2023-8-Resolution No. 2022-079 Recorded 1/6/2023Recorded in Deschutes County CJ2023-8
Steve Dennison, County Clerk
REVIE Commissioners' Journal 01 /06/2023 9:31 :55 AM
ie
s co
LEGAL COUNSEL
2023-8
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Amending the Authorized Balance
of the Change Funds at the Solid Waste * RESOLUTION NO. 2022-079
Department's Knott Landfill and Transfer Stations
WHEREAS, the Deschutes County Solid Waste Department is currently authorized to have a Change
Fund in the amount of $3,650; and
WHEREAS, it has been determined that the Deschutes County Solid Waste Department requires an
additional $550 in order to maintain sufficient cash funds for customer cash transactions, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON, as follows:
Section 1. That the authorized balance of the Change Fund for the Solid Waste Department is established
at $4,200.
Dated this / / of C. ' 2022
ATTEST:
Recording Secretary
PAGE 1 OF 1- ORDER NO.2022-079
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
PATTI ADAIR, Chair
ANTHONY DeBONE, Vice Chair
i�� a--\�
PHIL CHANG, Commissioner
E S C0 I
BOAR® OF
I COMMISSIONERS
MEETING DATE: December 19, 2022
SUBIECT: Consideration of Board signature of Resolution No. 2022-079, authorizing an
increase in change funds maintained by the Solid Waste Department
RECOMMENDED MOTION:
Move approval of Resolution 2022-079, raising the Solid Waste Department change fund by
$550, bringing the fund total to $4,200.
BACKGROUND AND POLICY IMPLICATIONS:
The Solid Waste Department operates five facilities where self -haul customers pay disposal
fees based on the volume or weight of waste they are delivering to those facilities. Those
transactions can be paid with cash, check, credit/debit card or on a Solid Waste
administered charge account.
Currently, the Solid Waste Department maintains a $3,650 cash change fund, a portion of
which is distributed to the Department's transfer stations and Knott Landfill scalehouse as
a till for making change on cash payments. The balance of the change fund is held at the
Department's administrative office for maintaining the offsite change tills as needed with
lower denomination currency and augmenting tills on the weekends when the office is
closed. With the increases in customer traffic, there have been challenges in maintaining
sufficient change tills with the current fund, and the Department is requesting
authorization to increase the Department's change fund.
Administrative Finance Policy No. F-8 requires that department cash funds be authorized
by the Board of County Commissioners. The attached Resolution No. 2022-079 authorizes
increasing the Solid Waste Department's change fund by $550, bringing the total amount of
cash the Department maintains to $4,200. The additional funds will be used to augment
the change tills at the busier facilities where maintaining tills has been difficult at times.
BUDGET IMPACTS:
None.
ATTENDANCE:
Chad Centola, Solid Waste Director