2023-221-Minutes for Meeting May 31,2023 Recorded 7/18/2023SEs COG�<
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County CJ2023-221
Steve Dennison, County Clerk
Commissioners' Journal 07/18/2023 9:06:16 AM
IIII-221
I�IIIIIIIIIIIIIIIIIIIIIIIII
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
9:00 AM WEDNESDAY May 31, 2023 Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Tony DeBone, Patti Adair and Phil Chang. Also present were Nick Lelack,
County Administrator; Kim Riley, Assistant County Counsel; and Brenda Fritsvold, BOCC Executive
Assistant.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings.
CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: None
CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda.
Consideration of Board Signature on letters of thanks to Dan Ellingson and Kelly
Madden for service on the Deschutes County Historic Landmarks Commission
2. Approval of minutes of the May 12 and May 19, 2023 BOCC Legislative Update
meetings
3. Approval of minutes of the April 24, April 26, May 1 and May 10, 2023 BOCC
meetings
ADAI R:
Move Board approval of the Consent Agenda as presented
BOCC MEETING MAY 31, 2023 PAGE 1 OF 10
CHANG: Second
VOTE: ADAIR:
CHANG:
DEBONE:
Yes
Yes
Chair votes yes. Motion Carried
At 9:05 am, a short break was announced. The meeting resumed at 9:10 am.
ACTION ITEMS:
4. Presentation of 25-year service awards to Darrell Loveland and
Brian Hayward
Lee Randall, Facilities Director, presented 25-year service awards to Darrell
Loveland, Maintenance Specialist, and Brian Hayward, Maintenance Supervisor.
Chair DeBone announced that the Board would temporarily advance to "Other Items"
before commencing the public hearing on the CDD's Work Plan.
OTHER ITEMS:
• Commissioner DeBone said last week's Western Interstate Region conference
was held in Washington County, Utah, which has a countywide district to
manage and distribute water.
• Commissioner Chang reported on a recent "Raise the Deschutes" event
hosted by the Deschutes River Conservancy.
• Commissioner Adair shared information on agricultural crops in Deschutes
County, including hay.
• Commissioner Adair reported the YMCA's potential plans to expand its
operations to Central Oregon and shared information on the Helping Hands
childcare program at Portland's Wapato jail facility.
• Commissioner DeBone acknowledged the prescribed burn schedule for this
year.
S. Community Development Department Draft Fiscal Year 2023-24 Work Plan
and 2022 Annual Report / Public Hearing
Peter Gutowsky, Community Development Director, presented the draft CDD
Work Plan for 2023-24 which describes proposed projects for the next fiscal
year. Highlights of the draft plan include amending the Comprehensive Plan and
Zoning Code to implement SB 391 and SB 644 which relate to rural accessory
BOCC MEETING MAY 31, 2023 PAGE 2 OF 10
dwelling units, and updating the County Transportation System Plan in
coordination with the Road Department. Gutowsky reviewed the
recommendations of the Planning Commission, which encourages the
development of work programs to address short-term rentals, water resources,
dark skies, and wildlife inventories (golden and bald eagles) along with
community engagement.
Commissioner Chang asked about the East Redmond plan which will involve
more than 1,000 acres of County -owned land. Gutowsky said this includes the
regional emergency training center and possible changes to the City's 50-year
urban reserve area to plan for and manage future growth and development.
Commissioner DeBone asked about language which references the temporary
use of recreational vehicles as dwellings. Gutowsky said proposed State
legislation would, if approved, allow an RV to be used as a secondary dwelling
when the owner of the primary dwelling lives at that residence.
Commissioner Adair asked about the allowance of temporary medical hardship
dwellings. Will Groves, Planning Manager, said these are allowed in resource
zones with an annual doctor's note. The regulations include decommissioning
requirements to prevent dwellings previously used as medical hardship
dwellings to continue to be used as a residence, although they may be used in
other ways following the end of the medical hardship.
The public hearing was opened at 9:48 am.
Jack Farley supported work to protect dark skies and suggested these efforts
incorporate broader communication to engage the community and bring people
together.
Commissioner Chang said the local dark skies chapter secured a grant to
conduct public education outreach and is planning a campaign to share
information on the benefits of and ways to shield private lighting.
The public hearing was closed at 9:52 am.
Chair DeBone noted the consensus of the Board to close the oral record at this
time and leave the written record open for one week, with deliberations on June
14th
A break was announced at 9:57 am. The meeting resumed at 10:05 am.
6. Public Hearing: Griffin/Renfro Plan Amendment and Zone Change for
BOCC MEETING MAY 31, 2023 PAGE 3 OF 10
approximately 40 acres south of Bear Creek Road and east of Hamby Road
Rachel Vickers, Associate Planner, explained the procedures for the public
hearing and presented a staff report on the request to change the
Comprehensive Plan designation of 40 acres one mile east of Bend from
Agriculture to Rural Residential Exception Area in conjunction with a rezone from
Exclusive Farm Use to Multiple Use Agricultural (MUA10). Five acres of the
property has water rights; there is no history of farming. The Hearings Officer has
recommended approval of the request.
Tia Lewis, attorney for the applicant, said the results of the soil study determined
that the property's soils are predominantly class 7 and 8. Lewis described the
property's proximity to Bend's city limits, the zoning of surrounding properties,
and existing land use patterns in the area. She said the subject property does not
meet the definition of either agricultural land or forest land.
Kevin Griffin, landowner, shared the history of his purchase of the property and
stated that this proposal is supported by both the Arnold Irrigation District as
well as the Rastoviches, who own a neighboring family farm.
The public hearing was opened at 10:39 am.
There being no one who wished to speak, Lewis provided a brief conclusion of
the applicant's argument, saying it is costly and time-consuming to develop
property after it has been incorporated into the UGB, and expanding the UGB
itself takes up to ten years. She said no benefit is realized from keeping
properties with unsuitable soils zoned agricultural.
The public hearing was closed at 10:42 am.
Chair DeBone noted the consensus of the Board to close the oral and written
portions of the record at this time and conduct deliberations on this matter in
June.
7. Deliberations: 4Peaks 2024 Outdoor Mass Gathering Permit
Rachel Vickers, Associate Planner, reviewed the request for an Outdoor Mass
Gathering permit for the 4Peaks Music Festival in June of 2024. The event is
proposed to include overnight camping, parking, and food and drink for an
estimated 2,000 people. Vickers presented a matrix with the following decision
points for the Board's consideration:
BOCC MEETING MAY 31, 2023 PAGE 4 OF 10
Has the applicant demonstrated compliance with the food service control
standards of DCC 8.16.220?
The Board was in consensus that the applicant has demonstrated compliance with
the food service control standards of DCC 8.16.220; the permit will include a
condition of approval that all licensed food service providers shall apply to the
County Health Department at least one week in advance of the event.
2. Has the applicant demonstrated compliance with the fire protection regulations
of DCC 8.16.230?
The Board was in consensus that the applicant has demonstrated compliance with
the fire protection regulations of DCC 8.16.230; the permit will contain three
conditions of approval, as follows: that the premises be inspected by the Bend Fire
Department before the event starts; that all fire hydrants/sprinklers/other systems
are readily visible and unobstructed for a circumferential distance of three feet; and
that all fire and emergency access roads have unobstructed access of 20 feet in
width and 13.5 feet of vertical clearance, and remain open at all times.
3. Has the applicant demonstrated compliance with the traffic control standards of
DCC 8.16.250?
The Board was in consensus that the applicant has demonstrated compliance with
the traffic control standards of DCC 8.16.250; the permit will include a condition of
approval that a detailed traffic control plan shall be submitted to the Deschutes
County Transportation Planner and Road Department for review.
4. Has the applicant demonstrated compliance with the crowd control standard of
DCC 8.16.250?
The Board was in consensus that the applicant has demonstrated compliance with
the crowd control standard of DCC 8.16.250; the permit will include a condition of
approval that the applicant provide a list of the names and certification for all traffic
and crowd control personnel 14 days prior to the event.
5. Has the applicant demonstrated compliance with the liquor consumption
standard of DCC 8.16.310?
The Board was in consensus that the applicant has demonstrated compliance with
the liquor consumption standard of DCC 8.16.310; the permit will include a
condition of approval that no person shall be permitted to bring alcohol on the
premises unless licensed by the State.
BOCC MEETING MAY 31, 2023 PAGE 5 OF 10
6. Has the applicant demonstrated compliance with the attendance monitoring
standards of DCC 8.16.300(C)?
The Board was in consensus that the applicant has demonstrated compliance with
the attendance monitoring standards of DCC 8.16.300(C).
7. Does the Board want to grant a waiver from the requirements to maintain one
ambulance on site?
The Board was in consensus to grant a waiver from the requirements to maintain
one ambulance on site in accordance with the letter of support from the Bend Fire
Department.
Vickers then presented a list of topics which may or may not address approval
criteria, as follows:
Does the prevention of trespassing on nearby properties relate or
reasonably relate to an approval criteria?
The Board was in consensus that this question does not relate or reasonably relate
to an approval criteria.
2. Does requiring a water truck on site relate or reasonably relate to an
approval criteria?
The Board was in consensus that because a condition of the permit already
addresses this issue, no further condition is required.
3. Does requiring one fire extinguisher per every 250 persons in attendance
relate or reasonably relate to an approval criteria?
The Board was in consensus that no additional findings or conditions are required
with respect to this issue.
4. Does requiring training details above and beyond the requirements of
DCC 8.16.060(2) relate or reasonably relate to an approval criteria?
The Board was in consensus that no additional findings or conditions are required
with respect to this issue.
5. Does requiring a security guard to inspect vehicles relate or reasonably relate
to an approval criteria?
BOCC MEETING MAY 31, 2023 PAGE 6 OF 10
The Board was in consensus that no additional findings or conditions are required
with respect to this issue.
6. Does requiring additional enforcement and monitoring measures relate or
reasonably relate to an approval criteria?
The Board was in consensus that no additional findings or conditions are required
with respect to this issue since alleged Code violations can be reported and other
non -Code complaints can be submitted to Risk Management.
8.
9.
CHANG: Move approval of Document No. 2023-368, approving an Outdoor
Mass Gathering Permit for the 4Peaks Music Festival from June 15-24,
2024 at 21085 Knott Road, with conditions
ADAIR: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
Notice of Intent to Award a contract for the Slurry Seal 2023 Project
Cody Smith, County Engineer, reported that four bids were received in response to
the project solicitation. He anticipated this work will take seven days and be done in
late June or early July.
ADAIR: Move approval of Board Chair signature of Document No. 2023-411,
a Notice of Intent to Award a contract for the 2023 Slurry Seal project
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
Acceptance of Trauma Informed Response Training Grant
Ashley Beatty, Victim Assistance Program Manager, explained the purpose of this
grant is to facilitate understanding of people who have experienced trauma, and
extend informed assistance to them. The grant funds will provide training for law
enforcement, prosecutors, probation departments, and advocates about the
impacts of trauma. The grant will also make a week-long training available for first
responders in interview techniques of persons who have experienced trauma.
CHANG
Move approval of Chair signature on Document No. 2023-511 to
BOCC MEETING MAY 31, 2023 PAGE 7 OF 10
accept a Trauma Informed Response Training Grant from the
Department of Justice
ADAIR: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
10. Finance Report for April 2023
Robert Tintle, Chief Financial Officer, presented the Finance Report for April, 2023.
11. Select eligible grantee for the 2023-25 Oregon Community Dispute
Resolution Grant Program
Stephanie Robinson, Grants & Operations Specialist, explained the provision of
grants from the University of Oregon School of Law's Office for Community Dispute
Resolution (OOCDR) to qualified organizations which offer mediation services.
Applications for these grants are solicited in partnership with Oregon counties.
Following a solicitation process, Deschutes County and OOCDR received an
application from Community Solutions, which OOCDR has determined to be an
eligible grantee. After receipt of a formal notification from the County, OOCDR will
directly enter into an agreement with Community Solutions.
CHANG: Move approval of Community Solutions as grantee for 2023-25
Oregon Community Dispute Resolution Grant Program
ADAI R: Second
VOTE: ADAI R: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
12. FY23 Q3 Service Partner Work Plan Updates
Stephanie Robinson, Grants & Operations Specialist, reviewed that the Board
annually allocates video lottery funds to thirteen service partner organizations in
accordance with approved work plans. Grants are distributed quarterly following
the receipt of reports which demonstrate that each service partner is meeting its
intended service goals.
In the third quarter, service partner organizations Healthy Beginnings and the Latino
Community Association did not meet their quarterly work plan goals. Robinson
BOCC MEETING MAY 31, 2023 PAGE 8 OF 10
provided specifics of the work done by each organization and offered action options
for the Board's consideration.
Following discussion, the Board was in consensus to issue the Q3 grant payment for
the Latino Community Association at this time and reassess its progress at the next
quarterly update. The Board further directed that Healthy Beginnings be invited to
present at a future Board meeting and hold its Q3 payment pending that
presentation.
OTHER ITEMS:
Jen Patterson, Strategic Initiatives Manager, distributed a draft letter from the
Board supporting the KOR Community Land Trust in its request for funding
from the Enterprise Community Partners' Housing Affordability
Breakthrough Challenge. The Board was in concurrence to sign the letter as
drafted.
At 12:09 pm, Chair DeBone announced that the Board would recess for lunch and
reconvene at 1:00 in the Allen Room for executive session.
EXECUTIVE SESSION:
At 1:00 pm, the Board entered executive session under Litigation ORS 192.660 (2) (h) and
ORS 192.660 (2) (d) Labor Negotiations.
The Board moved out of executive session at 2:09 p.m. to direct staff to proceed as
discussed.
ADJOURN:
Being no further items to come before the Board, the meeting was adjourned at 2:09 pm.
,I -
DATED this day of 2023 for the Deschutes County Board of
Commissioners.
ANTHONY DERONE, CHAIR
PATTI ADAIR, VICE CHAIR
BOCC MEETING MAY 31, 2023 PAGE 9 OF 10
'P-� (n, '/l -
PHIL CHANG, COM ISSIONER
ATTEST:
RECORDING SECRETARY
BOCC MEETING MAY 31, 2023 PAGE 10 OF 10
\XvT ES cOG2�
BOAR® OF
COMMISSIONERS
MEETING DATE: May 31, 2023
SUBJECT: Community Development Department Draft Fiscal Year 2023-24 Work Plan and
2022 Annual Report / Public Hearing
RECOMMENDED ACTION:
Hold a public hearing to take comment on the draft Work Plan.
No Board action is sought at this time; the Work Plan can be brought back in June for
consideration of Board approval.
BACKGROUND AND POLICY IMPLICATIONS:
Each spring, CDD prepares an annual work plan describing proposed projects for the coming
fiscal year. A review of the draft work plan provides the Planning Commission, Historic
Landmarks Commission, County Administration, customers, partner agencies, and the Board
an opportunity to provide input, including additions, modifications and possible re -
prioritization. The work plan describes the most important projects in each CDD division
based on:
1. Board annual goals and policies;
2. Carry-over projects from current or prior years;
3. Changes in state law;
4. Grants/funding sources; and
5. Public comments.
It also serves as the context within which new projects that arise during the course of the
year are prioritized and initiated.
BUDGET IMPACTS:
None.
ATTENDANCE:
Peter Gutowsky, CDD Director
Will Groves, Planning Manager
MEMORANDUM
TO: Deschutes County Board of Commissioners
FROM: Peter Gutowsky, AICP, Director
CDD Management Team
DATE: May 24, 2023
SUBJECT: Community Development Department Draft Fiscal Year (FY) 2023-24 Work Plan and 2022
Annual Report / Public Hearing
1. SUMMARY
The purpose of this Board of County Commissioners (Board) public hearing is to accept public comments for
consideration in the adoption of Community Development Department's (CDD) FY 2023-24 Work Plan
(Attachment).
II. BACKGROUND
Each spring, CDD prepares an annual work plan describing proposed projects for the coming fiscal year. A
review of the draft work plan provides the Planning Commission, Historic Landmarks Commission, County
Administration, customers, partner agencies, and the Board an opportunity to provide input, including
additions, modifications and possible re-prioritization.1 The work plan describes the most important projects
in each division based on:
1. Board annual goals and policies; 3. Changes in state law;
2. Carry-over projects from current or prior 4. Grants/funding sources; and
years; 5. Public comments.
It also serves as the context within which new projects that arise during the course of the year are prioritized
and initiated. The work plan includes the following highlights:
• Sustaining high customer service levels while adjusting to staff retention and recruitment challenges.
• Providing construction plan reviews, consultation and inspection services throughout the rural
county and the cities of La Pine and Sisters.
• Investigating code violation complaints to ensure compliance with land use, onsite wastewater
disposal, building and solid waste codes.
1 The Board conducted a work session on the Draft CDD FY 2023-24 Work Plan on May 15.
• Regulating on -site wastewater treatment systems (septic) to assure compliance with state rules, and
monitors environmental factors for public health and resource protection.
• Addressing housing opportunities through collaboration with cities, our county's property manager,
and exploring rural housing strategies as allowed by State law.
• Amending the Comprehensive Plan and Zoning Code to implement SB 391, Rural Accessory Dwelling
Unit legislation.
• Amending the Deschutes County Comprehensive Plan to incorporate new existing conditions, goals,
and policies.
• Coordinating with Bend, Redmond, Sisters and La Pine on growth management projects, including
comprehensive plan updates and urban growth boundary amendments.
• Updating the County Transportation System Plan in coordination with the Road Department.
III. PUBLIC COMMENTS & PLANNING COMMISSION RECOMMENDATIONS
The Planning Commission conducted a public hearing on the Draft FY 2023-24 Planning Division Work Plan on
March 30 and received several public comments.2
Staff presented three tables (below) to facilitate the Planning Commission's deliberation. After thoughtful
consideration, the Planning Commission on May 11 felt it was important to endorse all of the projects listed
in Tables 1 and 2 without weighing one over another. They considered all of them noteworthy for the
community. As resources become available, Planning Commissioners recommended developing work
programs that address:
o Community engagement o Short term rentals o Wildlife inventories (golden
o Dark skies o Water resources and bald eagles)
Individual commissioners expressed an interested in revisiting existing wildlife inventories to scale back or
eliminate regulations all together as well as a hesitancy of permitting rural accessory dwelling units in areas
prone to wildfire.
Table 1 captures priority discretionary and nondiscretionary projects that are supported by the Board and
Planning Commission; grant funded; or in process. These projects in their totality are "significant," requiring
staffing resources that span 6 to 12 months or longer.
2 Testimony included the following: 1) a Deschutes County resident stressed the importance of incentives as it pertains to existing
wildlife inventories; 2) a local organization supported the mule deer winter range update and updating elk habitat and eagle
nesting inventories, among other items; 3) a Deschutes County resident emphasized inclusion and biodiversity; 4) a local
organization asked for monthly participation in community conversations in South County for a strategic plan; 5) a Deschutes
County resident questioned the validity of the mule deer inventory, ODFW's science, and the role of public lands while
emphasizing the importance of property rights; and 6) a local organization supported fire hardening for all structures regardless of
wildfire risk and limiting development in fire prone areas.
-2-
Table 1— Priority Discretionary and Non -discretionary Projects
Priority Projects
1. Current Planning 3
2. Comprehensive Plan 2040 Update 4. Transportation System Plan (TSP) Update
• 5. SB 391, Rural Accessory Dwelling Units
Engage Newberry Country and Terrebonne
6. New Mule Deer Wildlife Inventory
residents to determine if area and/or
7. SB 762, Wildfire Mitigation
community plans require updates.
g• Historic Preservation (CLG Grant)
3. Tumalo Community Plan Update
Table 2 identifies ongoing Planning Division operational responsibilities, regional coordination duties, and
code maintenance tasks. These projects in their totality range from "minor" to "moderate," requiring staffing
resources that span 4 to 8 months to complete.
Table 2 — Operational Responsibilities, Coordination Duties, and Code Maintenance
Category Projects
1. Destination Resort and Overnight Lodging Reporting.
2. Marijuana inspections.
3. Population estimates and forecasting.
Operational 4. Staffing Historic Landmarks Commission (HLC), Bicycle and Pedestrian Advisory
Responsibilities Committee (BPAC), and Deschutes River Mitigation and Enhancement Committee
(M&E).
5. Participate in 2024 Legislative Short Session.
6. Support internal County departments (new landfill siting, etc.).
7. City of Bend Coordination
• Adopt the Bend Airport Master Plan (BAMP) and amend the County's
Comprehensive Plan and Development Code to implement measures that allow
for a' new air traffic control tower and new airport -related businesses.
• Coordinate on growth management issues, including technical analyses related to
housing and employment needs and modernizing Title 19 for the Deschutes
County Jail
• Process a Plan Amendment and Zone Change to add the Stevens Road Tract to the `
Bend Urban Growth Boundary (UGB) in accordance with HB 3319,
Coordination Duties 8 City of La Pine Coordination
• Participate with Property Management and the City of La Pine process to update
and amend the County -owned New Neighborhood comprehensive plan
designations, master plan and implementing regulations.
9. City of Redmond Coordination
•' Coordinate on growth management issues, including with Central Oregon
Intergovernmental Council (COIC) on CORE3, a multi -stakeholder regional
emergency center, and the City's upcoming East Redmond plan, which will involve
over 1,000 acres of County -owned land. (updated by the City of Redmond)
3 Current Planning responsibilities are non -discretionary. Local land use decisions are subject to specific deadlines per state law.
ORS 215.427.
-3-
Category Projects
• Process Conditional Use Permit and Site Plan Review applications for a new
wastewater treatment plant.
• Coordinate on an update of the Airport Safety Zone associated with the Redmond
Airport.
• Support City Staff to modernize the Joint Management Agreement (JMA) and
assist with City -led updates to DCC Title 20 (i.e., UH-10 zone updates). (updated by
the City of Redmond)
• Continue to engage the City as a stakeholder in the County's Comprehensive Plan
and TSP updates. (updated by the City of Redmond)
10. City of Sisters Coordination
• Participate in the implementation of Sisters Country Vision Plan and City of Sisters
Comprehensive Plan Update.
11. Transportation Planning
• Process Road Naming requests associated with certain types of development on a
semi-annual basis.
• Coordinate with Oregon Department of Transportation (ODOT) and Parks Districts
on regional trail projects.
12. Sage Grouse Coordination.
13. Housing Strategies.
• Explore options and approaches to address rural housing and homelessness as
allowed under state law.'
14. Short Term Rentals
Prepare a white paper describing methods for regulating short term rentals and
coordinate with the Board on next steps.
15. Dark Skies.
16. Housekeeping Amendments
Code Maintenance . Initiate Comprehensive Plan and/or Zoning Text amendments to comply with and
implement new or revised state laws.
4 Testimony from a Deschutes County resident encouraged more housing including in rural areas. Testimony from a local
organization emphasized prioritizing working with the City of Bend to plan for future growth and allowing rural ADUs subject to
strong sideboards.
-4-
Table 3 lists discretionary zoning text amendments. These are "lower" priority projects, requiring staffing
resources that span 4 to 12 months or longer to complete.
Table 3 — Low Priority Zoning Text Amendments
Category I Projects
1.
Accessory structures, clarifying concurrent or after primary residence with certain facilt.
2.
Applicant initiated plan amendment, zone changes, and/or text amendments.
3.
Allow "self -serve" farm stands in Rural residential Exception Areas
4.
Code amendments related to the Natural Hazard Mitigation Plan.
5.
Establish childcare facilities in industrial zones to implement House Bill 3109 (2021).
6.
Define family for unrelated persons per HB 2538 (Non -familial Individuals).
7.
Forest Zone Code —Review for compliance with Oregon Administrative Rule.
8.
In conduit hydroelectric generation code amendments.
9.
Lot Line Adjustments and Re -platting.
Zoning Text
10.
Medical Hardship Dwellings —review for consistency with state law.
Amendments
11.
Minor variance 10% lot area rule for farm and forest zoned properties.
12.
Outdoor Mass Gatherings update.
13.
Repeal Conventional Housing Combining Zone.
14.
Section 6409(a) of the Spectrum Act (Wireless Telecommunication Amendments).
15.
Sign code to become consistent with federal law.
16.
Temporary use of recreational vehicles as dwellings.
17.
Title 19, 20, 21—Language related to Class I, 11, and III road projects as allowed uses.
18.
Title 22—Procedures Ord. for consistency with state law and County interpretations.
19.
Wetland Regulation Clarification for Irrigation or Artificially Created Wetlands.
IV. BOARD DELIBERATION & ADOPTION OF CDD FY 2023-2024 WORK PLAN
The Board will ultimately prioritize projects based on their annual goals and objectives as planning resources
become available. Following the public hearing, the Board may decide to:
1. Close the oral record, keep the written record open for approximately one week to June 6 and deliberate
on June 14.
2. Close the oral and written records and deliberate at this meeting or at a subsequent meeting.
3. Continue the public hearing to a date certain.
Attachment:
Draft FY CDD 2023-24 Work Plan & 2022 Annual Report
-5-
•
1 1:11 Lim
DRAFT FY 2023-24 Work Plan &
2022 Annual Report
117 NW Lafayette Avenue
P.O. Box 6005
Bend, OR 97703
www.deschutes,org/cd
(541) 388-6575
Building Safety
Code Compliance
Coordinated Services
Onsite Wastewater
Planning
Introduction . 4
Mission Statement....................................................................................... 4
Purpose.......................................................................................................... 4
Adoption.......... ..............................................................................) .............. _4
Elected &'Appointed Officials ............
5
Board of County Commissioners FY 2023-2024 Goals & Objectives ........................
6
Population Growth..........................................................................................................
8
Budget &'Organization.......................................................................................................
9
FiscalIssues..................................................................................................... 9
Operational Challenges ............................... 9
BudgetSummary .....................................................................................
10
StaffSummary ..............................................................................................
10
Organizational Chart ..........................................,..........................................10
Performance Management..........................................................................................
11
2022 Performance Management Results ............'.......................................
11
2022 Year in Review.....................................................................................13
2023-2024 Performance Measures By Division .......................................
13
Building Saftty ............................................................... ...............
13
p ...
Code 'Com Compliance .............: ............
13
Coordinated Services .....................................................................................
13
Onsite Wastewater......................................................................................
14
Planning.........................................................................................................14
Administrative Services.........`.........:.................................................................................15
Overview.....................................................................................................
15
2022 Year in Review.................................................................................
15
2023-24 Work Plan Projects . .
16
StaffDirectory ...........................................................................................
16
Building Sa
Overvie
gaffuirectury ..:....................................................................................
CodeCompliance..............................................................................................
Overview..................................`...............................................................
2022 ;Year in Review...................................................,.................................
2023-24 Work Plan Projects....................................................................
StaffDirectory ................................................................................................
Coordinated Services..................................................................................
Overview...............................................`.........................................................
2022 Year in Review...................:................................................................
2023-24 Work Plan Projects.......................................................................
StaffDirectory ..............................................................................................
OnsiteWastewater ...................................................... .............................
Overview..............................................................................................
2022 Year in Review
2023-24 Work Plan Projects........................................................................
Staff Directory ............'..................................................................................
Planning......................................................................`......................................
Overview.....................................................................................................
Current Planning ....................................................` .................. .....................
Long Range Planning...................................................... ....................
Transportation Planning ............
Floodplain & Wetlands Planning;.................................................................
2022 Year in Review.............................................`........................................
2023-24 Work Plan Projects........................................................................
StaffDirectory ..'............................................................................................
Community Involvement Report......................................................................
Community Development Mission Statement
The Community Development Department (CDD) facilitates orderly growth and development in the
Deschutes County community through coordinated programs of Building Safety, Code Compliance,
Coordinated Services, Onsite Wastewater, Planning and education and service to the public.
Purpose
2023-24 Work Plan and 2022 Annual Report highlight the department's accomplishments, goals and
objectives and are developed to:
• Report on achievements and performance.
• Implement the Board of County Commissioners (BOCC) goals and objectives.
• Implement the Deschutes County Customer Service "Every Time" Standards.
• Effectively and efficiently manage organizational assets, capabilities and finances.
• Fulfill the department's regulatory compliance requirements.
• Address changes in state law.
• Enhance the county as a safe, sustainable and highly desirable place to live, work, learn, recreate,
visit and more.
The BOCC adopted this report on June 28, 2023, after considering public, stakeholder and partner
organization input and Planning Commission and Historic Landmarks Commission recommendations. The
Work Plan often includes more projects than there are resources available. CDD coordinates with the BOCC
throughout the year to prioritize and initiate projects. Projects not initiated are often carried over to future
years.
4 CDD FY 2023-24 Work Plan / 2022 Annual Report
BOARD OF COUNTY COMMISSIONERS
Anthony DeBone, Chair, January 2027
Patti Adair, Vice Chair, January 2027
Phil Chang, Commissioner, January 2025
COUNTY ADMINISTRATION
Nick Lelack, County Administrator
Erik Kropp, Deputy County Administrator
Whitney Hale, Deputy County Administrator
PLANNING COMMISSION
Jessica Kieras — Chair, Redmond Area, 6/30/26
Nathan Hovekamp — Vice Chair, Bend Area, 6/30/27
Susan Altman — Bend Area, 6/30/24
Open — At Large
Kelsey Carson — Tumalo, Area, 6/30/27
Toni Williams — South County Area, 6/30/25
Matt Cyrus — Sisters Area, 6/30/26
HISTORIC LANDMARKS COMMISSION
Open — Chair, Unincorporated Area
Sharon Leighty — Vice Chair, Unincorporated Area, 3/31 /26
Dennis Schmidling — Secretary, City of Sisters, 3/31 /24
Christine Horting Jones — Ex-Officio, 3/31 /24
Rachel Stemach — Bend Area, 3/31 /24
Open — Pioneer Association
HEARINGS OFFICERS
GregoryJ. Frank
Tommy Brooks
Laura Westmeyer
Alan Rappleyea
BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
Dave Thomson — Chair, At Large, 6/30/24
David Green — Vice Chair, At Large, 6/30/23
Rachel Zakem — Secretary, At Large 6/30/23
Wendy Holzman — At Large, 6/30/23
Ann Marland — Sisters, 6/30/23
Scott Morgan — La Pine, 6/30/23
Kenneth Piarulli — Redmond, 6/30/23
David Roth — Bend, 6/30/23
Mason Lacy — At Large, 6/30/23
Christopher Cassard — At Large, 6/30/23
Emily Boynton —At Large, 6/30/24
Neil Baunsgard — Bend, 6/30/24
Mark Smith — At Large, 6/30/24
5 CDD FY 2023-24 Work Plan / 2022 Annual Report
Board of County Commissioners
Mission Statement: Enhancing the lives of citizens by delivering quality services in a cost-
effective manner.
FY 2023-24 Goals & Objectives
Safe Communities (SC): Protect the community through planning, preparedness, and delivery of coordinated
services.
Provide safe and secure communities through coordinated public safety and crisis management
services.
• Reduce crime and recidivism and support victim restoration and well-being through equitable
engagement, prevention, reparation of harm, intervention, supervision and enforcement.
• Collaborate with partners to prepare for and respond to emergencies, natural hazards and disasters.
Healthy People (HP): Enhance and protect the health and well-being of communities and their residents.
• Support and advance the health and safety of all Deschutes County's residents.
• Promote well-being through behavioral health and community support programs.
Help to sustain natural resources and air and water quality in balance with other community needs.
• Continue to support pandemic response and community recovery, examining lessons learned to ensure
we are prepared for future events.
A Resilient County (RC): Promote policies and actions that sustain and stimulate economic resilience and a
strong regional workforce.
• Update County land use plans and policies to promote livability, economic opportunity, disaster
preparedness, and a healthy environment.
• Maintain a safe, efficient and economically sustainable transportation system.
• Manage County assets and enhance partnerships that grow and sustain businesses, tourism, and
recreation.
Housing Stability and Supply (HS): Support actions to increase housing production and achieve stability.
Expand opportunities for residential development on appropriate County -owned properties.
• Support actions to increase housing supply.
• Collaborate with partner organizations to provide an adequate supply of short-term and permanent
housing and services to address housing insecurity.
6 CDD FY 2023-24 Work Plan / 2022 Annual Report
Board of County Commissioners
FY 2023-24 Goals & Objectives, Continued
Service Delivery (SD): Provide solution -oriented service that is cost-effective and efficient.
• Ensure quality service delivery through the use of innovative technology and systems.
• Support and promote Deschutes County Customer Service "Every Time" standards.
• Continue to enhance community participation and proactively welcome residents to engage with County
programs, services and policy deliberations.
• Preserve, expand and enhance capital assets, to ensure sufficient space for operational needs.
• Maintain strong fiscal practices to support short and long-term county needs.
• Provide collaborative internal support for County operations with a focus on recruitment and retention
initiatives.
7 CDD FY 2023-24 Work Plan / 2022 Annual Report
392,790
400,000
344,542
350,000
308,894
300,000
270,041
250,000
233,537
210,963
198,253
200,000 t
157,733
150,000
115,367
100,000
74,958
62,142
50,000
30,442
23,100
,0
1960
1970
1980 1990 2000 2010 2020 2023 2030 2040 2050 2060 2072
This graph provides a snapshot of the County's growth since 1960 and the coordinated 50-year Portland
State University (PSU), Oregon Population Forecast Program, through 2072.
HISTORICAL AND PORTLAND STATE UNIVERSITY FORECAST TRENDS
*AAGR: Average Annual Growth Rate
8 CDD FY 2023-24 Work Plan / 2022 Annual Report
Fiscal Issues
• Ensure financial stability and sustained high quality services by establishing a financial contingency
plan providing a clear course of action if CDD's reserve funds decline.
• CDD is experiencing a decrease in permitting volume during a period in which there has been
significant staff turnover and increased costs. A short-term challenge will be to navigate this period
of decreasing revenue while focusing on service delivery and staff training and education while
reducing expenditures, where possible.
• CDD is responding to inquiries regarding rural development opportunities. Many of these inquiries
require research and in-depth responses, but do not result in permits and corresponding revenue.
This "non -fee generating" work, a public good, is consuming limited resources to efficiently process a
variety of permits.
Operational Challenges
• Maintaining productivity while experiencing staff turnover resulting in comprehensive training and
development plans for new staff. During 2022, CDD welcomed 11 new staff, internally promoted 8
staff, and ended the year with 14 unfilled positions with 8 of those being removed in early 2023. An
estimated 57% of CDD staff have 5 years or less experience with the department.
• Coordinating with the Human Resources Department to evaluate, propose and implement strategies
to attract and retain staff to meet service demands in a highly competitive market.
• Succession planning for upcoming staff retirements. An estimated 14% of current staff will be eligible
for retirement within the next 6 to 8 years based on length of service.
• Continuing modified business operations including remote work opportunities, dispatching field staff
from home, adherence to ongoing public health and safety measures and continued expansion of
CDD online services and meeting technologies.
• Improving public hearing and engagement strategies with in -person and remote/online participation
opportunities.
• Implementing new laws from the 2023 Legislative Session.
• Processing complex and controversial code compliance cases.
• Addressing affordable housing through collaboration with cities, the County's Property Manager, and
rural land use strategies.
• Continuing improvement of the department's website and other electronic internal and external
services to improve efficiencies and service delivery.
9 CDD FY 2023-24 Work Plan / 2022 Annual Report
Budget Summary
Staff Summary
Organizational Chart
10 CDD FY 2023-24 Work Plan / 2022 Annual Report
CDD is committed to a comprehensive approach to managing performance. The department achieves its
goals and objectives by strategically establishing and monitoring performance measures and by adjusting
operations based on those results. The performance measures allow staff to:
• Address service delivery expectations from the perspectives of CDD's customers.
• Ensure the department fulfills its regulatory compliance requirements.
• Efficiently and effectively manage the organization's assets, capacities and finances; and
• Preserve and enhance the County as a safe, sustainable and desirable place to live, visit, work,
learn and recreate.
The following graphs represent a sample of CDD's performance measures for 2022. For a complete
review of performance measures, please follow this link: https://deschutes.org/cd/.
