2022-412-Minutes for Meeting October 12,2022 Recorded 10/31/2022BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County C J2022_412
Steve Dennison, County Clerk 10/31 /2Q22 2:05:14 PM
Commissioners' Journal
I 11 IIl II 111 I 1111 I I 1 II
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
9:00 AM
WEDNESDAY October 12, 2022
Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Chang. Also present were Nick
Lelack, County Administrator; Kim Riley, Assistant Legal Counsel; and Angie Powers, BOCC Administrative
Assistant (via Zoom).
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings
CALL TO ORDER: Chair Adair called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT:
• An email was received from a resident wishing for a reduced speed limit and
additional signage on Woodside Road. This concern has been forwarded to Chris
Doty, Road Department Director.
• An email was received in support of preserving Worrell Wayside Park.
• Kate Koblegarde, a senior at Bend High School, attended on behalf of the Green
Leadership Coalition. She spoke in opposition to converting Worrell Wayside Park to
a parking lot.
• Karen Pelayo, a senior at Mountain View High School and leader of the of the
Conservation Club and the Green Leadership Coalition at her school, spoke in
BOCC MEETING
OCTOBER 12, 2022 PAGE 1 OF 8
opposition to converting Worrell Wayside Park to a parking lot. She spoke of the
importance of maintaining Bend's green spaces.
Further Discussion: Commissioner Chang highlighted that the downtown parking
analysis has not yet been completed, and the decision process is in its very early
stages. The initial conceptual design of a modified Worrell Park was a very early one.
His proposal is to put the question to the voters through a general obligation bond
measure if the Commission is going to consider a significant capital expenditure for
parking purposes. The modification of Worrell Park is the least expensive option. A
parking structure is estimated to cost an extra approximately $6 million over the
Worrell Park redesign. Commissioner DeBone thanked the students for their
attendance and input.
CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda
CHANG: Move Board approval of Consent Agenda
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
1. Consideration of Board signature of Resolution No. 2022-060, Adding three
limited duration part-time positions (1.50 FTE) to the District Attorney's Office
2. Consideration of Chair Signature of Document No. 2022-810, an Oregon
Health Authority Grant Agreement to increase funding for Public Health
Services
3. Consideration of Board Signature on letters reappointing Sharity Ludwig and
Robert Ross for service on the Deschutes County Public Health Advisory
Board (PHAB)
4. Consideration of Board Signature on Letter of Thanks to Charla DeHate for
service on the Deschutes County Public Health Advisory Board (PHAB)
5. Approval of Minutes of the September 28, 2022 BOCC Meeting
ACTION ITEMS:
6. American Rescue Plan Fund Update
BOCC MEETING
OCTOBER 12, 2022 PAGE 2 OF 8
Dan Emerson, Budget Manager, and Laura Skundrick, Management Analyst,
were in attendance to provide the Board with an update on the status of
remaining ARPA funds, and to give the Board an opportunity to review
eligible project requests for funding consideration. The County received
$38.4 million in federal ARPA funds, and roughly $640,000 remain as
unallocated funds.
The first proposal is from the IT department for an internet resiliency project.
This expenditure is ARPA-eligible under broadband infrastructure.
DEBONE: Move Board approval of ARPA funds expenditure in the
amount of $94,080.78 for Internet resiliency
ADAIR: Second
VOTE: DEBONE: Yes
CHANG: No
ADAIR: Chair votes yes. Motion Carried
Sleep in Heavenly Peace is asking for $5,000 in funds to use towards
constructing beds for children who do not have them. This project is eligible
for ARPA funds.
ADAIR : Move Board approval of ARPA funds expenditure in the
amount of $5,000 to Sleep in Heavenly Peace
CHANG: Second
VOTE: CHANG: Yes
DEBONE: No
ADAIR: Chair votes yes. Motion Carried
Additional Discussion: Commissioner DeBone discussed the Heart of Oregon
Corp campus expansion campaign, and a funding request in the amount of
$100,000.
CHANG: Move Board approval of ARPA funds expenditure in the
amount of $100,000 to Heart of Oregon Corps for their campus
expansion project
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
BOCC MEETING
OCTOBER 12, 2022 PAGE 3 OF 8
Additional Discussion: Commissioner DeBone acknowledged that the Ronald
McDonald House has asked for $100,000 in additional funding to complete a
project. Commissioner Chang spoke about the Sisters Winter Warming
Shelter, which has only one winter month covered, due to space challenges.
Funding towards this cause was discussed, with Mr. Emerson and Ms.
Skundrick tasked with reaching out to them to ask for a presentation or
proposal.
7. Deschutes County 2040 - Upcoming Open House Debriefing
Nicole Mardell, Senior Planner, briefed the Board on the Comprehensive Plan
Update. The Comprehensive Plan is a 20-year roadmap for guiding growth
and development within rural Deschutes County. Phase 1 of the
Comprehensive Plan Update with the County's consultant is complete, and
Phase 2 includes a number of community engagement events.
Community members and the Board were invited to attend one of the
upcoming in -person open houses to be held in October:
• Wednesday, October 19, 5:30-7:30 p.m. Deschutes County Services
Center, Barnes and Sawyer Room
• Thursday, October 20, 4-6 p.m. Sisters High School
• Monday, October 24, 4-6:30 p.m. Sunriver SHARC
• Tuesday, October 25, 6-8 p.m. Redmond City Hall
An online survey is available for those who are unable to attend one of the
in -person events. Meeting -in -a -box events are another available option for
community groups, and are held during the groups' regularly -scheduled
meetings. Quarterly newsletters, social media updates, online comment
forms and website updates are other means utilized to engage with the
community.
8. Planning Division Work Plan Update / Long Range Planning / FY 2022-
2023
Will Groves, Planning Manager, discussed the Community Development
Department's (CDD) work plan, and includes several discretionary long range
planning projects for the Community Development Department's FY 2022-23
Work Plan. The Board expressed some interest in these activities in the past.
CDD asked for Board support to initiate some of these discretionary projects,
including:
BOCC MEETING OCTOBER 12, 2022 PAGE 4 OF 8
• Amateur "Ham" Radio Tower Update
• Housekeeping Amendments to maintain code consistency
• Outdoor Lighting Control and Dark Skies Best Practices
• Short -Term Rental (STR) Regulations for Rural Deschutes County
Commissioner Chang said that this is an appropriate time for the Board to
consider STRs and their effects on surrounding landowners and housing
supply in our County. He supports all four long-range planning projects, but
expressed some concerns about the funding process for these projects.
