2022-259-Minutes for Meeting May 11,2022 Recorded 7/11/2022BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County
Steve Dennison, County Clerk CJ2022-259
Commissioners' Journal 07/1 1 /2022 9:34:03 AM
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
9:00 AM
WEDNESDAY, May 11, 2022 Barnes Sawyer &
VIRTUAL MEETING PLATFORM
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick
Lelack, County Administrator; Dave Doyle, County Legal Counsel; and Sharon Keith, Board Executive
Assistant (via Zoom conference call)
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings
CALL TO ORDER: Chair Adair called the meeting to order at 9:02 a.m.
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT:
Ron "Rondo" Boozell presented a discussion on whether Deschutes County is ready
for a five seat Commission.
Commissioner Adair commented on the lack of housing opportunities here in
Deschutes County. And hopes the County is able to react quickly on opportunities
for accessory dwelling units.
BOCC MEETING
MAY 11, 2022 PAGE 1 OF 10
CONSENT AGENDA: Before the Board was Consideration of the Consent
Agenda.
DEBONE: Move approval of the Consent Agenda
CHANG: Second
Discussion: Commissioner DeBone commented on yard debris collection and
acknowledged the importance of creating defensible space around homes and the
benefits of the FireFree events. Commissioner Chang spoke on concerns of filling
up the landfill and the need to support defensible space without it cutting into the
storage space of our landfill.
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
1. Consideration of Board Signature of Document No. 2022-420, Renewal
of Contract for Yard Debris and Urban Wood Waste Management
cArvirac - YeA r
2. Consideration of Board Signature of Document No. 2022-311, First
Amendment to a Lease with St. Charles Health System, at 244
Kingwood Avenue, in Redmond
3. Consideration of Board Signature of Document No. 2022-446, a
Permanent Easement from Redmond School District 4 for the Tumalo
Multi -Use Path Project
4. Consideration of Board Signature of Order No. 2022-024, to reappoint
Gregory P. Colvin as Justice of the Peace, Pro-tem
5. Consideration of Board Signature on Letters of Reappointment to the
Deschutes County Extension/4H Advisory Council for Lore Kellogg,
Carley Sanders, and Peggy Kellogg, and for Reappointment to the
Extension/4H Budget Committee for Peggy Kellogg
6. Consideration of Board Signature on Letters of Appointment to Kelley
Hamby and Sunny Simpkins, Letters of Reappointment to Gena
Goodman -Campbell, Will Groves, and Joanne Richter, and Letters of
Thanks to Ted Wise and Shon Rae for service on the Upper Deschutes
Watershed Council
BOCC MEETING
MAY 11, 2022 PAGE 2 OF 10
ACTION ITEMS
7. PRESENTATION: South County Update
Todd Cleveland, Community Development Department Environmental
Onsite Supervisor, introduced the update regarding the history of the
groundwater program. DEQ staff introduced themselves. An overview
was given of the groundwater well sampling event and groundwater
protection efforts in southern Deschutes County. Discussion was held on
the nitrate reducing onsite wastewater treatment rebate program
administered through CDD. Commissioner DeBone recommends
community engagement and education. Commissioner Adair supported
increasing the rebate program and issuing a press release to make the
announcement. Commissioner Chang mentioned concerns about smoke
management related to prescribed fire and spoke on recent constraints.
8. PROCLAMATION: Declaring May 14, 2022 as Apraxia Awareness Day
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Board read the proclamation into the record.
DEBONE: Move approval of proclamation
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
9. Consideration of Board Signature of Resolution No. 2022-026,
Authorize Issuance of Debt for Negus and Potential Refinancing
Interim Finance Director Wayne Lowry presented the need for the
Resolution. Solid Waste Director Chad Centola presented the work to be
provided through the refinancing.
BOCC MEETING
MAY 11, 2022 PAGE 3 OF 10
DEBONE: Move approval of Resolution No. 2022-026
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
10.Consideration of Board Signature of Resolution No. 2022-027,
Authorize the Issuance of Hospital Revenue Refunding Bonds series
2022
Interim Finance Director Wayne Lowery presented the Resolution for
consideration. Matt Swafford, St. Charles Health System, commented on
his appreciation for Deschutes County's support. Greg Blonde, attorney
at Orrick Public Finance, was present via Zoom conference call.
CHANG: Move approval of Rasnli itinn Nn 2022-027
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
11.Consideration of Board Signature of Resolution No. 2022-028, Capital
Project Reimbursement Declarations
Interim Finance Director Wayne Lowery presented the Resolution for
consideration of capital project reimbursements.
CHANG: Move approval of Resolution No. 2022-028
DEBONE: Second
BOCC MEETING
MAY 11, 2022 PAGE 4 OF 10
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
12.Discussion of Conversion of two limited -duration FTEs to permanent
FTE in the Sheriff's Office
Via Zoom conference call were Budget Manager Dan Emerson, Sheriff's
Office Business Manager Joe Brundage and DCSO Captain Paul Garrison.
Mr. Brundage explained the need for the request. Commissioner Chang
requested information regarding the cost for the positions. Mr. Brundage
stated the cost will not change. Commissioner Chang commented on the
backlog of complaints regarding marijuana enforcement and the
recommendation of the Cannabis Advisory Panel to use the marijuana tax
revenue toward education for the community rather than just personnel
costs. Mr. Brundage stated the Sheriff's Office would have to absorb the
costs of the staffing if not through the marijuana tax. Commissioner
Chang commented on the upcoming budget hearings and his awareness
that the Sheriff's Office is going to request a tax levy increase due to
budgetary needs. Commissioner Adair commented on the drug cartel
presence in southern Oregon and concerns that it may relocate to this
area.
CHANG: Move approval of Resolution No. 2022-030
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
13.Consideration of 2022 Illegal Marijuana Market Enforcement Grant
Application
DCSO Captain Paul Garrison presented the grant opportunity for illegal
BOCC MEETING
MAY 11, 2022 PAGE 5 OF 10
marijuana market enforcement. The grant application is due today, May
11, 2022. The grant award will be announced in 45 days.
DEBONE: Move approval of grant application
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
14.Notice of Intent to Award Contract to Pence Contractors for
Construction Manager/General Contractor services for the
Deschutes County Courthouse Expansion Project
Via Zoom conference call, Facilities Director Lee Randall along with Mike
Dipasquale, Plan B, presented the item for consideration. Five firms
responded to the publically advertised Request for Proposals. The
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Project Review Committee, representatives of the state circuit court,
Sheriff's Office, and Facilities Department reviewed the written proposals
and the two highest scoring firms were invited for interviews and
presentations. Upon review of the proposals and scoring process, the
Committee recommends Pence Contractors to be selected as the CMGC
for the project.
DEBONE: Move approval of Document No. 2022-445
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
RECESS: At the time of 11:24 a.m., the Board went into recess and reconvened
the meeting at 11:29 a.m.
BOCC MEETING
MAY 11, 2022 PAGE 6 OF 10
OTHER ITEMS:
• Commissioner DeBone reported on the Spotlight on Homelessness dinner
event with Bethlehem Inn last evening.
• Commissioner Adair reported on the Sisters Park and Recreation budget
meeting last evening.
• Commissioner Chang spoke on concerns of smoke management through the
needs for prescribed fire.
• Commissioner DeBone attended the state interoperability executive
committee meeting yesterday and also reported on the recent Central
Oregon Workforce Consortium/East Cascades Works where he was selected
as the incoming chair.
• Commissioner Adair acknowledged project funding through Connect Oregon.
• Commissioner Chang noted a forum tomorrow evening for the Citizens for
Community in Sisters regarding growth.
• Property Manager Kristie Bollinger presented a draft letter of support
requested for Oasis Village. The Board made recommendations for
revisions. Commissioner Chang commented he does not feel this is the best
location for Oasis Village but supports the letter.
• County Administrator reported on the request for a County Commissioner
serve on the Collaborative Office of Homeless Response. Commissioner
Adair feels it is necessary for representation and would be interested in
participating as she has been involved with this issue for quite some time.
Commissioner DeBone commented on land use demands and legislative
requirements and would be honored to serve with partners to offer different
options to find solutions. Commissioner Chang stated he would be effective
in this role through personal research and interactions with service
providers. Each Commissioner expressed their interest in representing
Deschutes County on this committee. This item will be deferred until the
afternoon.
BOCC MEETING
MAY 11, 2022 PAGE 7 OF 10
EXECUTIVE SESSION:
At the time of 12:01 p.m. the Board went into Executive Session under ORS 192.660
(2) (d) Labor Negotiations. The Board came out of Executive Session at 12:54 p.m.
RECESS: At the time of 12:54 p.m., the Board went into recess and reconvened
the meeting at 1:17 p.m.
ACTION ITEMS Continued:
15.PUBLIC HEARING: Community Development Department Draft Fiscal
Year 2022-2023 Work Plan
Community Development Department Director Peter Gutowsky
presented an overview of the draft work plan and review of the public
hearing process. Commissioner Adair called for public testimony.
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towers to ask Deschutes County to draft a legislative amendment relative
to cell tower construction and include it in the work plan.
Dean Richardson, resident of Bend, commented on the growth of the
area and recommends planning continues.
Hearing no further testimony, Commissioner Adair closed the public
hearing. Mr. Gutowsky spoke on the timeline and bringing this back to
the Board in early June.
16.Westgate Phase 8 Improvement Agreement
Anthony Raguine, CDD Planner, presented the item for consideration.
DEBONE: Move approval of Document No. 2022-230
CHANG: Second
BOCC MEETING
MAY 11, 2022 PAGE 8 OF 10
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
17.Preparation for Public Hearing; Deschutes County Road Department
Nightime Noise Variance
Tarik Rawlings, CDD Associate Planner presented preparations for a
public hearing that is scheduled for May 18, 2022. County Engineer Cody
Smith was present via Zoom conference call. Mr. Smith reported the
project scope of work involves bridge repairs and pavement rehabilitation
on Tumalo Road and Deschutes Market Road between Tumalo Place and
19th Street. The nighttime work will take approximately three weeks and
will begin after June 1, 2022.
18.Discussion of 2022 Spay and Neuter Grant Solicitation Program
Laura Skundrick, Administrative Analyst, presented via Zoom conference
call explaining the program. Applications are reviewed by the Dog Board
of Supervisors and recommendations are brought to the Commissioners
for consideration. Finance Office staff presented statistics regarding dog
licensing through Deschutes County. Robin Ingram, Finance, coordinates
the dog licensing services. Judy Haase, Deputy Tax Collector reported on
the on-line license process offered for the community. A media release is
to be sent out providing awareness that it is law in the state of Oregon to
license dogs. The Board supported $11,000 for the total grant program
award.
OTHER ITEMS Continued:
• Commissioner Adair presented the revised letter of support from Property
Manager Kristie Bollinger.
BOCC MEETING
MAY 11, 2022 PAGE 9 OF 10
DEBONE: Move approval of Board signature
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
• The discussion is continued regarding the representative for the
Collaborative Office of Homeless Response. Each commissioner nominated
themselves and each motion died for lack of a second. Commissioner
DeBone then moved to appoint Commissioner Adair.
DEBONE: Move appointment of Commissioner Adair
ADAIR: Second
VOTE: DEBONE: Yes
CHANG: No
ADAIR: Chair votes yes. Motion Carried
ADJOURN: Being no further business brought before the Commissioners, the meeting was
adjourned at 2:28 p.m.
DATED this Day ofi ` 2022 for the Deschutes County Board of
Commissioners.
ATTES
RECORDING SECRET
PATTI ADAIR, CHAIR
ANTHONY DEBONE, VICE CHAIR
PHIL CHANG, OMMISSIONER
BOCC MEETING
MAY 11, 2022 PAGE 10 OF 10
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BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS
9:00 AM, WEDNESDAY, MAY 11, 2022
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 I www.deschutes.org
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that
public meetings be accessible remotely, effective on January 1, 2022, with the exception of
executive sessions. Public bodies must provide the public an opportunity to access and attend
public meetings by phone, video, or other virtual means. Additionally, when in -person testimony,
either oral or written is allowed at the meeting, then testimony must also be allowed electronically
via, phone, video, email, or other electronic/virtual means.
Attendance/Participation options are described above. Members of the public may still view the
BOCC meetings/hearings in real time via the Public Meeting Portal at
www.deschutes.org/meetings
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comment on any meeting topic that is not on the current agenda. Citizen Input is provided by
submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-
1734. Citizen input received by noon on Tuesday will be included in the Citizen Input meeting
record for topics that are not included on the Wednesday agenda.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via
Zoom meeting. The Zoom meeting id and password will be included in either the public hearing
materials or through a meeting invite once your agenda item has been included on the
agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the
waiting room. Once you are ready to present your agenda item, you will be unmuted and placed
in the spotlight for your presentation. If you are providing testimony during a hearing, you will be
placed in the waiting room until the time of testimony, staff will announce your name and unmute
your connection to be invited for testimony. Detailed instructions will be included in the public
hearing materials and will be announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public-
hearing-notices.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, citizen input must be received by noon on Tuesday in order to be included in the meeting record.
CONSENT AGENDA
1. Consideration of Board Signature of Document No. 2022-420, Renewal of Contract for
Yard Debris and Urban Wood Waste Management Services -Year 3
2. Consideration of Board Signature of Document No. 2022-311, First Amendment to a
Lease with St. Charles Health System, at 244 NW Kingwood Avenue, in Redmond
3. Consideration of Board Signature of Document Number 2022-446, a Permanent
Easement from Redmond School District 4J for the Tumalo Multi -Use Path Project
4. Consideration of Board signature of Order No. 2022-024, to re -appoint Gregory P. Colvin
as Justice of the Peace, Pro-tem.
5. Consideration of Board Signature on Letters of Reappointment to the Deschutes County
Extension/4H Advisory Council for Loren Kellogg, Carley Sanders and Peggy Kellogg, and
for Reappointment to the Extension/4H Budget Committee for Peggy Kellogg.
6. Consideration of Board Signature on Letters of Appointment to Kelley Hamby and Sunny
Simpkins, Letters of Reappointment to Gena Goodman -Campbell, Will Groves and
Joanne Richter and Letters of Thanks to Ted Wise and Shon Rae, to the Upper Deschutes
Watershed Council.
