2023-233-Minutes for Meeting June 14,2023 Recorded 8/7/2023 Recorded in Deschutes County CJ2023-233
Steve Dennison, County Clerk
Commissioners'Journal 08107/2023 8:57:16 AM
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BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
9:00 AM WEDNESDAY June 14, 2023 Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Tony DeBone and Patti Adair.Also present were Nick Lelack, County
Administrator; Dave Doyle, County Counsel; and Brenda Fritsvold, BOCC Executive Assistant.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings.
CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE
Commissioner Adair shared that today is Flag Day, and said the family of U.S. Navy Lt.
Kenneth Roberts was recognized at the ceremony this morning in honor of their son, who
graduated from Mountain View High School in Bend and died in 1992 during a training
exercise in California. Adair added that over 17,000 veterans live in Deschutes County.
CITIZEN INPUT:
• Carl Shoemaker said easy access to guns in the United States leads to mass
shootings.
CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda.
1. Consideration of Board Signature on Document No 2023-368 for 4Peaks 2024
Outdoor Mass Gathering Permit
BOCC MEETING JUNE 14,2023 PAGE 1 OF 8
2. Consideration of Board Signature on letter appointing Nina Dille for service on
the Deschutes River Recreation Homesites#6 Special Road District
3. Consideration of Board Signature on letter of thanks to Kyle Shortsleeve for
service on the Deschutes River Recreation Homesites Special Road District#6
ADAIR: Move Board approval of the Consent Agenda as presented
DEBONE: Second
VOTE: ADAIR: Yes
CHANG: (absent)
DEBONE: Chair votes yes. Motion Carried 2 - 0
ACTION ITEMS:
4. Public Hearing: Deschutes County FY 2023-24 Budget
Budget and Financial Planning Manager Dan Emerson shared corrections to the
actions taken by the Budget Committee on May 25th and said because the total
General County Reserve Fund 2023-2024 budget amount is more than a 10%
difference from the previously approved amount, a second public hearing is
required for a supplemental budget. The second public hearing will be held on June
21'. Emerson presented a staff report which listed each transfer and appropriation
that was not accurately incorporated into the motion approved by the Budget
Committee on May 25, as follows:
o Reduce the General Fund - District Attorney budget by $89,200;
o Recognize a transfer of increased Property Taxes from the General Fund to
the General Fund Reserve Fund of$1,194,642;
o Recognize a transfer from the ARPA fund to the General Reserve Fund of
$5,022,145;
o Reduce the PILT transfer to the Road Fund by$393,171 and recognize a
corresponding PILT transfer of$393,171 into the General Reserve Fund; and
o Reduce the Health Fund by $85,612.
These adjustments to the approved budget of$619,098,853 increase appropriations
by $6,041,975 and bring the total revised budget to $625,140,828.
The public hearing was opened at 9:10 a.m. There being no one who wished to speak, the
public hearing was closed at 9:10 a.m.
BOCC MEETING JUNE 14,2023 PAGE 2 OF 8
Chair DeBone noted no action will be taken on the 2023-24 budget at this time as it
will come before the Board for action next week after the second required public
hearing.
5. Public Hearing: FY 2024 Deschutes County Fee Schedule and consideration
of Board adoption
Laura Skundrick, Management Analyst, references changes made at the
recommendation of Legal to reflect the actual costs of service for two fees, the fee
for a public records request for active rental listing, and the fee for a delinquent tax
roll.
The public hearing was opened at 9:12 a.m. There being no one who wished to speak, the
public hearing was closed at 9:13 a.m.
ADAIR: Move Board approval of Resolution No. 2023-024 adopting and
continuing fees and charges for services and providing an
effective date
DEBONE: Second
VOTE: ADAIR: Yes
CHANG: (absent)
DEBONE: Chair votes yes. Motion Carried 2 - 0
Commissioner Adair shared her support for a recent unanimous Supreme Court
ruling relating to property taxes which benefits property owners in Oregon and
other states.
Referring to fee changes which reflect inflationary increases, Commissioner DeBone
spoke to the need to make sure the County recovers the cost of providing services.
The Board convened as the governing body of the Deschutes County 9-1-1 Service
District.
6. Public Hearing: FY 2024 Deschutes County 9-1-1 Service District Fee Schedule
Skundrick said no changes have been made to the 9-1-1 Service District fee schedule
since last year.
The public hearing was opened at 9:14 a.m. There being no one who wished to
speak, the public hearing was closed at 9:14 a.m.
BOCC MEETING JUNE 14,2023 PAGE 3 OF 8
ADAIR: Move Board approval of Resolution No. 2023-025 adopting and
continuing fees and charges for services for the Deschutes County
9-1-1 Service District and providing an effective date
DEBONE: Second
VOTE: ADAIR: Yes
CHANG: (absent)
DEBONE: Chair votes yes. Motion Carried 2 - 0
Commissioner DeBone acknowledged that the 9-1-1 Service District is in a good
financial
position.
The Board convened as the governing body of the Deschutes County Extension and
4H Service District.
7. Public Hearing: FY 2024 Deschutes County Extension and 4H Service District
Fee Schedule and consideration of Board adoption
Skundrick said no changes have been made to the Deschutes County Extension and
4H Service District fee schedule since last year.
The public hearing was opened at 9:17 a.m. There being no one who wished to speak, the
public hearing was closed at 9:17 a.m.
ADAIR: Move Board approval of Resolution No. 2023-026 adopting and
continuing fees and charges for services for the Deschutes County
Extension and 4H Service District and providing an effective date
DEBONE: Second
VOTE: ADAIR: Yes
CHANG: (absent)
DEBONE: Chair votes yes. Motion Carried 2 - 0
Commissioner Adair expressed the hope that the Extension and 4H Service District
will
receive more funding from the State for its programs and operations.
The Board convened as the governing body of the Sunriver Service District.
8. Public Hearing FY 2024 Sunriver Service District Fee Schedule and
consideration of Board adoption
BOCC MEETING JUNE 14,2023 PAGE 4 OF 8
Skundrick said no changes have been made to the Sunriver Service District fee
schedule since last year.
The public hearing was opened at 9:18 a.m. There being no one who wished to
speak, the public hearing was closed at 9:18 a.m.
ADAIR: Move Board approval of Resolution No. 2023-027 adopting and
continuing fees and charges for services for the Sunriver Service
District
and providing an effective date
DEBONE: Second
VOTE: ADAIR: Yes
CHANG: (absent)
DEBONE: Chair votes yes. Motion Carried 2 - 0
The Board convened as the governing body of the Black Butte Ranch Service District.
9. Public Hearing: FY 2024 Black Butte Ranch Service District Fee Schedule and
consideration of Board adoption
Skundrick said no changes have been made to the Black Butte Ranch Service District
fee schedule since last year.
The public hearing was opened at 9:19 a.m. There being no one who wished to
comment, the public hearing was closed at 9:19 a.m.
ADAIR: Move Board approval of Resolution No. 2023-028 adopting and
continuing fees and charges for services for the Black Butte Ranch
Service District and providing an effective date
DEBONE: Second
VOTE: ADAIR: Yes
CHANG: (absent)
DEBONE: Chair votes yes. Motion Carried 2 - 0
The Board reconvened as the governing body of Deschutes County to take agenda item
#11 before#10.
11. Community Development Department Fiscal Year 2023-24 Work Plan
Peter Gutowsky, Community Development Director, noted the public hearing held
by the Board on this matter on May 31'and said a number of projects listed in the
BOCC MEETING JUNE 14,2023 PAGE 5 OF 8
work plan have spanned into a second year. He sought Board action to: affirm the
projects identified as priorities; affirm the projects identified to be low priority; and
affirm the stated operational responsibilities, regional coordination duties and code
maintenance tasks of the Planning Division. Alternatively, the Board could choose to
amend any of these at this time.
Commissioner Adair reported that the legislature passed the Drought Relief and
Water Security Package which includes $2.6 million for juniper management.
ADAIR: Move Board approval of the Community Development Department
Fiscal Year 2023-24 Work Plan as presented
DEBONE: Second
VOTE: ADAIR: Yes
CHANG: (absent)
DEBONE: Chair votes yes. Motion Carried 2 - 0
10. SunWest Builders Change Order No. 1—North County Campus
Facilities Director Lee Randall explained the purpose of the change order to the
contract with SunWest for remodel work at 244 Kingwood in Redmond, saying an
additional 1,874 sf of space which was formerly leased will be utilized by Health
Services for its Intensive Youth Services program. The added area will include
restrooms, laundry facilities, treatment rooms and offices. Adding this new remodel
work to the SunWest contract will cost $498,996.
Shannon Brister-Raugust, Behavioral Health Program Manager, described the
expansion of health services to the North County area and how the Intensive Youth
Services program benefits teenagers and young adults aged 14 to 27.
Responding to Commissioner Adair's question about the cost to remodel the
additional space, Randall said the scope of work includes necessary changes to
make the restrooms ADA compliant. In addition, the HVAC system will be replaced
with new equipment and controls, existing doors will be replaced, and electronic
door controls installed for security. Other electrical work and structural work is also
required along with computer and telephone system upgrades. A new sound
masking/white noise system will be added to enhance privacy in each room.
ADAIR: Move approval of Chair signature of Document No. 2023-592,
Change Order No. 1 to Deschutes County Contract No. 2022-197
with SunWest Builders for additional scope of remodel work for
244 Kingwood
DEBONE: Second
BOCC MEETING JUNE 14,2023 PAGE 6 OF 8
VOTE: ADAIR: Yes
CHANG: (absent)
DEBONE: Chair votes yes. Motion Carried 2 - 0
OTHER ITEMS:
• Commissioner Adair reported her travel to Salem on Monday and shared
that she was able to talk with Senator Steiner, Chair of the Ways & Means
Committee, regarding the County's request for a state contribution to its
courthouse expansion project.
