2022-331-Minutes for Meeting August 24,2022 Recorded 9/9/2022•
BOARD
lit
A CA 1�- COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County J2022_331
Steve Dennison, County Clerk
Commissioners' Journal 09/09/2022 4:21:08 PM
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y, 2422-331
FOR RECORDING STAMP ONLY
9:00 AM WEDNESDAY August 24, 2022 Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick
Lelack, County Administrator, and David Doyle, County Counsel. Also present were Deputy County
Administrators Whitney Hale and Erik Kropp, and (via Zoom) Angie Powers, Administrative Assistant
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings
CALL TO ORDER: Chair Adair called the meeting to order at 9:01 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT:
• Ron "Rondo" Boozell, a longtime resident of Deschutes County, spoke in
support of the U.S. Department of Energy's Home Energy Score Program
(HESP), for potential home buyers to determine heating costs of homes prior
to purchase.
CONSENT AGENDA: Before the Board was Consideration of the Consent
Agenda
BOCC MEETING AUGUST 24, 2022 PAGE 1 OF 7
DEBONE: Move approval of Consent Agenda items 2 and 3 only. Chair Adair pulled
item 4 to Executive Session. Commissioner Chang asked to pull item 1 to Executive
Session as well, to discuss the potential for a couple of parcels on the County
auction list for use as sites for homeless shelter or transitional housing sites.
SECOND: CHANG
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
1. Consideration of Board Signature for Auction Order No. 2022-040, for the
Deschutes County Surplus Property Auction
2. Consideration of Board Signature for Order No. 2022-044, to Purchase
Property Located at 221 NW Lafayette Avenue, Bend
3. Consideration of Document No. 2022-688, an Intergovernmental Agreement
with the Oregon Department of Transportation for the OR126: Redmond -
Powell Butte Project
4. Consideration of Resolution No. 2022-057, Initiating Vacation Proceedings for
an Unused Portion of Fryrear Road
ACTION ITEMS:
5. Emergency Management Performance Grant
DCSO Sergeant Nathan Garibay spoke via Zoom about the grant. The
application must be submitted by September 41" and, if awarded, would be
gladly accepted and would support the County's comprehensive emergency
management program. This is a matching grant.
CHANG: Move approval of grant application
SECOND: DEBONE
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
BOCC MEETING AUGUST 24, 2022 PAGE 2 OF 7
6. Consideration of Board approval and Chair signature of document
*2202-679, an Oregon Health Authority grant agreement for GenPMTO
Training
Shannon Brister-Raugust, Program Manager for BH Youth and Families
Comprehensive Care Services, presented the grant agreement to the board.
The grant would extend funding for GenPMTO (Generation Parent
Management Training) to 2024. An additional $143,000 would be provided, to
train and certify an additional five additional (existing FTE) staff.
DEBONE: Move approval and Chair signature of Document No. 2202-679
SECOND: CHANG
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
7. Public Hearing: Consideration of Board Signature of Document No. 2022-
690, Oregon Department of Transportation (ODOT) Noise Variance
This agenda item was postponed until 9:32 a.m. Rachel Vickers, Assistant
Planner for Deschutes County, summarized the hearing procedures for
participants. There were no objections to the format of the hearing.
Document has been reviewed by County legal counsel. There was nothing to
disclose and no conflicts of interest on behalf of the Board, and no
procedural objections to the public hearing.
Rachel provided a brief staff report. The location of impact is along Highway
97 in Terrebonne, between MP 115.3 and MP 115.6. A noise variance is
requested between the hours of 10 p.m. to 7:00 a.m. September 191" through
23rd. Following the mailings and media releases, staff has not received any
public comments regarding the variance. Any questions should be directed
to Rachel Vickers. Cody Smith, County Engineer with the Road Department,
attended the hearing on ODOT's behalf to help further explain the
application or answer any questions. The noise variance permit is not for any
construction, but for the nighttime geotechnical drilling on subsurface
BOCC MEETING AUGUST 24, 2022 PAGE 3 OF 7
investigations (bore sites) that will require lane closures. Landowners in the
vicinity were notified of this public hearing. Cody Smith added that message
boards on the highway will be put in place a week prior to the work
commencing.