2022 Performance Management Results
Coordinated Services
7 Building Permit Ready to Issue Turnaround Time
6
5
3.8 3.5
3 2.3 2.2;"a �� \ 2 3
2.0
1.7 2_ 1 4 7�F 1.5 14 ..�A
Ian 2.022 Mar 2022 MaV 2022 lul 2022 Sept 2022 Nov 2022
80% Percentage of Applications Submitted Online
75% (Building Safety and Onsite Wastewater)
69.1%
70% 65.5% 63.8% 64.0% 67.5%
65% 61 0% 60 3/ 60 4% � 60 6%
54.5% 53.1%
550/6 50.7% _ 4r
45%
40%
35%
30%
Ian 2022 Mar 2022 MaY 2022 )ul 2022 Sept 2022 Nov 2022
—0— Ready to Issue Turnaround ® ® Target Gcnl-4Days ---w—Average Online Submissions ® ® Target High -60%— — Target Low -50%
Performance Measure: Achieve a building permit ready toissue turnaround time of4days Performance Measure: Achieveagoal of50%to 60% of applications submitted online.
or less.
Annual Average of 2.0 Days - Target Achieved Annual Average of 60.4% Submitted Online- Target Achieved
105% Code Compliance
Voluntary Compliance
100% 98% 96%
95°/u 93% °
95% 91%��' 90%� 91/0
90% � ® ® ® ® ® 96%
92�/ �"•
85%
80% 84% :.
75% 76%
70%
65%
Jan 2.022 Mar 2-022 May 207.2 Ju12022 Sept 2022 Nov 2022
Voluntary Compliance ® ® Target-90%
Performance Measure: Achieve 90% voluntary compliance in Code Compliance cases.
100% Code Compliance
Cases Closed within One Year
90% 87/
80% a : ® ®
79%
70%
60%
58%
50%
66%
40%
Jan 2022 Mar 2022 MaY 2p22 lul 2022 Sept 2022 Nov 2022
53%
---m—==Closed Case Turnaround ® ® Target-85%
Performance Measure: Achieve 85% resolution in Code Compliance cases within 12
Annual Average of 90% Compliance - Target Achieved Annual Average of 85% Closed within 1 Year- Target Not Achieved
11 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022 Performance Management Results, continued
Building Safety
13 Field Inspector Average Stops per Day
12 11.3
108
.�"'� 10.3
9.7
11 10.0 9.8 � �'' Nw® 10.3
_
10 ®, 8.8 8.5
�r
7.8 7.7'
8 7.0 13-
7 y.
6 0 ® - - o - - e - o - o - ® - ® ® - -
5
Ian 2022 Mar 2022 MaY 2022 Jul 2022 Sept 2022 Nov 2022
Field Insp Ave Stops per Day - - Target Low - 6 Stops
® Target High - 10 Stops
Performance Measure: Achieve an average of 6 to 10 inspection stops perday, per
Onsite Wastewater 16.7
16.0 New System Permit Issuance Time.
15.tl
14.0 1 15.2
12.4 /r
®,
11.6
12.0 - - - - - - o
10.0 9.1 10.7 j �!
Ra
9.3 9.6
8.0 6.9
7.9
6.0 W
4.0 5.0
Jan 2022 Mar 2-022 May 2022 Jul 2022 Sept 2022 Nov 2022
l New Sys Permit Issue Time ® ® Target -12 Days
Performance Measure: Issue new onsite septic permits within 12 days of completed app.
80.0
70.0
60.0
50.0
40.0
105% Building Safety
Inspections Completed Same Day as Requested
98.1% 98.6% 98.0% 98.5% 97.9% 98.2% 98.2% 97.6% 98.8%98.3%98.5% 97.0%
100% - - ® - ® I
95%
90% - o - - - - - - - - - - - - - o - -
85%
lan 2022 Mar 7-022 Mm 2022 Jul 2022 Sept 2022 Nov 2022
-0-- % Building Insp Completed On Time - o Target Low-90%
® ® Target High - 100%
Performance Measure: Achieve 90% to 100% of inspections completed on same day as
requested.
Onsite Wastewater
Pre -cover Inspections Completed On Time
OS%
100% 100% 100% 100% 100% 100% 100%
me
95% O
96% 11111 96%
90% - o - 94%- - o - o - - o - v_ o
85% b�°
80%
75%
Jan 2022 Mar 2022 May 2022 Ju12022- Sept 2022 Nov 2022
-Pre-Cover Insp Completed On Time
Performance Measure: Achieve 90% to 100% of pre -cover inspections completed on same
day as requested.
Annual Average of 10.5 Days - Target Within Range Annual Average of 97.9% Completed - Target Achieved
Current Planning 68.3
Land Use Decisions With Prior Notice 70.0
69.3 71 A
61.6 60.0
17.11 d 50.0
52.7 51.4
40.0
®ny
44.0 44.5 30.0
43.2 41.6
30.0 36.9
20.0
Jan 2022 Mar 2.022 May 2022 Jul 2022 Sept 2022 Nov 2022
9��Average Days To Complete - m Target- 45 Days
Performance Measure: Issue all administrative decisionswith notice within 45 days of
completed application.
Current Planning
Land Use Decision Without Prior Notice
53.1
44.2 43.8
40.7
39.1 11'_
32.5
-,-®® ®®®-®®®26.0
22.6
10.0 13.3
Jan 2022 Mar 2022 May 2022 Jul 2022 Sept 2022 Nov 2.022
°0�Average Days To Complete ® ® Target -21 Days
Performance Measure: Issue all administrative decisions without notice within 21 days of
completed application.
Annual Average of 51.2 Days - Target Within Range Annual Average of 36.8 Days - Target Not Achieved
12 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022 Year in Review
• Invested significant resources in comprehensive training and development plans for new staff.
• Transitioned residential plan submissions to electronic submittals.
• Improved system interoperability of Accela and DIAL software systems by increasing efficiency and
improved service by allowing "real time" document upload.
• Participated in pilot program to test the Oregon ePermitting inspector application
FY 2023-24 Performance Measures By Division
CDD's 2023-24 performance measures align the department's operations and work plan with BOCC
annual goals and objectives and the County's Customer Service "Every Time" Standards. https://
intranet.deschutes.org/Pages/Customer-Service-Standards.aspx
Building Safety
• Achieve 8-12 inspection stops per day to provide quality service. (BOCC Goal & Objective SD-1)
• Achieve an average turnaround time on building plan reviews of 8-10 days to meet or exceed state
requirements. (BOCC Goal & Objective SD-1)
• Achieve 50-80% of inspections scheduled online. (BOCC Goal & Objective SD-1)
• Achieve 90-100% of inspections completed the same day as requested. (BOCC Goal & Objective SD-1)
• Provide community training opportunities for online application submission to obtain a goal of 70% of
application submittals conducted online. ( BOCC Goal & Objective SD-1)
Code Compliance
Achieve 90%voluntary compliance in Code Compliance cases. (BOCC Goal & Objective SC-1)
Coordinated Services
• Expand community training opportunities for online application submissions to obtain a goal of 60-70%
of application submittals conducted online. (BOCC Goal & Objective SD-1)
• Achieve structural permit ready -to -issue turnaround time for Coordinated Services of 4 days or less.
(BOCC Goal & Objective SD-1)
13 CDD FY 2023-24 Work Plan / 2022 Annual Report
FY 2023-24 Performance Measures By Division, continued
Onsite Wastewater
• Achieve compliance with the Alternative Treatment Technology (ATT) Septic System Operation and
Maintenance (O&M) reporting requirements of 95% to protect groundwater. (BOCC Goal & Objec-
tive HP-3)
• Achieve the issuance of onsite septic system permits within 12 days of completed application.
(BOCC Goal & Objective SD-1)
• Achieve 50% of inspections scheduled online. (BOCC Goal & Objective SD-1)
• Achieve 90-100% of Pre -cover inspections completed the same day as requested. (BOCC Goal &
Objective SD-1)
Planning
• Sustain the issuance of land use administrative decisions with notice within 45 days and without no-
tice within 21 days of completed application. (BOCC Goal & Objective SD-1)
• Address Housing strategies by amending County Code to implement SB 391, Rural Accessory Dwell-
ing Units (ADU). (BOCC Goal & Objectives RC-1 and HP-1)
• Natural Resources:
- Natural Hazards— Develop a work plan to amend the Comprehensive Plan and County Code
requiring defensible space and fire-resistant building materials per SB 762—Wildfire Mitigation.
(BOCC Goal & Objectives SC-3, HP-3, and RC-1)
- Wildlife Inventories —Amend Comprehensive Plan and Zoning Code to incorporate a new mule
deer winter range inventory from ODFW. (BOCC Goal & Objectives HP-3)
ORION 111WE
14 CDD FY 2023-24 Work Plan / 2022 Annual Report
Overview
Administrative Services consists of the Community Development Director, Senior Management Analyst, two
Systems Analysts and one Administrative Assistant. The Administrative Services Division provides oversight
for all departmental operations and facilities, human resources, budget, customer services, technology and
performance measures. Analyst staff are responsible for the integration of technology across all CDD
divisions, coordination with the cities as well as providing direct service to the public via application training
and support, web -based mapping, reporting services and data distribution.
2022 Year in Review
✓ Continued remote work options for approximately 50% of staff.
✓ Improved system interoperability of Accela and DIAL software systems by increasing efficiency and
improved service by allowing "real time" document upload.
✓ Completed a reorganization of office spaces and small remodel on CDD's first floor in an effort to better
utilize available square footage.
✓ Implemented process and procedure to invoice non-residential transportation system development
charges (SDCs) in an effort to identify charges due and allow for online payments.
✓ Adopted Unmanned Aerial System (Drones) Policy to establish guidelines for the use of drones to
perform building safety inspections.
✓ Provided addressing services to the City of Redmond on contract.
✓ Published a Community Engagement Center webpage in an effort to provide an opportunity for public
engagement, learn about current projects and post department announcements.
15 CDD FY 2023-24 Work Plan / 2022 Annual Report
FY 2023-24 Work Plan Projects
• Continue to reconfigure Accela to improve code compliance case management and planning land use
module interoperability.
• Continue to participate in a County -led effort to create a county -wide Pre -disaster Preparedness Plan.
• Continue to update CDD's Continuity Of Operation Plan (COOP), as necessary, based on lessons
learned and ensure staff are aware of their roles and responsibilities during an emergency.
• Coordinate with the Human Resources Department to evaluate, propose and implement strategies to
attract and retain staff to meet service demands in a highly competitive market.
• Coordinate with Human Resources to develop a Permit Technician job series.
• Continue to explore and research opportunities to increase CDD's sustainable business practices while
maximizing the efficiency of operations in a cost effective manner.
Publish CDD's enhanced website which is more customer -centric. Improved content will allow
customers to better understand CDD's policies and procedures and create an improved customer
experience that acts as a guide for understanding the process of development in Deschutes County
while also expanding online application instruction content.
• Implement a new employee onboarding process to acclimate new employees to their role and an exit
interview process for departing staff to learn where department improvements can be made and make
sure the employee feels satisfied about their service.
• Research help desk service software to assist with tracking citizen inquiries and staff responses.
• Expand Code Compliance reporting capabilities.
• Explore redesign of CDD main office lobby in an effort to increase security measures.
Staff Directory
Peter Gutowsky
Community 'Development `Director
(541) 385-1709 '�
Peter,Gutowsky@deschutes.org
Tim Berg
Applications System Analyst III
(541) 330-4648
Tim.Berg@deschutes.org
Ines Curland
Applications System Analyst II
(541) 317-3193
lnes.Curland@deschutes.org
Tracy Griffin
Administrative Assistant
(541) 388-6573
Tracy.Griffin@deschutes.org
Sherri Pinner
Senior Management Analyst.
(541) 385-1712
Sherri. Pinner@deschutes,org
16 CDD FY 2023-24 Work Plan / 2022 Annual Report
Overview
Building Safety consists of one Building Official, two Assistant Building Officials and fourteen Building Safety
Inspectors. The Building Safety Division administers and implements state and federal building codes
through a process of education and a clear and consistent application of the specialty codes. The division
provides construction plan reviews, consultation and inspection services throughout the rural county and
the cities of La Pine and Sisters. The division also provides services to Lake, Jefferson, Klamath and Crook
counties, the cities of Bend and Redmond, and the State of Oregon Building Codes Division (BCD) on an as -
needed basis.
2022 Year in Review
✓ Issued 560 new single-family dwelling permits in 2022. The distribution of these new homes for
Deschutes County's building jurisdiction included:
— Rural/unincorporated areas: 419
— City of La Pine: 70
— City of Sisters: 71
✓ Completed inspections on major projects such as:
— Healing Reins Therapeutic Riding Center
— Commercial Photovoltaic Solar System in Sisters
— Black Butte Ranch Lodge Dining Facility
— Several Large Custom Homes over 10K sq. ft. .
— Caldera Springs Pool & Fitness Center
✓ Completed major building plan reviews for:
— Leading Edge helicopter facility
— U.S. Forest Service storage building
— 41 K sq. ft. speculative industrial building
— Caldera Springs Pool & Fitness Center
— Deschutes Public Library remodels in La Pine
and Sisters
— Two apartment buildings in La Pine
— Lab remodel for Bend Research
— Two cannabis extraction facilities
— Fifteen aircraft hangars
— Sisters School District Elementary School
— 15K sq. ft. church building
— Six multi -story apartment buildings in
La Pine and Sisters
— Negus Transfer Station
— Aircraft paint booth
✓ Maintained high levels of customers service, productivity and efficiency while navigating staff turnover
and remote work schedules.
✓ A Building Safety Inspector III participated on the 2023 Oregon Residential Specialty Code review
committee through the Oregon BCD.
✓ Coordinated local discussions regarding most recent building code updates.
✓ Participated in public, community and customer -specific education and outreach efforts such as Oregon
Administrative Rule (OAR) 918-480-0125 Uniform Alternate Construction Standards for mitigation due to
a lack of firefighting water supplies.
✓ Coordinated with state and county staff to promote and educate customers on how to apply for online
permits and inspections.
✓ Continued succession planning, cross -training and technology investments to maintain and improve
efficiencies.
17 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022 Year in Review, continued
✓ A Building Safety Inspector III was elected to serve as Vice President of the Central Oregon Chapter of
the International Code Council (ICC).
✓ There was an internal promotion for a second Assistant Building Official position.
✓ The Building Safety Director was appointed to Electronic Processes Review Committee by BCD.
✓ Participated in pilot program to test the Oregon ePermitting inspector application.
✓ Implemented the use of drones and other technology to accomplish high risk inspections such as roof
diaphragm nailing, chimney construction, PV solar installations and high lift concrete masonry unit
grouting.
✓ Actively participated in discussions related to:
— SB 762, Wildfire Mitigation, and forthcoming requirements to apply Oregon Residential Specialty
Code (ORSC) 327.4 to new development.
— Newly created requirements for daycare and adult foster care facilities located in private
residential homes.
— Local contractors in regards to the new American Society of Heating, Refrigerating and Air -
Conditioning Engineers (ASHRAE) ventilation requirements.
✓ Provided A -level commercial electrical and plumbing inspections services for the City of Redmond, on
contract.
New Single Family Dwelling Permits Issued
840___________________________________________________________________________________________________
775 i
740
640 I b40 - - -
540
440
340
240
140
40
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
18 CDD FY 2023-24 Work Plan / 2022 Annual Report
FY 2023-24 Work Plan Projects
• Continue succession planning for future retirements and explore staffing needs such as obtaining
additional certifications to enhance department efficiencies.
• Continue certification cross -training for all new hires to maintain the division's goal of having fully
certified residential inspection staff.
• Continue participation in SB 762, Wildfire Mitigation and the forthcoming process of implementing
additional construction standards to reduce hazards presented by wildfire ORSC R327.4, and/or
defensible space requirements into Deschutes County Code (DCC).
• Continue participation in SB 391 discussions regarding Rural Accessory Dwelling Unit's (ADU's) in
Deschutes County.
• Produce new informational brochures as required by OAR 918-020-0090 to help customers navigate
code changes such as Energy Code and Daycare Facility updates.
• Host Chemeketa Community College Building Inspection Technology students for summer Cooperative
Work Experience program which provides an opportunity to demonstrate the county's customer
friendly, service -oriented approach as a regulatory agency.
• Coordinate with the Human Resources Department to evaluate, propose and implement strategies to
attract and retain staff to meet increasing service demands in a highly competitive market.
• Promote use of video inspections for difficult to access areas, such as, underfloor areas that are
covered.
• Continue participation in CDD's website updates.
19 CDD FY 2023-24 Work Plan / 2022 Annual Report
Staff Directory
Randy Scheid
Building Safety Director
(541) 317-3137
Randy.Scheid@deschutes.org
Krista Appleby
Assistant Building Official
(541) 385-1701
Krista.Appleby@deschutes.org
Keri Blackburn
Building Inspector 111
(541) 388-6577
Keri.Slackburn@deschutes.org
Mark Byrd
Building Inspector 111
(541) 749-7909
Mark. Byrd@deschutes.org
Rainer Doerge
Building Inspector III
(541) 480- 935
Rainer,Doerge@deschutes.org
Ami Dougherty
Building Inspector II
(541) 385-3217
Ami.Dougherty@deschutes.org
Travis Eggleston
Building Inspector I
(541) 480-8934
Travis.Eggleston@deschutes.org
David Farrin
Building Inspector Ill
(541) 385-1702
David.Farrin@deschutes.org
Owen Gilstrap,
Building Inspector III
i (541) 480-8948 .
Owen.Gilstrap@deschutes.org l
John Kelley
Building Inspector 111
(541) 797-3582
John.Kelley@deschutes.org
Michael Liskh
Building Inspector 111
(541) 280-0342
Michael.1-iskh@deschutes.org
Brian Moore
Building Inspector 111
(541) 385-1705
Brian.Moore@deschutes.org
Aaron Susee
Building Inspector III
(541) 749-7370
Aaron. Susee@deschutes.org
Laurie Wilson
Building Inspector 111
(541) 383-6711
Laurie.Wilson@deschutes.org
20 CDD FY 2023-24 Work Plan / 2022 Annual Report
Overview
Code Compliance consists of four Code Compliance Specialists with one designated as Lead. The program
is managed by the Coordinated Services Administrative Manager and is supported by a law enforcement
deputy from the Deschutes County Sheriffs Office (DCSO) and CDD's operating divisions. The Code
Compliance Division is responsible for investigating code violation complaints to ensure compliance with
land use, onsite wastewater disposal, building and solid waste codes (by contract with the Solid Waste
Department), and provides direct service to the cities of La Pine and Sisters for building code violations
under the Building Safety program. The program's overriding goal is to achieve voluntary compliance. If
necessary, cases are resolved through Circuit Court,justice Court or before a Code Compliance
Administrative Hearings Officer proceeding. The program continues to adapt to the county's challenges of
growth and diversification, incorporating new measures to ensure timely code compliance.
While voluntary compliance is the primary objective, an ever-growing number of cases require further code
compliance action because of delayed correction or non-compliance. Through the refinement of
departmental procedures for administrative civil penalty, Code Compliance is obtaining compliance from
citations rather than court adjudication, resulting in greater cost recovery. A disconcerting trend is the need
for county abatement in some cases. In abatement, the county corrects the violations. Abatement action is
reserved for matters of chronic nuisance and public health and safety. In response to this trend, Code
Compliance is closely coordinating with other county departments in the development and enactment of
abatement plans.
2022 Year in Review
✓ Received 784 new cases and resolved 731. This is near identical to new and resolved cases from the
previous year.
✓ Designated a lead Code Compliance Specialist and assigned duties.
✓ Analyzed the Code Compliance program in an effort to create efficiencies for case assignment,
management and proceedings.
✓ Revised the Voluntary Compliance Agreement and templates for Pre -Enforcement Notices to improve
communications.
✓ Continued to partner with county departments to resolve difficult cases. Coordination ensures efficient
operations and avoids overlapping efforts, thus allowing staff to conduct a thorough investigation on
behalf of community members.
✓ Implemented staff remote work options and flex schedules for efficiency.
✓ Utilized the designated DSCO deputy for site visits as a safety measure.
✓ Revised method of case assignments to incorporate staff experience and training opportunities.
✓ Implemented post -pandemic remote hearing proceedings and engagement strategies to ensure an
opportunity for citizens to participate.
21 CDD FY 2023-24 Work Plan / 2022 Annual Report
FY 2023-24 Work Plan Projects
• Improve methods of communication with complainants regarding case status and case closure.
• Continue to improve training program for new hires to include staff onboarding and procedural
guidelines.
• Coordinate with DSCO and Risk Management to develop and implement annual field safety classes.
• Coordinate with the Human Resources Department to evaluate, propose and implement strategies to
attract and retain staff to meet service demands in a highly competitive market.
• Coordinate with Solid Waste Department and BOCC to identify a funding source for code abatement
processes.
• In coordination with the Legal Department, explore the creation of policies and procedures related to
discretionary immunity and caps on lien amounts, among other topics.
• Revise online complaint submittal process to include photos, geographic information systems (GIS) and
communication in an effort to improve efficiency and record keeping.
• Update Deschutes County Code (DCC) 1.16 Abatement language to include appeal processes.
• Revise Code Compliance dashboard to include management tools to ensure relevant data is utilized.
• Explore software revisions to improve record keeping and enable collection of court fines and fees.
Annual Cases Opened and Closed
22 CDD rY 2023-24 Work Plan / 2022 Annual Report
Staff Directory
Scott Durr Code Compliance Specialist (541) 385-1745 Scott.Durr@deschutes.org
Carolyn Francis Code Compliance Specialist (541) 617-4736 Carolyr�.Francis@deschutes.org
Dan Smith Code Compliance Specialist (541) 385 1710 Daniel.Smith@deschutes.org
23 CDD FY 2023-24 Work Plan / 2022 Annual Report
Overview
Coordinated Services consists of an Administrative Manager, one Administrative Supervisor, eight Permit
Technicians, one Administrative Assistant, one Administrative Support Specialist and one Administrative
Support Technician. The Coordinated Services Division provides permitting and "front line" direct services to
customers. While coordinating with all operating divisions, staff ensure accurate information is provided to
the public, while minimizing wait times and ensuring the efficient operation of the front counter and online
portal.
2022 Year in Review
✓ Permit Technicians continued to provide exceptional customer service to in -person customers as well as
virtually through the Accela online portal.
✓ Implemented a flexible work schedule for staff.
✓ Implemented an improved phased staff training program including cross division record research and
permitting processes.
✓ Continued to update the Standard Operating Procedures manual which serves as an additional resource
for staff consistency and succession planning.
✓ Revised role of administrative staff to include complex assignments in an effort to increase staff
retention.
✓ Increased electronic permit submittals through public education and outreach to licensed professionals.
Received 60.4% of Building Safety and Onsite Wastewater applications online compared to 49.9% in
2021.
✓ Transitioned residential plans from paper to electronic submittals.
✓ Transitioned residential plans from paper to electronic submittals locations in City of Sisters and City of
La Pine which allowed reallocation of staff resources to the main office in Bend.
24 CDD FY 2023-24 Work Plan / 2022 Annual Report
FY 2023-24 Work Plan Projects
• Revise CDD's decommissioning plan process and procedure.
• Revise internal process and procedure for legitimizing unpermitted structures.
• Implement increased safety measures for the front lobby including staff safety training from DCSO.
• Continue to improve efficiencies in permit processes and procedures.
• Coordinate with the Human Resources Department to evaluate, propose and implement a Permit
Technician job series through the creation of a new Permit Technician II classification in an effort to
attract and retain staff to meet service demands in a highly competitive market.
• Continue participation in CDD's website updates.
Deice Location & Lobby Hours
117 NW Lafayette Ave, Bend, OR 97703
Monday, Tuesday, Thursday, Friday 8:00 AM-4:00 PM,
Wednesday 9:00 AM-4:00 PM
Staff Directory
Angie Havnear
Administrative Manager
(541) 317-3122
Angela,Havniear@deschutes.org
Jennifer Lawrence
Administrative Supervisor
(541) 385-1405
Jennifer,L'.Lawrence@deschutes.org
Karly Bireis
Administrative Support
(541) 383-4392
Karly.B res@deschutes.org
Robert Graham
Administrative Assistant
(541) 385-3217
Robert.Graham@deschutes.org
Miu Green
Permit Technician i
(541) 385-3200
Miu.Green@deschutes.org
Jessie Henderson
Permit Technician
(541) 385-1730
Jessica.Henderson@deschutes.org
Jean Miller Permit Technician (541) 383-6711
jean.MiIler@deschutes.org
Treyson Wayland Permit Technician (541) 388-6680 treyson.wayland@deschutes.org
Adam Weisgerber Permit Technican : (541) 322-7193 adam.weisgerber@deschutes.org
25 CDD FY 2023-24 Work Plan / 2022 Annual Report
Overview
Onsite Wastewater consists of one Onsite Wastewater Manager, two Onsite Wastewater Specialists II, two
Onsite Wastewater Specialists I and one Administrative Assistant. The Onsite Wastewater Division regulates
on -site wastewater treatment systems (septic) to assure compliance with state rules, and monitors
environmental factors for public health and resource protection. They provide site evaluations, design
reviews, permitting, inspections and education and coordination with the Oregon Department of
Environmental Quality (DEQ) for onsite wastewater treatment and dispersal systems. Staff inspects sewage
pumper trucks, reports on the condition of existing wastewater systems, maintains an Operation &
Maintenance (0&M) tracking system, provides the public with information on wastewater treatment systems
and regulations and investigates sewage hazards to protect public health and the environment. Staff are
also engaged in the proactive pursuit of protecting the groundwater in Deschutes County and continue to
work with DEQ on permitting protective onsite wastewater systems in Southern Deschutes County.
2022 Year in Review
✓ Assessed 216 sites for onsite wastewater treatment and dispersal systems, a decrease of 43.5% from
2021, and issued 1,175 permits and authorizations for new and existing onsite treatment and dispersal
systems, a decrease of 21 % from 2021. Applications continue to increase in complexity and technical
requirements.
✓ Repaired 223 failing or substandard systems correcting sewage health hazards and protecting public
health and the environment.
✓ Increased electronic permit submittal and inspection scheduling through outreach and education of
customers, particularly licensed professionals. The division received 45.7% of applications online
compared to 43.2% in 2021.
✓ Created Onsite Wastewater Manager classification.
Onsite Permits Issued
26 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022 Year in Review, continued
✓ Provided eleven property owners in South County with rebates of $3,750 per property for upgrading
conventional onsite wastewater treatment systems to nitrogen -reducing pollution reduction systems.
✓ Provided technical assistance to Terrebonne Sanitary District Formation Committee.
✓ Provided technical assistance for the Tumalo sewer feasibility study.
✓ Verified an estimated 1,500 septic system maintenance contracts for the O&M tracking system.
✓ Coordinated with the City of Bend and DEQ staff regarding the septic to sewer program, and the impact
on homeowners with onsite wastewater systems.
✓ Worked with DEQ on permitting protective onsite wastewater systems in South County. Participated in
dozens of variance hearings for modified advanced treatment systems on severely limited sites.
✓ Coordinated with DEQ staff for a South County groundwater and drinking well sampling event.
✓ Supported and provided technical assistance for Central Oregon Intergovernmental Council applying for
and receiving DEQ Onsite Financial Aid Program (OSFAP) to assist property owners with septic repairs.
✓ Onsite trainees are fully integrated team members knowledgeable about permitting, inspections and
other tasks.
27 CDD FY 2023-24 Work Plan / 2022 Annual Report
FY 2023-24 Work Plan Projects
• Work with DEQ staff on planning for and funding of long term and regular well sampling events
approximately every 10 years to monitor changes in water quality in the aquifer.
• Participate in the Upper Deschutes Agricultural Water Quality Management Area Local Advisory
Committee.
• Continue to provide financial assistance opportunities to South County property owners to upgrade
conventional systems to nitrogen reducing pollution reduction systems through Nitrogen Reducing
System Rebates and the Neighborlmpact Non -conforming Loan Partnership.
• Review current groundwater protection policies for South County and continue review of variance
applications with DEQ onsite staff to ensure the goals of water resource protection are addressed.
Highest risk areas may require greater scrutiny.
• Prepare for development to occur in the Newberry Neighborhood in La Pine by reviewing financial
assistance programs for groundwater protection efforts. This may include creation of a financial
advisory group process to include community members.
• Continue providing technical assistance support for the Terrebonne Sanitary District formation and
Tumalo sewer feasibility study.
• Coordinate with the Planning Division regarding process or code amendments that could impact onsite
wastewater processes for temporary use permits, hardship dwellings and lot line adjustments.
• Update website information for onsite wastewater and groundwater protection.
Staff Directory
Todd; Cleveland
Environmental Health Supervisor
(541) 617-4714
Todd .Cleveland@deschutes;org
Keoni Frampton
Environmental Health Specialist 1
(541) 330-4666
Keoni.Frampton@deschutes.org
Kevin Hesson
Environmental Health Specialist 11
(541) 322-7181
Kevin.Hesson@deschutes.org
Lindsey Holloway
Environmental Health Specialist
(541) 388 6596
Lindsey. Holloway@deschutes.org
Kiley Rucker-Clamons '.
Environmental Health Specialist 11
(541) 383-6709 .
Kilev.RUcker-Clamons@deschotes.org
Martha Shields
Administrative Assistant
(541) 385-1706
Martha.Shields@deschutes.org
28 CDD FY 2023-24 Work Plan / 2022 Annual Report
Overview
Planning consists of one Planning Director, one Planning Manager, two Principal Planners, two Senior
Planners, two Senior Long Range Planners, one Senior Transportation Planner, six Associate Planners, three
Assistant Planners and one Administrative Assistant. The Planning Division consists of two operational areas:
Current Planning and Long Range Planning. Current Planning processes individual land use applications and
provides information to the public on all land use related issues. Long Range Planning addresses the future
needs of the county through updates to the comprehensive plan, changes to the county code and other
special projects.
Current Planning
Responsible for reviewing land use applications for compliance with Deschutes County Code (DCC) and state
law, including zoning, subdivision and development regulations, and facilitating public hearings with
Hearings Officers and the BOCC. Staff is also responsible for verifying compliance with land use rules for
building permit applications and septic permits; coordinating with Code Compliance to respond to
complaints and monitor conditions of approval for land use permits; performing road naming duties;
providing assistance at the public information counter, over the telephone and via email; and addressing in
the rural county and City of Redmond under contract.
Long Mange Planning
Responsible for planning for the future of Deschutes County, including developing and implementing land
use policy with the BOCC, Planning Commission, community and partner organizations. It is in charge of
updating the County Comprehensive Plan and zoning regulations, coordinating with cities and agencies on
various planning projects taking place in the region, including population forecasts with Portland State
University and cities. Staff also monitors and participates in annual legislative sessions, and serves on
numerous local, regional and statewide committees primarily focusing on transportation, natural resources,
growth management and economic development.
Transportation Planning
Provides comments and expertise on land use applications, calculates System Development Charges (SDC's)
as part of land use application review process or upon request; provides comments to the County's Risk
Management Department regarding traffic issues for permitted events; participates in the annual County
Capital Improvement Plan (CIP) process with the Road Department; applies for grants for enhanced bicycle
and pedestrian facilities in coordination with the Bicycle and Pedestrian Advisory Committee (BPAC);
participates in Oregon Department of Transportation (ODOT) funded refinement planning; coordinates road
issues with Bureau of Land Management (BLM) and the United States Forest Service (USFS) for urban
interface plans; and serves on several local and regional transportation committees, most notably BPAC, the
Bend Metropolitan Planning Organization Technical Advisory Committee, and Central Oregon Area
Commission on Transportation Technical Advisory Committee (TAC).
Floodplain & Wetlands Planning
Responsible for providing comments and expertise on land use applications, code compliance, and general
property inquiries that require development, fill, or removal in mapped floodplain and wetland areas. Staff
maintains certification as an Association of State Floodplain Managers (ASFPM) Certified Floodplain Manager
to provide customers with up-to-date and accurate information regarding Federal Emergency Management
Agency (FEMA) regulations, surveying requirements, and construction requirements. Coordination is
frequently required with external agencies including FEMA, US Army Corps of Engineers, Oregon
Department of State Lands (DSL), ODFW, and USFS.
29 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022 Year in Review
✓ Counter coverage averaged 222 customer visits a month compared to 242 in 2021.
✓ Staff responded to 2,757 emails and 2,598 phone call inquiries. This equates to over 229 emails and 217
phone calls per month.
✓ Received 895 land use applications compared to 1,089 in 2021, a decrease of 17.8% over prior year.
✓ The Planning Division received 10 non -farm dwelling applications compared with 22 for 2021.
✓ Twenty (20) final plats were recorded in 2022 or are in the process of being recorded, creating a total of
210 residential lots.
✓ Selected a consultant to lead a major Deschutes County Comprehensive Plan Update process.
Land Use Appfications Received
30 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022 Year in Review, continued
Thirteen (13) land use applications were reviewed by Hearings Officers compared to 20 in 2021. They in-
clude:
✓ Thornburg Destination Resort (3) ✓
✓ Declaratory Rulings for Initiation of Use of Prior
Approvals (2) ✓
✓ Quasi-judicial Hearings for Land Use
Applications (3)
Plan Amendment Zone Changes from Exclusive
Farm Use to Non -Resource Zoning (4)
City of Bend Urban Growth Boundary (UGB)
Amendment / HB 4079 (1)
The BOCC conducted 16 quasi-judicial land use hearings or proceedings, equal to 2021.
✓ Appeals declined for review by the BOCC (3)
✓ Improvement Agreements (2)
✓ City of Bend UGB Amendment (1)
✓ Road Name Change (1)
✓ Noise Variances (3)
✓ Plan Amendment Zone Changes from Exclusive
Farm Use to Non -Resource Zones
(3)
✓ Quasi-judicial Hearings for Land Use
Applications (1)
Ten (10) appeals were filed with the Land Use Board of Appeals (LUBA) in 2022, compared to 11 in 2021:
✓ Oregon Water Resources Department Land Use
Compatibility Statement / Quasi -Municipal Water
Right
✓ Private Airstrip
✓ Template Dwelling
✓ Wireless Tower / ODOT Right of Way
✓ Declaratory Ruling for Tumalo Sewer Expansion
✓ Thornburgh Destination Resort (4)
✓ Plan Amendment Zone Change Remand
31 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022 Year in Review, continued
Legislative Amendments
The BOCC adopted:
✓ Psilocybin Time, Place, and Manner (TPM) Amendments —Pursuant to Measure 109, the county adopted
ordinances that impose reasonable TPM regulations on the location and operation of psilocybin
businesses.
Deschutes 2040 Comprehensive Plan Update
Planning staff initiated an 18-month process to update the County's Comprehensive Plan in May 2022. The
initial phases of the project focused on conducting background research to form the technical basis for the
plan update, and collecting community feedback to identify the key issues, goals, and challenges facing the
county for the next 20 years. During the last 7 months, staff accomplished the following:
✓ Initiated a professional services agreement with the project consultant for an estimated $233,000.
✓ Received a $5,000 technical assistance grant from Department of Land Conservation and Development
(DLCD) for virtual engagement and software tools.
✓ Drafted background summaries of existing conditions and projected trends in Deschutes County, which
will ultimately be used as the narrative for Comprehensive Plan Update chapters.
✓ Conducted a community engagement training for staff.
✓ Created a community engagement plan to raise awareness of the project and ensure an inclusive
strategy for outreach.
✓ Conducted the first round of community engagements including four in -person open houses, an online
survey, and over 50 local meetings designed for community groups, stakeholders and residents to come
together and share their thoughts. These meetings resulted in responses from 550 community
members.
✓ Established a project website using a new integrative tool (ArcHub) and utilized social media to spread
awareness of the project website and meetings, resulting in 9,699 post views across a variety of social
media platforms.
✓ Provided two project updates through a Constant Contact email list with 391 subscribers.
✓ Established the Planning Commission as the community advisory body for the project and met six times
to review and discuss the project scope, community engagement plan, and staff edits to the
Comprehensive Plan goals and policies.
32 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022 Year in Review, continued
Grants
Certified Local Government Grant
Planning staff administered an 18-month $11,500 Certified Local Government (CLG) Grant from the State
Historic Preservation Office (SHPO) to assist Deschutes County with its historic preservation programs.