• Commissioner DeBone said he responded to a questionnaire from the
Association of Oregon Counties regarding the AOC's budget and services.
• Commissioner Adair referred to her service on AOC's membership
committee which is working to increase the numbers of AOC members
across the state.
EXECUTIVE SESSION:
At 9:44 am, the Board entered executive session under ORS 192.660 (2) (d) Labor
Negotiations.
The Board moved out of executive session at 9:58 a.m. to direct staff to proceed as directed.
ADJOURN:
Being no further items to come before the Board, the meeting was adjourned at 9:58 a.m.
DATED this ° "D day of J-I2023 for the Deschutes County Board of
Commissioners.
ANTHONY DEBONE, CHAIR
PATTI ADAIR, VICE CHAIR
ATTEST:
PHIL CHANG, COMMISSIONER
BOCC MEETING JUNE 14,2023 PAGE 7 OF 8
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RECORDING SECRETARY
BOCC MEETING JUNE 14,2023 PAGE 8 OF 8
,TJ�ES o
o/k ? BOARD OF COMMISSIONERS' MEETING
`) REQUEST TO SPEAK
Citizen Input or Testimony
Subject: A Date: (,/1 iI7pz2
Name C 1, 1 ./, Shb& wra f_pk
Address 312 (v
$-ehol 0 R 9770
Phone #s g 0,6S
E-mail address ca sho€ma kekaaot ca1i
x) In Favor Neutral/Undecided Opposed
Submitting written documents as part of testimony? Yes ICI No
If so, please give a copy to the Recording Secretary for the record.
SUBMIT COMPLETED REQUEST TO
RECORDING SECRETARY BEFORE MEETING BEGINS
`�� ES COG2a
BOARD OF
-`� COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: June 14, 2023
SUBJECT: Public Hearing: Deschutes County FY 2023-24 Budget
RECOMMENDED MOTION:
None at this time; action is scheduled for June 21, 2023.
BACKGROUND AND POLICY IMPLICATIONS:
The Budget Committee met May 22-25, 2023 and fulfilled its statutory obligations by
approving the FY 2023-24 Proposed Budget for Deschutes County on May 25th (note:
agenda materials and videos of the meetings can be accessed here:
https://www.deschutes.org/meetings). State statutes require the Board to hold a public
hearing on the budget that was approved by the Budget Committee, even if the governing
body intends to modify that version of the budget before adopting it. This public hearing
will be the first of two, with the second one scheduled on June 215` prior to final Board
action on the budget.
Some impacts to the overall budget from decisions made by the Budget Committee on May
25, 2023, were not captured in the motion representing the total budget amount;
therefore, amendments to the approved budget are required. The Board has the authority
to make changes to the approved budget by up to 10% of expenditures in each fund.
Modifications to the General County Reserve Fund as approved exceed 10%; therefore, a
public hearing is required for the approved budget and a second public hearing is required
to adopt the amended approved budget. The second public hearing and budget adoption
will be held on June 21, 2023.
Below is a summary of the adjustments to the approved budget of$619,098,853, which
increases appropriations by$6,041,975. The total revised budget is $625,140,828.
• General Fund - District Attorney:
o Reduce budget by $89,200. Approved special requests did not impact the
overall budget because appropriations were moved from Contingency.
• General County Reserve Fund:
o Recognize an additional transfer from increased Property Taxes in the
General Fund of$1,194,642
o Recognize a transfer from the ARPA fund of$5,022,145
o Recognize PILT transfer of$393,171
• Road Fund:
o Reduce PILT transfer by$393,171.
• Health Fund:
o Reduce budget by $85,612. A portion of the approved special requests didn't
impact overall budget because appropriations were moved from
Contingency.
BUDGET IMPACTS:
Modifications to the FY 2023-24 budget increases the approved budget of$619,098,853 by
$6,041,975 to $625,140,828.
ATTENDANCE:
Dan Emerson, Budget & Financial Planning Manager, Finance
„vT E S co
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: June 14, 2023
SUBIECT: Deliberation - Community Development Department Draft Fiscal Year 2023-24
Work Plan
RECOMMENDED MOTION:
Move approval of the Community Development Department Fiscal Year 2023-24 Work Plan
as presented.
BACKGROUND AND POLICY IMPLICATIONS:
Each spring, CDD prepares an annual work plan describing proposed projects for the coming
fiscal year. A review of the draft work plan provides the Planning Commission, Historic
Landmarks Commission, County Administration, CDD's customers, partner agencies, and the
Board an opportunity to provide input, including additions, modifications and possible re-
prioritization.The work plan describes the most important objectives and proposed projects
in each CDD division based on:
1. Board annual goals and policies;
2. Carry-over projects from current or prior years;
3. Changes in state law;
4. Grants/funding sources; and
5. Public comments.
It also serves as the context within which new projects that arise during the course of the
year are prioritized and initiated.
BUDGET IMPACTS:
None.
ATTENDANCE:
Peter Gutowsky, CDD Director
Will Groves, Planning Manager
C,SZ> COMMUNITY DEVELOPMENT
MEMORANDUM
TO: Deschutes County Board of Commissioners
FROM: Peter Gutowsky, AICP, Director
CDD Management Team
DATE: June 7, 2023
SUBJECT: Deliberations—Community Development Department Draft Fiscal Year 2023-24 Work Plan
I. SUMMARY
The purpose of this agenda item is for the Board of County Commissioners (Board) to deliberate and adopt
the Community Development Department (CDD) Fiscal year (FY) 2023-24 Work Plan (Attachment).
II. BACKGROUND
The Board conducted a public hearing on the Draft CDD FY 2023-24 Work Plan and 2022 Annual Report on
May 31 and received oral and written testimony. Previously, the Planning Commission conducted a public
hearing and offered recommendations pertaining to the Planning Division's long range work plan.
III. BOARD DECISIONS
Below are decision points for the Board to consider in adopting the CDD FY 2023-24 Work Plan as it
pertains to the Planning Division:
1. Affirm or amend the projects in Table 1, which are priority discretionary and non-discretionary
projects.
2. Affirm or amend the Planning Division operational responsibilities, regional coordination duties,
and code maintenance tasks in Table 2.
3. Affirm or amend the low priority projects in Table 3.
The Planning Commission endorsed all of the prominent projects listed in Tables 1 and 2, considering all of
them noteworthy projects for the community. To the extent that resources become available, they
recommended several projects that could lead to zoning text amendments pertaining to livability, economic
development, and environmental sustainability:
o Community engagement o Short term rentals o Wildlife inventories
o Dark skies o Water resources
Table 1 captures priority discretionary and nondiscretionary projects that are a supported by the Board, grant
funded, or in process.
Table 1—Priority Discretionary and Non-discretionary Projects
Priority Projects
1. Current Planning 1
2. Comprehensive Plan 2040 Update 5. Transportation System Plan (TSP)Update
• Engage Newberry Country and Terrebonne 6. SB 391, Rural Accessory Dwelling Units
residents to determine if area and/or 7. New Mule Deer Wildlife Inventory
community plans require updates. 8. SB 762,Wildfire Mitigation
3. Tumalo Community Plan Update(TGM Grant) 9. Historic Preservation(CLG Grant)
4. Sisters Country Trails(TGM Grant)
Table 2 identifies ongoing Planning Division operational responsibilities, regional coordination duties, and
code maintenance tasks. These projects in their totality range from "minor"to "moderate," requiring staffing
resources that span 4 to 8 months to complete.
Table 2—Operational Responsibilities,Coordination Duties,and Code Maintenance
Category Projects
1. Destination Resort and Overnight Lodging Reporting.
2. Marijuana inspections.
3. Population estimates and forecasting.
Operational 4. Staffing Historic Landmarks Commission (HLC), Bicycle and Pedestrian Advisory
Responsibilities Committee(BPAC),and Deschutes River Mitigation and Enhancement Committee
(M&E).
5. Participate in 2024 Legislative Short Session.
6. Support internal County departments(new landfill siting,etc.).
7. City of Bend Coordination
• Adopt the Bend Airport Master Plan(BAMP)and amend the County's
Comprehensive Plan and Development Code to implement measures that allow
for a new air traffic control tower and new airport-related businesses.
• Coordinate on growth management issues, including technical analyses related to
housing and employment needs and modernizing Title 19 for the Deschutes
County Jail.
• Process a Plan Amendment and Zone Change to add the Stevens Road Tract to the
Coordination Duties Bend Urban Growth Boundary(UGB)in accordance with HB 3319.
8. City of La Pine Coordination
• Participate with Property Management and the City of La Pine process to update
and amend the County-owned New Neighborhood comprehensive plan
designations,master plan and implementing regulations.
9. City of Redmond Coordination
• Coordinate on growth management issues,including with Central Oregon
Intergovernmental Council(COIC)on CORE3,a multi-stakeholder regional
1 Current Planning responsibilities are non-discretionary.Local land use decisions are subject to specific deadlines per state law.ORS 215.427.
Category Projects
emergency center,and the City's upcoming East Redmond plan,which will involve
over 1,000 acres of County-owned land.
• Process Conditional Use Permit and Site Plan Review applications for a new
wastewater treatment plant.
• Coordinate on an update of the Airport Safety Zone associated with the Redmond
Airport.
