2022-61-Minutes for Meeting February 09,2022 Recorded 2/25/2022•
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County CJ2022-61
Steve Dennison, County Clerk
Commissioners' Journal 02/25/2022 10:51:19 AM
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FOR RECORDING STAMP ONLY
9:00 AM WEDNESDAY, FEBRUARY 9, 2022 Barnes Sawyer &
VIRTUAL MEETING PLATFORM
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick
Lelack, County Administrator; Dave Doyle, County Legal Counsel; and Sharon Keith, Board Executive
Assistant (via Zoom conference call)
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings
CALL TO ORDER: Chair Adair called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT:
Commissioner Adair acknowledged 41 emails in support of preserving Worrell Park
including an email from prior County Administrator and Budget Committee
member Mike Maier.
BOCC MEETING FEBRUARY 9, 2022 PAGE 1 OF 11
CONSENT AGENDA: Before the Board was consideration of the Consent
agenda.
CHANG: Move approval of Consent Agenda
DEBONE: Second
Discussion: Commissioner DeBone noted a required revision to Consent Agenda
Item #6 for the Minutes of January 24 and read the revision into the record.
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
1. Consideration of Board Signature of Resolution No. 2022-005, Appointing
financial assistance administrator and signing authority for the Deschutes
County Health Services Department
2. Consideration of Resolution No. 2022-010 Increasing 3.0 Limited Duration
FTE within the Health Services Department and funded through the
American Rescue Plan Act in response to the COVID19 Pandemic
r 2022
3. Consideration oT Resolution No. LULL-V 1 2, to convert a limited duration FT E
to regular FTE Deschutes County Stabilization Center
4. Consideration of Document No. 2022-182, a Dedication Deed for Bailey Road
across Lot 6, Block 36, Townsite of Laidlaw Plat
5. Approval of Minutes of the January 19 2022 BOCC Meeting
6. Approval of Minutes of the January 24 2022 BOCC Meeting
7. Approval of Minutes of the January 26 2022 BOCC Meeting
8. Approval of Minutes of the January 31 2022 BOCC Meeting
ACTION ITEMS:
9. PUBLIC HEARING: and Consideration of Resolution No. 2022-006, a
Resolution submitting to the voters in the Sunriver Service District an
election on a new ten-year capital improvement local option levy to
fund the remodel and expansion of the Sunriver Public Safety Building
County Counsel Dave Doyle presented the background of the need for the
BOCC MEETING FEBRUARY 9, 2022 PAGE 2 OF 11
public hearing to include a measure on the Sunriver ballot this May. Bill
Hepburn, chair of the Sunriver Service District Board reported on the
community efforts regarding the proposed levy option. Commissioner
DeBone reported on the partnership with Sunriver and the role of Deschutes
County as the governing body.
CONVENING AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
Commissioner Adair opened the public hearing for testimony. Hearing none,
Commissioner Adair closed the hearing. Commissioner DeBone
acknowledged his support. Commissioner Adair commented on the
patience of Sunriver and the benefit of upgrading the services for police and
fire. Commissioner Chang commented on the County partnership.
CHANG: Move approval of Resolution No. 2022-006
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
RECONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY
10.Consideration of Chair Signature of Document No. 2022-183, a Notice of
Intent to Award
Deputy County Administrator Whitney Hale and Administrative Analyst
Jessica Campbell presented the Notice of Intent to Award for the North
County Campus project in Redmond. Five firms responded to the request for
proposals and Sunwest was the qualified bidder.
DEBONE: Move approval of Document No. 2022-183
CHANG: Second
BOCC MEETING FEBRUARY 9, 2022 PAGE 3 OF 11
VOTE:
DEBONE:
CHANG:
ADAIR:
Yes
Yes
Chair votes yes
Motion Carried
11.Construction Manager/General Contractor Findings of Fact for the
Deschutes County Courthouse Expansion Project
Deputy County Administrator Whitney Hale presented this item describing
the project scope of work and Findings of Fact for the model of contracting.
Commissioner Adair noted the critical need for this project.
CHANG: Move approval of Document No. 2022-162
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
12.Consideration of Chair Signature of Document No. 2022-167,
Intergovernmental Agreement with Oregon Youth Authority for
Expunction of juvenile Records
Community Justice Director Deevy Holcomb and Management Analyst
Michele Winters presented via Zoom conference call to review the agreement
with the Oregon Youth Authority for this service.
