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2022-50-Minutes for Meeting January 24,2022 Recorded 2/18/2022BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County C.J2022-50 Steve Dennison, County Clerk Commissioners' Journal 02/18/2022 3:14:17 PM IIIIIIIIiIIuuHhIIIII II FOR RECORDING STAMP ONLY BOCC MEETING MINUTES 1:00 PM MONDAY January 24, 2022 Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick Lelack, County Administrator; David Doyle, County Counsel (via Zoom conference call); and Sharon Keith, BOCC Executive Assistant (via Zoom conference call). This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meetings CALL TO ORDER: Chair Adair called the meeting to order at 1:00 p.m. PLEDGE OF ALLEGIANCE ACTION ITEMS: 1. Presentation: Mid -Year Report of Visit Central Oregon Julia Thiesen, President and CEO presented the mid -year report. Presentation is attached to the record. McKenzie Ballard presented the marketing program. BOCC MEETING JANUARY 24, 2022 PAGE 1 OF 4 2. Intent to Award East Redmond Fuel Reduction Contract County Forester Ed Keith presented the document for consideration. This project will treat 566 acres of Deschutes County land and will be completed through a FEMA grant award that has been received. Bids were solicited for the project and four bids were received. Deschutes County required share of the cost is 25% and Finance has suggested the match be covered through the general fund. CHANG: Move approval of Document No. 2022-125 DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 3. FY22 Special Project Grant Status Update - Deschutes Collaborative Forest Project Administrative Analyst Laura Skundrick presented the grant request of the Deschutes Collaborative Forest Project. City of Bend Mayor Sally Russell and County Forester Ed Keith presented an overview. A grant from video lottery allocation in the amount of $20,000 was awarded and the presentation included progress made with the projects done through Deschutes Collaborative Forest Project. 4. Discussion on Expansion of Residential Recyclables Collection Solid Waste Director Chad Centola and Timm Schimke, Senior Advisor presented options for expansion of residential recyclables collection. The Sunriver Owners Association is requesting assistance in relocating and constructing a new recycling depot to serve Sunriver. Another item reported on was a fire this past spring in Deschutes River Woods that generated a BOCC MEETING JANUARY 24, 2022 PAGE 2 OF 4 request to add yard debris collection service to assist in methods to reduce wildfire risk. A public hearing will be held regarding the expansion of services. James Lewis, Sunriver Owners Association presented comment on the SROA request. 5. Deschutes County Downtown Bend Parking Expansion Options Facilities Director Lee Randall and Property Manager Kristie Bollinger presented options for parking expansions on the campus. Commissioner Adair stated it is important to look at future growth and noted that she has always wanted to save beautiful Worrell Park and is pleased to see a parking structure may be a possibility. Commissioner DeBone is supportive of redesigning Worrell Park for the parking lot expansion. Commissioner Chang inquired on the hybrid remote work policy and the possible decreased amount of parking spaces on our campus due to the lessened employee demand for parking. County Administrator Lelack commented on the reduced parking demands due to remote work. Mr. Randall stated a full analysis has not been done yet to pull statistics for current parking needs under the City of Bend planning code. DEBONE: Move approval of the design option to redesign the Worrell Park for a parking lot. CHANG: Second with the clarification of elevation consideration VOTE: DEBONE: Yes CHANG: Yes ADAIR: Chair votes no. Motion Carried 6. 2022 Legislative Session Update Phil Scheuers, PAC West, (via Zoom conference call) shared concepts for the upcoming legislative session. BOCC MEETING JANUARY 24, 2022 PAGE 3 OF 4 7. Board Discussion on Joint Office on Homelessness Deputy County Administrator Erik Kropp presented a discussion regarding the meeting with the City of Bend that is scheduled for Friday, January 28. The Board discussed their views on this proposed office. OTHER ITEMS: • Public Information Officer Morgan Emerson presented a draft presentation for the upcoming Leadership Bend virtual event. • Commissioner DeBone reported he was able to attend an AOC task force meeting regarding statewide alerts • Commissioner Adair reported she attended the Behavioral Health Advisory Committee meeting on Friday, January 21. EXECUTIVE SESSION: None presented. ADJOURN Being no further items to come before the Board, the meeting was adjourned at 5:29 p.m. DATED this Day of Commissioners. ATTEST: RECORDING SECRETARY BOCC MEETING 2022 for the Deschutes County Board of PATTI ADAIR, CHAIR (7---7/3")„...„ ANTHONY DEBONE, VICE CHAIR PHIL CHANG, COMMISSIONER JANUARY 24, 2022 PAGE 4 OF 4 BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 1:00 PM, MONDAY, JANUARY 24, 2022 Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend (541) 388-6570 I www.deschutes.org MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that public meetings be accessible remotely, effective on January 1, 2022, with the exception of executive sessions. Public bodies must provide the public an opportunity to access and attend public meetings by phone, video, or other virtual means. Additionally, when in -person testimony, either oral or written is allowed at the meeting, then testimony must also be allowed electronically via, phone, video, email, or other electronic/virtual means. Attendance/Participation options are described above. Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385- 1734. Citizen input received by noon on Tuesday will be included in the Citizen Input meeting record for topics that are not included on the Wednesday agenda. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public- hearing-notices. CALL TO ORDER PLEDGE OF ALLEGIANCE ACTION ITEMS 1. 1:00 PM PRESENTATION: Mid -Year Report of Visit Central Oregon 2. 1:45 PM Intent to Award East Redmond Fuel Reduction Contract 3. 1:50 PM FY22 Special Project Grant Status Update - Deschutes Collaborative Forest Project 4. 2:20 PM Discussion on Expansion of Residential Recyclables Collection 5. 2:40 PM Deschutes County Downtown Bend Parking Expansion Options 6. 3:10 PM 2022 Legislative Session Update 7. 3:25 PM Board Discussion on Joint Office on Homelessness OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 8. Executive Session under ORS 192.660 (2) (b) Personnel Complaint ADJOURN a Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. January 24, 2022 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 2 BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: Monday, January 24, 2022 SUBJECT: PRESENTATION: Mid -Year Report of Visit Central Oregon ATTENDANCE: Julia Theisen, President and CEO TO: Deschutes County Commissioners FROM: Julia Theisen, President and CEO DATE: January 19, 2022 RE: Visit Central Oregon, Mid -Year Report Visit Central Oregon will present a mid -year report at the County Commissioners meeting held on Monday, January 24th. As the Regional Destination Marketing Association for Central Oregon, our mission is to inspire visitation to the region by celebrating our unique culture and landscapes. We drive economic growth to the region with a commitment to sustainability for the long-term vitality of our communities. The mid -year presentation will include an update on the state of the tourism industry, regional hotel and vacation rental data and the metrics on our marketing efforts and other programs. Visit Central Oregon implements an integrated marketing campaign with a goal for the highest return on the TRT investment dollars. Below, our key metrics year-to-date highlight the success of our programs. MARKETING Visit Central Oregon launched a new website at the end of September after a year of development and consumer research. The website integrated a refreshed brand and new logo. Our innovative new website features bookable experiences, curated blogs backed by data culled from search intent research and creative inspiration to drive visitation around the region. The new website and branding has been very successful as you'll see in our analytics with many of our KPI's experiencing exponential growth. We will continue to improve and add exciting new elements to the website including the launch of our virtual reality tours, chat feature and more. VCO I Mid -Year Report —JANUARY 2022 1 CENTRAL OREGON WEBSITE ANALYTICS July 1-December 31, 2021 VisitCentralOregon.com: • Sessions: 367,268 (+108% YOY) • Pageviews: 1,009,688 (+78% YOY) • Request Visitor Guide: 1,252 (+309% YOY) • Partner Link Clicks: 114,459 (+10% YOY) ADVERTISING "Venture Out" Lifestyle digital campaign results: • Total Ad impressions: 15,121,337 • Link clicks: 215,267 • Visitor Guide Requests: 454 • Visit 3+ Pages: 3,735 • Partner Link Clicks: 16,804 CONTENT / PUBLICATIONS CentralOregonGolfTrail.com: • Sessions: 50,432 (+1,936% YOY) • Pageviews: 56,862 (+1,481% YOY) • Partner Link Clicks: 2,737 (+154% YOY) "Venture Out" Golf digital campaign results: • Digital Ads Impressions: 2,359,572 • Link Clicks: 42,211 • Partner Link Clicks: 1,164 Travel Guide 2021/2022 - Our annual printed travel guide was published and distributed in early November. High Desert Weddings 2021/2022 - A new printed guide focusing on Central Oregon as a wedding destination. 15K copies were printed in November. Distribution is through Oregon Media and online requests via our Weddings Campaign started at the end of December. Central Oregon Makers Video Series - We completed two more makers videos - Hunter Noack, In the Landscape and JPaige & Co, for a total of 7. We are currently working on another maker based out of Redmond. The makers will be a part of our Art & Entertainment section of our website that should launch mid -year in 2022. Greetings From...Murals - The most recent mural was installed in downtown Redmond. Five murals have been installed this fiscal in La Pine, Maupin, Sunriver, RDM Welcome Desk, and Redmond. Photoshoots — We are planning a winter photo and video shoot with local agency, NW Collective. This will capture assets of various winter -related activities to use in marketing efforts next fall. We are also planning a wedding photo shoot in February with Oregon -based dress maker Elizabeth Dye. This will capture assets in nature, to use in the wedding guide and on the website to promote destination weddings in Central Oregon. Planning a spring golf photo and video shoot with co-op resorts is in the works. Shoot will be in mid to late June and will focus on signature holes and views at the courses. VCO I Mid -Year Report —JANUARY 2022 2 CENTRAL -OREGON Blogs - We completed 15 of 40 blogs (through June), which have been based off SEO research and data. Consumer Emails - since October, our average open rate has increased to 26%, well above industry average. Our subscriber list grew by 5.5k subscribers, with a 6.29 % growth through website signups and social contests. Market Research - We've completed our third round of Searcher Intent Research. Results are guiding our strategy for spring and summer 2022 campaigns and other marketing efforts. SOCIAL MEDIA Social Media campaigns have focused on promoting several giveaways and contests, including our Foodie Giveaway Sweepstakes (Fall and Winter), Plan for Vacation Day Sweepstakes, and Central Oregon Makers Sweepstakes. We have also been sharing relevant seasonal content from partners and promoting various businesses, activities, and sights from around the region. Facebook • Facebook Engagements (Paid and Organic): 17,048 in 2020 to 466,097 in 2021 (+2,634%) YOY • Organic Facebook Impressions 218,671 in 2020 to 553,969 in 2021 (153%) YOY • 60.1K Facebook page likes Instagram • lnstagram followers have grown from 22.1K to 23.4K since beginning of FY 21/22 (+5.2%) • Instagram Like Count: 161% increase from 10,639 in 2020 to 27,797 in 2021 • Total Engagement up 164% 10,953 in 2020 to 28,936 in 2021 • Instagram Profile Impressions: 2.8M • lnstagram Profile Views: 9,229 Twitter • 276+ Tweets/retweets from VCO • 296 Retweets from accounts that are not VCO • 7k+ Twitter followers (+2%) YOY Pinterest • 10.9K Monthly Views • 466+ Followers • Top Audiences: Portland 8.4%, Los Angeles 5.6%, Seattle 5.6% VCO 1 Mid -Year Report—JANUARY 2022 3 CENTRAL OREGON PUBLIC RELATIONS Click here for full PR report KPIs • Editorial Stories = 379 • Combined Reach = 1.2B • Combined Value of Coverage = $589,300 Notable visits, stories, and mentions included the following outlets: • 1859 — Oregon's Magazine • Better Homes & Gardens • Conde Nast Traveler • Fodor's • Food & Wine • Forbes • MSN Travel • National Geographic Traveler • Oprah Daily • Outside • Sunset Magazine • Thrillist • Trip Savvy • Uproxx • USA Today • Wall Street Journal VISITOR INFORMATION CENTER Our Visitor Center in Sunriver greets visitors and answers questions about outdoor recreation, regional attractions, and general questions about the area. Walk-in traffic (July -December): 2021 = 5,863 visitors vs. 2020 = 3,546 visitors RDM WELCOME DESK New this FY, we launched a welcome desk at Redmond Airport to greet incoming passengers and assisted with questions about the region and airport services. Total visitors (September -December 2021) = 1,850 visitors VCO I Mid -Year Report —JANUARY 2022 4 CENTRAL OREGON STATE OF THE INDUSTRY • Domestic leisure travel is projected to reach 99% of its pre -pandemic peak in 2022 and to grow steadily thereafter • Spending on travel for large, in -person professional meetings and events (PMEs) declined by 76% last year —a $978 loss • Only about a third (35%) of U.S. businesses are currently engaging in any business -related travel SOURCE: U.S. TRAVEL ASSOCIATION MID -YEAR REPORT FY21-22 VISIT CENTRAL OREGON T 65% of all U.S. jobs lost in 2020 were supported by travel, and they cannot fully recover without a swift return of all segments of travel Business travel is critical to the recovery of traveland not projected to fully recover before 2024 SOURCE: U.S. TRAVEL ASSOCIATION MID -YEAR REPORT FY21-22 VISIT CENTRAL OREGON • Americans concerned with contracting the virus up 7% in the last two weeks to 65.4%, exceeding levels during the Delta -variant • 71.9% report that at least one person in their personal circle has contracted COVID just in the last month alone • Nearly 30% have said that the challenges procuring COVID tests have stopped them from traveling in the past month SOURCE: DESTINATIONS ANALYSTS 1/17/22 MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON • Nearly 80% of American travelers have trips currently planned in 2022 • The average number of anticipated leisure trips Americans plan to take over the next 12 months has hit its highest peak during the pandemic era at 3.1 SOURCE: DESTINATIONS ANALYSTS 1/17/22 MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON YTD THROUGH NOVEMBER 2021 Y'16/17 ". FY 18T 03ae. 18/19 :..2 FY✓19/20 FY:'20/21 Change .. MONTHLY VARIANCE;' July 5 1,188,765 29.6700, $ 1,271,350 • 69555 $ 1,430,995 12.56.5 $ 1,514,978 5879'? $ 1,667,996 10.1000'7 $ 1,748,181 4.8155" $ Aug $ 1,115,119 23;0016 $ 1,169,306 4.864.' $ 1,216,868 4.0716 $ 1,468,425 20.674' $ 1,413,522 -37400 -, $ 1,555,799 10070' $ Sept $ 430,477 6.60% 5 614,663 42.790' $ 574,496 -6.5395 $ 529,022 7,9296; $ 610,968 154905': $ 793,230 29.83% $ Oct $ 175,403 25.9856i $ 240,295 370000' $ 282,936 17.7500' 5 394,256 39.3485:, $ 364,516-75495.: $ 354,406 -2,77% $ Nov $ 195,905 490300' $ 213,017 8,73% $ 228,833 74206-` $ 266,930 16635'1 $ 286,147 72056 3 $ 297,571 3.99% ' $ Dec $ 360,655 12875' $ 396,621 9.975'' $ 953,353 14,305' $ 921,618 70056. $ 472,507 • 12.0799 $ 554419 17,3406'- $ Ian $ 230,003 275116' $ 278,939 212300i $ 272,394-2,35%:. $ 315,235 15.7395 $ 914,665 315455 $ 471,140 13.62% 5 Feb $ 189,704 22.3756-- $ 255,899 348905:' $ 259,411 1.37%.,: $ 277,310 69006 $ 351,432 26.73% $ 362855 3.25%' $ 686,770 89.27% Mar $ 276,134 23`020'' $ 302,367 95016,' $ 354,899 17,3700;'. 5 407,138 14,72%, $ 343,289-1568%' $ 159,828-53440'-' $ 792,257 395,699' April $ 189,582 4.3456 $ 216,213 14.0500 , 0 236,091 919%� 5 272,934 15,61%% 5 906,383 48.8900 : 5 33,029-9287%6R ' $ 699,039 2014%• May $ 292,303 12;98%^ 0 354,123 2115%; $ 390,661 3032% 5 406,280 4,0005'- $ 524,883 29.1956? $ 229,100 57.3096: $ 853,148 280.7056= 9/04," June 5 625,431 35,2205s $ 755,305 20,7706" $ 683,013 -9.573'i $ 761,871 11,55965 $ 973,186 •-.27.7455 . $ 1,006,259 3;4016 $ 1,422,603 41.3805= N/A. FYTD $ 5,269,481 ' 23,150', $ 6,068,0,98 15.1605! $ 6,383,950 5 21% $ 7,035,998 10 21% $ 7,829,499 112806' $ 7,560,817 5,49% $ 11 485,626 - 51.9156 $ 6,566,867 ( Anti VAR TOTAL 2;8,269,481 $ 6,068,098 ;;$ 6,383,950 $ 7,035,998 „ $ 7,829,494;-$ "7,560,817 $ 11,485,626 $ 6,566,867 18,0106 Deschutes unincorporated TRT rate: 5%l ul 76 16%Jul 80 1 7%Jan 89 18%1u1 14 City of Bend FY'14/1611ange e Change FY'}811 fY'19120 1,690,203-3.3256;` $ 2,295,727 35.33%,% 1719672 10.5916 $ 2,090,076 21.54% 843,768 63705.' $ 1,031327 222356: 863,986 143,7806' $ 612353-29.1254' 497,154 50.304 -'2 537,384 20.1556 705084 27,18% < N/A' 761,842 6170% N/A 20/21 _' July $ 681,867 ; 50.39%. $ 1,167,521 32,39% $ 1,253,078 7„33% r $ 1,915,547 12.97$ $ 1,392,621 1.6286 5 1,577,435 14, 2705 ? $ 1,236,038 .21?6400 Aug $ 870,733 4258%` $ 1,021591 1733%% 21,109,525 8.61%- $ 1,347,492 2145%': $ 1'343,926 02605 $ 1,958,091 8.49% ! $ 1,324905 9.135'` Sept $ 565,927 22.39% $ 739,451 30.6694� 5 839,649 13.55%% 5 820,801 2,24961 5 945,5860 1520%' $ 1,021,681 a.05% ' $ 883 269 13 '. Oct $ 440,768 27:61%'- $ 530,277 20,3135; $ 669,833 25537%�' $ 650,738 2.12%5 $ 734,036 12.8095 5 795,824 6.424 - $ 901,163 13 4h_ Noy $ 295,095 36,77%v $ 357,600 211316 $ 458,649 2826%i $ 426,303-7.05%. $ 495,457 36.2256 i $ 539,082 7481% $ 489,590 -9,19% Dec $ 330,893 31,84%i $ 434,108 $197%' $ 541,672 24.7800" $ 506,919 6,425 567,940 12,0455- $ 592,581 414%, $ 524,108-11n5606 Jan $ 328,996 , 439474a $ 399,620 ,21.4756% $ 467,385 18.96%5 $ 975,959 1.835'5 $ 554,007 16,90%.' $ 595,797635,546 $ 626,991 5.2400= Feb $ 377,576 43:6656' $ 428,240 13,4296 $ 475,558 11.05%'. $ 499,784 5119%- 5 533,904 6.83% 5 656,403 Mar $ 492,377 38.09%� 5 542,242 . 101.3%; $ 686,690 2664%-. $ 6733581 1.94%` $ 7431,513 ;30,12% 5 335846' 5471% $ 9067,399 - 198.05 April $ 474,418 ' 43,94%'. 3 571,271 2042%` $ 635,713 11.28%' $ 690,587 8.63%.' $ 737,773 653% $ 120,155953,833 693:98 May $ 587,528 3652%: $ 619,788 4,64%; 5 766,845 -24.73%-` $ 803,357 4.7656 $ 915,959 19.0205 2 111,063-66,04%i $ 1,050,833 237a82% 9/4 June 5 799,235 32.11316 $ 887,415 .117306 $ 1,021,403 �1510% 5 1,081,683 5.,90%; $ 1,210,933 11.9500 5 770,999-3637%- $ 1481491 92:28% N/R 06113 $ 6,490,413 375054 0 7,694,125 18.5595 $ 8,920,999 "15,96i%. $ 9,392,551 5.299'; $ 10,173,649 8 32% $ 8,774457 -13.7500 $ 11,075 116 26.'22% - $ 6,831 881 FYi11 VAAI TOTAL 3 6,490,413 -' $ 7,694,125 5 8,920,999 9 9,392,551 5 10,173,649' 2.8,774,457 _ , 2 1}075,118 $ 6.837,881 Al_3016 Note: The TRTrate in City of Bend is 30 % higher than Deschutes unincorporated: 9%Ju103 110%Jun 14 110.4%lune'15 N/A, /22 YARAN 2,013,750 1,750,807 1,284,763 1,026,511 756,050 N/A'; N/A: MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON SMITH TRAVEL RESEARCH (STR) Lodging Occupancy Rate 90.0 80.0 70.0 60.0 50.0 40.0 30.0 20.0 10.0 0.0 ® 2019/20 2020/21 ® 2021/22 Central Oregon Occupancy Rates: July 2019 - December 2021 (Jefferson County, Deschutes County, Crook County, Zip 97037) July Aug Sep Oct 82.6 82.2 76.3 64.1 48.9 68.5 70.6 1 61.6 58.8 4 38.3 82.8 75.6 70.8 66.9 ! 54.2 2021 vs. 2019 + 15.4% Dec 44.3 37.1 51.1 Jan 43.3 39.4 Feb Mar Apr 51.5 34.8 j 18.7 43.0 1 57.6 . 60.4 May 31.4 64.6 Jun 54.7 78.3 MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON SMITH TRAVEL RESEARCH (STR) Average Daily Rate $ 250.00 200.00 150.00 100.00 50.00 0.00 July Aug /E2019/20 190.42 187.14 112020/21 156.84 160.36 02021/22 230.01 220.00 Central Oregon Average Daily Rate (ADR): July 2019 - December 2021 (Jefferson County, Deschutes County, Crook County, Zip 97037) Sep 145.60 133.38 171.39 Oct 133.87 117.78 133.63 Nov 127.99 107.13 123.82 2021 vs. 2019 -10.2% Dec 139.13 112.44 125.00 Jan Feb 133.76 1 130.81 105.13 1109.83 Mar Apr 113.77 85.33 118.70 124.59 May 93.51 142.62 Jun 121.06 176.83 MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON i AIRDNA Central Oregon Regional Vacation Rental Occupancy Rate July 2019 - December 2021 Lodging Occupancy Rate % 90.0 80.0 70.0 60.0 50.0 40.0 30.0 20.0 10.0 0.0 July Aug Sep Oct Nov mi 2019/20 63.6 63.7 53.2 41.9 35.8 ■ 2020/21 68.9 72.2 59.3 58.7 49.5 2021/22 82.8 77.4 67.4 61.9 52.1 MID -YEAR REPORT FY21/22 2021 vs. 2019 +49.7% Dec 32.0 Jan Feb 30.5 32.7 43.5 52.4 Mar Apr May Jun 32.9 42.8 42.6 60.5 62.6 65.5 67.5 78.2 VISIT CENTRAL OREGON AIRDNA Average Daily Rate $ 400 350 300 250 200 150 100 50 0 Central OR Regional Vacation Rental Average Daily Rate (ADR) July 2019 - December 2021 2021 vs. 2019 +41.3% July Aug Sep Oct Nov Dec la 2019/20 290 284 249 231 220 240 ■ 2020/21 318 303 32'7 266 277 297 2021/22 364 367 315 285 326 339 Jan 210 252 Feb 224 273 Mar 240 283 Apr May Jun 219 276 279 287 317 341 MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON AIRDNA Occupancy Rate % 6055 605 40% 20, 10,S. 055 0022 Year ei Preview, Year 43% %Chg • 3200 CENTRAL OREGON: AirDNA 5-Month Pace Pick-up Occupancy Rates As of January 17, 2022 vs. as of December 20, 2021. AirBNB, VBBO/Homeaway MID -YEAR REPORT FY21/22 CENTRAL OREGON As of January 17, 2022 Report -36% Fob 22 36% -38% Me 22 47% 3&% -37% Apr-22 36% 37% -20% Me; 22 -1% h.,22 (tetra Ore on Region )7% 36 36% -200 -4 CENTRAL OREGON As of December 20, 2021 Report • Feb-22 Mar 22 Ap'•22 35% 46% 53% 44% -52°4 4955 -3595 -52% May-22 21, 28% 2 re, VISIT CENTRAL OREGON VACATION RENTAL PACE IS SLOWING REGIONALLY -27% AVERAGE COMPARED TO LAST YEAR REGIONAL VACATION RENTAL OCCUPANCY IS PACING SLOWER THAN IN COMPARISON TO WINTER 2020 OMICRON IS HAVING AN IMPACT WITH ADVANCED BOOKINGS Er TRAVEL ,•• MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON WORKFORCE The Great. Resignation -more than n 24 million U.S. workers quit their jobs. from April to September 2021 • Hospitality jobs were the hardest hit sector. 1 in 5 jobs lost About 25% of hospitality workers surveyed by7oblist said they wouldn't want to work in the industry again MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON ORKFORCE Move to remote work —permanently remote jobs are now 18% of the US professional workforce, up from 15% in. Q3, 13% in Q2, and 3% before the pandemic* The shift to working remotely is large, permanent, and picking up speed* ANNUAL REPORT FY20/21 VISIT CENTRAL OREGON EMPLOYMENT RECOVERY IN DESCHUTES COUNTY SOURCE: BUREAU OF LABOR STATISTICS INDUSTRY SECTOR FULL SERVICE RESTAURANTS SEP'19 SEP'21 CHANGE % CHANGE HOTELS Et MOTELS (EXCEPT CASINOS) ALL OTHERS DRINKING, PLACES, ALCOHOLIC BEVERAGES SNACK, NON-ALCOHOLIC BEVERAGE BARS 4,788 4,179 -609 -12.7% MOBILE FOOD SERVICES LIMITED -SERVICE RESTAURANTS TOTAL ACCOMMODATIONS & FOOD SERVICES MID -YEAR REPORT FY21/22 2,744 , 2,543 -201. `" 7.3% 322 216 -106 -32.9% 961 1,059 98 10.2% 2,524 2,654 130 5.2% 11,790 11,193 -597 -5.1% VISIT CENTRAL OREGON ADDING A WORKFORCE SPECIALIST FOR THE TOURISM SECTOR VISIT CENTRAL OREGON & VISIT BEND ARE COLLABORATING ON A WORKFORCE SPECIALIST IN THE TOURISM SECTOR MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON TRAVEL OREGON PARTNERSHIP - VISIT CENTRAL OREGON IS THE APPOINTED RDMO FOR THE REGION AND MANAGES THE REGIONAL COOPERATIVE TOURISM PLAN (RCTP) PROGRAM FOR THE STATE - RCTP ALLOWS US TO SUPPORT THE ENTIRE REGION - THE PROGRAMMING COMPLEMENTS THE COUNTY FUNDS WITH PROGRAMS INCLUDING: GRANTS, GLOBAL SALES, DESTINATION DEVELOPMENT AND RURAL TOURISM PROMOTION TRAVEL OREGON MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON C.O.A.S.T. (CENTRAL OREGON AIR SERVICE TEAM) BEND VISIT CHAMBER BEND MOVE. START. GROW.' �R MOND REDMOND CHAMBER OF COMMERCE & CVB MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON EVENT & MARKETING SUPPORT - WINTERFEST - HIGH DESERT STAMPEDE - PACIFIC CREST ENDURANCE SPORTS FESTIVAL - WANDERLUST TOURS (WINTER EXPERIENCES IN SISTERS) - AIRSHOW OF THE CASCADES (MADRAS) - HAYDEN HOMES AMPHITHEATER CONCERT SERIES - OREGON CHAPTER - INTERNATIONAL DARK SKY ASSN. MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON SUPPORTING THE ARTS - "IN A LANDSCAPE" OUTDOOR CONCERTS - HIGH DESERT MUSEUM (WATER SHAPES OF THE WEST & INFINITE MOMENTS EXHIBITS) - CENTRAL OREGON FILM OFFICE - ARTS & ECONOMIC PROSPERITY 5 STUDY MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON SUSTAINABILITY - DESCHUTES TRAIL COALITION - SUPPORT FOR OCHOCO TRAILS GROUP - CENTRAL OREGON TRAIL ALLIANCE (MADRAS EAST HILLS TRAILS) - "TAKE CARE OUT THERE" TRAVEL OREGON CAMPAIGN - THE ENVIRONMENTAL CENTER - SMITH ROCK VIDEO SERIES, IN PARTNERSHIP WITH SMITHROCK.COM MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON DESTINATION DEVELOPMENT - MURAL TRAIL: "GREETINGS FROM..." REDMOND, LA PINE, SUNRIVER & MAUPIN - HIGH DESERT FOOD TRAIL - WARM SPRINGS MUSEUM: NEW HIGHWAY SIGNAGE MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON STRATEGIC INITIATIVES RDM WELCOME CENTER 3 MEETINGS CAMPAIGN MID -YEAR REPORT FY21/22 2 DEI TRAINING 4 WEDDINGS CAMPAIGN VISIT CENTRAL OREGON IMPRESSIONS & MARKETING REACH 1 MILLION WEBSITE PAGEVIEVVS MID -YEAR REPORT FY21/22 1 7.4 MILLION+ CAMPAIGNS & AD IMPRESSIONS 418,830+ OWNED MEDIA 1.2 BILLION+ EARNED MEDIA VISIT CENTRAL OREGON REGIONAL MURAL INSTALLATIONS: CENTRAL OREGON MURAL TRAIL Visit Central Oregon continues to promote the arts in Central Oregon through the mural trail project with a "greetings from message. We commissioned well-known artists in Central Oregon, Karen Eland and Katie Daisy. Their creative collaboration brings "GREETINGS FROM...." to life by infusing community landscapes, flora and fauna, and wildlife into each unique and engaging mural along the Trail. The murals create a "shareable" moment for visitors to take photos and post to their favorite social media channel. The mural trail provided a safe outdoor activity during the pandemic. By highlighting regional arts and culture, we are promoting year-round experiences in Central Oregon which helps in our goal of leveling seasonality. The Central Oregon Mural Tait is self -guided and can be enjoyed any time of year. Murals have been installed in Redmond, Sunriver, La Pine, Maupin and the Visit Central Oregon RDM Welcome Desk. Future murals are planned for Sisters, Bend and more. 0 WATCH THE VIDEO See the "Greetings from Sunriver" art mural video on YouTube at httus://bit.ly/3Ahyw 6 MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON TAKE CARE OUT THERE: A COLLABORATION WITH DISCOVER YOUR FOREST Central Oregon's forests saw an overwhelming increase in use during 2020 from the pandemic. As a result, issues with user conflict, resource damage and safety issues increased. Despite the best efforts of Central Oregon land managers, responsible recreation messages were not reaching most users. Central Oregon's National Forest's need for support with public outreach efforts was more important than ever. Ten short TAKE CARE OUT THERE educational videos have been created to educate and inspire viewers to recreate responsibly on Central Oregon trails and in our public lands for: - RESPECT - LITTER - TRAIL ETIQUETTE - DAY -USE - VANDALISM - WILDERNESS - SEARCH & RESCUE - ACCESSIBILITY - DISPERSED CAMPING - CENTRAL CASCADES WILDERNESS PERMIT SYSTEM OWATCH THE VIDEOS See the entire series of the TAKE CARE OUT THERE videos on YouTube at bttos://bit.ly13j7j4Cc MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON In: April 2021, Visit. Central Oregon launched a landing, page .. dedicated to the 11S. Forest Services' new Central Cascades Wilderness Permit System. Since going live, the optimized content is boosting efforts to get the necessary information about the permitting system out to the public. - 7K+ video views on .YouTube SK page views on the permit page - 8.7K pageviews on.blog content In support of our regional partners that were financially impacted by COVID-19, Central Oregon guides, outfitters, and land -use non -profits were offered a stipend in return for their participation and time as a featured "Ambassador The intention for recruiting non -uniformed virtual ambas- sadors was to assist, the U.S. Foreset Service in delivering; the educational messaging from a peer or trusted advisor, rather than from a uniformed manager..... -. MID -YEAR REPORT FY21/22 NEW SMITH ROCK VIDEOS: EXPANDING. THE "TAKE CARE OUT THERE"MESSAGING We continue to find new ways to support Travel Oregon's' "Take Care. Out There" message. In partnership with SmithRock:com, we created three videos around three pressing issues Smith Rockis experiencing with the goal of .' informing and taking steps towards relieving the problems. The videos. are viewable online: and at the visitor's center at Smith. Rock State Park. 0 WATCH THE VIDEOS Watch the Smith Rock TAKE CARE OUT THERE. videos on YouTube at . VISIT CENTRAL OREGON CAMPAIGNS As travelers gained confidence in traveling with the rollout of the COVID-19 vaccine, we shifted our campaigns to match the market. "Venture Out" was our go -to messaging for both lifestyle and golf campaigns, inviting people to explore Central Oregon. Our research showed people were highly interested in dining and outdoor recreation experiences, so our creative featured these types of scenes. We've worked with our media partners to present Central Oregon as a top destination for people's return -to -travel. MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON CENTRAL OREG C.O. MAKERS The Central Oregon Makers video series was created to showcase makers from different industries, all who have chosen to call Central.. Oregon home. We inspire. visitors to seek out and support the people who bring our community and region to life. Reached 59K people on Facebook // 4.4K+ Engagements 2.3K Impressions on Instagram // 2.3K accounts reached 5,320 views on?.YouTube, N MAKERS 12:23 Central Oregon is home to artists, makers, craftspeople, and creative spirits. To celebrate the season of giving, we are giving away (1) $300 gift card to local maker, @jpaigeco To enter to win, simply dick the link! One winner will be chosen an December 15t1, 2021. cs� VISITCENTRALOREGON.COM MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON GOLF CAMPAIGN In the summer and fall of 2021, we marketed the Central Oregon Golf Trail (COGT) as a premier golf destination. The proximity of the courses, layouts, Central Oregon culture, and post -round food and drink continue to drive our strategic direction and competitive advantage for the Central Oregon Golf Trait. CAMPAIGN RESULTS Digital ad campaign generated 2.3M+ impressions, 42K clicks and generated 463 3+ website page visits: 1,164 partner link clicks // 663K+ video views // 284 visitor guide requests MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON SUMMER & FALL LIFESTYLE CAMPAIGN As the vaccine became available to the general public we began inviting visitors back to Central Oregon. It was important to give visitors ``permission" to vacation in our region. We created our "Escape the Everyday" and "Venture Out" campaigns around this idea. MID -YEAR REPORT FY21/22 Digital` ad campaign generated 15M+ impressions, 215K+ clicks and generated 3,735 3+ website page visits: 16,804 partner link clicks // 454 visitor guide requests VISIT CENTRAL OREGON OUR TARGET MARKETS: SEATTLE, SAN.FRANCISCO, LOS ANGELES & PHOENIX. In FY21/22, Visit Central Oregon will focus oninvestingin larger out-of-state direct flight markets that would be difficult for one business to impact on its own. We factor in the availability ofdirect flights or drivetimes to the region of under 8 hours from a destination. Then we identify thetarget marketareas of highest potential for Central Oregon by looking at the proportion of residentsof a metropolitan area classified as high -potential based on a. survey's sample size. MID -YEAR REPORT FY21/22 PAGEVIEWS 1M WEBSITE PAGEVIEWS (+78%) NEW USERS 303K+ "NEW USERS" VISITED THE WEBSITE (+109%) AN AVERAGE OF 50K NEW USERS VISITED THE WEBSITE EACH MONTH (+109%) ENGAGEMENT IS UP PAGES PER SESSION INCREASED BY +35% MID -YEAR REPORT FY21/22 WEBSITE ENHANCEMENTS NEW WEBSITE LAUNCHED SEPTEMBER 30, 2021 NEW SITE FEATURES 6 ENHANCEMENTS: - Chat feature - Maps featuring partners - Bookable experiences with partner businesses - New Weddings 6 Meetings pages - Dynamic content based on visitor's search preferences - Updated industry site integrated into the VisitCentralOregon.com website AN AVERAGE OF SOK NEW USERS VISITED THE SITE EVERY MONTH CENTRAL OREGON ACCOMMODATIONS REVENUE FROM THE WEBSITE Utilizing TravelNet Solutions' formula, Visit Central Oregon has calculated the attributable accommodations revenue/value of clicks from VisitCentralOregon.com's "Hotels 6 Lodging" pages directly to our lodging partners. This formula is established with accepted baseline industry standards. TOTAL LODGING CLICKS: 26,747 (+7%) CONVERSION RATE x 4.0% AVERAGE DAILY ROOM RATE x $212 (current ADR avg.) AVERAGE LENGTH OF STAY x 3.5 nights ANCILLARY SPEND x 1.75 $1,389,239 SEE WHO'S VISITING OUR WEBSITE OR %IA °' Of" asor#4, TX. MID -YEAR REPORT FY21/22 11/1 ktil" MALE 46.1% FEMALE 53.9% OWNED MEDIA Earned media plays an important role for Visit Central Oregon. We split our work between print and digital media, focusing the medium around the audience. Our assets include VisitCentralOregon.com, email marketing monthly newsletters, an annual printed Travel Guide, and newly released, High Desert Weddings. We will be releasing a Meetings Guide come late spring and a Food focused publication in summer. OPT -IN SUBSCRIBERS Our email database continues to grow by converting our website visitors into subscribers. In FY21/22, our database has grown by 6.29%. We also collect emails through our marketing activations, events, partnerships, giveaways, and social promotions. MID -YEAR REPORT FY21/22 26% 350K+ OPEN RATE READERSHIP The average open rate for our consumer emails. We switched email marketing software and increased our open rates by +62%. The Visitors Guide is an annual publication with regional information about communities, activities, lodging, dining, events and more. The Visitors Guide features community spotlights, local profiles and business listings. VISITORS GUIDE 2022 VISITORS GUIDE A 177-page printed Travel Guide. produced in partnership with Oregon Media provides visitors as well as locals with insightful information about the region, dining and libations, recreation, lodging, events and more. Available digitally as well. Wa VIEW THE GUIDE ONLINE at https://bit.ly/3GPOOkA vuur t3_i;Ir7S lIEkL OFFICIAL,TRAVEL GUl DE MID -YEAR REPORT FY21/22 VISIT CENTRAL OREGON HIGH DESERT WEDDINGS HIGH DESERT WEDDINGS A 66-page printed wedding guide published and distributed by Bend local publishing, Oregon Media (OM). We partnered with OM. to produce a. unique photo -heavy storytelling; piece introducing Central Oregon as a year- round wedding destination, highlighting wedding stories, lodging properties, and vendors from around the region. VIEW THE GUIDE ONLINE at https://bit.ly/31pedQ0 Wuri 0 MID -YEAR REPORT FY21/22 C:MING SPRING 2022 MEETINGS GUIDE A 22-page digital publication that offers meeting planners a resource to plan their next meeting or convention in Central Oregon. This complete guide includes general info on the region; venues, eats, and activities to ensure participants have the best experience in Central Oregon. MID -YEAR REPORT FY21/22 Visit Central Oregon utilizes social media pla forms to share original, partner, and user -generated content to drive engagement and bring awareness to the brand and the product of Central Oregon. Each channel has a unique strategy to best fit the demographic of followers for that platform while still maintaining a clear, strong voice for the organization. 554K+ ORGANIC IMPRESSIONS (+153%) 466K ENGAGEMENTS (+2,634%) 4.3M+ TOTAL REACH 60.1K+ FOLLOWERS FAOEBOOIC I @visitcentraloregon Strategic paid and organic social media campaigns to our target audience(s) outside of Central Oregon. The channel also promotes partner content and communicates industry resources for the region. 