2022-66-Resolution No. 2022-005 Recorded 3/1/2022Recorded in Deschutes County CJ2022-66
Steve Dennison, County Clerk
Mot Commissioners' Journal 03/01 /2022 11:10:13 AM
LEGAL COUNSEL II I I I II II IIII II I II I II III I III
2022-66
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Appointing a Financial Assistance
Administrator for Deschutes County Health
Services and Authorizing the Financial Assistance
Administrator, Department Deputy Director(s) and
County Administrator to Approve and sign, and/or
electronically sign Related Contracts.
RESOLUTION NO. 2022-005
WHEREAS, Deschutes County, acting by and through the Health Services Department will enter into
contracts for the provision of health services and the performance of physical health, behavioral health,
developmental disability and addiction services, early learning services and environmental health services; and
WHEREAS, agreements between the State of Oregon, or other federal funding mechanisms, and
Deschutes County requires that the County appoint a Financial Assistance Administrator; and
WHEREAS, the State of Oregon, and other state or federal funding mechanisms, may request electronic
signature from a Deschutes County delegated signature authority appointed by the Financial Assistance
Administrator; and
vviiEREAS, the F inanciai ASJ1JtancG Ad111111ist10.tV1 Jhumu ue a p%,iou luloVVledgeame au U1%, avallable
public health, early learning, environmental health and behavioral health services and capable of dealing with a
large volume of transactions in a timely manner; now therefore:
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON, as follows:
Section 1. Designated Director or Interim Director of the Deschutes County Health Services Department, is duly
appointed as the Deschutes County Financial Assistance Administrator with respect to contracts
pertaining to the Health Services Department. Such appointment shall continue in effect so long as
Designated Director is an employee of the Deschutes County Health Services Department and until a
successor is appointed.
Section 2. By Board of County Commissioners ("Board") policy, the Financial Assistance Administrator is
authorized to perform the functions of such appointment and is charged with authorizing contracts as
set forth in the Health Services Department Financial Assistance Contract, Biennial Plan and Strategic
Plan, as adopted by the Board. The Health Services Department includes the Behavioral Health and
Public Health divisions which encompass mental health and addiction services, developmental
disabilities services, early learning services, public health services and environmental health services.
The Financial Assistance Administrator may sign and/or electronically sign on behalf of the Health
Services Department: contracts, subcontracts, contract amendments, memoranda of understanding,
Resolution No. 2022-005
letters of agreement, grants, and intergovernmental agreements which do not exceed a dollar amount
of $50,000, and documents with no fiscal implications.
Section 3. By Board of County Commissioners ("Board") policy, the Financial Assistance Administrator is
authorized to designate signature authority to Health Services Department Deputy Director(s) who
may sign and/or electronically sign on behalf of the Health Services Department, applicable to the
Deputy Director's division: contracts, subcontracts, contract amendments, memoranda of
understanding, letters of agreement, grants, and intergovernmental agreements which do not exceed a
dollar amount of $15,000, and documents with no fiscal implications.
Section 4. The County Administrator may sign and/or electronically sign all contracts, subcontracts, contract
amendments, memoranda of understanding, letters of agreement, grants and intergovernmental
agreements in any sum not exceeding $150,000.
Section 5. Board of County Commissioners ("Board"), authorizes the Financial Assistance Administrator to
delegate one-time electronic signature authority to applicable Deputy Director or Program Staff for
such purposes as accepting funds through electronic platforms where opportunities from applicable
funding sources in which opportunities have already been reviewed and approved by the Board.
Signature authority shall be granted by the Financial Assistance Administrator within the fiscal limits
outlined in Sections 2 and 3 above and specifically indicated on the Document Summary prior to
signing for acceptance of the award.
Section 6. On and after January 1, 2022 with the adoption of this Resolution No. 2022-005, Resolution No. 2017-
009 is repealed. Provided however, that all official actions taken pursuant to Resolution No. 2017-009
prior to its repeal shall remain effective.
Section 7. This Resolution shall take effect upon signing and shall have retroactive application to January 1, 2022.
DATED this q day of , 2022.
JARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ATTEST:
4-
Recording Secretary
PA I ADAI , Chair
ANTHONY DeBONE, Vice Chair
PHILIP CHANG, Commissioner
Resolution No. 2022-005
•
BOARD •
Pon"
COMMISSIONER2
MEETING DATE: February 9, 2022
SUBJECT: Consideration of Board Signature of Resolution No. 2022-005, Appointing
financial assistance administrator and signing authority for the Deschutes
County Health Services Department
RECOMMENDED MOTION:
Approval of Resolution No. 2022-005
BACKGROUND AND POLICY IMPLICATIONS:
Resolution 2017-009 was adopted, appointing the Dr. George A. Conway as Financial Assistance
Administrator for Deschutes County Health Services, authorizing the Director to sign contracts
and documents up to $50,000, autnorlZlll.' the UepUty U I I eU.U/J LU Jlgll LUIItI ULU, U I I U
documents up to $15,000, for their applicable divisions and authorizing the County
Administrator to approve related contracts and documents up to $150,000. This Resolution
2022-005, repeals the previous Resolution due to staff changes and appoints the Director
position as Financial Assistance Administrator. The Resolution accommodates the growing need
to include electronic signatures as part of the approval and signature process for related
contracts and other documents.
The Health Services Department enters into contracts with state agencies, community partners
and other subcontractors for the provision of behavioral health and public health services. The
Board Resolution appoints a Financial Assistance Administration authority to the Health Services
Director, Deputy Directors, and County Administrator, for signing contracts, subcontracts,
amendments, and intergovernmental agreements within the applicable dollar thresholds and in
accordance to their division.
BUDGET IMPACTS:
None.
ATTENDANCE:
Arielle Samuel, Revenue & Contract Services Manager