DEBONE: Move approval of Document No. 2022-167
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
BOCC MEETING FEBRUARY 9, 2022 PAGE 4 OF 11
13.Consideration of Chair signature of Document No. 2022-161,
Amendment #2 to Oregon Health Authority Agreement #170124
Via Zoom conference call were Health Services Business Officer Cheryl
Smallman, Community Health Specialist Shana Falb, and Business Manager
Dan Emerson to present the document for consideration to support County
services for COVID19 response.
DEBONE: Move approval of Document No. 2022-161
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
14.Consideration of Board approval of Resolution No. 2022-011, accepting
funds and increasing appropriations in the Health Services Fund
Via Zoom conference call were Health Services Business Officer Cheryl
Smallman, Community Health Specialist Shana Falb, and Business Manager
Dan Emerson to present the document for consideration
CHANG: Move approval of Resolution No. 2022-011
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
OTHER ITEMS:
• Commissioner DeBone was able to attend the Association of Oregon
Counties committee sessions in Salem on Monday and the board
meeting at the fairgrounds with the Fair Association. Commissioner
BOCC MEETING FEBRUARY 9, 2022 PAGE 5 OF 11
DeBone reported on conversations with legislators where he
advocated for campground opportunities as a means to assist the
homeless population.
15.American Rescue Plan Funding Update
Chief Financial Officer Greg Munn presented the ARPA update and the topics
listed for today's consideration.
COIC Small Business Assistance Update: Scott Aycock, COIC, presented the
update via Zoom conference call on small business and non-profit COVID
response program.
CHANG: Move approval of allocation of an additional $1 million of ARPA
funds to support small business relief
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
Mr. Aycock reported on the costs to administer the funds through COIC and
requested support of funds not to exceed $45,000
DEBONE: Move and additional $10,000 of administrative funds to COIC
not to exceed $45,000
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
Health Services non -core COVID recovery temp sta Deputy County
Administrator Erik Kropp reported on the Health Services request for COVID
response asking for Board approval for $350,000 to continue the COVID
BOCC MEETING FEBRUARY 9, 2022 PAGE 6 OF 11
hotline through the end of March. Business Officer Cheryl Smallman
reviewed the services and funding process.
DEBONE: Move support of the $350,000 for services to extend through
the end of March 2022.
CHANG: Second
Commissioner Chang noted he would prefer to provide support of longer
term funding for Health Services to plan for staffing. Commissioner Adair
noted these employees are in limited duration positions.
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
Council on Aging Proposal: Executive Director Susan Rotella and Director of
Development Steven Remington presented the APRA funding request from
the Council on Aging. Commissioner DeBone acknowledged support in their
proposal. The proposal included the rehabilitation of the Council on Aging of
Central Oregon's Senior Services Hub. Commissioner Chang expressed
support of the proposal.
ADAIR: Move approval of allocation of $327,840 ARPA funds to
complete the phase III project for the Council on Aging project
CHANG: Second
Commissioner DeBone praised the fundraising opportunities that have
occurred this far for this project.
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
South County Health Center update: La Pine Community Health Center CEO
Charla DeHate and Executive Assistant Courtney Ignazzitto presented their
request via Zoom conference call. Behavioral Health Deputy DirectorJanice
Garceau commented through Zoom conference call on co -location for
services in the rural communities and the support of the Health Services
department for this project. The anticipated cost for the project is in the
BOCC MEETING FEBRUARY 9, 2022 PAGE 7 OF 11
amount of $12,000,000. Discussion held on the ability for our Deschutes
County Health Services staff to be able to utilize space at the proposed
health center which would allow for the current space to be used in South
County for other purposes. Commissioner Chang recommended waiting
until the end of the legislative session regarding the pending requests with
the state legislators. Commissioners Adair and DeBone supported the
request to be reviewed after the results of the legislative session.
CFO Greg Munn reported on the remaining list of eligible requests.
Regarding transient room tax grants, Mr. Munn recommended signing
authority being granted to either County Administrator Lelack or Mr. Munn.
CHANG: Move approval of signing authority to County Administrator or
Chief Finance Officer on the transient room tax grants as
approved by the Board
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
16.Deschutes Cultural Coalition Funding Request.
Administrative Analyst Laura Skundrick presented the funding request via
Zoom Conference Call. Coalition co-chair Cate O'Hagen and Eric Sande of the
Redmond Chamber of Commerce presented the $25,000 funding request for
their arts and culture grant program. Commissioner Chang inquired
whether this should be a service partnership. Commissioner DeBone
expressed support of a video lottery fund allocation.
DEBONE: Move $25,000 of existing video lottery fund reserves
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
BOCC MEETING FEBRUARY 9, 2022 PAGE 8 OF 11
RECESS: At the time of 11:49 a.m., the Board went into recess and reconvened the
meeting at 1:00 p.m.
