2022-155-Minutes for Meeting April 04,2022 Recorded 4/22/2022BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County C J2022_155
Steve Dennison, County Clerk
Commissioners' Journal 04/22/2022 11:44:05 AM
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FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
1:00 PM
MONDAY April 4, 2022
Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick
Lelack, County Administrator; David Doyle, County Counsel; and Sharon Keith, BOCC Executive Assistant
(via Zoom conference call).
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings
CALL TO ORDER: Chair Adair called the meeting to order at 1:01 p.m.
PLEDGE OF ALLEGIANCE
ACTION ITEMS:
1. PRESENTATION: Property Tax Exemption Programs under Consideration
by the City of Bend
City of Bend staff Lynne McConnell, Housing Director and Allison Platt, Senior
Planner presented an overview of the property tax exemption program in
the City of Bend. Presentation is attached to the record.
BOCC MEETING
APRIL 4, 2022 PAGE 1 OF 5
2. Discussion of Extension of four (4) COVID19 limited duration positions
for six months.
Health Services Program Manager Emily Horton presented the discussion
noting the staffing needs and funding streams to cover the expenses of the
positions. The Board expressed support for the Resolution to be submitted
to an upcoming Consent Agenda.
3. Discussion: Update on Deschutes County Dark Skies Ordinance Review
Associate Planner Tarik Rawlings presented the discussion and consideration
of updates relative to dark skies ordinance. Commissioner DeBone
recommends community education to explain the benefit of dark skies
verses using a code enforcement approach. Commissioner Chang agrees
and would support immediate and ongoing educational efforts.
Commissioner Adair suggested a bill board as a method of an educational
campaign.
CHANG: Move approval to review the Dark Skies Ordinance during the
County Comprehensive Plan Update process
DEBONE: Second
Discussion: Commissioner Chang offered to amend the motion to include the
educational program. Community Development Department Director Peter
Gutowsky reported staff will develop educational materials and use the
forum of the comprehensive plan review will review and develop an
educational program. Commissioner Chang would recommend we develop
an educational program as soon as able and not having to wait for the
comprehensive plan review. Commissioner Chang proposed to outsource
the educational campaign. Nick Lelack suggested looking into grant
application opportunities for dark skies organizations.
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair vote yes. Motion Carried
BOCC MEETING
APRIL 4, 2022 PAGE 2 OF 5
Commissioner Chang commented on the possibility of a special projects
grant and would encourage the cities to become involved. Commissioner
DeBone supports developing a marketing campaign through a potential
request for proposals process. Commissioners Adair and DeBone suggest
this topic be an item on the upcoming joint meeting agendas with the cities
in Deschutes County.
4. Consideration of Board Signature of Document No. 2022-345, a Notice of
Intent to Award Contract for Banking Services
Finance Department Accounting Manager Jana Cain introduced the item
noting there was a request for proposals for banking services. Five proposals
were received. The County has worked with First Interstate Bank for years
and the recommendation is to continue services with them.
DEBONE: Move approval of Document No. 2022-345
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
5. Administration Staffing Request
County Administrator Nick Lelack and Deputy County Administrator Whitney
Hale requested approval for a new strategic initiatives manager to carry out
priority projects. Commissioner DeBone is supportive. The goal is initiate a
recruitment and have a hire as soon as possible. Minor remodeling of the
department would need to occur in order to house this person. If the
person starts work before July 1st, a budget adjustment will need to be
processed. Commissioner DeBone supports waiting to begin work until July
1 or later. The recruitment will be initiated for a start date of July 1, 2022.
DEBONE: Move approval to add an FTE for a strategic initiative manager
starting July 1, 2022
CHANG: Second
BOCC MEETING APRIL 4, 2022 PAGE 3 OF 5
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
6. Service Partner Program Overview
Administrative Analyst Laura Skundrick presented the discussion. Sarah
Hutson, Public Health Management Analyst, presented via Zoom explaining
the department's role with the service partners. Ms. Skundrick reviewed the
list of current service partners. Commissioner Chang would still like to see
the possibility of adding to the list of service partners.
OTHER ITEMS:
• CDD Director Peter Gutowsky reported on the Planning Commission vacancy
in the Sisters Country zone where this seat is open and noted there were
two applicants. The Board supported conversations with both candidates.
Mr. Gutowsky spoke on the membership of the Planning Commission
representing the various areas of the county. Commissioner Chang
recommended opening the recruitment back up to welcome more
candidates. Commissioner Adair supports the extended recruitment.
• Commissioner Chang toured the Rogue Retreat facility in Medford on Friday.
• Commissioner Adair reported on a tour at the Bethlehem Inn, Redmond
BOCC MEETING
APRIL 4, 2022 PAGE 4 OF 5
EXECUTIVE SESSION:
At the time of 3:58 p.m., the Board went into Executive Session under ORS 192.660
(2) (d) Labor Negotiations. The Board came out of Executive Session at 4:35 p.m.
ADJOURN
Being no further items to come before the Board, the meeting was adjourned at 4:35 p.m.
DATED this Day of
Commissioners.
ATTEST:
RECORDING SECRETARY
2022 for the Deschutes County Board of
5rI
PATTI ADAIR, CHAIR
ANTHONY DEBONE, VICE CHAIR
PHIL CHANG, C MMISSIONER
BOCC MEETING
APRIL 4, 2022 PAGE 5 OF 5
BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
1:00 PM, MONDAY, APRIL 04, 2022
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 I www.deschutes.org
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that
public meetings be accessible remotely, effective on January 1, 2022, with the exception of
executive sessions. Public bodies must provide the public an opportunity to access and attend
public meetings by phone, video, or other virtual means. Additionally, when in -person testimony,
either oral or written is allowed at the meeting, then testimony must also be allowed electronically
via, phone, video, email, or other electronic/virtual means.
Attendance/Participation options are described above. Members of the public may still view the
BOCC meetings/hearings in real time via the Public Meeting Portal at
www.deschutes.org/meetings
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to
comment on any meeting topic that is not on the current agenda. Citizen Input is provided by
submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-
1734. Citizen input received by noon on Tuesday will be included in the Citizen Input meeting
record for topics that are not included on the Wednesday agenda.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via Zoom
meeting. The Zoom meeting id and password will be included in either the public hearing materials
or through a meeting invite once your agenda item has been included on the agenda. Upon
entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once
you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your
presentation. If you are providing testimony during a hearing, you will be placed in the waiting room
until the time of testimony, staff will announce your name and unmute your connection to be invited
for testimony. Detailed instructions will be included in the public hearing materials and will be
announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public-
hearing-notices.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ACTION ITEMS
1. 1:00 PM PRESENTATION: Property Tax Exemption Programs under Consideration by
the City of Bend
2. 1:45 PM Discussion of Extension of four (4) Covid-19 limited duration positions for six
months.
3. 2:00 PM Discussion: Update on Deschutes County Dark Skies Ordinance Review
4. 2:30 PM Consideration of Board Signature of Document No. 2022-345, a Notice of
Intent to Award Contract for Banking Services
5. 2:40 PM Administration - Staffing Request
6. 2:50 PM Service Partner Program Overview
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and, under specific guidelines,
are open to the media.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
April 04, 2022
BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 2
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: Monday, April 4, 2022
SUBJECT: PRESENTATION: Property Tax Exemption Programs under Consideration by the
City of Bend
ATTENDANCE:
Lynn McConnell, City of Bend Housing Director and Allison Platt, City of Bend Senior Planner
MEMO
CITY OF BEND
TO: DESCHUTES COUNTY BOARD OF COUNTY COMMISSIONERS
FROM: LYNNE MCCONNELL, HOUSING DIRECTOR
ALLISON PLATT, SENIOR PLANNER
DATE: MARCH 28, 2022
RE: PROPERTY TAX EXEMPTION PROGRAMS UNDER
CONSIDERATION BY THE CITY OF BEND
The City of Bend has one existing property tax exemption program in place, the Low -Income
Property Tax Exemption, to support deed restricted affordable housing developments in the City
of Bend. The Bend City Council has directed staff to continue to pursue additional tools and
incentives to encourage housing development in the City of Bend. This memo is intended to
provide an overview of three additional property tax exemption programs under consideration by
the City of Bend to meet housing goals: Non -Profit, Middle -Income and Multiple Unit Property
Tax Exemption (MUPTE). These programs are enabled by the State of Oregon (ORS 307), for
cities to implement at their discretion.