• Support City Staff to modernize the Joint Management Agreement(JMA)and
assist with City-led updates to DCC Title 20(i.e.,UH-10 zone updates).
• Continue to engage the City as a stakeholder in the County's Comprehensive Plan
and TSP updates.
10. City of Sisters Coordination
• Participate in the implementation of Sisters Country Vision Plan and City of Sisters
Comprehensive Plan Update.
11. Transportation Planning
• Process Road Naming requests associated with certain types of development on a
semi-annual basis.
• Coordinate with Oregon Department of Transportation(ODOT)and Parks Districts
on regional trail projects.
12. Sage Grouse Coordination.
13. Housing Strategies.
• Explore options and approaches to address rural housing and homelessness as
allowed under state law.
14. Short Term Rentals
• Prepare a white paper describing methods for regulating short term rentals and
coordinate with the Board on next steps.
15. Dark Skies.
16. Housekeeping Amendments
Code Maintenance • Initiate Comprehensive Plan and/or Zoning Text amendments to comply with and
implement new or revised state laws.
Table 3 lists discretionary zoning text amendments. These are "lower" priority projects, requiring staffing
resources that span 4 to 12 months or longer to complete.
-3-
Table 3—Low Priority Zoning Text Amendments
Category Projects
1. Accessory structures,clarifying concurrent or after primary residence with certain facilt.
2. Applicant initiated plan amendment,zone changes,and/or text amendments.
3. Allow"self-serve"farm stands in Rural residential Exception Areas
4. Code amendments related to the Natural Hazard Mitigation Plan.
5. Establish childcare facilities in industrial zones to implement House Bill 3109(2021).
6. Define family for unrelated persons per HB 2538(Non-familial Individuals).
7. Forest Zone Code—Review for compliance with Oregon Administrative Rule.
8. In conduit hydroelectric generation code amendments.
Zoning Text 9. Lot Line Adjustments and Re-platting.
Amendments 10. Medical Hardship Dwellings—review for consistency with state law.
11. Minor variance 10%lot area rule for farm and forest zoned properties.
12. Outdoor Mass Gatherings update.
13. Repeal Conventional Housing Combining Zone.
14. Section 6409(a)of the Spectrum Act(Wireless Telecommunication Amendments).
15. Sign code to become consistent with federal law.
16. Temporary use of recreational vehicles as dwellings.
17. Title 19,20, 21—Language related to Class I, II,and III road projects as allowed uses.
18. Title 22—Procedures Ord.for consistency with state law and County interpretations.
19. Wetland Regulation Clarification for Irrigation or Artificially Created Wetlands.
IV. DRAFT MOTIONS
1. Move to approve the CDD FY 2023-24 Work Plan as recommended by the Planning Commission;
or
2. Move to approve the CDD FY 2023-24 Work Plan as recommended by the Planning Commission
with the amendments decided by the Board at this meeting.
Attachment:
Draft CDD FY 2023/2024 Work Plan and 2022 Annual Report
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P.O. Box 6005 Code Compliance
Bend, OR 97703 Coordinated Services
www.deschutes.org/cd Onsite Wastewater
(541) 388-6575 Planning
Table of Contents
Introduction 4
Mission Statement 4
Purpose 4
Adoption 4
Elected & Appointed Officials 5
Board of County Commissioners FY 2023-2024 Goals & Objectives 6
Population Growth 8
Budget & Organization 9
Fiscal Issues 9
Operational Challenges 9
Budget Summary 10
Staff Summary 10
Organizational Chart 10
Performance Management 11
2022 Performance Management Results 11
2022 Year in Review 13
2023-2024 Performance Measures By Division 13
Building Safety 13
Code Compliance 13
Coordinated Services 13
Onsite Wastewater 14
Planning 14
Administrative Services 15
Overview 15
2022 Year in Review 15
2023-24 Work Plan Projects 16
Staff Directory 16
Table of Contents
Building Safety 17
Overview 17
2022 Year In Review 17
2023-24 Work Plan Projects 19
Staff Directory 20
Code Compliance 21
Overview 21
2022 Year in Review 21
2023-24 Work Plan Projects 22
Staff Directory 23
Coordinated Services 24
Overview 24
2022 Year in Review 24
2023-24 Work Plan Projects 25
Staff Directory 25
Onsite Wastewater 26
Overview 26
2022 Year in Review 26
2023-24 Work Plan Projects 28
Staff Directory 28
Planning 29
Overview 29
Current Planning 29
Long Range Planning 29
Transportation Planning 29
Floodplain & Wetlands Planning 29
2022 Year in Review 30
2023-24 Work Plan Projects 35
Staff Directory 38
Community Involvement Report 39
Introduction
Community Development Mission Statement
The Community Development Department(CDD)facilitates orderly growth and development in the
Deschutes County community through coordinated programs of Building Safety, Code Compliance,
Coordinated Services, Onsite Wastewater, Planning and education and service to the public.
Purpose
2023-24 Work Plan and 2022 Annual Report highlight the department's accomplishments, goals and
objectives and are developed to:
• Report on achievements and performance.
• Implement the Board of County Commissioners(BOCC)goals and objectives.
• Implement the Deschutes County Customer Service "Every Time" Standards.
• Effectively and efficiently manage organizational assets, capabilities and finances.
• Fulfill the department's regulatory compliance requirements.
• Address changes in state law.
• Enhance the county as a safe, sustainable and highly desirable place to live, work, learn, recreate,
visit and more.
Adoption
The BOCC adopted this report on June 28, 2023, after considering public, stakeholder and partner
organization input and Planning Commission and Historic Landmarks Commission recommendations. The
Work Plan often includes more projects than there are resources available. CDD coordinates with the BOCC
throughout the year to prioritize and initiate projects. Projects not initiated are often carried over to future
years.
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4 CDD FY 2023-24 Work Plan/2022 Annual Report
Elected & Appointed Officials
BOARD OF COUNTY COMMISSIONERS
Anthony DeBone, Chair,January 2027
Patti Adair, Vice Chair,January 2027
Phil Chang, Commissioner,January 2025
COUNTY ADMINISTRATION
Nick Lelack, County Administrator
Erik Kropp, Deputy County Administrator
Whitney Hale, Deputy County Administrator
PLANNING COMMISSION
Jessica Kieras — Chair, Redmond Area, 6/30/26
Nathan Hovekamp —Vice Chair, Bend Area, 6/30/27
Susan Altman — Bend Area, 6/30/24
Open —At Large, 6/30/27
Kelsey Carson —Tumalo,Area, 6/30/27
Toni Williams — South County Area, 6/30/25
Matt Cyrus —Sisters Area, 6/30/26
HISTORIC LANDMARKS COMMISSION
Open — Chair, Unincorporated Area
Open —Vice Chair, Unincorporated Area
Open — Unincorporated Area
Dennis Schmidling — Secretary, City of Sisters, 3/31/24
Christine Horting Jones — Ex-Officio, 3/31/24
Rachel Stemach — Bend Area, 3/31/24
HEARINGS OFFICERS
Gregory J. Frank
Tommy Brooks
Laura Westmeyer
Alan Rappleyea
BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
Dave Thomson — Chair, At Large, 6/30/24
David Green —Vice Chair, At Large, 6/30/26
Rachel Zakem — Secretary, At Large 6/30/26
Wendy Holzman —At Large, 6/30/26
Open — Sisters
Open — La Pine
Open — Redmond
Open — Bend
Mason Lacy —At Large, 6/30/26
Christopher Cassard —At Large, 6/30/24
Emily Boynton —At Large, 6/30/24
Neil Baunsgard — Bend, 6/30/24
Mark Smith —At Large, 6/30/24
5 CDD FY 2023-24 Work Plan/2022 Annual Report
Board of County Commissioners
Mission Statement: Enhancing the lives of citizens by delivering quality services in a cost-
effective manner.
FY 2023-24 Goals & Objectives
Safe Communities(SC): Protect the community through planning, preparedness, and delivery of coordinated
services.
• Provide safe and secure communities through coordinated public safety and crisis management
services.
• Reduce crime and recidivism and support victim restoration and well-being through equitable
engagement, prevention, reparation of harm, intervention, supervision and enforcement.
• Collaborate with partners to prepare for and respond to emergencies, natural hazards and disasters.
Healthy People(HP): Enhance and protect the health and well-being of communities and their residents.
• Support and advance the health and safety of all Deschutes County's residents.
• Promote well-being through behavioral health and community support programs.
• Help to sustain natural resources and air and water quality in balance with other community needs.
• Continue to support pandemic response and community recovery, examining lessons learned to ensure
we are prepared for future events.
A Resilient County(RC): Promote policies and actions that sustain and stimulate economic resilience and a
strong regional workforce.
• Update County land use plans and policies to promote livability, economic opportunity, disaster
preparedness, and a healthy environment.
• Maintain a safe, efficient and economically sustainable transportation system.
• Manage County assets and enhance partnerships that grow and sustain businesses,tourism, and
recreation.
Housing Stability and Supply(HS): Support actions to increase housing production and achieve stability.
• Expand opportunities for residential development on appropriate County-owned properties.
• Support actions to increase housing supply.
• Collaborate with partner organizations to provide an adequate supply of short-term and permanent
housing and services to address housing insecurity.
6 CDD FY 2023-24 Work Plan /2022 Annual Report
Board of County Commissioners
FY 2023-24 Goals & Objectives, Continued
Service Delivery(SD): Provide solution-oriented service that is cost-effective and efficient.
• Ensure quality service delivery through the use of innovative technology and systems.
• Support and promote Deschutes County Customer Service "Every Time"standards.
• Continue to enhance community participation and proactively welcome residents to engage with County
programs, services and policy deliberations.