DEBONE: Move approval of Board signature of Document No. 2022-690
SECOND: CHANG
VOTE: DEBONE: Yes
CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
8. Consideration of Document No. 2022-731, a Right of Way Services
Agreement with the Oregon Department of Transportation for the US-
97: Lower Bridge Way - NW 10t" St (Terrebonne) Project
(Via Zoom) Cody Smith, County Engineer for the Road Department presented
the agreement. ODOT will acquire right-of-way on behalf of the County, for
the improvements to sidewalks and storm water facilities in Terrebonne.
Many of these areas are at the corners for pedestrian ramps, or in areas of
existing storm water areas, so the scale of the land areas is small and most
homeowners have already been contacted in regards to project impacts.
Construction phase will begin in late 2023. Commissioner Adair requested a
copy of the right-of-way base map. Cody Smith will provide once a copy is
obtained from ODOT.
CHANG: Move approval of Board signature of Document No. 2022-731
SECOND: DEBONE
VOTE: CHANG:
DEBONE:
ADAI R:
Yes
Yes
Chair votes yes. Motion Carried
BOCC MEETING AUGUST 24, 2022 PAGE 4 OF 7
9. PRESENTATION: Four Rivers Vector Control District Annual Work
Program
Chad Stubblefield, Manager for Four Rivers Vector Control District and Myles
Bowlin, Field Manager, were present via Zoom. The district is presenting their
annual program of work to the County. Four Rivers is a local vector control
district operating in south Deschutes County. ORS statute directs the district
to hold at least one annual meeting with the Deschutes County Board of
Commissioners. A wetter than usual spring resulted in increased community
concern over mosquito control this year and an immense hatch. There are
many restrictions on when (time of day, air temperature) and where the
pesticide can be applied, and the district is eager to begin using its new
drone to apply the pesticide. The vector control district has its own board of
trustees. Meeting notices are in The Bulletin and on their website, four times
each year. In response to Chair Adair's inquiry, Chad reported that there has
been no evidence of West Nile virus in Deschutes County this year. Chad
emailed a copy of their Pesticide Use Plan to the Commissioners.
CITIZEN INPUT:
Danta Smith, with the commercial business Three Rivers Vector Control in La
Pine, asked Four Rivers Vector Control District why larvae sighting wasn't
done in the spring since it isn't weather dependent, adding that they received
a number of calls from concerned community members who were unable to
reach Four Rivers. Chad responded that larvae sighting was done in the
spring, and that they don't have the staffing capacity to answer phones and
return all calls. He added that the similarity of the names of the two entities
can cause some confusion to callers and to those doing web searches on
OTHER ITEMS:
• Whitney Hale, Deputy County Administrator, presented to the board a draft
letter for signature, thanking retiring Sunriver Police Chief Cory Darling for
his service.
• Whitney Hale also presented to the board the draft Labor Day 2022
Proclamation for edits. The document will be finalized and submitted for
approval at next Wednesday's meeting.
• Whitney Hale shared that County College kicks off next week (Tuesday,
August 30t" at 5:30 p.m.) and she has a draft presentation to share with the
BOCC MEETING AUGUST 24, 2022 PAGE 5 OF 7
board. She will present this to the board at Monday's meeting. She noted
that there are still a few slots available for County College for interested
community members, and applications are still open.
• Erik Kropp, Deputy Deschutes County Administrator reported that a member
of the China Hat Action Team sent an email with concerns about the
houseless population residing in the area, and asked the board for a unified
response to these inquiries. After some discussion, it was decided that Erik
would draft a Memo, to be signed by the Commissioners, and will send it
from his email account as an attachment. Erik will prepare a memo for the
board to review/sign.