Technical Assistance Grant
In November 2022, DLCD awarded the department a $5,000 Technical Assistance Grant to fund the use of
specialized software tools to assist in virtual outreach for the county's Comprehensive Plan Update.
Transportation Growth Management Grant
Planning staff coordinated with ODOT to execute a $75,000 Transportation and Growth Management (TGM)
Grant to update the Tumalo Community Plan bike/ped/transit elements and implement the rural trails
portion of the Sisters Country Vision Action Plan.
Coordination with Other jurisdictions, Agencies and Committees
Bicycle and Pedestrian Advisory Committee
BPAC met 12 times, commenting on regional Transportation System Plan (TSP) updates, trail connections
between cities and recreation areas, bicycle and pedestrian safety issues and ODOT projects, among others.
Oregon Department of Transportation (ODOT)
Participated in Baker Road -Lava Butte Multi -use Path and Lava Butte -La Pine Multi -use Path Technical
Advisory Committee (TAC); Baker Road Interchange Area Management Plan TAC; quarterly meetings with
ODOT, Road Department, and cities of Bend and Redmond to review traffic modeling needs; stakeholder
committee for ODOT study on wildlife passages for US 20 between Bend and Santiam Pass; US 20
(Greenwood Ave.) 3rd Street / Powell Butte Hwy Refinement Plan.
Deschutes River Mitigation and Enhancement Committee
Convened two Deschutes River Mitigation and Enhancement Committee meetings to receive updates from
ODFW and Central Oregon Irrigation District (COID).
33 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022 Year in Review, continued
Coordination with Other jurisdictions, Agencies and Committees
City of Bend —Coordinated with City staff regarding:
✓ Bend Airport Master Plan.
✓ Bend UGB Amendment / HB 4079 / Affordable Housing Project.
✓ Long-term Planning for the Outback Water Filtration Facility.
✓ Bend Metropolitan Planning Organization TAC.
✓ Bend UGB Amendment / HB 3318 / Stevens Road Tract.
City of La Pine —Coordinated with City staff regarding:
✓ Land use applications for effects on county road system.
✓ Participation with Property Management and the city to update and amend the county owned Newberry
Neighborhood comprehensive plan designations, master plan and implementing regulation.
City of Redmond —Coordinated with City staff regarding:
✓ CORE3—UGB Amendment for dedicated, multi -agency coordination center for emergency operations
and training led by Central Oregon Intergovernmental Council (COIC)
✓ Relocation and expansion of wastewater treatment plant.
✓ Update Airport Safety Zone associated with the Redmond Airport Master Plan Update.
City of Sisters —Coordinated with City staff regarding:
✓ Participation in the implementation of Sisters Country Vision Plan and Sisters Comprehensive Plan.
Deschutes County
✓ Provided updates to BOCC regarding SB 391 Rural ADUs, SB 762 Wildfire Mitigation, wildlife inventories
produced by ODFW, Portland State University (PSU) population updates, short-term rentals, Tumalo
Community Plan update and dark skies project.
34 CDD FY 2023-24 Work Plan / 2022 Annual Report
FY 2023-24 Work Plan Projects
Development Review
• Respond to phone and email customer inquiries within 48 to 72 hours.
• Issue all administrative (staff) decisions for land use actions that do not require prior notice within 21
days of determination of a complete application.
• Issue all administrative (staff) decisions for land use actions requiring prior notice within 45 days of
determination of a complete application.
Process Hearings Officer decisions for land use actions and potential appeals to the BOCC within 150
days per State law.
• Continue to improve website accessibility to the public to view records associated with complex land use
applications.
Comprehensive Plan Update
• Amend Comprehensive Plan (Comp Plan 2040) to incorporate new existing conditions, goals and
policies.
• Engage Newberry Country and Terrebonne and residents to determine if community plans, goals, and
policies meet the current and future needs of the area and whether there is an interest and readiness
for area and/or community plan updates.
Natural Resources
• Natural Hazards —Develop a work plan to amend the Comprehensive Plan and County Code requiring
defensible space and fire-resistant building materials per SB 762 (2021, Wildfire Mitigation).
• Natural Hazards —Initiate recommended development code amendments related to the Natural Hazard
Mitigation Plan.
• Wildlife Inventories —Amend the Comprehensive Plan and Zoning Code to incorporate a new mule deer
winter range inventory from ODFW.
• Sage -Grouse —Participate as a Coordinating Agency with the Bureau of Land Management (BLM).
• Dark Skies Update —Revisit County's existing outdoor lighting ordinance and update regulations to
reflect current best practices and technology.
Transportation Growth Management (TGM) Grant
• Amend Comprehensive Plan to incorporate the Tumalo Community Plan update.
• Implement the rural trails portion of the Sisters Country Vision Action Plan.
35 CDD FY 2023-24 Work Plan / 2022 Annual Report
FY 2023-24 Work Plan Projects, continued
Transportation Planning
• Amend Comprehensive Plan to incorporate Transportation System Plan (TSP)
update in coordination with Road Department and ODOT.
• Process road naming requests associated with certain types of development
on a semi-annual basis.
• Coordinate with ODOT and Parks Districts on regional trail projects.
City of Bend Coordination
• Adopt the Bend Airport Master Plan (BAMP) and amend the County's
Comprehensive Plan and Development Code to implement measures that
allow for a new air traffic control tower and new airport -related businesses.
• Coordinate on growth management issues, including technical analyses
related to housing and employment needs and modernizing Title 19 for the
Deschutes CountyJail.
• Process a Plan Amendment and Zone Change to add the Stevens Road Tract
to the Bend Urban Growth Boundary (UGB), in accordance with HB 3318.
City of La Pine Coordination
• Participate with Property Management and the City of La Pine process to
update and amend the county -owned Newberry Neighborhood
comprehensive plan designations, master plan and implementing
regulations.
City of Redmond Coordination
• Coordinate on growth management issues, including with Central Oregon
Intergovernmental Council (COIC) on CORES, a multi -stakeholder regional
emergency center.
• Process Conditional Use Permit and Site Plan Review applications for a new
wastewater treatment plant.
• Coordinate on an update of the Airport Safety Zone associated with the
Redmond Airport.
City of Sisters Coordination
• Participate in the implementation of Sisters Country Vision Plan and their
Comprehensive Plan Update.
Growth Management Committees
Coordinate and/or participate on Deschutes County BPAC, Project Wildfire,
and Deschutes River Mitigation and Enhancement Committee.
Historic Preservation —Certified Local Government
(CLG) Grant
• Administer 2023-24 Certified Local Government Grant from SHPO.
36 CDD FY 2023-24 Work Plan / 2022 Annual Report
FY 2023-24 Work Plan Projects, continued
Housekeeping Amendments
• Initiate housekeeping amendments to ensure County Code complies with state law.
Housing Strategies
• Amend County Code to implement SB 391, Rural ADUs.
• Amend County Code to repeal Conventional Housing Combining Zone.
• Amend County Code to define family for unrelated persons HB 2538 (non -familial Individuals).
• Explore options and approaches to address rural housing and homelessness as allowed under state law.
Legislative Session (2023-24)
• Initiate Comprehensive Plan and/or Zoning Text amendments to comply with and implement new or
revised state laws.
• Participate in legislative or rulemaking work groups to shape state laws that benefit Deschutes County.
Short Term Rentals
• Prepare a white paper describing methods for regulating short term rentals.
• Coordinate with BOCC on next steps
Zoning Text Amendments
• Accessory structure amendments clarifying it must be built concurrent with or after the establishment of
a primary residence with certain allowed facilities.
• Applicant initiated plan amendment, zone changes, and/or text amendments.
• Allow "self -serve" farm stands in Rural residential Exception Areas
• Comply with House Bill 3109 (2021) pertaining to establishment of childcare facilities in industrial zones.
• Define family for unrelated persons per HB 2538 (Non -familial Individuals).
• Forest Zone Code —Review for compliance with Oregon Administrative Rule.
• In conduit hydroelectric generation code amendments.
• Lot Line Adjustments and Re -platting.
• Medical Hardship Dwellings —review for consistency with state law.
• Minor variance 10% lot area rule for farm and forest zoned properties.
• Outdoor Mass Gatherings update,
• Repeal Conventional Housing Combining Zone.
• Section 6409(a) of the Spectrum Act (Wireless Telecommunication Amendments).
• Sign code to become consistent with federal law.
• Temporary use of recreational vehicles as dwellings.
• Title 19, 20, 21—Language related to Class I, II, and III road projects as allowed uses.
E
37 CDD FY 2023-24 Work Plan / 2022 Annual Report
FY 2023-24 Work Plan Projects, continued
• Title 22—Procedures Ordinance for consistency with state law and planning department
interpretations.
• Wetland Regulation Clarification for Irrigation or Artificially Created Wetlands.
Staff Directory
Will Groves
Planning Manager
(541) 388 6518
William.Groves@deschutes.org
Anthony Raguine
Principal Planner
(541) 617-4739
Anthony. Raguine@deschutes.org
Jacob Ripper
Principal Planner
(541) 385-1759
Jacob. Ripper@deschutes.org
Brooke Clark
Administrative Assistant
(541) 617-4707
Brooke.Clark@deschutes.org
Kyle Collins
-Associate Long Range Planner
(541) 383-4427
Kyle.Collins@deschutes.org
Dan DiMarzo
Assistant Planner
(541) 330-4620
Daniel.DiMarzo@deschutes.org
Caroline House
Senior Planner
(541) 388-6667
Caroline, House@deschutes.org
AveryJohnson
Assistant Planner
(541) 385-1704 •
Avery.Johnson@deschutes.org;
Haleigh King
Associate Planner
(541) 383-6710
Haleigh.King@deschutes.org
Nicole Mardell
Senior Long Range Planner,
(541) 317-3157
Nicole.Mardeii@deschutes.org
Nathaniel Miller
Associate Planner
(541) 317-3164
Nathaniel.Miller@deschutes.org
Tank Rawlings
Associate Long Mange Planner
(541) 317-3148
Tarik.Rawlings@deschutes,org`
Peter Russell
Senior Transportation Planner
(541) 383-6718
Peter.Russell@deschutes.org
Tanya Saltzman
Senior Long Range Planner
(5441) 388-6528
Tanya.Saltzman@deschutes,org
Audrey Stuart
Associate Planner
(541) 388-6679
Audrey.Stuart@deschutes.org,
Rachel Vickers
Associate Planner
(541) 388-6504
Rachel.Vickers@deschutes.org
Ben Wilson
Assistant Planner
(541) 385-1713
Ben.Wilson@deschutes.org
38 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022
Statewide Planning Goal 1, Citizen Involvement, requires cities and counties to create a citizen involvement
program that provides opportunities for community participation in land use planning processes and
decisions.
Land use legislation, policies and implementation measures made by Oregonians nearly 50 years ago
helped shape Oregon's urban and rural environments. Likewise, choices made today will ultimately shape
these areas in the future. Successful land use planning occurs through an open and public process that
provides room for information gathering, analysis and vigorous debate. Deschutes County's Community
Involvement program is defined in Section 1.2 of the Comprehensive Plan.
This chapter identifies the County Planning Commission as the committee for citizen involvement. It also
contains the County's Community Involvement goal and corresponding five policies that comply with Goal 1
This report briefly discusses the noteworthy community involvement actions undertaken by the Planning
Division in 2022. The report is intended to provide county residents and stakeholders with a tool to assess
its effectiveness and offer additional suggestions the County can utilize to ensure that its diverse
communities remain actively involved in land use planning discussions.
39 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022
Planning Commission
The Planning Commission convened 17 times to consider:
✓ Amateur (HAM) Radio Facility Text Amendments
✓ CDD FY 2022-23 Annual Report & Work Plan
✓ Dark Skies Update
✓ Deschutes 2040 Meetings:
Comprehensive Plan Update Briefing
Community Engagement Plan Review
Phase 1 Results Overview and Phase 2 Activities
Key Planning Issues, Challenges, and Goals
Initial Policy Review
Results of Phase 2 Visioning Activities, and Initial Policy Review
✓ Deschutes County Transportation System Plan 2020-2040 Update
✓ Joint BOCC / PC Work Session
✓ Psilocybin TPM Amendments
✓ SB 391—Rural ADU Text Amendment
✓ SB 762—Wildfire Hazard Risk Mapping and the Wildland Urban Interface
✓ TGM Grant for Bike/Ped/Transit in Tumalo; Rural trails in Sisters Country
✓ Tumalo Community Plan
✓ Water Resources Discussion Panel
✓ Wildlife Inventory Update
40 CDD FY 2023-24 Work Plan / 2022 Annual Report
2022
Historic Landmarks Commission
Convened 5 times in 2022 to consider:
✓ Archeological Society of Central Oregon —Introduction
✓ CDD FY 2022-23 Annual Report & Work Plan
✓ CLG Grant Application
✓ City of Sisters Check-In—CLG Grant Projects
✓ Deschutes County 2040—Project Briefing
✓ Field Trip Discussion
✓ HLC Policies and Procedures Manual
✓ Preservation Month 2023
✓ Regional Coordination
✓ Strategic Plan
✓ Updates from Bend and Redmond Historic Landmarks Commission
41 CDD FY 2023-24 Work Plan / 2022 Annual Report
MEETING DATE: May 31, 2023
SUBJECT: Public Hearing: Griffin/Renfro Plan Amendment and Zone Change for
approximately 40 acres south of Bear Creek Road and east of Hamby Road
RECOMMENDED MOTION:
The Hearings Officer recommends approval of file nos. 247-22-000792-PA, 793-ZC pursuant
to DCC 22.28.030.
BACKGROUND AND POLICY IMPLICATIONS:
The Board will conduct a public hearing to consider a request for a Plan Amendment from
Agriculture to Rural Residential Exception Area and Zone Change from Exclusive Farm Use
to Multiple Use Agricultural (MUA10) for approximately 40 acres south of Bear Creek Road
and east of Hamby Road (file nos. 247-22-000792-PA, 793-ZC).
BUDGET IMPACTS:
None
ATTENDANCE:
Rachel Vickers, Associate Planner
►I Tit Ji[i11 1Z1Zq►y,
TO: Deschutes County Board of Commissioners
FROM: Rachel Vickers, Associate Planner
DATE: May 31, 2023
SUBJECT: Griffin/Renfro Comprehensive Plan Amendment and Zone Change - Public Hearing
The Board of County Commissioners ("Board") is conducting a public hearing on May 31, 2023, to
consider a request for a Comprehensive Plan Amendment and Zone Change (file nos. 247-22-000792-
PA, 793-ZC) for one tax lot totaling approximately 40 acres one mile to the east of the City of Bend.
This will be the second of two required public hearings.
I. BACKGROUND
The applicants, Kevin Griffin and Libby Renfro, are requesting a Comprehensive Plan Amendment to
re -designate the subject properties from Agriculture to Rural Residential Exception Area and a Zoning
Map Amendment to rezone the properties from Exclusive Farm Use (EFU) to Multiple Use Agricultural
(MUA10). The applicant argues the property was mistakenly identified as farmland, does not contain
high -value soils or other characteristics of high value farmland, and therefore should be re-
designated and rezoned for rural residential use. The applicants provided a supplementary soil study
that identifies non -high value (Class VII and VIII) soils on a majority of the subject properties.
Additionally, the applicant's burden of proof includes findings that demonstrates compliance with
state and local requirements and policies.
II. PUBLIC COMMENTS
Staff received four (4) public comments from neighbors and local interest groups related to the
February 28, 2023 Hearing's Officer hearing and proceedings. All four comments opposed the
application, however staff notes that one of the comments from a nearby neighbor related to using
the property as a drug treatment facility which is unrelated to this proposal. Comments received in
opposition expressed concern related to potential loss of agricultural land, credibility of the
submitted soils report, and the applications ability to meet all relevant local and state regulations.
III. HEARINGS OFFICER RECOMMENDATION
The Deschutes County Hearings Officer held a public hearing on February 28, 2023. One individual,
not including the applicant's team, provided testimony during the hearing in support of the
application.
On March 24, 2023, the Hearings Officer issued a recommendation of approval for the proposed Plan
Amendment and Zone Change evaluating compliance with all applicable review criteria.
IV. BOARD CONSIDERATION
As the property includes lands designated for agricultural use, Deschutes County Code 22.28.030(C)
requires the application to be heard de novo before the Board, regardless of the determination of the
Hearings Officer. Per DCC Section 22.20.040(D), the review of the proposed quasi-judicial Plan
Amendment and Zone Change is not subject to the 150-day review period typically associated with
land use decisions. The record is available for inspection at the Planning Division and at the following
website:
https://www.deschutes.org/cd/page/247-22-000792-pa-793-zc-%E2%80%93-comprehensive-plan-
amendment-and-zone-change.
V. NEXT STEPS
At the conclusion of the public hearing, the Board can choose one of the following options:
• Continue the hearing to a date and time certain;
• Close the oral portion of the hearing and leave the written record open to a date and time
certain;
• Close the hearing and commence deliberations; or
• Close the hearing and schedule deliberations for a date and time to be determined.
ATTACHMENT(S):
1. Area Map
2. Hearings Officer Recommendation
Page 2 of 2
HEARING OFFICER FINDINGS AND RECOMMENDATIONS
FILE NUMBERS: 247-22-000792-PA, 793-ZC
HEARING DATE: February 28, 2023, 6:00 p.m.
HEARING LOCATION: Videoconference and Barnes and Sawyer Rooms
Deschutes Services Center
1300 NW Wall Street
Bend, OR 97708
SUBJECT PROPERTIES/
OWNER: Mailing Name: GRIFFIN, KEVIN J
Map and Taxlot: 181201 D000200
Account: 109857
Situs Address: 21900 RASTOVICH RD, BEND, OR 97702
APPLICANT: Kevin Griffin and Libby Renfro
ATTORNEY
FOR APPLICANT: Tia Lewis
REQUEST: The Applicant requests approval of a Comprehensive Plan Amendment
to change the designation of the Subject Property from Agricultural
(AG) to Rural Residential Exception Area (RREA). The Applicant also
requests a corresponding Zone Change to rezone the Subject Property
from Exclusive Farm Use (EFU) to Multiple Use Agricultural (MUA-10).
HEARINGS OFFICER: Alan A. Rappleyea
STAFF CONTACT: Rachel Vickers, Associate Planner
Phone: (541) 388-6504
Email:.Rachel.Vickers@deschutes.org
RECORD: Record items can be viewed and downloaded from:
https://www.deschutes.or /g cd/page/247-22-000792-pa-793-zc-
%E2%80%93-comprehensive-plan-amendment-and-zone-change
SUMMARY OF
RECOMMENDATION: The Hearings Officer finds that the Applicants have met their burden of
proof with respect to the requested Comprehensive Plan Amendment
and Zone Change and, therefore, recommends APPROVAL of the
Application based on the Findings set forth in this Recommendation.
1. APPLICABLE CRITERIA
Title 18 of the Deschutes County Code, the County Zoning Ordinance:
Chapter 18.04, Title, Purpose, and Definitions
Chapter 18.16, Exclusive Farm Use Zones (EFU)
Chapter 18.32, Multiple Use Agricultural (MUA10).
Chapter 18.136, Amendments
Title 22, Deschutes County Development Procedures Ordinance
Deschutes County Comprehensive Plan
Chapter 2, Resource Management
Chapter 3, Rural Growth Management
Appendix C, Transportation System Plan
Oregon Administrative Rules (OAR), Chapter 660
Division 12, Transportation Planning
Division 15, Statewide Planning Goals and Guidelines
Division 33, Agricultural Land
Oregon Revised Statutes (ORS)
Chapter 215.010, Definitions
Chapter 215.211, Agricultural Land, Detailed Soils Assessment
II. BACKGROUND AND PROCEDURAL FINDINGS
NATURE OF PROCEEDING: This matter comes before the Hearings Officer as a request for approval
of a Comprehensive Plan Map Amendment ("Plan Amendment") to change the designation of the
Subject Property from Agricultural (AG) to Rural Residential Exception Area (RREA). The Applicants
also request approval of a corresponding Zoning Map Amendment ("Zone Change") to change the
zoning of the Subject Property from Exclusive Farm Use (EFU) to Multiple Use Agricultural (MUA10).
The basis of the request in the Application is the Applicants' assertion that the Subject Property does
not qualify as "agricultural land" under the applicable provisions of the Oregon Revised Statutes or
Oregon Administrative Rules governing agricultural land. Based on that assertion, the Applicants
are not seeking an exception to Statewide Planning Goal 3 for the Plan Amendment or Zone Change.
NOTICES: The Application was filed on April 14, 2022. On October 5, 2022, the County issued a
Notice of Application to several public agencies and to property owners in the vicinity of the Subject
Property (together, "Application Notice"). The Application Notice invited comments on the
Application.
Following additional submittals by the Applicants, the County mailed a Notice of Public Hearing on
February 3, 2023 ("Hearing Notice") announcing an evidentiary hearing ("Hearing") for the requests
in the Application. Notice of the hearing was published in the Bend Bulletin on February 5, 2023.
Notice was given to the DLCD of the hearing on January 17, 2023. Pursuant to the Hearing Notice, I
presided over the Hearing as the Hearings Officer on February 28, 2023, opening the Hearing at
6:00 p.m. The Hearing was held via videoconference, with Staff and a representative of the
Applicants in the hearing room. The Hearings Officer appeared remotely. On February 21, 2023, the
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Deschutes County Planning Division ("Staff') issued a report setting forth the applicable criteria and
presenting the evidence in the record at that time ("Staff Report"). The Hearings Officer finds that
all procedural notice requirements were met.
HEARING: At the beginning of the Hearing, I provided an overview of the quasi-judicial process and
instructed participants to direct comments to the approval criteria and standards, and to raise any
issues a participant wanted to preserve for appeal if necessary. I stated I had no ex parte contacts to
disclose or bias to declare. I asked for but received no objections to the County's jurisdiction over the
matter or to my participation as the Hearings Officer. Next, Staff provided a summary of the staff
report. The applicant's attorney, Ms. Lewis then made a presentation. The Applicant, Mr. Kevin Griffin
also testified in support of the application. There was no one present either in person or remotely to
offer neutral testimony or opposition testimony. Staff reported on the letters in opposition from
Kristen Sabo and Carol Macbeth of COLW, Devin Kesner of 1000 Friends of Oregon including one that
recently arrived from Ms. Macbeth from Central Oregon Land Watch (COLW), and Mr. Jerry Wilke. I
noted that I had read the letters that were submitted but had not yet seen the COLW most recent
letter. I have now reviewed that letter.
The applicant stated that the letter in opposition from Jerry Wilke was likely addressing a different
application as the current application does not propose a drug rehabilitation facility. I concur in that
statement.
The applicant also rebutted the arguments provided by COWL and 1000 Friends. The applicant and
staff then responded to my questions. I mentioned that the Board would be hearing a similar
application in Marken 247-22-000353-PA and 247-22-000354-ZC. I wanted to take judicial notice of
that decision when it is issued for the record. The applicant did not have an issue with having that
decision reviewed by the Hearings Officer. I noted that I have a contractual obligation to issue timely
decisions.
No participant requested that the record remain open. The Hearing concluded at approximately 6:59
p.m. At that time, I closed the Hearing and the record, and I took this matter under advisement.
150-DAY CLOCK: Because the Application includes a request for the Plan Amendment, the 150-day
review period set forth in ORS 215.427(1) is not applicable. ORS 215.427(7). The Staff Report also
notes that the 150-day review period is not applicable by virtue of Deschutes County Code ("DCC"
or "Code") 22.20.040(D). No participant to the proceeding disputed that conclusion.
III. SUBSTANTIVE FINDINGS AND CONCLUSIONS
Adoption of Factual Findings in Staff Report:
The Staff Report contains a comprehensive summary of evidence in the record as it relates to each
of the applicable criteria. The Staff Report, although it expresses agreement with the Applicants in
many places, does not make a final recommendation. Instead, the Staff Report asks the Hearings
Officer to determine if the Applicants have met the burden of proof necessary to justify the Plan
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247-22-000792-PA, 793-ZC
Amendment and the Zone Change. Comments have challenged some specific evidence or findings
presented in the Staff Report. Where the staff legal finding have been challenged, those will be
addressed below. There is only one area that challenges the factual finding and will be addressed
here. For those factual and legal findings that are not challenged, I hereby adopt as fact the
evidentiary findings in the Staff Report as my evidentiary findings. To the extent any of the findings
in this Recommendation conflict with the findings in the Staff Report, my intent is to have these
findings control. The remainder of this Recommendation sets forth the legal criteria and adopts
legal findings based on those factual findings.
The factual finding that is challenged by COWL is the determination of the soils report provided by
the applicant. Although there is also a legal aspect to this challenge as COWL believes that the
County's NRCS maps should prevail over the applicant's soil study (which will be addressed
subsequently), a primary factual challenge is the make up of the soil. COWL's testimony is that the
soil is predominantly Class 3-6. Macbeth COLW Public Comment 2/28/23. The Applicant's soil study
finds that the property is predominantly Class 7-8 (hereinafter, except for quotes, I will use the
Arabic numerals instead or Roman for ease of reading). The Hearings Officer finds that the expert
testimony provided by the applicant concerning soils along with staffs analysis of Applicants
submittal is more persuasive than the testimony provided by Ms. Macbeth. 2022-09-30 App
Materials 22-792-PA, 793-ZC Page 176, Ms. Macbeth relies on the more general NRCS studies and
the applicant's study is more detailed. The applicant has met the burden of proof that the soil is
predominantly class 7-8 and is not predominantly class 3-6.
Title 18 of the Deschutes County Code, County Zoning
Chapter 18.136, Amendments
Section 18.136.010, Amendments
DCC Title 18 may be amended as set forth in DCC 18.136. The procedures for text or
legislative map changes shall be as set forth in DCC 22.12. A request by a property owner
for a quasi-judicial map amendment shall be accomplished by filing an application on
forms provided by the Planning Department and shall be subject to applicable procedures
of DCC Title 22.
FINDING: The Applicants are the owners of the Subject Property and have requested a quasi-judicial
Plan Amendment and filed applications for that purpose, together with the request for a Zone
Change. No participant to this proceeding objects to this process. It is therefore appropriate to
review the Application using the applicable procedures contained in Title 22 of the Deschutes
County Code.
Section 18.136.020, Rezoning Standards
The applicant for a quasi-judicial rezoning must establish that the public interest is best
served by rezoning the property. Factors to be demonstrated by the applicant are:
El
247-22-000792-PA, 793-ZC
A. That the change conforms with the Comprehensive Plan, and the change is
consistent with the plan's introductory statement and goals.
FINDING: According to the Applicants, the County applies this Code provision by considering
whether: (1) the zone change conforms to the Comprehensive Plan; and (2) the change is consistent
with the Comprehensive Plan's introduction statement and goals.
With respect to the first factor, the Applicants note that they are also seeking a Plan Amendment,
which will change the Comprehensive Plan designation of the Subject Property from Agriculture to
Rural Residential Exception Area. If that Plan Amendment is approved, which is addressed in more
detail below, the proposed change from the EFU zone to the MUA-10 zone will be consistent with
the new Comprehensive Plan designation. No participant to this proceeding disputes that
conclusion.
With respect to the second factor, the Staff report goes into detail describing the criteria which the
hearings officer has to apply relying on past Hearing Officers decision on a similar application.
Powell/Ramsey decision (PA-14-2 / ZC-14-2) and Landholdings Decision (247-16-000317-ZC / 318-
PA). The staff report states that "introductory statement and goals are not approval criteria for the
proposed plan amendment and zone change." The Hearings Officer adopts the Applicant's
statement and the staff report's legal analysis on the standards that apply. The staff report then
proceeds to address the relevant requirements.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
this Code provision is satisfied.
B. That the change in classification for the subject property is consistent with the
purpose and intent of the proposed zone classification.
FINDING: Only the Applicants and Staff offer any evidence or argument with respect to the purpose
of the MUA-10 zone. The purpose of the MUA-10 zoning district is stated in DCC 18.32.010 as follows:
The purposes of the Multiple Use Agricultural Zone are to preserve the rural character of various
areas of the County while permitting development consistent with that character and with the
capacity of the natural resources of the area, to preserve and maintain agricultural lands not
suited to fulltime commercial farming for diversified or part-time agricultural uses, to conserve
forest lands for forest uses, to conserve open spaces and protect natural and scenic resources,
to maintain and improve the quality of the air, water and land resources of the County; to
establish standards and procedures for the use of those lands designated unsuitable for intense
development by the Comprehensive Plan, and to provide for an orderly and efficient transition
from rural to urban land use.
According to the Applicants, the Subject Property is not suited to full-time commercial farming. The
MUA-10 zone will instead allow the owners to engage in hobby farming, and the low -density of
development allowed by the MUA-10 zone will conserve open spaces and protect natural and scenic
resources. As a result, the MUA-10 zoning provides a proper transition zone from city, to rural, to
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247-22-000792-PA, 793-ZC
EFU zoning. Additionally, the staff report finds that the maximum density of the approximately 40.0-
acre property is 7 lots, if developed with a cluster development under Title 18. This low density will
preserve open space, allow owners to engage in hobby farming, if desired, and preserve natural
and scenic resources and maintain or improve the quality of air, water, and land resources. The
MUM 0 zoning provides a proper transition zone from the City, to rural zoning, to EFU zoning.
The Staff Report agrees that the change in classification is consistent with the purpose and intent
of the MUA10 Zone, and no participant to this proceeding disputes that conclusion. Based on the
foregoing, and in the absence of any countervailing evidence or argument, I find that this Code
provision is satisfied.
C. That changing the zoning will presently serve the public health, safety and welfare
considering the following factors:
1. The availability and efficiency of providing necessary public services and
facilities.
FINDING: As noted in the Staff Report, this criterion specifically asks if the Zone Change will presently
serve public health, safety, and welfare. The Applicants and the Staff Report provided the following
as support for why this criterion is met:
• Necessary public facilities and services are available to serve the Subject Property including
power and water.
• Transportation access to the Subject Property is available off a Rastovich Road, and the
impact of increased traffic on the transportation system is negligible.
• The Subject property receive police services from the Deschutes County Sheriff and fire
service from Rural Fire Protection District # 2, which has a fire station two miles from the
Subject Property.
• The close proximity of the Subject property to urban development will allow for efficient
service provision.
• Prior to development of the properties, the Applicants would be required to comply with the
applicable requirements of the Code, including possible land use permit, building permit,
and sewage disposal permit processes. Through these development review processes,
assurance of adequate public services and facilities will be verified.
Staff concludes and the Hearings Officer finds that there are no known deficiencies in public services
or facilities that would negatively impact public health, safety, or welfare. Based on the foregoing,
and in the absence of any countervailing evidence or argument, I find that this Code provision is
satisfied.
2. The impacts on surroundingland use will be consistent with the specificgoals
and policies contained within the Comprehensive Plan.
FINDING: Only the Applicants and Staff offer any evidence or argument with respect to this
criterion. Specifically, the Applicants noted the following:
247-22-000792-PA, 793-ZC
The MUA-10 zoning is consistent with the specific goals and policies in the comprehensive plan
discussed above. The MUA-10 zoning is the same as the zoning of many other properties in the
area west and south of the subject property. In addition, the MUA-10 zoning provides a proper
transition zone from the City, to rural zoning, to EFU zoning.
The zone change will not impose new impacts on the EFU-zoned land adjacent to the subject
property because many of those properties are residential properties, hobby farms, already
developed with dwellings, not engaged in commercial farm use, are idle, or are otherwise not
suited for farm use due to soil conditions, topography, or ability to make a profit farming.
Some of the properties adjacent and near the subject property are in small, hobby farm use and
are receiving farm tax deferral. Tax Lots 1100, 100, 301, and 200 are adjacent to the east and
southwest and are in common ownership and part of Rastovich Farm. Most of the Rastovich
properties are receiving farm tax deferral and are being used for raising livestock. One of the
Rastovich parcels adjacent to the subject property is a nonfarm parcel developed with a nonfarm
dwelling. Submitted herewith as Exhibit 12 is a letter from Robert and Colleen Rastovich stating
they have no objection to the requested zone change and attesting to the fact that the subject
property is not intermingled and is not necessary or useful to them for any farming on the
Rastovich parcels.
The adjacent properties to the north and northeast, Tax Lots 101, 102, 1101, are currently receiving
farm tax deferral and appear to be used as residential properties with hobby farms. Attached
hereto as Exhibit 13 are letters from David Nader, owner of Tax lot 101 adjacent to the north of
the subject property and Steve and Keri Sawyer, owners of Tax lot 1101 adjacent to the northeast
of the subject property stating they have no objection to the requested zone change and attesting
to the fact that the subject property is not intermingled and is not necessary or useful to them for
any farming occurring on their parcels. These properties will not suffer new impacts from the
proposed zone change because they are hobby farms, already developed with dwellings, not
engaged in commercial farm use, and are smaller size than the subject property. The zone change
would allow the subject property to be divided into parcels similar size to the adjacent properties
to the north and be used for similar hobby farming uses.
As discussed below, the subject property is not agricultural land, is comprised of predominantly
Class 7 and 8 soils, and as described by the soil scientist, Mr. Gallagher, the nonproductive soils
on the subject property make it not suitable for commercial farming or livestock grazing. The
subject property is not land that could be used in conjunction with the adjacent property and any
future development of the subject property would be subject to building setbacks.
The Staff Report agrees that the Applicants have demonstrated the impacts on surrounding land
use will be consistent with the specific goals and policies contained within the Comprehensive Plan.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
this Code provision is satisfied.
VA
247-22-000792-PA, 793-ZC
D. That there has been a change in circumstances since the property was last zoned,
or a mistake was made in the zoning of the property in question.
FINDING: Only the Applicants offer any evidence or argument with respect to this criterion.
According to the Applicants, a mistake in zoning was made and the EFU zoning designation on the
Subject property was likely based on the best soils data that was available to the County at the time
it was originally zoned, during the late 1970's, when the Comprehensive Plan and Map were first
adopted. The Applicants also assert that there has been a change in circumstances since that time.
Specifically, the Applicants note that there are new data regarding soils on the Subject Property and
that the updated soils report shows the Subject Property do not have agricultural soils. The
Applicants also assert that the economics of farming and the viability of commercial farm uses in
Deschutes County have significantly changed, and farming for a profit has become increasingly
difficult. The applicant also notes the encroachment of the urban area to the Subject Property.
Although the Hearings Officer agrees with the applicant that the urban area is encroaching on this
property, he does not find that this encroachment would be a change in circumstance that should
be considered as any such plan change would further create encroachment for other properties.
Staff finds that "[i]t is unclear to staff why the Subject Property was initially zoned EFU. Staff is
unaware of any evidence such as soil classification, availability of irrigation, or historic farming,
which explains its current zoning." Based on the foregoing, and in the absence of any countervailing
evidence or argument, I find that this Code provision is satisfied.
Deschutes County Comprehensive Plan
Chapter 2, Resource Management
FINDING: Chapter 2 of the Comprehensive Plan relates to Resource Management. Section 2.2 of
that Chapter relates specifically to Agricultural Lands. The Applicants and Staff have identified the
following goals and policies as relevant to the Application.
Section 2.2 Agricultural Lands
Goal 1, Preserve and maintain agricultural lands and the agricultural industry.
FINDING: According to the Applicants, they are pursuing the Plan Amendment and Zone Change
because the Subject Property do not constitute "agricultural lands", and therefore, it is not
necessary to preserve or maintain the Subject Property as such. In support of that conclusion, the
Applicants rely on a soils report showing the Subject Property consist predominantly (58.5%) of
Class 7 and 8 nonagricultural soils. Such soils have severe limitations for agricultural use as well as
low soil fertility, shallow and very shallow soils, abundant rock outcrops, low available water
capacity, and major management limitations for livestock grazing.
The Staff Report notes the property has 5 acres of water rights. The fact that the property has some
water rights and that the soils are only 58% class 7 and 8 makes this decision more difficult. It is
E'?
247-22-000792-PA, 793-ZC
likely that many properties in Deschutes County are used for farming, particularly hobby farming,
have worse soil conditions. However, the majority of the soils are predominantly class 7 and 8.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application is consistent with this portion of the Comprehensive Plan.
