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2022-314-Minutes for Meeting August 10,2022 Recorded 9/1/2022BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County C J2022_314 Steve Dennison, County Clerk 09/01/2022 10:49:59 AM Commissioners' Journal 11111111111111111111111111111 FOR RECORDING STAMP ONLY BOCC MEETING MINUTES 9:00 AM WEDNESDAY, August 10, 2022 Barnes Sawyer & VIRTUAL MEETING PLATFORM Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick Lelack, County Administrator; Dave Doyle, County Legal Counsel; and Sharon Keith, Board Executive Assistant (via Zoom conference call) This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meetings CALL TO ORDER: Chair Adair called the meeting to order at 9:00 a.m. PLEDGE OF ALLEGIANCE: CITIZEN INPUT: Commissioner Adair acknowledged Citizen Input received through voice mail and email. Commissioner Adair presented a plaque received in gratitude as honorary plank owners of commemorating the commissioning of the USS Oregon. Commissioner DeBone spoke on the history of the commissioning of the USS Oregon. Piper Lewis gave testimony on the upcoming psilocybin process. Commissioner DeBone requested a list of time, place, and manner requirements that the facility will be looking for. BOCC MEETING AUGUST 10, 2022 PAGE 1 OF 5 Commissioner Chang commented on the need for a scale based approach rather than a zone based approach. CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda. DEBONE: Move approval of Consent Agenda CHANG: Second Discussion: The Board thanked Sharon Keith, BOCC Executive Assistant and County Forester Ed Keith for their service over the years and wishes them well as they conclude employment with Deschutes County. VOTE: DEBONE: Yes CHANG: Yes ADAIR: Chair votes yes. Motion Carried 1. Consideration of Resolution No. 2022-056, Increasing Appropriations within the Health Services Fund and the 2022-23 Deschutes County Budget 2. Consideration of Purchase Agreement, Document No. 2022-298, and Dedication Deed Document No. 2022-299, from Edward J. Giroux for Right of Way for the Hunnell Road; Loco Road to Tumalo Road Improvement Project 3. Consideration of Board Signature of Letters Appointing Jim Fister, Bill Hepburn, John Ralston, and John Shoemaker to the Sunriver Service District Managing Board 4. Consideration of Board Signature of Letters Thanking Ron Stephens and Dennis Dishaw for their Service on the Sunriver Service District Managing Board 5. Consideration of Board Signature of Letter Appointing Julie McFarlane to the Behavioral Health Advisory Board 6. Consideration of Board Signature of Letter Thanking Stephanie Sahleen for Service on the Behavioral Health Advisory Board 7. Consideration of Board Signature of Letter Appointing Lindsay Atagi to the Public Health Advisory Board 8. Approval of Minutes of the July 20, 2022 BOCC Meeting 9. Approval of Minutes of the July 27, 2022 BOCC Meeting 10. Approval of Minutes of the July 27, 2022 Lobbyist Interviews BOCC MEETING AUGUST 10, 2022 PAGE 2 OF 5 ACTION ITEMS: 11. Consideration of FTE Request for Criminal Justice Commission Restorative Justice Grant District Attorney's Office Management Analyst Kathleen Meehan Coop presented via Zoom Conference Call noting the need for an additional 1.5 FTE to cover services to be provided for the District Attorney's Office EAP program to be funded with pending grant from the Criminal Justice Commission Restorative Justice program. CHANG: Move approval DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 12. Second Reading of Ordinance No. 2022-008, an Ordinance amending Chapter 2.14 (County Internal Auditor) and Chapter 2.15 (County Audit Committee) as recommended by the County Audit Committee County Internal Auditor presented the ordinance for the second reading. DEBONE: Move approval of second reading of Ordinance No. 2022-008, by title only CHANG: Second VOTE: DEBONE: Yes CHANG: Yes ADAIR: Chair votes yes. Motion Carried Commissioner Adair read the ordinance into the record by title only. CHANG: Move adoption of Ordinance No. 2022-008 DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried BOCC MEETING AUGUST 10, 2022 PAGE 3 OF 5 13. Deschutes County Board of Commissioner update for the Oregon Living with Fire Program Joe Stutter, Senior Advisor presented the program of work for 2022. Jen Fenton, Co - Coordinator was present via Zoom conference call. The Commissioners commented on various fire concerns and options for the future. The Co -coordinators are attending meetings and webinars to find ways to support the place that they live. 14. Consideration of Approval to Pay Invoice for Insurance for excess general liability and excess cyber liability insurance Risk Manager Erik Kropp presented the item explaining the excess and cyber liability insurance coverage. The cost of the recent invoice for Deschutes County is $152,154 requiring Board approval for payment. CHANG: Move approval of invoice payment DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 15. State of the County Presentation This item was deferred to the agenda of Monday, August 15 OTHER ITEMS: • Psilocybin Follow -Up Discussion: Senior Planner Tanya Saltzman and CDD Director Peter Gutowsky presented time, place, and manner regulation options in relation to psilocybin. Stephanie Marshal, Assistant Legal Counsel, spoke on the process of adopting new regulations. Commissioner DeBone expressed support with the option 1 as presented by staff. Commissioners Debone and Adair support proceeding with option 1. Commissioner Chang felt that a less conservative program of regulation would be more reflective of the public testimony received last BOCC MEETING AUGUST 10, 2022 PAGE 4 OF 5 month. Ms. Saltzman stated the first hearing with the Planning Commission will be September 29 and a hearing before the Board of Commissioners in November. • Ballot Measure: County Counsel Dave Doyle presented the ballot title and text as well as the measure summary concerning psilocybin that will be published in the paper and placed on the November ballot. Commissioner DeBone read the caption of the ballot measure into the record. Commissioner Chang requested the results of the electors in November 2020. Commissioner Adair spoke on the impact for the rural community. Recommended revisions will be made by Legal Counsel and submitted to the Clerk's Office. EXECUTIVE SESSION: At the time of 11:09 a.m. the Board went into Executive Session under ORS 192.660 (2) (e) Real Property. The Board came out of session to go into Executive Session under ORS 192.660 (2) (a) Consideration of Employment. ADJOURN: Being no further business brought before the Commissioners, the meeting was adjourned at 12:00 noon DATED this 31 Day of A-5' 2022 for the Deschutes County Board of Commissioners. ATTEST: SECRETARY ARY RE PATTI ADAIR, CHAIR ANTHONY DEBONE, VICE CHAIR PHIL CHANG, COMMISSIONER BOCC MEETING AUGUST 10, 2022 PAGE 5 OF 5 VIES BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONER MEETING 9:00 AM, WEDNESDAY, AUGUST 10, 2022 Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend (541) 388-6570 I www.deschutes.org MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that public meetings be accessible remotely, effective on January 1, 2022, with the exception of executive sessions. Public bodies must provide the public an opportunity to access and attend public meetings by phone, video, or other virtual means. Additionally, when in -person testimony, either oral or written is allowed at the meeting, then testimony must also be allowed electronically via, phone, video, email, or other electronic/virtual means. Attendance/Participation options are described above. Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385- 1734. Citizen input received by noon on Tuesday will be included in the Citizen Input meeting record for topics that are not included on the Wednesday agenda. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public- hearing-notices. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the agenda. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be timely, citizen input must be received by noon on Tuesday in order to be included in the meeting record. CONSENT AGENDA 1. Consideration of Resolution No. 2022-056 Increasing Appropriations within the Health Services Fund and the 2022-23 Deschutes County Budget. 