• Commissioner DeBone was in Salem yesterday for the State Interoperability
Executive Council meeting. A new unique public safety bandwidth/frequency
is being developed for cellular devices. AT&T is the lead contractor on this
project, and it will be deployed state-wide. It has been tested a large-scale
public events with success.
• Chair Adair recently attended the Tumalo Community meeting. She thanked
six County staff who also attended the meeting.
EXECUTIVE SESSION:
At the time of 10:36 a.m. the Board went into Executive Session under ORS 192.660
(2) (e) Real Property Negotiations and ORS 192.660 (2) (a) Consideration of
Employment. The Board came out of Executive Session at 11:40 a.m. to direct staff
to proceed as directed.
ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 2:40 p.m.
DATED this Day of `) C-r- 2022 for the Deschutes County Board of Commissioners.
BOCC MEETING AUGUST 24, 2022 PAGE 6 OF 7
ATTEST:
PATTI ADAIR, CHAIR
PHIL CHANG, COM ISSIONER
BOCC MEETING AUGUST 24, 2022 PAGE 7 OF 7
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BOARD OF
F COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS
9:00 AM, WEDNESDAY, AUGUST 24, 2022
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 1 www.deschutes.org
AGENDA
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that
public meetings be accessible remotely, effective on January 1, 2022, with the exception of
executive sessions. Public bodies must provide the public an opportunity to access and attend
public meetings by phone, video, or other virtual means. Additionally, when in -person testimony,
either oral or written is allowed at the meeting, then testimony must also be allowed electronically
via, phone, video, email, or other electronic/virtual means.
Attendance/Participation options are described above. Members of the public may still view the
BOCC meetings/hearings in real time via the Public Meeting Portal at
www.deschutes.org/meetings
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to
comment on any meeting topic that is not on the current agenda. Citizen Input is provided by
submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-
1734. Citizen input received by noon on Tuesday will be included in the Citizen Input meeting
record for topics that are not included on the Wednesday agenda.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via Zoom
meeting. The Zoom meeting id and password will be included in either the public hearing materials
or through a meeting invite once your agenda item has been included on the agenda. Upon
entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once
you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your
presentation. If you are providing testimony during a hearing, you will be placed in the waiting room
until the time of testimony, staff will announce your name and unmute your connection to be invited
for testimony. Detailed instructions will be included in the public hearing materials and will be
announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https•//www.deschutes.org/bcc/page/public-
hearing-notices.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, citizen input must be received by noon on Tuesday in order to be included in the meeting record.
CONSENT AGENDA
Consideration of Board Signature for Auction Order No. 2022-040, for the Deschutes
County Surplus Property Auction
2. Consideration of Board Signature for Order No. 2022-044, to Purchase Property Located
at 221 NW Lafayette Avenue, Bend
3. Consideration of Document No. 2022-688, an Intergovernmental Agreement with the
Oregon Department of Transportation for the OR126:Redmond-Powell Butte Project
4. Consideration of Resolution No. 2022-057, Initiating Vacation Proceedings for an Unused
Portion of Fryrear Road
ACTION ITEMS
5. 9:05 a.m. - Emergency Management Performance Grant
6. 9:20 a.m. - Consideration of Board approval and Chair signature of document #2022-
679, an Oregon Health Authority grant agreement for GenPMTO Training
7. 9:30 a.m. - Public Hearing: Consideration of Board Signature of Document No. 2022-690,
Oregon Department of Transportation (ODOT) Noise Variance
8. 9:50 a.m. - Consideration of Document No. 2022-731, a Right of Way Services Agreement
with the Oregon Department of Transportation for the US-97: Lower Bridge Way - NW
10th St (Terrebonne) Project
9. 10 a.m. - PRESENTATION: Four Rivers Vector Control District Annual Work Program
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
August 24, 2022 BOARD OF COUNTY COMMISSIONERS Page 2 of 3
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
10. Executive Session under ORS 192.660 (2) (e) Real Property Negotiations
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
August 24, 2022 BOARD OF COUNTY COMMISSIONERS Page 3 of 3
BOARD OF
*#1111W• '
MEETING DATE: August 24, 2022
SUBJECT: Emergency Management Performance Grant
RECOMMENDED MOTION:
Approval, with suggested motion: "I move to authorize the Deschutes County Sheriff's Office to
submit an Emergency Management Performance Grant application to support Deschutes
County's comprehensive emergency management program."
