2022-405-Minutes for Meeting October 05,2022 Recorded 10/21/2022E S co
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BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County CJ2022-405
Steve Dennison, County Clerk
Commissioners' Journal 10/21 /2022 3:28:12 PM
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2022-405
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
9:00 AM WEDNESDAY October 5, 2022 Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Kim Riley,
Assistant County Counsel; Nick Lelack, County Administrator; and (via Zoom conference call) Angie
Powers, BOCC Administrative Assistant.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings
CALL TO ORDER: Chair Adair called the meeting to order at 9:01 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT:
Chair Adair acknowledged the receipt of Citizen Input emails and voicemails:
• A voicemail from a Washington state resident wishing to file a complaint against the
DA's office
• An email from someone concerned about the lack of maintenance to the Old Bend -
Redmond Highway
• Five emails from residents in support of preserving Worrell Wayside Park
• Two emails in opposition to approval of the Eden Properties Plan Amendment and
Zone Change
CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda
BOCC MEETING OCTOBER 5, 2022 PAGE 1 OF 10
CHANG:
17a 1.101 ilk 1
VOTE
Move approval of Consent Agenda items 1, 3 and 4
Item #2 Pulled by Chair Adair, supported by Commissioner DeBone
Second
DEBONE:
CHANG:
Chair votes yes
Yes
Yes
Motion carried
1. Consideration of Board Signature of Order No. 2022-054 Appointing County
Residents to Two Pools from which the County Clerk will Select Members of the
Board of Property Tax Appeals
2. Consideration of Resolution No. 2022-066 Increasing Appropriations within the
Health Services Fund and the 2022-23 Deschutes County Budget
3. Consideration of Resolution No. 2022-067 Recognizing Carryover Funds and
Increasing Appropriations within the 2022-23 Deschutes County Budget
4. Approval of Minutes of the September 26, 2022 BOCC Meeting
Discussion: Commissioner Adair pulled item #2 from the Consent Agenda because the
proposed 16-bed facility has an over -inflated cost of over $14 million, and the square
footage was missing from the document. Commissioner Adair feels that for $14 million, we
should get two facilities, and she cited the lower cost of Umatilla County's facility in
Hermiston. Commissioner Adair added that she would like the Oregon Health Authority to
provide some oversight on the excessive cost of this proposed project.
Commissioner Chang noted that staff was tasked to do some homework on the proposed
facility at a previous Board meeting, and clarified that approval of Consent Agenda item #2
is accepting funds from the State of Oregon for mental health care, and the County is
simply a funnel for these monies.
CHANG: Move approval of Consent Agenda Item #2: Resolution 2022-066 Increasing
Appropriations within the Health Services Fund and the 2022-23 Deschutes
County Budget
DEONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
Chair votes No. Motion carries
BOCC MEETING OCTOBER 5, 2022 PAGE 2 OF 10
ACTION ITEMS:
S. Deschutes County Fair & Rodeo Report
Geoff Hinds, Director of Deschutes County Fair & Expo, presented an update and
overview of the 2022 Deschutes County Fair & Rodeo, held August 3-7, 2022. This
year's Fair & Rodeo marked the highest revenues in fair history for admissions,
food & beverage and carnival. Increased revenues will go towards future fairs
and will provide capital reserves for Fund 617. The youth livestock auction had
the highest gross revenues in fair history. The Northwest Professional Rodeo
Association (NPRA) named the Deschutes County rodeo the 2022 Large Rodeo of
the Year. A new Fair & Rodeo branding features a redesigned logo for 2022.
The dates for the 103rd Annual Fair & Rodeo are August 2-6, 2023.
Areas for improvement were briefly discussed, including challenges with vehicle
ingress and egress. Mr. Hinds thanked Chris Doty, Director of the Road
Department, for his tremendous efforts in parking improvements, ingress and
egress. Wait times were dramatically reduced over prior years.
For the first time in fair history, a Spanish -language concert was held on Sunday
afternoon, which was the 5th concert of the fair season. Cultural activities also
took place. A small increase in attendance was seen on Sunday, but it may take
2-3 years to see measurable returns on these changes. He looks forward to
watching this grow in future years.