ACTION ITEMS
7. 9:05 AM PRESENTATION: South County Update
8. 10:05 AM PROCLAMATION: Declaring May 14 2022 as Apraxia Awareness Day
9. 10:15 AM Consideration of Board Signature of Resolution No. 2022-026, Authorize
Issuance of Debt for Negus and Potential Refinancing
10. 10:30 AM Consideration of Board Signature of Resolution No. 2022-027, Authorize the
issuance of Hospital Revenue Refunding Bonds series 2022
May 11, 2022
BOARD OF COUNTY COMMISSIONERS Page 2 of 3
11. 10:45 AM Consideration of Board Signature of Resolution No. 2022-028, Capital Project
Reimbursement Declarations
12. 11:00 AM Discussion of Conversion of two limited -duration FTE's to permanent FTE's in
the Sheriff's Office
13. 11:10 AM Consideration of 2022 Illegal Marijuana Market Enforcement Grant
Application
14. 11:20 AM Notice of Intent to Award Contract to Pence Contractors for Construction
Manager/General Contractor services for the Deschutes County Courthouse Expansion
Project
LUNCH RECESS
15. 1:00 PM Public Hearing - Community Development Department Draft Fiscal Year
2022-23 Work Plan
16. 1:30 PM Westgate Phase 8 Improvement Agreement
17. 1:45 PM Preparation for Public Hearing: Deschutes County Road Department Nighttime
Noise Variance (File No. 247-22-000243-V)
18. 1:55 PM Discussion of 2022 Spay & Neuter Grant Solicitation Program
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
May 11, 2022
BOARD OF COUNTY COMMISSIONERS Page 3 of 3
Is this topic an item on today's agenda
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Address
Phone #s
BOARD OF COMMISSIONERSMEETING
REQUEST TO SPEAK
• Citizen Input can be given regarding any topic that is NOT on the agenda
• Public Testimony can be given during Public Hearings only
Topic of Input or Testimony:
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THIS FORM IS TURNED IN TO RECORDING SECRETARY
BEFORE MEETING BEGINS
Are you submitting written documents as part of testimony?
If so, please give a copy to the Recording Secretary for the record.
Yes
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: May 11, 2022
SUBJECT: PRESENTATION: South County Update
ATTENDANCE:
Todd Cleveland, CDD Environmental Onsite Supervisor
Sherri Pinner, Sr. Management Analyst
Peter Gutowsky, CDD Director
Representatives of the Department of Environmental Quality (DEQ)
COMMUNITY DEVELOPMENT
MEMORANDUM
TO: Board of County Commissioners
Nick Lelack, County Administrator
FROM: Peter Gutowsky, CDD Director
Todd Cleveland, Environmental Onsite Supervisor
Sherri Pinner, Sr. Management Analyst
DATE: April 27, 2022
SUBJECT: South County Update
Summary
The Board of County Commissioners (Board) will conduct a work session on May 11, 2022 at 9 a.m. to
discuss groundwater protection efforts in Southern Deschutes County (South County). The Oregon
Department of Environmental Quality (DEQ) will be participating in the discussion.
An overview of the primary items of discussion will include.
DEQ staff participation
• An introduction of new Eastern Region DEQ staff and Onsite program staff
• A groundwater well sampling event update
• General discussion of groundwater protection in South County
Community Development staff
• Update CDD financial programs
• New developments regarding the New Neighborhood and groundwater protection programs
Financial Programs
Fund 296 - Groundwater Partnership Fund - Fund Balance $109,300
Established to protect groundwater quality in South Deschutes County. Within this fund, programs
exist to provide financial assistance to property owners not eligible to connect to a sewer system.
Funding occurs through property sales and Pollution Reduction Credits of $1,500 collected on
properties located within The Reserve in the Pines development.
Community Development Programs:
• Nitrogen Reducing Onsite Wastewater Treatment Rebate Program: This program provides a
maximum rebate of $3,750 to property owners who have completed a retrofit of an existing
onsite system serving a residence. The subject properties must be located within South
Deschutes County and not in an area currently eligible for connection to a sewer system. Rebate
details are as follows:
FY 22 (Through 4/22)
FY 21
FY 20
FY 19
FY 18
$37,500
$33,750
$30,000
$18,500
$11,250
10 Rebates
9 Rebates
8 Rebates
5 Rebates
3 Rebates
• Neighborlmpact Non -Conforming Loan Program: This loan program provides loans for low to
moderate -income households in South Deschutes County to repair and/or replace failing onsite
septic systems. This program began in 2011 and Deschutes County has contributed a total of
$240,000. Currently there is an available balance of $78,730. This program has funded 14 loans.
Of interest, for the time -period 2017-2021 there was no loan activity with activity resuming
November 2021.
Fund 297 - New Neighborhood - Fund Balance $94,300
Established to account for land sale proceeds and loan repayments for La Pine Special Sewer
District loan assumed by City of La Pine through annexation in 2012, to accommodate the extension
of sewer services to the entire New Neighborhood. The County aided the District in constructing
the increased sewer capacity through the transfer of Federal Grant funds and a County loan of
$1,130,350. The loan funded through a Full Faith and Credit Obligation - Series 2003 bond.
County Bond Details:
Full Faith and Credit Obligation - Series 2003 - $1,022,783 - 4.49%
Full Faith and Credit Obligation - Series 2012 Refunding 2003 - $840,321 - 2.86%
Bond paid in full Oct 2021 - payoff amount $568,806
La Pine Special Sewer District Loan:
Original Amount: $1,109,801 @ 4.5%
Interest rate restate to 2.86% in 2019, retroactive to 2012 (bond
restructuring date) Reduced accrued interest $105,100
Obligation to Repay: System development charges (SDC's) generated from development within
the New Neighborhood are retained as loan payments.
Termination: Obligation to repay the loan terminates in 50 years. (Contract executed
March 2004)
Balance @ 4/27/2022 = $39,300 - est. 6 to 8 sewer SDC's to pay loan in full. Once paid in full,
sewer SDC collection will transfer to City of La Pine.
New Neighborhood Land Sales:
• Newberry Neighborhood Quadrants 2a and 2d - Notice of Intent to Award to DR Horton
issued March 11, 2022.
• New Neighborhood 3 & 4 - 324 acres - plans underway to complete the master plan process.
May XX, 2022
Bob Bohac
Board Chair Oasis Village
915 SW Rimrock Way, Ste. 201-247
Redmond, OR 97756
Mr. Bohac,
The purpose of this Letter of Intent is to confirm in writing, Deschutes County's support of the
Oasis Village project on County -owned property in east Redmond.The County recognizes that
Homelessness is a growing crisis affecting individuals and families throughout Central Oregon
and therefore has continued to invest resources to expand existing services, shelter, and
housing opportunities and to bring new and innovative solutions to the region.
Deschutes County is proud to be a partner in the work being done in the Redmond area
through strong partnerships with the City, community service providers, and the greater
community. We recognize the outreach to unhoused people and the recent successes in
bringing new shelter opportunities within the City including Bethlehem Inn and soon, Oasis
Village. The partnership with Oasis Village has included funds to bring Rogue Retreat's
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success. We are pleased to see these ongoing efforts are already helping the region move
forward on this issue.
The Oasis Village team has spent four years researching, planning, and building community
support for a shelter village in Redmond. This concept is well suited to address the unique
needs of its homelessness community. We believe it is the ideal project to anchor a 10-acre
homeless services campus on County -owned property in east Redmond. Therefore, the County
is pleased to expand our partnership and have designated $367,500 of our American Rescue
Plan Act funds for construction of Oasis Village.
We look forward to seeing this project come to fruition and continuing our partnership with
Oasis Village to bring new and innovative ways of addressing the needs of our unhoused
community in Central Oregon.
Sincerely,
[Insert Board signature block]
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: May 11, 2022
SUBJECT: Public Hearing - Community Development Department Draft Fiscal Year 2022-23
Work Plan
RECOMMENDED MOTION:
Move approval of .
BACKGROUND AND POLICY IMPLICATIONS:
Each spring, CDD prepares an annual work plan describing proposed projects for the coming
fiscal year. A review of the draft work plan provides the Planning Commission, Historic
Landmarks Commission, County Administration, CDD's customers, partner agencies, and the
Board an opportunity to provide input, including additions, modifications and possible re -
prioritization. The work plan describes the most important objectives and proposed projects
in each CDD division based on:
1. Board annual goals and policies;
2. Carry-over projects from current or prior years;
3. Changes in state law;
4. Grants/funding sources; and
5. Public comments.
It also serves as the context within which new projects that arise during the course of the
year are prioritized and initiated.
BUDGET IMPACTS:
None.
ATTENDANCE:
Peter Gutowsky, CDD Director
Will Groves, Planning Manager
COMMUNITY DEVELOPMENT
MEMORANDUM
TO: Deschutes County Board of Commissioners
FROM: Peter Gutowsky, AICP, Director
CDD Management Team
DATE: May 4, 2022
SUBJECT: May 11 Public Hearing — Community Development Department Draft Fiscal Year 2022-23 Work
Plan
I. SUMMARY
The purpose of this Board of County Commissioners (Board) public hearing on the Community Development
Department (CDD) 2022-23 Work Plan is to accept public comments for consideration in the adoption of the
final CDD 2022-23 Work Plan (Attachment 1).
II. BACKGROUND
Each spring, CDD prepares an annual work plan describing proposed projects for the coming fiscal year. A
review of the draft work plan provides the Planning Commission, Historic Landmarks Commission, County
Administration, CDD's customers and partner agencies, and the Board an opportunity to provide input,
including additions, modifications and possible re -prioritization. The work plan describes the most important
objectives and proposed projects in each CDD division based on:
1. Board annual goals and policies;
2. Carry-over projects from current or prior years;
3. Changes in state law;
4. Grants/funding sources; and
S. Public comments.
It also serves as the context within which new projects that arise during the course of the year are prioritized
and initiated.
The Board conducted a work session on the Draft CDD 2022-23 Work Plan on April 27.
III. PLANNING COMMISSION RECOMMENDATIONS & PUBLIC COMMENTS
The Planning Commission conducted a work session, public hearing, and deliberation on the Draft FY 2022-23
Planning Division Work Plan in March and April. The Planning Division and Commission received public
comments on the draft work plan.' Staff presented three tables (below) to facilitate the Planning
Commission's deliberation and recommendations. Staff acknowledged CDD is experiencing significant
retention and recruitment challenges that may impact the Planning Division's capacity to initiate projects in
Tables 1-3 next fiscal year.
The Planning Commission on April 14 endorsed the projects listed in Table 1. Commissioners also
recommended as resources become available developing work programs that address:
o Dark skies o Temporary uses of recreational vehicles
o Destination resort eligibility o Water resources
o Environmental sustainability o Wireless telecommunication
o Overnight lodging vacation rentals
Table 1 captures priority discretionary and nondiscretionary projects that are:
• Supported by the Board;
• Grant funded; or
• In process.
Table 1— Priority Discretionary and Non -discretionary Projects
Priority Projects
1. Current Planning 2
2. Comprehensive Plan 2040 Update
3. Tumalo Community Plan Update (TGM Grant)
4. Sisters Country Trails (TGM Grant)
5. SB 391, Rural Accessory Dwelling Units
6. New Mule Deer Wildlife Inventory
'Wildfire Mitigation
7. SB 762, vvnuiire Mitigation
8. Transportation System Plan (TSP) Update
9. Historic Preservation (CLG Grant)
10. City of Bend Urban Growth Boundary (UGB), HB
4079, Affordable Housing Project
Table 2 identifies ongoing Planning Division operational responsibilities, regional coordination duties, and
code maintenance tasks. These projects in their totality range from "minor" to "moderate", requiring staffing
resources that span 2 to 8 months to complete.
1 Residents requested: 1) Amending Deschutes County Code to prevent the siting of future destination resorts; and 2) Updating
regulations pertaining to temporary use of recreational vehicles as dwellings to better address occupancy, sewage, waste, fire
hazards, and wetland impacts.
2 Current Planning responsibilities are non -discretionary. Local land use decisions are subject to specific deadlines per state law.
ORS 215.427.
-2-
Table 2 — Operational Responsibilities, Coordination Duties, and Code Maintenance
Category
Projects
Operational
Responsibilities
1. Destination Resort and Overnight Lodging Reporting
2. Marijuana inspections
3. Population estimates and forecasting
4. Staffing Historic Landmarks Commission (HLC), Bicycle and Pedestrian
Advisory Committee (BPAC), and Mitigation and Advisory Committee
(M&E)
5. Participate in 2023 Legislative Session
6. Support internal County departments (new landfill siting, etc.).
Coordination Duties
7. City of Bend Coordination
Update and adopt the Bend Airport Master Plan (BAMP) and amend
the County's Comprehensive Plan and Development Code
• Coordinate on growth management issues.
8. City of La Pine Coordination
• Participate in updating County -owned New Neighborhood
comprehensive plan designations, master plan, and zoning codes.
9. City of Redmond Coordination
Coordinate with City of Redmond and Central Oregon
Intergovernmental Council (COIC) on CORE3, a mufti -stakeholder
regional emergency coordination center
• Coordinate on growth management issues.
10. City of Sisters Coordination
• Participate in the implementation of Sisters Country Vision Plan and
City of Sisters Comprehensive Plan Update.
• Coordinate on growth management issues.
11. Growth management committees, Bend Metropolitan Planning
Organization (MPO), and Oregon Department of Transportation (ODOT)
12. Sage Grouse Coordination (proposed recently by the Board)
Code Maintenance
13. Housekeeping Amendments
Table 3 lists discretionary zoning text amendments. These are "lower" priority projects, requiring staffing
resources that span 4 to 12 months or longer to complete.
-3-
Table 3 — Low Priority Zoning Text Amendments
Category
Projects
Zoning Text
Amendments
1. Remove 10% reduction limit to property line adjustments in for farm and forest
zoned properties
2. Outdoor Mass Gatherings to be addressed more thoroughly (HB 2790, 2019,
allows counties to treat OMG as land use decisions)
3. Outdoor and Greenhouse Lighting Control Ordinance to comply with new
technologies and Dark Skies best practices
4. Introduce re -platting requirements for major serial lot line adjustments in
subdivisions
5. Sign code to become consistent with federal law by removing content
limitations
6. Accessory structure amendments clarifying they must be built concurrent with
or after the establishment of a primary residence. Specify allowed facilities
(baths, cook tops, wet bar) in residential accessory structures (proposed by
Deschutes County Current Planning Section and Code Compliance)
7. Section 6409(a) of the Spectrum Act (Wireless Telecommunication
Amendments)
R.
In rnnrliiit hyrlrnpIartrir gPneratinn rodp amendments
9. Revisit Ham Radio Tower regulations to reflect building code updates and other
issues
10. Amend Deschutes County Code to prevent the siting of future destination
resorts (proposed by a Deschutes County resident)
11. Update regulations pertaining to temporary use of recreational vehicles as
dwellings to better address occupancy, sewage, waste, fire hazards, and
wetland impacts. (proposed by Deschutes County residents)
After thoughtful consideration, the Planning Commission felt it was important to endorse all of the projects
listed in Table 1 without weighing one over another. They considered all of them noteworthy projects for the
community. To the extent that resources become available, they recommended several projects that could
lead to zoning text amendments pertaining to livability, economic development, and environmental
sustainability. Beyond the Table 1 projects, the Planning Commission took special interest in projects relating
to lighting/dark skies and destination resort remapping. The Planning Commission also emphasized interest in
work plan projects that intersected with regional water issues, houselessness, wildfire, and wildlife.
The Board will ultimately prioritize projects based on their annual goals and objectives as planning resources
become available.
-4-
IV. ADDITIONAL PUBLIC INPUT
The Planning Division received additional written comments prior to the Board's hearing (Attachment 2). It
pertains to wireless telecommunication facilities in public right-of-way.
V. BOARD DELIBERATION & ADOPTION OF THE CDD 2022-2023 WORK PLAN
Following the public hearing, the Board may decide to:
1. Close the oral record, keep the written record open for one (1) or (2) weeks, and deliberate on
Wednesday, June 1 (depending on the Board's schedule).