• Preserve, expand and enhance capital assets, to ensure sufficient space for operational needs.
• Maintain strong fiscal practices to support short and long-term county needs.
• Provide collaborative internal support for County operations with a focus on recruitment and retention
initiatives.
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7 CDD FY 2023-24 Work Plan /2022 Annual Report
UI tioGrort
DESCHUTES COUNTY POPULATION FORECAST
450,000
400,000 392,790
344,542
350,000
308,894
300,000
270,041
250,000 233,537
210,963
198,253
200,000
157,733
150,000
115,367
100,000
74,958
62,142
50,000 23,100 30,442
0 ■ •
1960 1970 1980 1990 2000 2010 2020 2023 2030 2040 2050 2060 2072
This graph provides a snapshot of the County's growth since 1960 and the coordinated 50-year Portland
State University(PSU), Oregon Population Forecast Program, through 2072.
HISTORICAL AND PORTLAND STATE UNIVERSITY FORECAST TRENDS
*AAGR
Geographic Area 2000 2010 2047 2072
2023-2047
Deschutes County 114,827 157,733 1.5% 210,836 298,937 392,790
Bend 52,163 77,010 1.7% 105,794 160,361 225,619
Redmond 15,524 26,508 1.9% 38,059 60,060 82,601
Sisters 961 2,038 3.4% 3,554 7,911 14,881
La Pine 899 1,653 2.5% 2,806 5,129 8,336
Unincorporated 45,280 50,524 0.3% 60,624 65,476 61,352
*AAGR:Average Annual Growth Rate
8 CDD FY 2023-24 Work Plan /2022 Annual Report
Budget & Organization
Fiscal Issues
• Ensure financial stability and sustained high quality services by establishing a financial contingency
plan providing a clear course of action if CDD's reserve funds decline.
• CDD is experiencing a decrease in permitting volume during a period in which there has been
significant staff turnover and increased costs. A short-term challenge will be to navigate this period
of decreasing revenue while focusing on service delivery and staff training and education while
reducing expenditures, where possible.
• CDD is responding to inquiries regarding rural development opportunities. Many of these inquiries
require research and in-depth responses, but do not result in permits and corresponding revenue.
This "non-fee generating" work, a public good, is consuming limited resources to efficiently process a
variety of permits.
Operational Challenges
• Maintaining productivity while experiencing staff turnover resulting in comprehensive training and
development plans for new staff. During 2022, CDD welcomed 11 new staff, internally promoted 8
staff, and ended the year with 14 unfilled positions with 8 of those being removed in early 2023. An
estimated 57% of CDD staff have 5 years or less experience with the department.
• Coordinating with the Human Resources Department to evaluate, propose and implement strategies
to attract and retain staff to meet service demands in a highly competitive market.
• Succession planning for upcoming staff retirements. An estimated 14% of current staff will be eligible
for retirement within the next 6 to 8 years based on length of service.
• Continuing modified business operations including remote work opportunities, dispatching field staff
from home, adherence to ongoing public health and safety measures and continued expansion of
CDD online services and meeting technologies.
• Improving public hearing and engagement strategies with in-person and remote/online participation
opportunities.
• Implementing new laws from the 2023 Legislative Session.
• Processing complex and controversial code compliance cases.
• Addressing affordable housing through collaboration with cities, the County's Property Manager, and
rural land use strategies.
• Continuing improvement of the department's website and other electronic internal and external
services to improve efficiencies and service delivery.
-411111101111010i-
9 CDD FY 2023-24 Work Plan/2022 Annual Report
Budget & Organization
Budget Summary
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Resources $9,927,078 $10,940,808 $11,302,683 $13,932,023 $12,655,385
Requirements $9,927,078 $10,940,808 $11,302,683 $13,932,023 $12,655,385
Staff Summary
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Total FTE's 58.00 65.00 70.00 64.00 64.00
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10 CDD FY 2023-24 Work Plan/2022 Annual Report
Performance Management
CDD is committed to a comprehensive approach to managing performance. The department achieves its
goals and objectives by strategically establishing and monitoring performance measures and by adjusting
operations based on those results. The performance measures allow staff to:
• Address service delivery expectations from the perspectives of CDD's customers.
• Ensure the department fulfills its regulatory compliance requirements.
• Efficiently and effectively manage the organization's assets, capacities and finances; and
• Preserve and enhance the County as a safe, sustainable and desirable place to live, visit, work,
learn and recreate.
The following graphs represent a sample of CDD's performance measures for 2022. For a complete
review of performance measures, please follow this link: https://deschutes.org/cd/.
2022 Performance Management Results
Coordinated Services l Percentage of Applications Submitted Online
7 Building Permit Ready to Issue Turnaround Time 80 (Building Safety and Onsite Wastewater)
69.1%
6 70% 65.5% 67.5%
63.8% 64.0%
5 65% 61.0% 60.3% 60.4% 60.6%
3.8 3.5 60% — — — — — — _
4 I 55% 50.7% 54.5% 53.1
50%
3 2.3 2. 2.3 2.0 45%
2 1.7 1.4 '7 40%
1.5 1.4
.0 35%
1 30%
Jan 2022 Mar 2022 MaV 2022 Jul 2022 sept 2022 Nov 2022
Jan 2022
2022
Mar 2022 MaV Jul 2022 Sept 2022 Nov 2022
t Ready to Issue Turnaround Target Goal-4 Days Average Online Submissions — —Target High-60%— — Target Low-50%
Performance Measure:Achieve a building permit ready to issue turnaround time of4days Performance Measure:Achieve a goal of 50%to 60%of applications submitted online.
or less.
Annual Average of 2.0 Days-Target Achieved Annual Average of 60.4%Submitted Online-Target Achieved
105% Code Compliance 100% Code Compliance
Voluntary Compliance Cases Closed within One Year
100% 98% 96% 90% 87%
95 93% 91%
95% 91%
90% 90% 96% 79% 79
80% 77% 75% 72%
92 70%6%
85% 81 70% 66%
80% 84%
60%
75% 76% 58% 53%
50% 44
70%
65% 40%
Jan 2022 Mar 2022 May 2022 1012022 Sept 2022 Nov 2022 Ian 2022 Mar 2022 MaV 2022 Jul 2022 Sept 2022 Nov 2022
t Voluntary Compliance — — Target-90% 1—Closed Case Turnaround — —Target-85%
Performance Measure:Achieve 90%voluntarycompliance in Code Compliance cases. Performance Measure:Achieve 85%resolution in Code Compliance cases within 12
Annual Average of 90%Compliance-Target Achieved Annual Average of 85%Closed within 1 Year-Target Not Achieved
11 CDD FY 2023-24 Work Plan /2022 Annual Report
Performance Management
2022 Performance Management Results, continued
Building Safety 105, Building Safety
13 Field Inspector Average Stops per Day Inspections Completed Same Day as Requested
12 10.8 11.3
100% 98.1% 98.6%98.0% 98.5% 97.9% 98.2% 98.2% 97.6% 98.8%98.3%98.5%97.0%
Il 10.3 - - - - - - - - - 7 - -- r-
9.7 10.0 9.8 la,
10
8.8 8.5
9 95%
7.8 7.7
8 7.0
7 90%
6 -
5 85%
Jan 2022 Mar 2022 may 2022 Jul 2022 Sept 2022 Nov 2022 lan 2022 Mar 2022 may 2022 Ju1 2022 Sept 2022 Nov 2022
t-Field Insp Ave Stops per Day - -Target Low-6 Stops t%Building Insp Completed On Time - -Target low-90%
- -Target High-10 Stops - - Target High-100%
Performance Measure:Achieve 90%to 100%of inspections completed on same day as
Performance Measure:Achieve an average of 6 to 10 inspection stops per day,per requested.
Onsite Wastewater Onsite Wastewater
16.7 Pre-cover Inspections Comp leted On Time
16.0 New System Permit Issuance Time p p
15.' 105%
100% 100%100% 100% 100% 100% 100%
14.0 124 15.2 100% ■ I - - -
11.6
12.0 -
95% 96%
10.0 9.1 94% 96�0
10.7 90% 6%
8.0 6.9 9.3 9.6 85%
7.9
6.0 80%
4.0 5.0 75%
Jan 2022 Mar 2022 May 2022 Jul 2022 Sept 2022 Nov 2022 )an 2022 Mar 2022 May 2022 lul 2022 Sept 2022 Nov 2022
-t-NewSysPermitIssueTime - -Target-12 Days -t-Pre-CoverInspCompletedOnTime
Performance Measure:Issue new onsite septic permits within 12days of completed app. Performance Measure:Achieve 90%to 100%of pre-cover inspections completed on same
day as requested.
Annual Average of 10.5 Days-Target Within Range Annual Average of 97.9%Completed-Target Achieved
Current Planning 68.3 Current Planning
80.0 Land Use Decisions With Prior Notice 700 Land Use Decision Without Prior Notice
69.3 71.4
70.0 67.460.0
61.6 53.1
57.3
60.0 52.7 51.4 50.0 44.2 43.8
40.7
50.0 40.0 36.•
- - 39.1
40.0 44.0 44(__ __ 3,2
30.0
41.6 32.5
26.0
36.9 30.0 20.0 -
19.7 22.6
20.0 10.0 13.3
Ian 2022 Mar 2022 May 2022 iu12022 $ept 2022 Nov 2022 )an 2022 Mar 2022 May 2022 02022 Sept 2022 Nov 2022
-a-Average Days To Complete - -Target-45 Days -a-Average Days To Complete - -Target-21 Days
Performance Measure:Issue all administrative decisions with notice within 45 days of Performance Measure: Issue all administrative decisions without notice within 21 days of
completed application. completed application.
