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2023-63-Minutes for Meeting January 20,2023 Recorded 2/27/2023�uIEs CO o` G�� BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 10:00 AM Recorded in Deschutes County CJ2023-63 Steve Dennison, County Clerk Commissioners' Journal 02/27/2023 9:40:23 AM z Q 2023-63 FRIDAY, JANUARY 20, 2023 Fair & Expo Center VIRTUAL MEETING PLATFORM Present were Commissioners Anthony DeBone, Patti Adair, and Phil Chang. Also present were Nick Lelack, County Administrator; Dave Doyle, County Legal Counsel (via Zoom); Deputy County Administrator Erik Kropp; Deputy County Administrator Whitney Hale; Internal Auditor David Givans; Coordinated Houseless Manager Cheyenne Purrington; and Brenda Fritsvold, Board Executive Assistant. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meetiDzs . Continued Group Discussion —Budget Priorities: Commissioner DeBone asked how the Board can aid the County's recruitment efforts. Commissioner Adair noted the health insurance coverage for employees is excellent. While Commissioner Chang agreed that recruitment and retention are important, he was unsure what specifically the Board could do to assist those efforts. Commissioner Adair suggested looking into whether the 41" floor of the new courthouse expansion project could be leased by the federal government. She supported service improvements in the IT department. BOCC RETREAT JANUARY 20, 2023 PAGE 1 OF 4 Department Participation: Cheyenne Purrington, Director of Houseless Strategies and Solutions, was invited to discuss this division's work with the Board. Commissioner Chang warned of a potentially chaotic situation as people are moved off of the County -owned land in Redmond which may be swapped with DSL property, He urged planning for more intensive case work to enable this and asked about the availability of resources and places where displaced persons can relocate. Commissioner Adair noted the Revere roundabout is filling up again, which ODOT will have to address. She questioned what the City of Bend is doing with the $1.5 million given to it by the County for affordable housing and referred to the upcoming opening of the Shepherd's House in Redmond. Commissioner DeBone shared that he has reached out to the Regional Solutions division of the Governor's office to invite someone to come meet with the Board, since homelessness is a statewide issue. He reported on last evening's Town Hall meeting in Redmond on this subject and emphasized his support for supportive dispersed camping. Purrington summarized that the Board wishes to implement an urgent response at scale, which will take multiple strategies. She said there is no way to achieve affordable housing without private developers —one thing the County can do is make land available. She explained the need for strategic, systems -focused actions that support what other organizations and programs are doing in order to invest in and leverage their capacity. Commissioner Adair stressed the need to hold people accountable for certain behaviors, including substance abuse. She agreed that help should be available and offered to those who don't want that lifestyle for themselves. Purrington noted the scarcity of places for people to go to rehab and get clean. The lack of available space can be a deterrent —for every 300 people who need beds, three beds are available. She said most homeless persons have more than one issue such as mental illness, and law enforcement is not the right tool except in a very limited number of cases. Noting that shelters cannot offer medical care to disabled persons, she said the problem is more than just a lack of affordable housing and supported advocating for state and federal funding. Responding to Commissioner Chang, Purrington advised that County leverage state and regional funds and enable low -interest loans to non -profits to achieve multi- family permanent supportive housing. BOCC RETREAT JANUARY 20, 2023 PAGE 2 OF 4 Commissioner Adair noted the County gave 40 acres to the city of Redmond many years ago with the promise of 485 units, but nothing has yet been built. Purrington agreed that because it can be a long process to secure public funds for affordable housing, it's easier to combine multiple funding sources. For example, enabling a private developer take the lead with their funds and then contributing public funds. Purrington said affordable housing projects can and should be fast - tracked so that housing is produced in 12 months rather than four years. She said the County's high unsheltered rate is a public health crisis which is very expensive to manage on a continuous stopgap basis. Rather than multiple outreaches from different organizations, what people need is a dedicated case effort. Commissioner DeBone noted that the Point in Time count will be conducted next week. Saying that this count is always done at the coldest time of the year, Purrington commented on the importance of gathering good data to facilitate funding. Commissioner Chang agreed that because most homeless persons are not a threat to public safety, it is thus not appropriate to direct law enforcement resources towards them. Purrington added that the three current displacement projects all need to happen, and a mobile crisis team will be needed. She shared efforts to bring all pertinent agencies together to develop a joint rapid response program in the face of inadequate affordable housing and shelter space. At the minimum, access to water (restrooms and showers) and charging stations are needed. County