2023-107-Minutes for Meeting February 22,2023 Recorded 3/30/2023Recorded in Deschutes County CJ2023-1 07
Steve Dennison, County Clerk
Commissioners' Journal 03/30/2023 2:33:54 PM
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Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, FEBRUARY 22, 2023
Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall St - Bend
(541) 388-6570 I www.deschutes.org
AGENDA
MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and
can be accessed and attended in person or remotely, with the exception of any executive session.
Members of the public may view the meeting in real time via the public meeting portal at
www.deschutes.org/meetings. To view the meeting via Zoom, see below.
Citizen Input: The public may comment on any meeting topic that is not on the current agenda. To
provide citizen input, submit an email to citizeninput@deschutes.org or leave a voice message at
541-385-1734. Citizen input received by noon on Tuesday will be included in the meeting record for
topics that are not on the Wednesday agenda.
If in -person comment from the public is allowed at the meeting, public comment will also be allowed
via computer, phone or other virtual means.
Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer.
• To join the meeting from a computer, copy and paste this link: bit.ly/3h3ogdD.
• To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the
passcode 013510.
• If joining by a browser, use the raise hand icon to indicate you would like to provide public
comment, if and when allowed. If using a phone, press *6 to indicate you would like to speak and
*9 to unmute yourself when you are called on.
Deschutes County encourages persons with disabilities to participate in all
programs and activities. This event/location is accessible to people with disabilities.
If you need accommodations to make participation possible, call (541) 388-6572 or
email brenda.fritsvold@deschutes.org.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be
timely, citizen input must be received by noon on Tuesday in order to be included in the meeting record.
CONSENT AGENDA
1. Consideration of Board Signature on letters reappointing Patti Gentiluomo and Ariel
Cowan to the Deschutes County Project Wildfire Steering Committee
2. Consideration of Board Signature on letters reappointing Mary Meier to the Extension/4-
H Advisory Council/Budget Committee and thanking Pat Kolling for her service on the
Extension/4-H Advisory Council
3. Approval of minutes of the February 10, 2023 Legislative Update meeting
4. Approval of the minutes of the January 18 and 20, 2023 BOCC annual retreat
ACTION ITEMS
5. 9:10 AM Document No. 2023-180, a Notice of Intent to Award Contract for the Supply
and Delivery of Asphalt Oil for Chip Seal 2023
6. 9:20 AM Resolution No. 2023-012, declaring a countywide State of Emergency and
requesting a State Declaration of Drought Emergency within all of Deschutes
County
7. 9:35 AM Resolution 2023-033, accepting grant funds and increasing limited duration
FTE and appropriations within the FY22-23 Deschutes County Budget to
assist victims of domestic violence and sexual assault
8. 9:45 AM Treasury Report for January 2023
9. 10:05 AM Finance Report for January 2023
10. 10:25 AM Congressionally Directed Spending -- Discussion of Possible 2023 Requests
February 22, 2023
BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
OTHER ITEMS
These can be any items not included on the agenda that the Comrnissicncrs wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
February 22, 2023
BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
1300 NW Wal
BOARD OF
COMMISSIONERS
I Street, Bend, Oregon
(541) 388-6570
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
9:00 AM
WEDNESDAY February 22, 2023
Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Anthony DeBone, Patti Adair and Phil Chang. Also present were Nick
Lelack, County Administrator; Kim Riley, Assistant County Counsel; and Brenda Fritsvold, BOCC Executive
Assistant.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings.
CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT:
Chair DeBone acknowledged the receipt of citizen input emails from Nunzie Gould, Elisa
Chang, Jackie Keogh, Denise LaBuda, Beth Jacobi, Mark McConnell and Nate Wyeth; and
also from Jaime Eder representing Visit Central Oregon and Visit Bend.
CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda.
ADAIR: Move Board approval of Consent Agenda
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
BOCC MEETING
FEBRUARY 22, 2023 PAGE 1 OF 10
DEBONE: Chair votes yes. Motion Carried
1. Consideration of Board Signature on letters reappointing Patti Gentiluomo and
Ariel Cowan to the Deschutes County Project Wildfire Steering Committee
2. Consideration of Board Signature on letters reappointing Mary Meier to the
Extension/4-H Advisory Council/Budget Committee and thanking Pat Kolling for
her service on the Extension/4-H Advisory Council
3. Approval of minutes of the February 10, 2023 Legislative Update meeting
4. Approval of the minutes of the January 18 and 20, 2023 BOCC annual retreat
ACTION ITEMS:
5. Document No. 2023-180, a Notice of Intent to Award Contract for the Supply
and Delivery of Asphalt Oil for Chip Seal 2023
Cody Smith, County Engineer, said one bid was received in response to the
advertisement. Commissioner Adair noted the bid amount is below the
engineer's estimate.
Commissioner DeBone asked how the oil will be transported. Smith said the
company has a facility in Madras and the oil will be delivered by tanker truck.
CHANG: Move Chair signature of Document No. 2023-180, a Notice of Intent to
Award a contract for the supply and delivery of asphalt oil for the
2023 chip seal project
ADAIR: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
6. Resolution No. 2023-012, declaring a countywide State of Emergency and
requesting a State Declaration of Drought Emergency within all of
Deschutes County
Sergeant Nathan Garibay said this is the fourth year in a row the County is
issuing a drought declaration.
BOCC MEETING
FEBRUARY 22, 2023 PAGE 2 OF 10
Commissioner Chang noted the reservoirs are very low, and the snowpack is
currently about average. He asked how the reservoirs would be impacted if
snowpack and precipitation remains average.
Jeremy Griffin, Deschutes Basin Watermaster, said in that case, 2023 would still
be one of the lowest years as far as reservoir levels. This is because flows on the
Deschutes River are the lowest natural flows ever seen, due to several years in a
row of below -average precipitation. Griffin said it is likely that service to the
Arnold Irrigation District will be halted early for the fourth year in a row —in
contrast, that had only happened once in the 100 preceding years.
Commissioner Chang asked if the amount of precipitation received in snow or
rain makes a difference. He also asked about the effect on water supply
availability in the summer months.
Griffin explained that all of the precipitation goes into the aquifer. When it
comes to snow or rain, the county would be better off receiving snow because of
the runoff. He added that the natural spring flow at Fall River is the lowest
documented in 90 years.
Responding to Commissioner Adair, Griffin said because the Deschutes River is
spring -fed, it's extremely easy to reliably forecast its flows. This is not the case
for the Little Deschutes, IULCJ, I Iuvvever .
Commissioner DeBone shared that Crook County issued its drought declaration
last month. He spoke to the effects of drought over continued years and said the
Wickiup reservoir won't fill the same way it once did. Griffin agreed this is
unlikely.
Commissioner DeBone referred to the piping projects in Tumalo and other areas
and looked forward to the efficiencies and energy savings realized from these
investments. Commissioner Adair added that pipes create sediment and
corrosion in irrigation systems.
Commissioner Chang said COID's Smith Rock project is estimated to save 10,000
AF of water per year.
Griffin shared his concern about the drop in groundwater levels of about 1.5 to 2
feet per year. While the basin is continually monitoring these levels and trying to
address leakage where it can, the biggest reason for the decline is the reduction
of precipitation in the Cascades.
BOCC MEETING
FEBRUARY 22, 2023 PAGE 3 OF 10
Commissioner Chang summarized that the deep recharge of groundwater
happens in the mountains, and commented that the decline in groundwater is
variable across the county with the largest declines happening in the northeast.
ADAIR: Move approval of Resolution No. 2023-012, declaring a countywide
State of Emergency and requesting a State Declaration of Drought
Emergency within all of Deschutes County
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
Commissioner Chang spoke to what the drought declaration does and does not
do, noting one benefit is to offer some flexibility and relief for farmers.
7. Resolution 2023-003, accepting grant funds and increasing limited duration
FTE and appropriations within the FY22-23 Deschutes County Budget to
assist victims of domestic violence and sexual assault
Ashley Beatty, Victims' Assistance Program Manager, described the grant sources
and how the funds will be used. Budget Manager Dan Emerson recognized the
Roundhouse Foundation pledge of matching funds in additionto a grant from
United Way and federal funds from the Stop Violence Against Women Act
(VAWA).
Responding to Commissioner Chang, Beatty said these funds will be used to co -
locate a domestic violence victims' advocate halftime in Redmond and halftime
in La Pine. This expansion of services will enable the provision of pre -conviction
services to victims and offer critical support during investigations as those
proceed.
ADAIR: Move approval of Resolution 2023-003, accepting grant funds and
increasing limited duration FTE and appropriations within the FY22-23
Deschutes County Budget to assist victims of domestic violence and
sexual assault
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
BOCC MEETING
FEBRUARY 22, 2023 PAGE 4 OF 10
8. Treasury Report for January 2023
Bill Kuhn, County Treasurer, presented the Treasury Report for January 2023
including a high-level overview of the current economic market.
Responding to Commissioner Chang, Kuhn said the County incurs roughly $10
million in operating expenses each month and strives to keep three months' worth
of projected operating expenses perpetually on hand.
9. Finance Report for January 2023
Robert Tintle, Chief Financial Officer, presented the Finance Report for January
2023.
In response to Commissioner Chang, Tintle agreed if the County were to borrow
funds, it would be better to pay interest to itself if that could be managed. Tintle
added in the case of a construction bond for a project such as the courthouse
expansion, this would depend on how much money could be tied up for 20 years.
The Commissioners asked about and received answers to questions about position
level changes in Community Development, Administration and Risk Management.
10. Congressionally Directed Spending -- Discussion of Possible 2023 Requests
Whitney Hale, Deputy County Administrator referred to an email from the
Association of Oregon Counties regarding the process for Congressionally
Directed Spending requests, which are due next week.
Commissioner Chang noted successful efforts last year to secure $3.09 million
for the expansion of the La Pine Community Health Clinic and $700,000 for the
Forest Road 4606 alternate route. He said the highest priority need is the
extreme shortage of behavioral health treatment beds and respite facilities and
reported on a concept developed by St. Charles for support and stabilization
opportunities for youth experiencing mental health crises; another concept is an
in -patient psychiatric unit with six or eight beds to treat people who are
potentially violent. While important, he doubted that these ideas are ready to
submit for funding requests and suggested the County consider working
towards developing a proposal of this kind for submittal next year.
Commissioner Adair reported that all of the County's seven legislators along with
Judge Ashby support the $25 million request from the State for the courthouse
expansion project. She agreed that it would be beneficial if the Deer Ridge
facility was open and actively helping persons with substance use disorder or
BOCC MEETING
FEBRUARY 22, 2023 PAGE 5 OF 10
mental illness. She expressed concern about the growing federal debt and deficit
and said citizens are experiencing the effects of inflation which has made it
harder for them to make ends meet.
Commissioner Chang said it is not wrong to ask for allocations to fund valuable
investments in the community, and CDS is an extremely small portion of the
federal budget.
Hale offered to reach out to the cities and ask if any CDS requests are planned
and return with a summary of those, if any.
OTHER ITEMS:
• Commissioner Chang suggested that the County sponsor a table at REDI's
annual luncheon on March 21 st. Chair DeBone noted the consensus of the
Board to approve this sponsorship.
• Commissioner Chang reported his efforts to determine if any suitable
federally -owned land could be used for partially siting the County's next
landfill. He said at least three potential locations have been identified for a
possible federal land conveyance for this purpose and added that under the
Recreation and Public Purpose Act, requests for up to six hundred acres are
much more streamlined than larger requests.
Commissioner DeBone supported these efforts and advised involving SWAC
and Parametrix in this work.
• Commissioner Adair attended a recent FireFree meeting where the Bend Fire
Department gave an outstanding presentation on ways to prevent in -home
fires.
• Commissioner Adair reported on the possibility of including federal court
operations in the County's expanded courthouse.
• Commissioner DeBone attended the recent City Club meeting where
workforce recruiting was discussed; the Sunriver/La Pine Chamber meeting;
a meeting of the Redmond Airport Advisory committee; a La Pine High School
site committee meeting; the REDI's Government Affairs Committee meeting;
and a ribbon -cutting event for the Stepping Stone shelter.
• Commissioner DeBone toured the Tumalo Irrigation District canal.
• Commissioner DeBone reported on his participation in the Coffee with a
Commissioner program in La Pine and said this resulted in great discussions
with residents.
• Deputy County Administrator Erik Kropp shared a request from Wild Mike's
Pizza to extend its Enterprise Zone Agreement, which is due to expire on
March 26t", for nine months. Commissioners DeBone and Adair were
BOCC MEETING
FEBRUARY 22, 2023 PAGE 6 OF 10
supportive of bringing this matter to the Board before it continues to the City
of Sisters for action.
• County Administrator Nick Lelack spoke to the issue of homelessness and
reminded the Board that last fall, it discussed directing a surge of resources
to combat this problem in three specific areas: Hunnell Road, the Redmond
Airport zone, and County -owned property offered to the State in exchange
for a different property (aka the DSL land swap in Redmond). He said staff
has been working to coordinate these activities with the cities of Bend and
Redmond, with Hunnell Road identified for possible first steps.
Deputy County Administrator Erik Kropp described the City of Bend's request
to join with the County to coordinate the clearing of encampments on
Hunnell Road and the establishment of a separate supportive camp for some
persons displaced from that area. Kropp outlined four options for
proceeding, as follows:
Option 1 -
1. Use City land located in the City or City land located in the County
2. County hire contractor/non-profit using reallocated ARPA funds to
provide basic needs (trash collection, porta-potties, maybe water)
a. County can require contractor to purchase insurance,
name County and City as additional insureds
3. 1-year pilot pr ogr atI I� with options to renew
Iew
Option 2 -
1. Use County land
2. County hire contractor/non-profit using reallocated ARPA funds
(unless no services will be provided)
Option 3 -
1. Use private party land under County jurisdiction
Option 4 -
1. Decline the City's request
2. Respond to the City about the upcoming County road project in the
area of Hunnell Road
Cheyenne Purrington, Director of Houseless Strategies and Solutions, said
this proposal represents an attempt to break the cycle of shifting cleared
encampments from one area to another. She believed the County should
provide minimum critical support services to address public health needs as
well as access to case management services, and supported an approach
that would intervene in a time -limited and funds -limited manner that could
BOCC MEETING
FEBRUARY 22, 2023 PAGE 7 OF 10
be scaled. She expected to have state and federal funding available to
address shelter and housing needs in about nine months, and recommended
offering an unsheltered, supported camp in the meantime to reduce
morbidity and mortality. Purrington concluded that well over 80% of the
homeless population in Deschutes County is unsheltered.
In response to Commissioner Chang, Purrington said any funding received as
a result of the Governor's initiative will not be able to be used on unsheltered
programs.
The Commissioners commented on possible benefits and drawbacks of the
proposal. Commissioner Adair noted negative effects on businesses and the
community in the area of the Hunnell Road encampment and agreed that
more affordable housing is needed.
Kropp shared that the City of Bend has identified a one -acre City -owned
parcel it is willing to offer for a supportive camp. The City has asked for an
answer from the County by the end of this month.
Commissioner Chang said there is currently no authorized, managed
outdoor shelter in all of Deschutes County. He viewed this as an opportunity
to offer a camp that is well -managed and has accountability.
Responding to Commissioner Chang, Purrington said a one -acre site could
accommodate 20 to 25 people. She added that more than one location might
be needed since it would be challenging to manage a large encampment. She
said the County knows of many engaged providers who could be involved.
Commissioner DeBone noted the potential problem of disregarding the
County's own land use codes and restrictions, and said campers might not
want to move to a managed site.
Discussion continued regarding embarking on a pilot project; meeting with
the City of Bend; partnering with the State on this proposal; the idea of siting
a camp on resource land; the $1.5 million in ARPA funds allocated by the
County to the City of Bend to address homelessness; whether the clearing of
the Hunnell Road encampment can be delayed for six or nine months; and
possibly issuing an emergency order to allow the use rural or EFU land for a
supportive camp.
Commissioner Adair noted the Hunnell Road encampment has up to 110
persons and wondered if more than 20 to 25 people could be
accommodated on a one -acre site.
BOCC MEETING
FEBRUARY 22, 2023 PAGE 8 OF 10
The Board was in consensus to bring this matter back for further discussion
at its Monday meeting.
• Strategic Initiatives Manager Jen Patterson distributed a draft letter in
support of extending sunsets for the Oregon Enterprise Zone Tax
Abatement program.
CHANG: Move approval of Board signature of the letter supporting
extending sunsets for the Oregon Enterprise Zone Tax
Abatement program
ADAIR: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
The meeting was recessed at 12:21 pm, and reconvened at 1:00 pm.
EXECUTIVE SESSIONS:
At 1:00 p.m., the Board went into Executive Session under ORS 192.660 (2) (h) Litigation.
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ADAIR: Move Board signature of Document No. 2023-209, a letter authorizing
County Counsel Dave Doyle to sign the national opioid settlement
documents regarding settlements reached with Teva, Allergan, CVS,
Walgreens, and Walmart
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
At 1:12 p.m., the Board went into Executive Session under ORS 192.660 (2) (e) Real
Property. The Board moved out of executive session at 1:16 p.m. with no action taken.
ADJOURN:
Being no further items to come before the Board, the meeting was adjourned at 1:16 p.m.
7.1
DATED this 401Day of d 2023 for the Deschutes County Board of
Commissioners.
