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2022-244-Minutes for Meeting May 23,2022 Recorded 6/28/2022BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County
Steve Dennison; County Clerk
Commissioners' Journal
CJ2022-244
06/28/2022 4:41:00 PM
1111I111II11I1111I1I11 III III IIIIII
2022-244
FOR RECORDING STAMP ONLY
DESCHUTES COUNTY BUDGET COMMITTEE MEETING
The 2022 Budget Hearings for the week of May 23 - 26, 2022 were held in the Barnes Sawyer
room at 1300 NW Wall Street, Bend, was broadcast live stream and through the virtual
meeting platform Zoom. Audio and video recordings of the budget hearings are accessed at
www.deschutes.org/meetings
Present were Budget Committee Members Bruce Barrett, Jim Fister, and Judy Trego,
Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were County
Administrator Nick Lelack, Finance Director Wayne Lowry, Budget Manager Dan Emerson,
Senior Budget Analyst Betsy Tucker, and BOCC Executive Assistant Sharon Keith
Call to Order of Monday, May 23, 2022: The hearing was called to order at 8:36 a.m.
Election of Chair: Commissioner DeBone nominated Bruce Barrett to continue as chair.
Commissioner Adair supported. Motion carried unanimously.
Nomination of Representative to the Investment Advisory Committee: Wayne Lowry
reported on the membership of the committee. Commissioner Chang offered his service
through reappointment. Committee members supported the reappointment unanimously.
Public Comment: None received.
Budget Message and Overview of Proposed FY23 Budget: County Administrator Nick
Lelack presented the budget message reviewing this week's departmental proposals for
their goals and objectives. Comments were made by Wayne Lowry and Dan Emerson
regarding the budget process, assumptions, and highlights.
DESCHUTES COUNTY BUDGET HEARING May 23 - 26, 2022 Page 1 of 17
Break: At the time of 10:20 a.m., a recess was taken and was reconvened at 10:38 a.m.
SUPPORT SERVICES:
Board of County Commissioners and Administrative Services: Deputy County
Administrator Whitney Hale presented the department overview.
• Risk Management: Deputy County Administrator Erik Kropp presented the
department overview.
• Veteran's Services: Keith MacNamara, Manager of Veterans Services presented the
department overview. One proposed change in the budget is for staffing is to
change the Administrative Support Tech to a regular employee from a limited
duration as well as a promotion for one veteran's services officer staff.
BREAK: At the time of 11:41 a.m., a recess was taken and was reconvened at 12:14 p.m.
SUPPORT SERVICES Continued:
• Human Resources: HR Director Kathleen Hinman presented the Human Resources
operating budget and the health benefits fund. A proposed staffing need in the
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• Information Technology: IT Director joe Sadony presented the department's
overview and technical needs to address for the county as a whole. Mr. Sadony
commented on challenges with cyber security requirements and anticipated
turnover of four positions.
• Legal Counsel: County Counsel Dave Doyle presented the department's staffing and
overview. Needs for the department include software upgrades.
• Finance: Budget Manager Dan Emerson presented the overview of the Finance
Office. One staffing request is for a tax specialist to administer transient room tax
program and increased work load.
BREAK. • At the time of 1:46 p.m., a recess was taken and was reconvened at 1:54 p.m.
• Fiscal Entities: Dan Emerson presented the fiscal entities discussion.
May 23 - 26, 2022 BUDGET HEARING Page 2 of 17
Property Management: Property Manager Kristie Bollinger presented the
department overview. One staffing proposal in the budget would be for an
administrative analyst position.
Facilities: Facilities Director Lee Randall presented an overview of the Facilities
Department. Challenges include capacity to respond to the work load and
maintaining service delivery levels.
Facilities Improvement Plan: Mr. Randall reviewed county projects, park acquisition
and development and campus improvements. Mr. Randall reviewed the downtown
parking project where a consultant is analyzing parking needs and an engineering
firm is reviewing options including a possible Worrell Park redesign and other
options that haven't been considered previously.
RECESS: At the time of 4:36 p.m., the hearing went into recess and will reconvene at 8:30
a.m. Tuesday, May 24, 2022
Call to Order of Tuesday, May 24, 2022: At the time of 8:32 a.m., Chair Barrett
reconvened the hearing.
PUBLIC SAFETY:
Community Justice: Director Deevy Holcomb, Deputy Director Sonja Littledeer
Evans, Business Manager Trevor Stephens, and Deputy Director Tanner Wark
presented an overview of the Community justice department including Adult Parole
and Probation and juvenile Community Justice. Challenges include personnel
vacancies, transitional housing issues, remodeling and equipment needs.
District Attorney's Office/Victim's Assistance Program: District Attorney John Hunnell
and Chief Deputy District Attorney and DA elect Steve Gunnels, Administrative
Manager Kara Palacio, Victim's Assistance Program (VAP) Manager Ashley Beatty,
Applications System Analyst Casey Newsome, and Executive Assistant Jessica
Chandler presented. The DA's Office requests an administrative supervisor position,
an IT analyst position, and a VAP advocate through the next budget cycle.
BREAK. At the time of 10:49 a.m., a recess was taken and was reconvened at 10:59 a.m.
• Justice Court: Judge Charles Fadley and Court Administrator Jodi Stacy presented
the overview of the justice Court over the past year.
May 23 - 26, 2022 BUDGET HEARING Page 3 of 17
• Sheriff's Office: Sheriff Shane Nelson, Lt William Bailey, Captain Michael Schults,
Business Manager Joe Brundage, and Captain Paul Garrison presented an overview
of the Sheriff Office operations and staffing levels. The Office is asking for a total of
four full time positions and two extensions to limited duration positions. Sheriff
Nelson also posed the idea of acquiring County owned housing to assist with filling
vacancies. The budget request is to leave the countywide tax rate unchanged, hold
the transient room tax as is, increase the rural tax rate for $1.34 to 1.43, and
increase the support of the crisis stabilization center. A $550,000 remodel of the
work center and $1.2 million for vehicles were requested in the budget proposal.
BREAK: At the time of 12:49 p.m., a recess was taken and was reconvened at 1:03 p.m.
Countywide Law Enforcement District #1: Chair Barrett opened the hearing for the
Countywide Law Enforcement District #1 and called for called for public comment. None
was presented. Joe Brundage stated no public comment has been presented regarding the
rates for either district. Chair Barrett closed the public hearing.
Rural Law Enforcement District #2: Chair Barrett opened the hearing for the Rural Law
Enforcement District #2 and called for called for public comment. None was presented.
Chair Barrett closed the public hearing.
CONVENE AS THE GOVERNING BODY OF THE DESCHUTES COUNTY 911 SERVICE
DISTRICT
• Deschutes County 9-1-1 Service District: Director Sara Crosswhite, Operations
Manager Chris Perry, and Technical Manager Jonathan Spring presented the
overview of the 911 Operations. Challenges include recruitment and retention,
upgrades to radio systems, software, and equipment. Chair Barret called for public
comment. Hearing none, Chair Barrett called for the motion.
Motion: Jim Fister made motion to approve the Deschutes County 9-1-1 Service
District operating budget of $18,737,517 and set the tax rate at $0.3618 per $1,000
of assessed value. Commissioner Adair supported the motion. Motion Carried
Motion: Jim Fister made motion to approve the Deschutes County 9-1-1 Service
District equipment reserve budget $9,707,960. Commissioner Adair supported the
motion. Motion Carried
Chair Barret closed the hearing for the 9-1-1 County Service District and reconvened as the
governing body of Deschutes County.
May 23 - 26, 2022 BUDGET HEARING Page 4 of 17
BREAK: At the time of 1:48 p.m., a recess was taken and was reconvened at 2:03 p.m.
• Health Services: Business Manager Cheryl Smallman, Director of Public Health
Nahad Sadr-Azodi, Director of Behavioral Health Janice Garceau, and Operations
Officer Chris Weiler presented the overview of the Health Services department.
Special requests include staffing for the Intellectual Developmental Disabilities
program, public health education for overdose prevention, to convert three CCBHC
staff from limited duration to regular positions, change of 6 part-time positions to 5
full-time positions to support healthy schools, continued funding for the health
officer position, request to convert 5 limited durations positions to regular for the
public health modernization program, to convert a limited duration public
information officer position to regular, and one administrative support position for
the behavioral health team. Ms. Garceau reported on the Deschutes County crisis
program. Ms. Smallman reported on the proposed budget in the operating fund
and upcoming department needs.
Comments: Commissioner Chang commented on the functions required in departments
and requests to have additional Information Technology staffing in each office due to
needs. Jim Fister suggested the review could be done through a staffing consultant.
Wayne Lowry noted a review should be done to see if the work is being duplicated.
RECESS: At the time of 4:39 p.m., the hearing went into recess and will reconvene at 8:30
a.lml. vvedl lesday, May 25, 2022.
Call to Order of Wednesday, May 25, 2022: At the time of 8:32 a.m., Chair Barrett
reconvened the hearing.
DIRECT SERVICES:
Assessor's Office: County Assessor Scot Langton presented the Assessor's overview
and work load. In the proposed budget, subscriptions of software licenses are one
of the largest expense and allow for better tools and efficiencies. A commercial
valuation services and membership in Central Oregon Multiple Listing Services is
another added benefit to the office. There is one vacant appraiser position that will
changed to a recruitment for an application systems analyst to better utilize the
software programs. Challenges include the ability to retain quality staff and
transition management for those eligible for retirement.
Clerk's Office: County Clerk Steve Dennison and Recording Supervisor Jeff Sageser
presented the overview of the Clerk's Office staffing needs, workloads, and budget.
Challenges include space needs for election operations and impacts due to federal
and state legislation.
May 23 - 26, 2022 BUDGET HEARING Page 5 of 17
BREAK. At the time of 9:36 a.m., a recess was taken and was reconvened at 9:42 a.m.
Community Development Department: CDD Director Peter Gutowsky and Senior
Management Analyst Peter Gutowsky presented the overview of the Community
Development Department with staffing and services provided. Challenges include
recruitment and retention, and maintaining productivity and customer service
levels.
BREAK. At the time of 10:54 a.m., a recess was taken and was reconvened at 11:01 a.m.
Fair & Expo Center: Fair and Expo Director Geoff Hinds presented the overview of
the Fair and Expo Center. Fair Board Members present were Elizabeth Ricci and
Steven Curley. Challenges for the budget include various building and grounds
maintenance needs.
BREAK. At the time of 12:03 p.m., a recess was taken and was reconvened at 12:10 p.m.
Road Department and Capital Improvement Plan: Road Department Director Chris
Doty presented the overview and budgeting priorities for the Road Department.
Challenges include an increase in construction and contracted services. Additional
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BREAK. At the time of 12:37 p.m., a recess was taken and was reconvened at 12:48 p.m.