BACKGROUND AND POLICY IMPLICATIONS:
The Sheriff's Office will utilize the Emergency Management Performance Grant (EMPG) to fund
the county's emergency management program.
The Deschutes County Sheriff's Office will be allocated funds pursuant to a successful grant
application to the Oregon Military Department, Office of Emergency Management. Deschutes
County has not received final allocations, but has developed a budget based on expected
allocations. The funds will be used to pay up to half of the program. The rest of the program
(no less than 50%) will come from Sheriff's Office funds and other local, state and federal funds.
The Deschutes County Sheriff's Office Emergency Services Manager is delegated day-to-day
operations of the Deschutes County Emergency Management Program and is responsible for all
planning, coordination and oversight for the Emergency Services functions. These functions are
mandated by Oregon Revised Statute and Deschutes County Code. An Emergency Services
Coordinator assists in the implementation of the program, primarily assisting in planning and
public education.
Emergency management includes preparedness, mitigation, response and recovery. The
Emergency Services Manager addresses five specific areas: Emergency Operations, Exercises,
Plans, Training and Public Education. Some of the activities required of the Emergency Services
Manager include either creating or updating the county -wide Emergency Operations Plan (EOP),
the Threats and Hazards Identification and Risk Assessment, and a Natural Hazard Mitigation
Plan. Additionally, the Emergency Services Manager must participate in certain training
requirements, such as participating in an annual EMPG workshop and in a state level multi year
training and exercise plan workshop.
BUDGET IMPACTS:
Funding Agency: Federal Emergency Management Agency (FEMA) through the Oregon
Office of Emergency Management (OEM).
Due Date: Application: September 4, 2022
Amount. Approximately $112,151 (based on estimate for OEM)
Matching Funds: No less than the grant award.
Duration: July 1, 2022 through June 30, 2023
ATTENDANCE:
Nathan Garibay
1�1vI ES CO /�
G2� BARD OF
-* COMMISSIONERS
MEETING DATE: August 24, 2022
SUBJECT: Consideration of Resolution No. 2022-057, Initiating Vacation Proceedings for an
Unused Portion of Fryrear Road
RECOMMENDED MOTION:
Move approval of Resolution No. 2022-057.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Road Department has received a petition to vacate an unused portion of
the public right of way for Fryrear Road (also identified as "W.F. Fryrear Road" and "the
Fryrear Road" in certain public records). Chief Petitioner for the proposed vacation is Eric
H. Vetterlein, General Partner, on behalf of Desert Springs Ranch Limited Partnership,
owner of Tax Lots 2800 and 2801 on Assessor's Map 15-11-00.
The subject right of way was established on March 14, 1921 by Deschutes County order
recorded as Deschutes County Commissioners journal Volume 1, Pages 341 and 342, which
established a 60-foot wide right of way.
The subject right of way exists across land owned by Desert Springs Ranch Limited
Partnership, and portions of the right of way abut federal land managed by the Bureau of
Land Management, Prineville District (BLM). No road improvements, utilities, or other
improvements existing within the proposed vacation area. The as -constructed Fryrear
Road exists to the east of the proposed vacation area across BLM-managed federal lands
within a separate right of way granted under BLM Grant No. OR 51362, issued circa
December 7, 1995. The BLM is not a petitioner for the proposed vacation.