Administrator Nick Lelack spoke to the need for a location with supportive (yet not managed) camping, and then long-term affordable housing. He said supportive camping is the first step because of the displacements that are in process. Commissioner Adair said addicted persons need more than just a house —they need to go to rehab and resolve their addiction first. Purrington agreed that more resources are needed to help this population. Discussion Update County Goals and Objectives: Chair DeBone noted the Board's support for the Goals and Objectives as currently written. BOCC RETREAT JANUARY 20, 2023 PAGE 3 OF 4 Other Items, Lelack asked the Board's interest in transitioning to a biennial budget. Commissioner Chang was concerned this would render the County much less responsive to changing conditions. Commissioner DeBone concurred to not pursue this idea at the current time. Lelack reported that the Administration is continually rethinking the performance measures and asking departments to review and revise these as needed and appropriate. Commissioner DeBone favored having statistics for organizational purposes as well as to be able to share the County's successes with the community. David Givans, Internal Auditor, agreed that performance measures can be used in many different ways. He asked for feedback from the Board as to what it finds valuable or useful in those metrics. Commissioner DeBone suggested a possible opportunity in the budget process for departments to explain what is being measured. Metrics could also be incorporated into the quarterly updates. Lelack shared that Visit Central Oregon seeks a Commissioner to serve on a panel at the Governor's conference on tourism in April. Commissioner Chang said the focus will be on campgrounds for tourism and recreation. ADJOURN: Being no further discussion, the meeting was adjourned at 11:54 a.m. n Pd DATED this 6 ' Day of 2023 for the Deschutes County Board of Commissioners. ANTHONY DEBONE, CHAIR R �r�® PATTI ADAIR, VICE CHAIR i km-1 /"-4- � I � t � 7 -0 y Y-WIGSECRETARY- BOCC RETREAT JANUARY 20, 2023 PAGE 4 OF 4 FY 2023 Goals and Objectives Mission Statement: Enhancing the lives of citizens by delivering quality services in a cost-effective manner. Safe Communities: Protect the community through planning, preparedness, and delivery of coordinated services. • Provide safe and secure communities through coordinated public safety and crisis management services. • Reduce crime and recidivism and support victim restoration and well-being through equitable engagement, prevention, reparation of harm, intervention, supervision and enforcement. • Collaborate with partners to prepare for and respond to emergencies, natural hazards and disasters. Healthy People: Enhance and protect the health and well-being of communities and their residents. • Support and advance the health and safety of all Deschutes County's residents. • Promote well-being through behavioral health and community support programs. • Help to sustain natural resources and air and water quality in balance with other community needs. • Continue to support pandemic response and community recovery, examining lessons learned to ensure we are prepared for future events. A Resilient County: Promote policies and actions that sustain and stimulate economic resilience and a strong regional workforce. • Update County land use plans and policies to promote livability, economic opportunity, disaster preparedness, and a healthy environment. • Maintain a safe, efficient and economically sustainable transportation system. • Manage County assets and enhance partnerships that grow and sustain businesses, tourism, and recreation. Housing Stability and Supply: Support actions to increase housing production and achieve stability • Expand opportunities for residential development on appropriate County -owned properties. • Support actions to increase housing supply. • Collaborate with partner organizations to provide an adequate supply of short-term and permanent housing and services to address housing insecurity. Service Delivery: Provide solution -oriented service that is cost-effective and efficient. • Ensure quality service delivery through the use of innovative technology and systems. • Support and promote Deschutes County Customer Service "Every Time" standards. • Continue to enhance community participation and proactively welcome residents to engage with County programs, services and policy deliberations. • Preserve, expand and enhance capital assets, to ensure sufficient space for operational needs. • Maintain strong fiscal practices to support short and long-term county needs. • Provide collaborative internal support for County operations with a focus on recruitment and retention initiatives E S COG2-A BOARD OF j COMMISSIONERS BOARD OF COUNTY COMMISSIONERS ANNUAL RETREAT 10:00 AM, FRIDAY, JANUARY 20, 2023 Boardroom of the Deschutes County Fair & Expo Center - Redmond (541) 388-6570 1 www.deschutes.org MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. To view the meeting via Zoom, see below. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. • To join the meeting from a computer, copy and paste this link: bit.ly/3h3ogdD. • To join by phone, call 253-215-8782, enter webinar ID # 899 4635 9970 and the passcode 013510. CALL TO ORDER AGENDA ITEMS 10:00 - 11:00 AM Group Discussion: Budget Priorities 2. 11:00 -11:45 AM Discussion: Update County Goals & Objectives for FY 2024 OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, call (541) 388-6572 or email brenda.fritsvold@deschutes.org.