Policy2.2.2 Exclusive Farm Use sub -zones shall remain as described in the 1992 Farm
Study and shown in the table below, unless adequate legal findings for amending
the sub -zones are adopted or an individual parcel is rezoned as allowed by Policy
2.2.3.
FINDING: The Applicants have not asked to amend the subzone that applies to the Subject Property.
Instead, the Applicants requested a change under Policy 2.2.3 and have provided evidence to
support rezoning the Subject Property as MUM 0.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application is consistent with this portion of the Comprehensive Plan.
Policy 2.2.3 Allow comprehensive plan and zoning map amendments, including for
those that qualify as non -resource land, for individual EFU parcels as allowed by
State Statute, Oregon Administrative Rules and this Comprehensive Plan.
FINDING: The Applicants request approval of the Plan Amendment and Zone Change to re-
designate the Subject Property from Agricultural to Rural Residential Exception Area and rezone the
Subject Property from EFU to MUM 0. The Applicants do not seek an exception to Goal 3 for that
purpose, but rather seek to demonstrate that the Subject Property does not meet the state
definition of "Agricultural Land" as defined in Statewide Planning Goal 3 (OAR 660-033-0020).
In support of this approach, the Applicants rely in part on the Land Use Board of Appeals' decision
in Wetherell v. Douglas County, 52 Or LUBA 677 (2006), where LUBA states as follows:
As we explained in DLCD v. Klamath County, 16 Or LUBA 817, 820 (1988), there are two ways a
county can justify a decision to allow nonresource use of land previously designated and zoned
for farm use or forest uses. One is to take an exception to Goal 3 (Agricultural Lands) and Goal 4
(Forest Lands). The other is to adopt findings which demonstrate the land does not qualify either
as forest lands or agricultural lands under the statewide planning goals. When a county pursues
the latter option, it must demonstrate that despite the prior resource plan and zoning designation,
neither Goal 3 or Goal 4 applies to the property.
The Applicants assert that the facts presented in the Application are sufficiently similar to those in
the Wetherell decision and in other Deschutes County plan amendment and zone change
applications. The Staff Report agrees and concludes the Applicants have the potential to prove the
Subject Property is not agricultural land and do not require an exception to Goal 3 under state law.
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247-22-000792-PA, 793-ZC
The opposition letter submitted by Ms. Kesner from 1000 Friends argues that the applicant did not
adequately address the agricultural land factors in the rule. This argument will be addressed
specifically under OAR 660-033-0020.
Based on the foregoing, I find that the Application is consistent with this portion of the
Comprehensive Plan.
Policy 2.2.4 Develop comprehensive policy criteria and code to provide clarity on
when and how EFU parcels can be converted to other designations.
FINDING: The Applicants assert this plan policy provides direction to Deschutes County to develop
new policies to provide clarity when EFU parcels can be converted to other designations and that
the Application is consistent with this policy. The Staff Report also concludes the proposal is
consistent with this policy.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application is consistent with this portion of the Comprehensive Plan.
Goal 3, Ensure Exclusive Farm Use policies, classifications and codes are consistent with
local and emerging agricultural conditions and markets.
Policy 2.2.13 Identify and retain accurately designated agricultural lands.
FINDING: The Applicants assert that this Comprehensive Plan policy requires the County to identify
and retain agricultural lands that are accurately designated. The Applicants propose that the Subject
Property was not accurately designated as demonstrated by the soil study in the record.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application is consistent with this portion of the Comprehensive Plan.
Section 2.5, Water Resources Policies
FINDING: Section 2.5 of Comprehensive Plan Chapter 2 relates specifically to Water Resource
Policies. The Applicants and Staff have identified the following goal and policy in that section as
relevant to the Application.
Goal 6, Coordinate land use and water policies.
Policy 2.5.24 Ensure water impacts are reviewed and, if necessary, addressed for
significant land uses or developments.
FINDING: The Applicants and Staff assert that the Applicants are not required to address water
impacts associated with development because they have not proposed a specific development
application at this time. Instead, the Applicants will be required to address this criterion during
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247-22-000792-PA, 793-ZC
development of the Subject Property, which would be reviewed under any necessary land use
process for the site.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application is consistent with this portion of the Comprehensive Plan.
Section 2.7, Open Spaces, Scenic Views and Sites
FINDING: Section 2.7 of Comprehensive Plan Chapter 2 relates specifically to Open Spaces, Scenic
Views and Sites. The Applicants and Staff have identified the following goal and policies in that
section as relevant to the Application.
Goal 1, Coordinate with property owners to ensure protection of significant open spaces
and scenic view and sites.
Policy 2.7.3 Support efforts to identify and protect significant open spaces and
visually important areas including those that provide a visual separation between
communities such as the open spaces of Bend and Redmond or lands that are
visually prominent.
Policy 2.7.5 Encourage new development to be sensitive to scenic views and sites.
FINDING: The Applicants assert these policies are fulfilled by the County's Goal 5 program. The
County protects scenic views and sites along major rivers and roadways by imposing Landscape
Management (LM) Combining Zones to adjacent properties. Because there is no LM combining zone
applicable to the Subject Property, the Subject Property is not identified as a Goal 5 resource, and
no new development is proposed, the Applicants argue there is no applicable regulation that
requires the Subject Property to be protected as open space or for scenic views.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application is consistent with this portion of the Comprehensive Plan.
Chapter 3, Rural Growth
Section 3.2, Rural Development
FINDING: Chapter 3 of the Comprehensive Plan relates to Rural Growth. Within that chapter,
Section 3.2 relates specifically to Rural Development. The Applicants and Staff have identified the
following language in that section as relevant to the Application.
Growth Potential
As of 2010, the strong population growth of the last decade in Deschutes County was
thought to have leveled off due to the economic recession. Besides flatter growth patterns,
changes to State regulations opened up additional opportunities for new rural
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development. The following list identifies general categories for creating new residential
lots, all of which are subject to specific State regulations.
• 2009 legislation permits a new analysis of agricultural designated lands
• Exceptions can be granted from the Statewide Planning Goals
• Some farm lands with poor soils that are adjacent to rural residential uses can be
rezoned as rural residential
FINDING: This section of the Comprehensive Plan does not contain Goals or Policies but does
provide the guidance above. In response to this section, the Applicant provided the following
response in the burden of proof:
The above part of the plan is not a plan policy and is not an applicable approval criterion but
rather an explanation of how the County calculated expected growth. As shown above, the
County's Comprehensive Plan provisions anticipate the need for additional rural residential lots
as the region continues to grow. This includes providing a mechanism to rezone farm lands with
poor soils to a rural residential zoning designation. While this rezone application does not include
the creation of new residential lots, the applicant has demonstrated the subject property is
comprised of poor soils that are adjacent to rural residential, MUA-10 zone, uses to the west as
well as near rural residential, RR-10 zone and MUA-10 zone, uses to the south and is near (within
1 mile) of the City limits of Bend to the west and even closer to the Stevens Road Tract, which will
be brought inside the UGB pursuant to HB 3318.
Rezoning the subject property to MUA-10 is consistent with this criterion, as it will provide for an
orderly and efficient transition from the Bend Urban Growth Boundary to rural and agricultural
lands. Additionally, it will link the non -productive lands of the subject property with existing
residential development and street systems to the west, furthering the creation a buffer of MUA-
10 zoned land along the City's eastern boundary where the quality of soils are poor and the land
is not conducive for commercial agriculture.
Staff noted that the MUA-10 zone is a rural residential zone and as discussed in the Basic Findings
section, there are several nearby properties to the north and northeast that are zoned MUA-10 as
well as nearby EFU zoned properties developed with residential uses. Staff noted this policy
references the soil quality, which staff has discussed above. Staff agreed with the Applicant's
response and finds the proposal complies with this policy.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application is consistent with this portion of the Comprehensive Plan.
Section 3.3, Rural Housing
Rural Residential Exception Areas
In Deschutes County most rural lands are designated for farms, forests or other resources
and protected as described in the Resource Management chapter of this Plan. The majority
of the land not recognized as resource lands or Unincorporated Community is designated
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Rural Residential Exception Area. The County had to follow a process under Statewide Goal
2 to explain why these lands did not warrant farm or forest zoning. The major determinant
was that many of these lands were platted for residential use before Statewide Planning
was adopted.
In 1979 the County assessed that there were over 17,000 undeveloped Rural Residential
Exception Area parcels, enough to meet anticipated demand for new rural housing. As of
2010 any new Rural Residential Exception Areas need to be justified through initiating a
nonresource plan amendment and zone change by demonstrating the property does not
meet the definition of agricultural or forest land, or taking exceptions to farm, forest,
public facilities and services and urbanization regulations, and follow guidelines set out in
the OAR.
FINDING: Prior Hearings Officer's decisions have found that Section 3.3 is not a plan policy or
directive. PA-1 1-1 7/ZC-1 1-2; 247-16-000317-ZC/318-PA; 247-18-000485-PA/486-ZC. I hereby adopt
the findings in the staff report for this criterion.
Based on the above, the Hearings Officer agrees with the past Deschutes County Hearings Officer
interpretations and with the staff interpretation and finds that the above language is not a policy
and does not require an exception to the applicable Statewide Planning Goal 3. Staff finds the
proposed RREA plan designation is the appropriate plan designation to apply to the Subject
Property. In the absence of any countervailing evidence or argument, I find that the Application is
consistent with this portion of the Comprehensive Plan.
Section 3.7, Transportation
FINDING: Section 3.7 of Comprehensive Plan Chapter 3 relates specifically to Transportation. The
Applicants and Staff have identified the following goal and policy in that section as relevant to the
Application.
Appendix C - Transportation System Plan
ARTERIAL AND COLLECTOR ROAD PLAN
Goal 4. Establish a transportation system, supportive of a geographically distributed and
diversified economic base, while also providing a safe, efficient network for residential
mobility and tourism.
Policy 4.4 Deschutes County shall consider roadway function, classification and
capacity as criteria for plan map amendments and zone changes. This shall assure
that proposed land uses do not exceed the planned capacity of the transportation
system.
FINDING: The Applicants and the Staff Report assert this policy advises the County to consider the
roadway function, classification and capacity as criteria for Comprehensive Plan amendments and
zone changes. Compliance with OAR 660-012, also known as the Transportation Planning Rule (TPR),
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is described below in subsequent findings, and the Applicants and Staff assert that such compliance
is sufficient to demonstrate compliance with these transportation goals and policies.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application is consistent with this portion of the Comprehensive Plan.
OREGON ADMINISTRATIVE RULES CHAPTER 660, LAND CONSERVATION AND DEVELOPMENT
DEPARTMENT
FINDING: The Applicants and the Staff Report identify several administrative rules as potentially
applicable to the Application.
Division 6, Goal 4 - Forest Lands
OAR 660-006-0005
(7) "Forest lands" as defined in Goal 4 are those lands acknowledged as forest lands,
or, in the case of a plan amendment, forest lands shall include:
(a) Lands that are suitable for commercial forest uses, including adjacent or
nearby lands which are necessary to permit forest operations or practices,
and
(b) Other forested lands that maintain soil, air, water and fish and wildlife
resources.
FINDING: The Applicants and the Staff Report assert that the Subject Property does not appear to
qualify as forest land and, therefore, the administrative rules relating to forest land are not
applicable. The Subject Property is not zoned for forest lands, nor are any of the Subject Property
within a 3-mile radius of forest lands. The Subject Property does not contain merchantable tree
species and there is no evidence in the record that the Subject Property has been employed for
forestry uses historically.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application is consistent with these administrative rules.
Division 33 - Agricultural Lands & Statewide Planning Goal 3 - Agricultural Lands;
OAR 660-015-0000(3)
To preserve and maintain agricultural lands.
Agricultural lands shall be preserved and maintained for farm use, consistent with existing
and future needs for agricultural products, forest and open space and with the state's
agricultural land use policy expressed in ORS 215.243 and 215.700.
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FINDING: Goal 3 continues on to define "Agricultural Land," which is repeated in OAR 660-033-
0020(1). Staff makes findings on this topic below and incorporates those findings herein by
reference.
OAR 660-033-0020, Definitions
For purposes of this division, the definitions in ORS 197.015, the Statewide Planning Goals,
and OAR Chapter 660 shall apply. In addition, the following definitions shall apply.
(1)(a) "Agricultural Land" as defined in Goal includes:
(A) Lands classified by the U.S. Natural Resources Conservation Service (NRCS)
as predominantly Class I -IV soils in Western Oregon and I -VI soils in Eastern
Oregon];
FINDING: The Applicant's basis for not requesting an exception to Goal 3 is based on the premise
that the Subject Property is not defined as "Agricultural Land." In support, the Applicant offers the
following response as included in the submitted burden of proof statement:
ORS 215.211 grants a property owner the right to rely on more detailed information that provided
by the NRCS Web Soil Survey of the NRCS to "assist the county to make a better determination of
whether land qualifies as agricultural land."Statewide Goal 3, discussed above, and OAR 660-033-
0030(5) also allow the County to rely on the more detailed and accurate information by a higher
order soil survey rather than information provided by the NRCS. The law requires that this survey
use the NRCS soil classification system in conducting the survey, making it clear that the point of
the survey is to provide better soil classification information than provided by the NRCS for use in
making a proper decision whether land is or is not "Agricultural Land." The Subject Property is not
properly classified as Agricultural Land and does not merit protection under Goal 3. The soils are
predominately Class 7 and 8, as demonstrated by the site -specific soils assessment conducted by
Mr. Gallagher, a certified soils scientist. State law, OAR 660-033-0030, allows the County to rely on
for more accurate soils information, such as Mr. Gallagher's soil assessment. Mr. Gallagher found
that approximately 58.5 percent of the soils on the Subject Property (approximately 23.4 acres)
are Land Capability Class 7 and 8 soils that have severe limitations for farm use. He also found
the site to have low soil fertility, shallow and very shallow soils, abundant rock outcrops, rock
fragments on the soil surface, restrictive for livestock accessibility, and low available water holding
capacity, all of which are considerations for the determination for suitability for farm use.
Because the Subject Property is comprised predominantly of Class 7 and 8 soils, the property does
not meet the definition of 'Agricultural Land" under OAR 660-033-020(1)(a)(A), listed above as
having predominantly Class I -VI soils.
Ms. Macbeth from COLW argued that applicant misconstrues this rule in its burden of proof
statement. Ms. Macbeth finds fault with the applicant referring to OAR 660-033-0030 to provide
,'more accurate soils information." She argues that a "more detailed study is not more accurate".
Page 2, February 28, 2023 testimony. Ms. Macbeth argues that the applicant's soil study cannot
"change or replace the NRCS data...."
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The applicants responded to this testimony in its February 28, 2023, submittal.
Goal 3 specifically allows local governments to rely on more detailed soils data than provided by
the NRCS. It says:
"More detailed soil data to define agricultural land may be utilized by local governments if such
data permits achievement of this goal."
The purpose of Goal 3 is to preserve agricultural land. It is not intended to preserve land that does
not meet the definition of "agricultural land."
The applicants then argues that ORS 215.211(1) the legislature specifically provided the rights for
applicants to provide more detailed soils information. The applicant argues that the rules support
this finding:
DLCD understands that the more detailed soils surveys allowed by Statewide Goal 3 and ORS
197.211 may be used in lieu of NRCS soils surveys. On its website, DLCD explains:
"Soil mapping done by the USDA Natural Resources Conservation Service (NRCS) is the most
common tool used for identifying the types of soils in an area. The NRCS provides a rating
for each soil type that indicates how suited the soil is for agriculture. ***
NRCS does not have the ability to map each parcel of land, so it looks to larger areas. This
means that the map may miss a pocket of different soils. DLCD has a process landowners
can use to challenge NRCS soils information on a specific property. Owners who believe
soil on their property has been incorrectly mapped may retain a 'professional soil classifier
... certified by and in good standing with the Soil Science Society of America ' *** through
a process administered by DLCD. This soils professional can conduct an assessment that
may result in a change of the allowable uses for the property."
I find that the applicant's argument is more convincing. That statutes and the rules and the
DLCD's interpretation of their rules allow applicants to submit more detailed soils
information which can be used to determine whether the property meets the definition of
"agricultural lands." See following sections.
Staff reviewed the soil study provided by Andy Gallagher of Red Hill Soils (dated September 26, 2022)
and agree with the Applicant's representation of the data for the Subject Property. Staff found that
based on the submitted soil study and the above OAR definition, that the Subject Property is
comprised predominantly of Class 7 and 8 soils and, therefore, does not constitute "Agricultural
Lands" as defined in OAR 660-033-0020(1)(a)(A) above.
Based on the foregoing, I find that the Subject Property should not be considered agricultural land
under this part of the administrative rules.
(B) Land in other soil classes that is suitable for farm use as defined in ORS
215.203(2)(a), taking into consideration soil fertility; suitability for grazing;
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climatic conditions, existing and future availability of water for farm
irrigation purposes, existing land use patterns; technological and energy
inputs required, and accepted farming practices, and
FINDING: According to the Applicants, this part of the definition of "Agricultural Land" requires the
County to consider whether the Class 7 and 8 soils found on the Subject Property are suitable for
farm use despite their Class 7 and 8 soil classification. The Applicants rely on a decision by the
Oregon Supreme Court that determined the term "farm use" as used in this rule and Goal 3 means
the current employment of land for the primary purpose of obtaining a profit in money through
specific farming -related endeavors.' Applying that definition, the Applicants describe various
limitations on the ability of the Subject Property to support farm uses, including, among other
factors, a limited water rights and low soil fertility. Applicant argues that these factors demonstrate
that the property is not agricultural land.
Mr. Kesner from 1000 Friends of Oregon argues in its February 28t" submittal that:
The applicant's analysis as to whether the property is agricultural land as defined by DC 18.04.030
and OAR 660-033-0020(1)(a) is faulty in several ways. First, the applicant fails to demonstrate that
the property is not suitable for any'farm use" as defined under ORS 215.203(2)(a). See OAR 660-
033-0020(1)(a)(B) (agricultural land includes "[1jand in other soil (soil) classes that is suitable for
farm use as defined in ORS 215.203(2)(a)). "Farm use" is defined as "current employment of land
for the primary purpose of obtaining a profit in money by raising, harvesting and selling crops or
the feeding, breeding, management and sale of, or the produce of, livestock, poultry, fur -bearing
animals or honeybees or for dairying and the sale of dairy products or any other agricultural or
horticultural use or animal husbandry or any combination thereof." ORS 215.203(2)(a). The
applicant has only addressed capacity for raising crops and livestock, and has not considered the
capability of the land to support other activities classified as a 'farm use."
Mr. Kesner makes an interesting argument here that the applicant and the County must consider
other farm uses such poultry, fur -bearing animals or honeybees etc. in making the determination
of whether the property is agricultural land. Mr. Kesner would require a review of the general
definition of "farm use" found in the statute for the determination of whether the property is
"agricultural land."
I find that Mr. Kesner's interpretation is not persuasive. The legislature would not have adopted ORS
215.211 and allowed a county to consider more detailed soils information "to make a better
determination of whether land qualifies as agricultural land..." if they also had to consider whether
the applicants could raise bees etc.. The rules also specifically allow for the consideration of soil
types in determining "agricultural land". This statute and the rules implementing it all lead to my
conclusion that this additional analysis of whether the property must meet the broad definition of
agricultural in ORS 205.203(2)(a) is not required.
1 Wetherell v. Douglas County, 342 Or 666,160 P3d 614 (2007).
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Mr. Kesner also argues that since the property has a significant amount of class 3-6 soils and that
there are manyfarms in Deschutes County that operate with much smaller acreage than the Subject
Property. Mr Kesner argues that this demonstrates that these small farms are "an accepted and
predominant farm practice in Deschutes County." This is also an interesting argument. However,
under the statute and administrative rules the County is examining whether this property is
"agricultural land" based on its soils and other factors. I find that based on the above -described law
as applied to soils types and the other factors described in the staff report, that the property is not
property classified as "agricultural land."
Staff agrees with the Applicant that many of the factors surrounding the Subject Property - such as
nearby residential and non-agricultural related land uses, high -cost of dryland grazing, soil fertility,
and lack of availability of water rights result in an extremely low possibility of farming on the Subject
Property.
Based on the foregoing, I find that the Subject Property should not be considered agricultural land
and is not suitable for farming under this part of the administrative rules.
(C) Land that is necessary to permit farm practices to be undertaken on adjacent
or nearby agricultural lands.
FINDING: The staff report found that the Applicant provided an analysis of land uses and
agricultural operations surrounding the Subject Property. The Applicant analysis determined that
barriers for the Subject Property to engage with these properties in a farm use include: poor quality
soils, lack of irrigation, proximity and significant topography changes.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Subject Property is not necessary to permit farm practices to be undertaken on adjacent or
nearby agricultural land under this part of the administrative rules.
(b) Land in capability classes other than I-IV/I-VI that is adjacent to or
intermingled with lands in capability classes I-IVfI-VI within a farm
unit, shall be inventoried as agricultural lands even though this land
may not be cropped or grazed,
FINDING: Staff report agrees with the Applicant's findings that this property is not part of a farm
unit with the surrounding agricultural lands.
The staff report include the applicant's response to arguments from 1000 Friends as to the Farm
Unit rule.
Goal 3 applies a predominant soil type test to determine if a property is "agricultural land." If a
majority of the soils are Class 1-6 in Central or Eastern Oregon, it must be classified "agricultural
land." 1000 Friends position is that this is a 100% Class 7-8 soils test rather than a 51 % Class 7
and 8 soils test because the presence of any Class 1-6 soil requires the County to identify the entire
property as "agricultural land." Case law indicates that the Class 1-6 soil test applies to a subject
247-22-000792-PA, 793-ZC
property proposed for a non-agricultural plan designation while the farm unit rule looks out
beyond the boundaries of the subject property to consider how the subject property relates to
lands in active farming in the area that was once a part of the area proposed for rezoning. It is
not a test which requires that 100916 of soils on a subject property be Class 1-6.
I find that the applicant's argument is more persuasive. The law allows for land that is not
predominantly class 1-6 soils to not be considered agricultural lands. As such, it makes sense that
the test under the farm unit rule would not require property to be 100% class 7-8 soils to meet this
test. The applicants also argue:
The farm unit rule is written to preserve large farming operations in a block. It does this by
preventing property owners from dividing farmland into smaller properties that, alone, do not
meet the definition of "agricultural land." The subject property is not formerly part of a larger area
of land that is or was used for farming operations and was then divided to isolate poor soils so
that land could be removed from EFU zoning. As demonstrated by the historic use patterns and
soils reports, it does not have poor soils adjacent to or intermingled with good soils within a farm
unit. The subject property is not in farm use and has not been in farm use of any kind. It has no
history of commercial farm use and contains soils that make the property generally unsuitable for
farm use as the term is defined by State law. It is not a part of a farm unit with other land.
I agree with the applicant that the property was not formerly part of a larger area of land that was
used for farming operations. As such, I find that the application complies with this part of the
administrative rules.
OAR 660-033-0030, Identifying Agricultural Land
(1) All land defined as "agricultural land" in OAR 660-033-0020(1) shall be inventoried
as agricultural land.
(2) When a jurisdiction determines the predominant soil capability classification of a
lot or parcel it need only look to the land within the lot or parcel being inventoried.
However, whether land is "suitable for farm use" requires an inquiry into factors
beyond the mere identification of scientific soil classifications. The factors are listed
in the definition of agricultural land set forth at OAR 660-033-0020(1)(a)(8). This
inquiry requires the consideration of conditions existing outside the lot or parcel
being inventoried. Even if a lot or parcel is not predominantly Class I -IV soils or
suitable for farm use, Goal 3 nonetheless defines as agricultural "lands in other
classes which are necessary to permit farm practices to be undertaken on adjacent
or nearby lands". A determination that a lot or parcel is not agricultural land
requires findings supported by substantial evidence that addresses each of the
factors set forth in 660-033-0020(1).
FINDING: The Applicant addressed the factors in OAR 660-033-0020(1) above. I find that the
properties are not "agricultural land," as referenced in OAR 660-033-0030(1) above and contain
barriers for farm use including poor quality soils and lack of irrigation as described in the soil study
produced by Mr. Gallagher. I also find that the Applicant has provided adequate responses
247-22-000792-PA, 793-ZC
indicating the Subject Property is not necessary to permit farm practices undertaken on adjacent
and nearby lands. Based on the foregoing, and in the absence of any countervailing evidence or
argument, I find that the administrative rules do not require the Subject Property to be inventoried
as agricultural land.
(3) Goa13 attaches no significance to the ownership of a lot or parcel when determining
whether it is agricultural land. Nearby or adjacent land, regardless of ownership,
shall be examined to the extent that a lot or parcel is either "suitable for farm use"
or "necessary to permit farm practices to be undertaken on adjacent or nearby
lands" outside the lot or parcel.
FINDING: As concluded in other findings above, the Subject Property is not suitable for farm use
and are not necessary to permit farm practices to be undertaken on adjacent or nearby lands. The
ownership of the Subject Property is therefore not being used as a factor to determine whether the
Subject Property is agricultural land.
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application is consistent with this part of the administrative rules.
(5)(a) More detailed data on soil capability than is contained in the USDA Natural
Resources Conservation Service (NRCS) soil maps and soil surveys may be used to
define agricultural land. However, the more detailed soils data shall be related to
the NRCS land capability classification system.
(b) if a person concludes that more detailed soils information than that contained in
the Web Soil Survey operated by the NRCS as of January 2, 201Z would assist a
county to make a better determination of whether land qualifies as agricultural
land, the person must request that the department arrange for an assessment of
the capability of the land by a professional soil classifier who is chosen by the
person, using the process described in OAR 660-033-0045.
FINDING: Mr. Gallagher's soil study concludes that the Subject Property contains 58 percent Class
7 and 8 soils. The submitted soil study prepared by Mr. Gallagher is accompanied in the submitted
application materials by correspondence from the Department of Land Conservation and
Development (DLCD). The DLCD correspondence confirms that Mr. Gallagher's prepared soil study
is complete and consistent with the reporting requirements for agricultural soils capability as
dictated by DLCD. Based on Mr. Gallagher's qualifications as a certified Soil Scientist and Soil
Classifier, the staff found the submitted soil study to be definitive and accurate in terms of site -
specific soil information for the Subject Property.
I find that the Applicants have elected to provide a more detailed agricultural soil assessment,
conducted by Mr. Gallagher, a Certified Professional Soil Scientist approved by the Department of
Land Conservation and Development. The analysis under section OAR 660-033-0020(1)(a), above,
also applies here to address the comments by COWL. Based on the undisputed facts in that report,
the Subject Property do not qualify as "agricultural land."
Kell
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(c) This section and OAR 660-033-0045 apply to:
(A) A change to the designation of land planned and zoned for exclusive farm
use, forest use or mixed farm forest use to a non -resource plan designation
and zone on the basis that such land is not agricultural land, and
FINDING: I find that this administrative rule does not establish a particular standard and simply
confirms when this section of the administrative rules applies.
(d) This section and OAR 660-033-0045 implement ORS 215.211, effective on October 1,
2011. After this date, only those soils assessments certified by the department
under section (9) of this rule may be considered by local governments in land use
proceedings described in subsection (c) of this section. However, a local government
may consider soils assessments that have been completed and submitted prior to
October 1, 2011.
FINDING: The Applicant submitted a soil study by Mr. Gallagher of Red Hill Soils dated September
26, 2022. The soils study was submitted following the ORS 215.211 effective date. The Applicant
submitted to the record an acknowledgement from Hilary Foote, Farm/Forest Specialist with the
DLCD, dated October 27, 2022, that the soil study is complete and consistent with DLCD's reporting
requirements. Staff found this criterion to be met based on the submitted soil study and
confirmation of completeness and consistency from DLCD
Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application is consistent with this part of the administrative rules.
DIVISION 12, TRANSPORTATION PLANNING
OAR 660-012-0060 Plan and Land use Regulation Amendments
(1) If an amendment to a functional plan, an acknowledged comprehensive plan, or a
land use regulation (including a zoning map) would significantly affect an existing
or planned transportation facility, then the local government must put in place
measures as provided in section (2) of this rule, unless the amendment is allowed
under section (3), (9) or (10) of this rule. A plan or land use regulation amendment
significantly affects a transportation facility if it would.
(a) Change the functional classification of an existing or planned transportation
facility (exclusive of correction of map errors in an adopted plan),
(b) Change standards implementing a functional classification system; or
(c) Result in any of the effects listed in paragraphs (A) through (C) of this
subsection based on projected conditions measured at the end of the
planning period identified in the adopted TSP. As part of evaluating projected
conditions, the amount of traffic projected to be generated within the area
of the amendment may be reduced if the amendment includes an
enforceable, ongoing requirement that would demonstrably limit traffic
generation, including, but not limited to, transportation demand
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management. This reduction may diminish or completely eliminate the
significant effect of the amendment.
(A) Types or levels of travel or access that are inconsistent with the
functional classification of an existing or planned transportation
facility;
(B) Degrade the performance of an existing or planned transportation
facility such that it would not meet the performance standards
identified in the TSP or comprehensive plan; or
(C) Degrade the performance of an existing or planned transportation
facility that is otherwise projected to not meet the performance
standards identified in the TSP or comprehensive plan.
FINDING: This above language is applicable to the proposal because it involves an amendment to
an acknowledged comprehensive plan. The proposed plan amendment would change the
designation of the Subject Property from AG to RREA and change the zone from EFU to MUA-10.
The Applicant is not proposing any land use development of the properties at this time.
As referenced in the staff report, the Senior Transportation Planner for Deschutes County requested
additional information to clarify the conclusions provided in the traffic study. The Applicant
submitted an updated report from Joe Bessman, PE of Transight Consulting, LLC dated January 3,
2023, to address trip distribution, traffic volumes, and Transportation Planning Rule (TPR) criteria.
The updates were reviewed by the Senior Transportation Planner who indicated his concerns were
satisfied with the amended report. Mr. Bessman includes the following conclusions in the traffic
impact analysis dated January 3, 2023:
• Rezoning of the 40-acre property from EFU-TRB to MUA provides nearly identical potential impacts
as the existing zoning, with the potential for a reduction in weekday daily and weekday p.m. peak
hour trips, even with inclusion of the conditionally allowed uses within the MUA zoning.
• With a comparative assessment of outright allowable uses the rezone reduces the trip generation
of the property in comparison to what could be built within the EFU zoning.
• The lack of a change in trip generation potential trip generation potential between reasonable
build -out scenarios does not meet Deschutes County, ODOT, or City of Bend thresholds of
significance at any nearby locations.
• Comparison of the maximum outright development in the MUA zoning to the single existing home
would only show seven additional weekday p.m. peak hour trips and 66 additional weekday daily
trips.
• Operational analysis shows that the Stevens Road and Ward Road corridors remain within
Deschutes County's performance thresholds using either the adopted 2030 TSP or values within
the pending 2040 TSP Update.
Based on the County Senior Transportation Planner's comments and the traffic study from
Transight Consulting, LLC, staff found compliance with the Transportation Planning Rule had been
effectively demonstrated. Based on the revised traffic study, staff believed that the proposed plan
amendment and zone change would be consistent with the identified function, capacity, and
performance standards of the County's transportation facilities in the area.
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Based on the foregoing, and in the absence of any countervailing evidence or argument, I find that
the Application satisfies this administrative rule.
DIVISION 15, STATEWIDE PLANNING GOALS AND GUIDELINES
OAR 660-015, Division 15, Statewide Planning Goals and Guidelines
FINDING: Division 15 of OAR chapter 660 sets forth the Statewide Planning Goals and Guidelines,
with which all comprehensive plan amendments must demonstrate compliance. The Applicants
assert the Application is consistent with all applicable Goals and Guidelines, which no participant to
this proceeding disputes. In light of the foregoing, and in the absence of any counter evidence or
argument, I adopt the Applicants' position and find that the Plan Amendment and Zone Change are
consistent with the applicable Goals and Guidelines as follows:
"Goal 1, Citizen Involvement. Deschutes County will provide notice of the application to the
public through mailed notice to affected property owners and by requiring the Applicants to post
a "proposed land use action sign" on the Subject Property. Notice of the Hearings held regarding
this application was placed in the Bend Bulletin. A minimum of two public hearings will be held to
consider the Application.
Goal2, Land Use Planning. Goals, policies and processes related to zone change applications are
included in the Deschutes County Comprehensive Plan and Titles 18 and 23 of the Deschutes
County Code. The outcome of the Application will be based on findings of fact and conclusions of
law related to the applicable provisions of those laws as required by Goal 2.
Goal 3, Agricultural Lands. The Applicants have shown that the property is not agricultural land
because it consists predominantly of Class 7 and 8 soils that are not suitable for farm use.
Goal 4, Forest Lands. Goal 4 is not applicable because the Subject Property does not include any
lands or soils that are zoned for, or that support, forest uses.
Goal5, Natural Resources, Scenic and Historic Areas, and Open Spaces. The subject property
does not contain any inventoried Goal 5 resources.
Goal 6, Air, Water, and Land Resources Quality. The approval of this Application will not impact
the quality of the air, water, and land resources of the County. Any future development of the
Subject Property will be subject to applicable local, state, and federal regulations that protect these
resources.
Goal 7, Areas Subject to Natural Disasters and Hazards. According to the Deschutes County
DIAL property information and Interactive Map, the entirety of Deschutes County, including the
Subject Property, is located in a Wildfire Hazard Area. The Subject Property is also located in Rural
Fire Protection District #2. Rezoning the property to MUA-10 does not change the Wildfire Hazard
23
247-22-000792-PA, 793-ZC
Area designation. Any future development of the Subject Property will need to demonstrate
compliance with any fire protection regulations and requirements of Deschutes County.
Goal 8, Recreational Needs. Thisgoal is not applicable because no development is proposed and
the Subject Property is not planned to meet the recreational needs of Deschutes County. Therefore,
the proposed rezone will not impact the recreational needs of Deschutes County.
Goal 9, Economy of the State. This goal is not applicable because the Subject Property is not
designated as Goal 9 economic development land. In addition, the approval of this application
will not adversely affect economic activities of the state or area.
Goal 10, Housing. The County's comprehensive plan Goal 10 analysis anticipates that farm
properties with poor soils, like the Subject Property, will be converted from EFU to MUA-10 or RR-
10 zoning and that these lands will help meet the need for rural housing. Approval of this
Application, therefore, is consistent with Goal 10 as implemented by the acknowledged Deschutes
County Comprehensive Plan.
Goal 11, Public Facilities and Services. The approval of this Application will have no adverse
impact on the provision of public facilities and services to the Subject Property. Pacific Power has
confirmed that it has the capacity to serve the Subject Property and the proposal will not result in
the extension of urban services to rural areas.
Goal 12, Transportation. This application complies with the Transportation System Planning
Rule, OAR 660-012-0060, the rule that implements Goal 12. Compliance with that rule also
demonstrates compliance with Goal 12.
Goal 13, Energy Conservation. The approval of this application does not impede energy
conservation. The Subject Property is located within 1 mile from the city limits of Bend. If the
property is developed with additional residential dwellings in the future, providing homes in this
location as opposed to more remote rural locations will conserve energy needed for residents to
travel to work, shopping and other essential services provided in the City of Bend.
Goal 14, Urbanization. Staff found that this goal is not applicable because the Applicants'
proposal does not involve property within an urban growth boundary and does not involve the
urbanization of rural land. The MUA-10 zone is an acknowledged rural residential zoning district
that limits the intensity and density of developments to rural levels. The compliance of this zone
with Goal 14 was recently acknowledged when the County amended its Comprehensive Plan. The
Comprehensive Plan recognizes the fact that the MUA-10 and RR zones are the zones that will be
applied to lands designated Rural Residential Exception Areas.
Mr. Kesner, 1000 Friends of Oregon, argues that the application does not adequately consider this
goal or seek an exception. February 28, 2023, submittal. At the hearing, the applicant testified that
the MUA-10 zone has been acknowledged to be in compliance with Goal 14. The staff concurred
with that decision.
24
247-22-000792-PA, 793-ZC
I find that this Goal is not applicable for the reasons above.
Goals 15 through 19. These goals do not apply to land in Central Oregon."