Annual Average of 51.2 Days-Target Within Range Annual Average of 36.8 Days-Target Not Achieved
12 CDD FY 2023-24 Work Plan/2022 Annual Report
Performance Management
2022 Year in Review
• Invested significant resources in comprehensive training and development plans for new staff.
• Transitioned residential plan submissions to electronic submittals.
• Improved system interoperability of Accela and DIAL software systems by increasing efficiency and
improved service by allowing"real time" document upload.
• Participated in pilot program to test the Oregon ePermitting inspector application
4r
�eT
FY 2023-24 Performance Measures By Division
CDD's 2023-24 performance measures align the department's operations and work plan with BOCC
annual goals and objectives and the County's Customer Service "Every Time" Standards. https://
intranet.deschutes.org/Pages/Customer-Service-Standards.aspx
Building Safety
• Achieve 8-12 inspection stops per day to provide quality service. (BOCC Goal & Objective SD-1)
• Achieve an average turnaround time on building plan reviews of 8-10 days to meet or exceed state
requirements. (BOCC Goal & Objective SD-1)
• Achieve 50-80% of inspections scheduled online. (BOCC Goal & Objective SD-1)
• Achieve 90-100% of inspections completed the same day as requested. (BOCC Goal & Objective SD-1)
• Provide community training opportunities for online application submission to obtain a goal of 70% of
application submittals conducted online. ( BOCC Goal & Objective SD-1)
Code Compliance
• Achieve 90%voluntary compliance in Code Compliance cases. (BOCC Goal & Objective SC-1)
Coordinated Services
• Expand community training opportunities for online application submissions to obtain a goal of 60-70%
of application submittals conducted online. (BOCC Goal & Objective SD-1)
• Achieve structural permit ready-to-issue turnaround time for Coordinated Services of 4 days or less.
(BOCC Goal & Objective SD-1)
13 CDD FY 2023-24 Work Plan/2022 Annual Report
Performance Management
FY 2023-24 Performance Measures By Division, continued
Onsite Wastewater
• Achieve compliance with the Alternative Treatment Technology(ATT) Septic System Operation and
Maintenance (O&M) reporting requirements of 95%to protect groundwater. (BOCC Goal & Objec-
tive HP-3)
• Achieve the issuance of onsite septic system permits within 12 days of completed application.
(BOCC Goal & Objective SD-1)
• Achieve 50% of inspections scheduled online. (BOCC Goal & Objective SD-1)
• Achieve 90-100% of Pre-cover inspections completed the same day as requested. (BOCC Goal &
Objective SD-1)
Planning
• Sustain the issuance of land use administrative decisions with notice within 45 days and without no-
tice within 21 days of completed application. (BOCC Goal & Objective SD-1)
• Address Housing strategies by amending County Code to implement SB 391, Rural Accessory Dwell-
ing Units (ADU). (BOCC Goal & Objectives RC-1 and HP-1)
• Natural Resources:
- Natural Hazards— Develop a work plan to amend the Comprehensive Plan and County Code
requiring defensible space and fire-resistant building materials per SB 762—Wildfire Mitigation.
(BOCC Goal & Objectives SC-3, HP-3, and RC-1)
- Wildlife Inventories—Amend Comprehensive Plan and Zoning Code to incorporate a new mule
deer winter range inventory from ODFW. (BOCC Goal & Objectives HP-3)
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14 CDD FY 2023-24 Work Plan/2022 Annual Report
Administrative Services
Overview
Administrative Services consists of the Community Development Director, Senior Management Analyst, two
Systems Analysts and one Administrative Assistant. The Administrative Services Division provides oversight
for all departmental operations and facilities, human resources, budget, customer services, technology and
performance measures. Analyst staff are responsible for the integration of technology across all CDD
divisions, coordination with the cities as well as providing direct service to the public via application training
and support, web-based mapping, reporting services and data distribution.
2022 Year in Review
✓ Continued remote work options for approximately 50% of staff.
✓ Improved system interoperability of Accela and DIAL software systems by increasing efficiency and
improved service by allowing"real time"document upload.
✓ Completed a reorganization of office spaces and small remodel on CDD's first floor in an effort to better
utilize available square footage.
✓ Implemented process and procedure to invoice non-residential transportation system development
charges (SDCs) in an effort to identify charges due and allow for online payments.
✓ Adopted Unmanned Aerial System (Drones) Policy to establish guidelines for the use of drones to
perform building safety inspections.
✓ Provided addressing services to the City of Redmond on contract.
✓ Published a Community Engagement Center webpage in an effort to provide an opportunity for public
engagement, learn about current projects and post department announcements.
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15 CDD FY 2023-24 Work Plan/2022 Annual Report
•
Administrative Services
FY 2023-24 Work Plan Projects
• Continue to reconfigure Accela to improve code compliance case management and planning land use
module interoperability.
• Continue to participate in a County-led effort to create a county-wide Pre-disaster Preparedness Plan.
• Continue to update CDD's Continuity Of Operation Plan (COOP), as necessary, based on lessons
learned and ensure staff are aware of their roles and responsibilities during an emergency.
• Coordinate with the Human Resources Department to evaluate, propose and implement strategies to
attract and retain staff to meet service demands in a highly competitive market.
• Coordinate with Human Resources to develop a Permit Technician job series.
• Continue to explore and research opportunities to increase CDD's sustainable business practices while
maximizing the efficiency of operations in a cost effective manner.
• Publish CDD's enhanced website which is more customer-centric. Improved content will allow
customers to better understand CDD's policies and procedures and create an improved customer
experience that acts as a guide for understanding the process of development in Deschutes County
while also expanding online application instruction content.
• Implement a new employee onboarding process to acclimate new employees to their role and an exit
interview process for departing staff to learn where department improvements can be made and make
sure the employee feels satisfied about their service.
• Research help desk service software to assist with tracking citizen inquiries and staff responses.
• Expand Code Compliance reporting capabilities.
• Explore redesign of CDD main office lobby in an effort to increase security measures.
Staff Directory
Peter Gutowsky Community Development Director (541)385-1709 Peter.Gutowsky@deschutes.org
Tim Berg Applications System Analyst III (541)330-4648 Tim.Berg@deschutes.org
Ines Curland Applications System Analyst II (541)317-3193 Ines.Curland@deschutes.org
Tracy Griffin Administrative Assistant (541)388-6573 Tracy.Griffin@deschutes.org
Sherri Pinner Senior Management Analyst (541)385-1712 Sherri.Pinner@deschutes.org
16 CDD FY 2023-24 Work Plan/2022 Annual Report
Building Safety
Overview
Building Safety consists of one Building Official, two Assistant Building Officials and fourteen Building Safety
Inspectors. The Building Safety Division administers and implements state and federal building codes
through a process of education and a clear and consistent application of the specialty codes. The division
provides construction plan reviews, consultation and inspection services throughout the rural county and
the cities of La Pine and Sisters. The division also provides services to Lake,Jefferson, Klamath and Crook
counties,the cities of Bend and Redmond, and the State of Oregon Building Codes Division (BCD) on an as-
needed basis.
2022 Year in Review
I Issued 560 new single-family dwelling permits in 2022. The distribution of these new homes for
Deschutes Countys building jurisdiction included:
— Rural/unincorporated areas: 419
— City of La Pine: 70
— City of Sisters: 71
I Completed inspections on major projects such as:
— Healing Reins Therapeutic Riding Center — Two apartment buildings in La Pine
— Commercial Photovoltaic Solar System in Sisters
— Black Butte Ranch Lodge Dining Facility — Lab remodel for Bend Research
— Several Large Custom Homes over 10K sq. ft. . — Two cannabis extraction facilities
— Caldera Springs Pool & Fitness Center — Fifteen aircraft hangars
I Completed major building plan reviews for:
— Leading Edge helicopter facility — Sisters School District Elementary School
— U.S. Forest Service storage building — 15K sq. ft. church building
— 41 K sq. ft. speculative industrial building — Six multi-story apartment buildings in
— Caldera Springs Pool & Fitness Center La Pine and Sisters
— Deschutes Public Library remodels in La Pine — Negus Transfer Station
and Sisters — Aircraft paint booth
I Maintained high levels of customers service, productivity and efficiency while navigating staff turnover
and remote work schedules.
I A Building Safety Inspector III participated on the 2023 Oregon Residential Specialty Code review
committee through the Oregon BCD.
I Coordinated local discussions regarding most recent building code updates.
I Participated in public, community and customer-specific education and outreach efforts such as Oregon
Administrative Rule (OAR) 918-480-0125 Uniform Alternate Construction Standards for mitigation due to
a lack of firefighting water supplies.
I Coordinated with state and county staff to promote and educate customers on how to apply for online
permits and inspections.
I Continued succession planning, cross-training and technology investments to maintain and improve
efficiencies.
17 CDD FY 2023-24 Work Plan /2022 Annual Report
Building Safety
2022 Year in Review, continued
✓ A Building Safety Inspector III was elected to serve as Vice President of the Central Oregon Chapter of
the International Code Council (ICC).
✓ There was an internal promotion for a second Assistant Building Official position.
✓ The Building Safety Director was appointed to Electronic Processes Review Committee by BCD.
✓ Participated in pilot program to test the Oregon ePermitting inspector application.
✓ Implemented the use of drones and other technology to accomplish high risk inspections such as roof
diaphragm nailing, chimney construction, PV solar installations and high lift concrete masonry unit
grouting.