2. Close the oral and written records and deliberate at this meeting or at a subsequent meeting.
3. Continue the public hearing to a date certain.
ATTACHMENTS
1. Draft 2022-23 Work Plan
2. Additional Public Comments
-5-
Attachment 1
COMMUNITY
DEVELOPMENT
FY 2022-23 DRAFT Work Plan &
2021 Annual Report
117 NW Lafayette Avenue
P.O. Box 6005
Bend, OR 97703
www.deschutes.org/cd
(541) 388-6575
Building Safety
Code Compliance
Coordinated Services
Environmental Soils
Planning
Introduction 4
Mission Statement 4
Purpose 4
Adoption 4
Pandemic Operations 4
Elected & Appointed Officials 5
Board of County Commissioners FY 2022-2023 Goals & Objectives 6
Population Growth 8
Budget & Organization 9
Fiscal Issues 9
Operational Challenges 9
Performance Management 11
2021 Performance Management Results 11
2021 Year in Review 13
2022-2023 Performance Measures By Division 13
Building and Safety 13
Code Compliance 13
Coordinated Services 13
Environmental Soils 14
Planning 14
Administrative Services 15
Overview 15
2021 Year in Review 15
2022-23 Work Plan Projects 16
Staff Directory 16
Building Safety 17
Overview 17
2021 Year In Review 17
2022-23 Work Plan Projects 19
Staff Directory 20
Code Compliance 21
Overview 21
2021 Year in Review 21
2022-23 Work Plan Projects 21
Staff Directory 23
Coordinated Services 24
Overview 24
2021 Year in Review 24
2022-23 Work Plan Projects 25
Staff Directory 25
Environmental Soils 26
Overview 26
2021 Year in Review 26
2022-23 Work Plan Projects 28
Staff Directory 28
Planning 29
Overview 29
2021 Year in Review 30
2022-23 Work Plan Projects 35
Staff Directory 38
Community Involvement Report 39
Mission Statement
The Community Development Department (CDD) facilitates orderly growth and development in the
Deschutes County community through coordinated programs of Building Safety, Code Compliance,
Coordinated Services, Environmental Soils, Planning and education and service to the public.
Purpose
The 2021 Annual Report and 2022-23 Work Plan highlight the department's accomplishments, goals and
objectives and are developed to:
• Report on achievements and performance.
• Implement the Board of County Commissioners (BOCC) goals and objectives.
• Implement the Deschutes County Customer Service "Every Time" Standards.
• Effectively and efficiently manage organizational assets, capabilities and finances.
• Fulfill the department's regulatory compliance requirements.
• Enhance the County as a safe, sustainable and highly desirable place to live, work, learn, recreate,
visit and more; and
• Address changes in state law.
Adoption
The BOCC adopted this report on May /June XX, 2022, after considering public, stakeholder and partner
organization input and Planning Commission and Historic Landmarks Commission recommendations. The
Work Plan often includes more projects than there are resources available. CDD coordinates with the BOCC
throughout the year to prioritize and initiate proiectc Projects not initiated are often tarried over to future
years.
Pandemic Operations
CDD continues to provide services under the State's health and safety framework following recommended
safety measures to protect staff and customers while providing essential public services to support the
Central Oregon economy.
4 CDD Work Plan 2022-23 / 2021 Annual Report
BOARD OF COUNTY COMMISSIONERS
Patti Adair, Chair, January 2023
Anthony DeBone, Vice Chair, January 2023
Phil Chang, Commissioner, January 2025
COUNTY ADMINISTRATION
Nick Lelack, County Administrator
Erik Kropp, Deputy County Administrator
Whitney Hale, Deputy County Administrator
PLANNING COMMISSION
Jessica Kieras— Redmond Area (Chair), 6/30/26
Susan Altman —Bend Area (Vice Chair), 6/30/24
Steve Swisher —Sisters Area, 6/30/22
Dale Crawford — At Large, 6/30/23
Maggie Kirby Bend Area, 6/30/23
Toni Williams —South County Area, 6/30/25
Nathan Hovekamp At Large, 6/30/24
HISTORIC LANDMARKS COMMISSION
Kelly Madden— Unincorporated Area (Chair), 3/31/24
Sharon Leighty — Unincorporated Area (Vice Chair), 3/31/26
Dan Ellingson —Pioneer Association, 3/31/26
Christine Hortingjones—Ex-Officio, 3/31/24
Dennis Schmidling— City of Sisters (Secretary), 3/31/24
Rachel Stemach— Bend Area, 3/31/24
HEARINGS OFFICERS
GregoryJ. Frank I Stephanie Hicks I Cable Huston LLP
BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
Dave Thomson —At Large (Chair), 6/30/24
Christopher Cassard—At Large (Vice Chair), 6/30/24
Wendy Holzman —At Large 6/30/23
Ann Marland—Sisters 6/30/23
Scott Morgan —La Pine 6/30/23
Kenneth Piarulli—Redmond 6/30/23
David Roth —Bend 6/30/23
Mark Smith —At Large 6/30/24
Rachel Zakem—At Large 6/30/23
Mason Lacy —At Large 6/30/23
David Green —At Large 6/30/23
Emily Boynton —At Large 6/30/24
Neil Baunsgard—Bend 6/30/24
5
CDD Work Plan 2022-23 / 2021 Annual Report
Board of County Commissioners
FY 2023 Goals & Objectives
Mission Statement: Enhancing the lives of citizens by delivering quality services in
a cost-effective manner.
Safe Communities (SC): Protect the community through planning, preparedness, and delivery of coordinated
services.
• Provide safe and secure communities through coordinated public safety and crisis management
services.
• Reduce crime and recidivism and support victim restoration and well-being through equitable
engagement, prevention, reparation of harm, intervention, supervision and enforcement.
• Collaborate with partners to prepare for and respond to emergencies, natural hazards and disasters.
Healthy People (HP): Enhance and protect the health and well-being of communities and their residents.
• Support and advance the health and safety of all Deschutes County's residents.
• Promote well-being through behavioral health and community support programs.
• Help to sustain nati iral resources and air and water quality in balance with other community needs.
• Continue to support pandemic response and community recovery, examining lessons learned to ensure
we are prepared for future events.
A Resilient County (RC): Promote policies and actions that sustain and stimulate economic resilience and a
strong regional workforce.
• Update County land use plans and policies to promote livability, economic opportunity, disaster
preparedness, and a healthy environment.
• Maintain a safe, efficient and economically sustainable transportation system.
• Manage County assets and enhance partnerships that grow and sustain businesses, tourism, and
recreation.
Housing Stability and Supply (HS): Support actions to increase housing production and achieve stability.
• Expand opportunities for residential development on County -owned properties.
• Support actions to increase housing supply.
• Collaborate with partner organizations to provide an adequate supply of short-term and permanent
housing and services to address housing insecurity.
6
CDD Work Plan 2022-23 / 2021 Annual Report
Board of County Commissioners
FY 2022 & 2023 Goals & Objectives, Continued
Service Delivery (SD): Provide solution -oriented service that is cost-effective and efficient.
• Ensure quality service delivery through the use of innovative technology and systems.
• Support and promote Deschutes County Customer Service "Every Time" standards.
• Continue to enhance community participation and proactively welcome residents to engage with County
programs, services and policy deliberations.
• Preserve, expand and enhance capital assets, to ensure sufficient space for operational needs.
• Maintain strong fiscal practices to support short and long-term county needs.
• Provide collaborative internal support for County operations with a focus on recruitment and retention
initiatives.
7
CDD Work Plan 2022-23 / 2021 Annual Report
500,000
450.000
400,000
350,000
300.000
250,000
200,000
150,000
100,000
50,000
0
23,100
1960
30,442
1970
62,142
1980
DESCHUTES COUNTY POPULATION FORECAST
74,498
1990
115,367
2000
157,211
2010
187,267
2018
235,781
202,468
2022
2030
2040
2050
2060
432,930
2068
This graph provides a snapshot of the County's growth since 1960 and the preliminary 50-year Portland State
University, Oregon Population Forecast Program, through 2068.
HISTORICAL AND PORTLAND STATE UNIVERSITY FORECAST TRENDS
Deschutes County 116,277 157,905 1.9% 202,468 301,999 432,930
Bend 52,163 77,010 2.3% 100,176 162,362 255,291
Redmond 15,524 26,508 2.3% 32,138 51,617 82,575
Sisters 961 2,038 2.6% 2,987 5,169 8,431
La Pine 899 1,653 2.7% 2,041 3,954 5,894
Unincorporated 45,280 50,524 1.0% 64,798 79,248 80,739
*AAGR: Average Annual Growth Rate
8
CDD Work Plan 2022-23 / 2021 Annual Report
Fiscal Issues
• Ensure financial stability and sustained high quality services through
establishing a financial contingency plan providing a clear course of
action if CDD's reserve funds decline.
• CDD is responding to significantly increased inquiries regarding rural
development opportunities. Many of these inquiries require research
and in-depth responses, but do not result in permits and corresponding
revenue. This "non -fee generating" work, a public good, is consuming
limited resources to efficiently process a variety of permits.
• Significant staff turnover is creating additional costs to and resource re-
allocations from service delivery to training in the department.
Operational Challenges
• Maintaining productivity while experiencing near record high levels of
permitting volumes and significant staff turnover. During 2021, CDD
welcomed 14 new staff, internally promoted 11 staff and ended the year
with 10 positions in various stages of the recruitment process. An
estimated 63% of CDD staff have 5 years or less experience with the
department.
• Coordinating with Human Resources to develop and implement
strategies to retain and recruit staff.
• Succession planning for upcoming staff retirements. An estimated 1 1%
of current staff will be eligible for retirement within the next 6 to 8 years
based on length of service.
• Transitioning to and implementing post -pandemic business operations
such as continued partial remote working, shared work spaces with
increasing staff levels, adherence to ongoing public health and safety
measures and continued expansion of CDD online services and meeting
technologies.
• Improving post -pandemic public hearing and engagement strategies
with in -person and remote/online participation opportunities.
• Implementing new laws from the 2022 Legislative Session.
• Processing complex and controversial code compliance cases.
• Addressing affordable housing through collaboration with cities, the
County's Property Manager, and exploring rural strategies.
• Continuing improvement of the department's website and other
electronic internal and external services to improve efficiencies and
service delivery.
9
CDD Work Plan 2022-23 / 2021 Annual Report
Budget Summary
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Resources
Requirements
$10,657,457
$10,550,824
$9,457,684
$11,302,683
$13,912,023
Organizational Chart
Staff Summary
10 CDD Work Plan 2022-23 / 2021 Annual Report
CDD is committed to a comprehensive approach to managing performance. The department achieves its
goals and objectives by strategically establishing and monitoring performance measures and by adjusting
operations based on those results. The performance measures allow staff to:
• Address service delivery expectations from the perspectives of CDD's customers.
• Ensure the department fulfills its regulatory compliance requirements.
• Efficiently and effectively manage the organization's assets, capacities and finances; and
• Preserve and enhance the County as a safe, sustainable and desirable place to live, visit, work,
learn and recreate.
The following graphs represent a sample of CDD's performance measures for 2021. For a complete
review of performance measures, please follow this link: https://deschutes.org/cd/.
2021 Performance Management Results
7
6
5
4
3
2
Coordinated Services
Building Permit Ready to Issue Turnaround Time
2.3
1.6 mg
a
1.9 1.7
2.6 2.4
tan 2021 Mar 2021 Ma/ 2021 lul 2021
3.6
7 1.
1.5 1.5/14
Sept 2021 Nov 2021
Ready to Issue Turnaround Target Goal- 4 Days
Performance Measure: Achieve a building permit ready to issue turnaround time of 4 days
80%
70%
60%
50%
40%
Percentage of Applications Submitted Online
(Building Safety and Environmental Onsite)
52.9%
48.2% 47.8% 49.6%
45.5% 46.3% 46.8%
_..,�
30%
tan 2021 Mar 2021
May 2021
56.3% 58.8%
4579f Ns
lul 2021 $ept 2021
Nov 2021
—Ill— Online Submissions — Target High -70% ® Target Low -65%
Performance Measure: Achieve a goal of 65% to 70% of applications submitted online.
Annual Average of 1.9 Days - Target Achieved
Annual Average of 49.5% Submitted Online- Target Not Achieved
100%
95%
90%
85%
80%
75%
70%
65%
Jan 2021
Code Compliance
97/o
°),,,,..,. 93% Voluntary Compliance
92% 90%
85%
90%f�<a /
79%
81%
Mar 2021
90%
72%
May 2021 Ju12021 Sept 2021 Nov 2021
• El —Voluntary Compliance — Target - 90%
Performance Measure: Achieve 90% voluntary compliance in Code Compliance cases.
88%
110%
100%
90%
80%
70%
60%
50%
lan 2021
100%
9?% 71%
Mar 2021
Code Compliance
Cases Closed within One Year
75%
63%
59%
80% r„
63%
57%
=✓ cool ---. `% „;.,:
MeV 2021 lul 2021 Sept 2021 Nov 2021
80% so
Closed Case Turnaround Target - 85%
Performance Measure: Achieve 85% resolution in Code Compliance cases within 12
Annual Average of 88% Compliance - Target Within Range
Annual Average of 69% Closed within 1 Year- Target Not Achieved
11
CDD Work Plan 2022-23 / 2021 Annual Report
2021 Performance Management Results, continued
11
10
9
8
7
6
5
8.4 8.6 8.4
Building Safety
Field Inspector Average Stops per
8.7 8.8
8.4
Day
4
lap 2021 Mar 2021 May 2021 10 2021 Sept 2021 Nov 2021
Field Insp Ave Stops per Day Target Low - 6 Stops
- Target High -10 Stops
Performance Measure: Achieve an average of 6 to 10 inspection stops per day, per
Annual Average of 8.4 per Day - Target Achieved
1os% Building Safety
Inspections Completed Same Day as Requested
97.5% 98.2% 97.8% 98.2% 98.6% 98.0% 97.4% 99.0% 98.1%
95%
90%
85%
lan 2021 Mar 2021 May 2021 Jul 2021 sept 2021 Nov 2021
% Building Insp Completed On Time Target Low-90%
® Target High - 100%
Performance Measure: Achieve 90% to 100% of inspections completed on same day as
requested.
Annual Average of 97.8% Completed - Target Achieved
14.0
12.0
10.0
8.0
6.0
4.0 2.7 2.5
2.0
0.0
Jan 2021 Mar 2021
Environmental Soils
New System Permit Issuance Time
6.6
May 2021
7.7
Ju12021
6.6
10.0 1111.3
r
�.71
3.0
Sept 2021 Nov 2021
gym: New Sys Permit Issue Time ® ® Target - 12 Days
Performance Measure: Issue new onsite septic permits within 12 days of completed app.
105%
100%
95%
90%
80%
75%
Jan 2021
Environmental Soils
Pre -cover Inspections Completed On Time
100.00% 100.00% 100.00% 100.00% 100.00% 100.00%00.00%
5 93.33% 96.67%
100.00% 100.00%
94.44%
Mar 2021 May 2021
Jul 2021
Sept2021 Nov 2021
-12- Pre -Cover Insp Completed On Time
Performance Measure: Achieve 90% to 100% of pre -cover inspections completed on same
day as requested.
