sisters Woodlands project, sited on 31.5 net acres of former USFS property in the heart of Sisters, offers a unique and beneficial housing mix for the future of our town, as well as a special opportunity for Sisters Habitat to provide affordable cottage housing. I am the Applicant for the project, representing our clients — PX2 Investments — Paul/ Carla Schneider and Paul Hodge. This is a local group with local connections working to achieve a forward -thinking development project that will serve the Sister's community well into the future. We see Sisters Habitat and our project mission to be very well aligned. As part of my attachments, I've provided our Project Description, Master Site Plan, Aerial representation, Cottage Prototype designs, and experiential rendering with cottage development in foreground, townhomes behind and our commercial/apartment buildings and open space in the background. For project background, the Woodlands consists of NSBP (light industrial), Downtown Commercial, Multi - Family Presidential and Open Space Zoning. We have submitted our combined Master Plan and Subdivision application to City of Sisters which is currently undergoing Staff review. We anticipate that our project will be in front of the Planning Commission for deliberation in September. Our goal is to then begin on -site preparation this Winter, infrastructure Spring 2021, and first phase of building and housing construction starting Summer 2022 (just one year from now). Within the project, we have created as affordable of a mix of housing types as possible — cottages, townhomes w/ Attached Dwelling Units (ADUs), apartment/condominium flats, congregate housing, etc. We intentionally removed Single Family Zoned lots from the project as the larger lot size and high purchase value, did not align with the project team's goals of creating as affordable of a mix of housing as possible —to support community housing, families, local workforce, etc. As we have been working on the project for two years, we have been deliberate in achieving our project goals of a mixed community that will serve all of Sisters, while we intentionally: provide reasonable density given the dearth of available property, preserve as many trees as possible (over 500 !), decrease traffic by providing a safe and accessible network of paths for multi -modal travel, enhance public experience with a large public open space amenity, as well as over 10 pocket parks, and create housing that meets many income levels. Sisters is facing an unprecedented housing crisis, with very low inventory and homes that have increased in value 25-50% from just 18 months ago. Woodlands is now clearly a rare opportunity to create housing for our community before that chance escapes us as it has in so many other desirable mountain towns. We are currently analyzing unprecedented escalation in site development costs, construction materials, and supply BUILD LLC 1 5512 l;t Avenue NE Seattle WA 1 521 W Hope Ave Sisters OR Woodlands + Sisters Habitat I page 1 of 2 1 11 June 2021 ARCHITECTS I DESIGNERS BUILD chain issues, as well as recent sales activity. As such, our broker has advised us that cottage lots would currently market for over $150K per lot - given costs, demand and inventory challenges. We understand that this pricing is higher than your previous local developments, but I wanted to be candid given the cost challenges that we are currently working through as a development team. Regardless, BUILD LLC and PX2 are highly committed to finding a solution with Sisters Habitat to provide Affordable housing in Woodlands. Conceptually, the development team foresees offering at least 10-15 cottage lots in Woodlands, and leveraging Habitats long -proven success, to harmoniously construct Affordable cottages within the development. We look forward to realizing our shared goals together. Sincerely, Kevin Eckert Founder, Principal, BUILD LLC Applicant, Sisters Woodlands BUILD LLC 1 5512 1st Avenue NE Seattle WA I S21 W Hope Ave Sisters OR Woodlands + Sisters Habitat I page 2 of 2 1 11 June 2021 k NORTH PINE STREET 7 Righellis Im 0 SITE PLAN EXHIBIT MASTER PLAN SISTERS, OREGON j7� VAYDEN HOMES Location: 21415 HWY 20: 1.77 acres Current Zoning: RH within UGB Map and Tax Lot: 1712350001501 21455 HWY 20: 35.32 acres Current Zoning: MUA 10 outside UGB Map and Tax Lot: 17123500015000 tmn r ,mi Building Better Communities Since 1989 2464 SW Glacier Place, Suite 110 