2022-241-Minutes for Meeting May 04,2022 Recorded 6/28/2022'�v'C E S co
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County
Steve Dennison, County Clerk CJ2022-241
Commissioners' .journal 06/28/2022 4:39:03 PM
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2022-241 'III 'II
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
WEDNESDAY, May 4, 2022 Barnes Sawyer &
VIRTUAL MEETING PLATFORM
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick
Lelack, County Administrator; Dave Doyle, County Legal Counsel; and Sharon Keith, Board Executive
Assistant (via Zoom conference call)
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings
CALL TO ORDER: Chair Adair called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT: None presented
CONSENT AGENDA: Before the Board was Consideration of the Consent
Agenda.
CHANG: Move approval of Consent Agenda
DEBONE: Second
BOCC MEETING MAY 4, 2022 PAGE 1 OF 7
Discussion: Commissioner DeBone acknowledged the fine work that the
Finance Department does.
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
1. Consideration of Resolution No. 2022-029, Increasing Regular Duration FTE
within the Deschutes County Budget
ACTION ITEMS:
1. PUBLIC HEARING: regarding the intended conveyance of County -owned
property located on Ferguson Road to the City of Bend, and by Order
No. 2022-023, authorize the Deschutes County Property Manager to
execute the documents associated with the conveyance of County -
owned property
Property Manager Kristie Bollinger presented the staff report. Commissioner
Adair opened the public hearing and called for testimony. Hearing no
interest of testimony, Commissioner Adair closed the public hearing.
DEBONE: Move approval of Order No. 2022-023
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
2. Consideration of Chair signature of Document No. 2022-349, a Notice of
Intent to Award Contract for the Slurry Seal 2022 - Various Maintenance
Zone Project
County Engineer Cody Smith presented the item for consideration via Zoom
BOCC MEETING MAY 4, 2022 PAGE 2 OF 7
conference call. Request for proposals for the project were announced and
three bids were received. The recommendation to award the contract is to
Pave Northwest Inc. Mr. Smith reviewed the scope of work for the project.
CHANG: Move approval of Document No. 2022-349
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
3. Second Reading and Adoption of CPACE Ordinance
Deputy County Administrator Erik Kropp presented the Ordinance.
Commissioner DeBone noted his interest in the projects that will be included
in this program. Commissioner Chang asked how the program will be
coordinated. Mr. Kropp noted there is a recruitment process.
CHANG: Move approval of second reading, by title only, Ordinance No.
2022-005
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
Commissioner Adair read the Ordinance by title only into the record.
DEBONE: Move adoption of Ordinance No. 2022-005
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
BOCC MEETING MAY 4, 2022 PAGE 3 OF 7
4. Consideration of Board signature of Document No. 2022-007, St. Charles
PES/Sage View
Behavioral Health DirectorJanice Garceau presented the item for
consideration via Zoom conference call. Commissioner Chang requested
statistics on the mix of patients served through this agreement.
CHANG: Move approval of Document No. 2022-007
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
5. Request approval to apply for Phase 2 of Oregon Health Authority HIV
Early Intervention Services and Outreach grant
Public Health Program Manager Dr. Rita Bacho and Supervisor Kathy
Christensen presented the opportunity to apply for a five year grant
program.
CHANG: Move approval of grant application
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
Commissioner Adair requested clarification on the budget for the program.
6. ARPA Funding Update
Budget Manager Dan Emerson presented the update. Present via Zoom
conference call were Saving Grace representatives Cassi MacQueen and
Ashley Rodriguez, and Todd Dickerson of Redmond Senior Center.
BOCC MEETING MAY 4, 2022 PAGE 4 OF 7
Ms. MacQueen presented the needs for funding request for Saving Grace.
Commissioner Chang expressed his support of funding in the amount of
$263,453 for mental health and case management costs. Commissioner
DeBone commented on the use of the ARPA funds and of the need to look
for ways of future funding sources. Commissioner DeBone expressed his
support of funding as presented minus the amount listed as $11,800 for
access to food. Commissioner Adair commented on the deficit in the Saving
Grace budget of $349,000. Commissioner Chang spoke on the impact of the
pandemic to the community and supported an allocation of $450,000 of
ARPA funding. Commissioner DeBone expressed support of the $450,000.
DEBONE: Move approval of an allocation of $450,000 of ARPA funding to
Saving Grace.