Road Department and Capital Improvement Plan: Road Department Director Doty
continued his presentation and reviewed completed projects, work in progress, and
planned projects.
Solid Waste Operations: Solid Waste Director Chad Centola, Tim Brownell, incoming
Director, and Management Analyst Sue Monette presented an overview of
operations. Challenges include a continuing effort in siting a new landfill, and
changes in regulations through the Department of Environmental Quality.
• Natural Resources Protection: County Forester Ed Keith presented an overview of
the Natural Resources Protection department. Mr. Keith reviewed grant funding
applied for and received and the projects that will be covered by the grant awards.
Focus areas the department is working on includes: FireWise Communities, FireFree
event program, community wildfire protection plans, and noxious weeds program.
Mr. Keith explained the formation of the Deschutes County Noxious Weed Advisory
Committee. The County Forester acts as the County Weed Supervisor where Mr.
Keith provides community education for noxious weeds, land assessments, and cost
May 23 - 26, 2022 BUDGET HEARING Page 6 of 17
share for noxious weed treatment through the program. The CDD department
manages the code enforcement portion of the noxious weed treatment program.
Commissioner Chang inquired on staffing needs to respond to Senate Bill 762. For
defensible space and building code requirements through Senate Bill 762, the rules
are not yet finalized by the Oregon Department of Forestry. Mr. Keith reported on a
grant received through DEQ for wildfire smoke impacts.
BREAK. At the time of 2:13 p.m., a recess was taken and was reconvened at 2:20 p.m.
PARTNER AGENCIES:
Central Oregon Visitors Association (COVA): Executive Director Julia Thiesen
presented a report on marketing and the budget revenue and expenses of COVA.
Ms. Theisen reviewed the services provided through the funding received through
Deschutes County. COVA discussions will continue during Thursday's agenda.
Economic Development of Central Oregon: Redmond DirectorJon Stark, SLED
Patricia Lucas, and Bend Director Don Mill presented. The funding request for the
next budget cycle is $279,450. Mr. Stark reviewed the projects and programs
provided through EDCO.
BREAK. At the time of 3:51 p.m., a recess was taken and was reconvened at 3:59 pm.
SERVICE DISTRICTS:
CONVENE AS THE GOVERNING BODY OF THE DESCHUTES COUNTY EXTENSION AND 4H
DISTRICT
Present via Zoom from Extension 4H Service District were Holly Lyons, Nicole Strong, Candi
Bothum, Pat Kolling, and Peggy Kellogg. Ms. Bothum presented the major challenges over
the past year.
Chair Barret opening the hearing and called for public comment. Hearing no public
comment, Chair Barrett called for a motion.
Motion: Commissioner Adair made motion to approve the Deschutes County Extension
and 4H District operating budget of $1,014,593 and set the tax rate at $0.0224 per $1,000
of assessed valuation. Commissioner Chang supported the motion. Motion Carried
Chair Barret closed the hearing for the Deschutes County Extension and 4H District and
reconvened as the governing body of Deschutes County.
May 23 - 26, 2022 BUDGET HEARING Page 7 of 17
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
Present for the Sunriver Service District were Gerhard Beenan, Mike Gocke, and Mindy
Holiday. Mr. Beenan reviewed the Sunriver Service District operating budget.
Chair Barret opening the hearing and called for public comment. Hearing no public
comment, Chair Barrett called for a motion.
Motion: Commissioner Adair made motion to approve the Sunriver Service District
operating budget of $12,203,984 and set the tax rate at $3.31 per $1,000 of assessed
valuation. Commissioner DeBone supported the motion. Motion Carried
Motion: Commissioner DeBone made motion to approve the Sunriver Service District
reserve budget of $2,762,879. Commissioner Adair supported the motion. Motion Carried
Motion: Commissioner Chang made motion to approve the Sunriver Service District capital
budget of $11,909,018 and set local option capital improvement tax rate at $0.47 per
$1,000 of assessed valuation. Commissioner Adair supported the motion. Motion Carried
Commissioner DeBone inquired regarding the motion not having the certified election
results yet. Mr. Lowry noted this is a motion for approval and the Board officially adopts
the budget in late June.
Chair Barret clnsed the hearing for the Sunriver Service District and reconvened as the
governing body of Deschutes County.
CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH SERVICE DISTRICT
Presenting for Black Butte Ranch Service District were Chief Jason Van Meter and BBR
Budget Committee members Lee Ferguson and Rosemary Norton (via Zoom). Chief Var
Meter reviewed the operating budget and staffing needs. Discussion held on homeless
camps in the area and the need to provide outreach and response.
Chair Barret opening the hearing and called for public comment. Hearing no public
comment, Chair Barrett called for a motion.
Motion: Commissioner Adair made motion to approve the Black Butte Ranch Service
District operating budget of $2,731,505 and set the tax rate at $1.0499 per $1,000 of
assessed valuation. Commissioner Chang supported the motion. Motion Carried
Motion: Commissioner Adair made motion to set the local option operating tax rate at
$0.65 per $1,000 of assessed valuation. Commissioner DeBone supported the motion.
Motion Carried
May 23 - 26, 2022 BUDGET HEARING Page 8 of 17
Chair Barret closed the hearing for the Black Butte Ranch Service District and reconvened
as the governing body of Deschutes County.
Recap Discussion: Further information will be received from COVA during tomorrow's
agenda. The Bend Chamber of Commerce submitted a request for video lottery funds.
Several other community requests for discretionary funding have been submitted from City
of Sisters for the Sisters County Vision Implementation, Alfalfa Fire District for a fire district
station, and Bend Vision Project to support the Bend Vision Project.
Commissioner Chang expressed concern of setting a new precedent. Judy Trego
recommended community requests be presented outside of the department budget
hearings; Jim Fister and Commissioner DeBone agrees this is not a budget committee
consideration. Bruce Barrett noted in the past, the community requests were presented to
the County Administrator but not included in the budget hearings. Wayne Lowry agreed
the budget committee is not the best format to review community funding requests. The
community requests will be taken to a Board of Commissioners meeting for consideration.
Ms. Hale will review the requests through the video lottery program. Commissioner Chang
commented he would like to see investments made in workforce housing.
Dan Emerson reviewed the special requests to be considered during tomorrow's agenda.
Commissioner Chang requested discussion to consider a property tax rate increase.
Health Services staffwill be invited for questions on special requests. Community requests
will not be considered tomorrow. The agenda will include: a recommendation of the
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from the general fund, and a discussion regarding the legal assistant request for the
Sheriff's Office. Ms. Hale noted the Medical Examiner discussion was not held today and
reported a budget presentation was submitted for review for tomorrow. Ms. Hale also
noted OSU Cascades is requesting a letter of support for a grant application and will
present it to the Commissioners in the morning. Nick Lelack noted the City of Sisters
requested a grant through CDD for their comprehensive plan which is a joint plan which
basically would be covered through contractual services instead.
RECESS: At the time of 5:24 p.m., the hearing went into recess and will reconvene at 8:30
a.m. on Thursday, May 26, 2022.
Call to Order of Thursday, May 26, 2022: At the time of 8:32 a.m., Chair Barrett
reconvened the hearing and reviewed the day's agenda.
SPECIAL REQUESTS: Staff were requested from Health Services and the Sheriffs Office to
report on proposed special requests.
May 23 - 26, 2022 BUDGET HEARING Page 9 of 17
Health Services: Positions that are included in the proposed budget - No questions or
concerns expressed by the budget committee
• Harm Reduction Public Health Educator II
• Conversion of PH Modernization from limited duration to regular
• Conversion of CCBHC Integrity from limited duration to regular
• Conversion of Fiscal Administrative Support Specialist from limited duration to
regular
Health Services: Positions not included in the proposed budget
• Behavioral Health Front Office Administrative Support Technician - Chris Weiler
explained it is a new position. This position was supported by the budget
committee
• Health Officer - The addition of a .50 FTE request. No consensus reached on this
position.
• Healthy Schools - 2.4 FTE request. Discussion held and no consensus reached.
• Intellectual and Developmental Disabilities - 3.5 FTE request. The positions were
supported by the budget committee.
• Conversion of Public Information Officer from limited duration to regular. This
request was supported by the budget committee
Other: Budget Manager Dan Emerson reported on a proposal from Health Services for an
as needed transfer of general fund for an operational reserve level of $12.2 million plus $6
million in Behavioral Health division and then at the end of the year the funding sources
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volatility of the general fund and stabilize reserves. Janice Garceau commented on grant
applications and generating the reserves for services. Cheryl Smallman spoke on needs of
the department. Nick Lelack commented on the needs of all departments and whether we
ask departments to return funds. Wayne Lowry noted it is not uncommon for departments
to set aside funds in a reserve fund.
BREAK: At the time of 10:05 a.m., a recess was taken and was reconvened at 10:16 a.m.
Dan Emerson introduced the special request conversation for the Sheriffs Office positions.
Jim Fister noted his questions on the proposed position of legal assistant. Sheriffs Office
Business Manager Joe Brundage and Sheriffs Office Legal Counsel Cary Colaianni
presented the need for the legal assistant in the Sheriffs Office. Joe Brundage explained
the need for the rate increase for the Rural Law Enforcement District #2. Commissioner
Chang commented on functions in departments and the projected need for outside legal
counsel for litigations.
No questions raised on the remaining special requests for positions in the proposed
budget and those not included in the proposed budget.
Dan Emerson noted the $500,000 transient room tax transfer to the Sheriffs Office and if
there were any questions. None were raised.
May 23 - 26, 2022 BUDGET HEARING Page 10 of 17
BREAK. • At the time of 10:44 a.m., a recess was taken and was reconvened at 10:52 a.m.
ELECTED OFFICIALS COMPENSATION COMMITTEE
HR Director Kathleen Hinman and HR Analyst Teri Lorenz introduced the discussion to
review the compensation package for Deschutes County elected officials. Ms. Hinman
presented comparables with other counties within Oregon and Compensation Board
recommendations to consider.
County Assessor: The recommendation proposed for an 8% increase to the base
pay. Discussion held based on information presented.
Motion: Jim Fister made motion to recommend a raise of 10% for fiscal year 2023
for the County Assessor annual salary. Judy Trego supported the motion. Motion
Carried
Clerk: The recommendation proposed for a 3.5% COLA increase. Discussion held
based on information presented.
Motion: Jim Fister made motion to raise the base pay of Deschutes County Clerk at a
rate of 5.5%. Judy Trego supported the motion. Motion Carried
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Discussion held based on information presented.
Motion: Jim Fister made motion to adjust the base pay of the Commissioners by
5.5%. Judy Trego supported the motion. Motion Carried
District Attorney: The recommendation proposed for a 6% increase. Discussion
held based on information presented.