NONPROFIT PROPERTY TAX EXEMPTION (ORS 307:540-548)
Background
Oregon statute authorizes local governing bodies such as cities, counties and school districts to
adopt an ordinance that specifically provides a property tax exemption for nonprofit affordable
housing projects. The property tax exemption provides total relief of property taxes paid by the
nonprofit and applies to the tax levy of all taxing districts (including local option levies) if 51 % of
the total rate of taxation within the jurisdiction approves the exemption.
The property tax exemptions for nonprofit owned affordable housing is widely in use across the
state of Oregon. The criteria is broad, thus allowing the City of Bend to craft the nonprofit
exemption to maximize opportunities to develop affordable housing for its community.
Eligibility Criteria
In order to qualify for the exemption, a property must by be owned by a registered nonprofit and
occupied by persons at 60% of Area Median Income (AMI) or at the City's discretion, with 60%
AMI for the first year and up to 80% AMI ongoing. Undeveloped land is also eligible for the
exemption and must be held for future development of affordable housing. To receive the
exemption, nonprofit organizations must apply and be approved by the City annually. By
statute, applications must include a description of the charitable purpose of the project,
certification of resident income levels and a description of how the tax exemption will benefit
property residents.
There is not a unit minimum. Therefore, there is an opportunity to encourage the development
of middle housing: duplexes, triplexes and fourplexes.
For existing regulated affordable housing, the property tax savings achieved through this
exemption is required by statute, to benefit the low-income residents of the properties. Benefits
can take the form of rent stabilization and/or enhanced resident services such as childcare, job
and computer training, afterschool programs or other benefits. Over time, the operational
savings to the nonprofit property owner may also help to preserve affordable units.
Considerations
• The City has the discretion to require that property tax exempted units are occupied by
persons at 60% of AMI and below, or to allow 60% AMI for the first year and up to 80% AMI
ongoing. Allowing for property tax exemptions up to 80% AMI after the first year is
recommended to account for units whose occupants have some rise in income level.
• Length of time for the exemption — the City is able to approve the exemption for the
length of affordability or to adopt a "sunset" for the exemption program in order to allow for an
evaluation of program benefits and impacts after a certain period.
• Vacant land held by a nonprofit for affordable housing is also eligible for the property tax
exemption. The City may place a limit on how long undeveloped land can be held and
exempted before affordable housing is developed.
• Partial exemptions can be granted. This is not a policy decision but rather a program
implementation clarification. For example, if a project contains a total of 90 units and only 45 of
the units are regulated affordable at 60% or 80% AMI and below, then half of the property's
taxes would be exempted rather than the full amount. The City in administrating this program
would work with the County Assessor's Office to determine the partial exemption amount in
such cases. This is particularly appealing for mixed income developments.
• Annual City Council approval — Council may review and approve the exemption for
eligible properties annually by resolution or grant City of Bend staff the administrative authority
to approve the exemptions contingent on all eligibility requirements being met.
MIDDLE INCOME TAX EXEMPTION ORS 307.867
Background
The middle -income tax exemption for newly renovated or constructed multiunit rental housing is
a relatively new tool for cities and counties to encourage affordable housing development aimed
for a broader income range. The parameters of the exemption were approved under HB 2377
(2017) and are outlined in ORS 307.867. Oregon statute authorizes local governing bodies to
adopt an ordinance that specifically provides a property tax exemption for newly renovated or
2
constructed multiunit rental housing within the eligibility criteria. The property tax exemption
requires approval from taxing districts representing 51 % of total levied property taxes.
Currently, this exemption is in use in Tillamook County only.
Eligibility Criteria
The middle -income tax emption would only apply to newly rehabilitated or constructed dwelling
units which are affordable to households making up to 120% of the area median income. It would
target middle -income housing, not strictly affordable housing.
Regardless of whether a building was acquired by rehabilitation or new construction, the property
tax exemption may only be used one time per building.
For developers that had previously received State or Federal funding and are seeking this
exemption for rehabilitation, the applicant must limit affordable rents to a population making 80%
AMI or less and shall be prohibited from setting rents higher than that limit to which they were
previously bound.
As noted above, the legislative framework requires approval from tax districts representing 51 %
of total levied property tax. This exempts all taxes from all districts during the exemption period.
The City may grant the exemption for up to ten consecutive years including improvement and
land.
Considerations
An ordinance would be developed to meet the requirements of HB 2377. The County Assessor
is tasked by HB 2377 to review the rental prices on an annual basis to ensure compliance. The
County Assessor and the City will work together to ensure property owners comply with the rules
and can terminate the exemption for noncompliance. Typically, compliance determinations in
Deschutes County are delegated to City Housing staff.
The definition of rehabilitation under this exemption recommends that the property is at least 20
years old, is in building code compliance, that the building maintenance is up-to-date, and it
includes an anti -displacement measure.
Other considerations:
• Created in 2017; current state sunset is 1/2/2027
• AMI rent "limits" are adjusted according to the number of bedrooms provided
• Utility "fees" count toward rent
• Ensure that exempted units for are not used as short-term rentals
• Ensure strict rehabilitation definition to profiteering off exemption
• Can be used for any structure with 3 or more units
• Protections in place to avoid displacing low-income households
• After exemption expires, building is reassessed and taxed as normal
3
MULTIPLE -UNIT PROPERTY TAX EXEMPTION (MUPTE) (ORS 307.600 to 307.637)
Overview
The MUPTE is designed to incentivize diverse multifamily housing options in urban centers
lacking choices for middle -income levels. Multi -unit residential projects of three (3) units or
more can receive up to a ten (10) year property tax exemption on the structural improvements
as long as the program requirements are met. If a project consists of low income/affordable
housing, the exemption may last as long as the predetermined termination date of the
affordability contract.
While enabled by the State of Oregon, individual jurisdictions have the ability to set program and
eligibility requirements (e.g., applicable geography, application process and fees, criteria,
program cap) and approve projects on a case by case basis.
The exemption may also include parking and commercial uses, so long as the parking is
constructed as part of the multi -unit building, and the commercial use is a requirement of the
design and/or development code standards or is a required "public benefit" established by the
tax exemption ordinance.
Eligible Areas
State law specifies that to designate an area eligible for the property tax exemption, the area
must meet the definition of a Core area, a Light rail station area, or a Transit oriented area'. A
jurisdiction can elect to designate the entire jurisdictional limits if the tax exemption program is
subject and eligible to low income/affordable housing.
Eligibility Requirements
As part of the adopting ordinance, the jurisdiction is required to establish standards, guidelines,
and eligible program requirements (public benefits) to be utilized for application consideration
and determination. State law provides an example of suggested standards and guidelines, but
specifies a jurisdiction is not limited to these specifically5. They include but are not limited to:
• Justification of the elimination of any existing housing on project site
• Design elements.
• Rental rates or sales prices.
• Extensions of public benefits from the project beyond the period of exemption.
• Minimum number of units.
• Low income/affordable housing unit requirement.
Approved MUPTE Jurisdictions
The MUPTE program tends to be utilized by jurisdictions with larger populations in the State of
Oregon. A list of applicable jurisdictions is below
• Salem
• Eugene
• Newport
• Cottage Grove (approved January 2020)
• Portland (MULTE)- no longer in effect
4
Simple Overview of all three programs:
Non -Profit Affordable Housing Property Tax Exemption Key Points
• Applies to 501c3's and 501c4's developing Affordable Housing
• Requires approval from taxing districts that make up 51 % of combined tax levy
• 100% exemption on improvements and land; can last the period of affordability
• Full exemption (land/structures) and can be used for bare land held for development
• 60% Area Median Income (AMI) for tenants the first year but can grow to 80% AMI in
year two
• No unit minimum — Incentivizes necessary development (i.e. duplexes)
• Work Group Recommends: Citywide implementation with zero program caps
• In use across Oregon; current state sunset set for 2027
Middle Income Tax Exemption
• Relatively new (House Bill 2377 in 2017)
• Requires approval from taxing districts that make up 51 % of combined tax levy
• Applies only to newly rehabilitated or newly constructed dwelling units
• Units must be affordable to households making up to 120% of AMI
• Rental Units only
• Exemption can only be used once in lifetime of building
• Exemption on improvements and land can be granted up to 10 consecutive years.
• City of Bend can write their own exemption formula so long as the number of
consecutive property tax years for which the exemption is granted, up to a maximum of
10 years, increases directly with the percentage of units that are rented to households
making an income at or below 120% AMI
• Only in use in Tillamook County, Oregon; state sunset in 2027
Multiple Unit Property Tax Exemption (MUPTE)
• Applies to projects in Core Areas, or transit -oriented areas or zones, that develop
multiple residential units within a single development
• Requires approval from taxing districts that make up 51% of combined tax levy
• City has the ability to develop eligibility requirements that could incentivize the developer
to include specific public benefits into the project such as a minimum percentage of units
available to people making lower incomes, design elements, and more.