BOCC MEETING
FEBRUARY 22, 2023 PAGE 9 OF 10
ATTEST:
'�er�wAc�'�fy,r(ct
RECORDING SECRETARY
BOCC MEETING
ANTHONY DEBONE, CHAIR
PATTI ADAIR, VICE CHAIR
PHIL CHANG, COMMISSIONER
FEBRUARY 22, 2023 PAGE 10 OF 10
Angie Powers
From: nunzie@pacifier.com
Sent: Tuesday, February 21, 2023 11:59 AM
To: citizeninput
Subject: drought declaration item 6 2-22-2023
[EXTERNAL EMAIL]
Hello Commissioners
Public comment re item 6 BOCC 2-22-2023 Drought Declaration
The waters of Oregon belong to us all. As such I would like to identify that this drought declaration needs improvements
specifically to provide our ODFW and USFW agencies oversight to their mandates and to grant OWRD proper stewarding
of our public water in their full water rights review.
Please replace Section 4 of your draft declaration to read:
Section 4: Request: The Honorable Tina Kotek, Governor of Oregon, declare a Drought Emergency for all of Deschutes
County under the provisions of ORS Chapter 401 due to severe and continuing drought conditions beginning at this time
and continuing to December 31, 2023; direct the Oregon Department of Water Resources to allow Temporary Transfers
of Irrigation District Agricultural Water Rights within Deschutes County to North Unit Irrigation District and request
federal and state drought assistance for farmer in Deschutes County as needed."
Thank you
Nunzie Gould
1
Angie Powers
From: Elisa Cheng <elisac@bendbikes.org>
Sent Monday, February 13, 2023 7:10 PM
To: citizeninput
Subject Workforce Housing Proposal
[EXTERNAL EMAIL]
Deschutes County Commissioners,
This comment pertains to item # 1 1 Workforce Housing Proposal on your agenda. I urge you to move forward
with creating a Housing Trust Fund from the unallocated Transient Room Tax revenues. Deschutes County is in
dire need of affordable housing. Creating communities where everyone can afford to live is critical to the health
of our county.
Thank you,
Elisa Cheng
President
Pronouns: she/her/hers
BEND BIKES
Advocating for the safety of people who ride bikes
Angie Powers
From:
Sent:
To:
Cc:
Subject:
Attachments:
[EXTERNAL EMAIL]
Hello,
Jackie Keogh <jackie@korlandtrust.org>
Monday, February 13, 2023 8:09 PM
citizeninput
Phil Chang
Public Testimony 2/15: TRT Proposal Commentary
TRT LOS.pdf
As the Executive Director of Kor Community Land Trust, I respectfully submit the attached written
testimony in support of the TRT Policy Proposal set to be discussed at the 2/15 Deschutes County
Commissioner meeting.
Thank you,
Jackie
Jackie Keogh (she/her/hers)
Executive Director
Kor Community Land Trust
korlandtrust.orq
(541) 247-1244
Book a meeting with me
In partnership,
~Jackie Keogh,
February 13, 2023
Deschutes County Commissioners
Deschutes Services Building
1300 NW Wall Street, 2nd Floor'
Bend, OR 97703
RE: Deschutes County Housing Trust Fund Policy Proposal
Dear Whom It May Concern,
As the Executive Director or Kor Community Land Trust, I seek to provide written testimony in regards
to the Deschutes County Housing Trust Fund Policy Proposal. Kor Community Land Trust is committed
to providing workforce housing solutions for Deschutes County by developing deed -restricted affordable
homeownership communities, with preference given to our local workforce through employer
partnerships. Kor supports other efforts that advance funding and developers' commitment in developing
workforce housing solutions. The Deschutes County Housing Trust Fund Policy Proposal is a step in the
right direction to create government supported but community led housing for our workforce. The
collective impact of housing our workforce will better support our local economy and stability of our
growing County.
As a developer of workforce housing, Kor Community Land Trust works to balance cost to build with
what homeowners can afford for a mortgage. Based on Kor's pricing methodology, which takes into
account Area Median Income and interest rate fluctuation, a household of three at 120% AMI can afford a
home averaging $450,000. An investment of $30,000 in workforce housing is a step in the right direction
that would still require additional private and public investment to ensure developers build workforce
housing in our community. Typical federal, state, and city funds limit household income at 80% AMI,
which deters housing development for workforce housing: For example, Kor has 40 units being developed
at 19755 Simpson Ave that would be able to serve households earning as much as 120% AMI, but the
current public_ funding limitations will likely limit the income cap to 80% AMI. In short, while this
program is a step in the right direction, it needs to be supplemented with policy change across the public
sector to realize a broader impact.
The proposed program requirements of the Deschutes County Housing Trust Fund Policy are well thought
out in both their simplicity and functionality. As a non-profit organization serving the community, Kor
would also advocate for a community steering committee or other oversight to evaluate housing
development projects that seek to use these proposed funds. This will ensure long-term success of what
could be a strong pilot fund that creates more workforce housing in Deschutes County.
In partnership,
Jackie Keogh, Executive Director
Kor Community Land Trust
Angie Powers
From: denise labuda <dmlabuda@gmail.com>
Sent: Tuesday, February 14, 2023 2:01 PM
To: citizeninput
Subject: Workforce Housing Proposal
Sortie people who received this message don't often get email from dmlabuda@gmail.com. Learn why this is important
[EXTERNAL EMAIL]
Dear County Commissioners
I am writing today to express my support for a new proposal to establish a Housing Trust Fund to provide 66
workforce homes per year, partially funded by unallocated Transient Room Tax (TRT) revenues. It is my.
understanding that the homes would remain affordable to qualified employees for 30 years by deed restriction
and that the preliminary budget impact would be $2 million from unallocated TRT Revenues.
We need this type of housing in our communities
n Deschutes County. Please say yes!
Cheers,
Denise LaBuda
Bend resident and homeowner
"As you grow older, you will discover that you have two hands one for helping yourself, the other for helping others."— Audrey
Hepburn
Angie Powers.
From:
Sent:
Cc:
Subject:
Attachments:
Nick Lelack
Tuesday, February 14, 2023 9:41 AM
Brenda Fritsvold; Angie Powers; Julia Theisen; Jaime Eder; Robert Tintle
FW: Letter of support for 2/15 BOC meeting
BOC - workforce housing letter of support 2.15.23.pdf
Commissioners:
Please see below and attached. I have seen a number of similar comments on this matter sent to the Board via email.
Nick Lelack, AICP I County Administrator (He/Him)
DESCHUTES COUNTY ADMINISTRATION
Tel: (541) 388-6565
Mobile: (541) 640-6911
From: Jaime Eder <jaime@visitcentraloregon.com>
Sent: Tuesday, February 14, 2023 9:37 AM
To: Nick Lelack <Nick.Lelack@deschutes.org>
Cc: Julia Theisen <julia@visitcentraloregon.com>
Subject: Letter of support for 2/15 BOC meeting
[EXTERNAL EMAIL]
Hi Nick,
Visit Central Oregon and Visit Bend would like to submit a letter of support (attached) for the workforce
housing proposal that is on the agenda for tomorrow's BOC meeting.
I see on the website that the citizen input email is for comments for items not on the current agenda, so I wasn't
sure the best route to take.
Are you able to help get the attached letter submitted to be included in the meeting record?
Appreciate any help you can provide.
Best,
Jaime
Jaime Eder 1 Director, Workforce Development and Community Engagement
She/Her
Visit Central Oregon Visit Bend
425-268-5479 (mobile)
CENTRAL
OREGON
VISIT BEND
1
VISIT
BEND
February 15, 2023
Deschutes County Board of Commissioners
1300 NW Wall Street, 2nd Floor
Bend OR 97703
Commissioners Chang, Debone and Adair:
CENTRAL
E
On behalf of Visit Central Oregon and Visit Bend, it is our pleasure to voice support of a
proposal to use unrestricted transient room tax (TRT) funds to support workforce housing.
In August 2022, Visit Central Oregon and Visit Bend became the state's first destination
management organizations to collaborate on a shared position that focuses on workforce
development. The intention of the Director of Workforce Development and Community
Engagement role was largely to develop short and Tong -term strategies to support Central
Oregon's tourism and hospitality staff.
In the seven months since the role's inception, there have been as many conversations as
possible with regional stakeholders to learn more about their challenges in attracting and
retaining workforce.
Resoundingly, without fail, the first answer? Lack of affordable and/or workforce housing.
Visit Central Oregon and Visit Bend are prohibited by state law to use the restricted TRT that
funds them on anything other than tourism promotion and tourism related facilities. We can be
part of the conversation, have seats at the table, and even devise possible solutions that
support our region's housing needs — but ultimately are unable to provide financial support.
However, unrestricted TRT is a resource that has much more flexibility.
It has been encouraging to see the momentum of local organizations — as well as city and
county governments — coming together to help envision ways to support Central Oregon's
housing crisis. We are excited to hear that the Board of Commissioners is engaged in
conversations that present strategic solutions to continue supporting this area of need.
Thank you for your consideration. Please let us know if we can be of further assistance.
Sincerely,
Julia Theisen
President/CEO
Kevney Dugan
President/CEO
cJ<P-
Jaime Eder
Director of Workforce Development
Angie Powers
From: Beth Jacobi <beth.a Jacobi@gmail.com>
Sent Tuesday; February 14, 2023 9:40 PM
Tor citizeninput
Subject: Item #11„Workforce Housing Proposal
Some people who received this message don't often get email from beth.a jacobi@gmail,com. Learn why this is important
[EXTERNAL EMAIL]
To Commissioners Adair, Chang, and DeBone,
Thank you for the work you have done to support the creation of housing that is affordable to local workers and
families. I encourage you to support the Workforce Housing Proposal presented by Cheri Helt.
By utilizing $2 million of Transient Room Tax revenue to provide grants of $30,000 per unit for deed restricted
workforce housing, many local workers who earn between 80 and 120% of Area Median Income could have the
opportunity to own their own homes:
With a housing market that is influenced more by outside wealth instead of local incomes, many of our key
community members have been displaced or locked out of owning a home. Public investments are needed to
ensure that community members who depend on local wages are able to gain the stability and dignity that
comes through homeownership,
These local dollars will also help leverage state, federal and private funding. These investments will contribute
to making our communities stronger for generations to come:
Thank you for your consideration and for your service.
Sincerely,
Beth Jacobi
541-350-7945
Tumalo, OR
Angie Powers
From:
Sent:
To:
Subject:
Board of Commissioners,
McConnell <mcconn@bendbroadband.com>
Tuesday, February 14, 2023 4:34 PM
citizeninput
Agenda Item #11- Workforce Housing Proposal
I am writing in support of the Workforce Housing Proposal on your agenda this week. Providing grants of
$30,000 per unit to build deed restricted workforce housing for purchase, and made available to local workers at
lower incomes is a good way to ensure long term solutions to the housing crisis. Deed restrictions are the key to
keeping the housing accessible to the workforce. There is also a long term benefit to the County since the taxes
on these homes will be collected year after year.
Thanks for your consideration.
Mark McConnell
Sunriver, Oregon
**************************************
Mark and Cindy McConnell.
18160 Cottonwood Road #132
Sunriver, OR 97707
mcconnAbendbroadband.com
Mark : 541-270-1313
Cindy: 541-270-9784
#3 Tamarack Lane
*************************************
Angie Powers
From:
Sent:
To:
Subject:
Nate Wyeth <natewyeth@gmail.com>
Wednesday, February 15, 2023 11:48 AM
citizeninput
Workforce Housing Proposal Support
Some people who received this message don't often get email from natewyeth@gmail.com. Learn why this is important
[EXTERNAL EMAIL]
God morning, County Commissioners,
I'm a Deschutes County resident who is passionate about finding solutions to our housing crisis. I have spent
the past decade working within the hospitality industry. I like many others, was recently priced out of the
housing market in Bend where I work and now have to commute to work daily a nearly 70 mile roundtrip
commute. While I recognize my privilege of being able to afford this burden, the average wage of folks in the
hospitality industry often means that those living in outlying bedroom communities see nearly half of their
wages going to commuting costs, or find creative solutions in order to remain living nearby their place of
employment.
I'm here to voice my support of the workforce housing proposal before the Deschutes County Board of
Commissioners. As you know, the county receives the lions share of room tax generated by visitors to our
region, which last year totaled nearly thirteen million dollars. While I understand the the workforce stretches far
beyond the hospitality industry, it only snakes sense that a portion of this money,_ generated through our
hospitality industry, is reinvested to support workers within the industry which provides over one billion dollars
of economic impact in Central Oregon.
I encourage the Board to use its unrestricted dollars from the county's portion of the transient room tax to create
real solutions to the problem of workforce housing in our county. I urge the Board to think creatively and take
bold action to ensure that our county can provide safe and affordable housing for our workforce. Thank you.
Nate Wyeth (he/him/his)
**Please note: I recognize that each of us work in different ways, and I want to respect your time. While I have
sent this email in a time that works for me, I do not expect that you will read, respond, or take action on this
outside your normal work hours.
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: February 22, 2023
SUBJECT: Treasury Report for January 2023
ATTENDANCE:
Bill Kuhn, County Treasurer
DATE:
TO:
FROM:
SUBJECT:
February 8, 2023
Board of County Commissioners
Bill Kuhn, Treasurer
Treasury Report for January 2023
MEMORANDUM
Following is the unaudited monthly treasury report for fiscal year to date (YTD) as of January 31, 2023.
Treasury and Investments
• The portfolio balance at the end of January was $318.3 million, a decrease of $10 million from December and an
increase of $32.5 million from last year (January 2022).
• Net investment income for January was $561,437 approximately $2K more than last month and $431K more than
January 2022. YTD earnings of $2,547,178 are $1.6 million more than the YTD earnings last year.
• All portfolio category balances are within policy limits.
• The LGIP interest rate increased from 3.10% to 3.35% on 1/6 and from 3.35% to 3.75% on 1/27. Benchmark
returns for 24-month treasuries are down from the prior month by 20 basis points and 36-month treasuries are
down from the prior month by 32 basis points.
• Average portfolio yield is 2.23% which is higher than the prior month's average of 2.13%.
The portfolio weighted average time to maturity is 134 years compared to 137 in December.
Portfolio Breakdown: Par Val
to i
nvestment Type
Municipal Debt
Corporate Notes
Time Certificates
U.S. Treasuries
Federal Agencies
LGIP
First Interstate Bank
Total Investments
$ 47,965,000
48,321,000
1,245,000
72,000,000
114,965,000
21,864,349
11,912,924
S 318,273,273
15.1%
15.2%
0.4%
22.6%
36.1%
6.9%
3.7%
100.0%
Total Portfolio: By Investment Type
First Interstate
Bank
3.7%
Municipal Debt
15.1%
$100
N
$80
g $60
$40
$20
$-
Portfolio by Broker
$32.4
$11.5
DA Robert W
Davidson Baird & Co
$48.4 $49.0 $49.7
Piper
Sandler
Moreton
Capital
Markets
$93.4
Great Castle Oak
Pacific
Securities
nvestmentIn
Total Investment Income
Less Fee: $5,000 per month
Investment Income - Net
Prior Year Comparison
Jan-23
$ 566,437
(5,000)
$ 561,437 S 2,547,178
Y-T-D
Jan-22 $ 130,216
2,582,178
(35,000)
917,190
Category Maximums•
U.S. Treasuries
LGIP ($56,763,000)
Federal Agencies
Bankers Acceptances
Time Certificates
Municipal Debt
Corporate Debt
100%
100%
100%
25%
50%
25%
25%
Maturity {Years)
Max
Weighted Average
3.79
1.34
Yield Percentages
FIB/ LGIP
Investments
Average
Current Month
3.75%
1.77%
2.23%
Prior Month
3.10%
1.77%
2.13%
nchmarks
24 Month Treasury
LGIP Rate
36 Month Treasury
4.21%
3.75%
3.90%
Term Minimum Actual
0 to 30 Days
Under 1 Year
Under 5 Years
10%
25%
100%
12.8%
39.7%
100.0%
Policy
tual
Corp Issuer
Callable
Credit W/A
5%
25%
AA2
3.1%
16.8%
AA1
Invest rent Activity
Purchases in Month
Sales/Redemptions in Month
$
$ 9,051,000
5.50%
5.00%
4.50%
4.00%
3.50%
3.00%
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
400,000,000
350,000,000
300,000,000
250,000,000
200,000,000
150,000, 000
100,000,000
50,000,000
24 Month Historic Investment Returns
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
County Rate 2 Year Treasury Rate
Corporate Bond Rate LGIP Rate
Three Year Portfolio Balance
'19 19 ;19 y0 '10 -19 1> 1> 't'v .y'> yy 1> yL `1'L �ti �L `0' `1'1' 03
`Sad \ yeQ °, •ac lac aa �J\ 2 \_\0 lac 4,1 2, • yeQ o, lac
20,000,000
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
Five Year Maturity Distribution Schedule
Jan-23 May-23 Sep-23 Jan-24 May-24 Sep-24 Jan-25 May-25 Sep-25 Jan-26 May-26 Sep-26 Jan-27
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10870 MUN
1
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: February 22, 2023
SUBJECT: Finance Report for January 2023
ATTENDANCE:
Robert Tintle, Chief Financial Officer
DATE:
TO:
FROM:
SUBJECT:
MEMORANDUM
February 22, 2023
Board of County Commissioners
Robert Tintle, Chief Financial Officer
Finance Report for January 2023
Following is the unaudited monthly finance report for fiscal year to date (YTD) as of January 31, 2023.
