2022-243-Minutes for Meeting May 16,2022 Recorded 6/28/2022JA
v'CES CpG
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
•
1:00 PM
Recorded in Deschutes County C J2022_243
Steve Dennison; County Clerk
Commissioners' .journal 06/28/2022 4:40:50 PM
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2022-243
FOR RECORDING STAMP ONLY
MONDAY May 16, 2022
Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Patti Adair and Anthony DeBone. Commissioner Phil Chang was present
at 1:07 p.m. Also present were Nick Lelack, County Administrator; David Doyle, County Counsel; and
Sharon Keith, BOCC Executive Assistant (via Zoom conference call).
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings
CALL TO ORDER: Chair Adair called the meeting to order at 1:02 p.m.
PLEDGE OF ALLEGIANCE
ACTION ITEMS:
1. Deschutes County Bicycle and Pedestrian Advisory Committee Annual
Report
Peter Russell, Senior Transportation Planner and Dave Thomson, Chair of
Bicycle Pedestrian Advisory Committee presented the BPAC annual update
including an overview of accomplishments and their future focus items: E-
BOCC MEETING MAY 16, 2022 PAGE 1 OF 4
bike regulations, transportation project planning, community outreach, and
bike share programs.
2. Regional treatment housing challenges and opportunities discussion
Kara Cronin, Program Manager and Behavioral Health Director Janice
Garceau presented via Zoom conference call to provide an update on
housing challenges for residential treatment. Presentation is attached to the
record.
3. Consideration of Chair signature of Document No. 2022-405, Oregon
Health Authority Agreement
Behavioral Health Director Janice Garceau presented the document for
consideration.
DEBONE: Move approval of Document No. 2022-405
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
4. Deschutes County FY 2023 Proposed Fee Schedule Changes
Senior Budget Analyst Betsy Tucker presented the annual review of the
proposed fee schedule. Various department representations were available
to report on any questions for department fee changes. Road Department
Director Chris Doty (via Zoom conference call) explained the increase in the
system development charges. Discussion held with Health Services staff
Thomas Kuhn and Eric Mone (via Zoom) on food service inspections. Public
BOCC MEETING MAY 16, 2022 PAGE 2 OF 4
ADJOURN: Being no further items to come before the Board, the meeting was adjourned at
4:16 p.m.
DATED this
Commissioners.
Day of..
1
2022 for the Deschutes County Board of
PATTI ADAIR, CHAIR
m— a, t� klQZ - --,
ANTHONY DEBONE, VICE CHAIR
PHIL CHANG, COMMISSIONER
BOCC MEETING MAY 16, 2022 PAGE 4 OF 4
Health Program Manager Pam Ferguson responded (via Zoom) to
Commissioner Adair's question on the availability of baby formula. The fee
schedule will be formally adopted sometime prior to July 1.
5. CDD Reserve Policy Discussion
Senior Management Analyst Sherri Pinner and CDD Director Peter Gutowsky
presented a draft policy as a result of recommendations of an internal audit.
OTHER ITEMS:
• Commissioner Adair commented on property survey issues in eastern
Deschutes County.
• Commissioner DeBone attended a stroke awareness association of Oregon
event last Thursday. The Tumalo Community Plan kick off meeting was last
Wednesday.
• Commissioner Chang reported on last week's EDCO board meeting as well as
the growth discussion for Citizens 4 Community meeting in Sisters last week.
• Commissioner Adair gave testimony regarding the Connect Oregon projects
last Thursday.
• County Administrator Lelack announced he will be observing the process of
the primary election tomorrow.
EXECUTIVE SESSION:
At the time of 3:36 p.m. the Board went into Executive Session under ORS 192.660
(2) (e) Real Property Negotiations. The Board came out of Executive Session at 4:16
p.m.
BOCC MEETING MAY 16, 2022 PAGE 3 OF 4
�v-c E S CO
BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS
1:00 PM, MONDAY, MAY 16, 2022
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 1 www.deschutes.org
AGENDA
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that
public meetings be accessible remotely, effective on January 1, 2022, with the exception of
executive sessions. Public bodies must provide the public an opportunity to access and attend
public meetings by phone, video, or other virtual means. Additionally, when in -person testimony,
either oral or written is allowed at the meeting, then testimony must also be allowed electronically
via, phone, video, email, or other electronic/virtual means.
Attendance/Participation options are described above. Members of the public may still view the
BOCC meetings/hearings in real time via the Public Meeting Portal at
www.deschutes.org/meetings
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to
comment on any meeting topic that is not on the current agenda. Citizen Input is provided by
submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-
1734. Citizen input received by noon on Tuesday will be included in the Citizen Input meeting
record for topics that are not included on the Wednesday agenda.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via
Zoom meeting. The Zoom meeting id and password will be included in either the public hearing
materials or through a meeting invite once your agenda item has been included on the
agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the
waiting room. Once you are ready to present your agenda item, you will be unmuted and placed
in the spotlight for your presentation. If you are providing testimony during a hearing, you will be
placed in the waiting room until the time of testimony, staff will announce your name and unmute
your connection to be invited for testimony. Detailed instructions will be included in the public
hearing materials and will be announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public-
hearing-notices.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ACTION ITEMS
1. 1:00 PM Deschutes County Bicycle and Pedestrian Advisory Committee Annual Report
2. 1:30 PM Regional treatment housing challenges and opportunities discussion
3. 2:00 PM Consideration of Chair signature of document #2022-405, Oregon Health
Authority agreement #173133-4
4. 2:10 PM Deschutes County FY 2023 Proposed Fee Schedule Changes
5. 2:40 PM CDD Reserve Policy Discussion
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
May 16, 2022 BOARD OF COUNTY COMMISSIONERS Page 2 of 2
MEETING DATE: 5/16/2022
SUBJECT: Deschutes County Bicycle and Pedestrian Advisory Committee Annual Report
BACKGROUND AND POLICY IMPLICATIONS:
The mission of Deschutes County Bicycle and Pedestrian Committee (BPAC) is to
promote and encourage safe bicycling and walking as a significant means of
transportation in Deschutes County. BPAC Chair Dave Thomson will provide an
overview of BPAC's annual report, which includes recent accomplishments as well as
goals for the future.
BUDGET IMPACTS:
None
ATTENDANCE:
Peter Russell, Senior Transportation Planner
Dave Thomson, BPAC Chair
ES
w� 2�
e�A AA&. Bicycle & Pedestrian Advisory Committee
MEMORANDUM
TO: Board of County Commissioners
FROM: Bicycle and Pedestrian Advisory Committee (BPAC)
DATE: May 16, 2022
SUBJECT. BPAC Annual Report
I. Overview
The mission of Deschutes County Bicycle and Pedestrian Committee (BPAC) is to promote
and encourage safe bicycling and walking as a significant means of transportation in
Deschutes County.
The committee serves to advise Deschutes County, the cities of Bend, LaPine, Redmond, and
Sisters, as well as the Oregon Department of Transportation. As a citizen committee, BPAC
provides information on best practices for walking and bicycling infrastructure as well as on
community needs and interests. The committee encourages bicycling, walking, and public
transit as viable means of transportation in Deschutes County.
BPAC is comprised of 13 volunteer citizen members with regional representation from across
Deschutes County. The committee holds monthly meetings to discuss current bicycle and
pedestrian projects and programs, provide input, and advise local agencies concerning
bicycling and walking interests and priorities. BPAC meetings are open to the public and
include agency representatives as non -voting participants.
II. Accomplishments
Since our last annual report to the Board of County Commissioners BPAC has continued to
leverage the expertise and enthusiasm of our members and our relationships with agencies
and organizations across Deschutes County and Central Oregon to improve conditions for
people who walk, ride bikes, and utilize transit.
Our continued work to understand the needs and possibilities for connections between
communities and connecting existing trail systems provided a strong foundation for the
committee's input to the county Transportation Systems Plan update that started last year. Our
goal is for the revised TSP to adopt a strategic vision for the future of active transportation in
the county, including a significant focus on bicycling and walking as key transportation options
as well as recreational activities. Our TSP subcommittee, county transportation staff, and the
county's consultant had several productive meetings in 2021 and continuing into this year,
reviewing over 30 specific routes, connections, and infrastructure investments. We are
117 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005
(541) 388-65@ bpac@deschutes.org @ www.deschutes.org/bpac
encouraged by the plan drafts we have seen so far and will continue to engage as the TSP is
finalized.
We hope the commissioners will adopt a transportation system plan that highlights strong
goals for walking and bicycling elements in the plan overview and includes the prioritized list of
potential projects connecting communities and recreation areas in Deschutes County. We
believe federal and state greenhouse gas reduction goals will continue to drive additional
funding for active transportation projects and having these potential connections identified and
prioritized in the transportation plan will position the county to leverage that funding.
BPAC has continued to monitor and provide input to the Bend GO bond implementation
through our member who is also on the Transportation Bond Oversight Committee.
Deschutes County completed a Transportation Safety Action Plan (TSAP) in 2019 that
identified both location -specific and countywide opportunities to reduce fatal and serious injury
crashes for all transportation modes. There was some modest progress in responding to this
plan in 2021 with ODOT and COIC forming a safety subcommittee as part of the Central
Oregon Area Commission on Transportation (COACT). While the focus of this subcommittee
will be presenting transportation safety messages to the public, BPAC will continue to look for
other opportunities to leverage the TSAP going forward. For example, while the TSAP
identified driver behaviors as a significant cause of fatal and serious injury crashes we have
not seen any discussion of enhanced enforcement.
III. BPAC Awards
Since 1996, BPAC has presented the Big Chainring Awards annually to honor individuals,
businesses, and public agencies that have made significant contributions in the support of
better bicycling and walking in Central Oregon. In addition, the Peter Hanson Memorial Award
specifically recognizes individuals in the community who have provided outstanding voluntary
contributions. In 2021 we did not receive any responses to our call for nominations.
Since 2006, the Safe Sidewalks Awards have recognized those businesses and property
owners who not only fulfill, but also often exceed, the legal requirements to remove snow, ice
and debris from sidewalks. Given the light snow year we did not open nominations for the
winter of 2021-2022.
IV. Future Focus
This March the committee adopted a new set of key goals for 2022 and beyond:
E-bikes: Engage in on -going conversations about e-bike rules and use. BPAC does not
currently have a position on a -bike regulation. We believe e-bikes are a game changer
for bicycles as a transportation option, but their higher speeds can lead to conflicts with
pedestrians and traditional bike riders. Currently the state, Forest Service, and BLM all
have different rules on the use of e-bikes.
Page 2
2. Transportation project planning: Improve our effectiveness at participating in
planning of transportation infrastructure projects within the county:
a. Engage early: Engage in project planning early to ensure the project goals
include bike and pedestrian transportation needs.
b. Safety: Ensure that bikes and pedestrians can safely travel along or cross any
new or reconstructed routes. Safe crossings of Highways 97 and 20 are of
particular concern.
c. Connectivity: Work to make sure that each project connects to the community
around it, nearby bike and pedestrian routes, and that new projects lessen
existing barriers and don't create new barriers to pedestrian and bike travel.
