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2022-244-Minutes for Meeting May 23,2022 Recorded 6/28/2022BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County Steve Dennison; County Clerk Commissioners' Journal CJ2022-244 06/28/2022 4:41:00 PM 1111I111II11I1111I1I11 III III IIIIII 2022-244 FOR RECORDING STAMP ONLY DESCHUTES COUNTY BUDGET COMMITTEE MEETING The 2022 Budget Hearings for the week of May 23 - 26, 2022 were held in the Barnes Sawyer room at 1300 NW Wall Street, Bend, was broadcast live stream and through the virtual meeting platform Zoom. Audio and video recordings of the budget hearings are accessed at www.deschutes.org/meetings Present were Budget Committee Members Bruce Barrett, Jim Fister, and Judy Trego, Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were County Administrator Nick Lelack, Finance Director Wayne Lowry, Budget Manager Dan Emerson, Senior Budget Analyst Betsy Tucker, and BOCC Executive Assistant Sharon Keith Call to Order of Monday, May 23, 2022: The hearing was called to order at 8:36 a.m. Election of Chair: Commissioner DeBone nominated Bruce Barrett to continue as chair. Commissioner Adair supported. Motion carried unanimously. Nomination of Representative to the Investment Advisory Committee: Wayne Lowry reported on the membership of the committee. Commissioner Chang offered his service through reappointment. Committee members supported the reappointment unanimously. Public Comment: None received. Budget Message and Overview of Proposed FY23 Budget: County Administrator Nick Lelack presented the budget message reviewing this week's departmental proposals for their goals and objectives. Comments were made by Wayne Lowry and Dan Emerson regarding the budget process, assumptions, and highlights. DESCHUTES COUNTY BUDGET HEARING May 23 - 26, 2022 Page 1 of 17 Break: At the time of 10:20 a.m., a recess was taken and was reconvened at 10:38 a.m. SUPPORT SERVICES: Board of County Commissioners and Administrative Services: Deputy County Administrator Whitney Hale presented the department overview. • Risk Management: Deputy County Administrator Erik Kropp presented the department overview. • Veteran's Services: Keith MacNamara, Manager of Veterans Services presented the department overview. One proposed change in the budget is for staffing is to change the Administrative Support Tech to a regular employee from a limited duration as well as a promotion for one veteran's services officer staff. BREAK: At the time of 11:41 a.m., a recess was taken and was reconvened at 12:14 p.m. SUPPORT SERVICES Continued: • Human Resources: HR Director Kathleen Hinman presented the Human Resources operating budget and the health benefits fund. A proposed staffing need in the hi iAeynt is fnr :3n I-IR mnnnanr • Information Technology: IT Director joe Sadony presented the department's overview and technical needs to address for the county as a whole. Mr. Sadony commented on challenges with cyber security requirements and anticipated turnover of four positions. • Legal Counsel: County Counsel Dave Doyle presented the department's staffing and overview. Needs for the department include software upgrades. • Finance: Budget Manager Dan Emerson presented the overview of the Finance Office. One staffing request is for a tax specialist to administer transient room tax program and increased work load. BREAK. • At the time of 1:46 p.m., a recess was taken and was reconvened at 1:54 p.m. • Fiscal Entities: Dan Emerson presented the fiscal entities discussion. May 23 - 26, 2022 BUDGET HEARING Page 2 of 17 Property Management: Property Manager Kristie Bollinger presented the department overview. One staffing proposal in the budget would be for an administrative analyst position. Facilities: Facilities Director Lee Randall presented an overview of the Facilities Department. Challenges include capacity to respond to the work load and maintaining service delivery levels. Facilities Improvement Plan: Mr. Randall reviewed county projects, park acquisition and development and campus improvements. Mr. Randall reviewed the downtown parking project where a consultant is analyzing parking needs and an engineering firm is reviewing options including a possible Worrell Park redesign and other options that haven't been considered previously. RECESS: At the time of 4:36 p.m., the hearing went into recess and will reconvene at 8:30 a.m. Tuesday, May 24, 2022 Call to Order of Tuesday, May 24, 2022: At the time of 8:32 a.m., Chair Barrett reconvened the hearing. PUBLIC SAFETY: Community Justice: Director Deevy Holcomb, Deputy Director Sonja Littledeer Evans, Business Manager Trevor Stephens, and Deputy Director Tanner Wark presented an overview of the Community justice department including Adult Parole and Probation and juvenile Community Justice. Challenges include personnel vacancies, transitional housing issues, remodeling and equipment needs. District Attorney's Office/Victim's Assistance Program: District Attorney John Hunnell and Chief Deputy District Attorney and DA elect Steve Gunnels, Administrative Manager Kara Palacio, Victim's Assistance Program (VAP) Manager Ashley Beatty, Applications System Analyst Casey Newsome, and Executive Assistant Jessica Chandler presented. The DA's Office requests an administrative supervisor position, an IT analyst position, and a VAP advocate through the next budget cycle. BREAK. At the time of 10:49 a.m., a recess was taken and was reconvened at 10:59 a.m. • Justice Court: Judge Charles Fadley and Court Administrator Jodi Stacy presented the overview of the justice Court over the past year. May 23 - 26, 2022 BUDGET HEARING Page 3 of 17 • Sheriff's Office: Sheriff Shane Nelson, Lt William Bailey, Captain Michael Schults, Business Manager Joe Brundage, and Captain Paul Garrison presented an overview of the Sheriff Office operations and staffing levels. The Office is asking for a total of four full time positions and two extensions to limited duration positions. Sheriff Nelson also posed the idea of acquiring County owned housing to assist with filling vacancies. The budget request is to leave the countywide tax rate unchanged, hold the transient room tax as is, increase the rural tax rate for $1.34 to 1.43, and increase the support of the crisis stabilization center. A $550,000 remodel of the work center and $1.2 million for vehicles were requested in the budget proposal. BREAK: At the time of 12:49 p.m., a recess was taken and was reconvened at 1:03 p.m. Countywide Law Enforcement District #1: Chair Barrett opened the hearing for the Countywide Law Enforcement District #1 and called for called for public comment. None was presented. Joe Brundage stated no public comment has been presented regarding the rates for either district. Chair Barrett closed the public hearing. Rural Law Enforcement District #2: Chair Barrett opened the hearing for the Rural Law Enforcement District #2 and called for called for public comment. None was presented. Chair Barrett closed the public hearing. CONVENE AS THE GOVERNING BODY OF THE DESCHUTES COUNTY 911 SERVICE DISTRICT • Deschutes County 9-1-1 Service District: Director Sara Crosswhite, Operations Manager Chris Perry, and Technical Manager Jonathan Spring presented the overview of the 911 Operations. Challenges include recruitment and retention, upgrades to radio systems, software, and equipment. Chair Barret called for public comment. Hearing none, Chair Barrett called for the motion. Motion: Jim Fister made motion to approve the Deschutes County 9-1-1 Service District operating budget of $18,737,517 and set the tax rate at $0.3618 per $1,000 of assessed value. Commissioner Adair supported the motion. Motion Carried Motion: Jim Fister made motion to approve the Deschutes County 9-1-1 Service District equipment reserve budget $9,707,960. Commissioner Adair supported the motion. Motion Carried Chair Barret closed the hearing for the 9-1-1 County Service District and reconvened as the governing body of Deschutes County. May 23 - 26, 2022 BUDGET HEARING Page 4 of 17 BREAK: At the time of 1:48 p.m., a recess was taken and was reconvened at 2:03 p.m. • Health Services: Business Manager Cheryl Smallman, Director of Public Health Nahad Sadr-Azodi, Director of Behavioral Health Janice Garceau, and Operations Officer Chris Weiler presented the overview of the Health Services department. Special requests include staffing for the Intellectual Developmental Disabilities program, public health education for overdose prevention, to convert three CCBHC staff from limited duration to regular positions, change of 6 part-time positions to 5 full-time positions to support healthy schools, continued funding for the health officer position, request to convert 5 limited durations positions to regular for the public health modernization program, to convert a limited duration public information officer position to regular, and one administrative support position for the behavioral health team. Ms. Garceau reported on the Deschutes County crisis program. Ms. Smallman reported on the proposed budget in the operating fund and upcoming department needs. Comments: Commissioner Chang commented on the functions required in departments and requests to have additional Information Technology staffing in each office due to needs. Jim Fister suggested the review could be done through a staffing consultant. Wayne Lowry noted a review should be done to see if the work is being duplicated. RECESS: At the time of 4:39 p.m., the hearing went into recess and will reconvene at 8:30 a.lml. vvedl lesday, May 25, 2022. Call to Order of Wednesday, May 25, 2022: At the time of 8:32 a.m., Chair Barrett reconvened the hearing. DIRECT SERVICES: Assessor's Office: County Assessor Scot Langton presented the Assessor's overview and work load. In the proposed budget, subscriptions of software licenses are one of the largest expense and allow for better tools and efficiencies. A commercial valuation services and membership in Central Oregon Multiple Listing Services is another added benefit to the office. There is one vacant appraiser position that will changed to a recruitment for an application systems analyst to better utilize the software programs. Challenges include the ability to retain quality staff and transition management for those eligible for retirement. Clerk's Office: County Clerk Steve Dennison and Recording Supervisor Jeff Sageser presented the overview of the Clerk's Office staffing needs, workloads, and budget. Challenges include space needs for election operations and impacts due to federal and state legislation. May 23 - 26, 2022 BUDGET HEARING Page 5 of 17 BREAK. At the time of 9:36 a.m., a recess was taken and was reconvened at 9:42 a.m. Community Development Department: CDD Director Peter Gutowsky and Senior Management Analyst Peter Gutowsky presented the overview of the Community Development Department with staffing and services provided. Challenges include recruitment and retention, and maintaining productivity and customer service levels. BREAK. At the time