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
Mr. Emerson reported the Finance Department is looking into a portion of
the request (specific to Needs Assessment) of the Redmond Senior Center for
ARPA eligibility. Todd Dickerson of Redmond Senior Center offered
assistance to Saving Grace for their expenses of the food assistance needs.
Mr. Dickerson presented a request for ARPA funding for the 50 Plus Needs
Assessment program in the amount of $80,000 and a request for $250,000
for the expense of a commercial kitchen renovation. The Board expressed
support of the commercial kitchen funding request in the amount of
$250,000.
DEBONE: Move approval of an allocation of $250,000 of ARPA funding to
the Redmond Senior Center.
CHANG: Second
VOTE:
DEBONE:
CHANG:
ADAI R:
Yes
Yes
Chair votes yes. Motion Carried
BOCC MEETING MAY 4, 2022 PAGE 5 OF 7
RECESS: At the time of 11:02 a.m. the Board went into recess and reconvened
the meeting at 11:08 a.m.
7. Work Session: Remand of Deschutes junction Plan Amendment and
Zone Change Application.
Senior Planner Nichole Mardell presented the preparation for an upcoming
public hearing that is scheduled for May 18, 2022. Ms. Mardell reported on
the results of the LUBA remand recommendations of addressing factors of
impact through the Shaffer test. Ms. Mardell presented options for the
hearing format and staff recommendation is for the Board to use the format
of limited De Novo.
Commissioner DeBone disclosed passing discussions with Mr. Aced over the
past decade. Both Commissioners Adair and DeBone acknowledged having
election campaign signs located at the subject property. Commissioner
Chang reported that since he was new to the Board at the time, he abstained
from the initial Board decision (now returning on Remand). County Counsel
Dave Doyle stated his support of the limited De Novo option for the hearing
format. Commissioner DeBone expressed his dissatisfaction with the state
land use system in placing property owners through such a trying process.
CDD Director Peter Gutowsky commented on the history of this file and
amendments to the comprehensive plan.
OTHER ITEMS:
• CDD Director Peter Gutowsky reported on the recruitment for the Sisters
area vacancy on the Planning Commission. The Board expressed support of
interviews of the candidates that reside in the Sisters area. Mr. Gutowsky
spoke on upcoming recruitments for vacancies including that for residents in
the Tumalo area. The Board supported interviews with all five candidates.
All three Commissioners will participate in the interviews.
BOCC MEETING MAY 4, 2022 PAGE 6 OF 7
• Deputy County Administrator Whitney Hale presented a draft letter of
support requested by the City of Redmond for the US 97 Redmond South
Corridor Improvements
CHANG: Move approval of Board signature
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
EXECUTIVE SESSION:
At the time of 11:57 a.m. the Board went into Executive Session under ORS 192.660
(2) (e) Real Property Negotiations. The Board came out of Executive Session at
12:36 p.m. to direct staff to proceed as discussed.
ADJOURN: Being no further business brought before the Commissioners, the meeting was
adjourned at 12:36 p.m.
DATED this
Day of
2022 for the Deschutes County Board of
Commissioners.
1
P TTI ADAIR, CHAIR
ATTEST:
ANTHONY DEBONE, VICE CHAIR
PHIL CHANG, COMMISSIONER
BOCC MEETING MAY 4, 2022 PAGE 7 OF 7
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BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, MAY 04, 2022
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 1 www.deschutes.org
AGENDA
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that
public meetings be accessible remotely, effective on January 1, 2022, with the exception of
executive sessions. Public bodies must provide the public an opportunity to access and attend
public meetings by phone, video, or other virtual means. Additionally, when in -person testimony,
either oral or written is allowed at the meeting, then testimony must also be allowed electronically
via, phone, video, email, or other electronic/virtual means.
Attendance/Participation options are described above. Members of the public may still view the
BOCC meetings/hearings in real time via the Public Meeting Portal at
www.deschutes.org/meetings
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to
comment on any meeting topic that is not on the current agenda. Citizen Input is provided by
submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-
1734. Citizen input received by noon on Tuesday will be included in the Citizen Input meeting
record for topics that are not included on the Wednesday agenda.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via
Zoom meeting. The Zoom meeting id and password will be included in either the public hearing
materials or through a meeting invite once your agenda item has been included on the
agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the
waiting room. Once you are ready to present your agenda item, you will be unmuted and placed
in the spotlight for your presentation. If you are providing testimony during a hearing, you will be
placed in the waiting room until the time of testimony, staff will announce your name and unmute
your connection to be invited for testimony. Detailed instructions will be included in the public
hearing materials and will be announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public-
hearing-notices.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, citizen input must be received by noon on Tuesday in order to be included in the meeting record.