• 100% exemption on improvements only (not land)
• Exemption can be granted up to 10 years
• If project incorporates low-income or affordable units, then deed restriction could be
granted for longer than 10 years
• City exploring developing programs caps based on unit goals particularly for this
program. Current state sunset in 2032.
• Currently in use in Eugene, Salem, Cottage Grove, and Newport
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Potential Adoption of Priority Programs
BOARD OF
COMMISSIONERS
MEETING DATE: 31-2 , 4
SUBJECT: Discussion of Extension of four (4) Covid-19 limited duration positions for six
months.
RECOMMENDED MOTION:
A Resolution extending the FTE will be prepared for a forthcoming Board meeting.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Health Services (DCHS) continues to respond to community needs related
to response and recovery efforts surrounding the COVID-19 pandemic. As we move into a
new phase of the pandemic, continued required assurances for Public Health include:
vaccine distribution, access to testing, outbreak management for high consequence settings,
community information and support. In addition to the minimum required assurances, the
COVID-1 9 response and recovery team prioritizes the following goals:
1. Protecting people who have been most harmed by COVID-19
2. Protecting people who are most vulnerable to COVID-19
3. Expanding access to vital health care and supporting a thriving workforce
4. Keeping schools open for students, staff and families, and helping students recover
instructional time
5. Restoring social cohesion by listening to and supporting the priorities of local
communities and the steps people can take to protect themselves and others
As needs in the community continue to evolve, including ebbs and flows in immediate
demands, maintaining a core staffing structure is integral to DCHS's ability to respond to
changes and provide an infrastructure for continually shifting demands. The breadth and
depth of knowledge in current staff positions, as well as the community connections and
relationships, if lost, are not easily replaced. To enable the COVID-19 Response and
Recovery Program to recruit and/or maintain a cohesive and consistent workforce, we
propose extending the following positions for 6 months, through FY23 (June 30, 2023):
• 1.0 FTE Admin Support Tech (position #2841)
• 1.0 FTE Management Analyst (position #2836)
• 2.0 FTE Public Health Nurse II (positions #2929 and #2844)
These FTEs have been very instrumental to DCHS's COVID-19 response, the loss of which
will significantly hinder DCHS's ability to meet the goals listed above.
Due to vacancies and the extension of Federal Emergency Management Funds (FEMA)
funds, Oregon Health Authority COVID-19 funds allocated to Deschutes County are
available to cover the extensions. Specifically, positions will be paid for as follows:
POSITION
FUNDING COST OF 6 MONTH
SOURCE EXTENSION
1.0 FTE Admin Support Tech
1.0 FTE Management Analyst
1.0 FTE Public Health Nurse II
1.0 FTE Public Health Nurse II
50% PE01-09*
50% PE01-10**
50% PE01-09
50% PE01-10
20% PE01-09
80% PE01-10
100% PE01-10
$38,572
$61,436
$54,740
$58,390
TOTAL
$213,138
* Program Element (PE) 01-09 is for COVID-19 active monitoring: cultural and linguistic competency and
responsiveness; testing coordination; case investigation; contact tracing; isolation and quarantine;
wraparound supports; infection prevention and control for high -risk settings; and community education.
** PE01-10 is for vaccine planning and delivery: collaborating with partners; assuring cultural and
linguistic access; assuring populations most impacted by COVID-19 are served; promote vaccines and
improve vaccine confidence in communities of color, Tribal communities, disability communities and
others.
BUDGET IMPACTS:
4.0 FTE limited duration positions extended from 12/31/22 to 6/30/23. An increase in
planned expenditure in FY23 of $213,138.
ATTENDANCE:
Emily Freeland, Program Manager
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: Monday, April 4, 2022
SUBJECT: Discussion: Update on Deschutes County Dark Skies Ordinance Review
RECOMMENDED MOTION:
Move approval to review Deschutes County's Dark Skies Ordinance as a topic for discussion
during the County Comprehensive Plan Update process.
BACKGROUND AND POLICY IMPLICATIONS:
On February 24, 2022, the Deschutes County Planning Commission made a motion to the Board
to: 1) update its existing dark skies ordinance; and 2) explore an educational campaign related
to dark skies best practices. Staff seeks Board direction on next steps related to review of the
County's existing Dark Skies Ordinance.
BUDGET IMPACTS:
None
ATTENDANCE:
Tarik Rawlings, Associate Planner
COMMUNITY DEVELOPMENT
MEMORANDUM
TO: Deschutes County Board of Commissioners
FROM: Tarik Rawlings, Associate Planner
Will Groves, Planning Manager
DATE: March 29, 2022
SUBJECT: Update - Deschutes County Dark Skies Ordinance Review
The Community Development Department (CDD) FY 2021-2022 Work Plan identifies updating the
Deschutes County Outdoor Lighting Control Ordinance (aka Dark Skies Ordinance). Staff respectfully asks
the Board of County Commissioners (Board) to support elevating its dark skies program for additional
public input in the forthcoming Comprehensive Plan Update.
1. Background
CDD's FY 2021-2022 Work Plan considers amending Deschutes County Code (DCC) Chapter 15.10,
Outdoor Lighting Control, to comply with new technologies and Dark Skies Best Practices.' On November
15, 2021, the Board approved the request to begin the process. On January 13, 2022, the Planning
Commission reviewed preliminary information related to the County's Outdoor Lighting Ordinance and
directed staff to assemble an 8-person panel reflecting varying perspectives related to dark skies and
outdoor lighting. On February 10, the Planning Commission convened a panel and discussed the
importance of dark sky best practices and the increases of light pollution in the region from
approximately 2012-2020.2 On February 24, the Planning Commission made a motion to the Board to: 1)
update its existing dark skies ordinance; and 2) explore an educational campaign related to dark skies
best practices.
II. Examples from Other Jurisdictions
There are three jurisdictions within Oregon that currently support dark sky programs. During the course
of revisiting Deschutes County's Dark Sky Ordinance, staff reviewed several other examples and noted
their central aspects. Table 1 provides a summary. Only one represents a county jurisdiction
(Multnomah), and it is primarily urban. The rest are small- to medium-sized municipalities throughout
the Western States.
1 https://www.deschutes.org/cd/page/work-plan-annual-report. Page 34.
2 https://www.deschutes ors/bc-pc/page/planning-commission-9
Table 1 - Other Dark Sky Ordinances
Jurisdiction
Program Emphasis
Resources
Multnomah County, OR3
Downward Shielding/Separate
Application Review
Applies only to new and
replacement lighting fixtures
or bulbs
Sisters, OR4
Downward Shielding
Educational materials
include quick reference
guide for acceptable lighting
fixtures
Troutdale, ORS
Downward Shielding/Separate
Application Review/Light Level
Ratings/Fixture Dimensions
Existing ordinance assigns
shielding requirements
based on lamp type and
wattage
Redmond, WA6
Separate Application
Review/Light Trespass
ProhibitionNegetation
Standards/Motion Sensors,
Timers, Dimmers
Regulations generally focus
on prescribing specific
design and trespass
standards based on
conflicting zoning districts
and surrounding uses
Bainbridge Island, WA7
Downward Shielding/Light
Trespass Prohibition/No
Illumination of Public Water
Bodies/Vegetation Standards
Existing ordinance includes
reference guide for
acceptable fixtures and light
trespass compliance related
to topographic variations,
vegetation, and other terrain
characteristics
Black Diamond, WA8
Downward Shielding/Separate
Application Review/Light
TrespassProhibition/IESNA
Standards/Curfew/Light Level
RatingsNegetation Standards
Applies only to new and
replacement lighting fixtures
or bulbs
Flagstaff, AZ910
Downward Shielding/Wattage
Restrictions
World's first "Dark -Sky
Community" (2001).