Commissioner Adair observed that the County's room tax revenue is
trending downward, but recognizes the effects that STRs have on neighbors,
so acknowledged that it is a balancing act. Commissioner DeBone was also
supportive of proceeding and moving forward with all four discretionary
projects. He added that solar setbacks are another important issue of
consideration in building codes, and added that to the queue.
OTHER ITEMS:
Given Commissioner DeBone's need to leave, he presented two other items prior to his
departure.
• Commissioner DeBone visited Hope Village in Medford on Sunday. Unfortunately,
he wasn't able to gain inside access, so it was an exterior tour only.
• Commissioner DeBone attended an AOC membership meeting on Monday in Salem.
Budgeting was a highlighted topic.
10:18 a.m. Commissioner DeBone excused himself for another engagement. Will return
at 11:45 a.m. for Executive Session.
9. Board Work Session on 4 Peaks Music Festival Outdoor Mass Gathering
Permit
Rachel Vickers, Associate Planner, discussed an Outdoor Mass Gathering
permit application for the 4 Peaks Music Festival. The June 2023 proposed
event will draw an estimated 1,000 attendees (including staff) on 150 acres of
property located at 21085 Knott Road in Bend. The event consists of music,
overnight camping, vendors, food and drink. Maps of the subject property
are included in the agenda packet. June 17th set up will begin, and will be fully
torn down by June 26th
At this time, the proposal has been approved by Bend Fire Department,
BOCC MEETING
OCTOBER 12, 2022 PAGE 5 OF 8
County Health Department, County Sheriff's Office and the County
Environmental Health Division. The applicant is requesting a waiver from the
requirement to maintain an ambulance on -site during the festival. The
nearest Bend Fire Station is located 2 miles away. The festival will have a first
aid station and has provided a Medical Service Plan, and will use event
medical service provided by Steven Foster Wexler LAC.
A public hearing is scheduled for November 2, 2022.
Commissioner Adair was not in favor of granting the ambulance waiver, due
to the potential for emergency medical issues that can often arise at large
music events.
Commissioner Chang was in support of approving the permit, but was
interested in gaining additional information on historic data pertaining to
neighbor complaints during previous 4 Peaks Music Festival events.
10. Downtown Campus Parking Update
Lee Randall, Facilities Director, provided an update on the ongoing analysis
of the parking needs of the County's downtown campus. This analysis was
initiated in part due to the courthouse expansion project. The County hired
civil engineering firm Harper Houf Peterson Righellis, Inc. (HHPR), to
complete the parking analysis. Pre -pandemic, it was determined that
approximately 83 additional parking spaces were needed. Since the
pandemic, a shift towards full and part-time remote workers resulted in the
need for a new analysis. 654 total County parking spaces currently exist - 550
are in lots, and the remainder are along adjacent city streets. A survey
recently went out to employees and department heads. This self -reported
survey data will be coupled with real-time counts of actual use. The study will
be wrapped up by the end of October, then information will be presented to
the Board sometime in November. Commissioner Chang wished to add that
no decisions will be made about building additional parking spaces until this
parking analysis is completed and parking needs are presented to the Board.
Mr. Randall discussed a hiring update and some important vacancies in his
department.
OTHER ITEMS:
BOCC MEETING
OCTOBER 12, 2022 PAGE 6 OF 8
• Commissioner Chang visited with the Deschutes Trails Coalition and their request
for proposals for approximately $600,000 from transient room tax, to go towards
trail improvement and construction.
• Erik Kropp, Deputy Administrator, presented to the Board a draft letter to Charlotte
DeHate, thanking her for her years of service as CEO of the La Pine Community
Health Center, and asked for input on edits.
CHANG: Move Board approval of letter of appreciation to Charlotte DeHate for
her years of service, with changes as discussed.
ADAIR: Second
VOTE: CHANG: Yes
ADAIR: Chair votes yes. Motion Carried
ADJOURN: Being no further items to come before the Board, the meeting was adjourned
at 10:56 a.m. Will resume for Executive Session at 11:45 a.m. after Commissioner DeBone
returns.
EXECUTIVE SESSION:
At the time of 11:47 a.m. the Board went into Executive Session under ORS 192.660 (2) (e)
Real Property Negotiations. The Board came out of Executive Session at 12:57 p.m. to
direct staff to proceed as directed. The Executive Session item that was originally scheduled
under ORS 192.660(2) (i) was rescheduled for the following week's meeting.
ADJOURN: Being no further items to come before the Board, the meeting was adjourned
at 12:57 p.m.
DATED this Day of V 2022 for the Deschutes County Board of
Commissioners.
ATTEST:
PATTI ADAIR, CHAIR
ANTHONY DEBONE, VICE CHAIR
BOCC MEETING
OCTOBER 12, 2022 PAGE 7 OF 8
RECORDING SECRETARY
PHIL CHANG, COMMISSIONER
OCTOBER 12, 2022 PAGE 8 OF 8
BOCC MEETING
BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, OCTOBER 12, 2022
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 I www.deschutes.org
AGENDA
MEETING FORMAT: The Oregon legislature passed House Bill (HB) 2560, which requires that public
meetings be accessible remotely, effective on January 1, 2022, with the exception of executive
sessions. Public bodies must provide the public an opportunity to access and attend public
meetings by phone, video, or other virtual means. Additionally, when in -person testimony, either
oral or written is allowed at the meeting, then testimony must also be allowed electronically via,
phone, video, email, or other electronic/virtual means.
Attendance/Participation options are described above. Members of the public may still view the
BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment
on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an
email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input
received by noon on Tuesday will be included in the Citizen Input meeting record for topics that are
not included on the Wednesday agenda.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via Zoom
meeting. The Zoom meeting id and password will be included in either the public hearing materials
or through a meeting invite once your agenda item has been included on the agenda. Upon
entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once
you are ready to present your agenda item, you will be unmuted and placed in the spotlight for your
presentation. If you are providing testimony during a hearing, you will be placed in the waiting room
until the time of testimony, staff will announce your name and unmute your connection to be invited
for testimony. Detailed instructions will be included in the public hearing materials and will be
announced at the outset of the public hearing.
For Public Hearings, the link to the Zoom meeting will be posted in the Public Hearing Notice as
well as posted on the Deschutes County website at https://www.deschutes.org/bcc/page/public-
hearing-notices.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, citizen input must be received by noon on Tuesday in order to be included in the meeting record.