CONSENT AGENDA
1. Consideration of Resolution No. 2022-029 Increasing 1.0 Regular Duration FTE
within the Deschutes County Budget.
ACTION ITEMS
2. 9:05 AM Public Hearing regarding the intended conveyance of County -owned property
located on Ferguson Road to the City of Bend, and by Order No. 2021-023, authorize the
Deschutes County Property Manager to execute the documents associated with the
conveyance of County -owned property.
3. 9:15 AM Consideration of Chair Signature of Document No. 2022-349, a Notice of Intent
to Award Contract for the Slurry Seal 2022 - Various Maintenance Zones Project
4. 9:20 AM Second Reading and Adoption of CPACE Ordinance
5. 9:30 AM Consideration of Board signature of Document No. 2022-007, St. Charles
PES/Sage View
6. 9:45 AM Request approval to apply for Phase 2 of Oregon Health Authority HIV Early
Intervention Services & Outreach grant
7. 10:00 AM ARPA Funding Update
8. 10:30 AM Work Session: Remand of Deschutes junction Plan Amendment and Zone
Change application 247-20-000438-PA/439-ZC (247-22-000287-A)
LUNCH RECESS
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
May 04, 2022 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
9. Executive Session under ORS 192.660 (2) (e) Real Property Negotiations
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
May 04, 2022 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
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2� BOARD OF
COMMISSIONERS
MEETING DATE: May 4, 2022
SUBJECT: Request approval to apply for Phase 2 of Oregon Health Authority HIV Early
Intervention Services & Outreach grant
RECOMMENDED MOTION: Move approval to apply for Oregon Health Authority HIV Early
Intervention Services & Outreach grant
BACKGROUND AND POLICY IMPLICATIONS:
The Early Intervention and Outreach Services (EISO) is a five-year grant program within
Deschutes County Public Health, funded through the Oregon Health Authority (OHA). The
program supports STD/HIV disease intervention services, increased STD/HIV testing, health
literacy/education, prevention activities and access and linkage to care in the tri-county
area. The current program operates on a calendar -year (CY) basis and funding from OHA
runs through December 31, 2022.
Phase 1 funding through EISO has allowed the STD/HIV programs to have a comprehensive
response to the STD/HIV cases in Deschutes County. We have a strong disease
investigation team who are able to make sure cases and contacts are tested and treated,
which is key to keeping Deschutes County STD rates lower than the state average. The
grant has allowed for increased collaboration with providers and community organizations
as well as, Crook County, Jefferson County and the Confederated Tribes of Warm Springs.
Increasing our focus on STD/HIV epidemiology will inform outreach and prevention as we
move into Phase 2.
OHA is making funding available for another five year term. Phase 2 will run from January
1, 2023 through June 30, 2028. DCHS will request $2,479,399.45 to support the
continuation of the Deschutes County Public Health's EISO program. The Fiscal Year
Analysis, attached, shows the long-term funding summary over six fiscal years.
BUDGET IMPACTS:
$2,479,399.45 revenue for the period January 1, 2023 through June 30, 2028.
ATTENDANCE:
Rita Bacho, Program Manager, Public Health
Kathy Christenson, Health Services Supervisor, Advancement and Protections
Amber Knapp, Public Health Nurse, Advancement and Protections
Charlotte Jones, Public Health Nurse, Advancement and Protections
Vinny Cancelliere, EISO Coordinator, Advancement and Protections
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2.4-1 lour Flclphne. d 5-11l 3H`)
ra(-c.or
S AV I Irv' GGIRACE
Imagine Irk u4thoill Vi'olence
4'c providr coml)rchcnsivc family violct!cc and sexual Ausauli �crviccs in (,ClIllal Otcgon
and pranootc the vahw of living; life free fiord violclicc.
March 29, 2022
Dear Deschutes County Commissioners,
Saving Grace provides safety, hope, and healing to survivors of intimate partner violence and
sexual assault and engages Central Oregonians to build life free from violence. Our team at
Saving Grace works 24 hours a day, 365 days a year to ensure we provide comprehensive
services to all survivors in need across Deschutes, Crook, and Jefferson Counties.
The COVID-19 pandemic has placed additional strain on survivors and their children where
domestic or sexual violence are a factor in the home, and in Deschutes County, the rate of
domestic violence calls received by local law enforcement was higher than the region has ever
seen before. Saving Grace has experienced a similar trend. Survivors of domestic or sexual
violence are reaching out with increasingly serious domestic violence concerns that require us to
draw upon all of our resources — and more — to meet the need.
