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2022-261-Minutes for Meeting June 06,2022 Recorded 7/11/2022BOARD OF Recorded in Deschutes County CJ2022-261 COMMISSIONERS Steve Dennison, County Clerk Commissioners' Journal 07/1 1 /2022 9:40:07 AM 1300 NW Wall Street, Bend, Oregon (541) 388-6570 l 11 IIL II 111111 I IU 1 FOR RECORDING STAMP ONLY BOCC MEETING MINUTES 2:00 PM MONDAY June 6, 2022 Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present was Nick Lelack, County Administrator This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meetings CALL TO ORDER: Chair Adair called the meeting to order at 1:00 p.m. PLEDGE OF ALLEGIANCE ACTION ITEMS: 1. Review of Monthly Finance Reports Budget Manager Dan Emerson presented the finance reports for the months of March and April 2022. Commissioner Adair noted the 911 Operations Department staffing vacancies have been missing from the monthly reports and requested the report include the information. 1111 BOCC MEETING JUNE 6, 2022 PAGE 1 OF 4 2. Consideration of Draft IGA on Coordinated Office on Houselessness Deputy County Administrator Erik Kropp presented the draft intergovernmental agreement for the newly developed Coordinated Office on Houseless and the roles of staff and advisory panel. The participants in the IGA include Deschutes County, City of Bend, City of La Pine, City of Sisters, and City of Redmond. The office will operate under the general direction of the Deschutes County Administrator. The draft IGA will be reviewed by all parties. The Board offered support of the draft document. 3. Discussion and Direction for Drought Funds from the State Deputy County Administrator Erik Kropp and Neighborlmpact representatives Scott Cooper, Patty Wilson, and John Cox presented the item in consideration of a domestic and community well assistance grant program. Presentation is attached to the record. Commissioner DeBone proposed $400,000 for a preservation well loan fund and $185,000 for grants. Commissioner Chang expressed support for a loan fund. Commissioner Adair agreed with the $400,000 for a loan fund and the remainder in grants. A draft memorandum of understanding will be submitted to the Board for review. Commissioner Chang recommended marketing the program through the local well drilling contractors. 4. FY2022-2023 Special Funding Requests Administrative Analyst Laura Skundrick presented several special funding requests. Presentations were made by Alfalfa Fire District and the Bend Chamber of Commerce. Alfalfa Fire District Chief Chad LaValle presented a funding request in the amount of $150,000 towards construction completion of fire station 901. Dan Emerson, Budget Manager offered to search for the proper source for funding for this type of request. Katy Brooks, Chief Executive Officer of Bend Chamber of Commerce and Sara Odendahl, Government Affairs Consultant presented regarding the initiative to address workforce housing. A request was made for video lottery funding BOCC MEETING JUNE 6, 2022 PAGE 2 OF 4 toward the project. Commissioner Chang noted the decision is legislative. Commissioner DeBone supports the Chamber to be a partner but has a vision for private property opportunities so acknowledged he is hesitant for the County to fund this. Commissioner Adair expressed the need to remember the risk of building density in respect to the dangers of wildfire. The Chamber offered collaboration through legislation. A request in the amount of $50,000 would provide funding for the workforce housing project. Commissioner Adair suggested the City of Bend split the funding request. CHANG: Move approval of allocation of lottery funds to the Bend Chambers mid -market workforce housing initiative in the amount up to $25,000 matched by a commitment by the City of Bend ADAIR: Second VOTE: CHANG: Yes DEBONE: No ADAIR: Chair votes yes. Motion Carried Commissioner DeBone acknowledged his vote was in support of the program and a legislative partnership but not through funding. Ms. Skundrick presented a video lottery funding request of $50,000 from Envision Bend for the Bend Vision project for economic development objectives. Commissioner DeBone explained he is not in support of this request. Commissioner Chang acknowledged support of the project. Commissioner Adair would ask Mr. Emerson to review supporting the Alfalfa Fire request through lottery funds. Ms. Skundrick presented a video lottery funding request in the amount of $2,500 for the Sisters Country Vision Implementation Support. Commissioner Chang noted support. Mr. Emerson will contact the City of Sisters. CHANG: Move approval of allocation of $2,500 of the CDD long-range consulting funds to the Sisters Country Vision Implementation Project with those funds being directly awarded to C4C or the City of Sisters. DEBONE: Second BOCC MEETING JUNE 6, 2022 PAGE 3 OF 4 VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried Mr. Emerson provided an update on the ARPA requests for the La Pine Senior Center Community Kitchen for food assistance in the amount of $30,000 and also for an incentive pay request during COVID. Commissioner Adair also asked for a status update on a recommended Deschutes County employee program for child care. Mr. Emerson will review and provide an update. Mr. Emerson will request a presentation from NeighborImpact, La Pine Community Kitchen, and Sisters Park and Recreation during an upcoming ARPA update. Commissioner Chang posed the question of using health reserve funds for childcare related expenses for our employees. ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 4:17 p.m. DATED this Day of 2022 for the Deschutes County Board of Commissioners. ATTEST: RECORDING SECRETA PATTI ADAIR, CHAIR ANTHONY DEBONE, VICE CHAIR PHIL CHANG, MMISSIONER BOCC MEETING JUNE 6, 2022 PAGE 4 OF 4 BOARD OF COMMISSIONERS BOARD OF COMMISSIONERS MEETING 1:00 PM, MONDAY, JUNE 06, 2022 Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend (541) 388-6570 I www.deschutes.org AGENDA MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that public meetings be accessible remotely, effective on January 1, 2022, with the exception of executive sessions. Public bodies must provide the public an opportunity to access and attend public meetings by phone, video, or other virtual means. Additionally, when in -person testimony, either oral or written is allowed at the meeting, then testimony must also be allowed electronically via, phone, video, email, or other electronic/virtual means. Attendance/Participation options are described above. Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385- 1734. Citizen input received by noon on Tuesday will be included in the Citizen Input meeting record for topics that are not included on the Wednesday agenda. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public- hearing-notices. CALL TO ORDER PLEDGE OF ALLEGIANCE ACTION ITEMS 1. 1:00 PM Review of Monthly Finance Reports 2. 1:30 PM Discussion and Direction for Drought Funds from the State 3. 2:00 PM Consideration of Draft IGA on Coordinated Office on Houselessness 4. 2:20 PM FY2022-2023 Special Funding Requests OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. ADJOURN a Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. June 06, 2022 BOARD OF COMMISSIONERS MEETING Page 2 of 2 ,,�,,�, BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: June 6, 2022 SUBJECT: Review of Monthly Finance Reports ATTENDANCE: Wayne Lowry, Interim Treasurer & Chief Financial Officer V DATE: TO: FROM: SUBJECT: MEMORANDUM May 13, 2022 Board of County Commissioners Wayne Lowry, Interim Chief Financial Officer Treasury and Finance Report for April 2022 Following is the unaudited monthly finance report for fiscal year to date April 30, 2022. Treasury and Investments • The portfolio balance at the end of April was $269.1 million, a decrease of -$9 million from March and an increase of $30 million from last year (April 2021) • Net investment income for the month is $126,919 approximately $7,000 more than last month and $39,000 less than April 2021. YTD earnings of $1,289,814 are $744,800 Tess than the YTD earnings last year. • All portfolio category balances are within policy limits, with the exception of LGIP due to the transition of the CFO • The LGIP interest rate increased 10 basis points from 55 to 65 effective April 7, 2022. Another 10 basis point increase is expected on May 10th. Benchmark returns for 24 and 36 month treasuries are up again from the prior month by 16 and 42 basis points, respectively. • Average portfolio yield is 0.58% which is no change from the prior month. • The portfolio's weighted average time to maturity is at 1.48 years compared to 1.49 in February. Portfolio Breakdown: Par Value by 'investment Type Municipal Debt Corporate Notes Time Certificates U.S. Treasuries Federal Agencies LGIP First Interstate Bank Total Investments $ 49,475,000 61,102,000 1,245,000 17, 000, 000 75,490,000 54,869,491 9,959,847 $ 269,141,338 18.4% 22.7% 0.5% 6.3% 28.0% 20.4% 3.7% 100.0% Total Portfolio: By InvestmentTypes First Interstate Bank 3.7% 20.4% Federal Agencies 28.0% Municipal Debt 18.4% U. S. Treasunes 6.3% Corporate Notes 22.7% Time Certificates 0.5% $80 co $60 $40 $20 $7.8 Portfolio by Broker $14.2 $24.8 $30.2 $53.6 $73.8 Investment income Total Investment Income Less Fee: $5,000 per month Investment Income - Net Prior Year Comparison Apr-21 Apr-22 131,919 (5,000) 126,919 1,289,814 Y-T-D 166,137 1,339,814 (50,000) 2,034,580 Category Maximums: U.S. Treasuries LGIP ($52,713,000) Federal Agencies Banker's Acceptances Time Certificates Municipal Debt Corporate Debt 100% 100% 100% 25% 50% 25% 25% Maturity (Years) Max Weighted Average 4.545 1.48 FIB/ LGIP Investments Average Yield Percentages Current Month 0.55% 0.47% 0.58% Prior Month 0.55% 0.47% 0.58% 24 Month Treasury LGIP Rate 36 Month Treasury Benchmarks 2.44% 0.65% 2.87% Term Minimum , Actual 0 to 30 Days Under 1 Year Under 5 Years 10% 25% 100% 25.6% 41.1% 100.0% Other Corp Issuer Callable Credit W/A Policy Actual 5% 25% AA2 3.3% 19.0% AA1 $- DA Moreton Robert W Piper Great Castle Oak Davidson Capital Baird &Co Sandler Pacific Markets Securities Investment Activity Purchases in Month Sales/Redemptions in Month $ $ 24 Month Historic Investment Returns 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00 May July Sept Nov Jan Mar May Jul Sep Nov Jan Mar 350,000,000 300,000,000 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 County Rate 2 Year Treasury Rate yam-'- Corporate Bond Rate Three Year Portfolio Balance LGIP Rate yoi N°) 'yoi 'vo' LD 10 'LO \ 10 ti) ,� >' t by "I> �\1> '1> ,;Lti 1' ` titi see o� Sao •fat 4\a� �� c�Q �� �a 4a rya c � �� 4<a Five Year Maturity Distribution Schedule May-22 Oct-22 Mar-23 Aug-23 Jan-24 Jun-24 Nov-24 Apr-25 Sep-25 Feb-26 Jul-26 Dec-26 Deschutes County Investments Portfolio Management Portfolio Details - Investments April 30, 2022 'P rohas s„01008 ,A rll 2021 °uC .Miss$ 01661e tii Aur.B 2022 , Purchase Maturity Days To Ratings Coupon Par Market Book Inv - nv T - ( CUSIP Security I Broke -' Date - I Date -, i Maturl ' [Mood - 18P/Fi -1 Rate - j YTM 36 - I Value ' Value j Value 10844 BCD 05580AB78 BMW GPAC 7/30/2021 7/30/2024 821 0.55 0.55 249,000236,987 249,000 10847 BCD 38149MXG3 GOLDMAN SACHS GPAC 7/28/2021 7/29/2024 820 0.55 0.55 249,000 237.005 249.000 10848 BCD 795451AA1 SALLIE MAE GPAC 7/21/2021 7/22/2024 813 0.55 0.55 249,000 236,588 249,000 10849 BCD 89235MLF6 TOYOTA FINANCIAL SOS BANK GPAC 8/5/2021 8/5/2024 827 0.55 0.55 249,000 236,876 249,000 10850 BCD 90348JR85 UBS BANK USA GPAC 8/11/2021 8/12/2024 834 0.55 0.536214 249.000 236.708 249.000 10748 FAC 3133EKJ56 Federal Farm Credit Bank CASTLE 1/31/2020 8/30/2022 121 Aaa AA+ 0.4 0.3783193 3,000,000 3,003.168 3,001,671 10763 FAC 3133EL3P7 Federal Farm Credit Bank R W B 8/12/2020 8/12/2025 1199 Aaa AA+ 0.53 0.53 3.000.000 2,770,330 3,000,000 10764 FAC 3133EL3H5 Federal Farm Credit Bank MORETN 8/12/2020 8/12/2025 1199 Aaa AA+ 0.57 0.57 3,000.000 2.776,407 3.000,000 10783 FAC 3133EMCNO Federal Farm Credit Bank CASTLE 10/16/2020 10/15/2024 898 Aaa AA+ 0.4 0,4401721 2,000,000 1,882,817 1,998,046 10842 FAC 3133EMT51 Federal Farm Credit Bank R W B 7/19/2021 7/19/2024 810 Aaa AA+ 0.42 0.4283959 1,000.000 948,962 999,815 10867 FAC 3133ENEW6 Federal Farm Credit Bank GPAC 11/23/2021 5/23/2023 387 0,375 0.3708179 2,000,000 1,962,521 2,000.000 10868 FAC 3133ENEY2 Federal Farm Credit Bank GPAC 11/24/2021 7/24/2023 449 0.45 0.4500338 2,000,000 1,955,369 2,000,000 10869 FAC 3133ENDQ0 Federal Farm Credit Bank GPAC 11/18/2021 2/10/2023 285 Aaa AA+ 0.16 0.29 2,000,000 1,975,862 1,997,990 10882 FAC 3133EMDA7 Federal Farm Credit Bank GPAC 12/13/2021 10/13/2022 165 Aaa AA+ 0.16 0.2308967 1,140,000 1,133,322 1,139.637 10886 FAC 3133ELZN7 Federal Farm Credit Bank CASTLE 12/28/2021 5/18/2022 17 Aaa AA+ 0.16 0.1612573 1,000,000 999,710 999,999 10887 FAC 3133ELE75 Federal Farm Credit Bank CASTLE 12/29/2021 6/2/2022 32 Aaa AA+ 0.25 0.18238 1.505,000 1.504,604 1.505.088 10888 FAC 3133ELN26 Federal Farm Credit Bank CASTLE 12/29/2021 6/22/2022 52 Aaa AA+ 0.26 0.1821 630,000 629,589 630.069 10861 FAC 3130APW5 Federal Horne Loan Bank DA DAV 11/23/2021 2/23/2024 663 Aaa AA+ 0.65 0,6500583 1,670,000 1,617.976 1,670.000 10883 FAC 313383WD9 Federal Home Loan Bank GPAC 12/13/2021 9/9/2022 131 Aaa AA+ 3,125 0.1900014 1,645,000 1,655,925 1,662,145 10766 FAC 3134GWND4 Federal Home Loan Mtg Corp CASTLE 8/14/2020 8/12/2025 1199 Aaa 0.6 0.6101786 2.000,000 1,858,800 1,999,343 10769 FAC 3137EAEV7 Federal Horne Loan Mtg Corp CASTLE 8/21/2020 8/24/2023 480 Aaa AA+ 0.25 0,2840745 5.000.000 4,861,280 4,997.773 10775 FAC 3134GWF84 Federal Home Loan Mtg Corp CASTLE 9/9/2020 9/9/2024. 862 Aaa 0,48 0.48 1.000.000 948,041 1,000,000 10791 FAC 3134GW3W4 Federal Home Loan Mtg Corp CASTLE 10/30/2020 10/28/2024 911 Aaa 0.41 0.4163167 2.000,000 1,885,344 1,999,688 10792 FAC 31340W505 Federal Home Loan Mtg Corp CASTLE 10/30/2020 1/29/2025 1004 Aaa 0.45 0.4523943 2,500.000 2,339,205 2,499,838 10794 FAC 3137EAEZ8 Federal Home Loan Mtg Corp CASTLE 11/5/2020 11/6/2023 554 AA+ 0.25 0.2801193 5,000.000 4,831,423 4,997,731 10799 FAC 3134GW7F7 Federal Home Loan Mfg Corp CASTLE 11/18/2020 11/18/2024 932 Aaa 0.375 0.375 2,000,000 1,880,629 2,000.000 10762 FAC 313604E74 Federal National Mtg Assn CASTLE 7/31/2020 1/29/2025 1004 Aaa AA+ 0.57 0,569999 1,400,000 1,314,231 1,400,000 10765 FAC 3136G4N74 Federal National Mtg Assn MORETN 8/21/2020 8/21/2025 1208 Aaa AA+ 0.56 0.56 3,000,000 2,780.577 3,000,000 10767 FAC 3136G4L84 Federal National Mtg Assn CASTLE 8/18/2020 8/18/2025 1205 Aaa AA+ 0.57 0.5901227 2,000,000 1,854,655 1,998,694 10770 FAC 3136G4X24 Federal National Mtg Assn PS 8/28/2020 8/29/2025 1216 Aaa AA+ 0,6 0,6000006 1,000,000 927,569 1.000.000 10772 FAC 313604N74 Federal National Mtg Assn R W B 8/27/2020 8/21/2025 1208 Aaa AA+ 0.56 0.5650922 1,000,000 926,859 999,834 10773 FAC 3136G4X24 Federal National Mtg Assn CASTLE 8/28/2020 8/29/2025 1216 Aaa AA+ 0.6 0.6000006 1,000,000 927,569 1,000.000 10774 FAC 3136G4N74 Federal National Mtg Assn R W B 9/3/2020 8/21/2025 1208 Aaa AA+ 0.56 0.5599951 2,000,000 1.853.718 2.000.000 10793 FAC 31350A2NO Federal National Mtg Assn R W B 11/4/2020 11/4/2025 1283 Aaa AA+ 0.55 0.55 2.000.000 1,843,370 2,000,000 10796 FAC 313500603 Federal National Mtg Assn CASTLE 11/12/2020 11/7/2025 1286 Aaa AA+ 0.5 0.5729346 2,000.000 1,837,946 1,994,950 10872 FAC 3135GOV34 Federal National Mtg Assn GPAC 12/1/2021 2/5/2024 645 Aaa AA+ 2.5 0.5902165 2,000.000 1,995,859 2,066,732 10878 FAC 3135GOT94 Federal National Mtg Assn R W B 12/9/2021 1/19/2023 263 Aaa AA+ 2.375 0.3868429 1,000,000 1,004,061 1,014.203 10860 TRC 91282CDA6 U.S. Treasury MORETN 11/1/2021 9/30/2023 517 0,25 0.4554048 2.000,000 1,938,750 1,994.213 10866 TRC 91282CCD1 U.S. Treasury MORETN 11/17/2021 5/31/2023 395 0.125 0.3701352 2.000,000 1,955,860 1,994,710 10889 TRC 912828XW5 U.S. Treasury GPAC 12/30/2021 6/30/2022 60 Aaa 1.75 0.17 3.000,000 3,005,280 3,007,843 10890 TRC 912828L24 U.S. Treasury GPAC 12/30/2021 8/31/2022 122 Aaa 1.875 0.2 3.000,000 3.006,798 3,016.699 10891 TRC 912828L57 U.S. Treasury GPAC 12/30/2021 9/30/2022 152 Aaa 1,75 0.23 3,000,000 3,005,274 3,018,918 10892 TRC 912828Y40 U.S. Treasury GPAC 2/7/2022 10/15/2022 167 Aaa 1,375 0.57 2,000,000 2,000,234 2.007,306 10893 TRC 91282CBNO U.S. Treasury GPAC 2/7/2022 2/28/2023 303 Aaa 0.125 0.85 2.000,000 1,969,844 1.988.041 10881 ATD 89233HG16 TOYOTA MOTOR CREDIT DA DAV 12/9/2021 7/1/2022 61 P-1 A-1 0.28 0 2,000,000 1,995.948 1,999.051 10759 MC1 037833CP3 Apple Inc CASTLE 3/27/2020 5/11/2022 10 Aal AA+ 0.4995 1.7245202 1,000,000 1,000,000 999.715 10806 MC1 0378330E4 Apple Inc GPAC 12/3/2020 1/13/2025 988 Aal AA+ 2.75 0.6389292 2,000.000 1.983,201 2.112,332 10862 MC1 037833CG3 Apple Inc GPAC 11/17/2021 2/9/2024 649 Aal AA+ 3 0.9122019 2,000.000 2,008,104 2,073,076 10865 MC1 037833DN7 Apple Inc GPAC 11/18/2021 9/11/2026 1594 Aal AA+ 2.05 1.4551529 2.000,000 1,894,780 2.049.917 10727 MC1 06051GEU9 Bank of America Corp CASTLE 11/25/2019 1/11/2023 255 A2 A- 3.3 2.1200764 2,000,000 2.016.307 2,015.768 10832 MC1 06053FAA7 Bank of America Corp DA DAV 2/23/2021 7/24/2023 449 A2 A- 4,1 0,2302892 1.000.000 1,015,293 1,047,458 10846 MC1 06051GJY6 Bank of America Corp CASTLE 7/27/2021 6/14/2024 775 A2 A- 0.523 0.5210523 1.000.000 967.155 1,000.040 10851 MC1 06051GFF1 Bank of America Corp CASTLE 8/12/2021 4/1/2024 701 A2 A- 4 0.6052599 2,000,000 2,028,625 2.128.897 10854 MC1 06051GEU9 Bank of America Corp PS 8/16/2021 1/11/2023 255 A2 A- 3.3 0.2702416 1,000,000 1.008,154 1,020,985 10923 MC1 060510160 Bank of America Corp CASTLE 1/12/2021 1/22/2024 631 A2 A- 4.125 0.5217482 2,000,000 2,030,889 2,123.175 10713 MC1 361582AD1 Berkshire Hathaway Inc CASTLE 9/9/2019 7/15/2023 440 Aa3 AA 7.35 2.0306495 500,000 525,642 530,687 10733 MC1 084664BT7 Berkshire Hathaway Inc MORETN 12/6/2019 5/15/2022 14 Aa2 AA 3 1.74 2,000,000 2,000,794 2.000,955 10822 MC1 125720400 CME GROUP GPAC 1/4/2021 3/15/2025 1049 Aa3 AA- 3 0,6490818 2,000,000 1,983,784 2,133,003 10830 MC1 225460AP2 CREDIT SUISSE NY CASTLE 2/1/2021 9/9/2024 862 Aa3 3.625 0.57179 2,950,000 2.945,274 3,159,687 10818 MC1 166764BW9 Chevron Corp GPAC 12/28/2020 5/11/2025 1106 Aa2 AA 1.554 0.6470298 1.663,000 1,577.552 1,707,954 10824 MC1 166764BW9 Chevron Corp CASTLE 1/7/2021 5/11/2025 1106 Aa2 AA 1.554 0,6175284 2,000,000 1,897.236 2,055,866 10836 MC1 31422XBV3 Federal Agriculture Mtg Corp GPAC 3/15/2021 12/15/2023 593 0.22 0.2148764 2,000,000 1,927.615 2.000.000 10819 MC1 3133EMLE0 Federal Farm Credit Bank PS 12/30/2020 9/22/2023 509 Aaa AA+ 0.19 0.1900035 2.000,000 1,945,248 2.000,000 10820 MC1 3133EMLP5 Federal Farm Credit Bank PS 12/30/2020 12/23/2024 967 Aaa AA+ 0.32 0.3199988 2,000,000 1,868,901 2.000,000 10828 MC1 3133EMNK4 Federal Farm Credit Bank DA DAV 1/22/2021 7/22/2024 813 Aaa AA+ 0.31 0.31 2,000,000 1.897.463 2,000.000 10834 MC1 3133EMRZ7 Federal Farm Credit Bank CASTLE 2/26/2021 2/26/2024 666 Aaa AA+ 0.25 0.2620551 2,000,000 1,915,021 1.999,563 10821 MC1 31340XKK9 Federal Home Loan Mtg Corp R W B 1/15/2021 1/15/2025 990 Aaa 0.35 0 2,000.000 1,870.024 2.000,000 10802 MC1 459058JM6 International Bonds for Recons CASTLE 11/24/2020 11/24/2023 572 Aaa AAA 0.25 0.3204397 2,000,000 1,927.780 1,997.758 10817 MC1 46625HKC3 JPMorgan Chase - Corporate N CASTLE 12/22/2020 1/23/2025 998 A2 A- 3.125 0.8061136 2,000,000 1.977,880 2.124,195 10826 MC1 46625HKC3 JPMorgan Chase - Corporate N CASTLE 1/11/2021 1/23/2025 998 A2 A- 3.125 0,8272497 2,000.000 1,977,880 2,123,034 10859 MC1 46625HRL6 JPMorgan Chase - Corporate N CASTLE 10/29/2021 5/18/2023 382 A2 A- 2.7 0.7306116 2,000,000 2,000,805 2,040.937 10864 MC1 46625HJX9 JPMorgan Chase - Corporate N CASTLE 11/18/2021 5/13/2024 743 A2 A- 3.625 0.9770205 1,500,000 1,512,945 1,579,597 10873 MC1 46625HJT8 JPMorgan Chase - Corporate N CASTLE 12/2/2021 2/1/2024 641 A2 A- 3.875 0.9289607 1.000.000 1,014,131 1,050,916 10771 MC1 68583RCT7 OR ST COMMUNITY COLLEGE DI=R W B 8/27/2020 6/30/2024 791 Aal AA+ 5.66 0.6000375 90.000 94,500 99.727 10813 MC1 740189AG0 Precision Castparts Corp CASTLE 12/17/2020 1/15/2023 259 A2 AA- 2.5 0.5547661 2,772,000 2,776,223 2,809,772 10880 MC1 78015K7G3 Royal Bank of Canada PS 12/10/2021 4/17/2023 351 A2 A 1.6 0.640545 2,000,000 1,982,271 2,018,330 10797 MC -I 822582CC4 ROYAL DUTCH SHELL PLC GPAC 11/13/2020 11/7/2024 921 Aa2 AA- 2 0.7055457 3,000,000 2,929,416 3,096,202 10823 MC1 822582CC4 ROYAL DUTCH SHELL PLC CASTLE 1/7/2021 11/7/2024 921 Aa2 AA- 2 0.5429301 1.708.000 1,667,814 1,769,898 10884 MC1 90520EAK7 MUFG Union Bank CASTLE 12/14/2021 12/9/2022 222 A2 A 2.1 0,6120448 1.730.000 1,729,438 1,745,517 10858 MC1 91159HHX1 US Bank PS 10/29/2021 7/30/2024 821 A2 A+ 2.4 0.8420282 2.000.000 1,966,485 2,069,063 10879 MC1 90331HPF4 US Bank CASTLE 12/10/2021 1/9/2023 253 Al AA- 1.95 0.6160653 2.279,000 2,279,073 2,299.838 10814 MC1 931142DV2 WALMART GPAC 12/17/2020 12/15/2024 959 Aa2 AA 2.65 0.570485 2.000,000 1,985,711 2,107.674 10801 MC1 30231081-14 XTO Energy Inc GPAC 11/19/2020 3/19/2025 1053 4a1 AA 2.992 0.813784 2,000,000 1,981,804 2.123.166 10816 MC1 30231GBC5 XTO Energy Inc GPAC 12/21/2020 8/16/2024 838 Ael AA 2,019 0.5432498 2,000,000 1.958.962 2.066.878 10835 MUN 010831005 ALAMEDA CNTY CA JT PW RS AL CASTLE 2/24/2021 6/1/2023 396 Aa1 AA+ 3.095 0.3959011 3.080,000 3,104,301 3.172.626 10788 MUN 014365DS6 ALDERWOOD WA WTR & WSTW R W B 11/12/2020 12/1/2024 945 Aa2 AA+ 1 0.6501532 935,000 888,026 943,326 10789 MUN 014365DR8 ALDERWOOD WA WTR & WSTW R W B 11/12/2020 12/1/2023 579 Aa2 AA+ 1 0,550114 270,000 262.815 271,904 10790 MUN 014365000 ALDERWOOD WA WTR & WSTVV R W B 11/12/2020 12/1/2022 214 Aa2 AA+ 1 0.5003903 200,000 199,156 200.579 10843 MUN 096419MM3 BONNEVILLE & BINGHAM CNTYS PS 7/28/2021 9/15/2023 502 Aaa 4 0.4307542 1,000.000 1,017.660 1.048.704 10808 MUN 13034AL57 CALIFORNIA INFRASTRUCTURE E GPAC 12/17/2020 10/1/2024 884 AAA 0.645 0,6450337 1,000,000 944,290 1,000,000 10777 MUN 179093401 CLACKAMAS SCHOOL DISTRICT PS 10/1/2020 6/15/2024 776 Aa1 0.613 0.6130311 500,000 474.915 500.000 10807 MUN 179198JF4 CLACKAMAS SCHOOL DISTRICT DA DAV 12/3/2020 6/15/2024 776 Aa1 0.83 0,480219 300,000 286.389 302.206 10871 MUN 250325UL9 DESCHUTES CTY SCH DIST#1 R W B 12/7/2021 6/15/2026 1506 Aal 1.4 1.2301048 2,000,000 1,865,300 2,013,582 10709 MUN 29270CNU5 Bonneville Power Administralio CASTLE 7/30/2019 7/1/2023 426 Aa2 AA- 5,803 2,1249156 1,000,000 1,036.700 1,040,958 10877 MUN 38122NA44 GOLDEN ST TOBACCO SECURITI. GPAC 12/8/2021 6/1/2022 31 Aa3 A+ 0.502 0.2 1.000.000 999,390 1,000,250 10778 MUN 4511527C0 IDAHO ST BOND BANK AUTH 6/E585 10/8/2020 9/15/2024 868 Ael 5 0.6103486 1.000,000 1,045,740 1,102.739 10780 MUN 4764530100 JEROME IDAHO SCHOOL DISTRh PS 10/13/2020 9/15/2023 502 Aaa 5 0.4793681 200,000 206,196 212,306 10781 MUN 476453GS8 JEROME IDAHO SCHOOL DISTRII PS 10/13/2020 9/15/2024 868 Aaa 5 0,7253469 220,000 229,143 241,956 10840 MUN 498368EB1 KLAMATH CNTY OR SCH DIST PS 7/1/2021 6/15/2025 1141 44+ 0.86 0,8600191 400,000 373,572 400,000 10857 MUN 558770DT7 CITY OF MADRAS OR DA DAV 10/12/2021 3/1/2023 304 AA 0.451 0.4510338 210,000 206.957 210,000 10870 MUN 569280EX4 Salem-Keizer School District PS 12/7/2021 6/15/2026 1506 4a1 1.438 1.2900015 2,000,000 1,858,660 2,011.814 10782 MUN 584288ER1 MEDFORD OR REVENUE R W B 10/14/2020 7/15/2024 806 AA- 2 0,6503538 815,000 797,257 838,930 10825 MUN 625506PX2 MULTNOMAH CO-REF-TXBL GPAC 1/21/2021 6/1/2025 1127 Aaa AAA 1 0.5000954 2,165,000 2,042,396 2,197,971 10815 MUN 625517MG9 MULTNOMAH COUNTY OR SCHOC R W B 12/30/2020 6/15/2024 776 Aal AA+ 2 0.4052718 2,750,000 2,691,783 2,842,630 10841 MUN 625517NE3 MULTNOMAH COUNTY OR SCHOC CASTLE 7/15/2021 6/30/2025 1156 Aa2 AA 0.95 0.6870868 1,255,000 1.168,932 1,265,282 10768 MUN 67232TBM6 OAKLAND CA REDEV SUCCESS( PS 8/21/2020 9/1/2023 488 AA- 3.125 0.6015189 2,500,000 2,501,200 2,583,229 10875 MUN 68587FAW4 0R EDU DISTS FF&C PENSION 0 R W B 12/8/2021 6/30/2026 1521 Aaa AA 1.104 1.3861517 250.000 226,655 247,163 10652 MUN 6860531301 Oregon School Boards Assoc MORETN 9/14/2018 6/30/2022 60 Aa2 AA 5.48 3.12 925.000 931,309 928,347 10805 MUN 68609TZR2 Oregon State Lottery R W B 12/1/2020 8/1/2024 823 Aal AA+ 0,638 0,4148774 505.000 478,669 507.513 10811 MUN 68608USW7 Oregon Slate Lottery R W B 12/17/2020 8/1/2024 823 Aal AA+ 2.677 0.9386601 755,000 754,298 783.964 10812 MUN 68608USD9 Oregon Stale Lottery R W B 12/17/2020 8/1/2024 823 Ael AA+ 2,677 0.9386585 500,000 501,670 519.182 10829 MUN 68607VZ73 Oregon State Lottery PS 1/26/2021 4/1/2024 701 Aa2 AAA 2.505 0,3901753 2,350.000 2,325,678 2,444,571 10874 MUN 68609TNC8 Oregon State Lottery R W B 12/2/2021 5/1/2024 731 Aal AA+ 0.795 0.7300606 500,000 478,870 500,642 10853 MUN 68583RCY6 OR ST COMMUNITY COLLEGE DI: PS 8/31/2021 6/30/2024 791 AA 0.583 0.5830334 1,000,000 944,040 1,000.000 10863 MUN 68583RCV2 OR ST COMMUNITY COLLEGE DI: GPAC 11/18/2021 6/30/2026 1521 Aa1 AA+ 5.68 1.4000014 210.000 227,831 246,116 10876 MUN 68607DVC6 ODOT HWY USER TAX REV R W B 12/8/2021 11/15/2026 1659 Aa1 AAA 0,934 1.3661066 260.000 232.094 255.085 10784 MUN 732098PE2 POMONA CALI UNI SCH DIST TA> PS 10/20/2020 8/1/2024 823 Aa3 0.77 0.6001765 1.200,000 1,139,340 1,204.528 10809 MUN 736688MD1 Portland Community College PS 12/17/2020 6/15/2024 776 Aa1 0.572 0.5720012 1.000.000 952,150 1.000,000 10845 MUN 736688MF6 Portland Community College MORETN 7/23/2021 6/15/2026 1506 Aal 0.899 0,8000224 1,250.000 1,140.000 1,254,990 10760 MUN 736746XU7 PORTLAND OR URBAN RENEWAL PS 7/14/2020 6/15/2023 410 Aal 4.023 2.895 830,000 830,581 839,996 10810 MUN 73474TA86 MORROW PORT TRANS FAC RW B 12/14/2020 9/1/2024 854 Aa2 3221 0,4201896 1750,000 1,753675 1,863,356 10837 MUN 73473ROH5 MORROW PORT/BANS FAQ RW B 4/1/2021 12/1/2023 670. A- 0,7 0.7000516 1,000,000 963,990; 1,000,000 70838 MUN 73473ROW2 MORROW PORTTRANS FAC 121/1/ B 4/1/2021 6/U2023 396 A- 0.7 O_7000¢25 215,000 210,466 215,000 10833 MUN 7578896R0 REDWOOD CITY CA SCH DIST DA DAV 2/24/2021 8/1/2022 92 AA 5 0.8062226 125,000 126.140 126,481 10885 MUN 801315LU4 SANTA BARBARA CA UNIF SCH C GPAC 12/23/2021 6/30/2022 60 AA 0.25 0.2015796 1,500.000 1,498.245 1,500,118 10776 MUN 568571004 SILVER FALLS SD PS 9/17/2020 6/15/2024 776 Aal 0,55 0.5500254 1.900,000 1,802,986 1,900.000 10831 MUN 799055QU5 SAN MATEO CA FOSTER CITY SC DA DAV 2/16/2021 8/1/2025 1188 Aaa AA+ 1.597 0.4700929 500,000 478,360 518,100 10786 MUN 835569GR9 SONOMA CCD PS 10/21/2020 8/1/2024 823 Aa2 AA 2.061 0.600206 1,200,000 1,173,420 1,238,937 10787 MUN 88675A654 TIGARD OR WTR SYS REVENUE PS 11/3/2020 8/1/2025 1188 Aa3 AA 2 0.8504149 350,000 337,708 362.791 10779 MUN 906429EE1 UNION 070.OR SCHOOL DISTRIC PS 10/8/2020 6/15/2024 776 Aal 0,675 0.6750364 490,000 466,225 490,000 10785 MUN 939307KV5 Washington County SD Municipal PS 10/28/2020 6/15/2024 776 Aal 0.59 0.5840838 1,500,000 1,424,625 1,500.000 10798 MUN 938429V61 Washington County SD Municipal PS 11/17/2020 6/15/2025 1141 431 0.912 0.6448704 350,000 326,918 352,872 10800 MUN 98459LAA1 YALE UNIVERSITY GPAC 11/18/2020 4/15/2025 1080 Aaa AAA 0.873 0.5784436 2.000,000 1.879,602 2.017,166 10839 MUN 984674.125 MCMINNVILLE SCHOOL DIST VA!, PS 6/15/2021 6/15/2023 410 Aal 0.28 0.28 170,000 166.025 170,000 10078 RRP SY510078 Local Govl Investment Pool 7/1/2006 - - 1 0.55 0.55 54,869,491 54,869,491 54,869,491 10084 RR2 SYS10084 First Interstate 7/1/2006 - - 1 0.55 0.55 9,959.847 9,959,847 9,959,847 Position Control Summary Org Jul Aug Sep Oct Nov Dec Jan Feb Mar April July - June Percent Unfilled Assessor Filled 33.26 33.26 33.26 33.26 33.26 33.26 33.26 32.63 33.00 33.00 Unfilled 2.00 I 2.00 2.00 2.00 2.00 2.00 2.00 2,63 2.26 2,26 6.00% Clerk Filled 8.58 d 8.48 8.48 9.48 9.48 9.48 10.48 9.48 10.48 r 10.48 Unfilled 0.90 1.00 1.00 - - 1.00 3.95% BOPTA Filled 0.42 0.52 0.52 0.52 0.52 0.52 0.52 0.52 0.52 0.52 Unfilled 0.10 - - - - - - - 1.92% DA Filled 51.70 ; 54.50 56.50 55.50 55,60 54.60 56.60 55.60 i 55.40 56.40 Unfilled 6.30 ' 3.50 1.50 2.50 1.50 2.50 1.00 2.90 3.20 2.20 4.68% Tax Filled 5.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50 Unfilled - - - - - - 0.00% Veterans' Filled 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 Unfilled - - - - - - - 0.00% Property Mngt Filled 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Unfilled - - - - - - 0.00% Total General Fund Filled 106.46 < 109.26 111.26 111.26 111.36 110.36 113.36 110.73 111.90 112.90 Unfilled 9.30 6.50 4.50 4.50 3.50 4.50 3.00 6.53 5.46 4.46 4.50% Justice Court Filled 4.60 4.60 4.60 4.60 4.60 4.60 4.60 4.60 4.60 4.60 Unfilled - - - - - - - - - - 0.00% Community. Just ice Filled 45.90'. 45.90 45.90 44.90 44.90 44.90 44.90 : 42.90 41.90 41,90 Unfilled 2.00 2.00 2.00 3.00 3.00 3.00 3.00 5.00 6.00 6.00 7.31% Sheriff Filled 229.75 235.75 232.75 238.75 235.25 234.25 232.25 221.25 231.75 231.75 Unfilled 27.25 21.25 24.25 18.25 21.75 24.75 26.75 37.75 27.25 27.25 9.94% Health5rvcs Filled 320.33 319.85 320.40 331.20 331.50 339.50 - 344.20 344.30 344.80 351.50 Unfilled 55.47 57.95 64.90 54.50 55.20 50.30 46.10 53.00 53.50 47.80 13.86% CDD Filled 61.00 61.00 56.80 56.80 58.80 58.80 57.80 59.80 61.80 61.80 Unfilled 4.00 6.00 11.20 11.20 9.20 9.20 11.20 9.20 8.20 8.20 12.84% Road Filled 57,00 57.00 57.00 56.00 56.00 56.00 56.00 57.00 57.00 57.00 Unfilled 1.00 1.00 1.00 1.00 0,70% Adult P&P Filled 37.60 37.60 37.60 36.85 36.85 35.85 36.85 36.85 36.85 37.85 Unfilled 3.25 3.25 3.25 4.00 4.00 5.00 4.00 4.00 4.00 3.00 9.24% Solid Waste filled 23.00 24.00 24.00 27.00 26.00 26.00 26.00 26.00 26.00 26.00 Unfilled 2.00 4.00 4.00 1.00 2.00 2.00 2.00 2.00 2.00 2.00 8.30% Victims Assistance Filled 8.00 8.00 8.00 8.00 8.00 7.00 8.00 8.00 8.00 8.00 Unfilled - - - - - 1.00 - - - - 1.25% GIS Dedicated Filled 2.30 2.30 230 2.30 2.30 2.30 2.30 2.30 2.30 2.30 Unfilled - _ - 0.00% Fair & Expo Filled 9.00 9.00 9.00 9.00 9.00 8.00 9.00 9.00 9.00 9.75 Unfilled 3.50 3.50 3.50 3.50 3.50 4.50 3.50 3.50 3.50 2.75 28.20% Natural Resource Filled 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Unfilled - 0.00% ISF - Facilities Filled 21.60 19.60 21.60 21.60 20.60 21.60 20.60 20.75 21.75 21.75 Unfilled 2.40 3.40 2.40 2.40 3.40 2.40 3.40 3.25 3.25 3.25 12.26% ISF -Admin Filled 7.75' 7.75 6.75 8.75 7.75 7.75 7.75 8.35 8.35 8.35 Unfilled 1.00 1.00 2.00 1.00 2.00 2.00 2.00 1.40 1.40 1.40 16.08% ISF - BOCC Filled 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Unfilled - - - - - - - - - - 0.00% ISF-Finance Filled 9.00 9.00 9.00 8.00 10.00 10.00 10.00 10.00 9.00 7.00 Unfilled 2.00 2.00 2.00 3.00 1.00 - - - 1.00 3.00 13.33% ISF - Legal Filled 7.00 7.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 5.00 Unfilled - - - 1.00 1.00 1.00 1.00 1.00 1.00 2.00 11.43% ISF - HR Filled 8.00 8.00 8.00 8.00 8.00 8.00 8.00 9.00 9.00 9.00 Unfilled 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - - - 7.78% ISF - IT Filled 15.70 15.70 15.70 15.70 15.70 16.70 16.70 16.70 16.70 16.70 Unfilled - - - - - - - - - - 0.00% ISF - Risk Filled 2.25 2.25 2.25 2.25 2.25 2.25 2.25 2.25 2.25 2.25 Unfilled - -..... . _ _ 0.00% Total: Filled 981.24 988.56 984.91 1,001.96 999.86 1,004.86 1,011.56 1,000.78 1,013.95 1,020.40 Unfilled 113.17 111.85 125.00 109.35 111.55 111.65 107.95 126.63 116.56 111.11 % Unfilled 10.34% 10.16% 11.26% 9.84% 10.04% 10.00% 9.64% 11.23% 10.31% 9.82% 10.26% Budget to Actuals Report General Fund Revenue YTD in the General Fund is $38.2 million or 93.8% of budget, a $600K increase from the prior month. By comparison, last year revenue YTD was $43.6 million and 116% of budget. This year's YTD revenue collections would be greater except for one-time, unbudgeted CARES Act funds received last year in the General Fund. Expenses YTD are $34.2 million and 79% of budget compared to $38.5 million and 97% of budget last year. Overall expenses are lower this year and represent a smaller portion of the budget this year due to unbudgeted CARES Act expenditures last year offset by an increase in the approved budget transfers this year which are made on a regular monthly basis. Beginning Fund Balance is $15M or 111.3% of the budgeted $13.5M beginning fund balance. Projected ending fund balance is $12.6M, a decrease of $200K from March. County Wide Financial Dashboard Fund Select all tglank) cot - General fund 010 - Assmt-Clerk... 020 - Code Abate... 030 - Community ... 040 - Court Techn... 050 - Economic IL 060 - General Cou... 070 - General COIL. 090 - Project Dev... 120 - Law Library 130 - Park Acquisi... 