Adoption of Resolution No. 2022-057 will initiate road vacation proceedings pursuant to
ORS 368.341. A public hearing will be held during the regularly -scheduled Board of County
Commissioners Meeting on Wednesday, September 14, 2022 to allow for interested parties
to provide testimony regarding the proposed vacation.
BUDGET IMPACTS:
None. The Petitioners have paid the applicable vacation petition fee in the amount of
$1,600.00.
ATTENDANCE:
Cody Smith, County Engineer
REVIEWED
am
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Initiating the Vacation of a
Portion of Fryrear Road in Deschutes
County, Oregon, Describing the Property
Proposed to be Vacated, the Reasons for the RESOLUTION NO. 2022-057
Vacation, and Requesting that the County
Road Official File a Report.
WHEREAS, the owners of more than sixty percent of property abutting an unused portion of the right
of way for Fryrear Road in Township 15S, Range 11 E, Section 20, W.M., which was established by Deschutes
County order recorded as Deschutes County Commissioners Journal Volume 1, Pages 341 and 342 and is
described in Exhibit "A" and depicted in Exhibit "B", attached hereto and by this reference incorporated herein,
petitioned for the vacation of said road right of way; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON, as follows:
Section 1. That it is the intent of the Board of County Commissioners of Deschutes County, Oregon, to
vacate the unused right of way for a portion of Fryrear Road, as described in Exhibit "A" and depicted in
Exhibit "B", because it appears that the right of way is no longer required for current or future public use.
Section 2. That the County Road Official shall file a Report with the Board of Commissioners,
describing the ownership and uses of property subject to these vacation proceedings,and whether the vacation
would be in the public interest.
Section 3. That a hearing before the Board of County Commissioners shall be held on Wednesday,
September 14, 2022, at 9:00 a.m. in the Barnes and Sawyer Rooms of the Deschutes County Services
Center, 1300 NW Wall Street, Bend, Oregon 97701, for consideration of information contained in the County
Road official's report as well as any information that controverts or supports matters presented to the Board in
the course of the vacation proceedings or that alleges any new matter relevant to the proceeding.
PAGE 1 OF 2 — RESOLUTION NO. 2022-057
Dated this day of , 2022. BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ATTEST:
Recording Secretary
PATTI ADAIR, Chair
ANTHONY DEBONE, Vice Chair
PHIL CHANG, Commissioner
PAGE 2 OF 2 — RESOLUTION NO.2022-057
EXHIBIT A
W.F Fryrear Road Vacation
All of that certain right-of-way of the W.F. Fryrear Road established by Deschutes County in
1921 lying within the Northeast One -Quarter of the Northeast One -Quarter (NE 1/4 NE 1 /4) and
the Southeast One -Quarter of the Northeast One -Quarter (SE 1 /4 NEI/4) of Section 20, Township
15 South, Range 11 East, Willamette Meridian, Deschutes County, Oregon.
See attached Exhibit B, entitled "W.F. Fryrear Road Vacation", which is made a part hereof.