Redmond, OR 97756 1 1-800-923-6607 1 www.Hayden-Homes.com CCB# oR-172526 I WA-HAYDEHL937BH 1 ID RCE 29144 ttAYDEN HOMES Property Information: Approximately 37.09 acres of raw, unentitled land on the east side of Bend. The property fronts on Highway 20 to the North, fronts on Bear Creek Rd. and Vacant land to the South, Vacant land to the East, and Landsystems Nursery and Traditions East subdivision to the West. HB 4079 and Property History: In 2016 the Oregon Department of Land Conversation and Development(DLCD) selected two cities to lead this Pilot program: Redmond (city under 25K population) and Bend (city over 25K population). This Pilot Program provides the local jurisdictions the ability to update Comp Plans and extend the UGB to include "affordable sites" under an expedited process. In exchange for reduced procedural timelines, the development must include a variety of housing types and a significant component of affordable dwelling units. Specifically, there must be a minimum of 30% of the units at 80% AMI or lower for 50 years. The City of Bend will be required to submit annual reports to DLCDC for 10 years with information regarding development costs, housing units available, and lessons learned from the project. In 2018, the City of Bend and the subject property were selected due to its proximity to the current UGB boundary, nearby infrastructure, and overall size (among several other criteria). In January 2020, the city informed the Department of Land Conservation and Development (DLCD) staff the original development partner was withdrawing from the project as it was not financially viable as proposed. The purpose of this Pilot Project is to test the feasibility of the concepts expressed in HB 4079, waiving Goal 14 and UGB expansions rules in return for the creation of additional affordable housing. In 2020, Hayden Homes stepped in to work with City Staff and other stakeholders to develop a project that could achieve all of the Goals and Objectives of the HB4079; while simultaneously trying to create a financially viable development. Since the original introduction of the Bill in 2016, to the State award in 2018, there has been a significant amount of community engagement already completed. There is a tremendous amount of support at the local level (City of Bend, Bend Park and Recreation District, Deschutes County, OSU- Cascade) as well as the state level (DLCD, ODOT). The city and state want to see this project move forward. Project Concept: The current project proposal includes a total of 347 total units (9.4 d.u./acre) composed of: • 108 Affordable (80% AMI) rental units • 30 Affordable (80% AMI) For -Sale units • 209 Market -Rate For -Sale Homes Over 5.5 acres of Open Space (including a 4 acre neighborhood park) Entitlement and Development Schedule: Land Acquisition (1st Closing): January 2022 Land Use Submittal: December 2021 Land Use Approval: Q3 2022 Engineering Submittal: Q3 2022 Engineering Approval: Q4 2022 Start onsite: Q4 2022 Deliver lots: Q2 2023 Building Better Communities Since 1989 2464 SW Glacier Place, Suite 110 Redmond, OR 97756 1 1-800-923-6607 1 www.Hayden-Homes.com CCB# OR-172526 I WA-HAYDEHL9378H I ID RCE 29144 cn N vi O +% c�a c cn � i^ CL Q 0 Q W Lr) cr O N -. O U) V- (1)E in O L N (n N a)L' -C E L o Efi 0)a O O FD O E- -0 C: 0 cn O p m � O 0.� ^, -0 0 r :3 — O U- a m 3 60- � J Q N � � L w O x a E 0 u vi v E 0 2 c m 00 2 O1 v - 4-0 u in C° M � N 00 C Lo C G rn O U QJ 0 4- E 4-0 0 MW � W 0 L) V 10 m d u d' Qo N 405 SW 6th Street Redmond, OR 97756 p: 541.923.1018 f: 541.923.6441 www.housing-works.org Chairman DeBone and County Commissioners Deschutes Services Building 1300 NW Wall Street, 2nd Floor Bend, OR 97703 Honorable Commissioners: Please accept the attached request for County American Rescue Plan Act (ARPA) funds from the County's affordable housing set aside. The request is for $2 million to support the redevelopment and expansion of the Spencer Court affordable housing community in Redmond. Spencer Court is one of the oldest communities in the Housing Works portfolio and represents 16 units of former public housing reserved for seniors and disabled tenants. The site is extremely inefficient and is approaching the end of its useful life. These units do not meet modern accessibility standards, are energy inefficient and do not have central air conditioning Housing Works intends to demolish and replace the existing 16 units with 60 units of