Budget to Actuals Report
General Fund
• Revenue YTD in the General Fund is $38.7M or 88.4% of budget. By comparison, last year revenue YTD was
$35.7M and 87.5% of budget.
• Expenses YTD are $25.2M and 55.7% of budget. By comparison, last year expenses YTD were $23.8M and 55%
of budget.
• Beginning Fund Balance is $13.8M or 106.7% of the budgeted $12.9M beginning fund balance.
County Wide Financial Dashboard
Fund
Select all
(Blank)
• 001 - General Fund
010 - Assmt-Clerk...
020 - Code Abate...
030 - Community ...
040 - Court Techn...
050 - Economic D...
060 - General Co...
070 - General Co...
090 - Project Dev...
120 - Law Library
130 - Park Acquisi...
132 - Park Develo...
Monthly GL Period
0
7
$11.4M
Contingency
(Blank)
Re3elves
All Major Funds
Requirements
$25.2M
SO OM
55.7%
Spout
54M
S2M
SOM
2
52010
SO OM
Resources
88.4%
Collected
Monthly Expenditures
4 6
0 Last Year Actuals •Current Year Actuals
Monthly Revenues
50M
0 2 4 6 8
• Last Year Actuals •Current Year Actuals
001 - General Fund
Budget to Actuals
Beginning Working Capital
0043M
S0011
55.1%
of last year budget
12
87.7%
of last year budget
12
106.7%
of 3; a _jel:
20M
50M
7
58.3%
Year Complete
Budget to Actuals by Category 7 a:
•Actuals • Budget 0 Projection
Transfers Out Personnel Materials$ Capital
Setvices Services Outlay
Projected Ending Working Capital
®Budget
9 Projection
Approved FTE
121.86
93.9196
On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue
and expense data compared to budget through January 31, 2023.
Position Control Summary
Position Control Summary FY23
July -June
Percent
Org
Jul
Aug Sep Oct
Nov
Dec
Jan
Feb
Mar
April
May
June
Unfilled
Assessor -:
:Filled
33.26 ':
31.00 < 32.00 '' 31.00
31.00
33.26 `
32.26
Unfilled
2.00
4.26 = 3.26 :. 4.26
4.26
2.00
3.00
: 9.33%
Clerk
Filled
9.48
9.48 10.48 f 10.48 °
10.48 "
1D 48
10.48
Unfilled
1.00
1.00 '
2.73%
BOPTA
Filled
0.52
0.52 0.52 0,52
0.52
0.52
0.52'.
Unfilled
-
- -
-
0.00%
OA
Filled
57.40
58.40 59.20 'r 61.20
61.20
59.80
58.30
Unfilled
3.20
2.20 1.40 0.40
0 40
1.30
2.80
: 2.74%
Tax
Filled
5.50
5.50 :. 6.50 6.50
6.50 1
6.50
6.50
Unfilled
1.00
1.00 -
. 4 40%
Veterans'.'.
Filled
5.00 :
5.00 " 5.00 4.00
4.00
4.00
5.001
Unfilled
1.00 :
100 -
1.00
8.57%
PropertyMgmt
Filled
2.00
2.00 2.00 2.00
2,00
2.00
200'
Unfilled
1.00
1.00 1.00 1.00 :.
1.00
1.00
1.00
`33.33%
Total General Fund
Filled
113.16 '
111.90 = 115.70 '. 115.70
115.70
116.56:
115.06
-
-
-
Unfilled
8.20 ''
9.46 5.66 ` 6.66
6.66
5.30
6.80
5.72%
Justice Court
Filled
4.60
4,60 4.60 4.60 '
4.60. -.
4.60
4.60
Unfilled
0.00%
Community Justice
Filled
45.20
45.20 45.90 44.90
44.90
45.90
45.90
Unfilled
2.70
2.70 2.00 3.00
3.00
2.00
2.00
5.19%
Sheriff
(Fi8ed
218.25
232.25. 230.25 230.25
231.75
229.75
228.75.
Unfilled
44.75
30.75 32.75 32.75
31.25 '
33.25
36.25
13.12%
Houseless Effort
Filled
-
- 1.00 1.00
1.00
1.00
1.00
Unfilled
2.00
2.00 1.00 1.00
1.00
1.00
1.00
64.29%
Health Srvcs
Filled
355.80
357.50:'- 36830-. 371.30...
374.55
380,20
380.10,
Unfilled
49.55 :
47.85 48.25 46.25'.
44.25
39.60
39.70
-
10.87%
CDD
Filled
59.80
58.80 59.80 58.80
59.80
57.80
57.80
Unfilled
12.20
13.20 12.20 13.20
12.20
14.20
6.20
16.81%
Road
::Filled
55.00 `.
55.00'. 58.00 57.00
58.00
58.00
57.00
Unfilled
6.00
6.00 3.00 '. 4.00
3.00
3.00
400:
6.79%
Adult P&P
Filled
35.55
35.55 35.85 34.85
34.85
34.85
34 85
Unfilled
5.30
5.30 5.00 6.00
6.00
6.00
6.00
13.85%
Solid Waste
:Filled
27.00
26.00 28.00 '< 26.00 ::
27.00 :
28.00
27.00
Unfilled
3.00 s
4.00 : 2.00 4.00 :
3.00
2.00
3.00'.
'.10.00%
Victims Assistance
Filled
8.00
8.00 8.00 8.50
8.50
8.50
7.50
Unfilled
-
- - -
-
-
1.00
1.72%
GIS Dedicated
:Filled
2.30 '.
2.30 ': 2.30 .' 2.30
2.30.`.
2.30
2.30
Unfilled
-
- -
- -
-.
0.00%
Fair & Expo
Filled
9.75
9.75 9.75 10.75
10.75
10.75
10.75
Unfilled
3.75
3.75 3.75 2.75
2.75
2.75
2.75
23.54%
Natural Resource
Filled
1.00 '.:
-
2.00 -
2.00
2.00.
Unfilled
- 1.00
2.00 2.00 2.00
-
- -
50.00%
ISF - Facilities
Filled
20.75
21.75 20.75 21.75
21.75
19.75
19.75
Unfilled
4.25
3.25 4.25 3.25
3.25
5.25
5.25
16.43%
ISF -Admin
` Filled
8.75 .:
8.75 9.75. - : 10.75
10.75
10.75
- 9.75
Unfilled
2.00
2.00 1.00 -
-
-
6.73%
ISF - BOCC
Filled
3.00
3.00 3.00 3.00
3.00
3.00
3.00
Unfilled
-
- - -
-
-
-
0.00%
ISF-Finance
Filled
10.00 '.
8.00.'. 10,00:` 10.00.
10.00:
.12.00.
12.00
Unfilled
1.00
3.00 1.00 1.00
1.00
-
-
8.86%
ISF - Legal
Filled
7.00
7.00 7.00 7.00
7.00
7.00
7.00
Unfilled
-
- - -
-
-
-
0.00%
ISF - HR ':
.Filled
9.00 ::
9.00 9.00.:. 9.00 ':
9.00
9.00
9.00.
Unfilled
1.00
1.00 1.00 1.00
1.00 -
1.00
1.00 '
10.00%
ISF - IT
Filled
16.70
16.70 16.70 16.70
16.70
15.70
15.70
Unfilled
-
- - -
-
1.00
1.00
1.71%
ISF - Risk
Filled
2.25 <
2.25 " 2.25 2.25
2.25
2.25
3.25
Unfilled
0.00%
911
Filled
52.00
51.00 49.57 50.57
51.57
52.10
50.10
Unfilled
8.00
9.00 10.43 9.43
8.43
7.91
9.91
15.02%
Total:
Filled
1,064.86
1,074.30 1,095.47 1,096.97
1,107.72
1,111.76
1,104.16
-
-
-
-
Unfilled
Total
% Unfilled
154.70
1,219.56
12.68%
145.26 135.29 136.29
1,219.56 1,230.76 1,233.26
11.91% 10.99% 11.05%
126.79
1,234.51
10.27%
124.26
1,236.01
10.05%
125.86
1,230.01 A
10.23%
-
-
-
-
-
-
-
-
11.02%
A 6.0 decrease in FIE. 50 +2, CDD -8, Admin -1, Risk+1
\\uTES
_, Budget to Actuals - Countywide Summary
- { All Departments
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
001 - General Fund
030 - Juvenile
160/170 -TRT
200 - American Rescue
Fund
220 - Justice Court
255 - Sheriffs Office
274 - Health Services
295 - CDD
325 - Road
355 - Adult P&P
465 - Road CIP
610 - Solid Waste
615 - Fair & Expo
616 - Annual County Fair
617 - Fair & Expo Capital
Reserve
618 - RV Park
619 - RV Park Reserve
670 - Risk Management
675 - Health Benefits
705 - 911
999 - Other
TOTAL RESOURCES
REQUIREMENTS
001 - General Fund
030 - Juvenile
160/170 - TRT
200 - American Rescue
Fund
220 - Justice Court
58.3%
Year Complete
Fiscal Year 2022
Fiscal Year 2023
Budget
Actuals
Budget
Actuals
%
40, 504,168
901,143
12,578,435
19,000,000
550,832
44,947,745
48,727,400
9,580,316
22,629,649
5,840,250
2,471,190
13,350,600
1,395,724
1,560, 500
8,544
517,524
7,546
3,146,973
23,027,177
12,019,306
50,071,869
40,047,506 99%
1,007,843 112%
13,029,089 104%
14,281,402 75%
494,676
45,776,980
48,848,440
10,542,434
24,768,506
6,178,356
1,124,832
13,930,834
1,779, 723
1,922,671
8,012
584,713
6,354
4,409,440
25,070,639
12,896,533
34,055,652
90%
102%
100%
110%
109%
106%
46%
104%
128%
123%
94%
113% ;
84%
140%
109%
107% ;
68% ;
43,472,708
1,010,203
13,631,282
105,186
525,032
48,877,055
57,787,985
11,675,519
24,889,063
6,134,018
1,943,063
14,503,499
1,408,534
1,849,380
7,414
642,252
6,298
3,311,477
23,658,700
13,744,678
57,723,737
38,526,362 89%
313,156 31%
9,252,745 68%
26,667,067 999%
293,341
46,251,296
37,754,980
5,839,673
15,201,745
4,365,997
177,707
7,681,834
995,693
2,364,275
74,326
313,662
10,733
2,034,274
13,984,978
10,739,393
43,240,664
56%
95%
65%
50%
61%
71%
9%
53%
71%
128%
999%
49%
170%
61%
59%
78%
75%
Projection
%
42,946,156 99%
1,044,516 103%
13,640,651 100%
29,118,051 999%
525,490 100%
49,260,711 101%
60,761,396 105%
10,203,917 87%
25,546,482 103%
6,209,920 101%
1,122,350 58%
14,076,571 97%
1,738,090 123%
2,379,267 129%
310,827 999%
526,384 82%
18,950 301%
3,388,141 102%
23,980,674 101
13,905,001 101
59,326,870 103%
312,836,891 300,764,634 96% 326,907,084 266,083,902 81% : : 360,030,416 110% ;
Fiscal Year 2022
Fiscal Year 2023
Budget
Actuals
%
Budget
Actuals
%
21,298,809
7,496,355
4,010,388
38,000,000
736,142
19,383,248
6,674,328
3,826,539
14,187,441
91%
89%
95%
37%
24,202,373
7,928,538
13,113,218
23,129,361
690,802 94% ; 731,183
13,186,780
4,130,180
9,111,412
9,494,863
54%
52%
69%
41%
Projection
0/0
23,241,795 96%
7,429,006 94% ;
13,093,599 100%
23,129,361 100%
428,061 59% 734,987 101% ;
{ Budget to Actua!s - Countywide Summary
F-� All Departments
FY23'Y'TD January 31, 2023 (unaudited)
255 - Sheriffs Office
274 - Health Services
295 - CDD
325 - Road
355 - Adult P&P
465 - Road CIP
610 - Solid Waste
615 - Fair & Expo
616 - Annual County Fair
617 - Fair & Expo Capital
Reserve
618 - RV Park
619 - RV Park Reserve
670 - Risk Management
675 - Health Benefits
705-911
999 - Other
54,162,360
58,872,642
9,978,889
15,024,128
7,079,915
29,722,691
9,709,991
2,504,877
1,468,131
568,000
552,188
100,000
6,427,292
29,424,393
14,563,007
86,872,890
51,382,461
51,718,597
8,963,943
13,771,124
6,392,578
8,106,117
8,792,122
2,626,480
1,352,783
7,670
95%
88%
90%
92%
90%
27%
91%
105%
92%
1%
466,135 84%
885 1%
4,982,451 78%
29,294,027 100%
10,896,900 75%
41,149,853 47%
59,715,533
71,019,127
11,233,304
16,188,996
7,575,910
28, 387,166
11,754,672
2,768,054
1,852,030
870,000
594,181
100,000
5,887,806
26,769,217
17,709,497
107,593,824
32,511,147 54%
35,680,822 50%
5,349,214 48%
7,287,108 45%
3,713,922 49%
12,938,780 46%
5,390,668 46%
1,621,544
1,884,231 102%
29,352
340,273
5,048
1,796,392
13,712,467
7,440,327 42%
29,963,785 28%
59%
3%
57%
5%
31%
51%
58.3%
Year Complete
58,483,138 98%
66,754,151 94%
9,550,938 85%
15,705,636 97%
6,699,509 88%
27,108,146 95%
11,754,672 100%
2,669,739 96%
1,956,939 106%
870,000 100%
534,175 90%
100,000 100%
5,325,841 90%
26,769,217 100%
16,636,918 94%
106,751,207 99%
TOTAL REQUIREMENTS 398,573,088 284,666,484 71% 439,123,990 196,016,376 45% ; 425,298,974 97%
TES
Budget to Actuals - Countywide Summary
All Departments
FY23 YTD January 31, 2023 (unaudited)
TRANSFERS
001 - General Fund
030 - Juvenile
160/170 - TRT
220 - Justice Court
255 - Sheriffs Office
274 - Health Services
295 - CDD
325 - Road
355 - Adult P&P
465 - Road CIP
610 - Solid Waste
615 - Fair & Expo
616 - Annual County Fair
617 - Fair & Expo Capital
Reserve
618-RVPark
619 - RV Park Reserve
670 - Risk Management
705 - 911
999 - Other
58.3%
Year Complete
Fiscal Year 2022
1
Fiscal Year 2023
Budget Actuals % Budget Actuals % Projection
(21,952,604) (21,807,006) 99% (20,871,416) (11,903,797) 57%
6,223,387 6,223,387 100% ; 6,452,997 3,764,243 58%
(6,024,574) (5,916,413) 98% (6,031,446) (3,518,319) 58%
240,956 196,126 81% 263,217 153,538 58%
3,500,737 3,501,246 100% ; 3,448,587 2,105,947 61%
6,122,830 6,122,830 100% ; 8,007,942 4,075,570 51%
(270,622) (1,159,207) 428% ; (911,585) (426,540) 47%
(11,757,547) (11,757,547) 100% ; (12,330,136) (7,440,775) 60%
471,072 471,071 100% ; 267,532 72,901 27%
12,193,917 10,672,113 88% 14,230,313 4,889,361 34%
(6,029,323) (6,029,323) 100% ; (5,299,665) (2,648,141) 50%
962,736 918,804 95% 704,127 410,739 58%
(75,000) (75,000) 100% ; (156,706) (91,406) 58%
798,901 779,502 98% 1,149,827 670,719 58%
47,958 47,958 100% ; (81,566) 19,083 -23%
132,042 132,042 100% ; 261,750 152,579 58%
(3,500) (3,500) 100% ; (3,500) (2,037) 58%
0% (59,900) (59,900) 100%
15,418,726 17,682,916 115% ; 10,959,373 9,776,236 89%
(19,698,572) 94%
6,452,997
(6,028,659)
263,217
3,448,587
5,922,021
(1,183,335)
(12,330,136)
267,532
14,230,313
(5,299,665)
702,175
(156,706)
1,148,992
100%
100%
100% ;
100% ;
74%
130%
100%
100%
100%
100%
100% ;
100%
100%
(81,566) 100%
261,566 100%
(3,500) 100%
(59,900) 100% ;
12,144,639 111%
TOTAL TRANSFERS 91 - 0 (255) 0 - 0%
, Budget to Actua s CountyvvIde Summary
AU Departments
FY23 YTD January 31, 2023 (unaudited)
ENDING FUND BALANCE
001 - General Fund
030 - Juvenile
160/170 - TRT
200 - American Rescue
Fund
220 - Justice Court
255 - Sheriffs Office
274 - Health Services
295 - CDD
325 - Road
355 - Adult P&P
465 - Road CIP
610 - Solid Waste
615 - Fair & Expo
616 - Annual County Fair
617 - Fair & Expo Capital
Reserve
618 - RV Park
619 - RV Park Reserve
670 - Risk Management
675 - Health Benefits
705 - 911
999 - Other
58.3%
Year Complete
Fiscal Year 2022 — —�
Fiscal Year 2023
Budget Actuals !°
Budget Actuals
10,723,375
596,681
8,433,816
55,646
12,160,633
6,011,534
763,172
2,231,806
1,971,182
5,316,460
583,520
604,256
17,369
1,341,108
13,294
824,054
5,045,296
8,375,402
9,307,082
55,322,038
13,847,827 129%
1,522,125 255%
9,475,532 112%
108,098 999%
15,162,285
13,942,649
2,168,956
7,806,356
3,238,905
27,223,832
3,066,662
995,519
385,854
1,809,440
166,536
1,191,937
8,944,938
11,304,191
12,708,705
95,096,396
0%
125%
232%
284%
350%
164%
512%
526%
165%
999%
135%
999%
145%
177%
135%
137%
172%
11,374,637
634,663
4,000,000
57,066
7,024,650
6,005,519
1,627,134
2,262,898
1,925,640
12,334,484
556,359
315,960
225,358
1,587,183
82,920
1,340,766
5,107,351
8,815,139
8,926,080
56,809,164
27,283,612
1,469,345
6,098,545
17,280,302
18,819
31,008,381
20,092,376
2,232,875
8,280,218
3,963,881
19,352,119
2,709,687
780,408
774,493
2,525,133
159,008
1,350,201
9,180,783
11,576,702
15,947,871
120,326,932
Projection
OA
13,853,617 122%
1,590,633 251%
3,993,925 100%
6,096,788 999%
53,720
9,388,445
13,871,914
1,638,600
5,317,066
3,016,848
15,468,349
88,896
766,046
651,476
2,399,259
77,179
1,372,453
7,003,738
8,515,648
9,916,888
63,666,440
94%
134%
231%
101%
235%
157%
125%
16%
242%
289%
151%
93%
TOTAL FUND BALANCE ; 129,697,724 230,166,744 177% ; 131,012,971 302,411,692 168,747,928 129%
V'(ESiOGZ Budget to Actuals Report
f General Fund - Fund 001
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
Property Taxes - Current
Property Taxes - Prior
Other General Revenues
Assessor
Clerk
BOPTA
District Attorney
Tax Office
Veterans
Property Management
TOTAL RESOURCES
REQUIREMENTS
Assessor
Clerk
BOPTA
District Attorney
Medical Examiner
Tax Office
Veterans
Property Management
Non -Departmental
TOTAL REQUIREMENTS
TRANSFERS
Transfers In
Transfers Out
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
58.3%
Year Complete
Fiscal Year 2022
Fiscal Year 2023
Budget
Actuals
Budget
Actuals
32,410,716
460,000
2,689,926
987,411
2,741,215
14,588
448,201
341,004
259,107
152,000
32,791,880
337,612
2,880,344
886,514
2,225,591
13,216
258,776
321,554
182,018
150,000
101%
73%
107%
90%
81%
91%
58%
94%
70%
99% I
34,467,173
301,000
3,591,874
964,246
2,298,566
14,588
1,183,942
221,483
214,836
215,000
32,502,376
222,266
3,155,345
347,279
783,904
5,261
1,289,033
88,998
91,009
40,891
94%
74%
88%
36%
34%
36%
109%
40%
42%
19%
40,504,168 40,047,506 99%
43,472,708 38,526,362 89%
Projection
% $ Variance
9 I
Budget Actuals
Budget Actuals
5,454,784
2,080,739
82,911
9,715,707
242,652
932,570
795,189
380,061
1,614,196
21,298,809
5,157,534
1,735,214
77,147
8,677,696
241,582
886,019
762,328
360,274
1,485,453
19,383,248
95%
83%
93%
89%
100%
95%
96%
95%
92%
91%
5,910,478
2,432,710
87,177
10,979,839
438,702
905,262
809,390
508,359
2,130,456
24, 202, 373
3,088,619
1,209,999
48,671
5,989,620
136,763
515,729
408,867
211,069
1,577,442
13,186,780
52%
50%
56%
55%
31%
57%
51%
42%
74%
54%
34,378,087
301,000
3,744,408
964,246
1,598,566
14,588
1,293,942
221,483
214,836
215,000
100%
100%
104%
100%
70%
100%
109%
100%
100%
100%
(89,086) A
152,534; B
(700,000); C
110,000: D
E
I
F
42,946,156 99%
(526,552):
Projection % $ Variance
1 1
1 1
Budget Actuals
Budget Actuals
5,443,924
2,362,964
95,578
10,617,050
438,702
884,605
808,721
459,795
2,130,456
92%
97%
110%
97%
100%
98%
100%
90%
100%
466,554: G
69,746: H
(8,401)
362,789; I
20,657. H
669! H
48,564; H
1
J
23,241,795 96%
960,578:
Projection % $ Variance
260,000 260,000 100% : 260,000 151,921 58% 260,439 100% a 439: K
i i I i
(22,212,604) (22,067,006) 99% . (21,131,416) (12,055,718) 57% . . (19,959,011) 94% . 1,172,405.