OREGON
MARCH 11, 2014
RENEW&
N-1 u ji.sori & A.;s(.)eia tes
fin0scivil engi
ne I tuned surveyors
EXHIBIT B
W.F. FRYREAR ROAD VACATION
LOCATED IN A PORTION OF THE NE1/4 NE1/4 AND THE SE1/4 NE1/4
OF SECTION 20, TOWNSHIP 15 SOUTH, RANGE 11 EAST,
WILLAMETTE MERIDIAN, DESCHUTES COUNTY, OREGON
SECTION 17 SECTION 16
SECTION 20 SECTION 21
RIGHT-OF-WAY TO BE VACATED
NW114 NE1/4 I NEI/4 NE114
NW1/4
W.F. FRYREAR ROAD, 1921
-. ( (60'RIGHT-OF-WAY)
SW114 NEI/4 SE1/4 NEI/4
RIGHT-OF-WAY TO BE VACATED
NE1/4 SEI/4
-A Oak* Y MA"
Munson. & Associates
civil engineers I land surveyors
845 NORTHEAST 1 1TH STREET
BEND, OREGON 97701
SWI/4
N
SCALE: V= 500'
DATE: 6/27/2022
W.O.#: 21-019
REGISTERED
PROFESSIONAL
LAND SURVYOR
OREGON
MARCH 11, 2014
CHRISTOPHER R. MUNSON
80548PLS
RENEWS: 12/31/2022
MEETING DATE: Wednesday, August 24, 2022
SUBJECT: PRESENTATION: Four Rivers Vector Control District Annual Work Program
ATTENDANCE:
Chad Stubblefield, Manager - Four Rivers Vector Control District
District Name: Date:
Four Rivers Vector Control District
2021 Pesticide Use Plan
This Pesticide Use Plan (PUP), and the previous year's associated Annual Report, shall be submitted to the
Oregon Department of Fish and Wildlife (ODFW) and Oregon Health Authority (OHA) during the month of
February of each year per ORS 452. ODFW and OHA will issue annual approval letters by March 31.
Approval letters will be 12 months in duration, with treatments applied early in the year (January - March)
being made under the previous year's PUP and approval. The PUP review process will be evaluated and
updated, as necessary, every 5 years.
Part I. Vector Control District Information
District Name: Four Rivers Vector Control District
Address: 56478 Solar Dr
Office Phone: 541-593-1689
Manager: Chad Stubblefield
Cell Phone: 541-508-8715 Email: frvcd(a,,att.net
Pesticide Applicator License #: 1001918
Identify a contact who should receive official correspondence in addition to the District Manager, if applicable:
Contact Name/Title:
Address:
Phone: Email:
Part II. Major Changes in Program
0 No majors changes have been made from the 2020 Pesticide Use Plan.
Manager Signature: Date: 2/25/21
Note: STOP HERE if there are no major changes. Please submit this page and your Annual Report.
❑ The following major change(s) has been made from the type year of last full PUP submittal Pesticide Use
Plan: describe major changes
Note: Continue with anew PUP submittal (and Annual Report) if there have been major changes.
1 Major changes include, but are not limited to, a change new manager, change to thresholds, new product,
discontinuation of a product, etc.
District Name:
Date:
Part III. Public Education and Awareness
1. Educational Activities
Provide a brief description of your educational outreach and awareness, including programs for source
control in the community:
We interview on radio and TV several times each season and use that for education for all of Central
Oregon. We stop door to door as we see open containers and tires lying about. Most of our educating
is done in person as we talk to the public frequently when we are working on their properties. We
encourage local road districts to keep their ditching systems from pooling up. We encourage the county
to require people to fill in septic system test holes. Events will be scheduled in as the year progresses.
2. Public Notification Method (check all that apply):
❑X Newspaper
❑X Television
❑X Radio
❑ Mailer
❑ Newsletter
❑ Bulletin Board Notices
❑ Recorded Telephone Message
❑ Other:
3. Public Notification Information
Provide a short description of your notification plan (e.g., timing, frequency, languages other than English, etc.):
We will provide public service announcements on radio stations and in the local newspaper prior to
aerial larvicide drops, and before our adult fogging season begins. The vast majority of the population is
well aware of what we are doing, and support our efforts to the fullest. New people and visitors usually
ask their neighbors about us, and those concerned then call us.