IV. CONCLUSIONS
Based on the foregoing findings, I find the Applicants have met their burden of proof with respect
to the standards for approving the requested Plan Amendment and Zone Change. I therefore
recommend to the County Board of Commissioners that the Application be APPROVED.
Dated this 17t" Day of March, 2023
Alan A. Rappleyea
Deschutes County Hearings Officer
25
247-22-000792-PA, 793-ZC
REQUEST TO SPEAK
N
Al
Pi
h-man aaaress
In Favor Neutral/Undecided Opposed
Submittingwrittendocuments as part of testimony? Yes 19 No
_
If so, please give a copy to the Recording Secretary for the record.
SUBMIT COMPLETED REQUEST TO
RECORDING SECRETARY BEFORE MEETING BEGINS
E S COG2�
MEETING DATE: May 31, 2023
SUBJECT: Deliberations: 4Peaks 2024 Outdoor Mass Gathering Permit
RECOMMENDED MOTION:
Move approval of Board Document 2023-368, adding reasonable conditions of approval if
acceptable.
BACKGROUND AND POLICY IMPLICATIONS:
The Board will deliberate on May 31 st in relation to the request for an Outdoor Mass
Gathering permit (file no. 247-22-000675-OMG) for the 4Peaks Music Festival in June of
2024. The event is proposed to include overnight camping, parking, and food and drink for
an estimated 2,000 people. A public hearing was held on April 5, 2023 and the open record
period associated with the request ended on April 19, 2023.
The entirety of the record can be found on the project website at:
https•//www.deschutes.org/cd/page/247-22-000675-omg-4peaks-outdoor-mass-gathering
BUDGET IMPACTS:
None.
ATTENDANCE:
Rachel Vickers, Associate Planner
MEMORANDUM
TO: Deschutes County Board of Commissioners (Board)
FROM: Rachel Vickers, Associate Planner
DATE: May 31, 2023
SUBJECT: Deliberations - 4Peaks 2024 Outdoor Mass Gathering Permit
The Board held a public hearing on April 5, 2023 to consider a request for an Outdoor Mass
Gathering permit (file nos. 247-22-000675-OMG) for 4Peaks June 2024 event which will include
overnight camping, parking, and food and drink for an estimated 2,000 people. The Board is
scheduled to deliberate on May 31, 2023 in consideration of the request.
I. BACKGROUND
The applicant requests approval of an Outdoor Mass Gathering permit to allow a multi -day music
festival in June of 2024. The event includes overnight camping, parking, and food and drink for an
estimated 2,000 people. The property is approximately 150 acres in size and developed with a single-
family dwelling and multiple accessory structures. The surrounding area consists of small scale farm
and residential uses.
Proposed location of the festival is at 21085 Knott Road (see attached Location Map). Staff notes that
the festival received approval from 2016 through 2019 at the same location with similar proposals,
and before 2016 at a property near Tumalo. Set up is scheduled to begin June 15, 2024 and tear down
will be fully completed by June 24, 2024. The event will take place June 20, 2024 through June 23,
2024. At this time the proposal has been approved by the Environmental Health Division, Bend Fire
Department, County Health Department, and the Deschutes County Sheriff's Office.
The subject property has been divided into specific areas for the music festival. The main activity area
is on the central portion of the subject property, which contains the stages, vendors, restrooms,
water, first aid, trash and recycling collection, and basic operational aspects of the festival. The
entrance to the festival is located on the northeast corner which includes the general admission
vehicle lanes, ticket will call, day -use parking, and an area for authorized personnel. Other areas
surrounding the main event to the south and southeast are designated as car and RV camping. The
design layout includes separate vehicle and pedestrian access aisles and an emergency access road.
The applicant has addressed in their proposal the requirements involving insurance, sanitary
facilities, water supply, fire protection, medical services, public safety and enforcement, parking
facilities, alcohol and dangerous drugs, and hours of operation.
The Board held a public hearing on April 5, 2023 and initiated a 14-day open record period, which
concluded April 19, 2023 at 4:00pm.
II. OPEN RECORD PERIOD
During the initial 7-day segment of the 14-day open record period, staff received 26 public comments
and 3 agency comments. During the second 7-day segment of the open record period, staff received
no comments from the applicant in regards to their final legal argument.
The new evidence and testimony received during the open record contained 3 agency comments, 22
comments in support of the application, and 4 comments in opposition. The 3 agency comment from
Bend Fire Department, Deschutes County Health Department, and Deschutes County Environmental
Health Department confirmed their initial approval of the permit and stated they had no additional
concerns. The 22 comments in support of the application did not directly relate to any approval
criteria, but generally supported the event saying it was well managed, family friendly, and a great
addition to the community.
The 4 comments in opposition raised concerns regarding appropriateness of the location, impacts
on wildlife and livestock, increased fire risk, security issues, traffic, noise, and enforcement of code
violations. The applicant did not provide a response for their final legal argument.
III. BOARD DELIBERATIONS
On May 31, 2023, the Board will deliberate on the proposed Outdoor Mass Gathering Permit request.
If the Board finds that additional deliberations are necessary, the Board may schedule a future date
for continued deliberations. If the Board finds no additional deliberations are necessary, the Board
may then vote on whether to approve or deny the Outdoor Mass Gathering request.
The review of the proposed Outdoor Mass Gathering permit is not subject to the 150-day review
period typically associated with land use decisions. The full record is available at the following link:
https•//www deschutes.org/cd/page/247-22-000675-omg-4peaks-outdoor-mass-gathering
Board Decision Matrix
A more thorough review and discussion of the subject proposal's compliance with the applicable
approval criteria and issues is provided in the associated Board Decision Matrix, prepared in
conjunction with this deliberation memorandum.
IV. NEXT STEPS
Page 2 of 3
If the Board determines that additional deliberations are necessary, staff will work with the Board to
schedule a future meeting for continued deliberations. If the Board concludes their deliberations
during the May 31, 2023 meeting, the Board may then vote on whether to approve or deny the
Outdoor Mass Gathering permit.
V. SUGGESTED MOTION
To the extent the Board decides to approve the Outdoor Mass Gathering permit, a motion as follows
will likely be appropriate:
The Board moves to approve Board Document No 2023-368 for file no. 247-22-000675-OMG.
To the extent the Board decides to add reasonable conditions of approval to the Board Document,
that motion will need to be crafted to address the Board's specific concerns, as discussed in the
deliberations.
ATTACHMENTS:
1) Area Map
2) Board Decision Matrix
3) Board Document 2023-368
Page 3 of 3
Script for BOCC Chair for 247-22-000792-PA, 793-ZC
CHAIR: "This is the time and place set for a hearing regarding file number 247-22-000792-PA,
793-ZC. a request for a Comprehensive Plan Amendment to change the designation of the
subject properties from Agriculture (AG) to Rural Residential Exception Area (RREA) and a
corresponding Zone Change to rezone the subject properties from Exclusive Farm Use (EFU) to
Multiple Use Agricultural (MUA10).
2. CHAIR to CDD staff: "Staff will outline the hearing procedures that will be followed."
3. CDD STAFF informs the audience as follows:
CDD Staff will go over Hearings Procedure
4. CDD STAFF: "A full written version of the hearing procedures is available at the table at the
side of the room."
5. CDD STAFF: "Commissioner DeBone, I will now return to the script and note that the
Commissioners must disclose any ex-parte contacts, prior hearing observations, biases, or
conflicts of interest."
6. CHAIR: "Does any Commissioner have anything to disclose and, if so, please state the nature
of same and whether you can proceed?"
7. BOARD: The hearings body discloses conflicts or ex-parte contacts and states whether they are
withdrawing from the hearing or whether they intend to continue with the hearing.
8. CHAIR: "Does any party wish to challenge any Commissioner (member of the hearings body)
based on ex-parte contacts, biases, or conflicts?"
9. CHAIR: "As no challenges are presented, prior to opening the hearing, does anyone have any
procedural objections to the public hearing?"
10. CHAIR: "Seeing none, the hearing is now open. Staff will proceed with a brief staff report."
CDD Staff will present the Staff Report
Page 1 of 1
Decision Matrix: 247-22-000675-OMG 4Peaks 2024 Musical Festival
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Has the applicant demonstrated compliance with the
• Allegations that at previous festivals, campers
0 While staff received 22 comments in support, 0 Event was approved by the County Health Department
were setting up unlicensed food service
none were specific to DCC 8.16.220 for compliance with DCC 8.16.220
food service control standards of DCC 8.16.220?
operations at their camp sites
• Food vendors will be licensed and permitted 14 • The Health Department stated they have received no
A. If yes, include the suggested condition of
days prior to the event complaints regarding unlicensed food service operators
Food Service
approval and continue reviewing the
at the festival however they requested they be reported
to their Department if there are in the future.
application.
DCC 8.16.220
0 A condition of approval has been added in the past (and
B. If no, either:
included in the proposed permit) that all licensed food
1. Modify the condition of approval to
service providers shall apply to the County Health
achieve compliance; or
Department at least one week in advance of the event
2. Deny the application and continue
reviewing other criteria.
• Fire risk increases with large crowds
While staff received 22 comments in support,
The application was approved by Bend Fire Department
Has the applicant demonstrated compliance with the
• With limited points of ingress and egress, trying
none were specific to DCC 8.16.230
for compliance with DCC 8.16.230
fire protection of DCC 8.16.230?
to evacuate people in the event of emergency
• Bend Fire Department has stated they have not had to
A. If yes, include the suggested condition of
would be difficult
respond to any incidents at the 4Peaks event in the past
• There don't seem to be fire measures to prevent
0 A condition of approval has been added in the past (and
approval and continue reviewing the
fires from spreading to neighboring properties
included in the proposed permit) that the premises are
application.
inspected by the Bend Fire Department before the event
B. If no, either:
Fire Protection
starts
1. Modify the condition of approval to
2
0 A condition of approval has been added in the past (and
achieve compliance; or
DCC 8.16.230
included in the proposed permit) that all fire
2. Deny the application and continue
hydrants/sprinklers/other systems are readily visible and
reviewing other criteria.
unobstructed for a circumferential distance of 3 feet
• A condition of approval has been added in the past (and
included in the proposed permit) that all fire and
emergency access roads have unobstructed access of 20
feet in width and13.5 feet of vertical clearance, and
remain open at all times.
• In previous years the parking area was not
There will be 1 traffic control for every 250
9 The application was approved by the Deschutes County
Has the applicant demonstrated compliance with the
managed well, including an unclear pick up point
persons in attendance (8 maximum)
Sherrif 's Department for compliance with DCC 8.16.250
traffic control standards of DCC 8.16.250
for Uber and Lyft.
• Traffic control personnel will be wearing safety
• The applicant has stated there will be one traffic control
A. If yes, include the suggested condition of
• General concern over traffic congestion as
vests
person for each 250 persons in attendance
attendees enter and exits the premises
0 Applicant has stated they have fixed the locational
0 No objections from the Deschutes County
approval and continue reviewing the
issues with Uber and Lyft
Transportation Planner or Road Department were
application.
• Directional signs will be posted along the roadway
received
B. If no, either:
Traffic Control
as well as certified flaggers
0 A condition of approval has been added in the past (and
1. Modify the condition of approval to
DCC 8.16.250
Separate lanes for general admission and
included in the proposed permit) that a detailed traffic
achieve compliance; or
p
authorized vehicles
control Ian shall be submitted to the Deschutes Count
P y
2. Deny the application and continue
• Attendees are expected to arrive over multiple
Transportation Planner and Road Department for review
reviewing other criteria. .
days to help mitigated traffic congestion
• Call and ticketing center will be 500 feet down the
entrance to help avoid congestion on Knott Road
• Some public comments claimed traffic around the
festival was not congested
247-22-000675-OMG
Page 1 of 5
Decision Matrix: 247-22-000675-OMG 4Peaks 2024 Musical Festival
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• Concerns over training and credibility of crowd
There will be 1 crowd control personnel for every
0 The application was approved by the Deschutes County
Has the applicant demonstrated compliance with the
control personnel
100 persons in attendance (20 maximum), 6 of
Sherriff's Department for compliance with DCC 8.16.250
crowd control standard of DCC 8.16.250?
which will be DPSST licensed
• A condition of approval has been added in the past (and
A. If yes, include the suggested condition of
• The applicant has stated crowd control personnel
included in the proposed permit) that the applicant
Crowd Control
will be at least 18 years of age, in good physical
provide a list of the names and certification for all traffic
approval and continue reviewing the
4
health, and have appropriate training
and crowd control personnel 30 days prior to the event
application.
DCC 8.16.250
0 4Peaks will have paid alcohol and security staff
B. If no, either:
roaming the premises as well
1. Modify the condition of approval to
• Staff received multiple comments in support
achieve compliance; or
saying he event was well run and family friendly
2. Deny the application and continue
reviewing other criteria.
• Concerns that many attendees bring their own
There will be alcohol monitors in areas at all times
0 The sale of alcohol is permitted when the proper
Has the applicant demonstrated compliance with the
liquor into the event in their cars and coolers
that beer and wine are sold
licensing is secured from OLCC
liquor consumption standard of DCC 8.16.310?
• A condition of approval has been added in the past (and
A. If yes, include the suggested condition of
included in the proposed permit) that no person shall be
Liquor
approval and continue reviewing the
permitted to bring alcohol on the premises unless
5
Consumption
licensed by the State
application.
DCC 8.16.310
B. If no, either:
1. Modify the condition of approval to
achieve compliance; or
2. Deny the application and continue
reviewing other criteria.
• General allegations that the attendees count is
No response
DCC 8.16.300(C ) requires the organizer to keep a
Has the applicant demonstrated compliance with the
not accurate and a request that an accurate
reasonable count of persons and vehicles entering and
attendance monitoring standards of DCC
attendee count be obtained and reported
leaving the event however in the past the applicant has
8.16.300(C)?
Attendance
not been required to report those numbers to Staff
A. If yes, continue reviewing the application.
6
Monitoring
B. If no, either:
DCC 8.16.300(C)
1. Condition the decision to achieve
compliance; or
2. Deny the application and continue
reviewing other criteria.
• Requests from nearby neighbors that the
0 Bend Fire Department included a letter in support
The ambulance waiver has been granted in the past year
Does the Board want to grant a waiver from the
Ambulance
request for an ambulance waiver be denied
of the ambulance waiver
and the closest Fire Station is within 2 miles of the
requirements to maintain one ambulance on site
7
Waiver
There will be an AED on staff as well as a first aid
proeprty
A. If yes, no further action is needed
DCC 8.16.150(B)
station staffed by employees of Adventure Medics
B. If no, a condition of approval will be added
that the applicant must maintain one
ambulance on site at all times
247-22-000675-OMG Page 2 of 5
Decision Matrix: 247-22-000675-OMG 4Peaks 2024 Musical Festival
• Nearby neighbors claim in the past there have
No comment
DCC does not specifically address trespassing or providing any
Does the prevention of trespassing
been concerns with event goers trespassing
sort of barrier/fence between the event and the surrounding
on nearby properties relate or
onto their proeprty
properties.
reasonably relate to an approval
• In the past there have been no conditions of approval related to
criteria?
measures to prevent trespassing onto nearby properties
A. If yes, provide findings and
�
Trespassing on nearby
either:
properties
1. Condition the decision to
achieve compliance; or
2. Deny the application and
continue reviewing other
criteria.
B. If no, no findings required and
continue reviewing other
criteria.
• Request for a water truck to be onsite at all
No comment
0 DCC does not specifically address having a water truck on the
Does requiring a water truck on site
times during the festival to help address fire
subject property as it relates to the fire protection standards of
relate or reasonably relate to an
concerns
• Claims that the pond on site is not sufficient
DCC 8.16.230.
0 A condition of approval has been added in the past which requires
approval criteria?
A. If yes, provide findings and
whether it be more than 50% full or not
the applicant to have a water truck on site if the irrigation pond is
either:
2
Requiring a water truck
less than 50% full
1. Condition the decision to
on site
achieve compliance; or
2. Deny the application and
continue reviewing other
criteria.
B. If no, no findings required and
continue reviewing other
criteria.
• Specific request for 1 fire extinguisher for every
Bend Fire Department has stated that they
• DCC does not specifically address having fire extinguishers on the
Does requiring 1 fire extinguisher
250 persons in attendance to help address fire
have seen fire extinguishers on site during
subject property as it related to the fire protection standards of
per every 250 persons in attendance
concerns
previous inspections of the premises
DCC 8.16.230,
relate or reasonably relate to an
• In the past no conditions of approval have been added regarding
approval criteria?
fire extinguishers
A. If yes, provide findings and
Fire extinguisher
0 The Bend Fire Department did not have any comments relating to
either:
3
requirement of 1 per 250
fire extinguishers
1. Condition the decision to
persons
achieve compliance; or
2. Deny the application and
continue reviewing other
criteria.
B. If no, no findings required and
continue reviewing other
criteria.
Provide the details of
Concerns over how many crowd control
There will be 6 licensed personnel on the
DCC 8.16.060(2) requires that all crowd control personnel be
Does requiring training details above
4
what the training
personnel were certified
premise and up to 14 volunteers to maintain
o 18 years of age,
and beyond the requirements of
materials will cover for
o in good physical health,
247-22-000675-OMG
Page 3 of 5
Decision Matrix: 247-22-000675-(CMG 4Peaks 2024 Musical Festival
volunteer crowd control
Concerns over training that volunteer crowd
the ratio of 1 crowd control staff to every 100
o have training that is acceptable to the County
DCC 8.16.060(2) relate or reasonably
staff
control personnel receives
persons in attendance
o wear and identifying uniform
relate to an approval criteria?
• A condition of approval has been added in the past that the
A. If yes, provide findings and
applicant provide a list which includes all of the above referenced
either:
information 30 days prior to the event
1. Condition the decision to
achieve compliance; or
2. Deny the application and
continue reviewing other
criteria.
B. If no, no findings required and
continue reviewing other
criteria.
• Allegations that many vehicles bring in
No comment
0 DCC requires crowd control personnel to monitor the event and
Does requiring a security guard to
unpermitted alcohol
that no liquor shall be brought onto the premises unless it is
inspect vehicles relate or reasonably
• Also state that this measure could help with
licensed from OLCC.
relate to an approval criteria?
permit compliance
9 There have been no previous conditions of approval that relate to
A. If yes, provide findings and
A licensed security guard
vehicle inspection
either:
5
at the entrance to inspect
1Condition the decision to.
every vehicle that enters
achieve compliance; or
2. Deny the application and
continue reviewing other
criteria.
B. If no, no findings required and
continue reviewing other
criteria.
• Claims that the event is disorganized and there
Applicant agrees to let County staff and the
0 The Sherrifis Department and Risk Management received 3
Does requiring additional
are multiple code violations including food
Sheriff Department enter the premises at any
compliant during the 2021 permit.
enforcement and monitoring
service, alcohol, crowd control, noise levels
time
0 The case planner for these permits will monitor the conditions of
measures relate or reasonably relate
• Also claims that there is no good way to report
approval, many of which require the applicant to submit items 7-
to an approval criteria?
violations
30 days before the event
A. If yes, provide findings and
• The premises are inspected by the Fire Department after set up is
either:
6
Permit Enforcement and
complete
1. Condition the decision to
Monitoring
0 If there is a DCC violation staff will not be able to look into the
achieve compliance; or
violation until Monday when the event is over
2. Deny the application and
continue reviewing other
criteria.
B. If no, no findings required and
continue reviewing other
criteria.
247-22-000675-OMG
Page 4 of 5
Decision Matrix: 247-22-000675-OMG 4Peaks 2024 Musical Festival
247-22-000675-OMG Page 5 of 5
REVIEWED
LEGAL COUNSEL
OUTDOOR MASS GATHERING PERMIT
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
BEND, OREGON 541/388-6575
LOCATION: 21085 KNOTT ROAD, BEND, 97702
OWNER: DM STEVENSON RANCH LLC
TYPE, DATES & TIME OF EVENT: MUSIC FESTIVAL, JUNE 15, 2024 — JUNE 24 2024 9:00 AM
TO 12:00 AM
OPERATOR: 4 PEAKS PRESENTS, LLC PHONE: 541-350-6474
1. PERMIT BECOMES NULL AND VOID IF EVENT OR GATHERING HAS NOT STARTED ON THE
APPROVED DATE.
2. THE APPROVED PERMIT SHALL BE RETAINED ON -SITE UNTIL THE EVENT OR GATHERING
IS COMPLETE.
3. BY ACCEPTANCE OF THIS PERMIT, OWNER OPERATOR CONSENT TO ALLOW LAW
ENFORCEMENT, PUBLIC HEALTH AND FIRE CONTROL OFFICERS TO COME UPON THE
PREMISES FOR WHICH THE PERMIT HAS/HAD BEEN GRANTED FOR THE PURPOSE OF
INSPECTION AND ENFORCEMENT OF THE TERMS AND CONDITIONS OF THE PERMIT AS
ALLOWED BY DCC 8.16, AND ANY OTHER APPLICABLE LAWS OR ORDINANCES.
FILE NUMBER (247-22-000675-OMG)
The Board of County Commissioners approves the 4 Peaks Presents, LLC application for an Outdoor
Mass Gathering permit based upon the attached requirements incorporated by reference herein and
subject to the following conditions.
CONDITIONS OF APPROVAL
1. Fourteen days prior to the event, 4 Peaks Presents, LLC (the "operator"), shall obtain and submit to
the Community Development Director for approval a Special Events Insurance policy that provides
general liability of $1,000,000 per single claimant and incident and $2,000,000 for all claimants
arising from a single incident. The policies shall name Deschutes County, its officials, agents and
employees as an additional insured on the endorsement. The policies shall provide payment of
claims within the 180-day period after the scheduled termination of the event.
2. The total number of attendees authorized on -site at any time during the course of the event is 1,999.
A 10% variance is allowed meaning that under no circumstances shall the total number of attendees
(to include patrons, musicians, vendors, staff, and security) exceed 2,200 total persons at any time
during the course of the event.
3. The operator shall keep reasonable counts of persons and vehicles entering the event.
4 Peaks Presents, LLC 247-22-000675-OMG Permit, Document 2023-368
4. The operator shall provide one toilet per every 100 attendees. The operator has contracted with
Little Johns to provide the required facilities.
5. Hand washing facilities shall provide running water, adequate soap, and paper towels. The operator
has contracted with Little Johns to provide the required facilities.
6. The operator shall provide waste collection and removal. The operator has contracted with Bend
Garbage and Recycling to provide waste containers and removal services.
7. Thirty days prior to the event, the operator shall submit to the Community Development Director and
County Health Director, copies of the operator's contracts for sanitation and waste collection and
removal.
8. Drinking water shall be provided by Avion Water Supply. The water system shall meet all Drinking
Water Program requirements.
9. Food service shall be provided by licensed vendors and restaurateurs. Each food vendor shall apply
to the County Health Department for a temporary restaurant license at least one week in advance
of the event.
10. The operator shall receive final approval by the Bend Fire Department after inspection no later than
June 19, 2024.
11. All fire hydrants, fire sprinkler, and/or standpipe system connections are to remain readily visible,
accessible, and unobstructed and shall be accessible with an unobstructed circumferential distance
of three feet.
12. Fire and emergency access roads shall have an unobstructed width of not less than 20 feet and a
vertical clearance of not less than 13 feet, 6 inches. Barricades shall be approved by the by the
County prior to erecting. The emergency access roads shall remain open at all times.
13. Vendors cooking outdoors shall comply with the Bend Fire Department and the City of Bend "Open
Cooking Concession Requirements."
14. Non -fixed food concession such as enclosed trailers, buses, and vans shall comply with the Bend
Fire Department and the City of Bend "Non -Fixed Food Concession Requirements."
15. All tents, canopies, and temporary structures shall comply with the Bend Fire Department
regulations.
16. Campfires, bonfires and other recreational open burning are prohibited.
17. The Outdoor Mass Gathering shall have at least one first aid station staffed by two adult individuals
trained in first aid techniques for the duration of the event. The first aid station shall include an
Automated External Defibrillator (AED) device with AED device trained staff. Ambulance service
shall be provided by Bend Fire Station #303 located at 61080 Country Club Drive, approximately 2
miles from the event site, or the next available responding ambulance unit.
18. If the irrigation pond located on -site is less than 50 percent full one -week prior to the event, the
operator shall provide a water truck at the event for fire suppression. The applicant shall ensure that
the appropriate firefighting apparatus and equipment for utilizing any available water sources onsite,
including the irrigation pond, can and will be provided should they be required. The effectiveness of
any provided firefighting apparatus shall be confirmed by the Bend Fire Department.
19. Thirty days prior to the event, the operator shall submit to the Community Development Director,
the names and qualifications for all individuals trained in first aid techniques and AED device trained
staff for the duration of the event.
20. Security for the event will be provided by Howard Koff, with clearly marked security officers. Security
will be in place at all times during the Outdoor Mass Gathering.
21. The operator shall provide one crowd control person for each 100 persons, expected or reasonably
expected to be in attendance at any time during the Outdoor Mass Gathering.
22. Traffic control and crowd protection personnel shall show certification of training or experience
acceptable to the County to conduct traffic and or crowd -control duties upon request from the
County.
23. Thirty days prior to the event, the operator shall submit to the County Road Department and Senior
Transportation Planner for review and approval a detailed traffic control plan that includes traffic
control signs, sign location and spacing plan, traffic control personnel certification, and a site plan
drawn to scale illustrating adequate space (75 feet) for stacking of vehicles.
4 Peaks Presents, LLC 247-22-000675-OMG Permit, Document 2023-368 2
24. Thirty days prior to the event, the operator shall submit to the Community Development Director and
County Sheriff, the names and necessary background information for all traffic -control and crowd -
control personnel to be utilized during the Outdoor Mass Gathering.
25. Operator shall adhere to the proposed site plan that shows the parking area during the course of
the event.
26. This permit shall be posted in a conspicuous spot on the property during the course of the event.
27. The operator and/or property owner will provide access to the premises for inspection purposes by
law enforcement, public health, and fire control officers based on the terms and conditions of the
permit. If deficiencies are identified following an inspection, the inspector may return as often as
needed until the deficiencies are cured. If the deficiencies are not cured or if the County determines
that the deficiencies cannot be cured then the operator expressly consents that the County Sheriff
is authorized to take any and all necessary actions to terminate the Outdoor Mass Gathering.
28. The burden of preserving order to the proposed event shall be with 4 Peaks Presents, LLC at all
times.
29. All debris will be removed within 72 hours after the event termination. All temporary structures shall
be removed within 3 weeks of event termination.
30. No person shall be permitted to bring alcohol onto the premises. This shall not apply to the sale and
consumption of alcohol from a State of Oregon licensed facility located on the premise.
31. No narcotic or illegal/dangerous drug use will be permitted at the premises.
32. The operator shall meet the requirements of DCC 8.16.250, Public Safety.
33. Parking services will be provided by 4 Peaks Presents, LLC and will include a minimum of six traffic
control/parking monitors for each shift.
34. The amplified music shall meet the requirements of DCC 8.16.290. A sound level in excess of 70
decibels prior to 10:00 p.m. and in excess of 50 decibels after 10:00 p.m. (as measured upon the A
scale of a standard sound level meter on affected property from the property lines) shall constitute
a violation of the Deschutes County Code.
35. The Outdoor Mass Gathering shall not be conducted, including set-up, placement, storage, staging,
removal or similar action of any equipment, materials, structures, vehicles, supplies and so forth, in
the unincorporated areas of the County within 1,000 feet of any residence between the hours of
12:01 a.m. and 9:00 a.m. The proposed late night music venue shall end at 12:00 a.m.
36. The applicant shall have access to the site no more than three days prior to June 15, 2024 (the first
official day of the OMG permit) to accommodate deliveries and site preparation work (which includes
removing rocks, brush, and grooming the grounds). Site preparation work shall be conducted
between the hours of 9:00 a.m. and 7:00 p.m. and shall not include construction of any temporary
structures associated with the Outdoor Mass Gathering. Thirty days prior to the event, the operator
shall submit to the Community Development Director, all dates and specific activities associated
with site preparation.
Dated this of 2023 BOARD OF COUNTY COMMISSIONERS
ATTEST:
Recording Secretary
ANTHONY DEBONE, Chair
PATTI ADAIR, Vice Chair
PHIL CHANG, Commissioner
4 Peaks Presents, LLC 247-22-000675-OMG Permit, Document 2023-368 3
COI ES CO
o �
MEETING DATE: May 31, 2023
SUBLECT: Finance Report for April 2023
ATTENDANCE:
Robert Tintle, Chief Financial Officer
DATE: May 31, 2023
TO: Board of County Commissioners
FROM: Robert Tintle, Chief Financial Officer
SUBJECT: Finance Report for April 2023
Following is the unaudited monthly finance report for fiscal year to date (YTD) as of April 30, 2023.
Budget to Actuals Report
General Fund
• Revenue YTD in the General Fund is $40.8M or 93.2% of budget. By comparison, last year revenue YTD was
$38.2M and 93.8% of budget.
• Expenses YTD are $35.7M and 78.7% of budget. By comparison, last year expenses YTD were $34.2M and
78.9% of budget.
• Beginning Fund Balance is $13.8M or 106.7% of the budgeted $12.9M beginning fund balance.
dies Co
Coul
Fund
Select all
(Blank)
001 - General Fund
010 - Assmt-Clerk...
020 - Code Abate...
030 - Community ...
040 - Court Techn...
050 Economic D...
060 - General Co...
070 - General Co...
090 - Project Dev...
120 - Law Library
130 - Park Acquisi-
132 - Park Develo...
Monthly GL Per..
0
10
$11.4M
(BLank)
ity Wide Financial Dashboard 001 - General Fund 10 83.3%
Year Complete
All Major Funds
Budget to Actuals
Requirements Resources Beginning Working Capital Budget to Actuals by Category
SActuals •Budget Wrojection
r$40.8.%
,t.9
$35.7M f3.8.
:.5,m snms ssa 711 w¢ra si3 asoil
78.7% 93.2% 106.7% , ,1 I ._
Transfers out Personnel LA, -,as& CapiYJ
Monthly Expenditures� 79`0i�����
gypA % of last year budaet
SzrA
i01,1
4 c 3 10 IJ
€a Last Year Actuals *Current Year Actuals
Monthly Revenues� 93.8i
of last year budget
s<c^n
6 5 0 Q
•Last Year Actuals OCurreMYear Actuals
On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue
and expense data compared to budget through April 30, 2023.
Position Control Summary
Position Control Summary FY23
July - June
Percent
Org
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
April May June
Unfilled
Assessor
Filled
33.26
31.00
32.00
i; 31.00
31.00
33.26 f
32.26
32.26
32.26
32.26
Unfilled
2.00
4.26
3.26
4.26
4.26
2.00
3.00 `.
3.00 :
3.00
3.00
` 9,09%
Clerk
Filled
9.48
9.48
10,48
10.48
10.48 S
10.48
10.48
9.48
9,48
10.48
Unfilled
1.00
100
- -
-
-
-
1.00
1,00 (
3.82%
80PTA
Filled
0.52
052
0.52
0.52
0.52
0.52
O.S2 '
0.52 `
0.52
0,52
Unfilled
-
-
-
-
0,00%
DA
Filled
S7.40
58.40
59.20
61.20
61.20
59.80
58.30
58.80
58.00
59.00
Unfilled
3.20
2,20
1.40
0.40
: 0.40 '<
1.30
2,80
2.80
3.60 '.
2.60 :
3.38%
Tax
Filled
5.50
5.50
6.50
6 50
6.50 :
6.50
6.50 .'
6.50 :
6.50
5,50
Unfilled
1.00
1.00
-
-
-
1,00
: 4.62%
. Veterans'
Filled
5.00
5.00 l
5.00
4.00
` 4.00
4.00
5.00 ':.
5.00 '.
5.00 .
5M
Unfilled
-
1.00
1,00
1,00 `-
-
-
6.00%
Property Mgmt
Filled
2.00
2.00
- 2.00
2.00
2.00 :
2.00
2.00
2.00
2.00:
3.00
Unfilled
1.00
1.00
1.00
1,00
1.00
1.00
1.00
1.00
1.00
-
30.00%
Total General Fund
Filled
113.16
: 111.90
` 115.70
115.70
115.70
116.56
115.06
114.56
113,76
115.76
Unfilled
8.20
9.46
5.66
6.66
6.66
5.30
6.80
7.80
8,60
6.60 - -
- 5.88%
Justice Court
Filled
4.60
4.60
4.60
4,60
4.60
4.60 '
4.60
4.60
4.60
4.60
Unfilled
-
-
-
_
0.00%
Community Justice Filled
45.20
45.20
45.90
44.90
44.90
45.90
45.90
45.90
47.00
45,00
Unfilled
2.70
2.70
2.00
3.00
3.00
2.00
2.00
2.00
2.00
4.00
5.28%
Sheriff .'.Filled
- 218.25
232.25 =
230.25
230.25
231.75 '.
229.75
228,75
235.75 `:
233.75 '
232.25 `
Unfilled
44.75
30.75
'. 32.75
32.75
31.25
33.25
36.25
29.25
31.25
32.75
12.70%
Houseless Effort
Filled
-
-
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
Unfilled
2.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
-
55.00%
Health Srvcs
'Filled
'. 355.80
357.50
368.30 `:
371.30
374.55
380.20 '
380.10
383.30
383.95.
376.10.
Unfilled
49.55
47.85
4&25
` 46.25 -
44.25
39.60 '
39.70
38.50
37.85
44.70 " -
10.47%
CDD
Filled
59.80
58.80
59.80
58.80
59.80
57.80
57.80
58.80
58.80
57.80
Unfilled
12.20
13.20
12.20
13,20
12.20
14.20
6,20
5.20
5.20
6.20
14.53%
Road
-Filled
55,00
55.00 `:.
58.00
: 57.00
58.00 :
58.00 :'
57.00
57.00 ':.
58.00
56.00
Unfilled
6.00
6,00
' 3.00
4.00
3.00
3.00 :
4.00 '
4.00 '
3.00::
5.00
6.72%
Adult P&P
Filled
35.55
35.55
35.85
34.85
34.85
34.85
34.85
33.85
33.75
33.75
Unfilled
5.30
5.30
5.00
6.00
6.00
6.00
6.00
7.00
6.00
6.00
14.42%
Solid Waste
Filled
27.00
26.00
28.00
:: 26.00
`: 27.00 ':
28.00
27.00 `.
28.00
30.00-
30.00::
Unfilled
3.00
4,00
- 2.00
:. 4.00
<. 3.00
2.00
3.00 `.
2,00 :
-
7,67%
Victims Assistance
Filled
8.00
8.00
8.00
8.50
8.50
8.50
7.50
7.50
7.50
7.50
Unfilled
-
-
-
-
-
-
1.00
2.00
2.00
2.00
8.09%
GIS Dedicated
Filled
2,30
2.30
2.30
2.30
' 2.30
2.30 ;'
2.30 '
2,30
2.30'
2.30::
Unfilled
-
-
-
-
-
':: 0.00%
Fair & Expo
Filled
9.75
9.75
9.75
10.75
10.75
10.75
10.75
11.75
11.75
11.75
Unfilled
3.75
3.75
3.75
2.75
2.75
2.75
2.75
1.75
1.75
1.75
20.37%
Natural Resource
Filled
1,00
-
2.00
2.00
2.00 "
2.00
2,00
2.00
Unfilled
1,00
2.00
2.00
! 2.00
-
-
35,00%.
ISF - Facilities
Filled
20.75
21.75
20.75
21.75
21.75
19.75
19.75
21.75
23.75
23.75
Unfilled
4.25
3.25
4.25
3.25
3.25
5.25
5.25
3.25
1.25
1.25
13.80%
ISF -.Admin
Filled
8.75
8.75:
9.75 '.:
10.75 -'
10.75 :
10,75 >
9.75
9.75
9.75.
9.75
.Unfilled
2.00
2.00
1.00 '
_
_
-
_
_
- 4.83%
ISF - SOCC
Filled
3.00
3.00
3.00
3.00
3.00
3.00
3.00
3.00
3.00
3.00
Unfilled
-
-
-
-
-
-
-
-
-
-
0.00%
ISF -Finance
' Filled
10.00
8.00
10.00
10.00 -
' 10.00
12.00.
12.00
12.00
12.00
12,00.