Educational information is
available through the local
Flagstaff Dark Skies Coalition
non-profit group in
collaboration with the City
3 https://multco-web?-psh-files-usw2.s3-us-west-2.amazonaws.com/s3fs-public/PC-2013-3056%20Worksession%202016.pdf
4 https://www.ci.sisters.or.us/community-development/page/dark-skies-standards
5 https://www.troutdaleoregon.gov/sites/default/files/fileattachments/community development/page/8431/tmc ch 8.26 -
outdoor lighting.pdf
6 https://redmond.municipal.codes/RZC/21.34.070
7 https://www.darkskiesnorthwest.org/2009/12/08/city-of-bainbridge-island/
8 https•//hudsonvalleyregionalcouncil org/wp-content/uploads/2019/08/BlackDiamondLightingOrdinance.pdf
9 https://www.flagstaff.az.gov/3799/Dark-Sky-Community
1° htta://www.flagstaffdarkskies.org/
-2-
Jurisdiction
Program Emphasis
Resources
Downward Shielding/Light
Recently approved, the City
Trespass
Council has directed staff to
Malibu, CA11
Prohibition/Curfew/Motion
include a robust educational
campaign to emphasize the
Sensors, Timers, Dimmers/Light
importance of outdoor
Temperature/Fixture
lighting best practices and
Dimensions
aid with compliance.
Downward Shielding/Light
Educational materials
Trespass Prohibition/Light
include quick -reference
Ketchum, ID12
Temperature/IESNA
guide for acceptable lighting
Standards/Fixture Dimensions
fixtures
III. CDD Input
The following discusses CDD's constraints and concerns related to the review and enforcement of non-
compliant outdoor lighting.
Legal Authority
State and federal laws prohibit a county from adopting retroactive ordinances that impose new standards
upon uses that exist on the date that new regulations are adopted. For example, Deschutes County does
not have the legal authority to require all existing exterior lighting in Deschutes County to come into
compliance by a certain date. However, Deschutes County does have the authority to require outdoor
lighting compliance for all new and replacement lighting associated with a proposed development
application.
Legal Counsel continues to reiterate the heightened risk of applying retroactive review to existing fixtures
as both a constitutional legal principle and a codified rule within state statute. Based on this legal
guidance, staff acknowledges that any reworking of DCC 15.10.170(A) be designed to clarify that light
fixtures lawful on the date of installation will continue to be lawful under any new ordinance until such
fixtures are eventually replaced. Only new and replacement fixtures may be the subject of any new
regulation.
Building Safety Capacity
The Building Safety Division administers and implements state building codes. Plans examiners and
building inspectors do not have the capacity to review or inspect outdoor lighting fixtures through a
separate application for lighting review. Their priorities focus on structural, mechanical, plumbing and
electrical requirements and corresponding permits. Currently, every building permit reviewed by the
Building Safety Division Plan is stamped with a notation that exterior lighting must comply with Deschutes
County's lighting regulations. At final inspection, however, not everything noted or stamped on a building
plan is inspected. Nonetheless, if the expectations are to create such review through the Building Safety
11 https://www.malibucity.org/705/Dark-Sky-Ordinance
12 https•//www ketchumidaho org/sites/default/files/fileattachments/planning amp building/page/133/dark sky.pdf
-3-
Division, this level of review will require hiring additional plans examiners and building inspectors, raising
fees, likely delaying the issuance of building permits and the final inspection process. These actions could
lead to unintended consequences relating to increasing housing costs, among others.
Code Compliance Capacity
The Board has established the following priorities for code violations:
1. Violations that present an imminent threat to public life, health and safety;
2. Violations which impact rivers, streams, floodplains, and wetlands;
3. Solid Waste Code violations, Environmental Soils violations, and Building Code violations
consisting of ongoing non -permitted construction or failure to obtain permits; and
4. Land use violations.13
As detailed above, lighting -related code enforcement violations are not considered a top priority.
Throughout 2021, only five (5) code complaints were received related to outdoor lighting violations. No
complaints were substantiated, due to the difficulty in quantifying potential violations from off -site and
the low priority assigned to these violations.
IV. Next Steps
Staff offers the following options for the Board's consideration:
1. Given the current staffing limitations within CDD, elevate Deschutes County's Dark Skies
Ordinance as a topic for discussion during the Comprehensive Plan Update.
2. Initiate a Dark Skies work program which would entail convening diverse stakeholders consisting
of the Planning Commission, CDD, dark skies advocates and representatives from the building
industry to discuss the different outdoor lighting approaches and make a recommendation to the
Board.
This option will require returning to the Board with a list of other prominent projects in CDD's FY
2021-2022 CDD Work Plan that would need to be reprioritized and likely delayed.
3. Other.
13https://www.deschutes.org/sites/default/files/fileattachments/community development/page/11842/code compliance polic
y and procedures manual.pdf. Page 5.
-4-
1ES
.r,2_ BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: March 30, 2022
SUBJECT: Administration - Staffing Request
BACKGROUND AND POLICY IMPLICATIONS:
During FY 2022, the Board has approved and indicated interest in supporting a number of new
programs and projects, which will require additional staff capacity. After reviewing current
capacity and workload, County Administrator Nick Lelack and staff are seeking Board approval
to add a Management Analyst position to the Administrative Services department. Additional
information about the proposed scope of responsibilities for the position is included in the
attached memo.
BUDGET IMPACTS:
Total costs associated with adding the position (including an office remodel and furniture /
computer purchases) are estimated at $162,738. A breakout of estimated costs are included in
the attached memo.
ATTENDANCE:
Nick Lelack - County Administrator
Whitney Hale - Deputy County Administrator
ADMINS'T°RATIVE SERVICES
MEMORANDUM
TO: Deschutes County Board of Commissioners
FROM: Nick Lelack, AICP, County Administrator
DATE: March 30, 2022
SUBJECT: Request to add a Management Analyst FTE to the Administrative Services Department
I. Summary
During FY 2022, the Board has approved and indicated interest in supporting a number of new
programs and projects, which will require additional staff capacity. After reviewing current capacity and
workload, County Administrator Nick Lelack and staff are seeking Board approval to add a Management
Analyst position to the Administrative Services department.
11. Position Scope and Support
The proposed Strategic Initiatives Manager position would provide would provide support for the
following projects and Board priorities:
• Commercial Property Assessed Clean Energy (C-PACE)
• Joint Office on Homelessness
• Camping Feasibility Study
• Cannabis Advisory Panel
• Drought Funding / Community Water Needs
• Economic Development Loan Program
• New Neighborhood Coordination
• Room Tax Coordination
• Wolf Depredation Compensation Committee*
*(If approved)
Adding a Management Analyst FTE to the Administrative Services department will enable staff to
support Board projects and priorities and will provide Administrative Services with much needed
additional capacity. As capacity allows, the position may also support other special projects and
programs.
III. Administrative Services Request:
The addition of one (1) full time regular Management Analyst in the Administrative Services
department.
IV. FINANCIAL IMPACT
Total cost associated with adding the proposed FTE is $162,738, which includes:
• Salary: $103,722.00 (full year)
• Benefits: $51,016.00 (full year)
• Minor remodel to allow for additional office space, $6,500.
• Office furniture purchases, $1,500.
Since the proposed position will largely be providing staff support for Board priorities, staff is proposing
that the position be funded by the General Fund.
V. BOARD DIRECTION
Staff requests consideration of Board support for the addition of one (1) Management Analyst in the
Administrative Services department.
-2-
BOARD OF
*" COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: April 4, 2022
SUBJECT: Service Partner Program Overview
BACKGROUND AND POLICY IMPLICATIONS:
The Deschutes County Service Partner program was established by the Board of County
Commissioners in 2013 and slated for Video Lottery Fund dollars, with the recognition that
workforce development and community health and welfare are contributing factors to
economic development. The program is comprised of community groups and non-profit
organizations identified by the Board of Commissioners, to receive resources from the
Video Lottery Fund to operate programs and activities that contribute to the economic
health of the region by addressing the root causes of poverty and/or protecting community
assets. In addition, organizations must meet at least one of the following criteria, as
defined by the Board of Commissioners, to be included in the Service Partner program:
Mandated or Sole Source
Operates a program or service that the County 1) would otherwise be statutorily
obligated to perform; and/or 2) is essential to the community and not offered by
another entity.
County Initiative
County led or was involved in the creation or development of the organization
based on an identified need or gap in safety net service delivery system
County Impact
Termination of the organization program or service would require the County to
assume additional responsibilities.
Each year, Service Partners submit quarterly reports with performance updates on the
measures established within their agreement with Deschutes County, and are paid
quarterly following staffs review of those reports.
In preparation for Board consideration of FY23 funding, each Service Partner submits a
Results on Investment report, which include a summary of their FY22 outcomes for
programs or projects supported by Service Partner funding, as well as their FY23 funding
request. Those reports are attached to this staff report.