District Name: Date:
Part IV. Recognition of Sensitive Areas
"The Oregon Department of Fish and Wildlife (ODFW) has statutory authority under ORS 452.140 and ORS
452.245 to annually approve Pesticide Use Plans. ODFW recommends the treatment protocols outlined in the
"Oregon Department of Fish and Wildlife's Vector Control Guidance for Sensitive Areas"
(http://www.dfw.state.or.us/fish/water/vector control guidance.asp) as a means to protect fish, wildlife, and
their habitats while allowing for efficient and effective control of vector species to protect human health. The
"Oregon Department of Fish and Wildlife's Vector Control Guidance for Sensitive Areas" document provides
ODFW's recommendations only. Should the Four Rivers Vector Control District choose to implement an IPM
plan that varies from ODFW's recommendations, our authority comes from another source, such as label
restrictions (EPA and FIFRA), NOAA and USFWS rules, ODA's pesticide rules, DEQ's Pesticide General
Permit, and OHA's annual PUP approval. Variation from ODFW's recommendations does not constitute a
violation of the PUP approval as long as all other State and Federal regulations are followed. Four Rivers
Vector Control District understands, however, that ODFW reserves the ability to more strictly implement their
statutory authority at any time new research reveals threats to fish, wildlife, or their habitats or new products
become available for use. In addition, ODFW requires prior communication with local staff concerning
surveillance, issues or treatment on ODFW-owned or managed Wildlife Areas."
Manager Name: Chad Stubblefield
Signature:
Date: 2/25/21
Part V. Permits Acquired
DEQ 2300-A permit number, if applicable: 121570
Other Permits, as applicable
Permit name: USFS Special Use Permit
Permit number: BEN1219
Permit name:
Permit number:
Permit name:
Permit number:
Part VI. Pest Problem Identification
District Name:
Date:
Please coordinate the information below with your 2300-A Permit and Pesticide Discharge Management Plan
(PDMP) prepared for the Department of Environmental Quality, as applicable. This information will identify
methods used to determine a pest problem and outline your typical treatment protocol.
1. Source of Data to Identify Problem (PDMP, Schedule D, 5a)
(Identify your monitoring methods for larval and adult mosquitoes and other pests, as applicable.)
Larval Mosquito
Dip counts
Adult Mosquito
Landing counts mosquito traps
Other Pest:
2. Action Thresholds (PDMP, Schedule D, 5a)
(Identify your treatment thresholds for larval and adult mosquitoes and other pests, as applicable.)
Larval Mosquito
.25 larvae per dip
Adult Mosquito
3 or more in ten minutes or 30 or more in a trap
Other Pest:
Part VII. Pest Management Options
Please coordinate the infonnation below with your 2300-A Permit and Pesticide Discharge Management Plan
(Schedule D, 5b) prepared for the Department of Environmental Quality, as applicable. This section will outline
your Integrated Pest Management program and when the various actions may be taken.
1. No Action
No action may be taken when sites containing larvae are shallow and extended weather forecasts indicate dry
conditions. Such situations allow larval habitat to dry before mosquitoes can complete their aquatic life stages,
therefore no adults result. No action may also be taken when Mosquito -borne disease is not a concern to human
or animal health, control methods may cause secondary or non -target impacts, or there is not a large human or
animal population affected by pestiferous species of mosquitoes in a non -disease situation.
2. Prevention
Prevention; mechanical/physical methods; and cultural methods are by definition very similar in nature and
share many characteristics. These methods can be as basic as simply emptying water from containers or as
District Name: Date:
complex as repairing broken water lines which often require the involvement of other county departments,
such as Public Works. Educational programming at local schools and area events such as county fairs, and
health fairs allow the District staff the opportunity to suggest ways that residents can assist in the prevention
of mosquito problems by removing containers and articles from their yards that provide larval habitat, and
to be mindful that birdbaths and pet water bowls could serve as mosquito sanctuaries when not properly
maintained. The District also makes an effort to educate the public by utilizing local news media outlets for
public service announcements.
3. Mechanical or physical methods
Mechanical/physical methods in which the habitat is physically altered to remove or reduce the amount of
available larval habitat is not a method of control the District commonly incorporates.
4. Cultural Methods
Cultural methods like the previous two methods manipulate larval habitat to prevent favorable conditions
for mosquitoes to complete their aquatic development. Physical manipulation of environments such as
removing blockages in ditches that serve as barriers to natural predators of mosquitoes are sometimes quick
and effective means for our technicians to resolve problems on a localized level. Technicians also frequently
remove or alter or instruct landowners how to remove or alter small mosquito habitats such as bird baths,
livestock watering troughs, decorative ponds and wine barrels, etc.
