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2022-38-Minutes for Meeting January 05,2022 Recorded 2/10/2022
Mill If COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 9:00 AM Recorded in Deschutes County CJ2022-38 Steve Dennison, County Clerk commissioners' Journal 02/10/2022 10:19:29 AM (\�IiES ('�G II' I I II II III II I II'I I II I I III a �� 2022-38 FOR RECORDING STAMP ONLY WED NESDAY, JANUARY 5, 2022 BARNES & SAWYER ROOMS VIRTUAL MEETING PLATFORM Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick Lelack, County Administrator; Dave Doyle, County Legal Counsel; and Carol Martin, Board Administrative Assistant (via Zoom conference call) This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meetings CALL TO ORDER: Chair Adair called the meeting to order at 9:00 am PLEDGE OF ALLEGIANCE: CITIZEN INPUT: Commissioner Adair recognized Charles Baer from Redmond. He thanked the Deschutes County Commissioners for the job they are doing and for time to speak. He has in the past spoken at City of Redmond and City of Bend meetings. It is important part of the Democracy and Government to have these opportunities, but is concerned that due to Covid, these have gone on permanent lock down in allowing citizens to come and speak at meetings. He wanted to thank the BOCC MEETING JANUARY 5, 2022 PAGE 1 OF 10 Deschutes County for keeping open this very important transparent public forum for people to come and speak. Also, he wished all a Happy New Year and thought this will be a great year for County politics locally. He reviewed last year. He reflected it was a year since the January 6, 2021, when people tried to overthrow the government and he noted he was not in favor of that but wanted to hear what the Commissioners thought of it. He also noted that a man was murdered on a street in Bend and would like to hear more about that from the County. Commissioner Adair and Commissioner Chang thanked Mr. Baer for his input. Commissioner Adair recognized Ronald Boozell. He noted that it takes a level of bravery to do these meetings which others are not doing. He wanted it noted that if you are in public position and not allowing public comment he felt you are not doing yourjob. The Commissioners and their staff are doing theirjobs. He has expectations for 2022 because people of courage are going to follow you. Commissioner Adair thanked Mr. Boozell for his comments. No further citizen input received. Commissioner Adair further noted that as a Board, the County Commissioners, have, through the pandemic, tried to maintain their relationship with the community by meeting in person and have the room to be socially spaced. Commissioner DeBone also acknowledged that there used to be a panel of 6 on the dais and are fortunate to be able to spread out now. He does advocate for meetings in public and the Board met in person with the City of Bend here. It needs to be appropriately spaced out. CONSENT AGENDA: Before the Board was consideration of the Consent Agenda. CHANG: Move approval of Consent Agenda DEBONE: Second VOTE: DEBONE: Yes CHANG: Yes ADAIR: Chair votes yes. Motion Carried 1. Consideration of Board Signature of Order No. 2022-001, Appointing Health BOCC MEETING JANUARY 5, 2022 PAGE 2 OF 10 Services Director's Designees. 2. Consideration of Board Signature on Letters of Appointment for Hilary Crockett and Jill Adams to the Deschutes County Behavioral Health Advisory 3. Consideration of Board Signature on Letters of Reappointment for Dr. Peter Boehm, Roger Olson, and Lorelei Kryzanek to the Deschutes County Behavioral Health Advisory Board. 4. Consideration of Board Signature Letters of Reappointment for Steven Curley, Bill Kuhn, and Aaron Curtis to the Deschutes County Fair Board. 5. Approval of Minutes of the December 15 2021 BOCC Meeting. 6. Approval of Minutes of the December 20 2021 BOCC Meeting. ACTION ITEMS: 7. Request for new Code Enforcement Specialist position Peter Gutowsky, Community Development Director and Sherri Pinner, Senior Management Analyst, presented a request for an additional FTE Code Enforcement Specialist. Ms. Pinner answered questions on caseloads and historical context of the increase between 2016 and 2018 raised by Commissioner Chang. The major ones were input by Sheriff's Office and input by own team while in the community. Community growth is also a significant factor. There are now higher (different) expectations than previously and a lot of follow up is now necessary. The program is not adapted to be quick and easy and there are cases with multiple resolutions. Commissioner DeBone supported adding this position. Commissioner Chang supported adding this position, he also discussed the breakdown on what fees were received and what should be covered by them. Ms. Pinner BOCC MEETING JANUARY 5, 2022 PAGE 3 OF 10 explained that we receive a Code compliance grant