2. Consideration of Purchase Agreement, Document No. 2022-298, and Dedication Deed, Document No. 2022-299, from Edward J. Giroux for Right of Way for the Hunnell Road: Loco Road to Tumalo Road Improvement Project 3. Consideration of Board Signature of Letters Appointing Jim Fister, Bill Hepburn, John Ralston, and John Shoemaker to the Sunriver Service District Managing Board 4. Consideration of Board Signature of Letters Thanking Ron Stephens and Dennis Dishaw for their Service on the Sunriver Service District Managing Board 5. Consideration of Board Signature of Letter Appointing Julie McFarlane to the Behavioral Health Advisory Board 6. Consideration of Board Signature of Letter Thanking Stephanie Sahleen for Service on the Behavioral Health Advisory Board 7. Consideration of Board Signature of Letter Appointing Lindsay Atagi to the Public Health Advisory Board 8. Approval of Minutes of the July 20 2022 BOCC Meeting 9. Approval of Minutes of the July 27 2022 BOCC Meeting 10. Approval of Minutes of the July 27 2022 Lobbyist Interviews ACTION ITEMS 11. 9:05 AM Consideration of FTE Request for Criminal Justice Commission Restorative Justice Grant August 10, 2022 BOARD OF COUNTY COMMISSIONER MEETING Page 2 of 3 12. 9:20 AM Second reading of Ordinance No 2022-008. An ordinance amending Chapter 2.14 (County Internal Auditor) and Chapter 2.15 (County Audit Committee) as recommended by the County Audit Committee. 13. 9:25 AM Deschutes County Board of Commissioner update for the Oregon Living with Fire program. 14. 9:45 AM Consideration of Approval to Pay Invoice for Insurance for excess general liability and excess cyber liability insurance 15. 10:00 AM State of the County Presentation LUNCH RECESS OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 16. Executive Session under ORS 192.660 (2) (e) Real Property Negotiations 17. Executive Session under ORS 192.660 (2) (a) Consideration of Employment ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. August 10, 2022 BOARD OF COUNTY COMMISSIONER MEETING Page 3 of 3 Sharon Keith To: Subject: Do Not Reply. RE: Mitel voice message from FULLER MEGAN; 4631 for mailbox 1734 Voice message from Kirk Bohard, Bear Creek Road, 541 979-5769, provided comment on concerns of speed limit and traffic danger on the road and would request that there is a gnage that bicyclists share the road and ride single file. Sharon Keith I Board Executive Assistant Board of County Commissioners 1300 NW Wall Street I Bend, Oregon 97703 Tel: (541) 388-6572 Original Message From: Do Not Reply <DoNotReply@deschutes.org> Sent: Monday, August 1, 2022 10:17 AM To citizeninput <citizeninput@deschutes.org> Subject: 'Mitel voice message from FULLER MEGAN, 4631 for mailbox 1734 You have received a voice mail message from FULLER MEGAN, 4631 for mailbox 1734. Message length is 00:01:34. Message size is 734 KB. i (,f td ram /t4&1of; A Sharon Keith From: DiamondStone Guest Lodges <diamond@diamondstone.com> Sent: Friday, July 29, 2022 2:03 PM To: citizeninput Subject: Public feedback SB762 Importance: High You don't often get email from diamond@diamondstone.com. Learn why this is important [EXTERNAL EMAIL] July 29, 2022 Dear Oregon Representatives, This is Gloria and Doug Watt. Writing today regarding letter received, dated 7-21-22, from the DOF Fire Protection Division about Senate Bill 762. It says, "individuals are welcome to provide input during the adoption process." Our input is that this is like an earthquake. These new rules could destroy lives just like a real fire. We seek to persuade you to amend strict rules to be more realistic and compromise with homeowners. Properties we own or are Iienholders on which will be affected: Residence 16693 Sprague Look La Pine, OR, 97739 — 3.3 acres with open meadow adjacent to grassy golf course. Income property for sale - 53737 Bridge Dr. La Pine, 97739 -1.35 corner acre (paved roads on two sides.) https://www.homelister.com/listing/53737-Bridge-Drive-97739 In escrow to sell, rental property - 52690 Ranch Drive, La Pine, 97739 — 4.8 forested acres off Day Rd. The guidelines under Articles and Stories, called Home Protection Guidelines, are sound. 10' is easy and logical. We believe that a 100' clearance area is unrealistic and destructive. With 30 years' experience as a real estate agent and mortgage brokers, we see a rocky path ahead with heavy handedness. Lazy River South (our address,) zoned RR10, has larger lots that might be over 100' wide, some are not. But OWW (Oregon Water Wonderland) lots are only % acres, more importantly, they are only 78" wide by 260' deep. A 100' clearance distance there would mean removing every single tree. We agree that this South Deschutes County area is a high -risk class, and that some tree clearing is necessary, but properties cannot be regulated with a broad stroke. Perhaps inspectors can have empathy to take individual needs and other factors into account. For example, as temperatures are rising, owners feel value in the shade that trees provide. Perhaps tree species can be a factor, to favor removing lodgepoles but leaving shady aspens e.g. Another mitigating condition, for our residence as an example, is that we have a 400-gallon water tank on a trailer that can be filled from the Little Deschutes River to fight fires on site or help our neighbors. Now we will address concerns and comments with two categories — Costs and Consequences. COSTS Very few homeowners can afford to remove so many huge trees. Tree removal means removing stumps and debris too, Then expensive re -landscaping, whether it be xeriscaping or grass that wastes electricity to water from wells. Some would need a credit line or 2nd mortgage, straining finances. The state could offer financing, but most homeowners cannot afford increased debt obligations. CONSEQUENCES Here is what might happen if a mandate is established. Most people will be unable to comply. Mortgage and homeowners' insurance companies will no Ionger lend or insure purchase or refinance transactions if properties are not compliant. Or people will only be offered unaffordable high -risk policies or mortgage options. A mandate will kill an already tenuous rural real estate market as no one will be able to buy or sell. We're sure you've already considered these things. We do not have a solution but suggest a compromise on the distance (20'?) and make exceptions on a case -by -case basis considering things like specific location, lot size or river access. Maybe only require a 50' clearing at time of sale so that buyers and sellers could split the cost. Maybe require only 20' of everyone now. Or allow X number of trees to be inside the 20'-50' zone if homeowner makes a case. Another idea, since homeowners can't afford it, is to create a budget for something like the YCC (Youth Conservation Corp) for the state to train and employ young people to attack the problem and Oregon state can absorb these tree removal costs. Thanks for listening. Gloria and Doug Watt diamond@diamondstone.com ` 541-306-8070 gioria's mobile Diamondstone.com Lodging Motofantasy.NET Motorcycle Rentals NewberryEvent.com 501c3 8th Annual Music Festival to Defeat Multiple Sclerosis BOARD OF COMMISSIONERSMEETING REQUEST TO SPEAK Citizen Input can be given regarding any topic that is NOT on the agenda Public Testimony can be given during Public Hearings only Topic of Input or Testimony: VS Cki j ** Is this topic an item on today's agenda? Yes (please see description of Citizen Input above) Name l Lk) S Address Date: Phone #s tom E-mail address Cfeiri c.c. ov THIS FORM IS TURNED IN TO RECORDING SECRETARY BEFORE MEETING BEGINS Are you submitting written documents as part of testimony? If so, please give a copy to the Recording Secretary for the record. Yes BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: August 10, 2022 SUBJECT: CJC Restorative Justice Grant -- FTEs RECOMMENDED MOTIONS: Move to approve the hiring of 1.5 FTEs upon the acceptance of the 2021 Criminal Justice Commission (CJC) Restorative Justice Grant Program. BACKGROUND AND POLICY IMPLICATIONS: The District Attorney's Office in partnership with local community -based organizations has applied for funding to expand the Emerging Adult Program (EAP) to improve the way the criminal justice system handles young adults who have engaged in criminal activity. The DA's Office EAP pilot, which is still running, is showing initial results that indicate the program is having a positive impact. Expanding this effort will allow us to test the concept further. The grant will cover Phase II of the program, which will offer a restorative