Unfilled
1.00 `
3.00 -
1.00
1.00
1.00
-
-
-
6.09%
ISF - Legal
Filled
7.00
7.00
7.00
7.00
7.00
7.00
7.00
7.00
7.00
7.00
Unfilled
-
-
-
-
-
-
-
-
-
-
0.00%
ISF -HR ':'
,Filled
9.00 .':.
9,00 '
9,00
9,00
9.00 '
9.00 -
9.00:
9.00.
9.00'
9.00'
Unfilled
1.00
1.00
' 1.00
1.00
- 1.00
1.00
1.00-'
1.00 +
1.00
1.00:
: 10.00%
ISF - IT
Filled
16.70
16.70
16.70
16.70
16.70
15.70
15.70
16.70
15.70
15.70
Unfilled
-
-
-
-
-
1.00
1.00
-
1.00
1.00
2.40%
ISF - Risk:.
[Filled
2.25
:: 2.25
2.25
2.25
2.25
2.25.
3.25..
3.25
3.25'.
3.25'.
Unfilled
-
0.00%
911
Filled
S2.00
51.00
49.57
50.57
51.57
52.10
50.10
52.10
52.10
S2.10
Unfilled
8.00
9.00
10.43
9.43
8.43
7.91
9.91
7.91
7.91
7.91
14.47%
Total:
Filled
1,064.86
1,074.30
1,09S.47
1,096.97
1,107.72
1,111.76
1,104.16
1,120.86
1,123.71
1,112.36 - -
Unfilled
154.70
145.26
135.29
136.29
126,79
124.26
12S.86
112.66
109.81
120.16 - -
Total
1,219.56
1,219.56
1,230.76
1,233.26
1,234.51
1,236.01
1,230.01
1,233.51
1,233.51
1,232.51 A - -
%Unfilled
12.68%
11.91%
10.99%
11.05%
10.27%
10.05%
10.23%
9.13%
8.90%
9.75%
30.49%
A Health Services -1.0 FTE
Qy`,��3"TES `0& Budget to Actuals - Countywide Summary
All Departments 83 3%
FY23 YTD April 30, 2023 (unaudited) Year Complete
Fiscal Year 2022 Fiscal Year 2023
RESOURCES Budget Actuals % Budget Actuals % Projection %
001 - General Fund
030 - Juvenile
160/170 - TRT
200 - American Rescue
Fund
220 - Justice Court
255 -Sheriff's Office
274 - Health Services
295 - CDD
325 - Road
355 - Adult P&P
465 - Road CIP
610 - Solid Waste
615 - Fair & Expo
616 - Annual County Fair
617 - Fair & Expo Capital
Reserve
618 - RV Park
619 - RV Park Reserve
670 - Risk Management
675 - Health Benefits
705 - 911
999 - Other
TOTALRESOURCES
REQUIREMENTS
001 - General Fund
030 - Juvenile
160/170 - TRT
200 - American Rescue
Fund
220 - Justice Court
40, 504,168
901,143
12,578,435
19,000,000
550,832
44,947,745
48,727,400
9,580,316
22,629,649
5,840,250
2,471,190
13,350,600
1,395,724
1,560,500
8,544
517,524
7,546
3,146,973
23,027,177
12,019,306
50, 071,869
40,047,506 99% ;
1,007,843 112% ;
13,029,089 104% ;
14,281,402 75% ;
6
494,676 90% ;
45,776,980 102% ;
48,848,440 100% ;
10,542,434 110% ;
24,768,506 109%
6,178,356 106% ;
1,124,832 46% ;
13,930,834 104% ;
1,779,723 128% ;
1,922,671 123%
8,012 94% ;
0
584,713 113% ;
6,354 84% ;
4,409,440 140% ;
25,070,639 109% ;
12,896,533 107% ;
34,055,652 68% ;
43,472,708
1,010,203
13,631,282
105,186
525,032
48,877,055
57,787,985
11,675,519
24,889,063
6,134,018
1,943,063
14,503,499
1,408, 534
1,849,380
7,414
642,252
6,298
3,311,477
23,658,700
13,744,678
58,702,131
40,558,223 93%
636,253 63%
11,282,428 83%
26,751,643 999%
422,161 80% ;
48,566,716 99% ;
52,080,990 90% ;
7,649,652 66% ;
20,558,489 83% ;
6,107,717 100% ;
283,791 15% ;
11,347,750 78% ;
1,898,173 135% ;
2,370,442 128% ;
132,528 999% ;
448,888 70%
18,072 287%
2,797,374 84%
20,337,028 86%
12,762,109 93%
51,906,346 88%
312,836,891 300,764,634 96% ; 327,885,478 318,916,771 97% ;
42,822,464 99%
1,069,608 106%
13,163,535 97%
29,121,381 999%
525,530
100% ;
49,328,721
101 % ;
56,212,401
97% ;
9,306,102
80% ;
25,574,669
103% ;
6,234,411
102%:
590,976
30% ;
13,813,001
95% ;
2,136,785
152% ;
2,379,297
129% ;
314,917
999% ;
519,865
81 % ;
20,850
331 % ;
3,389,701
102% ;
24,545,395
104% ;
13,990,660
102% ;
57,012,878
97% ;
; 352,073,148 107% ;
Fiscal Year 2022
1Fiscal
Year 2023
Budget
Actuals
%
Budget
Actuals
%
Projection
%
21,298,809
19,383,248
91%
24,202,373
18,398,531
76%
23,145,707
96% ;
7,496,355
6,674,328
89%
7,928,538
6,014,069
76%
7,450,705
94% ;
4,010,388
3,826,539
95%
13,113,218
10,629,445
81%
11,939,381
91% ;
38,000,000
14,187,441
37%
23,129,361
11,760,031
51%
23,129,361
100% ;
736,142 690,802 94% 731,183 607,128 83% 736,139 101% ;
01ESC-0&' Budget to Actuals - Countywide Summary
All Departments
FY23 YTD April 30, 2023 (unaudited)
255 -Sheriff's Office
274 - Health Services
295 - CDD
325 - Road
355 - Adult P&P
465 - Road CIP
610 -Solid Waste
615 - Fair & Expo
616 - Annual County Fair
617 - Fair & Expo Capital
Reserve
618 - RV Park
619 - RV Park Reserve
670 - Risk Management
675 - Health Benefits
705 - 911
999 - Other
54,162,360
58,872,642
9,978,889
15,024,128
7,079,915
29,722,691
9,709,991
2,504,877
1,468,131
568,000
552,188
100,000
6,427,292
29,424,393
14,563,007
86,872,890
51,382,461 95% ;
51,718,597 88% ;
8,963,943 90% ;
13,771,124 92% ;
6,392,578 90% ;
8,106,117 27% ;
8,792,122 91% ;
2,626,480 105% ;
1,352,783 92% ;
7,670 1 % ;
466,135 84% ;
885 1% '
4,982,451 78%
29,294,027 100%
10,896,900 75%
41,149,853 47%
59,715,533
70,979,127
11,233,304
16,188,996
7,575,910
28,387,166
11,754,672
2,768,054
1,852,030
870,000
594,181
100,000
5,887,806
26,769,217
17,709,497
107,908,168
46,396,838 78% ;
50,450,953 71 % ;
7,683,772 68% ;
10,139,437 63% ;
5,495,450 73% ;
14, 617,459 51 % ;
7,402,464 63% ;
2,668,429 96%
1,969,180 106% ;
208,706 24% ;
388,678 65% ;
5,532 6% ;
2,387,770 41% ;
22,135,623 83% ;
10,691,638 60% ;
43,453,665 40% ;
TOTAL REQUIREMENTS 398,573,088 284,666,484 71% 439,398,334 273,504,796 62% ;
83.3%
Year Complete
59,075,830 99% ;
64,710,500 91% ;
9,335,558 83% ;
15,486,410 96% ;
6,694,317 88% ;
22,913,621 81 % ;
11,008,024 94% ;
3,114,313 113% ;
2,059,945 111% ;
870,000 100% ;
505,887
85% ;
100,000
100% ;
4,720,833
80% ;
30,097,473
112% ;
16,642,820
94% ;
97,607,097
90% ;
411,343,921
94% ;
"TES `oG2< Budget to Actuals - Countywide Summary
o`,��3
All Departments
83.3%
FY23 YTD April 30, 2023 (unaudited)
Year Complete
Fiscal Year 2022
Fiscal Year 2023
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 -General Fund
(21,952,604)
(21,807,006)
99%
(20,871,416)
(17,072,025)
82% ;
(19,698,572)
94% ;
030 -Juvenile
6,223,387
6,223,387
100% ;
6,452,997
5,377,490
83%
6,452,997
100% ;
160/170 -TRT
(6,024,574)
(5,916,413)
98% ;
(6,031,446)
(5,026,170)
83% ;
(5,964,179)
99% ;
220 - Justice Court
240,956
196,126
81%
263,217
219,340
83% ;
263,217
100% ;
255 -Sheriffs Office
3,500,737
3,501,246
100% ;
3,448,587
3,036,391
88% ;
3,448,587
100% ;
274 - Health Services
6,122,830
6,122,830
100% ;
8,007,942
5,771,812
72% ;
5,901,837
74% ;
295 - CDD
(270,622)
(1,159,207)
428% ;
(911,585)
(692,938)
76%
(821,579)
90% ;
325 - Road
(11,757,547)
(11,757,547)
100% ;
(12,330,136)
(12,330,136)
100% ;
(12,330,136)
100% ;
355 - Adult P&P
471,072
471,071
100% ;
267,532
189,670
71% ;
267,532
100% ;
465 - Road CIP
12,193,917
10,672,113
88%
14,230,313
9,778,721
69% ;
14,131,212
99% ;
610 - Solid Waste
(6,029,323)
(6,029,323)
100% ;
(5,299,665)
(3,051,630)
58% ;
(3,453,962)
65% ;
615 - Fair & Expo
962,736
918,804
95%
704,127
586,770
83%
657,039
93% ;
616 - Annual County Fair
(75,000)
(75,000)
100% ;
(156,706)
(130,580)
83% ;
; (156,706)
100% ;
617 - Fair & Expo Capital
798,901
779,502
98%
1,149,827
958,170
83%
1,129,648
98% ;
Reserve
618 - RV Park
47,958
47,958
100% ;
(81,566)
(41,310)
51%
(81,566)
100% ;
619 - RV Park Reserve
132,042
132,042
100% ;
261,750
217,970
83% ;
261,566
100% ;
670 - Risk Management
(3,500)
(3,500)
100% ;
(3,500)
(2,910)
83%
; (3,500)
100% ;
705 - 911
-
-
0%
(59,900)
(59,900)
100% ;
(59,900)
100% ;
999 -Other
15,418,726
17,682,916
115% ;
10,159,373
12,341,265
121% ;
10,056,465
99% ;
TOTAL TRANSFERS
91
-
0
(800,255)
70,000
-
-
0% ;
Budget to Actuals - Countywide Summary
oy`\\\)TES`0&
All Departments
83.3%
FY23 YTD April 30, 2023 (unaudited)
Year Complete
Fiscal Year 2022
Fiscal Year 2023
ENDING FUND BALANCE
Budget
Actuals
%
Budget
Actuals
Projection
%
001 - General Fund
10,723,375
13,847,827
129% ;
11,374,637
18,935,495
13,826,013
122% ;
030 - Juvenile
596,681
1,522,125
255% ;
634,663
1,521,799
1,594,026
251% ;
160/170 - TRT
8,433,816
9,475,532
112% ;
4,000,000
5,102,344
4,735,507
118% ;
200 - American Rescue
-
108,098
999% ;
-
15,039,803
6,100,118
999% ;
Fund
°
220 -Justice Court
55,646
-
0%
57,066
34,374
52,608
92% ;
255 -Sheriffs Office
12,160,633
15,162,285
125% ;
7,024,650
20,368,554
8,863,763
126% ;
274 - Health Services
6,011,534
13,942,649
232% ;
6,045,519
21,344,498
11,346,387
188% ;
295 - CDD
763,172
2,168,956
284% ;
1,627,134
1,441,899
1,317,921
81% ;
325 - Road
2,231,806
7,806,356
350% ;
2,262,898
5,895,273
5,564,479
246% ;
355 - Adult P&P
1,971,182
3,238,905
164% ;
1,925,640
4,040,842
3,046,531
158% ;
465 - Road CIP
5,316,460
27,223,832
512% ;
12,334,484
22,668,885
19,032,399
154% ;
610 - Solid Waste
583,520
3,066,662
526% ;
556,359
3,960,317
2,417,677
435% ;
615 - Fair & Expo
604,256
995,519
165% ;
315,960
812,033
675,031
214% ;
616 - Annual County Fair
17,369
385,854
999% ;
225,358
656,536
548,500
243% ;
617 - Fair & Expo Capital
1,341,108
1,809,440
135% ;
1,587,183
2,691,432
2,384,005
150% ;
Reserve
618 - RV Park
13,294
166,536
999% ;
82,920
185,437
98,948
119% ;
619 - RV Park Reserve
824,054
1,191,937
145% ;
1,340,766
1,422,446
1,374,353
103% ;
670 - Risk Management
5,045,296
8,944,938
177% ;
5,107,351
9,351,633 ;
7,610,306
149% ;
675 - Health Benefits
8,375,402
11,304,191
135% ;
8,815,139
9,505,596
5,752,112
65% ;
705 - 911
9,307,082
12,708,705
137% ;
8,926,080
14,719,275
9,996,645
112% ;
999 -Other
55,322,038
95,096,396
172% ;
56,673,214
119,103,855 ;
68,408,384
121% ;
TOTAL FUND BALANCE
129,697,724
230,166,744
177% ;
130,917,021
278,802,326
174,745,713
133% ;
O`�uTES C 6il Budget to Actuals Report
General Fund - Fund 001 83.3%
FY23 YTD April 30, 2023 (unaudited)
Year Complete
Fiscal Year 2022 Fiscal Year 2023
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
Property Taxes - Current
32,410,716
32,791,880
101%
34,467,173
33,675,825
98%
34,378,087 100%
(89,086): A
Property Taxes - Prior
460,000
337,612
73%
301,000
280,122
93%
301,000 100%
Other General Revenues
2,689,926
2,880,344
107%
3,591,874
3,737,223
104%
3,811,369 106%
219,495! B
Assessor
987,411
886,514
90%
964,246
504,834
52% a
964,246 100%
Clerk
2,741,215
2,225,591
81%
2,298,566
1,067,224
46%
1,298,566 56%
(1,000,000): C
BOPTA
14,588
13,216
91%
14,588
6,725
46%
14,588 100%
District Attorney
448,201
258,776
58%
1,183,942
1,042,878
88%
1,403,289 119%
219,34T D
Tax Office
341,004
321,554
94% !
221,483
93,992
42%
221,483 100%
Veterans
259,107
182,018
70%
214,836
91,009
42%
214,836 100%
E
Property Management
152,000
150,000
99%
215,000
58,391
27%
215,000 100%
F
TOTAL RESOURCES
40,504,168
40,047,506
99%
43,472,708
40,558,223
93%
42,822,464 99% ;
(6509244);
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Assessor
5,454,784
. 5,157,534
95%
5,910,478
4,355,418
74%
5,342,377 90%
568,101: G
Clerk
2,080,739
1,735,214
83%
2,432,710
1,695,805
70% a
2,305,415 95%
127,295! H
BOPTA
82,911
77,147
93%
87,177
68,797
79%
86,906 100%
271=
District Attorney
9,715,707
8,677,696
89%
10,979,839
8,623,863
79%
10,845,527 99%
134,312! 1
Medical Examiner
242,652
241,582
100%
438,702
203,555
46%
438,702 100%
Tax Office
932,570
886,019
95%
905,262
708,434
78%
861,123 95%
44,139! H
Veterans
795,189
762,328
96%
809,390
590,945
73%
779,059 96%
30,331! H
Property Management
380,061
360,274
95%
508,359
311,238
61%
356,142 70%
152,217! H
Non -Departmental
1,614,196
1,485,453
92%
2,130,456
1,840,475
86%
2,130,456 100%
J
TOTAL REQUIREMENTS ;
21,298,809
19,383,248
91%
24,202,373
18,398,531
76%
23,145,707 96%
1,056,666;
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In 260,000 260,000 100% 260,000 217,030 83% 260,439 100% 439, K
Transfers Out (22,212,604) (22,067,006) 99% (21,131,416) (17,289,055) 82% (19,959,011) 94% 1,172,405, L
TOTAL TRANSFERS (21,952,604) (21,807,006) 99% (20,871,416) (17,072,025) 82% ; (19,698,572) 94% 1,172,844;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance 13,470,620 14,990,575 111% 12,975,718 13,847,828 107% 13,847,828 107% 872,110-
Resources over Requirements 19,205,359 20,664,258 19,270,335 22,159,692 19,676,757 406,422
Net Transfers - In (Out) (21,952,604) (21,807,006) (20,871,416) (17,072,025) (19,698,572) 1,172,844,
TOTAL FUND BALANCE $ 10,723,375 $ 13,847,828 129% ; $ 11,374,637 $ 18,935,495 166% ; $ 13,826,013 122% ; $2,451,376:
A Current year taxes received primarily in November, February and May; actual FY22-23 TAV is 5.50% over FY21-22 vs. 5.55% budgeted
B PILT payment of $500,000 received in July 2022; includes -$585K for a State Grant that will be passed through to Neighborlmpact for domestic
well assistance
C Recording fees expected to be lower than budget due to decreased loan origination volume from rising interest rates
D Recent budget adjustment to increase State grant funding which is expected to come in later this fiscal year
E Oregon Dept. of Veteran's Affairs grant reimbursed quarterly
F Interfund land -sale management revenue recorded at year-end
G Projected Personnel savings based on FY22/FY23 average vacancy rate of 7.9%
H Projected savings based on vacancy and other personnel cost reductions to date
Projected Personnel savings based on FY22/FY23 average vacancy rate of 4.2%
J Includes $100K loan to Alfalfa Fire District
K Repayment to General Fund from Finance Reserves for ERP Implementation
L Estimating Behavioral Health will return approximately $1.2M of County General Funds in FY23
o IES `°G�< Budget to Actuals Report
Juvenile - Fund 030
FY23 YTD April 30, 2023 (unaudited)
83.3%
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
OYA Basic & Diversion
432,044
i
500,765 116%
525,049
269,682
51%
525,049 100%
ODE Juvenile Crime Prev
100,517
117,184 117%
123,000
74,385
60%
107,720 88%
(15,280)! A
Gen Fund -Crime Prevention
89,500
89,500 100% 0
89,500
-
0% ,
89,500 100%
Leases
88,000
89,154 101%
86,000
75,190
87%
90,228 105%
4,22& B
Inmate/Prisoner Housing
80,000
92,400 116%
55,000
103,650
188%
110,000 200%
55,000, C
DOC Unif Crime Fee/HB2712
49,339
50,462 102%
49,339
25,271
51%
43,271 88%
(6,068)1 D
Miscellaneous
7,500
i
29,113 388%
42,500
41,747
98%
45,000 106%
2,500- E
OJD Court Fac/Sec SB 1065
20,000
10,291 51%
15,000
10,008
67%
15,000 100%
Food Subsidy
� 12,000
�
11,380 95 /0
10,000
8,336
83 /o � e
10,000 100%
Contract Payments
8,000
9,947 124% !
8,000
3,572
45% !
5,000 63%
(3,000); F
Interest on Investments
14,243
7,647 54%
6,815
24,413 358%
28,840 423% -
22,025- G
TOTAL RESOURCES
901,143
1,007,843 112% ;
1,010,203
636,253
63%
1,069,608 106% ;
59,405:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Personnel Services
i
6,082,895
5,411,118
89%
6,292,271
4,859,785
77%
5,867,866
93%
424,405- H
Materials and Services
1,363,409
1,249,983
92%
1,527,992
1,130,669
74%
1,474,564
97%
53,428� 1
Capital Outlay
50,051
13,226
26%
108,275
23,615
22%
108,275 100%
TOTAL REQUIREMENTS ;
7,496,355
6,674,328
89%
7,928,538
6,014,069
76%
7,450,705
94% ;
477,833:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Transfers In- General Funds 6,304,397 6,304,397 100% 6,529,064 5,440,870 83% 6,529,064 100%
Transfers Out-Veh Reserve (81,010) (81,010) 100% (76,067) (63,380) 83% (76,067) 100%
e
TOTAL TRANSFERS 6,223,387 6,223,387 100% ; 6,452,997 5,377,490 83% 6,452,997 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
968,506
965,223 100%
1,100,001
1,522,125 138%
1,522,125 138% 422,125;
Resources over Requirements
(6,595,212)
(5,666,485)
(6,918,335)
(5,377,816)
(6,381,097) 537,238!
Net Transfers - In (Out)
6,223,387
6,223,387
6,452,997
5,377,490
6,452,997
TOTAL FUND BALANCE
$ 596,681
$ 1,522,125 255% ;
$ 634,663
$ 1,521,799 240% ;
$ 1,594,026 251% ; $959,363:
A Two year grant adjusted amount based on 2022 spending.
B New lease payment for JBarJ.
C Out of county utilization for last two months is higher than anticipated based on original projection. Can shift daily based on intake activity.
D Department of Corrections expecting a reduction in final payment.
E Expungement revenue higher than originally projected.
F Fewer contracted community service projects.
G Investment Income projected to come in higher than budget.
H Projected Personnel savings based on FY23 average vacancy rate of 5.2%
1 Savings based on current expense trends for materials and services.
Q(,�VTES ('0&' Budget to Actuals Report
TRT - Fund 160/170 83.3%
FY23 YTD April 30, 2023 (unaudited) Year Complete
Fiscal Year 2022 Fiscal Year 2023
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
Room Taxes 12,519,987 12,977,205 104% 13,580,874
Interest on Investments � 58,448 51,884 89% 50,408 e
Miscellaneous
TOTAL RESOURCES 12,578,435 13,029,089 104% ; 13,631,282
REQUIREMENTS Budget Actuals % Budget
11,197,770 82% 13,060,154 96% (520,720). A
84,497 168% 103,220 205% 52,812, B
161 161 161!
11,282,428 83% 13,163,535 97% (467,747);
Actuals %
Grants & Contributions
-
-
5,600,000
4,600,000
82%
COVA
3,660,659
3,512,891
96%
3,675,886
2,853,976
78%
Interfund Charges �
239,526
239,526
100%
3,574,573
2,978,811
83% '
Administrative
15,203
9,365
62%
215,508
154,283
72%
Software
95,000
64,758
68%
47,251
42,375
90%
TOTAL REQUIREMENTS ;
4,010,388
3,826,539
95%
13,113,218
10,629,445
81% ;
Projection % $ Variance
4,600,000
82%
1,000,0W C
3,528,818
96%
147,068: D
3,574,573
100%
! E
188,739
88%
26,769!
47,251
100%
a
11,939,381
91%
1,173,837:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
% $
Variance
Transfer Out - RV Park
(20,000)
(20,000)
100%
(20,000)
(16,660)
83% i
(20,000)
100%
Transfer Out - Annual Fair
(75,000)
(75,000)
100%
(75,000)
(62,500)
83%
(75,000)
100%
-
Transfer Out - Justice Court
(240,956)
(196,126)
81%
(263,217)
(219,340)
83%
a (263,217)
100%
Transfer Out -Health
444,417
� ( )
444,417
( )
100%
418,417
( )
348,680
( )
83%
�
418,417
� ( )
100%
Transfer Out - F&E Reserve
�
(498,901)
(479,502)
o
96%
(501,683)
(418,060)
83 0/°
(481,504)
96 0/0
20,179� F
Transfer Out - F&E
(1,093,513)
(1,049,581)
96%
(1,101,342)
(917,780)
83%
o (1,054,254)
96%
47,088! G
Transfer Out - Sheriff
(3,651,787)
(3,651,787)
100%
(3,651,787)
(3,043,150)
83%
(3,651,787)
100%
TOTAL TRANSFERS
; (6,024,574)
(5,916,413)
98%
(6,031,446)
(5,026,170)
83%
(5,964,179)
99%
67,267:
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
5,890,343
6,189,395 105%
9,513,382
9,475,532 100%
9,475,532 100%
(37,850);
Resources over Requirements
8,568,047
9,202,550
518,064
652,983
1,224,154
706,090;
Net Transfers - In (Out)
(6,024,574)
(5,916,413) i
(6,031,446)
(5,026,170)
(5,964,179)
67,267,
TOTAL FUND BALANCE
$ 8,433,816
$ 9,475,532 112% ;
$ 4,000,000
$ 5,102,344 128% ;
$ 4,735,507 118% ;
$735,507:
A Room Tax collections up 3% over last year versus 5.0% budget assumption
B Investment Income projected to come in higher than budget
C Includes contributions of $4M to Sunriver Service District and $600K to Deschutes Trail Coalition; $1M budgeted for Mt. Bachelor will be paid in
FY24
D Payments to COVA based on a percent of TRT collections
E Includes-$3.5M for Interfund Payments to the General County Reserve Fund
F The balance of the 1 % F&E TRT is transferred to F&E reserves
G Transfer projected to be lower based on decreased Room Tax revenue
o �vTES CBudget to Actuals Report
ARPA — Fund 200
FY23 YTD April 30, 2023 (unaudited)
83.3%
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
RESOURCES
Budget Actuals % Budget
Actuals %
Projection
% $ Variance
Interest on Investments
- 93,961 105,186
260,795 248%
319,460
304% 214,274� A
State & Local Coronavirus Fiscal
19,000,000 14,187,441 75%
24,179,776 e '
24,179,776
24,179,776! C
Recovery Funds
Local Assistance & Tribal
- - -
2,311,073
4,622,145
4,622,145: B
Consistency
TOTAL RESOURCES
19,000,000 14,281,402 75% 105,186
26,751,643 999% ;
29,121,381
999% ; 29,016,195:
REQUIREMENTS
Services to Disproportionately
Impacted Communities
Administrative
Infrastructure
Negative Economic Impacts
Public Health
TOTAL REQUIREMENTS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
Budget Actuals % Budget Actuals %
20,650,098 5,242,251 25% : 15,394,824 9,091,412 59%
5,281,005 143,079 3% - 4,317,328 142,451 3%
2,050,000
527,275
26%
1,634,710
682,526 42%
6,285,840
5,488,685
87%
899,577
927,155 103%
3,733,057
2,786,152
75%
882,922
916,486 104%
38,000,000
14,187,441
37%
23,129,361
11,760,031 51% ;
Projection % $ Variance
15,394,824 100% D
4,317,328 100% E
1,634,710 100% F
e
899,577 100% G
882,922 100% H
23,129,361 100% ;
Budget Actuals % Budget Actuals % Projection % $ Variance
19,000,000 14,137 0% 23,024,175 108,098 0% 108,098 0% (22,916,077)�
(19,000,000) 93,961 (23,024,175) 14,991,612 5,992,020 29,016,195:
$ 108,098 999% ; $ 15,099,710 999% ; $ 6,100,118 999% ; $6,100,118:
A Investment Income projected to come in higher than budget
B A budget adjustment for additional Local Assistance & Tribal Consistency funds is forthcoming
C The revenue received in FY22, but unspent at 06.30.22, was recorded as Deferred Revenue and recognized in FY23
D Includes $6.77M in childcare/early education funding, $6.9M in housing support for unhoused persons and over $7.3M in affordable housing projects
E Administration holds the balance of the ARPA funds, as well as an approved Management Analyst for ARPA reporting and administration
F Consists of modernization of irrigation systems, Terrebonne wastewater system, and a regional broadband infrastructure needs and assessment
G Majority of funding is for food programs, $2.5 million in small business assistance and additional funding for Ronald McDonald House and an
Apprenticeship jobs program
H Approved ARPA funding consists of Isolation Motel Liability Insurance, COVID-19 testing done by Dr. Young, UV sanitizer for the jail to prevent
COVID-19 in congregate settings and various Health Services expenses such as temporary staffing costs to support the COVID-19 response
O`�VCES CpG2< Budget to Actuals Report
Justice Court - Fund 220
FY23 YTD April 30, 2023 (unaudited)
83.3%
Year Complete
Fiscal Year 2022
1
Fiscal Year 2023
RESOURCES
Budget Actuals
% Budget
Actuals % Projection % $ Variance
Court Fines & Fees
550,000 494,265
90% 525,000
421,768 80% 525,000 100%
Interest on Investments
95 45
48% 32
394 999% 530 999% 498! A
Miscellaneous
737 365
50% -
- -
TOTAL RESOURCES
550,832 494,676
90% 525,032
422,161 80% 525,530 100% ; 498;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
577,209
541,792
94%
569,648
480,146
84%
574,604 101%
(4,956);
Materials and Services
158,933
149,011
94%
161,535
126,981
79%
161,535 100%
B
TOTAL REQUIREMENTS
736,142
690,802
94%
731,183
607,128
83%
736,139 101% ;
(4,956);
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In -TRT 240,956 196,126 81% 263,217 219,340 83%
TOTALTRANSFERS 240,956 196,126 81% 263,217 219,340 83%
Resources over Requirements
Net Transfers - In (Out)
TOTAL I'
(185,310) (196,126) (206,151) (184,966)
240,956 196,126 263,217 219,340
$ 55,646 - 0% $ 57,066 $ 34,374 60% ;
A Investment Income projected to come in higher than budget
B One time yearly software maintenance fee paid in July for entire fiscal year
263,217 100%
263,217 100% ;
(210,609) (4,458):
263,217
$ 52,608 92% ; ($4,458);
���ES` OG Budget to Actuals Report
`
Sheriff's Office - Fund 255
FY23 YTD April 30, 2023 (unaudited)
83.3%
Year Complete
Fiscal Year 2022
Fiscal Year 2023
RESOURCES
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
LED #1 Property Tax Current
28,448,529
28,828,746 101%
30,282,049
29,643,266 98%
30,239,651 100%
(42,398)= A
LED #2 Property Tax Current
11,813,562
11,962,302 101%
13,400,541
13,047,426 97%,!
13,313,046 99%
(87,495): B
Sheriffs Office Revenues
3,993,964
4,407,029 110%
4,607,630
5,230,927 114%
4,946,564 107%
338,934! C
LED #1 Property Tax Prior
330,000
288,862 88%
330,000
233,946 71%
330,000 100%
LED #2 Property Tax Prior
145,000
118,145 81%
145,000
96,625 67% a
145,000 100%
LED #1 Interest
147,416
96,152 65%
89,119
249,842 280%
285,500 320%
196,381! C
LED #2 Interest
69,274
24,356 35%
22,716
64,682 285%
68,960 304%
46,244! D
LED #2 Foreclosed Properties
-
15,070
-
-
LED #1 Foreclosed Properties
-
36,317
-
-
-
TOTAL RESOURCES
44,947,745
45,776,980 102% ;
48,877,055
48,566,716 99%
49,328,721 101% ;
451,666;
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Digital Forensics
-
808,610
663,812
82%
789,644 98%
18,966,
Concealed Handgun Licenses
-
335,044
274,727
82%
326,804 98%
8,240!
Rickard Ranch
-
264,871
147,337
56%
264,871 100% a
Sheriffs Services
4,002,499
4,208,992 105%
5,863,885
4,167,479
71%
5,172,145 88%
691,740
Civil/Special Units
1,154,204
1,112,473 96%
1,168,300
923,786
79%
1,082,781 93%
85,519-
Automotive/Communications
3,576,342
3,738,777 105%
4,005,888
2,901,551
72%
3,902,719 97%
103,169
Detective
3,029,130
3,013,632 99%
3,583,825
3,311,928
92%
3,941,343 110%
(357,518)!
Patrol
14,015,461
13,440,565 96%
14,640,315
11,554,141
79%
14,696,309 100%
(55,994)
Records
1,025,023
735,218 72%
944,493
554,069
59%
693,695 73%
250,798-
Adult Jail
21,033,697
18,807,184 89%
22,069,320
16,840,299
76%
21,662,166 98%
407,154! E
Court Security
444,617
431,758 97%
424,769
449,372
106%
538,116 127%
(113,347);
Emergency Services
789,912
543,303 69%
829,997
431,079
52% a
642,989 77%
187,00&
Special Services
1,775,588
2,053,196 116% -
2,047,792
1,905,929
93%
2,429,126 119%
(381,334)
Training
1,626,207
1,786,439 110%
1,907,588
1,526,821
80%
1,901,401 100% -
6,187-
Other Law Enforcement
1,389,684
1,510,925 109%
820,836
744,507
91%
1,031,721 126%
(210,885)!
Non - Departmental
299,998
- 0%
-
-
0%
- 100%
TOTAL REQUIREMENTS
54,162,360
51,382,461 95%
59,715,533
46,396,838
78%
59,075,830 99%
639,703:
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfer In - TRT
3,651,787
3,651,787 100%
3,651,787
3,043,150
83%
3,651,787 100%
Transfer In - General Fund
121,950
121,950 100%
70,000
58,330
83%
70,000 100%
Transfers Out - Debt Service
(273,000)
(272,491) 100%
(273,200)
(65,089)
24%
(273,200) 100%
TOTAL TRANSFERS
3,500,737
3,501,246 100% ;
3,448,587
3,036,391
88%
3,448,587 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance 17,874,511
17,266,520 97%
14,414,541
15,162,285 105%
15,162,285 105% 747,744,
Resources over Requirements (9,214,615)
(5,605,481)
(10,838,478)
2,169,878
(9,747,109) 1,091,369
Net Transfers - In (Out) 3,500,737
3,501,246
3,448,587
3,036,391
3,448,587
TOTAL FUND BALANCE $ 12,160,633
$ 15,162,285 125% ;
$ 7,024,650
$ 20,368,554 290% ;
$ 8,863,763 126% ; $1,839,113,
Note: Vacant positions are driving projected department savings, with other fluctuations causing projected budget overages
A Current year taxes received primarily in November, February and May; actual FY22-23 TAV is 5.50% over FY21-22 vs. 5.55% budgeted
B Current year taxes received primarily in November, February and May; actual FY22-23 TAV is 4.79% over FY21-22 vs. 5.45% budgeted
C Investment Income projected to come in higher than budget
D Investment Income projected to come in higher than budget
E Savings due to vacant positions
o �' N3"TES ` OG 2< Budget to Actuals Report
C.
Health Services - Fund 274
FY23 YTD April 30, 2023 (unaudited)
RESOURCES
State Grant
OHP Capitation
State Miscellaneous
OHP Fee for Service
Federal Grants
Local Grants
Environmental Health Fees
Other
State - Medicaid/Medicare
Patient Fees
Medicaid
State - Medicare
Vital Records
Liquor Revenue
Divorce Filing Fees
Interfund Contract- Gen Fund
State Shared- Family Planning
Interest on Investments
CCBHC Grant
TOTAL RESOURCES
83.3%
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
17,641,302
16,634,837 94%
22,223,536
20,387,390
92% ;
19,211,226 86%
(3,012,310);
8,947,837
11,776,144 132%
12,882,624
11,058,341
86%
12,115,681 94%
(766,943);
4,129,465
3,518,729 85%
8,901,719
6,701,693
75%
7,977,029 90%
(924,690);
3,627,151
4,032,343 111% °
3,232,620
3,666,470
113% !
5,008,538 155%
1,775,91&
4,303,483
4,090,251 95% a
2,615,634
1,858,001
71%
2,631,378 101% °
15,744
1,936,838
3,350,227 173%
2,332,031
2,163,950
93%
1,999,640 86% _
(332,391)
1,086,019
1,213,172 112%
1,238,499
1,237,484
100%
1,351,193 109%
112,694�
884,036
866,362 98%
1,169,317
1,832,941
157%
2,094,011 179%
924,694!
843,050
777,348 92%
807,530
896,582
111%
1,074,793 133%
267,2630
468,415
538,392 115%
615,644
546,819
89%
667,857 108%
52,213!
1,014,100
750,524 74%
430,863
543,669
126% :
652,490 151%
221,627
172,200
194,470 113%
337,614
170,286
50%
204,442 61%
(133,172)1
280,000
342,960 122%
300,000
275,080
92%
321,274 107%
21,274
157,000
199,100 127%
177,574
109,997
62%
177,574 100%
173,030
178,331 103%
173,030
63,178
37%
63,178 37%
(109,852)!