Brief the Board of County Commissioners and county staff on our findings and
recommendations about ODOT projects within the county and help them influence
ODOT's project selection for Infrastructure Investment and Jobs Act spending.
3. Community Outreach: Increase our community outreach efforts by:
a. Maintain our role as a hub of information about bicycle and pedestrian
transportation issues and projects between Deschutes County, the cities in the
county, ODOT, Bend MPO, COACT, and others as appropriate.
b. Developing a community outreach program to understand community viewpoints
from a variety of organizations such as neighborhood associations and road
districts.
c. Re-establishing the Three -County Summit for bike and pedestrian transportation.
d. Working with organizations and agencies such as Commute Options, School
Districts, Park and Recreation Districts, city BPACs, US Forest Service, Bureau
of Land Management, Cascades East Transit, Deschutes County, and Oregon
Parks and Recreation Department on topics such as safety, e-bikes, connectivity,
and open street events.
4. Bike Share: Support any efforts to develop bike share programs in the county.
Attachments
1. BPAC 2021 Annual Report
Page 3
Deschutes County
Bicycle Pedestrian
Advisory Committee
BPAC
Report to the Board of County Commissioners
January 2021 — March 2022
Page left blank intentionally
BPAC Activities Report
March 2022
BPAC Mission
The mission of Deschutes County Bicycle and Pedestrian Committee (BPAC) is to
promote and encourage safe bicycling and walking as a significant means of
transportation in Deschutes County. Its goals include:
The development of a coordinated system of safe and convenient bikeways and
walkways
• The stimulation of public awareness
• The examination of current and future financing options and budget strategies for
bicycle and pedestrian projects
The Committee serves to advise Deschutes County, the Cities of Bend, Redmond and
Sisters, and ODOT in bicycle and pedestrian transportation, and matters pertaining to
existing and proposed road construction and signing. The Committee is a source of
current information relating to the use of bicycle and walking as a means of
transportation and strives to support them as a viable means of transportation in
Deschutes County.
BPAC Membership & Meetings
BPAC is comprised of 12 volunteer county resident voting members (appointed by the
BOCC) with regional representation from all parts of Deschutes County. BPAC holds
monthly meetings to discuss and provide input and advise local agencies concerning
bicycling and walking interests and priorities. BPAC meetings are open to the public and
include government agency representatives as non -voting participants. Generally, most
meetings are held in person in Bend although effort is made to also schedule at least
three BPAC meetings in other county cities (on a rotating basis). However, due to the
ongoing COVID-19 pandemic, all of the 2021 BPAC meetings took place via Zoom
meetings.
Pre-COVID, BPAC also presented a yearly 'Central Oregon Bicycle and Pedestrian
Summit.' The summit is held in Crook, Deschutes and Jefferson county on a rotating
basis to ensure wider Central Oregon region involvement, input and participation in
bicycling and walking issues. Unfortunately, the Summit has been canceled the last two
years due to COVID-19 precautions.
In May 2021 BPAC solicited applications for two open positions, one for the City of Bend
and one at -large. We received 6 applications, with one withdrawn before interviews. A
subcommittee interviewed all five of the remaining applicants and recommended two for
3
the open appointments. The full BPAC voted on those and both were accepted and then
confirmed by the Board of County Commissioners.
The new Bend member is Neil Baunsgard and the new at -large representative is Emily
Boynton. The new members will serve three year terms expiring in 2024.
The officers for the 2021 /2022 were selected by the committee in September as follows:
• Chair: Dave Thomson
• Vice Chair: Chris Cassard
• Secretary: Rachel Zakem
COVID-19 Impacts
In March of 2020 the global pandemic of COVID-19 made its way to Oregon. As a
result social distancing was enforced whenever possible. Starting in May of 2020, all
BPAC meetings went virtual and still remain virtual.
Due to the fact that meetings were virtual, BPAC was not able to hold regional meetings
throughout the county as it usually does. The committee decided that it would still hold
regional meetings virtually, and that the discussion topics would focus on that region.
BPAC holds several regional meetings throughout the year.
BPAC Activities
Summary Period: January 2021 thru December 2021
BPAC Representation on Transportation Planning Advisory Committees
BPAC provides representatives to many ongoing and project -specific advisory
committees across the county in order to provide relevant information on bicycle and
pedestrian topics.
Standing Committees:
o Bend Metropolitan Planning Organization (MPO) Technical Advisory
Committee JAC):
• MPO TAC project funding recommendations were approved except
for the proposed relaunch of the bike share program.
Put together summary of bike-ped counts in cities.
Bend Traffic Count Updates — Each week the weekly traffic report
will be updated from 5 permanent locations in city for counts
(vehicles, bikes, peds).
• The City provided an overview of data types. An example: Portland
Ave north side. Daily average, peak day, daily average, user type,
hourly traffic, and raw counts are all available
0
• For now, the reports do not necessarily provide 100% of all trips,
nor is it both sides of the sidewalk and bike lanes, but they're
working to refine it. Nevertheless, these reports provide a helpful
snapshot and comparison tool for all modes over time.
• BPRD will be doing Haul Road trail upgrades this summer and
paving the trail to where it joins the Forest Service piece.
• The MPO received more CDBG funds (over $500k total). The
balance of the total after this year will be decided by the Bend MPO
Policy Board each year.
Will be building roundabout at Ward -Hamby.
The MPO was looking into its own demographics and attempting to
address their shortcomings.
• In a meeting with the MPO meeting, BPAC brought up the good
response to the safety study and noted that because of the way our
government is structured, these conversations are often all about
education, but contain nothing about enforcement. We need a
better link between traffic enforcement and transportation planning.
• The MPO discussed the process of allocating funding and the issue
around how to reallocate extra funding that was not needed for the
railroad undercrossing on Brosterhaus. There is the potential to
reallocate to a railroad undercrossing feasibility study in the North
Corridor project.
• The TAC discussed funds that may be left over and how to go
about reallocating that funding. They also took votes on changing
the language about how those priorities will be outlined.
o Central Oregon Area Commission on Transportation (COACT):
• COACT made recommendations to the state regarding decisions
on Statewide Transportation Improvement Fund (STIF) awards.
• There was a general ACT meeting to discuss relationships and
collaboration; more funding will be available in the future.
• There was a "modal deep dive" on transportation options. Did
deeper dives on various modes, with Commute Options presenting.
• Meetings focused on aviation and trucking. The mode discussion
included all modes, not just bike/ped.
• The MPO presented idea of COACT being the home for the Oregon
Safe Travels program.
❖ There was discussion of the makeup of subcommittee (for
instance, should it include elected officials or not)? This
subcommittee would meet 3 to 4 times a year, set goals,
refine the communications plan, look at crash data, and
determine how to get those safety messages rolled out to
the region. BPAC should have some representation on this
committee once it is established.
• ODOT presented on upcoming funding. There are many potential
opportunities that might be relatively fast to obtain. One of the
5
stated concerns for these funds is for active transportation, so
some funding will be allocated for that, as well as the Community
Pathways program.
Oregon BPAC is working with the local bike/ped representatives to
all of the ACT's to help improve the ACT process as it relates to
pedestrian and bicycle projects.
Project -specific committees:
o Deschutes County Transportation System Plan (TSP) Update:
BPAC was asked to represent pedestrian and bicycle modes on the
project advisory committee. Given the scope of the project BPAC
formed a subcommittee to gather and present information and
recommendations regarding bicycle and pedestrian system futures
in unincorporated Deschutes County. Specifically:
❖ Bicycle -pedestrian goals
❖ A Matrix of desired routes
❖ A detailed description of those routes
❖ Reasons for utilizing shared use separated paths, not just
shoulders
❖ Advocacy for bicycling as a legitimate transportation mode,
not just a recreational hobby
❖ Examples of how bicycle and pedestrian facilities help with
respect to overall resiliency
• Chris Doty, Director of County Roads Department, wanted to take a
proactive role in getting input from BPAC.
BPAC provided the County with a big picture vision document which
emphasized bike/ped as a transportation mode, as well as
connections for the two modes.
The TSP subcommittee reached out to numerous participants for
input on the overall routes document that was shared with the
County.
• The committee met with the County to discuss the TSP and BPAC's
role. They discussed how the bike/ped portion of the TSP could be
a visionary document rather than fully defined projects and that this
is an opportunity to get these projects into a plan, even if they are
conceptual in nature and funding sources are currently not known.
• This is a starting point to begin discussion with the County and
consultant. This list will be helpful generally for BPAC, both in and
out of the TSP process.
• Vision: A connected, low -stress network is critical; emphasizing
non -motorized transportation as transportation, not just recreation.
In the future, better facilities will get more people making bike trips
and will reduce traffic; it is a big lift but the possibility exists. In
addition, we wanted to remind the county that many county roads
I.
are difficult to ride on, and small improvements can make a huge
difference, making things safer along existing corridors as well as
providing new ones.
• Implementation: 3 major types: separation of motorized from non -
motorized; safe crossings at major roads; and direct routes for non -
motorized traffic between major destinations.
• Recommendations for opportunities, including: reconstruction of
existing roads, irrigation canals, widening shoulders during
repaving; connecting new developments; and state and federal
grants.
• The TSP subcommittee representatives met with the TSP project
team regarding the BPAC document and it was decided that the
document would become an appendix and some parts of it would
be incorporated into main document.
• One of the things BPAC has asked during this process is for BPAC
to continue to be involved, and the county supports this. BPAC
coordinated with Kittleson on this matter.
• For bike-ped issues, the TSP team really took to heart the idea of
connecting communities, as did ODOT.
• The BPAC subcommittee met with Matt Kittelson (TSP consultant)
and Chris Doty to preview the bicycle project component of the
TSP, which nicely summarized the input BPAC has provided thus
far. The subcommittee subsequently provided some edits, which
the agency partners reviewed in November.
• BPAC will stay engaged through the final approval of the TSP
update by the Deschutes County Board of County Commissioners.
o Baker Road Interchange Area Management Plan (ODOT):
• This ODOT project is to develop a long range improvement plan for
the Knott -Baker Road US97 interchange. BPAC represented
pedestrian/bicycle modes on the citizen advisory committee.
• The committee was broken into two groups, a Technical Committee
and interested parties.
This is a large project area with multiple issues, including bike-ped
• Issues to consider: How to deal with railroad? Filling station? DRW
development?
• Future potential changes include:
❖ China Hat connection to 97 will close at some point.
•b Potential roundabout at Knott Road and China Hat.
• At some point the Arnold irrigation canal will be piped and Parks will
create path over it.
• There was a technical meeting, in which the participants evaluated
all possible plans for the intersection and narrowed it down based
on various criteria. Those ideas were then tweaked to develop more
detailed plans.
• The group of interested parties reviewed three alternatives for the
interchange. Big constraints: railroad, Country Store/school.
• The plan that got best support (and most expensive) is the flyover
option, which puts everything into a roundabout on the east side of
U.S. 97, thereby solving the issue of the tracks and traffic backups.
• This alternative takes into consideration how to get pedestrians and
bikes in and around the interchange —the flyover will keep the
existing bridge and add a standalone bike-ped overpass as well as
tunnels to avoid at -grade crossings.