Saving Grace respectfully requests $396,659 to maintain the organization's vital Weekend
Advocates, as well as ensure access to housing and food for survivors in Deschutes County.
Due to unexpected federal budget cuts, we have lost all funding for the Weekend Advocates,
and we are asking for support to continue to offer this service to survivors and their children,
along with food and housing services.
Mental Health and Case Management
The proposed funding would increase our capacity to serve survivors of intimate partner violence,
sexual assault, stalking, and/ or human trafficking. Weekend staff provide mental health support
and wraparound case management services to shelter residents and helpline callers. Offering
easy access to mental health support and case management increases all survivors' ability to get
safe, stay safe, and succeed in reaching their goals. Having in -person weekend staff would equip
Saving Grace to better provide these services in a trauma -informed and survivor -centered way.
In addition to a more timely, enhanced response to survivors, weekday shelter staff
would be able to focus more on "real time" shelter resident needs during the week, rather than
resolving issues that occurred over the weekend. Spreading the workload throughout the
weekend will foster resilience and well-being among all shelter staff. Having mentally healthy and
balanced advocates directly translates to a higher quality of services for all clients and a safer
community overall.
This funding would also cover the salary of our Counseling Program Coordinator, who oversees
our counseling program, provides mental health counseling to clients, and ensures meaningful
access for survivors receiving mental health support. Strong mental health services are key to
survivors obtaining emotional and mental safety, which extends to all areas of their lives.
N truly believe that each and every one ofyou are angels and have saved my life.°
- .Survivar �'� Sas�i[t_�(.xr¢ccc�lic'nt
100.4 NW 100 - Bciid, OR l770 i Office: i11 ; 382 9227
24--11oalr 11 1plilre: ti EI? ,89 021
u � tu(iisavu�:�-f{raa..��t
I PN'G G RACE
SAV
IItCIytllt' L f(' without Vio%E'nct,,
C'.se. 1917
W"C' provide coil) prehen.NivC farnih 6olcm and sexual assault servicrs it7 Cetera) Orcgon
Mid ploiuorc the va(uc 01 Irving lift li'cc from viulenCC.
Advocates collaborate often with counselors in order to provide wraparound mental health and
case management services. The Zoom Pro accounts, computers, and cell phones outlined in the
budget would allow counselors to provide these mental health services via phone and computer in
a safe and confidential manner. The request for rent for our Counseling Center is so we can
continue to have a safe space for survivors to attend mental health therapy and receive case
management services.
Access to Food
This funding would cover the cost of feeding families in shelter throughout the year. Our
emergency shelter program, which houses up to eight families at a time, provides families with
food so residents can focus on their healing journey rather than worry about where their next meal
will come from. We also place individuals and families in emergency motel stays for safety,
during which time we provide them with food while they plan their next steps with an advocate.
The merchandise cards included in the budget would be used for a mix of groceries and lower
cost restaurants to meet families' food needs while staying in our emergency shelter or motel.
Providing food to shelter and motel residents allows them to be physically safe while they focus
on their own empowerment, mental health, and goals.
We are also requesting funds to purchase food for children to eat during supervised visits with
their non -custodial parent at our Mary's Place program. Being able to offer a child something to
eat during a visit, especially if they arrive hungry, can make them more comfortable and more
able to interact constructively with their parent, which increases their emotional safety and well-
being.
Access to Housing
For some survivors we serve, their safety needs mean that a short term motel stay would be a
better fit than staying in our confidential shelter. This funding would allow us to place folks
experiencing violence in a motel for a short stay. COVID-19 has made access to housing more
difficult for survivors in Deschutes County, and they are less likely to stay with family members
due to concerns about COVID-19 exposure. Parallel to the increase rate of domestic violence in
Deschutes County is the increased need for emergency housing before someone can flee the
area for safety.
Additionally, we often work with survivors who, after being approved for a rental home, are faced
with a period of time before their home will be ready for move -in. We hope to use some of the
requested funds for bridge stays to long-term housing, where a survivor would stay in a motel,
with regular case management support, until their safe, long-term housing is available. Similarly,
most survivors experience some form of financial abuse, so obtaining their own housing after
leaving an abusive relationship is incredibly difficult. We plan to use some of this funding to
support folks in long-term safe housing, typically by helping pay a deposit or part of someone's
rent or mortgage. Our current goal is to be able to distribute $14,000 per month for long-term
housing, and we have $12,000 per month secured through June 30, 2023, so our request is for
"I truly believe that each and every one of you are angels and have saved my life."