132 - Park Develo... Monthly GL Period 0 10 $11.0M (Blank) All Major Funds Requirements $34.2M Ni 78.9% wrn rrroM Resources 93.8% 001 - General Fund Budget to Actuals Beginning Working Capital Monthly Expenditures 98.8% %of last vear budget 63 La,t Year Actual,- *Current Year .Achxa1s Monthly Revenues i La.t Year Actual; OCurrent'iear Actual, 116.5%, % of lase vear budget ri m 10 83.3% Year Complete Budget to Actuals by Category 65Actual, •Burlgtt *Projection Projected Ending Working Capital Approved FTE Budget 63 Projectiu: 117.36 VACANT On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue and expense data compared to budget through April 30, 2022. Budget to Actuals - Countywide Summary --. All Departments FY22 YTD April 30, 2022 (unaudited) 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget 001 - General Fund 030 -Juvenile 160/170 - TRT 200 - American Rescue Fund 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other TOTAL RESOURCES Actuals % Budget Actuals 45,149,632 975,090 10,669,865 19,000,000 489,850 43,449,298 43,207,563 8,251,726 20,681,110 5,995,287 2,467,800 12,077,592 1,466,050 52,000 14,000 436,050 1,100 3,263,646 21,884,538 11,064,698 34,434,902 47,633,001 106% 975,868 100% 11,229,510 105% 46,273 0% 501,563 102% 44,938,851 103% 45,921,554 106% 9,687,451 117% 23,538,925 114% 6,040,170 101 2,942,827 119% 13,463,285 111% 1,791,835 122% 53,038 102% 8,532 61°A) 654,204 150% 7,787 708% 3,239,580 99% 22,761,820 104% 12,080,426 109% 36,750,860 107% 40,504,168 38,022,908 94% 901,143 594,705 66% 11,659,435 11,285,674 97% 19,000,000 19,247,876 101% 550,832 416,965 76% 44,947,745 44,084,087 98% 48,727,400 39,772,357 82% 9,580,316 8,425,490 88% 22,629,649 20,452,508 90% 5,840,250 5,668,327 97% 2,471,190 102,548 4% 13,350,600 10,939,300 82% 1,395,724 1,465,048 105% 1,560,500 1,928,067 124% 8,544 6,371 75% 497,524 449,223 90% 7,546 5,229 69% 3,146,973 3,979,986 126% 23,027,177 20,888,104 91% 12,019,306 11,656,496 97% 50,071,869 28,325,281 57% 285,031,797 284,267,359 100% 311,897,891 267,716,550 86% Projection 39,773,865 98% 852,390 95% 14,440,108 124% 38,500,363 203% 550,767 100% 44,968,053 100% 46,975,533 96% 10,422,775 109% 24,117,389 107% 6,142,685 105% 193,510 8% 14,120,331 106% 1,838,923 132% 1,930,309 124% 7,490 88% 584,398 117% 6,250 83% 4,363,701 139% 24,510,210 106% 12,364,967 103% 48,423,771 97% 335,087,789 107% Fiscal Year 2021 Fiscal Year 2022 REQUIREMENTS Budget 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - American Rescue Fund 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Actuals Budget Actuals 27,262,513 7,390,349 3,619,872 19,000,000 683,508 51,263,220 52,285,174 8,474,142 14,513,205 7,081,268 20,036,050 8,853,213 2,070,371 127,000 401,940 26,227,705 96% 7,038,218 95% 3,566,960 99% 32,136 0% 650,926 95% 49,625,248 97% 49,994,157 96% 8,086,137 95% 12,506,257 86% 6,365,601 90% 11,742,022 59% 8,107,298 92% 2,011,440 97% 189,611 149% 90,523 23°A. 21,094,809 16,031,459 76% 7,496,355 5,545,800 74% 3,358,388 2,987,031 89% 38,000,000 11,011,081 29% 701,142 579,095 83% 54,162,360 42,148,160 78% 58,872,642 42,149,702 72% 9,978,889 7,387,452 74% 15,024,128 10,379,825 69% 7,079,915 5,238,323 74% 29,722,691 7,264,984 24% 9,709,991 6,280,229 65% 2,504,877 2,147,000 86% 1,468,131 1,326,790 90% 568,000 3,134 1% Projection 20,355,990 96% 6,784,122 90% 4,217,475 126% 38,399,353 101 701,142 100% 52,773,167 97% 52,197,538 89% 9,142,763 92% 14,829,675 99% 6,415,535 91% 10,201,885 34% 8,841,450 91% 2,582,298 103% 1,349,113 92% 398,000 70% Budget to Actuals - Countywide Summary =-.. All Departments FY22 YTD April 30, 2022 (unaudited) 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other TOTAL REQUIREMENTS 543,902 512,967 94% 100,000 0% 3,794,344 2,391,380 63% 23,620,173 23,336,074 99% 12,576,839 10,534,248 84% 59,118,720 32,830,422 56% 496,188 377,474 76% 100,000 0% 6,427,292 4,228,338 66% 23,924,393 21,143,201 88% 14,563,007 9,182,053 63% 86,322,366 28,526,855 33% 322,815,803 255,839,328 79% 391,575,564 223,937,987 57% 83.3% Year Complete 446,257 90% 20,000 20% 5,033,304 78% 27,112,177 113% 11,559,064 79% 84,822,725 98% 358,183,033 91% Fiscal Year 2021 Fiscal Year 2022 TRANSFERS Budget 001 - General Fund 030 -Juvenile 160/170 -TRT 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 705 - 911 999 - Other TOTAL TRANSFERS Actuals % Budget Actuals % (20,308,890) (19,944,234) 98% 5,957,854 5,957,854 100% (5,278,036) (4,963,905) 94% 107,235 111,521 104% 3,119,077 3,119,949 100% 8,026,313 6,945,413 87% (55,480) (1,104,998) 999% (6,683,218) (6,683,218) 100% 187,496 187,496 100% 7,517,657 6,819,612 91% (3,684,280) (3,684,280) 100% 894,967 1,144,277 128% 75,000 75,000 100% 453,158 385,418 85% (436,628) (369,173) 85% 621,628 549,173 88% (3,500) (3,500) 100% 9,078,924 11,341,195 125% (21,927,604) (17,922,435) 82% 6,223,387 5,186,143 83% (5,757,574) (4,797,940) 83% 205,956 171,630 83% 3,500,737 3,077,275 88% 6,122,830 5,102,327 83% (270,622) (605,535) 224% (11,757,547) (6,985,536) 59% 471,072 392,557 83% 12,193,917 4,772,011 39% (6,029,323) (4,520,630) 75% 800,736 692,270 86% (75,000) (87,500) 117% 728,901 607,410 83% 47,958 66,630 139% 132,042 110,030 83% (3,500) (2,910) 83% 0 0% 15,393,726 14,744,205 96% (410,723) (116,400) 91 Projection OA (21,827,604) 100% 6,223,387 100% (6,098,758) 106% 205,956 100% 3,500,737 100% 6,122,830 100% (1,026,081) 379% (11,757,547) 100% 471,072 100% 10,926,861 90% (6,029,323) 100% 1,039,565 130% (75,000) 100% 831,256 114% 47,958 100% 132,042 100% (3,500) 100% 0 100% 17,316,150 112% Fiscal Year 2021 Fiscal Year 2022 ENDING FUND BALANCE Budget 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - American Rescue Fund 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road Actuals OA Budget Actuals 9,678,629 14, 990, 575 155% 616,595 965,223 157% 5,484,351 6,189, 395 113% 14,137 999% 57,804 0 0% 13,981,322 17,266,520 123% 5,727, 266 10,689, 975 187% 734,798 1,749,673 238% 2,180,473 8,566,521 393% 10,952,375 596,681 8,433,816 55,646 12,160,633 6,011,534 763,172 2,231,806 19,059,588 1,200,270 9,690,098 8,250,932 9,500 22,279,722 13,414,957 2,182,176 11,653,668 Projection OA 12,580,846 115% 1,256,878 211% 10,313,271 122% 115,147 999% 55,581 100% 12,962,143 107% 11,590,801 193% 2,003,604 263% 6,096,688 273% Budget to Actuals - Countywide Summary =�.. All Departments FY22 YTD April 30, 2022 (unaudited) 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other TOTAL FUND BALANCE 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 1,816,329 13,103,814 719,918 655,550 1,208,442 43,512 1,012,728 6,465,802 13,588,094 6,829,277 50,123,088 2,982,055 164% 23,533,004 180% 3,957,273 550% 923,473 141% (109,033) 1,029,596 85% 0 0% 1,054,426 104% 9,521,450 147% 15,527,580 114% 10,709,072 157% 84,474,181 169% 1,971,182 5,316,460 583,520 442,256 17,369 1,271,108 49,294 824,054 5,045,296 13,875,402 9,307,082 55,847,562 3,804,615 21,142,579 4,095,715 933,791 404,743 1,640,243 138,380 1,169,685 9,270,188 15,272,483 13,183,514 99,046,811 134,027,792 214,035,094 160% 135,756,248 257,843,658 Projection 3,180,276 161% 24,451,490 460% 3,206,831 550% 1,219,663 276% 397,163 999% 1,470,342 116% 186,099 378% 1,172,718 142% 8,848,347 175% 12,925,613 93% 11,514,976 124% 58,980,828 106% 184,529,305 136% Budget to Actuals Report General Fund - Fund 001 FY22 YTD April 30, 2022 (unaudited) RESOURCES Property Taxes - Current Property Taxes - Prior Other General Revenues Assessor Clerk BOPTA District Attorney Tax Office Veterans Property Management TOTAL RESOURCES REQUIREMENTS Assessor Clerk BOPTA District Attorney Medical Examiner Tax Office Veterans Property Management Non -Departmental TOTAL REQUIREMENTS TRANSFERS Transfers In Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) A B c D E F G H J K L TOTAL FUND BALANCE 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals OA Budget Actuals 30,105,307 358,000 10,450,871 836,713 2,153,741 12,220 467,138 419,927 223,715 122,000 30,896,789 103% 683,563 191% 10,355,769 99% 1,291,220 154% 3,168,198 147% 19,236 157% 426,613 91% 510,878 122% 158,931 71% 121,804 100% 32,410,716 460,000 2,689,926 987,411 2,741,215 14,588 448,201 341,004 259,107 152,000 31,990,793 278,630 2,573,523 658,830 1,960,080 9,933 162,468 255,976 91,009 41,667 99% 61% 96% 67% 72% 68% 36% 75% 35% 27% 45,149,632 47,633,001 106% ; 40,504,168 38,022,908 94% Projection % $ Variance 32,464,815 315,075 2,711,650 903,977 2,341,215 14,588 364,924 323,621 182,000 152,000 39,773,865 100% 68% 101% 92% 85% 100% 81% 95% 70% 100% 98% 54,099: A (144,925) 21,724: B (83,434)i C (400,000); D (83,277); E (17,383); C (77,107); F G (730,303): Budget Actuals Budget Actuals 5,237,507 2,051,015 79,945 8,234,075 236,358 1,016,608 687,678 332,533 9,386,794 4,897,531 94% 1,882,622 92% 76,042 95% 8,157,354 99% 220,618 93% 989,386 97% 610,692 312,615 94% 9,080,846 97% 89% 5,454,784 2,080,739 82,911 9,715,707 242,652 932,570 795,189 376,061 1,414,196 4,286,690 79% 1,381,418 66% 66,183 80% 7,181,765 74% 188,361 78% 756,848 81% 574,923 72% 298,140 79% 1,297,132 92% 27,262,513 26,227,705 96% ; 21,094,809 16,031,459 76% Projection % $ Variance 5,454,784 100% 2,012,839 97% 82,911 100% 8,921,157 92% 242,652 100% 932,570 100% 774,416 97% 378,103 101% 1,556,558 110% 20,355,990 96% ; H 67,900 794,550: J 20,773: I (2,042): K (142,362) 0 738,819: Budget Actuals Budget Actuals OA Projection % $ Variance 260,000 260,000 100% : 260,000 216,660 83% 260,000 100% : : L (20,568,890) (20,204,234) 98% (22,187,604) (18,139,095) 82% : : (22,087,604) 100% : 100,000: M (20,308,890) (19,944,234) 98% ; (21,927,604) (17,922,435) 82% ; ; (21,827,604) 100% ; 100,000: Budget Actuals Budget Actuals 12,100,400 17,887,119 13,529,514 21,405,296 (20,308,890) (19,944,234) 112% 13,470,620 19,409,359 (21,927,604) 14,990,575 111% 21,991,449 (17,922,435) $ 9,678,629 $ 14,990,575 155% ; $ 10,952,375 Projection $ Variance 14,990,575 111% 19,417,875 (21,827,604) 1,519,955: 8,516 100,000 $ 19,059,588 174% ; ; $ 12,580,846 115% ; $1,628,471 Current year taxes received primarily in November, February and May; actual FY21-22 TAV is 5.58% over FY20-21 vs. 5.40% budgeted PILT payment of $500,000 received in July 2021; Interest earnings expected to lower than budget; -$100K of Marijuana revenue from HB 3295 is expected in this fiscal year Anticipated revenue for the Assessment and Taxation Grant expected to be lower than budget FY22 Recording Fees are trending less than budget; only two quarters of the Assessment & Taxation Grant have been received Revenue projected to be lower than budgeted due to the reduction of two State Grants. Projection increased because Discovery Fees will be allowed to be collected for the full fiscal year Oregon Dept. of Veteran's Affairs grant reimbursed quarterly Interfund land -sale management revenue recorded at year-end FY22 average vacancy rate is 6%; however, savings are not expected at this time due to several retirements and overfills Projected Personnel savings based on FY22 savings to date Projected Personnel savings based on FY22 average vacancy rate of 4.7% Projected Personnel based on FY22 overage to date Repayment to General Fund from Finance Reserves for ERP Implementation Transfer to Current Planning will be reduced VT ES c Budget to Actuals Report Juvenile - Fund 030 FY22 YTD April 30, 2022 (unaudited) RESOURCES OYA Basic & Diversion ODE Juvenile Crime Prev Gen Fund -Crime Prevention Leases Inmate/Prisoner Housing DOC Unif Crime Fee/HB2712 OJD Court Fac/Sec SB 1065 Interest on Investments Food Subsidy Contract Payments Miscellaneous Case Supervision Fee TOTAL RESOURCES REQUIREMENTS Personnel Services Materials and Services Capital Outlay 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals Ok 472,401 497,387 105% : 432,044 249,434 58% 109,000 118,909 109% : 100,517 62,249 62% 89,500 89,500 100% 1 89,500 89,500 100% 88,000 82,522 94% : 88,000 74,484 85% 90,000 64,350 72% : 80,000 59,400 74% 49,339 49,339 100% : 49,339 25,231 51% 26,000 13,503 52% : 20,000 8,593 43% 17,300 13,796 80% : 14,243 5,989 42% 12,000 13,028 109% : 12,000 7,619 63% 8,000 2,795 35% : 8,000 8,557 107% 7,550 28,312 375% : 7,500 3,648 49% 6,000 2,427 40% : - 975,090 975,868 100% ; 901,143 594,705 66% ; , 852,390 95% ; (48,753); Projection % $ Variance 402,044 93% 100,517 100% 89,500 100% 88,000 100% 75,000 94% 49,339 100% 15,000 75% 6,990 49% 8,500 71% 10,000 125% 7,500 100% (30,000):1 A (5,000) B C (5,000): D (7,253) (3,500) E 2,000 F Budget Actuals Ok Budget Actuals 5,970,797 1,372,016 47,536 TOTAL REQUIREMENTS ; 7,390,349 TRANSFERS Transfers In- General Funds Transfers Out-Veh Reserve TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements 5,762,391 97% 1,233,835 90% i 41,992 88% 7,038,218 95% ; Projection % $ Variance 6,082,895 4,530,763 74% 5,457,128 90% : 625,767: G 1,363,409 1,001,811 73% 1,301,994 95% ' 61,415: H 50,051 13,226 26% 25,000 50% 25,051:I 7,496,355 5,545,800 74% ; , 6,784,122 90% ; 712,233; Budget Actuals Ok Budget Actuals 6,034,966 (77,112) 5,957,854 6,034,966 100% (77,112) 100% 5,957,854 100% ; Projection % $ Variance 6,304,397 5,253,650 83% (81,010) (67,508) 83% 6,223,387 5,186,143 83% ; , 6,304,397 100% (81,010) 100% 6,223,387 100% ; Budget Actuals Budget Actuals Net Transfers - In (Out) TOTAL FUND BALANCE A B C D E F G H 1,074,000 (6,415,259) 5,957,854 1,069,720 100% (6,062,350) 5,957,854 968,506 (6,595,212) 6,223,387 Projection % $ Variance 965,223 100% (4,951,095) ; ; 5,186,143 $ 616,595 $ 965,223 157% ; $ 596,681 $ 1,200,270 201% ; ; 965,223 100% (5,931,732) 6,223,387 $ 1,256,878 211% ; (3,283)i , 663,480; , $660,197; Quarterly reimbursement of biennial award based on actuals Out of County Juvenile department usage of detention facility trending lower than projected at time of budgeting Quarterly payment from Department of Corrections Projected lower revenue due to less than budgeted state court fee program revenue Dept. of Education subsidies for detention meals lower due to smaller population than projected at time of budgeting Projected higher revenue due to more than budgeted community service fee -for -service projects Projected Personnel savings based on FY22 average vacancy rate of 7.3% Projected underspending based on FY22 trends Security Detention upgrade delayed - some costs will be moved into FY23; fence project will be completed in FY22 TRT - Fund 160/170 FY22 YTD April 30, 2022 (unaudited) Budget to Actuals Report RESOURCES Room Taxes Interest State Miscellaneous TOTAL RESOURCES REQUIREMENTS 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 10,615,965 11,068,364 104% : 11,600,987 11,242,934 97% 53,900 61,146 113% . 58,448 42,740 73% 100,000 - , 10,669,865 11,229,510 105% : 11,659,435 11,285,674 97% : : 14,440,108 124% ; 2,780,673: Projection % $ Variance 14,390,068 124% : 2,789,081: A 50,040 86% (8,408)! Budget Actuals Budget Actuals OA COVA 3,038,805 Interfund Contract 114,481 Software 11,500 Interfund Charges 35,861 Administrative 15,225 Grants & Contributions 404,000 TOTAL REQUIREMENTS 3,619,872 2,998,091 99% 114,481 100% 0% 35,861 100% 4,526 30% 414,000 102% 3,566,960 99% Projection % $ Variance 3,136,659 2,786,806 89% 3,903,621 124% 121,817 101,514 83% ! : 121,817 100% 45,000 57,258 127% ! ! 58,000 129% 39,709 33,091 83% ! ! 39,709 100% 15,203 8,363 55% : 1 94,328 620% o. 3,358,388 2,987,031 89% : : 4,217,475 126% ; (859,087): (766,962): B C (13,000): (79,125): D TRANSFERS Budget Transfer Out - RV Park Transfer Out - Annual Fair Transfers Out Transfer Out - F&E Reserve Transfer Out - Health Transfer Out - F&E Transfer Out - Sheriff TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Actuals Budget Actuals % Projection % $ Variance (20,000) (75,000) (453,158) (406,646) (1,171,445) (3,151,787) (20,000) 100% (75,000) 100% (385,418) 85% (406,646) 100% (925,054) 79% (3,151,787) 100% (5,278,036) (4,963,905) 94% (20,000) (16,660) 83% : : (20,000) 100% (75,000) (62,500) 83% : (75,000) 100% (205,956) (171,630) 83% ! (205,956) 100% (428,901) (357,410) 83% ! (531,256) 124% (444,417) (370,340) 83% I (444,417) 100% (931,513) (776,250) 83% I (1,170,342) 126% (3,651,787) (3,043,150) 83% ; (3,651,787) 100% (5,757,574) (4,797,940) 83% : , (6,098,758) 106% ; (102,355): E (238,829) 341,184 Budget Actuals Budget Actuals % Projection % $ Variance 3,712,394 3,490,749 94% 7,049,993 7,662,551 (5,278,036) (4,963,905) 5,890,343 8,301,047 (5,757,574) 6,189,395 105% 8,298,643 (4,797,940) I , $ 5,484,351 $ 6,189,395 113% $ 8,433,816 6,189,395 10,222,634 (6,098,758) 105% 299,052: 1,921,587 (341,184) , $ 9,690,098 115% ; ; $ 10,313,271 122% ; $1,879,455; A Collections coming in higher than budgeted g Payments to COVA based on a percent of TRT collections c Contracted services with the Finance Department for operating TRT program D At year-end there will be a budget adjustment to reimburse the Natural Resources Fund -$78K for the FEMA Hazard Mitigation Grant (Deschutes County's match) The balance of the 1 % F&E TRT is transferred to F&E reserves E 0TEs 2,, Budget to Actuals Report L� �G ARPA — Fund 200 FY22 YTD April 30, 2022 (unaudited) RESOURCES 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals Interest 14,137 State & Local Coronavirus Fiscal ! 19,000,000 32,136 0% Recovery Funds TOTAL RESOURCES 19,000,000 46,273 0% REQUIREMENTS Services to Disproportionately Impacted Communities Negative Economic Impacts Administrative Public Health Infrastructure 19,000,000 Projection $ Variance 80,336 101,010 19,167,541 101% 38,399,353 202% • 101,010: 19,399,353! A 19,000,000 19,247,876 101% ; ; 38,500,363 203% 19,500,363: Budget Actuals OA Budget Actuals OA 19,000,000 TOTAL REQUIREMENTS 19,000,000 TOTAL FUND BALANCE Budget Actuals - 0% 32,136 999% 32,136 0% 20,650,098 3,125,237 15% 6,035,840 5,136,263 85% 5,981,005 80,546 1% 3,283,057 2,253,745 69% 2,050,000 415,290 20% 38,000,000 11,011,081 29% Projection % $ Variance 20,650,098 100% 6,035,840 100% 6,380,358 107% 3,283,057 100% 2,050,000 100% (399,353) 38,399,353 101% ; (399,353): Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE OA Budget Actuals 14,137 19,000,000 14,137 0% (19,000,000) 8,236,795 $ 14,137 999% Projection % $ Variance 14,137 0% 101,010 (18,985,863: 19,101,010 - $ 8,250,932 999% ; ; $ 115,147 999% ; $115,147: C D E F A The revenue received in FY21, but unspent at 06.30.21, was recorded as Deferred Revenue and recognized in FY22 B Includes $6.77M in childcare/early education funding, $6.9M in housing support for unhoused persons and over $7.3M in affordable housing projects c Majority of funding is for food programs, $2.5 million in small business assistance and additional funding for Ronald McDonald House and an Apprenticeship jobs program D Administration holds the balance of the ARPA funds, as well as an approved budget analyst for ARPA reporting and administration E Approved ARPA funding consists of Isolation Motel Liability Insurance, COVID-19 testing done by Dr. Young, UV sanitizer for the jail to prevent COVID-19 in congregate settings and various Health Services expenses such as temporary staffing costs to support the COVID-19 response F Consists of modernization of irrigation systems, Terrebonne wastewater system, and a regional broadband infrastructure needs and assessment Q`�utES Budget to Actuals Report Justice Court - Fund 220 FY22 YTD April 30, 2022 (unaudited) RESOURCES 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals OA Budget Actuals Projection % $ Variance Court Fines & Fees 488,750 500,818 102% : 550,000 416,937 76% : : 550,000 100% : Miscellaneous 736 , 737 - 0% 1 : 737 100% Interest on Investments 1,100 9 1% ! 95 28 29% : : 30 32% ! (65) TOTAL RESOURCES 489,850 501,563 102% : 550,832 416,965 76% ; , 550,767 100% : (65): REQUIREMENTS Personnel Services Materials and Services • TOTAL REQUIREMENTS TRANSFERS Transfers In - TRT Transfers In- General Fund TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals % Budget Actuals OA 531,006 519,650 98% 152,502 131,276 86% 683,508 650,926 95% 542,209 451,290 83% 158,933 127,805 80% Projection % $ Variance 701,142 579,095 83% 542,209 100% 158,933 100% 701,142 100% Budget Actuals % Budget Actuals OA Projection % $ Variance • • 205,956 171,630 83% 205,956 100% 107,235 111,521 104% • - 107,235 111,521 104% ; 205,956 171,630 83% ; , 205,956 100% Budget Actuals % Budget Actuals % Projection % $ Variance 144,227 37,842 26% (193,658) (149,363) 107,235 111,521 (150,310) (162,130) 205,956 171,630 (150,375) 205,956 0: (65)' $ 57,804 - 0% ; $ 55,646 $ 9,500 17% ; , $ 55,581 100% ; ($65): A One time yearly software maintenance fee paid in July for entire fiscal year A Budget to Actuals Report ..‘.` Sheriff's Office - Fund 255 FY22 YTD April 30, 2022 (unaudited) RESOURCES LED #1 Property Tax Current LED #2 Property Tax Current Sheriffs Office Revenues LED #1 Property Tax Prior LED #1 Interest LED #2 Property Tax Prior LED #2 Interest LED #2 Foreclosed Properties LED #1 Foreclosed Properties TOTAL RESOURCES REQUIREMENTS Sheriffs Services Civil/Special Units Automotive/Communications Detective Patrol Records Adult Jail Court Security Emergency Services Special Services Training Other Law Enforcement Non - Departmental TOTAL REQUIREMENTS TRANSFERS Transfer In - TRT Transfer In - General Fund Transfers Out - Debt Service TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 27,476,763 11,092,307 4,259,128 280,000 101,100 120,000 120,000 27,912,029 11,269,119 4,693,854 579,513 170,066 194,726 72,488 13,534 33,522 102% 102% 110% 207% 168% 162% 60% 28,448,529 11,813,562 3,993,964 330,000 147,416 145,000 69,274 28,134,166 11,674,068 3,838,722 237,625 80,971 97,362 21,174 99% 99% 96% 72% 55% 67% 31% 43,449,298 44,938,851 103% ; 44,947,745 44,084,087 98% Projection % $ Variance 28,467,681 11,824,026 4,086,066 330,000 91,920 145,000 23,360 100% 100% 102% 100% 62% 100% 1 34% 19,152: A 10,464: A 92,102: (55,496) (45,914)i I 44,968,053 100% ; 20,308: Budget Actuals Budget Actuals % Projection % $ Variance 3,864,843 1,232,618 3,312,477 2,515,536 13,284,465 1,038,130 20,347,342 490,401 543,565 2,052,586 1,156,993 1,328,675 95,589 4,435,626 1,083,411 3,184,547 2,546,467 13,388,793 954,506 18,424,567 413,143 886,331 1,787,984 1,186,921 1,331,363 1,589 115% 88% 96% 101% 101% 92% 91% 84% 163% 87% 103% 100% 2% 4,002,499 1,154,204 3,576,342 3,029,130 14,015,461 1,025,023 21,033,697 444,617 789,912 1,775,588 1,626,207 1,389,684 299,998 3,543,799 89% 912,555 79% 2,944,423 82% 2,567,917 85% 10,889,288 78% 623,388 61% 15,597,921 74% 344,324 480,266 61% 1,683,671 95% 1,308,417 80% 1,252,190 90% - 0% 77% 51,263,220 49,625,248 97% ; 54,162,360 I I 42,148,160 78% 4,144,393 1,118,927 3,465,337 3,084,414 13,578,934 784,738 19,819,278 478,808 706,510 2,061,158 1,668,706 1,561,968 299,998 104% (141,894): 35,277; I 97% 111,005; 102% (55,284) 97% 436,527 240,285 94% 1,214,419 108% (34,191) 89% 83,402 116% : (285,570); 103% ! (42,499); 112% (172,284); 100% 97% 77% 52,773,167 97% ; 1,389,193: Budget Actuals Budget Actuals OA 3,151,787 240,290 (273,000) 3,151,787 100% 240,290 100% (272,128) 100% 3,651,787 121,950 (273,000) Projection % $ Variance 3,043,150 83% 1 � 101,620 83% (67,495) 25% 3,651,787 100% 121,950 100% (273,000) 100% 3,119,077 3,119,949 100% ; 3,500,737 3,077,275 88% ; , 3,500,737 100% Budget Actuals Budget Actuals 18,676,167 (7,813,922) 3,119,077 18,832,967 101% (4,686,396) 3,119,949 Projection % $ Variance 17,874,511 17,266,520 97% 1 1 (9,214,615) 1,935,928 3,500,737 3,077,275 17,266,520 97% : (607,991)i (7,805,114) 1,409,501; 3,500,737 I I $ 13,981,322 $ 17,266,520 123% ; $ 12,160,633 $ 22,279,722 183% ; ; $ 12,962,143 107% ; $801,510: Note: Vacant positions are driving projected department savings, with OT and other fluctuations causing projected budget overages A Current year taxes received primarily in November, February and May; actual FY21-22 TAV is 5.58% over FY20-21 vs. 5.40% budgeted vTES Co Budget to Actuals Report G�< Health Services - Fund 274 FY22 YTD April 30, 2022 (unaudited) RESOURCES State Grant OHP Capitation Federal Grants State Miscellaneous OHP Fee for Service CCBHC Grant Local Grants Environmental Health Fees Medicaid Other Patient Fees Vital Records Divorce Filing Fees State - Medicare Liquor Revenue Interest on Investments State Shared- Family Planning lnterfund Contract- Gen Fund State - Medicaid/Medicare TOTAL RESOURCES 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals OA Budget Actuals 15,156,802 8,279,406 4,833,096 2,850,731 3,265,627 14,869,697 98% 8,403,083 101% 5,641,391 117% 3,493,477 123% 3,877,425 119% 3,639,059 3,829,781 105% 1,091,652 1,106,707 101 350,491 933,393 266% 965,971 1,106,718 115% 672,995 483,754 72% 237,296 317,189 134% 173,030 173,030 100% 210,287 217,833 104% 99,500 158,977 160% 147,400 153,426 104% 155,000 146,074 94% 127,000 127,000 100% 952,220 882,600 93% 17, 641, 302 15,257,301 86% 8,947,837 9,852,032 110% 4,303,483 2,640,038 61% 4,129,465 2,591,348 63% 3,627,151 2,791,497 77% 2,627,291 38,587 1% 1,936,838 2,075,763 107% 1,086,019 1,105, 643 102% 1,014,100 648,498 64% 884,036 638,180 72% 468,415 449,879 96% 280,000 259,032 93% 173,030 178,331 103% 172,200 168,581 98% 157,000 135,853 87% 156,549 82,354 53% 152,634 107,678 71% 127,000 127,000 100% 843,050 624,762 74% 43,207,563 45,921,554 106% 48,727,400 39,772,357 82% REQUIREMENTS Budget Actuals % Budget Actuals Administration Allocation Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In- General Fund Transfers In - TRT Transfers In- OHP Mental Health Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) - 999% 37,622,192 35,975,598 96% 14,523,515 13,886,895 96% 139,467 131,664 94% 43,994,358 14,721,284 157,000 - 999% 32,628,301 74% 9,466,650 64% 54,752 35% 52,285,174 49,994,157 96% 58,872,642 42,149,702 72% Budget Actuals Budget Actuals OA 5,472,710 406,646 2,379,865 (232,908) 5,472,710 100% 406,646 100% 1,298,965 55% (232,908) 100% 5,909,168 4,924,250 83% 444,417 370,340 83% (230,755) (192,264) 83% 8,026,313 6,945,413 87% 6,122,830 5,102,327 83% Projection % $ Variance 16,557,681 94% 11,615,128 130% 4,076,408 95% 3,564,814 86% 3,972,024 110% 38,587 1% 1,771,418 91% 1,157,160 107% 778,198 77% 876,742 99% 539,904 115% 339,091 121% 178,331 103% 202,298 117% 203,780 130% 98,040 63% 129,214 85% 127,000 100% 749,715 89% (1,083,621) 2,667,291 (227,075) (564,651) 344,873 (2,588,704) (165,420) 71,141 (235,902) (7,294) 71,489 59,091 5,301 30,098 46,780 (58,509) (23,420) (93,335) 46,975,533 96% (1,751,867) Projection % $ Variance 39,024,014 89% 13,019,717 88% 153,807 98% 4,970,344 1,701,567 3,193 52,197,538 89% 6,675,104 Projection % $ Variance 5,909,168 100% 444,417 100% (230,755) 100% 6,122,830 100% Budget Actuals % Budget Actuals % Projection 6,778,564 7,817,166 115% (9,077,611) (4,072,603) 8,026,313 6,945,413 10,033,946 10,689,975 107% (10,145,242) (2,377,345) 6,122,830 5,102,327 $ Variance 10,689,976 107% (5,222,005) 6,122,830 656,030 4,923,237 TOTAL FUND BALANCE $ 5,727,266 $ 10,689,975 187% $ 6,011,534 $ 13,414,957 223% $ 11,590,801 193% $5,579,267 Budget to Actuals Report Health Services - Admin - Fund 274 FY22 YTD April 30, 2022 (unaudited) RESOURCES Federal Grants State Grant CCBHC Grant Interest on Investments Other OHP Capitation State Miscellaneous TOTAL RESOURCES REQUIREMENTS Personnel Services Materials and Services Administration Allocation TOTAL REQUIREMENTS TRANSFERS Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) A B C D TOTAL FUND BALANCE 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals OA Budget Actuals OA 1,237,245 2,636,157 213% 147,400 153,426 104% 14,391 12,622 88% 347,105 1,438,843 769,319 486,804 156,549 9,200 463,826 32% 759,406 6,938 1% 82,354 11,101 365,691 99% 53% 121% 1,399,036 3,149,311 225% 2,860,715 1,689,317 59% Budget Actuals Projection $ Variance 1,148,439 449,741 6,938 98,040 13,539 436,443 80% 58% 1% 63% 147% (290,404) (319,578) (479,866) (58,509) 4,339 436,443 2,153,140 75% (707,575) Budget Actuals % Projection 5,914,729 4,991,353 (9,645,743) 5,679,486 96% 6,435,511 129% (9,645,743) 100% 6,904,224 6,580,649 (10,188,902) 4,798,221 69% 4,912,492 75% (5,028,475) 49% 1,260,339 2,469,254 196% 3,295,971 4,682,238 142% Budget Actuals Budget Actuals (232,908) (232,908) 100% (219,794) (183,131) 83% (232,908) (232,908) 100% (219,794) (183,131) 83% Budget Actuals 0/0 $ Variance 5,779,959 84% 6,262,804 95% (10,188,901) 100% 1,124,265 317,845 (1) 1,853,862 56% 1,442,109 Projection $ Variance (219,794) 100% (219,794) 100% Budget Actuals % Projection % $ Variance 2,772,840 138,696 (232,908) 3,322,793 120% 680,056 (232,908) 3,552,000 (435,256) (219,794) 3,769,942 106% (2,992,920) (183,131) $ 2,678,628 $ 3,769,942 141% $ 2,896,950 $ 593,891 21% 3,769,942 106% 299,278 (219,794) 217,942 734,534 $ 3,849,426 133% $952,476 A B C Federal grants are reimbursed on a quarterly basis. Actuals include revenue for which will be spent in future fiscal years whereas the projection amount reflects the department's anticipated State Grant funds to be Increased OHP enrollment is resulting in higher than budgeted OHP Capitation payments and less than budgeted CCBHC State Grant revenues Personnel projections based on year to date vacancy savings and assume 3% moving forward 01ESC Budget to Actuals Report Health Services - Behavioral Health - Fund 274 FY22 YTD April 30, 2022 (unaudited) RESOURCES State Grant OHP Capitation OHP Fee for Service Federal Grants CCBHC Grant State Miscellaneous Local Grants Medicaid Other Patient Fees Divorce Filing Fees State - Medicare Liquor Revenue Interfund Contract- Gen Fund TOTAL RESOURCES 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 10,348,047 8,279,406 3,265,627 3,298,243 9,920,554 96% 8,403,083 101% 3,877,425 119% 2,715,411 82% 1,544,455 1,285,829 83% 1,897,762 1,717,173 90% 350,491 933,393 266% 927,605 1,076,144 116% 522,300 382,906 73% 173,030 173,030 100% 210,287 217,833 104% 99,500 158,977 160% 127,000 127,000 100% 11,907,014 8,947,837 3,627,151 2,725,623 2,140,487 1,934,643 1,093,055 1,014,100 682,180 372,115 173,030 172,200 157,000 127,000 10,319,352 87% 9,486,341 106% 2,774,087 76% 2,072,289 76% 31,649 1% 1,109,168 57% 1,206,198 110% 648,498 64% 557,126 82% 360,100 97% 178,331 103% 168,581 98% 135,853 87% 127,000 100% 31,043,753 30,988,758 100% 35,073,435 29,174,572 83% REQUIREMENTS Budget Actuals % Budget Actuals Administration Allocation Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In- General Fund Transfers In- OHP Mental Health Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE OA 7,434,938 7,434,938 100% 23,060,066 22,131,010 96% 5,998,817 4,097,273 68% 125,267 106,122 85% 7,523,855 26,606,065 4,882,963 80,000 3,734,328 50% 20,281,552 76% 2,654,264 54% 54,752 68% 36,619,088 33,769,343 92% 39,092,883 26,724,896 68% Budget Actuals Budget Actuals 2,036,117 2,036,117 100% 2,298,179 1,217,279 53% (0) - 0% 2,278,087 1,898,370 83% (10,961) (9,133) 83% 4,334,296 3,253,396 75% 2,267,126 1,889,238 83% Budget Actuals OA Budget Actuals 3,008,705 (5,575,335) 4,334,296 3,397,853 113% (2,780,585) 3,253,396 3,612,014 (4,019,448) 2,267,126 3,870,664 107% 2,449,676 1,889,238 $ 1,767,666 $ 3,870,664 219% $ 1,859,692 $ 8,209,577 441% Projection % $ Variance 12,006,180 101% 11,178,685 125% 3,951,133 109% 2,807,560 103% 31,649 1% 1,700,819 88% 829,738 76% 778,198 77% 667,471 98% 432,150 116% 178,331 103% 202,298 117% 203,780 130% 127,000 100% 99,166 2,230,848 323,982 81,937 (2,108,838) (233,824) (263,317) (235,902) (14,709) 60,035 5,301 30,098 46,780 35,094,992 100% 21,557 Projection % $ Variance 7,523,855 100% 24,234,976 91% 4,174,536 85% 79,875 100% A B C B D F 2,371,089 G 708,427 125 36,013,249 92% 3,079,641 Projection % $ Variance 2,278,087 100% (10,961) 100% 2,267,126 100% Projection % $ Variance 3,870,664 107% (918,250) 2,267,126 258,650 3,101,198 $ 5,219,540 281% $3,359,848 A Actuals include additional funds for Aid & Assist ($285K) and Parent Child Interactive Therapy ($78K), and also includes revenue for which will be spent in future fiscal years. The projection amount reflects the department's anticipated State Grant funds to be used in FY22 g Increased OHP enrollment is resulting in higher than budgeted OHP Capitation payments and less than budgeted CCBHC State Grant revenues. CCBHC Grant is reimbursed on a quarterly basis. 2022 PacificSource contract effective April 2022, which increases projected revenue by $240,000. c Projections include an extension of unspent funds for the Crisis Program's Bureau of Justice Assistance and SAMHSA CCBHC Expansion grants D Reduction in projected revenue associated with the I/DD local match program F Medicaid services tracking lower than budget G Personnel projections based on year to date vacancy savings and assume 6% moving forward Budget to Actuals Report Health Services - Public Health - Fund 274 FY22 YTD April 30, 2022 (unaudited) RESOURCES State Grant State Miscellaneous Environmental Health Fees Local Grants Vital Records Other State Shared- Family Planning Federal Grants Patient Fees OHP Fee for Service State - Medicaid/Medicare TOTAL RESOURCES 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals OA Budget Actuals 4,808,755 4,949,143 103% 1,306,276 1,860,543 142 1,091,652 1,106,707 101% 1,741,297 2,112,608 121% 237,296 317,189 134% 23,975 17,952 75% 155,000 146,074 94% 297,609 289,822 97% 150,695 100,848 67% 952,220 882,600 93% 4,964,969 4,178,543 84% 2,194,822 1,482,181 68% 1,086,019 1,105,643 102% 843,783 869,565 103% 280,000 259,032 93% 192,656 69,952 36% 152,634 107,678 71% 139,017 103,923 75% 96,300 89,780 93% 17,410 843,050 624,762 74% 10, 764,775 11,783,485 109% 10,793,250 8,908,468 83% REQUIREMENTS Budget Actuals % Budget Actuals Administration Allocation Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In- General Fund Transfers In - TRT Transfers In- OHP Mental Health TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE OA 2,210,805 2,210,805 100% 8,647,397 8,165,103 94% 3,533,345 3,354,111 95% 14,200 25,542 180% 2,665,047 10,484,069 3,257,672 77,000 1,294,147 49% 7,548,528 72% 1,899,894 58% 0% 14,405,747 13,755,560 95% 16,483,788 10,742,569 65% Projection % $ Variance 4,101,760 83% 1,863,995 85% 1,157,160 107% 941,680 112% 339,091 121% 195,732 102% 129,214 85% 120,409 87% 107,754 112% 20,891 749,715 89% (863,209) (330,827) 71,141 97,897 59,091 3,076 (23,420) (18,608) 11,454 20,891 (93,335) 9,727,401 90% (1,065,849) Projection % $ Variance 2,665,046 100% 1 9,009,079 86% 1,474,990 2,582,377 79% 675,295 73,932 96% 3,068 14,330,434 87% 2,153,354 Budget Actuals % Budget Actuals % Projection % $ Variance 3,436,593 406,646 81,686 3,436,593 100% 406,646 100% 81,686 100% 3,631,081 3,025,880 83% 444,417 370,340 83% 3,924,925 3,924,925 100% 4,075,498 3,396,220 83% Budget Actuals Budget Actuals OA 997,019 1,096,520 110% (3,640,972) (1,972,075) 3,924,925 3,924,925 2,869,932 3,049,370 106% (5,690,538) (1,834,101) 4,075,498 3,396,220 $ 1,280,972 $ 3,049,370 238% $ 1,254,892 $ 4,611,489 367% 3,631,081 100% 444,417 100% 4,075,498 100% Projection % $ Variance 3,049,370 106% (4,603,033) 4,075,498 179,438 1,087,505 $ 2,521,835 201% $1,266,943 g EISO projections under budget due to vacancies and staffing adjustments. COVID Equity Funds ended 12/31/21 and were $223k underspent. c Environmental Health Fee projections updated based on 2022 prepared billing statements D Includes unbudgeted 2020 Q1 COHC Coved QIM funds ($210K) E Medicaid/Medicare services tracking lower than budgeted F Personnel projections based on year to date vacancy savings and assume 3% moving forward B C D E F 1,, Budget to Actuals Report Community Development - Fund 295 FY22 YTD April 30, 2022 (unaudited) RESOURCES Admin - Operations Code Compliance Building Safety Electrical Environmental On -Site Current Planning Long Range Planning 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals OA 137,450 722,028 3,362,450 720,600 867,700 1,738,304 703,194 152,710 111% 783,094 108% 3,921,591 117% 915,357 127% 1,118,994 129% 2,054,192 118% 741,514 105% 138,716 842,906 3,819,940 914,750 1,056,678 1,980,521 826,806 126,957 92% 804,029 3,412,914 89% 795,510 87% 799,655 76% 1,746,719 88% 739,706 95% 89% TOTAL RESOURCES 8,251,726 9,687,451 117% ; 9,580,316 REQUIREMENTS Admin - Operations Code Compliance Building Safety Electrical Environmental On -Site Current Planning Long Range Planning TOTAL REQUIREMENTS 8,425,490 88% Projection % $ Variance a � 147,716 988,906 4,266,940 983,600 972,778 2,148,161 914,675 106% 117% 112% 108% 92% 108% 111% 9,000: 146,000! A 447,000! B 68,850: B (83,900)1 167,640. B 87,869! A 10,422,775 109% ; 842,459: Budget Actuals Budget Actuals OA 2,818,748 568,320 1,867,662 524,979 634,452 1,479,294 580,687 2,740,077 539,584 1,768,376 487,253 639,025 1,465,772 446,049 97% 95% 95% 93% 101% 99% 77% 3,137,795 617,012 2,284,444 556,531 765,935 1,769,333 847,839 8,474,142 8,086,137 95% ; 9,978,889 2,469,935 488,756 1,665,140 455,571 524,168 1,332,151 451,730 79% 79% 73% 82% 68% 75% 53% Projection % $ Variance 7,387,452 74% 3,035,254 620,443 2,061,602 549,881 637,068 1,636,476 602,039 9,142,763 97% 101% 90% 99% 83% 92% 71% 92% 102,541: C (3,431)! 