572+ TWEETS 5 RETWEETS 7K+ FOLLOWERS (+2%) 41 LINK CLICKS TWITTER I @visitcentrolor An engaging mix of partner promotions, shared content and newsworthy information. This channel also complements our public relations efforts and media outreach. MID -YEAR REPORT FY21/22 2.8M+ IMPRESSIONS 29K ENGAGEMENTS (+164%) 23.4K+ FOLLOWERS (+5.2%) INSTAGRAM I @visitcentraloregon Strategic paid and organic posts featuring a mix of photos, videos, reels, and stories to engage our audience of more than 23K followers. VISIT CENTRAL OREGON 521K VIEWS 958 SUBSCRIBERS 3.4K HOURS OF WATCH TIME YOUTUBE 1 @visitcentraloregon Our YouTube channel is where all of our video content lives. Subscribers can easily find content on what they're interested in by searching our curated playlists filled with the latest videos we've produced. 10.9K+ MONTHLY VIEWERS 466+ FOLLOWERS TOP AUDIENCES: PORTLAND (8%), SEATTLE (6%), LOS ANGELES (6%) PINTEREST 1 @gocentraloregon With a variety of trip planning articles and custom travel guides, we target our niche markets with original branded content. Pinterest is where people go to plan vacations. 5K+ IMPRESSIONS 396 FOLLOWERS TOP AUDIENCES: BEND (34%), PORTLAND (25%), EUGENE (3%) UNICEDIN I @visitcentraloregon This platform allows us to connect partners, planners, and consumers with content and information at an industry level. A Travel Guide to Faaly-Frfertdly Tours Sisters, Oregon anrnCentral Oregon www.visitcantral ra9an.<orn 1.2B COMBINED REACH Our earned media reach includes a mix of readership, Central Oregon mentions, circulation, publication website visits, and social media/blog followers. 379 EDITORIAL STORIES We host a variety of writers, influencers and media events in Central Oregon: Sunset Magazine Conde Naste Traveler Travel & Leisure Food 5 Wine Forbes USA Today Nat'l Geographic Traveler Wall Street journal TripSavvy.com Oprah Daily Thrillist Visit Central Oregon utilizes public relations to generate earned media and awareness as a travel destination. We work with a local PR Agency and with Travel Oregon to pitch media, create itineraries, and host familiarization tours. While Visit Central Oregon has a strong relationship with many writers around the globe, we are always looking to strengthen those relationships and seek out new writers with different followings, angles, and ideas, as they tell the stories of Central Oregon. The 12 Best Small "[owns in Oregon fur Ilistone Charm, Organic. Wineries, and Adventure Treks W E 'I OSTED., A VIRTUAL PRESS EVENT IN OCTOBER 10 FREELANCE WRITERS'& EDITORS ... , . FROM MAJOR TRAVEL PUBLICATIONS ATTENDED A TWO-HOUR VIRTUAL EVENT • The nest Small Towns in Oregon for Historic Charm, .,�, • Organic Wineries, and Adventure Treks ; High Desert Museum $ 589K COMBINED VALUE OF COVERAGE VISIT CENTRAL OREGON CENTRAL OREGON Cl 57100 Beaver Dr. Bldg. 6, Ste. 130 PO BOX 4489 Sunriver, OR 97707 +1 541-389-8799 1-800-800-8334 C-'' info@visitcentraloregon.com (c- Alt riph±sres,rved. Isproduction 'n ,hol, or in Hoff prohibit,i,vithout u"nt ten pe mi:;'n , from l isi, Centro, Oreaor,. \yr E S BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT 2, 11 MEETING DATE: January 2+, 2022 SUBJECT: Special Project Grant Status Update - Deschutes Collaborative Forest Project RECOMMENDED MOTION: N/A BACKGROUND AND POLICY IMPLICATIONS: During the FY22 video lottery allocation discussion, the Board initiated three new special project grants. One of the grantees, Deschutes Collaborative Forest Project, will present at the January 24th Board meeting to provide the commissioners with a status update on their projects and priorities. BUDGET IMPACTS: Special project grants are made available through the video lottery fund, which is supported by state lottery proceeds. These grants were budgeted for FY 2021-22, the first year for these new grants. Three grantees were each awarded $20,000, half of which was paid upon signature of the agreement, with the second half initiated by completion of the mid -year status update. ATTENDANCE: Mayor Sally Russell, City of Bend Emilie Bedard, Central Oregon Forest Stewardship Foundation Laura Skundrick, Administrative Analyst .7 0 0 LL )1 Summary/Q&A aborative Forest Project )eschutes Co economic +-+ O U c Q 0_ [2w n U) 0 = 2 >% Ll� O c �C O � R E > ,g, , t- cn iii 5 w a) co (1. ji § 8 E ...., ..c 0 -5- co a) 2 += ID m _o 0 0 0 LL 0 0 -c a) 0 0 0 1 a) ' -schutes National Forest ro1ects Deschutes National Forest Project Updates Bend -Fort Rock Ranger District West Bend Vegetation Management Project (EIS) 0 vi Project Informati Current Status: n by Prescription. Work has nits in Peso are Desig uble 1 O N O C C G u c 0. F u 3 it p8 g U O Y Y 11 111.1 Lex Vegetation Management Project (EA) Current Status: 0 8 t� 7 4.1 O 0 O m to s 0) C C 00 0 y C U 0 c w AKA Timber Sale: Awarded to Boulder Ridge LLC. Work has not yet begu 0 0 ai z Kew Vegetation Management Project (EA) ,.a aria. Lily DXP Timber Sale: Preparation is complete. Planned to sell in FY2022. Will utilize both tree marking and Designation by Prescription. Sage Timber Sale: Preparation is ongoing. Planned to sell in 2023. Will utilize both tree marking and Designation by Prescription. 1920 - 201 o r o r C (NJ0 to r ▪ .0 oo, 0 o c • 0 ©�`- u 0 C Q. 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N Cv®p® � O p O N O • • I` O N �OOO 00 { m LC) LC) O O 00ILO - co co 6e. ta c � 0 O CC3 � •- t N N Cl O CD CO 0 ,c- . - O C (1) O - Cv co co O O Q cn U .c 13 • O O O U a3- CU CLLQO 0 E co 0) O L Q 0) a) (/) t N LOL O a CO U) C LL co C .� O O Zr) O cr u LL • • • Forest restoration our communities. aborative work the a) -e.. -c _ LL . - E2 c70 U O OU c0 a_ `- Q = ) O) Q"C3O co to O O C a) O c6 ,�, c- ci) 2 U _ a) _c -0 -C3 cn a., 42 O 13)-cp o c -5 .E 2 0 _. u_ = a) c) Cz O >N eca- -E m ,0 c c N O _ O = Q O O O � - O i Z U co' - -c U N � a a)m - - -t ...-o m -5 (,) o a) >'� Q� -4-+ L 0 w .7t-2 0 -c (ED) 0 0 a) o o§o N a ive there, need U A) C= - ---E• o ai 2 tE 2U 2 o � Cl) L -- U co 'O N 8 o Cll -o a_ -E >, CCS O a)co c c ( �--+ co ca c L.: 2 E a3 .c C 0 t o cICSE a) coo La o® o_ a) ago >,-- E "a3" 0>' 17), .L.-(1)5 cs:c) 331 -Lc-12'>, co c co 22 o- m o co cn o 92 w El?652 •mo �_ S2 m= o 0 o76 O o O U 8 BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: January 24, 2022 SUBJECT: Work Session to Discuss Expansion of Residential Recyclables Collection RECOMMENDED MOTION: This is an informational work session and no motion is being recommended at this time. BACKGROUND AND POLICY IMPLICATIONS: INTRODUCTION & BACKGROUND The Solid Waste Management Plan (SWMP) adopted by Deschutes County in 2019 calls for the expansion of residential collection of recyclables where practical. The Department of Solid Waste has been working with the franchised collectors, exploring the possibilities and timing of such an expansion of services. Two events have occurred since the adoption of the SWMP that have shaped the actions proposed in this report. First, the Sunriver Owners Association (SROA) has approached the Department requesting assistance in relocating and constructing a new recycling depot to serve Sunriver. Secondly, a fire this past spring in Deschutes River Woods has generated requests to add a yard debris collection service in rural subdivisions to assist in reducing the risk of wildfire. To aid in the discussion, the following terms are defined: Residential Collection: Collection of waste and/or recyclables at customer residences by their franchised collection company. This can be accomplished by: • Curbside collection: Waste and recycling carts furnished by the franchise collector are placed at the curb for collection. The service is automated where a mechanical arm empties the cart into the collection truck, which eliminates the need for the driver to exit the vehicle or manually empty the cart. This is the most desirable collection approach as it is the most efficient collection method and helps reduce worker injuries, which are a substantial issue in the waste/recycling collection industry. • Side yard collection: Waste and recyclables are placed in containers located at the residence, typically beside the house/garage or in an enclosure that hides the trash and recycling containers from view. This is much less efficient, requiring the collection driver to walk up to the containers to retrieve the waste and recyclables. Additionally, it exposes collection workers to a higher risk of workplace injuries. Often, in order to gain efficiencies, drivers take a larger, wheeled cart with them and manually empties material from 2-3 residences into their cart before returning to the truck to unload. This is common in developments like Sunriver where curbside collection is not allowed. Mandatory Service: All residences in a local government's jurisdiction are required to take trash and recycling collection services. Fees are usually paid to the local government, sometimes through utility bills, which are then passed on to the collection company. The cities of Redmond and Sisters operate in this fashion. Universal Service: All customers participating in franchised collection services have access to trash and recycling collection services as a single service package (waste collection and all available recycling collection). Services and rates are established by the local government and all required services are available to the resident for a single fee. Participation is optional and customers who sign up must pay the full fee, whether they elect to use all the services provided or not. Subscription Service: All customers participating in the franchised collection service have access to a "menu" of available collection services where the customer can select and pay for only those services they desire. As an example, a resident may sign up for waste collection only, while their neighbor subscribes to both waste and recycling collection. Fees for subscription service tends to be higher than the universal service approach as the cost of trucks and labor is spread over a smaller number of customers and participation can be more dispersed than what is seen under the universal model. RECYCLING HISTORY & BACKGROUND The landmark Opportunity to Recycle Act passed by the Oregon legislature in the mid 1980's requires that all Oregon citizens have the opportunity to recycle. The law has provisions requiring curbside collection of recyclables in cities above a certain threshold population, including their Urban Growth Boundary. In unincorporated areas, the opportunity to recycle requirement is met by providing locations where citizens can drop recyclables at DEQ permitted disposal sites (landfills and transfer stations). Soon after the law went into effect, citizens in unincorporated areas of Deschutes County began requesting more convenient options for recycling. These requests typically came from resort developments and larger subdivisions, which led to the establishment of recycling depots in those areas. The depots were a partnership between the community requesting the service and the Solid Waste Department, where the community provides a location for the depot and the Department would provide containers and service. The number of depots has varied over the years; currently four depots are available to residents in Deschutes County: • La Pine Depot, located in Wilderness Disposal's corporate yard in La Pine • Sunriver Depot, located at the Sunriver public works yard • Sisters Depot located in the city of Sisters • Black Butte Ranch Depot, located at the Black Butte Ranch corporate yard The responsibility for servicing these depots is borne by the franchised collector responsible for the service area where the depot is located. With the exception of the Black Butte Ranch Depot, the cost for servicing the depots is included in the base fee for all of the collector's customers. Additionally, the Department of Solid Waste provides some funding assistance to the franchised collectors to help offset depot operating costs. As the Black Butte Ranch Depot is restricted to use by Black Butte Ranch residents only and not available to the general public, that facility does