(21,952,604) (21,807,006) 99% ; (20,871,416) (11,903,797) 57% ; ; (19,698,572) 94% ; 1,172,844;
Budget Actuals
Budget Actuals
Net Transfers - In (Out)
A
B
c
D
E
F
G
H
J
K
13,470,620 14,990, 575
19,205,359 20,664,258
(21,952,604) (21,807,006)
TOTAL FUND BALANCE : $ 10,723,375 $ 13,847,828
Projection % $ Variance
111% : 12,975,718 13,847,828 107% .: 13,847,828 107% : 872,110:
19,270,335 25,339,582 . 1 19,704,361 1 434,026;
1 1 1 1 I
(20,871,416) (11,903,797) . . (19,698,572) ; 1,172,844;
129% ; $ 11,374,637 $ 27,283,612 240% : : $ 13,853,617 122% ; $2,478,980:
Current year taxes received primarily in November, February and May; actual FY22-23 TAV is 5.50% over FY21-22 vs. 5.55% budgeted
PILT payment of $500,000 received in July 2022; includes -$585K for a State Grant that will be passed through to Neighborlmpact for domestic
well assistance
Recording fees expected to be lower than budget due to decreased loan origination volume from rising interest rates
Recent budget adjustment to increase State grant funding which is expected to come in later this fiscal year
Oregon Dept. of Veteran's Affairs grant reimbursed quarterly
Interfund land -sale management revenue recorded at year-end
Projected Personnel savings based on FY22/FY23 average vacancy rate of 7.9%
Projected Personnel based on vacancy savings to date
Projected Personnel savings based on FY22/FY23 average vacancy rate of 4.2%
Includes $100K loan to Alfalfa Fire District
Repayment to General Fund from Finance Reserves for ERP Implementation
TES
� Budget to Actuals Report
`.= Juvenile - Fund 030
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
OYA Basic & Diversion
ODE Juvenile Crime Prev
Gen Fund -Crime Prevention
Leases
Inmate/Prisoner Housing
DOC Unif Crime Fee/HB2712
Miscellaneous
OJD Court Fac/Sec SB 1065
Food Subsidy
Contract Payments
Interest on Investments
TOTAL RESOURCES
REQUIREMENTS
58.3%
Year Complete
Fiscal Year 2022
Fiscal Yc-a 2023
Budget Actuals
Budget
Actuals '/° Projection % $ Variance
432,044
100,517
89,500
88,000
80,000
49,339
7,500
20,000
12,000
8,000
14,243
500,765
117,184
89,500
89,154
92,400
50,462
29,113
10,291
11,380
9,947
7,647
116%
117%
100%
101%
116%
102%
388%
51%
95%
124%
54%
525,049
123,000
89,500
86,000
55,000
49,339
42,500
15,000
10,000
8,000
6,815
901,143 1,007,843 112% ; 1,010,203
97,007 18%
26,360 21%
0%
52,633 61%
72,300 131%
12,655 26%
19,798 47%
8,374 56%
6,612 66%
2,327 29%
15,089 221%
313,156 31%
Budget Actuals
Budget
Actuals
Personnel Services 6,082,895 5,411,118 89% : 6,332,160
Materials and Services I 1,363,409 1,249,983 92% ; 1,527,992
i
Capital Outlay 50,051 13,226 26% , 68,386
r
TOTAL REQUIREMENTS ; 7,496,355 6,674,328 89% ; 7,928,538
TRANSFERS
3,355,238 53%
767,342 50%
7,600 11%
525,049 100%
107,720 88%
89,500 100%
90,228 105%
90,000 164%
49,339 100% I
37,000 87%
15,000 100%
10,000 100%
5,000 63% ;
25,680 377%
1,044,516 103%
(15,280);
I
4,228; A
35,000: B
(5,500);
I
(3,000); C
18,865 D
34,313:
Projection % $ Variance
5,884,136 93%
1,476,484 97%
68,386 100%
448,024: E
51,508 F
4,130,180 52% ; 7,429,006 94% ; 499,532:
Budget Actuals
Budget
Actuals
Transfers In- General Funds 6,304,397
Transfers Out-Veh Reserve (81,010)
TOTAL TRANSFERS 6,223,387
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
6,304,397 100%
(81,010) 100%
6,223,387 100%
6,529,064
(76,067)
6,452,997
Projection % $ Variance
3,808,609 58% 6,529,064 100%
r � I
(44,366) 58% ; ; (76,067) 100% ;
3,764,243 58% ; , 6,452,997 100%
Budget Actuals
Budget
Actuals
968,506
(6,595,212)
6,223,387
965,223 100%
(5,666,485)
6,223,387
1,100,001
(6,918,335)
6,452,997
Projection % $ Variance
1,522,125 138%
r r
(3,817,024) ; ;
3,764,243
I I
$ 596,681 $ 1,522,125 255% ; $ 634,663
1,522,125 138%
(6,384,490)
6,452,997 r
i
422,125:
533,845
I
$ 1,469,345 232% ; ; $ 1,590,633 251% ; $955,970:
A New lease payment for JBarJ
B Savings based on current expense trends for materials and services.
c Out of county utilization for last two months is higher than anticipated based on original projection. Can shift daily based on intake activity.
D Investment Income projected to come in higher than budget
E Projected Personnel savings based on FY23 average vacancy rate of 5.2%
F Savings based on current expense trends for materials and services.
Budget to Actuals Report
TRT - Fund 160/170
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
58.3%
Year Complete
Fiscal Year 2622
Fiscal Year 2023
Budget Actuals
Budget
Actuals
• Projection % $ Variance
Room Taxes 12,519,987 12,977,205 104% : 13,580,874 9,196,342 68% 13,539,110 100% : (41,764): A
1 E I I
Interest on Investments P 58,448 51,884 89% ; 50,408 56,241 112% _ 101,380 201% ! 50,972. B
Miscellaneous - - - 161 1 . 161 161!
1 i
TOTAL RESOURCES 12,578,435 13,029,089 104% : 13,631,282 9,252,745 68% ; , 13,640,651 100% : 9,369;
REQUIREMENTS
Grants & Contributions
COVA
Interfund Charges
Administrative
Software
TOTAL REQUIREMENTS
TRANSFERS
Transfer Out - RV Park
Transfer Out - Annual Fair
Transfer Out - Justice Court
Transfer Out - Health
Transfer Out - F&E Reserve
Transfer Out - F&E
Transfer Out - Sheriff
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
Budget Actuals
Budget
Actuals
%
3,660,659
239,526
15,203
95,000
3,512,891
239,526
9,365
64,758
96%
100%
62%
68%
5,600,000
3,675,886
3,574,573
215,508
47,251
4,600,000 82%
2,288,696 62%
2,085,168 58%
107,548 50%
30,000 63%
4,010,388 3,826,539 95% ; 13,113,218
Projection % $ Variance
5,600,000 100%
3,656,267 99%
3,574,573 100%
215,508 100%
47,251 100%
- C
19,619; D
E
I
-i
9,111,412 69% ; , 13,093,599 100% ; 19,619:
Budget Actuals
Budget
Actuals
(20,000)
(75,000)
(240,956)
(444,417)
(498,901)
(1,093,513)
(3,651,787)
(6,024,574)
(20,000)
(75,000)
(196,126)
(444,417)
(479,502)
(1,049,581)
(3,651,787)
(5,916,413)
100%
100%
81%
100%
96%
96%
100%
98%
(20,000)
(75,000)
(263,217)
(418,417)
(501,683)
(1,101,342)
(3,651,787)
(6,031,446)
(11,662)
(43,750)
(153,538)
(244,076)
(292,642)
(642,446)
(2,130,205)
(3,518,319)
58%
58%
58%
58%
58%
58%
58%
58%
Projection % $ Variance
1 P
I E
I i
o i
(6,028,659) 100% ; 2,787:
Budget Actuals
Budget
Actuals
(20,000) 100%
(75,000) 100%
(263,217) 100%
(418,417) 100% ,
(500,848) 100%
1
(1,099,390) 100%
(3,651,787) 100%
0
835; F
I
1,952; G
I
• Projection % $ Variance
5,890,343
8,568,047
(6,024,574)
6,189,395
9,202,550
(5,916,413)
105%
9,513,382
518,064
(6,031,446)
9,475,532 100%
141,333 1
(3,518,319)
9,475,532 100% (37,850):
547,052 28,988;
1 1 (6,028,659) 2,787
1 1 1
$ 8,433,816 $ 9,475,532
112% ; $ 4,000,000
$ 6,098,545 152% ; ; $ 3,993,925 100% ; ($6,075):
A Room Tax collections up 4.3% over last year versus 5.0% budget assumption
g Investment Income projected to come in higher than budget
C Includes contributions of $4M to Sunriver Service District, $600K to Deschutes Trail Coalition and $1M to Mt. Bachelor
D Payments to COVA based on a percent of TRT collections
E Includes -$3.5M for Interfund Payments to the General County Reserve Fund
F The balance of the 1 % F&E TRT is transferred to F&E reserves
G Transfer projected to be lower based on decreased Room Tax revenue
Budget to Actuals Report
ARPA - Fund 200
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
Interest on Investments
Local Assistance & Tribal
Consistency
State & Local Coronavirus Fiscal
Recovery Funds
TOTAL RESOURCES
REQUIREMENTS
Fiscal Year 2022
58.3%
Year Complete
Fisca! 'tear 2023 I
Budget Actuals % uuc;get Actuals % Projection % $ Variance
93,961 105,186
19,000, 000 14,187,441 75%
176,219 168%
2,311,073
24,179,776
19,000,000 14,281,402 75%
105,186 26,667,067 999% ;
Budget Actuals
Budget Actuals
Services to Disproportionately 20,650,098 5,242,251 25%
Impacted Communities
Administrative 5,281,005 143,079 3%
Infrastructure 2,050,000 527,275 26%
Negative Economic Impacts 6,285,840 5,488,685 87%
Public Health 3,733,057 2,786,152 75%
15,394,824 7,551,739 49%
4,317,328 103,122 2%
1,634,710 484,146 30%
899,577 538,494 60%
882,922 817,362
93%
316,130 301%
4,622,145
24,179,776
210,944: A
4,622,1451 B
24,179,776
29,118,051 999% 29,012,865;
Projection % $ Variance
15,394,824 100%
4,317,328 100% - E
1,634,710 100% F
899,577 100% _ G
882,922 100% H
TOTAL REQUIREMENTS ; 38,000,000 14,187,441 37% ; 23,129,361 9,494,863 41% ; , 23,129,361 100%
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
Budget Actuals
Budget Actuals % Projection % $ Variance
19,000,000 14,137 0%
(19,000,000) 93,961
23,024,175 108,098 0%
(23,024,175) 17,172,204
108,098 0%
5,988,690
(22,916,077)
29,012,865
- $ 108,098 999% ; - $ 17,280,302 999% ; ; $ 6,096,788 999% ; $6,096,788;
A Investment Income projected to come in higher than budget
B A budget adjustment for additional Local Assistance & Tribal Consistency funds is forthcoming
c The revenue received in FY22, but unspent at 06.30.22, was recorded as Deferred Revenue and recognized in FY23
D Includes $6.77M in childcare/early education funding, $6.9M in housing support for unhoused persons and over $7.3M in affordable housing projects
E Administration holds the balance of the ARPA funds, as well as an approved Management Analyst for ARPA reporting and administration
F Consists of modernization of irrigation systems, Terrebonne wastewater system, and a regional broadband infrastructure needs and assessment
G Majority of funding is for food programs, $2.5 million in small business assistance and additional funding for Ronald McDonald House and an
Apprenticeship jobs program
H Approved ARPA funding consists of Isolation Motel Liability Insurance, COVID-19 testing done by Dr. Young, UV sanitizer for the jail to prevent
COVID-19 in congregate settings and various Health Services expenses such as temporary staffing costs to support the COVID-19 response
`\V(ES�OG� Budget to Actuals Report
Justice Court - Fund 220
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
Court Fines & Fees
Interest on Investments
Miscellaneous
58.3%
Year Complete
Fiscal Year 2022
Fiscal Year 2023
Budget
Actuals
Budget
Actuals
550,000
95
737
494,265 90%
45 48%
365 50%
525,000
293,044 56%
32 297 929%
Projection
$ Variance
525,000 100%
490 999%
458! A
TOTAL RESOURCES 550,832 494,676 90% ; 525,032 293,341 56% ; , 525,490 100% ; 458:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services 577,209 541,792 94% e 569,648 336,098 59% :: 573,452 101% : (3,804):
Materials and Services 158,933 149,011 94% e 161,535 91,963 57% : a 161,535 100% ; B
TOTAL REQUIREMENTS ; 736,142 690,802 94% ; 731,183 428,061 59% ; , 734,987 101% ; (3,804);
TRANSFERS
Transfers In - TRT
Budget Actuals
0/0
Budget Actuals
%
Projection % $ Variance
240,956 196,126 81% : 263,217 153,538 58% 263,217 100%
TOTAL TRANSFERS 240,956 196,126 81% ; 263,217 153,538 58% ; ; 263,217 100% ;
Resources over Requirements
Net Transfers - In (Out)
TOTAL
(185,310) (196,126) a (206,151) (134,719)
240,956 196,126 263,217 153,538
$ 55,646 - 0% ;
(209,497)
263,217
(3,346):
i
$ 57,066 $ 18,819 33% ; , $ 53,720 94% ($3,346);
A Investment Income projected to come in higher than budget
g One time yearly software maintenance fee paid in July for entire fiscal year
Budget to Actuals Report
Sheriff's Office - Fund 255
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
LED #1 Property Tax Current
LED #2 Property Tax Current
Sheriffs Office Revenues
LED #1 Property Tax Prior
LED #2 Property Tax Prior
LED #1 Interest
LED #2 Interest
LED #2 Foreclosed Properties
LED #1 Foreclosed Properties
TOTAL RESOURCES
REQUIREMENTS
Digital Forensics
Concealed Handgun Licenses
Rickard Ranch
Sheriffs Services
Civil/Special Units
Automotive/Communications
Detective
Patrol
Records
Adult Jail
Court Security
Emergency Services
Special Services
Training
Other Law Enforcement
Non - Departmental
TOTAL REQUIREMENTS
TRANSFERS
Transfer In - TRT
Transfer In - General Fund
Transfers Out - Debt Service
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
58.3%
Year Complete
Fiscal Year 2022
Fiscal Year 2023
Budget Actuals
Budget
Actuals
28,448,529
11,813,562
3,993,964
330,000
145,000
147,416
69,274
28,828,746
11,962,302
4,407,029
288,862
118,145
96,152
24,356
15,070
36,317
101%
101%
110%
88%
81%
65%
35%
30,282,049
13,400,541
4,607,630
330,000
145,000
89,119
22,716
28,624,636 95%
12,598,973 94%
4,585,528 100%
185,635 56%
76,620 53%
146,735 165%
33,169 146%
1
44,947,745 45,776,980 102%
48,877,055 46,251,296 95%
Projection
$ Variance
30,239,651 100%
13,313,046 99%
4,945,024 107%
330,000 100%
145,000 100%
240,230 270% i
47,760 210%
,
(42,398)A
(87,495); B
337,394; C
1
151,111: C
25,044; D
49,260,711 101% ; 383,656:
Budget Actuals
Budget Actuals
4,002,499
1,154,204
3,576,342
3,029,130
14,015,461
1,025,023
21,033,697
444,617
789,912
1,775,588
1,626,207
1,389,684
299,998
4,208,992
1,112,473
3,738,777
3,013,632
13,440,565
735,218
18,807,184
431,758
543,303
2,053,196
1,786,439
1,510,925
105%
96%
105%
99%
96%
72%
89%
97%
69%
116%
110%
109%
0%
808,610
335,044
264,871
5,863,885
1,168,300
4,005,888
3,383,825
14,640,315
944,493
22,269,320
424,769
829,997
2,047,792
1,907,588
820,836
448,440
173,261
128,823
2,912,135
705,110
1,988,229
2,200,919
8,341,837
382,712
11,771,469
305,107
311,013
1,383,912
899,131
559,050
55%
52%
49%
50%
60%
50%
65%
57%
41%
53%
72%
37%
68%
47%
68%
0%
54,162,360 51,382,461
95% ; 59,715,533 32,511,147 54%
Budget Actuals
Budget Actuals
Projection % $ Variance
768,346
308,849
264,871
5,125,790
1,109,983
3,909,285
3,933,754
14,776,858
685,062
20,991,450
530,499
635,501
2,468,297
1,912, 594
1,061,999
95% 40,264:
92% 26,195
100%
87% 738,095
58,317
98% 96,603;
116% (549,929);
I
101% (136,543);
73% ' 259,431;
94% 1,277,870
1
125% i (105,730);
77% ; 194,496.