✓ Actively participated in discussions related to:
— SB 762, Wildfire Mitigation, and forthcoming requirements to apply Oregon Residential Specialty
Code (ORSC) 327.4 to new development.
— Newly created requirements for daycare and adult foster care facilities located in private
residential homes.
— Local contractors in regards to the new American Society of Heating, Refrigerating and Air-
Conditioning Engineers (ASHRAE)ventilation requirements.
✓ Provided A-level commercial electrical and plumbing inspections services for the City of Redmond, on
contract.
New Single Family Dwelling Permits Issued
840
775
740
640
569 574
540 523/ 558 560
•
•
•
440 441/
340
240
40
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
18 CDD FY 2023-24 Work Plan/2022 Annual Report
Building Safety
FY 2023-24 Work Plan Projects
• Continue succession planning for future retirements and explore staffing needs such as obtaining
additional certifications to enhance department efficiencies.
• Continue certification cross-training for all new hires to maintain the division's goal of having fully
certified residential inspection staff.
• Continue participation in SB 762, Wildfire Mitigation and the forthcoming process of implementing
additional construction standards to reduce hazards presented by wildfire ORSC R327.4, and/or
defensible space requirements into Deschutes County Code (DCC).
• Continue participation in SB 391 discussions regarding Rural Accessory Dwelling Unit's (ADU's) in
Deschutes County.
• Produce new informational brochures as required by OAR 918-020-0090 to help customers navigate
code changes such as Energy Code and Daycare Facility updates.
• Host Chemeketa Community College Building Inspection Technology students for summer Cooperative
Work Experience program which provides an opportunity to demonstrate the county's customer
friendly, service-oriented approach as a regulatory agency.
• Coordinate with the Human Resources Department to evaluate, propose and implement strategies to
attract and retain staff to meet increasing service demands in a highly competitive market.
• Promote use of video inspections for difficult to access areas, such as, underfloor areas that are
covered.
• Continue participation in CDD's website updates.
----- —-
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19 CDD FY 2023-24 Work Plan/2022 Annual Report
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Staff Directory
Randy Scheid Building Safety Director (541)317-3137 Randy.Scheid@deschutes.org iii
Krista Appleby Assistant Building Official (541)385-1701 KristaAppleby@deschutes.org
Keri Blackburn Building Inspector III (541)388-6577 Keri.Blackburn@deschutes.org .1
Mark Byrd Building Inspector III (541)749-7909 Mark.Byrd@deschutes.org
Rainer Doerge Building Inspector III (541)480-8935 Rainer.Doerge@deschutes.org
Ami Dougherty Building Inspector II (541)385-3217 Ami.Dougherty@deschutes.org
Travis Eggleston Building Inspector I (541)480-8934 Travis.Eggleston@deschutes.org
David Farrin Building Inspector III (541)385-1702 David.Farrin@deschutes.org
Owen Gilstrap Building Inspector III (541)480-8948 Owen.Gilstrap@deschutes.org
John Kelley Building Inspector III (541)797-3582 John.Kelley@deschutes.org
Michael Liskh Building Inspector III (541)280-0342 Michael.Liskh@deschutes.org ill
Brian Moore Building Inspector III (541)385-1705 Brian.Moore@deschutes.org
Aaron Susee Building Inspector III (541)749-7370 Aaron.Susee@deschutes.org
Laurie Wilson Building Inspector III (541)383-6711 Laurie.Wilson@deschutes.org
Nicholas Wood Building Inspector I (541)213-0653 Nicholas.Wood@deschutes.org
20 CDD FY 2023-24 Work Plan/2022 Annual Report
Code Compliance
Overview
Code Compliance consists of four Code Compliance Specialists with one designated as Lead. The program
is managed by the Coordinated Services Administrative Manager and is supported by a law enforcement
deputy from the Deschutes County Sheriffs Office (DCSO) and CDD's operating divisions. The Code
Compliance Division is responsible for investigating code violation complaints to ensure compliance with
land use, onsite wastewater disposal, building and solid waste codes (by contract with the Solid Waste
Department), and provides direct service to the cities of La Pine and Sisters for building code violations
under the Building Safety program. The program's overriding goal is to achieve voluntary compliance. If
necessary, cases are resolved through Circuit Court,Justice Court or before a Code Compliance
Administrative Hearings Officer proceeding. The program continues to adapt to the county's challenges of
growth and diversification, incorporating new measures to ensure timely code compliance.
While voluntary compliance is the primary objective, an ever-growing number of cases require further code
compliance action because of delayed correction or non-compliance. Through the refinement of
departmental procedures for administrative civil penalty, Code Compliance is obtaining compliance from
citations rather than court adjudication, resulting in greater cost recovery. A disconcerting trend is the need
for county abatement in some cases. In abatement, the county corrects the violations. Abatement action is
reserved for matters of chronic nuisance and public health and safety. In response to this trend, Code
Compliance is closely coordinating with other county departments in the development and enactment of
abatement plans.
2022 Year in Review
✓ Received 784 new cases and resolved 731. This is near identical to new and resolved cases from the
previous year.
✓ Designated a lead Code Compliance Specialist and assigned duties.
✓ Analyzed the Code Compliance program in an effort to create efficiencies for case assignment,
management and proceedings.
✓ Revised the Voluntary Compliance Agreement and templates for Pre-Enforcement Notices to improve
communications.
✓ Continued to partner with county departments to resolve difficult cases. Coordination ensures efficient
operations and avoids overlapping efforts, thus allowing staff to conduct a thorough investigation on
behalf of community members.
✓ Implemented staff remote work options and flex schedules for efficiency.
✓ Utilized the designated DSCO deputy for site visits as a safety measure.
✓ Revised method of case assignments to incorporate staff experience and training opportunities.
✓ Implemented post-pandemic remote hearing proceedings and engagement strategies to ensure an
opportunity for citizens to participate.
21 CDD FY 2023-24 Work Plan/2022 Annual Report
Code Compliance
FY 2023-24 Work Plan Projects
• Improve methods of communication with complainants regarding case status and case closure.
• Continue to improve training program for new hires to include staff onboarding and procedural
guidelines.
• Coordinate with DSCO and Risk Management to develop and implement annual field safety classes.
• Coordinate with the Human Resources Department to evaluate, propose and implement strategies to
attract and retain staff to meet service demands in a highly competitive market.
• Coordinate with Solid Waste Department and BOCC to identify a funding source for code abatement
processes.
• In coordination with the Legal Department, explore the creation of policies and procedures related to
discretionary immunity and caps on lien amounts, among other topics.
• Revise online complaint submittal process to include photos, geographic information systems (GIS)and
communication in an effort to improve efficiency and record keeping.
• Update Deschutes County Code (DCC) 1.16 Abatement language to include appeal processes.
• Revise Code Compliance dashboard to include management tools to ensure relevant data is utilized.
• Explore software revisions to improve record keeping and enable collection of court fines and fees.
Annual Cases Opened and Closed
1,240
1,0.10
00
904 893
810 �863
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/763 766---.j52 7 731
574Z
/534
402
/394• 338
202
80
2111-1 2015 2016 2017 2018 2019 2020 2021 2022
— —Opened Cases — —Closed Cases
22 CDD FY 2023-24 Work Plan/2022 Annual Report
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Staff Directory
Scott Durr Code Compliance Specialist (541)385-1745 Scott.Durr@deschutes.org
Carolyn Francis Code Compliance Specialist (541)617-4736 Carolyn.Francis@deschutes.org
Dan Smith Code Compliance Specialist (541)385-1710 Daniel.Smith@deschutes.org
Jeff Williams Code Compliance Specialist (541)385-1745 Jeff.Williams@deschutes.org
23 CDD FY 2023-24 Work Plan/2022 Annual Report
Coordinated Services
Overview
Coordinated Services consists of an Administrative Manager, one Administrative Supervisor, eight Permit
Technicians, one Administrative Assistant, one Administrative Support Specialist and one Administrative
Support Technician. The Coordinated Services Division provides permitting and "front line" direct services to
customers. While coordinating with all operating divisions, staff ensure accurate information is provided to
the public,while minimizing wait times and ensuring the efficient operation of the front counter and online
portal.
2022 Year in Review
✓ Permit Technicians continued to provide exceptional customer service to in-person customers as well as
virtually through the Accela online portal.
✓ Implemented a flexible work schedule for staff.
✓ Implemented an improved phased staff training program including cross division record research and
permitting processes.
✓ Continued to update the Standard Operating Procedures manual which serves as an additional resource
for staff consistency and succession planning.
✓ Revised role of administrative staff to include complex assignments in an effort to increase staff
retention.
✓ Increased electronic permit submittals through public education and outreach to licensed professionals.
Received 60.4% of Building Safety and Onsite Wastewater applications online compared to 49.9% in
2021.
✓ Transitioned residential plans from paper to electronic submittals.
✓ Transitioned residential plans from paper to electronic submittals locations in City of Sisters and City of
La Pine which allowed reallocation of staff resources to the main office in Bend.
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24 CDD FY 2023-24 Work Plan/2022 Annual Report
Coordinated Services
FY 2023-24 Work Plan Projects
• Revise CDD's decommissioning plan process and procedure.
• Revise internal process and procedure for legitimizing unpermitted structures.
• Implement increased safety measures for the front lobby including staff safety training from DCSO.
• Continue to improve efficiencies in permit processes and procedures.
• Coordinate with the Human Resources Department to evaluate, propose and implement a Permit
Technician job series through the creation of a new Permit Technician II classification in an effort to
attract and retain staff to meet service demands in a highly competitive market.
• Continue participation in CDD's website updates.