222,842. C 6,650: C 128,867. C 132,857: C 245,800: C 836,126: TRANSFERS Budget Transfers In - General Fund Transfers In - CDD Electrical Reserve Transfers Out Transfers Out - CDD Reserve TOTAL TRANSFERS Actuals Budget Actuals OA 100,000 93,264 (100,518) (148,226) (55,480) - 0% - 0% , (100,518) 100% (1,004,480) 678% (1,104,998) 999% ; 290,000 (99,360) (461,262) (270,622) 206,605 71% Projection % $ Variance (82,770) 83% (729,370) 158% (605,535) 224% 190,000 66% : (100,000); D (99,360) 100% (1,116,721) 242% (655,459): E (1,026,081) 379% ; (755,459): FUND BALANCE Budget Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Actuals OA Budget Actuals % Projection % $ Variance 1,012,694 (222,416) (55,480) 1,253,356 124% 1,601,315 (1,104,998) 1,432,367 (398,573) (270,622) 1,749,673 122% ; 1,038,038 (605,535) ; $ 734,798 $ 1,749,673 238% 1,749,673 122% 1,280,012 (1,026,081) 317,306: 1,678,585 (755,459) $ 763,172 $ 2,182,176 286% ; ; $ 2,003,604 263% ; $1,240,432: A YTD revenue collection is higher than anticipated due to increased building valuations g YTD revenue collection is higher than anticipated due to permitting volume and increased building valuations c Projections reflect unfilled FTE D Reduction of General Fund transfers to Current Planning; final transfer amount to be determined at year-end and may require a refund to the GF E Transfer out projection increased as Building Safety and Electrical revenues are anticipated to be higher than budget as well as underspending due to unfilled positions TA Budget to Actuals Report Road - Fund 325 FY22 YTD April 30, 2022 (unaudited) RESOURCES Motor Vehicle Revenue Federal - PILT Payment Other Inter -fund Services Forest Receipts Cities-Bend/Red/Sis/La Pine Sale of Equip & Material Miscellaneous Mineral Lease Royalties Interest on Investments Assessment Payments (P&I) Federal Reimbursements State Miscellaneous TOTAL RESOURCES REQUIREMENTS 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals 0/0 Budget Actuals 14,810,507 1,690, 574 1,114,070 723,085 385,000 396,000 54,000 60,000 114,000 8,000 1,325,874 17,342,054 2,061,977 1,198,004 660,298 627,694 333,109 73,562 51,642 65,094 24,578 1,093,866 7,048 117% 122% 108% 91% 163% 84% 136% 86% 57% 307% 83% 17,485,000 2,096,751 1,221,632 627,207 560,000 449,150 67,340 60,000 59,109 3,460 16,399,284 2,195,918 367,078 792,420 155,269 279,984 59,101 142,998 45,292 15,162 94% 105% 30% 126% 28% 62% 88% 238% 77% 438% 20,681,110 23,538,925 114% 22,629,649 20,452,508 90% Projection % $ Variance 19,000,000 109% 2,195,918 105% 1,181,132 97% 792,420 126% 176,269 31 489,012 109% 70,556 105% 142,998 238% 53,920 91% 15,163 438% 1,515,000: A 99,167: B (40,500). C 165,213: B (383,731)! D 39,862: A 3,216! E 82,998: C (5,189): C 11,703; C 24,117,389 107% ; 1,487,739: Budget Actuals 0/0 Budget Actuals % Personnel Services 6,709,180 6,422,847 96% Materials and Services 7,753,525 6,065,466 78% Capital Outlay 50,500 17,944 36% TOTAL REQUIREMENTS ; 14,513,205 12,506,257 86% TRANSFERS Transfers Out TOTAL TRANSFERS 6,916,229 7,843,400 264,500 5,603,069 4,675,586 101,171 81% 60% 38% Projection % $ Variance 15,024,128 10,379,825 69% 6,766,582 7,802,979 260,115 14,829,675 98% 99% 98% 99% 149,647: F 40,420! C 4,386! C 194,453: Budget Actuals 0/0 Budget Actuals Projection % $ Variance (6,683,218) (6,683,218) 100% ; (11,757,547) (6,985,536) 59% (11,757,547) 100% (6,683,218) (6,683,218) 100% ; (11,757,547) (6,985,536) 59% ; ; (11,757,547) 100% FUND BALANCE Budget Actuals Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals 2,695,786 6,167,905 (6,683,218) 4,217,071 156% 11,032,669 (6,683,218) (11,757,547) 6,383,832 8,566,521 134% 7,605,521 10,072,682 (6,985,536) $ 2,180,473 $ 8,566,521 393% ; $ 2,231,806 $ 11,653,668 Projection % $ Variance 8,566,521 134% : 2,182,690: 9,287,713 i (11,757,547) 1,682,192 522% ; ; $ 6,096,688 273% ; $3,864,882: A Updated based on YTD actuals trending higher than budgeted g Actual payment higher than budget c Updated based on YTD actuals D City of Bend work will not happen this FY E Parking Fees for Judicial Trailer increased over budget F Projected Personnel savings based on FY22 savings to date Budget to Actuals Report Adult P&P - Fund 355 FY22 YTD April 30, 2022 (unaudited) RESOURCES DOC Grant in Aid SB 1145 CJC Justice Reinvestment DOC Measure 57 Probation Supervision Fees State Miscellaneous DOC-Family Sentence Alt Interfund- Sheriff Gen Fund/Crime Prevention Interest on Investments Oregon BOPPPS Electronic Monitoring Fee Probation Work Crew Fees Miscellaneous State Subsidy TOTAL RESOURCES REQUIREMENTS 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals OA 4,621,780 4,621,782 100% : 4,202,885 4,734,453 113% 797,504 793,044 99% : 781,597 446,019 57% 239,005 264,005 110% : 255,545 244,606 96% 170,000 189,458 111% : 170,000 3,606 2% 18,453 : 138,000 68,587 50% - - , 118,250 58,958 50% 50,000 55,000 110% : 50,000 45,833 92% 50,000 50,000 100% 1 50,000 50,000 100% 37,700 43,276 115% : 45,193 15,436 34% - - 24,281 0% 10,000 3,973 40% 2,500 269 11% 2,000 600 30% 1,500 - 0% 1,000 579 58% 500 560 112% 16,298 - 0% - Projection % $ Variance 4,734,453 113% : 531,568: A 871,753 112% : 90,156: A 244,606 96% : (10,939), B 3,607 2% (166,393): C 90,000 65% : (48,000): D 58,958 50% : (59,292): B 50,000 100% , 50,000 100% 18,130 40% : (27,063) 20,318 84% (3,963): E 300 12% (2,200), F 0% : (1,500): C 560 112% : 60; G 5,995,287 6,040,170 101% ; 5,840,250 5,668,327 97% ; , 6,142,685 105% ; 302,435: Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 5,157,473 4,950,715 96% : 5,379,503 4,033,867 75% : : 4,806,114 89% : 573,389: H Materials and Services . 1,923,795 1,414,886 74% . 1,700,412 1,204,456 71% : . 1,609,421 95% : 90,991:1 TOTAL REQUIREMENTS : 7,081,268 6,365,601 90% : 7,079,915 5,238,323 74% : : 6,415,535 91% : 664,380: TRANSFERS Transfers In- General Funds Transfer to Vehicle Maint TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals % Budget Actuals 285,189 (97,693) 187,496 285,189 100% (97,693) 100% 187,496 100% Projection % $ Variance 662,046 551,700 83% . 662,046 100% (190,974) (159,143) 83% (190,974) 100% 471,072 392,557 83% ; , 471,072 100% Budget Actuals % Budget Actuals % Projection % $ Variance 2,714,814 3,119,990 115% : 2,739,775 2,982,055 (1,085,981) (325,431) . (1,239,665) 430,004 187,496 187,496 471,072 392,557 109% 2,982,055 109% : 242,280: (272,850) 966,815 471,072 . -; $ 1,816,329 $ 2,982,055 164% ; $ 1,971,182 $ 3,804,615 193% ; $ 3,180,276 161% ; $1,209,094: A State Dept. of Corrections and related allocations were approved at higher levels than budgeted g State Dept. of Corrections and related allocations were approved at lower levels than budgeted c State law terminates probation supervision related fees as of 1/1/22. The department ceased collection on 7/1/21 and Dept. of Revenue has closed any preexisting garnished accounts. D Criminal Justice Commission Adult Treatment Court final grant award was less than budgeted E Received new agreement from BOPPPS, volume expectations less than previous years. Payment expected by the end of April. F Final payments from electronic monitoring clients prior to when the division shifted to a contract program received and Dept. of Revenue has closed any garnished accounts G Received unexpected revenue including refund for brass ammunition shells H Projected Personnel savings based on FY22 average vacancy rate of 9.2% I Projected underspending based on FY22 trends Budget to Actuals Report Road CIP - Fund 465 FY22 YTD April 30, 2022 (unaudited) RESOURCES State Miscellaneous Interest on Investments TOTAL RESOURCES REQUIREMENTS 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals OA Budget Actuals 2,258,100 2,670,996 118% : 2,191,461 - 0% 209,700 271,831 130% : 279,729 102,548 37% 2,467,800 2,942,827 119% ; 2,471,190 102,548 4% ; 193,510 8% (2,277,680): Projection % $ Variance 70,000 3% : (2,121,461): A 123,510 44% . (156,219). B Budget Actuals Budget Actuals OA Projection % $ Variance Materials and Services 158,465 158,465 100% : 109,870 91,558 83% : 109,870 100% Capital Outlay 19,877,585 11,583,557 58% : 29,612,821 7,173,426 24% . . 10,092,015 34% 19,520,806: C TOTAL REQUIREMENTS ; 20,036,050 11,742,022 59% ; 29,722,691 7,264,984 24% 10,201,885 34% ; 19,520,806: TRANSFERS Transfers In Budget Actuals Budget Actuals % Projection % $ Variance 7,517,657 6,819,612 91% : 12,193,917 4,772,011 39% i i ; ; 10,926,861 90% : (1,267,056) TOTAL TRANSFERS 7,517,657 6,819,612 91% ; 12,193,917 4,772,011 39% ; , 10,926,861 90% ; (1,267,056): FUND BALANCE Budget Actuals Budget Actuals Projection % $ Variance Beginning Fund Balance 23,154,407 25,512,586 110% : 20,374,044 23,533,004 116% : : 23,533,004 116% : 3,158,960: Resources over Requirements : (17,568,250) (8,799,195) ; (27,251,501) (7,162,436) ; ; (10,008,375) : 17,243,126 Net Transfers - In (Out) 7,517,657 6,819,612 12,193,917 4,772,011 1 1 10,926,861 ; (1,267,056) $ 13,103,814 $ 23,533,004 180% ; $ 5,316,460 $ 21,142,579 398% : : $ 24,451,490 460% :$19,135,030: TOTAL FUND BALANCE A Revised ODOT funding agreement reduces revenue and offsetting expense for Terrebonne Refinement Plan by $1.7 million. COVID 19 relief funding budgeted in FY 22 was received in FY 21. Reimbursable work will be reduced to $50k with remainder being pushed to FY 23. g Updated based on YTD actuals c Updated based on anticipated completion of projects in FY22 coming in under budget or delayed to FY23 Budget to Actuals Report Road CIP (Fund 465) - Capital Outlay Summary by Project FY22 YTD April 30, 2022 (unaudited) Terrebonne Refinement Plan Tumalo Road / Tumalo Place Old Bend Rdm/Tumalo Rd Inter NE Negus and 17TH Hunnel Rd: Loco Rd to Tumalo Rd Transportation System Plan Update Gribbling Rd Bridge Terrebonne Wastewater Feasibility St. Rickard Rd: Groff Rd to US 20 Paving Powell Butte Hwy Smith Rock Way Bridge Replace Deschutes Mkt Rd/Hamehook Round Paving Cottonwood: Us 97 To BSNF RR Paving Desch Mkt Rd: Yeoman Hamehoo Paving Alfalfa Mkt Rd: Mp 4 Dodds Paving Of Hamby Rd: Us 20 To Butler Powell Butte Hwy/Butler Market RB Wilcox Ave Bridge #2171-03 Replacem US 20: Cook Ave/OB Riley Rd (Tumalo US 20: Tumalo Multi -Use Path Crossing Highway Warning Systems 2021 Tumalo Wastewater Feasibility Study Paving Tumalo Rd/Deschutes Mkt Rd Slurry Seal 2022 FY 22 Guardrail Improvements Redmond District Local Roads Bend District Local Roads Sidewalk Ramp Improvements Signage Improvements TOTAL CAPITAL 83.3% Year Completed Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals Projection $ Variance $ 5,000,000 $ - 1,517,345 1,092,426 72% 1,350,782 1,200,636 89% 788,684 339,647 43% 794,229 240,723 30% 170,000 82,053 48% 222,000 0% 50,000 63,646 127% 605,300 497,920 82% 651,000 38,085 6% 85,000 0% 150,000 10,277 7% 100,000 83,367 83% 500,000 0% 75,000 0 100,000 0% $ 10,000,000 $ 2,363,532 2,168,940 108,510 279,575 0% 67,998 16,907 2,134,966 90% 209,627 10% 78,252 72% 0% 31,642 1,716,142 1,391,051 81 % 931,140 1,319,374 142% 505,000 253 0% 671,000 148,072 22% 618,144 499,075 81% 310,838 - 0 265,000 0% 200,000 0% 150,000 411 0% 100,000 0% 6,700,000 - 0% 1,250,000 1,200,000 69,536 219 1,640 825 100,000 981 1% 500,000 - 500,000 - 0 75,000 113 0% 100,000 2,483 2% $ - 0% 74,870 16,907 2,144,966 91% 945,537 44% 165,318 152% 50,000 18% 36,091 1,391,051 81% 1,319,374 142% 50,000 10% 564,000 84% 499,075 81% 0% 265,000 100% 410,000 205% 60,000 40% 0% 0% 1,200,000 96% 69,286 200 2,440 300,000 117,450 117% 0% 0% 300,000 400% 110,450 110% $ 10,000,000 (74,870) (16,907) 218,566 1,223,403 (56,808) 229,575 (36,091) 325,091 (388,234) 455,000 107,000 119,069 310,838 (210,000) 90,000 100,000 6,700,000 50,000 (69,286) (200) (2,440) (300,000) (17,450) 500,000 500,000 (225,000) (10,450) $ 12,159,340 $ 3,648,779 30% $ 29,612,821 7,173,426 24% $ 10,092,015 34% $ 19,520,806 Budget to Actuals Report Solid Waste - Fund 610 FY22 YTD April 30, 2022 (unaudited) RESOURCES Franchise Disposal Fees Private Disposal Fees Commercial Disp. Fee Yard Debris Franchise 3% Fees Miscellaneous Interest Special Waste Recyclables Leases Equip & Material TOTAL RESOURCES REQUIREMENTS Personnel Services Materials and Services Capital Outlay Debt Service TOTAL REQUIREMENTS TRANSFERS SW Capital & Equipment Reserve TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) A B C D E G H TOTAL FUND BALANCE 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Ok Budget Actuals 6,630,625 2,491,617 2,319,792 216,761 280,000 88,096 23,700 15,000 12,000 1 6,764,888 2,985,124 2,830,984 301,824 389,402 102,595 42,794 34,292 11,180 1 200 102% 120% 122% 139% 139% 116% 181% 229% 93% 100% 7,124,000 2,827,000 2,686,000 300,000 290,000 55,000 41,599 15,000 12,000 1 5,326,588 2,565,505 2,402,404 214,874 297,078 61,923 24,150 35,576 11,201 1 75% 91% 89% 72% 102% 113% 58% 237% 93% 100% 12,077,592 13,463,285 111 13,350,600 10,939,300 82% Projection % $ Variance 7,000,000 3,210,000 3,145,000 280,000 338,000 68,860 29,470 37,000 12,000 1 98% 114% 117% 93% 117% 125% 71% 247% 100% 100% (124,000): A 383,000, A 459,000: A (20,000): B 48,000: C 13,860: D (12,129) 22,000: E 14,120,331 106% ; 769,731: Budget Actuals Budget Actuals 2,518,594 5,227,119 162,500 945,000 8,853,213 2,510,986 100% 4,705,435 90% 29,523 18% 861,354 91% 8,107,298 92% 2,754,132 5,651,103 53,141 1,251,615 9,709,991 Projection % $ Variance 2,167,752 79% 3,764,537 67% 76,304 144% 271,635 22% a � 6,280,229 65% 2,696,888 98% 5,254,257 93% 91,305 172% 799,000 64% 8,841,450 91% 57,244: 396,846. G (38,164); H 452,615 I 868,541: Budget Actuals Budget Actuals (3,684,280) (3,684,280) 100% (6,029,323) (4,520,630) 75% (3,684,280) (3,684,280) 100% (6,029,323) (4,520,630) 75% Projection % $ Variance (6,029,323) 100% (6,029,323) 100% Budget Actuals Budget Actuals 1,179,819 3,224,379 (3,684,280) 2,285,566 194% 5,355,987 (3,684,280) 2,972,234 3,640,609 (6,029,323) 3,957,273 4,659,071 (4,520,630) 133% $ 719,918 $ 3,957,273 550% ; $ 583,520 $ 4,095,715 702% Projection % $ Variance 3,957,273 133% : 985,039: 5,278,881 1,638,272 (6,029,323) -' $ 3,206,831 550% ; $2,623,311: Total disposal fee projections reflect management's best estimate of revenues to be collected. YTD volumes are running 6% higher than last year- to-date; franchise growth is just below the budgeted amount and is offset by larger than anticipated increases seen in private and commercial disposal. Franchise disposal fee payments of $419K were not received from Republic Services by closing. Revenue is seasonal with higher utilization in summer months; there is a 12% reduction when comparing this fiscal YTD to the abnormally high volumes of last year-to-date Annual fees due April 15, 2022; received March year-to-date monthly installments from Republic and the annual payment from Cascade Disposal FY22 projection includes the unbudgeted sale of a utility terrain vehicle and electricity capital credits; miscellaneous tire and appliance revenue is slightly exceeding budget Revenue source is unpredictable and dependent on special clean-up projects; recent large contaminated soil projects from remediation of a gas station, traffic incidents and illegal dumping site Projecting to spend less than anticipated with the postponement of the waste characterization study, timing for mulch grinding, adding 3 FTE Site Attendants versus using temporary labor, environmental and general repair and maintenance costs The new 1 ton service truck and service box ordered in FY21 was rolled into FY22 due to delayed availability Principal and interest payments due in Nov and May for existing debt; projection reflects adjustments for partial refunding of existing debt with improved interest and the postponement of the Negus Transfer Station construction funding to next fiscal year VIES Budget to Actuals Report Fair & Expo - Fund 615 FY22 YTD April 30, 2022 (unaudited) RESOURCES 83.3% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 Budget Actuals Budget Actuals Ok Projection $ Variance Events Revenue 625,000 1,194,701 191% : 578,000 597,606 103%:: 723,000 125% : 145,000: A Food & Beverage 548,500 209,297 38% 513,500 707,194 138% ! 887,000 173% ! 373,500, A Rights & Signage 125,000 62,500 50% . 105,000 23,792 23% ! 67,000 64% . (38,000) Storage 75,000 77,897 104% 77,500 46,417 60% . 46,539 60% ! (30,961) Horse Stall Rental 52,000 11,378 22% 71,500 54,016 76% ! 66,000 92% : (5,500) Interfund Payment 30,000 226,786 756% 30,000 25,000 83% : 30,000 100% Camping Fee 12,500 5,630 45% 19,500 4,700 24% : 12,000 62% , (7,500) Interest (2,200) 1,051 -48% 474 4,374 923% : 5,190 999% : 4,716 Miscellaneous 250 2,596 999% : 250 1,949 780% ! 2,194 878% : 1,944. TOTAL RESOURCES 1,466,050 1,791,835 122%: 1,395,724 1,465,048 105%: : 1,838,923 132% : 443,199: REQUIREMENTS Personnel Services Personnel Services - F&B Materials and Services Materials and Services - F&B Debt Service TOTAL REQUIREMENTS TRANSFERS Transfers In - Room Tax Transfers In - County Fair Transfers In - Park Fund Transfers In - Room Tax (as needed) Transfers In - General Fund Transfers Out TOTAL TRANSFERS FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance 840,704 1,031,160 123% : 1,118,980 940,849 84% : : 1,127,346 101% : (8,366): 165,518 165,801 100% : 181,593 148,952 82% ! ! 175,952 97% ! 5,641 702,149 576,528 82% . 818,804 692,923 85% ! ! 829,000 101% . (10,196) 257,600 134,431 52% ! 282,500 307,347 109% ! ! 347,000 123% 1 (64,500) 104,400 103,519 99% ! 103,000 56,929 55% ! 1 103,000 100% . 1 i 1 2,070,371 2,011,440 97% ; 2,504,877 2,147,000 86% ; , 2,582,298 103% ; (77,421): Budget Actuals % Budget Actuals % Projection % $ Variance 650,000 899,310 138%: 905,769 754,800 83% . . 1,144,598 126% : 238,829: B - 150,000 150,000 100% ! I 150,000 100% ' -, 30,000 30,000 100% . 30,000 25,000 83% ! : 30,000 100% 25,744 25,744 100% : 25,744 21,450 83% :: 25,744 100% 200,000 200,000 100% : - . (10,777) (10,777) 100% ! (310,777) (258,980) 83% , . (310,777) 100% o 1 > 894,967 1,144,277 128% : 800,736 692,270 86% : : 1,039,565 130% : 238,829: Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 364,904 (1,199) 0% 750,673 923,473 123% : 923,473 123% ; 172,800: Resources over Requirements (604,321) (219,605) (1,109,153) (681,952) , 1 (743,375) 365,778 Net Transfers - In (Out) 894,967 1,144,277 800,736 692,270 , . 1,039,565 238,829 TOTAL FUND BALANCE $ 655,550 $ 923,473 141% ; $ 442,256 $ 933,791 211% ; ; $ 1,219,663 276% ; $777,407: A Events continue to be impacted by Covid19, and is currently experiencing abnormal revenue fluctuations. F&E continues to be fluid in adapting to changing event requirements and concerns to maximize revenue opportunities safely and responsibly. B Room tax revenue projected to be higher than budget Budget to Actuals Report Annual County Fair - Fund 616 FY22 YTD April 30, 2022 (unaudited) RESOURCES 83.3% Year Complete Fiscal Year 2021 1 Fiscal Year 2022 Budget Actuals Budget Actuals Projection % $ Variance Gate Receipts 550,000 738,029 134% : : 738,029 134% : 188,029: Concessions and Catering 385,000 526,737 137% ' 526,919 137% : 141,919 Carnival 330,000 415,716 126% : 415,717 126% : 85,717 Commercial Exhibitors 110,000 85,100 77% : 85,100 77% ! (24,900): Fair Sponsorship - - 83,500 57,335 69% ! 58,935 71% : (24,565) State Grant 52,000 53,167 102% : 52,000 53,167 102% ! 53,167 102% ! 1,167 RN Camping/Horse Stall Rental - 25,500 19,944 78% : 19,944 78% : (5,556) Rodeo - . 20,000 24,600 123% ; 24,600 123% : 4,600 Livestock Entry Fees 4,500 - 0% ; - 0% : (4,500) Merchandise Sales 5,239 5,239 5,239' Interest on Investments (129) 999% : 2,199 2,660 2,660 TOTAL RESOURCES 52,000 53,038 102% : 1,560,500 1,928,067 124% : 1,930,309 124% : 369,809: REQUIREMENTS Budget Actuals Budget Actuals Projection % $ Variance Personnel Services 110,000 163,282 148% : 155,959 29,916 19% : 36,941 24% : 119,018: A Materials and Services 17,000 26,328 155% ' 1,312,172 1,296,875 99% ' ' 1,312,172 100% i a TOTAL REQUIREMENTS ; 127,000 189,611 149% ; 1,468,131 1,326,790 90% ; , 1,349,113 92% ; 119,018: TRANSFERS Transfer In - TRT 1% Transfer Out - Fair & Expo TOTAL TRANSFERS Budget Actuals % Budget Actuals Projection % $ Variance 75,000 75,000 100% : 75,000 62,500 83% , : 75,000 100% (150,000) (150,000) 100% a: (150,000) 100% � o 75,000 75,000 100% ; (75,000) (87,500) 117% ; ; (75,000) 100% ; FUND BALANCE Budget Actuals Budget Actuals Projection % $ Variance Beginning Fund Balance (47,461) 999% ; (109,033) (109,033) : (109,033); Resources over Requirements (75,000) (136,573) 92,369 601,276 581,196 488,827 Net Transfers - In (Out) 75,000 75,000 , (75,000) (87,500) ' ' (75,000) 1 - ($ 109,033) $ 17,369 $ 404,743 999% : ; $ 397,163 999% ; $379,794: TOTAL FUND BALANCE A Projection reflects vacancy savings -- assumes Fair Coordinator is hired in June/July a TES ` Budget to Actuals Report Annual County Fair - Fund 616 """%%/' CY22 YTD April 30, 2022 (unaudited) RESOURCES Gate Receipts Carnival Commercial Exhibitors Livestock Entry Fees RN Camping/Horse Stall Rental Merchandise Sales Concessions and Catering Fair Sponsorship TOTAL FAIR REVENUES OTHER RESOURCES State Grant Interest Miscellaneous Fair 2022 Actuals to 2022 Fair 2021 Date Projection $ 738,029 415,716 315,719 19,944 5,239 295,093 81,125 $ 1,870,865 53,167 1,194 798 $ 700,000 385,000 325,000 19,500 3,500 265,000 85,310 $ 1,783,310 53,167 2,395 TOTAL RESOURCES $ 1,925,226 $ 1,608 $ 1,838,872 REQUIREMENTS Personnel Materials & Services TOTAL REQUIREMENTS TRANSFERS Transfer In - TRT 1 % 74,750 25,000 75,000 Transfer Out - Fair & Expo (150,000) -, (150,000) TOTAL TRANSFERS $ (75,250) $ 25,000 $ (75,000) Net Fair $ 496,845 $ (42,731) $ 124,427 103,199 1,249,932 16,619 97,748 52,721 1,541,698 $ 1,353,131 $ 69,340 $ 1,639,446 Beginning Fund Balance on Jan 1 $ (48,694) ' $ 448,151 $ 448,151 Ending Balance $ 448,151 $ 405,420 $ 572,578 A Assumes Fair Coordinator is hired on July 1, 2022 VIES Budget to Actuals Report Fair & Expo Capital Reserve - Fund 617 FY22 YTD April 30, 2022 (unaudited) RESOURCES Interest on Investments TOTAL RESOURCES REQUIREMENTS Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In -TRT 1% Transfers In - Fair & Expo TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals OA 14,000 8,532 61% : 8,544 Projection % $ Variance 6,371 75% 7,490 88% (1,054): , 14,000 8,532 61% ; 8,544 6,371 75% ; , 7,490 88% ; (1,054): Budget Actuals % Budget Actuals Projection % $ Variance 235,000 16,910 7% 180,000 4,028 2% :: 10,000 6% : 170,000: A 166,940 73,613 44% : 388,000 (894) 0% i !„ 388,000 100% : B 401,940 90,523 23% : 568,000 3,134 1% : : 398,000 70% ; 170,000: Budget Actuals % Budget Actuals % Projection % $ Variance 453,158 385,418 85% : 428,901 357,410 83% : : 531,256 124% : 102,355: 300,000 250,000 83% 300,000 100% 453,158 385,418 85% ; 728,901 607,410 83% ; , 831,256 114% ; 102,355: Budget Actuals % Budget Actuals % Projection % $ Variance 1,143,224 726,169 64% : 1,101,663 1,029,596 93% : : 1,029,596 93% : (72,067): (387,940) (81,991) 1 (559,456) 3,237 (390,510) ! 168,946 453,158 385,418 728,901 607,410 831,256 102,355 $ 1,208,442 $ 1,029,596 85% ; $ 1,271,108 $ 1,640,243 129% ; , $ 1,470,342 116% ; $199,234: A The full M&S budget will not be spent this fiscal year g Capital Outlay appropriations are a placeholder should viable projects be recommended and approved for construction 01ES cpG2� Budget to Actuals Report RV Park - Fund 618 FY22 YTD April 30, 2022 (unaudited) RESOURCES 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals Projection % $ Variance RV Park Fees < 31 Days 400,200 620,655 155% : 475,000 422,345 89% : : 550,345 116% : 75,345: RV Park Fees > 30 Days 12,000 13,886 116% : 10,500 8,499 81% 8,499 81% : (2,001) Washer / Dryer 4,000 5,295 132% : 5,000 2,861 57% : 4,261 85% : (739) Miscellaneous 2,250 2,679 119% : 2,500 2,722 109% : 3,127 125% : 627 Vending Machines 3,000 1,229 41% : 2,500 959 38% : 1,517 61% : (983) Interest on Investments 7,600 1,636 22% : 2,024 462 23% 540 27% (1,484); Cancellation Fees 5,500 8,825 160% ' 11,376 16,109 16,109 Good Sam Membership Fee 1,500 - 0% : - - -, TOTAL RESOURCES 436,050 654,204 150% : 497,524 449,223 90% ; 584,398 117% ; 86,874: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services - 113,956 83 0% : , 9,588 8% : 104,368: A Materials and Services 321,402 291,093 91% . 216,305 214,817 99% : : 270,742 125% : (54,437): B Debt Service 222,500 221,874 100% ' 165,927 162,573 98% ' : 165,927 100% TOTAL REQUIREMENTS : 543,902 512,967 94% : 496,188 377,474 76% : : 446,257 90% : 49,931: TRANSFERS Budget Actuals Budget Actuals Projection % $ Variance Transfers In - Park Fund 160,000 160,000 100% : 160,000 160,000 100% : 160,000 100% Transfers In - TRT Fund 25,000 20,000 80% 20,000 16,660 83% ! 20,000 100% Transfer Out - RV Reserve (621,628) (549,173) 88% (132,042) (110,030) 83% (132,042) 100% TOTAL TRANSFERS (436,628) (369,173) 85% ; 47,958 66,630 139% ; ; 47,958 100% FUND BALANCE Budget Actuals OA Budget Actuals Projection % $ Variance Beginning Fund Balance 587,992 227,936 39% : - - 0: Resources over Requirements (107,852) 141,237 1,336 71,750 138,141 136,805: Net Transfers - In (Out) (436,628) (369,173) 47,958 66,630 47,958 -; TOTAL FUND BALANCE $ 43,512 - 0% ; $ 49,294 $ 138,380 281% ; ; $ 186,099 378% ; $136,805: A New FTE added to the FY22 budget, which has not been filled; projection assumes position is filled in June; a budget adjustment will be completed to move a portion of the Personnel savings to M&S to cover temporary help g M&S projected to exceed budget because of the temporary help needed until FTE is filled '.` RV Park Reserve - Fund 619 FY22 YTD April 30, 2022 (unaudited) Budget to Actuals Report RESOURCES Interest on Investments TOTAL RESOURCES REQUIREMENTS Capital Outlay 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 1,100 1,100 7,787 708% 7,787 708% 7,546 7,546 Projection % $ Variance 5,229 69% 5,229 69% 6,250 83% 6,250 83% (1,296): (1,296); Budget Actuals OA Budget Actuals 100,000 - 0% : 100,000 - 0% TOTAL REQUIREMENTS ; 100,000 TRANSFERS Transfer In - RV Park Ops TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE - 0% 100,000 - 0% Projection % $ Variance 20,000 20% 80,000: A 20,000 20% 80,000: Budget Actuals Budget Actuals 621,628 621,628 549,173 88% 549,173 88% 132,042 132,042 Projection % $ Variance 110,030 83% 110,030 83% 132,042 100% 132,042 100% Budget Actuals Budget Actuals Projection % $ Variance 490,000 497,466 102% : 784,466 1,054,426 134% (98,900) 7,787 (92,454) 5,229 621,628 549,173 132,042 110,030 , 1 1 $ 1,012,728 $ 1,054,426 104% ; $ 824,054 $ 1,169,685 142% ; ; 1,054,426 (13,750) 132,042 $ 1,172,718 134% 142% 269,960: 78,704 $348,664: A Capital Outlay appropriations are a placeholder and the full budgeted amount is not expected to be spent this year 0TES `oGZ< Budget to Actuals Report ,� Risk Management - Fund 670 FY22 YTD April 30, 2022 (unaudited) RESOURCES Workers' Compensation General Liability Property Damage Unemployment Vehicle Interest on Investments Claims Reimbursement Skid Car Training Process Fee- Events/ Parades Miscellaneous Loss Prevention TOTAL RESOURCES REQUIREMENTS General Liability Workers' Compensation Insurance Administration Property Damage Unemployment Vehicle TOTAL REQUIREMENTS TRANSFERS Transfers Out - Vehicle Replace 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 0/0 1,188,848 990,628 373,698 323,572 218,185 87,200 50,000 30,000 1,500 5 10 1,224,408 103% 963,201 373,548 100% 315,619 98% 222,266 102% 100,030 115% 39,428 79% 270 810 54% - 0% - 0% 97% 1% 1,120,766 944,278 393,546 323,572 227,700 101,111 25,000 10,000 1,000 1,016,798 91% , 783,978 83% 341,327 87% 324,801 100% 189,750 83% 41,107 41% 1,280,876 999% 0% 1,170 117% 180 3,263,646 3,239,580 99% 3,146,973 3,979,986 126% Projection % $ Variance 1,120,766 100% 944,278 100% 393,546 100% 326,801 101% 227,700 100% 49,060 49% 1,300,000 999% 0% 1,300 130% 250 3,229; A (52,051) 1,275,000, B (10,000): C 300 250 4,363,701 139% ; 1,216,728: Budget Actuals OA Budget Actuals 1,100,000 1,560,000 584,104 200,240 200,000 150,000 466,547 912,395 408,666 330,869 98,978 173,925 42% 58% 70% 165% 49% 116% 3,600,000 1,580,000 547,047 300,245 200,000 200,000 2,696,419 75% 666,278 42% 412,612 75% 289,428 96% 62,071 31% 101,529 51% 3,794,344 2,391,380 63% Projection % $ Variance 2,900,000 81% : 700,000: D 900,000 57% ! 680,000 543,304 99% ! 3,743! E 400,000 133% (99,755): F 90,000 45% 110,000 200,000 100% 6,427,292 4,228,338 66% 5,033,304 78% ; 1,393,988: Budget Actuals Budget Actuals (3,500) TOTAL TRANSFERS (3,500) FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE (3,500) 100% (3,500) 100% (3,500) (3,500) Projection % $ Variance (2,910) 83% (2,910) 83% (3,500) 100% (3,500) 100% Budget Actuals % Budget Actuals 7,000,000 (530,698) (3,500) 8,676,750 124% 848,200 (3,500) 8,329,115 (3,280,319) (3,500) 9,521,450 114% (248,352) (2,910) i $ 6,465,802 $ 9,521,450 147% ; $ 5,045,296 $ 9,270,188 184% Projection % $ Variance 9,521,450 114% : 1,192,335: (669,603) ! 2,610,716 (3,500) $ 8,848,347 175% ; $3,803,051: A Unemployment collected on first $25K of employee's salary in fiscal year g Reimbursement from excess carrier for Kozoswki lawsuit payout c Skid Car training on hold due to COVID D General Liability claims paid includes the Kozoswki lawsuit payout -- part will be reimbursed by excess carrier E Projection based on YTD Personnel savings F Projection is based on YTD actuals which are high due to several vehicle crashes Budget to Actuals Report Health Benefits - Fund 675 FY22 YTD April 30, 2022 (unaudited) RESOURCES Internal Premium Charges COIC Premiums Employee Co -Pay Retiree / COBRA Premiums Interest Prescription Rebates Claims Reimbursement & Other TOTAL RESOURCES REQUIREMENTS 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 17,831,938 18,580,799 104% : 18,767,900 15,833,250 84% 1,600,000 1,642,789 103% : 1,589,000 1,255,305 79% 1,031,400 1,205,713 117% : 1,200,000 1,022,462 85% 1,035,000 958,664 93% : 1,060,000 928,070 88% 216,200 193,598 90% : 200,277 76,904 38% 90,000 179,184 199% : 128,000 285,579 223% 80,000 1,073 1% : 82,000 1,486,535 999% 21,884,538 22,761,820 104% ; 23,027,177 20,888,104 91% Projection $ Variance 18,767,900 100% 1,589,000 100% 1,200,000 100% 1,060,000 100% 93,310 47% 300,000 234% 1,500,000 999% (106,967). 172,000: A 1,418,000: B 24,510,210 106% ; 1,483,033: Budget Actuals Budget Actuals % Projection % $ Variance Health Benefits 19,937,274 19,126,362 96% : 19,640,847 18,008,762 92% : : 22,709,946 116% : (3,069,099): C Deschutes On -Site Pharmacy 2,417,092 2,972,758 123% : 2,970,575 2,157,374 73% : : 3,050,036 103% : (79,461) D Deschutes On -Site Clinic 1,101,467 1,087,809 99% : 1,141,829 875,451 77% : : 1,181,053 103% ' (39,224). D Wellness 164,340 149,145 91% : 171,142 101,615 59% : : 171,142 100% : 2 E TOTAL REQUIREMENTS ; 23,620,173 23,336,074 99% : 23,924,393 21,143,201 88% : : 27,112,177 113% : (3,187,784): TOTAL FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 15,323,729 16,101,833 105% : 14,772,618 15,527,580 105% : : 15,527,580 105% : 754,962: Resources over Requirements (1,735,635) (574,254) (897,216) (255,097) ! ! (2,601,967) ; (1,704,751); Net Transfers - In (Out) -' TOTAL FUND BALANCE , $ 13,588,094 $ 15,527,580 114% ; $ 13,875,402 $ 15,272,483 110% : ; $ 12,925,613 93% ; ($949,789): A Projection based on YTD collections g Stop Loss insurance reimbursements for high dollar claims; invoices are trending up due to high dollar claims, but the expected amount is unknown c Amounts are paid 1 month in arrears; County consultant anticipates claims will exceed budget due to delayed care because of COVID D Amounts are paid 1 month in arrears; some expenditure line items expected to exceed budget based on YTD spending E Amounts are paid 1 month in arrears Budget to Actuals Report 911 - Fund 705 and 710 FY22 YTD April 30, 2022 (unaudited) RESOURCES 83.3% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals Projection % $ Variance Property Taxes - Current Yr 9,113,459 9,350,147 103% : 9,803,579 9,692,983 99% : 9,809,150 100% : 5,571: A Telephone User Tax 1,106,750 1,441,364 130% : 1,106,750 900,054 81% : 1,330,000 120% : 223,250: B Police RMS User Fees 250,000 390,879 156% ' 236,576 237,221 100% ' 237,221 100% ' 645: C User Fee 73,000 110,978 152% : 233,576 140,986 60% : 233,576 100% Data Network Reimbursement 55,000 96,896 176% : 162,000 228,573 141% : 230,000 142% 1 68,000 Contract Payments 157,252 136,638 87% ' 147,956 141,052 95% ' 147,956 100% ' Property Taxes - Prior Yr 90,000 152,893 170% ' 115,000 76,587 67% ' 115,000 100% Interest 90,400 110,233 122% ' 96,867 57,458 59% ' 66,720 69% : (30,147) State Reimbursement 83,000 131,881 159% : 60,000 123,282 205% : 132,000 220% : 72,0001 D Property Taxes - Jefferson Co. 33,637 36,598 109% ; 38,344 36,815 96% : 38,344 100% Miscellaneous 12,200 121,920 999% ' 18,658 21,484 115% 1 25,000 134% ' 6,342 TOTAL RESOURCES 11,064,698 12,080,426 109% : 12,019,306 11,656,496 97% : : 12,364,967 103% ; 345,661: REQUIREMENTS Budget Actuals OA Budget Actuals Projection % $ Variance Personnel Services 7,620,458 7,190,545 94% : 8,005,795 6,270,108 78% : . 7,401,852 92% : 603,943: E Materials and Services , 3,476,381 2,912,246 84% ' 3,582,212 2,595,420 72% ' 1 3,557,212 99% ' 25,000 Capital Outlay 1,480,000 431,457 29% . 