121% ; (420,505)!
i i
100% ; (5,006);
129% ; (241,163);
100%
95%
58,483,138 98% ; 1,232,395:
• Projection % $ Variance
3,651,787
121,950
(273,000)
3,500,737
3,651,787 100%
121,950 100%
(272,491) 100%
3,501,246 100%
3,651,787
70,000
(273,200)
3,448,587
2,130,205 58%
40,831 58% .
(65,089) 24%
1 I
2,105,947 61%
Budget Actuals
Budget Actuals
3,651,787 100%
70,000 100%
(273,200) 100%
3,448,587 100%
• Projection % $ Variance
17,874,511
(9,214,615)
3,500,737
17,266,520 97% : 14,414,541
(5,605,481) ; (10,838,478)
3,501,246 ; 3,448,587
15,162,285 105% : : 15,162, 285 105% : 747,744:
13,740,149 i i (9,222,427) 1,616,051;
2,105,947 3,448,587 ,
, I
•
$ 12,160,633 $ 15,162,285 125% ; $ 7,024,650 $ 31,008,381 441% ; ; $ 9,388,445 134% ; $2,363,795:
Note: Vacant positions are driving projected department savings, with other fluctuations causing projected budget overages
A Current year taxes received primarily in November, February and May; actual FY22-23 TAV is 5.50% over FY21-22 vs. 5.55% budgeted
g Current year taxes received primarily in November, February and May; actual FY22-23 TAV is 4.79% over FY21-22 vs. 5.45% budgeted
c Investment Income projected to come in higher than budget
D Investment Income projected to come in lower than budget
E Savings due to vacant positions
0Tes `OG2 Budget to Actuals Report
Health Services - Fund 274
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
State Grant
OHP Capitation
State Miscellaneous
OHP Fee for Service
Federal Grants
Local Grants
Environmental Health Fees
Other
State - Medicaid/Medicare
Patient Fees
Medicaid
State - Medicare
Vital Records
Liquor Revenue
Divorce Filing Fees
Interfund Contract- Gen Fund
State Shared- Family Planning
Interest on Investments
CCBHC Grant
TOTAL RESOURCES
REQUIREMENTS
Expenditures
Administration Allocation
Personnel Services
Materials and Services
Capital Outlay
TOTAL REQUIREMENTS
TRANSFERS
Transfers In- General Fund
Transfers In- OHP Mental Health
Transfers In - TRT
Transfers Out
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
58.3%
Year Complete
Fiscal "Year 2022
Fiscal Year 2023
Budget Actuals
Budget Actuais
17,641,302
8,947,837
4,129,465
3,627,151
4,303,483
1,936,838
1,086,019
884,036
843,050
468,415
1,014,100
172,200
280,000
157,000
173,030
127,000
152,634
156,549
2,627,291
16,634,837
11,776,144
3,518,729
4,032,343
4,090,251
3,350,227
1,213,172
866,362
777,348
538,392
750,524
194,470
342,960
199,100
178,331
127,000
118,228
101,438
38,587
94% 22,223,536
132% 12,882,624
85% 8,901,719
111% 3,232,620
95% 2,615,634
173% 2,332,031
112% 1,238,499
98% 1,169,317
92% 807,530
115% 615,644
74% 430,863
113% 337,614
122% 300,000
127% 177,574
103% 173,030
100% 127,000
77% 125,000
65% 97,750
1%
14,500,771
7,663,361
5,832,900
2,265,038
1,329,260
1,672,738
1,089,764
1,155,534
664,834
374,656
367,780
120,647
179,726
71,415
63,178
127,000
82,919
193,461
65%
59%
66%
70%
51%
72%
88%
99%
82%
61%
85%
36%
60%
40%
37%
100%
66%
i
198%
Projection % $ Variance
23,813,079
12,115,681
8,414, 578
4,909,696
2,691,308
2,525,159
1,258,100
1,186,058
1,139, 526
642,200
630,480
206,824
348,017
177,574
63,178
127,000
165,838
347,100
107% ,
94%
95%
152%
103%
108%
102%
101%
141%
104%
146%
61%
116%
100%
37%
100%
133%
355%
1,589,543;
(766,943)
(487,141)
1,677,076.
75,674
193,128
19,6010
16,741
331,996;
26,556
199,617;
(130,790);
48,017
i
(109,852)
40,838.
249,350
; 48,727,400 48,848,440 100% ; 57,787,985 37,754,980 65% ; , 60,761,396 105% ; 2,973,411;
Budget Actuals
Budget Actuals
43,994,358
14,721,284
157,000
58,872,642
- 999%
39,393,426 90%
12,243,043 83%
82,128 52%
51,718,597 88% ;
40,027
50,678,752
19,919,705
380,643
71,019,127
27,890,689
7,669,834
120,300
35,680,822
0%
0%
55%
39%
32%
50%
Budget Actuals
Budget Actuals
5,909,168
444,417
(230,755)
6,122,830
5,909,168 100%
444,417 100%
(230,755) 100%
6,122,830 100%
6,608,245
1,473,586
418,417
(492,306)
8,007,942
3,854,746 58%
368,382 25%
244,076 58%
(391,634) 80%
4,075,570 51% ; ,
Projection % $ Variance
40,027 100% ' -,
- 0%
46,223,581 91% 4,455,171.
20,115,900 101% (196,195)�.
374,643 98% 6,000;
66,754,151 94% ; 4,264,976;
Projection % $ Variance
5,435,840 82% : (1,172,405):
560,070 38% ; (913,516);
418,417 100%
(492,306) 100%
5,922,021 74% ; (2,085,921);
Budget Actuals
Budget Actuals
10,033,946
(10,145,242)
6,122,830
10,689,975 107% : 11,228,719
(2,870,157) ; (13,231,142)
6,122,830 ; 8,007,942
13,942,649 124%
2,074,157 ;
4,075,570
; $ 6,011,534 $ 13,942,649 232% ; $ 6,005,519
Projection % $ Variance
13,942,649 124% : 2,713,929:
(5,992,755) 7,238,387
5,922,021 ; (2,085,921);
$ 20,092,376 335% ; ; $ 13,871,914 231% ; $7,866,395;
Budget to Actuals Report
Health Services - Admin - Fund'274
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
Federal Grants
State Grant
OHP Capitation
Other
Interest on Investments
CCBHC Grant
Patient Fees
TOTAL RESOURCES
REQUIREMENTS
58.3%
Year Complete
Fiscal Year 20 2
F?sc :.! Year 2023
Budget Actuals
Budget
Actuals
1,438,843
769,319
9,200
156,549
486,804
1,183,981 82%
493,270 64%
436,443
12,146 132%
101,438 65%
6,938 1%
1,124
454,405
379,180
367,074
160,495
97,750
251,931
313,969
238,322
155,154
193,461 198%
55%
83%
65%
97%
2,860,715 2,235,340 78%
1,458,904 1,152,836
79%
Projection % $ Variance
747,892 165%
340,782 90%
367,074 100%
158,695 99%
347,100 355%
293,487: A
(38,398);
0
(1,800).
a
249,350!
1,961,543 134% ; 502,639:
Budget Actuals
Budget Actuals
Expenditures -
Personnel Services 6,904,224
Materials and Services 6,580,649
Administration Allocation (10,188,902)
TOTAL REQUIREMENTS : 3,295,971
5,832,219
6,134,705
(10,188,901)
1,778,023
•
84%
93%
100%
54%
3,095
6,738,820
7,007,588
(11,228,846)
2,520,656
0%
3,436,990 51%
3,833,603 55%
(2,735,859) 24% .
4,534,735 180%
TRANSFERS
Transfers In- OHP Mental Health
Transfers Out
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
Budget
Actuals
Budget Actuals
(219,794)
(219,794)
(219,794) 100%
(219,794) 100%
80,771
(230,635)
(149,864)
Projection % $ Variance
3,095 100%
5,947,709 88%
6,900,579 98%
(11,228,846) 100%
1,622,537 64%
791,111! B
107,009;
898,120:
Projection % $ Variance
20,190 25%
(134,533) 58%
(114,343) 76%
- 0%
(230,635) 100%
(230,635) 154%
(80,771): C
(80,771);
Budget Actuals
Budget Actuals
0/0
3,552,000
(435,256)
(219,794)
3,769,942
457,318
(219,794)
106%
3,884,332
(1,061,752)
(149,864)
Projection % $ Variance
4,007,465 103%
i e
(3,381,898) s a
(114,343)
$ 2,896,950
4,007,465 103% : 123,133:
339,006 a 1,400,759;
(230,635) (80,771);
$ 4,007,465 138% ; $ 2,672,716 $ 511,224 19% ; $ 4,115,837 154% ; $1,443,121:
A Projection includes unbudgeted FEMA carryforward from FY22 for vaccine clinics and outreach.
B Personnel projections based on year to date vacancy savings and assume 3% moving forward.
c Transfers In from OHP Mental Health Reserves will occur at end of year. No funds are currently projected to be transferred to Admin Services.
‘TES
Budget to Actuals Report
Health Services - Behavioral Health - Fund 274
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
State Grant
OHP Capitation
State Miscellaneous
OHP Fee for Service
Federal Grants
Local Grants
Other
Patient Fees
Medicaid
State - Medicare
Liquor Revenue
Divorce Filing Fees
Interfund Contract- Gen Fund
CCBHC Grant
TOTAL RESOURCES
58.3%
Year Complete
Fiscal Year 2022
Budget Actuals % Budget k;tuals
Fiscal Year 2023
Projection % $ Variance
11,907,014
8,947,837
1,934,643
3,627,151
2,725,623
1,093,055
682,180
372,115
1,014,100
172,200
157,000
173,030
127,000
2,140,487
12,160,202
11,339,701
1,712,171
4,009,351
2,781,433
1,378,335
668,038
431,526
750,524
194,470
199,100
178,331
127,000
31,649
102% ,
127%
89%
111%
102%
126%
98%
116%
74%
113%
127%
103%
100%
1%
15,718,843
12,515,550
8,027,373
3,214,360
2,017,169
1,475,139
719,670
519,344
430,863
337,614
177,574
173,030
127,000
10,490,182
7,425,039
5,573,664
2,246,922
1,005,729
840,395
422,414
290,042
367,780
120,647
71,415
63,178
127,000
67%
59%
69%
70%
50%
57%
59%
56%
85%
36%
40%
37%
100%
35,073,435 35,961,830 103%
45,453,529 29,044,406 64%
REQUIREMENTS Budget
Actuals
Budget Actuals
Administration Allocation 7,523,855
Personnel Services 26,606,065
Materials and Services 4,882,963
Capital Outlay 80,000
TOTAL REQUIREMENTS ; 39,092,883
7,523,855
24,513,386
3,690,305
54,752
100%
92%
76%
68%
35,782,298 92%
8,265,132 2,021,250 24%
32,453,031 18,504,785 57%
10,260,652 2,963,286 29%
225,443 109,100 48%
P
51,204,258 23,598,420 46%
16,883,785
11,748,607
7,490, 745
4,877,317
1,780,729
1,537,053
722,058
497,215
630,480
206,824
177,574
63,178
127,000
107%
94%
93%
152%
88%
104%
100%
96%
146%
61%
100%
37%
100%
1,164,942: A
(766,943); B
(536,628); C
1,662,957; B
(236,440);
61,914.
2,388!
(22,129);
199,617.
(130,790)=I
P
(109,852); D
1
46,742,565 103%
1,289,036:
Projection % $ Variance
8,265,132 100% :
1 �
29,814,766 92% . 2,638,265. E
10,219,022 100% ! 41,629!
219,443 97% ! 6,000'
48,518,363 95% ; 2,685,895:
TRANSFERS Budget
Actuals
Budget Actuals
Transfers In- General Fund
Transfers In- OHP Mental Health
Transfers Out P
TOTAL TRANSFERS
2,278,087
(10,961)
2,267,126
2,278,087 100%
(10,961) 100%
1
2,267,126 100%
2,231,439
1,392,815
(152,921)
3,471,333
1,301,643 58%
348,192 25%
(148,351) 97%
1,501,484 43%
Projection % $ Variance
1 1
i 1
1,227,695 55% : (1,003,744) F
560,070 40% , (832,745); G
(152,921) 100%
P
1,634,844 47% ; (1,836,489);
FUND BALANCE Budget
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
Actuals
Budget Actuals
3,612,014
(4,019,448)
2,267,126
3,870,664 107%
179,532
2,267,126 •
4,788,795
(5,750,729)
3,471,333
6,317,144 132% :
5,445,986
1,501,484
Projection % $ Variance
6,317,144 132% : 1,528,349:
(1,775,798) 3,974,931;
1,634,844 ' (1,836,489)'
$ 1,859,692 $ 6,317,322 340% ; $ 2,509,399 $ 13,264,614 529% ; ; $ 6,176,189 246% ; $3,666,790:
A Increase of $1.1 M related to new funds for Aid & Assist ($431 K), a cost of living adjustment ($358K), and carryforward revenue from FY22 ($455k).
B A new System of Care wraparound payment was budgeted as part of OHP Capitation, but is coming in as OHP Fee for Service.
c Vacancies in I/DD are estimated to result in lower State Miscellaneous revenue than budgeted.
D Mediation Program will no longer be managed within Health Services, so funds are transferred out of Health Services
E Personnel projections based on year to date vacancy savings and assume 10% moving forward.
F Estimating Behavioral Health will return approximately $1 M return of County General Funds in FY23.
G Transfers In from OHP Mental Health Reserves will occur at end of year. Fewer funds are currently projected to be transferred to Behavioral Health
than budgeted.
