2022-464-Order No. 2022-056 Recorded 12/27/2022REVIEWED Recorded in Deschutes County C J2022_464
Steve Dennison, County Clerk 12/27/2022 2:47:29 PM
Commissioners' Journal
LEGAL COUNSEL I'III I �II
COGy+.
2022-464
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Declaring Certain Deschutes
County Personal Property Surplus and
Authorizing Donation.
ORDER NO. 2022-056
WHEREAS, certain personal property described in Exhibit A, attached hereto by this reference
incorporated herein, is no longer needed for public use by the County; and
WHEREAS, it is necessary to dispose of this surplus personal property; and
WHEREAS, it is appropriate to dispose of such property by donation; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
HEREBY ORDERS as follows:
Section 1. The Deschutes County Sheriff, or his designee, is hereby authorized and directed
to dispose of the personal property described in Exhibit A to this order.
Section 2. The Chair is authorized on behalf of the County to execute any and all documents
necessary to complete the transfer of any personal property in accordance with this order.
APPROVED this day of 2022
ATTEST:
"7
Recording Secretary
i
Pa i Adair, Chair
Anthony DeBone, Vice Chair
Phil Chang, Commissioner
PAGE 1 OF 2- ORDER NO. 2022-056
EXHIBIT A
Sheriff's Office Surplus Property
Sheriff's Office Surplus Property
Vehicle
#
VIN
Description
Reason
99-18
1FBNE31SOXHB43622
1999 Ford E-350 Van
End of useful life for the Sheriff's Office
PAGE 2 OF 2- ORDER NO. 2022-056
REVIEWED
Legal Counsel
DONATION OF USED DCSO VEHICLES
Deschutes County Sheriff's Office
New Priorities Family Services
The Deschutes County Sheriff's Office agrees to donate, and New Priorities Family Services, a
501 (c)(3) nonprofit organization, agrees to accept the following used van:
Year Make/Model VIN Mileage
1999 Ford E-350 Van 1FBNE31SOXHB43622 69,200
Vehicles are sold "as is" and "with all faults, if any." The Deschutes County Sheriff's Office
disclaims all warranties or guarantees, expressed or implied, as to the conditions, quality,
completeness or fitness for any particular or general purpose or compliance to safety regulations
of the vehicles being sold.
The Deschutes County Sheriff's Office offers no guarantees or warranties. Determination of
conditions, function and perceived or assumed value is the sole responsibility of New Priorities
Family Services.
The New Priorities Family Services agrees to indemnify and hold harmless the Deschutes County
Sheriff's Office and Deschutes County for any and all damages, claims or liability of any nature,
lawsuits, judgments, including attorney's fees and costs, from the sale and use of the vehicles.
New Priorities Family Services, its predecessors, successors and assignees hereby release,
relinquish and discharge the Deschutes County Sheriff's Office, its former, present and future
agents, employees, officers, officials and legal representative from any liability arising out of the
transfer and use of the vehicles and/or concurrent negligence of Deschutes County for any
injury, including death or damage to persons or property, or other claims of damage where such
damage is sustained in connection with, or arising out of, the sale of the vehicle or the use of the
vehicle.
DESCHUTEOUNTY:N NEW PRIORITIES FAMILY SERVICES:
- --, 19 � I -. --
L. Shane Ne so Sheriff Date
Deschutes tv
Print Name and Title
Date
REVIEWED
Legal Counsel
DONATION OF USED DCSO VEHICLES
Deschutes County Sheriff's Office
New Priorities Family Services
The Deschutes County Sheriffs s Office agrees to donate, and New Priorities Family Services, a
501(c)(3) nonprofit organization, agrees to accept the following used van:
Year Make/Model VIN Mileage
1999 Ford E-350 Van 1FBNE31SOXHB43622 69,200
Vehicles are sold "as is" and "with all faults, if any." The Deschutes County Sheriffs Office
disclaims all warranties or guarantees, expressed or implied, as to the conditions, quality,
completeness or fitness for any particular or general purpose or compliance to safety regulations
of the vehicles being sold.
The Deschutes County Sheriff's Office offers no guarantees or warranties. Determination of
conditions, function and perceived or assumed value is the sole responsibility of New Priorities
Family Services.