for noxious weed grant and new building valuations bring in the fees. There are many problems where a property has multiple violations and a lot of work is required to achieve compliance. Commissioner Adair also supported the additional FTE. DEBONE: Move approval of the addition of one new code enforcement specialist position. CHANG: Second - but added He would like to revisit this at a later date to discuss the revenue streams. VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 8. COVID19 Update Nahad Sadr-Azodi, Director, Public Health introduced Dr. Rita Bacho, Manager for Advancement and Protections; Emily Freedland, COVID-19 Response and Resilience; Crystal Sully, Vaccine Operations Supervisor; Dr. Michael Johnson, Senior Data Scientist, St, Charles Health Systems; he also acknowledged his colleague Jessie Terpstra who has been a great help in the data management and will have a greater role this coming year. Presentation was attached to the record. This contained updates on the Omicron Variant; booster recommendations; CDC guidance was reviewed; Cases and positivity testing; vaccination; breakthroughs; Ms. Freedland confirmed that those who take a rapid test at home are not counted in the numbers unless they report it, most don't, and so the hospitalization numbers would be a more reliable percentage. Commissioner Chang noted the lack of availability and accessibility of testing due to weather, staffing and lack of tests. Demand and supply of on -site and at-home tests should start to become available more widely and staying at home would be the best way to contain the spread if people become sick. Mr. Sadr-Azodi would welcome feedback from patients if there are specific problems so services can be improved - they can call the hotline on 541-699-5109 or healthservices@deschutes.org. Dr. Johnson thanked his colleagues in Deschutes County and the work that is ongoing. His presentation was, in some cases, from a tri-county perspective and he noted that the modelling and estimates are predictions from previous BOCC MEETING JANUARY 5, 2022 PAGE 4 OF 10 history and available data. He reiterated that vaccination and boosting are the best way of improving chances of staying out of the hospital. He welcomed questions via email at mjjohnson@scmc.org. Commissioner Adair thanked everyone for their attendance and the briefing. Mr. Sadr-Azodi noted that behind the numbers are real people and it is critical that accurate messages and information are presented to the community to encourage them to make good decisions about their own and their relative's care. 9. 2021 Housekeeping Amendments 2nd Reading Kyle Collins, Associate Planner, presented the second reading of the 2021 Housekeeping Amendments to correct general ordinances and update code as necessary. The first reading took place on December 15, 2021. During December meeting all three Commissioners voted approval of the first reading of the Ordinance by name only. No questions were raised. CHANG: Move approval of second reading of proposed Ordinance No. 2021-013, by title only DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried Commissioner Adair read the Ordinance No. 2021-013, by title only into the record. DEBONE: Move Adoption of Ordinance 2021-013 CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried Mr. Collins noted that these amendments will become effective April 5, 2022. BOCC MEETING JANUARY 5, 2022 PAGE 5 OF 10 OTHER ITEMS: Nick Lelack noted that during the meeting we had received an email from LOC and AOC saying that we have been selected as one of the pilot projects in the legislation for creating a Joint Office on Homelessness. Will review the draft legislation and comment on it by Friday. • David Givens, County Internal Auditor, briefed that he is working with Deschutes County Health Services on an audit of case investigation and contact tracing and working through with Legal Counsel on trying to get the data needed to enable work on the audit. The data has been input to a State system and to access it the State has suggested that the County Internal Auditor be appointed the agent of Deschutes County Local Public Health Authority for audits and maintenance of confidentiality. Documentation is required between the Board of Commissioners and the Internal Auditor. Mr. Givens clarified that the data is anonymized, but since it has not been published, the State consider all data be protected. This document is required to allow them to release it. Commissioner Chang raised a question about the value of pursing this audit at this time, especially with regard to the Omicron surge and with the staff currently maxed out. Mr. Givens explained the goals and value of doing the audit right now and what benefits will be gained from it. The level of time commitment from the department is now at a low level as much of the