Motion: Jim Fister made motion to increase of 8% for the County stipend for the
Deschutes County District Attorney. Judy Trego supported the motion. Motion
Carried
Justice of the Peace: The recommendation proposed for a 3.5% COLA increase.
Discussion held based on information presented.
Motion: Jim Fister made motion to adjust the annualized salary of the justice of the
Peace by 5.5%. Judy Trego supported the motion. Motion Carried
Sheriff: The recommendation proposed for a 3.5% COLA increase. Discussion held
based on information presented.
May 23 - 26, 2022 BUDGET HEARING Page 11 of 17
Motion: Jim Fister made motion to adjust the base annual salary of the Deschutes
County Sheriff by a rate of 5.5%. Judy Trego supported the motion. Motion Carried.
Treasurer: The recommendation proposed for a $5,187 stipend. Nick Lelack
reported neither he nor Wayne Lowry will accept the stipend at this time during the
position vacancy.
Motion: Jim Fister made motion for no adjustment and remain the stipend at $5,187
annually. Judy Trego supported the motion. Motion Carried
BREAK. At the time of 11:52 a.m., a recess was taken and was reconvened at 12:14 p.m.
BUDGET DELIBERATIONS: Budget Manager Dan Emerson presented the items for
deliberation.
1. Discussion held to consider support for an ongoing TRT transfer into Sheriff's
Office request as currently in the FY23 proposed budget.
Motion: Commissioner Chang made motion to support an ongoing Transient Room
Tax (TRT) transfer into the Sheriff's Office in the amount of $3,651,787. Jim Fister
supported. Motion Carried
2. Discussion held to consider support of unallocated Transient Room Tax
Reserve transfer of CZ q Millinn ellollars to fund n6nthe C;eneral Fend Reserve,
Motion: Commissioner DeBone made motion to support unallocated TRT transfer of
$3.5 million to the general reserve fund 060. Jim Fister supported the motion.
Commissioner Chang opposed. Motion Carried
3. Discussion held regarding the future vision of COVA contract: is there general
support for a capped, expensed based budget and sustainable allocated TRT fund,
or continue with percentage based COVA contract. The Budget Committee
recommended further conversations with COVA.
BREAK,* At the time of 12:56 p.m., a recess was taken and was reconvened at 1:07 p.m.
4. Discussion held to consider support of increasing the Property Tax Levy.
Commissioner Chang commented on long term forecasts and the assumption of
capital projects and noted the impact of Deschutes County tax rate is small and the
fiscally responsible thing to do would be to start now to place more money in our
capital reserve. Judy Trego commented on her pride of the County for being fiscally
sound but when she was initially looking at the budget and future projects and new
May 23 - 26, 2022 BUDGET HEARING Page 12 of 17
FTEs she did have concerns of the financial future of the County and recommends
looking now at the finances. Commissioner Chang added comment on the
population growth of the county and the importance of building facilities to serve
the population. Commissioner DeBone commented on the concept of the capacity
of Deschutes County and doesn't feel strong about increasing the rate this year but
may have to in the next year. Commissioner Adair commented on facility space
here in this building at 1300 NW Wall Street and the possibility to use it for growth if
we need to take the leased space back from the State of Oregon. Wayne Lowry
commented on the general fund through the years and the importance of thinking
about facility needs and looking at the cost of the scope of projects. Dan Emerson
agreed to look at all options on fiscal management. Jim Fister commented on
perceptions of strategic planning and would like to see that we are being intentional
about using resources and priorities and encourages logical planning by the County.
Commissioner Chang asked to clarify that he doesn't think increasing the property
tax rate would keep us from incurred debt. Commissioner Chang expressed
disappointment that the County didn't start the design process for the Courthouse
expansion until now. Wayne Lowry commented on interest rates and factors
causing financial impacts and possibilities of refinancing if necessary. Bruce Barrett
commented on the schedule for the next five years and the need to plan to address
issues in the near future.
Motion: Commissioner Chang made motion to reverse the 2018/2019 assessed
property tax rate reduction restoring $.06 to the current rate bringing us to our
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Chang, Commissioner Adair, Judy Trego. Opposed: Jim Fister, Commissioner
DeBone, Bruce Barrett. Motion Failed.
Wayne Lowry noted as the motion failed, the tax rate will stay the same.
5. Discussion held to consider support for returning additional General Fund
transfer to Health Services at the end of the FY should their reserve be at or above
the proposal they submitted to Finance. (Fund 270 Health Services Reserve ending
reserve level greater than $12,271,454 and the Behavioral Health (Org 2743152)
beginning working capital is greater than $6 million dollars( -$1.2 million dollar
increase over FY23 Behavioral Health BWC)
Motion: Commissioner DeBone made motion to return general fund transfer from
Health Services the reserve greater than $12,271,454 at the end of fiscal year and
Behavioral Health org greater than $6 million. Commissioner Chang supported the
motion. Motion Carried
6. Discussion held regarding the Marijuana Tax Distribution: consider support of
department allocation.
May 23 - 26, 2022 BUDGET HEARING Page 13 of 17
The projected revenue for next year is $160,000. The Cannabis Advisory Panel's
recommendation is to allocate $20,000 to Code Enforcement, $70,000 to Sheriff's
Office, and $70,000 to Health Services with a reduction of $70,000 in General Fund
support for Health Services.
Commissioner Chang opposed a reduction in the funding to Health Services. Bruce
Barrett would recommend the $70,000 to Health Services for education.
Motion: Commissioner Chang made motion to allocate the $160,000 marijuana tax
distribution of $20,000 to Code Enforcement, $70,000 to support Sheriff's Office
marijuana detectives, and $70,000 to Health Services for prevention and education.
Commissioner Adair supported the motion. Motion Carried.
7. Special Requests: Requests as included in the FY23 proposed budget: Jim Fister
made motion of approval of special requests included in the proposed budget as
follows. Commissioner Adair supported the motion. Discussion: Dan Emerson
noted all positions were to be classified as regular duration. Motion Carried
Tax Office: 1.0 FTE Tax Specialist
Property Management: 1.0 FTE Administrative Analyst
Community Development: 1.0 FTE Assistant Building Official and 1.0 FTE Principle
Planner
Road Department: 1.0 FTE Transportation Engineer, 1.0 FTE Deputy County
Surveyor, 1.0 FTE Public Works Equipment Operator, 1.0 FTE Engineering Associate
Fair and Expo: 1.0 FTE Maintenance Specialist
Human Resources: 1.0 FTE Human Resources Manager
Administration: 1.0 FTE Special Projects Manager relative to the Joint Homeless
Office, 1.0 FTE Position #2 - to be determined relative to the joint Homeless Office,
1.0 FTE Strategic Initiative Manager
Health Services: 1.0 FTE Harm Reduction Public Health Educator II, Conversion from
limited duration to regular positions for Public Health Modernization, CCBHC
Integrity, and Fiscal Admin Support Specialist
Veterans Services: Conversion of Admin Tech from limited duration to regular
position.
May 23 - 26, 2022 BUDGET HEARING Page 14 of 17
Special Requests as not included in the FY23 proposed budget:
District Attorneyr's Office:
• Administrative Supervisor, 1.0 FTE regular position. Motion made by Commissioner
Adair and supported by Judy Trego. Opposed: Jim Fister. Motion Carried
• ITAnalyst 1, 1.0 FTE regular position. Motion made byJim Fister and supported by
Commissioner Chang. Opposed: Commissioner Adair and Bruce Barrett. Motion
Carried
Victim's Assistance Program:
• Victims Advocate increase one position by .30 FTE. Motion made by Judy Trego and
supported by Commissioner Chang. Motion Carried
• Victims Advocate, 1.0 FTE regular position. Motion made by Commissioner Chang
and supported byJim Fister. Opposed: Bruce Barrett, Commissioner Adair, and
Commissioner DeBone. Motion Failed. Motion made by Commissioner Chang to
reconsider the motion. Motion Failed due to lack of support.
Sheriffs Office:
• Administrative Assistant, 1.0 FTE regular position. Motion made byJim Fister and
supported by Commissioner DeBone. Motion Carried ,
• Administrative Assistant, 1.0 FTE regular position. Motion made byJim Fister and
supported by Commissioner DeBone. Motion Carried
lT n.,, ,.. 1. .�+ l/ n CTC .- �I -,r Y,"�i1-i r, r, Allntinn mnrla hxi h irl%l Tringn nnrA ci innnrtari hx/
• I I mnally-s ll, 1 .0 r I L regular post .iO �. 1vwuvi I i i iuu� "Y JuuY i �..sv ui iu —1u t vi ��. �.. "Y
Commissioner DeBone. Motion Carried
• Legal Assistant, 1.0 FTE regular position. Motion made by Commissioner DeBone
and supported byJim Fister. Motion Carried
• Conversion of limited duration positions of JRI Deputy Sheriff and Management
Analyst to regular positions. Motion made by Commissioner Adair and supported
by Judy Trego. Motion Carried
Health Services:
• Behavioral Health Office Administrative Support Technician, 1.0 FTE regular position.
Motion made by Commissioner Adair and supported by Judy Trego. Motion Carried
• Health Officer, .50 FTE. Motion made by Commissioner Adair and supported byJudy
Trego. Opposed: Commissioner DeBone and Jim Fister. Motion Carried
• Healthy Schools, additional 2.4 FTE. Motion made byJim Fister and supported by
Commissioner Chang. Opposed: Commissioner DeBone. Discussion. Motion
Carried. Commissioner DeBone commented on his opposition based on comments
during the discussion.
• Intellectual and Developmental Disabilities, 3.50 FTE. Motion made byJim Fister and
supported by Commissioner Adair. Motion Carried
May 23 - 26, 2022 BUDGET HEARING Page 15 of 17
• Conversion of Public Information Officer from limited duration to regular. Motion
made by Commissioner Chang and supported by Judy Trego. Opposed:
Commissioner DeBone, Bruce Barrett, and Commissioner Adair. Motion Failed
Any additional items or decisions from the committee: Commissioner Chang
expressed need to review the sale of the Conner's property to Housing Works and the
rational for selling it rather than making a donation and is curious whether we have
structured the receipts of sale to be contributed to capital projects. Discussion held on the
value of property and reasons for selling vs donating. Finance will work with Property
Manager to review the transaction.
BREAK: At the time of 2:51 p.m., a recess was taken and was reconvened at 2:58 p.m.
Other: Deputy County Administrator Whitney Hale reported on the Medical Examiner's
contract. Dr. VanAmburg plans to retire and has submitted a proposed budget.
PROPOSED BUDGET APPROVALS: Chair Barrett called for motions:
Deschutes County Budget: Motion made by Commissioner DeBone to approve the
nPc,rhutP,; County hudget of $583,189,773 adiusted for approved changes and set the tax
rate at $1.2183 per $1,000 of assessed valuation. Motion supported byJudy Trego. Motion
Carried
Chair Barrett closed the Deschutes County budget meeting and opened the Countywide Law
Enforcement County Service District #1 budget meeting and called for public comment. Hearing
no comment or discussion, Chair Barrett called for a motion.