Commissioner DeBone thanked Redmond Rotary for volunteering at the gates
and County staff for their hard work in helping make this year's Fair & Rodeo a
success. Commissioner Adair thanked the Sheriff's Office for their presence at
the fair. Commissioner Chang also thanked staff for their efforts towards a
successful season.
6. PUBLIC HEARING - Consideration of Order No. 2022-051, Accepting Petition
to Form Terrebonne Sanitary District and Setting Final Hearing
Dave Doyle, County Counsel, discussed the petition to form Terrebonne Sanitary
District. County Counsel is recommending the Board consider a motion
approving Order No. 2022-051, accepting the petition to form Terrebonne
Sanitary District and set final hearing. Staff has reviewed and certified the
petition and established it was consistent with both the County's comprehensive
plan and the Terrebonne Community Plan.
BOCC MEETING OCTOBER 5, 2022 PAGE 3 OF 10
Chris Doty, Director Road Department, discussed the County's involvement in
this petition. Parametrics, a Civil Engineering Firm, was hired by the County to
complete an economic feasibility study for the project.
Public hearing was opened at 9:57 a.m.
Testimony:
Commissioner Adair acknowledged two emails received from Terrebonne
residents, in support of the creation of Terrebonne Sanitary District.
Guy Vernon, 8045 N. Hwy. 97, Terrebonne: Mr. Vernon has had septic problems
since he purchased the Rustic Canyon Ranch Mobile Home Park. 30 families
reside in the park, and it is an important home for lower income individuals.
There are an additional 6-7 acres of undeveloped land adjacent to the park, with
potential for growth of additional affordable housing. He is fully supportive of
the formation of Terrebonne Sanitary District. His son, Parker Vernon, went
door-to-door and gained 100 signatures on a petition supporting formation of
the district. The general consensus was that septic issues were a large detriment
to the area. The community desperately needs the sanitation district.
Lauren Ferguson, 8431 11th Street, Terrebonne: Represents Oliver Lemons
Grocery Store. It is an employee -owned store, which employs over 30 people
and pays above the living wage (average pay is $22/hour with benefits). They
experienced a permanent failure of their septic system and drain field 3 months
after leasing the store and have spent over a half a million dollars in repairs. Half
of the drain field cannot be resurrected. The store has a portable toilet outside
because the system cannot handle an indoor public restroom. She encourages
the Central Oregon community to support this project.
Tim Brown, 8115 6th Street, Terrebonne: Resident of Terrebonne since 1994. Mr.
Brown thanked the County for providing financial and technical support in the
formation of Terrebonne Sanitary District. He has noticed a stagnation in the
growth of Terrebonne over the years, and attributes much of this to the limited
and failing septic systems. Mr. Brown is a Civil Engineer and member of the
Terrebonne Sanitary District Board. He urges support of the creation of the
district.
Todd Cleveland, Onsite Wastewater Supervisor with Community Development
Department, noted Terrebonne's issues with its aging septic systems and poor
soil conditions consisting of 15-inches of soil over solid rock. The aging and
BOCC MEETING OCTOBER 5, 2022 PAGE 4 OF 10
failing systems are a public health concern. Many solutions are short-term band -
aids and not ideal as long-term solutions.
Ryan Rudnick, Parametrics Civil Engineer, spoke about the economic feasibility
study. Installation of a wastewater system is important to the continued growth
of Terrebonne and the safety of its residents. Parametrics believes it is feasible
to construct a wastewater treatment system in Terrebonne. Commissioner
Chang asked some questions about the economic feasibility of the project.
Scenario 1 has a high reliance upon grant funding and reasons were cited as to
why the district may be ineligible for some of these grant programs. Scenario 2
relies heavily on hookup fees and monthly service fees. The biggest challenge
will be with the initial customers. As the customer base grows, the financial well-
being of the district will grow. ODOT has incorporated sewer infrastructure
design into their design of Smith Rock roadway improvements.
Linda Swearingen, a former Deschutes County Commissioner and resident of
Redmond, presented testimony. The phase -in of the study is starting with the
business district because they have the greatest need. An interest in developing
affordable housing will increase as the momentum keeps going. The goal is to
hook up everyone in Terrebonne, but they had to select an area to start with.