Budget to Actuals Report
Health Services - Public Health - Fund 274
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
State Grant
Environmental Health Fees
State Miscellaneous
Local Grants
State - Medicaid/Medicare
Vital Records
Other
Federal Grants
State Shared- Family Planning
Patient Fees
OHP Fee for Service
TOTAL RESOURCES
REQUIREMENTS
58.3%
Year Complete
Fiscal Year 2..022
l'; cal Year 2023
Budget Actuais % Budget
Actuals % Projection
4,964,969
1,086,019
2,194,822
843,783
843,050
280,000
192,656
139,017
152,634
96,300
3,981,365
1,213,172
1,806,557
1,971,892
777,348
342,960
186,177
124,837
118,228
105,742
22,993
80%
112%
82%
234%
92%
122%
97%
90%
77%
I
110%
I
6,125,513
1,238,499
874,346
856,892
807,530
300,000
289,152
144,060
125,000
96,300
18,260
3,696,620 60%
1,089,764 88%
259,236 30%
832,342 97%
664,834 82%
179,726 60%
577,966 200%
71,600 50%
82,919 66%
84,614 88%
18,116 99%
10,793,250 10,651,270 99% 10,875,552
7,557,737 69%
Budget Actuals
% $ Variance
6,588,512
1,258,100
923,833
988,106
1,139,526
348,017
305,305
162,687
165,838
144,985
32,379
108%
102%
106%
115%
141%
116%
106%
113%
133%
151%
177%
462,999 A
19,601
49,487
131,214: B
331,996: C
48,017
16,153
18,627
40,838
48,685
14,119
12,057,288 111% ; 1,181,736:
• Budget Actuals % Projection % $ Variance
Administration Allocation
Expenditures
Personnel Services
Materials and Services
Capital Outlay
TOTAL REQUIREMENTS
TRANSFERS
2,665,047
10,484,069
3,257,672
77,000
16,483,788
2,665,046 100%
9,047,822 86%
2,418,033 74%
27,376 36%
I
14,158,277 86%
2,963,714
36,932
11,486,901
2,651,466
155,200
17,294,213
714,609 24%
0%
5,948,914 52%
872,945 33%
11,200 7%
7,547,668 44%
I I
i o
I I
2,963,714 100%
36,932 100%
I
10,461,106 91%
2,996,299 113%
155,200 100%
a
16,613,251 96%
1,025,795• D
(344,833): E
680,962:
Budget Actuals
• Budget
Actuals
Transfers In- General Fund 3,631,081
Transfers In - TRT 444,417
Transfers Out -
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
3,631,081 100%
444,417 100%
4,376,806
418,417
(108,750)
Projection % $ Variance
2,553,103 58%
244,076 58%
(108,750) 100%
a I
4,208,145 96%
418,417 100%
(108,750) 100%
(168,661): F
4,075,498 4,075,498 100% ; 4,686,473 2,688,429 57% ; 4,517,812 96% ; (168,661);
Budget Actuals
Budget Actuals
2,869,932
(5,690,538)
4,075,498
3,049,370
(3,507,006)
4,075,498
106%
2,555,592
(6,418,661)
4,686,473
Projection % $ Variance
3,618,039 142%
1 f
10,069
I I
2,688,429
1 I
TOTAL FUND BALANCE ;
$ 1,254,892 $ 3,617,861 288%
3,618,039 142% : 1,062,447:
(4,555,963) • 1,862,698•
4,517,812 ; (168,661);
$ 823,404 $ 6,316,538 767% ; ; $ 3,579,888 435% ; $2,756,484:
A Carryforward of unbudgeted funds are related to vacancies in COVID Team and Public Health Modernization; Includes additional funds for Problem
Gambling
g Carryforward from FY22 of appx. $40K for Living Well and Diabetes Prevention Programs, as well as reclassifying $60K from Jefferson County for
disease investigation
c Medicaid revenue trending more than budgeted for the Family Support Services - Nurse Home Visiting Programs
D Personnel projections based on year to date vacancy savings and assume 6% moving forward.
E Increase in expenditures related to additional funds in Prevention Services, including Tobacco Prevention, Diabetes Prevention, and Alcohol and
Drug Prevention. Also includes estimated isolation motel expenses and increase MAC/TCM match amounts.
F Due to Health Officer vacancy, anticipate returning associated County General Fund ($168K).
Budget to Actu&s Report
Community Development - Fund 295
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
58.3%
Year Complete
Fiscal Year 2022 1 Fiscal Year 2023
Budget Actuals % Budget Actuals
Projection % $ Variance
Admin - Operations 138,716 153,688 111% 153,445 86,136 56% 145,645 95% : (7,800):
Code Compliance 842,906 995,865 118% 1,171,592 593,608 51% 994,467 85% (177,125); A
Building Safety 3,819,940 4,325,818 113% 4,821,160 2,541,113 53% 4,549,660 94% (271,500); A
Electrical 914,750 979,129 107% 1,022,005 449,745 44% _ 785,505 77% (236,500); A
Onsite Wastewater 1,056,678 983,462 93% 1,017,678 442,125 43% a 814,478 80% (203,200); A
Current Planning 1,980,521 2,223,570 112% 2,425,334 1,122,282 46% 2,020,184 83% (405,150) A
Long Range Planning 826,806 880,902 107% 1,064,305 604,663 57% ' 893,978 84% (170,327) A
TOTAL RESOURCES 9,580,316 10,542,434 110% ; 11,675,519 5,839,673 50% ; , 10,203,917 87% ; (1,471,602):
REQUIREMENTS
Budget Actuals % Budget Actuals
0/0
Projection % $ Variance
Admin - Operations 3,137,795 2,960,981 94% : 3,432,980 1,747,827 51% :: 3,018,365 88% : 414,615: B
Code Compliance 617,012 618,343 100% 805,614 418,149 52% ' 728,486 90% ' 77,128; B
Building Safety 2,284,444 2,022,820 89% 2,538,721 1,093,058 43% 1,970,675 78% 568,046; B
Electrical 556,531 553,223 99% 641,837 311,899 49% 543,770 85% 98,067, B
Onsite Wastewater 765,935 643,079 84% 753,369 418,913 56% 738,269 98% 15,100
Current Planning 1,769,333 1,589,882 90% 2,062,044 864,333 42% 1,553,934 75% 508,110; B
Long Range Planning 847,839 575,615 68% . 998,739 495,035 50% 997,439 100% : 1,300;
TOTAL REQUIREMENTS : 9,978,889 8,963,943 90% : 11,233,304 5,349,214 48% : : 9,550,938 85% : 1,682,366:
TRANSFERS
Transfers In - General Fund
Transfers In - CDD Electrical
Reserve
Transfers Out
Transfers Out - CDD Reserve
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
Budget Actuals
Budget Actuals % Projection % $ Variance
290,000 170,661 59% : 160,000 80,557 50% < : 160,000 100% : ; C
- - 98,436 98,436: D
(99,360) (99,360) 100% ; (112,619) (65,674) 58% : : (112,619) 100%
(461,262) (1,230,508) 267% ; i (958,966) (441,423) 46% : a (1,329,152) 139% o (370,186): E
0 1 i
(270,622) (1,159,207) 428% : (911,585) (426,540) 47% : : (1,183,335) 130% : (271,750):
Budget Actuals
0/0
Budget Actuals
OA
Projection % $ Variance
1,432,367 1,749,673 122% : 2,096,504 2,168,956 103% ; ; 2,168,956 103% : 72,452:
(398,573) 1,578,491 442,215 490,459 . ' 652,979 210,764;
(270,622) (1,159,207) (911,585) (426,540) ; ; (1,183,335) (271,750)
$ 763,172 $ 2,168,956 284% ; $ 1,627,134 $ 2,232,875 137% ; ; $ 1,638,600 101% ; $11,466:
A YTD revenue collection is lower than anticipated due to application volume decrease
g Projections reflect unfilled positions
c $40K to Current Planning will be transferred as needed
D Transfer in from reserves anticipated due to revenue collection less than anticipated
E Transfer out projection increased due to reduced expenditures related to unfilled FTE
ViES
Budget to Actuals Report
Road - Fund 325
FY23 YTD January 31, 2023 (unaudited)
d)
RESOURCES
Motor Vehicle Revenue
Federal - PILT Payment
Other Inter -fund Services
Forest Receipts
Sale of Equip & Material
Cities-Bend/Red/Sis/La Pine
Miscellaneous
Interest on Investments
Mineral Lease Royalties
State Miscellaneous
Assessment Payments (P&I)
TOTAL RESOURCES
58.3%
Year Complete
Fiscal Yr_ar2022
fiscal
ar 2023
Budget Actuals
Budget Actuals
17,485,000 19, 740,504
2,096,751 2,195,918
1,221,632 1,254,413
627,207 792,420
449,150 341,833
560,000 155,269
67,340 68,747
59,109 55,083
60,000 148,267
113%
105%
103%
126%
76%
28%
102%
93%
247%
3,460 16,052 464%
19,483,147
2,200,000
1,311,901
882,502
426,000
403,731
77,610
54,172
50,000
12,094,134
2,239,616
188,079
278,732
266,129
47,076
46,795
17,484
20,000
3,702
62%
102%
14%
0%
65% <
66%
0
61%
86%
35%
Projection % $ Variance
20,103,788
2,239,616
1,311,901
792,322
455,563
403,731
77,610
81,950
50,000
20,000
10,000
103%
s
102%
100%
90% s
107%
100%
0
100%
151%
100% e
620,641: A
0
39,616! B
(90,180)
29,563
27,778; C
20,000!
10,000. D
22,629,649 24,768,506 109% ; 24,889,063 15,201,745 61% ; , 25,546,482 103% ; 657,418:
REQUIREMENTS Budget
Actuals
Budget Actuals
Personnel Services 6,916,229
Materials and Services ! 7,843,400
i
Capital Outlay 264,500
1
TOTAL REQUIREMENTS ; 15,024,128
TRANSFERS
Transfers Out
TOTAL TRANSFERS
6,751,810 98%
6,877,560 88%
141,754 54%
7,802,271
8,246,700
140,025
4,120,010 53%
3,079,284 37%
87,814 63%
13,771,124 92%
16,188,996
Projection % $ Variance
1 1
7,318,931 94%
8,246,680 100%
140,025 100%
483,340; E
20
7,287,108 45% ; ; 15,705,636 97% ; 483,360:
Budget Actuals % Budget
Actuals
Projection % $ Variance
(11,757,547) (11,757,547) 100% (12,330,136) (7,440,775) 60% (12,330,136) 100%
(11,757,547) (11,757,547) 100% ; (12,330,136) (7,440,775) 60% ; ; (12,330,136) 100%
FUND BALANCE Budget
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
Actuals
Ok
Budget
Actuals
6,383,832
7,605,521
(11,757,547)
8,566,521 134% : 5,892,967
10,997,382 ! 8,700,067
(11,757,547) I (12,330,136)
7,806,356 132%
7,914,637
(7,440,775)
Projection % $ Variance
9,840,846
(12,330,136) ,
1 1 1
; $ 5,317,066 235% : $3,054,168:
TOTAL FUND BALANCE ; $ 2,231,806
$ 7,806,356 350% ; $ 2,262,898
$ 8,280,218 366%
1,913,390:
1,140,778
A Updated fall projection per AOC/CRP
g Actual payment higher than budget
c Investment Income projected to come in lower than budget
D Updated based on YTD actuals trending higher than budgeted
E Projected Personnel savings based on FY23 average vacancy rate of 6.8%
ESC�G�� Budget to Actuals Report
Adult P&P - Fund 355
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
58.3%
Year Complete
Fiscal Year 2022
Fiscal Year 2023
Budget Actuals
%
Budt,et Actuals % Projection % $ Variance
DOC Grant in Aid SB 1145 4,202,885 4,734,453 113% a 4,734,453 3,550,840 750/0 ; 4,734,453 100%
CJC Justice Reinvestment 781,597 892,038 114% 892,038 446,019 50% . 943,171 106% 51,133. A
DOC Measure 57 255,545 244,606 96% 0 244,606 271,606 111% ; 271,606 111% 27,000: B
State Miscellaneous 138,000 96,068 70% 123,453 34,345 28% 0 100,000 81% ! (23,453)! C
Interfund-Sheriff 50,000 55,000 110% 50,000 29,167 58% a 50,000 100% 1
Gen Fund/Crime Prevention 50,000 50,000 100% 50,000 0% ' 50,000 100%
Oregon BOPPPS 24,281 20,318 84% 20,318 0% . 0% (20,318)! D
Interest on Investments 45,193 19,125 42% ' 18,151 33,346 184% . 59,390 327% 41,239; E
Miscellaneous 500 3,904 781% 500 74 15% . 500 100%
Electronic Monitoring Fee 2,500 280 11% 500 601 120% . 800 160% 300; F
DOC-Family Sentence Alt 118,250 58,958 50% - - ,
Probation Work Crew Fees 1,500 0% , ,
Probation Supervision Fees 170,000 3,606 2%
1 1
TOTAL RESOURCES 5,840,250 6,178,356 106% ; 6,134,018 4,365,997 71% ; , 6,209,920 101% : 75,902;
REQUIREMENTS
Personnel Services
Materials and Services
Capital Outlay
TOTAL REQUIREMENTS
TRANSFERS
Transfers In- General Funds
Transfer to Vehicle Maint
Transfers Out
TOTAL TRANSFERS
FUND BALANCE
Budget Actuals
%
Budget Actuals
Projection % $ Variance
5,379,503 4,864,354 90% = 5,683,822 2,865,966 50% : : 4,888,952 86% : 794,870: G
1,700,412 1,528,224 90% i 1,883,614 847,359 45% ' a 1,802,082 96% ' 81,532; H
- 1 8,475 598 7% ; 7 1 8,475 100% . ,
7,079,915 6,392,578 90% ; 7,575,910 3,713,922 49% ; , 6,699,509 88% ; 876,402:
Budget
Actuals "/° Budget Actuals
0/0
Projection % $ Variance
662,046 662,045 100% : 536,369 312,872 58% : : 536,369 100%
(190,974) (190,974) 100% (69,277) (40,411) 58% ! (69,277) 100%
(199,560) (199,560) 100% ; ; (199,560) 100%
1 1 1
471,072 471,071 100% ; 267,532 72,901 27% ; , 267,532 100% ;
_i
Budget Actuals
%
Budget Actuals
0/0
Projection % $ Variance
Beginning Fund Balance 2,739,775 2,982,055 109% : 3,100,000 3,238,905 104% : : 3,238,905 104% : 138,904:
Resources over Requirements . (1,239,665) (214,221) (1,441,892) 652,075 . . (489,588) 952,304
Net Transfers - In (Out) ' 471,072 471,071 267,532 72,901 ' . 267,532
1 1 1 1 1 I
TOTAL FUND BALANCE : $ 1,971,182 $ 3,238,905 164% ; $ 1,925,640 $ 3,963,881 206% ; ; $ 3,016,848 157% ; $1,091,208;
A Received additional JRI funding for training, equity plan, and community engagement.
g DOC has increased funds for M57. Deschutes County received an additional $27K for housing and curriculum training.
C Close out of Adult Treatment Court. No longer accepting new clients.
D Hearings officer agreement with board of supervision is payment in even year. Payment will come next year.
E Investment Income projected to come in higher than budget
F Received additional electronic monitoring restitution payments.
G Projected Personnel savings based on FY23 average vacancy rate of 13.9%
H Adult Treatment Court Closure and based on other expense trends.
Budget to Actual Report
Road CIP - Fund 465
FY23 YTD January 31, 2023 (una.idived)
RESOURCES
58.3%
Year Complete
Fiscal Year 2022
Budget Actuals
t"iscai Year 2023
% Budget Actuals % Projection
$ Variance
State Miscellaneous 2,191,461 1,000,000 46% 1,818,500 - 0% ; ; 818,500 45% (1,000,000); A
Interest on Investments 279,729 124,832 45% 124,563 177,707 143% ; ; 303,850 244% ; 179,287I B
{ I I
TOTAL RESOURCES 2,471,190 1,124,832 46% ; 1,943,063 177,707 9% ; 1,122,350 58% ; (820,713):
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Materials and Services 109,870 109,870 100% : 127,640 74,457 58% : : 127,640 100% ,
Capital Outlay 29,612,821 7,996,247 27% ` 28,259,526 12,864,323 46% ! ! 26,980,506 95% ! 1,279,020!
1 I I 9
TOTAL REQUIREMENTS : 29,722,691 8,106,117 27% : 28,387,166 12,938,780 46% : : 27,108,146 95% : 1,279,020:
TRANSFERS
Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In 12,193,917 10,672,113 88% : 14,230,313 4,889,361 34% : : 14,230,313 100%
I , I
TOTAL TRANSFERS 12,193,917 10,672,113 88% ; 14,230,313 4,889,361 34% ; , 14,230,313 100%
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
Budget Actuals % Budget Actuals
Projection % $ Variance
20,374,044 23,533,004 116% : 24,548,274 27,223,832 111% : : 27,223,832 111% : 2,675,558:
(27,251,501) (6,981,285) (26,444,103) (12,761,073) (25,985,796) 458,307;
I � I I � I
; i
12,193,917 10,672,113 14,230,313 4,889,361 14,230,313
1 1 I I
$ 5,316,460 $ 27,223,832 512% ; $ 12,334,484 $ 19,352,119 157% ; ; $ 15,468,349 125% ; $3,133,865:
A @I M was budgeted in FY23, but received in FY22
g Investment Income projected to come in higher than budget
Budget to Actuals Report
Road CiP (Fund 465) - Capital Outlay Summary by Project
FY23 YTD January 31, 2023 (unaudited)
Terrebonne Refinement Plan
US 20 at Tumalo
Tumalo Road / Tumalo Place
Old Bend Rdm/Tumalo Rd Inter
NE Negus and 17TH
Hunnel Rd: Loco Rd to Tumalo Rd
Transportation System Plan Update
Gribbling Rd Bridge
Terrebonne Wastewater Feasibility St.