Funding for first two options are $18m, flyover is $34m
• This project will integrate the east side Lava Butte/museum trail and
take into account the opportunities for when Arnold Canal is piped.
Virtual open house was held from November 1st through November
14th.
Local Updates
BPAC is a county -wide organization with committee members representing all areas of
Deschutes County. Members, agency representatives, and others provide updates on
Bend, Redmond, Sisters, South County, and Sunriver as well as Deschutes County at
every meeting. The examples below represent status at the point in time they were
presented.
o City of Bend
• Hwy 97 North infrastructure grant: Considerable amount of bike/ped
needs will be worked through in a design/build process. Planning
took place over the summer with a release to the design build team
in September.
• Additional project in the works include the 3rd street jurisdictional
transfer, and access to ODOT's Cooley -Empire trail.
• The plan at the proposed roundabout in Tumalo is for push button
light signals at crossings.
• The City is working with ODOT on North 97 as well as 3rd Street's
conversion to a city route.
• North Highway 97 Project:
❖ The project runs from Empire and is a reroute of existing
highway close to the railroad, up to past Cooley.
❖ A consultant should be on board within the next year and
some work could begin quickly thereafter.
•S FEIS document shows updated project scope.
❖ Part of the task at hand is trying to determine what's in this
project and what might get pushed to a future project (i.e.
Empire)
H
❖ Looking at several connections/intersections (for instance,
Cooley)
❖ On 3rd Street, there is opportunity to urbanize that area/
street with a chance of wider buffered bike lanes and access
to some of the commercial areas.
❖ The City is talking with ODOT about a buffered bike lane on
3rd Street, but it ends on the ramp at 3rd Street to Empire
❖ The City requested the assistance of a BPAC member to
dive in and look at the map with them and ODOT.
• City Council worked on biennial goals and finalized them at a
Council meeting.
• Of note is one specific goal about completing bike routes-1 east -
west and 1 north -south (from the current TSP) to complete within 2-
year biennial budget cycle.
• The City inquired about various elements of types of bike lanes
(raised, buffers, etc.) and committee members' thoughts about
them. The consensus was that raised ones do not in fact feel safe.
• Bend MPO was awarded $1.5M of COVID relief funds for
transportation. The MPO went to the Board to discuss the allocation
(for instance, do they roll into other projects, use sooner, etc).
• The Wilson Ave protected bike lane is moving ahead.
The City now has more public education going on —for instance,
crosswalk safety. A total of 15 messages went out.
• Of note with regards to Wilson bike facilities, winter maintenance
will be an issue. There is a need to push the community to support
funding in TSP for this —including sidewalks and pedestrian
refuges.
• The City applied for FLAP grant for Century Drive, including a
crossing near Mammoth and a 30% plan for grade -separated
crossing to connect Skyline Ranch Rd and Haul Rd. trail.
• The MPO is planning how they will use COVID Relief Act funds
($1.5m) in the future. They don't need to spend it all for a few years
but have been meeting with various jurisdictions to help frame up
some direction for bike-ped projects.
• Councilor Campbell is emphasizing railroad undercrossing in North
Corridor as much as possible; at the very least she wants to ensure
that what's built now doesn't interfere with a possible undercrossing
in the future.
• The Oregon MPO meeting took place, which included an agenda
item about the railroads (largely consisted of consoling each other
about how difficult it is to coordinate such projects).
• City of Bend has some money ($1.7M) for tourism promotion or
tourism facilities. The City decided that they do not want to turn it
over to Visit Bend and instead would like to determine the allocation
themselves. A few options:
1: Bike-ped bridge through Drake Park needs to be rebuilt
2: Bike parking downtown
3: Restrooms downtown
• The Community building subcommittee first took up the subject,
and will put out the RFP (either general or specific).
• The City kicked off a couple of projects: North Corridor and the
proof of concept for the undercrossing for Robal Lane.
• Solicitation went out for midtown crossings (Greenwood/
Hawthorne/Franklin corridors in downtown Bend). The City has
already been working on the Greenwood corridor; this new
proposal would be to look at all three at once.
• ODOT presented at the MPO Policy Board meeting in December
regarding how they establish speed zones along with an update on
US 97 Baker Road TAMP.
o City of La Pine:
The City is constructing a path from Burgess to 1st St with leftover
funds. Construction begins in two years.
o City of Redmond
• NW Hemlock reconstruction: this area connects newer
development with older formerly County roads (with different
conditions between 19th and 27th). The city was able to squeeze a
multi -use path (8-foot paved) to connect to a newer development.
They also offset the road a bit and added a sidewalk on the south
side of the road.
• Pavement marking improvements: as they do pavement
maintenance, the city tries to make minor improvements. The City
has been putting in a double stripe crossing and has received good
feedback. The City is also adding bike boxes and sharrows on the
Quiet Streets; utilizing thermoplastic has proven much better than
paint.
• Planned Quiet Street connections: Redmond is trying to increase
the Quiet Street network to connect Homestead -Canal to Dry
Canyon. Two connections have been identified; Quince St. (part of
which is a collector with bike lanes, part of which will be a Quiet
Street), and Dogwood which was recently constructed.
• Redmond Bike Map: City staffing plus COVID slowed the update
process. The goal is for digital and print versions to showcase multi-
use trails and Quiet Street networks aimed at the novice cyclist.
The project is in a holding pattern with respect to a physical map.
Thus far, Community Development will fund it.
• Maple Ave -Dry Canyon Staircase: The city received a grant for
design, and the reconfigured parks SDCs has provided funding for
construction ($0.3M). The project is out to bid now. It will include a
trough for bikes to get up the stairs.
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• South Redmond Corridor: The pavement is deteriorating on 97,
warranting more immediate attention. A lot more traffic signals will
be added, and more access will be provided to Canal Boulevard; it
will allow for U-turns. A 5' cycle track will be added at the same
elevation as 6' sidewalk with a median.
• The city is in process of updating its bike -walk -roll website.
o City of Sisters
• Starting traffic safety audit for bikes, pedestrians, and cars
• Working with Forest Service connecting the city with some of the
Sisters Trail Alliance trails.
• A piece of FS property will be sold for a large development, and
they will be working on a paved, lit multi -use path that goes from
that site to town.
• A new trailhead with a restroom leading up Three Creeks was
constructed by Trails Alliance
• Resumed talks with the Forest Service and ODOT regarding trails
from Sisters to Black Butte Ranch and from Sisters to Bend. The
City would prefer an overpass across HWY 20 into Camp Sherman,
which would enable people to ride from Sisters to Camp Sherman
and on to Suttle Lake
The city put in a bike Fix It station at the village green.
• Implementation of Maps that use a QR code to access trail maps.
This projects was funded in Sisters via sponsors from around the
city, and there are paid ads on the maps. The trails utilize trail
counters and can make that data available for advertisers.
• Working on implementation of the city's visioning work.
The City held talks with ODOT regarding routes between Sisters
and Bend and then to Black Butte.
• Scott Woodford, Community Development Director, City of Sisters
provided updates on several projects and developments occurring
in Sisters.
• An update to the Comprehensive Plan is currently underway. As
part of this, the city is looking at population projections for 2041
(community will nearly double in size) and how to accommodate
them in terms of housing, within the UGB hopefully. The project is
utilizing lots of community outreach. The desire is to grow in a way
that's sensitive to the character of Sisters.
• In addition to connectivity with Sisters, there is also a desire among
residents to be able to connect outside of the community (Black
Butte, larger subdivisions in Sisters Country).
• Transportation -wise, the biggest issue is traffic going through
downtown. For a while, the City has been looking for an alternative
route to go around downtown via Locust and Barclay.
• Until the Locust roundabout is complete, however, the diversion will
not work. The city has been working with ODOT and the County
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regarding the roundabout at Locust; they are currently $3 million
short but do have some funds for Locust. The city has been working
with the school district to obtain the right of way.
The city is also updating its TSP, which includes a traffic safety
audit.
• Traffic safety: the majority of accidents happen along Cascade in
the summer. Luckily, there are not many high speed streets in
Sisters so no fatal accidents have occurred within the community
recently, and only two serious accidents. Only a few minor bike/ped/
car incidents —most were non -injury. The majority of accidents on
Cascade are rear -ending; this is due to significant stop -and -go
traffic with all of the pedestrian crossings.
• As the city looks at updating street cross sections, their goal is to
make sure bike ped features are integrated.
• Projects: Forest Service parcels: some of these have come into
private ownership. One part will be a 14-lot light industrial
subdivision construction to begin soon, including a multi -use path
along Barclay. There will also be some workforce housing, which
could drive the need for connectivity.
• The city was awarded an ODOT Grant (Small City Allotment) for a
multi -use path along Pine Street. As part of this, the city will try and
pursue low -scale lighting along major routes.
• A BPAC member asked if Sisters had ever explored making Hood
and Cascade each one way (a couplet). Another member thought
that the TSP at one point examined this, but that the option was not
preferable. Another member from Sisters noted that this issue has
had years of controversy and the community hated the idea at the
time of discussion.
• MacKenzie Meadows has lots of connectivity improvements.
There have been discussions of potential wayfinding signage to
direct people to trailheads.
• The City has received a grant for a multipurpose path on Pine
Street north and south to two large new developments.
Construction of the path was completed. Pine Street can be quite
busy so this will be very helpful. There was some difficulty with the
Hwy 20 crossing and they are looking to develop a possible
treatment.
• The City's safety project is moving along; they will execute
significant signage changes, including on Cascade.
• The City continues to build multi use paths, especially around new
subdivisions.
• Sisters Trails Alliance now has 122 miles of trails they maintain.
With 350 homes being built on Forest Service property, the City has
constructed a path from Hwy 20 to Locust. Locust will be turned
into a future roundabout, thereby bypassing downtown.
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• Elm Street will have multi -use path that will connect with the
trailhead at Three Creeks.
• The City is going through TSAP process.
• The City has placed lots of counters on trails and a report will be
forthcoming.
• High school students did some artwork in the area between Tollgate
and the high school.
• ODOT has put some scenic bikeway signage on Lower Bridge Way.
o City of Sunriver
At the Sunriver yearly Update, presented by The Sunriver BPAC
representative, Mark, and Tom Headley of Century West, Tom
provided an overview of the Sunriver pathway system and its
master planning process. Sunriver started its path system in the
1960s/early 1970s. The goal then wasn't necessarily bike or foot
access, but rather to use golf carts. Then that changed once people
established homes there.
❖ Currently, Sunriver has about 34 miles of paved pathways.
Every year or two, the community evaluates amenities (golf,
river, pool, etc.). "Hands down," the pathways are ranked the
number one amenity in Sunriver with 99% of people ranking
it #1.
❖ About ten years ago Sunriver began rebuilding all of the
pathways; now they are starting on the tunnels. For the
paths, a glass grid was incorporated into the most recent
paths to deal with cracking (from roots and freeze/thaw
cycles). It was expensive, but the tests were so successful
that Sunriver did this treatment to all the pathways. This
sealed all the cracks per usual and there have been many
fewer cracks in the glass grid areas.