The more customers they have, the less expensive the cost will be for all.
Steve Bowen, 9318 171h Lane, Terrebonne (Angus Acres): Mr. Bowen feels it is
unfair that grant monies go towards phase A businesses, since these are
revenue -generating properties. He believes grant money should be used to go
towards all of the residents' hookups. Phases B and C should not have to ask to
join the district and bear the costs associated with extension of the lines. Mr.
Bowen is currently on septic system, and Angus Acres' community sewer is at -
capacity. Commissioner Chang clarified that everyone in Phase A will have to pay
hookup fees. Mr. Bowen is supportive of creating the district. He wants
inclusivity in regards to the allocation of grant monies.
Marika Sitz, attorney with Jordan Ramis, addressed the annexation process for
neighborhoods wishing to join the district after the initial phase.
Mike Walker, 3711 NW Povey Avenue, Terrebonne: Collected 150 signatures on a
petition from Terrebonne residents outside of the area of Phase A and outside
of Angus Acres and Terrebonne Estates. Support for the system was
overwhelming. Mr. Walker asks that the entire Hillman subdivision be included
in Phase A, not just the business district. His perception is that people hooking
up in Phase A are getting a better deal.
BOCC MEETING OCTOBER 5, 2022 PAGE 5 OF 10
Mr. Doyle shared that future annexations with 100% support would not require
a special election. Without full support, annexations would require a vote.
Kristin Yurdin, 400 NW Smith Rock Way, Terrebonne: Regarding potential DEQ
financial funding, they would like to pursue the funding but they cannot do so
until they are a district.
Steve Shropshire, attorney with Jordan Ramis, spoke in regards to a potential
modification of the boundaries in today's Board motion. An additional economic
feasibility study would be prudent should the Board modify the boundaries, and
would require additional time and financial investment.
Mr. Doty discussed the reasoning behind Phases A, B and C. Phase A properties
are committed and have the momentum. They have unanimous support early
on, and they have an immediate and urgent desire to hookup to the system.
Phase A has a direct line to the Redmond wetlands complex water treatment
system. Phase B is older Terrebonne. Phase C consists of larger lots and more
reserve area. The system is designed for expansion. If the boundaries were to be
modified, the project could risk loss of momentum and dying before fruition.
Commissioner Chang added that securing current grant and loan funding
opportunities require an immediate formation of the district.
Commissioner Adair shared that the record is open until November 2, 2022 and
the Board welcomes public input.
Public hearing was closed at 11:50 a.m.
A date of November 2, 2022 was set for the final hearing.
DEBONE: Move approval of Order No. 2022-051, Accepting Petition to
Form Terrebonne Sanitary District with the boundaries as
presented and Setting Final Hearing as November 2, 2022
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
Chair votes yes. Motion carried
7. PUBLIC HEARING - Consideration of Order No. 2022-042, Vacating a Portion
of Fryrear Road
Cody Smith, County Engineer Road Department, presented the proposed
vacation. The chief petitioner for the proposed vacation is Eric Vetterlein, general
BOCC MEETING OCTOBER 5, 2022 PAGE 6 OF 10
partner on behalf of Desert Springs Ranch Limited Partnership. The subject
property is an unused piece of right of way and abuts BLM land. Since there is
no signature from BLM on the petition, state law requires a public hearing. Io-
date, no public comments have been received by the Road Department. The
Road Department finds that the proposed vacation is in the public interest and
recommends the Board approve Order No. 2022-042.
Public hearing was opened at 11:58 a.m.
Testimony:
Anton Vetterlein, general partner on behalf of Desert Springs Ranch along
Fryrear Road, provided testimony via Zoom. He asked for the Board's approval
and is in support of the vacation.
Public hearing was closed at 12:00 p.m.
DEBONE: Move approval of Order No. 2022-042, Vacating a Portion of
Fryrear Road
CHANG: Second
VOTE: DEBONE: Yes
CHANG: Yes
Chair votes yes. Motion carried
8. Consideration of Board approval and Chair signature of Document No.
2022-470, a City of Bend grant agreement
Holly Harris, Behavioral Health Program Manager, and Janice Garceau, Health
Services Director, presented the grant. The City of Bend is granting $328,000 of
ARPA (American Rescue Plan Act) funding to Deschutes County Health Services
to expand their (non -law enforcement) Mobile Crisis Team. This grant money will
help the mobile crisis team's 24/7 response.