Annual Average of 5.8 Days - Target Achieved
Annual Average of 98.6% Completed - Target Achieved
Current Planning
75.0 Land Use Decisions With Prior Notice
65.0 65.7 Ya'
r`a 52.4
55.0 50.8
41.9 45.7 44.7
68.7
45.0 37 7
�..: 31.9 37.6 b
35.0id
25.0 30.3
Jan 2021 Mar 2021 May 2021 Jul 2021 Sept 2021
Nov 2021
49.9
�® Average Days To Complete ®® Target-45 Days
Performance Measure: Issue all administrative decisions with notice within 45 days of
completed application.
55.0
45.0
35.0
Current Planning
Land Use Decision Without Prior Notice
28.3
25.0 15.3 22.2 19.0�18.9 23.4
,, 23.4 v'
55.0 11
t
15.0
5.0 10.0 11.3
Jan 2021 Mar 2021 May 2021 1u12021
10.4
sept2021 Nov 2021
Average Days To Complete ® ® Target - 21 Days
Performance Measure: Issue all administrative decisions without notice within 21 days of
completed application.
Annual Average of 45.1 Days - Target Achieved
Annual Average of 19.9 Days - Target Achieved
12 CDD Work Plan 2022-23 / 2021 Annual Report
2021 Year in Review
• Continued to provide essential services to the public while implementing pandemic related safety
measures, such as socially distanced interactions, remote work and inspectors dispatched from home.
• Revised office lobby hours, closing to the public at 4:00 p.m. to provide staff opportunity to respond to
an increased number of calls, email inquiries and online application submissions.
• Coordinated with State and County staff to promote and educate customers on how to apply for online
permits and inspections.
• Implemented use of standardized templates for administrative determinations.
2022-2023 Performance Measures By Division
CDD's 2022-23 performance measures align the department's operations and work plan with BOCC
annual goals and objectives and the County's Customer Service "Every Time" Standards. https://
intranet.deschutes.org/Pages/Customer-Service-Standards.aspx
Building Safety
• Achieve 6-10 inspection stops per day to provide quality service. (BOCC Goal & Objective SD-1)
• Achieve an average turnaround time on building plan reviews of 8-10 days to meet or exceed state
requirements. (BOCC Goal & Objective SD-1)
• Achieve 50-80% of inspections scheduled nnlinP (RnCC Goa & nhjective Sn-1)
• Achieve 90-100% of inspections completed the same day as requested. (BOCC Goal & Objective SD-1)
• Provide community training opportunities for online application submission to obtain a goal of 60% of
application submittals conducted online. (BOCC Goal & Objective SD-1)
Code Compliance
• Achieve 90% voluntary compliance in Code Compliance cases. (BOCC Goal & Objective SC-1)
• Achieve 85% resolution of Code Compliance cases within 12 months. (BOCC Goal & Objective SC-1)
Coordinated Services
• Expand community training opportunities for online application submission to obtain a goal of 50-60%
of application submittals conducted online. (BOCC Goal & Objective SD-1)
• Achieve structural permit ready -to -issue turnaround time for Coordinated Services of 4 days. (BOCC
Goal & Objective SD-1)
13 CDD Work Plan 2022-23 / 2021 Annual Report
Environmental Soils
• Achieve compliance with the Alternative Treatment Technology (ATT) Septic System Operation and
Maintenance (O&M) reporting requirements of 95% to protect groundwater. (BOCC Goal & Objec-
tive HP-3)
• Achieve the issuance of onsite septic system permits within 12 days of completed application.
(BOCC Goal & Objective SD-1)
• Achieve 50% of inspections scheduled online. (BOCC Goal & Objective SD-1)
• Achieve 90-100% of Pre -cover inspections completed the same day as requested. (BOCC Goal &
Objective SD-1)
Planning
• Sustain the issuance of land use administrative decisions with notice within 45 days and without no-
tice within 21 days of completed application. (BOCC Goal & Objective SD-1)
• City of Bend Coordination:
- Amend the City of Bend Urban Growth Boundary and County zoning to implement HB 4079,
Affordable Housing Project. (BOCC Goal & Objectives RC-1 and HP-1)
• Housing Strategies:
- Amend County Code to implement SB 391, Rural Accessory Dwelling Units (ADU). (BOCC Goal &
Objectives RC-1 and HP-1)
• Natural Resources:
- Natural Hazards— Develop a work plan to amend the Comprehensive Plan and County Code
requiring defensible space and fire-resistant building materials per SB 762 Wildfire Mitigation.
(BOCC Goal & Objectives SC-3, HP-3, and RC-1)
- Wildlife Inventories —Amend Comprehensive Plan and Zoning Code to incorporate a new mule
deer winter range inventory from Oregon Department of Fish and Wildlife (ODFW). (BOCC Goal
& Objectives HP-3)
14 CDD Work Plan 2022-23 / 2021 Annual Report
Overview
Administrative Services consists of the Community Development Director, Senior Management Analyst, two
Systems Analysts and one Administrative Assistant. The Administrative Services Division provides oversight
for all departmental operations and facilities, human resources, budget, customer services, technology and
performance measures. Analyst staff are responsible for the integration of technology across all CDD
divisions, coordination with the cities as well as providing direct service to the public via application training
and support, web -based mapping, reporting services and data distribution.
2021 Year in Review
✓ Welcomed a new CDD Director in the fall of 2021.
✓ Revised office lobby hours, closing to the public at 4:00 p.m.
to provide staff opportunity to respond to an increased
number of calls, email inquires and online application
submissions.
✓ Continued remote work options for approximately 75% of
staff.
✓ Revised CDD's Fee Waiver Policy with BOCC approval.
✓ Enhanced CDD's Planning Division's webpage to provide
more information about land use public hearings,
application materials and opportunities for the public to
submit comments on pending applications.
✓ Began a reorganization of office spaces and small remodel
on CDD's first floor in an effort to better utilize available
square footage.
o4,-ti;.
15 CDD Work Plan 2022-23 / 2021 Annual Report
2022-23 Work Plan Projects
• Reconfigure Accela to improve code compliance case management and planning land use module
interoperability.
• Continue to participate in a County -led effort to create a county -wide Pre -disaster Preparedness Plan.
• Update Continuity Of Operation Plan (COOP), as necessary, based on lessons learned during the
pandemic.
• Coordinate with the Human Resources Department to evaluate, propose and implement strategies to
attract and retain staff to meet increasing service demands in a highly competitive market.
• Explore and research opportunities to increase CDD's sustainable business practices while maximizing
the efficiency of operations in a cost effective manner.
• Reorganize and enhance CDD's website to be more customer -centric. Provide enhanced content that
will allow customers to better understand CDD's policies and procedures and create an improved
customer experience that acts as a guide for understanding the process of development in Deschutes
County while also expanding online application instruction content.
• Government software integration —Improve system interoperability of Accela and DIAL software
systems, increasing efficiency and improved service through implementation of a software connector
which will allow "real time" document upload.
• Complete analysis of installation of electric vehicle charging stations and purchase of electric vehicles to
ensure quality service delivery through the use of innovative technology and systems.
• Implement a new employee onboarding process to acclimate new employees to their role and an exit
interview process for departing staff to learn where department improvements can be made and make
sure the employee feels satisfied about their service.
• Implement process to invoice non-residential transportation system development charges and send
annual notice of amount due and potential rate increases.
Peter Gutowsky
Tim Berg
Ines Curland
Tracy Griffin
Sherri Pinner
Staff Directory
Community Development Director (541) 385-1709
(541) 330-4648
Applications System Analyst II (541) 317-3193
(541) 388-6573
Applications System Analyst III
Administrative Assistant
Senior Management Analyst (541) 385-17'
Peter.Gutowsky@deschutes.org
Tim.Berg@deschutes.org
nes.Curland@deschutes.org
Tracy.Griffin@deschutes.org
2 SherriPinner@deschutes.org
16 CDD Work Plan 2022-23 / 2021 Annual Report
Overview
Building Safety consists of one Building Official, one Assistant Building Official and eighteen Building Safety
Inspectors. The Building Safety Division administers and implements the state and federal building codes
through a process of education and a clear and consistent application of the specialty codes. The division
provides construction plan reviews, consultation and inspection services throughout the rural county and
the cities of La Pine and Sisters. The division also provides services to Lake, Jefferson, Klamath and Crook
counties, the cities of Bend and Redmond, and the State of Oregon Building Codes Division on an as -needed
basis.
2021 Year in Review
✓ Issued 775 new single-family dwelling permits in 2021. The distribution of these new homes for
Deschutes County's building jurisdiction included:
- Rural/unincorporated areas: 541
- City of La Pine: 120
- City of Sisters: 114
✓ Completed major building plan reviews for:
- Wetlands Taphouse in La Pine
- Preble Way Mobile Home Park in La Pine
- Sisters Coffee New Production Facility
- McKenzie Meadows Village in Sisters
- Oxbow Flats in Sisters
- Replacement Crematorium at Deschutes Memorial Garden
- Black Butte Ranch Lodge Dining Facility
✓ Obtained BOCC approval revising the process to legitimize undocumented residential structures
(Resolution 2021-069).
✓ Facilitated the successful transition of field inspection staff to dispatch from home during a record
breaking building season.
✓ Participated in SB 391—Rural ADU, legislative discussions.
✓ Coordinated local discussions regarding most recent building code updates.
✓ Participated in public, community and customer -specific education and outreach efforts such as Oregon
Administrative Rule (OAR) 918-480-0125 Uniform Alternate Construction Standards for mitigation due to
a lack of firefighting water supplies.
✓ Coordinated with State and County staff to promote and educate customers on how to apply for online
permits and inspections.
✓ Continued succession planning, cross -training and technology investments to maintain and improve
efficiencies.
✓ Continued to serve in regional and statewide leadership positions to support Deschutes County and
Central Oregon interests.
✓ Transitioned staff to remote work locations while maintaining productivity and improving operational
efficiencies.
17 CDD Work Plan 2022-23 / 2021 Annual Report
2021 Year in Review, continued
✓ Actively participated in discussions relating to:
- SB 762, Wildfire Mitigation, and forthcoming requirements to apply ORSC 327.4 to new
development.
- Newly created requirements for daycare and adult foster care facilities located in private
residential homes.
- Local contractors in regards to the new American Society of Heating, Refrigerating and Air -
Conditioning Engineers (ASHRAE) ventilation requirements.
✓ Provided A -level electrical inspection services, electrical plan review and customer contact support for
commercial and residential electrical questions for Jefferson County.
540
440
340
240
140
40
W iVe Fa
y
g Permits
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
18 CDD Work Plan 2022-23 / 2021 Annual Report
2022-23 Work Plan Projects
• Implement succession planning for future retirements and explore staffing needs due to unprecedented
business needs and remote work options.
• Provide certification cross -training for all new hires to maintain the division's goal of having fully certified
residential inspection staff.
• Explore options to reduce the carbon footprint associated with field inspection duties such as:
- Alternative fuel options and All -Wheel Drive electric vehicles.
- Charging stations for electric vehicles (one station per 2 vehicles).
• Work with Oregon e-Permitting to help test the new app for inspections prior to the roll out.
• Implement the use of drones and other technologies to accomplish high risk inspections such as:
- Roof diaphragm nailing
- Chimney Construction
- PV Solar Installations
- High lift concrete masonry unit (CMU) grouting
• Continue participation in SB 762, Wildfire Mitigation and the forthcoming process of implementing
additional construction standards to reduce hazards presented by wildfire (Oregon Residential Specialty
Code (ORSC) R327.4), and/or defensible space requirements into Deschutes County Code.
• Participate in SB 391 discussions regarding Rural ADUs in Deschutes County.
• Produce new informational brochures as required by OAR 918-020-0090 to help customers navigate
code changes such as Energy Code and Daycare Facility updates.
• Host Chemeketa Community College Building Inspection Technology students for summer Cooperative
Work Experience program which provides an opportunity to demonstrate the county's customer
friendly, service -oriented approach as a regulatory agency.
• Coordinate with the Human Resources Department to evaluate, propose and implement strategies to
attract and retain staff to meet increasing service demands in a highly competitive market.
19 CDD Work Plan 2022-23 / 2021 Annual Report
Randy Scheid
Chris Gracia
Krista Appleby
Keri Blackburn
Mark Byrd
Rainer Doerge
Ami Dougherty
Scott Farm
David Farrin
Anthony Friesen
Owen Gilstrap
Erik Johnson
Brandon Jolley
John Kelley
Michael 4Liskh
Brian Moore
Aaron Susee
Laurie Wilson
Staff Directory
wilding Safety Director_
Assistant Building Official
Building.Inspoctor ill
Building Inspector III
Building Inspector 111
Building Inspector III
Building- Inspector I
Building Inspector III
Building Inspector III
Building Inspector III
Building Inspector III
Building Inspector III
Building Inspector III
Building Inspector III
wilding Inspector III
Building Inspector III
Building Inspector II
Building Inspector III
(541) 317-3137
(541) 388-6578
(541) 385-1701
(541) 388-6577
(541) 749-7909
(541) 480-8935
(541) 385-3217
(541) 480-8937
(541) 385-1702
(541) 213-0653
(541) 480-8948
(541) 480-8940
(541)_797 3581
(541) 797-3582
(541) 280-0342
(541) 385-1705
(541) 749-7370
(541) 383-6711
Randy.Scheid@deschutes.org
Chris.Gracia@deschutes.org
Krista,Appleby@deschutes.org
Keri.Blackbu rn@deschutes.org
Mark.Byrd@deschutes.org
Rainer.Doerge@deschutes.org
Ami.Dougherty@deschutes.org
Scott.Farm@deschutes.org
David.Farrin@deschutes.org
Anthony.Friesen@deschutes.org
Owen.Gilstrap@deschutes.org
Erik.A.Johnson@deschutes.org
Brandon.Jolley@deschutes.org
John.Kelley@deschutes.org
Michaelliskh@deschutes.org
Brian.Moore@deschutes.org
Aaron.Susee@deschutes.org
Laurie.Wilson@deschutes.org
20 CDD Work Plan 2022-23 / 2021 Annual Report
Overview
Code Compliance consists of five Code Compliance Specialists. The program is managed by the
Coordinated Services Administrative Manager and is supported by a law enforcement deputy from the
Sheriffs Office and CDD's operating divisions. The Code Compliance Division is responsible for investigating
code violation complaints to ensure compliance with land use, onsite wastewater disposal, building and
solid waste codes (by contract with the Solid Waste Department), and provides direct service on contract to
the City of La Pine for solid waste violations. The program's overriding goal is to achieve voluntary
compliance. If necessary, cases are resolved through Circuit Court, Justice Court or before a Code
Compliance Hearings Officer proceeding. The program continues to adapt to the County's challenges of
growth and diversification, incorporating new measures to ensure timely code compliance.