justice opportunity to 50 young adults, expand the criteria for eligibility, improve victim services, and enhance our community partnerships. We have learned a lot through our pilot program including that the program's design requires a dedicated team to manage the initiative at the DA's Office. The grant specifically requested funding for three half-time (0.5 FTE) team members -- DDA, Program Development Technician and Victim Advocate. Although the grant is part of the state's FY21-23 biennium, our award will not receive final approval by the Criminal Justice Commission's Board of Commissioners until August 17, 2022. To use our time within the biennium as efficiently as possible, given the delays outside of our control, we are requesting approval to post the three temporary, part-time positions prior to final grant approval. Pre -approval to post these positions will help us to achieve our program goals by allowing us to be further along in the selection process for these positions when we ultimately do receive the official award announcement. Each job description will state that a job offer for the selected candidate will only be made after award acceptance. We look forward to coming back to the BOCC in a few weeks to request approval to accept the grant award. Attached is a copy of the job announcements and grant budget. BUDGET IMPACTS: The two year grant request was for $935,978.72 with the majority of the funding being allocated for personnel and contracts with partnering non -profits (Community Solutions of Central Oregon and Thrive Central Oregon). The grant was not projected in the DA Office's FY22 Budget. The personnel funds ($410,438.16) will be used to pay for the 0.5 FTE DDA, 0.5 FTE PDT and 0.5 FTE VA. The amount of funding requested for each position was at a Step that is common for a candidate in that position to be hired. The DDA position funding was requested at a Step 7, and the PDT and Victim Advocate would both be funded at Step 4. ATTENDANCE: Kathleen Meehan Coop, Management Analyst DESCHUTES COUNTY HUMAN RESOURCES EAP Deputy District Attorney Job Posting ABOUT THE DEPARTMENT: The District Attorney's Office represents the State of Oregon in all criminal cases filed in Deschutes County. Representation includes enforcing the laws of the State of Oregon, protecting the innocent, ensuring the guilty are held accountable, and advocating for victims of crime to be heard and respected in the process. The District Attorney and a team of Deputy District Attorneys are responsible for evaluating the investigative reports submitted by local, state and federal agencies and determining whether justice and public safety require prosecution. If the Office initiates prosecution, the attorneys are then responsible for presenting evidence to and advising the Grand Jury, and representing the State at every stage of the criminal proceeding in Circuit Court thereafter. The Office can also decide to defer certain cases out of the traditional criminal justice system into alternative diversion programs that maintain community safety and improve offender and victim outcomes. The mission of the DA's Office is to ensure justice and community safety. ABOUT THE COUNTY: We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,100 employees provide County services in a number of departments, divisions, and offices. Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big -city opportunities and small-town neighborhoods. ABOUT THE JOB: The Emerging Adult Program Deputy District Attorney (DDA) will serve as a critical member of the Deschutes County District Attorney Office's Emerging Adult Program (EAP) team. The EAP aims to safely and effectively reduce charging of cases involving young adults (18-24 years old) through a restorative justice initiative — focused on supporting offender accountability, while improving victim outcomes and public safety. This position will be responsible for the analysis, preparation, and disposition of criminal cases specially involving young adults. The EAP DDA will review and monitor all young adult cases to determine program eligibility and track. The incumbent is expected to comply with all legal practices and standards, as well as office policy, and will provide training to the office on the EAP program and criminal justice reform initiatives. All ineligible and revoked EAP cases will be referred to another DDA for prosecution. The position will work under the direction of the Chief Deputy District Attorney who assigns work, reviews performance, and provides consultation on cases. 1 Goals for the EAP DDA 1. Support restorative justice outcomes 2. Evaluate and offer timely assessment to all possible candidates for EAP participation 3. Maintain community safety and justice 4. Improve victim (harmed party) and offender (responsible party) outcomes 5. Reduce young adult cases entering the traditional criminal justice system To achieve these goals, the EAP DDA will work in partnership with the DA Office's dedicated Program Development Technician and Victim Advocate, as well as an Investigator and Management Analyst. The full EAP team also involves Community Solutions of Central Oregon's facilitator, and program coordinator; Thrive Central Oregon's case manager; and other local agencies and a team of community volunteers. This collaborative inter -disciplinary team develops, implements, and tracks the EAP restorative justice grant program. This is a temporary, half-time (0.5 FTE/20 hours per week) grant -funded position that is anticipated to run from July 1, 2022 to December 31, 2023. Continuation of the position into 2024 and beyond is based on approval of a no -cost extension and future grant funding. A final offer for this positon is contingent on DCDA receiving the grant award. Optional: ❑ Check the box if remote work is available. © Check the box if a hybrid of in-office/remote work is available. This position may be conducted at the DCDA office in Bend, Oregon or at a remote location. Key Responsibilities: (Highlights — 3 key responsibilities) • Reviews, monitors, and tracks all cases referred to the EAP to determine eligibility, progression through the program, and approval intervention plans. • Oversees the daily management of the EAP grant operations, working closely with program development technician, maintaining regular communication with program partners, and recruiting, training and scheduling community facilitators. • Tracks and collects statistical information and data on performance measures, technology, and policy issues; prepares reports of study conclusions and recommendations. What You Will Bring: (Highlights — 3 each to knowledge and skills based on the job description) Knowledge of or experience with: • Criminal law and the practices and procedures of criminal prosecution, legal research methods, and applicable rules, codes and regulations for area of assignment. • Principles and techniques for program development and implementation, file record keeping, and data management. • Operating a personal computer, utilizing standard (Microsoft Office Suite) and specialized software (Zoom, Cognito Forms, Karpel, or similar), and entering information into a computer system with speed and accuracy. Skill in: • Communicating effectively verbally and in writing and work with minimum supervision, using initiative and independent judgment within established procedural guidelines. 2 • Establishing and maintaining effective working relationships with other employees, clients, and agencies at all times. • Analyzing administrative and operational data and issues, interpreting policies and regulations, evaluating alternatives, and recommending changes based on findings. Preferred Qualifications: • Knowledge of and belief in the impact of restorative justice and criminal justice reform. • Experience coordinating or managing complex programs. • Experience with grant management and funding, and reporting and contract management. • Minimum of 3-5 years of experience in law office. NECESSARY SPECIAL REQUIREMENTS: • Law Enforcement Data System (LEDS) and CJIS certification from the State of Oregon are required within six months of hire 3 DESCHUTES COUNTY HUMAN RESOURCES Program Development Technician Job Posting ABOUT THE DEPARTMENT: The District Attorney's Office represents the State of Oregon in all criminal cases filed in Deschutes County. Representation includes enforcing the laws of the State of Oregon, protecting the innocent, ensuring the guilty are held accountable, and advocating for victims of crime to be heard and respected in the process. The District Attorney and a team of Deputy District Attorneys are responsible for evaluating the investigative reports submitted by local, state and federal agencies and determining whether justice and public safety require prosecution. If the Office initiates prosecution, the attorneys are then responsible for presenting evidence to and advising the Grand Jury, and representing the State at every stage of the criminal proceeding in Circuit Court thereafter. The Office can also decide to defer certain cases out of the traditional criminal justice system into alternative diversion programs that maintain community safety and improve offender and victim outcomes. The mission of the DA's Office is to ensure justice and community safety. ABOUT THE COUNTY: We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,100 employees provide County services in a number of departments, divisions, and offices. Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big -city opportunities and small-town neighborhoods. ABOUT THE JOB: The Program Development Technician (PDT) will serve as a critical member of the Deschutes County District Attorney Office's Emerging Adult Program (EAP) team. The EAP aims to safely and effectively reduce charging of cases involving young adults (18-24 years old) through a restorative justice initiative -- focused on supporting offender accountability, while improving victim outcomes and public safety. The PDT is responsible for coordinating program meetings, scheduling volunteers, collecting and tracking data, identifying and flagging cases and participating in case review. In addition, the PDT will assist in implementing program goals, establishing and monitoring performance benchmarks, drafting contracts, and with community outreach. This position reports to the DCDA Management Analyst to coordinate the EAP grant program. Goals for the EAP PDT 6. Support restorative justice outcomes 7. Identify and offer timely screening of all possible candidates for EAP participation. 8. Maintain community safety and justice. 9. Support program implementation and community engagement 4 10. Improve victim (harmed party) and offender (responsible party) outcomes 11. Reduce young adult cases entering the traditional criminal justice system To achieve these goals, the PDT will work in partnership with the DA's Office EAP team that involves a dedicated Duty District Attorney and Victim Advocate, as well as an Investigator and the Management Analyst. The full EAP team also includes Community Solutions of Central Oregon's facilitator, and program coordinator; Thrive Central Oregon's case manager; and other local agencies, and a team of community volunteers. This collaborative inter -disciplinary team develops, implements, and tracks the EAP restorative justice grant program. This is a temporary, half-time (0.5 FTE/20 hours per week) grant -funded position that is anticipated to run from July 1, 2022 to December 31, 2023. Continuation of the position into 2024 and beyond is based on approval of a no -cost extension and future grant funding. A final offer for this positon is contingent on DA's Office receiving the grant award. Optional: ❑ Check the box if remote work is available. Check the box if a hybrid of in-office/remote work is available. On non -program meeting days there is the opportunity to work remotely, the meeting schedule is still to be determined. Program meeting days require the PDT to be in -person to greet program participants. Key Responsibilities: (Highlights — 3 key responsibilities) • Coordinates, schedules and administers program planning meetings and RJ circles, and provides technical assistance to community groups and/or programs to ensure the successful implementation of the EAP. • Collects and reviews case information, prepares and edits confidential and sensitive legal documents, and maintains confidential document logs and databases, identifies discrepancies and deficiencies and updates files and databases. • Maintains and updates program materials, and generates original documents for the program and the district attorney. What You Will Bring: (Highlights — 3 each to knowledge and skills based on the job description) Knowledge of or experience with: • Working collaboratively with a small staff team, local non -profits and agency partners, and community volunteers. • Operating a personal computer, utilizing standard (Microsoft Office Suite) and specialized software (Zoom, Cognito Forms, Venngage, Karpel, or similar), and entering information into a computer system with speed and accuracy. • Principles of confidential record keeping, case files, and data management. Skill in: • Working independently, in an organized and detailed fashion while keeping key individuals and groups informed and prepared. • Ability to develop and present concise information to small and large groups of individuals through excellent writing, presentation and public speaking skills. • Providing exceptional customer service, effectively handling hostile, angry, and emotional participants, and showing compassion and support to offenders and victims. We hope you'll consider joining our talented team. 5 Preferred Qualifications: • Knowledge of and belief in the impact of restorative justice and criminal justice reform. • Experience coordinating or managing complex programs. • Experience with grant management and funding, and reporting and contract management. • A bachelor's degree in social work or criminal justice. • Minimum of 2-3 years of experience in law office, juvenile justice, program management or substance abuse prevention. NECESSARY SPECIAL REQUIREMENTS: • Possession of or ability to obtain a valid Oregon driver's license within 30 days of hire date. • Law Enforcement Data System (LEDS) and CJIS certification from the State of Oregon are required within six months of hire 6 DESCHUTES COUNTY HUMAN RESOURCES EAP Victim Advocate Job Posting ABOUT THE DEPARTMENT: The District Attorney's Office represents the State of Oregon in all criminal cases filed in Deschutes County. Representation includes enforcing the laws of the State of Oregon, protecting the innocent, ensuring the guilty are held accountable, and advocating for victims of crime to be heard and respected in the process. The District Attorney and a team of Deputy District Attorneys are responsible for evaluating the investigative reports submitted by local, state and federal agencies and determining whether justice and public safety require prosecution. If the Office initiates prosecution, the attorneys are then responsible for presenting evidence to and advising the Grand Jury, and representing the State at every stage of the criminal proceeding in Circuit Court thereafter. The Office can also decide to defer certain cases out of the traditional criminal justice system into alternative diversion programs that maintain community safety and improve offender and victim outcomes. The mission of the DA's Office is to ensure justice and community safety. The Victims' Assistance Program (VAP) is a unit in the District Attorney's Office that specializes in helping crime victims in Deschutes County. The primary function of this program is to help crime victims navigate the criminal justice system process and provide assistance that promotes establishing victim stabilization after the crime. The team works to ensure that victims are treated with dignity, respect and compassion, with a mission to involve crime victims and the community in a restorative process that diminishes the devastating impact of crime. ABOUT THE COUNTY: We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,100 employees provide County services in a number of departments, divisions, and offices. Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big -city opportunities and small-town neighborhoods. ABOUT THE JOB: The Victim Advocate (VA) will serve as a critical member of the Deschutes County District Attorney Office's Emerging Adult Program (EAP) team. The EAP aims to safely and effectively reduce charging of cases involving young adults (18 to 24 years old) through a restorative justice initiative -- focused on supporting offender accountability, while improving victim outcomes and public safety. This position will be responsible for connecting with and supporting victims, conducting specialized legal support, providing technical knowledge of the justice system, and handling complex technical and clerical activities. The VA will report to the Victims' Assistance Program Manager, but will have EAP work assigned by the Management Analyst, who directs the EAP grant program. 