CHANG: Move approval of Chair signature of Document No. 2022-470, a
City of Bend Grant Agreement.
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
Chair votes yes. Motion carried
BOCC MEETING OCTOBER 5, 2022 PAGE 7 OF 10
9. Deschutes County 2040 -Upcoming Open House Debriefing: This item was
postponed until next week's meeting on October 12.
Chair Adair excused herself from the meeting at 12:18 p.m. to attend another
meeting, and Vice Chair DeBone stepped in as Acting Chair.
10. Consideration of Oregon Business Development Grant Award Acceptance
Geoff Hinds, Director of Deschutes County Fair & Expo, presented to the Board a
grant opportunity in the amount of $277,777, awarded by the Oregon Business
Development Department, for partial funding of a budgeted capital
improvement to the Fair & Expo Center's HVAC system.
CHANG: Move approval of Document No. 2022-787, accepting an
Oregon Business Development Grant
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes. Motion carried
CHANG: Move approval of Board Signature of Order No. 2022-057,
designating signing authority to Geoff R. Hinds.
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes. Motion carried
OTHER ITEMS:
• Geoff Hinds asked for approval of the payment of an invoice in the amount
of $297,562.80 to Oregon Beverage Service, for alcohol management services
during the 2022 Fair & Rodeo
CHANG
VOTE
Move approval of Board signature and payment of invoice in
the amount of $297,562.80 to Oregon Beverage Service, for
fees related to alcohol management services during the 2022
Fair & Rodeo
Second
CHANG: Yes
DEBONE: Yes. Motion carried
BOCC MEETING OCTOBER 5, 2022 PAGE 8 OF 10
• Commissioners DeBone and Adair plan to attend the Sunriver Chamber of
Commerce's Annual Membership Meeting on October 13.
• Commissioner DeBone shared that the County's employee health benefits
plan renewal proposal for 2023 removes the current exclusion for
discretionary abortions, and he will be moving to pull that one item from
consideration for approval, when it comes across in a couple weeks.
• Regarding ARPA funding, Commissioner DeBone would like to focus on
infrastructure investments.
• The Public Safety Coordinating Council meeting took place on October 4.
Veterans Interventions Strategies and Safe Parking Sites in Redmond were
discussed.
• Commissioner Chang attended the Central Oregon Bike Pedestrian Summit.
There is a lot of interest in separate paved paths in County road right of
ways. Connections between Sisters -Black Butte Ranch, Sisters -Redmond
and/or Redmond -Powell Butte are of interest. Commissioner DeBone shared
that a paved path connecting north to south La Pine is currently being
constructed, and he is seeing more electric bikes are on the pathways and
roads.
Commissioners Chang and Adair attended the Mountain View Fellowship's
Safe Parking Meeting in Redmond on October 3. Area neighbors in
attendance expressed their concerns.
The Public Health Advisory Board met on October 3 and was attended by
Commissioner Chang. They will be tracking resource allocations in the
budget process.
Commissioner Chang is speaking at an upcoming panel on the League of
Oregon Cities (collaborative water resource issues) and Deschutes 350 Go
Clean Energy Program, CPACE (Commercial Property Assessed Clean Energy).
ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 12:44
p.m.
DATED this �` Day of 0 c1tv 2022 for the Deschutes County Board of Commissioners.
n
P TTI ADAIR, CHAIR
BOCC MEETING OCTOBER 5, 2022 PAGE 9 OF 10
9
ANTHONY DEBONE, VICE CHAIR
ATTEST:
PHIL CHANG, COMMISSIONER
RECORDING SECRETARY
BOCC MEETING OCTOBER 5, 2022 PAGE 10 OF 10
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Q� �-A 1 BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, OCTOBER 05, 2022
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 1 www.deschutes.org
AGENDA
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that public
meetings be accessible remotely, effective on January 1, 2022, with the exception of executive
sessions. Public bodies must provide the public an opportunity to access and attend public
meetings by phone, video, or other virtual means. Additionally, when in -person testimony, either
oral or written is allowed at the meeting, then testimony must also be allowed electronically via,
phone, video, email, or other electronic/virtual means.