While voluntary compliance is the primary objective, an ever-growing number of cases require further code
compliance action because of delayed correction or non-compliance. Through the refinement of
departmental procedures for administrative civil penalty, Code Compliance is obtaining compliance from
citations rather than court adjudication, resulting in greater cost recovery. A disconcerting trend is the need
for County abatement in some cases. In abatement, the County corrects the violations. Abatement action
is reserved for matters of chronic nuisance and public health and safety. In response to this trend, Code
Compliance is closely coordinating with other County departments in the development and enactment of
abatement plans.
2021 Year in Review
✓ During 2021, 788 new cases were received and 742 cases were resolved. This is a 10% decrease in new
cases from the previous year.
✓ Implemented the Noxious Weed Program.
✓ Revised the Code Compliance Policy and Procedures Manual with direction from the BOCC.
✓ Continued to partner with County departments to resolve difficult cases. Coordination ensures efficient
operations and avoids overlapping efforts, thus allowing staff to conduct a thorough investigation on
behalf of community members.
✓ Provided staff with field safety classes in coordination with Deschutes County Sheriff's Office.
✓ Created an internal volunteer program to assist with clean up of properties in violation of Solid Waste
codes.
2022-23 Work Plan Projects
• Analyze the compliance program in an effort to create efficiencies in how cases are assigned, managed
and proceed through the compliance process.
• Enhance involvement in Oregon Code Enforcement Association (OCEA) next annual conference through
presentation participation.
• Continue to improve training program for new hires to include training efficiencies.
• Update and revise the Standard Operating Procedures manual as processes change.
21 CDD Work Plan 2022-23 / 2021 Annual Report
2022-23 Work Plan Projects, continued
• Automate the process for medical hardship notification and out -of -compliance O&M contracts
performed by administrative staff.
• Revise CDD's Voluntary Compliance Agreement and updating templates for Pre -Enforcement Notices to
ensure clear communication.
• Explore ideas to ensure staff safety such as radio communication and purchase of safety tools.
• Coordinate with the Human Resources Department to evaluate, propose and implement strategies to
attract and retain staff to meet increasing service demands in a highly competitive market.
1,240
1,040
e d
Ar u&i Cases pled d
534
2015 2016 2017 2018 2019 2020 2021
—New — ®Closed Cases
22 CDD Work Plan 2022-23 / 2021 Annual Report
Scott Durr
Carolyn Francis
John Griley
Dan Smith
Jeff Williams
nternal Volunteer Program
Staff Directory
Code Compliance Specialist
Code Compliance Specialist
Code Compliance Specialist
Code Compliance Specialist
Code Compliance Specialist
(541) 385-1745
(541) 617-4736
(541) 617-4708
(541) 385-1710
(541) 385-1745
Scott.Durr@deschutes.org
Carolyn.Francis@deschutes.org
John.Griley@deschutes.org
Daniel.Smith@deschutes.org
Jeff.Williams@deschutes.org
23 CDD Work Plan 2022-23 / 2021 Annual Report
Overview
Coordinated Services consists of an Administrative Manager, one Administrative Supervisor, eleven Permit
Technicians and two Administrative Support Technicians. The Coordinated Services Division provides
permitting and "front line" direct services to customers at the main office in Bend as well as in the La Pine
and Sisters city halls. While coordinating with all operating divisions, staff ensure accurate information is
provided to the public, while minimizing wait times and ensuring the efficient operation of the front counter
and online portal.
2021 Year in Review
✓ The Administrative Supervisor position created during the FY 22 budget process was through an internal
recruitment.
✓ Permit Technicians continued to provide exceptional customer service during the pandemic.
✓ Continued to refine a more efficient staff training process.
✓ Continued updating the manual of Standard Operating Procedures as an additional resource for staff
consistency and succession planning.
✓ Revised role of Administrative Support staff to include assistance with record maintenance and
assistance to other operating divisions.
✓ Increased electronic permit submittals through public education and outreach to licensed professionals.
During 2021, CDD received 49.4% of applications online in comparison to 39.7% in 2020.
✓ Transitioned submittal of commercial plans to online acceptance.
✓ As Accela continued to evolve and new tools became available, Deschutes County continued to be a
statewide leader in offering training opportunities to customers and regional agency partners.
Coordinated Services continued to hosted in-house and one-on-one training opportunities.
✓ Reopened satellite office locations in City of Sisters and City of La Pine.
✓ Implemented First Interstate Bank remote deposit feature in main office and satellite locations.
✓ Completed process to electronically scan building plans to property development records.
✓ The Oregon Building Officials Association awarded Jennifer Lawrence the Permit Technician of the Year
award for exemplifying the best of the best in Oregon's city and county building departments.
24 CDD Work Plan 2022-23 / 2021 Annual Report
2022-23 Work Plan Projects
• Update and revise the Standard Operating Procedures manual as processes change.
• Continue to improve training program for new hires to include training efficiencies.
• Revise lead permit technician role.
• Transition submittals of residential plans to online acceptance.
• Coordinate with the Human Resources Department to evaluate, propose and implement strategies to
attract and retain staff to meet increasing service demands in a highly competitive market.
ffice LocaHons & Lobby Hours
Main Office-117 NW Lafayette Ave, Bend, OR 97703
Monday, Tuesday, Thursday, Friday 8:00 AM-4:00 PM, Wednesday 9:00 AM-4:00 PM
La Pine City Hall-16345 Sixth St., La Pine, OR 97739
Thursday 9:00 AM-4:00 PM
Sisters City Hall-520 E. Cascade St., Sisters, OR 97759
Tuesday 9:00 AM-4:00 PM
AngieHavniear
Jennifer Lawrence
Tara -Alvarez
Katie Borden
Mikaela Costigan
Ian Cullen
Taylor Eagan
Robert Graham
Miu Green
Terese Jarvis
Staff Directory
Administrative Manager
Administrative Supervisor
Permit Technician
Permit Technician
Permit Technician;
Permit Technician
Permit Technician
Administrative Support
Permit Technician
Permit Technician
Administrative Support
Permit Technician
(541) 317-3122
(541) 385-1405
(541) 383-4392
(541) 385-1741
(541) 385-1714
(541) 388-6680
(541) 388-6562
(541) 385-3217
(541) 385-3200
(541) 383-4435
(541) 383-671
(541) 385-1730
Angela.Havniear@deschutesorg
Jennifer.L.Lawrence@deschutes.org
Tara.Campbell-Alvarez@deschutes.org
Katie.Borden@deschutes.org
Mikaela Costigan@deschutes.org
Ian.Cullen@deschutes.org
Taylor:Eagan@deschutes.o;rg
Robert.Graham@deschutes.org
Miu.Green@deschutes.org
Terese.Jarvis@deschutes.org
Jean.Miller@deschutes.org
Jessica.Waugh@deschutes.org
25 CDD Work Plan 2022-23 / 2021 Annual Report
Overview
Environmental Soils consists of one Environmental Health Supervisor, two Environmental Health Specialists
II, two Environmental Health Specialist I and one Permit Technician. The Environmental Soils Division
regulates on -site wastewater treatment systems (septic) to assure compliance with state rules, and monitors
environmental factors for public health and resource protection. They provide site evaluations, design
reviews, permitting, inspections and education and coordination with the Oregon Department of
Environmental Quality (DEQ) for onsite wastewater treatment and dispersal systems. Staff inspects sewage
pumper trucks, reports on the condition of existing wastewater systems, maintains an O&M tracking system,
provides the public with information on wastewater treatment systems and regulations and investigates
sewage hazards to protect public health and the environment. Staff are also engaged in the proactive
pursuit of protecting the groundwater in Deschutes County and continue to work with DEQ on permitting
protective onsite wastewater systems in Southern Deschutes County.
2021 Year in Review
✓ Assessed 382 sites for onsite wastewater treatment and dispersal systems, an increase of 29.1 % from
2020, and issued 1,846 permits and authorizations for new and existing onsite treatment and dispersal
systems, an increase of 12% from 2020. Assessed sites included several new subdivisions. Applications
continue to increase in complexity and technical requirements.
✓ Repaired 290 failing or substandard systems correcting sewage health hazards and protecting public
health and the environment.
✓ Increased electronic permit submittal and inspection scheduling through outreach and education of
customers, particularly licensed professionals. Durianb 2021, the ,division received 432.—%/noa--•pplir—a•-•tin—n—
s
online compared to 43.6% in 2020.
2,040
1,840
1,640
1,440
1,240
1,040
840
640
440
240
40
Perm ft Nss ued
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
26 CDD Work Plan 2022-23 / 2021 Annual Report
2021 Year in Review, continued
✓ Provided ten property owners in South County with rebates of $3,750 per property for upgrading
conventional onsite wastewater treatment systems to nitrogen -reducing pollution reduction systems.
✓ Provided assistance and information regarding onsite wastewater treatment systems in Terrebonne to
Parametrix, engineering consultant, for the Terrebonne Sewer Feasibility Study.
✓ Coordinated with the City of Bend and DEQ staff regarding the septic to sewer program, and the impact
on homeowners with onsite wastewater systems.
✓ Worked with DEQ on permitting protective onsite wastewater systems in South Deschutes County.
Participated in dozens of variance hearings for modified advanced treatment systems on severely limited
sites.
✓ Adapted to COVID-19 limitations by remote working, electronic permitting, computer technologies,
electronic communications and deploying staff from home. Staff was able to sustain performance
measures, permit and inspection turnaround times and maintain high service levels demonstrating
resilience, team work and professionalism to continue to serve the community.
✓ Hired two new Environmental Health Specialist trainees to fill a vacancy and expand the team.
27 CDD Work Plan 2022-23 / 2021 Annual Report
2022-23 Work Plan Projects
• Coordinate with DEQ for a South County Groundwater sampling event and funding of a planned existing
network of wells.
• Train new staff trainees to become fully integrated team members knowledgeable about permitting,
inspections and other onsite wastewater tasks.
• Work with DEQ staff on planning for and funding of long term and regular well sampling events
approximately every 10 years to monitor changes in water quality in the aquifer.
• Apply for American Rescue Plan Act (ARPA) funding allocated to address problems related to failing and
outdated septic systems through Oregon DEQ. If selected, work in coordination with Neighborlmpact to
implement and manage the grant program through 2026.
• Continue technical support as necessary toward the completion of the Terrebonne Sewer Feasibility
Study.
• Participate in the Upper Deschutes Agricultural Water Quality Management Area Local Advisory
Committee.
• Continue to participate in the City of Bend Storm Water Public Advisory Group and the Upper Deschutes
Agricultural Water Quality Management Area Local Advisory Committee (Oregon Department of
Agriculture).
• Provide financial assistance opportunities to South County property owners to upgrade conventional
_i through
��_ Nitrogen
Reducing
System
Rebates
to nitrogen reducing pollution reduction systems a it ough Nitrogen Reducing System Rebates
and the Neighborlmpact Non -conforming Loan Partnership.
• Review current groundwater protection policies for South County and continuing variance applications
with DEQ onsite staff to ensure goals of water resource protection are addressed. Highest risk areas
may require greater scrutiny.
• With development occurring in the Newberry Neighborhood in La Pine, review financial assistance
programs for groundwater protection efforts. This may include creation of a financial advisory group
process to include community members.
• Amend Deschutes County Code Chapter 11.12, Transferable Development Credit Program to implement
changes from BOCC Resolution 2019-040.
• Coordinate with the Human Resources Department to evaluate, propose and implement strategies to
attract and retain staff to meet increasing service demands in a highly competitive market.
Todd Cleveland
Keoni Frampton
Kevin Hesson
Lindsey Holloway
Kiley Rucker-Clamons
Martha Shields
Staff Directory
Environmental Health Supervisor (541) 617-4714
Environmental Health Specialist I (541) 330-4666
Environmental Health Specialistli (541) 322-7181
Environmental Health Specialist' (541) 388-6596
Environmental Health Specialistll
Permit Technician
(541) 383-6709.
(541) 385-1706
Todd.Cleveland@deschutes org
Keoni.Frampton@deschutes.org
Kevin.Hesson@deschutes.org
Lindsey.Holloway@deschutes.org
Kiley.Rucker-Clamons@deschutes.org
Martha.Shields@deschutes.org
28 CDD Work Plan 2022-23 / 2021 Annual Report
Overview
Planning consists of one Planning Director, one Planning Manager, two Principal Planners, two Senior
Planners, two Senior Long Range Planners, one Senior Transportation Planner, six Associate Planners, four
Assistant Planners and one Administrative Assistant. The Planning Division consists of two operational areas:
Current Planning and Long Range Planning. Current Planning processes individual land use applications and
provides information to the public on all land use related issues. Long Range Planning addresses the future
needs of the county through updates to the comprehensive plan, changes to the County Code and other
special projects
Current Planning
Responsible for reviewing land use applications for compliance with Deschutes County Code (DCC) and state
law, including zoning, subdivision and development regulations, and facilitating public hearings with
Hearings Officers and the BOCC. Staff is also responsible for verifying compliance with land use rules for
building permit applications and septic permits; coordinating with Code Compliance to respond to
complaints and monitor conditions of approval for land use permits; performing road naming duties;
providing assistance at the public information counter, over the telephone and via email; and addressing in
the rural County and City of Redmond under contract.
Long Range Planning
Responsible for planning for the future of Deschutes County, including developing and implementing land
use policy with the BOCC, Planning Commission, community and partner organizations. It is in charge of
updating the County Comprehensive Plan and zoning regulations, coordinating with cities and agencies on
various planning projects taking place in the region, including population forecasts with Portland State
University and cities. Staff also monitors and participates in annual legislative sessions, and serves on
numerous local, regional and statewide committees primarily focusing on transportation, natural resources,
growth management and economic development.
Transportation Planning
Provides comments and expertise on land use applications, calculates System Development Charges (SDC's)
as part of land use application review process or upon request; provides comments to the County's Risk
Management Department regarding traffic issues for permitted events; participates in the annual County
Capital Improvement Plan (CIP) process with the Road Department; applies for grants for enhanced bicycle
and pedestrian facilities in coordination with the Bicycle and Pedestrian Advisory Committee (BPAC);
participates in Oregon Department of Transportation (ODOT) funded refinement planning; coordinates road
issues with Bureau of Land Management (BLM) and the United States Forest Service (USFS) for urban
interface plans; and serves on several local and regional transportation committees, most notably BPAC, the
Bend Metropolitan Planning Organization Technical Advisory Committee, and Central Oregon Area
Commission on Transportation Technical Advisory Committee (TAC).
Floodplain & Wetlands Planning
Responsible for providing comments and expertise on land use applications, code compliance, and general
property inquiries that require development, fill, or removal in mapped floodplain and wetland areas. Staff
maintains certification as an Association of State Floodplain Managers (ASFPM) Certified Floodplain Manager
to provide customers with up-to-date and accurate information regarding Federal Emergency Management
Agency (FEMA) regulations, surveying requirements, and construction requirements. Coordination is
frequently required with external agencies including FEMA, US Army Corps of Engineers, Oregon
Department of State Lands, Oregon Department of Fish and Wildlife (ODFW), and USFS.
29 CDD Work Plan 2022-23 / 2021 Annual Report
2021 Year in Review
✓ Counter coverage averaged 219 customer visits a month compared to 197 in 2020.
✓ Staff responded to 2,332 emails and 2,920 phone call inquiries. This equates to over 194 emails and 243
phone calls per month during 2021.