❖ Sunriver is 98% built out, so there isn't a great deal of new
development that can change the traffic patterns. Sunriver
has created a few master plans done by community
members with relevant professional expertise; now they are
looking at an update of these plans.
❖ Sunriver Owners Association (4200 homes) owns and
maintains the pathway system. They plow 30 of 34 miles of
the path, which helps keep people off the roadways during
winter.
❖ Maintenance: 10-12 years ago, the SROA opted to add a fee
of $34/home on top of regular HOA dues. Every element of
maintenance is currently in the reserve fund.
❖ Tunnels: Century West has been working with SROA for
several years, and recently began looking at a more
comprehensive plan for the tunnels. The large metal tubes
have been there for awhile and are quite narrow which can
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lead to bike/ped conflicts. The team recognized the
opportunity to improve function and aesthetics of the tunnels.
❖ Tunnel evaluation: With the,help of SROA and Markham &
Sons, the team worked on a Tunnel Evaluation Report,
which evaluated a number of categories, including storm
water, geotechnical, utilities, bike/ped, emergency detour
availability during construction, and bike/ped general
volume. The evaluation summary took all criteria together, it
is not a ranking, just an evaluation. It noted potential for
wider tunnels (rather than adding a second tunnel) in some
places at a cost of about $500-700k each tunnel. The
original plan was to replace one every other year but
residents wanted more frequent replacement.
❖ The Pathway Master Plan Draft: Tunnel evaluation report
gave rise to this document. A lot of the content was from
previous reports, so this is essentially a master plan update.
It prioritizes all pathways that need to be improved or added
and they are prioritized by need for safety, access, and
recreation. The report is divided into regions, and includes
summaries of existing conditions, concerns, and maps. Tom
illustrated several loops in the plan, which are illustrated in
red, which would be proposed infill parallel to roads that
don't currently have pathways. He noted in particular the
need for access between circles 2 and 3, which is a high
priority. There was an added recommendation for two new
tunnels as well, one by Cottonwood and the other by
SHARC. Overall, the plan is a great way to capture existing
conditions and guide projects going forward.
o Deschutes County
• The County received comments back from ODOT on the scope of
work outline for the TGM Grant for Tumalo Community Plan/Sisters
Country Rural Trails and is incorporating them into the scope of
work.
• TSP Agency Coordination team refined the methodology on how to
assess future traffic volumes on the County network; incorporate
crash data and mitigations identified in the County's Traffic Safety
Action Plan; and examine bike/ped issues.
• Peter Russell composed a memo to ODOT summarizing all the
land use issues related to the proposed paved path on the east
side of the US 97 right of way between the Baker Road interchange
and the High Desert Museum. Essentially, the memo discussed the
applicable County code, a previous Board decision pertaining to
topic of zone boundaries going to centerline of a highway, ORS
215.283, ORS 215.296, whether a Goal 4 Exception (Forest) is
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needed, and the proposed next steps. The County will continue to
update BPAC on any developments.
• The County met with Deschutes National Forest staff on the rural
trails portion of the upcoming TGM grant to talk about the County's
process (three rounds of public outreach, stakeholders and the
technical advisory committee meetings, TCP and TSP amendment
process with PC and BOCC) and how the DNF will be involved with
the rural trails plan.
• Concerning the issue with gates being placed on USFS #4606, the
U.S. Forest Service is taking the lead.
• The County Senior Transportation Planner had conversations with
ODOT about land use aspects of putting a bike/ped undercrossing
in Tumalo at 4th/US 20, as one leg would be on EFU land.
• The scope of work for the TGM grant for Tumalo Community Plan
Update and implementing rural trails portion of Sisters Country
Vision was accepted. The agency and its selected consultant
worked on the budget and then the whole thing went through legal
review.
• The TSP Update reviewed Existing Conditions and Future Needs
memo and Public Involvement Plan.
• Deschutes County staff provided a May 13 update to the Planning
Commission. The County held its first online open house from April
27 to May 14 to gather public comments; draft documents were
also made available. The online open house also provided contact
information for people interested in serving on the Public Advisory
Committee.
• The Senior Transportation Planner went to the BOCC on 6/7 for a
work session on the TSP process so far (tech memos, input from
public online open house, building advisory committee members,
reviewing latest draft of BPAC recommendations).
• The Board of County Commissioners approved having the Planning
Commission act as the public advisory committee for TSP, in light of
low interest from the public search.
• Senior Transportation Planner Peter Russell and consultant Matt
Kittelson met with the Planning Commission on Oct. 14 to talk about
the TSP. General discussion related to alternate modes as well as
BPAC's document about potential new routes and connectors.
Kittelson will hold a second online open house on the TSP from
Nov. 1-14 to seek public comments. The open house will include a
story map and an interactive map, a list of potential solutions based
on previous research on existing conditions, and will have
comments boxes.
o South County
• MTB trail "Big Red," which is sponsored by Dirty Free Hub: DFH
recently rerouted this trail so that it is further away from private
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property, which has presented conflicts in the past. DFH promised
to provide some signage.
Worked with an engineering firm to evaluate pathways and systems
with a focus on the tunnel system. These ideas were added into the
South County TSP project.
There is potential for statewide rural ADU legislation (allowing
ADUs in rural residential areas). If this occurs, a lot of this
development could happen in South County, and it will be important
to consider with respect to traffic and safety.
Agency Updates
BPAC meetings are regularly attended by representatives of transportation -related
agencies and organizations from around Deschutes County. Below are some of the
updates BPAC received.
o Bend Parks and Recreation District
• Henry Stroud, Planner with BPRD, provided an overview of BPRD's
current initiatives. Henry's role is focused on trail planning, trail
design and construction project management, and is one of three
planners for the Park district.
• Haul Road resurfacing and intersection upgrade:
Haul Road is a multi -use trail from McKay Park, which meets
with an asphalt trail that eventually goes to the visitor's
center. Currently it is a mix of trail types (asphalt, gravel,
etc.). Compacted gravel is not very uniform.
❖ Scope: repave existing 2.1 miles of asphalt; convert 1.1
miles of gravel to asphalt; improve accessibility; standardize
the width; and upgrade signage and pavement markings (14
crossings).
❖ Since the project is funded with Federal Lands Access
Program (FLAP) dollars, the improvements are designed to
improve trail accessibility. The project is not addressing
crossings at Century or Colorado.
❖ Funding: total budget: $2.67m; $2m from FLAP, $662k from
BPRD.
• BPRD's Existing "urban trail system" includes 108 miles total
(primary: 89 miles; BPRD: 67 miles). BPRD is currently working on
an intergovernmental agreement with the City of Bend to more
clearly delineate maintenance responsibilities.
• In general, work is guided by the BPRD Comprehensive Plan and
City of Bend TSP. The City TSP has adopted the BPRD trail plan
map by reference. Another layer was added for the low -stress
network within city rights of way.
• Higher priority projects:
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❖ Deschutes River Trail North: this project will extend the
Deschutes River Trail north to Riley Ranch via bridge. This
project was delayed due to difficulty in getting easements
through Shevlin Sand & Gravel property. BPRD has an
easement for additional parking at a future trailhead plus
some at Sawyer Park. The project potentially also includes
parking and trail upgrades around River's Edge, depending
on its new development plans. The project also may include
upgrades to the crossing at Archie Briggs Road.
❖ Manzanita-Outback Trail Loop: This trail loops between two
access points in Shevlin Park and Discovery Park. BPRD
recently opened Outback Trail (temporary for now, along
existing gravel road; will eventually be asphalt). BPRD will
control 30 acres around the trail plus 4-acres of
neighborhood park.
BPRD completed a new singletrack trail in Westgate, connecting to
Shevlin Park and will also connect to a new neighborhood park to
the north.
The area around Discovery Park: BPRD is securing final
easements. They built a trail from Discovery Park that will
eventually connect to Shevlin Park.
Longer -term projects:
•A North Unit Canal Trail: The priority is to complete the trail
between Canal Row Park and Yeoman Rd. BPRD is working
on a new trail connection to connect sidewalk system along
Butler Market into Canal Row Park. There will also be a new
crossing at Deschutes Market Road near Petrosa.
❖ CO Historic Canal West (aka COID trail): The priority is to
improve conditions between Deschutes Market Rd and Reed
Market, and other existing sections (surface plus safety at
crossings).
❖ CO Historic Canal East: The priority is to extend the trail to
Hansen Park; however, there are issues with obtaining
easements, with possible alternatives. BPRD recently
installed a new bridge over canal that provides connection
over 15th Street. BPRD will continue coordination with DSL
and with other developments in the area.
❖ Arnold Canal Trail (in preliminary stages): this is currently a
feasibility study exploring a link between Caldera HS and the
Baker Knott Rd interchange, with potential links to planned
Lava Butte Trail
o Cascades East Transit
• The Redmond fixed route feasibility study is nearing its end, which
will help shape two future flex routes. The routes will provide
access to the Quiet Street Network (within one block); as well as a
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stop by the skate park which will provide access to Dry Canyon
Trail.
• A new Sisters to Bend shopper shuttle service began, which is an
expansion of the previously existing Dial -a -ride service. On
Thursdays from 8:45-9:15, it circulates in Sisters to bring
passengers to other locations in Sisters, or to go to Bend with stops
at Cascades Village Mall, Wal-mart, and Costco areas. The shuttle
picks people up and drop them off with curb to curb service at these
designated service areas.
• Submitted projects for STIF 2021-2023 biennium. Not yet
approved. Looking for $11 M worth: mobility hub, purchasing and
matched funds; revenue recovery funds to allow them to be fare -
free from COVID; communications and outreach; Pacific Crest bus
line for Bend -Klamath Falls. Others include continued service
operations, plus admin support and marketing.
• CET had to run on snow schedule for a few days in the winter of
2020-2021, they cleared stops based on recent ridership from
November — January of 2020.
• CET worked to finalize stop locations for NE and SE locations in
Bend; they worked with city to do so. As part of this effort, they
noted the lack of pedestrian connections throughout the city.
Sidewalk connectivity was identified as a major issue. CET
conducted two surveys regarding the two routes. The routes and
surveys were heavily advertised via a guest appearance on a radio
show as well as appearances or information provided to the
relevant neighborhood associations.
• CET is working with ODOT on the multi -use path between Bend
and Lava Butte and on transit infrastructure in Bend off Knott Rd.
• Saturday service returned for the first time in over a year to CST's
Community Connector services between La Pine, Bend, Redmond,
Sisters, Prineville, Madras, and Warm Springs.
Ridership is still down overall due to the effects of the pandemic.
• Summer Recreational Services (all with COVID restrictions) were
able to operate this summer:
4:4 Route 31 (La Pine - Sunriver) May — September
o Ridership was almost double the previous year
o New graphics were installed on buses that were
unveiled at an event at the SHARC.
44- Lava Butte June - September
4:4 Ride the River June - September
• CET is working with an architecture and design firm for bus stop
work.
• CET looked into types of service for Deschutes River Woods via a
survey that was advertised in Deschutes River Woods.