Current Service Partner
Established
FY22 Funding
Bethlehem Inn
2013
$40,000
CASA
2013
$30,000
Council on Aging
2013
$40,000
Central Oregon Veterans' Outreach
2013
$30,000
Family Access Network
2013
$17,500
Healthy Beginnings
2014
$20,000
J Bari
2013
$20,000
KIDS Center
2013
$30,000
Latino Community Association
2013
$30,000
Mountain Star Family Relief Nursery
2013
$20,000
Redmond Council for Seniors
2013
$9,000
Saving Grace
2013
$20,000
Upper Deschutes Watershed Council
2013
$20,000
Staff is providing these materials at the Board's request and are available to discuss the
Service Partner program or answer any questions.
ATTENDANCE:
Laura Skundrick, Administrative Analyst
Deschutes County Service Partner Criteria
The Deschutes County Board of Commissioners has identified certain community groups and
non-profit organizations as Deschutes County Service Partners. The Service Partners are
annually allocated resources from the Video Lottery Fund to operate programs and conduct
activities that contribute to the economic health of the region by addressing the root causes
of poverty and/or protecting community assets. In addition, organizations must meet at least
one of the following criteria, as defined by the Board of Commissioners, to be included in the
Service Partner program:
Mandated or Sole Source
Operates a program or service that the County 1) would otherwise be statutorily obligated to
perform, such as the Court -Appointed Special Advocates (CASA) and Central Oregon Council
on Aging (COCOA; and/or 2) is essential to the community and not offered by another entity,
such as the Latino Community Association (LCA) and Family Access Network (FAN).
County Initiative
The County led or was actively involved in the creation or development of the organization
based on an identified need or a gap in the safety net service delivery system, such as the
MountainStar Family Relief Nursery, KIDS Center, and Upper Deschutes Watershed Council.
County Impact
Termination of the organization, program, or service would require the County to assume
additional responsibilities, resulting in a significant and negative impact to departmental
operations, such as Central Oregon Veterans' Outreach (COVO) and Mary's Place.
Deschutes County Service Partner Funding History Past 5 Years
2022
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Service Partner
Central Oregon Council on Aging
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MountainStar Family Relief Nursery
J-Bar-J/Cascade Youth and Family
Services
Redmond Senior Center
KIDS Center
Latino Community Association
Bethlehem Inn
Family Access Network (FAN)
Saving Grace/Mary's Place
Central Oregon Veterans' Outreach
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Court -Appointed Special Advocates
(CASA)
Healthy Beginnings
Central Oregon 2-1-1
Upper Deschutes Watershed Council
Total
2021-22 Award
COUNCIL ON AGING OF CENTRAL OREGON
Volunteer Coordination of Meals on Wheels & Congregate Dining
$40,000 (3% of project funding)
Amount Requested 2022-23 $50,000
Cathy Hensel, a Meals on Wheels recipient in Sisters remarks, "1 can't thank you, the Council
on Aging, the chef, the many Meals on Wheels drivers and volunteers enough. You've brought
peace of mind, energy, and nutritional health into my life. The meals truly changed both my
physical and mental health. You truly are lifesavers to those of us in need."January 1, 2022
Community Need and Request for Increased Funding
• Even with COVID retreating, many older adults in Central Oregon are still isolated at home.
• We are still adding Meals on Wheels clients who request support, despite earlier wait lists.
Every client gets shelf -stable foods as emergency backup, as well.
• Community dining (previously sit-down lunches) is still mostly drive -through hot lunch
service in Bend, Sisters and La Pine three times per week. Redmond delivers as well.
• Our food provision has increased and so have uncertainties related to our food supply. In
response, we have added a part-time cook to make hot food for Bend, La Pine and Sisters.
We have been able to serve better, more nutritious hot food as a result, but we would like
to be able to cook even more hot food and return to congregate in -person meals soon.
• We respectfully request $50,000 to continue to employ a second cook and add a PT bakery
cook so that we can further expand our food provision with more days and more meals.
Previously our single cook was supported by volunteers and struggled to meet the nutrition
needs of Deschutes County seniors. We have expanded to offer more days of community
dining each week, better meal variety, and eliminated any waiting lists.
Impact of Current Investment Provide .6 FTE (of 3.2 FTE) to support nutrition programs
(Meals on Wheels and congregate dining) and recruit, train, and coordinate volunteers.
• In the period of July 1, 2021 to Jan 1, 2022 (February and March 2022 numbers are not
available until 3/5/22), COA coordinated more than 10,762 volunteer hours and
served/delivered more than 47,895 meals to more than 991 unduplicated clients in
Deschutes County.
Comments On 3/12/22 the Omnibus Bill passed without the 10% increase in the Older
American Act funding that was expected. The FY 23 fund increase was less than 2%. Without
the CARES and ARPA fund windfalls of last year, and no increase in OAA funds, we may see a
cap on services if we can't secure additional revenues in the next two years, hence our
request for additional support in FY23. Your investment in helping expand our in-house
cooking has allowed us to feed more hot, nutritious, and delicious meals to deserving seniors
who look to us for nutrition and connection.
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Healthy People: Support and advance the health and safety of Deschutes County's residents
'TES
0
2021-22 Award
MOUNTAINSTAR FAMILY RELIEF NURSERY
Therapeutic Early Childhood Classroom and Safety Net Projects
$20,000 (4% of project funding)
Amount Requested 2022-23 $21,600
"Investments in high quality early childhood and family services are consistently shown to have the
highest returns of any economic development project. We are so excited to be bringing these services
into more communities in our county." - Kara Tachikawa, Executive Director
Community Need and Request for Increased Funding
Deschutes County Data:
• There has been a dramatic increase in the number of children in DHS/Child Welfare.
• In 2019, there were 15.9 (per 1,000) children who were victims of abuse and neglect
compared to 11 (per 1,000) in 2015 (Our Children Oregon, most recent data).
MountainStar Data:
• Average of 16 family "risk factors" (such as mental health or substance abuse issues,
housing or food insecurity) for child abuse and neglect
• Parents have an average Adverse Childhood Experience (ACE) score of 6 (ACE score scale
is 0-10). An ACE score of 4 or more predicts adverse long-term health outcomes including
a two- to five -fold increase in chronic disease state, six- to 12-fold increase in mental
illness and addiction disorders, in addition to an increase in learning disabilities and
behavioral disorders. In Central Oregon, there are over 5,000 children ages 0-3
considered at -risk. MountainStar currently serves just 6% of this population.
• 98% of our client families live in poverty and 100% meet the OR state definition of at -risk.
Funding will support 0.3 FTE (of 3.0 FTE) Program Managers in our Relief Nursery Therapeutic
Early Childhood programs in Bend, Redmond, and La Pine. The increase in funding will
support programs and needs in Southern, Central, and Northern Deschutes County.
Impact of Current Investment Grant supports 0.4 FTE (of 3.6 FTE) to support Relief Nursery
Therapeutic Early Childhood in Bend.
• In the period of July 1, 2021 to February 1, 2022 provided therapeutic early childhood
classes, home visiting, parent support, and transportation for 47 children ages 0-3,
already exceeding annual goals. Safety Net/Outreach services (crisis intervention,
home visits and basic needs support) for 47 children and their families. 100% of
children enrolled in these services remained safe from confirmed cases of abuse and
neglect during this time frame.
Comments MountainStar raises $1.2 in private investment for every $1 of government funding.
PSU documented a 4:1 return on investment (ROI) for the Salem Relief Nursery. Nationally,
investments in early childhood are documented at a 12:1 ROI, which exceeds most other
economic development projects. MountainStar Bend's early childhood classes are rated 5-stars
by the State. In FY 2020-21, 99% of the children served remained free from confirmed cases of
abuse and neglect. MountainStar offers services in Bend, Redmond, and La Pine.
Healthy People: Support and advance the health and safety of Deschutes County's residents
J BAR J CASCADE YOUTH & FAMILY CENTER
Runaway & Homeless Youth Emergency Shelter Project
2021-22 Award $20,000 (6% of project funding)
Amount Requested 2022-23 $20,000
"Cascade Youth & Family Center (CYFC) continues to be the sole provider of a comprehensive
spectrum of prevention and intervention services targeting runaway, homeless and street
youth, including victims of human trafficking, in Deschutes County and the greater region." —
Stephanie Alvstad, Executive Director
Community Need The total number of homeless in Central Oregon has increased by 85%
since 2015 (Point in Time Count data: 594 — 2015; 1,099 — 2021). The number of homeless
children and youth has also increased. The following are data for children and youth (up to
the age of 24):
• Total homeless children & youth has increased by 43% (184 — 2015; 264 — 2021)
• Unaccompanied children & youth has increased by 213% (55 — 2015; 172 — 2021)
It is estimated that 30-40% of homeless youth are not identified. 2021 service totals include:
• Shelter — 5,967 nights for 96 youth (all programs emergency and transitional youth)
• 24-Hour Crisis Response — 1,314 hotline calls; 297 total youth served
• Street Outreach Youth Contacts (basic needs) — 1,508 youth; 1,115 hours (duplicated)
Shelter space continued to be limited during 2021 due to COVID-19 and social distancing
requirements. CYFC has had to maintain mandated staffing ratios, despite many COVID+ staff.