✓ Received 1,089 land use applications compared to 869 in 2020, an increase of 25.3% over prior year.
✓ The Planning Division received 27 non -farm dwelling applications compared with 29 for 2020.
✓ 18 final plats were recorded in 2021 or are in the process of being recorded, creating a total of 154
residential lots.
✓ Issued a Request for Proposal (RFP) for a Comprehensive Plan Update.
✓ The Planning Division continued to offer electronic meetings for pre -application, Hearings Officer,
Historic Landmarks Commission, and Planning Commission proceedings. Significant efforts were made
to ensure each body, applicants, and members of the public could utilize this new technology. Meetings
were also available by phone. Staff utilized social distancing protocols when members of the public met
in -person. Throughout this transition, the division continued to meet its performance measures related
to processing land use applications.
1,240
1,040
Land Use Ar f
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
30 CDD Work Plan 2022-23 / 2021 Annual Report
2021 Year in Review, continued
Twenty (20) land use applications were reviewed by Hearings Officers in 2021 compared to 15 in 2020.
They include:
✓ Caldera Springs Resort Final Master Plan
✓ Cell Tower (2 applications)
✓ Measure 49—Modification of Conditions
✓ Non -farm Dwelling (2 applications)
✓ Plan Amendment/Zone Change (2 applications)
✓ Private Air Strip
✓ Replacement Dwelling
✓ Sunriver Wastewater Treatment Facility
✓ Template Dwelling (3 applications)
The BOCC conducted 16 quasi-judicial land use hearings or proceedings in 2021 compared to 14 in 2020.
Three involved appeals heard by the BOCC (*):
✓ Campground* ✓ Hydroelectric Facility*
✓ Consideration of Appeal —Non -farm Dwelling (2 ✓ Improvement Agreement —Westgate
applications) Subdivision
✓ Consideration of Appeal —Private Airstrip (2 ✓ Noise Variance
applications)
✓ Consideration of Appeal —Replacement Dwelling
✓ Consideration of Appeal —Thornburg LUBA
Remand
✓ Thornburgh Destination Resort LUBA Remand
✓ Thornburgh Destination Resort Master Plan
Modification
✓ Thornburgh Destination Resort Site Plan for
Lodging
✓ Thornburgh Destination Resort Tentative Plat
✓ Variance
✓ Wildlife Area Dwelling Siting Requirement
✓ Reconsideration of a Tentative Plat*
✓ Redmond UGB Amendment —Affordable
Housing Project
✓ Road Naming (4 applications)
Eleven (11) appeals were filed with the Land Use Board of Appeals (LUBA) in 2021, compared to 7 in 2020:
✓ Hydro Electric Facility
✓ Nonfarm Dwelling (2 applications)
✓ Plan Amendment / Zone Change
✓ Replacement Dwelling
✓ Tentative Plat
✓ Thornburgh Destination Resort Tentative Plat &
Site Plan
✓ Thornburgh Destination Resort —Quasi -
Municipal Water right (4 applications)
31 CDD Work Plan 2022-23 / 2021 Annual Report
2021 Year in Review, continued
The Planning Division processed two applicant -initiated Plan Amendment/Zone Changes and one zoning
text amendment in 2021:
✓ Plan amendment and zone change for Exclusive Farm Use (EFU) property near 27th Street.
✓ Plan amendment and zone change for EFU property near the Bend Airport.
✓ Zoning text amendment to clarify slope setbacks in the Westside Transect Zone.
Legislative Amendments
The BOCC adopted:
✓ Guest Ranch /Subdivision Road Design Amendments —Staff -initiated legislative amendments to update the
guest ranch sunset clause consistent with changes to state law and correct existing regulations related
to subdivision road design requirements.
✓ Housekeeping Amendments —Staff -initiated legislative amendments to correct minor errors in the DCC.
✓ Marijuana Housekeeping Amendments —Staff -initiated legislative amendments to clarify existing regula-
tions related to marijuana.
✓ Marijuana Retail /Annual Inspection Amendments— Staff -initiated legislative amendments to extend recre-
ational marijuana retail hours of operation and modify annual reporting requirements for marijuana
production businesses.
✓ Westside Transect Amendments— Applicant -initiated legislative amendments to clarify slope definition.
32 CDD Work Plan 2022-23 / 2021 Annual Report
2021 Year in Review, continued
Grants
Certified Local Government Grant
Planning staff administered an 18-month $11,500 Certified Local Government (CLG) Grant from the State
Historic Preservation Office (SHPO) to assist Deschutes County with its historic preservation programs.
Technical Assistance Grant
Planning staff completed an 18-month $12,000 Technical Assistance (TA) Grant from the Department of
Land Conservation and Development (DLCD) to discuss WMAC recommendations and begin updating Goal
5 wildlife habitat inventories.
Transportation Growth Management Grant
Planning staff coordinated with the ODOT to execute a $75,000 Transportation and Growth Management
(TGM) Grant to update the Tumalo Community Plan and implement the rural trails portion of the Sisters
Country Vision Action Plan.
Coordination with Other Jurisdictions, Agencies and Committees
Bicycle and Pedestrian Advisory Committee
BPAC met 12 times, commenting on regional Transportation System Plan (TSP) updates, trail connections
between cities and recreation areas, bicycle and pedestrian safety issues and ODOT projects, among others.
Cascade East Transit
Served on stakeholder committee for Bend to Mt. Bachelor/Elk Lake Summer Shuttle.
Oregon Department of Transportation
Participated in Terrebonne Refinement Plan TAC; Parkway Facility Management Refinement Plan TAC;
WickiupJct. Refinement Plan (with City of La Pine); Bend US 97 North Corridor Planning; TAC for potential US
97 interchange slightly north of Bend; quarterly meetings
with ODOT, Road Dept., and cities of Bend and Sisters to
review traffic modeling needs; participated in ODOT
Highway Safety Plan goal setting; stakeholder committee for
ODOT study on wildlife passages for US 20 between Bend
and Santiam Pass; and served as Central Oregon
representative to Governor's Advisory Committee on
Motorcycle Safety.
Deschutes River Mitigation and Enhancement
Committee
Convened a Deschutes River Mitigation and Enhancement
Committee meeting to receive updates from ODFW and
Central Oregon Irrigation District (COID).
33 CDD Work Plan 2022-23 / 2021 Annual Report
2021 Year in Review, continued
Coordination with Other Jurisdictions, Agencies and Committees
City of Bend —Coordinated with City staff regarding:
- Bend Airport Master Plan.
- Bend Urban Growth Boundary (UGB) Amendment / HB 4079 /
Affordable Housing Project.
- RFP for Real Property Disposition and Development for Simpson
Property.
- Bend Metropolitan Planning Organization TAC.
City of La Pine —Coordinated with City staff regarding:
- Land use applications for effects on county road system.
- Wickiup junction Refinement Plan.
- Preparing TGM grant to update the master plan for County -owned
property in the Newberry Neighborhood.
- RFPs for Real Property Disposition and Development for Newberry
Neighborhood Quadrant 2a and 2d.
City of Redmond —Coordinated with City staff regarding:
- Redmond UGB Amendment / HB 236 / Affordable Housing Pilot
Project.
City of Sisters —Coordinated with City staff regarding:
- Implementing Sisters Country Vision Plan.
Deschutes County
- Participated in Special Transit Funding Advisory Committee to
review grant applications and award funds for transit providers and
social service agencies.
- Convened a Cannabis Advisory Panel per HB 3295.
- Provided updates to BOCC regarding Non -resource lands, Natural
Resource Stewardship Position, SB 391 (Rural ADUs), SB 762
(Wildfire Mitigation), wildlife inventories produced by ODFW, and
dark skies project.
- Provide updated to BOCC for RV park, manufactured home park,
and campground expansions, and Agri -tourism opportunities.
34 CDD Work Plan 2022-23 / 2021 Annual Report
2022-23 Work Plan Projects
Development Review
• Respond to phone and email customer inquiries within 48 to 72 hours.
• Issue all administrative (staff) decisions for land use actions that do not require prior notice within 21
days of determination of a complete application.
• Issue all administrative (staff) decisions for land use actions requiring prior notice within 45 days of
determination of a complete application.
• Process Hearings Officer decisions for land use actions and potential appeals to the BOCC within 150
days per State law.
• Develop websites accessible to the public to view records associated with complex land use applications.
• Develop an interactive map for the Bend Airport that links land use approvals to specific structures and
hangars.
• Develop an interactive map for destination resorts that links land use approvals to specific phases.
Comprehensive Plan Update
• Administer a multi -year process to update the Comprehensive Plan.
• Engage Terrebonne and Newberry Country residents to determine if community plans, goals, and
policies meet the current and future needs of the area and whether there is an interest and readiness
for a community plan update.
Natural Resources
• Natural Hazards —Develop a work plan to amend the Comprehensive Plan and County Code requiring
defensible space and fire-resistant building materials per SB 762 (2021, Wildfire Mitigation).
• Wildlife Inventories —Amend the Comprehensive Plan and Zoning Code to incorporate a new mule deer
winter range inventory from ODFW.
• Sage Grouse —Participate as a cooperating agency with the Bureau of Land Management (BLM) to
evaluate alternative management approaches to contribute to the conservation of the Greater Sage -
grouse and sagebrush habitats on federal lands.
Transportation Growth Management (TGM) Grant
• Update the Tumalo Community Plan.
• Implement the rural trails portion of the Sisters Country Vision Action Plan.
Transportation Planning
• Amend Comprehensive Plan to incorporate TSP update in coordination with Road Department and
ODOT.
• Process Road Naming requests associated with certain types of development on a semi-annual basis.
35 CDD Work Plan 2022-23 / 2021 Annual Report
2022-23 Work Plan Projects, continued
City of Bend Coordination
• Amend the City of Bend UGB and County zoning to implement HB 4079, affordable housing project.
• Adopt the Bend Airport Master Plan (BAMP) and amend the County's Comprehensive Plan and
Development Code to incorporate the updated BAMP and implementation measures to allow new
airport -related businesses.
• Coordinate with City of Bend on growth management issues, including technical analyses related to
housing and employment needs.
City of La Pine Coordination
• Participate with Property Management and the City of La Pine process to update and amend the County -
owned Newberry Neighborhood comprehensive plan designations, master plan and implementing
regulation.
City of Redmond Coordination
• Coordinate with City of Redmond to implement their Comprehensive Plan update.
• Coordinate with City of Redmond and Central Oregon Intergovernmental Council on CORES, multi -
stakeholder regional emergency coordination center.
City of Sisters Coordination
• Participate in the implementation of Sisters Country Vision Plan and City of Sisters Comprehensive Plan
Update.
41
36 CDD Work Plan 2022-23 / 2021 Annual Report
2022-23 Work Plan Projects, continued
Growth Management Committees
• Coordinate and/or participate on Deschutes County BPAC, Project Wildfire, and Mitigation and
Enhancement Committee.
Historic Preservation —Certified Local Government Grant
• Administer the 2021-2022 CLG Grant from the SHPO.
• Apply for 2023-2024 CLG Grant, including coordination with the Historic Landmarks Commission and the
City of Sisters on priority projects to include in the grant proposal.
Housekeeping Amendments
• Initiate housekeeping amendments to ensure County Code complies with State law.
Housing Strategies
• Amend County Code to implement SB 391, Rural ADUs.
• Amend County Code to remove barriers to the placement of small manufactured homes that otherwise
meet building code specifications.
• Amend County Code to repeal Conventional Housing Combining Zone.
• Amend County Code to define family for unrelated persons HB 2538, Non -familial Individuals
• Explore options and approaches to address rural housing and homelessness as allowed under State law.
• Monitor Terrebonne and Tumalo Sewer Feasibility Studies.
Legislative Session (2022-23)
• Participate in legislative or rulemaking work groups to shape State laws to benefit Deschutes County.
Planning Commission Coordination
• Coordinate with the BOCC to establish strategic directions for the Planning Commission.
37 CDD Work Plan 2022-23 / 2021 Annual Report
2022-23 Work Plan Projects, continued
Zoning Text Amendments
• Minor variance 10% lot area rule for farm and forest zoned properties.
• Outdoor Mass Gatherings to be addressed more thoroughly.
• Re -platting.
• Sign code to become consistent with federal law.
• Accessory structure amendments clarifying they must be built concurrent with or after the establish-
ment of a primary residence. Specify allowed facilities (baths, cook tops, wet bar) in residential accesso-
ry structures.
• Section 6409(a) of the Spectrum Act (Wireless Telecommunication Amendments).
• In conduit hydroelectric generation code amendments.
• Revisit Amateur Radio Tower regulations.
Will Groves
Anthony Raguine
Brooke Clark
Kyle Collins
Dan DiMarzo
Caroline House
Avery_Johnson
Haleigh King
Nathaniel Miller
Tank Rawlings
Peter Russell
Tanya Saltzman
Audrey Stuart
Rachel Vickers
Ben Wilson
Ashley Williams
Staff Directory
Planning Manager
Principal Planner
Administrative Assistant
Associate Planner
Assistant Planner
Senior Planner
Assistant Planner
Associate Planner
Associate Planner
Associate Planner
Senior Transportation Planner
Senior Long Range Planner
Associate Planner
Assistant Planner
Assistant Planner
Administrative Assistant
(541) 388-6518
(541) 617-4739
(541) 617-4707
(541) 383-4427
_(541) 330-4620
(541) 388-6667
(541) 385-1704
(541)383-6710
(541) 317-3164
(541) 317-3148
(541) 383-6718
(541) 388-6528
(541) 388-6679
(541)388-6504
(541) 385-1713
William.Groves@deschutes.org
Anthony.Raguine@deschutes.org
Brooke.Clark@deschutes.org
Kyle.Collins@deschutes.org
Daniel.DiMarzo@deschutes.org
Caroline.House@deschutes.org
Avery.johnson@deschutes.org
Haleigh.King@deschutes.org
Nathaniel.Miller@deschutes.org
Tarik.Rawlings@deschutes,org
Peter.Russell@deschutes.org
Tanya.Saltzman@deschutes.org
Audrey.Stuart@deschutes.org
Rachel.Vickers@deschutes.org
Ben.Wilson@deschutes.org
Ashley.Williams@deschutes.org
38 CDD Work Plan 2022-23 / 2021 Annual Report
2021
Statewide Planning Goal 1, Citizen Involvement, requires cities and counties to create a citizen involvement
program that provides opportunities for community participation in land use planning processes and
decisions.
Land use legislation, policies and implementation measures made by Oregonians nearly 50 years ago
helped shape Oregon's urban and rural environments. Likewise, choices made today will ultimately shape
these areas in the future. Successful land use planning occurs through an open and public process that
provides room for information gathering, analysis and vigorous debate. Deschutes County's Community
Involvement program is defined in Section 1.2 of the Comprehensive Plan.
This chapter identifies the County Planning Commission as the committee for citizen involvement. It also
contains the County's Community Involvement goal and corresponding five policies that comply with Goal 1.
This report briefly discusses the noteworthy community involvement actions undertaken by the Planning
Division in 2021. The report is intended to provide county residents and stakeholders with a tool to assess
its effectiveness and offer additional suggestions the County can utilize to ensure that its diverse
communities remain actively involved in land use planning discussions.