7 Goals for the EAP VA • Support restorative justice outcomes • Ensure victims know their rights and their rights are upheld • Maintain community safety and justice. • Improve victim (harmed party) outcomes • Reduce young adult cases entering the traditional criminal justice system To achieve these goals, the EAP VA will work in partnership with the DA Office's EAP team that involves a dedicated Deputy District Attorney and Program Development Technician, as well as an Investigator and Management Analyst. The full EAP team involves Community Solutions of Central Oregon's facilitator, and program coordinator; Thrive Central Oregon's case manager; and other local agencies and community volunteers. This collaborative inter -disciplinary team develops, implements, and tracks the EAP restorative justice grant program. This is a temporary, half-time (0.5 FTE/20 hours per week) grant -funded position that is anticipated to run from July 1, 2022 to December 31, 2023. Continuation of the position into 2024 and beyond is based on approval of a no -cost extension and future grant funding. A final offer for this positon is contingent on DCDA receiving the grant award. Optional: ❑ Check the box if remote work is available. El Check the box if a hybrid of in-office/remote work is available. On non -program meeting days there is the opportunity to work remotely, the exact weekly meeting schedule is still to be determined. Key Responsibilities: (Highlights — 3 key responsibilities) • Informs victims of their rights, the differences between the traditional criminal justice system and EAP, and solicits victim's views to share those thoughts with the EAP team. • Participates in EAP RJ circles as a victim surrogate or for victim support. • Works closely with the victim, community partners and the case manager to improve harmed party outcomes by providing advocacy services that includes crisis intervention, direct services, information and assistance within scope of authority. What You Will Bring: (Highlights — 3 each to knowledge and skills based on the job description) Knowledge of or experience with: • State laws, regulations, and standards governing the administration of victims' rights laws for the adult justice system and the release of information and confidentiality. • Collecting and analyzing client and case information; maintaining document logs, identifying discrepancies and deficiencies, and requesting additional documents and information within scope of authority. • Operating a personal computer, utilizing standard (Microsoft Office Suite) and specialized software (Zoom, Cognito Forms, Karpel, or similar), and entering information into a computer system with accuracy and confidentiality. 8 Skill in: • Working independently, in an organized and detailed fashion while keeping key individuals and groups informed and prepared. • Identifying and assessing victims' needs and adversarial situations. • Demonstrating courteous behavior when interacting with visitors, staff, offenders and victims from varying social, economic, and ethnic backgrounds and able to de-escalate and handle crisis intervention We hope you'll consider joining our talented team. Preferred Qualifications: • Knowledge of and belief in the impact of restorative justice and criminal justice reform. • Experience working in the legal system • Prior victim advocate training • Minimum of 2-3 years of experience in law office, juvenile justice, program management or substance abuse prevention. Additional experience may be substituted for education. NECESSARY SPECIAL REQUIREMENTS: • Possession of or ability to obtain a valid Oregon driver's license within 30 days of hire date. • Victim Advocate training within one year of hire. • Law Enforcement Data System (LEDS) and CJIS certification from the State of Oregon are required within six months of hire 9 Emerging Adult Program Deschutes County C I I a) 00 C (o. E 0) co 0) E Total Amount a) V) a) 0 a) CC N O 0 1,0 .-1 O O ei NZ O O 00 M m ct O r-I cY 0 0 0) E o0 o c _c cll C o O a E W a) as s Y 2 Cc } C .L 1 0 to O Y 0 c a) Y c co U .1... , a) "6 O - a) a)< O "O Q4 a) .c 0 E 3 4-)„) Y C CO u vI ti — E x- O C' a)a) `± C. 00 - ' 4 O C c O .� O a 0) a) (o +' p 0 L v) N w o a. m co10 VI Y C a) u a) s 0) a 00 ao 0 E E o ;F o 4, L' 0,. 0 N co CI 110 c E i*�, co 3 .0 c 4.4 a)Ni ' m @ O .0 (0 C.)i co o.)c 3 a) c E •- to 0 a -o -p E N O C O (,- Ti U = a- Ci (ca 4- O C lac0 G V)' ) *C V, N coLUa cc H C 0 G *k o 0 Q? U N a) v +n m s .c s L ++ + Y M (n O O 00 O Equivalent (FTE) 0 In O Lrl v Z v Z v Z Employing Organization Deschutes County DA's Office Deschutes County DA's Office Deschutes County DA's Office Position Title > a) C YO U Y 0 ,>, 0_ a) 0 C ro 'U L 0) H E 0 IZ (0 0 0) a d N N 3IVictim Advocate Personnel Tot to -0co U 0)) 0) L C 4- ro 0)) c Y `o v -o c CU C v 0) E _ru VI U 00 >- C 4- a 0 a) 0) L v 4-, (0 VI 0 t E U co COIli o s.00 0 c O c O 0. L CU V 3 0 4-, LLI o Q LL C to al a, o _ H 0) t 00 ac) Q- E a) L a.)C C a tIO (o no a) c a) 4-,(0 -0 E •§ `- Q VI w L H t CO -0 N N N 0) YO 0 a) > N +_, Cu>, t 0 i 0 aLel 4-I== c 3 C L CU N (0 (0 4 a 0 O. c (0 (0 a) o E Y '-1 (� c O 00 o_ II n Y (0 4) 10 00 O o) a c .(o a) s c VI 4., c cc > (0 L U c a. O Y i a) v O_ O (0 Ut cr E E (1) u s Y (0 -0 a) Y -0 to 'C O V1 V) a cu u C a) s 0tin coz _ E _ U c U U � (Q L 0 'a) OD t Y E s N a) t t 0 0 `o 3 c oc a) L. C (0 C O s 0 +_Vt N (o 0 vwi C a a) O W 0 0 IHi_ oL o a) E o Y c c s c ° 3 O a >. C Y co m 4) E ca (o 0 3 a s > O N _a NT 0 � 0 � = 3 ri u -D c -c (o �Q 0.o L E Y ate+ 4' U VI U Y >•• Y C co u 0 0 a1 V N Q N (1) a) 3 O Fes-• u Q) 0 0 a (n (0 t _ H N a) E (0 0) (0 4- 4, a) tin c 0) (0 0 U c c (0 co 4) 0) L ut 4, ca 0 c 0 0 a w H vi O a) c c (0 CD t H N N O N ei >? (Lo U c 0 0 a 0) t H a) 0 V a) t 4-, .0) Y (0 Y Q. 0 Q i (0 aJ O_ -0 00 C (o c c, � O 1- 0 O_ a "0 (0 CO m. u< c 0 U a) 0 Total Amount a) cn a) cc # Units Required Price per Unit Organization Served Contract Purpose Emerging Adult Program Deschutes County 2 Case Management Thrive Central Oregon Services Yearly 85,280.00 2.0 170,560.00 FS"f 3 Victim/Offender Support Fund Thrive Central Oregon Other Yearly 5,750.00 2.0 11,500.00 (r Community Community Solutions of 4 Facilitator/Volunteer Payment Central Oregon Other Yearly 20,447.00 2.0 40,894.00 Z Community Solutions of 5 Restitution payments Central Oregon Other Yearly 14,375.00 2.0 28,750.00 6 Researcher Portland State University Services Hourly 100.00 50.0 5,000.00 Contractual Total: 518,990.56 Narrative: For each requested item above provide a brief justification as to how it meets or fulfills the purpose/intent of the program 'CSCO service contract covers the time needed for the CSCO team, primarily a Program Coordinator and a CSCO RJ Facilitator to provide the EAP with RJ services, training, as well as general program development and oversight. These positions will begin working on the program starting on July 1, 2022. Thrive's service contract covers a 0.5 FTE Program Manager at average two-year salary of $82/hr. This position will begin working on the program on July 1, 2022. A separate contract will be written for Thrive to manage these funds. The victim/offender support funds have been allocated for resources and services to help both the harmed and responsible parties on the 50 EAP cases. We have allotted an average of $200 per case, but expect that some cases will not need any funds and others may need substantially more. These funds can be used for emergency needs (i.e. childcare, food, A/C unit, gas money, phone minutes) or for expenses related to obtaining needed services - such as counseling or a class. The total includes a 15% administration fee for Thrive to manage the funds. A separate contract will be established with CSCO to manage the volunteer payments. Community facilitators & volunteers that will assist with both the CSCO victim - centered and the CVWI RJ Circles. The facilitators and volunteers will be paid for their services/time in the RJ Circles and meetings. We anticipate that the community facilitators will dedicate over 1,400 hours to EAP and will be paid the going Oregon volunteer rate of $25.40/hr., plus a 15% administration fee for