OTHER ITEMS Continued:
• Commissioner Chang noted he is participating in Senator Merkely's
town hall this afternoon.
Commissioner DeBone note he was also invited to the town hall.
• County Administrator Lelack presented the La Pine Rural Fire District's
letter requesting an imposed banning of fireworks within Deschutes
County. Commissioner DeBone offered clarity noting this issue was
taken to the State Fire Marshal and the result was that the districts do
already have this authority. Commissioner DeBone recommends
sending a response by the Board. Commissioner Chang feels the
district should demonstrate this ban proposal at a local level.
Commissioner Adair recommends bringing the discussion pack to a
BOCC meeting the first part of April in concern of the upcoming fire
season. County Counsel Doyle recommended inviting County Forester
Ed Keith into the discussion. Mr. Lelack suggested a letter be drafted
by the Admin staff and brought back for review at the February 23,
2022 BOCC meeting.
• Commissioner DeBone will be attending the NACO Legislative Session
in Washington DC next week. Commissioner Adair will attend the 911
User Board meeting next week in his place.
• County Administrator Nick Lelack presented the 2022 membership
dues invoice received from the Association of Oregon Counties.
Commissioner Chang feels AOC provides value to the County and
supports the payment of the invoice.
DEBONE: Move approval of invoice payment for 2022 AOC dues
CHANG: Second
BOCC MEETING FEBRUARY 9, 2022 PAGE 9 OF 11
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
• County Administrator Lelack reported on the growing encampments of
homeless on Deschutes County owned lands and the concerns with
fires coming from public safety personnel. Mr. Lelack offered the
discussion in open session or executive session. Property Manager
Kristie Bollinger commented on a burned vehicle clean up in
Redmond. Commissioner Chang prefers to discuss this item in open
session. A few fires broke out in the juniper Ridge area in the same
encampment and with fire season approaching a discussion on
options should be held. Commissioner DeBone spoke on liability but if
placing a sign of no camping, they would just move to another location
and there should be conversation on culture. Discussion held on the
process of removing personal items. Ms. Bollinger explained there
would be a 10 day notice of the need to remove personal property and
the property would be held in storage for 30 days. This discussion will
be included on the February 23 BOCC meeting agenda.
EXECUTIVE SESSION:
County Counsel Dave Doyle reviewed the legal process for executive sessions,
noting that the media may attend, but may not report on the information disclosed
and discussed. Garrett from the Bulletin was present. No members of the public
were in the room or on Zoom conference call.
At the time of 1:41 p.m., the Board went into Executive Session under ORS 192.660
(2) (h) Litigation. The Board came out of Executive Session at 2:23 p.m. to direct
staff to proceed as discussed.
At the time of 2:23 p.m., the Board went into Executive Session under ORS 192.660
(2) (d) Labor Negotiation. The Board came out of Executive Session at 2:41 p.m. to
direct staff to proceed as discussed.
At the time of 2:41 p.m., the Board went into Executive Session under ORS 192.660
BOCC MEETING FEBRUARY 9, 2022 PAGE 10 OF 11
(2) (e) Real Property Negotiations. The Board came out of Executive Session at 3:11
p.m. to direct staff to proceed as discussed.
• •
Being no further business brought before the Commissioners, the meeting was adjourned at
3:11 p.m.
DATED this Day of '� 2022 for the Deschutes County Board of
Commissioners.
PATTI A®AIR, CHAIR
A EST:
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ANTHONY DEBONE, VICE CHAIR
COMMISSIONER
BOCC MEETING FEBRUARY 9, 2022 PAGE 11 OF 11
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BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, FEBRUARY 09, 2022
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 1 www.deschutes.org
AGENDA
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that
public meetings be accessible remotely, effective on January 1, 2022, with the exception of
executive sessions. Public bodies must provide the public an opportunity to access and attend
public meetings by phone, video, or other virtual means. Additionally, when in -person testimony,
either oral or written is allowed at the meeting, then testimony must also be allowed electronically
via, phone, video, email, or other electronic/virtual means.
Attendance/Participation options are described above. Members of the public may still view the
BOCC meetings/hearings in real time via the Public Meeting Portal at
www.deschutes.org/meetings
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment
on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an
email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input
received by noon on Tuesday will be included in the Citizen Input meeting record for topics that are
not included on the Wednesday agenda.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via Zoom
meeting. The Zoom meeting id and password will be included in either the public hearing materials
or through a meeting invite once your agenda item has been included on the agenda. Upon
entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once
you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your
presentation. If you are providing testimony during a hearing, you will be placed in the waiting room
until the time of testimony, staff will announce your name and unmute your connection to be invited
for testimony. Detailed instructions will be included in the public hearing materials and will be
announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public-
hearing-notices.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, citizen input must be received by noon on Tuesday in order to be included in the meeting record.