Survivor & Savrrr Gracc caic'nc
1001 NW Miisv,uikc, Avc„Sliitc' 100 hold..()R 977O3 Office: S11 382 7227
2¢-1-1our Iic 1pline: � {1 '3R9 . 0'.I
ill I ()c;;i;s;xvi
S AV I ING ("i R /N C E
%1?Za ine Lill ivithoift Violence
l:sl. 19%t
\V'c provide a}rnprchensivc inmih= viok:nce and sexual assault Services in Cenrrtl Or",';on
and promote the value of li6m, hfc free from violence.
the amount of that difference. This money would directly help survivors get and stay safe by
increasing their access to safe housing. Many survivors return to an abusive partner because they
have no other financial or housing options, so bridge stays and long-term housing are key to
survivors being safe at home.
Together, with your help, we can continue to heal survivors and make our community safer for all.
Thank you for your consideration. Please feel free to contact me if you have further questions, at
cassi@saving-grace.org or 214-417-2471. You can also reach out to Ashby Rodriguez with any
questions at ashby.r@saving-grace.org or 541-815-9792.
With gratitude,
C"k IV[jItIVL
Cassi MacQueen
Executive Director
"L truly believe that each and every one of you are angels and have saved my life."
SUITI'VOI- & SenrngGr<tCeClicnr
10(? 1 W �tihsauka c .Alc.5oire 10O ®I;cnd, O1Z c>. 0 (Al cc: ti tI : 35. 92 2i
24-Hour Ffc 1pline: 4l 31,'1) o21
inia�tisasn�t,-g�a c.or;
I ING G RACE
SAV
lln ,,ine jfil nwthoitt Vio/ence
- t`.sr. 1977
Wr provide comprchc nnivr family violence and sexual as;aultscrvices in Contra) Oregon
and prrnnotc rho value of living lif(� ('roe lrom violence.
Mental Health and Case Management
Counseling Center Rent (12 @ 2)768/mo) $ 33,216
Zoom Pro (5 @ 150 ea) $ 750
Computers (4 laptops @ 1,800 ea) $ 7,200
Cell Phones (5 lines @ 203/mo) $ 2,436
Personnel
FTE
Counseling Program Coordinator
1.00
$
52,195
Weekend Shift 1
0.86
$
39,647
Weekend Shift 2
0.74
$
35,515
Weekend Swing Shift
0.60
$
41,448
Weekend Shift 3
0.87
$
35,628
Shelter Coordinator
0.03
$
1,382
Shelter Manager
0.20
$
14,037
personnel subtotal
4.30
$
219,851
Subtotal Mental Health and Case Management $ 263,453
Access to Food
Food for Survivors -shelter (100/wk)
$
5,200
Food for Survivors -motel (150/mo)
$
1,800
Food for Supervised Visits - (100/mo)
$
1,200
Merchandise Cards for food purchases
$
3,600
Subtotal Access to Food
$
11,800
Access to Housin
Emergency Motel Stays $
Transitional/Bridge to Long -Term Housing $
Survivor Long -Term Housing $
Subtotal Access to Housing $
Total Direct Costs $
Indirect Administrative Support $
Grand Total $
50,000
12,000
24,000
.. • � 9'.
361,253
35,405
396,659
"i truly believe that each and every one of You are angels and have saved zny life."
-Suraia.or ck �Sarinn Gra<c cli<�nt
Redmond, Oregon
-Senior Center
Engage. Connect. Thrive.
3.11.2022
To: Commissioner Patti Adair Patti.Adair@deschutes.org
From: Todd Dickerson, Executive Director Todd@redmondseniors.org
Teresa Hogue Teresa.hogue@cascadeccg.com
Re: Request for funding
Thank you again Patti for meeting with us to discuss the unprecedented growth of those age 50 and older in the greater Redmond
area and critical issues facing the Redmond Senior Center. In its 75 years of operation, our Senior Center has never experienced the
reality of a quarter of the community's population are older adults with a wide range of needs and wants.
During our meeting, we discussed two immediate issues facing the greater Redmond community and the Senior Center:
Knowing the wants and needs of our area's older adult population for efficient program and service support and
Upgrading our commercial kitchen so we have the capacity and efficiency to provide safe nutritious meals to the growing
population.
As we discussed, we are providing an overview of our needs.