Impact of Current Investment Provide support for .2 (of 3.8 FTE) Case Manager to support
the Runaway and Homeless Youth Emergency Shelter.
• 86% of youth who have accessed shelter and received crisis intervention and/or
mediation, were reconnected with family or transitioned to other safe and stable living
environments when leaving the program.
• In the period of July 1, 2021 to January 31, 2022 more than 654 nights of emergency
shelter, crisis intervention and family mediation were provided to more than 26 youth
ages 12-20.
Comments: CYFC's goal is to shelter the most vulnerable youth to reduce risk and end chronic
homelessness. Youth access shelter directly off the street. In 2021, 76 human trafficking
victims (72 sex/10 labor/6 both) were identified and served. Homeless youth are at higher
risk for physical and sexual exploitation, mental health and substance abuse - even death. It is
estimated that 5,000 homeless youth die each year as a result of assault, illness, or suicide.
RHY services are largely funded through federal and state grants and donations. However,
grant funds require that 10-25% of the project cost be provided through matching funds.
Deschutes County grant funds continue to be crucial match funds for this project.
Healthy People: Enhance and protect the health and well-being of communities and their residents
2021-22 Award
REDMOND SENIOR CENTER
Food for Meals on Wheels & Congregate Meals Project
$9,000 (2% of project funding)
Amount Requested 2022-23 $12,000
"l cannot shop for myself and look forward to getting my daily meal and visiting with my
Meals on Wheels driver every day. God Bless you all." - Grateful Meals -on -Wheels Client
Community Need and Request for Increased Funding Over 25% of the population are 50 or
older, and by 2025, this number is projected to be 35%. We are on our way to having an
older adult population that is disproportional to the general population.
Following CDC and Governor directives including Center closure, the Center continued to
provide Meals on Wheels, an essential service, to over 31,000 older adults using safe social
interactions. Due to safety restrictions, we did not serve meals on site (congregate meals)
during most of 2021.
Currently we face several critical issues: 1. We know a minimum of 35% more meals are
needed in the greater Redmond area; 2. Since March 2021, food costs have increased an
average of 20%; 3. Our number of volunteers must grow by a minimum of 50% to meet
current and emerging needs; and 4. Our 30-year-old commercial kitchen is not functioning at
full capacity and facing safety issues (the City of Redmond has committed $250K toward a
complete remodel and we are securing additional funding needed.) Without a tax -base, we
are actively seeking additional partners to grow our funding, volunteer base, and social
services to fulfill existing needs while planning for the future. We are requesting an increase
in funding to:
• Continue to provide the current 120 meals per day and increase to a minimum of 162 per
day by September 2022 with the intent to provide a minimum of 150 per day by March
2023 including costs associated with food purchases and staff support needed to prepare
food and secure and train volunteers who deliver food.
Impact of Current Investment Support a minimum of 1.8% of the total annual cost for Meals
on Wheels and home food delivery service for seniors.
Comments We feel we have "weathered the COVID storm" reasonably well by maintaining
our commitment to provide Meals on Wheels, an essential service for those most vulnerable
in our greater Redmond area. We are the only organization providing this service and rely on
community support to ensure these meals are available. Federal funding for Meals on
Wheels provides an average of 40% of the real cost. Our partners are our backbone to
ensure vulnerable older adults have the basic need of food. BOCC has been a critical partner.
Beyond COVID, we now face challenges of unprecedented older adult population growth,
significant food costs, increased wages, and need for more volunteers. With BOCC and other
partners, we are up for the challenge.
Healthy People: Support and advance the health and safety of Deschutes County's residents
2021-22 Award
KIDS CENTER
Child Abuse Medical Evaluation Project
$30,000 (14% of project funding)
Amount Requested 2022-23 $30,000
"During the past year KIDS Center experienced a dramatic increase in service referrals, and requests
for our services are now close to pre -pandemic levels. In response to partner -identified need to expand
rapid access to services, we hired two additional forensic interviewers and one medical examiner. KIDS
Center continues to provide essential diagnostic medical and forensic interview services, family
advocacy, therapy, and emergency aid to hundreds of local families." - Gil Levy, Executive Director
Community Need KIDS Center serves children (birth to 18) who are suspected victims of
physical or sexual abuse, neglect, drug endangerment, and witnessing domestic violence.
KIDS Center is the Designated Medical Provider (DMP) for medical evaluations, as well
providing forensic interviews, family advocacy, and therapy for children referred by law
enforcement, DHS Child Welfare, therapists, and medical professionals.
• In 2021, KIDS Center served 1,573 unduplicated children and families, and conducted
342 evaluations, a 19% increase from 2020 and a rate close to pre -pandemic levels. All
services are provided at no cost to the family.
• Medical examiners (MEs) field consult calls from medical providers in Deschutes
County which result in work -up recommendations, referrals to investigative agencies,
and direct referrals for an evaluation at KIDS Center. Last year, MEs trained 132
medical professionals on topics relating to child abuse and neglect.
Impact of Current Investment Grant supports .16 FTE (of 1 FTE) medical examiner to conduct
consultations and medical evaluations of suspected victims of child abuse. In the period of
July 1, 2021, to March 1, 2022:
• Performed medical assessments for 100% of children referred (198).
• 100% of child abuse assessments cross reported to DHS and Law Enforcement (184
law enforcement investigations).
• 100% of cases accepted by the DA's office for prosecution are supported with expert
witness testimony (20 cases accepted).
• Every child (and their family) served with a medical evaluation received additional
services including family advocacy and a therapy referral (as appropriate).
Comments: The staff positions we added have strengthened our center's ability to
accommodate a rise in child abuse evaluation referrals, respond to our community partners'
need for access to quality services, and to prevent burnout within our staff team. The steps
we have taken combined with support from the BOCC will be tremendously helpful in
ensuring our ability to respond quickly to incoming referrals and to evaluate each child in
need of our services.
Safe Communities: Reduce crime and recidivism through prevention, intervention, supervision and
enforcement
2021-22 Award
LATINO COMMUNITY ASSOCIATION
Healthy Families & Family Empowerment Programs
$30,000 (8% of project budget)
Amount Requested 2022-23 $35,000
"Deschutes County funding support is absolutely criticalto sustain our services to our underserved
immigrant families and to demonstrate the County's commitment to equity, which lends credibility to
our mission and leverages over $500,000 and 200 volunteers."— Brad Porterfield, Executive Director
Community Need and Request for Increased Funding We are requesting a slight increase in
funding in order to sustain our recent move to our Family Empowerment Center, so we can
continue to meet the growing demand for our culturally -specific services and advocacy role.
Immigrant Latino families in our communities are one of our most vulnerable and
underserved populations. Key data indicators for Deschutes County Latinos include:
• Fastest growing (increased by 47% since 2010 in Deschutes County) with the ...
• Lowest median age at 26 (compared to 47) and 36% being under 18 years old; the ...
• Highest rate of labor force participation (78%), yet also with the ...
• Lowest average per capita income ($17,267) and the ...
• Highest rate of uninsured (20.3%) referring to health insurance coverage.
Immigrant Latino families face unique barriers such as English proficiency and they continue
to be under heightened stress due to the federal administration's perceived need to be tough
on the immigration issue. In September 2021, we moved to a 5,700 square foot office and
community center in Bend to expand our services to families and continue to realize our
vision to build a welcoming community across cultures. This move increased our annual
facility costs by $67,000. We now have space for our English and Citizenship classes. We
hosted vaccination and testing clinics and have rented our community room to families for
baby showers and birthdays. And we now have offices for our growing staff team, including
our Workforce Navigator, Volunteer Coordinator, Youth Rising Manager and just -hired
Advocacy & Leadership Coordinator.
Impact of Current Investment Support 8% of Healthy Families & Family Empowerment
program costs.