Office Location & Lobby Hours
117 NW Lafayette Ave, Bend,OR 97703
Monday,Tuesday,Thursday,Friday 8:00 AM-4:00 PM,
Wednesday 9:00 AM-4:00 PM
Staff Directory
Angie Havniear Administrative Manager (541)317-3122 Angela.Havniear@deschutes.org
Jennifer Lawrence Administrative Supervisor (541)385-1405 Jennifer.L.Lawrence@deschutes.org
Robert Graham Administrative Assistant (541)385-3217 Robert.Graham@deschutes.org
Miu Green Permit Technician (541)385-3200 Miu.Green@deschutes.org
Jessie Henderson Permit Technician (541)385-1730 Jessica.Henderson@deschutes.org
Terese Jarvis Permit Technician (541)383-4435 Terese.Jarvis@deschutes.org
Mikaela Watson Permit Technician (541)385-1714 Mikaela.Watson@deschutes.org
Treyson Wayland Permit Technician (541)388-6680 treyson.wayland@deschutes.org
Adam Weisgerber Permit Technican (541)322-7193 adam.weisgerber@deschutes.org
25 CDD FY 2023-24 Work Plan/2022 Annual Report
Onsite Wastewater
Overview
Onsite Wastewater consists of one Onsite Wastewater Manager, two Onsite Wastewater Specialists II, two
Onsite Wastewater Specialists I and one Administrative Assistant. The Onsite Wastewater Division regulates
on-site wastewater treatment systems (septic)to assure compliance with state rules, and monitors
environmental factors for public health and resource protection. They provide site evaluations, design
reviews, permitting, inspections and education and coordination with the Oregon Department of
Environmental Quality(DEQ) for onsite wastewater treatment and dispersal systems. Staff inspects sewage
pumper trucks, reports on the condition of existing wastewater systems, maintains an Operation &
Maintenance (O&M)tracking system, provides the public with information on wastewater treatment systems
and regulations and investigates sewage hazards to protect public health and the environment. Staff are
also engaged in the proactive pursuit of protecting the groundwater in Deschutes County and continue to
work with DEQ on permitting protective onsite wastewater systems in Southern Deschutes County.
2022 Year in Review
✓ Assessed 216 sites for onsite wastewater treatment and dispersal systems, a decrease of 43.5% from
2021, and issued 1,175 permits and authorizations for new and existing onsite treatment and dispersal
systems, a decrease of 21%from 2021. Applications continue to increase in complexity and technical
requirements.
✓ Repaired 223 failing or substandard systems correcting sewage health hazards and protecting public
health and the environment.
✓ Increased electronic permit submittal and inspection scheduling through outreach and education of
customers, particularly licensed professionals. The division received 45.7% of applications online
compared to 43.2% in 2021.
✓ Created Onsite Wastewater Manager classification.
Onsite Permits Issued
2,040
1,840 853
1,640 56�,670-----1,643.-
1,440 --- -_-- -,--
341 1,391
1,240 1,18 '23
1,040 -
926 035
840 810/
640
440 .`
240
40
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
26 CDD FY 2023-24 Work Plan/2022 Annual Report
Onsite Wastewater
2022 Year in Review, continued
✓ Provided eleven property owners in South County with rebates of$3,750 per property for upgrading
conventional onsite wastewater treatment systems to nitrogen-reducing pollution reduction systems.
✓ Provided technical assistance to Terrebonne Sanitary District Formation Committee.
✓ Provided technical assistance for the Tumalo sewer feasibility study.
✓ Verified an estimated 1,500 septic system maintenance contracts for the O&M tracking system.
✓ Coordinated with the City of Bend and DEQ staff regarding the septic to sewer program, and the impact
on homeowners with onsite wastewater systems.
✓ Worked with DEQ on permitting protective onsite wastewater systems in South County. Participated in
dozens of variance hearings for modified advanced treatment systems on severely limited sites.
✓ Coordinated with DEQ staff for a South County groundwater and drinking well sampling event.
✓ Supported and provided technical assistance for Central Oregon Intergovernmental Council applying for
and receiving DEQ Onsite Financial Aid Program (OSFAP)to assist property owners with septic repairs.
✓ Onsite trainees are fully integrated team members knowledgeable about permitting, inspections and
other tasks.
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27 CDD FY 2023-24 Work Plan /2022 Annual Report
Onsite Wastewater
FY 2023-24 Work Plan Projects
• Work with DEQ staff on planning for and funding of long term and regular well sampling events
approximately every 10 years to monitor changes in water quality in the aquifer.
• Participate in the Upper Deschutes Agricultural Water Quality Management Area Local Advisory
Committee.
• Continue to provide financial assistance opportunities to South County property owners to upgrade
conventional systems to nitrogen reducing pollution reduction systems through Nitrogen Reducing
System Rebates and the Neighborlmpact Non-conforming Loan Partnership.
• Review current groundwater protection policies for South County and continue review of variance
applications with DEQ onsite staff to ensure the goals of water resource protection are addressed.
Highest risk areas may require greater scrutiny.
• Prepare for development to occur in the Newberry Neighborhood in La Pine by reviewing financial
assistance programs for groundwater protection efforts. This may include creation of a financial
advisory group process to include community members.
• Continue providing technical assistance support for the Terrebonne Sanitary District formation and
Tumalo sewer feasibility study.
• Coordinate with the Planning Division regarding process or code amendments that could impact onsite
wastewater processes for temporary use permits, hardship dwellings and lot line adjustments.
• Update website information for onsite wastewater and groundwater protection.
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Staff Directory
Todd Cleveland Environmental Health Supervisor (541)617-4714 Todd.Cleveland@deschutes.org
Keoni Frampton Environmental Health Specialist I (541)330-4666 Keoni.Frampton@deschutes.org
Kevin Hesson Environmental Health Specialist II (541)322-7181 Kevin.Hesson@deschutes.org
Lindsey Holloway Environmental Health Specialist I (541)388-6596 Lindsey.Holloway@deschutes.org
Kiley Rucker-Clamons Environmental Health Specialist II (541)383-6709 Kiley.Rucker-Clamons@deschutes.org
Martha Shields Administrative Assistant (541)385-1706 Martha.Shields@deschutes.org
28 CDD FY 2023-24 Work Plan/2022 Annual Report
Planning
Overview
Planning consists of one Planning Director, one Planning Manager, two Principal Planners, two Senior
Planners, two Senior Long Range Planners, one Senior Transportation Planner, six Associate Planners, three
Assistant Planners and one Administrative Assistant. The Planning Division consists of two operational areas:
Current Planning and Long Range Planning. Current Planning processes individual land use applications and
provides information to the public on all land use related issues. Long Range Planning addresses the future
needs of the county through updates to the comprehensive plan, changes to the county code and other
special projects.
Current Planning
Responsible for reviewing land use applications for compliance with Deschutes County Code (DCC) and state
law, including zoning, subdivision and development regulations, and facilitating public hearings with
Hearings Officers and the BOCC. Staff is also responsible for verifying compliance with land use rules for
building permit applications and septic permits; coordinating with Code Compliance to respond to
complaints and monitor conditions of approval for land use permits; performing road naming duties;
providing assistance at the public information counter, over the telephone and via email; and addressing in
the rural county and City of Redmond under contract.
Long Range Planning
Responsible for planning for the future of Deschutes County, including developing and implementing land
use policy with the BOCC, Planning Commission, community and partner organizations. It is in charge of
updating the County Comprehensive Plan and zoning regulations, coordinating with cities and agencies on
various planning projects taking place in the region, including population forecasts with Portland State
University and cities. Staff also monitors and participates in annual legislative sessions, and serves on
numerous local, regional and statewide committees primarily focusing on transportation, natural resources,
growth management and economic development.
Transportation Planning
Provides comments and expertise on land use applications, calculates System Development Charges(SDC's)
as part of land use application review process or upon request; provides comments to the County's Risk
Management Department regarding traffic issues for permitted events; participates in the annual County
Capital Improvement Plan (CIP) process with the Road Department; applies for grants for enhanced bicycle
and pedestrian facilities in coordination with the Bicycle and Pedestrian Advisory Committee (BPAC);
participates in Oregon Department of Transportation (ODOT)funded refinement planning; coordinates road
issues with Bureau of Land Management(BLM)and the United States Forest Service(USFS)for urban
interface plans; and serves on several local and regional transportation committees, most notably BPAC, the
Bend Metropolitan Planning Organization Technical Advisory Committee, and Central Oregon Area
Commission on Transportation Technical Advisory Committee (TAC).
Floodplain & Wetlands Planning
Responsible for providing comments and expertise on land use applications, code compliance, and general
property inquiries that require development,fill, or removal in mapped floodplain and wetland areas. Staff
maintains certification as an Association of State Floodplain Managers (ASFPM) Certified Floodplain Manager
to provide customers with up-to-date and accurate information regarding Federal Emergency Management
Agency(FEMA) regulations, surveying requirements, and construction requirements. Coordination is
frequently required with external agencies including FEMA, US Army Corps of Engineers, Oregon
Department of State Lands(DSL), ODFW, and USFS.
29 CDD FY 2023-24 Work Plan /2022 Annual Report
Planning
2022 Year in Review
✓ Counter coverage averaged 222 customer visits a month compared to 242 in 2021.
✓ Staff responded to 2,757 emails and 2,598 phone call inquiries. This equates to over 229 emails and 217
phone calls per month.
✓ Received 895 land use applications compared to 1,089 in 2021, a decrease of 17.8% over prior year.
✓ The Planning Division received 10 non-farm dwelling applications compared with 22 for 2021.