CONSENT AGENDA
1. Consideration of Board Signature of Resolution No. 2022-005, Appointing financial
assistance administrator and signing authority for the Deschutes County Health Services
Department
2. Consideration of Resolution No. 2022-010 Increasing 3.0 Limited Duration FTE within the
Health Services Department and funded through the American Rescue Plan Act in
response to the Covid-19 Pandemic.
3. Consideration of Resolution No. 2022-012 to convert a limited duration FTE to regular
FTE, Deschutes County Stabilization Center
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6, Block 36, Townsite of Laidlaw Plat
5. Approval of Minutes of the January 19 2022 BOCC Meeting
6. Approval of Minutes of the January 24 2022 BOCC Meeting
7. Approval of Minutes of the January 26 2022 BOCC Meeting
8. Approval of Minutes of the January 31 2022 BOCC Meeting
ACTION ITEMS
9. 9:05 AM PUBLIC HEARING: and consideration of Resolution No. 2022-006, a
Resolution submitting to the voters in the Sunriver Service District an election on a new
ten-year capital improvement local option levy to fund the remodel and expansion of
the Sunriver Public Safety Building
10. 9:20 AM Consideration of Chair Signature of Document No. 2022-183, Notice of Intent
to Award
February 09, 2022 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
11. 9:30 AM Construction Manager/General Contractor Findings of Fact for the Deschutes
County Courthouse Expansion Project
12. 9:45 AM Consideration of Chair Signature of Document No. 2022-167,
Intergovernmental Agreement with Oregon Youth Authority for Expunction of juvenile
Records
13. 10:00 AM Consideration of Chair signature of Document No. 2022-161, Amendment #2
to OHA #170124
14. 10:15 AM Consideration of Board approval of Resolution 2022-011 accepting funds and
increasing appropriations in the Health Services Fund.
15. 10:20 AM American Rescue Plan Funding Update
16. 11:00 AM Deschutes Cultural Coalition Funding Request
LUNCH RECESS
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
17. Executive Session under ORS 192.660 (2) (h) Litigation
18. Executive Session under ORS 192.660 (2) (d) Labor Negotiations
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
February 09, 2022 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
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BOARD OF
COMMISSIONERS
MEETING DATE: February 9, 2022
SUBJECT: American Rescue Plan Funding Update
RECOMMENDED MOTION:
A to -be -determined motion will be required if the Board chosen to fund additional projects
from ARPA funds.
BACKGROUND AND POLICY IMPLICATIONS:
This is a recurring agenda item to provide the Board of County Commissioners updates on
the status of ARPA funds and the opportunity to review eligible project requests for funding
consideration.
Discussion items for today's update:
1. Council on Aging proposal (in packet)
2. COIC small business assistance update (verbal update)
3. Health Services non -core COVID recovery temp staff (verbal update)
4. South County Health Center update (in packet)
5. Review other ARPA funding requests (in packet)
BUDGET IMPACTS:
None. Budget appropriations for the entire $38 million ARPA funding award are included
in the FY 2021-22 Adopted Budget.
ATTENDANCE:
Greg Munn, Treasurer and Chief Financial Officer
Dan Emerson, Budget Manager
Susan Rotella, Executive Director, Council on Aging
Steven Remington, Director of Development, Council on Aging
Scott Aycock, Central Oregon Intergovernmental Council
Erik Kropp, Interim Health Services Director and Deputy County Administrator
Nahad Sadr-Azodi, Director of Public Health
Cheryl Smallman, Health Services Business Officer
Charla DeHate, CEO, La Pine Community Health Center (Zoom)
Courtney Ignazzitto, Exec. Asst/Public Relations, La Pine Community Health Center (Zoom)
A.,5\,
COUNCIL ON AGING
0is C:EN-1 R A L 0 R E G 0 N
February 1, 2022
Updated from 11.04.2021
Deschutes County Board of Commissioners;
373 NE Greenwood Avenue
Bend OR 97701
T: (541) 678 5483
F: (541) 647 2689
Thank you for your consideration of ARPA funding for the rehabilitation of the Council on Aging of Central Oregon's
Senior Services Hub. We researched the ARPA rules with CFO Greg Munn in November of 2021 and are in agreement
that we appear to fit the requirements.