• Health insurance and COVID wraparound assistance for a minimum of 300 clients
• Low-cost dental services for 50 clients
• Coordinate information & referrals for a minimum of 350 clients
• Provide minimum 100 free legal consultations
• Provide citizenship assistance for a minimum of 25 clients
Comments We are concerned that a post -pandemic period of fiscal austerity will occur
precisely when the challenges and opportunities immigrant families face are growing including
employment, housing, childcare, health and more. Deschutes County's support will help
ensure we are resourced adequately to meet the needs AND build community.
Healthy People: Support and advance the health and safety of Deschutes County's residents
2021-22 Award
BETHLEHEM INN
Volunteer Coordination of Emergency Meals
$40,000
Amount Requested 2022-23 $42,000
"Our ongoing partnership with Deschutes County improves the overall health of our community. This
continuing collaboration is all the more imperative in the upcoming year as the Inn serves additional people
in its Redmond location, which will help address the rapidly growing, urgent needs of adults experiencing
homelessness." - Kim Fischbach, Dir. of Philanthropy
Community Need and Request for Increased Funding We respectfully request BOCC grant
funding to help support the continuing service delivery of nutritious meals as part of our Meal
Program. This is especially critical now that the Inn has opened its second shelter location in
Redmond. As the region's leading emergency shelter provider, the Inn serves as a critical safety
net in our region. Without access to services uniquely provided by the Inn, economically
disadvantaged adults and families are at greater risk of chronic poverty with limited alternatives
as the region slowly recovers from the devastating impact of the pandemic.
The region continues to experience an increase in the number of adults/families, who have lost
their income, may no longer have a safe place to live and will be seeking support from the Inn. It is
essential for the Inn to address extreme hunger and nutrition -related health conditions to
mitigate reduction in cognitive abilities, which make it even more difficult for homeless individuals
to find and hold jobs.
Since March 2020, the Inn has been required to reduce its resident capacity by over 60% to
comply with CDC guidelines. That guideline continues today; however, a projected return to
100% capacity is expected by the early 2023. While the demand for nutritious meals was great
before COVID-19, it is projected to be even more significant as we transition into the post -virus
months.
Bethlehem Inn respectfully requests $42,000 for FY 22/23 to support our Meal Program in Bend
and Redmond, which will serve a projected 80,000 nutritious meals to an estimated 800 children
and adults next year. Funding will help support fixed staffing costs regardless of resident count:
1 FTE Kitchen Mgr, 2-FTE Kitchen Staff. Matching funds will help support 2 FTE Kitchen Staff, 2-.50
FTE Kitchen Staff and 1- .25 FTE facility assistant to support food inventory and facility needs.
Impact of Current Investment Provide support for .73 (of 1 FTE) kitchen manager and .16 (of 1
FTE) kitchen steward to prepare and serve meals as part of the Meal Program.
• 100% of residents provided three nutritious meals daily
• In the period of July 1, 2021 to February 28, 2022, 298 residents and 37,644 meals served.
Comments BOCC funding will help support the increasing fixed kitchen staffing costs due to
competitive job market and need to increase salaries to retain/recruit staff regardless of # of
residents served.
Healthy People: Support and advance the health and safety of Deschutes County's residents
2021-22 Award
FAMILY ACCESS NETWORK
Juniper Elementary FAN Advocate Project
$17,500 (49% of one school project funding)
Amount Requested 2022-23 $17,500
"On a professional note, our advocate always does everything by the book. She is very diligent in
making sure I understand the resources being offered and helps me through the process step by step.
On a personal note, our advocate has been extremely courteous. It's not easy being in a humbled
situation, and you always feel like people may be pre judging you; but with our advocate, I have never
felt this way." - A FAN parent
Community Need The Family Access Network offers assistance, possibility, and hope to
Central Oregon families in need by connecting them with crucial resources that help children
flourish in school and in life. Our advocates serve nearly 8,000 children and family members
each year, connecting them to a diverse array of assistance. Our work over the past 24
months has been challenging, yet our advocates have risen to the occasion with creativity
and grace. FAN is working hard to support children and families during this uncertain time
and make sure they have access to basic -need resources including nourishing food, safe
shelter, health care, childcare, and much more.
We have been fortunate to have FAN advocates physically back in the schools this year,
supporting our students and families. After addressing an initial, specific need for a family,
like basic school supplies, advocates often learn of related needs, like food, clothing, or rent
assistance, which they are able to take care of quickly thanks to FAN's 100+ community
partners. Our advocates' years of face-to-face relationship -building with their communities
has helped us to successfully pivot and stay flexible within the current environment of rapidly
changing circumstances. As we continue to adapt to this dynamic situation, our vision of a
community where children flourish and families thrive remains consistent.
Many FAN families live above the Federal Poverty Level, but do not earn enough to afford
basic necessities in their communities, making them especially vulnerable to falling into
poverty through sudden job loss. In addition, Central Oregon as a region includes many rural
areas, where barriers to assistance —like lack of transportation, health care, and technology
limitations —are increased. These funds will help us meet the intensified needs of those
disproportionately affected by our rapidly changing circumstances, supporting our most
vulnerable children, breaking down barriers and helping them thrive in school and in life.
Impact of Current Investment Grant supports .37 FTE (of .47 FTE) FAN advocate at Juniper
Elementary School to connect children and family members to basic -need resources.
• In the period of July 1, 2021 to March 1, 2022 connected 241 children and family
members to basic -need resources, already exceeding annual goals.
• During the fall client survey, 96% of families reported that FAN improved their situation
Healthy People: Support and advance the health and safety of Deschutes County's residents
2021-22 Award
SAVING GRACE
Mary's Place Supervised Visitation & Safe Exchange Center
$20,000 (3% of project funding)
Amount Requested 2022-23 $30,000
"l am so thankful for the support, safety planning and care for my children from Mary's Place. The
entire team has met us where we were at and have instilled confidence back in my children while
keeping them safe." Mary's Place client. "Mary's Place provides important supervised visit and
exchange services that allow families to safely engage in parenting time." - Deschutes County Circuit
Court.
Community Need and Request for Increased Funding During FY20-21, victims of domestic
violence, sexual assault and/or stalking in the County received 10,759 vital safety services
from Saving Grace (SG) including shelter, 24-hr hotline, group and individual counseling, and
legal assistance. Of victims receiving these SG services, 52 were referred by law enforcement
after screening in as high lethality cases. In Deschutes County Circuit Court, in calendar year
2021, 463 restraining orders were filed by victims seeking safety. The majority of the 64
families served by Mary's Place (MP) between 7/1/21 and 3/1/2022 were referred for
services in connection with restraining orders granted to protect the adult victim and children
from further harm from an abusive parent/partner.
• Demand for MP has continued throughout the pandemic. The program provided 910
visits and exchanges from 7/1/2-3/1/22 and supported families with challenges of
COVID-19 including gas, groceries, and housing assistance.
• MP remains the sole provider of free domestic violence -specific supervised visits and
safe exchanges including case management east of the Cascades.
• Requested funds would support .47 of 4.42 FTE for staff who provide supervised visits,
safe exchanges, and advocacy services for MP families & for staff supervision.
Impact of Current Investment Provide .25 FTE (of 1.39 FTE) to supervise staff who facilitate
supervised visits and safe exchanges for families that have experienced domestic violence,
sexual assault, stalking and/or child sexual abuse.
• In the period of July 1, 2021 to March 1, 2022 MP served 64 families, exceeding families
served in the same timeframe during FY 20-21 by 28%. Facilitated 600 supervised visits
(on average 2.5 hours per visit/family/week) and over 300 safe exchanges (multiple times
week to several times/month) for families that have experienced domestic violence,
sexual assault, stalking, or child sexual abuse.
Comments Starting in July 2021, MP returned to in -person visits while keeping protective
measures in place re: COVID 19. The pandemic and its related impacts have continued to be a
source of stress for MP staff and client families. Overall, the severity of violence and high -risk
factors including strangulation have increased in the cases served by MP over the prior FY, a
trend which law enforcement and prosecution have also observed across the County. Due to
high demand, families must wait on average one month to begin MP services.
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Safe Communities: Reduce crime and recidivism through prevention, intervention, supervision cind
enforcement
2021-22 Award
CENTRAL OREGON VETERANS AND COMMUNITY OUTREACH
Homeless Outreach Coordinator
$30,000 (23% of project funding)
Amount Requested 2022-23 $30,000
"For 17 years our Outreach Program has been a lifeline for the hardest to reach and hardest to serve.