CONSENT AGENDA
1. Consideration of Board Signature of Resolution No. 2022-060, Adding three limited
duration part-time positions (1.50 FTE) to the District Attorney's Office
2. Consideration of Chair Signature of Document No. 2022-810, an Oregon Health
Authority Grant Agreement to increase funding for Public Health Services
3. Consideration of Board Signature on letters reappointing Sharity Ludwig and Robert
Ross for service on the Deschutes County Public Health Advisory Board (PHAB)
4. Consideration of Board Signature on Letter of Thanks to Charla DeHate for service on
the Deschutes County Public Health Advisory Board (PHAB)
5. Approval of the Minutes of the September 28, 2022 BOCC Meeting
ACTION ITEMS
6. 9:05 AM American Rescue Plan Funding Update
7. 9:25 AM Deschutes County 2040 - Upcoming Open House Debriefing
8. 9:55 AM Planning Division Work Plan Update / Long Range Planning / FY 2022-2023
9. 10:15 AM Board Work Session on 4 Peaks Music Festival Outdoor Mass Gathering
Permit
10. 10:45 AM Downtown Campus Parking Update
LUNCH RECESS
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
October 12, 2022
BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
11. Executive Session under ORS 192.660 (2) (e) Real Property Negotiations
12. Executive Session under ORS 192.660 (2) (i) Employee Evaluation
ADJOURN
a
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
October 12, 2022
BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
Angie Powers
From:
Sent: Barb Holcomb <barbh244@outlook:com>
To Tuesday, October 11, 2022 1:25 PM
Cc: citizeninput
Subject: Barb Holcomb
Regarding the speed limit on Woodside Road
Some people who received this message don't often get email from barbh244@outlook.com. Lea
{EXTERNAL EMAIL} Lear why this is im ortant
To County Commissioners.
I live at 60500 Woodside Road. When entering Woodside Road
Road which makes it impossible to see cars coming from that direction
from our house, on the left there is a turrrin`Woodside
large -horse trailer which I use four to five times a week and there is no wayto exi
Iargeinra rsewithr a car ch I u. The current speed limit fs ual they aoe almost top of ly.us. Also, I have a
at tour drivewayeruc safely. and exitingae our
sign posted notifying 40 mphand I am asking that to be reduced to 30 and to have a
y g people that vehicles are hard to see entering the road. Also, enforcement of
be appreciated. the speed limit would
Thank you,
Barb Holcomb
1
Angie Powers
From: Lisa Camp <Icamp@cocc.edu>
Sent: Wednesday, October 5, 2022 12:34 PM
To: citizeninput
Subject Worrell Wayside
Some people who received this message don't often get email from Icamp@cocc,edu. Learn why this is -important
[EXTERNAL EMAIL]
This park is an important space. Please do not continue to demolish what little there is of Bend in favor of development
and money! I personally have taken some time to relax and have lunch in this park on numerous occasions. I have
brought my Grandchildren to the park to get a little run and leg stretch before having to go into one of the government
buildings nearby. I have seen weddings in this little park. Not to mention it was set aside to honor someone who had a
great impact upon this community -working for the good of it's residents.
It is incredibly distressing to me, a resident since 1984 to see special properties clearcut, bulldozed and replaced with
MORE CEMENT. The deer population has been reduced by 55% since I moved here. We are in crisis and have lost many
of the best elements of what Bend was and should continue to be. A place that cares about it's residents. Please DO
NOT demolish this park:
Thank you for your brief attention.
Lisa Marie Camp
This email was scanned by Bitxiefender
1
BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
• Citizen. Input can be given regarding any topic that is NOT on the agenda
• Public Testimony can be given during Public Hearings only
Topic of Input or Testimony: &Or((ll Qdflc1 5iiva 1Ofl
** Is this topic an item on today's agenda?
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THIS FORM IS TURNED IN TO RECORDING SECRETARY
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Are you submitting written documents as part of testimony? Yes No
If so, please give a copy to the Recording Secretary for the record.
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BOARD OF COMMISSIONERSMEETING
REQUEST TO SPEAK
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• Public Testimony can be given during Public Hearings only
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** Is this topic an item on today's agenda?
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If so, please give a copy to the Recording Secretary for the record.
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BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: October 12, 2022
SUBJECT: American Rescue Plan Funding Update
RECOMMENDED MOTION:
A to -be -determined motion will be required if the Board choses to fund additional projects
from ARPA funds.
BACKGROUND AND POLICY IMPLICATIONS:
This is a recurring agenda item to provide the Board of County Commissioners updates on
the status of ARPA funds and the opportunity to review eligible project requests for funding
consideration.
Discussion items for today's update:
1. Specific items for discussion will be presented prior to or at the time of the meeting.
2. Review other ARPA funding requests.
BUDGET IMPACTS:
None. Budget appropriations for the entire $38 million ARPA funding award are included in
the FY 2022-23 Adopted Budget.
ATTENDANCE:
Dan Emerson, Budget Manager
Laura Skundrick, Management Analyst
BOCC Brief for ARPA Funds Request
Project Name: Internet Resilience
Description:
Implement technology infrastructure which results in Deschutes County having multiple
communications pathways to the Internet.
Cost of equipment to be deployed:
New firewalls: $ 59,907.18
New routers: $ 34,173.60
Total $ 94,080.78
The Problem:
Deschutes County currently relies on a single commercial provider for connectivity to the Internet.
Deschutes County has experienced multiple instances of service disruption due to provider service
faltering. These disruptions include periods of partial service loss, complete service loss, short duration
loss, and long duration loss.
Recall these dates and incidents for your consideration:
• October 18, 2021 — complete outage lasting 10.5 hours starting at 10:15am
• July 26, 2021 — complete outage lasting 10 minutes starting at 9:00am
• February, 2, 2014 — complete outage lasting 1 minute starting at 8:30pm
• April 17, 2013 — complete outage lasting 45 minutes starting at 4:15pm
• October 1, 2012 — intermittent outage lasting 1 hour starting at 11:05pm
• April 9, 2012 — complete outage lasting 35 minutes starting at 8:10am
Putting a precise price tag on the cost of downtime is an imperfect endeavor. However, just using the
event of October 18t", 2021 and considering the time of day the outage occurred, how many employees
were impacted, and the average salary of those employees. The historical facts tell us the outage
occurred during the majority of a typical day -shift which then implies the maximum workforce exposure.
Conservatively assuming six work hours, 700 employees, and multiplied by the cost of labor yields a
fair estimate of $ 165,900.