work has already been done and the time for completion is flexible. DEBONE: Move Chair signature on letter. CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried Commissioner Adair signed the letter during the meeting. • Whitney Hale, Deputy County Administrator, presents for the Board's consideration a draft letter of support for Mountain Star relief nursery at their satellite location in La Pine. The letter is to the Oregon Association of Relief Nurseries where there is a funding process where Mountain Star can BOCC MEETING JANUARY 5, 2022 PAGE 6 OF 10 certify the La Pine site and begin to receive funding beginning at the start of the fiscal year 23 State biennium. The draft is a letter from the Board indicating support for Mountain Star to receive that funding and highlights the Board's recent investment in childcare across the Deschutes County region of which $600k went to Mountain Star to support their work. The letter is required by the end of the week. The Commissioners were supportive of the project moving forward. • Commissioner Chang raised potential investment in some of the homeless facilities that have requested ARPA funding. In particular the ones he noted were the St. Vincent's project in Bend, the Shepherd's House kitchen in Redmond and the Sisters cold weather shelter. Greg Munn briefed the Board on requirements for ARPA applications in regard to funding feasibility or planning applications. Discussion took place in support for projects requested. DEBONE: Motion to support St. Vincent's Place funding in the amount of $125k from ARPA funding for Capital Needs and their first year of operations. CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried Commissioner Chang noted Shepherd's House had submitted a request in October for the $300k to complete their kitchen. Discussion took place on background and current operations. CHANG: Move allocation approval in the amount of $300k for Shepherd's House for their kitchen at their Redmond facility. DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried • Commissioner DeBone briefed that he had received a letter from the Senior BOCC MEETING JANUARY 5, 2022 PAGE 7 OF 10 Center in La Pine asking for operational dollars. They are providing meals and doing other things but have no revenue generation at present. This will come up in the future. Mr. Munn noted there was a request from the Council on Aging for Redmond Senior Center which is similar to this. Commissioner Adair noted that there are many other community organizations that are in need of funding. Commissioner DeBone would also like information on if there is a path for future funding. Mr. Emerson noted that as a non-profit, the La Pine Senior Center would be eligible to apply to COIC for non-profit small business recuperation of net profit loss due to the pandemic and applications for this are open until January 7, 2022. Nick Lelack briefed that ARPA funding would be discussed again on January 12, and all had received an email from the City of Bend in regard to funding of a managed camp. $750k of a $1.5m request has already been allocated and they are seeking clarification on the remaining $750k. This will be scheduled in the future. Commissioner Chang would like to hear specifics on what the funding will be for. This item to be added to the agenda for January 12, 2002 and Erik King from the City of Bend be invited to the meeting. Commissioner Adair thanked Mr. Munn and Mr. Emerson for their input. • Commissioner DeBone gave feedback from the Local Public Safety Coordinating Council that took place on January 4, 2022. Measure 110 was discussed and an update was given on progress. Nick Lelack will forward to the Board the presentation that was given yesterday. This could be a BOCC Agenda item in the future. • Commissioner DeBone reported on a meeting of the Deschutes County Historical Society held on January 4. Commissioner DeBone reported on his attendance at the Redmond Economic Board held on January 5. • Commissioner DeBone reported on the Core 3 Public Safety Training Center meeting he attended. • Commissioner Chang reported on tracking the regional effort around pursing the SB 762 Landscape Fuels Reduction funding and requests. • Commissioner Adair acknowledged and thanked Les Hudson for serving as the Chair of the Planning Commission as he is moving out of the County. BOCC MEETING JANUARY 5, 2022 PAGE 8 OF 10 Nick Lelack briefed that we have initiated the recruitment for an at -large position on the Planning Commission for the remainder of his term of approximately 2.5 years. Anyone in the County can apply and applications are due by January 28tn • Commissioner Adair noted she had a Public Health Update on January 5 and thanked Nahad Sadr-Azodi and his team for the work that goes into providing the update. • Commissioner DeBone thanked Deschutes County