39 CDD Work Plan 2022-23 / 2021 Annual Report
2021
Planning Commission
The Planning Commission convened 21 times to consider:
✓ CDD FY 2021-22 Annual Report & Work Plan
✓ Dark Skies Update
✓ Deschutes County Noxious Weed Program
✓ Deschutes 2040—Orientation to Statewide Planning Goal 8
✓ Deschutes 2040—Orientation to Statewide Planning Goal 9
✓ Deschutes 2040—Orientation to Statewide Planning Goals 10, 11, 13 and
14.
✓ DLCD TA Grant / Update / Progress Report
✓ Guest Ranch and Title 17 Amendments
✓ Hemp and Title 17 Amendments
✓ Hemp Panel Discussion
✓ Joint BOCC / Planning Commission Work Session
✓ Marijuana Housekeeping Amendments
✓ Marijuana Retail and Annual Reporting Text Amendments
✓ Natural Resource Stewardship Position
✓ Planning Division Work Plan Update
✓ Rural Economic Development Discussion
✓ Rural Economic Development Opportunities Panel Discussion
✓ SB 391—Rural ADU Legislation
✓ TGM Grant Update
✓ TSP Update
✓ Tumalo Roundabout Update
✓ Water Panel Discussion and Preparation
✓ Westside Transect Amendment
✓ Wildlife Inventory Update & Virtual Open Houses
✓ Wildfire Mitigation Amendments and SB 762
40 CDD Work Plan 2022-23 / 2021 Annual Report
2021
Historic Landmarks Commission
Convened 4 times in 2021 to consider:
✓ Camp Polk Pioneer Cemetery
✓ CDD FY 2021-22 Annual Report & Work Plan
✓ Certified Local Government Grant Application
✓ City of Sisters Check -In
✓ Field Trip Discussion
✓ Historic Landmarks Commission Policies and Procedures Manual
✓ Regional Coordination
✓ Updates from Bend and Redmond Historic Landmarks Commission
41 CDD Work Plan 2022-23 / 2021 Annual Report
Attachment 2
Meeting May 11th
Hello, my name it Gary Sherman and 1 live at 61585 K Barr Road about 8 Miles East of Bend directly off
Highway 20. I'm here today to ask the Deschutes County Commissioners to draft a legislative
amendment on the existing code: DCC 18.84.050 and add this item to the Deschutes County
Commissioners Workplan to prevent the possibility of AT&T placing any future Cellular Towers on ODOT
land in Deschutes County.
My wife and I moved out to K Barr Road six years ago and we did our due diligence before we purchased
our property. We have detrimentally relied on Deschutes County Code to prevent any nuisance
structures (anything over 30 feet) that could be built affecting our home. Before we purchased our
home, we looked up the zoning which is EFU and we also found out that this entire corridor was
protected by DCC 18.84.050. Nothing could be built over 30 feet because of the Land Management
Overlay which extends % mile from the center of Highway 20 in both directions. This was particularly
important to both my wife and 1 because years ago we lived in a home; that at the time, had
undeveloped land behind our house. The land sold, and two-story homes were built with almost no set
back from our rear property line. This ruined our privacy and vistas of the hills behind our home. Ever
since that happened, we have been careful to understand the land use laws that might have some affect
to our property. We felt confident that after understanding and relying on Deschutes County Code DCC
18.84.050 we would be able to live in our current location free of development and our views would be
forever protected and kept pristine.
AT&T and ODOT are taking advantage Deschutes County with a loophole they found. Because ODOT
doesn't require a building permit in their ROW property and Deschutes County said a building permit is
what triggers the LM Overlay they are trying to build a 150 Foot Cellular tower without a permit.
Deschutes County and Planning Staff should have never allowed this to take place. DCC 18.84.050 was
written specifically to maintain scenic vistas. Staff and county attorneys should have researched the
history of DCC 18.84.050 and realized that what both AT&T and ODOT are trying to get away with is
against the intent of DCC 18.84.050. Throughout my many conversations with Staff, and having
conversations throughout the entire planning department, not one person knew the history of the code
or for that fact even knew the current version of DCC 18.84.050.
In my eyes this entire Land Use process is flawed. This case went to a hearings officer and his decision
never considered the history of DCC 18.84.050 nor did he investigate the true intent the authors had in
mind when writing the Land Management Overlay code. Deschutes County Staff as well as staff
attorneys at the very beginning of this should have gone back through the history of the code and
should have determined that the code never intended to allow a 150-foot cellular tower to be built dead
in the middle of the LM Overlay.
DCC 18.84.050 has changed approximately five time since 1990 and this loophole has literally been
created because a comma was left out of the first sentence of DCC 18.84.050. This code throughout
time has changed to prevent the "Site Plan Review Process" from being triggered by minor alterations
and changes to a structure that no one cared about. Building a deck, adding a window, or a pergola. A
New Structure was always supposed to be subject to reviews. Anyone with any common sense would
realize this.
The following is from DCC 18.84.010. It is the Purpose of the LM Combining Zone. It reads as follows.
18.84.010 Purpose. The purpose of the Landscape Management Combining Zone is to Maintain scenic
and natural resources of the designated areas and to maintain and enhance scenic vistas important to
the local economy.
The purpose clearly states that the code was written to prevent something like a 150-foot cell tower
from being built.
The current version of the code reads like this.
18.84.050. Use limitations. A. Any new structure or substantial alteration of a structure requiring a
building permit, or an agricultural structure, within an LM Zone shall obtain site plan approval in
accordance with DCC 18. 84 and DCC 18. 124, Site Plan Review, prior to construction. As used in DCC 18.
84 substantial alteration consists of an alteration which exceeds 25 percent in the size or 25 percent of
the assessed value of the structure.
I believe Staff is misreading the code. Any new structure has always been subject to plan review, where
as "or substantial alteration of a structure requiring a building permit" is the part of the sentence that
should only be tied to the building permit. The authors never anticipated a ODOT loophole that does not
require them to obtain a permit. Also, I'm sure the authors never intended for the code to be
interpreted the way it is currently be interpreted.
It's important to understand the changes of the code and why they were made.
1979 Version PL-15 11/1/1979 (Original)
5) Use Limitations. No structure, including agricultural buildings, shall be erected, or substantially
altered externally within one -quarter mile (measured at right angles from centerline of any identified
landscape management roadway or within 200 feet of the mean high-water mark of any identified
landscape management corridor along a river) without first obtaining the approval of the "Planning
Director"
This version included everything which I'm sure overwhelmed staff.
1992 Version 92-034 4/28/1992 This is when the (Building Permit is tied to substantial alteration).
18. 84. 050 Use Limitations. 1. [ No] Any new structure or substantial alteration of a structure requiring a
building permit, or [ structure including] an agricultural structure[ s,] within an LM Combining Zone shall
obtain site plan approval in accordance with this Chapter and Chapter 18. 124, Site Plan Review, prior to
construction. As used in this chapter substantial alteration consists of an alteration which exceeds 25%
in the size or 25% of the assessed value of the structure. [ one- quarter mile (measured at right angles
from centerline of any identified landscape management roadway or within 200 feet of the ordinary
high-water mark of any identified landscape management corridor along a river) without first obtaining
the approval of the Planning Director or Hearings Body.] 2. Structures which are not visible from the
designated roadway, river, or stream and which are assured of remaining not visible because of
vegetation, topography, or existing development are exempt from the provisions of Section 18. 84. 080
(Design Review Standards) and Section 18. 84. 090 (Setback Standards). An applicant for site plan review
in the LM zone shall conform with the provisions of this Chapter, or may submit evidence that the
proposed structure will not be visible from the designated roads river or stream. Structures not visible
from the designated road, river or stream must meet setback standards of the underlying zone.
It is very clear that this version was written to exclude unnecessary review from the planning Director.
Minor alterations and structures that were not visible, are changes that were made to the code to
eliminate staff from the burden of having to waste time reviewing unnecessary alterations. Was the
comma just left out by mistake by not understanding proper English grammar or the misinterpretations
it could cause?
Regardless, when you read the code, Any new structure -stands alone in all the prior versions of the
code, and staff is the one that has attached the building permit to, "any new structure and a structure
requiring a building permit".
I am requesting that the commissioners add this item to your workplan so you can draft a legislative
amendment to add a comma to the current version of DCC 18.84.050 to clarify that any new structure is
always subject to the LM Overlay. If only a comma had been added to the current version of the code
we would not even be having this discussion.
If it were written as follows there would not be any misinterpretation.
18.84.050. I Ise limitations A Any new structure, or substantial alteration of a structure requiring a
building permit, or an agricultural structure, within an LM Zone shall obtain site plan approval in
accordance with DCC 18. 84 and DCC 18. 124, Site Plan Review, prior to construction. As used in DCC 18.
84 substantial alteration consists of an alteration which exceeds 25 percent in the size or 25 percent of
the assessed value of the structure.
Thank you for your time on this especially important matter to hopefully stop this egregious cell tower
and any future possibilities of Deschutes County allowing ODOT and ATT to build towers on their
property without permits.
Regards,
Gary and Karen Sherman
61585 K Barr Road
Bend, OR 97702
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: Wednesday, May 11, 2022
SUBJECT: Preparation for Public Hearing: Deschutes County Road Department Nighttime
Noise Variance (File No. 247-22-000243-V)
RECOMMENDED MOTION:
None. This work session is intended to prepare the Board for a public hearing on the subject
Noise Variance, scheduled for May 18, 2022.
BACKGROUND AND POLICY IMPLICATIONS:
Staff will provide background and prepare the Board for a public hearing on May 18, 2022, to
consider a request for a nighttime (10 p.m. - 6 a.m.) Noise Variance (File No. 247-22-000243-V)
to construct bridge approach repairs and pavement rehabilitation on Tumalo Road and
Deschutes Market Road between Tumalo Place and 19th Street. The nighttime work is expected to
take approximately three weeks and will begin afterJune 1, 2022, and be completed by August
31, 2022.
BUDGET IMPACTS:
None.
ATTENDANCE:
Tarik Rawlings, Associate Planner
COMMUNIITY DEVELOPMENT
MEMORANDUM
TO: Deschutes County Board of Commissioners (Board)
FROM: Tarik Rawlings, Associate Planner
DATE: May 4, 2022
SUBJECT: Deschutes County Road Department Noise Variance request - Work Session
The Board of County Commissioners (Board) is conducting a work session on May 11, 2022, in
preparation for a public hearing on May 18, 2022, to consider a request for a nighttime (10 p.m. - 6
a.m.) Noise Variance (File No. 247-22-000243-V) to construct bridge approach repairs and pavement
rehabilitation on Tumalo Road and Deschutes Market Road between Tumalo Place and 19th Street.
The nighttime work is expected to take approximately three weeks and will begin after June 1, 2022,
and be completed by August 31, 2022.
SUMMARY
The Deschutes County Road Department is requesting a nighttime Noise Variance to construct bridge
approach repairs and pavement rehabilitation on Tumalo Road and Deschutes Market Road between
Tumalo Place and 19th Street. Due to high daytime traffic volumes in the project vicinity (Average Daily
Traffic of 7,369), construction needs to be performed during nighttime hours (10 p.m. - 6 a.m.).
Single -lane closures will be required to perform the work, requiring temporary traffic control via
flagging and pilot car operations. Performing construction during nighttime hours will reduce the
inconvenience to the traveling public by reducing the length of traffic queues resulting from flagging
operations. Traffic volumes during nighttime hours within the project corridor are approximately 90%
less than daytime volumes, according to a Road Department traffic study conducted within the
project limits in August 2019. Daytime traffic volumes are high enough to cause extensive traffic
queues upstream of the project on Tumalo Road/Tumalo Place and Deschutes Market Road, as well
as US Highway 97. Nighttime construction will minimize the propensity for traffic queues to become
excessively long and cause delays to the public.
II. RECOMMENDATION
It is the Road Department's opinion that the public nuisance caused by nighttime construction will
be benign in comparison to the nuisance caused by traffic queues resulting from daytime
construction. In the interest of the safety and convenience of both the traveling public and the
workers within the construction work zone, staff recommends the subject noise variance request
be approved.
III. NEXT STEPS
The Board will hold a public hearing on May 18, 2022.
ATTACHMENTS:
1. 247-22-000243-V Application Materials, including project area and noise impact area map
2. Document # 2022-378 - Draft Noise Permit
Page 2 of 2
File No. 247- 6207--OOO& %`V
COMMUNITY
NOISE PERMIT APPLICATION
INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED
1. Complete the application form and provide appropriate original signatures. To ensure timely
processing of your application, all materials must be submitted on single -sided, 8.5" x 11" paper. Do
not use binders, tabs/dividers, staples or tape.
2. Include a copy of the current deed showing the property owners.
3. Attach correct fee.
4. Include a plot plan that shows all property lines and existing and proposed structures, parking,
landscaping, lighting, etc.
5. If this application includes oversized plans a single, reduced -size plan no larger than 11"x 17" with graphic
scale shall also be included.
6. All applicable standards and criteria must be addressed in writing prior to acceptance of the
application. Detailed descriptions, maps and other relevant information must be attached to the
application.
FEE:
Applicant's Name (print): Cody Smith, Deschutes Co. Road Dept. Phone: (541) 322-7113
Mailing Address: 61150 SE 27th St. City/State/Zip: Bend, OR 97702
Applicant's Email Address: Cody.Smith@deschutes.org
Property Owner's Name (if different)*: N/A Phone: (N/A)
Mailing Address: N/A City/State/Zip: N/A
1. Property Description:
T16S R 12E, Section 26. (No tax Tots - County road right of way)
2. Property Zone(s): EFU & RI
Property Size (acres or sq. ft.): N/A
3. Lot of Record? (State reason): N/A, County road right-of-way
4. Property Address: N/A, County road right-of-way
5. Present Use of Property: County road, Rural Collector/Rural Arterial
6. Existing Structures: Five public highway bridges (BR#18394, BR#18208, BR#18299, BR#18493,
BR# 18494)
7. Request:
Deschutes County Road Department (Road Department) is requesting a nighttime noise variance
to construct bridge approach repairs and pavement rehabilitation on Tumalo Rd and Deschutes
Market Rd between Tumalo Place and 19th Street. Due to high daytime traffic volumes in the Project
117 NW Lafayette Avenue, Bend, Oregon 97703 P.O. Box 6005, Bend, OR 97708-6005
Q. (541) 388-6575 @cdd@deschutes.org <'s? w.deschutes.org/cd
Rev 5/18
vicinity (Average Daily Traffic of 7,369), construction needs to be performed during nighttime hours
(10 p.m.-6 a.m.).
Single -lane closures will be required to perform the work, requiring temporary traffic control in the
form of flagging and pilot car operations. Performing construction during nighttime hours will reduce
the inconvenience to public road users by reducing the length of traffic queues resulting from
flagging operations. Traffic volumes during nighttime hours within the Project corridor are
approximately 90% less than daytime volumes, according to a Road Department traffic study
conducted within the Project limits in August 2019. Daytime traffic volumes are high enough to
cause extensive traffic queues upstream of the Project on Tumalo Rd/Tumalo PI and Deschutes
Market Rd, as well as US 97. Nighttime construction will minimize the propensity for traffic queues
to become excessively long and cause delays to the public.