The Internet connectivity now enables a wide range of services. Disruptions of any kind for any
duration imped employee productivity and erode public confidence in leadership. Examples of the
services impacted include:
• phone services (supporting phone service between citizens and governing leadership; Crisis
hotline; and general Health services);
• data services for elections processing;
• data services for Microsoft 365 productivity which includes: email communications, collaboration
with community partners (such as: St. Charles, Mosaic Medical)
• website services for information dissemination to the community (Land Information System);
• data services for inter -agency operability with the State of Oregon, City of Bend, City of
Redmond;
• data services for online payment receipt (property taxes, dog licenses, solid waste fees);
• data services for remote workforce;
• data services for criminal justice activities (such as Parole & Probation "LEDS" inquires)
The Solution:
Achieve Internet Resilience through service provider redundancy.
The current County Internet connectivity infrastructure consists of a vendor provided router (CPE) and
County owned firewalls (Cisco brand).
Current Infrastructure diagram:
Internet Resilience Project Diagram:
New components shows are in "green" color.
The plan is to implement the above infrastructure diagram in which there are no single point of failure.
To do this, the Information Technology department has:
• Established a professional services contract with a regional consultant,
• Conducted initial infrastructure design,
• Executed equipment procurement orders leveraging State of Oregon procurement vehicles.
Over the past three years the County has taken advantage of Internet reliant technologies to deliver the
services our citizens rely upon us to provide. The benefits of this project provide resilience to all forms
of County services. It is appropriate that the County invest in this infrastructure improvement at this
time.
The Team:
The core team members executing this project are from the Information Technology department. The
primary team leaders are:
• Joe Sadony
• Kevin Furlong
• Ron Tolley
The team is joined by other technologists from both the Sheriff and 911. These groups provide input
regarding the design objectives and anticipated implementation processes.
In add engineering design services are obtained through the regional consultant on contract.
Risk
Mitigating Factor
Product supply chain delays
Manufacturers have already calculated delivery
dates taking into account current delay factors.
Solution architectural design
The consultant has an excellent track record
over several years working on previous
technical projects for Deschutes County. In
addition, the consultant has an excellent track
record of producing this exact type of solution
for other clients.
Willingness to cooperate from
Internet Service Providers
The selected Internet service providers have
already indicated their support and
encouragement for this project.
Project Appeal:
• Internet resilience enhances the County business model for efficiency incorporating the Internet
as a communication and connectivity mechanism.
• Refreshing firewall equipment provides more computing power to defend the County from
cybersecurity threats and threat actors.
• At the current time, federal programs offer an opportunity to cushion the financial impact of
implementing resilience.
• Partnering with commercial consultants promotes economic prosperity in our region.
Milestone/Metric
Indicator of Success
Obtain ARIN number & public IP block
Creation of online customer account with ARIN,
declaration from ARIN of assigned number and
IP block.
Rough infrastructure design
Diagram and design notes.
Equipment list
Quote for equipment items necessary to build
the solution depicted by the design diagram and
notes.
Procure equipment list
Receipt of products from suppliers.
Detail implementation design
Document containing solution diagram
Detail implementation procedure
Document containing physical actions to be
taken sequenced in the proper order to minimize
or eliminate disruptions to existing Internet
service.
SLEEP IN HEAVENLY PEACE
To Daniel Emmerson
Thank you for the information regarding the ARPA Funds. I would like to tell you about our Non -Profit
Organization. We serve the Deschutes County and our mission is to make sure no child sleeps on the
floor. We provide beds for children in need. We have installed over 350 beds since June of 2020, here in
the Deschutes County. The Deschutes Chapter prides itself on the fact we accomplish this by using all
volunteer staff. We build, deliver and install beds for children ages 3-18 that have no bed. We deliver
the bed, the mattress, sheets, comforter and pillow. The cost is approximately 250.00 a bed. The break
down is 160.00 for wood, 80.00 for the mattress 20.00 sheets and 10.00 for pillow. We are requesting
5,000.00 this would allow us to Build and deliver 20 beds. We receive our request for a bed from County
Social services, Saving Grace, Bethlehem Inn and several other organizations helping people in need of a
hand up
This project creates community involvement when we have our build days. Volunteers from the
community join together to cut, sand, drill, stain wood, and assemble beds for the kids in need. It brings
awareness to the community that people do need a hand up. Some of our kids are newly coming out of
homelessness and just need a safe clean bed.. Thank you in advance for considering helping us to make
sure no kid sleeps on the floor in our town.
Sincerely,
Joseph M Myers
Outreach Coordinator
Sleep In Heavenly Peace
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Y
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: October 12, 2022
SUBJECT: Deschutes County 2040 - Upcoming Open House Debriefing
RECOMMENDED MOTION:
This item is informational, no motion is required.
BACKGROUND AND POLICY IMPLICATIONS:
Staff will brief the Board of County Commissioners (BOCC) on activities related to the
Comprehensive Plan Update, including several upcoming opportunities for community
engagement.
BUDGET IMPACTS:
None.
ATTENDANCE:
Nicole Mardell, Senior Planner - Long Range
Will Groves, Planning Manager
TES
0
TO:
MEMORANDUM
Deschutes County Board of County Commissioners
FROM: Nicole Mardell, Senior Planner - Long Range
Will Groves, Planning Manager
DATE: September 28, 2022
COMMUNITY DEVELOPE iT
SUBJECT: Deschutes County 2040 - Upcoming Open House Debriefing
Staff will brief the Board of County Commissioners (BOCC) on activities related to the Comprehensive
Plan Update, including several upcoming opportunities for community engagement.
I. PROJECT BACKGROUND
The Comprehensive Plan is Deschutes County's policy document for guiding growth and development
within the rural county over a 20-year planning period. The plan's purpose is to provide a policy
framework for zoning and land use regulations, demonstrate consistency with statewide goals, rules, and
laws, and serve as a cohesive vision for future planning activities. The graphic below breaks down each
phase of the process and its respective timing. The project team, consisting of Long Range Planning staff
and the consultant, MIG/APG, recently completed the first phase of the Comprehensive Plan Update
process. The second phase started last month.
Project Initiation
• Background Document Review
• Community Engagement Plan
• Project Website & Branding •
Comprehensive Plan Update - Phases
• Community Input - Visioning
• Policy Best Practices
• Existing Policy Review
PHASE 3
gct�2922 . 2022-Feb 2023,5.�
Policy Finalization
• Community Input- Policies
• Final Goals & Policies List
• Update Maps
Comp, Nan Development
• Compile Final Comp. Plan Document
• Action Plan Development
• Findings Package
Adoption
• DLCD Notice
• Planning Comission Hearing
• BOCC Hearings
The Planning Commission (PC), as the County's Citizen Involvement Committee, serves as the advisory
body overseeing the project. The PC will advise on the following aspects of the process:
• Key County issues, goals, and vision
• Community engagement processes and activities
• Draft and revised Comprehensive Plan goals, policies, and implementation actions
The PC will ultimately provide a recommendation for adoption for the BOCC's consideration during the
public hearing process in phase five.