Facilities on completed roof projects at the Courtney Building and the Court House and the Road Department on keeping the roads clear and equipment moving during the current snow event. Also thanks to the Utility companies and their workers. • Commissioner Adair thanked the St. Charles Health Care staff who are working on the backlog of procedures and routine operations which has built up during Covid-19. EXECUTIVE SESSION: There were no items for this. Being no business brought before the Commissioners, the meeting was adjourned at 11:35 am. DATED this Gmg Day of AA 2022 for the Deschutes County Board of Commissioners. PATTI ADAIR, CHAIR ANTHONY DEBONE, VICE CHAIR BOCC MEETING JANUARY 5, 2022 PAGE 9 OF 10 PHIL CHANG, COMMISSIONER BOCC MEETING JANUARY 5, 2022 PAGE 10 OF 10 • BOARD COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 9:00 AM, WEDNESDAY, JANUARY 05, 2022 Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend (541) 388-6570 1 www.deschutes.org AGENDA.. MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that public meetings be accessible remotely, effective on January 1, 2022, with the exception of executive sessions. Public bodies must provide the public an opportunity to access and attend public meetings by phone, video, or other virtual means. Additionally, when in -person testimony, either oral or written is allowed at the meeting, then testimony must also be allowed electronically via, phone, video, email, or other electronic/virtual means. Attendance/Participation options are described above. Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385- 1734. Citizen input received by noon on Tuesday will be included in the Citizen Input meeting record for topics that are not included on the Wednesday agenda. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public- hearing-notices. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the agenda. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385,1734. To be timely, citizen input must be received by noon on Tuesday in order to be included in the meeting record. CONSENT AGENDA Consideration of Board Signature of Order No. 2022-001, Appointing Health Services Director's Designees 2. Consideration of Board Signature of Letters of Appointment for Hilary Crockett and )ill Adams to the Deschutes County Behavioral Health Advisory Board 3. Consideration of Board Signature on Letters of Reappointment for Dr. Peter Boehm, Roger Olson, and Lorelei Kryzanek to the Deschutes County Behavioral Health Advisory Board 4. Consideration of Board Signature on Letters of Reappointment for Steven Curley, Bill Kuhn, and Aaron Curtis to the Deschutes County Fair Board 5. Approval of Minutes of the December 15 2021 BOCC Meeting 6. Approval of Minutes of the December 20 2021 BOCC Meeting ACTION ITEMS 7. 9:05 am Request for new Code Enforcement Specialist position 8. 9:25 am 2021 Housekeeping Amendments 2nd Reading 9. 9:30 am COVID19 Update LUNCH RECESS OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. January 05, 2022 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3 EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. January 05, 2022 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3 MEETING DATE: BOARD OF • January 5, 2022 SUBJECT: Request for new Code Enforcement Specialist position RECOMMENDED MOTION: Move approval of the addition of one new code enforcement specialist position. BACKGROUND AND POLICY IMPLICATIONS: The purpose of this request is to add one new code enforcement specialist to help manage the increasing volume of complaints and cases. The Community Development Department (CDD) currently employs four (4) code enforcement specialists who are tasked with investigating code violation complaints associated with land use, noxious weeds, onsite wastewater disposal, building, and solid waste codes to ensure compliance with each of the codes and statutes administered by CDD. Each team member is currently managing an average of between 112 and 198 active cases, which is not sustainable. Additionally, two (2) of the four (4) code enforcement positions are open for recruitment and in varying stages of the hiring process. BUDGET IMPACTS: The initial cost of the new position would be an estimated $121,000 which includes annual salary and benefits plus computer and supplies and a vehicle. CDD's current budgeted revenues are anticipated to cover costs in the current and future years. None of these costs are included in CDD's current budget. ATTENDANCE: Peter Gutowsky Sherri Pinner Angela Havnieor MEMORANDUM TO: Deschutes County Board of Commissioners Nick Lelack, County Administrator FROM: Peter Gutowsky, Community Development Director Sherri Pinner, Sr. Management Analyst DATE: January 5, 2022 SUBJECT: Community Development Code Compliance Staffing Discussion I. SUMMARY During the FY 2021-22 budget presentation, there