127,000
127,000 100%
127,000
127,000
100% 0
� �
127,000 100%
152,634
° �
118,228 77 /0
125,000
115,610
92 °
/o
154,147 123%
29,147,
156,549
101,438 65%
97,750
326,499
334%
380,950 390%
283,200!
2,627,291
38,587 1%
-
-
-
-
48.727.400
48,848,440 100% ;
57,787,985
52,080,990
90%
56,212,401 97% ;
(1,575,584).
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Administration Allocation
-
- 999% :
-
-
0%
-
0%
Personnel Services
43,994,358
39,393,426
90%
50,658,752
39,343,766
78%
47,565,667
94%
3,093,085!
Materials and Services
14,721,284
12,243,043
83%
19,862,800
10,750,808
54%
16,706,476
84%
3,156,325
Capital Outlay
157,000
82,128
52%
457,575
356,379
78%
438,357
96%
19,218!
TOTAL REQUIREMENTS
58,872,642
51,718,597
88%
70,979,127
50,450,953
71%
64,710,500
91%
6,268,627:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In- General Fund
5,909,168
5,909,168 100% =
6,608,245
5,506,780
83%
5,435,840 82% (1,172,405);
Transfers In- OHP Mental Health
-
1,473,586
368,382
25%
539,886 37% (933,700);
i
Transfers In - TRT
444,417
444,417 100%
418,417
348,680
83%
418,417 100%
Transfers Out
(230,755)
(230,755) 100%
(492,306)
(452,030)
92%
(492,306) 100%
TOTAL TRANSFERS
6,122,830
6,122,830 100% ;
8,007,942
5,771,812
72%
5,901,837 74% (2,106,105);
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
Beginning Fund Balance
10,033,946
10,689,975 107%
11,228,719
13,942,649
124%
13,942,649 124% 2,713,929�
Resources over Requirements
(10,145,242)
(2,870,157)
(13,191,142)
1,630,037
(8,498,099) 4,693,043!
Net Transfers - In (Out)
6,122,830
6,122,830
8,007,942
5,771,812
5,901,837 (2,106,105)
TOTAL FUND BALANCE
$ 6,011,534
$ 13,942,649 232% ;
$ 6,045,519
$ 21,344,498
353% ; ;
$ 11,346,387 188% ; $5,300,868:
Q�`�, CpG2� Budget to Actuals Report
Health Services - Admin - Fund 274
FY23 YTD April 30, 2023 (unaudited)
83.3%
Year Complete
Fiscal Year 2022
1
Fiscal Year 2023
RESOURCES
Budget
Actuals
%
Budget
Actuals %
Projection %
$ Variance
Federal Grants
1,438,843
1,183,981
82%
454,405
423,371 93%
747,892 165%
293,487, A
State Grant
769,319
493,270
64%
379,180
397,027 105%
149,747 39%
(229,433)' B
OHP Capitation
-
436,443
�
367,074
342,044 93 /° °
' �
367,074 100%
Other
9,200
12,146
132%
160,495
157,027 98% ° °
162,949 102%
2,454!
Interest on Investments
156,549
101,438
65%
97,750
326,499 334%
380,950 390%
283,200
CCBHC Grant
486,804
6,938
1%
-
-
-`
Patient Fees
-
1,124
-
-
TOTAL RESOURCES
2,860,715
2,235,340
78% ;
1,458,904
1,645,968 113% ;
1,808,612 124% ;
349,708:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
6,904,224
5,832,219
84%
6,738,820
4,917,082 73%
6,059,397 90%
679,423: C
Materials and Services
6,580,649
6,134,705
93%
7,010,683
5,509,937 79%
7,104,110 101%
(93,427)!
Administration Allocation
(10,188,902)
(10,188,901)
100%
(11,228,846)
(5,530,452) 49%
(11,228,846) 100%
TOTAL REQUIREMENTS
3,295,971
1,778,023
54%
2,520,656
4,896,567 194% ;
1,934,661 77% ;
585,996:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In-OHP Mental Health - - 80,771 20,190 25% 0% (80,771): D
Transfers Out (219,794) (219,794) 100% (230,635) (192,190) 83% (230,635) 100%
TOTAL TRANSFERS (219,794) (219,794) 100% ; (149,864) (172,000) 115% ; (230,635) 154% ; (80,771);
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
3,552,000
3,769,942 106%
3,884,332
4,007,465 103%
4,007,465 103%
123,133-
Resources over Requirements
(435,256)
457,317
(1,061,752)
(3,250,599) a
(126,049)
935,704,
Net Transfers - In (Out)
(219,794)
(219,794)
(149,864)
(172,000)
(230,635)
(80,771)f
TOTAL FUND BALANCE
$ 2,896,950
$ 4,007,465 138% ;
$ 2,672,716
$ 584,866 22%
$ 3,650,782 137% ;
$978,066:
A Projection includes unbudgeted FEMA carryforward from FY22 for vaccine clinics and outreach.
B Projected revenue is less than actuals received because the projection excludes unearned revenue.
C Personnel projections based on year to date vacancy savings and assume 3% moving forward.
D Transfers In from OHP Mental Health Reserves will occur at end of year. No funds are currently projected to be transferred to Admin Services.
ovTESC�G�� Budget to Actuals Deport
Health Services - Behavioral Health - Find 274
FY23 YTD April 30, 2023 (unaudited)
RESOURCES
State Grant
OHP Capitation
State Miscellaneous
OHP Fee for Service
Federal Grants
Local Grants
Other
Patient Fees
Medicaid
State - Medicare
Liquor Revenue
Divorce Filing Fees
Interfund Contract- Gen Fund
CCBHC Grant
83.3%
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
11,907,014
12,160,202 102%
15,718,843
14,840,849
94%
12,690,322 81%
(3,028,521); A
8,947,837
11,339,701 127% !
12,515,550
10,716,296
86%
11,748,607 94% a
(766,943); B
1,934,643
1,712,171 89%
8,027,373
6,383,525
80%
7,289,862 91%
(737,511)
3,627,151
4,009,351 111%
3,214,360
3,642,888
113%
4,979,275 155%
1,764,915; B
2,725,623
2,781,433 102%
2,017,169
1,326,496
66%
1,717,942 85%
(299,227)
1,093,055
1,378,335 126%
1,475,139
1,216,078
82% a
1,248,502 85%
(226,637); C
682,180
668,038 98%
719,670
601,134
84%
720,571 100% a
901-
372,115
431,526 116%
519,344
432,823
83%
517,998 100%
(1,346)
1,014,100
750,524 74%
430,863
543,669
126%
652,490 151%
221,627
172,200
194,470 113%
337,614
170,286
50%
204,442 61%
(133,172)!
157,000
199,100 127%
177,574
109,997
62%
177,574 100%
173,030
178,331 103%
173,030
63,178
37%
63,178 37% a
(109,852)! D
127,000
127,000 100%
127,000
127,000
100%
127,000 100%
2,140,487
31,649 1%
-
-
'
TOTAL RESOURCES 35,073,435 35,961,830 103% ; 45,453,529 40,174,217 88% 42,137,763 93% ; (3,315,766);
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Administration Allocation
7,523,855
7,523,855
100%
8,265,132
4,088,436
49%
8,265,132
100%
Personnel Services
26,606,065
24,513,386
92%
32,453,031
25,706,206
79%
30,833,200
95%
1,619,831! E
Materials and Services
4,882,963
3,690,305
76%
10,220,652
3,857,700
38%
6,836,094
67%
3,384,557!
Capital Outlay
80,000
54,752
68%
225,443
167,104
74%
210,281
93%
15,162-
TOTAL REQUIREMENTS
39,092,883
35,782,298
92% ;
51,164,258
33,819,446
66% ;
46,144,707
90%
5,019,551,
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In -General Fund 2,278,087
2,278,087 100% 2,231,439
1,859,490
83%
1,227,695
55% (1,003,744); F
Transfers In- OHP Mental Health ! -
- 1,392,815
348,192
25%
539,886
39% (852,929); G
Transfers Out (10,961)
(10,961) 100% (152,921)
(151,090)
99%
(152,921)
100%
TOTAL TRANSFERS 2,267,126
2,267,126 100% ; 3,471,333
2,056,592
59%
1,614,660
47% (1,856,673);
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
3,612,014
3,870,664 107%
4,788,795
6,317,144 132% -
6,317,144 132% ' 1,528,349,
Resources over Requirements
(4,019,448)
179,532
(5,710,729)
6,354,771
(4,006,944) 1,703,785
Net Transfers - In (Out)
2,267,126
2,267,126
3,471,333
2,056,592
1,614,660 (1,856,673);
TOTAL FUND BALANCE 1
$ 1,859,692
$ 6,317,322 340% ;
$ 2,549,399
$ 14,728,507 578% ;
$ 3,924,859 154% ; $1,375,460:
A Increase of $1.1 M related to new funds for Aid & Assist ($431 K), a cost of living adjustment ($358K), and carryforward revenue from FY22 ($455k).
Projected revenue is less than actuals received because the projection excludes unearned revenue.
B A new System of Care wraparound payment was budgeted as part of OHP Capitation, but is coming in as OHP Fee for Service.
C Projected revenue is less than actuals received because the projection excludes unearned revenue.
D Mediation Program will no longer be managed within Health Services, so funds are transferred out of Health Services
E Personnel projections based on year to date vacancy savings and assume 10% moving forward.
F Estimating Behavioral Health will return approximately $1 M return of County General Funds in FY23.
G Transfers In from OHP Mental Health Reserves will occur at end of year. Fewer funds are currently projected to be transferred to Behavioral Health
than budgeted.
�TES` OG
2� Budget to Actuals Report
L
.1�. Health Services - Public Health - Fund 274
FY23 YTD April 30, 2023 (unaudited)
83.3%
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
RESOURCES Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
State Grant 4,964,969
3,981,365 80%
6,125,513
5,149,515 84%
6,371,157 104%
245,644, A
Environmental Health Fees 1,086,019
1,213,172 112%
1,238,499
1,237,484 100%
1,351,193 109%
112,694
State Miscellaneous 2,194,822
1,806,557 82%
874,346
318,168 36%
687,167 79%
(187,179)! B
Local Grants 843,783
1,971,892 234%
856,892
947,872 111% !
751,138 88%
(105,754) C
State - Medicaid/Medicare 843,050
777,348 92%
807,530
896,582 111%
1,074,793 133%
267,261 D
Vital Records 280,000
342,960 122%
300,000
275,080 92% a
321,274 107%
21,274!
Other 192,656
186,177 97%
289,152
1,074,780 372%
1,210,491 419%
921,339! E
Federal Grants 139,017
124,837 90%
144,060
108,134 75%
165,544 115%
21,484!
State Shared- Family Planning 152,634
118,228 77%
125,000
115,610 92%
154,147 123%
29,147-
Patient Fees 96,300
105,742 110%
96,300
113,997 118% ,
149,859 156%
53,559-
OHP Fee for Service -
22,993
18,260
23,582 129%
29,263 160%
11,003!
TOTAL RESOURCES 10,793,250
10,651,270 99%
105875,552
10,260,804 94%
12,266,026 113% ;
1,390,474:
REQUIREMENTS Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Administration Allocation 2,665,047
2,665,046 100%
2,963,714
1,442,016 49%
2,963,714 100%
Personnel Services 10,484,069
9,047,822 86%
11,466,901
8,720,478 76%
10,673,070 93%
793,831! F
Materials and Services 3,257,672
2,418,033 74%
2,631,466
1,383,171 53%
2,766,272 105%
(134,806)! G
Capital Outlay 77,000
27,376 36%
232,132
189,275 82%
228,076 98%
4,056
TOTAL REQUIREMENTS 16,483,788
14,158,277 86%
17,294,213
11,734,939 68%
16,631,132 96%
663,081:
TRANSFERS Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Transfers In -General Fund 3,631,081
3,631,081 100%
4,376,806
3,647,290 83%
4,208,145 96%
(168,661); H
Transfers In - TRT 444,417
444,417 100%
418,417
348,680 83%
418,417 100%
Transfers Out -
-
(108,750)
(108,750) 100%
(108,750) 100%
TOTAL TRANSFERS 4,075,498
4,075,498 100% ;
4,686,473
3,887,220 83%
4,517,812 96% ;
(168,661);
FUND BALANCE Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance 2,869,932
3,049,370 106%
2,555,592
3,618,039 142%
3,618,039 142%
1,062,447.
Resources over Requirements (5,690,538)
(3,507,006)
(6,418,661)
(1,474,135) _
(4,365,106)
2,053,555,
Net Transfers - In (Out) 4,075,498
4,075,498
4,686,473
3,887,220
4,517,812
(168,661)
TOTAL FUND BALANCE $ 1,254,892
$ 3,617,861 288% ;
$ 823,404
$ 6,031,125 732% ;
$ 3,770,745 458% ;
$2,947,341:
A Carryforward of unbudgeted funds are related to vacancies in COVID
Team and Public
Health Modernization;
Includes additional funds for Problem
Gambling
B
Projected revenue is less than actuals received because the projection
excludes unearned revenue.
C Carryforward from FY22 of appx. $40K for Living Well and Diabetes Prevention Programs, as well as reclassifying
$60K from Jefferson
County for
disease investigation. Projected revenue is less
than actuals received
because the projection
excludes unearned revenue.
D Medicaid revenue trending more than budgeted for the Family Support Services - Nurse Home Visiting Programs
E Revenue over budget is related to receipt of additional Opioid Settlement funds for years 1-3 of two settlements.
Currently the resources
are not
obligated, and will fall to fund balance.
F Personnel projections based on year to date vacancy savings and assume 6% moving
forward.
G Increase in expenditures related to additional
funds in Prevention Services, including
Tobacco Prevention, Diabetes Prevention, and
Alcohol and
Drug Prevention. Also includes estimated isolation
motel expenses and
increase MAC/TCM match amounts.
H Due to Health Officer vacancy, anticipate returning
associated County General Fund
($168K).
o`,�3"(ESc0& Budget to Actuals Report
Community Development - Fund 295
FY23 YTD April 30, 2023 (unaudited)
RESOURCES
Admin - Operations
Code Compliance
Building Safety
Electrical
Onsite Wastewater
Current Planning
Long Range Planning
TOTAL RESOURCES
REQUIREMENTS
Admin - Operations
Code Compliance
Building Safety
Electrical
Onsite Wastewater
Current Planning
Long Range Planning
TOTAL REQUIREMENTS
83.3%
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
138,716
153,688 111%
153,445
126,195
82%
154,095
100%
650,
842,906
995,865 118%
1,171,592
754,503
64%
920,467
79%
(251,125)! A
3,819,940
4,325,818 113%
4,821,160
3,349,334
69% a
4,088,100
85%
(733,060); A
914,750
979,129 107%
1,022,005
622,467
61% !
758,005
74%
(264,000); A
1,056,678
983,462 93%
1,017,678
578,149
57%
704,073
69%
(313,605); A
1,980,521
2,223,570 112%
2,425,334
1,564,549
65%
1,898,184
78%
(527,150); A
826,806
880,902 107%
1,064,305
654,455
61%
783,178
74%
(281,127), A
r 9,580,316
10,542,434 110% ;
11,675,519
7,649,652
66%
9,306,102
80%
(2,369,417);
Budget
Actuals
%
Budget
Actuals
%
3,137,795
2,960,981
94%
3,432,980
2,527,811
74%
617,012
618,343
100%
805,614
592,466
74%
2,284,444
2,022,820
89%
2,538,721
1,531,783
60%
556,531
553,223
99%
641,837
438,676
68%
765,935
643,079
84%
753,369
609,308
81%
1,769,333
1,589,882
90%
29062,044
1,267,620
61%
847,839
575,615
68%
998,739
716,109
72%
9,978,889
89963,943
90%
11,2339304
7,683,772
68% ;
TRANSFERS Budget
Actuals %
Budget
Actuals
%
Transfers In - General Fund 290,000
170,661 59%
160,000
113,874
71%
Transfers In - CDD Electrical -
-
-
85,000
Reserve
Transfers Out (99,360)
(99,360) 100%
(112,619)
(93,820)
83%
Transfers Out - CDD Reserve (461,262)
(1,230,508) 267%
(958,966)
(797,992)
83%
TOTAL TRANSFERS (270,622)
(1,159,207) 428% ;
(911,585)
(692,938)
76% ;
FUND BALANCE Budget
Actuals %
Budget
Actuals
%
Beginning Fund Balance 1,432,367
1,749,673 122%
2,096,504
2,168,956
103%
Resources over Requirements (398,573)
1,578,491
442,215
(34,119)
Net Transfers - In (Out) (270,622)
(1,159,207)
(911,585)
(692,938)
TOTAL FUND BALANCE 1 $ 763,172
$ 2,168,956 284% ;
$ 1,627,134
$ 1,441,899
89% ;
A YTD revenue collection is lower than anticipated
due to application volume decrease
B Projections reflect unfilled positions
C $40K to Current Planning will be transferred as needed
D Transfer in from reserves anticipated due to revenue collection less than anticipated
E Transfer out projection increased due to reduced
expenditures related to unfilled FTE
Projection
%
$ Variance
3,035,185
88%
397,795- B
707,286
e
88%
98,328! B
1,849,250
�
73%
�
689,471, B
532,945
83%
108,892! B
730,019
97%
23,350!
s 1,567,634
o
76%
494,410! B
913,239
i
91%
85,500!i
9,335,558
83% ;
1,897,746:
Projection %
$ Variance
160,000 100%
C
115,981
115,981, D
(112,619) 100%
-
(984,941) 103% a
(25,975) E
(821,579) 90% ;
90,006;
Projection % $ Variance
2,168,956 103% 72,452,
(29,456) (471,671);
(821,579) 90,006,
; $ 1,317,921 81% ; ($309,213);
oy`��1ES ` °G2� Budget to Actuals Report
Road - Fund 325
FY23 YTD April 30, 2023 (unaudited)
RESOURCES
Motor Vehicle Revenue
Federal - PILT Payment
Other Inter -fund Services
Forest Receipts
Sale of Equip & Material
Cities-Bend/Red/Sis/La Pine
Miscellaneous
Interest on Investments
Mineral Lease Royalties
Federal Reimbursements
State Miscellaneous
Revenue Not Assigned
Assessment Payments (P&I)
TOTAL RESOURCES
83.3%
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
17,485,000
19,740,504 113%
19,483,147
17,145,648
88% _
20,103,788 103%
620,641: A
2,096,751
2,195,918 105%
2,200,000
2,239,616
102% -
2,239,616 102%
39,616- B
1,221,632
1,254,413 103%
1,311,901
370,688
28%
1,300,901 99%
(111000)!
627,207
792,420 126%
882,502
-
0%
- 0%
(882,502);
449,150
341,833 76%
426,000
340,482
80%
467,192 110%
41,192
560,000
155,269 28%
403,731
266,129
66%
399,488 99%
(4,243)!
67,340
68,747 102%
77,610
56,867
73%
84,410 109%
6,800!
59,109
55,083 93%
54,172
89,499
165% -
103,110 190%
48,938C
60,000
148,267 247%
50,000
17,422
35%
50,000 100%
' -
-
-
7,641
7,641
7,641!
i
20,000
20,000
�
20,000!
_
-
-
� �
792,322
792,322!
3,460
16,052 464%
4,497
6,200
6,200! D
22,629,649
24,768,506 109% ;
24,889,063
20,558,489
83% ;
25,574,669 103% ;
685,606,
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services 6,916,229 6,751,810 98% 7,802,271 5,965,010 76% 7,309,479 94% 492,792, E
Materials and Services 7,843,400 6,877,560 88% 8,246,700 4,080,962 49% 8,039,823 97% 206,877
Capital Outlay 264,500 141,754 54% a 140,025 93,464 67% 137,109 98% 2,917-
TOTAL REQUIREMENTS ; 15,024,128 13,771,124 92% 16,188,996 10,139,437 63% 15,486,410 96% 702,585:
TRANSFERS
Budget
Actuals
%
Budget
Actuals %
Projection % $ Variance
Transfers Out
(11,757,547)
(11,757,547)
100%
(12,330,136)
(12,330,136) 100%
(12,330,136) 100%
TOTAL TRANSFERS
(11,757,547)
(11,757,547)
100% ;
(12,330,136)
(12,330,136) 100% ;
(12,330,136) 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
6,383,832
8,566,521 134%
5,892,967
7,806,356 132%
7,806,356 132% 1,913,390:
Resources over Requirements
7,605,521
10,997,382
8,700,067
10,419,052
10,088,259 1,388,191!
Net Transfers - in (Out)
(11,757,547)
(11,757,547)
(12,330,136)
(12,330,136) _
(12,330,136) 2
TOTAL FUND BALANCE
$ 2,231,806
$ 7,806,356 350% ;
$ 2,262,898
$ 5,895,273 261% ;
$ 5,564,479 246% ; $3,301,581:
A Updated fall projection per AOC/CRP
B Actual payment higher than budget
C Investment Income projected to come in higher than budget
D Updated based on YTD actuals trending higher than budgeted
E Projected Personnel savings based on FY23 average vacancy rate of 6.8%
O�`�VCpG(ES�� Budget to Actuals Report
Adult P&P - Fund 355
FY23 YTD April 30, 2023 (unaudited)
83.3%
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
RESOURCES
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
DOC Grant in Aid SB 1145
4,202,885
4,734,453 113%
4,734,453
4,734,453 100%
4,734,453 100%
CJC Justice Reinvestment
781,597
892,038 114%
892,038
943,172 106%
943,172 106%
51,134- A
DOC Measure 57
255,545
244,606 96%
244,606
271,606 111%
271,606 111%
27,000: B
State Miscellaneous
138,000
96,068 70%
123,453
61,637 50%
120,000 97% a
(3,453)- C
Interfund- Sheriff
50,000
55,000 110% !
50,000
41,667 83% a
50,000 100%
Gen Fund/Crime Prevention
50,000
50,000 100% `
50,000
0%
50,000 100%
Oregon BOPPPS
24,281
20,318 84%
20,318
- 0% ,
- 0%
(20,318); D
Interest on Investments
45,193
19,125 42%
18,151
54,195 299% a
63,680 351%
45,529� E
Electronic Monitoring Fee
2,500
280 11% !
500
889 178%
1,000 200%
500: F
Miscellaneous
500
3,904 781%
500
99 20%
B
500 100%
DOC-Family Sentence Alt
118,250
58,958 50%
-
-
Probation Work Crew Fees
1,500
- 0%
-
Probation Supervision Fees
170,000
3,606 2%
-
-
TOTAL RESOURCES
5,840,250
6,178,356 106% ;
6,134,018
6,107,717 100% ;
6,234,411 102% ;
100,393;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
5,379,503
4,864,354
90%
5,683,822
4,084,400
72%
4,852,339 85%
831,483- G
Materials and Services
1,700,412
1,528,224
90%
1,883,614
1,402,575
74%
1,833,503 97%
50,111! H
Capital Outlay
-
-
!
8,475
8,475 100%
8,475 100%
TOTAL REQUIREMENTS
7,079,915
6,392,578
90% ;
7,575,910
5,495,450
73%
6,694,317 88%
881,594:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In- General Funds
662,046
662,045
100%
536,369
446,960
83%
536,369 100%
Transfer to Vehicle Maint
(190,974)
(190,974)
100% _
(69,277)
(57,730)
83%
(69,277) 100%
Transfers Out
-
-
a
(199,560)
(199,560) 100%
(199,560) 100%
TOTAL TRANSFERS
471,072
471,071
100% ;
267,532
189,670
71%
267,532 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
2,739,775
2,982,055 109%
3,100,000
3,238,905 104% °
3,238,905 104% ° 138,904�
Resources over Requirements
(1,239,665)
(214,221)
(1,441,892)
612,267
(459,905) 981,987!
Net Transfers - In (Out)
471,072
471,071
267,532
189,670
267,532
TOTAL FUND BALANCE 1
$ 1,971,182
$ 3,238,905 164% ;
$ 1,925,640
$ 4,040,842 210% ;
$ 3,046,531 158% ; $1,120,891;
A Received additional JRI funding for training, equity plan, and community engagement.
B DOC has increased funds for M57. Deschutes County received an additional $27K for housing and curriculum training.
C Close out of Adult Treatment Court. No longer accepting new clients.
D Hearings officer agreement with board of supervision is payment in even year. Payment will come next year.
E Investment Income projected to come in higher than budget
F Received additional electronic monitoring restitution payments.
G Projected Personnel savings based on FY23 average vacancy rate of 13.9%
H Adult Treatment Court Closure and based on other expense trends.
COG2< Budget to Actuals Report
Q'iv(ES
Road CIP - Fund 465
83.3%
FY23 YTD April 30, 2023 (unaudited)
Year Complete
Fiscal Year 2022
Fiscal Year 2023
RESOURCES Budget Actuals %
Budget
Actuals % Projection
% $ Variance
State Miscellaneous 2,191,461 1,000,000 46%
1,818,500
- 0% 267,106
15% (1,551,394); A
Interest on Investments 279,729 124,832 45%
124,563
283,791 228% 323,870
260% 199,307- B
TOTAL RESOURCES 2,471,190 1,124,832 46%
1,943,063
283,791 15% ; ; 590,976
30% (1,352,087);
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
Materials and Services
109,870
109,870 100%
127,640
106,367
83%
127,640 100%
Capital Outlay
29,612,821
7,996,247 27 /o
28,259,526
14,511,092
51% '
22,785,981 81% 5,473,545a
TOTAL REQUIREMENTS
29,722,691
8,106,117 27%
28,387,166
14,617,459
51% ;
22,913,621 81% 5,473,545:
TRANSFERS
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Transfers In
12,193,917
10,672,113 88%
14,230,313
9,778,721 69%
14,131,212 99%
(99,101),
TOTAL TRANSFERS
12,193,917
10,672,113 88%
14,230,313
9,778,721 69%
14,131,212 99%
(99,101);
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
20,374,044
23,533,004 116%
24,548,274
27,223,832 111%
27,223,832 111%
2,675,558-
Resources over Requirements
(27,251,501)
(6,981,285)
(26,444,103)
(14,333,668)
(22,322,645)
4,121,458�
Net Transfers - In (Out)
12,193,917
10,672,113
14,230,313
9,778,721
14,131,212
(99,101);
TOTAL FUND BALANCE
$ 5,316,460
$ 27,223,832 512% ;
$ 12,334,484
$ 22,668,885 184% ; $ 19,032,399 154% ;
$6,697,915:
A $1 M was budgeted in FY23, but received in FY22
B Investment Income projected
to come in higher
than budget
�°1ESC, I Budget to Actuals Report
Road CIP (Fund 465) - Capital Outlay Summary by Project 83.3%
FY23 YTD April 30, 2023 (unaudited) Year Completed
Fiscal Year 2022 Fiscal Year 2023
Budget Actuals % Budget Actuals _. __. % Projection % $ Variance
Terrebonne Refinement Plan € $
10,000,000 $
-
US 20 at Tumalo
6,700,000
-
Tumalo Road / Tumalo Place
67,998
Old Bend Rdm/Tumalo Rd Inter
-
16,907
NE Negus and 17TH
2,363,532
2,142,875
91%
Hunnel Rd: Loco Rd to Tumalo Rd
2,168,940
637,975
29
Transportation System Plan Update
108,510
86,081
79
Gribbling Rd Bridge
279,575
1,710
0%
Terrebonne Wastewater Feasibility St.
35,130
Rickard Rd: Groff Rd to US 20
1,716,142
1,391,051
81
Paving Powell Butte Hwy
931,140
1,319,374
142
Smith Rock Way Bridge Replace
505,000
1,869
0%
Deschutes Mkt Rd/Hamehook Round
671,000
208,367
31
Paving Cottonwood: Us 97 To BSNF RR
618,144
499,075
81
Paving Desch Mkt Rd: Yeoman Hamehoo
310,838
-
0
Paving Alfalfa Mkt Rd: Mp 4 Dodds
265,000
2,638
1
Paving Of Hamby Rd: Us 20 To Butler
200,000
1,912
1
Powell Butte Hwy/Butler Market RB
150,000
38,562
26%
Wilcox Ave Bridge #2171-03 Replacement
100,000
-
0
US 20: Tumalo Multi -Use Path Crossing
1,250,000
1,200,000
96
Highway Warning Systems 2021
-
69,536
Tumalo Wastewater Feasibility Study
219
Paving Tumalo Rd/Deschutes Mkt Rd
-
1,640
Slurry Seal2022
-
1,148
Paving of Rosland Rd: US 20 to Draf
'
Intersection Safely Improvements
'
Hamehook Rd Bridge #16181 Rehabilitation
-
NW Lower Bridge Way: 43rd St to Holmes Rd
-
Northwest Way: NW Coyner Ave to NW Altmeter Wy
Slurry Seal 2023
Terrebonne Wastewater System Phase 1
-
Tumalo Reservoir Rd: OB Riley to Sisemore Rd
'
Local Road Pavement Preservation
-
Paving Butler Market - Hamehook to Powell Butte
Old Bend Rdm Hwy - US 20 to Tumalo
FY 22 Guardrail Improvements
100,000
114,378
114%
FY 23 Guardrail Improvements
Redmond District Local Roads
500,000
-
0
Bend District Local Roads
500,000
-
0
Sidewalk Ramp Improvements
75,000
156,557
209%
Signage Improvements
100,000
1,843
2%
TOTAL CAPITAL OUTLAY
$ 29,612,821
$ 7,996,247
27'
A Budgeted in FY 22 in project US 20: Cook Ave/OB Riley Rd
(Tumalo)
B This project will be moved to FY 24
C These projects were re -named to Local Road Pavement Preservation
$ 7,319,310 $
2,200,000
30% $
2,200,000
30% $
5,119,310
6,700,000
6,700,000
100%
6,700,000
100%
.;A
4,265,216
1,329,573
31%
4,017,815
94%
247,401
•
41,196
77,100
(77,100)
818,500
90,360
11% I
267,106
33% !
551,394
985,000
79,505
8%
266,699
26%
728,301
1,663,000
463,481
28% i
2,305,294
139% ':
(642,294)
443,000
-
0%
-
0%
443,000
1,200,000
1,788,826
149% ;
1,788,826
149%
(588,826):
333,000
999,285
300% '
999,286
300% 1
(666,286)
785,000
167,927
21% ;
306,153
39% ;
478,847i
160,000
-
0% I
-
0% i
160,000
246,000
32,693
13%
32,693
13% ;
213,308i
-
337,183
337,183
(337,183):
380,000
856
0% ':
393,000
103% !
(13,000)
150,000
-
0%
0%
150,000
96,500
227
0%
40,000
41 %
56,500
100,000
155
0% ;
60,000
60% ;
40,000
815,000
-
0%
815,000
100%
300,000
-
0% ;
300,000
100% i
1,000,000
-
0%
0%
1,000,000:B
100,000
0% f
35,000
35%
65,000
200,000
-
0%
0% '
200,000:C
1,000,000
600,000
150,000
-
0% i
75,000
50 % i
75,000`:
"C
C
50,000
182,670
365% i
182,670
365% i
(132,670)
-
97,156
97,156
(97,156)
$ 28,259,526;
14,511,092
51V
$ 22,785,981
81%::
$ 6,973,546
o`�VCESC-0'_ Budget to Actuals Report
Solid Waste - Fund 610
FY23 YTD April 30, 2023 (unaudited)
83.3%
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Franchise Disposal Fees
7,124,000
6,891,500 97%
7,210,000
5,837,296
81%
7,000,000 97% _
(210,000); A
Private Disposal Fees
2,827,000
3,191,189 113%
3,337,000
2,335,759
70%
3,020,000 91%
(317,000); A
Commercial Disp. Fee
2,686,000
3,075,123 114%
3,234,000
2,417,137
75%
2,900,000 90%
(334,000); A
Franchise 3% Fees
290,000
337,878 117%
305,000
316,805
104%
350,000 115% a
45,000- B
Yard Debris
i
300,000
268,060 89%
290,000
227,600
78% I
t
290,000 100% -
C
Miscellaneous
55,000
s
88,470 161%
70,000
111,085
i
159% -
a
140,000 200%
o
70,000, D
Interest on Investments
41,599
27,916 67% a
30,498
34,228
112% -
36,000 118% a
5,502- E
Special Waste
15,000
37,718 251%
15,000
62,039
414% -
70,000 467% a
55,000, F
Recyclables
12,000
12,980 108% -
12,000
5,799
48%
7,000 58% a
(5,000); G
Leases
1
1 100%
1
1
100%
1 100%
TOTAL RESOURCES
13,350,600
13,930,834 104% ;
14,503,499
11,347,750
78%
13,813,001 95%
(690,498);
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
2,754,132
2,694,834 98%
3,277,684
2,492,014
76%
3,186,927 97%
90,757,
Materials and Services
5,651,103
5,192,786 92%
6,473,358
4,019,636
62%
5,927,467 92%
545,891, H
Capital Outlay
53,141
76,304 144%
264,000
145,229
55%
154,000 58%
110,000- 1
Debt Service
1,251,615
828,197 66%
1,739,630
745,586
43%
1,739,630 100%
TOTAL REQUIREMENTS
9,709,991
8,792,122 91%
11,754,672
7,402,464
63%
11,008,024 94%
746,648,
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
SW Capital & Equipment (6,029,323) (6,029,323) 100% (5,299,665) (3,051,630) 58% (3,453,962) 65% 1,845,703, J
Reserve
TOTAL TRANSFERS (6,029,323) (6,029,323) 100% ; (5,299,665) (3,051>630) 58% ; (3,453,962) 65% ; 1,845,703,
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
2,972,234
3,957,273 133% ;
3,107,198
3,066,662 99%
3,066,662 99%
(40,535);
Resources over Requirements
3,640,609
5,138,712
2,748,827
3,945,285
2,804,977
56,150-
Net Transfers - In (Out)
(6,029,323)
(6,029,323)
(5,299,665)
(3,051,630)
(3,453,962)
1,845,703
i
�
e�
s o
TOTAL FUND BALANCE
$ 583,520
$ 3,066,662 526% ;
$ 556,359
$ 3,960,317 712% ;
$ 2,417,677 435%
; $1,861,318:
A Total disposal fee projections reflect management's best estimate of revenues to be collected. With the completion of some large disposal projects
such as the Stevens Ranch Section 11 and decrease in general private usage, YTD total disposal volumes have tapered and are projected to be
-2% less than the prior year end.
B Annual fees due April 15, 2023; received year-to-date monthly installments from Republic and the annual payment from Cascade Disposal
C Revenue is seasonal with higher utilization in summer months
D Proceeds from cell 9 rock excavation have positively impacted miscellaneous revenue
E Investment Income projected to come in higher than budget
F Revenue source is unpredictable and dependent on special clean-up projects of contaminated soil and asbestos (i.e. gas station remediation)
G Recycling material values have dropped
H Projecting to spend less than anticipated due to the timing of services (waste characterization study, mulch grinding, etc.), adding Site Attendants
versus using temporary labor, environmental and general repair and maintenance costs.
I Supplier delays and project postponements for the fencing, pick-up, and Negus kiosks move costs to early next fiscal year; Negus push box
included in the purchase of the loader in Fund 614
j Projection reflects a reduction to the Fund 613 Capital Projects contribution in FY23 to offset reduced revenues and ensure adequate coverage for
FY24 requirements.
Q�`�v(ES COG2< Budget to Actuals Report
Fair & Expo - Fund 615
FY23 YTD April 30, 2023 (unaudited)
83.3 %
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
RESOURCES
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Events Revenue
578,000
786,724 136%
745,759
768,187 103%
861,000 115%
115,241:
Food & Beverage
513,500
792,639 154% !
415,000
939,564 226% :
1,007,000 243% =
592,000
Rights & Signage
105,000
38,192 36%
105,000
81,184 77%
124,000 118%
19,000
Storage
77,500
46,525 60%
65,000
44,667 69%
46,000 71%
(19,000)1
Horse Stall Rental
71,500
66,636 93%
49,000
44,625 91%
68,000 139%
19,000
Camping Fee
19,500
11,675 60%
20,000
3,475 17%
11,000 55%
(9,000);
Interest on Investments
i
474
5,301 999%
5,221
13,158 252%
15,630 299%
10,409, A
Miscellaneous
250
2,032 813%
3,554
3,313 93%
4,155 117%
601!