• CET enacted a fare increase on Lava Butte service from $2/
roundtrip to $3 and on Ride the River from $3/day to $4/day.
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Bend Fixed Routes went to Saturday schedules in July. They went
back to regular schedules in September but were forced to return to
Saturday schedules after two weeks due to driver shortages.
MTB Summer Service Plan —potential new Mt. Bachelor service
plan:
❖ Project is funded by FLAP (Federal Lands Access Program);
it piggybacked off a 2018 feasibility study, which looked at a
series of potential corridors between public lands. The route
is proposed to go from Bend to Bachelor and the on to Elk
Lake. The proposed service would start at Hawthorne
Station to Mt. Bachelor Park and Ride in Bend, then multiple
stops along Cascade Lakes Highway.
•2 Service on the first leg will be provided by a large bus with a
mountain bike trailer; this leg would charge a fare (TBD)
❖ The second leg would use a smaller shuttle bus to transport
people between Mt. Bachelor and Elk Lake.
❖ Goals: relieve parking and traffic congestion at trailheads,
increase tourism opportunities for Mt. Bachelor (potential
opportunities for ADA access).
❖ Proposed stops: Hawthorne Station; Park and Ride;
Welcome Station, Wanoga, Swampy Lakes, Mt. Bachelor,
Green Lakes, Devil's Lake, Elk Lake, and Dutchman Flat.
❖ CET envisions the relationship with the new permit system
will be good —it could be educational opportunity about the
system as well.
❖ CET conducted stakeholders discussions, partner
engagement, and public involvement.
• Hawthorne station interior renovation were completed and the
Station was fully reopened. There was a grand reopening of
Hawthorne Station on September 15, with tours and informational
tables.
• CET developed a new service between Warm Springs to
Government Camp. The intention of this service was to provide
access to employment at Mt. Hood. Unfortunately, due to driver
shortages, this route did not run.
• Mt. Bachelor service began in December. One way tickets are $6
($1 more than pre-COVID but far less than during COVID). Bus
The Mobility Hub feasibility study is kicking off in January.
A new Inter -Governmental Agreement (IGA) with the City of Bend
updated some right-of-way responsibility that allows CET to update
stops more easily. Because of this change, CET installed 16 new
benches at various bus stops.
Upgrades to 10 stops across the region for community connectors
(ramps, railings, shelters, etc.) were accomplished including one
stop in Bend, two stops in Redmond, and two stops in Sisters.
19
o Commute Options
• Commute Options has some construction mitigation funding
available to activate with respect to projects such as ensuring there
is still bike-ped access, signage, etc. during construction.
• With schools reopening in the Fall, Commute Options suggested
messaging for safety. They promoted the Oregon Friendly Driver
class.
• The Joint Transportation Committee met on SB 395, Safe Routes
for All (which provides an increase of state funds from 1 to 5
percent). Commute Options provided testimony in support. At the
meeting time, there was still a 24-hour window for individuals to
provide testimony.
• Commute Options brought back the Walking School Bus program
as schools reopened; schools had been asking for its return, and
they hoped to implement this beyond just Bend.
• May Walk & Roll Challenge was a big success. The challenge
included Get There and Safe Routes to School. Overall,
participants logged about 4,000 saved driving miles and 225,000
calories burned (total). Safe Routes had more participation than
anticipated.
• A new staff member was hired, Emily Dugan, Project Administrative
Coordinator, who will attended some of the BPAC meetings on
behalf of Commute Options.
• The Get There Challenge occurred between October 4-17. This
challenge gave prizes for commuting via walk and bike.
• Challenges were added for walking/biking with students to school.
• Planned in -person bike education and Safe Routes to School
•R•
• STIF non -highway infrastructure funds, currently at $158 million will
be raised to $265M per biennium.
• ODOT is incorporating new roundabout elements into The Ward
Hamby roundabout project with respect to the alignment of the bike/
ped path and will look to BPAC members for input.
• The US 97 multiuse path from Bend to Lava Butte is moving from
conceptual design to construction.
• The undercrossing at Tumalo roundabout is still on ODOT's radar,
despite it being removed from the project scope; however, it was
still a fruitful effort as now we know how much it costs.
• FLAP (Federal Lands Access Program) may provide an opportunity
to apply for funding for planning -level work on a multi -modal path
between Bend and Sisters.
20
There is no identified construction funding for the Sisters
roundabout at Locust.
• Bend North Corridor (US 97)
•3 Project is design -build: ODOT is at the conceptual stage with
respect to images shared at the meeting.
❖ Schedule: Slated to begin construction in Fall of 2022—
though which part of the project area will be addressed first
is TBD.
❖ Highlights/project features: Flasher will be installed for
emergency access for Jamison, just south of Robal; a new
transit stop/enhanced route on Robal in front of Target; a
quiet zone/multi-use path to be installed at Cooley Rd
railroad crossing (trains use reduced horns). The project will
Install roundabouts on US 20 at Robal and Cooley, which will
include multiuse paths with RFID crossings.
❖ ADA improvements: Low -stress network from Empire up to
northern project limits.
A BPAC member noted that many times the "construction
ahead" sign is placed directly in the bike lanes.
❖ Total available funding is $133M (of $150M project total)
right now. ODOT has not broken this down by bike/ped
however, as it's not easily separated out, as often benefits
come from various aspects of a project.
• Mervin Sampels project construction began in the fall.
• The US 20 to Mervin Sampels project went to bid.
• Repaving of the multiuse path along the parkway in selected areas
(Revere, along River Mall Drive) occurred.
• Baker Rd: new interesting/great bike/ped improvements are going
to take place here —they will be almost completely grade
separated.
• McKenzie Pass Bike Pullouts Design and Location:
❖ ODOT has a FLAP grant available; within it there is funding
for two bike/car pullouts. ODOT noted an innovative design
from CA for bike turnouts, which looks like a short segment
of buffered bike lane around some curves. Would likely
require some widening on outer edges.
21
❖ ODOT sought BPAC opinion on the concept in general and
then later, location. This would be a significant departure for
ODOT as there are no other similar treatments in the state.
BPAC supported this and thinks it's a great idea.
• Century Drive Bicycle Needs:
❖ ODOT is putting together a FLAP grant application for an
ODOT paving project from Reed Market to Mt. Bachelor.
Within that there are lots of opportunities for recreational
improvements. Some preliminary ideas:
o Connecting Haul Road with road at Loge
o Connecting Haul Trail with road right after underpass
o Connecting paved trail with road at Widgi Creek
o Same at 7th Mountain
o Same at Welcome Center, perhaps tying into
underpass
o Storm King crossing
Twin Bridges Scenic Bikeway Reroute:
❖ ODOT has funding for the undercrossing in Tumalo. They
asked if BPAC was okay with rerouting the scenic bikeway to
accommodate this.
• US 97 Lava Butte to Sunriver—planning process kicked off.
• FLAP grant process is was open and ODOT hoped to include:
• Bend to Lava Butte trail
• Bend to Sisters trail planning (not construction)
• Cascade Lakes Highway congestion management plan
• US20 Mervin Sampels — project will move forward, though the bid
was higher than expected.
• US 97 multiuse path from Wickiup project is moving forward
• Wickiup Junction multiuse path from Wickiup to La Pine is moving
along and ODOT is hoping for some amenities such as mile
markers, etc.
22
• US 97 Bend -Lava Butte moving forward; ODOT put in a FLAP
application for an undercrossing for access to the Arnold Canal.
• ODOT worked on U.S. 20-Sisters FLAP application for planning a
connection.
• Potential scoping for Bend -Redmond path along U.S. 97 but there
could be zoning issues.
• The McKenzie Pass paving project is slated for 2023.
• North Corridor project update — Construction will likely begin Fall
2022; will likely proceed with U.S. 20 portion first.
• The end of 2024 should be the end of the roadway work Budget.
The total is $140-$150 million, depending on a few scope items.
Out of that total, $53m is for right of way (twice as much as
originally anticipated); $7m is for engineering/design/utilities; and
$80-90 is for construction. The bulk of funding is from a federal
infrastructure grant; the primary components are the realignment of
Highway 97, removal of signals at Cooley and Robal and grade
separation, and construction of a roundabout at US 20 and Cooley.
These are the foundational aspects of the funding.
• The multi -use path is being written into the specification as a
concept, but it is up to the design -build firm to determine the actual
details.
• Undercrossing near Robal Road - the City of Bend is working on a
feasibility study on this and related crossings. In this project, they
could build a culvert now so it can be ready once funding is
available for a culvert under the railroad. This was written into
original FEIS but was not carried forward into latest FEIS approval
due to lack of funds (this occurred, with other elements as well).
A BPAC member noted the lack of connections from the bike-ped
infrastructure to Bend (i.e. Empire). He noted the ODOT Empire
project, which theoretically will work on connections between 3rd
Street and US 20, but has concerns about that planning trajectory
and wants to make sure BPAC is in the loop. He also asked if there
are standards on the percentage of funds that need to be spent on
bike-ped facilities.
ODOT noted in response to the above funding question that from
the 1970 Bike Bill, 1 percent of each project is allocated to bike-
ped. In addition, bike-ped infrastructure must be built when there is
full reconstruction of roadways.
23
• BPAC and Commute Options are to brainstorm how BPAC can
support walking and cycling education and encouragement in
Deschutes County.
• Tumalo roundabout construction is scheduled for late 2022-2023.
• Mervin Sampels-Greenwood US 20: there was a delay in the
process due to a bid contest issue, so it will begin later than
originally planned.
• Tumalo undercrossing is moving along and they are getting design
going.
• ODOT encouraged people to participate in Baker Road open
house.
• Safe Routes to School grants are opening for submissions next
February. $26.25M will be available for local agencies this time.
• The North Corridor project is moving along, including the feasibility
study for the undercrossing. There is also potential for alternatives
built into the existing funding mechanism.
• 2024-27 scoping is underway for the bulk of infrastructure
spending.
• US 20 Mervin Sampels to Greenwood kicked off after clearing a
contractor hurdle.
• The crossing of Greenwood at 6th is part of that project, but that
portion likely won't start until next year.
• •The Sisters roundabout at Locust is moving forward with scoping
and may have some interesting bike-ped features.
• The Infrastructure Investment & Jobs Act funding: No clarity yet on
what it will be spent on but ODOT is creating lists of potential
projects.
o Redmond BPAC
• Dry Canyon was observed to have increased usage by e-bikes. The
committee might be able to provide leadership regarding a -bikes to
the agencies via a subcommittee.
• Significant wayfinding signage has been added on Dry Canyon and
Homestead trails plus the areas that connect to them.
• Signage has been placed on street posts and other locations as
well as bike boxes which have been added in places to direct
24
people through areas such as SW 4th St to connect different
sections.
Redmond BPAC did a ride -around of Homestead Canal Trail, and
helped to ID any additional gaps. One of the biggest challenges
was noted near Fred Meyers due to busy streets and complicated
connections. Redmond BPAC continues to work with the City on
that area to provide safe signage.
• Redmond BPAC worked with the City and Parks Department to
provide signage on the Dry Canyon Trail. The highlight is the post
that provides wayfinding, mileage, and an overview map all in one
place. In addition, there are signs embedded right into trail, and '/4-
mile mileage markers for those who want to measure their distance.