Attendance/Participation options are described above. Members of the public may still view the
BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment
on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an
email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input
received by noon on Tuesday will be included in the Citizen Input meeting record for topics that are
not included on the Wednesday agenda.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via Zoom
meeting. The Zoom meeting id and password will be included in either the public hearing materials
or through a meeting invite once your agenda item has been included on the agenda. Upon
entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once
you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your
presentation. If you are providing testimony during a hearing, you will be placed in the waiting room
until the time of testimony, staff will announce your name and unmute your connection to be invited
for testimony. Detailed instructions will be included in the public hearing materials and will be
announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public-
hearing-notices.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, citizen input must be received by noon on Tuesday in order to be included in the meeting record.
CONSENT AGENDA
Consideration of Board Signature of Order No. 2022-054 Appointing County Residents to
Two Pools from which the County Clerk Will Select Members of the Board of Property
Tax Appeals
2. Consideration of Board Signature of Resolution No. 2022-066 Increasing Appropriations
within the Health Services Fund and the 2022-23 Deschutes County Budget
3. Consideration of Board Signature of Resolution No. 2022-067 Recognizing Carryover
Funds and Increasing Appropriations within the 2022-2023 Deschutes County Budget
4. Approval of the Minutes of the September 26, 2022 BOCC Meeting
ACTION ITEMS
5. 9:05 AM 2022 Deschutes County Fair & Rodeo Report
6. 9:20 AM PUBLIC HEARING - Consideration of Order No. 2022-051, Accepting Petition
to Form Terrebonne Sanitary District and Setting Final Hearing
7. 10:05 AM PUBLIC HEARING -Consideration of Order No. 2022-042, Vacating a Portion
of Fryrear Road
8. 10:20 AM Consideration of Board approval and Chair signature of Document No.
2022-470, a City of Bend grant agreement
9. 10:40 AM Deschutes County 2040 -Upcoming Open House Debriefing
10. Add On Consideration of Oregon Business Development Grant Award Acceptance
LUNCH RECESS
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
October 05, 2022 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
October 05, 2022 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
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MEETING DATE:
October 5, 2022
SUBJECT: 2022 Deschutes County Fair & Rodeo Report
RECOMMENDED MOTION:
No Approval Needed
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Fair & Expo Director, Geoff Hinds will share an update%verview of the 2022
Deschutes County Fair & Rodeo, held August 3rd _ nth 2022
BUDGET IMPACTS:
Budgeted Fund 616 (Annual Fair Operating) preliminary revenue and expense overview.
ATTENDANCE:
Geoff R. Hinds, Director Deschutes County Fair & Expo
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MEETING DATE:
October 5, 2022
SUBJECT: Deschutes County 2040 - Upcoming Open House Debriefing
RECOMMENDED MOTION:
This item is informational, no motion is required.
BACKGROUND AND POLICY IMPLICATIONS:
Staff will brief the Board of County Commissioners (BOCC) on activities related to the
Comprehensive Plan Update, including several upcoming opportunities for community
engagement.
BUDGET IMPACTS:
None.
ATTENDANCE:
Nicole Mardell, Senior Planner - Long Range
Will Groves, Planning Manager
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COMMUNITY
DEVELOPMENr
MEMORANDUM
TO: Deschutes County Board of County Commissioners
FROM: Nicole Mardell, Senior Planner - Long Range
Will Groves, Planning Manager
DATE: September 28, 2022
SUBJECT: Deschutes County 2040 - Upcoming Open House Debriefing
Staff will brief the Board of County Commissioners (BOCC) on activities related to the Comprehensive
Plan Update, including several upcoming opportunities for community engagement.