"50 Plus NEEDS ASSESSMENT — Requesting $80K This is our most immediate critical need.
The older adult population (seniors) is growing at unprecedented rates in Central Oregon. Most notably, 25% percent of Redmond's
population are older adults, and it is projected to be 35% by 2025. Like most of Deschutes County, the growth of this population is a
combination of the boomer generation aging and migration into the area for quality of life. Generally, we know this population is
living longer and healthier lives, they have a wide range of wants and needs, and their financial security is mixed. We know, service
providers, businesses, policy leaders, and decision -makers need more information about this population —what older adults bring to
the area, what programs and services are needed, and how the older adult population impacts our region's social, economic, and
environmental thriveability.
To benefit Central Oregon, leaders from the Redmond Senior Center in partnership with Portland State University's Institute on
Aging are launching a comprehensive "50 Plus Needs Assessment" to learn more about the fast-growing older adult population. The
assessment will generate critical knowledge needed by private and public policy and decision -makers for planning and policy
development and help for -profit and non-profit businesses align programs and services to meet existing and emerging needs.
The "50 Plus Needs Assessment," a comprehensive assessment based on national certification standards, will focus on areas of
health, life-long learning, recreation and social connections, safety and security, and community stewardship (ways seniors give to
community). There has not been a comprehensive assessment in over 35 years.
The assessment will be piloted in the greater Redmond area and completed by January 2023. Once the pilot is completed and the
process reviewed and adjustments made, the assessment will launch in the Central Oregon region.
Our local partners identify four reasons for launching the "50 Plus Needs Assessment:"
1. Population growth - unprecedented population growth among those aged 50 an older with a significant number of this
population migrating to Central Oregon,
2. Fragmentation, gaps of services/programs and asset identification — public and private social service agencies and
organizations are overwhelmed with demand for services and services are often fragmented,
3. Diverse needs - The need for diverse programs and services contributing to older adult quality of life is as diverse as the
aging population.
4. The pandemic is creating a new frontier— Beyond quarantine, many older adults continue to be very guarded about
connecting in public. Health professionals recognize significant increase in mental and physical health issues related to
325 NW Dogwood Ave., Redmond, O. 97756 1 Ph. 541.548.6325 1 Email: info@redmondseniors.org I https://redmondseniors.org
isolation experienced during the pandemic. Given social isolation is a leading factor in early death and health issues, the
assessment will provide timely information about these issues.
The total cost of the "50 Plus Needs Assessment" is projected to be $260K over a three-year period. The pilot is targeted to begin
May 2022 and will provide a framework and foundation for the comprehensive assessment which will then be duplicated across the
region. Once the pilot is completed, we will seek additional partners from across the region to support implementing the regional
assessment.
Commercial Kitchen Renovation — Requesting $250K
Deschutes County is experiencing a population boom, and the fastest -growing age group is seniors. Older adults rely on us to
supplement their nutritional needs. This was especially critical when the pandemic prevented individuals from going grocery
shopping and, in the case of illness, from preparing their own meals.
Prior to the pandemic, we operated a Meals on Wheels program for income -eligible seniors and served congregant meals at our
Center for others. When we closed the Center in April 2020, the demand for home -delivered hot meals increased significantly. We
soon reached full capacity at 120 meals per day, but we were never able to meet the demand.
Our 30-year-old commercial kitchen with malfunctioning ovens, storage units, and other equipment limit our capacity not only in
production but also menu diversity and ability to store in -kind food contributions. We have an opportunity to position our
organization to accommodate the needs and preferences of older adults living in and moving to our area. The project will build our
capacity in three ways: (1) renovate the Center's existing commercial kitchen; (2) construct a secure food storage unit; and (3)
improve our IT infrastructure for greater efficiency managing meal preparation and delivery.
We estimate that a major kitchen renovation will expand our capacity to prepare and serve daily meals by at least 50% for a total of
180 per day. Furthermore, we envision the project will benefit up to 150 homeless individuals. We are forging partnerships with
member organizations of the Homeless Leadership Coalition, who are interested in preparing meals in the evenings to serve off -site.
The total renovation project cost is $600K (secured funding - $250K secured City of Redmond, $70K donations). The City of Redmond
is managing the project and is in the process of procurement. The project will entail:
REPAIR AND UPDATE. Gutting the existing 30-year-old 3,000-square-foot kitchen, replumbing water -damaged areas, installing high -
capacity, commercial appliances, and installing commercial -grade equipment, fixtures, and surfaces. The project will allow us to
accommodate the increased demand and to comply with local and state licensing requirements.