2,975,000 316,525 11% : : 600,000 20% : 2,375,000: F TOTAL REQUIREMENTS : 12,576,839 10,534,248 84% : 14,563,007 9,182,053 63% ; : 11,559,064 79% : 3,003,943: TRANSFERS Transfers In Transfers Out TOTAL TRANSFERS FUND BALANCE Budget Actuals 0/0 Budget Actuals % Projection % $ Variance 1,997,257 1,997,257 100% : 4,804,813 4,804,813 100% :: 4,804,813 100% (1,997,257) (1,997,257) 100% : (4,804,813) (4,804,813) 100% : (4,804,813) 100% - 0% , , - 100% Budget Actuals % ODUUCL Actuals °o Projection °A $ Variance Beginning Fund Balance 8,341,418 9,162,894 110% : 11,850,783 10,709,072 90% : : 10,709,072 90% : (1,141,710): Resources over Requirements (1,512,141) 1,546,177 (2,543,701) 2,474,442 805,903 3,349,604 Net Transfers - In (Out) 1 „ TOTAL FUND BALANCE $ 6,829,277 $ 10,709,072 157% ; $ 9,307,082 $ 13,183,514 142% ; ; $ 11,514,976 124% ; $2,207,894: A Current year taxes received primarily in November, February and May; actual FY21-22 TAV is 5.58% over FY20-21 vs. 5.40% budgeted g Telephone tax increased last year and payments are received quarterly; taxes collected are trending higher than budget c Invoices are mailed in the Spring D State GIS reimbursements are received quarterly; additionally the State approved a final reimbursement for the 9-1-1 phone system E Projected Personnel savings based on FY22 average vacancy rate of 11.7% F A large portion of Capital Outlay spending will be pushed into FY23 because of land use permitting for radio sites as well as delays on necessary equipment for the sites DATE: TO: FROM: SUBJECT: MEMORANDUM May 5, 2022 Board of County Commissioners Wayne Lowry, Interim Chief Financial Officer Treasury and Finance Report for March 2022 Following is the unaudited monthly finance report for fiscal year to date March 31, 2022. Treasury and Investments • The portfolio balance at the end of March was $278.5 million, an increase of —$1 million from February and an increase of $8 million from last year (March 2021) • Net investment income for the month is $121,074 approximately $4,000 less than last month and $49,000 less than March 2021. YTD earnings of $1,162,895 are $706,000 less than the YTD earnings last year. • All portfolio category balances are within policy limits. • The LGIP interest rate increased 10 basis points from 45 to 55 effective March 16, 2022. Benchmark returns for 24 and 36 month treasuries are up again from the prior month by 84 and 83 basis points, respectively. • Average portfolio yield is 0.58% compared to 0.60% in February. • The portfolio's weighted average time to maturity is at 1.49 years compared to 1.56 in February. Portfolio Breakdown: Par Value by Investment Type Municipal Debt Corporate Notes Time Certificates U.S. Treasuries Federal Agencies LGIP First Interstate Bank Total Investments $ 49,475,000 63,102,000 1,245,000 17,000,000 73,490,000 52,449,707 21,689,438 $ 278,451,145 17.8% 22.7% 0.4% 6.1 % 26.4% 18.8% 7.8% 100.0% Total Portfolio: By Investment Types Federal AgenCes 2e.4% Time Certificates 0.4% $80 P. $60 $40 $20 $- $7.8 DA Davidson Portfolio by Broker $24.8 514.2 $30.2 Moreton Robert W Rper Capital Baird & Co Sandler Markets $53.6 Great Pacific Beguiles $73.8 Castle Oak nvestment In Total Investment Income Less Fee: $5,000 per month Investment Income - Net Prior Year Comparison Mar-21 ar-22 126,074 (5,000) 121,074 169,793 Y-T-D 1,207,895 (45,000) 1,162,895 1.868,429 Category Maximums: U.S. Treasuries LGIP ($52,713,000) Federal Agencies Banker's Acceptance Time Certificates Municipal Debt Corporate Debt 100% 100% 100% 25% 50% 25% 25% Maturity IYears) Max Weighted Average 4.627 1.49 FIB! LGIP Investments Average Yield Percentages Current Month 0.55% r 0.47% 0.58% Prior Month 0.45% 0.49% 0.60% Benchmarks 24 Month Treasury LGIP Rate 36 Month Treasury 2.28% 0.55% 2.45% Term Actual'. 0 to 30 Days Under 1 Year Under 5 Years 10% 25% 100% 26.6% 42.3% 100.0% Corp Issuer Canaille Credit WIA Policy ; Actual 5% 25% AA2 3.2% 18.3% AA1 nvestment Activity Purchases in Month Sales!Redemptions in Month $ $ 13,115,000 24 Month Historic Investment Returns 4.00% 3.50% 3.00% 2.50% 2.00 % 1.50% 1.00% 0.50% 0.00 % Mar May July Sept Nov Jan Mar May Jul Sep Nov Jan Mar 350,000,000 300,000,000 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 County Rate = 2 Year Treasury Rate =r-- Y-Corporate Bond Rate LGIP Rate Three Year Portfolio Balance yam, y°' ti� yoi ti� 15) w'1) fi')›c P' > 1> `> P°oOc7 pp � ' NQ Po<<(2,LL Five Year Maturity Distribution Schedule Apr-22 Sep-22 Feb-23 Jul-23 Dec-23 May-24 Oct-24 Mar-25 Aug-25 Jan-26 Jun-26 Nov-26 Deschutes County Investments Portfolio Management Portfolio Details - Investments March 31, 2022 Fur¢hases made 1p Mar Purohasea ma4e in Mar Purchase Maturity Days To Ratings Coupon, _ Par Market Book 110844 BCD , 05580AB78 BMW - GPAC 7/30/20211 7/30/ 0241 Matu851i Mood Rate 0.55i YTM 36 - I Value - i Value - i Value nv T - CUSIP Security a&P/Fi O.55 249,000 239,333 249,000 10847 BCD 38149MXG3 GOLDMAN SACHS GPAC 7/28/2021 7/29/2024 850 0.55 0.55 249,000 239.351 249,000 10848 BCD 795451AA1 SALLIE MAE GPAC 7/21/2021 7/22/2024 843 0.55 0.55 249,000 238.901 249,000 10849 BCD 89235MLF6 TOYOTA FINANCIAL SGS BANK GPAC 8/5/2021 8/5/2024 857 0.55 0,55 249,000 239,227 249,000 10850 NCB 90348JR85 UBS BANK USA GPAC 8/11/2021 8/12/2024 864 0.55 0.536214 249,000 239,081 249,000 10748 FAC 3133EKJ56 Federal Farm Credit Bank CASTLE 1/31/2020 8/30/2022 151 Aaa AA+ 0.4 0.3783193 3,000,000 3,003,991 3,002,085 10763 FAC 3133EL3P7 Federal Farm Credit Bank R W B 8/12/2020 8/12/2025 1229 Aaa AA+ 0.53 0.53 3,000,000 2,803,066 3,000,000 10764 FAC 3133EL3H5 Federal Farm Credit Bank MORETN 8/12/2020 8/12/2025 1229 Aaa AA+ 0.57 0.57 3,000,000 2,810,799 3,000,000 10783 FAC 3133EMCNO Federal Farm Credit Bank CASTLE 10/16/2020 10/15/2024 928 Aaa AA+ 0.4 0.4401721 2,000,000 1,902,167 1,997,980 10842 FAC 3133EMT51 Federal Farm Credit Bank R W B 7/19/2021 7/19/2024 840 Aaa AA+ 0.42 0.4283959 1,000,000 955,490 999,808 10867 FAC 3133ENEW6 Federal Farm Credit Bank GPAC 11/23/2021 5/23/2023 417 0.375 0.3708179 2,000,000 1,965,580 2,000,000 10868 FAC 3133ENEY2 Federal Farm Credit Bank GPAC 11/24/2021 7/24/2023 479 0,45 0,4500338 2,000,000 1,958,669 2,000,000 10869 FAC 3133ENDQ0 Federal Farm Credit Bank GPAC 11/18/2021 2/10/2023 315 Aaa AA+ 0,16 0.29 2000.000 1,979,658 1.997,774 10882 FAC 3133EMDA7 Federal Farm Credit Bank GPAC 12/13/2021 10/13/2022 195 Aaa AA* 0.16 0,2308967 1,140,000 1,133,642 1,139,570 10886 FAC 3133EL2N7 Federal Farm Credit Bank CASTLE 12/28/2021 5/18/2022 47 Aaa AA+ 0.16 0,1612573 1,000,000 999,510 999,998 10887 FAC 3133ELE75 Federal Farm Credit Bank CASTLE 12/29/2021 6/2/2022 62 Aaa AA+ 0.25 0,18238 1,505,000 1.503,835 1,505.172 10888 FAC 3133ELN26 Federal Farm Credit Bank CASTLE 12/29/2021 6/22/2022 82 Aaa AA+ 0,26 0.1821 630,000 629,244 630,110 10861 FAC 313OAPUVS Federal Horne Loan Bank DA DAV 11/23/2021 2/23/2024 693 Aaa AA+ 0.65 0.6500583 1,670,000 1,626,442 1,670,000 10883 FAC 313383WO9 Federal Home Loan Bank GPAC 12/13/2021 9/9/2022 161 Aaa AA+ 3.125 0.1900014 1,645,000 1,659,944 1,666,163 10766 FAC 3134GWND4 Federal Home Loan Mfg Corp CASTLE 8/14/2020 8/12/2025 1229 Aaa 0.6 0.6101786 2,000,000 1,876,071 1,999,326 10769 FAC 3137EAEV7 Federal Horne Loan Mtg Corp CASTLE 8/21/2020 8/24/2023 510 Aaa AA+ 0.25 0.2840745 5,000,000 4,874,534 4,997,631 10775 FAC 3134GWF84 Federal Home Loan Mtg Corp CASTLE 9/9/2020 9/9/2024 892 Aaa 0.48 0,48 1,000,000 957,288 1,000,000 10791 FAC 3134GW3W4 Federal Home Loan Mtg Corp CASTLE 10/30/2020 10/28/2024 941 Aaa 0.41 0.4163167 2,000,000 1,896,855 1,999,678 10792 FAC 3134GW5Q5 Federal Home Loan Mtg Corp CASTLE 10/30/2020 1/29/2025 1034 Aaa 0.45 0.4523943 2,500,000 2,360,488 2,499,834 10794 FAC 3137EAEZ8 Federal Home Loan Mtg Corp CASTLE 11/5/2020 11/6/2023 584 AA+ 0,25 0.2801193 5,000,000 4,852,047 4,997,606 10799 FAC 3134GW7F7 Federal Home Loan Mtg Corp CASTLE 11/18/2020 11/18/2024 962 Aaa 0.375 0,375 2,000,000 1,898,935 2,000,000 10762 FAC 3136G4E74 Federal National Mtg Assn CASTLE 7/31/2020 1/29/2025 1034 Aaa AA+ 0,57 0,569999 1,400,000 1.325,894 1,400,000 10765 FAC 3136G4N74 Federal National Mtg Assn MORETN 8/21/2020 8/21/2025 1238 Aaa AA+ 0,56 0.56 3,000,000 2,807,859 3.000,000 10767 FAC 3136G4L84 Federal National Mtg Assn CASTLE 8/18/2020 8/18/2025 1235 Aaa AA+ 0.57 0.5901227 2,000,000 1,886,766 1,998,661 10770 FAC 3136G4X24 Federal National Mtg Assn PS 8/28/2020 8/29/2025 1246 Aaa AA+ 0,6 0.6000006 1,000,000 937,467 1,000,000 10772 FAC 3136G4N74 Federal National Mfg Assn R W B 8/27/2020 8/21/2025 1238 Aaa AA+ 0.56 0,5650922 1,000,000 935.953 999,830 10773 FAC 3136G4X24 Federal National Mtg Assn CASTLE 8/28/2020 8/29/2025 1246 Aaa AA+ 0.6 0.6000006 1,000,000 937,467 1,000,000 10774 FAC 3136G4N74 Federal National Mfg Assn R W B 9/3/2020 8/21/2025 1238 Aaa AA+ 0.56 0,5599951 2,000,000 1.871,906 2,000,000 10793 FAC 3135GA2NO Federal National Mtg Assn R W B 11/4/2020 11/4/2025 1313 Aaa AA+ 0.55 0.55 2,000,000 1,869,366 2,000,000 10796 FAC 3135G06G3 Federal National Mtg Assn CASTLE 11/12/2020 11/7/2025 1316 Aaa AA+ 0.5 0.5729346 2,000,000 1,864,535 1,994,830 10872 FAC 3135GOV34 Federal National Mtg Assn GPAC 12/1/2021 2/5/2024 675 Aaa AA+ 2.5 0,5902165 2,000,000 2,010.043 2,069,889 10878 FAC 3135GOT94 Federal National Mtg Assn R W B 12/9/2021 1/19/2023 293 Aaa AA+ 2.375 0.3868429 1,000,000 1,006,647 1,015,854 10860 TRC 91282CDA6 U.S. Treasury MORETN 11/1/2021 9/30/2023 547 0.25 0,4554048 2,000.000 1,945,468 1,993,878 10866 TRC 91282CCD1 U.S. Treasury MORETN 11/17/2021 5/31/2023 425 0.125 0.3701352 2,000,000 1,959,922 1,994,308 10889 TRC 9128280W5 U.S. Treasury GPAC 12/30/2021 6/30/2022 90 Aaa 1.75 0.17 3.000.000 3,008,907 3,011.764 10890 TRC 912828L24 U.S. Treasury GPAC 12/30/2021 8/31/2022 152 Aaa 1,875 0.2 3,000,000 3,012,186 3,020,806 10891 TRC 912828L57 U.S. Treasury GPAC 12/30/2021 9/30/2022 182 Aaa 1.75 0.23 3,000,000 3,010,548 3,022,651 10892 TRC 912828Y00 U.S. Treasury GPAC 2/7/2022 10/15/2022 197 Aaa 1.375 0.57 2,000,000 2,002,578 2,008,619 10893 TRC 91282CBNO V.S. Treasury GPAC 2/7/2022 2/28/2023 333 Aaa 0.125 0.85 2,000,000 1,973,438 1,986,857 10881 ATD 89233HG16 TOYOTA MOTOR CREDIT DA DAV 12/9/2021 7/1/2022 - 91 P-1 A-1 0,28 0 2,000,000 1,995,754 1,998,584 10759 MC1 037833CP3 Apple Inc CASTLE 3/27/2020 5/11/2022 40 Aal AA+ 0.4995 1.7245202 1,000,000 999,921 998.858 10806 MC1 037833OF4 Apple Inc GPAC 12/3/2020 1/13/2025 1018 Aal AA+ 2,75 0,6389292 2,000,000 2,005,180 2,115,799 10862 MC1 037833CG3 Apple Inc GPAC 11/17/2021 2/9/2024 679 Aal AA+- 3 0.9122019 2.000,000 2,025,510 2,076,512 10865 MC1 037833ON7 Apple Inc GPAC 11/18/2021 9/11/2026 1624 Aal AA+ 2.05 1.4551529 2,000,000 1,943,958 2,050,871 10727 MC1 06051GEU9 Bank of America Corp CASTLE 11/25/2019 1/11/2023 285 A2 A- 3.3 2.1200764 2,000,000 2,022,258 2,017,660 10832 MC1 06053FAA7 Bank of America Corp DA DAV 2/23/2021 7/24/2023 479 A2 A- 4.1 0.2302892 1,000,000 1,022,388 1,050,672 10846 MC1 06051G1Y6 Bank of America Corp CASTLE 7/27/2021 6/14/2024 805 A2 A- 0.523 0.5210523 1,000.000 972,413 1,000.042 10851 MC1 06051GFF1 Bank of America Corp CASTLE 8/12/2021 4/1/2024 731 A2 A- 4 0.6052599 2,000,000 2,054,144 2,134,501 10854 MC1 06051GEU9 Bank of America Corp 05 8/16/2021 1/11/2023 285 A2 A- 3.3 0.2702416 1,000,000 1,011,129 1,023.503 10923 MC1 060516F60 Bank of America Corp CASTLE 1/12/2021 1/22/2024 661 A2 A- 4,125 0.5217482 2,000,000 2,053,017 2,129,125 10713 MC1 361582AD1 Berkshire Hathaway Inc CASTLE 9/9/2019 7/15/2023 470 Aa3 AA 7.35 2.0306495 500,000 530,209 532,808 10733 MC1 084664BT7 Berkshire Hathaway Inc MORETN 12/6/2019 5/15/2022 44 Aa2 AA 3 1,74 2,000,000 2,004,708 2,003,002 10822 MC1 12572OAG0 CME GROUP GPAC 1/4/2021 3/15/2025 1079 Aa3 AA- 3 0.6490818 2,000.000 2,015.558 2,136,862 10830 MC1 22546OAP2 CREDIT SUISSE NY CASTLE 2/1/2021 9/9/2024 892 Aa3 3.625 0,57179 2,950,000 2,986,471 3,167,105 10818 MC1 166764BW9 Chevron Corp GPAC 12/28/2020 5/11/2025 1136 Aa2 AA 1.554 0.6470298 1,663,000 1,606,277 1,709,191 10824 MC1 166764BW9 Chevron Corp CASTLE 1/7/2021 5/11/2025 1136 Aa2 AA 1.554 0.6175284 2,000,000 1,931,782 2,057,404 10836 MC1 31422XBV3 Federal Agriculture Mfg Corp GPAC 3/15/2021 12/15/2023 623 0,22 0.2148764 2.000.000 1,936,444 2.000.000 10819 MC1 3133EMLE0 Federal Farm Credit Bank PS 12/30/2020 9/22/2023 539 Aaa AA+ 0.19 0.1900035 2,000,000 1,952,491 2,000,000 10820 MC1 3133EMLP5 Federal Farm Credit Bank PS 12/30/2020 12/23/2024 997 Aaa AA+ 0.32 0,3199988 2,000,000 1,890,302 2,000,000 10828 MC1 3133EMNK4 Federal Farm Credit Bank DA DAV 1/22/2021 7/22/2024 843 Aaa AA, 0.31 0.31 2,000,000 1,910,599 2,000,000 10834 MC1 3133EMRZ7 Federal Farm Credit Bank CASTLE 2/26/2021 2/26/2024 696 Aaa AA+ 0.25 0.2620551 2,000,000 1.930,551 1.999.543 10821 MC1 3134GXKK9 Federal Horne Loan Mfg Corp R W B 1/15/2021 1/15/2025 1020 Aaa 0.35 0 2000,000 1.897,274 2000.000 10802 MC1 459058JM6 International Bonds tor Recons CASTLE 11/24/2020 11/24/2023 602 Aaa AAA 0.25 0,3204397 2000,000 1,936,497 1.997.639 10817 MC1 46625HKC3 JPMorgan Chase - Corporate N CASTLE 12/22/2020 1/23/2025 1028 A2 A- 3.125 0.8061136 2,000,000 2,012,240 2.127,989 10826 MC1 46625HKC3 JPMorgan Chase - Corporate N CASTLE 1/11/2021 1/23/2025 1028 A2 A- 3,125 0.8272497 2000,000 2,012,240 2,126,793 10859 MC1 46625HRL6 JPMorgan Chase - Corporate N CASTLE 10/29/2021 5/18/2023 412 A2 A- 2.7 0.7306116 2,000,000 2,008,492 2,044,195 10864 MC1 46625HJX9 JPMorgan Chase - Corporate N CASTLE 11/18/2021 5/13/2024 773 A2 A- 3.625 0.9770205 1,500,000 1,531,142 1,582,859 10873 MC1 46625HJT8 JPMorgan Chase - Corporate N CASTLE 12/2/2021 2/1/2024 671 A2 A- 3.875 0,9289607 1,000,000 1,021,997 1,053,341 10771 MC1 68583RCT7 OR ST COMMUNITY COLLEGE DI: R W B 8/27/2020 6/30/2024 821 Aal AA+ 5.66 0.6000375 90.000 95,419 100,101 10813 MC1 740189AGO Precision Caslparis Corp CASTLE 12/17/2020 1/15/2023 289 A2 AA- 2.5 0.5547661 2,772.000 2.780,640 2,814,234 10880 MC1 78015K7G3 Royal Bank of Canada P5 12/10/2021 4/17/2023 381 A2 A 1.6 0.640545 2,000,000 1,990,051 2,019,920 10797 MC1 822582CC4 ROYAL DUTCH SHELL PLC GPAC 11/13/2020 11/7/2024 951 Aa2 AA- 2 0.7055457 3,000,000 2,963,119 3,099,388 10823 MC1 822582CC4 ROYAL DUTCH SHELL PLC CASTLE 1/7/2021 11/7/2024 951 Aa2 AA- 2 0.5429301 1,708,000 1,687,002 1,771,948 10884 MC1 90520EAK7 MUFG Union Bank CASTLE 12/14/2021 12/9/2022 252 A2 A 2.1 0.6120448 1,730,000 1,732,433 1,747,652 10858 MC1 91159HHX1 US Bank PS 10/29/2021 7/30/2024 851 A2 A+ 2.4 0.8420282 2,000,000 1,988,539 2,071,624 10879 MC1 90331HPF4 US Bank CASTLE 12/10/2021 1/9/2023 283 Al AA- 1.95 0.6160653 2,279,000 2.285,485 2,302,359 10814 MC1 931142DV2 WALMART GPAC 12/17/2020 12/15/2024 989 Aa2 AA 2.65 0.570485 2,000,000 2,013,217 2,111,096 10801 MC1 30231GBH4 XTO Energy Inc GPAC 11/19/2020 3/19/2025 1083 Aal AA 2.992 0.813784 2,000,000 2,012,017 2,126,726 10816 MC1 30231GBC5 XTO Energy Inc GPAC 12/21/2020 8/16/2024 868 Aal AA 2,019 0.5432498 2,000,000 1,979,492 2,069,310 10835 MUN 0108310°5 ALAMEDA CNTY CA JT PW RS AL CASTLE 2/24/2021 6/1/2023 426 Aar AA+ 3.095 0.3959011 3,080,000 3,120,410 3,179,751 10788 MUN 014365OS6 ALDERWOOD WA WTR & WSTW R W B 11/12/2020 12/1/2024 975 Aa2 AA+ 1 0.6501532 935,000 895,253 943,595 10789 MUN 014365DR8 ALDERWOOD WA WTR & WS1W R W B 11/12/2020 12/1/2023 609 Aa2 AA+ 1 0.550114 270,000 264.187 272,005 10790 MUN 014365000 ALDERWOOD WA WTR & WSTW R W B 11/12/2020 12/1/2022 244 Aa2 AA+ 1 0.5003903 200,000 199,414 200,662 10843 MUN 098419MM3 BONNEVILLE & BINGHAM CNTYS PS 7/28/2021 9/15/2023 532 Aaa 4 0.4307542 1.000,000 1,025,890 1,051,662 10808 MUN 13034AL57 CALIFORNIA INFRASTRUCTURE /GPAC 12/17/2020 10/1/2024 914 AAA 0.645 0.6450337 1.000,000 953,240 1,000,000 10777 MUN 179093KO1 CLACKAMAS SCHOOL DISTRICT PS 10/1/2020 6/15/2024 806 Aai 0.613 0.6130311 500,000 479,320 500,000 10807 MUN 179198JF4 CLACKAMAS SCHOOL DISTRICT DA DAV 12/3/2020 6/15/2024 806 Aal 0.83 0.480219 300,000 288.228 302,292 10871 MUN 250325UL9 DESCHUTES CTY SCH DIST#1 R W B 12/7/2021 6/15/2026 1536 Aal 1.4 1.2301048 2,000,000 1,896220 2.013,857 10709 MUN 29270CNU5 Bonneville Power Adminislratio CASTLE 7/30/2019 7/1/2023 456 Aa2 AA- 5.803 2.1249156 1,000,000 1,046,490 1,043,884 10877 MUN 38122NA44 GOLDEN ST TOBACCO SECURITI. GPAC 12/8/2021 6/1/2022 61 Aa3 A+ 0,502 0.2 1,000,000 998.930 1,000,499 10778 MUN 4511527C0 IDAHO ST BOND BANK AUTH RES PS 10/8/2020 9/15/2024 898 Aal 5 0.6103486 1,000,000 1,056,340 1,106,348 10780 MUN 476453GR0 JEROME IDAHO SCHOOL DISTRIf PS 10/13/2020 9/15/2023 532 Aaa 5 0.4793681 200,000 207,838 213,053 10781 MUN 476453GS8 JEROME IDAHO SCHOOL DISTRIf PS 10/13/2020 9/15/2024 898 Aaa 5 0.7253469 220,000 231,647 242,727 10840 MUN 498368E61 KLAMATH CNTY OR SCH DIST PS 7/1/2021 6/15/2025 1171 AA+ 0.86 0,8600191 400,000 377,408 400,000 10857 MUN 5587700T7 CITY OF MADRAS OR DA DAV 10/12/2021 3/1/2023 334 AA 0.451 0.4510338 210,000 207,352 210,000 10870 MUN 569280EX4 Salem-Keizer School District PS 12/7/2021 6/15/2026 1536 Aa1 1.438 1.2900015 2,000,000 1,889,280 2,012,052 10782 MUN 584288ER1 MEDFORD OR REVENUE R W B 10/14/2020 7/15/2024 836 AA- 2 0.6503538 815,000 803,297 830,834 10825 MUN 625506PX2 MULTNOMAH CO-REF-TXBL GPAC 1/21/2021 6/1/2025 1157 Aaa AAA 1 0.5000954 2,165,000 2.063,440 2,198,862 10815 MUN 625517MG9 MULTNOMAH COUNTY OR SCHOC R W B 12/30/2020 6/15/2024 806 Aal AA+ 2 0.4052718 2,750,000 2.711.445 2,846,267 10841 MUN 625517NE3 MULTNOMAH COUNTY OR SCHOC CASTLE 7/15/2021 6/30/2025 1186 Aa2 AA 0.95 0.6870868 1,255,000 1.183,691 1,265,553 10768 MUN 67232TBM6 OAKLAND CA REDEV SUCCESSC PS 8/21/2020 9/1/2023 518 AA- 3.125 0.6015189 2,500,000 2,515,475 2588,431 10875 MUN 68587FAW4 OR EDU DISTS FF&C PEN51ON 0 R W B 12/8/2021 6/30/2026 1551 Aaa AA 1.104 1.3861517 250,000 232,738 247,106 10652 MUN 686053BQ1 Oregon School Boards Assoc MORETN 9/14/2018 6/30/2022 90 Aa2 AA 5.48 3.12 925,000 935,231 930,049 10805 MUN 68609T7_R2 Oregon State Lottery R W B 12/1/2020 8/1/2024 853 Aa1 AA+ 0,638 0.4148774 505,000 483,300 507,606 10811 MUN 68608USW 7 Oregon State Lottery R W B 12/17/2020 8/1/2024 853 Aal AA+ 2,677 0.9386601 755,000 758,254 785.037 10812 MUN 68608USD9 Oregon State Lottery R W B 12/17/2020 8/1/2024 853 Aai AA+ 2.677 0.9386585 500,000 504,470 519,892 10829 MUN 68607VZ73 Oregon State Lottery PS 1/26/2021 4/1/2024 731 Aa2 AAA 2.505 0.3901753 2.350,000 2,352,491 2.448.683 10874 MUN 68609TWC8 Oregon State Lottery R W B 12/2/2021 5/1/2024 761 Aal AA+ 0.795 0.7300606 500,000 483,050 500.669 10853 MUN 68583RCY6 OR ST COMMUNITY COLLEGE DI; PS 8/31/2021 6/30/2024 821 AA 0.583 0,5830334 1,000,000 949,860 1,000,000 10863 MUN 68583RCV2 OR ST COMMUNITY COLLEGE Olt GPAC 11/18/2021 6/30/2026 1551 Aal AA+ 5.68 1.4000014 210,000 232.019 246,838 10876 MUN 68607DVC6 ODOT HWY USER TAX REV R W B 12/8/2021 11/15/2026 1689 Aal AAA 0.934 1.3661066 260,000 238,199 254,994 10784 MUN 732098PE2 POMONA CALI UNI SCH DIST TAPS 10/20/2020 8/1/2024 853 Aa3 0.77 0.6001765 1,200,000 1,148,844 1,204,696 10809 MUN 736688MD1 Portland Community College PS 12/17/2020 6/15/2024 806 Aal 0.572 0.5720012 1,000,000 958,190 1,000,000 10845 MUN 736688MF6 Portland Community College MORETN 7/23/2021 6/15/2026 1536 Aai 0.899 0.8000224 1,250,000 1,162,350 1,255,091 10760 MUN 736746XU7 PORTLAND OR URBAN RENEWAL PS 7/14/2020 6/15/2023 440 Aal 4.023 2.895 830,000 830,747 840,738 10810 MUN 73474TAB6 MORROW PORT TRANS FAC R W B 12/14/2020 9/1/2024 884 Aa2 3.221 0.4201896 1,750,000 1,769,023 1,867404 10837 MUN 73473RGH5 MORROW PORT TRANS FAC R W B 4/1/2021 12/1/2023 609 A- 0.7 0.7000516 1,000,000 968,550 1.000.000 10838 MUN 734'73R0W2 MORROW PORT TRANS FAC R W B 4/1/2021 6/1/2023 426 A- 0.7 0.7000625 215,000 211,106 215,000 10833 MUN 757889BR0 REDWOOD CITY CA SCH DIST DA DAV 2/24/2021 8/1/2022 122 AA 5 0.8062226 125,000 126,624 126,974 10885 MUN 801315LU4 SANTA BARBARA CA UNIF SCH C GPAC 12/23/2021 6/30/2022 90 AA 0,25 0.2015796 1,500,000 1,498,860 1,500,178 10776 MUN 568571C24 SILVER FALLS SO PS 9/17/2020 6/15/2024 806 Aai 0,55 0.5500254 1,900,000 1,814,177 1,900,000 10831 MUN 799055QU5 SAN MATEO CA FOSTER CITY SC DA DAV 2/16/2021 8/1/2025 1218 Aaa AA+ 1,597 0.4700929 500.000 483,845 518,564 10786 MUN 835569GR9 SONOMACCD PS 10/21/2020 8/1/2024 853 Aa2 AA 2,061 0.600206 1,200,000 1,187,004 1,240.379 10787 MUN 88675ABS4 TIGARD OR WTR SYS REVENUE P5 11/3/2020 8/1/2025 1218 Aa3 AA 2 0.8504149 350,000 341,625 363.119 10779 MUN 906429EE1 UNION CTY OR SCHOOL DISTRIC P5 10/8/2020 6/15/2024 806 Aal 0.675 0.6750364 490,000 469,165 490.000 10785 MUN 939307KV5 Washington County SD Municipal PS 10/28/2020 6/15/2024 806 Aal 0.59 0.5840838 1,500,000 1,433,520 1,500,000 10798 MUN 938429V61 Washington County SD Municipal PS 11/17/2020 6/15/2025 1171 Aai 0.912 0.6448704 350,000 330,271 352,948 10800 MUN 98459LA0.1 YALE UNIVERSITY GPAC 11/18/2020 4/15/2025 1110 Aaa AAA 0.873 0.5784436 2,000,000 1.900,236 2017,650 10839 MUN 984674JZ5 MCMINNVILLE SCHOOL DIST VAN PS 6/15/2021 6/15/2023 440 Aar 0.28 0.28 170,000 166,544 170,000 10078 RRP SYS10078 Local Govl Investment Pool 7/1/2006 - 1 0.55 0,55 52,449,707 52,449,707 52,449,707 10084 RR2 SYS10084 First Interstate 7/1/2006 - 1 0.55 0,55 21,689.438 21.689.438 21.689,438 Position Control Summary Org Jul Aug Sep Oct Nov Dec Jan Feb Mar July -June Percent Unfilled Assessor Filled 33.26 33.26 33.26 33.26 33.26 33.26 33.26 32.63 33.00 Unfilled 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.63 2.26 6.00% Clerk Filled 8.58 8.48 8.48 9.48 9.48 9.48 10.48 9.48 10.48 Unfilled 0.90 1.00 1.00 - - 1.00 - 3.95% BOPTA Filled 0.42 0.52 0.52 0.52 0.52 0.52 0.52 0.52 0.52 Unfilled 0.10 - - - - - - 1.92% DA Filled 51.70 54.50 56.50 ' 55.50 55.60 5460 56.60 55.60 55.40 Unfilled 6.30 3.50 1.50 2,50 1.50 2.50 1.00 2.90 3.20 4.68% Tax Filled 5.50 5.50 5.50 5.50 5.50 5,50 5.50 5.50 5.50 Unfilled - - - - - 0.00% Veterans' Filled 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 Unfilled - - - - - - - 0.00% Property Mngt Filled 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Unfilled 0.00% Total General Fund Filled 106.46 109.26 111.26 111.26 111.36 110.36 113.36 110.73 111.90 Unfilled 9.30 6.50 4.50 4.50 3.50 4.50 3.00 6.53 5.46 4.50% Justice Court Filled 4.60 4.60 4.60 4.60 4.60 4.60 4.60 4.60 4.60 Unfilled - - - - - - - - - 0.00% Community Justice Filled 45.90 45.90 45.90 44.90 44.90 44.90 44.90 42.90 41.90 Unfilled 2.00 2.00 2.00 3.00 3.00 3.00 3.00 5.00 6.00 7.31% Sheriff Filled 229.75 235.75 232.75 238.75 235.25 234.25 232.25 221.25 231.75 Unfilled 27.25 21.25 24.25 18.25 21.75 24.75 26.75 37.75 27.25 9.94% Health Srvcs Filled 320.33 319.85 320.40 331.20 331.50 339.50 344.20 344.30 344.80 Unfilled 55.47 57.95 64.90 54.50 55.20 50.30 46.10 53.00 53.50 13.86% CDD Filled 61.00 61.00 56.80 56.80 58.80 58.80 57.80 59.80 61.80 Unfilled 4.00 6.00 11.20 11.20 9.20 9.20 11.20 9.20 8.20 12.84% Road Filled 57.00 57.00 57.00 56.00 56.00 56.00 56.00 57.00 57.00 Unfilled " -` - - 1.00 1.00 1.00 1.00 0.70% Adult P&P Filled 37.60 37.60 37.60 36.85 36.85 35.85 36.85 36.85 36.85 Unfilled 3.25 3.25 3.25 4.00 4.00 5.00 4.00 4.00 4.00 9.24% Solid Waste Filled 23.00 24.00 24.00 '. 27.00 26.00 26.00 26.00 26.00 26.00 Unfilled 2.00 4.00 4.00 1.00 2.00 2.00 2.00 2.00 2.00 8.30% Victims Assistance Filled 8.00 8.00 8.00 8.00 8.00 7.00 8.00 8.00 8.00 Unfilled - - - - - 1.00 - - - 1.25% GIS Dedicated Filled 2.30 2.30 2.30 2.30 2.30 2.30 2.30 2.30 2.30 Unfilled - - - 0.00% Fair & Expo Filled 9.00 9.00 9.00 9.00 9.00 8.00 9.00 9.00 9.00 Unfilled 3.50 3.50 3.50 3.50 3.50 4.50 3.50 3.50 3.50 28.20% Natural Resource ` Filled 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Unfilled - - - - - - - - - 0.00% ISF - Facilities Filled 21.60 19.60 21.60 21.60 20.60 21.60 20.60 20.75 21.75 Unfilled 2.40 3.40 2.40 2.40 3.40 2.40 3.40 3.25 3.25 12.26% ISF -Admin Filled 7.75 7.75 6.75 8.75 7.75 7.75 7.75 8.35 8.35 Unfilled 1.00 1.00 2.00 1.00 2.00 2.00 2.00 1.40 1.40 16.08% ISF - BOCC Filled 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Unfilled - - - - - - - - - 0.00% ISF - Finance Filled 9.00 9.00 9.00 8.00 10.00 10.00 10.00 10.00 9.00 Unfilled 2.00 2.00 2.00 3.00 1.00 - - - 1.00 13.33% ISF - Legal Filled 7.00 7.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 Unfilled - - - 1.00 1.00 1.00 1.00 1.00 1.00 11.43% ISF - HR Filled 8.00 8.00 8.00 8.00 8.00 8.00 8.00 9.00 9.00 Unfilled 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - ' 7.78% ISF - IT Filled 15.70 15.70 15.70 15.70 15.70 16.70 16.70 16.70 16.70 Unfilled - - - - - - - - - 0.00% ISF - Risk Filled 2.25 2.25 2.25 2.25 2.25 2.25 2.25 2.25 2.25 Unfilled - - - - - - 0.00% Total: Filled 981.24 988.56 984.91 1,001.96 999.86 1,004.86 1,011.56 1,000.78 1,013.95 Unfilled 113.17 111.85 125.00 109.35 111.55 111.65 107.95 126.63 116.56 % Unfilled 10.34% 10.16% 11.26% 9.84% 10.04% 10.00% 9.64% 11.23% 10.31% 10.26% Budget to Actuals Report General Fund Revenue YTD in the General Fund is $37.6 million or 92.2% of budget, a $500K increase from the prior month. By comparison, last year revenue YTD was $42.8 million and 114% of budget. This year's YTD revenue collections would be greater except for one-time, unbudgeted CARES Act funds received last year in the General Fund. Expenses YTD are $30.7 million and 71% of budget compared to $35.2 million and 88% of budget last year. Overall expenses are lower this year and represent a smaller portion of the budget this year due to unbudgeted CARES Act expenditures last year offset by an increase in the approved budget transfers this year which are made on a regular monthly basis. Beginning Fund Balance is $15M or 111.3% of the budgeted $13.5M beginning fund balance. Projected ending fund balance is $12.8M, a decrease of $100K from February. County Wide Financial Dashboard Fund Select all (Blank) 001 - General Fund 010 - Assmt-Clerk... 020 - Code Abate... 030 - Community ... 040 - Court Techn... 050 - Economic D... 060 - General Cou... 070 - General Cou... 090 - Project Dev... 120 - Law Library 130 - Park Acquisi... 132 - Park Develo... Monthly GL Per... n 9 $11.0M (Blank) 1804 10M 0 120M Requirements $30.7M Resources 71.O% 92.2% 2 Monthly Expenditures 001 - General Fund Budget to Actuals Beginning Working Capital 88.5% % of last year budget c ul last Year Actual ®Current Year Actual Monthly Revenues 114.3% % of last year budget LOOSOYM 0 0 a ® Last Year Actual• ®Current Year Actuals 9 75.0% Year Complete Budget to Actuals by Category 0 Actual, ®Budget 0Projection Transfers 0, Pet:;,n,e: ,dalse. Capital k9a'.� Se.o1 Sc-avite� Outlay Projected Ending Working Capital Approved FTE 50M 410M Sll.OM 0 Budget 0 Projection 117.36 All Major Funds On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue and expense data compared to budget through March 31, 2022. q`��}TES oG< Budget to Actuals - Countywide Summary All Departments FY22 YTD March 31, 2022 (unaudited) 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 RESOURCES Budget 001 - General Fund 030 - Juvenile 160/170 -TRT 200 - American Rescue Fund 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 -CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705-911 999 - Other TOTAL RESOURCES REQUIREMENTS 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - American Rescue Fund 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Actuals % Budget Actuals % 45,149, 632 975,090 10,669,865 19,000,000 489,850 43,449,298 43,207,563 8,251,726 20,681,110 5,995,287 2,467,800 12,077,592 1,466,050 52,000 14,000 436,050 1,100 3,263,646 21,884, 538 11,064, 698 34,434,902 47,633,001 106% 975,868 100% 11,229,510 105% 46,273 0% 501,563 102% 44,938,851 103% 45,921,554 106% 9,687,451 117% 23,538,925 114% 6,040,170 101% 2,942,827 119% 13,463,285 111 1,791,835 122% 53,038 102% 8,532 61% 654,204 150% 7,787 708% 3,239,580 99% 22,761,820 104% 12,080,426 109% 36,750,860 107% 40,504,168 901,143 11,659,435 19,000,000 550,832 44,947,745 48,727,400 9,580,316 22,629,649 5,840,250 2,471,190 13,350,600 1,395,724 1,560, 500 8,544 497,524 7,546 3,146,973 23,027,177 12,019,306 50,071,869 37,392,071 92% 560,456 62% 10,329,039 89% 19,243,300 101% 381,173 69% 42,966,078 96% 36,452,401 75% 7,571,305 79% 18,046,905 80% 4,460,549 76% 92,634 4% 10,161,422 76% 1,329,358 95% 1,929,461 124% 5,615 66% 382,381 77% 4,690 62% 3,737,285 119% 18,984,076 82% 11,413,558 95% 24,677,250 49% 285,031,797 284,267,359 100% 311,897,891 250,121,005 80% Projection % 39,935,514 99% 827,390 92% 14,440,108 124% 38,500,363 203% 550,767 100% 44,968,053 100% 49,565,897 102% 10,520,675 110% 23,953,378 106% 6,142,917 105% 193,510 8% 14,181,171 106% 1,729,139 124% 1,930,309 124% 7,490 88% 557,997 112% 6,250 83% 4,360,722 139% 24,510,210 106% 12,356,477 103% 48,423,771 97% 337,662,109 108% Fiscal Year 2021 Fiscal Year 2022 Budget Actuals % Budget Actuals % 27,262,513 7,390,349 3,619,872 19,000,000 683,508 51,263,220 52,285,174 8,474,142 14,513,205 7,081,268 20,036,050 8,853,213 2,070,371 127,000 401,940 26,227,705 96% 7,038,218 95% 3,566,960 99% 32,136 0% 650,926 95% 49,625,248 97% 49,994,157 96% 8,086,137 95% 12,506,257 86% 6,365,601 90% 11,742,022 59% 8,107,298 92% 2,011,440 97% 189,611 149% 90,523 23% 21,094,809 7,496,355 3,358,388 38,000,000 701,142 54,162,360 58,872,642 9,978,889 15,024,128 7,079,915 29,722,691 9,709,991 2,504,877 1,468,131 568,000 14,407,323 68% 4,969,410 66% 2,777,724 83% 7,719,428 20% 520,114 74% 37,641,657 69% 37,631,843 64% 6,578,458 66% 9,554,375 64% 4,694,269 66% 5,831,671 20% 5,500,663 57% 1,917,421 77% 1,318,673 90% 697 0% Projection 20,334,699 96% 6,851,504 91% 4,139,850 123% 38,399,353 101% 701,142 100% 52,773,167 97% 52,544,360 89% 9,177,763 92% 14,781,041 98% 6,422,912 91% 9,401,885 32% 9,008,042 93% 2,541,585 101 1,367,981 93% 398,000 70% uT ES Budget to Actuals - Countywide Summary -% All Departments FY22 YTD March 31, 2022 (unaudited) 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other TOTAL REQUIREMENTS 543,902 512,967 94% 100,000 0% 3,794,344 2,391,380 63% 23,620,173 23,336,074 99% 12,576,839 10,534,248 84% 59,118,720 32,830,422 56% 496,188 361,067 73% 100,000 0% 6,427,292 4,096,522 64% 23,924,393 19,157,079 80% 14,563,007 8,183,499 56% 86,322,366 25,817,550 30% 322,815,803 255,839,328 79% 391,575,564 198,679,441 51% 75.0% Year Complete 459,678 93% 20,000 20% 5,792,332 90% 25,924,393 108% 11,546,566 79% 84,822,725 98% 357,408,978 91% Fiscal Year 2021 Fiscal Year 2022 TRANSFERS Budget 001 - General Fund 030 - Juvenile 160/170 - TRT 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 705 - 911 999 - Other TOTAL TRANSFERS Actuals % Budget Actuals % Projection (20,308,890) (19,944,234) 98% 5,957,854 5,957,854 100% (5,278,036) (4,963,905) 94% 107,235 111,521 104% 3,119,077 3,119,949 100% 8,026,313 6,945,413 87% (55,480) (1,104,998) 999% (6,683,218) (6,683,218) 100% 187,496 187,496 100% 7,517,657 6,819,612 91% (3,684,280) (3,684,280) 100% 894,967 1,144, 277 128% 75,000 75,000 100% 453,158 385,418 85% (436,628) (369,173) 85% 621,628 549,173 88% (3,500) (3,500) 100% 9,078,924 11,341,195 125% (21,927,604) (16,145,534) 74% 6,223,387 4,667,528 75% (5,757,574) (4,318,146) 75% 205,956 154,467 75% 3,500,737 2,762,798 79% 6,122,830 4,592,097 75% (270,622) (574,101) 212% (11,757,547) (6,985,536) 59% 471,072 353,301 75% 12,193,917 4,772,011 39% (6,029,323) (4,519,467) 75% 800,736 638,043 80% (75,000) (93,750) 125% 728,901 546,669 75% 47,958 75,967 158% 132,042 99,027 75% (3,500) (2,619) 75% 0 0% 15,393,726 13,977,247 91% (410,723) (116,400) 91 % (21,827,604) 100% 6,223,387 100% (6,098,758) 106% 205,956 100% 3,500,737 100% 6,122,830 100% (996,081) 368% (11,757,547) 100% 471,072 100% 10,926,861 90% (6,029,323) 100% 1,039,565 130% (75,000) 100% 831,256 114% 47,958 100% 132,042 100% (3,500) 100% 0 100% 17,286,150 112% Fiscal Year 2021 Fiscal Year 2022 ENDING FUND BALANCE Budget 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - American Rescue Fund 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road Actuals % Budget Actuals 9,678, 629 14,990,575 155% 616,595 965,223 157% 5,484,351 6,189,395 113% - 14,137 999% 57,804 0 0% 13,981, 322 17,266,520 123% 5,727,266 10, 689, 975 187% 734,798 1,749,673 238% 2,180,473 8,566,521 393% 10,952,375 596,681 8,433,816 55,646 12,160,633 6,011,534 763,172 2,231,806 21,829,789 1,223,797 9,422,564 11,538,009 15,526 25,353,738 14,102,630 2,168,419 10,072,849 Projection OA 12,763,786 117% 1,164,496 195% 10,390,896 123% 115,147 999% 55,581 100% 12,962,143 107% 13,834,343 230% 2,096,504 275% 5,981,311 268% jBudget to Actuals - Countywide Summary =-. All Departments FY22 YTD March 31, 2022 (unaudited) 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other TOTAL FUND BALANCE 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals OA Budget Actuals 1,816,329 2,982,055 164% 13,103,814 23,533,004 180% 719,918 3,957,273 550% 655,550 923,473 141% (109,033) 1,208,442 1,029,596 85% 43,512 0 0% 1,012, 728 1,054,426 104% 6,465,802 9,521,450 147% 13,588,094 15, 527, 580 114% 6,829,277 10,709,072 157% 50,123,088 84,474,181 169% 1,971,182 5,316,460 583,520 442,256 17,369 1,271,108 49,294 824,054 5,045,296 13,875,402 9,307,082 55,847,562 3,101,636 22,565,978 4,098,565 973,453 408,004 1,581,183 97,281 1,158,143 9,159,594 15,354,577 13,939,130 97,338,127 134,027,792 214,035,094 160% 135,756,248 265,502,992 Projection OA 3,173,131 161% 25,251,490 475% 3,101,079 531% 1,150,592 260% 378,295 999% 1,470,342 116% 146,277 297% 1,172,718 142% 8,086,340 160% 14,113,397 102% 11,518,984 124% 58,950,828 106% 187,877,680 138% JTES Budget to Actuals Report General Fund - Fund 001 FY22 YTD March 31, 2022 (unaudited) RESOURCES Property Taxes - Current Property Taxes - Prior Other General Revenues Assessor Clerk BOPTA District Attorney Tax Office Veterans Property Management TOTAL RESOURCES REQUIREMENTS Assessor Clerk BOPTA District Attorney Medical Examiner Tax Office Veterans Property Management Non -Departmental TOTAL REQUIREMENTS TRANSFERS Transfers In Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Footnotes on following page 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 30,105,307 358,000 10,450,871 836,713 2,153,741 12,220 467,138 419,927 223,715 122,000 30,896,789 103% 683,563 191% 10,355,769 99% 1,291,220 154% 3,168,198 147% 19,236 157% 426,613 91% 510,878 122% 158,931 71% 121,804 100% 32,410,716 460,000 2,689,926 987,411 2,741,215 14,588 448,201 341,004 259,107 152,000 31,903,609 264,527 2,456,788 476,869 1,813,956 7,087 134,201 206,525 91,009 37,500 98% 58% 91% 48% 66% 49% 30% 61% 35% 25% 45,149,632 47,633,001 106% ; 40,504,168 37,392,071 92% Budget Actuals Budget Actuals 5,237,507 2,051,015 79,945 8,234,075 236,358 1,016,608 687,678 332,533 9,386,794 4,897,531 1,882,622 76,042 8,157,354 220,618 989,386 610,692 312,615 9,080,846 94% 92% 95% 99% 93% 97% 89% 94% 97% 5,454,784 2,080,739 82,911 9,715,707 242,652 932,570 795,189 376,061 1,414,196 3,872,901 1,185,655 60,341 6,419,406 187,498 682,076 518,668 269,595 1,211,184 71% 57% 73% 66% 77% 73% 65% 72% 86% Projection % $ Variance 32,464,815 100% i 460,000 100% 2,611,650 97% 987,411 100% a 1 2,341,215 85% 14,588 100% 1 303,724 68% 1 341,004 100% 259,107 100% 152,000 100% 1 o , , 39,935,514 99% 54,099: A (78,276): B C (400,000): D 1 -a C (144,477): E C F G (568,654): Projection % $ Variance 5,454,784 2,080,739 82,911 8,960,798 242,652 932,570 788,849 377,200 1,414,196 100% 100% 100% 92% 1 100% 100% 99% 100% 100% H 754,909: J 6,340: K (1,139); L 27,262,513 26,227,705 96% ; 21,094,809 14,407,323 68% ; Budget Actuals Budget Actuals 20,334,699 96% ; 760,110: Projection % $ Variance 260,000 260,000 100% : 260,000 194,994 75% : : 260,000 100% : M (20,568,890) (20,204,234) 98% (22,187,604) (16,340,528) 74% (22,087,604) 100% ; 100,000: N 1 1 1 7 9 (20,308,890) (19,944,234) 98% ; (21,927,604) (16,145,534) 74% ; : (21,827,604) 100% ; 100,000: Budget Actuals Budget Actuals 12,100,400 13,529,514 112% 13,470,620 14,990,575 111% 17,887,119 21,405,296 19,409,359 22,984,748 (20,308,890) (19,944,234) (21,927,604) (16,145,534) $ 9,678,629 $ 14,990,575 155% ; $ 10,952,375 $ 21,829,789 199% Projection $ Variance 14,990,575 111 19,600,815 (21,827,604) 1,519,955: 191,456 100,000 $ 12,763,786 117% ; $1,811,411: A Current year taxes received primarily in November, February and May; actual FY21-22 TAV is 5.58% over FY20-21 vs. 5.40% budgeted g PILT payment of $500,000 received in July 2021; Interest earnings expected to lower than budget c Only two quarters of the Assessment & Taxation Grant have been received D FY22 Recording Fees are trending less than budget; only two quarters of the Assessment & Taxation Grant have been received E Revenue projected to be lower than budgeted due to the reduction of two State Grants along with the termination of Discovery Fee payments per the Office of Public Defense Services F Oregon Dept. of Veteran's Affairs grant reimbursed quarterly G Interfund land -sale management revenue recorded at year-end H FY22 average vacancy rate is 5.7%; however, savings are not expected at this time due to several retirements and overfills FY22 average vacancy rate is 4.31 %; however, savings are not expected at this time due to an added FTE and a backfilled position j Projected Personnel savings based on FY22 average vacancy rate of 4.7% K Projected Personnel savings based on FY22 savings to date L Projected Personnel based on FY22 overage to date M Repayment to General Fund from Finance Reserves for ERP Implementation N Transfer to Current Planning will be reduced Budget to Actuals Report j1 Juvenile - Fund 030 FY22 YTD March 31, 2022 (unaudited) RESOURCES OYA Basic & Diversion ODE Juvenile Crime Prev Gen Fund -Crime Prevention Leases Inmate/Prisoner Housing DOC Unif Crime Fee/HB2712 OJD Court Fac/Sec SB 1065 Interest on Investments Food Subsidy Contract Payments Miscellaneous Case Supervision Fee 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals % Projection % $ Variance 472,401 109,000 89,500 88,000 90,000 49,339 26,000 17,300 12,000 8,000 7,550 6,000 497,387 105% 118,909 109% 89,500 100% 82,522 94% 64,350 72% 49,339 100% 13,503 52% 13,796 80% 13,028 109% 2,795 35% 28,312 375% 2,427 40% 432,044 249,434 58% 402,044 93% ; (30,000): A 9 i , 100,517 62,249 62% 100,517 100% 89,500 89,500 100% 89,500 100% 88,000 67,149 76% 0 88,000 100% 80,000 48,450 61% 50,000 63% (30,000): B 49,339 12,616 26% 49,339 100% ; C 20,000 7,043 35% 9 15,000 75% ; (5,000); D 14,243 5,239 37% ! ! 