Countywide Law Enforcement District #1: Motion made by Jim Fister to approve the
Countywide Law Enforcement County Service District #1 budget of $43,897,689 adjusted
for approved changes and set the tax rate at $1.0500 per $1,000 of assessed valuation.
Motion supported by Judy Trego. Motion Carried
Chair Barrett closed the Countywide Law Enforcement budget meeting and opened the Rural Law
Enforcement District #2 budget meeting and called for public comment. Hearing no comment or
discussion, Chair Barrett called for a motion.
Rural Law Enforcement District #2: Motion made by Commissioner Adair to approve the
Rural Law Enforcement County Service District #2 budget of $14,804,277 adjusted for
May 23 - 26, 2022 BUDGET HEARING Page 16 of 17
approved changes and set the tax rate at $1.4300 per $1,000 of assessed valuation.
Motion supported byJim Fister. Motion Carried
Chair Barrett closed the Rural Law Enforcement County Service District #2 budget meeting
Closing Remarks were made to thank staff for their work preparing for the budget
hearings.
ADJOURNED: Upon no further business, Chair Barrett called for adjournment at 3:17 p.m.
DATED this
c;�� Day of
Commissioners.
ATTEST:
RECORDING SECRETARY
2022 for the Deschutes County Board of
1
PAT ADAIR, CHAIR
ANTHONY-a, U-246,-��
DEBONE, VICE CHAIR
i
c •
May 23 - 26, 2022 BUDGET HEARING Page 17 of 17
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DESCHUTES COUNTY BUDGET COMMITTEE MEETING
i
M ON DAY MAY 23, 2022
TIME/LOCATION: 8:30 A.M., in the Barnes Sawyer room at 1300 NW Wall Street, Bend as well as
via the Zoom virtual meeting platform and broadcast live stream.
AGENDA
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that
public meetings be accessible remotely, effective on January 1, 2022, with the exception of
executive sessions. Public bodies must provide the public an opportunity to access and attend
public meetings by phone, video, or other virtual means.
ATTENDANCE: Attendance may be in person, through virtual remote attendance or Live Stream
broadcast at www.deschutes.org/meetings.
-r_ �_:.� ��:_ 7__.Y. /"17,-I, I!'�Inl A KACCT'II If-
1 V join Via Zoorn. www.zoom.us. C-lic liOIIV P1 IVILL I fINU.
Enter ID 864 0202 8894 Passcode 889247
ZOOM Attendance: Staff that are presenting agenda items to the Budget Committee for
consideration may participate via Zoom meeting. Staff will remain in the virtual waiting room until
the time of their presentation. If members of the public joins via Zoom, please know that your
participation will be held in the waiting room during the course of business.
PRESENTATION Process: If staff are presenting via Zoom, you will have the ability to "share your
screen" for your presentation. If presenting in person, please bring your presentation on a USB
drive to enable the display of your presentation both in the room and virtually.
Citizen Input: Citizen Input may be provided by submitting an email to:
citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Input must be
provided prior to 8:00 a.m. on Monday May 23rd in order to be included in the meeting record for
the 2022 Budget Meetings.
AGENDA:
8:30 AM Call to Order, Pledge of Allegiance, and Introductions
8:40 AM Election of Chair
Nomination of Representative to the Investment Advisory Committee
8:55 AM Public Comment
Budget Message
9:50 AM Overview of Proposed FY23 Budget
10:35 AM Break
10:50 AM Support Services:
■ Board of County Commissioners
■ Administrative Services
■ Risk Management
■ Veteran's Services
11:50 AM Lunch
12:2n DM SUppnrt Ccarwirec rnntiniieri-
■ Human Resources
• IT
• Legal Counsel
■ Finance
■ Fiscal Entities
■ Property Management
2:55 PM Break
3:10 PM Support Services Continued:
■ Facilities
■ Facilities Improvement Plan
4:40 PM Recap of the Day. The meeting will reconvene at 8:30 a.m. Tuesday, May 24, 2022
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
®®
event/location is accessible to people with disabilities. If you need accommodations to make participation possible,
on please call (541) 617-4747.
May 23, 2022 BUDGET MEETING Page 2 of 2
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Risk Management
Budget Committee - May 23, 2022
Risk Management Philosophy and Goals
1. Reduce risk/avoid claims
2. Financially protect the County through purchasing insurance and responsibly managing
self-insurance
3. Settle claims where there is liability on behalf of the County
4. Risk Management: the county's insurance company so departments can focus on service
and operations
1. General Liability
• Self insured up to $1 million
• Purchase Excess General Liability policy for claims $1 million to $10 million
• Rates based on actuarial cost allocation plan: payroll, department experience (claims),
department risk multiplier (relative risk)
2. Worker's Comp.
• Self insured
• Excess Worker's Comp policy: $500,000 general; $1 million public safety
• Rates based on actuarial cost allocation plan: payroll, department experience (claims),
department risk multiplier (relative risk)
2 Property
1.• Purchase policy for buildings and heavy equipment (dump truck, loader, etc.)
• $10,000 deductible
• Rates based on value of the building/facility and value of equipment
4. Vehicle
• Departments are charged per vehicle
• Emergency vehicle charge: $550; Non -emergency vehicle: $495
5. Unemployment
• Self -insured; state awards benefits; County can contest
• Based on payroll: 1.14% of salary
FY 21-22
• Large federal jury award
o Election May 2016, employee terminated Jan. 2018, lawsuit filed Feb. 2018, trial and
judgement Aug. 2021
• Large settlement
• Fewer workers compensation claims — remote work
• COVID workers compensation claims
FY 22-23 — What's Ahead
• Workers Compensation presumptive PTSD claims for first responders will continue to increase
• Cyber security insurance premium increase: $26k to $75k
�vIES CO
DESCHUTES COUNTY BUDGET COMMITTEE MEETING
TUESDAY, MAY 24, 2022
TIME/LOCATION: 8:30 AM, in the Barnes Sawyer room at 1300 NW Wall Street, Bend as well as
via the Zoom virtual meeting platform and broadcast live stream.
AGENDA
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that
public meetings be accessible remotely, effective on January 1, 2022, with the exception of
executive sessions. Public bodies must provide the public an opportunity to access and attend
public meetings by phone, video, or other virtual means.
ATTENDANCE: Attendance may be in person, through virtual remote attendance or Live Stream
broadcast at www.deschutes.org/meetings.
T.. 1..:.. �i:. 7........ r I .I� InIN A n/ICCTIN(:
IV JV111 VIQ "Zoom. VVwVV.zoom.us. L.IILf�JIJIIV fl IVILLI IIVV.
Enter ID 853 9444 9536 Passcode 919486
ZOOM Attendance: Staff that are presenting agenda items to the Budget Committee for
consideration may participate via Zoom meeting. Staff will remain in the virtual waiting room until
the time of their presentation. If members of the public joins via Zoom, please know that your
participation will be held in the waiting room during the course of business.
PRESENTATION Process: If staff are presenting via Zoom, you will have the ability to "share your
screen" for your presentation. If presenting in person, please bring your presentation on a USB
drive to enable the display of your presentation both in the room and virtually.
Citizen Input: Citizen Input may be provided by submitting an email to:
citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Input must be
provided prior to 8:00 a.m. on Monday May 23rd in order to be included in the meeting record for
the 2022 Budget Meetings.
AGENDA:
8:30 AM Reconvene the Deschutes County Budget Meeting
Review agenda changes and follow-up items
8:40 AM Public Safety:
• Community Justice
■ District AttorneyNictim's Assistance
10.40 AM Break
10:55 AM Public Safety Continued:
• Justice Court
■ Sheriff's Office
12.25 PM Lunch
12:55 PM Public Safety Continued
■ Sheriff's Office - Countywide Law Enforcement District #1
■ Sheriff's Office - Rural Law Enforcement District #2
1:15 PM Convene as the Governing Body of the Deschutes County 911 Service District
■ Decrhi itoc rn, inty q1 1 garvira nktrirt
2:00 PM Break
2:15 PM Health Services
4:15 PM Recap of the Day. The meeting will reconvene at 8:30 a.m. Wednesday, May 25, 2022
Deschutes County encourages persons with disabilities to participate in all programs and
activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
May 24, 2022 BUDGET MEETING Page 2 of 2
\)I Es coG�
DESCHUTES COUN
TY BUDGET COMMITTEE MEETING
WEDNESDAY, MAY 25, 2022
TIME/LOCATION: 8:30 AM, in the Barnes Sawyer room at 1300 NW Wall Street, Bend as well as
via the Zoom virtual meeting platform and broadcast live stream.
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that
public meetings be accessible remotely, effective on January 1, 2022, with the exception of
executive sessions. Public bodies must provide the public an opportunity to access and attend
public meetings by phone, video, or other virtual means.
ATTENDANCE: Attendance may be in person, through virtual remote attendance or Live Stream
broadcast at www.deschutes.org/meetings.
/` : . I111A� A AAP'f TI ICl/'
To join via Zoom: www.zoom.us. C-I1_�KJVIIV M MCC I IINU.
Enter ID 837 4667 0897 Passcode 491464
ZOOM Attendance: Staff that are presenting agenda items to the Budget Committee for
consideration may participate via Zoom meeting. Staff will remain in the virtual waiting room until
the time of their presentation. If members of the public joins via Zoom, please know that your
participation will be held in the waiting room during the course of business.
PRESENTATION Process: If staff are presenting via Zoom, you will have the ability to "share your
screen" for your presentation. If presenting in person, please bring your presentation on a USB
drive to enable the display of your presentation both in the room and virtually.
Citizen Input: Citizen Input may be provided by submitting an email to:
citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Input must be
provided prior to 8:00 a.m. on Monday May 23rd in order to be included in the meeting record for
the 2022 Budget Meetings.
AGENDA:
8:30 AM Reconvene the Deschutes County Budget Meeting
Review agenda changes and follow-up items
8:40 AM Direct Services:
■ Assessor's Office
■ Clerk's Office
■ Community Development
■ Fair & Expo Center
■ Road Department and Capital Improvement plan
12.20 PM Lunch
12:50 PM Direct Services Continued:
■ Solid Waste
■ Natural Resources
■ Medical Examiner
2:20 PM Partner Agencies:
■ Central Oregon Visitors Association (COVA)
■ Economic Development of Central Oregon (EDCO)
3.20 PM Break
3:35 PM SERVICE DISTRICTS:
■ Convene as the Governing Body of Deschutes County Extension & 4H District
• Convene as the Governing Body of the Sunriver Service District
■ Convene as the Governing Body of the Black Butte Ranch Service District
4:20 PM Recap of the Day. The meeting will reconvene at 8:30 a.m. Thursday, May26, 2022
Deschutes County encourages persons with disabilities to participate in all programs and
activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
May 25 2022 BUDGET MEETING Page 2 of 2
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SUNRIVER SERVICE DISTRICT
Mission Statement
Protecting life and property, fostering a sense of safety and security in the Sunriver community.