Open Streets 2021: this event has been a significant effort with
BPAC for several years, to promote safe biking and walking in the
community, while building awareness of existing networks and
Quiet Streets. Due to COVID it was cancelled in 2021. Redmond
BPAC is hoping to come back bigger and better in 2022—possibly
still in conjunction with the street festival.
The City now has a City Council liaison on its BPAC, Shannon
Wedding. Councilor Wedding is also a triathlete and hopefully can
provide interesting bicycling perspective based on that experience.
The committee discussed TSP routes document at a meeting.
• Redmond BPAC had a meeting that featured a presentation by Art
in Public Places Committee. The willingness to coordinate between
committees to share common goals and create awareness about
Redmond BPAC was notable.
• Commute Options presented at a Redmond BPAC and stimulated
lots of interest in taking on some projects and programs.
• The city is in process of updating its bike -walk -roll website.
Redmond BPAC had a presentation from CET regarding a
feasibility study for fixed route service.
• The committee had a presentation from e-scooter company Bird.
Due to mixed levels of support, it is likely the conversation will not
continue.
• E-bikes in Dry Canyon Trail: not a very wide trail and there have
been recent concerns about the speed of e-bikes. Redmond BPAC
felt they can't do enforcement (beyond its purview). E-bikes vary so
much with respect to speeds, the main concern safety -wise is those
that travel at more than 20 mph. BPAC's best approach is to
provide some education (signage, publication, etc.)
• BPAC took a field trip on bikes to evaluate the two quiet street
projects that are slated to be worked on next year. They visited the
existing quiet street first, then rode to the other two. The goal was
to get committee members' input on signage, road markings, and
traffic safety devices and to make recommendations to the city and
ODOT.
25
Quiet streets can be implemented in short time frames (paint,
signage, etc.), unlike other projects the committee often discusses.
These quiet streets will improve connectivity with multi -use trails
and other facilities.
Redmond BPAC also looked at a potential bike signal at the
crossing near Home Depot.
The committee discussed expanding the Quiet Streets network with
the goal of connecting the multi -use trails through the canyon, and
the Homestead Trail. Quiet Streets will provide better connectivity
and safety.
Other Updates
2021 Central Oregon Bicycle and Pedestrian Summit was planned to take
place in Redmond. However, due to COVID-19, this event did not take
place.
BPAC sent two letters of support: 1) Oregon Department of Transportation
for a grant to replace the Drake Park footbridge; and 2) Oregon
Department of Transportation for a federal grant to construct the new
roundabout at HWY 20 and Locust Street.
26
MEETING DATE: May 16, 2022
SUBJECT: Regional treatment housing challenges and opportunities discussion
RECOMMENDED MOTION:
No motion. Discussion only.
BACKGROUND AND POLICY IMPLICATIONS:
Residential treatments provide room, board and treatment supports to adults diagnosed
with a qualifying mental illness. Currently Deschutes County has a total capacity of forty-
one (41) beds, providing various levels of care. These include fifteen beds in adult foster
homes (AHF), ten in Residential Treatment Homes (RTH) and sixteen in Secure Residential
Treatment Facilities (SRTF). The current number of placement options is inadequate to
meet the needs of our clients.
Deschutes County Health Services (DCHS) is working to address this critical gap. Some of
the strategies DCHS has implemented include expanded Crisis Services, utilizing specialized
teams, and contracting with Bethlehem Inn for shelter beds. DCHS is also exploring funding
opportunities which would increase residential treatment capacity.
We come before the Board to today to discuss these challenges and opportunities.
BUDGET IMPACTS:
None.
ATTENDANCE:
Janice Garceau, Behavioral Health Director
Kara Cronin, Manager Intensive Adult Services
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in
BOARD OF
• '
MEETING DATE: Monday, May 16, 2022
SUBJECT: Deschutes County FY 2023 Proposed Fee Schedule Changes
RECOMMENDED MOTION:
Review and discuss Deschutes County and County Service Districts FY 2023 Proposed Fee
Schedule changes in preparation for a public hearing in June.
BACKGROUND AND POLICY IMPLICATIONS:
Per chapter 4.12 of the Deschutes County Code, "Fees and charges for services shall be
reviewed for compatibility with the actual cost of providing service each year, and shall be
adjusted and set as of each July 1 st"
This discussion focuses on the proposed fee changes for FY 2023 in preparation for the
upcoming proposed budget public hearing. Some changes are based on inflationary
factors. Others are driven by external factors such as local, state, and federal mandates.
Still, others reflect changes made to capture the actual cost of service provided. The more
significant changes are accompanied by a memo from the related department explaining
the type of change reflected.
BUDGET IMPACTS:
Fee schedule proposed changes are reflected in the FY 2023 proposed budget.
ATTENDANCE:
Betsy Tucker, Senior Budget Analyst
Steve Dennison, County Clerk
Peter Gutowsky, CDD Director
Sherri Pinner, Senior Management Analyst
Geoff Hinds, Fair & Expo Director
Cheryl Smallman, Health Services Business Officer
Arielle Samuel, Health Services Administrative Manager
Thomas Kuhn, Public Health Program Manager
Eric Mone, Health Services Supervisor
Pamela Ferguson, Public Health Program Manager
Chris Doty, Road Department Director
Kevin Samuel, County Surveyor
Cody Smith, County Engineer
Joe Brundage, Sheriffs Office Management Analyst
FY23 Proposed Fee Schedule Changes
Table of Contents
Deschutes County
CountyClerk...................................................................................................................................
1
CommunityDevelopment............................................................................................................
1
PlanningDivision..............................................................................................................
1
Community Justice
AdultParole & Probation................................................................................................
4
Fairgrounds Services
DeschutesCounty Fair.....................................................................................................
4
Fair& Expo........................................................................................................................
4
RV Park..............................................................................................................................
5
Health Services
BehavioralHealth.............................................................................................................
5
PublicHealth.....................................................................................................................
5
Environmental Health Division.......................................................................................
8
LegalCounsel.................................................................................................................................
10
Road................................................................................................................................................
10
Sheriff's Office...............................................................................................................................
10
Treasurer / Tax
PropertyTax.....................................................................................................................
11
County Service Districts
Extension 4H County Service District......................................................................................... 11
Department Memo Explaining Fee Change
Community Development Department........................................................................ 12
Fair& Expo Center........................................................................................................... 17
HealthServices................................................................................................................. 18
RoadDepartment............................................................................................................. 21
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To:
From:
Date
RE:
•
ikk
COMMUNITY `,; _r T F
s
O,. EI
Board of County Commissioners
Peter Gutowsky, Director
Sherri Pinner, Senior Management Analyst
March 31, 2022
CDD Requested Fee Adjustments FY 2022-23
The Community Development Department (CDD) is primarily a fee -supported department. CDD's FY 2022-23
requested budget highlights are based the following foundations:
Overall CDD budget increase of 22% from FY 2021-22 adjusted budget reflects personnel and materials
and services budgets to maintain current business demands, a slight increase in application volume,
specific fee increases and general fund requests. CDD's personnel and materials & services budgets
increased due to costs associated with:
a. Budgeted step increases and cost of living adjustments;
b. Contract budget for Comprehensive Plan Update ($250K);
c. Continued land use appeal process for applications meeting land use requirements;
d. Request for two (2) additional staff to improve supervisor to staff ratios;
e. Transfer to CDD General Reserve, Building Safety and Electrical Reserves and CDD Capital
Improvements Reserve.
2. Assumes FY 2021-22 volume increase will continue and grow up to an additional 3% during FY 2022-23
3. General Fund Requests:
a. Eliminate General Fund (GF) allocation to Current Planning for base operations - $100,000.
b. Continue land use appeal hearings officer process. Contribute $40K GF for appeals of land use
applications that appear to comply with County Code, but are contested and/or may be subject to
litigation.
c. Comprehensive Plan update - $100,000. CDD received $150,000 during FY 2021-22. This plan
update is estimated to be a two year project with total cost not to exceed $250,000.
CDD proposes the following fee changes to its FY 2022-23 fee schedule:
The requested fee increases offset inflationary costs and the majority of the difference between projected
operating expenses and revenues, allowing the department to maintain current and anticipated service levels.
Current Planning Division - increase land use application fees 5.5% to cover the difference between
operating expenses and revenues and to eliminate reliance on County General Funds.
This increase will generate an estimated $59,600 in revenue.
12
International Code Council increase to building valuation calculation:
The International Code Council (ICC) building valuation table identifies the average construction cost per square
foot by type of construction, which is used by building jurisdictions when calculating permit fees. The ICC building
valuation table in Accela is updated each April 1It by the State of Oregon and does not change Deschutes County's
fee schedule.
Effective April 1, 2022, average construction cost per square foot will increase 15%. This increase is estimated to
generate the following revenues during FY 2022-23:
1. Building Safety Division - Development permits and plan review: $420,000
2. Code Compliance Division - Code Compliance Fee: $125,000
3. Current Planning Division - Public Information Counter Fee: $200,000
4. Long Range Planning - Advanced Planning Fee: $110,000
(City of La Pine and Sisters advanced planning fees remitted monthly.)
CDD proposes to add the following fee for FY 2022-23:
CDPN NEW - Oregon Liquor and Cannabis Commission License Issuance and Renewal - $25
(ORS 471.166 (7)
CDD proposes to eliminate the following fees for FY 2022-23:
1. CDPN 2 - Marijuana Production - no longer eligible
2. CDPN 3 - Marijuana Processing - no longer eligible
CDD proposes the following maintenance items for FY 2022-23:
1, CDD 11 - Research File Review - eliminate 2 unit minimum by increasing the fee to a 1 unit equivalent.
2. Various description enhancements for clarity.
In addition to CDD requested fee revisions and maintenance items, the following fee increases apply to
our partner organizations' System Development Charges (SDC's):
Road Department: Transportation SDC's - est. increase of 6.8% (construction cost index, see attached
memo)
• Bend Park and Recreation District: SDC's will be adopted in June 2022. BPRD will notify CDD of adopted
fees.
• La Pine Special Sewer District SDC fees will not change.
13
MEMORANDUM
Date: March 2, 2022
To: Nick Lelack, County Administrator
From: Chris Doty, Road Department Director
RE: SDC Inflation Adjustment per ENR Construction Cost Index
Per Resolution 2013-020, the County's Transportation System Development Charge (SDC) is prescribed to be
adjusted annually to account for inflation, as follows:
Section 4(G): Unless otherwise adjusted by order of the Board of County Commission, on each
succeeding July 1 after 2014, the SDC, consisting of the improvement fee, the reimbursement, if any
and the administrative recovery charge shall be adjusted by the annual percentage increase or
decrease in the construction cost index, published in the immediately preceding January by the
Engineering News Record for the City of Seattle, Washington. The calculation shall use the immediately
preceding July 1 and the then -applicable rate per peak hour trip as the starting point.
Per the Engineering News Record, the construction cost index within the Seattle, WA area from January 2021
to January 2022 reports an increase of 6.8%.