Rickard Rd: Groff Rd to US 20
Paving Powell Butte Hwy
Smith Rock Way Bridge Replace
Deschutes Mkt Rd/Hamehook Round
Paving Cottonwood: Us 97 To BSNF RR
Paving Desch Mkt Rd: Yeoman Hamehoo
Paving Alfalfa Mkt Rd: Mp 4 Dodds
Paving Of Hamby Rd: Us 20 To Butler
Powell Butte Hwy/Butler Market RB
Wilcox Ave Bridge #2171-03 Replacement
US 20: Tumalo Multi -Use Path Crossing
Highway Warning Systems 2021
Tumalo Wastewater Feasibility Study
Paving Tumalo Rd/Deschutes Mkt Rd
Slurry Seal 2022
Paving of Rosland Rd: US 20 to Draf
Intersection Safety Improvements
Hamehook Rd Bridge #16181 Rehabilitation
NW Lower Bridge Way: 43rd St to Holmes Rd
Northwest Way: NW Coyner Ave to NW Altmeter Wy
Slurry Seal 2023
Terrebonne Wastewater System Phase 1
Tumalo Reservoir Rd: OB Riley to Sisemore Rd Local
Road Pavement Preservation
FY 22 Guardrail Improvements
FY 23 Guardrail Improvements
Redmond District Local Roads
Bend District Local Roads
Sidewalk Ramp Improvements
Signage Improvements
TOTAL CAPITAL OUTLAY
58.3%
Year Completed
Fiscal Year 2022
Fiscal Year 2023
Budget
Actuals
%
Budget
Actual::
Projection % $ Variance
$ 10,000,000 $
6,700,000
67,998
16,907
2,363,532 2,142,875 91%
2,168,940 637,975 29%
108,510 86,081 79%
279,575 1,110 0%
35,130
1,716,142 1,391,051 81%
931,140 1,319,374 142%
505,000 1,869 0%
671,000 208,367 31 %
618,144 499,075 81%
310,838 - 0%
265,000 2,638 1%
200,000 1,912 1 %
150,000 38,562 26%
100,000 - 0%
1,250,000 1,200,000 96%
69,536
219
1,640
1,148
100,000 114,378 114%
500,000 - 0%
500,000 • 0%
75,000 156,557 209%
100,000 1,843 2%
$ 7,319,310 $ 2,200,000 30%
6,700,000 6,700,000 100%
4,265,216
818,500
985,000
1,663,000
132,792 3%
31,153
44,635 5%
43,525 4%
189,564 11%
443,000 - 0%
1,200,000 1,788,826 149%
333,000 999,285 300%
785,000 84,687 11%
160,000 - 0%
246,000 32,693 13%
337,183
380,000 - 0%
150,000 - 0%
96,500 - 0%
100,000 155 0%
815,000 - 0%
300,000 - 0%
1,000,000 0%
100,000 0%
200,000 0%
150,000 0%
50,000
182,670 365%
97,156
$ 7,319,310 100%
6,700,000 100%
3,928,335 92%
77,100
418,500 51%
485,000 49%
2,305,294 139%
0%
1,788,826 149 %
999,286 300%
391,153 50%
0%
32,693 13%
337,183
393,000 103 %
0%
40,000 41%
60,000 60%
815,000 100%
300,000 100%
0%
35,000 35 %
200,000 100%
75,000 50%
182,670 365%
97,156
336,881
(77,100)
400,000
500,000
(642,294)
443,000
(588,826)
(666,286)
393,847
160,000
213,308
(337,183)
(13,000)
150,000
56,500
40,000
1,000,000
65,000
75,000
(132,670)
(97,156)
$ 29,612,821 $ 7,996,247 27 %
$ 28,259,526
12,864,323 46%
$ 26,980,506 95%
$ 1,279,021
A Budgeted in FY 22 in project US 20: Cook Ave/OB Riley Rd (Tumalo)
B This project will be moved to FY 24
C These projects were re -named to Local Road Pavement Preservation
Budget to Actuals Report
Solid Waste - Fund 610
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
Franchise Disposal Fees
Private Disposal Fees
Commercial Disp. Fee
Franchise 3% Fees
Yard Debris
Miscellaneous
Interest on Investments
Special Waste
Recyclables
Leases
TOTAL RESOURCES
REQUIREMENTS
58.3%
Year Complete
Fiscal Year 2022
Fiscal Year 2023
Budget Actuals
Budget Actuals
• Projection % $ Variance
7,124,000
2,827,000
2,686,000
290,000
300,000
55,000
41,599
15,000
12,000
1
6,891,500
3,191,189
3,075,123
337,878
268,060
88,470
27,916
37,718
12,980
1
97%
113%
114%
117%
89%
161%
67%
251%
108%
100%
7,210,000
3,337,000
3,234,000
305,000
290,000
70,000
30,498
15,000
12,000
1
3,598,449
1,804,083
1,798,616
159,457
176,168
77,909
18,360
44,281
4,509
1
13,350,600 13,930,834 104% ; 14,503,499 7,681,834
50%
54%
56%
52%
61%
111%
60%
295%
38%
100%
53%
6,910,000 96% : (300,000)9 A
3,080,000 92% (257,000); A
1
3,234,000 100% ' A
i
340,000 111% = 35,000. B
290,000 100% C
9 P
128,000 183% ' 58,000; D
35,570 117% ' 5,072. E
50,000 333% 35,000! F
9,000 75% (3,000)! G
1 100%
14,076,571 97% ; (426,928);
Budget Actuals
Budget Actuals
Personnel Services
Materials and Services
Capital Outlay
Debt Service
TOTAL REQUIREMENTS
TRANSFERS
SW Capital & Equipment
Reserve
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
2,754,132
5,651,103
53,141
1,251,615
9,709,991
2,694,834 98%
5,192,786 92%
76,304 144%
828,197 66%
8,792,122 91%
3,277,684
6,473,358
264,000
1,739,630
11,754,672
1,717,157
2,817,955
109,970
745,586
5,390,668
52%
44%
42%
43%
46%
Budget Actuals
Budget Actuals
Projection % $ Variance
3,277,684 100%
6,473,358 100%
264,000 100% '
1,739,630 100%
11,754,672 100%
• Projection % $ Variance
(6,029,323) (6,029,323) 100%
(5,299,665) (2,648,141) 50%
(5,299,665) 100%
•
(6,029,323) (6,029,323) 100% (5,299,665) (2,648,141) 50% ; ; (5,299,665) 100%
Budget Actuals
Budget Actuals
• Projection % $ Variance
2,972,234
3,640,609
(6,029,323)
3,957,273 133%
5,138,712
(6,029,323)
3,107,198
2,748,827
(5,299,665)
3,066,662 99%
ie
2,291,166 '
0 0
(2,648,141)
3,066,662
2,321,899
(5,299,665)
99% ; (40,535)
(426,928);
$ 583,520 $ 3,066,662 526% ; $ 556,359 $ 2,709,687 487%
$ 88,896 16% ($467,463):
A Total disposal fee projections reflect management's best estimate of revenues to be collected. Although YTD total disposal volumes slightly exceed
last year-to-date by 0.3%, they are less than budgeted. Franchise disposal fee payments of $523K were not received from Republic Services (Bend
Garbage, High Country) and Cascade Disposal by closing.
g Annual fees due April 15, 2023; received year-to-date monthly installments from Republic
c Revenue is seasonal with higher utilization in summer months
D Proceeds from cell 9 rock excavation have positively impacted miscellaneous revenue
E Investment Income projected to come in higher than budget
F Revenue source is unpredictable and dependent on special clean-up projects of contaminated soil and asbestos (i.e. gas station remediation)
G Recycling material values have dropped
VSES
Budget to Actuals Report
Fair & Expo - Fund 615
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
Events Revenue
Food & Beverage
Rights & Signage
Storage
Horse Stall Rental
Camping Fee
Interest on Investments
Miscellaneous
Interfund Payment
TOTAL RESOURCES
REQUIREMENTS
Personnel Services
Personnel Services - F&B
Materials and Services
Materials and Services - F&B
Debt Service
58.3%
Year Complete
Fiscal Year 2622
Fiscal Year 2023
Budget
Actuais
Budget
Actuals
578,000
513,500
105,000
77,500
71,500
19,500
474
250
30,000
786,724 136%
792,639 154%
38,192 36%
46,525 60%
66,636 93%
11,675 60%
5,301 999%
2,032 813%
30,000 100%
745,759
415,000
105,000
65,000
49,000
20,000
5,221
3,554
Projection
% $ Variance
463,400 62%
407,357 98%
ae
39,400 38%
27,845 43%
se
44,625 91%
3,475 17% ! s
8,218 157%
1,374 39%
16
1,395,724
1,779,723 128%
799,000
680,000
74,000
54,000
92,000
23,000
14,690
1,400
107%
164%
70%
83%
188%
115%
281%
39%
53,241:
265,000!
(31,000);
(11,000)
43,000
3,000
9,469; A
(2,154)
1,408,534 995,693 71% ; : 1,738,090 123% ; 329,556:
Budget Actuals % Budget
Actuals
TOTAL REQUIREMENTS
TRANSFERS
Transfers In - Room Tax
Transfers In - Park Fund
Transfers In - County Fair
Transfers Out
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
1,118,980
181,593
818,804
282,500
103,000
1,129,821 101%
200,062 110%
852,050 104%
342,748 121%
101,799 99%
Projection % $ Variance
1,256,902 689,720 55% 1,126,030 90% : 130,872: B
170,247 43,502 26% . 114,438 67% ; 55,809! C
965,684 596,271 62% ! 982,000 102% ; (16,316);
273,950 235,001 86% ' ' 346,000 126% . (72,050);
101,270 57,050 56% 101,270 100% i
2,504,877 2,626,480 105% ; 2,768,054 1,621,544 59% : ; 2,669,739 96% ; 98,315:
Budget Actuals % Budget
Actuals
1,093,513
30,000
150,000
(310,777)
962,736
1,049,581 96% : 1,101,342
30,000 100% ' 30,000
150,000 100%
(310,777) 100% s (427,215)
918,804 95% : 704,127
642,446 58%
17,500 58%
(249,207) 58%
410,739 58%
Projection % $ Variance
1,099,390 100%
i
30,000 100%
(427,215) 100%
702,175 100%
(1,952)= D
(1,952):
Budget Actuals % Budget
Actuals
Projection % $ Variance
750,673 923,473 123% , 971,352 995,519 102%
(1,109,153) (846,757) :I (1,359,520) (625,850)
962,736 918,804 704,127 410,739 , ,
$ 604,256 $ 995,519 165% : $ 315,960 $ 780,408 247% ; ;
A Investment Income projected to come in higher than budget
g Projected Personnel savings based on FY23 average vacancy rate of 20%
c Projected Personnel based on vacancy savings to date
D Transfers expected to be higher than budget due to increased Room Tax revenue
995,519 102% : 24,167:
(931,649) 427,871
702,175 , (1,952)
$ 766,046 242% ; $450,086:
Budget to Actuals Report
Annual County Fair Fund 616
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
58.3%
Year Complete
Fiscal Year 2022 -1 Fiscal Year 2023
Budget Actuals %- Budget Actuals % Projection % $ Variance
Gate Receipts 550,000 738,029 134% : 710,000 782,364 110%:: 782,424 110% :72,424:
Concessions and Catering 385,000 526,737 137% ! 505,000 815,458 161% a 815,461 161% a 310,461.
Carnival 330,000 415,716 126% , 385,000 433,682 113% ! 433,682 113% . 48,682!
Commercial Exhibitors 110,000 86,200 78% ! 80,000 117,100 146% a 117,100 146% a 37,100.
Fair Sponsorship 83,500 51,035 61% . 61,000 101,370 166% . ` 109,370 179% ; 48,370!
State Grant 52,000 53,167 102% 53,167 53,167 100% 53,167 100%
Rodeo 20,000 24,050 120% , 24,000 30,970 129% , 30,970 129% ; 6,970
RN Camping/Horse Stall Rental 25,500 19,815 78% ! 20,000 17,520 88% ; 17,520 88% ; (2,480)
Livestock Entry Fees 4,500 - 0% ! 5,000 1,925 39% ; 2,169 43% , (2,831)
Merchandise Sales - 5,239 3,500 3,245 93% ! 3,245 93% : (255);
I I 1
Interest on Investments 2,683 2,713 7,474 276% , 14,160 522% , 11,447, A
TOTAL RESOURCES 1,560,500 1,922,671 123% : 1,849,380 2,364,275 128% : : 2,379,267 129% : 529,887:
REQUIREMENTS
Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services 155,959 36,681 24% :169,445 108,752 64% : 179,354 106% :(9,909)
1 1 f l I i
Materials and Services 1,312,172 1,316,102 100% ; 1,682,585 1,775,479 106% ; ; 1,777,585 106% ; (95,000);
r i t
TOTAL REQUIREMENTS : 1,468,131 1,352,783 92% : 1,852,030 1,884,231 102% : : 1,956,939 106% : (104,909):
TRANSFERS
Budget Actuals % Budget Actuals
Projection % $ Variance
Transfer In - TRT 1% 75,000 75,000 100% : 75,000 43,750 58% 75,000 100%
I 1 I I 1 '
Transfer Out - Fair & Expo (150,000) (150,000) 100% ; - -
Transfers Out - (231,706) (135,156) 58% , ' (231,706) 100% e
TOTAL TRANSFERS (75,000) (75,000) 100% : (156,706) (9T,406) 58% : ; (156,706) 100% : -:
FUND BALANCE
Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance (109,033) 999% : 384,715 385,854 100% : a 385,854 100% : 1,139:
Resources over Requirements 1 92,369 569,888 (2,650) 480,045 . . 422,328 424,978
1 1 1 1 1 1
Net Transfers - In (Out) (75,000) (75,000) . (156,706) (91,406) ; , (156,706) , -,
TOTAL FUND BALANCE
$ 17,369 $ 385,854 999% ; $ 225,358 $ 774,493 344% ; ; $ 651,476 289% ; $426,118:
A Investment Income projected to come in higher than budget
Budget to Actuals Report
Annual County Fair - Fund 616
RESOURCES
Gate Receipts
Carnival
Commercial Exhibitors
Livestock Entry Fees
RN Camping/Horse Stall Rental
Merchandise Sales
Concessions and Catering
Fair Sponsorship
TOTAL FAIR REVENUES
OTHER RESOURCES
State Grant
Interest
Miscellaneous
TOTAL RESOURCES
REQUIREMENTS
Personnel
Materials & Services
TOTAL REQUIREMENTS
TRANSFERS
Transfer In - TRT 1 % 68,750 ` 6,250 75,000
Transfer Out - F&E Reserve (96,540) (19,308) (231,696)
Transfer Out - Fair & Expo -
TOTAL TRANSFERS $ (27,790) $ (13,058) $ (156,696)
Net Fair $ 504,270 $ (62,978) $ 329,888
Fair 2022
Fair 2023
Actuals to
Date
2023
Projection
$ 782,364
433,682
436,292
1,925
17,392
3,245
497,366
126,300
$ 2,298,566
$ 821,482
455,366
458,107
2,021
18,261
3,407
522,234
125,000
$ 2,405,879
53,167 53,167
5,794
1,440 18,726
1,440 $ 2,477,772
102,763 ;) 14,904 182,350
1,722,703 36,456 1,808,839
$ 1,825,466 «,.,, $ 51,360 $ 1,991,188
Beginning Fund Balance on Jan 1 $ 448,151 $ 952,421 $ 952,421
Ending Balance
$ 952,421 $ 889,444 $ 1,282,309
�uSES
Budget to Actuals Report
Fair & Expo Capital Reserve - Fund 617
FY23 YTD January 31, 2023 (cnraudited)
RESOURCES
Interest on Investments
Local Government Payments
TOTAL RESOURCES
REQUIREMENTS
58.3%
Year Complete
Fiscal Year 2022
i igr,al Year 2023
Budget Actuals
Budget
Actuals
8,544 8,012 94%
7,414
8,544 8,012 94% ;
7,414
Projection
% $ Variance
18,771 253%
I !
55,555
! P
74,326 999% ; ;
33,050 446% : 25,636: A
I I
277,777 277,777. B
310,827 999% ; 303,413;
Budget Actuals
Budget Actuals
Materials and Services
Capital Outlay
TOTAL REQUIREMENTS ;
TRANSFERS
180,000
388,000
568,000
8,564 5%
(894) 0%
7,670 1 % ;
Projection
% $ Variance
220,000 29,352 13%
i
650,000 - 0% '
220,000 100%
650,000 100%
P
-= C
870,000 29,352 3% ; ,
870,000 100% ; ,
Budget Actuals
Budget Actuals
Transfers In - TRT 1% 498,901
Transfers In - Fair & Expo 300,000
Transfers In -Annual County Fair
TOTAL TRANSFERS ;
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
479,502 96%
300,000 100%
798,901 779,502 98% ;
501,683
416,437
231,706
Projection % $ Variance
292,642 58%
242,921 58%
Pi
135,156 58%
IP
1,149,827 670,719 58% ; ,
Budget Actuals
Budget Actuals
1,101,663
(559,456)
798,901
1,029,596
342
779,502
93%
1,299,942
(862,586)
1,149,827
1,809,440
44,973
670,719
139%
$ 1,341,108 $ 11109440 1350/0
$ 1,587,183
500,848 100%
416,437 100%
231,706 100%
(835)= D
1,148,992 100% ;
(835):
Projection % $ Variance
I
I
$ 2,525,133 159%
1,809,440 139% '
!