was a brief discussion related to the potential need for additional code compliance staffing in the near future. The purpose of this memorandum is to request the addition of one (1) new code enforcement specialist to manage the increasing volume of complaints and cases. The Community Development Department (CDD) currently employs four (4) code enforcement specialists who are tasked with investigating code violation complaints associated with land use, noxious weeds, onsite wastewater disposal, building, and solid waste codes (by contract with the Solid Waste Department) to ensure compliance with each of the codes and statutes administered by CDD. Services to the City of La Pine for solid waste violations are provided through an Intergovernmental Agreement (IGA). While voluntary compliance is the primary objective, an ever-growing number of cases require further code enforcement action because of lagging correction or non-compliance. II. PERMIT VOLUMES & PROJECTIONS This section summarizes historical and current caseload volumes. Graph 1 highlights code compliance cases over an 11 year time period. For the time period Jan - November 2021, CDD received 801 code compliance complaints which indicates 2021 will have similar volume totals to 2020. Annual Code 0 Compliance Cases 1,004 93516 - ---- -- ----- - --- ............... 804 704 - -- - ----- ------- 604 -- -- --- - ------------ ------- . .. . ............ ----- ---------- ----------- ---- --- ------------------- -----.... .... ......................... ------------------------------ . . ....... ---- - --- - - ----------- 494 jan - Sept 2021 504 -- 404, ------- — ------ ------- ---------- - - 277 304 224 186 - , -- 204 - -------- - - ---- ------ I(A ---------- I-- ------------------- - --------- ---------------------- -- - ------ - --- ---- - - ................. ................................... .................................................... . .............................. ---- ----------------------- ................ 4 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Graph 2 identifies current code compliance active cases by type of violation. Active Code Compliance Cases by Type 300 - ----------- ------- -- — - ---- ------------ --- currentse's'*"--'643 247 250 ---------- - --- ----- -------- - 200 150 100 50 0 M,) I qua ra Said ww5w Ruddwg Ccjdf, ElIvirl"xinlent'll Zoning Vidations Soils -2- Issues: • Annual code compliance complaints submitted have stabilized at a high number over the past few years. • On average, CDD closes between 70% - 75% of cases within one year and the department has approximately 210 cases that are older than one year. Recently, processes have been revised to acknowledge American with Disability Act (ADA) accommodations resulting in cases staying open longer than in the past. • Processing complex and controversial code compliance cases often take longer to resolve. • On average, each code compliance specialist is managing an average of between 122 and 198 active cases each, which is not sustainable. • Two of the four current code enforcement specialist positions are open and proceeding through the recruitment process. III. COMPARABLE OREGON JURISDICTIONS The following information was gathered to gain a better understanding of code enforcement programs in comparable Oregon jurisdictions for comparison purposes: • City of Bend o Average 500 cases per year; 4 FTE's with an average open caseload of 30 to 50 per FTE. o Top five case types include wildfire mitigation; building code violations; land use violations; signs and nuisance cases. • Clackamas County o Average 550 cases per year; 5 FTE's with an average open caseload of 125 each. o Top four case types include planning/zoning violations, building code violations, solid waste violations and grading/excavating violations. • Jackson County o Currently, 3 FTE's fully trained with an average open caseload of 250 each. o An additional 3 FTE's are in training with the intent of decreasing open cases for each of the 6 FTE's to 150-175 open cases. o Experiencing record high case number of 1,768, mainly related to marijuana. o Top three case violations include marijuana, RV/camping occupancy and solid waste violations. IV. FINANCIAL IMPACT The initial total cost of the new position would be an estimated $121,000 which includes annual salary and benefits ($91,000) plus computer, supplies and tactical vest ($4,000) and a vehicle ($26,000). CDD's current budgeted revenues are anticipated to cover the cost in the current and future years. V. BOARD DIRECTION 1. Approve/deny the addition of a code enforcement specialist and purchase of equipment and vehicle. -3- a I I N +-) Lo , I i i ° ¥< ¥Z � �. . .\ ?• � - :� . � . ? > 2• � � <� 0 2� � \• � ILUM a� Y w ® z » 4 A JO a a e a 0 e C7 cci N -« Q E Q 4? O. 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