not receive any financial assistance from the Department. The cost of servicing that depot is borne by Black Butte Ranch rather than the franchised collector's entire customer base. SUNRIVER RECYCLING Sunriver and the surrounding area are served by a recycling depot located in the SROA Public Works yard. It is very popular, and is woefully inadequate to handle the volumes of materials coming in. This fact and SROA's desire to repurpose the space where the depot is located for other public works needs resulted in SROA approaching the Department requesting assistance in relocating/rebuilding their depot. Initial discussions with the director of the SROA, the Department, and Cascade Disposal, who services Sunriver, resulted in a plan that would have SROA use their reserve capital fund to construct the new depot. Cascade Disposal would, over time, reimburse SROA for the construction costs. While the depot service arrangements are between Sunriver and Cascade Disposal, the Solid Waste Department is the regulator of the franchise collection system in unincorporated areas of the County. As such, the Department is involved to assure that requirements of Cascade Disposal are in line with franchise ordinance and compliant with service agreements. The use of SROA reserve funds for depot improvements required a vote of the membership. SROA formed a task force to explore the proposal and other options for recycling in Sunriver. A very thorough survey was conducted which showed strong support for a new depot, but there was also considerable interest in side yard collection of recyclables. While residential collection is the most efficient way to collect recyclables, it poses some challenges in Sunriver where curbside collection is prohibited, and many, if not most residences would have to modify/expand their enclosures to use the added recycling collection service. The results of the survey led to a proposal by Cascade Disposal, with the approval of the Solid Waste Department, to contribute up to $600,000 over 5 years for construction of a new depot. Additionally, Cascade Disposal would offer a side yard recycling option on a subscription basis. The Department felt that, while side yard service was desirable, the cost of service on a subscription basis as well as the cost of enclosure modifications would result in low participation. With that, it was strongly felt that a new depot was the preferred option as well as the best solution for Sunriver. The use of SROA reserve funds requires a 60% majority of the vote to pass. While more that 50% of voters approved the use of reserve funds to construct a new depot, the vote fell short of the 60% requirement. There is no indication as to if/when SROA may wish to revisit the issue. It appears that homeowners would like to see residential collection of recyclables put in place and then judge the effect that would have on the use of the existing depot. If the intent is to minimize the use of the depot, which may allow for a smaller, less costly facility or even eliminate the need for a depot as some residents favor, implementing side yard service on a universal basis rather than a subscription approach as originally proposed will be much more effective in providing the desired result as it will result in higher participation rates and possibly reduce the need for the depot option. WILDFIRE CONCERNS & YARD DEBRIS COLLECTION The fire in Deschutes River Woods last spring and other regional fire disasters has raised awareness of wildfire risks in subdivisions and developments with high density vegetation and limited access and egress options. Many have suggested that residential collection of yard debris should be implemented to help reduce wildfire fuels. Bend and Redmond have instituted curbside collection of yard debris on a subscription basis. This approach has been very successful with participation levels that rival outcomes expected from a universal approach. One significant reason for this success is the fact that with the implementation of curbside collection of yard debris, the fire departments in Bend and Redmond banned all back yard burning. This is a significant factor in the participation rate seen for their yard debris subscription service. The rural fire protection districts have indicated that a burning ban would not be considered in their jurisdictions or portions thereof. Similar to the rationale for implementing subscription service in Sunriver, if our goal is to minimize wildfire fuels in subdivisions and reduce the risk of a catastrophic wildfire, Deschutes County should use the universal approach to yard debris collection in unincorporated areas of the County. RURAL & DISTANT RURAL FRANCHISE SERVICE AREAS In addition to the depot system used to collect recyclables in unincorporated areas, limited curbside collection of recyclables has been implemented in certain higher density subdivisions/areas in unincorporated Deschutes County. Areas where residential recyclable collection services are available have been designated as the Rural Collection Zone. Areas that are more sparsely populated and have no curbside recyclables collection are designated as the Distant Rural Collection Zone. The attached map shows the extent of these service areas for the franchised collectors. Since residential recycling services in unincorporated areas of the County are not required under the Opportunity to Recycle Act, the County has some latitude in how services are approached and implemented in both the Rural and Distant Rural Zones. For example, when recyclable collection was implemented in the Rural Zone, glass collection was not included due to the expense and market value at the time. As services are expanded, the boundaries of these zones may change, or be eliminated. Ideally, every collection customer would have the full suite of services available through universal service which would include weekly trash collection, every other week recyclable collection (both comingle and glass), and yard debris collection in the alternate week. This is a very ambitious expansion, and we do not expect to accomplish it in a single phase. It is likely that some areas will never have the full suite of services and implementation in some areas may need to wait until population densities make collection more efficient and affordable. APPROACH TO SERVICE EXPANSION The Solid Waste Department is working with each of the franchise collectors to come up with service expansions that meet that needs of both residents and the collection companies. Each franchise is unique in size, customer base, commercial versus residential make up, customer density, and homeowner restrictions. The Department will be approaching the BOCC on a franchise -by -franchise basis to implement the changes. Cascade Disposal is likely to be the first franchise requesting a rate be established for new services. Much of their collection area is already in the Rural Collection Zone and those customers currently receive residential collection of comingled recyclables as a universal service with their trash collection. It is anticipated that their proposal will include: • For their service area excluding Sunriver: o Expand the Rural Zone to include all areas except Sunriver. There is a Distant Rural Service Zone in Cascade Disposal's service area that currently has no curbside recycling service. Cascade Disposal will add biweekly comingle and glass collection and alternating week yard debris collection, including containers for the added service. o Add glass and yard debris collection in the Rural Zone as an expansion of the current universal service for trash and comingle recyclables. Comingle and glass would be collected biweekly and yard debris would be collected on the alternate week. Cascade Disposal would furnish containers for both glass and yard debris collection. • For their Sunriver service area: o Add weekly side yard comingle and glass recyclables collection as a universal service (rather than every other week collection as is provided elsewhere in the County). As is the current arrangement for waste collection, residents will provide their own container for comingle recyclables, which should help minimize the need for enclosure modification. Cascade Disposal would furnish glass collection bins. o The current structure and service for the Depot would continue as is and any changes to the service or facility would be addressed in the future. It is anticipated that the proposed changes to service will result in the following rate changes for Cascade Disposal's Sunriver, Rural Zone and Distant Rural Zone customers: • For customers with no residential recycling services currently available, the fee increase is expected to be about $14 per month. This provides for the addition of weekly collection of recyclables (both comingle and glass) in Sunriver and, for Cascade Disposal's Distant Rural Zone, every other week collection of comingle and glass with collection of yard debris on the alternate week. o Current Rate $35.00/month o New Rate $49.00/month For Cascade Disposal's Rural Zone customers, who already have residential collection of comingled recyclables, the fee increase is expected to be about $10 per month. This adds glass to every other week comingle collection, and alternate week collection of yard debris. o Current Rate $17.75/month o New Rate $27.75/month Republic Services owns and operates 3 different collection companies/franchises, and their service areas are referred to as North County (Redmond region unincorporated areas and Sisters region unincorporated areas) and South County (areas south of Sunriver). It is anticipated that a proposal from Republic Services will include: • Addition of biweekly glass and yard debris collection in the Rural Zone as a universal service (comingle recycling is currently offered as a biweekly universal service) • A proposed timeline and criteria for incorporating portions of their North County Distant Rural Zones into the Rural Zone service areas • A proposed timeline for adding residential collection of recyclables in the South County. The South County area has no residential collection of recyclables at this time and the entire franchise area is designated as a Distant Rural Collection Zone. This includes the City of La Pine as well the unincorporated areas of the south county. Adding residential recycling will be a substantial undertaking for this franchise with its small customer base, dispersed nature of development and limited commercial customers. It is anticipated that the costs for the addition of glass and yard debris service in the Rural Zone will likely be in the range of $12 to $14 per month as a universal service. UNIVERSAL SERVICE VESUS SUBSCRIPTION SERVICE It should be noted that the universal approach to adding services is the standard industry approach and is the service structure the County has used when expanding recycling services into the Rural Collection Zone. Once an acceptable level of service has been decided, that service is required to be provided by all franchised collection companies in the appropriate collection zone. The subscription approach is not recognized by the State as a qualifying recycling program for complying with the Opportunity to Recycle Act as it is felt that this approach provides a disincentive to participation. The cities of Bend and Redmond broke with this tradition when implementing curbside collection of yard debris, implementing it on a subscription basis where customers only pay for the added service if they choose to use it. This worked well for in Bend and Redmond primarily because the local fire departments in the cities banned all back yard burning in conjunction with the new service. Since the County is in compliance with the law in unincorporated areas by providing for the collection of recyclables at disposal sites, we have no compliance issues if a subscription approach is desirable. It should be noted that a subscription approach in Sunriver has been considered. When it was believed that a new depot would be the primary recycling option for Sunriver, subscription residential collection was discussed and continues to be advocated for by some residents. Staff is recommending the universal approach based on the following desired outcomes: Sunriver: The voters failed to approve use of Sunriver Homeowner's Association reserve funds to construct a new depot. We interpret that to indicate a desire to implement residential recycling collection to hopefully reduce the use and/or need of a new recycling depot. We believe that the universal approach will provide the best results in that regard. Yard Debris Collection in the Rural Collection Zone: Wildfire is a significant concern in rural subdivisions in the County such as Deschutes River Woods. Without the prospect of a backyard burn ban to help drive participation with a subscription program, the universal approach will be best suited for bolstering yard debris collection and reducing wildfire fuels in the Rural Collection Zone. NEXT STEPS FOR THE BOARD Staff recommends the following schedule for considering the information provided in today's Work Session: Monday, January 31: Hold a Public Hearing to get formal comment/input from citizens. Coupled with this, the Department will also receive written comments from citizens during the open written record period. Monday, February 14: Close the written record period. Monday, February 28: Board deliberations and approval of a Board Order(s) to establish new rates and services for Cascade Disposal's Sunriver, Rural Zone and Distant Rural Zone service areas. BUDGET IMPACTS: None. 