6,990 49% (7,253); 12,000 6,570 55% , 8,500 71% (3,500) E 8,000 8,557 107% ! 0 10,000 125% ! 2,000; F 9 1 7,500 3,648 49% . 7,500 100% 1 1 9 , TOTAL RESOURCES 975,090 975,868 100% ; REQUIREMENTS Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In- General Funds Transfers Out-Veh Reserve TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) A B C D E F G H TOTAL FUND BALANCE 901,143 560,456 62% ; , 827,390 92% ; (73,753): Budget Actuals Budget Actuals % Projection % $ Variance 5,970,797 1,372,016 47,536 5,762,391 97% 1,233,835 90% 41,992 88% 7,390,349 7,038,218 95% 6,082,895 4,085,737 67% : : 5,534,869 91% : 548,026: G 1,363,409 870,448 64% ! : 1,283,409 94% . 80,000; H 50,051 13,226 26% 33,226 66% ! 16,825:1 7,496,355 4,969,410 66% : : 6,851,504 91% : 644,851: Budget Actuals 0/0 Budget Actuals % 6,034,966 (77,112) 5,957,854 6,034,966 100% (77,112) 100% 5,957,854 100% 6,304,397 (81,010) 6,223,387 Projection % $ Variance 4,728,285 75% 9 { (60,758) 75% 9 9 4,667,528 75% ; Budget Actuals Budget Actuals 1,074,000 (6,415,259) 5,957,854 1,069,720 100% (6,062,350) 5,957,854 968,506 (6,595,212) 6,223,387 965,223 100% (4,408,954) 4,667,528 6,304,397 100% (81,010) 100% 6,223,387 100% 9 Projection % $ Variance 965,223 100% : (3,283); (6,024,114) 571,098 9 , 6,223,387 9 $ 616,595 $ 965,223 157% ; $ 596,681 $ 1,223,797 205% ; ; $ 1,164,496 195% ; $567,815: Quarterly reimbursement of biennial award based on actuals Out of County Juvenile department usage of detention facility trending lower than projected at time of budgeting Quarterly payment from Department of Corrections Projected lower revenue due to less than budgeted state court fee program revenue Dept. of Education subsidies for detention meals lower due to smaller population than projected at time of budgeting Projected higher revenue due to more than budgeted community service fee -for -service projects Projected Personnel savings based on FY22 average vacancy rate of 6.7% Projected underspending based on FY22 trends Security Detention upgrade delayed. Some costs will be moved into FY23. ES ..ram` TRT - Fund 160/170 FY22 YTD March 31, 2022 (unaudited) Budget to Actuals Report RESOURCES Room Taxes Interest State Miscellaneous TOTAL RESOURCES REQUIREMENTS COVA Interfund Contract Software Interfund Charges Administrative Grants & Contributions 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals Projection % $ Variance 10,615,965 11,068,364 104% : 11,600,987 10,290,681 89% , o 53,900 61,146 113% 1 58,448 38,358 66% 1 1 1 100,000 - - , 1 a 1 1 a 1 , 10,669,865 11,229,510 105% ; 11,659,435 10,329,039 89% : : 14,440,108 124% : 2,780,673: Budget Actuals Budget Actuals 3,038,805 114,481 11,500 35,861 15,225 404,000 2,998,091 99% 114,481 100% - 0% 35,861 100% 4,526 30% 414,000 102% 3,136,659 121,817 45,000 39,709 15,203 2,590,976 91,363 57,258 29,782 8,346 14,390,068 124% : 2,789,081: A 50,040 86% i (8,408) Projection % $ Variance 83% 1 1 75% 127% 75% I � 55% I � TOTAL REQUIREMENTS : 3,619,872 3,566,960 99% TRANSFERS Transfer Out - RV Park Transfer Out - Annual Fair Transfers Out Transfer Out - F&E Reserve Transfer Out - Health Transfer Out - F&E Transfer Out - Sheriff TOTAL TRANSFERS FUND BALANCE 3,903,621 124% (766,962): B 121,817 100% o C 58,000 129% ; (13,000) 39,709 100_ -I % I � 16,703 110% (1,500): 3,358,388 2,777,724 83% e ; 4,139,850 123% ; (781,462): Budget Actuals 0/0 Budget Actuals (20,000) (20,000) 100% (75,000) (75,000) 100% (453,158) (385,418) 85% (406,646) (406,646) 100% (1,171,445) (925,054) 79% (3,151,787) (3,151,787) 100% (5,278,036) (4,963,905) 94% (20,000) (75,000) (205,956) (428,901) (444,417) (931,513) (3,651,787) (5,757,574) (14,994) (56,250) (154,467) (321,669) (333,306) (698,625) (2,738,835) (4,318,146) Projection % $ Variance 75% 75% 75% 75% ! 1 1 a 75% ! a 75% I a 75% 1 75% Budget Actuals 0/0 Budget Actuals % Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE (20,000) 100% ; (75,000) 100% (205,956) 100% (531,256) 124% ; (102,355); D (444,417) 100% ; (1,170,342) 126% (238,829) (3,651,787) 100% a (6,098,758) 106% ; (341,184): Projection % $ Variance 3,712,394 3,490,749 94% : 5,890,343 6,189,395 105% : 6,189,395 105% : 299,052: 7,049,993 7,662,551 8,301,047 7,551,315 10,300,259 . 1,999,212 (5,278,036) (4,963,905) o (5,757,574) (4,318,146) s (6,098,758) a (341,184) $ 5,484,351 $ 6,189,395 113% ; $ 8,433,816 $ 9,422,564 112% , : $ 10,390,896 123% ; $1,957,080; A Collections coming in higher than budgeted B Payments to COVA based on a percent of TRT collections c Contracted services with the Finance Department for operating TRT program D The balance of the 1 % F&E TRT is transferred to F&E reserves 01ES c Budget to Actuals Report wt.M.2< ARPA — Fund 200 FY22 YTD March 31, 2022 (unaudited) RESOURCES Interest State & Local Coronavirus Fiscal Recovery Funds TOTAL RESOURCES 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 19,000,000 14,137 32,136 0% 19,000,000 75,759 19,167,541 101% 19,000,000 46,273 0% 19,000,000 19,243,300 101% REQUIREMENTS Budget Actuals % Budget Actuals Services to Disproportionately Impacted Communities Negative Economic Impacts Administrative Public Health Infrastructure TOTAL REQUIREMENTS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 19,000,000 - 0% 32,136 999% 20,650,098 2,465,266 12% 6,035,840 5,981,005 3,283,057 2,050,000 2,636,263 44% 67,067 1% 2,135,541 65% 415,290 20% 19,000,000 32,136 0% 38,000,000 7,719,428 20% Budget Actuals Budget Actuals 14,137 19,000,000 14,137 0% (19,000,000) 11,523,872 $ 14,137 999% - $ 11,538,009 999% Projection % $ Variance 101,010 38,399,353 202% 101,010 19,399,353 A 38,500,363 203% 19,500,363 Projection % $ Variance 20,650,098 100% 6,035,840 100% 6,380,358 107% 3,283,057 100% 2,050,000 100% (399,353) 38,399,353 101% (399,353) Projection % $ Variance 14,137 0% 101,010 (18,985,863) 19,101,010 $ 115,147 999% $115,147 A The revenue received in FY21, but unspent at 06.30.21, was recorded as Deferred Revenue and recognized in FY22 g Includes $6.77M in childcare/early education funding, $6.9M in housing support for unhoused persons and over $7.3M in affordable housing projects C Majority of funding is for food programs, $2.5 million in small business assistance and additional funding for Ronald McDonald House and an Apprenticeship D Administration holds the balance of the ARPA funds, as well as an approved budget analyst for ARPA reporting and administration E Approved ARPA funding consists of Isolation Motel Liability Insurance, COVID-19 testing done by Dr. Young, UV sanitizer for the jail to prevent COVID-19 in F Consists of modernization of irrigation systems, Terrebonne wastewater system, and a regional broadband infrastructure needs and assessment C D E F �u1ES �o Budget to Actuals Report Justice Court - Fund 220 FY22 YTD March 31, 2022 (unaudited) RESOURCES Court Fines & Fees Miscellaneous Interest on Investments TOTAL RESOURCES REQUIREMENTS 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals Projection % $ Variance 488,750 500,818 102% : 550,000 381,154 69% 550,000 100% 736 737 - 0% 737 100% 1,100 9 1% 1 95 19 20% o 0 30 32% 9 1 1 0 489,850 501,563 102% ; 550,832 381,173 69% , 550,767 100% Budget Actuals 1 (65)! (65): Budget Actuals % Projection % $ Variance • Personnel Services 531,006 519,650 98% . 542,209 406,255 75% : : 542,209 100% Materials and Services 152,502 131,276 86% . 158,933 113,859 72% e ' 158,933 100% 1 1 9 1 0 TOTAL REQUIREMENTS ; 683,508 650,926 95% ; 701,142 520,114 74% : : 701,142 100% ; TRANSFERS Transfers In - TRT Transfers In- General Fund TOTAL TRANSFERS FUND BALANCE Budget Actuals - A Budget Actuals % Projection % $ Variance 205,956 154,467 75% 1 1 205,956 100% 107,235 111,521 104% 107,235 111,521 104% : 205,956 154,467 75% ; , 205,956 100% Budget Actuals % Budget Actuals Beginning Fund Balance 144,227 37,842 Resources over Requirements (193,658) (149,363) Net Transfers - In (Out) 107,235 111,521 TOTAL FUND BALANCE 26% (150,310) (138,941) 205,956 154,467 $ 57,804 - 0% ; Projection % $ Variance $ 55,646 $ 15,526 28% Oa (150,375) a (65); 1 1 205,956 . 1 -; $ 55,581 100% ; ($65); A One time yearly software maintenance fee paid in July for entire fiscal year 01ES Budget to Actuals Report Sheriff's Office - Fund 255 FY22 YTD March 31, 2022 (unaudited) RESOURCES LED #1 Property Tax Current LED #2 Property Tax Current Sheriff's Office Revenues LED #1 Property Tax Prior LED #1 Interest LED #2 Property Tax Prior LED #2 Interest LED #1 Foreclosed Properties LED #2 Foreclosed Properties TOTAL RESOURCES REQUIREMENTS Sheriffs Services Civil/Special Units Automotive/Communications Detective Patrol Records Adult Jail Court Security Emergency Services Special Services Training Other Law Enforcement Non - Departmental TOTAL RFnUIRPMFNTS TRANSFERS Transfer In - TRT Transfer In - General Fund Transfers Out - Debt Service TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 27,476,763 11,092,307 4,259,128 280,000 101,100 120,000 120,000 27,912,029 102% 11,269,119 102% 4,693,854 110% 579,513 207% 170,066 168% 194,726 162% 72,488 60% 33,522 13,534 28,448,529 11,813,562 3,993,964 330,000 147,416 145,000 69,274 28,055,445 11,641,401 2,861,710 224,822 71,670 92,180 18,850 99% 99% 72% 68% 49% 64% 27% 43,449,298 44,938,851 103% ; 44,947,745 42,966,078 96% Projection % $ Variance 28,467,681 100% 11,824,026 100% 4,086,066 102% 330,000 100% 91,920 62% 145,000 100% 23,360 34% 19,152: A 10,464! A a 92,1021 (55,496) i (45,914)! i 44,968,053 100% ; 20,308: Budget Actuals Budget Actuals 3,864,843 1,232,618 3,312,477 2,515,536 13,284,465 1,038,130 20,347,342 490,401 543,565 2,052,586 1,156,993 1,328,675 95,589 4,435,626 1,083,411 3,184,547 2,546,467 13,388,793 954,506 18,424,567 413,143 886,331 1,787,984 1,186,921 1,331,363 1,589 115% 88% 96% 101% 101% 92% 91% 84% 163% 87% 103% 100% 2% 4,002,499 1,154,204 3,576,342 3,029,130 14,015,461 1,025,023 21,033,697 444,617 789,912 1,775,588 1,626,207 1,389,684 299,998 3,187,088 808,374 2,438,588 2,315,959 9,707,481 565,217 14,033,932 304,850 439,796 1,499,295 1,187,656 1,153,421 80% 70% 68% 76% 69% 55% 67% 69% 56% 84% 73% 83% 0% 51,263,220 49,625,248 97% ; 54,162,360 37,641,657 69% ; Projection % $ Variance 4,144,393 1,118,927 3,465,337 3,084,414 13,578,934 784,738 19,819,278 478,808 706,510 2,061,158 1,668,706 1,561,968 299,998 52,773,167 104% ' (141,894): 97% 35,277 97% 111,005 102% (55,284) 97% ' 436,527. o 77% 1 240,285! 94% 1 1,214,419! i e 108% 1 (34,191); 89% ! 83,402. 116% (285,570) 103% (42,499); 112% ; (172,284); 100% ; -; � 97% ; 1,389,193: Budget Actuals Budget Actuals 0/0 3,151,787 240,290 (273,000) 3,119,077 3,151,787 100% 240,290 100% (272,128) 100% 3,119,949 100% Projection % $ Variance 3,651,787 2,738,835 75% : s3,651,787 100% 121,950 91,458 75% , 121,950 100% � ; 1 (273,000) (67,495) 25% : (273,000) 100% 3,500,737 2,762,798 79% : , 3,500,737 100% Budget Actuals 0/0 Budget Actuals 18,676,167 (7,813,922) 3,119,077 18,832,967 101% a (4,686,396) 3,119,949 17,874,511 (9,214,615) 3,500,737 Projection % $ Variance 17,266,520 97% : : 17,266,520 97% 5,324,421 ! 1 (7,805,114) 2,762,798 3,500,737 TOTAL FUND BALANCE $ 13,981,322 (607,991): 1,409,501 $ 17,266,520 123% ; $ 12,160,633 $ 25,353,738 208% : ; $ 12,962,143 107% ; $801,510: Note: Vacant positions are driving projected department savings, with OT and other fluctuations causing projected budget overages A Current year taxes received primarily in November, February and May; actual FY21-22 TAV is 5.58% over FY20-21 vs. 5.40% budgeted VIES RESOURCES Budget to Actuals Report Health Services - Fund 274 FY22 YTD March 31, 2022 (unaudited) State Grant OHP Capitation Federal Grants State Miscellaneous OHP Fee for Service CCBHC Grant Local Grants Environmental Health Fees Medicaid Other Patient Fees Vital Records Divorce Filing Fees State - Medicare Liquor Revenue Interest on Investments State Shared- Family Planning Interfund Contract- Gen Fund State - Medicaid/Medicare TOTAL RESOURCES REQUIREMENTS Administration Allocation Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In- General Fund Transfers In - TRT Transfers In- OHP Mental Health Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals % Budget Actuals 15,156,802 8,279,406 4,833,096 2,850,731 3,265,627 3,639,059 1,091,652 350,491 965,971 672,995 237,296 173,030 210,287 99,500 147,400 155,000 127,000 952,220 14,869,697 8,403,083 5,641,391 3,493,477 3,877,425 3,829,781 1,106,707 933,393 1,106,718 483,754 317,189 173,030 217,833 158,977 153,426 146,074 127,000 882,600 105% 101% 266% 115% 72% 134% 100% 104% 160% 104% 94% 100% 93% 17,641,302 8,947,837 4,303,483 4,129,465 3,627,151 2,627,291 1,936,838 1,086,019 1,014,100 884,036 468,415 280,000 173,030 172,200 157,000 156,549 152,634 127,000 843,050 14,462,228 8,852,177 1,851,277 2,474,171 2,566,975 38,587 2,039,451 1,065,746 606,149 539,240 410,332 238,832 178,331 150,001 120,755 73,531 95,875 127,000 561,743 82% 99% 43% 60% 71% 1% 105% 98% 60% 61% 88% 85% 103% 87% 77% 47% 63% 100% 67% 43,207,563 45,921,554 106% 48,727,400 36,452,401 75% Budget Actuals % Budget Actuals 0/0 37,622,192 14,523,515 139,467 0 999% 35,975,598 96% 13,886,895 96% 131,664 94% 43,994,358 14,721,284 157,000 0 999% 29,279,296 67% 8,297,794 56% 54,752 35% 52,285,174 49,994,157 96% 58,872,642 37,631,843 64% Budget Actuals Budget Actuals 5,472,710 406,646 2,379,865 (232,908) 5,472,710 100% 406,646 100% 1,298,965 55% (232,908) 100% 5,909,168 4,431,825 75% 444,417 333,306 75% (230,755) (173,035) 75% 8,026,313 6,945,413 87% 6,122,830 4,592,097 75% Budget Actuals Budget Actuals 6,778,564 (9,077,611) 8,026,313 7,817,166 115% (4,072,603) 6,945,413 10,033,946 (10,145,242) 6,122,830 10,689,975 107% (1,179,442) 4,592,097 $ 5,727,266 $ 10,689,975 187% $ 6,011,534 $ 14,102,630 235% Projection % $ Variance 18,582,529 105% 11,615,128 130% 4,364,690 101% 3,615,048 88% 3,422,634 94% 38,587 1% 2,530,333 131% 1,158,192 107% 808,199 80% 873,640 99% 547,110 117% 353,781 126% 178,331 103% 200,001 116% 175,829 112% 98,040 63% 127,834 84% 127,000 100% 748,991 89% 941,227 2,667,291 61,207 (514,417) (204,517) (2,588,704) 593,495 72,173 (205,901) (10,396) 78,695 73,781 5,301 27,801 18,829 (58,509) (24,800) (94,059) 49,565,897 102% 838,497 Projection % $ Variance 38,898,274 88% 13,492,279 92% 153,807 98% 5,096,084 1,229,005 3,193 52,544,360 89% 6,328,282 Projection $ Variance 5,909,168 100% 444,417 100% (230,755) 100% 6,122,830 100% Projection % $ Variance 10,689,976 107% (2,978,463) 6,122,830 656,030 7,166,779 $ 13,834,343 230% $7,822,809 Budget to Actuals Report o ®,.►v2 Health Services - Admin - Fund 274 FY22 YTD March 31, 2022 (unaudited) RESOURCES Federal Grants State Grant CCBHC Grant Interest on Investments Other OHP Capitation State Miscellaneous TOTAL RESOURCES 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 1,237,245 2,636,157 213% 147,400 14,391 153,426 104% 12,622 88% 347,105 1,438,843 402,849 28% 769,319 748,560 97% 486,804 6,938 1% 156,549 73,531 47% 9,200 11,101 121% 328,122 1,399,036 3,149,311 225% 2,860,715 1,571,101 55% Projection % $ Variance 1,396,131 97% (42,712) A 761,750 99% (7,569) 6,938 1% (479,866) B 98,040 63% (58,509) 13,539 147% 4,339 436,443 436,443 B 2,712,841 95% (147,874) REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services Materials and Services Administration Allocation TOTAL REQUIREMENTS 5,914,729 4,991,353 (9,645,743) 5,679,486 96% 6,435,511 129% (9,645,743) 100% 6,904,224 4,305,678 62% 6,580,649 4,396,370 67% (10,188,902) (5,028,475) 49% 1,260,339 2,469,254 196% 3,295,971 3,673,573 111 TRANSFERS Budget Actuals % Budget Actuals Transfers Out TOTAL TRANSFERS (232,908) (232,908) 100% (219,794) (164,815) 75% (232,908) (232,908) 100% (219,794) (164,815) 75% FUND BALANCE Budget Actuals % Budget Actuals Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE % 2,772,840 138,696 (232,908) 3,322,793 120% 680,056 (232,908) 3,552,000 3,769,942 106% (435,256) (2,102,473) (219,794) (164,815) $ 2,678,628 $ 3,769,942 141% $ 2,896,950 $ 1,502,654 52% 5,818,139 84% 6,499,767 99% (10,188,901) 100% 1,086,085 80,882 (1) 2,129,005 65% 1,166,966 Projection % $ Variance (219,794) 100% (219,794) 100% Projection % $ Variance 3,769,942 106% 583,836 (219,794) 217,942 1,019,092 $ 4,133,984 143% $1,237,034 A Federal grants are reimbursed on a quarterly basis. g Increased OHP enrollment is resulting in higher than budgeted OHP Capitation payments and less than budgeted CCBHC State Grant revenues c Personnel projections based on year to date vacancy savings and assume 3% moving forward vTES COG2a Budget to Actuals Report Health Services - Behavioral Health - Fund 274 FY22 YTD March 31, 2022 (unaudited) RESOURCES 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals • Projection % $ Variance State Grant 10,348,047 9,920,554 96% ; 11,907,014 9,788,728 82% ' 12,463,182 105% ; 556,168e A OHP Capitation 8,279,406 8,403,083 101% 8,947,837 8,524,055 95% _ 11,178,685 125% ' 2,230,848, B OHP Fee for Service 3,265,627 3,877,425 119% 3,627,151 2,552,298 70% o 3,403,064 94% :(224,087): C Federal Grants 1 3,298,243 2,715,411 82% 2,725,623 1,372,399 50% 2,858,728 105% ! 133,105; D CCBHC Grant - 2,140,487 31,649 1% 31,649 1% e (2,108,838) B State Miscellaneous 1,544,455 1,285,829 83% ; 1,934,643 1,018,243 53% 1,757,735 91% ; (176,908); E Local Grants 1,897,762 1,717,173 90% ' 1,093,055 1,169,886 107% = 1,382,062 126% a 289,007; F Medicaid 350,491 933,393 266% 1,014,100 606,149 60% 808,199 80% a (205,901); G Other 927,605 1,076,144 116% 682,180 502,048 74% ' . 667,613 98% : (14,567) Patient Fees 522,300 382,906 73% 0 372,115 327,583 88% . ' 436,778 117% . 64,663, Divorce Filing Fees 173,030 173,030 100% a 173,030 178,331 103% . = 178,331 103% . 5,301 State - Medicare 210,287 217,833 104% ; 172,200 150,001 87% ' ' 200,001 116% ; 27,801. Liquor Revenue 99,500 158,977 160% 0 157,000 120,755 77% 175,829 112% : 18,829 Interfund Contract- Gen Fund 1 127,000 127,000 100% 127,000 127,000 100% ! 0 127,000 100% I I 0 1 a 7 TOTAL RESOURCES 31,043,753 30,988,758 100% ; 35,073,435 26,469,124 75% , , 35,668,856 102% : 595,421: REQUIREMENTS Budget Actuals % Budget Actuals Projection % $ Variance Administration Allocation 7,434,938 7,434,938 100% : 7,523,855 3,734,328 50% : : 7,523,855 100% : -' Personnel Services 23,060,066 22,131,010 96% ; 26,606,065 18,203,045 68% ; ' 24,129,828 91% ' 2,476,237: H Materials and Services 1 5,998,817 4,097,273 68% ; 4,882,963 2,189,996 45% o ! 4,295,117 88% = 587,846 Capital Outlay 125,267 106,122 85% = 80,000 54,752 68% ! 79,875 100% : 1251 a a i a a TOTAL REQUIREMENTS ; 36,619,088 33,769,343 92% : 39,092,883 24,182,120 62% : , 36,028,675 92% : 3,064,208: TRANSFERS Budget Actuals % Budget Actuals Projection % $ Variance Transfers In- General Fund 2,036,117 2,036,117 100% ' 2,278,087 1,708,533 75% : 2,278,087 100% Transfers In- OHP Mental Health . 2,298,179 1,217,279 53% : - - . ° - Transfers Out I - 0% ; (10,961) (8,220) 75% ! , (10,961) 100% ;I TOTAL TRANSFERS 4,334,296 3,253,396 75% a 2,267,126 1,700,314 75% ; , 2,267,126 100% FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals % Budget Actuals OA Projection % $ Variance 3,008,705 3,397,853 113% a 3,612,014 3,870,664 107% : : 3,870,664 107% : 258,650: (5,575,335) (2,780,585) (4,019,448) 2,287,003 . . (359,819) = 3,659,629 1 1 1 1 4,334,296 3,253,396 2,267,126 1,700,314 . . 2,267,126 1 1 1 $ 1,767,666 $ 3,870,664 219% , $ 1,859,692 $ 7,857,981 423% ; ; $ 5,777,971 311% ; $3,918,279: A Additional funds received for Aid & Assist ($285K), Parent Child Interactive Therapy ($78K) B Increased OHP enrollment is resulting in higher than budgeted OHP Capitation payments and less than budgeted CCBHC State Grant revenues. CCBHC Grant is reimbursed on a quarterly basis. 2022 PacificSource contract effective April 2022, which increases projected revenue by $240,000. c A high vacancy rate and reduction in services is leading to less than budgeted fee for services D Projections include an extension of unspent funds for the Crisis Program's Bureau of Justice Assistance and SAMHSA CCBHC Expansion grants E Reduction in projected revenue associated with the I/DD local match program F Carryforward of unspent FY21 COHC Crisis Services Grant and Choice Model funds. Also includes unbudgeted 2020 Q1 COHC Covid QIM funds. G Medicaid services tracking lower than budget H Personnel projections based on year to date vacancy savings and assume 6% moving forward Budget to Actuals Report Health Services - Public Health - Fund 274 FY22 YTD March 31, 2022 (unaudited) RESOURCES State Grant State Miscellaneous Environmental Health Fees Local Grants Vital Records Other State Shared- Family Planning Federal Grants Patient Fees OHP Fee for Service State - Medicaid/Medicare TOTAL RESOURCES REQUIREMENTS 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 4,808,755 1,306,276 1,091,652 1,741,297 237,296 23,975 155,000 297,609 150,695 Projection % $ Variance 4,949,143 103% ' 4,964,969 3,924,941 79% : 5,357,597 108% 392,628 A 1,860,543 142% 2,194,822 1,455,929 66% 1,857,313 85% . (337,509); B 1,106,707 101% 1,086,019 1,065,746 98% _ : 1,158,192 107% : 72,173. C 2,112,608 121% . 843,783 869,565 103% 1,148,271 136% : 304,488: D 317,189 134% . 280,000 238,832 85% : 353,781 126% . 73,781: 17,952 75% ; 192,656 26,091 14% ; : 192,488 100% ' (168); 146,074 94% 152,634 95,875 63% 0 127,834 84% I (24,800) 289,822 97% ° 139,017 76,029 55% . . 109,831 79% (29,186); 100,848 67% ; 96,300 82,749 86% . ' 110,332 115% 14,032. - 14,677 19,570 19,570: 952,220 882,600 93% 843,050 561,743 67% 748,991 89% ' (94,059); E 1 1 1 1 1 10,764,775 11,783,485 109% ; 10,793,250 8,412,176 78% : : 11,184,200 104% : 390,950: Budget Actuals Budget Actuals Administration Allocation 2,210,805 2,210,805 100% 2,665,047 1,294,147 Personnel Services 8,647,397 8,165,103 94% 10,484,069 6,770,573 Materials and Services 3,533,345 3,354,111 95% 3,257,672 1,711,429 Capital Outlay 14,200 25,542 180% 77,000 - TOTAL REQUIREMENTS ; 14,405,747 13,755,560 95% ; 16,483,788 9,776,149 TRANSFERS Transfers In- General Fund Transfers In - TRT Transfers In- OHP Mental Health TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Projection % $ Variance 49% : : 2,665,046 100% : 1 65% ' 1 8,950,307 85% ' 1,533,762. F 53% ' 1 2,697,395 83% ' 560,2771 0% ' 1 73,932 96% : 3,068' 59% ; : 14,386,680 87% : 2,097,108: Budget Actuals Budget Actuals 3,436,593 406,646 81,686 3,924,925 3,436,593 100% 406,646 100% 81,686 100% 3,924,925 100% 3,631,081 444,417 4,075,498 3,056,598 75% Budget Actuals Budget Actuals 997,019 (3,640,972) 3,924,925 1,096,520 110% (1,972,075) 3,924,925 2,869,932 (5,690,538) 4,075,498 3,049,370 106% (1,363,973) 3,056,598 Projection % $ Variance 2,723,292 75% : 3,631,081 100% 333,306 75% 444,417 100% 4,075,498 100% Projection % $ Variance 3,049,370 106% (3,202,480) 4,075,498 179,438: 2,488,058; 1 $ 1,280,972 $ 3,049,370 238% ; $ 1,254,892 $ 4,741,995 378% $ 3,922,388 313% ; $2,667,496: A Revenue over budget primarily due to additional state funds in Tobacco Prevention ($61 K), Oregon Mothers Care ($55K) and WIC ($92K), COVID Vaccine Delivery ($82k). g EISO projections under budget due to vacancies and staffing adjustments. COVID Equity Funds ended 12/31/21 and were $223k underspent. c Environmental Health Fee projections updated based on 2022 prepared billing statements D Includes unbudgeted 2020 Q1 COHC Covid QIM funds ($210K) E Medicaid/Medicare services tracking lower than budgeted F Personnel projections based on year to date vacancy savings and assume 3% moving forward Budget to Actuals Report Community Development - Fund 295 FY22 YTD March 31, 2022 (unaudited) RESOURCES Admin - Operations Code Compliance Building Safety Electrical Environmental On -Site Current Planning Long Range Planning TOTAL RESOURCES REQUIREMENTS Admin - Operations Code Compliance Building Safety Electrical Environmental On -Site Current Planning Long Range Planning TOTAL REQUIREMENTS TRANSFERS Transfers In - General Fund Transfers In - CDD Electrical Reserve Transfers Out Transfers Out - CDD Reserve TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals 0/0 Budget Actuals 0/0 137,450 722,028 3,362,450 720,600 867,700 1,738,304 703,194 152,710 111% 783,094 108% 3,921,591 117% 915,357 127% 1,118,994 129% 2,054,192 118% 741,514 105% 138,716 842,906 3,819,940 914,750 1,056,678 1,980,521 826,806 104,826 724,991 3,076,574 705,137 716,901 1,574,173 668,704 76% 86% 81% 77% 68% 79% 81% 8,251,726 9,687,451 117% ; Projection % $ Variance 147,716 106% 988,906 117% 4,266,940 112% e I 983,600 108% 1 I 1,010,678 96% 2,168,161 109% 954,675 115% 9,580,316 7,571,305 79% ; 10,520,675 110% Budget Actuals % Budget Actuals 0/0 2,818,748 568,320 1,867,662 524,979 634,452 1,479,294 580,687 8,474,142 2,740,077 539,584 1,768,376 487,253 639,025 1,465,772 446,049 8,086,137 97% 95% 95% 93% 101% 99% 77% 95% 3,137,795 617,012 2,284,444 556,531 765,935 1,769,333 847,839 9,978,889 2,229,606 427,007 1,500,393 409,104 456,222 1,162,385 393,741 6,578,458 71% 69% 66% 74% 60% 66% 46% 66% 9,000i 146,000; A 447,000. B 68,850: B (46,000); 187,640. B 127,869: A 940,359: Projection % $ Variance 3,035,254 628,443 2,091,602 549,881 637,068 1,633,476 602,039 9,177,763 97% 102% 92% 99% 83% 92% 71% 92% 102,541: C (11,431) 192,842. C 6,650! C 128,867; C 135,857; C 245,800; C a 801,126: Budget Actuals Budget Actuals 100,000 93,264 (100,518) (148,226) (55,480) - 0% - 0% (100,518) 100% (1,004,480) 678% (1,104,998) 999% 290,000 191,325 66% - - I (99,360) (74,493) 75% (461,262) (690,933) 150% (270,622) (574,101) 212% ; Projection % $ Variance 190,000 66% _ I (99,360) 100% (1,086,721) 236% I (996,081) 368% (100,000); D I (625,459): E (725,459): Budget Actuals % Budget Actuals 1,012,694 (222,416) (55,480) 1,253,356 124% 1,601,315 (1,104,998) 1,432,367 (398,573) (270,622) 1,749,673 122% 992,847 (574,101) $ 734,798 $ 1,749,673 238% Projection % $ Variance 1,749,673 122% 1,342,912 (996,081) 317,306: 1,741,485 (725,459); $ 763,172 $ 2,168,419 284% ; ; $ 2,096,504 275% ; $1,333,332: A YTD revenue collection is higher than anticipated due to increased building valuations g YTD revenue collection is higher than anticipated due to permitting volume and increased building valuations c Projections reflect unfilled FTE D Reduction of General Fund transfers to Current Planning; final transfer amount to be determined at year-end and may require a refund to the GF E Transfer out projection increased as Building Safety and Electrical revenues are anticipated to be higher than budget as well as underspending due to unfilled positions Budget to Actuals Report Road - Fund 325 FY22 YTD March 31, 2022 (unaudited) RESOURCES Motor Vehicle Revenue Federal - PILT Payment Other Inter -fund Services Forest Receipts Cities-Bend/Red/Sis/La Pine Sale of Equip & Material Miscellaneous Mineral Lease Royalties Interest on Investments Assessment Payments (P&I) Federal Reimbursements State Miscellaneous TOTAL RESOURCES REQUIREMENTS 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals • Projection 14,810,507 1,690,574 1,114,070 723,085 385,000 396,000 54,000 60,000 114,000 8,000 1,325,874 17,342,054 2,061,977 1,198,004 660,298 627,694 333,109 73,562 51,642 65,094 24,578 1,093,866 7,048 117% 122% 108% 91% 163% 84% 136% 86% 57% 307% 83% 17,485,000 2,096,751 1,221,632 627,207 560,000 449,150 67,340 60,000 59,109 3,460 14,887,533 2,195,918 320,719 155,269 247,018 54,882 140,735 40,439 4,392 85% 105% 26% 0% 28% 55% 82% 235% 68% 127% 20,681,110 23,538,925 114% 22,629,649 % $ Variance 19,000,000 2,195,918 1,181,132 640,441 176,269 489,012 70,556 140,735 53,920 5,395 109% 105% 97% ' 102% 31% 109% s 105% 235% 91% 156% 1,515,000: A 99,167: B B (40,500); C 13,234. D 4 (383,731): E 4 39,86Z A 4 3,216! F a 80,735: C (5,189)!s C 1,935; C a 18,046,905 80% ; , 23,953,378 106% ; 1,323,729: Budget Actuals Budget Actuals • Projection % $ Variance Personnel Services Materials and Services Capital Outlay 1 TOTAL REQUIREMENTS ; 6,709,180 7,753,525 50,500 14,513,205 6,422,847 6,065,466 17,944 12,506,257 96% 78% 36% 86% 6,916,229 7,843,400 264,500 15,024,128 5,012,095 72% 6,709,948 97% : 206,281: G 4,442,749 57% ! 4 7,810,979 100% ! 32,420: C � 4 99,531 38% : 260,115 98% ; 4,386: C 9,554,375 64% ; , 14,781,041 98% ; 243,087: TRANSFERS Budget Transfers Out TOTAL TRANSFERS Actuals Budget Actuals Projection % $ Variance (6,683,218) (6,683,218) 100% s (11,757,547) (6,985,536) 59% ; ; (11,757,547) 100% (6,683,218) (6,683,218) 100% ; (11,757,547) (6,985,536) 59% ; ; (11,757,547) 100% FUND BALANCE Budget Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Actuals Budget Actuals • Projection % $ Variance 2,695,786 6,167,905 (6,683,218) 4,217,071 156% : 6,383,832 i 11,032,669 0 7,605,521 (6,683,218) a (11,757,547) 8,566,521 134% : : 8,566,521 134% : 2,182,690: 8,492,530 ; ; 9,172,337 ; 1,566,816; (6,985,536) _ (11,757,547) $ 2,180,473 $ 8,566,521 393% ; $ 2,231,806 $ 10,073,515 451% ; $ 5,981,311 268% ; $3,749,505: A Updated based on YTD actuals trending higher than budgeted g Actual payment higher than budget C Updated based on YTD actuals D Based on revised projections from State E City of Bend work will not happen this FY F Parking Fees for Judicial Trailer increased over budget G Projected Personnel savings based on FY22 savings to date \uTES Budget to Actuals Report Adult P&P - Fund 355 FY22 YTD March 31, 2022 (unaudited) RESOURCES DOC Grant in Aid SB 1145 CJC Justice Reinvestment DOC Measure 57 Probation Supervision Fees State Miscellaneous DOC-Family Sentence Alt Interfund- Sheriff Gen Fund/Crime Prevention Interest on Investments Oregon BOPPPS Electronic Monitoring Fee Probation Work Crew Fees Miscellaneous State Subsidy TOTAL RESOURCES REQUIREMENTS 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 4,621,780 797,504 239,005 170,000 50,000 50,000 37,700 10,000 2,000 1,000 16,298 4,621,782 793,044 264,005 189,458 18,453 55,000 50,000 43,276 3,973 600 579 100% 99% 110% 111% 110% 100% 115% 40% 30% 58% 0% 4,202,885 781,597 255,545 170,000 138,000 118,250 50,000 50,000 45,193 24,281 2,500 1,500 500 3,550,840 446,019 244,606 3,606 51,098 58,958 41,250 50,000 13,599 269 305 84% 57% 96% 2% 37% 50% 83% 100% 30% 0% 11% 0% 61% Projection % $ Variance 4,734,453 113% 871,753 112% 244,606 96% 3,607 2% 90,000 65% 59,250 50% 50,000 100% 50,000 100% 18,130 40% 20,318 84% 300 12% 0% 500 100% 531,568: A 0 90,156: A c (10,939); B (166,393); C (48,000); D (59,000); B (27,063) (3,963); E (2,200); F (1,500); C 5,995,287 6,040,170 101% ; 5,840,250 4,460,549 76% ; , 6,142,917 105% ; 302,667: Budget Actuals Budget Actuals Personnel Services Materials and Services TOTAL REQUIREMENTS TRANSFERS Transfers In- General Funds Transfer to Vehicle Maint TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 5,157,473 1,923,795 7,081,268 4,950,715 96% 1,414,886 74% 6,365,601 90% 5,379,503 1,700,412 7,079,915 Projection % $ Variance 3,624,144 67% : : 4,790,947 89% : 588,556: G 1,070,125 63% 1,631,965 96% e 68,447; H o e 4,694,269 66% ; , 6,422,912 91% ; 657,003: Budget Actuals Budget Actuals 285,189 (97,693) 187,496 285,189 100% (97,693) 100% 187,496 100% 662,046 (190,974) 471,072 496,530 75% (143,229) 75% 353,301 75% Budget Actuals Budget Actuals 2,714,814 (1,085,981) 187,496 3,119,990 115% (325,431) 187,496 2,739,775 (1,239,665) 471,072 2,982,055 109% (233,720) 353,301 Projection % $ Variance 662,046 100% (190,974) 100% 0 471,072 100% ; Projection % $ Variance 2,982,055 109% : 242,280: (279,995) 959,670 1 471,072 $ 1,816,329 $ 2,982,055 164% ; $ 1,971,182 $ 3,101,636 157% ; $ 3,173,131 161% ; $1,201,949: A State Dept. of Corrections and related allocations were approved at higher levels than budgeted g State Dept. of Corrections and related allocations were approved at lower levels than budgeted c State law terminates probation supervision related fees as of 1/1/22. The department ceased collection on 7/1/21 and Dept of Revenue has closed any preexisting garnished accounts. D Criminal Justice Commission Adult Treatment Court final grant award was less than budgeted E Received new agreement from BOPPPS, volume expectations less than previous years. Payment expected by the end of April. F Final payments from electronic monitoring clients prior to when the division shifted to a contract program received and Dept of Revenue has closed any garnished accounts G Projected Personnel savings based on FY22 average vacancy rate of 9.5% H Projected underspending based on FY22 trends jj Budget to Actuals Report Road CIP - Fund 465 FY22 YTD March 31, 2022 (unaudited) RESOURCES 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals Projection % $ Variance State Miscellaneous 2,258,100 2,670,996 118% : 2,191,461 - 0% a : 70,000 3% : (2,121,461): A Interest on Investments 209,700 271,831 130% ! 