2023-194-Resolution No. 2023-038 Recorded 6/26/2023REVIEWED
LEGAL COUNSEL
Recorded in Deschutes County CJ2023-194
Steve Dennison, County Clerk 0
Commissioners' Journal 7/03/2023 4:33:21 PM
2023-194
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Declaring a Sole Source
Procurement for Consultant Services for Phase II * RESOLUTION NO. 2023-038
of the Solid Waste Management Facility Siting
Proj ect
WHEREAS, ORS 279A and applicable contracting rules in Deschutes County Code generally require that
contracts for public improvements be let to the lowest bidder; and
WHEREAS, Deschutes County has adopted the Model Rules of Public Contracting, including applicable
provisions in OAR 137; and
WHEREAS, the Board of County Commissioners is designated as Deschutes County's Local Public
Contract Review Board; and
WHEREAS, OAR 137-047-0275 authorizes the Local Public Contract Review Board to award a contract
for goods or services without competition when it determines in writing that the goods or services, or class of
goods or services, are available from only one source; and
WHEREAS, based on the findings in Exhibit A, attached and incorporated by reference, the Local Public
Contract Review Board finds that the goods/services for Phase II of the Solid Waste Management Facility Siting
Project is available in Oregon only from Parametrix, Inc.; and
WHEREAS, pursuant to OAR 137-047-0275, public notice of intent to award sole source contract was
published in the Bulletin Newspaper on 6/3/2023 through 6/10/2023 (Affidavit of Publication attached as Exhibit
B) and no protests have been received; and
WHEREAS, because only one source is available within Oregon to provide the necessary goods/services,
the Board of County Commissioners intends to award the contract; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON, acting in its capacity as the Local Public Contracting Review Board, as follows:
Section 1. The Board adopts the findings in Exhibit A and authorizes awarding of the sole source contract
to Parametrix, Inc.
PAGE 1 OF 1— RESOLUTION NO. 2023-038
Section 2. Effective Date. This Resolution shall be effective upon adoption.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
Dated this of v 2023
AT EST:
Recording Secretary
. /1)
/1), w, I A
TONY DebONE, Chair
s
PATTI ADAIR, Vice Chair
PHIL CHANG, Co loner
PAGE 2 of I —RESOLUTION NO.2023-038
EXHIBIT A
BOARD OF COUNTY COMMISSIONERS FOR DESCHUTES COUNTY, OREGON,
IN ITS CAPACITY AS THE COUNTY'S LOCAL PUBLIC CONTRACT REVIEW BOARD
AGENDA ITEM:
Award of contract for goods and services without competition, as a sole -source procurement,
pursuant to ORS 27913.075, OAR 137 and Deschutes County Code 2.37.
FINDINGS IN SUPPORT OF PROPOSED ACTION:
1. The Solid Waste Department has completed Phase I of the Solid Waste Facility Siting
effort with Parametrix, Inc. providing consultant services to develop siting criteria,
develop and implement publicity and public outreach components, performed a County-
wide evaluation to identify candidate sites, and conduct broad and focused site
screening to develop a short list of candidate sites. Through this work Parametrix has
developed intimate familiarity with the challenges the siting the facility in Deschutes
County.
2. Knott Landfill is projected to reach capacity in November, 2029 and time is of the
essence in continuing the site screening process to select, acquire land use
authorization, DEQ permits and construct facilities within this timeline.
3. Parametrix, the consultant for the Phase I Solid Waste Management Facility Siting
Project was initially retained through a rigorous and competitive procurement process
which included solicitation of Requests for Qualifications, interviews and presentations,
culminating in a final Request for Proposals process.
4. Performing a solicitation for the Phase II project will require several months for the
preparation and issuance of a Request for Proposals as well as the screening and
selection process. The successful siting of a new facility is already in a tight timeline and
continuing with the momentum of the Phase I process is integral to keeping the process
on schedule.
5. The time required for an alternate consultant team to come up to speed with the work
that has been performed to date will extend the schedule for the completion of Phase II.
6. The Parametrix team has detailed familiarity with the sites selected to date and the
unique challenges the project poses.
7. The Parametrix team has interfaced with a number of regulatory and land use
authorities during the Phase I project, developing working relationships with these
agencies.
8. Parametrix has been an integral part of the siting team, meeting and working with the
Solid Waste Department and the Solid Waste Advisory Committee for the past 16
months.
Affidavit of Publication
STATE OF OREGON, COUNTY OF DESCHUTES
I, Julius Black, a citizen of the United State and a resident of the county aforesaid; I am over the age of
eighteen years, and not part to or interested in the above -entitled matter. I am the principal clerk of the
printer of
The Bulletin
P.O. BOX 6020, BEND, OR 97708
a daily newspaper of general circulation, published in the aforesaid county and state as
defined by ORS 192.010 and ORS 192.020, that
Acct Name: DESCHUTES COUNTY SOLID WASTE
PO Number:
Legal Description: PUBLIC NOTICE NOTICE OF INTENT TO AWARD SOLE SOURCE
CONTRACT DESCHUTES COUNTY INTENDS ENTER INTO AN AGREEMENT FOR
CONSULTANT SERVICES WHICH HAS BEEN DETERMINED TO QUALIFY AS A "SOLE
SOURCE" PURCHASE
a printed copy of which is hereto affixed was published in each regular and entire issue
of the said newspaper and not in any supplement thereof on the following dates to wit:
6/03/23, 6104123, 6/06/23, 6/07/23, 6108/23, 6/09/23, 6/10/23
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Signature
Dated at Bend, Oregon, this 10th day of June, 2023
AdName: 382871
State of Oregon, County of Deschutes
Subscribed and Sworn to before me this _day of JaML 20tD by
G ,V�
Notary Public for Oregon
., OFFICIAL STAMP
LINfOA LEA F°siQN
NOTARY PUBLIC-OREGON
('OMMISSION NO.998634
My COMMISSION EXPIRES APRIL6, 2024
No.
in the Court of the
STATE OF OREGON
forthe
COUNTY OF DESCHUTES
AFFIDAVIT OF PUBLICATION
Filed.
By
From the office of
Attorney for
PUBLIC NOTICE
Notice of Intent to Award Sole
Source Contract
Deschutes County intends enter
into an agreement for consultant
services which has been deter-
mined to qualify as a "Sole
Source" purchase made in accor-
dance with ORS 279B, OAR 137-
047 and DCC 2.37. The purpose
of this Notice of Intent to Award is
to publically announce the
County's intent to award a sole
source contract for Phase II of the
Landfill Siting Consultant Serv-
ices Project. The proposal price
is: $799,220.
Any Contractor who does not
agree that the specified consult-
ant services is available only from
Parametrix, Inc, the only consult-
ants qualified to provide and com-
plete the services within the
specified timeline and budget -
determined to be the sole source
- may protest the Notice of Intent
to Award by contacting the De-
schutes County Board of Com-
missioners at 1300 NW Wall
Street, Bend, OR 97703, within
seven (7) days after the publica-
tion date of this Notice. Your
protest must be in writing and de-
scribe the basis for the protest.