managing the funds by CSCO. Another contract will be established with CSCO to handle restitution fund payments. These funds have been set aside to help cover restitution expenses to make a HP whole if a RP party is making every effort to engage in the program, but will be returned to a bad situation if they fully repay the restitution. This fund also allows for the team to expand the program to include cases with higher restitution payments then were considered during the pilot since high restitution amounts can be impossible to pay off within a 6 month program time period. There may also be circumstances that it is in the best interest for community healing to make a HP whole even if the RP can't make any payments. The EAP team will review these cases carefully before offering to cover restitution. We know from court data that the young adult age group is historically the least likely to fully pay restitution. Enrollment in EAP should help improve that but when it doesn't, the engaged HP shouldn't be penalized. The average restitution is $3,500 and 23.5% of cases w/ 18-24 yr. old offenders involve restitution. Only 44% of restitution cases are paid in full. Based on these numbers we allocated $25,000 for restitution payments, plus 15% administration fee for CSCO. 'Greg Stewart will be hired to help EAP develop our pre & post program surveys. We estimate 50 hrs. of work. equipment: Permanent or non -expendable equipment with a purchase price of $5,000 or more, or a useable life of two or more years, for a single item ' Directions: r-i (4 m •zt U1 lD CD 9- 0 N Emerging Adult Program Deschutes County Total Amount v w a) 3 C" CC O O O O O O O O O O O O O O # Units Required Price per Unit Organization Served Item Description Equipment Total: c-I N M L(1 0) L co E a3 aD O Q a) t w O C a) C N O 0- G.) 4 3 O 0) a) E O O (a C O co G= w a CO a) 0 Q a) 0 co (a E CU a) Cll C• CU U N a) O u_ c-I c' Lf) 0' E 0 a), a) 10 L] _C 0 N 3 GA' O_ oc(1' a a) L O Y o +' a. a N c E t° _fav a; VI O CD 0 U in Y 4-, cop' a)) -a a 3 . 5 o s O 00 a) Y '- a) 5 .N +' .0 v 0 : -: _ m a) C Y Y Q Y ti Y 0 U C .0 :,:c.).,, a) "0 N C _ N • p., `+- tea) 'C E L. i1 d O to 3 Q C N .ns O K 5. i a) N_ E 0 'C C D v I,;E al o o.I-.O It Y -„.0: 0 C C C _c ...c 75. U a) a) a) Total Amount '5 s a) cc Y 0 C 0) co_ a) d Organization Served C O Q a, 0 E a) Y O N a, U O 0 (3) 3 _C O m E R 0 O d c-I N Cr) d• L(1 v co Z E bA O Q a) 4- O G al C N O a 3 Q a) .c N 4- 3 O a a) E 3 ai il o c 0 UY a' E • :3 o .,- C d a c w co _C O > 4-4O C CL Q >O C .0 0 E 4+ O -0 o- w -0 a) as s -' a _c Q U 3 c v F— O LL M Lry Emerging Adult Program Deschutes County Total Amount 0 Q./ N a O' C) CC a) 5 Is CC a) C 0 N O_ a) u n. 73 a) > a) to C 0 .40 co tan 0 0 0 C O O. CU a) 0 E Y 0 O 0 O O 0 O d 0 0 O O a) > 47, (0 s the purpose/intent of the program 4- O 0)) a) E 0 O ..0 Q C (a c 0 L a) 0 5 0 a 0) 0 co (0 CU Y a) 0) 0 0) U (0 N O LL a)` (n 0 0 0; CO 0. 0" 0; 0- sr) 00 C` .0713 1 0. fi00 C. E. C' 0 00 0 00 0 CO 0.. t 0 yr 0) o. ) a). 0 i Ly_ Directions: Total Amount 0 a) Y 0) 0 CS" 0) CC 0 0 vi 0 0 0 0 0 0 0 0 0 0 0 o c 0 0 tlb 0) Ts 73 CV CU O 13 OA o C E O •E Os C "I en a) +-' a) .0 Lb.0a) a1 CO c C v -o a.0 4'C a 0 01 Y — 0 Q OCOl 0.1 UP / a1 a) L i h C X- 7 v O0 CU O _ C el 0 (a 73 el 0,- > . L (0 CO -C4O (^ on 3' '" (0 $- o a, O co N 19 > �' O COL C CO N -O 4' C C E o - QJ N Qj 4,s... L+ N co a) co a) Li)0) E C 0 Y N v vs +) 0. a) as O ,.° a) 0 Y '- 4.-.0) 0 tea, o CL U CO O L - CU v co 'O O n 0 4- a, E N Q O sr, , (0. O C N ( U vs 0 h00 4A (00 a) O - - ~ (0 a) a) a) -Cu4L ' � 4, � w a c 5 5 0 0 t!1 # Individuals da QJ C cc 0 C 0) CO Organization(s) Served Whole EAP team Trauma Informed training N m Lf1 Travel/Training Total: 0 O 0) a c 0) C 0 -a v (0 0) (13 Q Y Y U (0 4- co C E (0 a) E � L Q W 2a1 Q. t C) Y d) 4- . O O C 0C -0 (1) a) o OL 0. 0 a) Q. s a) _ -. 4.4 ( c LO O u) f? NO 0a E .c y_+ C o E L 0. 0 (75 E (0 Y CO Y 3 C a) co C (a • cu E L a) > v o -0 Q_ v > .0 0 g co = E ,v) -0 0 C a) 0 f0 O' tin v .0 E •f0 (0 Y 0 < O LL .Cc_ 03 t 0) > 0) 0) O E O a) a) t 0 4.4 a) Y 0 a) (0 E a) 0) > (0 L a) E O Q 00 c 'E rts a) t O C O '6 a) (0 co ' -1 Emerging Adult Program Deschutes County M L(1 0 v 0 0 a) T N .Q a) > � U a co) Op d m O 0. C 23 10 E co +a N C 3 (1) CO 1 v0 aco C a) U vi O -0 ° Y C CN a) 0 4- a) > - O U— a`on3 3 O `.(- CO c N 4- LI') Q a, c N . a) CU X 4- c 40 i+ O 0) 4- C 73 i+ T C O E v ° C v�-- U .0 a) Q c > •i 0 CO N n a) ni 0 E o 0 Q Q) a) (0 Y 4, C C Total Amount a) 0) CS 0) z 0 (0 (0 ha 0 c O Q • 0 0) 0 E v Y O O O co 0 H 0 0 a H E E co O L Q 4 a) - O c N ° N 0 Q 0 CI) s - 41) O N a) E O O 0 4-1 Y- a) .Q CO N .O O a) 0 co (0 E a) 4) 0) a) a) 0 a) U CO N 0 LL L c 0 0 N a c 0 Q a)E N E O N c 0 0 c O 0 c ogram and/or any ial Considerations ro u. 4) Ate+ 0 c O u 0 c 0 +.O CO c 0 C Y C 0 a) N v E O N 0 a) c O v ( (0 L C c -°O 4- tea) 73 O .N C 'o v C C (0 v E -0 UCO Q Q +S+ U 0) s _ O C C C - a) a) U N a) T 4- (a CO C y_ O Q C U 7. 0 a) u E N N 0 Q coc c a) O 1- - C c C Total Amount or v a) (0 E W L O 0_ Q (n 0 O a) o_ 1- c 0 0- a) 0 E a) O O 0 Emerging Adult Program Deschutes County CO 0 co C 0 f6 0 c C C 0 0 c (6 0 X Cl N O L 0. 0 co Cco G 0 c0 OJ 0 LL c-I N m t 0 v Ca io 0 0 4- 0 G 4-, Cr 0 0 0 v 0 X v 0 O 3 Ln 0 0 a- , C0 G 0 z 0 0 d lQ 0 1- Administrative Costs BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: August 10, 2022 SUBJECT: Deschutes County Board of Commissioner update for the Oregon Living with Fire program. RECOMMENDED MOTION: n/a BACKGROUND AND POLICY IMPLICATIONS: The Oregon Living With Fire (OLWF) program has been existence for four years and the landscape encompasses most of Crook, Deschutes and Jefferson Counties, and the northern portion of Klamath County. Portions of the Deschutes and Ochoco National Forests and Prineville Bureau of Land Management are also within the landscape. The governance of OLWF requires updates to the respective County Commissioners. This presentation will include the Program of Work accomplishments and focus on added capacity to the stakeholders within the landscape. BUDGET IMPACTS: None ATTENDANCE: Jodie Barram, Co -Coordinator OLWF; Dr. Jennifer Fenton, Co -Coordinator (virtual); and, Joe Stutter, Deschutes County Senior Advisor and OLWF Contract Administrator. Grant Assistance 2022- Fenton, J February 2022 1. Community Assistance Grant- Greater Powell Butte (Kody Johannsen- ODF) a. Fuels Reduction b. Forest Resiliency c. Fire Protection Education 2. Community Assistance Grant- Greater Three Rivers Firewise Communities Initiative (Eric Metzger ODF) a. Prineville District BLM, Deschutes, Ochoco, Crooked River, Tribes of Warm Springs Adjacent b. 19 communities at risk with only 6 Firewise coordinators c. Aimed at securing a Firewise position to assist with CWPPs 3. Rural Business Development Grant- Echo Murray (Walker Range) a. Facilities Improvement b. Back up generators May 2022 1. Western States Fire Managers Grant (Kody Johannsen- ODF) a. McKay and Powell Butte Risk Assessment i. Fuels Reduction ii. Education Outreach iii. Partnership with Crook County Fire & Rescue/Alfalfa Fire Department Ongoing 1. Building Resilient Infrastructure Community (BRIC) Grant a. Email Communication with FEMA and State Hazard Reps i. FEMA GO Application Tutorials ii. BRIC Writeups to share or shared with probable/eligible applicants OREGON LIVING WITH FIRE - 2021-2022 Program of Work MISSION STATEMENT: Guided by the National Cohesive Wildland Fire Management Strategy's framework and vision: To safely and effectively extinguish fire when needed; use fire where allowable; manage our natural resources; and as a nation learn to live with wildland fire. There are three primary goals that are necessary to achieving the vision. 