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Cis ipr<inisi rmaa,1733 raz N+ 5 Nrsa.ruc,.0 rw4co f .r ca ,rmz -TES 0 BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: Monday, January 24, 2022 SUBJECT: Deschutes County Downtown Bend Parking Expansion Options RECOMMENDED MOTION: Move that staff proceed with project development of the parking expansion concept as selected by Board today. BACKGROUND AND POLICY IMPLICATIONS: Staff are seeking Board selection of one of two options for construction of additional parking capacity in advance of the Courthouse Expansion Project, which would ultimately support the Courthouse and other downtown campus operations. A minimum of approximately 48 parking spaces are required under current Bend Development Code for expansion of the Main Courthouse. Parking is critical to Courthouse operations and for County residents from throughout the County who drive to Bend to access services. Given the limited space available on the downtown campus for construction trailers, parking for construction workers, and laydown areas for materials that will be required for the Courthouse Expansion Project, it is critical to construct additional parking prior to the Courthouse project. This briefing will focus on two remaining options to construct additional parking to be completed along with the construction of the Courthouse expansion. These options were distilled from a total of 10 options presented to the Board over the last two years. 1. Worrell Park and Wall Street Parking Lot Redevelopment Project Summary: Redevelop Worrell Park and the existing Wall Street parking lot to accommodate additional parking and improved park amenities. o Estimated cost: $2.5M to $2.8M o Total number of parking spaces to be constructed: approximately 136 ■ Net gain of parking spaces: approximately 68 • Project development and construction timeline: 14-18 months Pros: • Exceeds Courthouse development requirement for parking spaces • Includes replacement of existing aging infrastructure: sidewalks at Lafayette and Wall Streets, Wall Street parking lot paving, etc. • Safety improvements to existing sidewalk at Lafayette • Park improvements including new amenities and accessibility for the County and community • Improves visibility of the Deschutes Services Building (DSB) from Wall Street • Improves appearance of entrance to DSB • Lowest total cost option -of the two parking expansion options Cons: • Removal of a portion of the perceived natural aspects of the existing park • Proportion of excavation cost to overall project costs • Close proximity of construction to existing office buildings and impact to employees and visitors, including noise, dust, blasting, and hammering due to the significant amount of required excavation • Provides for the least amount of parking spaces between the two options 2. Harriman Street Parking Structure Development Project Summary: Construct a 5-story parking structure at the corner of Harriman and Kearney Streets, directly east of the Main Courthouse. The concept emphasizes the efficiency and cost benefit of building a parking -only precast concrete structure and maximizes the number parking spaces within the available building footprint. o Estimated cost: $7M to $7.5M o Construction type: pre -cast concrete o Total number of parking spaces to be constructed: approximately 248 ■ Net gain of parking spaces: approximately 216 o Project development and construction timeline: 14-18 months Pros: • Exceeds Courthouse development requirement for parking spaces • Provides for the most amount of parking spaces between the two options • Provides additional parking spaces to accommodate future downtown campus expansion and redevelopment • Creates opportunity to redevelop current surface parking for future building construction -for example, future expansion of the gray courthouse to the adjacent north lot • Efficient use of downtown buildable property • Close proximity to Courthouse Cons: • Displaces Cascade Peer and Self -Help • Proximity of construction to occupied office buildings/courthouse and potential impact to employees and visitors • Highest total cost option -of the two parking expansion options Request Construction of additional downtown parking in conjunction with development of the Courthouse Expansion project could allow for minimal overlap of the two projects. Completion of a parking project would satisfy the City of Bend development code requirements for the Courthouse expansion and potentially accommodate the additional parking and storage space needed to execute the Courthouse project. Staff seeks Board decision to select an option to expand parking on the downtown County campus. BUDGET IMPACTS: Specifics described above. ATTENDANCE: Lee Randall„Facilities Director Kristie Bollinger, Property Manager Deschutes County c O V l c c cu n co U X 0- L W - l% L_ bO O � 4— b.° (3 O C a_ `-- L. 0 �— c6 4--) 73 E o_ c ru o a E CO > V o a) a, a) oc 0 0 .I-) .. .. C r— N O 0 0- C--) 0 0 50 SECURED SPACES 198 UNSECURED UNDERGROUND -18,460 SF - 50 SPACE LEVEL 1-13,034 SF - 54 SPACES LEVEL 2 - 17,909 SF - 47 SPACES LEVEL 3 - 17,909 SF - 47 SPACES LEVEL 4-17,909 SF - 47 SPACES LEVEL 5 - 8,643 SF - 3 SPACES 248 SPACES J O L L 133211S NVWI2121VH I KEARNEY AVENUE EXISTING BUILDING EXISTING COURTHOUSE PROPOSED COURTHOUSE n Scale: As indicated z w u5 w 0 ce H O U o ®r. o• N O UD p.N �y z e w 0 Lu(th -5 ca w 0 0 0 - N c74 BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: „2q January 1-9, 2022 SUBJECT: 2022 Legislative Session Planning BACKGROUND AND POLICY IMPLICATIONS: The upcoming 35-day legislative session, known as the "short session," begins on February 1. Pac/West Lobby Group will provide an update on the upcoming session and seek Board input on potential legislative session priorities. BUDGET IMPACTS: None ATTENDANCE: Phil Scheuers, Pac/West Lobby Group Whitney Hale, Deputy County Administrator BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: January 24, 2022 SUBJECT: Board Discussion on Joint Office on Homelessness RECOMMENDED MOTION: None. BACKGROUND AND POLICY IMPLICATIONS: On Friday, January 28th, the City of Bend and Deschutes County will hold a joint meeting to discuss the proposed Office on Homelessness. In advance of this meeting, the Board asked to hold a work session for commissioners to discuss the joint office. This item is scheduled to allow for this discussion about the joint office among the commissioners. Attached are the following relevant documents: 1. LC 218 - the draft legislation that would create the City/County Homelessness Coordination Pilot 2. A one -page document from AOC/LOC providing a summary of LC 218 3. The letter sent to AOC/LOC from the City of Bend and Deschutes County expressing interest to participate in the pilot program. 4. Draft Framework for County and City or Cities Joint Houselessness Office 5. City of Bend Projects BUDGET IMPACTS: The draft legislation provides state funding in the amount of $1 million for a 2-year period to fund the office. Participating regions commit to funding or securing funding for years 3-5 of the office. ATTENDANCE: Erik Kropp, Deputy County Administrator LC 218 2022 Regular Session 1/12/22 (RLM/ps) DRAFT SUMMARY Requires Oregon Department of Administrative Services to provide grants for certain coordinated homeless response systems. Requires response sys- tems to report annually to Housing and Community Services Department, Oregon Housing Stability Council and interim committee of Legislative As- sembly. Sunsets January 2, 2025. Appropriates moneys for specified response system grants. Declares emergency, effective on passage. 1 A BILL FOR AN ACT 2 Relating to coordinated homeless response systems; and declaring an emer- 3 gency. 4 Whereas the lack of available housing, high rents and high home prices 5 are driving rapid increases in housing instability and homelessness in 6 Oregon; and 7 Whereas Oregon has experienced a significant increase in the number of 8 people experiencing homelessness and unsheltered homelessness; and 9 Whereas funding, resources and services to address homelessness in 10 Oregon are not scaled to meet this need; and 11 Whereas the lack of housing affordability and availability in Oregon 12 cannot be addressed without cross jurisdictional collaboration; and 13 Whereas communities require coordinated leadership and governance to 14 identify local needs and centralize communication, policy and services to end 15 homelessness; now, therefore, 16 Be It Enacted by the People of the State of Oregon: 17 SECTION 1. (1) The Oregon Department of Administrative Services NOTE: Matter in boldfaced type in an amended section is new; matter [italic and bracketed] is existing law to be omitted. New sections are in boldfaced type. LC 218 1/12/22 1 shall provide grants to local governments and nonprofit corporations 2 that agree to, within 90 days of receipt of grant funding, enter into 3 an agreement among the member governments and nonprofit corpo- 4 rations, if any, to create a coordinated homeless response system that 5 consists of, at a minimum: 6 (a) The establishment of a coordinated homeless response office; 7 (b) An advisory board with representation from the governing body 8 of each member government; 9 (c) Specific roles of each member to support the advisory board and 10 office; 11 (d) Plans for coordination with any local continuum of care re- 12 ceiving funding under 24 C.F.R. part 578; and 13 (e) The establishment of a centralized point of contact for the of- 14 fice. 15 (2) Grants provided under this section shall be used by the coordi- 16 nated homeless response system to: 17 (a) Hire necessary staff for the office; 18 (b) Support coordinated communications and public engagement; 19 (c) Support community outreach and policy development, including 20 stipends for people with current or recent lived experience of 21 homelessness; 22 (d) Acquire technical assistance and capacity building, including 23 contracting with consultants; and 24 (e) Pay for other expenses reasonably necessary to meet the re- 25 quirements under this section. 26 (3) Within one year of receiving a grant under this section, a coor- 27 dinated homeless response system, through the advisory board or each 28 member government to the agreement, shall adopt a five-year strate- 29 gic plan that will identify and set goals for addressing: 30 (a) Funding to support the ongoing operations of the coordinated 31 homeless response system; [2] LC 218 1/12/22 1 (b) Increasing or streamlining resources and services to people at 2 risk of or experiencing homelessness within the participating cities 3 and counties; 4 (c) Incorporating national best practices for ending homelessness; 5 (d) Eliminating racial disparities within homeless services within 6 the service area; and 7 (e) Creating pathways to permanent and supportive housing that is 8 affordable to local populations experiencing or at risk of homelessness. 