279,729 92,635 33% 123,510 44% (156,219)! a B sa I I a TOTAL RESOURCES 2,467,800 2,942,827 119% ; 2,471,190 92,634 4% : 193,510 8% ; (2,277,680): REQUIREMENTS Budget Actuals Budget Actuals % Projection % $ Variance Materials and Services 158,465 158,465 100% : 109,870 82,403 75% : : 109,870 100% Capital Outlay ! 19,877,585 11,583,557 58% i ! 29,612,821 5,749,269 19% ! ! 9,292,015 31% 20,320,806! C I a l a TOTAL REQUIREMENTS , 20,036,050 11,742,022 59% : 29,722,691 5,831,671 20% : : 9,401,885 32% : 20,320,806: TRANSFERS Transfers In Budget Actuals % Budget Actuals % Projection % $ Variance 7,517,657 6,819,612 91% 12,193,917 4,772,011 39% o a 10,926,861 90% ' (1,267,056). a a I a TOTAL TRANSFERS 7,517,657 6,819,612 91% ; 12,193,917 4,772,011 39% ; , 10,926,861 90% , (1,267,056): FUND BALANCE Budget Actuals Budget Actuals % Projection % $ Variance Beginning Fund Balance 23,154,407 25,512,586 110% 20,374,044 23,533,004 116% : e 23,533,004 116% 3,158,960: Resources over Requirements (17,568,250) (8,799,195) (27,251,501) (5,739,037) e (9,208,375) 18,043,126 Net Transfers - In (Out) 7,517,657 6,819,612 12,193,917 4,772,011 0 ; 10,926,861 (1,267,056); I I TOTAL FUND BALANCE : $ 13,103,814 $ 23,533,004 180% ; $ 5,316,460 $ 22,565,978 424% ; ; $ 25,251,490 475% :$19,935,030: A Revised ODOT funding agreement reduces revenue and offsetting expense for Terrebonne Refinement Plan by $1.7 million. COVID 19 relief funding budgeted in FY 22 was received in FY 21. Reimbursable work will be reduced to $50k with remainder being pushed to FY 23. g Updated based on YTD actuals c Updated based on anticipated completion of projects in FY22 coming in under budget or delayed to FY23 Budget to Actuals Report Road CIP (Fund 465) - Capital Outlay Summary by Project FY22 YTD March 31, 2022 (unaudited) Terrebonne Refinement Plan Tumalo Road / Tumalo Place Old Bend Rdm/Tumalo Rd Inter NE Negus and 17TH Hunnel Rd: Loco Rd to Tumalo Rd Transportation System Plan Update Gribbling Rd Bridge Terrebonne Wastewater Feasibility St. Rickard Rd: Groff Rd to US 20 Paving Powell Butte Hwy Smith Rock Way Bridge Replace Deschutes Mkt Rd/Hamehook Round Paving Cottonwood: Us 97 To BSNF RR Paving Desch Mkt Rd: Yeoman Hamehoo Paving Alfalfa Mkt Rd: Mp 4 Dodds Paving Of Hamby Rd: Us 20 To Butler Powell Butte Hwy/Butler Market RB Wilcox Ave Bridge #2171-03 Replacem US 20: Cook Ave/OB Riley Rd (Tumalo US 20: Tumalo Multi -Use Path Crossing Highway Warning Systems 2021 Tumalo Wastewater Feasibility Study Paving Tumalo Rd/Deschutes Mkt Rd Slurry Seal 2022 FY 22 Guardrail Improvements Redmond District Local Roads Bend District Local Roads Sidewalk Ramp Improvements Signage Improvements TOTAL CAPITAL 75.0% Year Completed Fiscal Year 2022 Budget Actuals % Projection $ Variance 10,000,000 0% 0% 1$ 10,000,000 67,998 = 74,870 (74,870)1 16,907 = 16,907 (16,907)1 2,363,532 2,134,966 90% 2,144,966 91% 218,566 2,168,940 74,531 3% 1 945,537 44% I 1,223,4031 108,510 75,902 70% 165,318 152% (56,808)1 279,575 0% 50,000 18% 229,5751 31,642 36,091 _ (36,091)1 1,716,142 1,391,051 81% s 1,391,051 81% 325,0911 931,140 1,319,374 142% 1,319,374 142% (388,234)1 505,000 253 0% 50,000 10% 455,0001 671,000 100,943 15% = 564,000 84% 107,0001 618,144 499,075 81% 499,075 81% 119,0691 310,838 0% i - 0% 310,8381 265,000 0% 265,000 100% 200,000 0% 410,000 205% 1 (210,000)1 150,000 411 0% 60,000 40% = 90,0001 100,000 0% ' - 0% 100,0001 6,700,000 0% 0% € 6,700,0001 1,250,000 400,000 32% 850,0001 32,824 _ 69,286 (69,286)1 219 200 (200) 1,640 2,440 (2,440)1 300,000 (300,000) 1 100,000 981 1% 117,450 117% 1 (17,450)1 500,000 - 0% € 500,000 500,000 0% - 0% € 500,0001 75,000 0% € 300,000 400% 1 (225,000)1 100,000 551 1% € 110,450 110% I (10,450)1 $ 29,612,8211 5,749,269 19%1 $ 9,292,015 31%1 $ 20,320,806 ‘NTES c Budget to Actuals Report Solid Waste - Fund 610 FY22 YTD March 31, 2022 (unaudited) RESOURCES Franchise Disposal Fees Private Disposal Fees Commercial Disp. Fee Yard Debris Franchise 3% Fees Miscellaneous Interest Special Waste Recyclables Leases Equip & Material TOTAL RESOURCES REQUIREMENTS 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 6,630,625 2,491,617 2,319,792 216,761 280,000 88,096 23,700 15,000 12,000 1 6,764,888 102% 2,985,124 120% 2,830,984 122% 301,824 139% 389,402 139% 102,595 116% 42,794 181% 34,292 229% 11,180 93% 1 100% 200 7,124,000 2,827,000 2,686,000 300,000 290,000 55,000 41,599 15,000 12,000 1 5,156,257 2,322,625 2,095,334 188,992 276,624 54,059 22,103 35,376 10,051 1 72% 82% 78% 63% 95% 98% 53% 236% 84% 100% 12,077,592 Projection $ Variance 7,000,000 3,275,000 3,141,000 280,000 338,000 68,700 29,470 37,000 12,000 1 98% 116% 117% 93% 117% 125% 71% 247% 100% 100% (124,000): A 448,000. A 455,000: A (20,000); B 48,000. C 13,700: D (12,129) 22,000. E 13,463,285 111% ; 13,350,600 10,161,422 76% ; , 14,181,171 106% ; Budget Actuals Budget Actuals 830,571: Projection % $ Variance Personnel Services 2,518,594 2,510,986 100% : 2,754,132 1,922,845 70% , Materials and Services 5,227,119 4,705,435 90% : 5,651,103 3,229,878 57% Capital Outlay 162,500 29,523 18% : 53,141 76,304 144% : Debt Service 945,000 861,354 91% : 1,251,615 271,635 22% TOTAL REQUIREMENTS : 8,853,213 8,107,298 92% : 9,709,991 5,500,663 57% , TRANSFERS Budget Actuals Budget Actuals SW Capital & Equipment (3,684,280) (3,684,280) 100% Reserve (6,029,323) (4,519,467) 75% TOTAL TRANSFERS ; (3,684,280) (3,684,280) 100% FUND BALANCE (6,029,323) (4,519,467) 75% 2,754,132 100% 5,363,605 95% 91,305 172% 799,000 64% 9,008,042 93% 287,498: F (38,164); G 452,615; H 701,949: Projection % $ Variance (6,029,323) 100% (6,029,323) 100% Budget Actuals Budget Actuals % Beginning Fund Balance 1,179,819 Resources over Requirements 3,224,379 Net Transfers - In (Out) (3,684,280) TOTAL FUND BALANCE 2,285,566 194% 5,355,987 (3,684,280) 2,972,234 3,640,609 (6,029,323) Projection % $ Variance 3,957,273 133% 4,660,759 (4,519,467) ; �s 3,957,273 133% o 5,173,129 (6,029,323) 985,039: 1,532,520 $ 719,918 $ 3,957,273 550% ; $ 583,520 $ 4,098,565 702% $ 3,101,079 531% ; $2,517,559: A Total disposal fee projections reflect management's best estimate of revenues to be collected. YTD volumes are running 6.5% higher than last year- to-date; franchise growth is just below the budgeted amount and is offset by larger than anticipated increases seen in private and commercial disposal g Revenue is seasonal with higher utilization in summer months; there is a 9% reduction when comparing this fiscal YTD to the abnormally high volumes of last year-to-date c Annual fees due April 15, 2022; received February year-to-date monthly installments from Republic and the annual payment from Cascade Disposal D FY22 projection includes the unbudgeted sale of a utility terrain vehicle and electricity capital credits; miscellaneous tire and appliance revenue is slightly exceeding budget E Revenue source is unpredictable and dependent on special clean-up projects; recent large contaminated soil projects from remediation of a gas station and illegal dumping site F Projecting to spend less than anticipated with the postponement of the waste characterization study, timing for mulch grinding, adding 3 FTE Site Attendants versus using temporary labor, environmental and general repair and maintenance costs G The new 1 ton service truck and service box ordered in FY21 was rolled into FY22 due to delayed availability H Principal and interest payments due in Nov and May for existing debt; projection reflects adjustments for partial refunding of existing debt with improved interest and the postponement of the Negus Transfer Station construction funding to next fiscal year Budget to Actuals Report Fair & Expo - Fund 615 FY22 YTD March 31, 2022 (unaudited) RESOURCES Events Revenue Food & Beverage Rights & Signage Storage Horse Stall Rental Interfund Payment Camping Fee Interest Miscellaneous TOTAL RESOURCES REQUIREMENTS Personnel Services Personnel Services - F&B Materials and Services Materials and Services - F&B Debt Service TOTAL REQUIREMENTS TRANSFERS Transfers In - Room Tax Transfers In - County Fair Transfers In - Park Fund Transfers In - Room Tax (as needed) Transfers In - General Fund Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 625,000 548,500 125,000 75,000 52,000 30,000 12,500 (2,200) 250 1,194,701 191% 209,297 38% 62,500 50% 77,897 104% 11,378 22% 226,786 756% 5,630 45% 1,051 -48% 2,596 999% 578,000 513,500 105,000 77,500 71,500 30,000 19,500 474 250 523,769 91% ; 663,524 129% 23,792 23% 35,772 46% 52,202 73% 22,500 75% 2,075 11% 3,895 822% 1,829 732% 1,466,050 1,791,835 122% : 1,395,724 1,329,358 95% Budget Actuals Budget Actuals 840,704 165,518 702,149 257,600 104,400 2,070,371 1,031,160 123% 165,801 100% 576,528 82% 134,431 52% 103,519 99% m 2,011,440 97% 1,118,980 181,593 818,804 282,500 103,000 2,504,877 Projection % $ Variance 730,000 126% : 152,000: A 1 I 774,000 151% a 260,500; A 1 I 67,000 64% (38,000); 50,000 65% (27,500); 63,000 88% ! (8,500); 30,000 100% 1 8,000 41% ! (11,500)!I I 5,190 999% 4,716. 1,949 780% 1,6991 m a 1,729,139 124% ; 333,415: Projection % $ Variance 840,236 75% li 135,448 75% 618,577 76% 266,230 94% I I 56,929 55% 1 1 1,917,421 77% ; , Budget Actuals Budget Actuals 650,000 899,310 138% . 905,769 150,000 30,000 30,000 100% 0 30,000 I 25,744 25,744 100% , 25,744 200,000 (10,777) 894,967 200,000 (10,777) 1,144,277 100% 100% 128% (310,777) 800,736 1,112,637 99% 175,948 97% 825,000 101% 325,000 115% 103,000 100% 2,541,585 101% 6,343: 5,645 (6,196) (42,500); 1 (36,708): Projection % $ Variance 679,320 75% I I 150,000 100% 22,500 75% 19,305 75% I a e (233,082) 75% 638,043 80% 1,144,598 126% 150,000 100% 30,000 100% 25,744 100% (310,777) 100% 1,039,565 130% 238,829: B 238,829: Budget Actuals Budget Actuals OA 364,904 (604,321) 894,967 (1,199) 0% (219,605) 1,144,277 750,673 (1,109,153) 800,736 923,473 123% (588,063) 638,043 $ 655,550 $ 923,473 141% ; $ 442,256 $ 973,453 220% Projection % $ Variance 923,473 123% (812,446) 1,039,565 172,800: 296,707 238,829; $ 1,150,592 260% ; $708,336: A Events continue to be impacted by Covid19, and is currently experiencing abnormal revenue fluctuations. F&E continues to be fluid in adapting to changing event requirements and concerns to maximize revenue opportunities safely and responsibly. g Room tax revenue projected to be higher than budget u1ES Budget to Actuals Report Annual County Fair - Fund 616 FY22 YTD March 31, 2022 (unaudited) RESOURCES Gate Receipts Concessions and Catering Carnival Commercial Exhibitors Fair Sponsorship State Grant R/V Camping/Horse Stall Rental Rodeo Livestock Entry Fees Interest on Investments Merchandise Sales TOTAL RESOURCES REQUIREMENTS 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals % Projection % $ Variance 550,000 738,029 134% o = 738,029 134% : 188,029: 385,000 526,737 137% 526,919 137% . 141,919: 330,000 415,716 126% 415,717 126% : 85,717 110,000 85,100 77% 85,100 77% : (24,900) - 83,500 58,935 71% ; ! 58,935 71% ; (24,565) 52,000 53,167 102% 52,000 53,167 102% a 53,167 102% ; 1,167 - 25,500 19,944 78% 19,944 78% , (5,556) 20,000 24,600 123% 24,600 123% : 4,600, 4,500 - 0% o , - 0% , (4,500): (129) 999% - 1,994 0 0 2,660 2,660, - 5,239 a ! 5,239 5,239 52,000 53,038 102% ; 1,560,500 1,929,461 124% 1,930,309 124% ; 369,809: Budget Actuals Budget Actuals Personnel Services Materials and Services TOTAL REQUIREMENTS TRANSFERS Transfer In - TRT 1% Transfer Out - Fair & Expo TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 110,000 17,000 127,000 163,282 148% 26,328 155% 189,611 149% 155,959 1,312,172 1,468,131 Projection % $ Variance 26,165 17% 1,292,508 99% a a 1,318,673 90% 55,809 36% 1,312,172 100% 1,367,981 93% ; 100,150; 100,150: A Budget Actuals Budget Actuals Projection % $ Variance 75,000 75,000 100% : 75,000 56,250 75% : a 75,000 100% (150,000) (150,000) 100% o = (150,000) 100% 75,000 75,000 100% (75,000) (93,750) 125% (75,000) 100% Budget Actuals Budget Actuals (47,461) 999% (75,000) (136,573) 75,000 75,000 92,369 (75,000) (109,033) 610,788 (93,750) - ($ 109,033) Projection % $ Variance (109,033) 562,328 (75,000) (109,033): 469,959 $ 17,369 $ 408,004 999% ; ; $ 378,295 999% ; $360,926: A Projection reflects vacancy savings -- assumes Fair Coordinator is hired in May ‘TES """"%%," CY22 YTD March 31, 2022 (unaudited) Budget to Actuals Report Annual County Fair - Fund 616 RESOURCES Gate Receipts Carnival Commercial Exhibitors Livestock Entry Fees RN Camping/Horse Stall Rental Merchandise Sales Concessions and Catering Fair Sponsorship TOTAL FAIR REVENUES OTHER RESOURCES State Grant Interest 1,194 593 2,370 Miscellaneous TOTAL RESOURCES $ 1,925,226 $ 3,003 $ 1,840,447 Fair 2021 Fair 2022 Actuals to Date 2022 Projection $ 738,029 415,716 315,719 19,944 5,239 295,093 81,125 $ 1,870,865 $ 700,000 385,000 325,000 19,500 3,500 265,000 2,410 86,910 2,410 $ 1,784,910 53,167 53,167 REQUIREMENTS Personnel Materials & Services TOTAL REQUIREMENTS TRANSFERS Transfer In - TRT 1 % 74,750 F 18,750 75,000 Transfer Out - Fair & Expo (150,000) ' (150,000) TOTAL TRANSFERS $ (75,250) $ 18,750 $ (75,000) z^? Net Fair $ 496,845 >.' $ (39,470) $ 108,026 103,199 1,249,932 12,868 116,616 48,354 1,540,805 $ 1,353,131 $ 61,222 $ 1,657,421 Beginning Fund Balance on Jan 1 $ (48,694) $ 448,151 $ 448,151 Ending Balance $ 448,151 $ 408,681 $ 556,178 A Assumes Fair Coordinator is hired on March 1, 2022 Budget to Actuals Report Fair & Expo Capital Reserve - Fund 617 FY22 YTD March 31, 2022 (unaudited) RESOURCES Interest on Investments TOTAL RESOURCES REQUIREMENTS 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 14,000 14,000 8,532 61% 8,532 61% 8,544 8,544 5,615 66% 5,615 66% Projection % $ Variance 7,490 88% (1,054); 7,490 88% ; (1,054); Budget Actuals % Budget Actuals Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In - TRT 1% Transfers In - Fair & Expo TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 235,000 166,940 401,940 16,910 7% 73,613 44% 90,523 23% 180,000 388,000 568,000 Projection % $ Variance 1,591 1% I f (894) 0% 697 0% Budget Actuals Budget Actuals 453,158 385,418 85% 10,000 6% 388,000 100% 398,000 70% 170,000: A B a 170,000: Projection $ Variance 428,901 321,669 75% 300,000 225,000 75% 7 I 453,158 385,418 85% ; 728,901 546,669 75% Budget Actuals 531,256 124% : 102,355: 300,000 100% 831,256 114% ; 102,355: Budget Actuals % Projection % $ Variance 1,143,224 (387,940) 453,158 726,169 64% (81,991) 385,418 1,101,663 (559,456) 728,901 1,029,596 93% e 4,917 546,669 $ 1,208,442 $ 1,029,596 85% ; $ 1,271,108 $ 1,581,183 124% 1,029,596 93% : (72,067)i (390,510) 168,946; 831,256 102,355; I $ 1,470,342 116% ; $199,234: A The full M&S budget will not be spent this fiscal year g Capital Outlay appropriations are a placeholder should viable projects be recommended and approved for construction Budget to Actuals Report RV Park - Fund 618 FY22 YTD March 31, 2022 (unaudited) RESOURCES 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals % Projection % $ Variance RV Park Fees < 31 Days 400,200 620,655 155% 475,000 358,538 75% : 525,538 111% 0 50,538: RV Park Fees > 30 Days 12,000 13,886 116% 10,500 8,472 81% 0 8,472 81% (2,028); Washer / Dryer 4,000 5,295 132% 5,000 2,651 53% 4,351 87% (649); Miscellaneous 2,250 2,679 119% 2,500 2,500 100% 3,195 128% 695 Vending Machines 3,000 1,229 41% 2,500 894 36% 0 1,496 60% (1,004)! Interest on Investments 7,600 1,636 22% ; 2,024 406 20% ; ; 540 27% (1,484); Cancellation Fees 5,500 8,825 160% - 8,919 14,405 14,405; I I I I 1 Good Sam Membership Fee 1,500 - 0% - - -' I 1 1 I I TOTAL RESOURCES 436,050 654,204 150% ; 497,524 382,381 77% ; : 557,997 112% : 60,473: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services - - 113,956 75 0% _ : 19,075 17% : 94,881: A Materials and Services 321,402 291,093 91% . 216,305 198,419 92% a ; 274,676 127% ! (58,371); B Debt Service 222,500 221,874 100% : 165,927 162,573 98% : ! 165,927 100% I 7 1 ! 1 TOTAL REQUIREMENTS : 543,902 512,967 94% ; 496,188 361,067 73% : : 459,678 93% ; 36,5101 TRANSFERS Budget Actuals Budget Actuals Projection % $ Variance Transfers In - Park Fund 160,000 160,000 100% : 160,000 160,000 100% : 160,000 100% Transfers In - TRT Fund 25,000 20,000 80% ! 20,000 14,994 75% ! ! 20,000 100% Transfer Out - RV Reserve (621,628) (549,173) 88% (132,042) (99,027) 75% (132,042) 100% I I I TOTAL TRANSFERS (436,628) (369,173) 85% 47,958 75,967 158% ; ; 47,958 100% FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Fund Balance , Beginning 587,992 • lan%e s 0; 227,936 39% : - 1 1 - i Resources over Requirements ; (107,852) 141,237 1,336 21,314 ; e 98,319 96,983; Net Transfers - In (Out) (436,628) (369,173) 47,958 75,967 ; ; 47,958 1 1 1 1 I 1 TOTAL FUND BALANCE $ 43,512 - 0% ; $ 49,294 $ 97,281 197% : ; $ 146,277 297% ; $96,983: A New FTE added to the FY22 budget, which has not been filled; projection assumes position is filled in May g M&S projected to exceed budget because of the temporary help needed until FTE is filled °IFS Budget to Actuals Report RV Park Reserve - Fund 619 FY22 YTD March 31, 2022 (unaudited) RESOURCES 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals Interest on Investments 1,100 TOTAL RESOURCES REQUIREMENTS 7,787 708% 1,100 7,787 708% Projection $ Variance 7,546 4,690 62% e s 7,546 4,690 62% Budget Actuals % Budget Actuals Capital Outlay TOTAL REQUIREMENTS TRANSFERS 6,250 83% 6,250 83% (1,296); 0 (1,296); Projection % $ Variance 100,000 - 0% : 100,000 - 0% : a 1 : : 20,000 20% 80,000: A o 100,000 - 0% 100,000 - 0% : , 20,000 20% ; 80,000: Budget Actuals 010 Budget Actuals % Projection % $ Variance Transfer In - RV Park Ops 621,628 549,173 88% TOTAL TRANSFERS 621,628 549,173 88% FUND BALANCE 132,042 132,042 99,027 75% 99,027 75% Budget Actuals Budget Actuals % 132,042 100% 132,042 100% Projection % $ Variance Beginning Fund Balance 490,000 497,466 102% : 784,466 1,054,426 134% ; : 1,054,426 134% : 269,960: Resources over Requirements (98,900) 7,787 (92,454) 4,690 (13,750) 78,704 Net Transfers - In (Out) 621,628 549,173 132,042 99,027 132,042 TOTAL FUND BALANCE $ 1,012,728 $ 1,054,426 104% ; $ 824,054 $ 1,158,143 141% ; ; $ 1,172,718 142% ; $348,664: A Capital Outlay appropriations are a placeholder and the full budgeted amount is not expected to be spent this year Budget to Actuals Report Risk Management - Fund 670 FY22 YTD March 31, 2022 (unaudited) RESOURCES Workers' Compensation General Liability Property Damage Unemployment Vehicle Interest on Investments Claims Reimbursement Skid Car Training Process Fee- Events/ Parades Miscellaneous Loss Prevention TOTAL RESOURCES 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 1,188,848 990,628 373,698 323,572 218,185 87,200 50,000 30,000 1,500 5 10 1,224,408 103% 963,201 97% 373,548 100% 315,619 98% 222,266 102% 100,030 115% 39,428 79% 270 1% 810 54% - 0% - 0% 1,120,766 944,278 393,546 323,572 227,700 101,111 25,000 10,000 1,000 915,497 82% 705,580 75% 307,195 78% 319,540 99% 170,775 75% 36,798 36% 1,280,550 999% - 0% 1,170 117% 180 Projection % $ Variance 1,120,766 944,278 393,546 323,572 227,700 49,060 1,300,000 50 1,500 250 100% 100% 100% 1 100% 100% I 49% 999% o A (52,051): 1,275,000, B (9,950): C 500 250 3,263,646 3,239,580 99% ; 3,146,973 3,737,285 119% : , 4,360,722 139% ; 1,213,749: REQUIREMENTS Budget General Liability Workers' Compensation Insurance Administration Property Damage Vehicle Unemployment TOTAL REQUIREMENTS Actuals Budget Actuals 1,100,000 1,560,000 584,104 200,240 150,000 200,000 466,547 42% 912,395 58% 408,666 70% 330,869 165% 173,925 116% 98,978 49% 3,600,000 1,580,000 547,047 300,245 200,000 200,000 2,690,857 599,933 351,612 286,087 105,962 62,071 Projection % $ Variance 75% a i 38% ! 64% ! 1 95% 1 53% 31% 3,794,344 3,200,000 1,100,000 542,332 550,000 200,000 200,000 89% 70% 99% 183% 100% 100% 400,000: D 480,000! 4,715! E (249,755): F 2,391,380 63% ; 6,427,292 4,096,522 64% : , 5,792,332 90% 634,960: TRANSFERS Budget Actuals Budget Actuals Transfers Out - Vehicle Replace :1 (3,500) TOTAL TRANSFERS (3,500) FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE (3,500) 100% (3,500) 100% (3,500) (3,500) Projection % $ Variance (2,619) 75% 1 1 (2,619) 75% (3,500) 100% (3;500) 100% Budget Actuals Budget Actuals % 7,000,000 8,676,750 124% : 8,329,115 9,521,450 114% (530,698) 848,200 (3,280,319) (359,237) (3,500) (3,500) . (3,500) (2,619) Projection % $ Variance 9,521,450 114% : 1,192,335: (1,431,610) ! 1,848,709! I I (3,500) -; $ 6,465,802 $ 9,521,450 147% ; $ 5,045,296 $ 9,159,594 182% ; ; $ 8,086,340 160% ; $3,041,044: A Unemployment collected on first $25K of employee's salary in fiscal year g Reimbursement from excess carrier for Kozoswki lawsuit payout c Skid Car training on hold due to COVID D General Liability claims paid includes the Kozoswki lawsuit payout -- part will be reimbursed by excess carrier E Projection based on YTD Personnel savings F Projection is based on YTD actuals which are high due to several vehicle crashes Budget to Actuals Report Health Benefits - Fund 675 FY22 YTD March 31, 2022 (unaudited) RESOURCES Internal Premium Charges COIC Premiums Employee Co -Pay Retiree / COBRA Premiums Interest Prescription Rebates Claims Reimbursement & Other TOTAL RESOURCES 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 17, 831,938 18,580,799 104% 1,600, 000 1,642,789 103% 1,031,400 1,205,713 117% 1,035,000 958,664 93% 216,200 193,598 90% 90,000 179,184 199% 80,000 1,073 1% 18,767,900 1,589,000 1,200,000 1,060,000 200,277 128,000 82,000 14,230,075 76% 1,118,822 70% 920,433 77% 872,646 82% 69,986 35% 285,579 223% 1,486,535 999% 21,884,538 22,761,820 104% 23,027,177 18,984,076 82% REQUIREMENTS Budget Actuals % Budget Actuals Health Benefits Deschutes On -Site Pharmacy Deschutes On -Site Clinic Wellness TOTAL REQUIREMENTS 19,937,274 2,417,092 1,101,467 164,340 19,126,362 96% 2,972,758 123% 1,087,809 99% 149,145 91% 19,640,847 2,970,575 1,141,829 171,142 16,307,338 83% 2,114,818 71% 654,196 57% 80,725 47% 23,620,173 23,336,074 99% 23,924,393 19,157,079 80% FUND BALANCE Budget Actuals % Budget Actuals Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 15,323,729 16,101,833 105% (1,735,635) (574,254) 14, 772, 618 15, 527, 580 105% (897,216) (173,003) $ 13,588,094 $ 15,527,580 114% $ 13,875,402 $ 15,354,577 111% Projection % $ Variance 18,767,900 100% 1,589,000 100% 1,200,000 100% 1,060,000 100% 93,310 47% 300,000 234% 1,500,000 999% - A (106,967) 172,000 1,418,000 B 24,510,210 106% 1,483,033 Projection % $ Variance 21,640,847 110% 2,970,575 100% 1,141,829 100% 171,142 100% (2,000,000) 25,924,393 108% (2,000,000) Projection % $ Variance 15,527,580 105% (1,414,183) 754,962 (516,967) $ 14,113,397 102% $237,995 A Experiencing a lower collection rate as some retirees have continued on the active plan as they are working in an on -call status g Stop Loss insurance reimbursements for high dollar claims; invoices are trending up due to high dollar claims, but the expected amount is unknown c Amounts are paid 1 month in arrears; 6 month rolling average trending up for Medical Claims D Amounts are paid 1 month in arrears C D D D U? sc Budget to Actuals Report - 911 - Fund 705 and 710 FY22 YTD March 31, 2022 (unaudited) RESOURCES Property Taxes - Current Yr Telephone User Tax Police RMS User Fees User Fee Data Network Reimbursement Contract Payments Property Taxes - Prior Yr Interest State Reimbursement Property Taxes - Jefferson Co. Miscellaneous TOTAL RESOURCES REQUIREMENTS Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS 75.0% Year Complete Fiscal Year 2021 Fiscal Year 2022 Budget Actuals Budget Actuals 9,113,459 9,350,147 103% 1,106, 750 1,441, 364 130% 250,000 390,879 156% 73,000 110,978 152% 55,000 96,896 176% 157,252 136,638 87% 90,000 152,893 170% 90,400 110,233 122% 83,000 131,881 159% 33,637 36,598 109% 12,200 121,920 999% 9,803,579 9,665,999 99% 1,106,750 900,054 81% 236,576 237,221 100% 233,576 70,190 30% 162,000 219,986 136% 147,956 30,500 21% 115,000 72,558 63% 96,867 51,144 53% 60,000 108,282 180% 38,344 36,541 95% 18,658 21,084 113% 11,064, 698 12,080,426 109% 12,019,306 11,413,558 95% Budget Actuals Budget Projection % $ Variance 9,809,150 100% 1,330,000 120% 237,221 100% 233,576 100% 221,510 137% 147,956 100% 115,000 100% 66,720 69% 132,000 220% 38,344 100% 25,000 134% 5,571 223,250 645 59,510 (30,147) 72,000 6,342 12,356,477 103% 337,171 Actuals % Projection % $ Variance 7,620,458 7,190,545 94% 3,476,381 2,912,246 84% 1,480,000 431,457 29% A B C 8,005,795 5,635,947 70% 7,389,354 92% 616,441 E 3,582,212 2,246,506 63% 3,557,212 99% 25,000 2,975,000 301,046 10% 600,000 20% 2,375,000 F 12,576,839 10,534,248 84% 14,563,007 8,183,499 56% 11,546,566 79% 3,016,441 FUND BALANCE Budget Actuals % Budget Actuals Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 8,341,418 (1,512,141) 9,162,894 110% 1,546,177 11,850,783 (2,543,701) 0 10,709,072 90% 3,230,058 $ 6,829,277 $ 10,709,072 157% $ 9,307,082 $ 13,939,130 150% Projection % $ Variance 10,709,072 90% 809,911 0 (1,141,710) 3,353,612 $ 11,518,984 124% $2,211,902 A Current year taxes received primarily in November, February and May; actual FY21-22 TAV is 5.58% over FY20-21 vs. 5.40% budgeted g Telephone tax increased last year and payments are received quarterly; taxes collected are trending higher than budget c Invoices are mailed in the Spring D State GIS reimbursements are received quarterly; additionally the State approved a final reimbursement for the 9-1-1 phone system E Projected Personnel savings based on FY22 average vacancy rate of 11.1% F A large portion of Capital Outlay spending will be pushed into FY23 because of land use permitting for radio sites as well as delays on necessary equipment for v-cES BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: June 6, 2022 SUBJECT: Consideration of Draft IGA on Coordinated Office on Houselessness RECOMMENDED MOTION: Move approval of County Administrator Signature on the Coordinated Office on Houselessness IGA BACKGROUND AND POLICY IMPLICATIONS: To implement HB 4123, the Board has directed staff to draft an IGA for the Coordinated Office on Houseless. The IGA will also be approved by the four cities in Deschutes County. Staff has been working with staff from the cities on the draft IGA. The draft IGA will go to city councils over the next several weeks with a goal of adoption by all entities by June 30, 2022. The IGA establishes a Board of Directors, discusses the role of the Executive Director, sets up the office structure, and establishes an Advisory Panel. Once hired, the executive director will work with the Board of Directors will develop voting structure, membership tiers, and financial contributions. The draft IGA reference a job description for the Executive Director. The job description is not ready yet and is not included in the draft IGA. BUDGET IMPACTS: The revenue and expenditures associated with the Coordinated Office are included in the FY 2022-23 ATTENDANCE: Erik Kropp, Deputy County Administrator INTERGOVERNMENTAL AGREEMENT COORDINATED OFFICE ON HOUSELESSNESS **DRAFT: 6-1-22 ** PARTIES • Deschutes County, a political subdivision of the State of Oregon, ("County") • City of Bend, an Oregon Municipal Corporation, ("Bend") • City of La Pine, an Oregon Municipal Corporation, ("La Pine") • City of Sisters, an Oregon Municipal Corporation, ("Sisters") • City of Redmond, an Oregon Municipal Corporation, ("Redmond") RECITALS A. ORS 190.010 authorizes units of local government to enter into Intergovernmental Agreements ("IGA") for the performance of any or all functions which a Party to the IGA has the authority to perform. B. The Parties to this IGA agree to support a joint effort to implement HB 4123 and establish a countywide County -City Coordinated Houseless Response Office Pilot ("Office"). C. The Office will operate under the general direction of the Deschutes County Administrator ("CA") and subject to oversight and policy direction by the Oversight Board of Directors ("Board"). D. The Board will be comprised of one (1) elected official from each Party to this IGA. Initial Board members have opportunity to make important, foundational decisions at inception including ensuring sound governance and input to the County Administrator on the hiring of the Executive Director ("ED"). The Board will approve the Office Strategic Plan and will provide policy direction to the Office. E. The Deschutes County Counsel office will act as legal advisor to the Executive Director, the CA, and the Board for matters related to the Office or the purpose of this .IGA. Nothing in this IGA is intended to abrogate, waive, or diminish the attorney -client privilege or other confidentiality provisions applicable between City elected officials and City employees and legal counsel for their respective cities. F. Parties to this IGA shall appoint a staff liaison to attend Board meetings and work/coordinate with the Office. G. Board members shall serve as a liaison between their elected body and the Office. Page 1 of 5 - INTERGOVERNMENTAL AGREEMENT: Collaborative Houselessness Office H. As an entity authorized by statute and formed by an IGA with the authority to make decision on policy and administration, the Board is considered a public body for the purposes of the public meetings law, will hold noticed meetings open to the public, and otherwise act in accordance with Oregon Public Meetings Law. I. The Office will include an Advisory Panel ("Panel") comprised of houselessness experts drawn from the community, to include representatives with knowledge and experience in the areas of youth services, lived experiences, DEI, accessibility, housing, houselessness, land use, public education, health, education, philanthropy. J. The Office will coordinate with and develop partnerships with local and regional stakeholders as specified in House Bill 4123. K. The Office will be managed by an ED who will report to and be supervised by the CA or designee. The ED will be charged with general operation of the Office as more fully described in the Job Description attached hereto as Exhibit 1. L. For the first two fiscal years, the Office will be funded with pilot funding of $1,000,000 provided by the State of Oregon. TERMS OF AGREEMENT 1. Effective Date/Duration. This IGA shall be effective when signed by two or more Parties. Unless extended or earlier terminated in a writing signed by a majority of the Parties, this IGA terminates on June 30, 2027. 2. Commitment to Support. Parties to this IGA commit to support the Office for a total of not less than five fiscal years. The Parties understand that this IGA will need to be amended as the funding and commitments for years 3-5 are further defined and clarified by the Parties. 3. Strategic Plan. Within one year of receiving the funding from the State of Oregon, the Board will adopt a five-year strategic plan that identifies and sets goals as set forth in HB 4123. 4. Member Obligations. a. County will provide direct supervision to the Office and to all employees of the Office, including but not limited to the Executive Director. County will retain oversight of fiscal matters of the Office and will be responsible for all associated salary/wages, tax withholding, benefits, insurance, etc. No employment or contractual relationship of any kind exists or will exist between the Parties to this IGA (other than the County) and the Office/employees in the Office. The Office and the Board will be covered under the Deschutes County insurance. b. Bend will provide staff liaison and for two years, office facility for the Executive Director and support staff. Page 2 of 5 - INTERGOVERNMENTAL AGREEMENT: Collaborative Houselessness Office c. La Pine will d. Sisters will e. Redmond will 5. General Terms. a. Assignment. This IGA, and each Party's rights and responsibilities associated with this IGA may not be assigned. b. Entire Agreement. This IGA sets forth the entire agreement of the parties with respect to the subject matter of the IGA and supersedes any and all prior negotiations, discussions, agreements and understandings of the parties. c. Recitals. The Recitals are incorporated into and made part of this IGA. d. Board Meetings. Meetings of the Board shall establish a meeting schedule [that meets quarterly or monthly]. e. Panel Meetings. Meetings of the Panel shall occur monthly on the date established by the ED. f. Dispute Resolution. The Parties agree to attempt to resolve any disputes related to this IGA first by meeting between the City Managers and County Administrator. In the event dispute resolution is unsuccessful, this IGA will be construed, applied and enforced in accordance with the laws of the State of Oregon. Any action or proceedings arising out of this IGA will be initiated in the Circuit Court of Deschutes County, Oregon. g. Severability. If any provision of this IGA is held illegal or unenforceable in any respect, the remaining provisions remain in full force and effect to the extent possible. h. Access to Records. All parties to the IGA shall maintain fiscal records and all other records pertinent to this IGA. 1. All fiscal records shall be maintained pursuant to generally accepted accounting standards, and other records shall be maintained to the extent necessary to clearly reflect actions taken. 2. All records shall be retained and kept accessible for at least three years, or as otherwise required to be retained by Oregon law. 3. If an audit, litigation or other action involving this IGA is started before the end of the three year period, the records shall be retained until all issues arising out of the action are resolved or until the end of the three year period, whichever is later. 4. All Parties to this IGA and their authorized representatives shall have the right to direct access to all of associated books, documents, papers Page 3 of 5 - INTERGOVERNMENTAL AGREEMENT: Collaborative Houselessness Office j• and records related to this IGA for the purpose of conducting audits and examinations and making copies, excerpts and transcripts. 