Biological Control Agents
Biological control agents: The District uses various biological control agents for the control of larval stages
of mosquitoes. Formulations containing Bacillus sphaericus and/or Bacillus thuringiensis israelensis are
used to treat flood water/marsh mosquito larval sites with our Hand crews, Boat and helicopter. These
products are also used on occasion to treat catch basin/storm drains, in an effort to control our primary
WNV vector species
6. Pesticides
Pesticides are often an abatement agency's last choice of control measures. These products are applied as
directed by their respective label, and all equipment used in this process is closely monitored and calibrated
by staff. Often times, an adulticide application is only action that can be taken to reduce mosquito
population and possible disease risk and nuisance. Applications and are made using ULV equipment. All
applications are made according to the label.
Part VIII. Adverse Incidents
Please coordinate the information below with your 2300-A Permit (Schedule B, 1 and 3) prepared for the
Department of Environmental Quality, as applicable. This information will identify how you will determine
adverse incidents resulting from a pesticide application. Possible and observable adverse impacts include, but
are not limited to, the unanticipated death or distress of non -target organisms, disruption of fish or wildlife
habitat, and disruption of recreational or municipal water use.
1. Describe your methods to minimize adverse impacts to non -target species and recreational or municipal
water use:
District Name:
Date:
We avoid disturbing raptor nest when applying by setting proximity alarms on the GPS's. District staff
step carefully in the marshes to avoid disturbing bird nests, eggs, frogs and other species. We avoid using
machinery whenever possible.
2. Describe how you will determine adverse impacts:
District staff are instructed to monitor the treatment areas for impacts on non -target species and vegetation
during the inspection and treatment. We instruct our employees to be observant and note any carcasses of
none target species when they make routine post treatment surveys for efficacy. A macro invertebrate
stream bed sample is taken within the district every two years. Proximity waypoints are established at all
mitigated areas.
3. Describe your reporting requirements and procedures for observed adverse impacts:
Adverse Incident Report
1. Was an adverse incident observed that might have resulted from the discharge from a pesticide application for
the Pest Management Area for which you have coverage under the permit?
XX No adverse incidents were observed
❑ Yes, an adverse incident was observed (complete 2-6, as applicable)
2. Pest Management Area Name:
3. Date of adverse incident observation:
4. Date and time operator contacted Oregon Emergency Response System (OERS), who the operator spoke with
from OERS and instructions given by OERS
a. Date:
b. Time:
c. Person operator spoke with at OERS:
d. Instructions from OERS:
5. Date of submission of thirty (30) day adverse incident written report:
6. Describe adverse incident; including steps taken to correct, repair, clean up or mitigate adverse effects :
District Name:
Date:
B. Corrective Action Report
1. Was a corrective action(s) taken because of pesticide applications covered under the permit?
XX No corrective actions taken
❑ Yes, corrective actions) took place (complete 2-5, as applicable)
2. Date corrective action was identified:
3. Type of corrective action:
4. Description of corrective action(s); include what triggered the need for action and measures taken to prevent
recurrence:
5. Date corrective action began and ended:
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Appendix
Appendix A. Mapping
The following map infonnation needs to be on file with OHA and ODFW. Once submitted, the maps only need
to be updated when changes are made. You do not need to re -submit the same map information each year if
there have been no changes from the previous season.
1. GIS layer or paper map of District boundaries, if changed from previous season
2. GIS layer or paper map of routine adult surveillance sites, if changed from previous season
Appendix B. Annual Report
Provide an Annual Report describing the previous season, including but not limited to:
1. Total acres treated
2. Pounds of each product used
3. Surveillance overview
4. Description of products used, dates of applications, and justification for applications on Sensitive Areas as
identified by ODFW
5. Description of any observed adverse impacts
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