Overview
The Sunriver Service District was established in 2002 to oversee the Sunriver Fire and Police
Departments for the unincorporated resort community in Deschutes County. The District provides
Police, Fire, and EMS to the community and surrounding areas under the laws of the State of
Oregon and a management agreement with Deschutes County. The District Managing Board
meets monthly to conduct business, ensuring professional delivery of public safety services to the
community of Sunriver.
A seven -member Board oversees the budget, sets policy for the District, and is responsible for
hiring the Police and Fire Chiefs, and a Board Administrator, to manage day-to-day operations.
The Board is also responsible for negotiating labor contracts for both departments.
54%
w Beg NWC m Property Taxes � Chgs for Svcs _ All Other
1IPage
Successes and Challenges
Success in the Past Year
The Sunriver Police and Fire Departments continue to focus on Emergency Preparedness.
Collaborators in Sunriver are separate, private entities that come together under the leadership
of the District to be ready in case of an emergency. Partners, both internal and external;
including Deschutes County Emergency Management, Sunriver Resort, Sunriver Homeowner's
Association (SROA), Sunriver Village, U.S. Forest Service, Project Wildfire, ODOT and others, are
important entities to include in this collaboration. Wildfires or railway incidents are the greatest
threat to the community. Comprehensive messaging is done in partnership with SROA to ensure
the residents and guests are prepared in the event of an emergency. An emergency operations
drill is held annually to test the resources and cooperation of these entities. In 2021, the drill was
canceled due to COViD restrictions, but internal training with staff continued as well as dialogue
with partners.
Police Chief Cory Darling and Fire Chief Tim Moor both work diligently to provide professional
public safety. As with everyone, COVID had a significant impact to how services were delivered
in 2021. There were no gaps in the delivery of emergency services, but community outreach and
connection opportunities were impacted. The volume of visitors to Sunriver was strong
throughout the year. People did not travel far from home, which resulted in a high volume of
vacationers from Oregon, Washington, and California to Sunriver.
The Sunriver Police, in conjunction with SROA, implemented a rental registry (non -mandatory)
and established new rules outlining expected behavior for Sunriver guests. The registry gives
Sunriver Police contact information for homeowners and rental agencies on an individual home
basis. This gave officers the ability to inform rental agencies and non-resident homeowners
about problems at their residence before it is designated a "nuisance property" and fined by
SROA. The program has been a great success, as many issues are being resolved before the
home is designated as a nuisance property.
The Sunriver Police Department was reaccredited by the Oregon Accreditation Alliance. In
addition, Sergeant Stephen Lopez attended the FBI National Academy in Quantico, Virginia. This
unique and prestigious program accepts approximately the top 1 % of law enforcement leaders
from the United States and allied foreign countries. Sergeant Lopez also brought back to Sunriver
the coveted "yellow brick" award for his excellence in completing various physical tests, such as
a 6-mile Marine Corps obstacle run. Lastly, in 2021, Sunriver Police Department was presented
2 1 P a g e
with the 2020 Lexipol Gold Status for Excellence in Law Enforcement Policy Management award.
To achieve this status a department must update and issue policies to members, read and
answer daily training bulletins, and all members must acknowledge issued policies.
In 2021, Sunriver Firefighters participated in 3,866 hours of training, leading to over 35 professional
training certificates being awarded to the department. These hours represented an average
training of 168 hours per employee. In addition, Captain O'Keefe applied and received a grant
on behalf of the tri-county area from Homeland Security. The grant was for the purchase of
Personal Protective Equipment (PPE) as part of the regional preparedness to active threat
incidents. The grant awarded $37,000 for the purchase of ballistic vests for departments
throughout the region. Additional medical equipment was also purchased through the grant for
agencies in Deschutes, Jefferson, and Crook counties. Lastly, Engineer Robert Redden retired in
October 2021 from the department, after nearly 22 years of service to the Sunriver community.
In FY 21 /22. the Board approved funding for an additional Firefighter/Paramedic. Sunriver Fire
Department uses a three -platoon system, and there was not enough FTE's to provide equal staff
on each shift. Therefore, when someone was sick or on vacation the department used overtime
to fill the vacancy. This additional Firefighter/Paramedic will balance out the three shifts and
provide [or ci n-,ici M.ica ui iu wai aavii gs.
Call volume for services from both the Sunriver Police and Fire remain consistent with previous
years.
The District has begun the process of researching the construction of a new Public Safety Facility
to house both Sunriver Police and Fire. An architectural firm was hired, and a new building
concept was developed between police and fire personnel, administrative staff, members of
the community, and the District Board. The cost of the new facility will not exceed $18 million.
The District also initiated a funding campaign, securing $8 million in funds from the Deschutes
County unallocated transient room tax (TRT) fund. The District will also contribute $3 million from
its existing operating fund working capital (Fund 715). Lastly, the District received approval to
take a 10-year Capital Improvement Levy ($0.47 per $1,000 of tax assessed value) to Sunriver
registered voters on May 17, 2022. This levy will repay a $7 million, 10-year commercial bank loan
for construction and will be funded upon an approved, certified vote. The fire station building,
currently owned by SROA, will be transferred to the District at a nominal cost prior to the loan
origination in June 2022. SROA will continue to hold ownership of the land occupied by the
Public Safety Building.
3 1 P a g e
Significant Issues in the Year Ahead
The Sunriver Service District remains financially strong with operating working capital beginning
FY21 /22 at $6.9 million and a projected year-end balance of $6.2 million. During FY21 /22, $1.5
million was transferred from the operating working capital (Fund 715) to the capital reserves
(Fund 716). This was done to supplement capital reserves due to the results of a reserve study
concluded in FY20/21. Capital reserves are sufficient to meet the District's needs over the next
15+ years.
District personnel and the Board hope to be heavily involved in the construction of a new Public
Safety Facility in FY22/23. This would house both the Sunriver Police and Fire Departments in one
building, by remodeling and adding on to the current fire station. Fire/paramedic personnel and
equipment will be relocated during the construction phase. Police services will experience only
minor disruption as they are currently located in a separate facility. It is anticipated that
construction will be completed in FY23/24, pending the hiring of a project manager and general
contractor, and no major disruptions.
Tourism in Sunriver is anticipated to remain strong in FY22/23, resulting in challenges to provide
public safety to the community during peak months. There are approximately 1,500 full-time
residents, and the population can swell to 20,000+ during peak vacation times. It is expected the
summer of 2022 will be as busy as last year.
Lastly, union contract negotiations for fire and police are on a 3-year cycle. This cycle fell during
FY 21 /22 and assumed financial impacts are incorporated in the FY 22/23 budget.
41 P �g
Sunriver Service District Operating Fund (Fund 715)
The Operating Fund (Fund 715) is used to support operations. The District's main source of
revenue is property taxes. The District has maintained the same tax rate of $3.31 per $1,000 tax
assessed valuation since 2010 and will continue the same rate in FY22/23. The maximum allowed
rate is $3.45 per $1,000 of tax assessed valuation for all Sunriver properties. The remainder of the
District's revenue is generated from medical/ambulance charges, court fines, fees, and interest
earnings. A reserve study was conducted in FY20/21 and it was determined the District was
under -reserved, resulting in a one-time transfer of $1.5 million from the operating working capital
(Fund 715) to the capital reserves (Fund 716).
51 Page
Sunriver Service District Reserve Fund (Fund 716)
$(1,000's)
Actual
Budgeted
Prop. Budget
FY22/23 Budget vs FY21/22 Budget
FY20/21
FY21/22
FY22/23
Amount - $
% Change
Interest Revenue
$6,205
$6,500
$10,000
$3,500
53.8%
InterfundTransfers
$338,750
$1,500,000
$325,000
-$1,175,000
-78.3%
Sales of Assets, Land or Equip
$10,000
$7,500
$24,000_
$16,500
220.0%
Total Revenue
$354,955
$1,5,14,000
$359,000
-$1,155,000
-76.3%
Capital Outlay
$185,487
$396,302
$138,253
-$258,049
-65.1%
New Reserves
$169,468
$1,117,698
$220,747
-$896,951
-80.2%
Contingency 1 $0 $250,000 $75,000 $175,000 -70.0%
Increase in Working Capital � $169,468 $867,698 $145,747 $721,951 -83.2%
Ending Net Working Capital I $1,079,676 $1,910,179 $2,549,626 $639,447 33%
The Reserve Fund (Fund 716) is used to support capital asset replacement and new acquisitions,
such as vehicles, operating equipment, and facility assets with a lifetime of less than 30-years.
The District conducted a reserve analysis in FY20/21, which indicated reserves were not
adequate to meet the District's future needs, based entirely on replacing existing assets when
they reached their expected end -of -life. This resulted in a $1.5 million contribution to the fund in
FY21/22 from the operating working capital (Fund 715). Current analysis indicates the fund
balance, with a $325,000 annual investment (increased by 3%/year), will meet the District's
capital reserve needs for the next 15+ years.
6 1 P a g e
Sunriver Public Safety Facility Fund (Fund 717)
Prop. Budget
FY22/23
Beginning Working Capital
$0
Deschutes County TRT Funds
$4,000,000
Loan Receipt
$7,000,000
Interest Income
$110,000
Levy Proceeds
$799,018
Total Proceeds
$11,909,018
Planning / Design
$1,069,469
Construction
$2, 552, 730
Soft Cost
$1,538,912
Loan Payment
$783,333
Contingency
$500,000
Total Expenses
$6,444,444
Net Change in Resources
$5,464,574
Ending Working Capital I
$5,464,574)
The Public Safety Building Fund (Fund 717) will be used to track all revenue and expenses
associated with the design, construction, and outfitting of the new Sunriver Public Safety
Building. Construction activity will continue in FY23/24, with completion expected in early 2024.