I. PROJECT BACKGROUND
The Comprehensive Plan is Deschutes County's policy document for guiding growth and development
within the rural county over a 20-year planning period. The plan's purpose is to provide a policy
framework for zoning and land use regulations, demonstrate consistency with statewide goals, rules, and
laws, and serve as a cohesive vision for future planning activities. The graphic below breaks down each
phase of the process and its respective timing. The project team, consisting of Long Range Planning staff
and the consultant, MIG/APG, recently completed the first phase of the Comprehensive Plan Update
process. The second phase started last month.
Comprehensive Plan Update - Phases
The Planning Commission (PC), as the County's Citizen Involvement Committee, serves as the advisory
body overseeing the project. The PC will advise on the following aspects of the process:
• Key County issues, goals, and vision
• Community engagement processes and activities
• Draft and revised Comprehensive Plan goals, policies, and implementation actions
The PC will ultimately provide a recommendation for adoption for the BOCC's consideration during the
public hearing process in phase five.
11. COMPLETED AND IN PROGRESS ACTIVITIES
The following tasks in phase one have been completed.
• Kickoff meeting - establish project goals, challenges, and priorities
• Establish project schedules
• Review of background materials for a foundational understanding of conditions and trends
• Creation of a Community Engagement Plan
• Community Engagement Training for County planning staff
• Deschutes.org/2040 website creation and soft launch
• Creation of framework for PC role and meeting topics
The team just initiated phase two of the project, which includes the following activities:
• Initial Engagement Activities
o County Fair outreach
o Advertisement of project website
o Development of "Meeting -in -a -Box" framework and materials to engage community
stakeholders
o In -person and Online Open Houses
■ Focus on visioning, key issues, and key themes
• Development of Background Summaries
o Information on existing conditions and trends
• Review of Existing Policies
o Identify existing policy gaps and outdated policy language
• Conduct programmed meetings with advisory body (PC)
Staff and the consultant are estimating completion of phase two in November 2022. Phase three
addresses policy creation and refinement.
III. UPCOMING ENGAGEMENT ACTIVITIES
Several upcoming engagement opportunities are forthcoming later in October. These events will be
advertised through press releases, social media, the project website, and through the project email list.
Community - Wide Open Houses
The project team is holding four in -person open houses across the county. Attendees will have the
opportunity to hear about the project and break into small groups to discuss key issues, challenges and
opportunities facing rural Deschutes County, and a vision for the future. Each meeting follows the same
format; there is no need to attend all four meetings. Meeting information is found below.
-2-
• Bend Open House -Deschutes County Service Center (1300 NW Wall Street, Bend)
Barnes and Sawyer Room
Wednesday, October 19 5:30-7:30 pm
• Sisters Open House - Sisters High School (1700 W McKinney Butte Rd, Sisters)
Lecture Room
Thursday, October 20 4:00-6:00 pm
• Sunriver Open House - Sunriver Homeowners Aquatic & Recreation Center (SHARC)
57250 Overlook Road, Sunriver, Benham Hall
Monday, October 24 4:00-6:30 pm
• Redmond Open House - Redmond City Hall (411 SW 9th St, Redmond)
Rooms 207/208
Tuesday, October 25 6:00-8:00 pm
Online Open House Survey
In addition to the in -person events listed above, a self -guided online open house and survey will be
available for those who prefer to attend remotely. The online open house and survey will be posted to
the project website (www.deschutes.org/2040) beginning October 19, 2022 and will remain open through
November 4, 2022.
Meeting -in -a -Box Events
In addition to the larger open house events, staff are also hosting informal, smaller scale meetings with
stakeholder groups. Staff identified and is contacting approximately 90 groups including agencies,
nonprofits, and social organizations. Interested groups or members of the public can also request a
meeting with staff by sending an email to our project email address: deschutes204O@deschutes.org.
IV. NEXT STEPS
Staff will continue to provide updates to the BOCC throughout the project.
-3-
To:
From:
Date:
Re:
E S T D 71@w-T 1986
OREGON BEVERAGE
S E R V I C E S
Deschutes County Fair & Expo
Oregon Beverage Services
September 16, 2022
Deschutes County Fair 2022
Gross Sales
$479,940.00
• Alcohol Expense $98,654.94
® Non -Alcohol Expense $47,994.00
O Labor $95,988.00
• Management Expense $54,925.86
62% of Gross Sales $297,562.80