housing in four building clusters. The existing senior tenants would be given the option of remaining at the new Spencer Court or relocating to other Housing Works communities anywhere in Central Oregon. The additional 44 units will be made available at rents affordable to workforce households earning 60% of the area median income. The requested $2 million of ARPA funding will permit Housing Works to redevelop Spencer Court without the need to access competitive State funding and will accelerate the construction of these new units by at least two years. We anticipate that with the County's ARPA funds we would be able to begin construction of the community by as early as late 2022. Please see the attached project Proforma, site plan and rendering. Yours tr 1, �,.. David Brandt Executive Director Attachments: 1) Spencer Court Redevelopment Proforma 2) Spencer Court Site Plan 3) Spencer Court Rendering `wI ES C0G 2� BOAR® OF COMMISSIONERS MEETING DATE: December 15, 2021 SUBJECT: 2022 Arts & Culture Grant Review RECOMMENDED MOTION: Review and award 2022 Arts & Culture program grants. BACKGROUND AND POLICY IMPLICATIONS: During the FY 2022 Video Lottery Fund allocation process, the Board of Commissioners set aside $25,000 to fund the grant program dedicated to supporting art and cultural initiatives in Deschutes County. Through this program, grants are offered to local non-profit organizations that 1) seek to increase arts and culture opportunities in Deschutes County; 2) make arts and culture education available to Deschutes County residents; and/or 3) contribute to the local economy. 16 applications were submitted in response to the 2022 solicitation and all funding requests total $60,500. During the December 15 board meeting, the Board will evaluate the requests and determine awards. BUDGET IMPACTS: Arts & Culture grants are made available through the Video Lottery Fund, which is supported by state lottery proceeds. 2022 Arts & Culture grant funds were budgeted for FY 2021-2022. ATTENDANCE: Laura Skundrick, Administrative Analyst USES C MEETING DATE: December 15, 2021 SUBJECT: Zoning Status of County -owned property consisting of +/- 11.38-acres RECOMMENDED MOTION: No Motion at this Time. Action item for discussion only. BACKGROUND AND POLICY IMPLICATIONS: Deschutes County owns 11.38-acres located east of Bend in unincorporated Deschutes County. The current zoning is Exclusive Farm Use - Tumalo/Redmond/Bend Subzones (EFU) and Conventional Housing Combining (CHC) and Landscape Management Combining (LM) overlays. The Board recently expressed its desire to discuss this property as a possible location for an initiative to serve those experiencing houselessness that may include an RV park or associated uses. Being that the EFU zoning would prohibit such use, rezoning would be required. BUDGET IMPACTS: None at this time. ATTENDANCE: Erik Kropp, Assistant County Administrator Kristie Bollinger, Property Manager Molly Wells Darling, Program Manager MEETING DATE: December 15, 2021 SUBJECT: Staff Report - 2021 Housekeeping Amendments Public Hearing BACKGROUND AND POLICY IMPLICATIONS: The Planning Division regularly amends Deschutes County Code (DCC) and the Comprehensive Plan to correct minor errors identified by staff, other County departments, and the public. This process, commonly referred to as "housekeeping," also incorporates updates from rulemaking at the state level through amendments to Oregon Revised Statutes (ORS) and Oregon Administrative Rules (OAR), and allows for less substantive code changes to continue efficient County operations. The Board of County Commissioners (Board) will conduct a public hearing on December 15, 2021 to consider staff -initiated housekeeping amendments (file no. 247-21-000862-TA). The Deschutes County Planning Commission reviewed the proposed legislative amendments at a public hearing on November 18, 2021 and provided recommendations to the Board at a deliberation session on the same date. BUDGET IMPACTS: None ATTENDANCE: Kyle Collins, Associate Planner s � COMMUNITY MEMORANDUM TO: Deschutes County Board of County Commissioners FROM: Kyle Collins, Associate Planner DATE: December 8, 2021 SUBJECT: 2021 Housekeeping Amendments - Public Hearing The Board of County Commissioners (Board) will conduct a public hearing on December 15, 2021 at 9:00 A.M. at the Deschutes Services Center, 1300 Wall Street, Barnes and Sawyer rooms to consider staff -initiated legislative