9 (4) No later than November 15, 2023, and September 15, 2024, each 10 coordinated homeless response system shall provide a report to the 11 Housing and Community Services Department, Oregon Housing Sta- 12 bility Council and one or more appropriate interim committees of the 13 Legislative Assembly in the manner provided in ORS 192.245 on: 14 (a) The goals adopted in the five-year strategic plan and the 15 progress made in implementing the plan; 16 (b) Other changes in homelessness services, ordinances of member 17 governments relating to homelessness and partnerships or programs 18 established that are specifically related to member government actions 19 arising out of the agreement; and 20 (c) Identified challenges and opportunities relating to: 21 (A) Regional coordination of homelessness services and planning; 22 (B) Needs for technical assistance regarding program development 23 or other programs from the Housing and Community Services De- 24 partment; and 25 (C) Addressing racial disparities through partnerships with cul- 26 turally specific and responsive organizations serving populations 27 overrepresented in experiencing homelessness, including Black, 28 Indigenous, People of Color, federally recognized tribes and tribal 29 members and outreach and engagement with these populations. 30 (5) In performing tasks under this section, a coordinated homeless 31 response system shall coordinate with and develop partnerships with [31 LC 218 1/12/22 1 local and regional stakeholders, including, but not limited to: 2 (a) Advocates for people experiencing homelessness and for people 3 with lived experience of homelessness; 4 (b) Community action agencies; 5 (c) Housing authorities; 6 (d) Affordable housing providers; 7 (e) Behavioral health providers; 8 (f) Law enforcement; 9 (g) Educational agency liaisons for homeless children as described 10 in 42 U.S.C. 11432; 11 (h) Local Department of Human Services offices; 12 (i) Courts; 13 (j) Legal aid; 14 (k) Coordinated care organizations, as described in ORS 414.572; 15 (L) Emergency shelter providers; 16 (m) Homeless service providers; 17 (n) Organizations serving and advocating for veterans, homeless 18 youth, youth exiting the foster care system, individuals exiting the 19 criminal justice system, people with disabilities and aging adults, 20 health care systems, domestic violence and sexual assault survivors, 21 members of lesbian, gay, bisexual, transgender, queer or questioning 22 (LGBTQ) communities, people experiencing behavioral health and 23 substance use disorders, faith communities and business communities; 24 and 25 (o) The Housing and Community Services Department. 26 (6) In performing its duties under this section, a coordinated 27 homeless response system shall coordinate with law enforcement, 28 service providers and governing bodies to implement safe and humane 29 processes to maintain public and environmental health and safety, 30 balancing important individual and community rights. 31 (7) A coordinated homeless response system may use grant funds [4] LC 218 1/12/22 1 in excess of those funds needed by the system to accomplish the re- 2 quirements of the system under subsections (1) to (6) of this section 3 to support the delivery of homeless services and shelter consistent 4 with the five-year strategic plan, including through contracts with 5 service providers. 6 SECTION 2. Section 1 of this 2022 Act is repealed on January 2, 2025. 7 SECTION 3. In addition to and not in lieu of any other appropri- 8 ation, there is appropriated to the Oregon Department of Administra- 9 tive Services, for the biennium ending June 30, 2023, out of the General to Fund, to provide grants under section 1 of this 2022 Act for a coordi- 11 nated homeless response system: 12 (1) $1,000,000 to Benton County for a response system consisting of 13 Benton County, the City of Corvallis and any other parties to the 14 agreement forming the response system. 15 (2) $1,000,000 to Coos County for a response system consisting of 16 Coos County, the City of Coos Bay, the City of North Bend and any 17 other parties to the agreement forming the response system. 18 (3) $1,000,000 to Deschutes County for a response system consisting 19 of Deschutes County, the City of Bend, the City of Redmond and any 20 other cities in the County of Deschutes that are parties to the agree- 21 ment forming the response system. 22 (4) $1,000,000 to Lincoln County for a response system consisting of 23 Lincoln County, the City of Lincoln City, the City of Newport, the City 24 of Toledo and any other parties to the agreement forming the response 25 system. 26 (5) $1,000,000 to the Mid -Columbia Community Action Council for a 27 response system consisting of the Mid -Columbia Community Action 28 Council, Hood River County, Sherman County, Wasco County, the City 29 of The Dalles, the City of Hood River and any other parties to the 30 agreement forming the response system. 31 (6) $1,000,000 to Polk County for a response system consisting of [5] LC 218 1/12/22 1 Polk County, the City of Dallas, the City of Falls City, the City of In- 2 dependence, the City of Monmouth, the City of Willamina, the Con- 3 federated Tribes of the Grand Ronde, Mid -Willamette Valley 4 Community Action Agency and any other parties to the agreement 5 forming the response system. 6 (7) $1,000,000 to Tillamook County for a response system consisting 7 of Tillamook County, the City of Tillamook, Bay City, the City of 8 Garibaldi, the City of Rockaway Beach, the City of Wheeler, the City 9 of Manzanita, Tillamook County Community Action Resources Enter- 10 prises, Inc. and any other parties to the agreement forming the re- 11 sponse system. 12 (8) $1,000,000 to Umatilla County for a response system consisting 13 of Umatilla County, the City of Umatilla, the City of Stanfield, the 14 City of Echo, the City of Hermiston and any other parties to the 15 agreement forming the response system. 16 SECTION 4. This 2022 Act being necessary for the immediate pres- 17 ervation of the public peace, health and safety, an emergency is de- 18 Glared to exist, and this 2022 Act takes effect on its passage. 19 [6] City -County Coordinated Homeless Response Pilots (LC 218) LC 218 establishes locally led, regional housing coordination through 8 pilots across the state. Each pilot will receive $1 million in state funding over two years to operationalize coordinated offices to strengthen their communities' homeless response. These pilots are not intended to be duplicative of existing work in the community, nor are they intended to take on the role of direct service delivery. Instead, these pilots will: • Provide high-level coordination, centralized communication, and strategic visioning; • Identify opportunities to more effectively leverage existing funds and access new resources; and • Create a more equitable, accessible and responsive system for their residents experiencing homelessness. LC 218 sets out minimum standards for each pilot, including: • Sign an IGA with regional partners to manage and facilitate the coordinated homeless response office; • Establish an oversight board, consisting of members from each participating local government; • Develop a 5-year strategic plan to identify gaps in their community's homeless services, in coordination with community partners and existing efforts; • Commit to continued, sustained funding beyond the first 2 years of state funding; and • Report back to the legislature and OHCS on local progress, opportunities, and challenges to inform future state homeless funding and policy decisions These standards provide a basic structure for accountability and the reasonable use of funds while giving communities the flexibility to model local best practices and create efficiencies in their regional homeless response systems, all in the name of improving access to resources and services for Oregonians experiencing homelessness. The required coordination with existing community partners, culturally specific organizations, and state and federal systems intends to build on Oregon's developing homeless response strategy, including critical connections to permanent affordable housing. LC 218 requests $8 million for 8 pilots in the following communities: • Benton County/City of Corvallis • Coos County/City of Coos Bay/City of North Bend • Deschutes County/City of Bend/City of Redmond • Hood River County/Wasco County/Sherman County/City of The Dalles/City of Hood River/Mid-Columbia Community Action Counsel • Lincoln County/Lincoln City/City of Newport/City of Toledo • Polk County/Falls City/City of Monmouth/City of Independence/City of Willamina/City of Dallas/Confederated Tribes of Grand Ronde/Mid-Willamette Valley Community Action Agency • Tillamook County/City of Tillamook/Bay City/City of Garibaldi/City of Rockaway Beach/City of Wheeler/City of Manzanita/Community Action Resource Enterprises Inc. (CARE) • Umatilla County/City of Hermiston/City of Stanfield/City of Echo/City of Umatilla AOC LOC ASSOCIATION OF OREGON COUNTIES League Of Oregon Cities For more information, please contact: Representative Jason Kropf at rep.jasonkropf@oregonlegisature.gov Sabrina Riggs, AOC Lobbyist at sabrina@daltonadvocacy.org Ariel Nelson, LOC Lobbyist at anelson@orcities.org Updated 1/13/2022 5%ES simftiempime BOARD OF COMMISSIONERS Ariel Nelson, League of Oregon Cities Lizzy Atwood -Willis, Association of Oregon Counties Sent via email Dear LOC and AOC: CITY OF BEND December 8, 2021 We are pleased to submit this letter on behalf of the City of Bend and Deschutes County to formally express interest on behalf of our organizations to be included in the City/County Homelessness Coordination Pilot. In terms of readiness, the City of Bend partnered with Deschutes County to create an Emergency Homelessness Task Force. Task Force participation included elected officials and staff from the City and County, representatives from non-profit agencies, and law enforcement. The purpose of the Task Force is to inform the City and County on collaborative opportunities and develop actions toward ending houselessness. The group recently completed work on the following tools to improve coordination and outcomes related to homelessness: a community vision, mission statement, milestones, and strategic plan. We see participation in the City/County Homeless Coordination Pilot program as an important next step to implement the strategic plan and improve our local coordinated homeless response. Deschutes County Commissioners and City of Bend Councilors are committed to the short and long-term commitment of a Joint Office on Homelessness; support the notion that our organizations need to seek out or provide funding after the first two years of state funding; and have reviewed and support the general draft framework of the bill as proposed. The Board of Commissioners and City Councilors will have a joint meeting in January to review a draft IGA that will outline the structure of the Joint Office on Homelessness and roles and responsibilities of the City and County. Finally, the other cities in Deschutes County (Redmond, La Pine, and Sisters) have expressed interest with participating in the Joint Housing Office. In addition, we look forward to working with LOC, AOC, and the state legislature to create flexibility in our land use system to allow for managed locations for people who are houeless as well as spots for campers/RVs/vans. We simply need more options to provide shelter and move away from unsanctioned encampments on public lands. Thank you for the consideration to be one of the pilot communities for Representative Jason Kropf's Homeless Coordination Pilot bill. Sincerely, 5341q4oTAALQ-. Sally Russell City of Bend Mayor Anthony DeBone Chair, Deschutes Board of County Commissioners rIaIIIewvin IUI 'Low ILy et \.fly vI \.111eb