II. COMPLETED AND IN PROGRESS ACTIVITIES
The following tasks in phase one have been completed.
• Kickoff meeting - establish project goals, challenges, and priorities
• Establish project schedules
• Review of background materials for a foundational understanding of conditions and trends
• Creation of a Community Engagement Plan
• Community Engagement Training for County planning staff
• Deschutes.org/2040 website creation and soft launch
• Creation of framework for PC role and meeting topics
The team just initiated phase two of the project, which includes the following activities:
• Initial Engagement Activities
o County Fair outreach
o Advertisement of project website
o Development of "Meeting -in -a -Box" framework and materials to engage community
stakeholders
o In -person and Online Open Houses
• Focus on visioning, key issues, and key themes
• Development of Background Summaries
o Information on existing conditions and trends
• Review of Existing Policies
o Identify existing policy gaps and outdated policy language
• Conduct programmed meetings with advisory body (PC)
Staff and the consultant are estimating completion of phase two in November 2022. Phase three
addresses policy creation and refinement.
III. UPCOMING ENGAGEMENT ACTIVITIES
Several upcoming engagement opportunities are forthcoming later in October. These events will be
advertised through press releases, social media, the project website, and through the project email list.
Community - Wide Open Houses
The project team is holding four in -person open houses across the county. Attendees will have the
opportunity to hear about the project and break into small groups to discuss key issues, challenges and
opportunities facing rural Deschutes County, and a vision for the future. Each meeting follows the same
format; there is no need to attend all four meetings. Meeting information is found below.
-2-
• Bend Open House - Deschutes County Service Center (1300 NW Wall Street, Bend)
Barnes and Sawyer Room
Wednesday, October 19 5:30-7:30 pm
• Sisters Open House - Sisters High School (1700 W McKinney Butte Rd, Sisters)
Lecture Room
Thursday, October 20 4:00-6:00 pm
• Sunriver Open House - Sunriver Homeowners Aquatic & Recreation Center (SHARC)
57250 Overlook Road, Sunriver, Benham Hall
Monday, October 24 4:00-6:30 pm
• Redmond Open House - Redmond City Hall (411 SW 9th St, Redmond)
Rooms 207/208
Tuesday, October 25 6:00-8:00 pm
Online Open House Survey
In addition to the in -person events listed above, a self -guided online open house and survey will be
available for those who prefer to attend remotely. The online open house and survey will be posted to
the project website (www.deschutes.org/2040) beginning October 19, 2022 and will remain open through
November 4, 2022.
Meeting -in -a -Box Events
In addition to the larger open house events, staff are also hosting informal, smaller scale meetings with
stakeholder groups. Staff identified and is contacting approximately 90 groups including agencies,
nonprofits, and social organizations. Interested groups or members of the public can also request a
meeting with staff by sending an email to our project email address: deschutes2040@deschutes.org.
IV. NEXT STEPS
Staff will continue to provide updates to the BOCC throughout the project.
-3-
0, BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: October 12, 2022
SUBJECT: Planning Division Work Plan Update / Long Range Planning / FY 2022-2023
RECOMMENDED MOTION:
N/A
BACKGROUND AND POLICY IMPLICATIONS:
The adopted Community Development Department (CDD) FY 2022-23 Work Plan contains
several discretionary long range planning projects varying in complexity and anticipated
staff effort. This agenda item is intended to update the Board of County Commissioners
(Board) on upcoming work plan projects and solicit any comments and revisions. The
purpose is to ensure that Tong -range staff, which has emerging capacity, implements the
Board's priorities within its available resources. In August, CDD identified several staff
constraints that were anticipated to resolve this calendar year. As anticipated, Long Range
Planning is in a position to initiate additional projects later this fall or early winter.
BUDGET IMPACTS:
None
ATTENDANCE:
Will Groves, Planning Manager
'TES
TO:
MEMORANDUM
Deschutes County Board of Commissioners
CO MUNITY DEVELOPMENT
FROM: Will Groves, Planning Manager
Peter Gutowsky, AICP, Director
DATE: October 3, 2022
SUBJECT: Planning Division Work Plan Update / Long Range Planning / FY 2022-2023
I. WORK PLAN DIRECTION
The adopted Community Development Department (CDD) FY 2022-23 Work Plan contains several
discretionary long range planning projects varying in complexity and anticipated staff effort.' This
memorandum is intended to update the Board of County Commissioners (Board) on upcoming work plan
projects and solicit any comments and revisions. The purpose is to ensure that long-range staff, which
has emerging capacity, implements the Board's priorities within its available resources.2 Tables 1-3,
starting on page 2, summarize projects that are completed, ongoing, and yet to be initiated. In August,
CDD identified several staff constraints that were anticipated to resolve this calendar year. As
anticipated, Long Range Planning is in a position to initiate additional projects later this fall or early winter.
Staff seeks Board support to initiate the following projects:
• Amateur Radio Tower Update
Amateur ("Ham") Radio Tower amendments would reflect building code updates and streamline
permitting. The first evidentiary hearing is targeted for November or December, following
coordination with stakeholders.
• Housekeeping Amendments
Housekeeping amendments do not require significant policy choices. They are typically mandated
by state statute and rule, scrivener's errors, or are simple fixes to maintain code consistency. This
housekeeping package will likely include state -mandated updates to allowed uses in agricultural
buildings, temporary housing options during wildfire recovery, as well as some changes to
improve definition consistency in Deschutes County Code (DCC), Title 18.
1 https://www.deschutes.org/sites/default/files/fileattachments/community development/page/110/2022-
23 work plan annual report - final.pdf. Pages 35-38.
2 The Long Range Planning Section consists of two Senior Planners, a Senior Transportation Planner (FTE allocated across
transportation, current and long range planning duties), and two Associate Planners.
• Outdoor Lighting Control and Dark Skies Best Practices
A draft work plan and timeline first need to be drafted. Staff would return to the Board later in the
fall to receive feedback. A stakeholder committee would ultimately be convened to discuss
Deschutes County's Outdoor Lighting Control Ordinance, DCC Chapter 15.010, suggested
revisions, and/or educational outreach opportunities related to dark skies.
• Short-term Rental (STR) Regulations for Rural Deschutes County
The Board discussed the topic of STR regulations on September 26. While not recognized on the
FY 2022-23 Work Plan, if directed, staff could develop a scope work and timeline and return to the
Board later in the fall for further input.