of 10:54 a.m., a recess was taken and was reconvened at 11:01 a.m. Fair & Expo Center: Fair and Expo Director Geoff Hinds presented the overview of the Fair and Expo Center. Fair Board Members present were Elizabeth Ricci and Steven Curley. Challenges for the budget include various building and grounds maintenance needs. BREAK. At the time of 12:03 p.m., a recess was taken and was reconvened at 12:10 p.m. Road Department and Capital Improvement Plan: Road Department Director Chris Doty presented the overview and budgeting priorities for the Road Department. Challenges include an increase in construction and contracted services. Additional ctaffin¢ Will ha rani iactarl to ragnnnrl to tha inrraa-,arl %Ainrklnari BREAK. At the time of 12:37 p.m., a recess was taken and was reconvened at 12:48 p.m. Road Department and Capital Improvement Plan: Road Department Director Doty continued his presentation and reviewed completed projects, work in progress, and planned projects. Solid Waste Operations: Solid Waste Director Chad Centola, Tim Brownell, incoming Director, and Management Analyst Sue Monette presented an overview of operations. Challenges include a continuing effort in siting a new landfill, and changes in regulations through the Department of Environmental Quality. • Natural Resources Protection: County Forester Ed Keith presented an overview of the Natural Resources Protection department. Mr. Keith reviewed grant funding applied for and received and the projects that will be covered by the grant awards. Focus areas the department is working on includes: FireWise Communities, FireFree event program, community wildfire protection plans, and noxious weeds program. Mr. Keith explained the formation of the Deschutes County Noxious Weed Advisory Committee. The County Forester acts as the County Weed Supervisor where Mr. Keith provides community education for noxious weeds, land assessments, and cost May 23 - 26, 2022 BUDGET HEARING Page 6 of 17 share for noxious weed treatment through the program. The CDD department manages the code enforcement portion of the noxious weed treatment program. Commissioner Chang inquired on staffing needs to respond to Senate Bill 762. For defensible space and building code requirements through Senate Bill 762, the rules are not yet finalized by the Oregon Department of Forestry. Mr. Keith reported on a grant received through DEQ for wildfire smoke impacts. BREAK. At the time of 2:13 p.m., a recess was taken and was reconvened at 2:20 p.m. PARTNER AGENCIES: Central Oregon Visitors Association (COVA): Executive Director Julia Thiesen presented a report on marketing and the budget revenue and expenses of COVA. Ms. Theisen reviewed the services provided through the funding received through Deschutes County. COVA discussions will continue during Thursday's agenda. Economic Development of Central Oregon: Redmond DirectorJon Stark, SLED Patricia Lucas, and Bend Director Don Mill presented. The funding request for the next budget cycle is $279,450. Mr. Stark reviewed the projects and programs provided through EDCO. BREAK. At the time of 3:51 p.m., a recess was taken and was reconvened at 3:59 pm. SERVICE DISTRICTS: CONVENE AS THE GOVERNING BODY OF THE DESCHUTES COUNTY EXTENSION AND 4H DISTRICT Present via Zoom from Extension 4H Service District were Holly Lyons, Nicole Strong, Candi Bothum, Pat Kolling, and Peggy Kellogg. Ms. Bothum presented the major challenges over the past year. Chair Barret opening the hearing and called for public comment. Hearing no public comment, Chair Barrett called for a motion. Motion: Commissioner Adair made motion to approve the Deschutes County Extension and 4H District operating budget of $1,014,593 and set the tax rate at $0.0224 per $1,000 of assessed valuation. Commissioner Chang supported the motion. Motion Carried Chair Barret closed the hearing for the Deschutes County Extension and 4H District and reconvened as the governing body of Deschutes County. May 23 - 26, 2022 BUDGET HEARING Page 7 of 17 CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT Present for the Sunriver Service District were Gerhard Beenan, Mike Gocke, and Mindy Holiday. Mr. Beenan reviewed the Sunriver Service District operating budget. Chair Barret opening the hearing and called for public comment. Hearing no public comment, Chair Barrett called for a motion. Motion: Commissioner Adair made motion to approve the Sunriver Service District operating budget of $12,203,984 and set the tax rate at $3.31 per $1,000 of assessed valuation. Commissioner DeBone supported the motion. Motion Carried Motion: Commissioner DeBone made motion to approve the Sunriver Service District reserve budget of $2,762,879. Commissioner Adair supported the motion. Motion Carried Motion: Commissioner Chang made motion to approve the Sunriver Service District capital budget of $11,909,018 and set local option capital improvement tax rate at $0.47 per $1,000 of assessed valuation. Commissioner Adair supported the motion. Motion Carried Commissioner DeBone inquired regarding the motion not having the certified election results yet. Mr. Lowry noted this is a motion for approval and the Board officially adopts the budget in late June. Chair Barret clnsed the hearing for the Sunriver Service District and reconvened as the governing body of Deschutes County. CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH SERVICE DISTRICT Presenting for Black Butte Ranch Service District were Chief Jason Van Meter and BBR Budget Committee members Lee Ferguson and Rosemary Norton (via Zoom). Chief Var Meter reviewed the operating budget and staffing needs. Discussion held on homeless camps in the area and the need to provide outreach and response. Chair Barret opening the hearing and called for public comment. Hearing no public comment, Chair Barrett called for a motion. Motion: Commissioner Adair made motion to approve the Black Butte Ranch Service District operating budget of $2,731,505 and set the tax rate at $1.0499 per $1,000 of assessed valuation. Commissioner Chang supported the motion. Motion Carried Motion: Commissioner Adair made motion to set the local option operating tax rate at $0.65 per $1,000 of assessed valuation. Commissioner DeBone supported the motion. Motion Carried May 23 - 26, 2022 BUDGET HEARING Page 8 of 17 Chair Barret closed the hearing for the Black Butte Ranch Service District and reconvened as the governing body of Deschutes County. Recap Discussion: Further information will be received from COVA during tomorrow's agenda. The Bend Chamber of Commerce submitted a request for video lottery funds. Several other community requests for discretionary funding have been submitted from City of Sisters for the Sisters County Vision Implementation, Alfalfa Fire District for a fire district station, and Bend Vision Project to support the Bend Vision Project. Commissioner Chang expressed concern of setting a new precedent. Judy Trego recommended community requests be presented outside of the department budget hearings; Jim Fister and Commissioner DeBone agrees this is not a budget committee consideration. Bruce Barrett noted in the past, the community requests were presented to the County Administrator but not included in the budget hearings. Wayne Lowry agreed the budget committee is not the best format to review community funding requests. The community requests will be taken to a Board of Commissioners meeting for consideration. Ms. Hale will review the requests through the video lottery program. Commissioner Chang commented he would like to see investments made in workforce housing. Dan Emerson reviewed the special requests to be considered during tomorrow's agenda. Commissioner Chang requested discussion to consider a property tax rate increase. Health Services staffwill be invited for questions on special requests. Community requests will not be considered tomorrow. The agenda will include: a recommendation of the f- ...I;S nrl..��-...-y D-.r,r,l f-, Icn -f mnriii inns tw raxioni io a tr�ncfor to Wonith Corvirac l-annaUl Adviso �/ F al ICI IUI UJC UI I I lal IJUaI la LUn I —1 U u uI I I w I I — I - I .J._.i -- from the general fund, and a discussion regarding the legal assistant request for the Sheriff's Office. Ms. Hale noted the Medical Examiner discussion was not held today and reported a budget presentation was submitted for review for tomorrow. Ms. Hale also noted OSU Cascades is requesting a letter of support for a grant application and will present it to the Commissioners in the morning. Nick Lelack noted the City of Sisters requested a grant through CDD for their comprehensive plan which is a joint plan which basically would be covered through contractual services instead. RECESS: At the time of 5:24 p.m., the hearing went into recess and will reconvene at 8:30 a.m. on Thursday, May 26, 2022. Call to Order of Thursday, May 26, 2022: At the time of 8:32 a.m., Chair Barrett reconvened the hearing and reviewed the day's agenda. SPECIAL REQUESTS: Staff were requested from Health Services and the Sheriffs Office to report on proposed special requests. May 23 - 26, 2022 BUDGET HEARING Page 9 of 17 Health Services: Positions that are included in the proposed budget - No questions or concerns expressed by the budget committee • Harm Reduction Public Health Educator II • Conversion of PH Modernization from limited duration to regular • Conversion of CCBHC Integrity from limited duration to regular • Conversion of Fiscal Administrative Support Specialist from limited duration to regular Health Services: Positions not included in the proposed budget • Behavioral Health Front Office Administrative Support Technician - Chris Weiler explained it is a new position. This position was supported by the budget committee • Health Officer - The addition of a .50 FTE request. No consensus reached on this position. • Healthy Schools - 2.4 FTE request. Discussion held and no consensus reached. • Intellectual and Developmental Disabilities - 3.5 FTE request. The positions were supported by the budget committee. • Conversion of Public Information Officer from limited duration to regular. This request was supported by the budget committee Other: Budget Manager Dan Emerson reported on a proposal from Health Services for an as needed transfer of general fund for an operational reserve level of $12.2 million plus $6 million in Behavioral Health division and then at the end of the year the funding sources rnmo in nwnr thin trnncfarc mini 11H fln%A/ harp to tha aanaral fi inri to haln riarrPaca tha volatility of the general fund and stabilize reserves. Janice Garceau commented on grant applications and generating the reserves for services. Cheryl Smallman spoke on needs of the department. Nick Lelack commented on the needs of all departments and whether we ask departments to return funds. Wayne Lowry noted it is not uncommon for departments to set aside funds in a reserve fund. BREAK: At the time of 10:05 a.m., a recess was taken and was reconvened at 10:16 a.m. Dan Emerson introduced the special request conversation