It is the Road Department's opinion that the public nuisance caused by nighttime construction will
be benign in comparison to the nuisance caused by traffic queues resulting from daytime
construction. The Project is located primarily in a Rural Industrial (RI) -zoned area, and there are
no residences in the immediate vicinity of the Project site. The Federal Highway Administration
(FHWA) "Construction Noise Handbook" describes construction equipment noise levels and provides
the following information for all equipment that may be used on the project. This data is for the
period beginning in 1970 through 2006. The information is for both stationary and mobile sources
and for steady, intermittent, and impulse type noises.
Equipment Description
Spec. 721.560 Lmax
@ 50 feet (dBA,
slow)
Actual measured Lax
@ 50 feet (dBA, slow)
(Samples averaged)
Backhoe
80
78
Compactor (ground)
80
83
Compressor (air)
80
78
Dump Truck
84
76
Flat Bed Truck
84
74
Front End Loader
80
79
Generator
82
81
Grader
85
N/A
Pavement Scarifier
85
90
Paver
85
77
Pickup Truck
55
75
Pneumatic Tools
85
85
Roller
85
80
Vacuum Street Sweeper
80
82
Warning Horn
85
83
Source: Table 9.1 RCNM Default Noise Emission Reference Levels and Usage Factors
For each generic type of equipment listed in the table, the following information is provided:
• The specification "Spec" limit for each piece of equipment expressed as Lmax level in dBA
"slow" at a reference distance of 50 feet from the loudest side of the equipment.
• The measured "Actual" emission level at 50 feet for each piece of equipment is based on
hundreds of emission measurements performed on Central Artery/Tunnel (CA/T) work sites.
The National Highway Institute (NHI) provides additional information on what occurs when there
are no barriers or objects between the source and receptor. Noise levels decrease 6 dBA each time
117 NW Lafayette Avenue, Bend, Oregon 97703 ( P.O. Box 6005, Bend, OR 97708-6005
1;; (541) 388-6575 @cdd@deschutes.org vYw.deschutes.org/cd
the distance from the point source doubles in paved environments. In locations where soft ground
exists, an additional 1.5 dBA decrease occurs per doubling distance. When the above numbers
differ, the Road Department has used the higher (noisier) values when determining the dBAS for
the equipment to be used.
The Planning Division utilizes the Department of Environment Quality (DEQ) standards for noise as
set forth in Oregon Administrative Rule (OAR) 340-035-0035 when reviewing noise permits under
Deschutes County Code (DCC) 8.08. The Road Department has used Table 8, New Industrial and
Commercial Noise Source Standards, from OAR 340-035-0035 to determine the potential noise
impact area. Table 8 sets a nighttime standard of 50 dBA for noise. The highest dBA from the
equipment table is 90 dBA, resulting in a potential noise impact area of a 3,200-foot radius from
Tumalo Road and Tumalo Place. At 3,200 feet the highest expected dBA from any equipment
would be 48 dBA, which meets the DEQ standard. Approximately 227 properties are within the
noise radius area, many of which do not have residences. The impacted properties are shown on
the attached map, Figure 1.
The nighttime work is expected to begin no sooner than June 1, 2022. The duration of the nighttime
work is anticipated to be no more than three weeks. The work will be completed by August 31,
2022. Nighttime work will occur between 10 p.m. and 6 a.m. Sunday night through Friday morning
each week. The Road Department will issue a media release to inform the travelling public no later
than one week prior to start of work. Additionally, portable changeable message boards will be
installed on Deschutes Market Rd and Tumalo Rd no later than two weeks prior to start of work.
8. Property will be served by:
Sewer: N/A as project occurs on public right of way and no sewer is present.
r1...ite Disposal System• N/A nn-eite nnrtabIP systems will hp used as necessary.
lal
9. Domestic Water Source: N/A.
To the best of my knowledge, the proposal complies with all previous conditions of approval and all other
applicable local, state, and federal laws. By signing this application, I acknowledge that Deschutes
County planning staff may make a site visit(s) to the address(es) listed on this application in order to
evaluate the property(ies) with the Deschutes County Code criteria applicable to the land use request(s)
submitted. Please describe any special circumstances regarding a potential site visit:
Date: 2022.02.22
Applicant's Signature: 13:36:52 -08'00' Date:
Property Owner's Signature (if different)*: Date:
Agent's Name (if applicable): Phone: ( )
Mailing Address: City/State/Zip:
Agent's Email Address:
117 NW Lafayette Avenue, Bend, Oregon 97703 I P.O. Box 6005, Bend, OR 97708-6005
�1 (541) 388-6575 ezcdd@deschutes.org eiFgw.deschutes.org/cd
*If this application is not signed by the property owner, a letter authorizing signature by the
applicant must be attached. By signing this application, the applicant understands and
agrees that Deschutes County may require a deposit for hearings officers' fees prior to the
application being deemed complete. If the application is heard by a hearings officer, the
applicant will be responsible for the actual costs of the hearings officer.
117 NW Lafayette Avenue, Bend, Oregon 97703 I P.O. Box 6005, Bend, OR 97708-6005
e. (541) 388-6575 @cdd@deschutes.org v(}'pw.deschutes.org/cd
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
NOISE PERMIT
PURSUANT TO DESCHUTES COUNTY CODE (DCC) CHAPTER 8.08
LOCATION: Tumalo Road and Deschutes Market Road from 19th Street to Tumalo Place.
FILE NUMBER: 247-22-000243-V
OWNER: Deschutes County Road Department
OPERATOR: Cody Smith PHONE: (541) 322-7113
PROJECT DESCRIPTION: The applicant requests approval of a noise permit to allow nighttime construction to
construct bridge approach repairs and pavement rehabilitation on Tumalo Road and Deschutes Market Road
between Tumalo Place and 19th Street.
DATES AND TIMES OF PROJECT: Nighttime construction activities are anticipated to begin no sooner than
June 1, 2022, and are anticipated to be completed no later than August 31, 2022. Nighttime construction will
occur Sunday night through Friday morning, between 10:00 p.m. and 6:00 a.m.
FINDINGS: The Board of County Commissioners ("Board") finds that a public necessity exists for granting this
permit for construction hours between 10:00 p.m. and 6:00 a.m. The Board bases the findings on evidence in the
record and testimony at the hearing. These findings include:
1. A need to construct bridge approach repairs and pavement rehabilitation on Tumalo Road and Deschutes
Market Road between Tumalo Place and 19tit Street;
2. A desire to conduct construction from 10:00 p.m. to 6:00 a.m. to minimize traffic delays, decrease the risk
of construction related accidents on Tumalo Road and Deschutes Market Road, and reduce potential
traffic queues affecting US 97 and County roads.
CONDITIONS OF APPROVAL:
1. Construction activities may be conducted beginning June 1, 2022.
2. Fifteen days prior to commencing any construction activities, the Owner shall notify all property owners
who testified at the public hearing for this permit of the dates and times the construction activities will
occur.
3. This permit expires August 31, 2022.
4. THE APPROVED PERMIT SHALL BE RETAINED ON -SITE UNTIL THE PROJECT IS
COMPLETE.
5. BY ACCEPTANCE OF THIS PERMIT, OWNER/OPERATOR CONSENT TO ALLOW BOTH
COUNTY CODE ENFORCEMENT AND LAW ENFORCEMENT PERSONNEL TO COME ON THE
PREMISES FOR WHICH THE PERMIT HAD BEEN GRANTED FOR THE PURPOSE OF
INSPECTION AND ENFORCEMENT OF THE TERMS AND CONDITIONS OF THE PERMIT AND
DCC 8.08, AND ANY OTHER APPLICABLE LAWS OR ORDINANCES.
PAGE 1 OF 2- DOCUMENT No. 2022-378
Dated this of , 2022 BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
PATTI ADAIR, Chair
ANTHONY DEBONE, Vice Chair
ATTEST:
Recording Secretary PHIL CHANG, Commissioner
PAGE 2 OF 2- DOCUMENT No. 2022-378
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: May 11, 2022
SUBJECT: 2022 Spay & Neuter Grant Program
RECOMMENDED MOTION:
Discuss potential 2022 Spay & Neuter Grant solicitation process and set total award
amount
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County's Dog License and Pet Identification Application forms provide an
opportunity for residents to make a voluntary donation to support spay and neuter
services. These donations, typically supplemented by general fund, are offered to local
non-profit organizations which provide spay and neuter services in Deschutes County
for both feral animals and pets whose owners are unable or unlikely to access or afford
the procedure. Grant funds may also be used for educational or promotional programs
focused on encouraging or expanding spay and neuter procedures in Deschutes
County.
To be eligible for the program, applicants must be designated by the Internal Revenue
Service as a 501(c)3 tax-exempt organization, located in Deschutes County and able to
certify that grant proceeds will be used to support services benefiting Deschutes County
residents.
The table below shows the last five years of contributions as well as total grant awards
offered.
2016-17
2017-18
2018-19
2019-20
2020-21
Dog License
contribution
$4,299
$5,516
$5,107
$5,215
$6,056
General Fund
contribution
$8,201
$6,984
$7,893
$4,785
$6,944
Total amount offered
$12,500
$12,500
$13,000
$10,000
$13,000
Number of grant
recipients
4
3
2
4
6
Also attached to this staff report is the draft news release regarding the solicitation as well
as the Spay and Neuter Grant application form.
BUDGET IMPACTS:
Historically, the Spay & Neuter Grant program has utilized funds from the dog license
donation fund with any additional funding supplemented by the general fund. As of
Monday May 2, the dog license donation fund holds $3,967.08.
ATTENDANCE:
Laura Skundrick, Administrative Services
MEDIA RELEASE
ADMINISTRATIVE SERVICES
MEDIA CONTACT:
Laura Skundrick, 541-330-4627
Bend, Oregon May 11, 2022
Deschutes County Spay and Neuter Grant Program
Solicitation for Applications Open
Deschutes County is soliciting applications for grants to local non-profit organizations which provide
and/or promote spay and neuter services. A total of $xx is available for multiple grant awards.
Applications must be received in the Deschutes County Department of Administrative Services no later
than 5:00 p.m. on Wednesday June 8, 2022
The County's Dog License and Pet ID Applications provide an opportunity for residents to make a
voluntary donation to support spay and neuter services. These donations, which are periodically
supplemented by additional funds authorized by the Board of County Commissioners, are offered to
local non-profit organizations which provide spay and neuter services in Deschutes County for pets
whose owners are unable to access or afford the procedure. Grant funds may also be used for
educational or promotional programs focused on encouraging or expanding spay and neuter
procedures in Deschutes County.
To be eligible for the program, applicants must be designated by the Internal Revenue Service as a
501(c)(3) tax-exempt organization, located in Deschutes County, and able to certify that grant proceeds
will be used in support of Deschutes County residents.
Applications will be evaluated based on several criteria, including organizational stability, connection to
grant funding objectives, and ability to leverage the grant funds to access other financial support.
Application forms are available to download from the County's website at
https://www.deschutes.org/bcc/page/grant-opportunities or may be requested by email to
Iaura.skundrick@deschutes.org. Applications must be submitted electronically by attaching the
completed application form and attachments to an email addressed to laura.skundrick@deschutes.org.
Completed applications must be received in the Deschutes County Department of Administrative
Services no later than 5:00 p.m. on Wednesday June 8, 2022. Late or incomplete applications will
not be considered.
###
1300 NW Wall Street Bend, Oregon 97703
(541) 388-6565 admin@deschutes.org www.deschutes.org
ADMINISTRATIVE SERVICE!
Deschutes County Spay and Neuter Grant Program
2022
Deschutes County is soliciting grant applications from local non-profit organizations that
provide or promote spay and neuter services. A total of $xx is available for multiple grant
awards. Applications must be received by Wednesday, June 8, at 5 p.m.
In November 2007, Deschutes County Dog License and Pet ID Applications were revised to
allow a voluntary donation to support spay and neuter services. Each year, these
donations, periodically supplemented by additional funds authorized by the Board of
County Commissioners, are offered to non-profit organizations which provide spay and
neuter services in Deschutes County for pets whose owners are unable to access or afford
the procedure. Grant funds may also be used for educational or promotional programs
focused on encouraging or expanding spay and neuter procedures in Deschutes County.
To be eligible for the program, applicants must be designated by the Internal Revenue
Service as a 501(c)(3) tax-exempt organization, located in Deschutes County, and able to
certify that grant proceeds will be used in support of Deschutes County residents.
Applications will be evaluated based on several criteria, including organizational stability,
connection to grant funding objectives, and ability to leverage the grant funds to access
other financial support.
The deadline to submit an application is 5:00 p.m. on Wednesday June 8, 2021 and grants
are expected to be awarded by the end of July. Completed applications must be received
in the Deschutes County Department of Administrative Services by the stated
deadline. Late or incomplete applications will not be considered.
Completed applications must be sent electronically to laura skundrick@deschutes,org.
Deschutes County Spay and Neuter Grant Application
2022
A complete application will consist of the following:
1. This cover sheet, signed and dated.
2. Narrative responses to the questions which appear at the end of this document
submitted on no more than three separate, single -sided, single-spaced pages.
3. Attachments as follows:
a. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from
the Internal Revenue Service (IRS).
b. An operating budget specific to the proposed program, project, or activity.
c. A financial statement that shows actual total revenue and expenditures for the most
recently completed 12-month period.
d. A roster of the organization's current Board of Directors.
Submit the completed application electronically to Iaura.skundrick@ deschutes.org no later
than 5:00 p.m. on June 8, 2021. Late or incomplete applications will not be considered.
Information or materials submitted instead of or in addition to those specifically requested
in this application form will not be reviewed.
Contact Information
Organization Name
Address
City Zip Code
Phone Number Alternate Phone Number
Fax Number Email Address
Website
By signing below, I certify the following:
1. All information provided to Deschutes County in this application is correct.
2. I am authorized by the governing board of the stated organization to submit this grant application.
3. This organization is in good standing with the IRS and retains its official 501(c)(3) tax-exempt status.
4. This organization is located in Deschutes County.
5. Any proceeds from a grant award will be used in support of Deschutes County residents.
Print Name
Signature
Title
Date
nn a separate cheet(s), please briefly answer the following questions:
1. Describe the history of your organization.
2. State the mission of your organization.
3. Describe the leadership and structure of your organization.
4. Describe the primary activities conducted by your organization.
5. Describe the specific program, project, or activity that a Spay and Neuter grant would support, if
awarded.
6. Describe how this program, project, or activity would positively impact the goal of promoting or
expanding spay and neuter procedures.
7. Explain the anticipated outcomes of this program, project, or activity and describe how success will
be measured.
Attach:
1. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the Internal
Revenue Service (IRS).
2. An operating budget specific to the proposed program, project, or activity.
3. A financial statement that shows actual total revenue and expenditures for the most recently
completed 12-month period.
4. A roster of the organization's current Board of Directors.
1300 NW Wall Street Bend, Oregon 97703
(541) 388-6565 admin@deschutes.org www.deschutes.org