In accordance with Resolution 2013-020, the Transportation SDC will increase 6.8% (+$323) from $4,757 per
peak hour trip to $5,080 (effective July 1, 2022) with fee component breakdown as follows:
Improvement Fee: $4,901
Reimbursement Fee: $ 116
Administrative Charqe: 63
Total: $5,080 (per peak hour trip)
For a single family residential unit, this equates to an SDC of $4,115 based on the
County's local trip generation rate of 0.81 PM peak hour trips per unit.
61 150 SE 27th Street Bend, Oregon 97702
(541) 388-6581 road@deschutes.org iwww.deschutes.org
W
BMPRD RESOLUTION NO.2022-02
A RESOLUTION OF THE BEND PARK AND RECREATION DISTRICT BOARD OF DIRECTORS
ADOPTING A REVISED FEE SCHEDULE FOR SYSTEM DEVELOPMENT CHARGES.
WHEREAS, June 4, 2019, the Board of Directors (the "Board") for the Bend Park and
Recreation District (the "District") adopted Ordinance No. 12 — System Development Charges,
authorizing the assessment and collection of System Development Charges ("SDCs") and Resolution
No. 422 —Adopt a Methodology for Calculating System Development Charges; and
WHEREAS, Ordinance No. 12 allows the District to establish SDC fees necessary to serve
future public park needs of the residents of the District; and
WHEREAS, the terms "Single-family Dwelling," "Multi -family Dwelling," "Mobile Home,"
"Accessory Dwelling Unit," "Dormitory," and "Hotel/Motel" are defined in Ordinance No. 12, and
WHEREAS, the District incurs costs associated with administering the SDC program, including
internal administration as well as payments to the City of Bend and Deschutes County to collect the
park SDCs on behalf of the District (the "Administrative Costs"); and
NOW, THEREFORE, the Board of Directors hereby resolves as follows:
1. The District's SDCs and Administrative Costs for the period July 1, 2022 through June 30, 2023
shall be imposed at the full amount allowed under the adopted Methodology, and shall be:
a. Single-family Dwelling Units:
i. Average fee
$
9,738
ii. < 501 square feet
$
6,663
iii. 501-1,000 square feet
$
7,245
iv. 1,001-1,600 square feet
$
8,414
v. 1,601— 3,000 square feet
$
9,544
vi. > 3,000 square feet
$10,673
b.
Multi -family Dwelling Units:
L Average fee
$
6,622
ii. 0 bedroom
$
4,207
iii. 1 bedroom
$
4,636
iv. 2 bedrooms
$
7,517
v. 3 or more bedrooms
$
9,738
c.
Mobile Home Unit:
$
8,803
d.
Accessory Dwelling Unit:
$
4,207
e.
Dormitory per Person:
$
3,895
f.
Hotel/Motel Unit:
$
6,722
2. This Resolution shall take effect July 1, 2022.
15
3. Miscellaneous. All pronouns contained in this Resolution, and any variations thereof, will be
deemed to refer to the masculine, feminine, or neutral, singular or plural, as the context may
require. The singular includes the plural and the plural includes the singular. The word "or" is
not exclusive. The words "include," "includes," and "including" are not limiting. The provisions
of this Resolution are severable. If any section, subsection, sentence, clause, or portion of this
Resolution is for any reason held invalid, unenforceable, or unconstitutional, such invalid,
unenforceable, or unconstitutional section, subsection, sentence, clause, or portion will (a) yield
to a construction permitting enforcement to the maximum extent permitted by applicable law,
and (b) not affect the validity, enforceability, or constitutionality of the remaining portion of this
Resolution. This Resolution may be corrected by resolution of the board to cure editorial or
clerical errors.
ADOPTED by the Board of Directors of the District on this V day of May 2022.
Attest:
Don P. Horton, Executive Director
-- A4G;zz')r
Ariel M6ndez, Board Chair
16
TO: BOARD OF COUNTY COMMISSIONERS
FROM: GEOFF R HINDS, DIRECTOR, FAIR & EXPO
SUBJECT: FY2023 BUDGET FEE ADJUSTMENTS
CC: DESCHUTES COUNTY BUDGET COMITTEE
Please allow this memo to outline requested Fee Schedule Changes for Funds 615 and 616 respectively as part of
the FY23 Budget. Each of these funds operates as Enterprise funds, and the adjustments are being made to adjust
for inflation or market/demand increases. Additionally, each of the requested fee adjustments is fully discretionary
expenditures; and will be borne only by those who choose to utilize the services of either Fair & Expo, Fair & Rodeo,
or Expo RV Park generally for commercial use.
Fund 615:
F&E 1: Use of Entire Fairgrounds: The Fee for the use of the entire Fairgrounds has not been changed in several
years. The use of the entire grounds can preclude the use of any other activity on the grounds and the prior
fee was not adequate to cover potential expenses.
F&E18: First Interstate Bank Center: increase in operating costs, as well as market demand for this space
Fund 616:
Fair 5: F&E staff has adjusted the layout of the annual Fair. This Fee reflects a premium location, and to offset the
increased demand for this booth space location
Fair 6: F&E staff has adjusted the layout of the annual Fair. This Fee reflects a premium location, and to offset the
increased demand for this booth space location
Fair 8: This is a new product for FY23 and provides admission to the annual Fair & Rodeo for all 5 days for an adult
ticket. The price for this product is less than 3 days overall Adult admission; a $26 savings over purchasing
individual Adult admission for each day of Fair.
Fair 9: This is a new product for FY23 and provides admission to the annual Fair & Rodeo for all 5 days for a
Youth/Senior ticket. The price for this product is less than 3 days overall admission: a $15 savings over
purchasing individual days.
The Fee schedule for other Fees look to be appropriate at this time; although F&E staff does anticipate the need for
some additional use fee increases in FY24 due to inflation and additional operating expenses.
G,4 H4'.44
Director, Fair & Expo
Deschutes County Fair & Expo Center
3800 Airport Way, Redmond OR 97756
(541) 548-2711
EXPO.DESCHUTES.ORG
17
To: Board of County Commissioners
Daniel Emerson, Budget Manager
From: Cheryl Smallman, Health Services Business Officer
CC: Erik Kropp, Interim Health Services Director
Date: 4/7/2022
Re: FY 2023 Health Services Fee Changes
Summary of Changes:
Behavioral Health billable rates are decreasing by 4.6% on average. The majority of Public
Health fees are mandated by the State and are aligned with the State. All other fees, pursuant to
County Code Section 4.12.030, are proposed to receive an annual adjustment commensurate with
the consumer price index (CPI).
Summary of Fee Increase (by Program) from FY 2020 through FY 20231
Program
2020
2021
2022
2023
Behavioral Health Fees
7%
2%
2%
-5%
(v) Actual Cost of Service
Vital Records
0%
2%
(r) 0%
0%
Fees Mandated by State
Patient Office & Well Service Visits
2%
2%
1 %
7%
Actual Cost of Service
Targeted Case Management
0%
31 %
(rr) 0%
0%
Fees Mandated by state
Procedures
2%
-3%
(trr) 1 %
7%
Actual Cost of Service
Immunizations
3%
11 %
3%
3%
Fees Mandated by State
Laboratory Processing Specimen
0%
0%
-31 ova Ov)
0%
Actual Cost of Service
In -House Testing & Injections
0%
0%
0%
0%
Actual Costofservice
Diabetes Prevention
new
0%
80%
Fees fdandatedbyState
Environmental Health
3%
0%
1%
7%
(1) Increase due to new one time applicant verification fee of S1.25.
(if) State of Oregon fee increase.
(/rr) Most FY21 procedure fees increased by 2%, however a significant reduction in the actual cost of service to the
LEEP procedure resulted in a net decrease.
(IV) Actual cost of laboratory charge decreased from S54 to S37.
(V) Increased budgeted vacancy rate from 6% to 10%, resulting in overall decrease in fees.
' Percentage is calculated from previous year and rounded to nearest whole number.
18
Behavioral Health
Health Services utilizes a "unit cost calculator" financial tool to annually set the behavioral
health service fees at "Actual Cost of Service". This tool was created to provide Oregon
Community Mental Health Programs with a reliable and standard methodology for calculating
unit costs for the services provided. The "outputs" or "fees" recommended by this calculator are
used in justifying the amount of service (in dollars) provided by the Behavioral Health division
to outside parties. Furthermore, the tool provides a starting point for the direct billing of clients
(Health Services Department accommodates clients with an inability to pay by applying a sliding
fee scale based on an individual's income in comparison to the Federal Poverty Guidelines).
The primary inputs to the fee setting formula are budgeted expenditures, FTE count of direct
service personnel, type of direct service personnel, and number of hours available for services.
Budgeted expenditures, FTE count, and type of direct service personnel are consistent with the
FY 2023 Requested Budget. Using the inputs, the model calculates a billable rate for each
service provided, by each type of direct service personnel. Billable rates are summarized on the
County's fee schedule by either service provided, or type of direct service personnel.
The update to the unit cost calculator for FY 2023 resulted in an average net decrease to billable
rates of 4.6%. The actual range of change experienced amongst the different service types and
direct service personnel types ranged from a 0.7% to a 7.6% decrease. The FY 2023 results
include 10% budgeted vacancy, which is an increase from previous years at 6%. Specifically,
direct -service provider salaries totaled $10.1 million across 148.5 FTE in FY 2022 whereas
salaries totaled $11.3 million across 163.4 FTE in FY 2023.
Public Health
Public Health fees for Patient Office Visits and Well Service Visits are calculated based on an
actual cost analysis of services performed during FY 2016. The formula for calculating the fees
is dictated by the Oregon Health Authority. The FY 2022 fees for Office Visits and Well
Services are increased by 7.5% in accordance with County Code Section 4.12.030 (an increase
commensurate to the annual change in the CPI).
STD and HIV Patient Office Visits are calculated by actual cost of service as of FY 2021 and
are increased by 7.5% commensurate with the annual change in CPI.
Medical Procedures performed by both County staff and visiting physicians are increased by
7.5% commensurate to the annual change in CPI.
Fees for the Immunizations (incl. Special Programs & Vaccines) program are mandated by the
Department of Human Services and typically adjust on a semi-annual basis. The most recent
mandated fees are reflected in the schedule, which represents an average 3% increase.
2577 NE Courtney Drive, Bend, Oregon 97701
A(541) 322-7500 @healthservices@descfttes .org ww.deschutes.org/health
Targeted Case Management is mandated by the Department of Human Services. A correction of
$0.01 is included in the FY 2023 proposed fees, adjusting the fee from $460.35 to $460.36.
Family Connects Oregon is a new program linking parents to nurses, community resources, and
families. The program has three fees set by the State of Oregon for in -home visits —incomplete
($460.36), pre -in -home ($242.31), and in -home visit ($592.81).
Certified Community Health Worker Program is allows Perinatal Care Coordination team
members who are certified Community Health Workers to bill for care coordination services.
Charges are set by the State, and reflect an average 9% decrease.
Laboratory Processing Specimen fees and various handling fees reflect actual charge of
services. The Handling fee for Thin Prep with Imager includes a $6 physician interpretation fee
charged to the Reproductive Clinic for complex cases.