JUIIIL rlvlUJCICJJIICJJ JiiiLe Background In Deschutes County, it is estimated that 992 people are houseless on a given night according to the January 2021 Point -in -Time count. People experiencing houselessness include families with children, unaccompanied youth, veterans, individuals with disabilities, women, and the elderly. In Deschutes County and across the country, there has been a significant increase in the number of people experiencing houselessness due to the negative impact of the COVID-19 pandemic, limited housing availability, low providers and services capacity. However, the funding, resources, and services to address houselessness are not scaled to meet this need. Furthermore, data from numerous studies consistently reveal that the current reactive approach costs taxpayers, as well as the health care, criminal justice, and education systems. And that criminalizing houselessness is expensive and prolongs houselessness. There is a gap in governance, unified leadership, regional and holistic collaboration, efficiency, and accountability. Emerging is a need for leadership and governance to connect the community -wide players and centralize communication, policy, and services. Establishing a Joint Houselessness Office is one of five strategies in a proposed Strategic Plan to prevent and end houselessness in Deschutes County developed by the Emergency Homelessness Task Force, which is a collaborative team of agencies and service providers, convened by the City of Bend and Deschutes County. Core Functions Supporting Partnerships • Provide community partners with additional capacity as well as guidance & partnership in pursuing the community's shared priorities • Support local, regional, '., state, & federal partners in understanding the scope of need in Deschutes County & Identify key funding opportunities & priorities • Streamline regional & local efforts to prevent & end houselessness by '.. de -duplicating information sharing, roles, & ':. responsibilities Key Resources Leading System Improvement • Manage & update the region's strategic plan, monitor progress, analyze trends & changes • Lead community in strengthening its houseless response system by establishing shared priorities based on data & input from '., service providers, advocates, & people with lived experience of houselessness & housing instability '.... • Pursue technology tools to '.. help inform policy makers & ':. staff, for data centralization, sharing & transparency Board of Directors • County & City or Cities Establish Intergovernmental Agreement (IGA) • Eligible: (1) Deschutes County/Cities: Bend, La Pine, Redmond, Sisters, • IGA provides each member representation on the Board of Directors • Each member to appoint a director (must be an elected official) • Voting: Quorum, one -member, one -vote • Meets regularly City Staff Liaison(s) • per each participating City Developing Strategy • Identify opportunities & challenges to improve the '., region's response to houselessness & develop & refine solutions in partnership with Homeless Leadership Coalition (HLC), service providers, municipal leaders, & people experiencing '.. houselessness • Coordinate implementation & '.. continuous quality improvement across the houseless response system Coordinate Funding • Identify unmet service & infrastructure needs, project funding gaps, & identify potential funding sources • Build sustainability & streamline efforts by planning & coordinating City & County investments & funding for houseless services County Administrator Executive Director (1 FTE) Lead the Work of the Joint Office Expertise in Houselessness, Service Provisions, Affordable Housing, Financing & Development, Lived Experience Prioritized across Staff Roles Community Engagement Support Staff Community Engagement • Build public buy -in to the region's efforts • Facilitate community -building to improve the relationship between the housed & unhoused • Ensure Diversity, Equity, Inclusion & Accessibility as a context , • Strengthen partnership with service providers, community - based organizations, school districts, faith -based organizations, neighborhood groups, businesses, & other partners to lead a community - wide effort to pursue the '.. 1,0-year vision Advisory Body (Year 2) • Houselessness Experts • Representation from Youth, People with Lived Experience, Diversity, Equity, Inclusion, & Accessibility (DEIA) Experts • Housing & Land -Use Experts • Meets regularly People with Lived Experience Key Partners • Government: Deschutes County & Cities: Bend, La Pine, Redmond, Sisters (including Law Enforcement) • Continuum of Care —Homelessness Leadership Coalition (HLC) • Services: Outreach, Case Management, Wrap -around; 65+ Service Providers & Community Groups; Housing & Shelter Providers • Health Care: Deschutes County Behavioral Health & Public Health; Central Oregon Health Council (COHC); Mosaic Medical, PacificSource, St. Charles Health • Community Stakeholders: School Districts, Businesses/Employers, Private Sector, Faith -based Organizations, Confederated Tribes of Warm Springs • Financing Partners including Philanthropy Cost Structure • Fixed: Start-up Operation Cost/Reserve Policy; Staff Salaries & Consulting/Management Fees; Stipend for People with Lived Experiences • Variable: Communication/Messaging/Public Education & Engagement Potential Revenue Streams • Federal: US Dept of Housing & Urban Development (HUD); Community Development Block Grant (CDBG); Build Back Better (e.g. American Rescue Plan Act or ARPA/Infrastructure & Jobs Act/Families Plan); COVID Relief Funds (e.g. CARES); FEMA Grants • State: $1M/2yr Joint Office Funding via Potential Rep Kropf Bill Proposal (IF Adopted) • County: General Fund (GF), ARPA, Substance Abuse and Mental Health Services Administration (SAMHSA); Projects for Assistance in Transition from Houselessness (PATH); Certified Community Behavioral Health Clinic Expansion Grants (CCBHC e-G); Potential Future Fund: Foreclosure Tax Receipts • City of Bend: GF, ARPA, Potential Future Fund: Construction Excise Tax • Cities of LaPine, Redmond, Sisters: TBD • Private: e.g. St Charles, Philanthropy Options for Cities • Initial Participants: Cities that execute within [insert date) will become initial participants of the Program. Initial participants will benefit from the potential $1M funding for the first two years from the State and will not have to commit to (pro -rated) start-up funding of their own. And will have opportunity to make important, foundational decisions at inception including ensuring sound governance & input on the hiring the Executive Director. • Membership after Formation: A City's membership will be subject to approval of the Board of Directors (BoD), and any conditions that the Board finds reasonable, including (pro -rated) start-up funding cost. Conditions of Membership • BoD—Each member to appoint a director (must be an elected official) • Liaison —Each member to appoint a Staff liaison(s) • Start-up Funding —estimated $1M the first 2 years • Initial Sustainable Funding e Tier 1—All Participating Cities Invited to be on Board (Important all at table for coordination -sake) • Tier 2—Voting Member (pay to vote at a scaled amount based on population/budget) s Tier 3—Access to Additional Fund (e.g. Grants e.g. Central Oregon Health Council grant) • Commitment to 5yr Annual Funding Commitment with Potential Scalable Funding Requirements as Needed Summary of City of Bend Projects that have recently been Completed or are in Development and could be considered for Partnership with Deschutes County RV Park/Outdoor Shelters/Village Concept 1 30-40 Sites I IN DEVELOPMENT, POSSIBLE PARTNERSHIP • Responses received from recent 'RFP' process, included two project proposals from Central Oregon Villages o Senior Women's Shelter (10 sites), location TBD o Tiny Home Units (6 sites), location TBD o Launch: Spring 2022 (NOTE: Phase 1 will include neighborhood outreach that's specific to each location and is anticipated to begin Winter 2022) • St. Vincent DePaul (10-unit village) under construction, anticipated completion Spring 2022 • Veteran's Village (15-unit village) opened in Dec 2021 • RV Park, potential partnership with Deschutes County on Juniper Ridge property currently being explored, City to initiate land use process in Spring 2022 Temporary Shelter: Project Turnkey (former Bend Value Inn) 128 Rooms COMPLETE • Low -barrier & Coordinated Entry System • City: Ownership, Renovation, Repair & Maintenance • Contract with Neighborlmpact for operations • Launch: 2022 (possible early occupation in January 2022, with renovations occurring in Summer 2022) Temporary Shelter: 2nd Street (designated permanent warming shelter) 190 Beds 1 COMPLETE —FULL • Operated by Shepherd's House • Future: +Day use & Navigation Center, responses to RFP currently being evaluated • Launch: 2022 (If Awarded) Safe Parking) 12 Spots FULL (CONTINUED DEVELOPMENT) • 2 Locations in Bend (Code: 6 Max Per Location) o Nativity Lutheran o Dawn's House • Exploration of additional Safe Parking Program opportunities in process Additional Temporary Shelter (former Hotel)) 50-60 Beds IN DEVELOPMENT, POSSIBLE PARTNERSHIP • A preferred site has been identified and an offer via City broker has been submitted. Council action anticipated in January 2022. • Low -barrier & Coordinated Entry System • City: Ownership, Renovation, Repair & Maintenance • Plans for an RFP to contract with a service agency for operation • Launch: Winter 2022 Management of City Right of Way and Regulation of Camping I COMPLETE, POSSIBLE PARTNERSHIP • Compliant with recently adopted state law and court cases • City Administrative Policy updated at December 15 Council meeting o Managing garbage and debris, and maintaining accessible passageways o Move or removal of single tents/campsites/personal property in right-of-way or blocking sidewalks o Posting notice to remove larger, established campsites in the right-of-way and closing the right-of-way for clean up • Development of Comprehensive Camping regulations to occur in 2022 in parallel with additional temporary housing options • Update Service Request Form and process for better public reporting mechanism 2021 Safe Parking 12 Spots Nativity Lutheran Dawn's House Summer 2021 Temporary Shelter: Warming Shelters 90 Beds Shepherd's House (2nd Street) 2021-2022 Management of City Right -of -Way & Regulation of Camping POSSIBLE PARTNERSHIP December 2021 RV Park / Outdoor Shelters / Village Concept 15 Units ,Veteran's Village, January 2022 Early Occupation Summer 2022 Renovation Temporary Shelter: Project Turnkey 28 Rooms (former Bend Value Inn) 2022 Temp Warm Shelter + Day Use & Navigation Center 90 Beds Shepherd's House (2nd Street) 2022 Safe Parking 8 of Spots TBD Contract Org TBD Winter 2022 Additional Temporary Shelter: 50-60 Rooms Contract Org TBD (former Hotel) POSSIBLE PARTNERSHIP Spring 2022 RV Park / Outdoor Shelters / Village Concept 35 Sites Central Oregon Villages Projects: Senior Women's Shelter & Tiny Home Units St Vincent De Paul POSSIBLE PARTNERSHIP 1 /21 /2022 • Introductions • What counties do • The role of County Commissioners • County Geography and structure • Hot topics • County College 1 1 /21 /2022 2 1 /21 /2022 AOC Association of Oregon Counties OREGoN COUMTIES: PROVIDING VITAL PUBLIC SEIZVI[E$ SINCE 18y3 County Policy Prioritization, Goals & Objectives, Budget Approval Legislative Role Modification of County Code Quasi Judicial Role Land Use, Events, Addressing Grievances "City Council" for Unincorporated County Boards & Commissions 3 1 /21 /2022 SHANE NELSON 4 1 /21 /2022 Hot Topics • ARPA Investments • Housing and Homelesseness • COVID-19: Response and Recovery • Solid Waste: Planning for the future • Wildfire Mitigation • Legislative Priorities • FY 2023 Budget Planning County College • An opportunity to learn more about County services and programs • Meet staff in 22 of our departments • A great way to see how your tax dollars are spent • Behind the scenes tours • Apply today: www.deschutes.org/countycollege 5 1 /21 /2022 web: www.deschutes.org email: board@deschutes.org phone: (541) 388-6570 social: [1:1 6