We are seeking consideration for the following:
Expected Cost of final Phase III: $1,027,840
Matching funds pledged: $700,000
Match needed to complete final Phase III: $327,840
Requested ARPA Funds: $300,000
This project began in late 2018 with the sale of the former Bend Community Center to the Council on Aging (COA). The
purchase of the building required an immediate response from COA (there were 8 other interested parties) and COA was
able to arrange the financing to complete the purchase even though the Capital Campaign — Aging Together — was in its
infancy.
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pandemic, in order that the best and highest use of serving the region's aging population could be implemented. During
Phase 1 (early 2019) of the campaign, our board had directed BLRB Architects to design a facility that could serve the Tri-
County seniors and disabled with meals and social activities, and also house most of our administrative and client -facing
staff.
Then COVID hit. The pivot by COA to eradicate the County's senior food delivery waiting lists, meet the 30% increase in
Meals on Wheels delivery, and implement the increased safety measures was a game changer for our limited and
overworked staff.
As the single most at -risk group, our seniors were essentially in lockdown, fearful of going to grocery stores and unable
to assemble for congregate meals at most all of the facilities we serve. Government assistance was slowly coming
(through the eventual provisions of the CARES act), and our coordination of essential information was vital to the health
and safety of our seniors and disabled clients.
Fortunately, our Phase 1 construction had improved our kitchen facilities in our growing Services Hub, so we were able
to increase food production. Unfortunately, the Capital Campaign itself was completely derailed. Proposals with the
larger Oregon foundations were either put on hold, or the funds were redirected to the Oregon Community
Foundation's COVID-19 response team. Foundation funds were now being funneled directly to the state's response and
support of health agencies, channeled through and managed by OCF's staff.
Seniors were being disproportionately impacted by the severe health risks inherent in the pandemic, and funds for
capital projects were being redistributed. Council on Aging was experiencing a significant loss of revenue specific to our
capital campaign. Also the pandemic forced the redirection of internal administrative and staffing dollars to cover new
A."\-
COUNSCIL ON CAGING
373 NE Greenwood Avenue
Bend OR 97701
T: (541) 678 5483
F: (541) 647 2689
expenses related to safety, food purchases, delivery and preparation. This was best described by Michael Leachman
during the House bill's research for the ARPA funds, "In responding to this public health emergency and its negative
economic impacts, State, local, and Tribal governments have seen substantial increases in costs to provide these services,
often amid substantial declines in revenue due to the economic downturn and changing economic patterns during the
pandemic."
In order for the Council on Aging to achieve a strong, equitable recovery and fully serve Deschutes County it is necessary
to complete the building rehabilitation so that we can address the severe social isolation and loneliness and the systemic
public health and economic challenges our seniors are experiencing.
In Q2 2021 we received a bequest of $250,000 and an equivalent amount from the Oregon Legislature's so-called
'Christmas Tree' bill, allowing us to resume Phase 2 construction. Last month we received a foundation grant and several
individual grants (totaling $211,476) that have allowed us to complete the $711,476 Phase II construction funding. We
are now rebidding the final Phase III construction, currently estimated with SunWest Builders at $1,027,840.
We have a foundation pledge match of $700,000 towards this final phase, resulting in the need to raise $327,840 by
Novemberl, 2022.
In the early stages of this project it became clear that the additional staff we hired during the pandemic — our 'silver
lining' of public recognition of the growing senior population and their fragility during a crisis — has overwhelmed the
building's capacity to properly serve the growing senior population. We pivoted once again and leased another facility
for our arnlAfing staff to allow the Senior Services Hub to focus on housing only the front -facing client services personnel,
thus allowing for larger public spaces for the clients.
The programs and health and social services we provide for seniors and their families is critical to restoring post -
pandemic health in our community. This Senior Services Hub also contains the commercial kitchen where we prepare
and coordinate 200-plus meals a day for Meals on Wheels deliveries to La Pine, Sisters and Bend. It is the center from
which we will deliver all case management services for respite care, fall prevention, SHIBA Medicare referrals, Options
Counseling for families, pet care, senior lunches, special events, classes and more.
COA plays a critical role in the fabric of our region. We collaborate with, and fill the gaps in, the services provided by the
Confederated Tribes of Warm Springs, the Giving Plate, Neighborlmpact, Central Oregon Health Council, Deschutes
County and the City of Bend, and many others as a part of the Central Oregon network of social services. This new
facility is adding important infrastructure and services to that network and once it can reopen to the public in Bend's
Central District it will be a critical piece of making Central Oregon a healthy, vital and livable community.
Thank you for your consideration,
Susan Rotella
Executive Director
Council on Aging of Central Oregon
COUNCIL ON AGING - PHASE 3
Budget Estimate
,�.
1 /7/2022
Project Area...