text amendments (file no. 247-21-000862-TA). This public hearing will address text amendments correcting minor errors in the Deschutes County Code (DCC), incorporating recent changes to state law, and to provide clarification of existing regulations, procedures, and policies. The public hearing will be conducted in -person, electronically, and by phone.' The Deschutes County Planning Commission (Commission) reviewed the proposed legislative amendments at a public hearing on November 18, 2021 and provided recommendations to the Board at a deliberation session on the same date. Those recommendations are outlined below as part of this memo. Attached to this memorandum are Ordinances outlining the text amendments and draft findings summarizing the proposed changes. I. BACKGROUND The Planning Division regularly amends Deschutes County Code and the Comprehensive Plan to correct minor errors identified by staff, other County departments, and the public. This process, commonly referred to as "housekeeping," also incorporates updates from rulemaking at the state level through amendments to Oregon Revised Statutes (ORS) and Oregon Administrative Rules (OAR), and allows for less substantive code changes to continue efficient County operations. The last time Deschutes County adopted housekeeping amendments occurred in July 2020.2 1 See Deschutes County Board of County Commissioners December 15, 2021 Agenda for more information: https•//www deschutes org/bcc/page/board-county-commissioners-meeting-33 2 Ordinance 2020-007. II. OVERVIEW OF AMENDMENTS The proposed amendments are described in two Ordinances, one proposed for adoption by emergency and one proposed with a standard 90-day adoption timeline: • Ordinance 2021-013 (Attachment 1) • Ordinance 2021-014 (Attachment 2) -Proposed Adoption by Emergency Draft Ordinance 2021-014 is proposed for emergency adoption beginning January 3, 2022, to accommodate new operating hours for the Community Development Department's (CDD) main office at 117 NW Lafayette Ave, Bend. Based on Board direction, beginning December 15t, 2021, the main CDD office will close to visitors starting at 4:00 PM rather than 5:00 PM. Ordinance 2021-014 alters DCC 22.32.015(B) to accommodate the land use appeals process and notifies applicants of their obligations when filing a formal appeal. Adopting Ordinance 2021-014 by emergency will allow a smooth transition to the updated appeal requirements in coordination with new office operating hours starting in 2022. Within these Ordinances and their respective attachments, added language is underlined and deleted shown as strikethre ugh. Table 1 summarizes the amendments for Ordinance 2021-013 and Table 2 summarizes the amendments for Ordinance 2021-014. Table 1 - Ordinance 2021-013 Summary of Amendments Exhibit Amendment A Title 15 Buildings and Construction Chapter 15.04 Building and Construction Codes and Regulations DCC 15.04.01 Update edition of International Fire Code with current standards Title 17 Subdivisions Section 17.24 Final Plat B DCC 17.24.150 Update final plat recording requirements to reflect contemporary standards Title 18 County Zoning Chapter 18.04 Title, Purpose and Definitions DCC 18,04.030 Correct ORS reference error for "manufactured home" definition C DCC 18.04.030 Adds new definition for "Facility for the processing of farm products," as described in ORS 215.255 DCC 18.04.030 Amends two incorrect internal references in the definition for "Current employment of land for farm use" DCC 18.04.030 Adds new definition for "Processing area," as described in ORS 215.255 File No. 247-21-000862-TA Page 2 of 5 Exhibit Amendment Title 18 County Zoning Chapter 18.16 Exclusive Farm Use Zones Update replacement dwelling standards in conformance with OAR 660- DCC 18.16.023 033-0130 Update farm building/dog training standards in conformance with OAR DCC 18.16.025 660-033-0130 Update farm crop processing standards in conformance with OAR 660- DCC 18.16.025 033-0130 D Update hardship dwelling standards in conformance with OAR 660-033- DCC 18.16.030 0130 Correct internal reference error for "dwellings customarily provided in DCC 18.16.050 conjunction with farm use" Update dwelling standards in conformance with OAR 660-033-0135 to add DCC 18.16.050 "Except for seasonal farmworker housing approved prior to 2001" to all references of "no other dwelling on the subject tract' Title 18 County Zoning Chapter 18.32 Multiple Use