The number of those without housing continues to grow, but the needs of those who are "homeless"
never changes. We help people survive and strategize, keeping hope in front of them." - JW Terry,
Executive Director
Community Need Despite COVID-19 impacts on service provision - cases increasing in homeless camps,
staff safety, significantly fewer volunteers - Central Oregon Veterans Outreach (COVO) saw an increase in
the number of people served in 2021 as compared to 2020. Households (singles or multiple persons)
served increased from 1,264 to 1,519; 826 of those were new to our services. Total client contacts rose
from 6,248 to 6,580; Outreach Center contacts went from 3,840 to 4,167; homeless camp contacts from
1,936 to 2,247; and served 244 veterans experiencing or at -risk for homelessness (74 of these new or
returning after several years). Despite a concerted, ever increasing effort by COVO and other service
providers, the numbers of persons living unsheltered continues to rise in Deschutes County.
COVO respectfully requests $30,000 to continue funding a portion of the outreach coordinator to oversee
camp and street outreach efforts, and to train and support outreach volunteers. The manager works with
community partners to enhance collaborative efforts for best addressing service to the homeless in
Deschutes County.
COVO is a key partner in the Homeless Leadership Coalition/ Central Oregon Continuum of Care (CoC),
Coordinated Entry System (CES), the CoC's Built for Zero project, and the Emergency Homeless Task Force
convened by Deschutes County and the City of Bend. In 2021, COVO added two more units to our housing
inventory for Veterans, and in partnership with Deschutes County and others, opened the Veterans
Village. The team of the Outreach Coordinator and Outreach Specialists is key to these county -wide
projects. In 2021-22, three priorities are to increase outreach to areas of Deschutes County less served
because of accessibility (in 2021, we added another donated off -road vehicle for this purpose), and to
increase outreach to women Veterans and aging/disabled persons experiencing or at risk for
homelessness.
Impact of Current Investment Provide .6 FTE (of 1.5 FTE) Outreach Coordinator
• In the period of July 1, 2021 to March 1, 2022, made 2,243 contacts with homeless and low income
people visiting the center, 1,403 contacts with homeless people in camps, and served 47 veterans
not currently served by COVO, soundly meeting annual goals.
• Coordinated more than 1,200 volunteer hours assisting services and outreach to homeless and/or
low income people.
Comments COVO continually seeks practical solutions to address homelessness in Deschutes County, for
both Veterans and non -Veterans. We do this in partnership with our network of extraordinary community
partners, believing in strength in collaboration. COVO fills a unique niche in services for those experiencing
homelessness, providing affordable housing, and now shelter, and for Veterans of all eras.
Healthy People: Support and advance the health and safety of Deschutes County's residents
2021-22 Award
COURT APPOINTED SPECIAL ADVOCATES OF CENTRAL OREGON
CASA
$30,000 (4% of project funding)
Amount Requested 2022-23 $35,000
"The number of foster children in Deschutes County has increased significantly, likely because of the
additional stressors placed on families during the pandemic. Now more than ever foster children in
Central Oregon need a CASH volunteer who cares. l have personally seen the incredible success stories
of children whose lives were directly improved by the advocacy of a CASA." - Michelle K Brenholdt,
Director of Emergency Services St Charles Health System and CASA Board Chair
Community Need and Request for Increased Funding The COVID-19 pandemic brought
immense stress on children and families in Central Oregon. It has been widely reported that
that there has been an increase in substance abuse, drug overdoses, and domestic violence in
the last few years. This has resulted in an increase in the number of children in Deschutes
County who spent time in foster care since the beginning of the pandemic. On January 1,
2020, there were 172 children in foster care in Deschutes County. On January 1, 2022, there
were 224 children in foster care, a 27% increase over the time of the pandemic.
CASA respectfully requests $35,000 for FY 21-22 to fund .6 FTE of a Program Coordinator
position. This calculation reflects wages and benefits for a Program Coordinator to support
approximately 40 volunteers. This is an increase to last year's request, which reflects the
additional costs of staffing this position. In 18-19, a $30,000 grant from the BOCC funded .7 of
a Program Coordinator position earning $17.00/hr. In order to provide a competitive salary
for a college educated professional in Central Oregon, this position will earn $22.50/hr in the
next year.
Impact of Current Investment Provide .5 (of 7.1 FTE) program staff to train/support CASA
volunteers for children birth through age 18.
• In the period July 1, 2021 to March 1, 2022 there are 280 unduplicated Deschutes County
children in foster care. During the same period an average of 239 of children referred by
the court have an assigned CASA. We estimate that there will be approximately 295
children in foster care from July 1, 2021-June 30, 2022.
Comments CASAs have reported that the pandemic put even more pressure on children in
foster care and their foster families, so volunteer advocates were essential to make sure that
children were connected to additional resources for online education, telehealth therapy,
and respite care.
National studies have shown the CASAs are effective. Children with CASAs tend to do better
during their time in foster care: 1) they transition into a safe, permanent home more quickly
than children without a CASA's advocacy; 2) they do better in school; 3) have fewer disciplinary
problems, and; 4) receive more services to heal from trauma and thrive. County support has
never been more vital to give children in foster care a volunteer advocate. This grant ensures
that our organization will have professional staff to support every volunteer as they advocate
for children in a rapidly changing environment.
Healthy People: Support and advance the health and safety of Deschutes County's residents
HEALTHY BEGINNINGS
4 b4 5 Preschool Developmental Screening Project
2021-22 Award $20,000 (30% of project funding)
Amount Requested 2022-23 $25,000
Community Need Oregon estimates that 40% (4 out of 10) of children enter kindergarten with
barriers to their success. Healthy Beginnings' goal is to reach more of the 13,133 children in the
county ages 0-6 that miss receiving a developmental screening. With increased demands on working
families in Central Oregon, preschool screenings are an innovative solution to provide developmental
screenings for children in a preschool setting.
In FY20-21, Healthy Beginnings screened 287 children in Deschutes County through the preschool
screening program. The program identified concerns in 43 children, providing referrals and personal
follow up to connect them with services in development, hearing, and vision. With the reopening of
schools and businesses in 2021, HB was been able to reactivate the preschool screening program and
is once again operating at pre-COVID levels.
In response to growing concerns regarding the developmental impact of COVID-related issues on
children under five years, Healthy Beginnings is planning for the following increase in service:
• The addition of a 'COVID impact assessment' to our screening protocols, for the purpose of 1)
identifying new issues that appear to be related to COVID, and 2) evaluating pre-existing
issues that appear to have been exacerbated by the pandemic.
• Offering repeat screenings for children who were screened prior to the pandemic, but who are
now exhibiting concerning behaviors and learning issues. Provide comparative 'before' vs
'after' assessments.
• During the past 12 months, the referral rate for screened children has significantly increased.
The average referral rate during FY19 was 21%, but for FY22 (year to date) that rate has
increased to 36%. This increase in screenings and treatment referrals is resulting in an
increase in staffing as we provide effective parent consultation and referral follow-up.
Impact of Current Investment
• In the period of July 1, 2021 to March 1, 2022, provided 256 evidence -based screenings in
development, behavior, hearing, and vision at preschool sites; on pace to exceed projected annual
goal of 400 screenings.
• Screening results sent to the medical provider, family, and shared with the preschool teacher to
ensure closed loop communication between family, medical home & school. Since July 1st, 91
referrals have been made.
Comments Healthy Beginnings is a sole source provider of evidence -based preschool screenings in
the region. We have strong partnerships with other local service providers, Deschutes County WIC,
Healthy Families of the High Desert, High Desert ESD, Early Learning Hub of C.O., Mosaic Medical,
Head Start and Early Head Start programs.
Healthy People: Support and advance the health and safety of Deschutes County's residents
Service
Partner Prog am
Service Partners are organizations that:
1) Provide a mandated or sole source service to
residents of Deschutes County;
2) Were initiated, led, or created by the County; and/or
3) Perform services that the County would otherwise be
obligated to provide
• Bethlehem Inn
• Central Oregon
Veterans Outreach
• Council on Aging
• CASA
• Cascade Youth &
Family Center (J Bar J)
• Family Access Network
• Healthy Beginnings
• KIDS Center
• Latino Community
Association
• MountainStar
• Redmond Senior
Center
• Saving Grace (Mary's
Place)
Grant
Leveraged
ES
V
Leveraged Resources
0 1M
2M 3M
Granted $306,500 to 12 Service
Providers. For every $1 granted,
Service Providers leveraged nearly
$16,02 for a total of over 4,900,000
Service Highlights
173,000
Meals
16,000
Volunteer Hours
5,250
Contacts
w/Homeless
900
Safe Visits /
Exchanges
800
Shelter Nights
560
Youth w/ACES
6,200
Referrals
4,500
Residents
Directly Served