5. In the event of a public records request, the Office is considered the custodian of the public records of the Board. To the extent more than one public body is the custodian of a given public record, when a city or county receives a request it has received from another public body, it may consult with the originating body to determine whether the records may be exempt from disclosure. i. Amendment/Extension. This IGA may be amended or extended by mutual written agreement of the Parties. Indemnification. Subject to the limits of the Oregon Tort Claims Act and the Oregon Constitution, each Party shall defend, indemnify, and hold each other Party, and its officers, agents, employees and volunteers, harmless against all liability, claims, losses, demands, suits, fees and judgments (collectively referred to as "claims") that may be based on, or arise out of, damage or injury (including death) to persons or property caused by or resulting from any act or omission of the Party in connection with the performance of this IGA or by conditions created thereby or based upon violation of any statute, ordinance or regulation. This indemnification shall not apply to claims caused by the sole negligence or willful misconduct of the other Party, its officers, agents, employees and volunteers. The Parties agree that they are not agents of each other and are not entitled to indemnification and defense under ORS 30.285 and ORS 30.287. k. Each Party has reviewed this IGA with its own legal counsel. I. The persons signing below acknowledge they have read and understood this agreement, and certify that they have authorization from their governing bodies to execute this IGA and be bound by its terms. CITY OF BEND DESCHUTES COUNTY By: Nick Lelack, County Administrator Date: Date: Page 4 of 5 - INTERGOVERNMENTAL AGREEMENT: Collaborative Houselessness Office CITY OF LA PINE By: Date: CITY OF SISTERS By: Date: CITY OF REDMOND By: Date: Page 5 of 5 - INTERGOVERNMENTAL AGREEMENT: Collaborative Houselessness Office BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: June 6, 2022 SUBJECT: Discussion and Direction for Drought Funds from the State RECOMMENDED MOTION: Provide staff direction as determined by the Board BACKGROUND AND POLICY IMPLICATIONS: In the most recent legislative session, the state passed SB 5561 (attached) which provides funding for housing, drought, cannabis enforcement, and other services/programs. Section 10 of the bill identifies $585,200 to Deschutes County out of the State's General Fund to provide "domestic and community well assistance." Staff is seeking Board direction on how to spend these funds. In preparation of this discussion with the Board, staff reached out to Neighborlmpact because of their existing home preservation program. Among many other preservation categories, the program provides resources for the replacement of wells that have dried up. However, the program is oversubscribed and there is high demand. Below is a table that summarizes Neighborlmpact's current preservation loan program and what is being proposed by Neighborlmpact for the SB 5561 drought relief funds. In prior meetings, the Board has discussed the possibility of retroactive loans; staff will raise this item for discussion at the Board meeting. BUDGET IMPACTS: The state has provided the funding for the program. Once staff receives Board direction, staff will return to the Board with a budget adjustment for the State revenue and expenditures associated with the program. ATTENDANCE: Erik Kropp, Deputy County Administrator Scott Cooper, Neighborlmpact Executive Director 81st OREGON LEGISLATIVE ASSEMBLY--2021 Second Special Session Enrolled Senate Bill 5561 Sponsored by Senator COURTNEY; Representative HAYDEN CHAPTER AN ACT Relating to state financial administration; and declaring an emergency. Be It Enacted by the People of the State of Oregon: EMERGENCY BOARD SECTION 1. Notwithstanding any other provision of law, the General Fund appropriation made to the Emergency Board by section 167 (1), chapter 669, Oregon Laws 2021, for the biennium ending June 30, 2023, for allocation for the state's natural disaster prevention, preparedness, response and recovery activities, is decreased by $98,725,000. SECTION 2. Notwithstanding any other provision of law, the General Fund appropriation made to the Emergency Board by section 265 (1), chapter 669, Oregon Laws 2021, for the biennium ending June 30, 2023, for allocation to the Oregon Health Authority for dental rates for medical assistance programs, is decreased by $19,000,000. HOUSING SECTION 3. Notwithstanding any other law limiting expenditures, the limitation on ex- penditures established by section 76, chapter 669, Oregon Laws 2021, for the biennium ending June 30, 2023, as the maximum limit for payment of expenses by the Oregon Department of Administrative Services from American Rescue Plan Act Coronavirus State Fiscal Recovery Fund moneys received by the Oregon Department of Administrative Services, for expendi- tures and activities to respond to the COVID-19 public health emergency and its economic impacts, is increased by $115,000,000. SECTION 4. Notwithstanding any other law limiting expenditures, the following amounts are established for the biennium ending June 30, 2023, as the maximum limits for payment of expenses by the Housing and Community Services Department from American Rescue Plan Act Coronavirus State Fiscal Recovery Fund moneys received by the Oregon Depart- ment of Administrative Services and transferred to the Housing and Community Services Department, for the following purposes: (1) Oregon Emergency Rental Assistance Program $100,000,000 (2) Program delivery expenses related to expediting and enhancing Oregon Emergency Enrolled Senate Bill 5561 (SB 5561-INTRO) Page 1 Rental Assistance Program application evaluation and payment $ 5,000,000 (3) Grant to Home Forward for distributions to compensate landlords pursuant to section 9, chapter 420, Oregon Laws 2021 $ 10,000,000 SECTION 4a. In addition to and not in lieu of any other appropriation, there is appro- priated to the Housing and Community Services Department, for the biennium ending June 30, 2023, out of the General Fund, the amount of $100,000,000, for local emergency rental as- sistance programs and eviction prevention and diversion services. DROUGHT SECTION 5. In addition to and not in lieu of any other appropriation, there is appropri- ated to the State Department of Agriculture, for the biennium ending June 30, 2023, out of the General Fund, the amount of $40,000,000, for deposit into the Oregon Agricultural Dis- aster Relief Fund established under section 5, chapter , Oregon Laws 2021 (second special session) (Enrolled Senate Bill 892). SECTION 6. Notwithstanding any other law limiting expenditures, the amount of $40,000,000 is established for the biennium ending June 30, 2023, as the maximum limit for payment of expenses by the Department of Agriculture from the State Oregon Agricultural Disaster Relief Fund established under section 5, chapter , Oregon Laws 2021 (second special session) (Enrolled Senate Bill 892). SECTION 7. In addition to and not in lieu of any other appropriation, there is appropri- ated to the State Department of Agriculture, for the biennium ending June 30, 2023, out of the General Fund, the amount of $4,000,000, for grasshopper and cricket suppression efforts. SECTION 8. Notwithstanding any other law limiting expenditures, the limitation on ex- penditures established by section 3, chapter 600, Oregon Laws 2021, for the biennium ending June 30, 2023, as the maximum limit for payment of expenses from lottery moneys allocated from the Parks and Natural Resources Fund to the State Department of Agriculture for the Oregon Plan, to be used for activities and projects to implement Article XV, section 4b, of the Oregon Constitution, is increased by $1,000,000, for grasshopper and cricket suppression efforts. SECTION 9. In addition to and not in lieu of any other appropriation, there is appropri- ated to the Oregon Department of Administrative Services, for the biennium ending June 30, 2023, out of the General Fund, the following amounts for distribution to the following irri- gation districts: (1) North Unit Irrigation District $ 5,500,000 (2) Ochoco Irrigation District $ 214,000 (3) Rogue River Valley Irrigation District $ 48,000 (4) Talent Irrigation District $ 190,000 (5) Medford Irrigation District $ 135,000 (6) Deschutes Basin Board of Control $ 36,000 SECTION 10. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Department of Administrative Services, for the biennium ending June 30, 2023, out of the General Fund, the following amounts for distribution to the following cities and counties to provide domestic and community well assistance: Enrolled Senate Bill 5561 (SB 5561-INTRO) Page 2 (1) Prairie City $ 400,000 (2) City of Sodaville $ 60,000 (3) Jackson County $ 954,800 (4) Deschutes County $ 585,200 SECTION 11. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Department of Administrative Services, for the biennium ending June 30, 2023, out of the General Fund, the amount of $4,000,000, for distribution to the Klamath Project Drought Response Agency for irrigation district assistance. SECTION 12. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Department of Administrative Services, for the biennium ending June 30, 2023, out of the General Fund, the amount of $4,000,000, for distribution to Klamath County to provide domestic and community well assistance. SECTION 13. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Department of Administrative Services, for the biennium ending June 30, 2023, out of the General Fund, the following amounts for distribution to the Klamath Tribes for the following purposes: (1) Aquatic resource inventory and restoration work to determine the impact of wildfire and drought on Sprague River tributaries and Klamath Lake $ 475,000 (2) Cultural resource inventory and assessment of lands impacted by the Bootleg Fire $ 1,500,000 (3) Adaptation to chronic drought and persistent fire conditions, including wildlife management and game enforcement; wildfire restoration, monitoring and risk reduction; and forest management and restoration.... $ 6,600,000 (4) Emergency management staffing and equipment $ 1,100,000 SECTION 14. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Department of Administrative Services, for the biennium ending June 30, 2023, out of the General Fund, the amount of $10,000,000, for distribution to the Oregon Worker Relief Coalition for direct payments to agricultural workers who miss work due to extreme heat or smoke. SECTION 15. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Department of Administrative Services, for the biennium ending June 30, 2023, out of the General Fund, the amount of $1,500,000, for distribution to the Oregon Community Food Systems Network to provide grants to small-scale farmers impacted by drought, heat or wildfire, who are unable to access federal disaster relief funds or loans from the Oregon Agricultural Disaster Relief Fund established under section 5, chapter Oregon Laws 2021 (second special session) (Enrolled Senate Bill 892). SECTION 16. Notwithstanding any other provision of law, the General Fund appropriation made to the Higher Education Coordinating Commission by section 1 (8), chapter 660, Oregon Laws 2021, for the biennium ending June 30, 2023, for public university statewide programs, is increased by $250,000, for distribution to Oregon State University for the Oregon Climate Change Research Institute for Oregon Climate Service research. Enrolled Senate Bill 5561 (SB 5561-INTRO) Page 3 SECTION 17. Notwithstanding any other provision of law, the General Fund appropriation made to the Higher Education Coordinating Commission by section 1 (9), chapter 660, Oregon Laws 2021, for the biennium ending June 30, 2023, for statewide public services, is increased by the following amounts for the following purposes: (1) $500,000 for distribution to the Oregon State University Extension Service to provide technical assistance to small-scale farmers and ranchers in accessing state and federal as- sistance programs. (2) $500,000 for distribution to the Oregon State University Extension Service to provide education, marketing and technical assistance for drought -resistant crops and conservation and efficiency infrastructure. (3) $250,000 for distribution to the Oregon State University Extension Service to work closely with commodity commissions to survey producers around the state. (4) $250,000 for distribution to the Oregon State University College of Agricultural Sci- ences to conduct soil health research. SECTION 18. In addition to and not in lieu of any other appropriation, there is appro- priated to the Water Resources Department, for the biennium ending June 30, 2023, out of the General Fund, the amount of $300,000, to contract for a statewide drought vulnerability assessment. SECTION 19. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Watershed Enhancement Board, for the biennium ending June 30, 2023, out of the General Fund, the amount of $1,627,000, to provide matching grants to irrigation districts to support investments in irrigation modernization projects. SECTION 19a. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Watershed Enhancement Board, for the biennium ending June 30, 2023, out of the General Fund, the amount of $2,000,000, to provide matching grants to North Unit Irrigation District to support investments in irrigation modernization projects. SECTION 20. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Watershed Enhancement Board, for the biennium ending June 30, 2023, out of the General Fund, the amount of $1,000,000, to provide grants for drought resiliency projects in Jefferson County. SECTION 21. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Watershed Enhancement Board, for the biennium ending June 30, 2023, out of the General Fund, the amount of $3,000,000, to provide grants for livestock watering wells and construction of off -channel water facilities in Klamath County. SECTION 22. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Watershed Enhancement Board, for the biennium ending June 30, 2023, out of the General Fund, the amount of $1,000,000, to provide grants for drought resiliency work in Klamath County. SECTION 23. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Watershed Enhancement Board, for the biennium ending June 30, 2023, out of the General Fund, the amount of $3,000,000, for distribution to the Jefferson County Soil and Water Conservation District to support stewardship practices on irrigated land that is at high risk for erosion and soil degradation, and to limit proliferation of noxious and invasive weeds. SECTION 23a. In addition to and not in lieu of any other appropriation, there is appro- priated to the Water Resources Department, for the biennium ending June 30, 2023, out of the General Fund, the amount of $3,750,000, for deposit into the Water Well Abandonment, Repair and Replacement Fund established by ORS 537.766. SECTION 23b. Notwithstanding any other law limiting expenditures, the limitation on expenditures established by section 3 (4), chapter 665, Oregon Laws 2021, for the biennium ending June 30, 2023, as the maximum limit for payment of expenses from fees, moneys or other revenues, including Miscellaneous Receipts and including federal funds received under Enrolled Senate Bill 5561 (SB 5561-INTRO) Page 4 cooperative agreements with or contracts from the Bureau of Reclamation of the United States Department of the Interior, the United States Army Corps of Engineers, the United States Geological Survey, the Bonneville Power Administration and the National Fish and Wildlife Foundation, but excluding lottery funds and federal funds not described in section 3, chapter 665, Oregon Laws 2021, collected or received by the Water Resources Department, for technical services, is increased by $3,750,000, for authorized expenditures of moneys de- posited in the Water Well Abandonment, Repair and Replacement Fund established by ORS 537.766. CANNABIS ENFORCEMENT SECTION 24. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Criminal Justice Commission, for the biennium ending June 30, 2023, out of the General Fund, the amount of $20,000,000, for deposit into the Illegal Marijuana Market Enforcement Grant Program Fund established under section 15, chapter 103, Oregon Laws 2018. SECTION 25. Notwithstanding any other law limiting expenditures, the limitation on ex- penditures established by section 3, chapter 379, Oregon Laws 2021, for the biennium ending June 30, 2023, as the maximum limit for payment of expenses from fees, moneys or other revenues, including Miscellaneous Receipts, but excluding lottery funds and federal funds, collected or received by the Oregon Criminal Justice Commission, is increased by $20,000,000, for additional grants under the Illegal Marijuana Market Enforcement Grant Program es- tablished under section 13, chapter 103, Oregon Laws 2018. SECTION 26. In addition to and not in lieu of any other appropriation, there is appro- priated to the Water Resources Department, for the biennium ending June 30, 2023, out of the General Fund, the amount of $5,000,000, for the expansion and enhancement of water rights enforcement activities. OTHER SECTION 27. Notwithstanding any other provision of law, the General Fund appropriation made to the Oregon Health Authority by section 1 (1), chapter 668, Oregon Laws 2021, for the biennium ending June 30, 2023, for health systems, health policy and analytics, and public health, is increased by $19,000,000, for increasing payments to dental care providers for medical assistance program costs. SECTION 28. Notwithstanding any other provision of law, the General Fund appropriation made to the Department of Human Services by section 1 (3), chapter 606, Oregon Laws 2021, for the biennium ending June 30, 2023, for self-sufficiency programs, is increased by $12,876,072, for case management services, rental assistance, immigration and legal services, and interpretation classes for refugees from Afghanistan. SECTION 29. Notwithstanding any other provision of law, the General Fund appropriation made to the Department of Human Services by section 1 (1), chapter 606, Oregon Laws 2021, for the biennium ending June 30, 2023, for central services, is increased by $5,362,590, to provide short-term food and shelter for refugees from Afghanistan. SECTION 30. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Business Development Department, for the biennium ending June 30, 2023, out of the General Fund, the amount of $10,000,000, for distribution to the Oregon Tourism Commission to support a program to provide grants to outdoor recreation outfitters and guides financially impacted by restrictions related to the COVID-19 pandemic or by ser- vice disruptions related to drought or wildfire. SECTION 31. In addition to and not in lieu of any other appropriation, there is appro- priated to the Department of Education, for the biennium ending June 30, 2023, out of the Enrolled Senate Bill 5561 (SB 5561-INTRO) Page 5 General Fund, the amount of $2,000,000, for youth development programs for the East Metro Outreach, Prevention, and Intervention (EMOPI) program. SECTION 32. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Department of Administrative Services, for the biennium ending June 30, 2023, out of the General Fund, the amount of $14,000,000, for equal distribution to the Cities of Albany, Ashland, Beaverton, Bend, Corvallis, Eugene, Grants Pass, Gresham, Hillsboro, Medford, Portland, Redmond, Salem and Springfield, for programs or services that address housing insecurity, lack of affordable housing or homelessness. SECTION 33. Notwithstanding any other provision of law, the General Fund appropriation made to the Long Term Care Ombudsman by section 1 (1), chapter 521, Oregon Laws 2019, for the biennium ending June 30, 2021, for general program and services provided to care facility residents, is decreased by $75,148. SECTION 34. Notwithstanding any other provision of law, the General Fund appropriation made to the Long Term Care Ombudsman by section 1 (2), chapter 521, Oregon Laws 2019, for the biennium ending June 30, 2021, for public guardian and conservator program, is in- creased by $75,148. SECTION 35. In addition to and not in lieu of any other appropriation, there is appro- priated to the Oregon Department of Administrative Services, for the biennium ending June 30, 2023, out of the General Fund, the amount of $5,000,000, for distribution to the Port of Portland to support an Oregon mass timber modular housing prototype project. CAPTIONS SECTION 36. The unit captions used in this 2021 second special session Act are provided only for the convenience of the reader and do not become part of the statutory law of this state or express any legislative intent in the enactment of this 2021 second special session Act. EMERGENCY CLAUSE SECTION 37. This 2021 second special session Act being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist, and this 2021 second special session Act takes effect on its passage. Enrolled Senate Bill 5561 (SB 5561-INTRO) Page 6 Passed by Senate December 13, 2021 Received by Governor: M., , 2021 Lori L. Brocker, Secretary of Senate Peter Courtney, President of Senate Passed by House December 13, 2021 Tina Kotek, Speaker of House Approved: M., , 2021 Kate Brown, Governor Filed in Office of Secretary of State: M., , 2021 Shemia Fagan, Secretary of State Enrolled Senate Bill 5561 (SB 5561-INTRO) Page 7 NEIGHBORIMPACT'S CURRENT PRESERVATOIN LOAN PROGRAM AND PROPOSED PROGRAM FOR SB 5561 DROUGHT FUNDS Neighborlmpact's (NI) Current Preservation Loan Neighborlmpact Proposal for Deschutes County SB 5561 Funding Loan Amount Up to $40,000, with contingency provision for 5% more. $50,000 Income Eligibility At or below 80% Area Median Income (AMI) At or below 80% Area Median Income (AMI) Residency Eligibility Residents of Crook, Deschutes and Jefferson Counties and the Confederated Tribes of Warm Springs Initially restricted to Deschutes County residents; Funds would be returned to the regional loan fund upon repayment. Loan Rate 4.75% 4.75% Administrative Costs 10% plus interest, fees and points 10% plus fees & interest Administrative Duties Prepped by NI staff, and then reviewed by the loan committee, which is comprised of board and community members. Prepped by NI staff, and then reviewed by the loan committee, which is comprised of board and community members. Deadline to spend ongoing June 30, 2023 How are loans secured? A promissory note and deed of trust on real property. A promissory note and deed of trust on real property Purpose of Funds & Loan Restrictions • Down payment assistance • General home repairs • Water and septic replacement • Not for substantial improvements • Replacing or re -drilling wells or hooking up to municipal or private water systems, where connection is available. V0 SaCT z CU 0 0_ . • Retain ownership Oregon housing stock • Preserve Centra • Prevent blight 0 0 cu 0 c c CUL- -C3 0 2 0 0 . • Flexible terms • Sustainabi • Since July 2021 • 40 Applications • 18 Loans Funded • Projections • 25 Loans • $23,700 average loan amount • $585,200 total deployed • Single family and 2 to 4 unit properties • Manufactured homes • Owner occupied only • No new construction • Property taxes current • Secured, 2nd lien position +a c E >% Co C6 O 4A aA V O N O a, (,) 4_1 0 . = to a) 0_ . = 4_, . 0 OD U CO :-7J +_• (II 03 a 5 2 X O cu U Q O a) • = oC • • a� I bfl 0 • N E a) +-) N v) a) co 0 :0 c E 0 O a) c 0 0 • • Deschutes County Only • 10% Administrative Cost • Paid back to Neighborlmpact Regiona BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: June 6, 2022 SUBJECT: FY2022-2023 Special Funding Requests BACKGROUND AND POLICY IMPLICATIONS: The Board of Commissioners have received funding requests from several organizations for fiscal year 2022-2023. Staff have gathered those requests for Board consideration at the June 6th meeting, and have identified potential funding sources in the attached memo. The Board will receive brief presentations from Alfalfa Fire District and the Bend Chamber. ATTENDANCE: Chief Chad LaVallee, Alfalfa Fire District Katy Brooks, Bend Chamber CEO Laura Skundrick, Deschutes County Administration ADMINISTRATIVE SERVICES STAFF MEMORANDUM DATE: June 6, 2022 TO: Board of Commissioners FROM: Laura Skundrick, Administrative Analyst RE: FY 2022-2023 Special Funding Requests The Board received funding requests from several organizations for fiscal year 2022-2023. Those requests are attached to this memo and are summarized below with notes from staff regarding potential funding options. 1. Alfalfa Fire District Request: $150,000 for Station 901 Construction Alfalfa Fire Chief Chad LaVallee will provide a brief presentation to the Board of Commissioners at the Monday, June 6 meeting and will be available for questions. This request would not be eligible for ARPA or Video Lottery funds. If the Board supports funding this request, staff believes the project would need to be funded by the General Fund. Options for Board consideration: A. Continue discussion at a later date to be determined B. Support funding this project: i. Fully fund the request by the General Fund; or ii. Partially fund the request by the General Fund and decide the amount C. Do not support funding this project 1300 NW Wall Street Bend, Oregon 97703 (541) 388-6565 admin@deschutes.org www.deschutes.org 2. Bend Chamber Request: $50,000 for Workforce Housing Bend Chamber CEO Katy Brooks will provide a brief presentation to the Board of Commissioners at the Monday, June 6 meeting and will be available for questions. If the Board supports funding this request, staff recommends the use of Video Lottery Fund dollars. This request would not be eligible for ARPA funding. Options for Board consideration: A. Continue discussion at a later date to be determined B. Support funding this project: i. Fully fund the request with Video Lottery Fund dollars; or ii. Partially fund the request with Video Lottery Fund dollars, and decide the amount C. Do not support funding this project 3. Envision Bend Request: $50,000 for Bend Vision Project Executive Director Laura Fritz presented to the Board of Commissioners at the March 16, 2022 meeting and those presentation materials are attached to this memo. Laura has provided a supplemental document, also attached, outlining how the project supports economic development. Staff requested that Envision Bend attempt to identify a proportionate amount of the project that would relate to economic development, but at this point in the process they are not able to provide that level of specificity. If the Board supports funding this request, staff recommends the use of Video Lottery Fund dollars in support of the economic development objectives as outlined in the supplemental attachment, or General Fund. This request would not be eligible for ARPA funding. Options for Board consideration: A. Continue discussion at a later date to be determined; B. Postpone until Envision Bend is able to provide the specific proportionate amounts that relate to economic development; C. Support funding this project: i. Fully fund the project with Video Lottery dollars (in support of economic development objectives) or General Fund; or ii. Partially fund the project with Video Lottery dollars (in support of economic development objectives) or General Fund D. Do not support funding this project 1300 NW Wall Street Bend, Oregon 97703 (541) 388-6565 adrnin@deschutes.org www.deschutes.org 4. City of Sisters / Citizens 4 Community Request: $2,500 for Sisters Country Vision Implementation Support If the Board supports funding this request, staff recommends the use of Community Development Department (CDD) Long Range Planning Consulting Funds. This request would not be eligible for ARPA funding. Options for Board consideration: A. Continue discussion at a later date to be determined B. Support funding this project by the CDD Long Range Planning Consulting Funds C. Do not support funding this project 1300 NW Wall Street Bend, Oregon 97703 (541) 388-6565 admin@deschutes.org www.deschutes.org Alfalfa Fire District 25889 Alfalfa Market Rd. Bend, Or 97701 541-382-2333 Station To Whom It May Concern, Please accept this proposal on behalf of the Alfalfa Fire District for the request of $150,000 in funds to help complete construction of the Alfalfa Fire District Station 901. These funds are being requested to help with completion of the Fire Station construction to bring our project to 100 percent completion. As we considered an essential facility by both state and local regulation, we are seeking funds to help with the installation of a well, Our backup generator, and to complete paving around the building. As a newly formed Fire District and the newest one in not only Deschutes County, but in the State of Oregon, we receive tax revenue from the district as our only stream of revenue. As a small district we have imposed the maximum tax assessment we are allowed by the state at $1.75 per $1,000 of assessed value. This tax rate brings in approx. $147,000 per year. The smallest of any Fire District in Deschutes County. Our budget consists of the following - Personnel Services-$59,000 (Pt Fire Chief, Health ins, Workers Compensation) Materials and Services-$46,982 (Operation of building and vehicle maintenance) Debt Services-$38,844 (loan repayment for station loan to construct) Equipment reserve fund-$5,000 (To replace aging fleet) Building reserve fund-$2,000 (Building maint) Contingency-$30,000 Capital Outlay-$122,421 (cost includes Federal Grant which we factor in but may not receive) Resources - Available cash on hand-$53,000 Interest $70.00 Federal Grant for Equipment-$104,100 Taxes-$147,077 The taxes we receive allow for Approx. $2,000 a year to help maintain the Fire Station. As we are a new Fire District, we have looked at the option for a bond or levy which the community will not support. We have looked at USDA, as well as other loans to help complete the projects needed to finalize and make our building truly and "essential" building. These funds were either not available due to financial constraints, or due to the district being out of the median income requirements because we share the 97701-zip code. The median household income of Alfalfa is represented by the 97701-zip code and has put us well above median incomes for most loans or grants for these types of projects. The Fire Station itself has seen a lot of time and money put into it by the volunteers themselves. As of April 1, 2022, the Volunteers have donated $22,480 of our own money to complete interior projects such as office space, training room, day use room and grounds maintenance. This does not factor in what we would have paid for labor to have had someone come do the work. The Firefighters are invested in this Department and want to see the continued success we have strived for. This has included help with wildfires in the region, as well as conflagrations around the state to which we have never missed a call for help. This is relatively unheard of with an all -volunteer Fire Department. As well as 24 hr. continued Fire and Ems services to our community. The funds we are requesting will go to various projects such as a well for a continuous water supply. In the event of a large-scale emergency, we only have 1000 gal of water in a cistern to supply the station. If the building was used by the community to shelter or to be used as a command center for operation, we would have to rely on water delivery to sustain operation. The cost of this well is Approx. $40,000 based on quotes we are gathering. Second would be the backup generator installation. We have purchased a backup generator which was funded by both the Fire District, as well as Volunteers pitching in to help purchase. This is a 105 kw generator which would provide backup power to the Fire Station as well as 2 ry spots in the event of power loss. As we are near an aging substation here in Alfalfa, we have lost power 5 times in the last year. This is more than the last 5 years combined. We have spoken with the power company, and they assure us repairs and upgrades are coming. No timeline. In the event we lose power we rely on backup radios, and we manually raise and lower doors which costs valuable time in an emergency. The cost of installation on this generator is $20,000. The last project would be the paving around the station. As we currently only have gravel around the station this see's a lot of maintenance because of the heavy equipment turning and creating ruts. We do not train on water supplies or hose drills as these hydro mines the gravel creating more work to maintain. As we are surrounded by agricultural fields, this brings an enormous number of weeds which seed into the rock. This creates a fire hazard around the station as we have to either spray or burn the weeds to control growth. This is not just a patch of weeds; this is an entire acre around the station where you no longer can see the ground underneath. Paving around the station will not only control the fire hazard but will allow for Firefighters to use the grounds for training rather than going out of the district which creates gaps in coverage. Paving around the building would allow for Firefighters to come in and train on various Fire Response tactics without having to go out of district to a paved parking lot to use Fire Hose. Dragging our hose on the gravel all the time damages the hose and becomes costly to replace. The cost for this is $90,000 and would greatly improv our ability to train Firefighters within our district rather then sending them outside the district and delaying response. Page 2 Short term effects on this project are numerous. The Firefighters who serve this community take pride in this station. They have given blood, sweat and tears to see this station be built. They have donated time away from families, money they worked hard for, and have built a Fire Station they are proud of. They would fund this project themselves if they could. It is just not feasible. They are taxpayers and help fund projects within Deschutes County, and they are asking for a little help back. The community see's the Fire Station as an essential facility, and a point of pride. Knowing a bond or levy would not pass at this time, if the Commissioners and budget managers could approve funds, it would allow for the building to truly become essential and allow for use during an emergency. As we are an aging community this building has been used as a warming shelter when community members