11. BACKGROUND
Each spring, CDD prepares an annual work plan describing proposed projects for the coming fiscal year.
A review of the draft work plan provides the Planning Commission, Historic Landmarks Commission,
County Administration, CDD's customers and partner agencies, and the Board the opportunity to provide
input, including additions, modifications and possible re -prioritization. The work plan describes the most
important objectives and proposed projects in each CDD division based on:
1. Board annual goals and policies;
2. Carry-over projects from current or prior years;
3. Changes in state law;
4. Grants/funding sources; and
5. Public comments.
It also serves as the context within which new projects that arise during the course of the year are
prioritized and undertaken. The Planning Division Work Plan consistently generates public interest.
COMPLETED PLANNING PROJECTS
Table 1 lists completed projects identified in the FY 2022-23 work plan.
Table 1 - Completed Planning Projects
Project
Summary
Status
HB 4079 /
Affordable
Housing Pilot
Project
Amendments to the Deschutes County Comprehensive
Plan and Zoning Map to change the designation of a
property to Bend Urban Growth Area and Urbanizable
Area (UA) District, respectively. Amendment allows the
City of Bend to annex, rezone and approve urban
development of the future Parkside Place affordable
housing development.
Completed. Board adopted City
of Bend Urban Growth
Boundary (UGB) amendment in
June. City Council adopted
similar amendments in July.
Annexation is forthcoming.
-2-
Project
Summary
Status
Historic
Preservation
(CLG Grant)
Every 24 months, the State Historic Preservation Office
(SHPO) offers matching grants to counties that have been
"certified" as historic preservation partners with both the
state and federal governments. Deschutes County is a
Certified Local Government (CLG). Staff is administering
a $12,000 CLG grant, which includes coordinating with
the Historic Landmarks Commission and City of Sisters.
Completed. The CLG Grant
closed on August 31, 2022.
Historic Policy.
and
Procedures
Manual
Staff prepared a Historic Landmarks Commission Policies
and Procedures Manual. It is a reference guide describing
the Commission's purpose, authorities, roles, decision
making process, applicable laws/regulations and public
meeting requirements.
Completed. Board reviewed and
approved the manual in
September.
Historic
Preservation
Strategic Plan
Staff prepared a Deschutes County and City of Sisters
Historic Preservation Strategic Plan 2022-2027. It provides
a framework for shaping the county and City of Sisters'
preservation programs and services over the next five
years and creates a blueprint for allocating CLG grant
funding
Completed. Board reviewed and
approved the strategic plan in
September.
p
II. ONGOING PLANNING PROJECTS
Staff is currently processing or coordinating a number of land use projects.
Table 2 — Ongoing Planning Projects
Project
Summary
Comments
Applicant-
initiated
Nonresource
Land
Amendments
Staff is processing six applicant -initiated Plan
Amendment and Zone Change applications to change
Exclusive Farm Use (EFU) zoning. Two are awaiting
final decisions from the Board. The other four require
Hearings Officer decisions before being scheduled for
public hearings with the Board. Those hearings are
anticipated for winter 2023.
Ongoing. Deschutes County has
a long-standing policy (for
decades) to timely process
applicant initiated plan
amendment, zone changes,
and/or text amendments. These
plan amendments and zone
changes require significant
resources and are becoming
increasingly common.
City of Bend
Coordination
Coordinate with City of Bend on growth management
issues, including technical analyses related to housing
and employment needs.
Ongoing. Staff is coordinating
with city staff regarding HB 3318,
Stevens Road Tract. Later this
fall or in 2023, the city of Bend
will initiate an application to
expand its urban growth
boundary to include this
property.
City of La Pine
Coordination
Participate with Property Management and the City of
La Pine to update and amend the County owned
Newberry Neighborhood comprehensive plan
designations, master plan and implementing
regulation.
Ongoing. Staff is coordinating
with the Property Manager and
Strategic Initiatives Manager.
-3-
Project
Summary
Comments
City of
Redmond
Coordination
Coordinate with City of Redmond to implement their
Comprehensive Plan update.
Ongoing. Staff is coordinating
with the City of Redmond
regarding their plans to relocate
and expand their wastewater
treatment plant.
City of Sisters
Participate in the implementation of Sisters Country
Vision Plan and City of Sisters Comprehensive Plan
Update.
Ongoing. Staff participates in
regular coordination meetings
with the Sisters Vision
Implementation Team.
Comprehensive
Plan Update
Deschutes County last updated its Comprehensive Plan
in 2011. Since then, Deschutes County's growth has
outpaced the state of Oregon, growing more than
twice the rate at 21.7 percent this decade. Recent
projections from the Portland State University, Oregon
Population Forecast Project, estimate Deschutes
County's population will be 301,999 by 2043.
Ongoing. Staff, in coordination
with the consultant, MIG/APG, is
preparing for community
conversations and open houses
throughout Deschutes County in
late October. The focus is to
provide input on a draft vision
statement and identify key land
use themes.
Coordination
Projects
0 Destination Resort Overnight Lodging Unit Annual
Reporting
o Marijuana Annual Reporting / Inspections
o Portland State University (PSU) Annual Population
Estimate
Ongoing. PSU will release its
annual population estimate in
November and certify it in mid-
December. Annual reporting for
marijuana related land use will
be completed in mid -October.
Staff will provide a summary of
the inspections to the Board in
late Oct. Monitoring destination
overnight lodging units will be
initiated in January 2023.
Growth
Management
Committees
Coordinate and/or participate on Deschutes County
Bicycle and Pedestrian Committee (BPAC), Project
Wildfire, and Deschutes County Mitigation and
Enhancement Committee. BPAC is involved in the
County's Transportation System (TSP) Plan Update, and
Sisters Country Expansion Concept Plan.
Ongoing. These meetings occur
monthly with the exception of
the Mitigation and Enhancement
Committee which is annually.
Psilocybin
Time, Place,
and Manner
(TPM)
Amendments
On July 13, 2022, the Board conducted an afternoon
and evening hearing to consider Ordinance No. 2022-
009, Referring a Measure to the Electors to Prohibit
Product Manufacturers and Psilocybin Service Center
Operators within Unincorporated Deschutes County.
The Board deliberated on the matter on July 20 and
adopted a first reading of Ordinance No. 2022-009.
Second reading occurred on August 8. The ordinance
will be subject to Deschutes County voters for the
November 8, 2022 General Election.
During deliberation the Board expressed interest in
developing TPM amendments in the event voters reject
prohibiting psilocybin manufacturing and psilocybin
service centers in the unincorporated county. On July
27, the Board directed staff to begin the TPM process.