Interfund Payment
30,000
30,000 100%
TOTAL RESOURCES
1,395,724
1,779,723 128% ;
1,408,534
1,898,173 135% ;
2,136,785 152% ;
728,251:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
1,118,980
1,129,821 101%
1,256,902
1,041,616
83%
1,177,175 94%
79,727, B
Personnel Services - F&B
181,593
200,062 110%
170,247
73,847
43%
107,867 63%
62,380! C
Materials and Services
818,804
852,050 104%
965,684
929,159
96%
1,116,000 116%
(150,316)
Materials and Services - F&B
282,500
342,748 121%
273,950
566,757
207%
612,000 223%
(338,050)
Debt Service
103,000
101,799 99%
101,270
57,050
56%
101,270 100%
l
TOTAL REQUIREMENTS 2,504,877 2,626,480 105% ; 2,768,054 2,668,429 96% 3,114,313 113% ; (346,259);
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In - Room Tax 1,093,513 1,049,581 96%
1,101,342
917,780
83%
1,054,254
96%
(47,088); D
Transfers In - Park Fund 30,000 30,000 100%
30,000
25,000
83%
30,000
100%
Transfers In - County Fair 150,000 150,000 100%
-
-
Transfers Out (310,777) (310,777) 100%
(427,215)
(356,010)
83%
(427,215)
100%
TOTAL TRANSFERS 962,736 918,804 95% ;
704,127
586,770
83%
657,039
93%
(479088);
FUND BALANCE Budget Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Beginning Fund Balance 750,673 923,473 123% =
971,352
995,519
102%
995,519
102%
249167,
Resources over Requirements (1,109,153) (846,757)
(1,359,520)
(770,256)
(977,528)
381,992
Net Transfers - In (Out) 962,736 918,804
704,127
586,770
657,039
(47,088)
TOTAL FUND BALANCE $ 604,256 $ 995,519 165% ;
$ 315,960
$ 812,033 257% ; ;
$ 675,031
214% ;
$359,071:
A Investment Income projected to come in higher than budget
B Projected Personnel savings based on FY23 average vacancy rate of 20%
C Projected Personnel based on vacancy savings to date
D Transfers expected to be higher than budget due to increased Room
Tax revenue
Q`,�uTC
ES0GZ< Budget to Actuals Report
Annual County Fair - Fund 616
FY23 YTD April 30, 2023 (unaudited)
RESOURCES
Gate Receipts
Concessions and Catering
Carnival
Commercial Exhibitors
Fair Sponsorship
State Grant
Rodeo
R/V Camping/Horse Stall Rental
Livestock Entry Fees
Merchandise Sales
Interest on Investments
TOTAL RESOURCES
REQUIREMENTS
Personnel Services
Materials and Services
TOTAL REQUIREMENTS
83.3%
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
550,000
738,029 134%
710,000
782,364
110%
782,424 110%
72,424,
385,000
526,737 137%
505,000
815,458
161%
815,461 161%
310,461!
330,000
415,716 126%
385,000
433,682
113%
433,682 113%
48,682-
110,000
86,200 78%
80,000
117,100
146% -
117,100 146%
37,100a
83,500
51,035 61%
61,000
105,680
173% -
109,370 179%
48,370�
52,000
53,167 102%
53,167
53,167
100% -
53,167 100%
20,000
24,050 120%
24,000
28,890
120% -
30,970 129%
6,970-
25,500
19,815 78%
20,000
17,520
88%
17,520 88%
(2,480)
4,500
- 0%
5,000
1,925
39%
2,169 43%
(2,831)
-
5,239
3,500
3,245
93%
3,245 93%
(255)
-
2,683
2,713
11,411
421% !
14,190 523%
11,477, A
1,560,500
1,922,671 123% ;
1,849,380
2,370,442
128% ;
2,379,297 129% ;
529,917:
Budget
Actuals %
Budget
Actuals
155,959
36,681 24%
169,445
153,020 90%
1,312,172
1,316,102 100%
1,682,585
1,816,160 108%
1,468,131
1,352,783 92%
1,852,030
1,969,180 106% ;
TRANSFERS Budget Actuals % Budget Actuals %
Transfer In -TRT 1% 75,000 75,000 100% 75,000 62,500 83%
Transfer Out - Fair & Expo (150,000) (150,000) 100% - -
Transfers Out (231,706) (193,080) 83%
TOTAL TRANSFERS (75,000) (75,000) 100% ; (156,706) (130,580) 83% ;
FUND BALANCE Budget Actuals % Budget Actuals
Beginning Fund Balance (109,033) 999% 384,715 385,854 100%
Resources over Requirements 92,369 569,888 (2,650) 401,262
Net Transfers - In (Out) (75,000) (75,000) (156,706) (130,580)
TOTAL FUND BALANCE ; $ 17,369 $ 385,854 999% ; $ 225,358 $ 656,536 291%
A Investment Income projected to come in higher than budget
Projection % $ Variance
182,360 108% (12,915);
1,877,585 112% (195,000),
2,059,945 111% ; (207,915);
Projection % $ Variance
75,000 100%
(231,706) 100%
(156,706) 100% ;
Projection % $ Variance
385,854 100% 1,139,
319,352 322,002,
(156,706)
$ 548,500 243% ; $323,142,
\\VIES C-0& Budget to Actuals Report
Annual County Fair - Fund 616
Fair 2023
Actuals to
2023
Fair 2022
Date
Projection
RESOURCES
Gate Receipts
$ 782,364 $
- $ 775,000
Carnival
433,682
430,000
Commercial Exhibitors
436,292 ,
- 433,200
Livestock Entry Fees
1,925 _
- 2,000
RN Camping/Horse Stall Rental
17,392
- 17,250
Merchandise Sales
3,245 "
- 2,500
Concessions and Catering
497,366
- 475,000
Fair Sponsorship
126,300
4,910 69,735
TOTAL FAIR REVENUES
$ 2,298,566 $
4,910 $ 2,204,685
OTHER RESOURCES
State Grant 53,167 - 53,167
Interest 5,794 4,094 12,140
Miscellaneous 3 - -
TOTAL RESOURCES $ 2,357,526 y $ 9,004 $ 2,269,992
REQUIREMENTS
Personnel 102,763 59,258 142,464
Materials & Services 1,722,703 50,111 1,968,458
TOTAL REQUIREMENTS $ 1,825,466 _ $ 109,369 $ 2,110,922
TRANSFERS
Transfer In - TRT 1 %
Transfer Out - F&E Reserve
Transfer Out - Fair & Expo
TOTAL TRANSFERS
Net Fair
Beginning Fund Balance on Jan 1
Ending Balance
68,750 '111 25,000 75,000
(96,540) 1 (77,232) (308,928)
$ (27,790) y $ (52,232) $ (233,928)
$ 504,270 w� $ (152,597) $ (74,858)
$ 448,151$ 952,421 $ 952,421
$ 952,421 $ 799,824 $ 877,563
v1ESC0GZ� Budget to Actuals Report
Fair & Expo Capital Reserve -Fund 617 83.3%
FY23 YTD April 30, 2023 (unaudited)
Year Complete
Fiscal Year 2022 Fiscal Year 2023
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
Interest on Investments 8,544 8,012 94% 7,414 32,528 439% 37,140 501% 29,726- A
i
Local Government Payments - - - 100,000 ' 277,777 ' 277,777, B
TOTAL RESOURCES 8,544 8,012 94% 7,414 132,528 999% ; 314,917 999% ; 307,503;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Materials and Services
180,000
8,564
5%
220,000
52,783
24%
'
220,000 100%
Capital Outlay
388,000
(894)
0%
650,000
155,923
24%
650,000 100% a
C
TOTAL REQUIREMENTS ;
568,000
7,670
1%
870,000
208,706
24% ;
870,000 100% ;
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In -TRT 1%
498,901
479,502
96%
501,683
418,060
83% _
481,504 96%
(20,179); D
Transfers In - Fair & Expo
300,000
300,000
100%
416,437
347,030
83%
416,437 100%
Transfers In -Annual County Fair
-
-
231,706
193,080
83%
231,706 100%
TOTAL TRANSFERS
798,901
779,502
98%
1,149,827
958,170
83%
1,129,648 98%
(20,179);
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
1,101,663
1,029,596 93%
1,299,942
1,809,440 139%
1,809,440 139%
509,4W
Resources over Requirements
(559,456)
342
(862,586)
(76,178) _
(555,083)
307,503!
Net Transfers - In (Out)
798,901
779,502
1,149,827
958,170
1,129,648
(20,179);
TOTAL FUND BALANCE a
$ 1,341,108
$ 1,809,440 135% ;
$ 1,587,183
$ 2,691,432 170% ;
$ 2,384,005 150% ;
$796,822:
A Investment Income projected to come in higher than budget
B Awarded a grant for 278k which will help offset the budgeted HVAC replacement expenses
C Capital Outlay appropriations are a placeholder should viable projects be recommended and approved for construction
D Transfers expected to be lower than budget due to decreased Room Tax revenue
Q`�uTES c06 Budget to Actuals Report
RV Park - Fund 618
FY23 YTD April 30, 2023 (unaudited)
83.3%
Year Complete
Fiscal Year 2022
1
Fiscal Year 2023
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
RV Park Fees < 31 Days
495,000
551,683
111% <
605,000
422,674
70%
485,212
80%
(119,788); A
Cancellation Fees
-
15,725
14,000
6,435
46%
11,830
85%
(2,170)
RV Park Fees > 30 Days
10,500
8,499
81%
13,000
10,249
79%
11,000
85%
(2,000); B
Washer/Dryer
5,000
3,476
70%
4,200
4,162
99%
5,061
121% a
861-
Miscellaneous
2,500
3,731
149%
3,750
1,984
53%
2,522
67%
(1,228)
Vending Machines
2,500
1,021
41%
1,750
1,052
60%
1,500
86%
(250);
Interest on Investments
2,024
578
29%
552
2,332 423%
2,740 496% -
2,188- C
TOTAL RESOURCES
517,524
584,713 113% ;
642,252
448,888
70% ;
519,865
81%
(122,387);
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
19,456
1,643
8%
111,153
63,673
57%
84,397 76% 26,756- D
Materials and Services
310,805
242,863
78%
259,755
159,471
61%
198,217 76% 61,538!
Debt Service
221,927
221,629
100%
223,273
165,533
74%
223,273 100%
TOTAL REQUIREMENTS
552,188
466,135
84%
594,181
388,678
65%
505,887 85% 88,294.
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In - Park Fund
160,000
160,000 100%
160,000
160,000 100%
160,000 100% -
Transfers In -TRT Fund
! 20,000
20,000 100%
20,000
16,660 83%
20,000 100%
Transfer Out - RV Reserve
(132,042)
(132,042) 100%
(261,566)
(217,970) 83%
(261,566) 100%
TOTAL TRANSFERS
47,958
47,958 100% ;
(81,566)
(41,310) 51% ; ;
(81,566) 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
- 116,415
166,536 143%
166,536 143%
50,121�
Resources over Requirements
(34,664) 118,578 48,071
60,211
13,978
(34,093)!
Net Transfers - In (Out)
47,958 47,958 (81,566)
(41,310)
(81,566)
TOTAL FUND BALANCE
$ 13,294 $ 166,536 999% ; $ 82,920
$ 185,437 224% ;
$ 98,948 119% ;
$16,028:
A Expecting less volume due to higher fuel prices and economic concerns
B Expecting less volume due to new RV park in Redmond offering stays longer than 45 days
C Investment Income projected to come in higher than budget
D Projected Personnel based on vacancy savings to date
VTES C'0G/' Budget to Actuals Report
RV Park Reserve - Fund 619
FY23 YTD April 30, 2023 (unaudited)
83.3%
Year Complete
Fiscal Year 2022
Fiscal Year 2023
RESOURCES
Budget
Actuals
%
Budget
Actuals %
Projection %
$ Variance
Interest on Investments
7,546
6,354
84% !
6,298
18,072 287%
20,850 331%
14,552: A
TOTAL RESOURCES
7,546
6,354
84% ;
6,298
18,072 287% ; ;
20,850 331% ;
14,552:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals %
Projection %
$ Variance
Capital Outlay
100,000
885
1%
100,000
5,532 6%
100,000 100%
B
TOTAL REQUIREMENTS
100,000
885
1%
100,000
5,532 6%
100,000 100% ;
TRANSFERS
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Transfer In - RV Park Ops
132,042
132,042 100%
261,750
217,970 83%
261,566 100%
(184)=
TOTAL TRANSFERS
132,042
132,042 100% ;
261,750
217,970 83%
261,566 100% ;
(184);
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
784,466
1,054,426 134%
1,172,718
1,191,937 102%
1,191,937 102%
19,219,
Resources over Requirements
(92,454)
5,469
(93,702)
12,539
(79,150)
14,552
Net Transfers - In (Out)
132,042
132,042
261,750
217,970
261,566
(184)
TOTAL FUND BALANCE
$ 824,054
$ 1,191,937 145% ;
$ 1,340,766
$ 1,422,446 106% ;
$ 1,374,353 103% ;
$33,587:
A Investment Income projected to come in higher than budget
B Capital Outlay appropriations are a placeholder
o`1231ESC-0 Budget to Actuals Report
Risk Management - Fund 670
FY23 YTD April 30, 2023 (unaudited)
83.3%
Year Complete
Fiscal Year 2022
Fiscal Year 2023
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Workers' Compensation
1,120,766
1,164,543 104%
1,234,761
1,021,775
83%
1,234,761 100%
General Liability
944,278
940,773 100%
892,681
743,901
83%
892,681 100%
Unemployment
323,572
334,147 103%
430,179
338,525
79%
430,179 100%
A
Property Damage
393,546
409,593 104%
419,566
349,638
83%
419,566 100%
Vehicle I
227,700
227,700 100%
248,764
207,303
83% 1
248,764 100%
i
Interest on Investments
101,111
I
50,142 50%
49,346
125,470
I I
254%
I
145,570 295%
1
96,224, B
Claims Reimbursement
25,000
1,280,876 999%
25,000
6,476
26%
15,000 60%
(10,000);
Skid Car Training
I
10,000
- 0%
10,000
3,251
33%
4,000 20%
1
(8,000): C
Process Fee- Events/ Parades
1,000
1,485 149%
1,000
1,035
104% _
1,100 100%
Miscellaneous
-
180
180
0%
180 100%
TOTAL RESOURCES
3,146,973
4,409,440 140% ;
3,311,477
2,797,374
84%
3,389,701 102% ;
78,224:
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
General Liability
3,600,000
2,706,359 75%
3,000,000
414,093
14%
1,500,000 50%
1,500,000, D
Workers' Compensation
I
1,580,000
953,365 60%
1,580,000
1,211,548
77%
2,000,000 127%
(420,000)! E
Insurance Administration
547,047
491,393 90%
607,558
486,920
80%
620,833 102%
(13,275);
Property Damage
I
300,245
604,926 201%
300,248
99,298
33%
1
200,000 67%
I
100,248, F
Vehicle
i
200,000
137,356 69%
200,000
175,910
88%
t
200,000 100%
E
Unemployment
200,000
i
89,053 45%
200,000
-
i
0%
1
200,000 100%
i
TOTAL REQUIREMENTS
6,427,292
4,982,451 78%
5,887,806
2,387,770
41% ;
4,720,833 80%
1,166,973:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers Out -Vehicle (3,500) (3,500) 100% (3,500) (2,910) 83% (3,500) 100%
Replacement
TOTAL TRANSFERS (3,500) (3,500) 100% ; (3,500) (2,910) 83% (3,500) 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance 8,329,115 9,521,450 114% 7,687,180 8,944,938 116% 8,944,938 116% 1,257,758,
Resources over Requirements (3,280,319) (573,012) (2,576,329) 409,605 (1,331,132) 1,245,197,
Net Transfers - In (Out) (3,500) (3,500) (3,500) (2,910) a (3,500)
TOTAL FUND BALANCE $ 5,045,296 $ 8,944,938 177% ; $ 5,107,351 $ 9,351,633 183% ; $ 7,610,306 149% ; $2,502,955,
A Unemployment collected on first $25K of employee's salary in fiscal year
B Investment Income projected to come in higher than budget
C Skid Car training resuming; there will be revenue from public participation
D Claims are trending lower than budget
E Claims are trending higher than budget
F FY22 had abnormally high property damage; anticipating less in FY23
o� uTES C,
�{ 0
Budget to Actuals Report
L�
Health Benefits -Fund 675
FY23 YTD April 30, 2023 (unaudited)
RESOURCES
Internal Premium Charges
COIC Premiums
Employee Co -Pay
Retiree / COBRA Premiums
Prescription Rebates
Interest on Investments
Claims Reimbursement & Other
TOTAL RESOURCES
REQUIREMENTS
Health Benefits
Deschutes On -Site Pharmacy
Deschutes On -Site Clinic
Wellness
TOTAL REQUIREMENTS
FUND BALANCE
83.3%
Year Complete
Fiscal Year 2022 1
Fiscal Year 2023
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
18,767,900
19,164,548 102%
19,908,221
16,487,541 83% a
19,913,842 100%
5,621,
1,589,000
1,255,305 79%
1,547,778
1,481,842 96%
1,768,795 114%
221,017-
1,200,000
1,238,034 103%
1,282,015
1,035,449 81%
1,247,416 97%
(34,599)
1,060,000
1,438,217 136%
595,000
663,657 112% '
988,174 166%
393,174-
128,000
396,119 309%
175,000
403,780 231% :
480,000 183%
145,000- A
200,277
90,816 45%
95,686
155,542 163%
187,030 195%
91,344! B
82,000
1,487,600 999%
55,000
109,217 199%
120,138 218%
65,138!
23,027,177
25,070,639 109% ;
23,658,700
20,337,028 86%
24,545,395 104% ;
886,695:
Budget Actuals % Budget Actuals %
25,140,847 24,583,764 98% 21,597,563 18,427,847 85%
2,970,575 3,381,197 114% 3,779,608 2,699,694 71%
1,141,829 1,190,855 104% 1,212,497 885,963 73%
171,142 138,211 81% 179,549 122,118 68%
29,424,393 29,294,027 100% ; 26,769,217 22,135,623 83% ;
Budget Actuals % Budget Actuals
Beginning Fund Balance 14,772,618 15,527,580 105% 11,925,656 11,304,191 95%
Resources over Requirements (6,397,216) (4,223,389) (3,110,517) (1,798,595)
Net Transfers - In (Out) - - -
TOTAL FUND BALANCE $ 8 375,402 $ 11,304,191 135% : $ 8,815,139 $ 9,505,596 108%
A Budget estimate is based on claims which are difficult to predict
Investment Income projected to come in higher than budget
C Amounts are paid 1 month in arrears
Projection %
$ Variance
24,890,813 115%
(3,293,250); C
3,781,941 100%
(2,333); C
1,254,180 103%
(41,683); C
170,539 95%
9,010. C
30,097,473 112% ;
(3,328,256);
Projection % $ Variance
e
11,304,191 95% (621,465); e �
(5,552,078) (2,441,561);
$ 5,752,112 65% ($3,063,027),
Q`�V(ES C-0 Budget to Actuals Report
911 - Fund 705 and 710 83.3%
FY23 YTD April 30, 2023 (unaudited)
Year Complete
Fiscal Year 2022 Fiscal Year 2023
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
Property Taxes - Current Yr
9,803,579
9,931,743 101%
10,402,834
10,214,874 98%
10,421,062 100%
18,228: A
Telephone User Tax
1,106,750
1,815,283 164%
1,668,000
920,835 55%
1,668,000 100%
B
State Reimbursement
60,000
123,282 205%
810,000
607,177 75%
810,000 100%
C
Police RMS User Fees
236,576
237,221 100%
237,221
244,437 103%
244,437 103%
7,216! D
Contract Payments
147,956
157,552 106%
153,292
150,434 98%
153,292 100%
User Fee
233,576
140,986 60%
140,445
122,383 87%
140,445 100%
Data Network Reimbursement
162,000
244,799 151%
120,874
155,825 129%
165,985 137%
45,111!
Property Taxes - Prior Yr
115,000
92,601 81 %
80,000
76,575 96%
80,000 100%
Interest on Investments
96,867
69,988 72%
67,515
202,404 300%
235,120 348%
167,605! E
Property Taxes - Jefferson Co.
38,344
37,525 98%
39,497
37,230 94%
39,497 100%
Miscellaneous
18,658
45,553 244%
25,000
29,935 120%
32,822 131%
7,822!
TOTAL RESOURCES
12,019,306
12,896,533 107% ;
13,744,678
12,762,109 93% ;
13,990,660 102% ;
245,982:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Expenditures
-
-
64,754
-
0%
-
0%
64,754,
Personnel Services
8,005,795
7,462,327
93%
8,606,196
6,368,352
74%
7,479,619
87%
1,126,577! F
Materials and Services
3,582,212
2,915,749
81%
4,088,201
2,662,425
65%
4,088,201
100%
Capital Outlay
2,975,000
518,824
17%
4,950,346
1,660,862
34%
5,075,000 103%
(124,654)
TOTAL REQUIREMENTS
14,563,007
10,896,900
75%
17,709,497
10,691,638
60%
16,642,820
94%
1,066,677:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In 4,804,813 4,804,813 100% 1,750,000 1,750,000 100% 1,750,000 100%
Transfers Out (4,804,813) (4,804,813) 100% (1,809,900) (1,809,900) 100% (1,809,900) 100%
TOTAL TRANSFERS - - 0% ; (59,900) (59,900) 100% ; (59,900) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
% Projection % $ Variance
Beginning Fund Balance
11,850,783
10,709,072 90%
12,950,799
12,708,705
98% 12,708,705 98% (242,094);
Resources over Requirements
(2,543,701)
1,999,633
(3,964,819)
2,070,471
(2,652,160) 1,312,659-
Net Transfers - In (Out)
-
(59,900)
(59,900)
(59,900)
TOTAL FUND BALANCE
$ g 307,082
$ 12,708,705 137% ;
$ 8,926,080
$ 14,719,275
165% ; ; $ 9,996,645 112% ; $1,070,565:
A Current year taxes received primarily in November, February and May; actual FY22-23 TAV is 5.50% over FY21-22 vs. 5.55% budgeted
B Telephone tax payments are received quarterly
C State GIS reimbursements are received quarterly
D Invoices are mailed in the Spring
E Investment Income projected to come in higher than budget
F Projected Personnel savings based on FY23 average vacancy rate of 15%
E S <-OGZa
MEETING DATE: May 31, 2023
SUBJECT: Select eligible grantee for the 2023-25 Oregon Community Dispute Resolution
Grant Program
RECOMMENDED MOTION:
Move approval of Community Solutions as grantee for 2023-25 Oregon Community Dispute
Resolution Grant Program.
BACKGROUND AND POLICY IMPLICATIONS:
Every two years, the University of Oregon School of Law's Oregon Office for Community
Dispute Resolution (OOCDR) makes grants available to eligible applicants for the purpose
of providing mediation services. Grant applications are solicited through a publicly
advertised process coordinated by OOCDR in partnership with Oregon counties. The
Deschutes County Board of Commissioners adopted Resolution 2023-016 on March 22,
2023 (attached) stating intent to participate and engage in the selection process.
Following adoption of the resolution, staff advertised the availability of funds and solicited
applications. In response, the County and OOCDR received an application from Community
Solutions, a local non-profit mediation, facilitation, and dispute resolution education
provider. The OOCDR has determined that Community Solutions meets the criteria for an
eligible grantee to receive funds. Therefore, upon receipt of notification from the
Deschutes County Board of Commissioners, the OOCDR will directly enter into an
agreement with Community Solutions for the 2023-25 biennium.
BUDGET IMPACTS:
None. The OOCDR will enter into a grant agreement with Community Solutions and
disburse funds directly to the selected grantee.
ATTENDANCE:
Stephanie Robinson, Administrative Analyst
UNIVERSITY OF
0 � ®REGON I
School of Law
May 3, 2023
Deschutes County Board of Commissioners
Re: 2023-2025 Grant Eligibility Notification
County(ies): Deschutes, Crook & Jefferson
Dear Stephanie Robinson,
The Oregon Office for Community Dispute Resolution (OOCDR) has completed its review
of the applications submitted for your county to receive funding under ORS Chapter 36
and University of Oregon policy.
I am pleased to inform you that Community Solutions of Central Oregon is qualified as
an eligible applicant to receive grant funds from this office. Grants are subject to
authorization and appropriation of funding by the Oregon Legislative Assembly for the
2023-2025 biennium.
Next steps for your county: Please inform OOCDR which of the above organizations
has been selected to receive grant funds to support community dispute resolution
services in your county by no later than June 16, 2023.
As soon as the legislature makes final funding determinations for this office, I will work
with the School of Law Dean and University Contracting to finalize the grant award
contracts with selected grant recipients as efficiently as possible.
Thank you, and your county colleagues, for participating in the selection process for
community dispute resolution funds for your county.
Questions? Please ask!
Best,
Patrick Sponsler, MPA
OOCDR Administrator
Oregon Office for Community Dispute Resolution
Patrick Sponsler, MPA
1515 Agate St. Eugene, OR. 97403
541-346-1623 1 sponsler@uoregon.edu
REVIEWED
%pl—
LEGAL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution in the Matter of Participation in
Funding Activities of the Oregon Office for
Community Dispute Resolution
RESOLUTION NO. 2023-016
WHEREAS, the Deschutes County Board of Commissioners believes that the settlement of disputes by
mediation may lead to more long-lasting and mutually satisfactory agreements; and
WHEREAS, mediation may reduce the need for time-consuming and costly litigation; and
WHEREAS, the Oregon Legislature has charged the University of Oregon on behalf of the University of
Oregon School of Law (Grantor) with the responsibility to foster the development of community mediation
programs by making grant monies available to participating Counties; and
WHEREAS, any County wishing to participate must formally notify Grantor of its intent to participate;
now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON, as follows:
Section 1. Deschutes County hereby notifies Grantor of its desire to be a participant in the expenditure
of funds for community dispute resolution programs within Deschutes County and agrees to engage in a selection
process and to select as funding recipients those entities both qualified by the standards and guidelines adopted
by Grantor and capable of and willing to provide community dispute resolution services according to the rules
adopted by Grantor.
Section 2. This resolution shall take effect upon its adoption by Deschutes County.
Dated thi; of %'y Apt e�-- , 2023
ATTEST:
cordi Se - ary
PAGE 1 OF 1 — RESOLUTION NO. 2023-016
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
tiGN , Chair
PAT` I ADAIR., Vice Chair
PHIL CHANG, Corfrinissioner
0 UNIVERSITY OF
� OREGON
February 1, 2023
School of Law
Deschutes County Board of Commissioners
1300 N.W. Wall Street, Suite 200
Bend, OR. 97701
Dear Anthony DeBone,
This is an invitation for your County to participate in the selection process for the 2023-2025 Community Dispute
Resolution Program (CDRP) Grant Funds pursuant to ORS 36.160.
Assuming funding for 2023-2025 is reauthorized by the 2023 Legislature at the same level as the prior biennium,
grant funds for your county will be approximately $45,907.00 for the period July 1, 2023 -June 30, 2025. The
funding for these grants is currently derived from an appropriation from the general fund for the purpose of
providing dispute resolution services in counties and will be allocated per University of Oregon policy 1.034.02.
Below and attached the same email as this letter is all of the information necessary to proceed with the Request for
Application (RFA) process.
The first step in the local selection process is the County's adoption of a resolution to participate. ORS 36.160
requires that a County notify the Oregon Office for Community Dispute Resolution (OOCDR) of its intent to
participate in the selection process to award grant funds. A sample county resolution is provided in the enclosed
RFA packet. Upon your County's adoption of the resolution, please send a copy to the OOCDR. Following is the
timeline for the 2023-2025 grant process:
March 31, 2023 County Commission adopts a resolution confirming its desire to participate in the process
(sample attached).
April 1, 2023 County advertises a notice of availability of grant funds and announces the application process
(sample of notice included). The County and Grantor make RFA packet available to interested
applicants.
April 29, 2023 Applications must be received by 5:00 p.m. at the County's address and at Grantor's email
address. Late applications may not be considered.
May 19, 2023 Additional information requested by Dean due in at the County and the offices of Grantor.
May 30, 2023 Grantor issues notices of eligibility to applicants and County.
June 5, 2023 Any appeals from applicants determined ineligible by the Grantor must be received by 5:00 pm.
Oregon Office for Community Dispute Resolution
1515 Agate St. Eugene, OR. 97403
541-346-1623 1 uoregon.edu
An equal -opportunity, affirmative -action institution committed to cultural diversity and compliance with the Americans with Disabilities Act
0 UNIVERSITY OF
� ®REGON ISchool of Law
June 16, 2023 County Commission selects grantee(s) and notifies Grantor of selection.
June 30, 2023 Grantor enters into Grant Agreement with the grantee(s).
According to University of Oregon policy, each County Commission needs to designate a County dispute resolution
program coordinator. OOCDR staff provides technical assistance and advice to this County staff person to make
sure the process runs as smoothly as possible. If you have received this letter and are not the County's dispute
resolution program coordinator, please forward these materials to the proper person.
OOCDR encourages collaboration in all phases of the grantee selection process. In some Counties there will be only
one interested and qualified applicant. However, if your County receives applications from more than one qualified
applicant, we encourage you to have conversations with all applicants to determine whether there are ways for
them to work together to best provide dispute resolution services in your County.
You may elect to opt out of the selection process if you desire. In that case, the Dean of the University of Oregon
School of Law will assume the county's role in the process. If this is your choice, please provide OOCDR with a
written notice to opt out by March 31, 2023.
Questions? Please ask! Thank you in advance for your support.
Best,
Patrick Sponsler, MPA
sponsler@uoregon.edu
OOCDR Administrator
Oregon Office for Community Dispute Resolution
1515 Agate St. Eugene, OR. 97403
541-346-1623 1 uoregon.edu
An equal -opportunity, affirmative -action institution committed to cultural diversity and compliance with the Americans with Disabilities Act
tuy��vS E S COG2a
MEETING DATE: May 31, 2023
SUBJECT: FY23 Q3 Service Partner Work Plan Updates
RECOMMENDED MOTION:
N/A
BACKGROUND AND POLICY IMPLICATIONS:
Each year, the Board of County Commissioners allocates video lottery funds to thirteen
service partner organizations. Each service partner agrees to provide the services set forth
in an annual work plan, drafted in partnership with the county. After submitting a quarterly
work plan update to demonstrate their work plan service goals are on target, service
partners receive their quarterly grant award.
In Q3, two organizations did not meet their quarterly work plan goals and staff seeks board
direction on issuing the Q3 grant award.
Healthy Beginnings: Due to a vacancy in the screening program manager role,
Healthy Beginnings has completed 148 of 475 pre-school or development/behavior
screenings for children, ages 0-6. In Q3, 65 children were screened, compared to 27
in Q2 and 56 in Q1.
Latino Community Association: Cumulative percentage of outcomes for these
activites are below desired work plan outcome, although reporting can be delayed.
• Clients who gain affordable health insurance or wraparound support at 85%,
with goal of 95%
• Legal clients who receive their service goal at 83%, with goal of 95%
• Clients passing the citizenship exam at 71 % with goal of 90%
Options staff are proposing include:
1) Invite organizations to present at a future board meeting and hold Q3 payment
pending those presentations.
2) Hold Q3 payment and revisit it after receiving Q4 work plan service goals report and
ascertaining if work plan goals are met.
3) Issue Q3 payment and continue to carefully monitor work plan service goals in Q4.
BUDGET IMPACTS:
Planned expenditures are included in FY23 Video Lottery (Fund 165) budget.
ATTENDANCE:
Stephanie Robinson, Administrative Analyst
05/30/2023
To: Enterprise Community Partners
Re: Support for Housing Affordability Breakthrough Challenge - Round 2
Dear Whom It May Concern,
Deschutes County has supported Kor Community Land Trust's affordable homeownership communities
since 2022 with both land sales and housing subsidies. Kor Community Land Trust's expansive pipeline
and attention to compliance has solidified its strong relationship with Deschutes County.
This innovative partnership will connect residents with resources to support upward mobility by
offering a new model that increases housing choice for both renters and homebuyers. Through this
partnership, residents living in Housing Works' affordable rentals would receive preference to purchase
a Kor sale or resale in their current neighborhood. This allows the resident to advance in their financial
stability without being displaced from their community and in turn their children's school district and
established family supports, like daycare centers and churches.
In a time when affordable housing is one of the greatest needs in Central Oregon, this innovation
makes a real impact in achieving that goal. Deschutes County supports Kor Community Land Trust and
Housing Works' partnership to ensure more Central Oregonians can move through the continuum of
affordable housing throughout their lifecycle. Most recently, Deschutes County awarded 7 acres of land
to sell to Housing Works and Kor Community Land Trust to develop their Bend pilot of its Housing
Affordability Breakthrough Challenge. Deschutes County is also in discussions to sell land in rural La
Pine, OR to Kor Community Land Trust to expand this innovation. Deschutes County Commissioners
wholeheartedly supports Enterprise Community Partners' consideration of funding Kor Community
Land Trust within the Housing Affordability Breakthrough Challenge, as it would ensure this pilot can be
recreated across the County.
The Deschutes County Board of Commissioners
Anthony DeBone Patti Adair Phil Chang
Chair Vice Chair Commissioner
1300 NW Wall Street Bend, Oregon 97703
AZ (541)388-6572 board@deschutes.org @www,deschutes.org
�v1 E S CO
BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, MAY 31, 2023
Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall St - Bend
(541) 388-6570 1 www.deschutes.org
AGENDA
MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and
can be accessed and attended in person or remotely, with the exception of any executive session.
Members of the public may view the meeting in real time via YouTube using this link:
http://bit.ly/3mminzy. To view the meeting via Zoom, see below.
Citizen Input: The public may comment on any topic that is not on the current agenda.
Alternatively, comments may be submitted on any topic at any time by emailing
citizeninput@deschutes.org or leaving a voice message at 541-385-1734.
When in -person comment from the public is allowed at the meeting, public comment will also be
allowed via computer, phone or other virtual means.
Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer.
• To join the meeting from a computer, copy and paste this link: bit.ly/3h3ogdD.
• To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the
passcode 013510.
• If joining by a browser, use the raise hand icon to indicate you would like to provide public
comment, if and when allowed. If using a phone, press *6 to indicate you would like to speak and
*9 to unmute yourself when you are called on.
Deschutes County encourages persons with disabilities to participate in all
programs and activities. This event/location is accessible to people with disabilities.
If you need accommodations to make participation possible, call (541) 388-6572 or
email brenda.fritsvold@deschutes.org.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.
CONSENT AGENDA
1. Consideration of Board Signature on letters of thanks to Dan Ellingson and Kelly
Madden for service on the Deschutes County Historic Landmarks Commission
2. Approval of minutes of the May 12 and May 19, 2023 BOCC Legislative Update meetings
3. Approval of minutes of the April 24, April 26, May 1 and May 10, 2023 BOCC meetings
ACTION ITEMS
4. 9:10 AM Presentation of 25-year service awards to Darrell Loveland and
Brian Hayward
5. 9:20 AM Community Development Department Draft Fiscal Year 2023-24 Work Plan
and 2022 Annual Report / Public Hearing
6. 10:05 AM Public Hearing: Griffin/Renfro Plan Amendment and Zone Change for
approximately 40 acres south of Bear Creek Road and east of Hamby Road
7. 10:50 AM Deliberations: 4Peaks 2024 Outdoor Mass Gathering Permit
8. 11:30 AM Notice of Intent to Award a contract for the Slurry Seal 2023 Project
9. 11:40 AM Acceptance of Trauma Informed Response Training Grant
LUNCH RECESS
ACTION ITEMS —continued
10. 1:00 PM Finance Report for April 2023
11. 1:20 PM Select eligible grantee for the 2023-25 Oregon Community Dispute
May 31, 2023 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
Resolution Grant Program
12. 1:25 PM FY23 Q3 Service Partner Work Plan Updates
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
13. Executive Session under ORS 192.660 (2) (d) Labor Negotiations
ADJOURN
May 31, 2023 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3