FOOD STORAGE. We aim to construct a 2,500-square-foot pantry with dry and cold storage to increase our capacity to accept
donations of food as well as to accommodate purchased ingredients. Security measures will prevent theft.
IT INFRASTRUCTURE. The project includes investing in our IT infrastructure to enable staff to manage operations, including
scheduling, ordering, data collection, and fiscal reporting.
T E S Cc)G2
MEETING DATE: Wednesday, May 4, 2022
SUBJECT: Work Session: Remand of Deschutes Junction Plan Amendment and Zone
Change application 247-20-000438-PA/439-ZC (247-22-000287-A)
RECOMMENDED MOTION:
Work session in preparation for a public hearing.
BACKGROUND AND POLICY IMPLICATIONS:
The Board of Commissioners ("Board') will hold a work session in preparation for a May 18,
2022 public hearing to consider the remanded decision of the Oregon Land Use Board of
Appeals ("LUBA') regarding a plan amendment and zone change application proposed by
Anthony Aceti rApplicant'9.
BUDGET IMPACTS:
None.
ATTENDANCE:
Nicole Mardell, Senior Planner - Long Range
Peter Gutowsky, Community Development Director
MEMORANDUM
DATE: May 4, 2022
COMMUNITY DEVELOPMENT
TO: Deschutes County Board of Commissioners
FROM: Nicole Mardell, Senior Planner - Long Range
RE: Work Session: Remand of Deschutes Junction Plan Amendment and Zone
Change application 247-20-000438-PA/439-ZC (247-22-000287-A)
On May 4, 2022, the Board of Commissioners ("Board") will hold a work session in
preparation for a public hearing to consider the remanded decision of the Oregon Land Use
Board of Appeals ("LUBA") regarding a plan amendment and zone change application
proposed by Anthony Aceti ("Applicant"). The full record is located on the project webpage'.
I. BACKGROUND
On June 30, 2020, an application was filed for a Plan Amendment and Zone change
application for a 21.59-acre parcel located at 21235 Tumalo Place, Bend (Taxlot ID
161226C000201 and 161227D000104). The applicant is requesting to rezone and re-
designate the property from Agriculture/Exclusive Farm Use - Tumalo/Redmond/Bend
subzone (EFU-TRB) to Rural Industrial (RI).
The Deschutes County Hearings Officer issued a decision recommending approval of the
application on October 8, 2020. The second hearing, as required by the County procedures
ordinance, was held before the Board on December 2, 2020. The Board then approved
Ordinance 2021-002 on January 27, 2021 approving the application with conditions.
Central Oregon Landwatch appealed the county decision to LUBA. On June 18, 2021 LUBA
issued its Final Opinion and Order remanding the decision to the County for further findings
and conclusions of law. Central Oregon Landwatch then appealed the decision further to the
Oregon Court of Appeals. On November 17, 2021 the Court of Appeals issued an opinion
affirming LUBA's decision to remand the application. On April 7, 2022, the Applicant initiated
remand proceedings under local file no. 247-22-000287-A.
lhttps•//www deschutes org/cd/page/remand-deschutes-junction-plan-amendment-zone-
chan e
247-22-000287-A (Remand of Deschutes junction PA/ZC) Page 1
11. LUBA REMAND
LUBA, in its Final Opinion and Order, remanded the county decision to address the following
issue:
A. Findings to quantify the number of workers resulting from the requested zone
change/plan amendments and its impact on the Shaffer Test.
The final opinion and order provides the following guidance:
(pg. 30) In Shaffer, we explained that
"whether a residential, commercial, industrial or other type of use is
'urban' or 'rural' requires a case by case determination, based on
relevant factors identified in various opinions by [LUBA] and the
courts." Shaffer, 17 Or LUBA at 931.
We derived the following factors from case law:
"( 1) relevant characteristics of the proposed use (such as number of
employees, noise, odor, dust and other pollutants emitted, associated
traffic); (2) the ultimate use of the products of the proposed use (e.g.,
whether for urban or rural uses, and in what proportions); (3) the
characteristics of urban development in nearby UGBs; (4) where other
similar uses in the county are located; and ( 5) whether there is a
practical necessity to locate the proposed use in the rural area, close to
a site specific resource." Shaffer, 17 Or LUBA at 946.