4,080 SunWest Builders
CCB #59850
Estimate Summary
Cost
DIVISION 1 - TEMPORARY SERVICES & LOGISTICS
$16 / sf
$65,312
DIVISION 1 - INTERIOR DEMOLITION
$6 / sf
$22,500
DIVISION 1 - EXTERIOR DEMOLITION
$3 / sf
$12,288
DIVISION 2 - SITE WORK
$18 / sf
$72,963
DIVISION 3 - CONCRETE
$0 / sf
$0
DIVISION 4 - MASONRY
$1 / sf
$2,200
DIVISION 5 - STRUCTURAL & MISCELLANEOUS STEEL
$0 / sf
$0
DIVISION 6 - ROUGH CARPENTRY
$11 / sf
$44,280
DIVISION 6 - CABINETRY & INTERIOR TRIM
$15 / sf
$59,740
DIVISION 7 - THERMAL & MOISTURE PROTECTION
$80 / sf
$328,200
DIVISION 8 - DOORS & WINDOWS
$10 / sf
$41,210
DIVISION 9 - FINISHES
$21 / sf
$85,760
DIVISION 10 -ARCHITECTURAL ACCESSORIES
$0 / sf
$2,000
DIVISION 11 - EQUIPMENT & APPLIANCES
$0 / sf
$0
DIVISION 12 - FURNISHINGS
$0 / sf
$0
DIVISION 13 - SPECIAL CONSTRUCTION
$0 / sf
$0
DIVISION 14 - ELEVATORS / CONVEYING EQUIPMENT
$0 / sf
$0
DIVISION 15 - MECHANICAL, PLUMBING, FIRE SPRINKLER
$14 / sf
$58,759
DIVISION 16 - ELECTRICAL & FIRE ALARM
$35 / sf
$141,000
Subtotal Direct Costs
$229 / sf
$936,212
2.50% Estimate / Construction Contingency
$23,405
5.50% Overhead & Profit
$52,779
0.00% Builders Risk Insurance
Available Upon Request
0.95% Liability Insurance
$9,618
0.57% Oregon Student Success Act Fee
$5,825
TOTAL CONSTRUCTION ESTIMATE
$252 / sf
$1,027,840
(541) 548-7341 PO Box 489
www.sunwestbuilders.com CONFIDENTIAL Redmond, OR 97756
2/3/2022
1
PROJECT
Construct new building
o 27,000 square feet
o- 3 Floors
Development of of Healthcare a
RIM
9-
Hub campus 1
1 C
EXISTING ra1 NEW35TORY � � x- J a�n v+ BUIEDING
BI�EEIEWAY I
S _ �
L�
.c .»>
C r, r I, r
p n,
O
m
FIRST STREET - -`-
2
2/3/2022
FULL -SERVICE DENTAL CARE
�- On -site, discounted fee program for uninsured or underinsured patients
DIAGNOSTIC IMAGING
�- Addition of on -site CT scans, Ultrasounds and Mammograms
BEHAVIORAL HEALTH
m Expanded services to meet growing mental/behavioral health needs
SPECIALTY CARE
�> Additional space for a variety of visiting Specialists
PRIMARY MEDICAL CARE
Increased capacity for new patients as the community grows
i CHILDCARE
Reducing risk of losing healthcare employees due to lack of childcare for their families
Additional Impacts
0 Space for potential co -location of County and State services, infusion treatment center,
space for employee self -care, space for potential
3
PRE -DESIGN: December 2021 - February 2022
SCHEMATIC DESIGN: February 2022 - April 2022
DESIGN DEVELOPMENT: April 2022 - June 2022
l CONSTRUCTION DOCUMENTATION: July 2022 - October 2022
PERMITTING: October 2022 - February 2023
I BIDDING: October 2022 - January 2023
CONSTRUCTION: February 2023 - December 2023
o MOVE -IN: January 2024
POST -CONSTRUCTION: February 2024 - December 2024 AdA
4
2
2/3/2022
LCHC Reserve Funds $1,500 000 12%
Federal Grant - HRSAARPA Capital Improvement $582,841 5%
Pending Request - Murdock Foundation $500 000 4%
Pending Request - Oregon Legislative General Fund $4,167 159 35%
Pending Request- Oregon Lottery Bond $250,000 2%
Total Funding Request to Deschutes County gis is
STAB E
o-- Rep. Breese -Iverson - encouraged request of Lottery Bond funding
v,Senator Knopp and Senator Linthicum - encouraged request of General
Funds
THANK YOU, COMMISSIONERS! Pointing us in the right direction for
Legislative funding and showing support of our project in your letter of
fiscal requests is helping us make great strides!