1 Restore and maintain resilient landscapes 2. Create fire adapted communities 3. Safe and effective wildfire response Objective CS Goal Activity When Outcomes/Notes Jodie has been attending DCFP, KLFHP and OFRC meetings. Jodie participates in and adds capacity through the DCFP Outreach Sub - Committee, also assisting with Facebook and other needs for the DCFP & OFRC. The Central Oregon Resilient Maintain and enhance partnerships with local Collaborative groups by attending regular meetings and participating as Forest Stewardship Foundation (COFSF), covering the Deschutes Landscape appropriate in local related field activities and Ochoco, is & Fire i.e., Ochoco Collaborative, Klamath Lake another partnership that Adapted Forest Health Project, Deschutes Jodie is engaging with Comm Collaborative Forest Project; add capacity to these existing groups e.g., communication strategy and grant writing. that needs to be added to the POW for 2022-23. Partnerships Jen has assisted ODF with composing applications to secure the western states fire managers grant funding for fuels mitigation work in Prineville. See grant listings below. With a focus on utility companies first, Pacific Build relationships with non-traditional Power, Mid State Electric and Central Electric Co- Goals partners within the landscape, i.e., builders, realtors, utility companies, etc. DecAII 2022 ops were invited to the Feb. 3 Session. Jodie collaborated with CEC on a spring newsletter about 1 OLWF and fire preparedness. Jodie has reached out to Ashwood-Antelope RFPA. Others to connect with in Crook County include Post-Paulina RFPA & Brothers - Hampton RFPA, and Lower Bridge RFPA in Deschutes/Jefferson. There has not been much activity on this during the spring of 2022. Don Tschida is now in charge of the program and meetings are being scheduled with local fire districts. Fire Adapted Comm & Response Create & Maintain relationships with Rangeland Protection Associations Dec 2022 Resilient Landscape & Fire Adapted Comm Maintain relationships with the Pacific Northwest sub -network, and the National Fire Adapted Communities (FACNet) & Fire Learning Networks (FLN). Ongoi ng Jodie regularly networks with FACNet members on the Podio platform. She also researches and shares information from the FLN newsletter. There are strong ties to other areas like Ashland. This platform is also where we share success stories and lessons learned from Central Oregon. Now that the pandemic restrictions have eased, we expect stronger engagement heading into 2022-23. All Goals Develop new relationships with other stakeholders across/for the benefit of the OLWF landscape Ongoi ng October: Jodie established new relationships with the Office of Oregon State Fire Marshal and OSU Extension. Joe further developed one with the Confederated Tribes at Warm Springs on a new technology. Scheduled to discuss BRIC grant application. 2 We are engaging more with the Central Oregon Intergovernmental Council (COIC) in all counties with a focus on Crook and Jefferson. Nov. -April: Jefferson County CWPP involvement. Joe met with the High Desert Museum and Heart of Oregon to Zink funding with work necessary for structure protection at the Museum. The Museum expressed interest in a BRIC grant application and is being added to one that OLWF will be submitting. April: Jodie was appointed Secretary for the Central Oregon Fire Prevention Co-op (COFPC). This will strengthen OLWF's knowledge of interagency efforts to address fire adapted communities and resilient landscapes. May: Jodie was appointed to a 3-year term on the International Association of Fire Chiefs (IAFC) Wildland Fire Policy Committee (WFPC). Representing the Central Oregon perspective as well as gaining policy insights from other areas benefits the local landscape. 3 All Goals Maintain relationships with Central Oregon Fire Chief's Association, Project Wildfire, Smoke and Public Health, & other groups. •effective Ongoi ng Jodie has been attending and contributing to Project Wildfire and COFCA meetings. To strengthen an wildfire response locally, Jodie is assisting COFCA with document management. Jen also attends the COFCA meetings to build relationships with possible grant applicants. All Goals Engage with US Forest Service Region 6, local forests & Oregon Department of Forestry to promote Shared Stewardship in Central Oregon. Dec 2022 Jodie has re-engaged these partners and is in regular communication now. Jodie attended the Oregon Board of Forestry's virtual meeting and in - person field tour in April 2022. Productive conversations and networking occurred strengthening relationships among these partners. This item should be moved up under the Collaboratives for 2022- 23. All Goals Maintain partnership with the National Cohesive Strategy efforts with the Western Region Jodie is on the email distribution list and shares information with partners. She participates in the Western Region meetings virtually to network, and gain insight into best practices and the latest science. Jodie, Joe and Jen helped with the Spring workshop (see below). All Goals Research & explore funding and/or co- sponsorship opportunities for known and unknown activities (i.e., engaging Federal Contacts for supplemental funding for Forest Activities; additional funding from National Fire Adapted Communities Learning Network for FAC in 4-County June 2022 Jen wrote summary papers for BRIC, SB 762, and RBDG. February: She assisted with two ODF Community 4 area; Rural & Economic development opportunities) Assistance Grant Applications and one Rural Business Development Grant for Walker Range. She continues to offer assistance to partners to build grant proposals. Jen has uncovered BRIC application training materials and posted them for distribution with our partners. May: Western States Fire Managers Grant for ODF has moved on to round two and received recommendation for funding. BRIC Grant sub - applicants will include the High Desert Museum, CORE3 training facility, & Crook County BioMass. Resilient Land Facilitate the creation of all hands, all Dec Jodie believes that the COFSF is doing this work sirecape & F Adapted lands groups committed to working across boundaries & look for tie in with shared 2022 and will re-evaluate how to incorporate this item Comm stewardship going forward. Deschutes: Jodie and Jen are engaging with partners and WiseWood Energy through the DCFP on the West Village Build partnerships to boost biomass District Energy protect at Mt. Bachelor. Resilient utilization throughout the region, i.e., local Dec Landscape solid waste companies; biomass in Crook County 2022 Crook: OFRC hosted an update presentation on this in May 2022. If the two can be coupled for funding requests, we will pursue that. Meetings 5 have been scheduled for August 2022. Jefferson: In February began discussing alternatives to burning with COIC and Steering Committee members. Not much activity on this as of spring 2022. All Goals Utilize Oregon Living With Fire (OLWF) as a venue to discuss and coordinate approaches to secure • legislatively approved funding from the Federal Infrastructure Bill, SB762, and Oregon Transportation Bill, • agency funding like NRCS, BLM FS, ODF and others, • and grant funding like BRIC and others to maximize local benefits related to the Wildfire Risk Reduction Strategy. Dec 2022 Added in October 2021 Cross -Boundary Collaboration Session scheduled for Feb. 3, 2022. The event was held virtually. A 7-page summary with many links can be found here. We will look into future dates for continued conversation. A follow up event may happen in the Fall 2022. Communications All Goals Explore the development and printing of educational materials i.e., Success stories for events; Have customized outreach materials for different user groups within the 4-county landscape. Dec 2022 Jodie is still looking into this. Most materials have moved online until in - person meetings are safer during COVID-19. Some of this work will be done with the DCFP Outreach Subcommittee. June 2022: Will check with Kate Miller about reproducing print items that were included with website build. Potential All Goals Plan & facilitate at least one learning lab in the landscape Dec 2022 Jodie is unsure if this will be feasible in the spring of 2022, but may be able to facilitate it in the fall. It may also dovetail with future Cross -Boundary Sessions. 