(559,173)
1,148,992
$ 2.399.259 1$1°/
509,498:
303,413;
(835)
P
$812.076'
A Investment Income projected to come in higher than budget
g Awarded a grant for 278k which will help offset the budgeted HVAC replacement expenses
c Capital Outlay appropriations are a placeholder should viable projects be recommended and approved for construction
D Transfers expected to be higher than budget due to increased Room Tax revenue
C
(uTES Budget to Actu s Report
RV Park Fund 618
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
58.3%
Year Complete
Fiscal Year 2022 �`iserl Y ar 023 I
Budget Actuals % Budget Actuals % Projection % $ Variance
RV Park Fees < 31 Days 495,000 551,683 111% : 605,000 292,633 48%
Cancellation Fees 15,725 14,000 5,457 39%
RV Park Fees > 30 Days 10,500 8,499 81% 13,000 8,156 63%
Washer / Dryer 5,000 3,476 70% ; 4,200 3,638 87%
Miscellaneous 2,500 3,731 149% 3,750 1,370 37%
Vending Machines 2,500 1,021 41% 1,750 978 56%
Interest on Investments 2,024 578 29% ; 552 1,430 259%
1
TOTAL RESOURCES 517,524 584,713 113% : 642,252 313,662 49% ;
REQUIREMENTS
Budget Actuals % Budget Actuals
490,000 81% ; (115,000); A
1 1
13,916 99% . (84);
10,451 80% , (2,549); B
1
5,302 126% , 1 1
1,102;
2,557 68% ! (1,193);
1,498 86% . (252);
2,660 482% ! 2,108. C
526,384 82% (115,868);
Projection % $ Variance
Personnel Services 19,456 1,643 8% a 111,153 44,750 40% 91,063 82% : 20,090: D
Materials and Services 310,805 242,863 78% . 259,755 129,990 50% 219,839 85% 39,916!
Debt Service 221,927 221,629 100% ! 223,273 165,533 74% 1 223,273 100%
1 1 1 1 f
TOTAL REQUIREMENTS ; 552,188 466,135 84% ; 594,181 340,273 57% 534,175 90% ; 60,006:
TRANSFERS
Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In - Park Fund 160,000 160,000 100% : 160,000 160,000 100%
Transfers In -TRT Fund 20,000 20,000 100% ! 20,000 11,662 58%
Transfer Out - RV Reserve (132,042) (132,042) 100% ; (261,566) (152,579) 58%
TOTAL TRANSFERS 47,958 47,958 100% : (81,566) 19,083 -23% ;
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
160,000 100%
20,000 100% e
(261,566) 100%
(81,566) 100%
Budget Actuals
Budget Actuals
(34,664) 118,578
47,958 47,958
Projection % $ Variance
116,415 166,536 143% : : 166,536 143% : 50,121:
48,071 (26,611) (7,791) (55,862);
1 1 1
(81,566) 19,083 (81,566)
1 1 i
$ 13,294 $ 166,536 999% ; $ 82,920 $ 159,008 192% ; , $ 77,179 93% ; ($5,741):
A Expecting less volume due to higher fuel prices and economic concerns
B Expecting less volume due to new RV park in Redmond offering stays longer than 45 days
C Investment Income projected to come in higher than budget
D Projected Personnel based on vacancy savings to date
es��G2� Budget to Actuals Report
RV Park Reserve - Fund 619
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
58.3%
Year Complete
Fiscal Year 20isca! Yt3ar 2.323
Budget Actuals- % Budget Actuals % Projection % $ Variance
Interest on Investments 7,546 6,354 84% : 6,298 10,733 170% = 18,950 301% : 12,652: A
TOTAL RESOURCES 7,546 6,354 84% 6,298 10,733 170% ; ; 18,950 301% ; 12,652:
REQUIREMENTS
Budget Actuals % Budget Actuals % Projection % $ Variance
Capital Outlay
TOTAL REQUIREMENTS
TRANSFERS
Transfer In - RV Park Ops
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
100,000 885 1% : 100,000 5,048 5% : e 100,000 100% : B
100,000
885 1% ; 100,000
5,048 5% ; 100,000 100%
Budget Actuals % Budget Actuals % Projection % $ Variance
132,042 132,042 100% : 261,750 152,579 58% : : 261,566 100% : (184);
a
132,042 132,042 100% ; 261,750 152,579 58% ; , 261,566 100% ; (184);
Budget Actuals % Budget Actuals % Projection % $ Variance
784,466 1,054,426 134% : 1,172,718 1,191,937 102% : : 1,191,937 102% : 19,219:
(92,454) 5,469 (93,702) 5,686 , , (81,050) 12,652
132,042 132,042 261,750 152,579 , . 261,566 (184);
$ 824,054 $ 1,191,937 145% ; $ 1,340,766 $ 1,350,201 101% ; ; $ 1,372,453 102% ; $31,687:
A Investment Income projected to come in higher than budget
B Capital Outlay appropriations are a placeholder
Budget to Actuals Report
Flask Management - Fund 670
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
Workers' Compensation
General Liability
Unemployment
Property Damage
Vehicle
Interest on Investments
Claims Reimbursement
Skid Car Training
Process Fee- Events/ Parades
Miscellaneous
TOTAL RESOURCES
REQUIREMENTS
General Liability
Workers' Compensation
Insurance Administration
Property Damage
Vehicle
Unemployment
TOTAL REQUIREMENTS
TRANSFERS
Transfers Out - Vehicle
Replacement
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
58.3%
Year Complete
Fiscal Year 2022
Budget Actuals
1
Budget
Actuals
.ca+. Year 2923
• Projection % $ Variance
1,120,766
944,278
323,572
393,546
227,700
101,111
25,000
10,000
1,000
1,164,543 104%
940,773 100%
334,147 103%
409,593 104%
227,700 100%
50,142 50%
1,280,876 999%
0%
1,485 149%
180
1,234,761
892,681
430,179
419,566
248,764
49,346
25,000
10,000
1,000
180
3,146,973 4,409,440 140% ; 3,311,477
714,852 58% 1,234,761 100% :
520,731 58% 892,681 100%
326,242 76% 430,179 100% i A
244,747 58% 419,566 100% I ;
145,112 58% 248,764 100%
I
76,165 154% 134,010 272% 84,664! B
5,983 24% 25,000 100% -
(144) -1% 2,000 20% (8,000): C
I
585 59% 1,000 100%
- 0% 180 100%
I I i
2,034,274 61% ; , 3,388,141 102% ; 76,664;
Budget Actuals % Budget
Actuals
• Projection % $ Variance
3,600,000
1,580,000
547,047
300,245
200,000
200,000
2,706,359
953,365
491,393
604,926
137,356
89,053
75%
60%
90%
201%
69%
45%
3,000,000
1,580,000
607,558
300,248
200,000
200,000
412,090
858,096
324,324
77,176
124,706
14%
54%
I I
53%
ii
26%
62%
I i
0%
6,427,292 4,982,451 78% ; 5,887,806
2,100,000
2,000,000
605,841
200,000
220,000
200,000
70% : 900,000 D
127% (420,000); E
100% 1,717
67% 100,248: F
110% 1 I 1 (20,000); E
100% ,
1,796,392 31% ; , 5,325,841 90% ; 561,965:
Budget Actuals % Budget
Actuals
• Projection % $ Variance
(3,500)
(3,500) 100%
(3,500) (2,037) 58%
(3,500)
(3,500) 100%
(3,500) (2,037) 58%
(3,500) 100%
(3,500) 100%
Budget Actuals
Budget
Actuals
• Projection % $ Variance
8,329,115
(3,280,319)
(3,500)
9,521,450 114%
(573,012)
(3,500)
7,687,180
(2,576,329)
(3,500)
8,944,938 116%
II
237,882 ;
(2,037)
$ 5,045,296 $ 8,944,938 177%
$ 5,107,351
8,944,938 116% : 1,257,758:
(1,937,700) 638,629;
(3,500)
$ 9,180,783 180% ; ; $ 7,003,738 137% ; $1,896,387:
A Unemployment collected on first $25K of employee's salary in fiscal year
g Investment Income projected to come in higher than budget
c Skid Car training resuming; there will be revenue from public participation
D Trending lower than budget
E Trending higher than budget
F FY22 had abnormally high property damage; anticipating less in FY23
-k Budget to Actuals Report
,�.• Health Benefits - Fund 675
FY23 YTD January 31, 2023 unaukiite' )
RESOURCES
Internal Premium Charges
COIC Premiums
Employee Co -Pay
Retiree / COBRA Premiums
Prescription Rebates
Interest on Investments
Claims Reimbursement & Other
TOTAL RESOURCES
REQUIREMENTS
58.3%
Year Complete
Fiscal Year 2022 Fiscal Year 2023
Budget Actuals % Budget
Actuais
18,767,900
1,589,000
1,200,000
1,060,000
128,000
200,277
82,000
19,164,548 102%
1,255,305 79%
1,238,034 103%
1,438,217 136%
396,119 309%
90,816 45%
1,487,600 999%
19,908,221
1,547,778
1,282,015
595,000
175,000
95,686
55,000
11,438,034 57%
1,021,338 66% o
723,183 56%
311,387 52% P
280,620 160%
101,198 106%
109,217 199%
23,027,177 25,070,639 109% ;
Projection % $ Variance
23,658,700 13,984,978 59% ;
Budget Actuals
19,908,221 100%
1,547,778 100%
1,282,015 100%
595,000 100%
320,000 183%
177,660 186% o
150,000 273%
23,980,674 101% ;
_a
_i
145,000! A
81,974; B
95,000
P
321,974;
Budget Actuals % Projection % $ Variance
Health Benefits
Deschutes On -Site Pharmacy
Deschutes On -Site Clinic
Wellness
TOTAL REQUIREMENTS ;
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
25,140,847
2,970,575
1,141,829
171,142
24,583,764 98%
3,381,197 114%
1,190,855 104%
138,211 81%
21,597,563
3,779,608
1,212,497
179,549
11,746,695 54% : i i 21,597,563 100%
1,374,089 36% 3,779,608 100%
513,578 42% ' ! 1,212,497 100%
�
78,105 44% 1 ' ! 179,549 100% 1
29,424,393 29,294,027 100% ;
C
-C
�C
2C
26,769,217 13,712,467 51% ; , 26,769,217 100% ;
Budget Actuals
Budget Actuals
14,772,618
(6,397,216)
15,527,580 105%
(4,223,389)
Projection % $ Variance
11,925,656 11,304,191 95% ;
! P
(3,110,517) 272,511 ;
ri
P i
$ 8,375,402 $ 11,304,191 135% ;
11,304,191
(2,788,543)
95% ; (621,465)`
321,974;
!
$ 8,815,139 $ 11,576,702 131% ; ; $ 8,515,648 97% ; ($299,491):
A Budget estimate is based on claims which are difficult to predict
g Investment Income projected to come in higher than budget
c Amounts are paid 1 month in arrears
(?-C S coG2� Budget to Actuals Report
911- Fund 705 and 710
FY23 YTD January 31, 2023 (unaudited)
RESOURCES
58.3%
Year Complete
Fiscal Year 2022
' Fiscal Year 2023 I
Budget Actuals
Budget
Actuals
Property Taxes - Current Yr 9,803,579 9,931,743 101% = 10,402,834 9,864,376 95%
Telephone User Tax 1,106,750 1,815,283 164% ! 1,668,000 459,654 28%
State Reimbursement 60,000 123,282 205% . 810,000 30,000 4%
Police RMS User Fees 236,576 237,221 100% ! 237,221 - 0%
I i
Contract Payments 147,956 157,552 106% , 153,292 31,120 20%
User Fee 233,576 140,986 60% 140,445 72,183 51%
Data Network Reimbursement 162,000 244,799 151% 120,874 44,828 37%
Property Taxes - Prior Yr 115,000 92,601 81% 80,000 60,911 76%
Interest on Investments 96,867 69,988 72% ' 67,515 120,559 179%
Property Taxes -Jefferson Co. 38,344 37,525 98% 39,497 35,954 91%
Miscellaneous 18,658 45,553 244% 25,000 19,809 79%
I f
TOTAL RESOURCES 12,019,306 12,896,533 107% ; 13,744,678 10,739,393 78%
REQUIREMENTS
Projection
$ Variance
! 1
10,421,062 100% ; 18,228: A
I
1,668,000 100% : - B
I I
810,000 100% ! C
I
237,221 100% ! -1 D
153,292 100% ;
-
!
140,445 100% o
120,874 100%
80,000 100%
I
209,610 310% ; 142,095! E
39,497 100%
I i
25,000 100% : -'
13,905,001 101%
160,323:
Budget Actuals
Budget Actuals % Projection % $ Variance
Expenditures - - 64,754 0% : : - 0% : 64,754:
Personnel Services 1 8,005,795 7,462,327 93% . 8,606,196 4,447,446 52% I 7,473,717 87% ; 1,132,479! F
Materials and Services 1 3,582,212 2,915,749 81% ! 4,088,201 2,166,539 53% = i 4,088,201 100%
Capital Outlay 2,975,000 518,824 17% ; 4,950,346 826,342 17% i 5,075,000 103% i (124,654)
i i I i
TOTAL REQUIREMENTS : 14,563,007 10,896,900 75% : 17,709,497 7,440,327 42% 16,636,918 94% : 1,072,579:
TRANSFERS
Budget Actuals
Budget Actuals % Projection % $ Variance
Transfers in 4,804,813 4,804,813 100% ; 1,750,000 1,750,000 100%:: 1,750,000 100%
Transfers Out i (4,804,813) (4,804,813) 100% a (1,809,900) (1,809,900) 100% ! ! (1,809,900) 100%
1 1 1
TOTAL TRANSFERS - 0% : (59,900) (59,900) 100% ; : (59,900) 100% ;
FUND BALANCE
Budget Actuals % Budget Actuals
Projection % $ Variance
Beginning Fund Balance 11,850,783 10,709,072 90% : 12,950,799 12,708,705 98% : : 12,708,705 98% : (242,094)1
Resources over Requirements ! (2,543,701) 1,999,633 (3,964,819) 3,299,066 1 ! (2,731,917) 1,232,902
i i i 1 I
Net Transfers - In (Out) - (59,900) (59,900) (59,900) ,
1 i i 1 I I
TOTAL FUND BALANCE : $ 9,307,082 $ 12,708,705 137% ; $ 8,926,080 $ 15,947,871 179% ; $ 9,916,888 111% ; $990,808:
A Current year taxes received primarily in November, February and May; actual FY22-23 TAV is 5.50% over FY21-22 vs. 5.55% budgeted
g Telephone tax payments are received quarterly
c State GIS reimbursements are received quarterly
D Invoices are mailed in the Spring
E Investment Income projected to come in higher than budget
F Projected Personnel savings based on FY23 average vacancy rate of 15%
BOARD OF COUNTY COMMISSIONERS
February 22, 2023
To: Oregon State Legislature
Re: Support for Extending Sunsets for Oregon Enterprise Zone Tax Abatement Program
Dear Members of the Oregon Legislature,
We are writing to encourage strong support for critical bills which provide tools and encourage
investments in traded sector businesses and industrial lands. Specifically, bills associated with
extending the sunset date on the Enterprise Zone program and the Oregon Industrial Site
Readiness program (presently SB 134, SB 135, HB 2060, HB 2061, and HB 2199).
Enterprise Zones are one of the best tools Oregon, particularly rural areas in Oregon, have for
attracting traded sector investments and increasing our job base by offering limited duration
property tax abatements on new capital investment. The program has a demonstrated ability to
create jobs, expand wealth, and enhance long-term property tax revenue.
Extending the Enterprise Zone sunset Ante now also allows Creating Helpful Incentives to prod.lro
LALCI R.lII 1.11C Enterprise I.JI IJC Zone J1111J1.1 lAUtl. now also idly vv.J Creating IS I I\.Irll ul Incentives Iu v�..a
Semiconductors for America (CHIPS) Act applicants to include the program in applications, which
increases Oregon's competitiveness in the semiconductor space.
We strongly urge you to support legislation extending the sunset date for Enterprise Zones.
Thank you for your consideration,
The Deschutes County Board of Commissioners
Anthony DeBone
Chair
Patti Adair
Vice Chair
Phil Chang
Commissioner
CC: Senators Lynn Findley, Tim Knopp, and Dennis Linthicum
Representatives Vikki Breese Iverson, Jason Kropf, Emerson Levy, and E. Werner Reschke
1300 NW Wall Street Bend, Oregon 97703
e (541) 388-6572 board@deschutes.org (awww.deschutes.org
Hunnell Road Options
Feb 22, 2023 Discussion with Commissioners
Option 1 -
1. Use City land located in the City or City land located in the County
2. County hire contractor/non-profit using reallocated ARPA funds to provide basic
needs (trash collection, porta-potties, maybe water).
a. County can require contractor to purchase insurance, name County and City
as additional insureds
3. 1-year pilot with options to renew
Option 2 -
1. Use County land
2. County hire contractor/non-profit using reallocated ARPA funds (unless no services
will be provided)
1. Use private party land under County jurisdiction
Option 4 -
1. Decline City's request
2. Respond to City about Road Dept project