Agricultural Zone E Correct OAR 660-004-0040 reference which outlines Goal 14 exceptions DCC 18.32.030 for new manufactured home parks Title 18 County Zoning Chapter 18.36 Forest Use Zone; F-1 F Update template dwelling standards in conformance with OAR 660-006- DCC 18.36.050 0027 Title 18 County Zoning Chapter 18.40 Forest Use Zone; F-2 G Update template dwelling standards in conformance with OAR 660-006- DCC 18.40.050 0027 Title 18 County Zoning Chapter 18.67 Tumalo Rural Community Zoning Districts Correct a DCC 18.67.020(D)(2)(b) reference that was unintentionally H DCC 18.67.020 established by Ordinance 2020-010 Correct a DCC 18.67.040(D) reference that was unintentionally established DCC 18.67.040 by Ordinance 2020-010 Title 18 County Zoning Chapter 18.74 Rural Commercial Zone Correct a reference to accurately address the Site Plan DCC 18.74.020 �DCC.74.020(B) chapter oy Code (DCC 18.124) Title 18 County Zoning Chapter 18.80 Airport Safety Combining Zone Replace a reference to FAA Order 5100.38A, which no longer exists, with DCC 18.80.044 an updated FAA Order 5100.38D reference File No. 247-21-000862-TA Page 3 of 5 Exhibit Amendment Title 18 County Zoning Chapter 18.84 Landscape Management Combining Zone K DCC 18.84.010 Correct scrivener's error to note the correct chapter title Title 18 County Zoning Chapter 18.108 Urban Unincorporated Community Zone; Sunriver L Correct a DCC 18.108.110(D) reference that was unintentionally DCC 18.108.110 established by Ordinance 2012-002 and Ordinance 2019-008 Title 18 County Zoning Chapter 18.116 Supplementary Provisions M Edit code language to clarify intent for the relocation of approved DCC 18.116.330 marijuana production or processing facilities Title 18 County Zoning Chapter 18.120 Exceptions N Correct a DCC 18.120.010(F)(3) reference to accurately address alterations DCC 18.120.010 of a nonconforming use Title 19 Bend Urban Growth Boundary Zoning Ordinance Chapter 19.76 Site Plan Review Replaces references of "Bend Urban Area Planning Commission" (a O defunct review body) with a reference to DCC 22.24.020 to determine an DCC 19.76.090 appropriate review body for projects requiring site plan review in the Deschutes River Corridor Title 22 Deschutes County Development Procedures Ordinance Chapter 22.04 Introduction and Definitions P Removes the unnecessary "A" reference in DCC 22.040.030(A), which was DCC 22.04.020 repealed by previous Ordinances Title 22 Deschutes County Development Procedures Ordinance Chapter 22.24 Land Use Action Hearings Q Alters DCC 22.24.030(D) to match the requirements of ORS 197.763(6) DCC 22.24.130 regarding open record periods Table 2 - Ordinance 2021-014 Summary of Amendments Exhibit I Amendment Title 22 Deschutes County Development Procedures Ordinance Chapter 22.32 Appeals A Alters DCC 22.32.015(B) to accommodate new visitor hours for the main DCC 22.32.015 CDD office in regards to the appeals process and notify applicants of their obligations when filing a formal appeal File No. 247-21-000862-TA Page 4 of 5 III. TRANSPORTATION ANALYSIS Senior Transportation Planner Peter Russell reviewed the application and findings concerning Statewide Land Use Planning Goal 12 and the Transportation Planning Rule, and provided the following comments: "Reviewed the materials and didn't see any red flags..." IV. PUBLIC AND AGENCY COMMENTS As of the submission date of this memorandum (December 8, 2021), no written comments have been received from the public or respective public agencies. V. PLANNING COMMISSION DISCUSSION AND RECOMMENDATIONS Following a public hearing and deliberations on November 18, 2021, the Planning Commission voted unanimously to recommend approval of the proposed housekeeping amendments. VI. RECORD The full record for File 247-21-000862-TA is as presented at the following Deschutes County Community Development Department website: https://www.desch utesorg/cd/page/247-21-000862-ta-text-amendments-clarify-existing- standards-and-procedural-requirements-0 VII. NEXT STEPS At the conclusion of the public hearing, the Board may: • Continue the hearing to a date certain; • Close the hearing and leave the written record open to a date certain; or • Close the hearing, and commence deliberations. Attachments 1) Ordinance 2021-013 (Proposed Amendments and Draft Findings) 2) Ordinance 2021-014 (Proposed Amendments and Draft Findings) 3) 247-21-000862-TA Notice of Public Hearing File No. 247-21-000862-TA Page 5 of 5