Bill Hepburn, Chair
Sunriver Service District Managing Board
711'age
Sunriver Service District
715 Operating Fund Budget for Fiscal Year 2022-2023 - Table of Contents
SUNRIVER SERVICE DISTRICT
715 FUND BUDGET
SHEET NAME & LINK (Click to go to Sheet) DESCRIPTION
High Level Summary in format given to County
Commission Summary
Commission-FY20-21
Summary
Mid Level Summary in Ron Schmid format
Working Cap
Reconciliation of Working Capital
Resources
Sources of Available Funds
Police & Bike Req
Police & Bike Patrol Requirements by Account
Fire Req
Fire Dept Requirements by Account
Admin Req
Admin Dept Requirements by Account
P-Contract Svcs
Police -Contract Services Detail
P-Dues & Mbrshp
Police -Dues & Memberships Detail
P-Ed & Trng
Police -Education & Training Detail
P-Comm Svcs
Police -Communication Services Detail
P-Minor Tools
Police -Minor Tools Detail
F-Contract Svcs
Fire -Contract Services Detail
F-EE Med
Fire -Employee Medical Exp Detail
F-Bld& Grds
Fire -Building & Grounds Detail
F-R&M Fire Eq
Fire -Repairs & Maint Fire Equipment Detail
F-Dues& Mbrshp
Fire -Dues & Memberships Detail
F-Lic & Fees
Fire -Licenses & Fees Detail
F-Ed & Trng
Fire -Education & Training Detail
F-Uniforms
Fire -Uniforms Detail
Constants Titles used throughout; dates
Data Trial balances for prior 3 years
YTDTB Year to Date Trial Balance for current year
Assumptions -Not Used Global assumptions used in calculations
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Sunriver Service District
717 Public Safety Building Fund Budget for Fiscal Year 2022-2023 - Resources
FUND 717 RESOURCES
Account Number
Account Description
FY22123
Rem Net Wor!:inn Capitwl
Deschutes County TRT Funds
4,000,000
Bank Loan
7,000,000
_
Interest Earned
110,000
Levy Proceeds
799,018
REVENUES
11,909,018
TOTAL RESOURCES
11,909,018
TOTAL REQUIREMENTS
6,444,444�
LNE—TCHANGE IN WORKING CAPITAL
5,464,574
ENDING WORKING CAPITAL
5,464,574
Sunriver Service District
717 Public Safety Building Fund Budget for Fiscal Year 2022-2023 - Requirements
FUND 717 REQUIREMENTS
Account Number
Account Description
FY22/23
PLANNING/DESIGN
1,069,469
CONSTRUCTION
2,552,730
SOFT COSTS
1,538,912
LOAN REPAYMENT
783,333
CAPITAL OUTLAY
5,944,444
Contingency
500,000
TOTAL REQUIREMENTS
6,444,444
Sunriver Service District
717 Public Safety Building Fund Budget for Fiscal Year 2022-2023 - Summary
Prop. Budget
FY22/23
Beginning Working Capital
$0
Deschutes County TRT Funds
$4,000,000
Loan Receipt
$7,000,000
Interest Income
$110,000
Levy Proceeds
$799,018
Total Proceeds
$11,909,018
Planning / Design
$1,069,469
Construction
$2,552,730
Soft Cost
$1,538,912
Loan Payment
$783,333
Contingency
$500,000
Total Expenses
$6,444,444
Net Change in Resources
I $5,464,574
Ending Working Capital
$5,464,574
Biack Butte Ranch
To: Deschutes County Commissioners
From: Jason Van Meter, Chief of Police
Re: Fiscal Year 2022-2023 Budget Executive Summary
This fiscal year is not substantially different from last year's budget.
Police Department
STAFFING:
We are anticipating a 5% increase in salaries, which is the negotiated amount per the Collective
Bargaining Agreement. We changed one FTE Sergeant position to an Officer position. This
resulted in a savings of $19,000. We are currently background investigations for the Police Officer
position. We realized vacancy savings for this open position since March of 2022. We are hiring
a seasonal Community Service Officer. The CSO will work part-time at $25 per hour. The
anticipated annual expense for the new CSO this FY is $9,600. We are not anticipating any
retirements this FY. All other cost increases we're given by the insurance carriers or service
providers themselves.
VEHICLES:
We have a Polaris side by side on order. Supply chain problems made the delivery date sometime
after August. This vehicle will cost $24,000 with all equipment included. Once delivered during
this FY, we will realize cost savings in fuel costs, insurance costs, and maintenance costs. Instead
of a brand-new vehicle, we purchased a used vehicle and are currently waiting on radio and MDT
parts to upfit this vehicle. This purchase allowed us to spend a small portion of our Capital
Equipment budget, and roll amounts into the next FY to purchase the Polaris. Purchasing the used
vehicle saved our Capitol Equipment budgets about $20,000. 1 increased the budgeted amount for
fuels due to the high price of fuel and the instability throughout the world.
INCOME:
BBR Service District received more money than anticipated due to a strong real estate market. We
received $1,193,000 in property tax revenue, slightly more than the 2021-22 adopted budget. We
have $491,000 in our General Operating Contingency and $729,000 in our unappropriated Ending
Balance.
CONCERNS/REQUESTS FOR ASSISTANCE:
None, BBR Special Service District is in a stable financial position, and there are no anticipated
major financial expenditures. Eide Bailly conducted an audit of our finances and found no
problems or concerns with our income and expenses.
PMB 8244/POB 8000•131ack Butte Ranch•Oregon 97759•Phone 541/595-2191 • Fax 541/595-1033
www.Blackbuttepolice.org
E-Mail#info@Blackbuftepolice.org
Black Butte Ranch Police Department Special District
FY 2026 Proposed Budget
2019-2020
2020-2021
2021-2022
2021-2022
2022-2023
Actual
Actual
Budget
Estimates
Proposed
Resources
Beginning Net Capital
11190,648
1,345,408
1,364,162
1,444,680
1,450,221
Prop Tax Collect
98 - BBR CSD@1.049
1,079,469_
697,921
724,895
729,206
751,083
99 - BBR CSD Loc Opt @$.65
-
432,088
448,788
451,457
465,001
Prior Year Tax Collections
20,445
12,000
12,000
12,000
12,000
LGIP Interest
26,613
10,107
11,000
9,500
10,000
Misc Income
41,549
46,237
30,000
30,000
30,000
BBR Corporation Contract
12,000
12,000
12,000
12,000
12,000
BBR Association Contract
1,200
1,200
1;200
1,200
1,200
Total Revenue
2,371,924
2,556,961
2,604,045
2,690,044
2,731,505
Personnel Services
Police Chief (1 FTE)
94,165
97,508
103,500
99,568
108,675
Police Sergeant (1 FTE in 22)
153,551
157,420
170,500
139,103
84,808
Patrol Officer (5 FTE in 22)
207,421
187,995
234,500
255,072
325,537
CSO (1 PTE)
-
-
-_
_ -
9,600
PTO Payoff
14,447
25,982
36,000
29,559
36,000
Certification pay
5,306
6,675
7,200
5,400
9,000
Firearm Instructor
900
938
900
900
1,800
Longevity
3,130
3,640
3,840
1,293
4,800
Overtime
11,831
4,236
25,000
4,867
25,000
Admin Assist
-
-
25,000
-
-
Admin Manager
57,340
63,775
69,000
78,503
68,711
Health Insurance
142,909
172,430
228,000
168,048
250,800
Medicare
7,926
7,850
9,800
8,839
10,290
Social Security
3,360
170
3,000
3,576
2,000
Pers Employeer
86,197
124,050
125,000
116,584
150,000
Pers Employee 6%
26,976
40,527
25,000
31,027
41,000
SUTA1
626
541
700
609
735
Workers Comp
10,960
6,202
12,000
4,033
12,000
WBF
182
168
-
184
190
Guest Instructors
-
-
-
-
500
Total Personnel
827,227
900,107
1,078,940
947,164
1,141,446
M&S
Contract
35,881
34,478
40,000 40,000 42,000
Bank Fees
7
1
- 55 -
Advertising
746
200
2,000 1,293 2,000
Meeting Supplies
845
698
2,500 1,159 2,500
1
Black Butte Ranch Police Department Special District
FY 2023 Proposed Budget
Subscriptions
Office and Copier
Ammunition/Range
Telephone
Equipment (Non -Office)
Minor Tools and Equip
Insurance Premiums
Travel/Milage
Vehicle R&M
Gas/Diesel/Oil
Building Rental
Auditing/Account Services
Legal
Education and Training
Uniforms
Misc
Total M&5
Capitol Equipment
Automobiles and SUVs
Operating Equipment
Total Capital
General Operating Contingency
Unapproriated Ending Fund Balance
Total Revenue
Total Expenditures
Fund Balance
2019-2020
2020-2021
2021-2022
2021-2022
2022-2023
Actual
Actual
Budget
Estimates
Proposed
16,663
17,679
17,000
17,000
17,000
13,974
11,626
15,000
15,000
15,000
-
1,345
2,500
2,569
2,500
8,887
9,313
10,000
9,053
10,000
480
1,222
5,000
1,047
5,000
23,830
10,419
10,000
9,636
10,000
20,151
21,193
25,000
25,000
25,000
482
546
2,000
500
2,000
11,765
11,727
13,000
13,000
13,000
11,143
8,648
14,000
16,145
19,000
56,016
61,143
62,500
62,500
62,500
6,687
7,108
10,000
10,000
10,000
1,753
2,736
12,000
12,000
12,000
2,965
6,103
8,000
8,221
8,000
7,491
5,989
10,000
4,856
10,000
-
-
-
3,624
3,000
219,766
212,174
260,500
252,659
270,500
- 40,000
30,000
70,000
- 15,000
10,000
25,000
- - 55,000
40,000
95,000
350,000 497,292
859,605 727,267
2,371,924 2,556,961 2,604,045 2,690,044 2,731,505
1,046,993 1,112,281 2,604,045 1,239,823 2,731,505
1,324,931 1,444,680 - 1,450,221 -
2
1vTES CO
DESCHUTES COUNTY BUDGET COMMITTEE MEETING
TH U RSDAY, MAY 26, 2022
TIME/LOCATION: 8:30 AM, in the Barnes Sawyer room at 1300 NW Wall Street, Bend as well as
via the Zoom virtual meeting platform and broadcast live stream.
AGENDA
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that
public meetings be accessible remotely, effective on January 1, 2022, with the exception of
executive sessions. Public bodies must provide the public an opportunity to access and attend
public meetings by phone, video, or other virtual means.
ATTENDANCE: Attendance may be in person, through virtual remote attendance or Live Stream
broadcast at www.deschutes.org/meetings.
-r_ �_: ��:. �........ r-i„ i, mini A fiACC'rInl(_
V )un� Vila Zoo n. www.zoom.us. Cncniviiv n IVILL 1 iivv.
Enter ID 811 6537 4014 Passcode 129982
ZOOM Attendance: Staff that are presenting agenda items to the Budget Committee for
consideration may participate via Zoom meeting. Staff will remain in the virtual waiting room until
the time of their presentation. If members of the public joins via Zoom, please know that your
participation will be held in the waiting room during the course of business.
PRESENTATION Process: If staff are presenting via Zoom, you will have the ability to "share your
screen" for your presentation. If presenting in person, please bring your presentation on a USB
drive to enable the display of your presentation both in the room and virtually.