(pg. 31) With respect to the Shaffer factors, the county found that the potential
uses would employ a small number of workers and do not require public
facilities or services. The county determined that the DCCP RI policies and
implementing DCC RI use and dimensional limitations will limit the scope and
intensity of industrial development to rural use. In particular, the county
references limitations on maximum floor area and requirements for on -site
sewage disposal and on -site wells or public water systems. The county
determined that there was insufficient evidence in the record to determine
whether the potential uses are the types of uses typically located in rural areas
or whether they are significantly dependent on a site -specific resource.
(pg. 33) The county found that the potential industrial uses of the subject
property would employ a small number of workers. Record 77. However, the
challenged decision does not explain the basis for that finding at all or tie that
finding to any specific RI zone regulation or to any evidence in the record
regarding the potential number of workers.
(pg. 35) We decline to reach that conclusion under ORS 197.835(11)(b). It is not
obvious to us that the RI zone regulations will necessarily result in a small
247-20-000438-ZC/439-PA (247-22-000287-A) Page 2
number of workers. Accordingly, we agree with petitioner that remand is
required for the county to explain why it concluded that the potential uses
would employ a small number of workers.
Staff notes that the applicant, in their initiation of remand materials has not yet provided any
additional testimony in response to the issues on remand. Staff anticipates additional
information will be submitted prior to, or during the public hearing for Board consideration.
111. HEARING PROCEDURE
Deschutes County Code 22.32.040 notes that the scope of the proceeding for an application
on remand must be limited to review the issues that LUBA requires to be addressed,
although the Board may use its discretion to reopen the record where it seems necessary.
In this case, staff recommends that the Board limit review to the issues on remand from
LUBA.
Due to the narrow scope of review on this issue, staff recommends the Board hold a limited
de novo hearing, meaning that new testimony may be entered only as it relates to the
number of employees resulting from the requested zone change, and how that number will
impact the determination of whether not the use is rural.
Per County hearing procedures, the entirety of the record must be before the board and can
be found at the project website: https://www.deschutes.org/cd/page/remand-deschutes-
0unction_plan-amendment-zone-change
IV. NEXT STEPS
The Board will conduct a hearing on this item on May 18, 2022.
?47-7n-0n0438-ZC/439-PA (247-22-000287-A) Page 3
May 23, 2022
The Honorable Pete Buttigieg
U.S. Department of Transportation
1200 New Jersey Avenue, SE
Washington, DC 20590
RE: Multimodal Projects Discretionary Grant Opportunity - INFRA/Rural Grant Programs Application -The
US 97 Redmond South Corridor Freight, Connectivity, and Multimodal Improvements Project
Deschutes County is pleased to submit this letter of support for the Oregon Department of Transportation's
(ODOT) application for $52.6 million of INFRA/Rural Grant Programs funding for the US 97 Redmond South
Corridor Freight, Connectivity, and Multimodal Improvements Project. This important Project (estimated at $105
million) will improve approximately two miles of the US 97 corridor in the south area of Redmond in Central
Oregon. By partnering with ODOT and the City of Redmond, USDOT funding can significantly address mobility and
safety issues on the most crucial freight corridor in the region.
The functionality of road infrastructure in the Project area is essential to the regional economy. US 97 facilitates
the movement of a daily average of over $50 million worth of freight. Additional Project components will unlock
access for the development of industrial jobs lands as part of a partnership between the City of Redmond and the
Department of State Lands.
The Project includes many improvements that will bring benefits to US 97, OR 126, and local connector routes in
the south area of Redmond. Along US 97 improvements include full -depth pavement reconstruction, new signals,
ADA improvements, and new sidewalks and protected bicycle lanes. The OR 126 and Eastside Industrial Arterial
elements include development of two new roundabouts, a new industrial arterial, and continuous ADA,
pedestrian, and bicycle facilities. Match funding from the City of Redmond will address connectivity issues along
facilities via four local projects.
The Project goals are consistent with the intent of the INFRA/Rural Programs to deliver investments to our roads,
promote safety for all road users, help combat the climate crisis, and advance equitable access to transportation.
Project outcomes include improved intersection and corridor safety, enhanced freight mobility, and new low -
stress pedestrian and bicycle facilities. If funded, this important project will have tremendous impact on the safety
and efficiency of Oregon's transportation system, its environment, and the strength of the region's economy.
Thank you for your consideration.
Sincerely,
The Deschutes County Board of Commissioners
Patti Adair Anthony DeBone Phil Chang
Chair Vice Chair Commissioner
1300 NW Wall Street Bend, Oregon 97703
�(541)388-6572 board@deschutes.org (9)www.deschLites.org