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1
Construct new building
v 27,000 square feet
v- 3 Floors
Development of HealthcarE
Hub campus
2
a
I
a-,
lf-
F I ,
A—
SS $
x—
i.
NEW 3-STORY
BUILLDING
8
t o
y—P—LNE_. - --r�-/
FIRST STREET.-°-
01
2/3/2022
FULL -SERVICE DENTAL CARE
ro On -site, discounted fee program for uninsured or underinsured patients
DIAGNOSTIC IMAGING
o- Addition of on -site CT scans, Ultrasounds and Mammograms
BEHAVIORAL HEALTH
v- Expanded services to meet growing mental/behavioral health needs
SPECIALTY CARE
v Additional space for a variety of visiting Specialists
PRIMARY MEDICAL CARE
v, Increased capacity for new patients as the community grows
CHILDCARE
Reducing risk of losing healthcare employees due to lack of childcare for their families
o Additional Impacts
Space for potential co -location of County and State services, infusion treatment center,
space for employee self -care, space for potential
3
TIMELINE
,� a EL N E
PRE -DESIGN: December 2021 - February 2022
SCHEMATIC DESIGN: February 2022 - April 2022
DESIGN DEVELOPMENT: April 2022 - June 2022
CONSTRUCTION DOCUMENTATION: July 2022 - October 2022
P�, PERMITTING: October 2022 - February 2023
v BIDDING: October 2022 - January 2023
p- CONSTRUCTION: February 2023 - December 2023
ip, MOVE -IN: January 2024
l�- POST -CONSTRUCTION: February 2024 - December 2024
4
2
2/3/2022
EstimatedProject Cost IR 111 -
LCHC Reserve Funds $1,500,000 12%
Federal Grant - HRSAARPA Capital Improvement $582,841 5%
Total Funding Request to Deschutes County I $5,000,000 I 42%
SE SUPPORT
to.. Rep. Breese -Iverson - encouraged request of Lottery Bond funding
I,Senator Knopp and Senator Linthicum - encouraged request of General
Funds
o, THANK YOU, COMMISSIONERS! Pointing us in the right direction for
Legislative funding and showing support of our project in your letter of
fiscal requests is helping us make great strides!
3
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MEETING DATE: Wednesday, February 9, 2022
SUBJECT: Deschutes Cultural Coalition Funding Request
BACKGROUND AND POLICY IMPLICATIONS:
The Deschutes Cultural Coalition has submitted a written proposal requesting $25,000 for
their arts and culture grant program. The goal of the program is to restore and support
county -wide arts and culture organizations in their effort to rebuild their capacity to serve
citizens in our region. Their proposal is attached to this staff report.
For the past five years, the Board has provided support for arts and culture programs
through an internal Arts and Culture grant program. In FY22, the Board allocated $25,000
in video lottery funds to support arts and culture grants. Through this program, grants are
offered to local non-profit organizations that 1) seek to increase arts and culture
opportunities in Deschutes County; 2) make arts and culture education available to
Deschutes County residents; and/or 3) contribute to the local economy. This year, grants
were awarded to 15 organizations and ranged from $1,500 to $4,000.
BUDGET IMPACTS:
This request was not budgeted for FY22. If the request is awarded for FY22 or FY23, staff
would seek direction from the Board for a desired funding source.
ATTENDANCE:
Cate O'Hagan, Deschutes Cultural Coalition
Laura Skundrick, Administrative Analyst
Deschutes Cultural Coalition
P.O. Box 2094
Bend, OR 97709
Fiscally Sponsored by the Deschutes Public Library Foundation
Commissioner Patti Adair November 8, 2021
Commissioner Phil Chang
Commissioner Tony DeBone
Deschutes County
1300 NW Wall Street
Bend, OR 97701
Dear Deschutes County Commissioners:
The Deschutes Cultural Coalition, a local funding and cultural support program of the
state's Oregon Cultural Trust, requests $25,000 from Deschutes County to help restore
and support county wide arts and culture organizations in their effort to rebuild their
capacity to serve the citizens of this region. We thank the Deschutes County
Commissioners for consideration of this proposal.
Since 2003 the Oregon Cultural Trust, created - llit OWLU LCg1S1aLU1C 111 LVV1,
has been distributing funds throughout Oregon to support the arts, heritage and
humanities. One of the channels of fund distribution is through tribal and county
cultural coalitions. The 45 cultural coalitions, of which the Deschutes County Coalition
(DCC) is one, are tasked annually with the job of distributing funds at a localized level,
often to cultural groups that are not competitive in the state level grant process. In
recent years, the Deschutes Cultural Coalition has been entrusted with approximately
$25,000 annually to grant to local arts and culture groups, from BEAT theatre for kids,
LaPine Parks and Rec., to the Sisters Outdoor Quilt show as examples. While
individual grants are relatively small, in the $2,000 to $3,000 range, the funds are vital to
our smaller arts organizations. The DCC committee members are respected leaders in
the arts, heritage and humanities fields.