Ongoing. Deschutes County
Planning Commission held a
public hearing on September 29.
p
Deliberations are scheduled for
October x.
-4-
Project
Summary '
Comments
Road Naming
Process Road Naming requests associated with certain
types of development on a semi-annual basis.
Ongoing.
g
Rural
Accessory
Dwelling Units
(SB 391)
The Oregon Legislature adopted Senate Bill (SB) 391
into law on June 23, 2021. It authorizes a county to
allow an owner of a lot or parcel within a rural
residential zone to construct one ADU subject to
certain restrictions and limitations.
Ongoing. Deschutes County
Planning Commission held a
public hearing on September 22.
Deliberations are scheduled for
October 13.
Transportation
Growth
Management
(TGM) Grant
CDD received a $75,000 TGM grant to:
o Update the Tumalo Community Plan; and
o Implement the rural trails portion of the Sisters
Country Vision Action Plan.
Ongoing. The next public open
house (#3) for the Tumalo
Community Plan will occur later
in the fall. It will occur after the
completion of the Tumalo Sewer
Feasibility Study.
Staff is reviewing the first draft
of a Sisters Trail Expansion
Concept Plan which was based
on an online open house and
survey results. The concept plan
is intended to be integrated into
the County's TSP.
Transportation
System Plan
(TSP) Update
Coordinate the County TSP update with the Road
Department and ODOT.
Ongoing. Staff Senior
Transportation Planner is
assisting the Road Department
which is leading the TSP update.
The Planning Commission serves
as the citizen advisory
committee (CAC) for this project.
Transportation policy /
recommendations from the
Tumalo Community Plan and
Sisters Country Trail will be
included in the TSP Update.
Wildfire
Mitigation
g
(SB 762)
On June 26, 2021, the Oregon Legislature passed SB
762, which has significant impacts on wildfire
mitigation efforts across all jurisdictions in Oregon
including Deschutes County.
Ongoing. Staff is monitoring SB
762 and will provide regular
updates relating to forthcoming
revisions and process related to
the Oregon Department of
Forestry's statewide wildfire risk
map.
Wildlife
Inventory
Update
Last fall, the Board directed staff to initiate a pilot
project updating a new inventory from the Oregon
Department of Fish and Wildfire (ODFW) relating to
mule deer winter range. The County's existing mule
deer winter range covers approximately 315,947 acres.
ODFW's new inventory proposes an additional area of
188,132 acres, resulting in total of 503,979 acres.
Incorporating the new inventory into DCC requires:
o Amending the Comprehensive Plan and zoning code
o Drafting parcel -specific maps showing properties
affected by the existing and proposed winter range
o Writing extensive findings
o Creating interactive website
o Scheduling public open houses and hearing
Ongoing. This project is delayed
until the new year, at Board
direction, to prioritize TPM
regulations for psilocybin, in the
event electors decide not to opt
out by ballot.
Staff is targeting formally
initiating the Mule Deer Wildlife
Inventor update notice in mid
y p
December, with open houses in
January, Planning Commission
hearings in late January or early
February, then followed by
Board hearings in spring 2023.
-5-
HI. PROJECTS NOT YET INITIATED
Table 3 lists long range planning projects that have not been initiated. It recognizes staffing resource
requirements for each project. They range from "minor" to "significant" as noted below:
• A "minor" rating (2 to 6 months)
• A "moderate" rating (4 to 8 months)
• A "significant" rating (6 to 12 months)
Table 3 - Non -initiated Long Range Planning Projects
Project
Summary
County Resources
Bend Airport
Update and adopt the Bend Airport Master Plan and amend the Comprehensive Plan
and Development Code to incorporate implementation measures to allow new
airport -related businesses.
Minor to Moderate
Community
Plans
Engage Terrebonne, and Newberry Country residents to determine if community plans
should be updated.
Significant
Housekeeping
Amendments
Initiate housekeeping amendments to ensure County Code complies with State law.
Minor
Legislative
Session
Participate in legislative or rulemaking work groups to shape state laws to benefit
Deschutes County.
Minor
Sage Grouse
Coordination
Participate as a cooperating agency with the Bureau of Land Management (BLM) to
evaluate alternative management approaches to contribute to the conservation of the
Greater Sage -grouse and sagebrush habitats on federal !ands.
Minor
Zoning
Amendments
3
• Minor variance 10% lot area rule for farm and forest zoned properties.
Minor
• Outdoor Mass Gatherings to be addressed more thoroughly.
Minor
• Wireless telecommunication facilities and ODOT right-of-way
Minor
• Re -platting.
Minor
• Outdoor and Greenhouse Lighting Control Ordinance
Moderate
• Sign code to become consistent with federal law.
Minor
• Accessory structure amendments clarifying they must be built concurrent with or
after the establishment of a primary residence. Specify allowed facilities (baths,
cook tops, wet bar) in residential accessory structures.
Minor
• Section 6409(a) of the Spectrum Act (Wireless Telecommunication Amendments)
Minor
• In conduit hydroelectric generation code amendments.
Significant
• Revisit Amateur Radio Tower regulations.
Minor
• Temporary use of recreational vehicles as dwellings
Minor to Moderate
• Destination resort map amendment to prevent future siting of destination
resorts
Moderate
• Repeal Conventional Housing Combining Zone
Minor
• Define family for unrelated persons HB 2538, Non -familial Individuals
Minor
3 CDD, after coordinating with Legal Counsel, is recommending not initiating the ODOT cell tower / right-of-way (ROW)
amendment given that utilities in the ROW are likely protected by Brentmar v. Jackson County, 321 Or. 481, 496, 900 P.2d 1030
(1995) as a sub-1 use in the Exclusive Farm Use zone. Land uses (including a cell tower in the ROW) identified under ORS
215.283(1) are known as "sub-1" uses. Brentmar clarified that counties have very little ability to constrain these uses beyond
safety regulations.
-6-
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: October 12, 2022
SUBJECT: Board Work Session on 4 Peaks Music Festival Outdoor Mass Gathering Permit
PROPOSAL:
The applicant requests approval of an Outdoor Mass Gathering permit to allow a multi -day
music festival in June of 2023. The event includes overnight camping, parking, and food and
drink for an estimated 1,000 people. The property is approximately 150 acres in size and
developed with a single-family dwelling and multiple accessory structures. The surrounding
area consists of small scale farm and residential uses.