6 Managed Fire/Transfer of Risk is a relevant topic to pursue. All Goals Continue to build relationships with local media partners & capitalize on teachable moments through media partnerships & social media platforms September: Jodie re- established relationships with local media while on assignment as the on - duty PIO for the Central Oregon Interagency Dispatch Center. The OLWF newsletter and blog posts have led to expanded outreach by way of regular inclusion in Wildfire News of the Day. December: Joe was interviewed by KTVZ regarding new water technology. Facebook reach continues to grow. May: Jodie presented on a City Club panel about Resiliency to Living with Wildfire. Video link here. Resilient Landscape & Fire Adapted Comm Plan and implement at least one live prescribed fire tour for public and elected officials Dec 2022 April -May: Jodie was Coordinating with Deschutes NF for a tour near Sisters. Postponed due to implementation of 90- day moratorium nationwide as policies are reviewed. Will look to Fall 2022. All Goals Create regular Newsletter (quarterly) & Blog posts (monthly) to share news with stakeholders Ongoi ng httcs://www.oreqonlivinqw ithfire.orq/olwf-bloq/ July: Mitigation Best Practices Training Blog; EPA & FS Tools for Smoke Blog August: Deschutes County Grant Program Blog October: Quarterly Newsletter MailChimp eblast. November: Forestry Program and SB762 7 Blog & MailChimp eblast. December: ODF Grant Updates & SB762 Blog & MailChimp eblast; Annual Report Blog & MailChimp eblast. February: OSFM SB762 Blog & MailChimp eblast. March: Community Chipping Grant Program Biog. May: City Club Wildfire Forum Blog & MailChimp eblast. June: MailChimp Subscribers 558 All Goals Develop and distribute a report of stakeholder implementation stories bi- annually 2022 Jodie/Jen/Joe Presented to all four Counties' Boards of Commissioners in Dec. 2021 and Jan. 2022. The next presentations will be in June/July 2022. All Goals Distribute an annual report for OLWF activities — social media data, how deliverables were met, financials, etc. Jan 2022 Jodie/Jen/Joe The 2021 Report was distributed. The next one will be in January 2023. All Goals Create a story board to illustrate work within the OLWF landscape for sharing on social media, website, etc. January: Jen will be involved with Wordpress & Elementor courses to ensure cohesion between website updates, social media, current events, etc. Maybe she can create a separate "tab" or webpage on our existing site to IiSt fun/informational things that link to social media or related communication. Jen felt that the Blog webpage has been sufficient to meet this activity thus far. Resilient Landscape Smoke and prescribed fire messaging Jen and Jodie shared smoke messaging on 8 & Fire Adapted Comms Facebook during the 2021 summer months. Prescribed fire messaging is ongoing. We worked with local, state and federal partners on Spring 2022 messaging. Joe, Jodie, Jen, OLWF, etc. Since this website is Resilient maintained by Deschutes Landscape Create feedback loops for the public to County and other & Fire provide feedback on Central Oregon Fire partners, more discussion Adapted Info is needed. This item may Comms no longer be appropriate for the OLWF program of work. OLWF Facebook Page July Posts: 10 New Likes: 35 Reach: 697 August Posts: 7 New Likes: 4 Reach: 269 September Posts: 2 New Likes: 1 Reach: 243 October Posts: 7 All Goals Maintain an active online presence. New Likes: 0 Reach: 676 November Posts: 7 New Likes: 2 Reach: 147 December Posts: 8 New Likes: 3 Reach: 1,378 January Posts: 9 New Likes: 2 Reach: 354 February Posts: 10 New Likes: 1 9 Reach: 329 March Posts: 5 New Likes: 0 Reach: 244 April Posts: 4 New Likes: 2 Reach: 381 May Posts: 6 New Likes: 2 Reach: 269 June Posts: 6 New Likes: 0 Reach: 88 TOTAL Posts: 88 New Likes: 52 Reach: 5,075 Website Views June: 118 July: 164 August: 86 September: 64 October: 161 November: 237 December: 542 January: 143 February: 149 March: 133 April: 126 May: 218 June: 118 TOTAL: 2,259 Jodie will talk with Boone and Ed at Deschutes County and Paula at COCC. They are Fire Continued partnership with COCC to Dec developing mayn bee version that Adapted host Wildfire Home Protection Strategies 2022 available in 1-hour Comms Course. Look for opportunities to present that class in more venues increments instead of 4- hour. OLWF's role may be better suited to help promote that training, particularly in Jefferson, Crook and Klamath 10 Counties. Remove for 2022-23. Conferences & Presentations All Goals Attend the 4th National Cohesive Wildland Oct 2021 This conference was put on virtually. Joe presented and facilitated during this conference. Jen presented during this conference. Jodie helped moderate a chat during the conference. All three attended multiple sessions October 4-8, 202. Fire Management Strategy Workshop in Asheville, NC Response & Fire Adapted Comm Attend the Wildland Urban Interface Nov 2021 & March 2022 Jodie/Jen/Joe This conference was a virtual experience November 15-16, 2021. Valuable insights were gleaned from the sessions. Following the conference, Jodie was interviewed and recommended to the IAFC Board of Directors to serve a 3-year term on the IAFC Wildland Fire Policy Committee Conference in Reno, NV (WFPC). Jodie and Jen attended in March 2022. They strengthened partnerships from within Oregon and beyond. The face-to- face meetings were useful in building rapport. Fire Adapted Comm Attend future Fire Adapted Communities Learning Network Workshops. Apr 2022 This did not happen this spring. Will attend 2023. All Goals Attend the Western Region Cohesive Strategy Face to Face June 2022 Jodie/Jen/Joe June 21-23, 2022 in the Central Sierras near Placerville, California. Joe facilitated this workshop while Jodie and Jen assisted where needed. Key takeaways were shared ie. water 11 delivery system, collaboration, smoke messaging, active forest management, private & public lands timber management, etc. Response Plan & facilitate the Pre -Season meeting with COFMS, COFCA, Agency Administrators and elected officials June 2022 The 2022 C.O. Fire Year Briefing was held June 2nd at the Deschutes Co. Fairgrounds and virtually. Link to the summary and video recording here. Steering Committee All goals Maintain a balance of representation and leadership contribution on the OLWF Steering Committee. 2022 Added representation from the Office of the Oregon State Fire Marshal and Oregon State University Extension in Nov. 2021. Added representation from the Confederated Tribes at Warm Springs in Dec. 2021. Added Klamath County's Emergency Manager to fill the vacancy left by Commissioner Boyd's retirement. Currently there are 12 active members. Joe updated the governing Resolution. All goals Provide orientation materials to new members including the governing resolution and the previous meetings' minutes. Jodie and Joe provided for the new members. All goals Establish a regular quarterly meeting schedule & face to face meeting time with OLWF steering committee. Oct 2021 The Steering Committee met in Oct. 2021. This item was on the Jan. 2022 agenda. 1/20/22 Meeting Minutes In February via a Doodle poll, the Steering Committee decided it will meet from 10:30am- 11:30am on March 17 Meeting Minutes 12 May 19 Meeting Minutes Oct. 20, and Dec. 15, 2022. Jodie has been working on integrating the MailChimp distribution list with the OLWF email All goals Grow and maintain a distribution list for the network. Ongoi ng system. MailChimp subscribers June 2022: 558 13 BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: August 10, 2022 SUBJECT: Approval to Pay Invoice for Insurance RECOMMENDED MOTION: Approve the Deputy County Administrator/Risk Manager to pay the OPEEP invoice in the amount of $152,154 for excess general liability and excess cyber liability insurances. BACKGROUND AND POLICY IMPLICATIONS: Deschutes County has been a member of the Oregon Public Entity Excess Pool (OPEEP) since July 1, 2015. OPEEP is made up of City/County Insurance Services (CIS), Clackamas County, Deschutes County, and Washington County. OPEEP pools together the purchasing power of its members to buy excess general liability and cyber liability insurances. For FY 23, the cost to Deschutes County is $121,598 for excess general liability insurance and $30,556 for cyber liability insurance. Since the total cost is $152,154, and above the amount the County Administrator can approve (the County Administrator can approve up to $150,000), staff is seeking Board approval to pay the OPEEP invoice. BUDGET IMPACTS: The costs for excess general liability insurance and cyber liability insurance are included in the FY 2022-23 budget. ATTENDANCE: Erik Kropp, Deputy County Administrator/Risk Manager BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: August 10, 2022 SUBJECT: State of the County Presentation BACKGROUND AND POLICY IMPLICATIONS: On Tuesday, Aug. 16, Commissioners will share a "State of the County" presentation in partnership with the Bend Chamber. The event will be held at OSU Cascades. Staff will attend the Board's meeting on August 10 to discuss a draft State of the County presentation and logistics for August 16. BUDGET IMPACTS: None ATTENDANCE: Whitney Hale, Deputy County Administrator