The New Priorities Family Services agrees to indemnify and hold harmless the Deschutes County
Sheriff's Office and Deschutes County for any and all damages, claims or liability of any nature,
lawsuits, judgments, including attorney's fees and costs, from the sale and use of the vehicles.
New Priorities Family Services, its predecessors, successors and assignees hereby release,
relinquish and discharge the Deschutes County Sheriff's Office, its former, present and future
agents, employees, officers, officials and legal representative from any liability arising out of the
transfer and use of the vehicles and/or concurrent negligence of Deschutes County for any
injury, including death or damage to persons or property, or other claims of damage where such
damage is sustained in connection with, or arising out of, the sale of the vehicle or the use of the
vehicle.
DESCHUT AUNTY: NEW PRIORITIES F MI LY SERVICES:
L. Shane Ne so Sheriff
Date ! ' " `Date,
Deschutes ty `�'� "" °
Print Name and Title!`` c
DESCHUTES COUNTY SHERIFF'S OFFICE
Capital Asset Disposal or Transfer Form
1. Asset Number:
2. Serial Numbers:
3. Asset Descriptions
4. Location of Asset:
6607
VIN 1FBNE31SOXHB43622
1999 FORD E-350 Van, White 99-18
Sheriff's Office
5. Date of Occurrence: It
I t'S-heriff Si
Asset(s) Disposed Of:
1. Why was this asset disposed of?
End of useful life for the Sheriff's Office
2. How was the asset disposed of? Please explain.
(Examples: Sold, Broken, Donated, Obsolete, Trade-in, etc.)
Donated to New Priorities Family Services
Asset(s) Sold or Traded:
1. If sold or traded, what was NSA Date of
the amount received? Sale:
Asset(s) Transferred:
1. New Location:
2. New Agency:
Signature of
Receiving party
Revised February 2021
Date:
DESCHUTES COUNTY SHERIFF'S OFFICE
DOCUMENT SUMMARY
Date: November 1, 2022
Deschutes County Sheriff's Office
Contractor/Supplier/Consultant Name: New Priorities Family Services
Contractor Contact:
Contractor Phone M
Type of Document: Donation of goods
Goods and/or Services: 1999 Ford E-350 Van
Background & History: DCSO would like to donated the 1999 Ford Van to the 501 c
non-profit organization — New Priorities Family Services. The van is at an end to its
useful life for the Sheriff's Office.
Annual Value or Total Payment:
❑ Insurance Certificate Received (check box)
Insurance Expiration Date:
Check all that apply: N/A
❑ RFP, Solicitation or Bid Process
❑ Informal quotes (<$150K)
❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget?) ❑ Yes ® No
If No, has budget amendment been submitted? ❑ Yes ® No
Is this a Grant Agreement providing revenue to the Sheriff's Office?
❑ Yes ❑ No
Sheriff's Office Contact and Title: Captain William Bailey Phone #: 541-617-3323
Sheriff's Approval:
Date
Distribution of Document: Please notify Crystal Morton, ext. 4857 when document
is ready to pick up.
Official Review:
Signature Required (check one): ® BOCC ® Sheriff (if <$25K)
❑ County Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. )
+
Legal Review � i�k Date:
Document Number: 2022-056
31ES COS
oyi 2� BOAR® OF
COMMISSIONERS
MEETING DATE: November 28, 2022
SUBJECT: Consideration of Order 2022-056 for the Deschutes County Sheriff's
Office to donate a van to a nonprofit corporation
RECOMMENDED MOTION: Move approval of board Signature of Order 2022-056 to
authorize the Deschutes County Sheriff's Office to donate a surplus van to the nonprofit
corporation New Priorities Family Services.
BACKGROUND AND POLICY IMPLICATIONS: The Deschutes County Sheriff's Office
seeks authorization to donate a 1999 Ford Van to New Priorities Family Services, a
501 c non-profit organization.. New Priorities Family Services is a domestic non-profit
corporation that has a mental health and alcohol/drug outpatient treatment program in
Redmond. The van is has reached the end to its useful life for the Sheriff's Office.
BUDGET IMPACTS: The van is no longer needed at DCSO. Kelley Blue Book trade in
value is $4,684 and resale value is estimated at $8,000.
ATTENDANCE:
Joe Brundage, Business Manager
William Bailey, Patrol Captain
Pete Martin, Automotive Supervisor