for the Sheriffs Office positions. Jim Fister noted his questions on the proposed position of legal assistant. Sheriffs Office Business Manager Joe Brundage and Sheriffs Office Legal Counsel Cary Colaianni presented the need for the legal assistant in the Sheriffs Office. Joe Brundage explained the need for the rate increase for the Rural Law Enforcement District #2. Commissioner Chang commented on functions in departments and the projected need for outside legal counsel for litigations. No questions raised on the remaining special requests for positions in the proposed budget and those not included in the proposed budget. Dan Emerson noted the $500,000 transient room tax transfer to the Sheriffs Office and if there were any questions. None were raised. May 23 - 26, 2022 BUDGET HEARING Page 10 of 17 BREAK. • At the time of 10:44 a.m., a recess was taken and was reconvened at 10:52 a.m. ELECTED OFFICIALS COMPENSATION COMMITTEE HR Director Kathleen Hinman and HR Analyst Teri Lorenz introduced the discussion to review the compensation package for Deschutes County elected officials. Ms. Hinman presented comparables with other counties within Oregon and Compensation Board recommendations to consider. County Assessor: The recommendation proposed for an 8% increase to the base pay. Discussion held based on information presented. Motion: Jim Fister made motion to recommend a raise of 10% for fiscal year 2023 for the County Assessor annual salary. Judy Trego supported the motion. Motion Carried Clerk: The recommendation proposed for a 3.5% COLA increase. Discussion held based on information presented. Motion: Jim Fister made motion to raise the base pay of Deschutes County Clerk at a rate of 5.5%. Judy Trego supported the motion. Motion Carried -rk^ mm—commnrnnncori fnr n � �o/ rni A inrronco l.Vl I II I IIJJIVI ICI J. I I IC I Ic 111 I ICI IUauVI I tJ1 Ut.J�Iv- Discussion held based on information presented. Motion: Jim Fister made motion to adjust the base pay of the Commissioners by 5.5%. Judy Trego supported the motion. Motion Carried District Attorney: The recommendation proposed for a 6% increase. Discussion held based on information presented. Motion: Jim Fister made motion to increase of 8% for the County stipend for the Deschutes County District Attorney. Judy Trego supported the motion. Motion Carried Justice of the Peace: The recommendation proposed for a 3.5% COLA increase. Discussion held based on information presented. Motion: Jim Fister made motion to adjust the annualized salary of the justice of the Peace by 5.5%. Judy Trego supported the motion. Motion Carried Sheriff: The recommendation proposed for a 3.5% COLA increase. Discussion held based on information presented. May 23 - 26, 2022 BUDGET HEARING Page 11 of 17 Motion: Jim Fister made motion to adjust the base annual salary of the Deschutes County Sheriff by a rate of 5.5%. Judy Trego supported the motion. Motion Carried. Treasurer: The recommendation proposed for a $5,187 stipend. Nick Lelack reported neither he nor Wayne Lowry will accept the stipend at this time during the position vacancy. Motion: Jim Fister made motion for no adjustment and remain the stipend at $5,187 annually. Judy Trego supported the motion. Motion Carried BREAK. At the time of 11:52 a.m., a recess was taken and was reconvened at 12:14 p.m. BUDGET DELIBERATIONS: Budget Manager Dan Emerson presented the items for deliberation. 1. Discussion held to consider support for an ongoing TRT transfer into Sheriff's Office request as currently in the FY23 proposed budget. Motion: Commissioner Chang made motion to support an ongoing Transient Room Tax (TRT) transfer into the Sheriff's Office in the amount of $3,651,787. Jim Fister supported. Motion Carried 2. Discussion held to consider support of unallocated Transient Room Tax Reserve transfer of CZ q Millinn ellollars to fund n6nthe C;eneral Fend Reserve, Motion: Commissioner DeBone made motion to support unallocated TRT transfer of $3.5 million to the general reserve fund 060. Jim Fister supported the motion. Commissioner Chang opposed. Motion Carried 3. Discussion held regarding the future vision of COVA contract: is there general support for a capped, expensed based budget and sustainable allocated TRT fund, or continue with percentage based COVA contract. The Budget Committee recommended further conversations with COVA. BREAK,* At the time of 12:56 p.m., a recess was taken and was reconvened at 1:07 p.m. 4. Discussion held to consider support of increasing the Property Tax Levy. Commissioner Chang commented on long term forecasts and the assumption of capital projects and noted the impact of Deschutes County tax rate is small and the fiscally responsible thing to do would be to start now to place more money in our capital reserve. Judy Trego commented on her pride of the County for being fiscally sound but when she was initially looking at the budget and future projects and new May 23 - 26, 2022 BUDGET HEARING Page 12 of 17 FTEs she did have concerns of the financial future of the County and recommends looking now at the finances. Commissioner Chang added comment on the population growth of the county and the importance of building facilities to serve the population. Commissioner DeBone commented on the concept of the capacity of Deschutes County and doesn't feel strong about increasing the rate this year but may have to in the next year. Commissioner Adair commented on facility space here in this building at 1300 NW Wall Street and the possibility to use it for growth if we need to take the leased space back from the State of Oregon. Wayne Lowry commented on the general fund through the years and the importance of thinking about facility needs and looking at the cost of the scope of projects. Dan Emerson agreed to look at all options on fiscal management. Jim Fister commented on perceptions of strategic planning and would like to see that we are being intentional about using resources and priorities and encourages logical planning by the County. Commissioner Chang asked to clarify that he doesn't think increasing the property tax rate would keep us from incurred debt. Commissioner Chang expressed disappointment that the County didn't start the design process for the Courthouse expansion until now. Wayne Lowry commented on interest rates and factors causing financial impacts and possibilities of refinancing if necessary. Bruce Barrett commented on the schedule for the next five years and the need to plan to address issues in the near future. Motion: Commissioner Chang made motion to reverse the 2018/2019 assessed property tax rate reduction restoring $.06 to the current rate bringing us to our I axI 1I. -4--r-- —upI—A +hrmARn+inn fn nnnrnx/n- rnmmiccinnor Illl IU11. JUUy 11 C6V DpVl tcU aIc IIIVLIVi I.IVIVUVII wu-- v....v— Chang, Commissioner Adair, Judy Trego. Opposed: Jim Fister, Commissioner DeBone, Bruce Barrett. Motion Failed. Wayne Lowry noted as the motion failed, the tax rate will stay the same. 5. Discussion held to consider support for returning additional General Fund transfer to Health Services at the end of the FY should their reserve be at or above the proposal they submitted to Finance. (Fund 270 Health Services Reserve ending reserve level greater than $12,271,454 and the Behavioral Health (Org 2743152) beginning working capital is greater than $6 million dollars( -$1.2 million dollar increase over FY23 Behavioral Health BWC) Motion: Commissioner DeBone made motion to return general fund transfer from Health Services the reserve greater than $12,271,454 at the end of fiscal year and Behavioral Health org greater than $6 million. Commissioner Chang supported the motion. Motion Carried 6. Discussion held regarding the Marijuana Tax Distribution: consider support of department allocation. May 23 - 26, 2022 BUDGET HEARING Page 13 of 17 The projected revenue for next year is $160,000. The Cannabis Advisory Panel's recommendation is to allocate $20,000 to Code Enforcement, $70,000 to Sheriff's Office, and $70,000 to Health Services with a reduction of $70,000 in General Fund support for Health Services. Commissioner Chang opposed a reduction in the funding to Health Services. Bruce Barrett would recommend the $70,000 to Health Services for education. Motion: Commissioner Chang made motion to allocate the $160,000 marijuana tax distribution of $20,000 to Code Enforcement, $70,000 to support Sheriff's Office marijuana detectives, and $70,000 to Health Services for prevention and education. Commissioner Adair supported the motion. Motion Carried. 7. Special Requests: Requests as included in the FY23 proposed budget: Jim Fister made motion of approval of special requests included in the proposed budget as follows. Commissioner Adair supported the motion. Discussion: Dan Emerson noted all positions were to be classified as regular duration. Motion Carried Tax Office: 1.0 FTE Tax Specialist Property Management: 1.0 FTE Administrative Analyst Community Development: 1.0 FTE Assistant Building Official and 1.0 FTE Principle Planner Road Department: 1.0 FTE Transportation Engineer, 1.0 FTE Deputy County Surveyor, 1.0 FTE Public Works Equipment Operator, 1.0 FTE Engineering Associate Fair and Expo: 1.0 FTE Maintenance Specialist Human Resources: 1.0 FTE Human Resources Manager Administration: 1.0 FTE Special Projects Manager relative to the Joint Homeless Office, 1.0 FTE Position #2 - to be determined relative to the joint Homeless Office, 1.0 FTE Strategic Initiative Manager Health Services: 1.0 FTE Harm Reduction Public Health Educator II, Conversion from limited duration to regular positions for Public Health Modernization, CCBHC Integrity, and Fiscal Admin Support Specialist Veterans Services: Conversion of Admin Tech from limited duration to regular position. May 23 - 26, 2022 BUDGET HEARING Page 14 of 17 Special Requests as not included in the FY23 proposed budget: District Attorneyr's Office: • Administrative Supervisor, 1.0 FTE regular position. Motion made by Commissioner Adair and supported by Judy Trego. Opposed: Jim Fister. Motion Carried • ITAnalyst 1, 1.0 FTE regular position. Motion made byJim Fister and supported by Commissioner Chang. Opposed: Commissioner Adair and Bruce Barrett. Motion Carried Victim's Assistance Program: • Victims Advocate increase one position by .30 FTE. Motion made by Judy Trego and supported by Commissioner Chang. Motion Carried • Victims Advocate, 1.0 FTE regular position. Motion made by Commissioner Chang and supported byJim Fister. Opposed: Bruce Barrett, Commissioner Adair, and Commissioner DeBone. Motion Failed. Motion made by Commissioner Chang to reconsider the motion. Motion Failed due to lack of support. Sheriffs Office: • Administrative Assistant, 1.0 FTE regular position. Motion made byJim Fister and supported by Commissioner DeBone. Motion Carried , • Administrative Assistant, 1.0 FTE regular position. Motion made byJim Fister and supported by Commissioner DeBone. Motion Carried lT n.,, ,.. 1. .�+ l/ n CTC .