heaters stopped working, and they needed a place to get warm, it has been used during the summer as a place to cool off for a little bit for those who do not have air conditioning. It has been a place where families bring their children to see what Firefighters do, to spray water and to build relationships with those we serve. It allows for the Fire District to continue to foster relationships with its County Commissioners, and to hopefully show them that even small districts can flourish with a little help. We have always answered the call when help was needed, without question, and without hesitation. We are now asking this of our County Government. This is not a yearly ask for this district, this is simply a one time ask for help where critical help is needed. Short term this project would help bridge the gap between what we need and what we can afford given our tax base. As we see more growth in the community and tax revenues rise, knowing that we have completed the major projects to complete construction would allow for the Fire District to use funds to begin to replace an aging fleet of Fire Apparatus, or to upgrade outdated emergency equipment. The long-term effects of funding allow for the Firefighters to "take a break" in a sense knowing that they do not have to focus on completing the building. They can then focus on response, use the facility to train, and to continue to be proud of what they have built. The long-term effects would allow us to look at future funding options, like a bond or levy. The community may be more apt to approve a bond or levy for operations and funding of more Firefighters in the future. Completing these projects would allow for us to begin the process of going out for out of district personnel. Right now, with no water source, there is no way to put into use a Fire Sprinkler system. The cistern will not support that. Without a water source, by county code we cannot house Firefighters without a way to help protect them. Even now without a water source if there was a fire inside the building we would have to rely on water in the apparatus. If the apparatus were on Fire the building may be a total loss without an effective suppression system. These projects were on our master plan but cannot be completed due to lack of funds. As a Fire District we have a lot invested in this Station and in our community. A $150,000 may not seem like a lot, but is a huge amount to the district, and would greatly help our operations. If these projects are funded, we will see that the projects are completed in a timely manner, within the given budgeted allowance, and that the community knows where this funding came from. And that building strong bonds with not only the community we serve, but the County we serve are extremely important to our continued success. I appreciate your time in looking over this proposal, and if any questions or additional information is needed, I can be reached at the numbers listed below. Best Regards, Chad LaVallee- Fire Chief Alfalfa Fire District 503-910-6129 Cell 541-382-2333 Station Clavallee@afdist.org Page 3 CHAMBER Bend Chamber Workforce Housing Initiative Proposal to Deschutes County Commission The availability and cost of housing is at a critical level in Bend, making it too expensive for many to live in a reasonable proximity to where they work. And employers know that housing is one of their biggest hurdles in hiring and retaining employees. Housing that is out of reach for many results in a lack of labor and a growing disconnect between who works and lives in Bend and other areas in Deschutes County. Put simply, the cost of finding a place to live — whether that means paying the rent, or a home mortgage, is driving away those who would otherwise be available to work here. And employers are seeing this significantly impact available talent. This impacts the stability of services in our community, including healthcare, education, law enforcement, service industries and many other essential jobs. Many people working in these fields, who in the past would have had little trouble finding a place to live in Bend, are now priced out of the housing market. The Bend Chamber is leading an initiative with employers and community partners to build more workforce housing as quickly as possible. BEND AMI AND HOUSING AFFORDAB1l !TY IF YOUR HOUSEHOLD EARNS THIS: 150%AMI RENT HOME PRICE . , .. $566, 980 MEDIAN HOME PRICE $120,600: 120% AMI 100% AMI 80% AMI $64,300: Manager 60°/ AMI Socia0l W2orker 7 $52,8 �i ��� Nursing Assistant $33,506 CITY OFSEND I :HOUSING $650,000 ..YOU CAN AFFORD THIS*: + + ��.ee Teacher Sales Rep .441-17 Teach 9 $77,224 Web Developer $58,883 Recreation Worker $32,205 Photographer $39,263 Salesperson VsY $34,122 $1'206:;,':':_ HOME PRICE S452,000 HOME PRICE $376,000 HOME PRICE $299,000 HOME PRICE $222,251 'Numbers based on 10% dawn payment, 3.943 % interest over 30 years, morgage Insurance, n Ndit OA 63U809 area score and no debt Note that the median home price in Bend is now greater than $720,000 (source — City of Bend) 1 CHAMBER The Solution(s) Build In, Build Up and Build Out Solving the Bend and regional housing shortage will require multiple strategies, including: • Building Auxiliary Dwelling Units (ADUs) in Bend and adjacent Deschutes County rural areas • Creating well -planned living spaces within existing neighborhoods • Allowing for higher buildings and more density in designated urban areas in Bend • Starting the process of strategic additions to our Urban Growth Boundary to increase the amount of land on which we can build In a survey conducted by the Chamber in late 2021, Bend residents were ready to talk about how to accommodate more housing. • 67% said they or someone they know has had to leave Bend or couldn't move here due to lack of affordable housing • 58% said that rising rents was the most worrisome issue • 68% support building specific urban areas where housing is denser, and buildings are taller Bend Chamber Workforce Housing Initiative The Chamber has implemented a comprehensive strategy to support more workforce housing and be a leading voice and convener for solutions. The initiative includes the following: 1. An annual poll on the severity of and support for workforce housing strategies and projects 2. A comprehensive guide for property owners to building ADUs (in partnership with Leadership Bend, a program of the Bend Chamber) 3. A workforce housing policy summit to identify and vet new state legislation in preparation for the 2023 session 4. A contracted workforce housing accelerator position that would identify and convene expertise and interested parties to remove obstacles for a variety of lower -cost workforce and mid -range housing projects. This contractor will also work with developers to identify partnerships and assist in convening employers, developers, financers, and investors to increase housing stock. 5. A social media platform to share ideas, perspectives, and garner support for more housing Funding from Deschutes County will match the amount of funds the Chamber is proposing to raise from the City of Bend's community development grant. The Chamber will match these grants with contributions from area employers who are impacted by high housing costs and a shrinking labor force due to cost-of-living/housing disparities. We propose this funding request come from the County's Oregon Lottery funds supporting economic development, or the County's ARPA allocation, depending on what is most applicable and appropriate. 2 CHAMBER Workforce Housing Budget - Housing Accelerator Position $90,000 Overhead (Office, meeting space, office equipment & supplies) $6,000 Initiative/Position Development, Supervision, Administrative Support $10,500 Collateral Support (materials, presentations) $5,000 TOTAL $111,500 Communications & Collateral ADU "how-to" 15,000 Annual survey $35,000 Advocacy (legislative and policy development) $12,000 Collateral $2,000 Events, policy workshops $10,000 Social Media $24,000 TOTAL BUDGET $209,500 FUNDING SOURCES Private sector (business) funding $100,000 City of Bend $50,000 Deschutes County $50,000 Bend Chamber $10,000 TOTAL REVENUE $210,000 3 Discretionary Grant Application, March 2022 Project: Sisters Country Vision Implementation Applicant: City of Sisters 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The City of Sisters is a municipal government within Deschutes County. 2. Describe the proposed project or activity. In 2018, the Sisters Country Vision project engaged the people of Sisters Country in a lively conversation about their future. The City of Sisters, along with Deschutes County, The Central Oregon Intergovernmental Council (COIC) and Citizens 4 Community (C4C) served on a project management team that provided oversight and guidance to NXT Consulting, who was selected to lead the vision project and the creation of a Vision Action Plan. The Sisters Country Vision engaged local residents far beyond the City of Sisters, and many projects in the Vision Action Plan require close collaboration with County partners to accomplish, including rural trails initiatives, fire preparedness, and affordable housing. Following adoption of the Vision Action Plan in early 2019 and the end of NXT's contract, the City of Sisters contracted with COIC to serve as the Vision Coordinator and facilitate the creation of a Vision Implementation Team (VIT). Commissioner Adair has served on the Vision Implementation Team since its inception in 2019. Nick Lelack, Deschutes County Administrator, served on the team from 2019-2021. Peter Gutowsky joined the team in 2021. COIC has continued to serve as the VIT Facilitator/Vision Coordinator from 2019-2022. During this same time period, C4C has successfully expanded their organizational capacity and hired paid staff. In recognition of this growth in local capacity, COIC and C4C have worked together with the Vision Implementation Team to transition facilitation and coordination duties from COIC to C4C, starting summer of 2022. Since 2018, the City of Sisters has been the primary financial supporter of vision implementation, along with some supplemental grant funds provided by The Ford Family Foundation via a regional grant to COIC and a multi -year grant to C4C. We are now requesting support for ongoing facilitation of implementation activities from key community partners, to demonstrate buy -in and support from a broad base of participating organizations, which will in turn support any future grant requests. The City of Sisters will administer these funds, and C4C will utilize this funding for the following activities: o Project Management: Provide overall project management support for the Sisters Country Vision, supporting vision projects, managing the Momentum Grants program, and producing annual progress reports. o Meeting Facilitation: Facilitate quarterly meetings of the Vision Implementation Team (VIT) and monthly meetings of the Community Builders group, supporting an active connection between the Community Builders group and the Vision Implementation Team. Manage internal communications with team members, coordinate meeting logistics, and create meeting agendas and materials. o Communications and Outreach Coordination: Serve as the first point of contact for general inquiries about vision implementation, community members working on vision projects, and community members interested in starting a new vision project. As requested, help with public outreach and engagement for vision projects. Publish monthly "vision spotlights" on the community website social media channels, and coordinate with other organizations to publish periodic vision updates in The Nugget or other local media publications. o Event Coordination: Coordinate a celebratory vision event annually, and/or collaborate with the organizers of existing community events to increase public visibility of the Sisters Country Vision. 3. Provide a timeline for completing the proposed project or activity. Although the Sisters Country Vision is an open-ended project, we are requesting financial support for just one fiscal year (2022-23). We have a goal of securing a minimum of $10,000 from our community partners to support ongoing Vision facilitation and implementation this fiscal year. 4. Explain how the proposed project or activity will positively impact the community. The Sisters Country Vision is a valuable community planning and coordination tool. Although the VIT provides guidance and helps track progress, the Sisters Country Vision is community -led, meaning that no single leader or entity is solely responsible for making progress on the strategies in the Vision Action Plan. Instead, there is community -wide collaboration between dozens of partners, including local government, local agencies and special districts, non-profit organizations, businesses, and individual community members. The Vision can be a very useful tool for both organizations and community members: o For organizations, the Vision is an important tool in work plan priority -setting and provides valuable data for grant applications, clearly demonstrating community support and alignment for local projects. o For community members, the Vision is a tool for focusing and directing momentum to be responsive to community needs and allocating resources to help meet those needs effectively. The Vision provides a helpful framework that channels community energy into clear, achievable goals. 5. Identify the specific communities or groups that will benefit. The Sisters Country Vision benefits all residents of Sisters Country. The Vision Implementation Team (VIT) creates an important opportunity for regular collaboration and accountability between local leaders, while the annual Vision progress reports create transparency and accountability to community members. It is difficult, if not impossible, to pinpoint specific groups that will benefit from this funding most directly. However, with 4 focus areas, 20 key strategies, and more than 40 active community projects, the Sisters Country Vision is a far- reaching tool for many community members to work together toward shared goals and mutual benefit. You can find more information about specific projects and the community partners working on them at: https://sisterscommunity.org/sisters-country-vision/ 6. Describe how grant funds will be used and include the source and amounts of matching funds or in -kind contributions, if any. Itemize anticipated expenditures*. Revenue Source Amount Notes Deschutes County Request $2,500 Matching Funds City of Sisters Match $5,000 Secured COIC Match $2,500 Secured C4C In -Kind Match $2,500 In -kind match, via C4C staff support Sisters Park and Recreation District (SPRD) Match *pending, amount not yet specified Sisters School District Match *pending, amount not yet specified Sisters -Camp Sherman Fire District Match *pending, amount not yet specified Anticipated Expenditures Source Amount Notes C4C Personnel and Contractors $10,000 C4C will invoice the City of Sisters monthly. The City will provide a detailed report of total billable hours at the conclusion of the grant period. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Although the City of Sisters will continue to provide some financial support to ongoing implementation of the Vision, we are hoping to continue the more disbursed funding model we are proposing this fiscal year into the future. The funding provided by the City, County, and other key community partners will hopefully be used to leverage additional grant funding, by demonstrating broad -based financial buy -in for the Vision Plan and community -led projects. Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97708-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 3/30/2022 Project Beginning Date: Amount Requested: Project Name: 1/2018 (Vision Project Launch) $2,500 Name of Applicant Organization: Address: Sisters Country Vision: Implementation Support Project End Date: Date Funds Needed: 7/1/2023(end of Implementation y 7/1/2022 City of Sisters 520 E Cascade (Physical) / PO Box 39 City & Zip Code: Contact Name(s): Fax #: Sisters, OR 97759 Cory Misley Email Address: Tax ID #: Telephone #: 93-6002257 (541) 323-5205 cmisley@ci.sisters.or.us On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in -kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. ar) SHAPING OUR FUTURE April 13, 2022 To: Deschutes County Commission From: Envision Bend Re: Request for Funding to Support Bend Vision Project Thank you for the opportunity on April 16 to make a presentation to the Deschutes County Commission about the Bend Vision Project for the greater Bend area. This written document serves as Envision Bend's formal written request for funding support of $50,000 from Deschutes County for this important community initiative. The final result of this 16+ month project spanning December 2021-March 2023 will be a collaborative, forward -looking and exciting shared vision for the future of the greater Bend area. The Bend Vision Project will be a "whole -of -community," nonpartisan conversation emphasizing dialogue, visionary thinking, inclusion and consensus -building. The target audience for our outreach and community engagement is defined as the greater Bend area, including residents of the city of Bend, adjacent outlying areas and unincorporated communities, and county residents who relate to or participate in the life of the city on a regular basis. Most plans are conducted by a single entity with a particular objective that benefits their organization or furthers their own planning needs. The Bend Vision Project is a community -owned plan with no special - interest agenda except to find agreement on a long-term vision for our community (10, 20, 25 years into the future) and near -term actions to move us in that direction. The project is managed by Envision Bend, an independent nonprofit organization that brings diverse stakeholders together to educate, engage and empower all members of the Bend community to have a voice in our city's future. Once completed, the plan will be implemented by project partners across the whole community, including government, civic institutions, private businesses, civic organizations, nonprofits and residents. It will truly be a plan created and owned by the community. The project is unfolding in five phases encompassing research, outreach, dialogue (incorporating diverse forms of engagement including interviews, listening sessions/focus groups, workshops, community meetings and a survey), action planning, and plan development (see Envision Bend "Process Map" on subsequent page). The final major outcomes from this project include: o Core Community Values statement o Long-term ("generational") community Vision Statement o Near -term (five-year) Vision Action Plan including specific actions, several "signature projects," identified plan partners, success measures (community indicators), and ideas for personal action In addition to the larger 5-year Action Plan that will be developed to further the final vision and major community initiatives, Envision Bend will create a "personal" action plan that will be available at the end of the project. This plan will incorporate ideas that came out of the visioning process that individuals can take on or incorporate into their own lives to help further the goals of the community vision. Please refer to the next section, "Community Visioning Project Overview," for details about additional project activities and outcomes. Envision Bend's equitable engagement approach is a collaboration between our nonprofit organization, local community partners that serve marginalized, hard -to -reach or under -represented communities, and Oregon's Kitchen Table (OKT), a program of the College of Urban and Public Affairs at Portland State University. OKT has deep experience in community engagement across the state. Their purpose is to empower Oregonians from every corner of the state to contribute feedback, ideas, and resources to decision -makers, public projects, and initiatives. Local experts and volunteers will be used in partnership with OKT in our engagement process to ensure we reach traditionally marginalized communities, rural voices, and people who often choose not to engage in community projects. The Bend Vision Project is a broad community conversation focused on high-level community aspirations. Our project will be coordinated to align with, inform and support City and County planning efforts. It is not a replacement for a comprehensive land use plan or community plan. Our intent is not to repeat, replicate or compete with other important planning initiatives or projects already in the works. Rather, the Bend Vision Project will complement and accentuate information that can inform policy -making and other planning efforts. We believe that the information we gather from interviews, focus groups, a community -wide survey and other engagement efforts will be very useful to the County. To -date Envision Bend has held several meetings with County staff to communicate about this project and the County's Comprehensive Plan update, and we look forward to collaborating to ensure the success of all our efforts. When the Bend Vision Project is completed Envision Bend will take on a number of activities to help ensure our community's vision is achieved over time. First and foremost, we will serve as a facilitator and convenor to help ensure project implementation by lead partners who agree to take on initiatives identified in the vision — partners such as local governmental entities, businesses and community groups. We also plan to establish and monitor a set of "community indicators" in the plan which are generalized measures of progress that will tell us if and how our community is changing for the better. Finally, we will continue to serve as an ongoing voice and platform for community members to discuss and take action on topics of vital interest to our future. Once significant progress has been made on the first 5-year action plan Envision Bend will work with the community to update the next action plan for the vision. The total cost of the project is approximately $300,000. Envision Bend is raising all the funds for this important community initiative. We have commitments from a wide variety of local business, foundations, and institutions, as well as support from the City of Bend. --',// BEND 1 PROJECT SHAPING OUR FUTURE COMMUNITY VISIONING PROJECT OVERVIEW Project Description, Activities/Outcomes, Key Features Project Description • A 16-month community visioning process with an overall focus on the future of greater Bend. (Greater Bend defined as city of Bend, adjacent outlying areas and unincorporated communities, and county residents who relate to or participate in the life of the city on a regular basis.) • A "whole -of -community" conversation emphasizing dialogue, visionary thinking, consensus -building • Five project phases encompassing research, outreach, dialogue (incorporating diverse forms of engagement), action planning, and plan development (see Envision Bend "Process Map") • Major outcomes include: o Core Community Values statement o Long-term ("generational") community Vision Statement o Near -term (five-year) Vision Action Plan including specific actions, several "signature projects," identified plan partners, success measures (community indicators), and ideas for personal action Specific Activities & Outcomes • Community Leader/Connector interviews (virtual) • Summary of major community plans/policies most relevant to the visioning process • Summary of key trends and potential strategic issues for greater Bend • Robust outreach guided by PSU Hatfield School of Government 'Oregon's Kitchen' Table team • Community listening sessions (virtual or in person, pandemic permitting) • Online vision input survey (targeting >2,500 respondents) • Community Input Report (summarizing all engagement to date) • Community -wide visioning workshops including outlying areas (virtual or in person, pandemic permitting) • Community vision summit event (in person, pandemic permitting) • Online vision validation survey (targeting >1,000 respondents) • Vision Action Plan publication(s) Key Project Features • Community -led and owned project • Nonpartisan, independent of any single entity or interest group • Reaching out to engage traditionally under -represented and unengaged groups • Building consensus from many voices and perspectives • Investing in the well-being of the entire community • Broader focus than land -use and transportation issues ("whole -of -community") • Designed to inform and supplement local government plans and policies • Nontechnical presentation targeted at local residents and Iaypeople • Linking and connecting the work of the City, County and other key community institutions c c to o to G, c0 Y a m c o c �' O c y Y 0 Q o2S mQ c u c c c o O = O O O CD w. a > Q > z • • ® Community Leaders & Connectors interviews ro v '(13 7 ro 0 ' Y. <$ u c bA O O E E c ro E O vc u • • e Media Outreach ® Vision Framework •VE'VIEW ac': •u • i' Het* •'r ifEnvision:en• • iti• n1 -.0 • c Visi • • °; 1 s ; • 1'; • r• • • • rter •; • .; . c .o .0 5 s,. 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C .. •—, +J C 2 nv :$ CU C RS )4 0 4.4 2.) 0it >co ca, % sip 0 *(7) % cu c 0 •.... 0 > _. -0 4.- c cu CD +.....1 :471 tn cu E 0 0 -ic 0 cow c •E C v) .0 cu +;'• C vvZ •.... > w CO co CI) .0 E :-p L. 16.1 ectC Etto ce0 0 U o eZ a .c 5 • • • c O AV I -0 bts N co • • % N u i •? .� a)• al c a'+ c 4-' O ca 4-+ to F. b�A •— p ( •- ,> .- �_ CO 43 = aA C tn ca .> 0 o •m mon C t3 O •- • V a) 13 2 >` V O L. W V •— V O .0 _ = C i Q V ca 3 O .O • o v W �= cn • •— V) a 6+7;O c) • Q. = 0 V > E E 6-O aA .� w tip a) E V i • > 7 > = c +8 ;�, E •— O 8 c -c a, ._ a) •— O •— 5 O. VI ■ ■ • PROJECT SHAPiNG (A..JPFUTOR ECONOMIC IMPACT OF THE BEND VISION PROJECT Per the request of Deschutes County staff, Envision Bend is providing a broad overview of the economic impact of the Bend Vision Project on Deschutes County. We are providing this information at a very high level but have referenced a few resources and shared links to detailed reports that offer more analysis of economic impact data relevant to this community -wide initiative. Project Outcome: Community Vision Statement & First Five -Year Action Plan Envision Bend is gathering community input and data in a variety of ways to create the community vision statement and action plan. From the input and data already collected for this project we know that at least one of roughly five or six focus/priority areas in the vision statement will focus specifically on the economy, jobs and economic development. The first five-year action plan that will accompany the vision statement will include strategies, projects and programs for this economic focus area that the community would like to see in our future. In fact, the economy likely will serve as a cross -cutting theme throughout the other focus areas of the vision since it interacts and impacts other priority areas, and therefore must be addressed in conjunction with those topics (e.g. transportation system, affordable housing, homelessness, etc.) Many of the other focus areas in the Action Plan will have ties to the economy and to sustainable growth, including ideas and efforts to make the greater Bend area a more resilient and healthy place to live, which has positive economic impacts on the region. There also likely will be a focus area that incorporates education and innovation that addresses emerging sectors of the economy, as well as environment/recreation which plays a huge role in the economy in our county. Impact of 2005/06 Vision Project These vision projects have a strong history of having positive economic impacts on the region. Many of the ideas and projects identified in the last vision project undertaken for Bend back in 2005/06 came to fruition through the efforts of many community partners, resulting in tremendously positive economic impacts on both the city and county. Some examples of ideas and projects put forward in the last visioning plan that were realized include the development of a four-year university campus; creation of a regional transit system; targeted industry development to diversity the economy; creation of locally beneficial tourism activities; and creating new links between higher education, innovation and enterprise through the OSU-Cascades' Innovation Co -Lab. This goes to show that timely visioning is needed to identify the next set of community priorities to keep a thriving and sustainable economy moving forward. Economic Development Partnerships & Support Envision Bend has lined up strong support from a very diverse group of entities for the Bend Vision Project because they all believe that this kind of planning and consensus building will help our community thrive as a vibrant place for people to live, work, shop and play. It should be noted that several entities that are drivers of the Central Oregon economy signed up to be key partners for this project. They include the Bend Chamber of Commerce; EDCO; St. Charles Health System & Foundation; and Central Oregon Intergovernmental Council (COIC). These organizations see the direct benefit of having an up-to-date community vision that can both support and guide their own initiatives and strategic planning work for the future. Intertwined Economic Impacts Economic impacts are naturally intertwined with other factors such as community amenities, educational opportunities, housing affordability and other quality of life factors. The purpose of the vision project is to plan for the future of our community so that we can protect and improve the quality of life for Bend and Deschutes County residents. We expect that many of the topics that are intertwined with the economy will become key parts of the vision statement and action plan as well. One specific example of such topics is housing affordability. If low- and moderate- income households cannot afford to live in our region, we cannot attract or retain the workforce that drives our economy. This is why the Bend Chamber of Commerce recently decided to take on the issue of middle -market housing affordability as their number one priority for our region. These and other topics ranging from transportation, community infrastructure, workforce development, and more, will be part of the community conversation to envision our future. Summary Central Oregon is one of the fastest growing populations in the nation. It also has some of the fastest job growth in the US, as well as an economy that continues to expand and diversify. It's vital that our community come together now, through the Bend Vision Project, to define the economic future we want for our community, and then drive toward that future. ADDITIONAL RESOURCES: The Economic Impact of Travel in Oregon (attached) 2021 Central Oregon Economic Profile by EDCO https://edcoinfo.com/wp-content/uploads/2021/02/2021-Central-Oregon-Profile_ 020421.pdf Bend Vision Project Key Partner List (attached) The Economic Value of COCC https://www.cocc.edu/departments/institutional-effectiveness/more-facts/files/emsi-cocc- executive-su m m a ry-2020. pdf THE ECONOMIC IMPACT OF TRAVEL IN OREGON, 2021 (preliminary) In 2021, the Oregon travel economy recovered much of what was lost in 2020. Strong demand for overnight accommodations and increased commodity prices led to large gains in visitor spending. Based on the U.S. Travel estimated impacts, Oregon is faring better than the U.S. recovering to 85% of 2019 travel spend compared to 78% for the U.S. (U.S. Travel). Key Takeaways • 64.8% Increase in Travel Spending Travel spending in Oregon increased 64.8% from $6.6 billion in 2020 to $10.9 billion in 2021. • 6,900 Jobs Gained Direct travel -generated employment experienced a gain of approximately 6,900 jobs, a 7.3% increase in travel -generated employ -anent compared to 2020. • 13.2% Growth in Travel Earnings Direct travel -generated earnings experienced a gain of $408 million, a 13.2% increase compared to 2020. • 25.2% Increase in Tax Revenue Tax receipts generated by travel spending are up 25.2% compared to 2020. State and local taxes both experienced a strong recovery in 2021, growing 41.2% and 26.5% respectively. • Residents of Oregon accounted for 38% of visitor spending in Oregon in 2021. U.S. residents of states other than Oregon accounted for approximately 60% while international visitors accounted for 2% of travel spending in the state. These preliminary estimates for Oregon are subject to revision as more complete source data become available. Out -of -State visitors were approximately 64% of travel spending prior to the COVID-19 pandemic. In 2020 this share dropped to 42%. • The largest region in terms of travel impacts is the Portland Region. In 2021 travel spending was $3.8 billion, contrib- uting 35% of the state total.. Prior to 2020 the Port- land Region accounted for 44% of travel spending in the state. Tourism Regions Direct Spending in 2021 and % Change Compared to 2020 PORTLAND REGION MT. HOOD & THE 72.77 % COLUMBIA RIVER GORGE S438M 82.2% COAST $1.9348 28.9% WILLAMETTE VALLEY $2.0748 99.1%, . > EASTERN $409M 58.4% Access the executive summary and full report at: industry. traveloregon.corn/2021EcImpactReport riTRAVEL OREGON irmisurimmorrimer Doan Runyan Associates GREATER BEND AREA COMMUNITY VISIONING PROJECT ENVISION SHAPING OUR FUTURE Our Bend Vision Project Partners are key organizations that broadly serve the greater Bend area. They publicly support the importance of a shared community vision and work with us on communications and engagement throughout the project. Bend Bulletin Bend Chamber Bend LaPine School District Bend Police Department City Club of Central Oregon Central Oregon Council on Aging Central Oregon Disability Support Network CO Intergovernmental Council (COIC) The Bulletin EMPOWERING OUR COMMUNITY CITY OF BEND CENTRAL. OREGON Disability Support Network MOVE START GROW Deschutes County Deschutes County Libraries Economic Development of C.O. (EDCO) Environmental Center High Desert Food and Farm Alliance Latino Community Association Neighborhood Leadership Alliance Neighborlmpact St. Charles Health System & Foundation BEND CHAMBER CITY CLUB OF (rN F, PE O,H E.,. I883 BEND it LAP I N E Schools ED00ATI160 THIIVIMO C.ITIZIN6 ,. COUNCIL ON AGING coIc h the environmental center Neighborlmpact DESCHUTES PUBLIC LIBRARY StiCharles HEALTH SYSTEM COMMUNITY ASSOCIATION