In Q4 2020 the Oregon State Legislature voted to infuse funding into arts and culture
organizations struggling for survival due to the pandemic. The State of Oregon
allocated $25,984,872 in CRF for Cultural Support (CRFCS) and tasked the Oregon
Cultural Trust (OCT) with the job of distributing the funds. The OCT then turned to
their on -the -ground partners, their cultural coalitions, to serve as local managers and
distributors of these funds. The Deschutes County Coalition was entrusted with
$1,018,567 to distribute equitably and in adherence with state guidelines. The DCC
vetted applicants, wrote the checks, distributed the funds and reported back to the state.
(The DCC is in the process of applying for its nonprofit 501(c)(3) status.)
The Deschutes Cultural Coalition knows how challenging it continues to be for our
valuable arts and culture assets. We also know how to responsibly manage funds and
have an excellent track record in leveraging support to maximize results. We are asking
the Deschutes County Board of Commissioners to consider our request of $25,000,
which is matched dollar for dollar by an annual fund distribution by the Oregon
Cultural Trust.
The collaboration with the county essentially doubles the county's support of the arts in
this area at a time when arts organizations are struggling to stabilize and restore
programming capacity. The DCC understands the magnitude of value the arts bring to
this county through programs for children and families, vibrant entertainment venues
and collaborations with the tourism industry. Our funding cycle can easily sync with
the county's and we are more than happy to discuss strategies for leveraging the
benefits our collaboration to support our creative community at a critical time.
We appreciate your consideration of this request.
Sincerely,
Cate O'Hagan
Co -Chair, Deschutes Cultural Coalition
CateMarie0hagan@gmail.com
541.588.0166 Cell
Eric .Sande,
Eric Sande
Treasurer, Deschutes Cultural Coalition
Executive Director, Redmond Chamber of Commerce
Eric@VisitRedmondOregon.oEg
541.749.0738 Cell
1.�.1 I" illic 1l'�V,11 41 1 11 1 low
December 9, 2021
Commissioner Anthony DeBone
1300 NW Wall Street, Suite 200
Bend, Oregon 97701
Commissioner Patti Adair
1300 NW Wall Street, Suite 200
Bend, Oregon 97701
Commissioner Phil Chang
1300 NW Wall Street, Suite 200
Bend, Oregon 97701
Dear Commissioners:
51590 Huntington Rd.
Post office Box 10
La Pine, OR 97739
Phone 541.536.2935
Fax 541.536.2627
www.lapinefire.org
The La Pine Rural Fire Protection District Board is requesting your consideration for a
public safety policy action creating a permanent personal fireworks retail sale and use
ban within Deschutes County.
tl.
Each year, around the 4t�� of July for a 10-day period, and during hottest and driest time
of year, Oregon State law allows the sale and personal use of fireworks - unless a local
general government ban such. In an average year 1,079 fires, 4.9 million in property
loss, 37 serious injuries, and 1 death are caused by fireworks in Oregon. 911 Centers
and law enforcement receive thousands of complaints. In 2017, a 47,000-acre forest fire
was started in the Columbia Gorge. This year, Portland saw two fire deaths from an
apartment fire caused by fireworks.
By statute, the State, Office of State Fire Marshal, and local Fire Districts are specifically
prohibited from banning the sale or use of fireworks due to the past successes of
special interest lobbies. Such public safety decisions to protect communities are now
left only to County and City local governments. Several communities — Ashland,
Medford, Sisters, Sunriver, and now Bend - have permanently banned the sales and/or
use of personal fireworks in their comminutes. Fireworks are also banned on all state
and federal public lands.
This past year most Oregon Counties and Cities - including Deschutes, and all
incorporated cities, enacted personal use fireworks bans. This was extremely
successful for public safety with over an 80% reduction in firework related calls even
though the bans were of short notice and sales were not limited at all. Public reaction
was overwhelmingly positive and one of relief.
1 _ Pride v Service & Dedication
The fire district board wants to be clear in it support of community wide celebrations that
may include fireworks that are professionally managed by pyro technicians, who are
bonded, insured and follow the national safety standards.
Please consider this public safety request and take action in the best interest of our
community.
Sincerely,
La Pine Rural Fire Protection District
Board of Directors
Doug Cox
President
Jim Landles-
Secretary