- �I -,r Y,"�i1-i r, r, Allntinn mnrla hxi h irl%l Tringn nnrA ci innnrtari hx/ • I I mnally-s ll, 1 .0 r I L regular post .iO �. 1vwuvi I i i iuu� "Y JuuY i �..sv ui iu —1u t vi ��. �.. "Y Commissioner DeBone. Motion Carried • Legal Assistant, 1.0 FTE regular position. Motion made by Commissioner DeBone and supported byJim Fister. Motion Carried • Conversion of limited duration positions of JRI Deputy Sheriff and Management Analyst to regular positions. Motion made by Commissioner Adair and supported by Judy Trego. Motion Carried Health Services: • Behavioral Health Office Administrative Support Technician, 1.0 FTE regular position. Motion made by Commissioner Adair and supported by Judy Trego. Motion Carried • Health Officer, .50 FTE. Motion made by Commissioner Adair and supported byJudy Trego. Opposed: Commissioner DeBone and Jim Fister. Motion Carried • Healthy Schools, additional 2.4 FTE. Motion made byJim Fister and supported by Commissioner Chang. Opposed: Commissioner DeBone. Discussion. Motion Carried. Commissioner DeBone commented on his opposition based on comments during the discussion. • Intellectual and Developmental Disabilities, 3.50 FTE. Motion made byJim Fister and supported by Commissioner Adair. Motion Carried May 23 - 26, 2022 BUDGET HEARING Page 15 of 17 • Conversion of Public Information Officer from limited duration to regular. Motion made by Commissioner Chang and supported by Judy Trego. Opposed: Commissioner DeBone, Bruce Barrett, and Commissioner Adair. Motion Failed Any additional items or decisions from the committee: Commissioner Chang expressed need to review the sale of the Conner's property to Housing Works and the rational for selling it rather than making a donation and is curious whether we have structured the receipts of sale to be contributed to capital projects. Discussion held on the value of property and reasons for selling vs donating. Finance will work with Property Manager to review the transaction. BREAK: At the time of 2:51 p.m., a recess was taken and was reconvened at 2:58 p.m. Other: Deputy County Administrator Whitney Hale reported on the Medical Examiner's contract. Dr. VanAmburg plans to retire and has submitted a proposed budget. PROPOSED BUDGET APPROVALS: Chair Barrett called for motions: Deschutes County Budget: Motion made by Commissioner DeBone to approve the nPc,rhutP,; County hudget of $583,189,773 adiusted for approved changes and set the tax rate at $1.2183 per $1,000 of assessed valuation. Motion supported byJudy Trego. Motion Carried Chair Barrett closed the Deschutes County budget meeting and opened the Countywide Law Enforcement County Service District #1 budget meeting and called for public comment. Hearing no comment or discussion, Chair Barrett called for a motion. Countywide Law Enforcement District #1: Motion made by Jim Fister to approve the Countywide Law Enforcement County Service District #1 budget of $43,897,689 adjusted for approved changes and set the tax rate at $1.0500 per $1,000 of assessed valuation. Motion supported by Judy Trego. Motion Carried Chair Barrett closed the Countywide Law Enforcement budget meeting and opened the Rural Law Enforcement District #2 budget meeting and called for public comment. Hearing no comment or discussion, Chair Barrett called for a motion. Rural Law Enforcement District #2: Motion made by Commissioner Adair to approve the Rural Law Enforcement County Service District #2 budget of $14,804,277 adjusted for May 23 - 26, 2022 BUDGET HEARING Page 16 of 17 approved changes and set the tax rate at $1.4300 per $1,000 of assessed valuation. Motion supported byJim Fister. Motion Carried Chair Barrett closed the Rural Law Enforcement County Service District #2 budget meeting Closing Remarks were made to thank staff for their work preparing for the budget hearings. ADJOURNED: Upon no further business, Chair Barrett called for adjournment at 3:17 p.m. DATED this c;�� Day of Commissioners. ATTEST: RECORDING SECRETARY 2022 for the Deschutes County Board of 1 PAT ADAIR, CHAIR ANTHONY-a, U-246,-�� DEBONE, VICE CHAIR i c • May 23 - 26, 2022 BUDGET HEARING Page 17 of 17 X0 - E s coG� � DESCHUTES COUNTY BUDGET COMMITTEE MEETING i M ON DAY MAY 23, 2022 TIME/LOCATION: 8:30 A.M., in the Barnes Sawyer room at 1300 NW Wall Street, Bend as well as via the Zoom virtual meeting platform and broadcast live stream. AGENDA MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that public meetings be accessible remotely, effective on January 1, 2022, with the exception of executive sessions. Public bodies must provide the public an opportunity to access and attend public meetings by phone, video, or other virtual means. ATTENDANCE: Attendance may be in person, through virtual remote attendance or Live Stream broadcast at www.deschutes.org/meetings. -r_ �_:.� ��:_ 7__.Y. /"17,-I, I!'�Inl A KACCT'II If- 1 V join Via Zoorn. www.zoom.us. C-lic liOIIV P1 IVILL I fINU. Enter ID 864 0202 8894 Passcode 889247 ZOOM Attendance: Staff that are presenting agenda items to the Budget Committee for consideration may participate via Zoom meeting. Staff will remain in the virtual waiting room until the time of their presentation. If members of the public joins via Zoom, please know that your participation will be held in the waiting room during the course of business. PRESENTATION Process: If staff are presenting via Zoom, you will have the ability to "share your screen" for your presentation. If presenting in person, please bring your presentation on a USB drive to enable the display of your presentation both in the room and virtually. Citizen Input: Citizen Input may be provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Input must be provided prior to 8:00 a.m. on Monday May 23rd in order to be included in the meeting record for the 2022 Budget Meetings. AGENDA: 8:30 AM Call to Order, Pledge of Allegiance, and Introductions 8:40 AM Election of Chair Nomination of Representative to the Investment Advisory Committee 8:55 AM Public Comment Budget Message 9:50 AM Overview of Proposed FY23 Budget 10:35 AM Break 10:50 AM Support Services: ■ Board of County Commissioners ■ Administrative Services ■ Risk Management ■ Veteran's Services 11:50 AM Lunch 12:2n DM SUppnrt Ccarwirec rnntiniieri- ■ Human Resources • IT • Legal Counsel ■ Finance ■ Fiscal Entities ■ Property Management 2:55 PM Break 3:10 PM Support Services Continued: ■ Facilities ■ Facilities Improvement Plan 4:40 PM Recap of the Day. The meeting will reconvene at 8:30 a.m. Tuesday, May 24, 2022 Deschutes County encourages persons with disabilities to participate in all programs and activities. This ®® event/location is accessible to people with disabilities. If you need accommodations to make participation possible, on please call (541) 617-4747. May 23, 2022 BUDGET MEETING Page 2 of 2 h .� N (A 4 tA E O IA O 0 9W O O ._ I .- E O .O O Rill p t L 00 E �0.+ O M O • O CL `• IA •— N ca ra N to N .44 0 0 3 LL. V LLM • • JNAy LU Y 3a u 3 . r L to f In e •® erg: tw bA p u O r,. O41 to . d �+ O L _ - o I o N •� •i- ice.+ � NLL. �t)JO _ ®_ C :N G) cQ S bo .C. um V- IA O O 4) i bo S O _O O O O. L O +.+ �r� ..n O O O s •— O ._ •— — bA IA L 0 • 4J �' S _ O V — •WD O CL 'M ca i 4-J u 0 ++ V N M 0 4-' 0 u O O u •� (A O AA .� O •— ba O .O .� .0 �.., i ._ ra ._ ra u •O..N �p •N >� tA CL E 0 -}- o> o 0 O O � W ti� Risk Management Budget Committee - May 23, 2022 Risk Management Philosophy and Goals 1. Reduce risk/avoid claims 2. Financially protect the County through purchasing insurance and responsibly managing self-insurance 3. Settle claims where there is liability on behalf of the County 4. Risk Management: the county's insurance company so departments can focus on service and operations 1. General Liability • Self insured up to $1 million • Purchase Excess General Liability policy for claims $1 million to $10 million • Rates based on actuarial cost allocation plan: payroll, department experience (claims), department risk multiplier (relative risk) 2. Worker's Comp. • Self insured • Excess Worker's Comp policy: $500,000 general; $1 million public safety • Rates based on actuarial cost allocation plan: payroll, department experience (claims), department risk multiplier (relative risk) 2 Property 1.• Purchase policy for buildings and heavy equipment (dump truck, loader, etc.) • $10,000 deductible • Rates based on value of the building/facility and value of equipment 4. Vehicle • Departments are charged per vehicle • Emergency vehicle charge: $550; Non -emergency vehicle: $495 5. Unemployment • Self -insured; state awards benefits; County can contest • Based on payroll: 1.14% of salary FY 21-22 • Large federal jury award o Election May 2016, employee terminated Jan. 2018, lawsuit filed Feb. 2018, trial and judgement Aug. 2021 • Large settlement • Fewer workers compensation claims — remote work • COVID workers compensation claims FY 22-23 — What's Ahead • Workers Compensation presumptive PTSD claims for first responders will continue to increase • Cyber security insurance premium increase: $26k to $75k �vIES CO DESCHUTES COUNTY BUDGET COMMITTEE MEETING TUESDAY, MAY 24, 2022 TIME/LOCATION: 8:30 AM, in the Barnes Sawyer room at 1300 NW Wall Street, Bend as well as via the Zoom virtual meeting platform and broadcast live stream. AGENDA MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that public meetings be accessible remotely, effective on January 1, 2022, with the exception of executive sessions. Public bodies must provide the public an opportunity to access and attend public meetings by phone, video, or other virtual means. ATTENDANCE: Attendance may be in person, through virtual remote attendance or Live Stream broadcast at www.deschutes.org/meetings. T.. 1..:.. �i:. 7........ r I .I� InIN A n/ICCTIN(: IV JV111 VIQ "Zoom. VVwVV.zoom.us. L.IILf�JIJIIV fl IVILLI IIVV. Enter ID 853 9444 9536 Passcode 919486 ZOOM Attendance: Staff that are presenting agenda items to the Budget Committee for consideration may participate via Zoom meeting. Staff will remain in the virtual waiting room until the time of their presentation. If members of the public joins via Zoom, please know that your participation will be held in the waiting room during the course of business. PRESENTATION Process: If staff are presenting via Zoom, you will have the ability to "share your screen" for your presentation. If presenting in person, please bring your presentation on a USB drive to enable the display of your presentation both in the room and virtually. Citizen Input: Citizen Input may be provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Input must be provided prior to 8:00 a.m. on Monday May 23rd in order to be included in the meeting record for the 2022 Budget Meetings. AGENDA: 8:30 AM Reconvene the Deschutes County Budget Meeting Review agenda changes and follow-up items 8:40 AM Public Safety: • Community Justice ■ District AttorneyNictim's Assistance 10.40 AM Break 10:55 AM Public Safety Continued: • Justice Court ■ Sheriff's Office 12.25 PM Lunch 12:55 PM Public Safety Continued ■ Sheriff's Office - Countywide Law Enforcement District #1 ■ Sheriff's Office - Rural Law Enforcement District #2 1:15 PM Convene as the Governing Body of the Deschutes County 911 Service District ■ Decrhi itoc rn, inty q1 1 garvira nktrirt 2:00 PM Break 2:15 PM Health Services 4:15 PM Recap of the Day. The meeting will reconvene at 8:30 a.m. Wednesday, May 25, 2022 Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. May 24, 2022 BUDGET MEETING Page 2 of 2 \)I Es coG� DESCHUTES COUN TY BUDGET COMMITTEE MEETING WEDNESDAY, MAY 25, 2022 TIME/LOCATION: 8:30 AM, in the Barnes Sawyer room at 1300 NW Wall Street, Bend as well as via the Zoom virtual meeting platform and broadcast live stream. MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that public meetings be accessible remotely, effective on January 1, 2022, with the exception of executive sessions. Public bodies must provide the public an opportunity to access and attend public meetings by phone, video, or other virtual means. ATTENDANCE: Attendance may be in person, through virtual remote attendance or Live Stream broadcast at www.deschutes.org/meetings. /` : . I111A� A AAP'f TI ICl/' To join via Zoom: www.zoom.us. C-I1_�KJVIIV M MCC I IINU. Enter ID 837 4667 0897 Passcode 491464 ZOOM Attendance: Staff that are presenting agenda items to the Budget Committee for consideration may participate via Zoom meeting. Staff will remain in the virtual waiting room until the time of their presentation. If members of the public joins via Zoom, please know that your participation will be held in the waiting room during the course of business. PRESENTATION Process: If staff are presenting via Zoom, you will have the ability to "share your screen" for your presentation. If presenting in person, please bring your presentation on a USB drive to enable the display of your presentation both in the room and virtually. Citizen Input: Citizen Input may be provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Input must be provided prior to 8:00 a.m. on Monday May 23rd in order to be included in the meeting record for the 2022 Budget Meetings. AGENDA: 8:30 AM Reconvene the Deschutes County Budget Meeting Review agenda changes and follow-up items 8:40 AM Direct Services: ■ Assessor's Office ■ Clerk's Office ■ Community Development ■ Fair & Expo Center ■ Road Department and Capital Improvement plan 12.20 PM Lunch 12:50 PM Direct Services Continued: ■ Solid Waste ■ Natural Resources ■ Medical Examiner 2:20 PM Partner Agencies: ■ Central Oregon Visitors Association (COVA) ■ Economic Development of Central Oregon (EDCO) 3.20 PM Break 3:35 PM SERVICE DISTRICTS: ■ Convene as the Governing Body of Deschutes County Extension & 4H District • Convene as the Governing Body of the Sunriver Service District ■ Convene as the Governing Body of the Black Butte Ranch Service District 4:20 PM Recap of the Day. The meeting will reconvene at 8:30 a.m. Thursday, May26, 2022 Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. 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O = Q C: OA Vf ai O bD v C o Z w U 4J --__ cu N -__. C w c ---C m � LL U Q LL o H (6 Q ol N C w C: M W � cC OJ cy Y N a i_ C fC. Oo W U. •E a (O w 0 no U Z .- O. �, ! 0-.. 'Fa c � �' c c Q -a!•c c CU H IA_ v" c LL 3 Q �a �Q u 3'v c O O\ °N 4-1 ® t (D (n U v L.r) rL v to c E ,c cn V u _ u C C W C u� O :N N a O C — J Y =C: r-L - s- -J +, ® 0 N � o a Cc: ® O U L/} Ln • • • C • Q m N �p M O c N A a+ L U L � - U Q. O oO -O C U ;,- Q' X d m \ O U N — i N � LL ate+ ro ro b 4-j i C +L-, c: O N a)m Q O v ++ Y C Ln C� C O aj O �+' >mUQj N U Ll -� I . o o It4u • Ln N Emrnm �oOc iF,nm N N . . . . Q N C J E O a-+ O m SUNRIVER SERVICE DISTRICT Mission Statement Protecting life and property, fostering a sense of safety and security in the Sunriver community. Overview The Sunriver Service District was established in 2002 to oversee the Sunriver Fire and Police Departments for the unincorporated resort community in Deschutes County. The District provides Police, Fire, and EMS to the community and surrounding areas under the laws of the State of Oregon and a management agreement with Deschutes County. The District Managing Board meets monthly to conduct business, ensuring professional delivery of public safety services to the community of Sunriver. A seven -member Board oversees the budget, sets policy for the District, and is responsible for hiring the Police and Fire Chiefs, and a Board Administrator, to manage day-to-day operations. The Board is also responsible for negotiating labor contracts for both departments. 54% w Beg NWC m Property Taxes � Chgs for Svcs _ All Other 1IPage Successes and Challenges Success in the Past Year The Sunriver Police and Fire Departments continue to focus on Emergency Preparedness. Collaborators in Sunriver are separate, private entities that come together under the leadership of the District to be ready in case of an emergency. Partners, both internal and external; including Deschutes County Emergency Management, Sunriver Resort, Sunriver Homeowner's Association (SROA), Sunriver Village, U.S. Forest Service, Project Wildfire, ODOT and others, are important entities to include in this collaboration. Wildfires or railway incidents are the greatest threat to the community. Comprehensive messaging is done in partnership with SROA to ensure the residents and guests are prepared in the event of an emergency. An emergency operations drill is held annually to test the resources and cooperation of these entities. In 2021, the drill was canceled due to COViD restrictions, but internal training with staff continued as well as dialogue with partners. Police Chief Cory Darling and Fire Chief Tim Moor both work diligently to provide professional public safety. As with everyone, COVID had a significant impact to how services were delivered in 2021. There were no gaps in the delivery of emergency services, but community outreach and connection opportunities were impacted. The volume of visitors to Sunriver was strong throughout the year. People did not travel far from home, which resulted in a high volume of vacationers from Oregon, Washington, and California to Sunriver. The Sunriver Police, in conjunction with SROA, implemented a rental registry (non -mandatory) and established new rules outlining expected behavior for Sunriver guests. The registry gives Sunriver Police contact information for homeowners and rental agencies on an individual home basis. This gave officers the ability to inform rental agencies and non-resident homeowners about problems at their residence before it is designated a "nuisance property" and fined by SROA. The program has been a great success, as many issues are being resolved before the home is designated as a nuisance property. The Sunriver Police Department was reaccredited by the Oregon Accreditation Alliance. In addition, Sergeant Stephen Lopez attended the FBI National Academy in Quantico, Virginia. This unique and prestigious program accepts approximately the top 1 % of law enforcement leaders from the United States and allied foreign countries. Sergeant Lopez also brought back to Sunriver the coveted "yellow brick" award for his excellence in completing various physical tests, such as a 6-mile Marine Corps obstacle run. Lastly, in 2021, Sunriver Police Department was presented 2 1 P a g e with the 2020 Lexipol Gold Status for Excellence in Law Enforcement Policy Management award. To achieve this status a department must update and issue policies to members, read and answer daily training bulletins, and all members must acknowledge issued policies. In 2021, Sunriver Firefighters participated in 3,866 hours of training, leading to over 35 professional training certificates being awarded to the department. These hours represented an average training of 168 hours per employee. In addition, Captain O'Keefe applied and received a grant on behalf of the tri-county area from Homeland Security. The grant was for the purchase of Personal Protective Equipment (PPE) as part of the regional preparedness to active threat incidents. The grant awarded $37,000 for the purchase of ballistic vests for departments throughout the region. Additional medical equipment was also purchased through the grant for agencies in Deschutes, Jefferson, and Crook counties. Lastly, Engineer Robert Redden retired in October 2021 from the department, after nearly 22 years of service to the Sunriver community. In FY 21 /22. the Board approved funding for an additional Firefighter/Paramedic. Sunriver Fire Department uses a three -platoon system, and there was not enough FTE's to provide equal staff on each shift. Therefore, when someone was sick or on vacation the department used overtime to fill the vacancy. This additional Firefighter/Paramedic will balance out the three shifts and provide [or ci n-,ici M.ica ui iu wai aavii gs. Call volume for services from both the Sunriver Police and Fire remain consistent with previous years. The District has begun the process of researching the construction of a new Public Safety Facility to house both Sunriver Police and Fire. An architectural firm was hired, and a new building concept was developed between police and fire personnel, administrative staff, members of the community, and the District Board. The cost of the new facility will not exceed $18 million. The District also initiated a funding campaign, securing $8 million in funds from the Deschutes County unallocated transient room tax (TRT) fund. The District will also contribute $3 million from its existing operating fund working capital (Fund 715). Lastly, the District received approval to take a 10-year Capital Improvement Levy ($0.47 per $1,000 of tax assessed value) to Sunriver registered voters on May 17, 2022. This levy will repay a $7 million, 10-year commercial bank loan for construction and will be funded upon an approved, certified vote. The fire station building, currently owned by SROA, will be transferred to the District at a nominal cost prior to the loan origination in June 2022. SROA will continue to hold ownership of the land occupied by the Public Safety Building. 3 1 P a g e Significant Issues in the Year Ahead The Sunriver Service District remains financially strong with operating working capital beginning FY21 /22 at $6.9 million and a projected year-end balance of $6.2 million. During FY21 /22, $1.5 million was transferred from the operating working capital (Fund 715) to the capital reserves (Fund 716). This was done to supplement capital reserves due to the results of a reserve study concluded in FY20/21. Capital reserves are sufficient to meet the District's needs over the next 15+ years. District personnel and the Board hope to be heavily involved in the construction of a new Public Safety Facility in FY22/23. This would house both the Sunriver Police and Fire Departments in one building, by remodeling and adding on to the current fire station. Fire/paramedic personnel and equipment will be relocated during the construction phase. Police services will experience only minor disruption as they are currently located in a separate facility. It is anticipated that construction will be completed in FY23/24, pending the hiring of a project manager and general contractor, and no major disruptions. Tourism in Sunriver is anticipated to remain strong in FY22/23, resulting in challenges to provide public safety to the community during peak months. There are approximately 1,500 full-time residents, and the population can swell to 20,000+ during peak vacation times. It is expected the summer of 2022 will be as busy as last year. Lastly, union contract negotiations for fire and police are on a 3-year cycle. This cycle fell during FY 21 /22 and assumed financial impacts are incorporated in the FY 22/23 budget. 