Diabetes Prevention fees are regulated by The Centers for Medicare and Medicaid Services.
Fees increased an average of 80%.
The Environmental Health program is proposing a general increase of 7.5% commensurate to
the annual change in CPI. No changes are proposed for certification and training fees.
No change to fees is proposed for In -House Testing & Injections or Vital Records (mandated
by the State of Oregon).
2577 NE Courtney Drive, Bend, Oregon 97701
Q'(541) 322-7500 @aealthservices@desct ates .org @Www.deschutes.org/health
Date: March 11, 2022
To: Chris Doty, Road Department Director
From: Kevin Samuel, County Surveyor
RE: Proposed FY 23 Surveyor's Office Fee Adjustments
The purpose of this memorandum is to outline the Surveyor's Office proposed fee schedule change for FY 23.
The Deschutes County Surveyor's Office collects fees in accordance with ORS 92.100(5). 1 propose changing
our fee schedule for Subdivision Plat and Condominium Plat review to Actual Cost of Services (ACS). DCC
4.12.90B states that any fee designated as Actual Cost of Services shall constitute a deposit against which
County staff and consultants shall charge their time spent on each application, petition or service request. We
would like to see the base review fee and per lot/unit charges from FY22 become the basis to calculate the initial
plat review deposit. This fee schedule structure is also used by Washington County, Clackamas County,
Multnomah County, and Marion County.
We are able to review some plats well within the budget of the collected review fee. Unfortunately we are seeing
other plats exceed our current review fee budget. We have taken steps to maximize our efficiency with plat
checking, including the acceptance of digital CAD files for review, but alas the issue persists. We attribute this
issue to the complexity of infill development and an influx of new development teams. I also anticipate changes
to our field work on plats due to increased demand for affordable housing, new middle housing requirements,
issuance of multiple building permits on new subdivisions prior to plat recordation, etc. Ultimately these upcoming
changes will add to the complexity of our plat reviews and as such, reviews will require more time to complete.
I propose that all subdivision and condominium plats be reviewed at Actual Cost of Service (ACS).
61150 SE 27thStreet Bend, Oregon 97702
(541) 388-6581 surveyor@deschutes.org www.deschutes.org
21
MEMORANDUM
Date: March 29, 2022
To: Chris Doty, Road Department Director
From: Cody Smith, County Engineer
Subject: Proposed FY 2023 Engineering Division Fee Adjustments
The Engineering Division of the Deschutes County Road Department is proposing the following fee schedule
change for FY 2023:
Road Vacations Vacation without public hearing - $1,000.00
Vacation with public hearing - $1,600.00
Background
The current fee for road vacations is $500.00. The average actual cost of service for administering a road
vacation proceeding in FY 2021 and FY 2022 to date is as follows:
Vacation without public hearing - $1,132.56
Vacation with public hearing - $1,887.60
Road vacations petitions are received by our office infrequently; approximately two petitions are received
and processed per fiscal year. Administering road vacations is a time-consuming process; road vacations that
do not require a public hearing typically involve approximately 12 hours of staff time, while road vacations
that require a public hearing typically involve approximately 20 hours of staff time. The County Engineer is
typically engaged in all of this staff time. This time does not include the additional staff time involved prior
to receipt of a road vacation petition to assist potential petitioners with the vacation procedure and to
research available records.
An overview of the vacation procedure is attached to this memorandum.
The following is summary of the road vacation fees in other Oregon counties:
Clackamas County Actual Cost of Service
Deposit of 120% of estimated cost
Clatsop County $1,284.00 Road fee
61 150 SE 27th Street Bend, Oregon 97702
(541) 388-6581 road@deschutes.org www.deschutes.org
$154.00 Clerk fee
$450.00 Surveyor fee
Columbia County
$1,000.00
Coos County
$1,983.21 with no public hearing
$2,960.49 with public hearing
Douglas County
Fair Market Value of property
$580.00 minimum with no public hearing,
$3,300.00 minimum with public hearing
Jackson County
$1,270.00 Road fee
$154.00 Clerk fee
$458.00 Surveyor fee
Lane County
Actual Cost of Service
$3,400.00 deposit with no public hearing
$4,800.00 deposit with public hearing
Multnomah County
Actual Cost of Service
$1,065.00 minimum
Polk County
$1,000.00 with no public hearing
$1,200.00 with public hearing
Washington County
Actual Cost of Service
Deposit of 120% of estimated cost
Justification
The proposed fee change will closer align the Department's fee for administering road vacations with the
actual cost of service.
23
I E S cpG�a
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MEETING DATE: May 16, 2022
SUBJECT: CDD Reserve Policy Discussion
RECOMMENDED MOTION:
Information Only
BACKGROUND AND POLICY IMPLICATIONS:
County internal audit #15116-1 recommended CDD establish a reserve fund policy. Department
met with Board in February 2017 to discuss. At that time, there was support for utilizing the
policy as an internal informal department guideline. Staff would like to revisit the policy with the
current Board to receive feedback and guidance.
BUDGET IMPACTS:
none
ATTENDANCE:
Peter Gutowsky, CDD Director
Sherri Pinner, Sr. Management Analyst
1
COMMUNITY ( M;
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RESERVE POLICY FOR COMMUNITY DEVELOPMENT
STATEMENT OF POLICY
The purpose of this reserve policy is to ensure the financial stability and ongoing operations of the
department, reduce risk of being unable to fulfill service delivery commitments, provide workforce
continuity and to provide a source of internal funds for organizational priorities. It is intended to create
reserves to address emergencies, temporary revenue shortfalls, technology enhancements and capital
improvement(s) and to provide stability during economic cycles allowing a consistent level of service to
Deschutes County residents. This policy will be used in conjunction with County Administrative Policy
No. F-14 - General Financial Policies.
POLICY
Reserve funds will be established and maintained to ensure adequate cash flow and the continued
delivery of Community Development services, provide workforce continuity, to address emergencies,
temporary revenue shortfalls and to provide stability during economic cycles.
Fund 300 - CDD Reserve will be established and maintained to ensure adequate cash flow and
continued delivery of services, provide workforce continuity, to address emergencies, temporary
revenue shortfalls and to provide stability during economic cycles. The fund is used to account for
revenues generated by the Community Development Department (CDD), exclusive of building safety
and electrical program end of year surplus revenue, which by law, must be accounted for separately.
The CDD Reserve will benefit the administrative, code compliance, environmental onsite, current
planning and long range planning divisions. Building safety and electrical divisions have separate
reserve funds (Funds 301 and 302) as required by ORS 455.210 and ORS 479.845.
Fund 301 - Building Program Reserve will be established and maintained, as required by ORS 455.210,
to ensure adequate cash flow and the continued delivery of building safety services, provide workforce
continuity, to address emergencies, temporary revenue shortfalls and to provide stability during
economic cycles. The fund is used to account for end of year surplus revenues generated by the
Building Safety Division, which by law, must be accounted for separately. Reserve Fund 301 is to be
used by the building safety program only.
Fund 302 - Electrical Program Reserve will be established and maintained, as required by ORS 479.845,
to ensure adequate cash flow and the continued delivery of electrical services, provide workforce
continuity, to address emergencies, temporary revenue shortfalls and to provide stability during
economic cycles. The fund is used to account for end of year surplus revenues generated by the
Electrical Division, which by law, must be accounted for separately. Reserve Fund 302 is to be used by
the electrical program only.
Fund 303 - Capital Improvement Reserve will be established to account for long range plans for
building improvements and purchase of capital equipment assets.
USE AND MANAGEMENT OF RESERVE FUNDS
CDD's operating fund (Fund 295) will be analyzed on a monthly basis in an effort to monitor the
financial health of each division and the department. In addition to analyzing CDD's financial position;
the department also analyzes internal performance measures; customer satisfaction surveys; market
trends; and land use and permit volumes in an effort to identify anomalies and/or ongoing trends of
concern.
At such time the analysis reveals a consistent decrease in financial position, a negative ongoing trend,
or an excess reserve balance, the department will initiate a recommendation and associated action to
be presented to the Board of County Commissioners and County Administrator. The recommendation
and associated action could include actions ranging from a request to use reserve funds to revising
operations within the department, or any appropriate combination of changes that create a financially
stable and operationally sound department.
Fund balances will be monitored throughout the year and analyzed annually during the budget and fee
setting process.
Funds 300 - 302 combined target balance equal to twelve months of average operating
expenditures identifying a lower limit of ten months and an upper limit of eighteen months. As
long as the actual combined fund balance is within the range of the upper and lower limits, no
action is required. If the actual fund balance goes either above or below these limits, then a
recommendation and associated action will be presented to the Board of County
Commissioners and County Administrator.
Fund 303 target balance will be determined in conjunction with planned improvements and will
be discussed with the Board of County Commissioners and County Administrator annually
during the annual budget process.
I,
COMMUNITY
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MEMORANDUM
TO: Board of County Commissioners
Nick Lelack, County Administrator
FROM: Peter Gutowsky, Director
Sherri Pinner, Sr. Management Analyst
DATE: May 16, 2022
SUBJECT: Community Development Reserve Policy
County Internal Auditor David Givans completed an internal audit in January 2017 titled "CDD Review of
Selected Business Software Processes" internal audit report #15/16-1. One of the recommendations
included in the audit was for Community Development (CDD) to establish a reserve policy.
CDD met with the Board of County Commissioners (Board) during a work session on February 8, 2017
to present a draft reserve policy that was created with the involvement of Dave Givans, Internal Auditor,
Wayne Lowry, Finance Director and considered recommendations from Capital Accounting Partner's
staff, Dan Edds. At this time, there was support for utilizing the reserve policy as an internal informal
department guideline.
As the County nears its FY 23 annual budget process, CDD requests an opportunity to revisit the
reserve policy recommendation with the current Board to receive feedback and guidance.
Background
To maintain service delivery during the Great Recession period of 2008-2013, CDD utilized a total of
$10.3M of CDD reserve funds and general fund contributions. Of this amount, $5M was a contribution
from CDD reserves and $5.3M was a contribution from general fund. Additional actions taken to
navigate the decrease in revenues during this time period included reducing staffing from 74 FTE to
28 FTE.
CDD's FY 23 proposed budget includes an estimated operating reserve balance of $9.9M which is
equivalent to 10.5 months of operating expenditures.
Draft Reserve Policy Summary: Target Minimum, Maximum
A summary of the draft policy includes the following:
Funds 300-302 - Operating Reserves
0 A target reserve balance equal to 12 months operating expenditures.
• A lower limit reserve balance equal to 10 months operating expenditures.
• An upper limit reserve balance equal to 18 months operating expenditures.
• Monthly operating fund and reserve balance analysis.
• At such time the analysis reveals a consistent decrease in financial position, a negative ongoing
trend, or an excess reserve balance, the department will initiate a recommendation and
associated action to be presented to the Board and County Administrator.
Fund 303 - Capital Improvement Reserve
• Target balance will be determined in conjunction with planned improvements and will be
discussed with the Board and County Administrator annually during the budget process.