Proposed location of the festival is at 21085 Knott Road (see attached Location Maps and
Site Plan). Staff notes that the festival received approval from 2016 through 2019 at the same
location with similar proposals, and before 2016 at a property near Tumalo. Set up is
scheduled to begin June 17, 2023 and tear down will be fully completed by June 26, 2023. The
event will take place June 22, 2023 through June 25, 2023. At this time the proposal has been
approved by the Environmental Health Division, Bend Fire Department, County Health
Department, and the Deschutes County Sheriff's Office.
The subject property has been divided into specific areas for the music festival. The main
activity area is on the central portion of the subject property, which contains the stages,
vendors, restrooms, water, first aid, trash and recycling collection, and basic operational
aspects of the festival. The entrance to the festival is located on the northeast corner which
includes the general admission vehicle lanes, ticket will call, day -use parking, and an area for
authorized personnel. Other areas surrounding the main event to the south and southeast
are designated as car and RV camping. The design layout includes separate vehicle and
pedestrian access aisles and an emergency access road.
The applicant has addressed in their proposal the requirements involving insurance, sanitary
facilities, water supply, fire protection, medical services, public safety and enforcement,
parking facilities, alcohol and dangerous drugs, and hours of operation.
A public hearing will be scheduled based on/if any questions or concerns arise during this
work session. At such time that a public hearing date is set, Notice of Public Hearing will be
sent to surrounding property owners and appropriate agencies.
OUTDOOR MASS GATHERING REQUIREMENTS/CRITERIA:
Deschutes County Code (DCC) Chapter 8.16 provides approval criteria for an Outdoor Mass
Gathering permit. The applicant has satisfied the requirements addressed in Section
8.16.160, including obtaining signatures on the application form from the following agencies:
• Bend Fire Department
• Deschutes County Health Department
• Deschutes County Environmental Health Division
• Deschutes County Sheriff
Staff believes the proposed outdoor mass gathering permit request can comply with the
applicable standards and criteria outlined in Chapter 8.16 below if conditions of approval are
met. Conditions will be noted in the Staff Report for the public hearing.
The applicant is requesting a waiver from the requirement to maintain an ambulance on -
site during the festival. However, no waiver is sought for the first aid station and the
applicant indicates it will comply with County Code. The applicant has provided a Medical
Service Plan, which includes the use of Steven Foster Wexler LAC, an event medical service.
The Board may waive permit requirements, in this case ambulance service, upon showing
good cause by the event organizer (see DCC 8.16.150(B)). Furthermore, if the Board
determines no County law enforcement or other services are necessary and no significant
public health, safety, or welfare issues are involved, the Board may waive that requirement
as well. The Board waived the permit requirement for on -site ambulance service for the
last six outdoor mass gathering permits for this festival when it was at the Tumalo and
Bend location. For reference, the closest fire station, Bend Fire Station #303, located at
61080 Country Club Drive, is approximately two (2) miles from the event site.
BUDGET IMPACTS:
None
ATTENDANCE:
Rachel Vickers, Associate Planner
Land Use File 247-22-000675-OMG
21085 KNOTT RD, BEND, OR 97702
Mn► s; �o - ii^fic7C iq 3 ,roil Ya@E3[Cs-mono
Land Use File 247-22-000675-OMG
21085 KNOTT RD, BEND, OR 97702
ALF4L.F/ .
M ova u: en €
Site Plan
Legend
Medical Staff
• Water
• Handwashing
Toilets
• Garbage Dumpster/Recycling
• Will Call -Front Gate
Circulation
Ingress for patrons;
f ). f
Emergency Services
Festival Boundary
Venddor ftow
Backstage Boundary
NNNN
Parking Site Plan
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: October 12, 2022
SUBJECT: Downtown Campus Parking Update
BACKGROUND AND POLICY IMPLICATIONS:
Staff will provide the Board with an update on the ongoing analysis of downtown campus
parking needs.
Since 2018, staff has been working to prepare for future downtown campus parking needs,
due to growth and the (at that time) expected expansion of the Deschutes County
Courthouse.
The courthouse expansion, which is now underway, will result in a 38,000-40,000 square
foot addition to the existing courthouse, which was constructed in 1977. This addition
may require the County to create more parking spaces due to City of Bend Development
Code Parking requirements.
A New Analysis of Downtown Parking Needs
Currently, the Facilities Department is working with HHPR, Inc. a civil engineering firm, to
complete an updated analysis of current downtown campus parking usage. After the
analysis is complete, HHPR will provide an estimate of any additional capacity that may be
needed and assist with designing options to help the County meet City of Bend parking
requirements.
If the analysis conducted by HHPR determines that additional parking spaces are needed,
one option that will likely be presented to the Board is the option to prepare a
Transportation Demand Management (TPDM) Plan for the City of Bend's review. A
Transportation and Parking Demand Management (TPDM) plan includes a wide range of
strategies intended to increase walking, biking, and transit use and reduce single -occupant
vehicle trips and parking demand. If approved, it may allow the County to meet City parking
code requirements without adding as many parking spaces as would otherwise be
required. This potential path forward may mean that re -development of Worrell Park, a
concept that been under consideration as a potential solution to meeting downtown
campus parking needs, may not be necessary, or that the potential impacts for a partial
park re -development may be smaller than originally anticipated.
Updated Survey Focus Areas
The County previously conducted a downtown campus parking study in 2019, and found
that at that time, the 654 spaces on the County's downtown campus were consistently
almost at full capacity during the work week. Since the original study was completed, the
County has experienced many pandemic -related shifts that appear to be impacting parking
use on the downtown campus. These changes include more employees who appear to be
working remote or hybrid schedules and new, customers conducting more business online
with County departments given their convenient experiences over the past two and half
years, and expanded options for virtual public participation in public hearings and
meetings.
The updated downtown campus parking study includes new focus areas that were not
included in the 2019 study, including new questions that will help staff gather data about
employee schedules, remote work utilization and TPDM measures that are being utilized by
staff, and demand for customer parking. The study is focused on eight buildings on the
County's downtown campus, which are occupied by a variety of departments and offices.
Staff expects to have a preliminary report from the parking study available later this fall
and will return to the Board to share information and options for future consideration.
ATTENDANCE:
Lee Randall, Facilities Director
Parking Areas
ADA
EMPLOYEE
FLEET
RESTRICTED
VISITOR
Downtown Bend
Parking Map
NW
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r Z
Worrell Wayside
Park
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NItiHUN:Mom I l
NW Kea
rney Ave
Greenwood Ave
NW Lafayette Ave
1 - Wall Street Services Building
2 - Deschutes Services Building
3 - Warehouse Building 5 - Mike Maier Building 7 - Behavior Health
4 - Community Development 6 - Health Services Clubhouse
Downtown Clinic
8a - Courthouse
8b - Courthouse