Citizen Input: Citizen Input may be provided by submitting an email to:
citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Input must be
provided prior to 8:00 a.m. on Monday May 23rd in order to be included in the meeting record for
the 2022 Budget Meetings.
AGENDA:
8:30 AM Reconvene the Deschutes County Budget Meeting
Review agenda changes and follow-up items
8:40 AM Review of Special Requests
9:25 AM Break
9:40 AM Review of Special Requests Continued
11.20 AM Working Lunch:
Elected Officials Compensation Committee
12:05 PM Budget Deliberation
4:00 PM Adjournment
Deschutes County encourages persons with disabilities to participate in all programs and
activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
May 26, 2022 BUDGET MEETING Page 2 of 2
ES
c0G
4 �-A
o �
DESCHUTES COUNTY
Summary
Elected Officials - FY23 Compensation Board
Survey Data as of FY22
This survey includes the following elected positions:
Assessor
Clerk
Commissioner
District Attorney
Sheriff
Justice of the Peace
Treasurer
Salary data was collected from the following Oregon Counties:
Population
Clackamas 426,500
Deschutes 215,053
Jackson 225,543
Lane 392,621
Marion 355,036
Benton Voted to Remove June, 2017
httlps://worldpopulationreview.com/us-counties/states/or
County Compensation Board: htti)s://www.oregonlaws.org/ors/204.112
Table of Contents
COLA Summary and Director Pay Reference 3
Compensation Board Blank Recommendation Page 4
Elected Official Total Compensation Survey Summary 5
Elected Official Compensation Survey Detail Pages
Assessor
6
Clerk
7
Commissioners
8
District Attorney
9
Justice of Peace
10
Sheriff
11
Treasurer/Chief Financial Officer
12
DESCHUTES COUNTY ELECTED OFFICIALS
SUMMARY OF COLA HISTORY
Elected Official COLA Summary
7/1/2015
7/112016
711/2017
7/1/20185
7/1/2019
711/2020
7/1/2021
7/1/2022
Elected Officials I
COLA
COLA
COLA
COLA
COLA
COLA
COLA
COLA
Assessor
1.5%
2.0%
6.0%
3.0%
20.0%
0.0%
3.3%
3.34%
Clerk
6.0%
3.0%
2.5%
2.1%
17.0%
0.0%
1.5%
1.5%
Commissioners
3.0%
5%*
5.0%
3.0%
6.0%
0.0%
3.3%
3.3%
District Attorney
1.0%
1.5%
2.5%
7.0%
26.0%
0.0%
6.6%
of Peace
0.0%
0.0%
2.5%
2.1%
23.0%
0.0%
1.5%
Sheriff
0.0%
1.5%
2.5%
2.1%
9.0%
0.0%
9.6%
J6.6%Justice
Adj. to
Adj to
Ad' toTreasurer
(Stipend)
0.0%
1.5%
2.5%
$5112/yr
$426/yr
$511I0/yr
1.5% on stipend
1.5% on
*Treasurer Stipend, Order #2020-005
Non -elected positions
71112015-
7/1/2016
7/1/2017
711/2018
7/112019
7/1/2020
7/1/2021
7/112022
Bargaining Unit
COLA
COLA
COLA
COLA
COLA
COLA
COLA
COLA
IUOE, FOPPO, DCSEA, DCDAA
1.5%
1.5%
2.5%
2.1%
1.6%
2.5%
1.5%
5.50%
911
1.5%
1.5%
2.5%
2.1%
1.6%
2.5%
1.4%
5.50%
NON -REP
2.0%
2.0%
2.5%
2.1%
1.6%
2.5%
1.5%
5.50%
AFSCME
1.5%
1.5%
2.5%
2.1%
1.6%
2.5%
1.5%
5.50%
ELECTED OFFICIALS - FY23 COMPENSATION BOARD
DIRECTOR PAY FOR REFERENCE
Annual Salary Reflects 5.5% COLA for FY23
Director Pay Grades 7 Steps, 5% spread between steps
Job Description
Grade
Min
Mid
Max
Director, Facilities
N425
$110,947.20
$128,440.00
$148,678.40
$53.34
$61.75
$71.48
FY23
$56.27
$65.15
$75.41
COLA
5.50%
Director, 911
N426
$116,500.80
$134,846.40
$156,104.00
Director, Fair & Expo
$56.01
$64.83
$75.05
Director, Finance/Treasurer
Director, Human Resources
Director, Info Technology
Director, Solid Waste
FY23
$59.09
$68.40
$79.18
COLA
5,50%
Director, Community Development
N427
$122,304.00
$141,585.60
$163,924.80
Director, Community Justice
$58.80
$68.07
$78.81
Director, Health Services
Director, Public Works
FY23
$62.03
$71.81
$83.14
COLA
5.50%
Deputy County Administrator
N428
$128,431.26
$148,675.56
$172,110.51
$61.75
$71.48
$82.75
FY23
$65.14
$75.41
$87.30
COLA
5.50%
County Administrator
N270
$195,749.22
$223,899.52
4 steps
$94.11
$107.64
FY23
COLA
5.50%
$99'29
$113.56
Page 3
S c°G
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DESCHUTES COUNTY
Compensation Board - Recommendation Summary
Elected Officials - FY23
Changes effective July 1, 2022
Standard COLA reccomended unless additional adjustment needed to meet
compensation phylosophy.
County Compensation Philosophy: 5% above Market Average
Cost of Living Adjustment FY23: 5.5%
Standard COLA Union/Non-Reps for FY23: 3.5%
Additional 2% approved by BOCC for FY23 COLA = 5.5%
:Elected Officials
FY23 Recommendation
'.Notes/Consideration
Assessor
8%
(Maintains a 5% spread above
subordinate.)
Clerk
3.5% COLA
COLA.
Commissioners
3.5% COLA
COLA.
District Attorney
6%
6% is equal to Compensation
Philosophy.
Sheriff
3.5 %COLA
COLA.
Justice of Peace
3.5 %COLA
COLA.
Treasurer (Stipend)
$5,187
No change. CFO compensation
is eligible for 5.5% COLA.
Page 4
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a
DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY
Survey Data as of FY22
Assessor
The Deschutes County Assessor is responsible for identifying all taxable properties within the County and assigning values and
property taxes to those properties. The County Assessor also prepares the County's annual assessment roll.
LIacKamas
(elected, Assessment & Tax) $139,399 6.0% 6.3% $156,504
Jackson (elected, does not have Tax) $124,966 6.0% $132,464
Lane (elected, Assessment & Tax) $133,648 6.0% 2.0% $6,720 $151,597
Marion (elected, Assessment & Tax) I $118,9441 6.0%I 7.5%I I $135,001
Average (excludes DC):
Is
129,239 `
$ 143,892
%° DC Compared;
1 9%
10%
Average +5% (excludes DC):
$ 135,701
$ 151,086
% DC Compared:
4%
5%
50th Percentile excludes DC):
$ 129,307 `
$ 143,299
% DC Compared:
9%
10%
75th Percentile (excludes DC): '
$ 137,962
$ 155,277
%° DC Compared:
2%
2%
2nd in Command
Deputy Director, Assessor
Annual Salary
Reflects FY23 5.5% COLA & Longevity Rates
I Total Pay
Step 7 on 71112022:
$
148,811
6%
1 $ 4,320.001
$162,319
% Difference from Assessor
I
1
1 3%
FY22 DC Comp Board approved recommendation to
maintain 5% spread between Assessor & Deputy Director
Notes:
ORS 308,005 "Assessor" as defined, includes Deputy Assessor. [Amended by 1979 c.689 §25; 1981 c.804 §28; 1995 c.79 §123]
Lane receives a car allowance of $560/mo (6,720 per year)
Lane County is Home Rule
Page 6
DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY
Survey Data as of FY22
Clerk
The County Clerk is chief election official, official keeper of all public records, processing all real property transactions, plats, Commissioners'
Journal documents and Board of Property Tax Appeal petitions, and also issues marriage and antique dealers licenses and accepts passport
applications.
County
Annual Salary
PERS Contribution
401(K)/457
Contribution
Other Add Pay
(Auto,
Longevity, Etc.)
Total Pa
Clackamas
Jackson
Lane (non -elected)
Marion
$112,686
$105,269
$118,477
$106,400
6.00%
6.00%
6.00%
6.00%
6.3%
0.0%
2.0%
7.5%
$126,512
$111,585
$127,955
$120,764
Deschutes Corfty , ...... .,
121=$0.0
6 OQ%
00°10
Average (excludes DC):
$ 110,708
$ 121,704
% DC Compared:
10%
9%
Average +5% excludes DC):
$ 116,243
$ 127,789
% DC Compared:
5%
4%
50th Percentile excludes DC):
$ 109,543
$ 123,638
% DC Compared:
11 %
7% '
75th Percentile excludes DC):
$ 117,029
$ 127,594
DC compared:
4%
4%
2nd in Command
Reflects FY23 5.5% COLA
Min
I Max
Elections/Recording Supervisor
$ 68,110.02
$ 91,363.58
5.50%
$ 71,856.07
$ 96,388.58
Notes:
Lane no longer receives a car allowance
Page 7
DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY
Survey Data as of FY22
Commissioner
The Board of County Commissioners is comprised of three elected officials who serve four-year terms. The
Board is elected at large, serves as the public's elected advocate, and is the policy making body of Deschutes
County government. The Board's duties include executive, judicial (quasi-judicial), and legislative authority over
policy matters of countywide concern.
Other Add Pay;
Annual
PERS
401(K)/457
(Auto,
County
Salary
Contribution
Contribution
Longevity, Etc.)
Total Pay.
Clackamas
$114,544
6.00%
6.3%
$128,599
Jackson
$107,952
6.00%
0.0%
$4,800
$119,517
Lane
$87,869
6.00%
0.0%
$6,960
$100,519
Marion
$105,331
6.00%
7.5%
$119,551
Average (excludes DC):
$
103,924
$
117,046'
% DC Compared:
2%
-2%
Average +5% (excludes DC):
$
109,120
$
122,899
% DC Compared:
-3%
-6%
50th Percentile (excludes DC):
$
106,642
$
119,534
% DC Compared:
-1 %
-4%
75th Percentile (excludes DC):
$
112,896 :
$
126,337
DC Compared:
-6%
-9%
Notes:
*Longevity Pay eliminated for Commissioners and added to base pay in FY17
Jackson receives a car allowance of $4,800 per year
Lane receives a car allowance of 6,960 per year
Lane offered 2% deferred comp contribution, however Commissioners have all declined
Clackamas offers Chair 2% more per month
Page 8
DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY
Survey Data as of FY22
District Attorney
The District Attorney's Office represents the State of Oregon in all criminal cases filed in Deschutes County, advocating for victim's rights and
enforcing the laws of the State of Oregon.