41 P �g Sunriver Service District Operating Fund (Fund 715) The Operating Fund (Fund 715) is used to support operations. The District's main source of revenue is property taxes. The District has maintained the same tax rate of $3.31 per $1,000 tax assessed valuation since 2010 and will continue the same rate in FY22/23. The maximum allowed rate is $3.45 per $1,000 of tax assessed valuation for all Sunriver properties. The remainder of the District's revenue is generated from medical/ambulance charges, court fines, fees, and interest earnings. A reserve study was conducted in FY20/21 and it was determined the District was under -reserved, resulting in a one-time transfer of $1.5 million from the operating working capital (Fund 715) to the capital reserves (Fund 716). 51 Page Sunriver Service District Reserve Fund (Fund 716) $(1,000's) Actual Budgeted Prop. Budget FY22/23 Budget vs FY21/22 Budget FY20/21 FY21/22 FY22/23 Amount - $ % Change Interest Revenue $6,205 $6,500 $10,000 $3,500 53.8% InterfundTransfers $338,750 $1,500,000 $325,000 -$1,175,000 -78.3% Sales of Assets, Land or Equip $10,000 $7,500 $24,000_ $16,500 220.0% Total Revenue $354,955 $1,5,14,000 $359,000 -$1,155,000 -76.3% Capital Outlay $185,487 $396,302 $138,253 -$258,049 -65.1% New Reserves $169,468 $1,117,698 $220,747 -$896,951 -80.2% Contingency 1 $0 $250,000 $75,000 $175,000 -70.0% Increase in Working Capital � $169,468 $867,698 $145,747 $721,951 -83.2% Ending Net Working Capital I $1,079,676 $1,910,179 $2,549,626 $639,447 33% The Reserve Fund (Fund 716) is used to support capital asset replacement and new acquisitions, such as vehicles, operating equipment, and facility assets with a lifetime of less than 30-years. The District conducted a reserve analysis in FY20/21, which indicated reserves were not adequate to meet the District's future needs, based entirely on replacing existing assets when they reached their expected end -of -life. This resulted in a $1.5 million contribution to the fund in FY21/22 from the operating working capital (Fund 715). Current analysis indicates the fund balance, with a $325,000 annual investment (increased by 3%/year), will meet the District's capital reserve needs for the next 15+ years. 6 1 P a g e Sunriver Public Safety Facility Fund (Fund 717) Prop. Budget FY22/23 Beginning Working Capital $0 Deschutes County TRT Funds $4,000,000 Loan Receipt $7,000,000 Interest Income $110,000 Levy Proceeds $799,018 Total Proceeds $11,909,018 Planning / Design $1,069,469 Construction $2, 552, 730 Soft Cost $1,538,912 Loan Payment $783,333 Contingency $500,000 Total Expenses $6,444,444 Net Change in Resources $5,464,574 Ending Working Capital I $5,464,574) The Public Safety Building Fund (Fund 717) will be used to track all revenue and expenses associated with the design, construction, and outfitting of the new Sunriver Public Safety Building. Construction activity will continue in FY23/24, with completion expected in early 2024. Bill Hepburn, Chair Sunriver Service District Managing Board 711'age Sunriver Service District 715 Operating Fund Budget for Fiscal Year 2022-2023 - Table of Contents SUNRIVER SERVICE DISTRICT 715 FUND BUDGET SHEET NAME & LINK (Click to go to Sheet) DESCRIPTION High Level Summary in format given to County Commission Summary Commission-FY20-21 Summary Mid Level Summary in Ron Schmid format Working Cap Reconciliation of Working Capital Resources Sources of Available Funds Police & Bike Req Police & Bike Patrol Requirements by Account Fire Req Fire Dept Requirements by Account Admin Req Admin Dept Requirements by Account P-Contract Svcs Police -Contract Services Detail P-Dues & Mbrshp Police -Dues & Memberships Detail P-Ed & Trng Police -Education & Training Detail P-Comm Svcs Police -Communication Services Detail P-Minor Tools Police -Minor Tools Detail F-Contract Svcs Fire -Contract Services Detail F-EE Med Fire -Employee Medical Exp Detail F-Bld& Grds Fire -Building & Grounds Detail F-R&M Fire Eq Fire -Repairs & Maint Fire Equipment Detail F-Dues& Mbrshp Fire -Dues & Memberships Detail F-Lic & Fees Fire -Licenses & Fees Detail F-Ed & Trng Fire -Education & Training Detail F-Uniforms Fire -Uniforms Detail Constants Titles used throughout; dates Data Trial balances for prior 3 years YTDTB Year to Date Trial Balance for current year Assumptions -Not Used Global assumptions used in calculations 0 L L 0 a 0�A m Id) Ln N m M i N o V N N to EC C m O cI V) O p N E v Q E m M O rH E � N to N LD UO m N ® Ln M a 0 p N v + O U N L: [V Ln N 'O N Ln M LD lD .in p 0 v N N M a-i i--i N N - 0) ri O Ln .. •L m a p O } Co N Ln (0 n i L U W L' ` Ln rH Ln lD o j N L-i N V � N ++ ON O Ln Q O O N CO t/} 0 O 00 to r- r-I � [Tll- Ln Ln Mr, L OD O �p m ry N O u mt0 v Q o O O v N N O. 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Budget FY22/23 Beginning Working Capital $0 Deschutes County TRT Funds $4,000,000 Loan Receipt $7,000,000 Interest Income $110,000 Levy Proceeds $799,018 Total Proceeds $11,909,018 Planning / Design $1,069,469 Construction $2,552,730 Soft Cost $1,538,912 Loan Payment $783,333 Contingency $500,000 Total Expenses $6,444,444 Net Change in Resources I $5,464,574 Ending Working Capital $5,464,574 Biack Butte Ranch To: Deschutes County Commissioners From: Jason Van Meter, Chief of Police Re: Fiscal Year 2022-2023 Budget Executive Summary This fiscal year is not substantially different from last year's budget. Police Department STAFFING: We are anticipating a 5% increase in salaries, which is the negotiated amount per the Collective Bargaining Agreement. We changed one FTE Sergeant position to an Officer position. This resulted in a savings of $19,000. We are currently background investigations for the Police Officer position. We realized vacancy savings for this open position since March of 2022. We are hiring a seasonal Community Service Officer. The CSO will work part-time at $25 per hour. The anticipated annual expense for the new CSO this FY is $9,600. We are not anticipating any retirements this FY. All other cost increases we're given by the insurance carriers or service providers themselves. VEHICLES: We have a Polaris side by side on order. Supply chain problems made the delivery date sometime after August. This vehicle will cost $24,000 with all equipment included. Once delivered during this FY, we will realize cost savings in fuel costs, insurance costs, and maintenance costs. Instead of a brand-new vehicle, we purchased a used vehicle and are currently waiting on radio and MDT parts to upfit this vehicle. This purchase allowed us to spend a small portion of our Capital Equipment budget, and roll amounts into the next FY to purchase the Polaris. Purchasing the used vehicle saved our Capitol Equipment budgets about $20,000. 1 increased the budgeted amount for fuels due to the high price of fuel and the instability throughout the world. INCOME: BBR Service District received more money than anticipated due to a strong real estate market. We received $1,193,000 in property tax revenue, slightly more than the 2021-22 adopted budget. We have $491,000 in our General Operating Contingency and $729,000 in our unappropriated Ending Balance. CONCERNS/REQUESTS FOR ASSISTANCE: None, BBR Special Service District is in a stable financial position, and there are no anticipated major financial expenditures. Eide Bailly conducted an audit of our finances and found no problems or concerns with our income and expenses. PMB 8244/POB 8000•131ack Butte Ranch•Oregon 97759•Phone 541/595-2191 • Fax 541/595-1033 www.Blackbuttepolice.org E-Mail#info@Blackbuftepolice.org Black Butte Ranch Police Department Special District FY 2026 Proposed Budget 2019-2020 2020-2021 2021-2022 2021-2022 2022-2023 Actual Actual Budget Estimates Proposed Resources Beginning Net Capital 11190,648 1,345,408 1,364,162 1,444,680 1,450,221 Prop Tax Collect 98 - BBR CSD@1.049 1,079,469_ 697,921 724,895 729,206 751,083 99 - BBR CSD Loc Opt @$.65 - 432,088 448,788 451,457 465,001 Prior Year Tax Collections 20,445 12,000 12,000 12,000 12,000 LGIP Interest 26,613 10,107 11,000 9,500 10,000 Misc Income 41,549 46,237 30,000 30,000 30,000 BBR Corporation Contract 12,000 12,000 12,000 12,000 12,000 BBR Association Contract 1,200 1,200 1;200 1,200 1,200 Total Revenue 2,371,924 2,556,961 2,604,045 2,690,044 2,731,505 Personnel Services Police Chief (1 FTE) 94,165 97,508 103,500 99,568 108,675 Police Sergeant (1 FTE in 22) 153,551 157,420 170,500 139,103 84,808 Patrol Officer (5 FTE in 22) 207,421 187,995 234,500 255,072 325,537 CSO (1 PTE) - - -_ _ - 9,600 PTO Payoff 14,447 25,982 36,000 29,559 36,000 Certification pay 5,306 6,675 7,200 5,400 9,000 Firearm Instructor 900 938 900 900 1,800 Longevity 3,130 3,640 3,840 1,293 4,800 Overtime 11,831 4,236 25,000 4,867 25,000 Admin Assist - - 25,000 - - Admin Manager 57,340 63,775 69,000 78,503 68,711 Health Insurance 142,909 172,430 228,000 168,048 250,800 Medicare 7,926 7,850 9,800 8,839 10,290 Social Security 3,360 170 3,000 3,576 2,000 Pers Employeer 86,197 124,050 125,000 116,584 150,000 Pers Employee 6% 26,976 40,527 25,000 31,027 41,000 SUTA1 626 541 700 609 735 Workers Comp 10,960 6,202 12,000 4,033 12,000 WBF 182 168 - 184 190 Guest Instructors - - - - 500 Total Personnel 827,227 900,107 1,078,940 947,164 1,141,446 M&S Contract 35,881 34,478 40,000 40,000 42,000 Bank Fees 7 1 - 55 - Advertising 746 200 2,000 1,293 2,000 Meeting Supplies 845 698 2,500 1,159 2,500 1 Black Butte Ranch Police Department Special District FY 2023 Proposed Budget Subscriptions Office and Copier Ammunition/Range Telephone Equipment (Non -Office) Minor Tools and Equip Insurance Premiums Travel/Milage Vehicle R&M Gas/Diesel/Oil Building Rental Auditing/Account Services Legal Education and Training Uniforms Misc Total M&5 Capitol Equipment Automobiles and SUVs Operating Equipment Total Capital General Operating Contingency Unapproriated Ending Fund Balance Total Revenue Total Expenditures Fund Balance 2019-2020 2020-2021 2021-2022 2021-2022 2022-2023 Actual Actual Budget Estimates Proposed 16,663 17,679 17,000 17,000 17,000 13,974 11,626 15,000 15,000 15,000 - 1,345 2,500 2,569 2,500 8,887 9,313 10,000 9,053 10,000 480 1,222 5,000 1,047 5,000 23,830 10,419 10,000 9,636 10,000 20,151 21,193 25,000 25,000 25,000 482 546 2,000 500 2,000 11,765 11,727 13,000 13,000 13,000 11,143 8,648 14,000 16,145 19,000 56,016 61,143 62,500 62,500 62,500 6,687 7,108 10,000 10,000 10,000 1,753 2,736 12,000 12,000 12,000 2,965 6,103 8,000 8,221 8,000 7,491 5,989 10,000 4,856 10,000 - - - 3,624 3,000 219,766 212,174 260,500 252,659 270,500 - 40,000 30,000 70,000 - 15,000 10,000 25,000 - - 55,000 40,000 95,000 350,000 497,292 859,605 727,267 2,371,924 2,556,961 2,604,045 2,690,044 2,731,505 1,046,993 1,112,281 2,604,045 1,239,823 2,731,505 1,324,931 1,444,680 - 1,450,221 - 2 1vTES CO DESCHUTES COUNTY BUDGET COMMITTEE MEETING TH U RSDAY, MAY 26, 2022 TIME/LOCATION: 8:30 AM, in the Barnes Sawyer room at 1300 NW Wall Street, Bend as well as via the Zoom virtual meeting platform and broadcast live stream. AGENDA MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that public meetings be accessible remotely, effective on January 1, 2022, with the exception of executive sessions. Public bodies must provide the public an opportunity to access and attend public meetings by phone, video, or other virtual means. ATTENDANCE: Attendance may be in person, through virtual remote attendance or Live Stream broadcast at www.deschutes.org/meetings. -r_ �_: ��:. �........ r-i„ i, mini A fiACC'rInl(_ V )un� Vila Zoo n. www.zoom.us. Cncniviiv n IVILL 1 iivv. Enter ID 811 6537 4014 Passcode 129982 ZOOM Attendance: Staff that are presenting agenda items to the Budget Committee for consideration may participate via Zoom meeting. Staff will remain in the virtual waiting room until the time of their presentation. If members of the public joins via Zoom, please know that your participation will be held in the waiting room during the course of business. PRESENTATION Process: If staff are presenting via Zoom, you will have the ability to "share your screen" for your presentation. If presenting in person, please bring your presentation on a USB drive to enable the display of your presentation both in the room and virtually. Citizen Input: Citizen Input may be provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Input must be provided prior to 8:00 a.m. on Monday May 23rd in order to be included in the meeting record for the 2022 Budget Meetings. AGENDA: 8:30 AM Reconvene the Deschutes County Budget Meeting Review agenda changes and follow-up items 8:40 AM Review of Special Requests 9:25 AM Break 9:40 AM Review of Special Requests Continued 11.20 AM Working Lunch: Elected Officials Compensation Committee 12:05 PM Budget Deliberation 4:00 PM Adjournment Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. May 26, 2022 BUDGET MEETING Page 2 of 2 ES c0G 4 �-A o � DESCHUTES COUNTY Summary Elected Officials - FY23 Compensation Board Survey Data as of FY22 This survey includes the following elected positions: Assessor Clerk Commissioner District Attorney Sheriff Justice of the Peace Treasurer Salary data was collected from the following Oregon Counties: Population Clackamas 426,500 Deschutes 215,053 Jackson 225,543 Lane 392,621 Marion 355,036 Benton Voted to Remove June, 2017 httlps://worldpopulationreview.com/us-counties/states/or County Compensation Board: htti)s://www.oregonlaws.org/ors/204.112 Table of Contents COLA Summary and Director Pay Reference 3 Compensation Board Blank Recommendation Page 4 Elected Official Total Compensation Survey Summary 5 Elected Official Compensation Survey Detail Pages Assessor 6 Clerk 7 Commissioners 8 District Attorney 9 Justice of Peace 10 Sheriff 11 Treasurer/Chief Financial Officer 12 DESCHUTES COUNTY ELECTED OFFICIALS SUMMARY OF COLA HISTORY Elected Official COLA Summary 7/1/2015 7/112016 711/2017 7/1/20185 7/1/2019 711/2020 7/1/2021 7/1/2022 Elected Officials I COLA COLA COLA COLA COLA COLA COLA COLA Assessor 1.5% 2.0% 6.0% 3.0% 20.0% 0.0% 3.3% 3.34% Clerk 6.0% 3.0% 2.5% 2.1% 17.0% 0.0% 1.5% 1.5% Commissioners 3.0% 5%* 5.0% 3.0% 6.0% 0.0% 3.3% 3.3% District Attorney 1.0% 1.5% 2.5% 7.0% 26.0% 0.0% 6.6% of Peace 0.0% 0.0% 2.5% 2.1% 23.0% 0.0% 1.5% Sheriff 0.0% 1.5% 2.5% 2.1% 9.0% 0.0% 9.6% J6.6%Justice Adj. to Adj to Ad' toTreasurer (Stipend) 0.0% 1.5% 2.5% $5112/yr $426/yr $511I0/yr 1.5% on stipend 1.5% on *Treasurer Stipend, Order #2020-005 Non -elected positions 71112015- 7/1/2016 7/1/2017 711/2018 7/112019 7/1/2020 7/1/2021 7/112022 Bargaining Unit COLA COLA COLA COLA COLA COLA COLA COLA IUOE, FOPPO, DCSEA, DCDAA 1.5% 1.5% 2.5% 2.1% 1.6% 2.5% 1.5% 5.50% 911 1.5% 1.5% 2.5% 2.1% 1.6% 2.5% 1.4% 5.50% NON -REP 2.0% 2.0% 2.5% 2.1% 1.6% 2.5% 1.5% 5.50% AFSCME 1.5% 1.5% 2.5% 2.1% 1.6% 2.5% 1.5% 5.50% ELECTED OFFICIALS - FY23 COMPENSATION BOARD DIRECTOR PAY FOR REFERENCE Annual Salary Reflects 5.5% COLA for FY23 Director Pay Grades 7 Steps, 5% spread between steps Job Description Grade Min Mid Max Director, Facilities N425 $110,947.20 $128,440.00 $148,678.40 $53.34 $61.75 $71.48 FY23 $56.27 $65.15 $75.41 COLA 5.50% Director, 911 N426 $116,500.80 $134,846.40 $156,104.00 Director, Fair & Expo $56.01 $64.83 $75.05 Director, Finance/Treasurer Director, Human Resources Director, Info Technology Director, Solid Waste FY23 $59.09 $68.40 $79.18 COLA 5,50% Director, Community Development N427 $122,304.00 $141,585.60 $163,924.80 Director, Community Justice $58.80 $68.07 $78.81 Director, Health Services Director, Public Works FY23 $62.03 $71.81 $83.14 COLA 5.50% Deputy County Administrator N428 $128,431.26 $148,675.56 $172,110.51 $61.75 $71.48 $82.75 FY23 $65.14 $75.41 $87.30 COLA 5.50% County Administrator N270 $195,749.22 $223,899.52 4 steps $94.11 $107.64 FY23 COLA 5.50% $99'29 $113.56 Page 3 S c°G �1 P DESCHUTES COUNTY Compensation Board - Recommendation Summary Elected Officials - FY23 Changes effective July 1, 2022 Standard COLA reccomended unless additional adjustment needed to meet compensation phylosophy. County Compensation Philosophy: 5% above Market Average Cost of Living Adjustment FY23: 5.5% Standard COLA Union/Non-Reps for FY23: 3.5% Additional 2% approved by BOCC for FY23 COLA = 5.5% :Elected Officials FY23 Recommendation '.Notes/Consideration Assessor 8% (Maintains a 5% spread above subordinate.) Clerk 3.5% COLA COLA. Commissioners 3.5% COLA COLA. District Attorney 6% 6% is equal to Compensation Philosophy. Sheriff 3.5 %COLA COLA. Justice of Peace 3.5 %COLA COLA. Treasurer (Stipend) $5,187 No change. CFO compensation is eligible for 5.5% COLA. Page 4 r r a r_ y m' m ID n j N N `c G (Oj O. c' Q 0 tOn �_ y Q n N O N z p Q N O y y a Q o fTl Q o F N = Q (G Q ? J f I $1 b 0 (D c) (D (D v y Q y A) N a CI, C p O d G a y N V N Q o O d G W O N N N O O 7 � > -w b m a CD O o `c n CD p a o d z c m2onaw°m �• a j O -0 y 3 a o, m � o -01 y m m � m Q (D r � � m (CID a 0 0 4i 3 N N O (D N (D Q. n oa O A 0' to O. C 3 B A CD W W N O G N n: a,. x F. G. - C O N z x n C � CCLO (D y v (�9 sA t fA 69 69 en (A 69 m O) W a) O A ? A C m N A V co, ^J : l�li co (O1t A co co mcO d9 iA 69. fA Vi 69 'A y N toO 100 cn W O (NO OOD, t» f» to t F» < e+ fA w w m e A u In (N7/ CD O V O W ' b9 „ 69 ;• '#p 69 : 69 fA EA EA ..� cn ro 69 FA Qj 'A. �, .. (O o o m V o O o A y A .• N Cn W N corA, �1 A N cn v, m (A 6 61 v o ao vi, m o ': ao (0' 0o 0o a N 'o N a) o U 00 69 69 69 60 N co N O; O) ': N OY CO CO A (0 -1 fT (A u>, t». v9 69 <A 69 69 m V N.: O1 NO) U1 V W Ut A V N co N O (O N (0 V (71 (n' OD En N (n O ' N Eo 69 EA ifl 69: 69 69 69 69 69 y N V _'a O ACO O W OD m N d O a : A (n N) (O OD: (1 (0 O V 10 -z V w O N `G EA .. 69 69 ''. Eq.. y9 69 69 EA y N :.. A11 V`.. W N:. N O O O co OVD :. A 00 co (� O (V 0) W .. (0 {a. OD W W N OD C9 69 t' 69 69. EA yj 69 69 y V e N OD .Np, c O O C7 N 0 N W V m O A wW V N d b In N m Oo : V O A (Wn co OV W N O) (On y EA : 69 fA 69 69 69 69 EA v N o A O O c (n c 0) W Q) V W U) O) v(00 O0o o (OO o 69 69 EA 69 69 V1 fA 69 V N [---W (0 OD (J) (O -40) v O N (JO (AJ O N y y y y m O) 0 0) 0 O 0 O) 0 (7) 0 ('CA W V N O O) 0 (0,, O O O O O J 0 0 0 0 o v� a DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY Survey Data as of FY22 Assessor The Deschutes County Assessor is responsible for identifying all taxable properties within the County and assigning values and property taxes to those properties. The County Assessor also prepares the County's annual assessment roll. LIacKamas (elected, Assessment & Tax) $139,399 6.0% 6.3% $156,504 Jackson (elected, does not have Tax) $124,966 6.0% $132,464 Lane (elected, Assessment & Tax) $133,648 6.0% 2.0% $6,720 $151,597 Marion (elected, Assessment & Tax) I $118,9441 6.0%I 7.5%I I $135,001 Average (excludes DC): Is 129,239 ` $ 143,892 %° DC Compared; 1 9% 10% Average +5% (excludes DC): $ 135,701 $ 151,086 % DC Compared: 4% 5% 50th Percentile excludes DC): $ 129,307 ` $ 143,299 % DC Compared: 9% 10% 75th Percentile (excludes DC): ' $ 137,962 $ 155,277 %° DC Compared: 2% 2% 2nd in Command Deputy Director, Assessor Annual Salary Reflects FY23 5.5% COLA & Longevity Rates I Total Pay Step 7 on 71112022: $ 148,811 6% 1 $ 4,320.001 $162,319 % Difference from Assessor I 1 1 3% FY22 DC Comp Board approved recommendation to maintain 5% spread between Assessor & Deputy Director Notes: ORS 308,005 "Assessor" as defined, includes Deputy Assessor. [Amended by 1979 c.689 §25; 1981 c.804 §28; 1995 c.79 §123] Lane receives a car allowance of $560/mo (6,720 per year) Lane County is Home Rule Page 6 DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY Survey Data as of FY22 Clerk The County Clerk is chief election official, official keeper of all public records, processing all real property transactions, plats, Commissioners' Journal documents and Board of Property Tax Appeal petitions, and also issues marriage and antique dealers licenses and accepts passport applications. County Annual Salary PERS Contribution 401(K)/457 Contribution Other Add Pay (Auto, Longevity, Etc.) Total Pa Clackamas Jackson Lane (non -elected) Marion $112,686 $105,269 $118,477 $106,400 6.00% 6.00% 6.00% 6.00% 6.3% 0.0% 2.0% 7.5% $126,512 $111,585 $127,955 $120,764 Deschutes Corfty , ...... ., 121=$0.0 6 OQ% 00°10 Average (excludes DC): $ 110,708 $ 121,704 % DC Compared: 10% 9% Average +5% excludes DC): $ 116,243 $ 127,789 % DC Compared: 5% 4% 50th Percentile excludes DC): $ 109,543 $ 123,638 % DC Compared: 11 % 7% ' 75th Percentile excludes DC): $ 117,029 $ 127,594 DC compared: 4% 4% 2nd in Command Reflects FY23 5.5% COLA Min I Max Elections/Recording Supervisor $ 68,110.02 $ 91,363.58 5.50% $ 71,856.07 $ 96,388.58 Notes: Lane no longer receives a car allowance Page 7 DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY Survey Data as of FY22 Commissioner The Board of County Commissioners is comprised of three elected officials who serve four-year terms. The Board is elected at large, serves as the public's elected advocate, and is the policy making body of Deschutes County government. The Board's duties include executive, judicial (quasi-judicial), and legislative authority over policy matters of countywide concern. Other Add Pay; Annual PERS 401(K)/457 (Auto, County Salary Contribution Contribution Longevity, Etc.) Total Pay. Clackamas $114,544 6.00% 6.3% $128,599 Jackson $107,952 6.00% 0.0% $4,800 $119,517 Lane $87,869 6.00% 0.0% $6,960 $100,519 Marion $105,331 6.00% 7.5% $119,551 Average (excludes DC): $ 103,924 $ 117,046' % DC Compared: 2% -2% Average +5% (excludes DC): $ 109,120 $ 122,899 % DC Compared: -3% -6% 50th Percentile (excludes DC): $ 106,642 $ 119,534 % DC Compared: -1 % -4% 75th Percentile (excludes DC): $ 112,896 : $ 126,337 DC Compared: -6% -9% Notes: *Longevity Pay eliminated for Commissioners and added to base pay in FY17 Jackson receives a car allowance of $4,800 per year Lane receives a car allowance of 6,960 per year Lane offered 2% deferred comp contribution, however Commissioners have all declined Clackamas offers Chair 2% more per month Page 8 DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY Survey Data as of FY22 District Attorney The District Attorney's Office represents the State of Oregon in all criminal cases filed in Deschutes County, advocating for victim's rights and enforcing the laws of the State of Oregon. (Lane $146,172 $59,148 6.00% 6.27% $66,405 $205,320 $212,577 $146,172 $30,722 6.00% 0.00% $32,565 $176,894 $178,737 $146,172 $46,543 6.00% 2.00% $6,960 $50,823.24 $192,715 $196,995 $146,172 $36,338 6.00% 7.50% $41,243 $182,510 $187,415 Average excludes DC): $ 146,172 $ 43,188 $ 47,759 1 $ 189,360 $ 193,931' % DC Compared: 0%'. -1% 0% 0% 0%>: Average +5% {excludes DC): $ 146,172 $ 45,347 $ 50,147 $ 198,828 $ 203,628 % DC Compared: 0% -6% -5% -5% -5% 50th Percentile excludes DC): $ 146,172 $ 41,440 i $ ' 46,033 $ 187,612 '$ 192205 % DC Compared: '.