(Lane
$146,172
$59,148
6.00%
6.27%
$66,405
$205,320
$212,577
$146,172
$30,722
6.00%
0.00%
$32,565
$176,894
$178,737
$146,172
$46,543
6.00%
2.00%
$6,960 $50,823.24
$192,715
$196,995
$146,172
$36,338
6.00%
7.50%
$41,243
$182,510
$187,415
Average excludes DC):
$
146,172
$ 43,188
$
47,759
1 $
189,360
$
193,931'
% DC Compared:
0%'.
-1%
0%
0%
0%>:
Average +5% {excludes
DC):
$ 146,172
$ 45,347
$ 50,147
$ 198,828
$
203,628
% DC Compared:
0%
-6%
-5%
-5%
-5%
50th Percentile
excludes DC):
$ 146,172
$ 41,440 i
$ ' 46,033
$ 187,612
'$
192205
% DC Compared: '.`
0%0'.
3% "'.
` 3%
':1 %
1 %°:
75th Percentile
excludes DC):
$ 146,172
$ 55,997
$ 62,510
$ 202,169
$
208,682'
%° DC Compared:
0%'
-24%
-24%
1 -7%
-7%
n-f n........ n n I Annual .calar" l7aflorle FV2? 5 50/ f:(11 d R. I nnirg�iity Rate. Tnfni Pav
�.i iici vcNut vr�
N425, Top Step 7: $ 156,252.38 v 6% $ 5,400.00 $ 171,351,52
Includes 5.5% COLA Total Comp Base Longevity 3% Def Comp
DC Legal Counsel pay: $ 227,083.10 $219,931.55 $ 1,080.00 $ 6,071.55
Notes:
State Salary: $12,181/mo
Lane receives a car allowance of $580/mo (6960 per year) - included as Other Add Pay
Page 9
DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY
Survey Data as of FY22
Justice of the Peace
Justice Court is a state court administered by the County, under the direction of an elected Justice of the Peace. Justice
Court handles traffic and ordinance violations, small claims and certain civil matters.
Other Add Pay,
(Auto,
PERS
401(K)/457
Longevity,
County
Annual Salary
Contribution
Contribution
Etc.)
Total Pay
Clackamas (Atty)
$118,112
6.00%
6.27%
$132,605
Jackson
$91,832
6.00%
0.00%
$97,342
Lane (reflects FT salary, currently
at. 5FTE)
$97,118
6.00%
2.00%
$104,887
Marion
$102,586
6.00%
7.50%
$116,435
Deschutes County {ptty)
(reflects%T salary, currenily at t~i
'f 22 818air
Q
ITE
Average (excludes DC):
$
102,412
$
112,817
% DC Compared:
20%
22%
$
118,458
Average +5% (excludes DC):
$
107,533
% DC Compared:
149/
16%
50th Percentile (excludes DC):
$'
99,852
$
110,661
% DC Compared:
23%
24%
$
128,562
75th Percentile (excludes DC):
$
114,231
% DC Compared:
8%
7%
Reflects FY22 5.5% COLA Min Max
2nd Cmnd: Court Administrator $ 79,217.84 $ 105,757.46
Notes:
JOP an attorney: DC, Clackamas, and Marion
30% of time spent on small claims, 50% on traffic trials and arraignments, 20% of time on admin and misc.
Jackson County justice doesn't do small claims, all in curcuit court
Page 11
DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY
Survey Data as of FY22
Sheriff
The Deschutes County Sheriff's Office is a full service organization providing patrol, criminal investigations,
corrections, civil and search and rescue. Special operations include a Marine Patrol, K-9 units, and Forest Patrol.
Clackamas
$201,126
6.00%
6.27%
$225,804
Jackson
$153,504
6.00%
0.00%
$162,714
Lane
$150,990
6.00%
2.00% $15,779.40
$180,111
Marion
$164,573
6.00%
7.50%
$186,790
Average (excludes DC):
$ 167,548
$ 188,855
% DC Compared:
5%
4%
Average +5% (excludes DC):
$ 175,926
$ 198,298
% DC Compared:
0%
-1 %
50th Percentile (excludes DC):
$ 159,038
$ 183,451
% DC Compared:
10%
7%
75th Percentile (excludes DC):
$ 191,987
$ 216,050
DC Compared:
-9%
-9%
Sheriff's salary shall be fixed in an amount which is not less than that for any member of the Sheriff's staff
Reflects FY23 5.5% COLA Min Max
Undersheriff (not assigned): $ 122,898.03 $ 160,012.14
2nd in Command
Reflects FY23 COLA &
Longevity
Base Pay
Longevity Rates
Total Pay
Captain
°
6 /0
(all 3) @ Top Step 7:
$ 156,849.68
$ 5,400.00
$ 171,984.66
uitterence trom Wnenrt -7 Mo
Notes:
Lane County - receives a car allowance of $560/mo (6,720 per year) and an additional 6% Advanced DPSST
certification pay - - included as Other Add Pay
Page 10
DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY
Survey Data as of FY22
Treasurer/Finance Director
The Finance Department is responsible for collection of property taxes, accounting services, treasury management and financial advice to Administration and
the Board of County Commissioners
I reaaurrr nnnuai
c.
Amer Aou ray
Annual?
Stipend
PERS
401(K)1457
(Auto, Longevity, '-
County
Sala
(Order #2020-005)
Annual Salary
Contribution
Contribution
Etc.)
Total Pa
Clackamas (elected FT Treasurer)
$130,923
$124,620
6.00%
6.27%
$139,911
Jackson (non -elected Finance
Didrreasurer)
$150,509
$150,509
6.00%
0.00%
$159,540
Lane (non -elected, Finance Director)
$124,380
$124,380
6.00%
$131,843
manon (elected - Finance
Director/Treasurer)
$105,708
$105,708
6.00%
7.50%
$119,979
Desn(tute County
$95a2
$518
$1ti( 69
800va
0 �0°l0
$17i3;341-
CFQ
Average (excludes 'DC):
$`
126,304
$
137,818
% DC Compared:
27%
24%
Average +5% excludes DC):
$
132,619
$
144,709
% DC Compared:
21 %'
18%
50th Percentile (excludes DC):
$
124,500
$
135,877
% DC Compared:
29%
25%'
75th Percentile excludes DC):
$
144,037.
$
154,632:
% DC Compared:
12%:
10%
Notes:
DC CFO currently at top Step 7, eligible for 5.5% COLA as non -represented employee
DC CFO estimates about 10% of time spent on treasury issues including investing, managing cash flow, and the tax collection supervision
DC 457 match will be on Elected Treasurer stipend only
Treasurer Stipend. Order #2020-005
Page 12
1�vT E S C0
G2� —
Elected Officials Compensation Board Overview
Deschutes County's Elected Official Compensation Board is a member advisory board responsible to conduct an
annual review of Deschutes County Elected Officials' salaries and to recommend an appropriate compensation
package in accordance with ORS 204.112, summarized below.
County Officers - ORS 204.112 - County Compensation Board
(1) Each county governing body shall appoint a county compensation board. A county compensation
board shall consist of from three to five members, who are knowledgeable in personnel and
compensation management.
➢ The County has designated these duties to the public members of the Budget Committee.
(2) The county compensation board shall annually recommend a compensation schedule for the county
elective officers mentioned in ORS 204.005 (Election or appointment of county officers).
(3) The county compensation board shall annually
• review the compensation paid to persons comparably employed by the State of Oregon, local
public bodies and private businesses within a labor market deemed appropriate by the board for
each elective officer;
• the county compensation board shall take into account such factors as the number of
employees supervised and the size of the budget administered by each elective officer, the
duties and responsibilities of each elective officer, and;
• the compensation paid to subordinates and other appointed employees who serve in positions
of comparable management responsibility;
• prepare and approve by majority vote a recommended compensation schedule for the elective
officers and shall submit the recommended compensation schedule to the county governing
body.
(4) Notwithstanding subsections (1) to (3) of this section, the sheriff's salary shall be fixed in an amount,
which is not less than that for any member of the sheriff's department. [1989 c.941 §1]
Human Resources provides the Board with an analysis report for review and consideration. This report is
comprised of data from the comparable counties of Clackamas, Lane, Jackson, and Marion. The report also
includes compensation data for the Elected Officer's subordinates, as well as County Director positions as
comparable.
The County's Compensation Strategy is also taken into consideration when reviewing the compensation survey
data. In December of 2017, the Board of County Commissioners adopted the following:
Compensation Philosophy
At Deschutes County, our employees enjoy a rewarding work culture that is proudly focused on providing innovative
and comprehensive services to our community. Our goal is to attract, reward, and retain a talented and diverse
workforce to deliver these services. We value our employees and recognize their commitment by providing them
with a competitive compensation, benefits, and retirement package that is internally equitable and fiscally
responsible to the citizens and taxpayers of Deschutes County. In administering our total compensation program,
the County remains committed to sound stewardship of public funds and recognize our responsibility to those we
serve in a manner that supports long-term financial sustainability.
• County's Competitive Labor Market: include only comparable public sector organizations: Clackamas,
Lane, Jackson, and Marion counties.
• Where to Anchor Pay Grade Structure: lead the Market by using overall market average +5%
✓ Recognizes desire to attract and retain high -quality workforce; high -growth area, high -cost of living.
FY23 Budget Decisions and Special Requests
1. Is there support for an ongoing Transient room tax transfer into the Sheriff's Office in the
amount of $3,651,787 as currently in the FY23 Proposed Budget. (Vote)
2. Open conversation regarding support of unallocated Transient Room Tax Reserve transfer of
$3.5 million dollars to fund 060, the General Fund Reserve. (Vote)
3. Discussion and thoughts on the Future vision of COVA contract, is there general support for a
capped, expensed based budget and sustainable allocated TRT fund, or continue with percentage
based COVA contract.
4. Open conversation regarding support of increasing the Property Tax levy. (Vote)
5. Is there support for returning additional General Fund transfer to Health Services at the end of
the FY should their reserve be at or above the proposal they submitted to Finance. (Fund 270 Health
Services Reserve ending reserve level greater than $12,271,454 and the Behavioral Health (Org
2743152) beginning working capital is greater than $6 million dollars( —$1.2 million dollar increase
over FY23 Behavioral Health BWC) (Vote)
6. Open conversation with Erik relating to Marijuana Tax Distribution and see if there is support for
the following allocation: (Vote)
a. Projected 160k revenue
b. 20k to CODE Enforcement
c. 70k to SO
d. 70k to Health Services with a reduction of 70k in General Fund support for Health
Services.
7. Special Requests
a. Vote on each special request as seen on page 201 of the budget binder (in order from
the top of page to the bottom)
8. Any additional items or decisions from the committee
9. Proposed Budget Approvals
10. Closing Remarks