` 0%0'. 3% "'. ` 3% ':1 % 1 %°: 75th Percentile excludes DC): $ 146,172 $ 55,997 $ 62,510 $ 202,169 $ 208,682' %° DC Compared: 0%' -24% -24% 1 -7% -7% n-f n........ n n I Annual .calar" l7aflorle FV2? 5 50/ f:(11 d R. I nnirg�iity Rate. Tnfni Pav �.i iici vcNut vr� N425, Top Step 7: $ 156,252.38 v 6% $ 5,400.00 $ 171,351,52 Includes 5.5% COLA Total Comp Base Longevity 3% Def Comp DC Legal Counsel pay: $ 227,083.10 $219,931.55 $ 1,080.00 $ 6,071.55 Notes: State Salary: $12,181/mo Lane receives a car allowance of $580/mo (6960 per year) - included as Other Add Pay Page 9 DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY Survey Data as of FY22 Justice of the Peace Justice Court is a state court administered by the County, under the direction of an elected Justice of the Peace. Justice Court handles traffic and ordinance violations, small claims and certain civil matters. Other Add Pay, (Auto, PERS 401(K)/457 Longevity, County Annual Salary Contribution Contribution Etc.) Total Pay Clackamas (Atty) $118,112 6.00% 6.27% $132,605 Jackson $91,832 6.00% 0.00% $97,342 Lane (reflects FT salary, currently at. 5FTE) $97,118 6.00% 2.00% $104,887 Marion $102,586 6.00% 7.50% $116,435 Deschutes County {ptty) (reflects%T salary, currenily at t~i 'f 22 818air Q ITE Average (excludes DC): $ 102,412 $ 112,817 % DC Compared: 20% 22% $ 118,458 Average +5% (excludes DC): $ 107,533 % DC Compared: 149/ 16% 50th Percentile (excludes DC): $' 99,852 $ 110,661 % DC Compared: 23% 24% $ 128,562 75th Percentile (excludes DC): $ 114,231 % DC Compared: 8% 7% Reflects FY22 5.5% COLA Min Max 2nd Cmnd: Court Administrator $ 79,217.84 $ 105,757.46 Notes: JOP an attorney: DC, Clackamas, and Marion 30% of time spent on small claims, 50% on traffic trials and arraignments, 20% of time on admin and misc. Jackson County justice doesn't do small claims, all in curcuit court Page 11 DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY Survey Data as of FY22 Sheriff The Deschutes County Sheriff's Office is a full service organization providing patrol, criminal investigations, corrections, civil and search and rescue. Special operations include a Marine Patrol, K-9 units, and Forest Patrol. Clackamas $201,126 6.00% 6.27% $225,804 Jackson $153,504 6.00% 0.00% $162,714 Lane $150,990 6.00% 2.00% $15,779.40 $180,111 Marion $164,573 6.00% 7.50% $186,790 Average (excludes DC): $ 167,548 $ 188,855 % DC Compared: 5% 4% Average +5% (excludes DC): $ 175,926 $ 198,298 % DC Compared: 0% -1 % 50th Percentile (excludes DC): $ 159,038 $ 183,451 % DC Compared: 10% 7% 75th Percentile (excludes DC): $ 191,987 $ 216,050 DC Compared: -9% -9% Sheriff's salary shall be fixed in an amount which is not less than that for any member of the Sheriff's staff Reflects FY23 5.5% COLA Min Max Undersheriff (not assigned): $ 122,898.03 $ 160,012.14 2nd in Command Reflects FY23 COLA & Longevity Base Pay Longevity Rates Total Pay Captain ° 6 /0 (all 3) @ Top Step 7: $ 156,849.68 $ 5,400.00 $ 171,984.66 uitterence trom Wnenrt -7 Mo Notes: Lane County - receives a car allowance of $560/mo (6,720 per year) and an additional 6% Advanced DPSST certification pay - - included as Other Add Pay Page 10 DESCHUTES COUNTY FY23 ELECTED OFFICIALS SALARY SURVEY Survey Data as of FY22 Treasurer/Finance Director The Finance Department is responsible for collection of property taxes, accounting services, treasury management and financial advice to Administration and the Board of County Commissioners I reaaurrr nnnuai c. Amer Aou ray Annual? Stipend PERS 401(K)1457 (Auto, Longevity, '- County Sala (Order #2020-005) Annual Salary Contribution Contribution Etc.) Total Pa Clackamas (elected FT Treasurer) $130,923 $124,620 6.00% 6.27% $139,911 Jackson (non -elected Finance Didrreasurer) $150,509 $150,509 6.00% 0.00% $159,540 Lane (non -elected, Finance Director) $124,380 $124,380 6.00% $131,843 manon (elected - Finance Director/Treasurer) $105,708 $105,708 6.00% 7.50% $119,979 Desn(tute County $95a2 $518 $1ti( 69 800va 0 �0°l0 $17i3;341- CFQ Average (excludes 'DC): $` 126,304 $ 137,818 % DC Compared: 27% 24% Average +5% excludes DC): $ 132,619 $ 144,709 % DC Compared: 21 %' 18% 50th Percentile (excludes DC): $ 124,500 $ 135,877 % DC Compared: 29% 25%' 75th Percentile excludes DC): $ 144,037. $ 154,632: % DC Compared: 12%: 10% Notes: DC CFO currently at top Step 7, eligible for 5.5% COLA as non -represented employee DC CFO estimates about 10% of time spent on treasury issues including investing, managing cash flow, and the tax collection supervision DC 457 match will be on Elected Treasurer stipend only Treasurer Stipend. Order #2020-005 Page 12 1�vT E S C0 G2� — Elected Officials Compensation Board Overview Deschutes County's Elected Official Compensation Board is a member advisory board responsible to conduct an annual review of Deschutes County Elected Officials' salaries and to recommend an appropriate compensation package in accordance with ORS 204.112, summarized below. County Officers - ORS 204.112 - County Compensation Board (1) Each county governing body shall appoint a county compensation board. A county compensation board shall consist of from three to five members, who are knowledgeable in personnel and compensation management. ➢ The County has designated these duties to the public members of the Budget Committee. (2) The county compensation board shall annually recommend a compensation schedule for the county elective officers mentioned in ORS 204.005 (Election or appointment of county officers). (3) The county compensation board shall annually • review the compensation paid to persons comparably employed by the State of Oregon, local public bodies and private businesses within a labor market deemed appropriate by the board for each elective officer; • the county compensation board shall take into account such factors as the number of employees supervised and the size of the budget administered by each elective officer, the duties and responsibilities of each elective officer, and; • the compensation paid to subordinates and other appointed employees who serve in positions of comparable management responsibility; • prepare and approve by majority vote a recommended compensation schedule for the elective officers and shall submit the recommended compensation schedule to the county governing body. (4) Notwithstanding subsections (1) to (3) of this section, the sheriff's salary shall be fixed in an amount, which is not less than that for any member of the sheriff's department. [1989 c.941 §1] Human Resources provides the Board with an analysis report for review and consideration. This report is comprised of data from the comparable counties of Clackamas, Lane, Jackson, and Marion. The report also includes compensation data for the Elected Officer's subordinates, as well as County Director positions as comparable. The County's Compensation Strategy is also taken into consideration when reviewing the compensation survey data. In December of 2017, the Board of County Commissioners adopted the following: Compensation Philosophy At Deschutes County, our employees enjoy a rewarding work culture that is proudly focused on providing innovative and comprehensive services to our community. Our goal is to attract, reward, and retain a talented and diverse workforce to deliver these services. We value our employees and recognize their commitment by providing them with a competitive compensation, benefits, and retirement package that is internally equitable and fiscally responsible to the citizens and taxpayers of Deschutes County. In administering our total compensation program, the County remains committed to sound stewardship of public funds and recognize our responsibility to those we serve in a manner that supports long-term financial sustainability. • County's Competitive Labor Market: include only comparable public sector organizations: Clackamas, Lane, Jackson, and Marion counties. • Where to Anchor Pay Grade Structure: lead the Market by using overall market average +5% ✓ Recognizes desire to attract and retain high -quality workforce; high -growth area, high -cost of living. FY23 Budget Decisions and Special Requests 1. Is there support for an ongoing Transient room tax transfer into the Sheriff's Office in the amount of $3,651,787 as currently in the FY23 Proposed Budget. (Vote) 2. Open conversation regarding support of unallocated Transient Room Tax Reserve transfer of $3.5 million dollars to fund 060, the General Fund Reserve. (Vote) 3. Discussion and thoughts on the Future vision of COVA contract, is there general support for a capped, expensed based budget and sustainable allocated TRT fund, or continue with percentage based COVA contract. 4. Open conversation regarding support of increasing the Property Tax levy. (Vote) 5. Is there support for returning additional General Fund transfer to Health Services at the end of the FY should their reserve be at or above the proposal they submitted to Finance. (Fund 270 Health Services Reserve ending reserve level greater than $12,271,454 and the Behavioral Health (Org 2743152) beginning working capital is greater than $6 million dollars( —$1.2 million dollar increase over FY23 Behavioral Health BWC) (Vote) 6. Open conversation with Erik relating to Marijuana Tax Distribution and see if there is support for the following allocation: (Vote) a. Projected 160k revenue b. 20k to CODE Enforcement c. 70k to SO d. 70k to Health Services with a reduction of 70k in General Fund support for Health Services. 7. Special Requests a. Vote on each special request as seen on page 201 of the budget binder (in order from the top of page to the bottom) 8. Any additional items or decisions from the committee 9. Proposed Budget Approvals 10. Closing Remarks