✓ Twenty(20)final plats were recorded in 2022 or are in the process of being recorded, creating a total of
210 residential lots.
✓ Selected a consultant to lead a major Deschutes County Comprehensive Plan Update process.
Land Use Applications Received
1,240
1,089
1,040 -- /,
941 /J`
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840
784
640 - 8
511
440 463
392
240
40
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
30 CDD FY 2023-24 Work Plan/2022 Annual Report
Planning
2022 Year in Review, continued
Thirteen (13) land use applications were reviewed by Hearings Officers compared to 20 in 2021. They in-
clude:
✓ Thornburg Destination Resort(3) ✓ Plan Amendment Zone Changes from Exclusive
✓ Declaratory Rulings for Initiation of Use of Prior Farm Use to Non Resource Zoning(4)
Approvals (2) ✓ City of Bend Urban Growth Boundary(UGB)
✓ Quasi Judicial Hearings for Land Use Amendment/ HB 4079 (1)
Applications (3)
The BOCC conducted 16 quasi-judicial land use hearings or proceedings, equal to 2021.
✓ Appeals declined for review by the BOCC(3) ✓ Plan Amendment Zone Changes from Exclusive
✓ Improvement Agreements (2) Farm Use to Non Resource Zones
(3)
✓ City of Bend UGB Amendment(1) ✓
Quasi Judicial Hearings for Land Use
✓ Road Name Change (1) Applications (1)
✓ Noise Variances(3)
Ten (10)appeals were filed with the Land Use Board of Appeals (LUBA) in 2022, compared to 11 in 2021:
✓ Oregon Water Resources Department Land Use ✓ Wireless Tower/ ODOT Right of Way
Compatibility Statement/ Quasi Municipal Water v Declaratory Ruling for Tumalo Sewer Expansion
Right
✓ Thornburgh Destination Resort(4)
✓ Private Airstrip
✓ Plan Amendment Zone Change Remand
✓ Template Dwelling
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31 CDD FY 2023-24 Work Plan/2022 Annual Report
Planning
2022 Year in Review, continued
Legislative Amendments
The BOCC adopted:
✓ Psilocybin Time, Place, and Manner(TPM)Amendments—Pursuant to Measure 109, the county adopted
ordinances that impose reasonable TPM regulations on the location and operation of psilocybin
businesses.
Deschutes 2040 Comprehensive Plan Update
Planning staff initiated an 18-month process to update the County's Comprehensive Plan in May 2022. The
initial phases of the project focused on conducting background research to form the technical basis for the
plan update, and collecting community feedback to identify the key issues, goals, and challenges facing the
county for the next 20 years. During the last 7 months, staff accomplished the following:
I Initiated a professional services agreement with the project consultant for an estimated $233,000.
I Received a $5,000 technical assistance grant from Department of Land Conservation and Development
(DLCD)for virtual engagement and software tools.
I Drafted background summaries of existing conditions and projected trends in Deschutes County, which
will ultimately be used as the narrative for Comprehensive Plan Update chapters.
✓ Conducted a community engagement training for staff.
✓ Created a community engagement plan to raise awareness of the project and ensure an inclusive
strategy for outreach.
✓ Conducted the first round of community engagements including four in-person open houses, an online
survey, and over 50 local meetings designed for community groups, stakeholders and residents to come
together and share their thoughts. These meetings resulted in responses from 550 community
members.
✓ Established a project website using a new integrative tool (ArcHub)and utilized social media to spread
awareness of the project website and meetings, resulting in 9,699 post views across a variety of social
media platforms.
✓ Provided two project updates through a Constant Contact email list with 391 subscribers.
✓ Established the Planning Commission as the community advisory body for the project and met six times
to review and discuss the project scope, community engagement plan, and staff edits to the
Comprehensive Plan goals and policies.
32 CDD FY 2023-24 Work Plan/2022 Annual Report
Planning
2022 Year in Review, continued
Grants
Certified Local Government Grant
Planning staff administered an 18-month $11,500 Certified Local Government(CLG) Grant from the State
Historic Preservation Office (SHPO)to assist Deschutes County with its historic preservation programs.
Technical Assistance Grant
In November 2022, DLCD awarded the department a $5,000 Technical Assistance Grant to fund the use of
specialized software tools to assist in virtual outreach for the county's Comprehensive Plan Update.
Transportation Growth Management Grant
Planning staff coordinated with ODOT to execute a $75,000 Transportation and Growth Management(TGM)
Grant to update the Tumalo Community Plan bike/ped/transit elements and implement the rural trails
portion of the Sisters Country Vision Action Plan.
Coordination with Other Jurisdictions, Agencies and Committees
Bicycle and Pedestrian Advisory Committee
BPAC met 12 times, commenting on regional Transportation System Plan (TSP) updates, trail connections
between cities and recreation areas, bicycle and pedestrian safety issues and ODOT projects, among others.
Oregon Department of Transportation (ODOT)
Participated in Baker Road-Lava Butte Multi-use Path and Lava Butte-La Pine Multi-use Path Technical
Advisory Committee(TAC); Baker Road Interchange Area Management Plan TAC; quarterly meetings with
ODOT, Road Department, and cities of Bend and Redmond to review traffic modeling needs; stakeholder
committee for ODOT study on wildlife passages for US 20 between Bend and Santiam Pass; US 20
(Greenwood Ave.) 3rd Street/ Powell Butte Hwy Refinement Plan.
Deschutes River Mitigation and Enhancement Committee
Convened two Deschutes River Mitigation and Enhancement Committee meetings to receive updates from
ODFW and Central Oregon Irrigation District(COID).
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33 CDD FY 2023-24 Work Plan/2022 Annual Report
Planning
2022 Year in Review, continued
Coordination with Other Jurisdictions, Agencies and Committees
City of Bend—Coordinated with City staff regarding:
✓ Bend Airport Master Plan.
✓ Bend UGB Amendment/ HB 4079 /Affordable Housing Project.
✓ Long-term Planning for the Outback Water Filtration Facility.
✓ Bend Metropolitan Planning Organization TAC.
✓ Bend UGB Amendment/ HB 3318/ Stevens Road Tract.
City of La Pine—Coordinated with City staff regarding:
✓ Land use applications for effects on county road system.
✓ Participation with Property Management and the city to update and amend the county owned Newberry
Neighborhood comprehensive plan designations, master plan and implementing regulation.
City of Redmond—Coordinated with City staff regarding:
✓ CORE3—UGB Amendment for dedicated, multi-agency coordination center for emergency operations
and training led by Central Oregon Intergovernmental Council (COIC)
✓ Relocation and expansion of wastewater treatment plant.
✓ Update Airport Safety Zone associated with the Redmond Airport Master Plan Update.
City of Sisters—Coordinated with City staff regarding:
✓ Participation in the implementation of Sisters Country Vision Plan and Sisters Comprehensive Plan.
Deschutes County
✓ Provided updates to BOCC regarding SB 391 Rural ADUs, SB 762 Wildfire Mitigation, wildlife inventories
produced by ODFW, Portland State University(PSU) population updates, short-term rentals,Tumalo
Community Plan update and dark skies project.
•
•
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•
34 CDD FY 2023-24 Work Plan/2022 Annual Report
Planning
FY 2023-24 Work Plan Projects
Development Review
• Respond to phone and email customer inquiries within 48 to 72 hours.
• Issue all administrative (staff) decisions for land use actions that do not require prior notice within 21
days of determination of a complete application.
• Issue all administrative (staff) decisions for land use actions requiring prior notice within 45 days of
determination of a complete application.
• Process Hearings Officer decisions for land use actions and potential appeals to the BOCC within 150
days per State law.
• Continue to improve website accessibility to the public to view records associated with complex land use
applications.
Comprehensive Plan Update
• Amend Comprehensive Plan (Comp Plan 2040)to incorporate new existing conditions, goals and
policies.
• Engage Newberry Country and Terrebonne and residents to determine if community plans, goals, and
policies meet the current and future needs of the area and whether there is an interest and readiness
for area and/or community plan updates.
Natural Resources
• Natural Hazards—Develop a work plan to amend the Comprehensive Plan and County Code requiring
defensible space and fire-resistant building materials per SB 762 (2021, Wildfire Mitigation).
• Natural Hazards—Initiate recommended development code amendments related to the Natural Hazard
Mitigation Plan.
• Wildlife Inventories—Amend the Comprehensive Plan and Zoning Code to incorporate a new mule deer
winter range inventory from ODFW.
• Sage-Grouse—Participate as a Coordinating Agency with the Bureau of Land Management(BLM).
• Dark Skies Update—Revisit County's existing outdoor lighting ordinance and update regulations to
reflect current best practices and technology.
Transportation Growth Management (TGM) Grant
• Amend Comprehensive Plan to incorporate the Tumalo Community Plan update.
• Implement the rural trails portion of the Sisters Country Vision Action Plan.
35 CDD FY 2023-24 Work Plan /2022 Annual Report
Planning
FY 2023-24 Work Plan Projects, continued
Transportation Planning
• Amend Comprehensive Plan to incorporate Transportation System Plan (TSP)
update in coordination with Road Department and ODOT.
• Process road naming requests associated with certain types of development
on a semi-annual basis.
• Coordinate with ODOT and Parks Districts on regional trail projects.
City of Bend Coordination
• Adopt the Bend Airport Master Plan (BAMP) and amend the Countys
Comprehensive Plan and Development Code to implement measures that
allow for a new air traffic control tower and new airport-related businesses.
• Coordinate on growth management issues, including technical analyses
related to housing and employment needs and modernizing Title 19 for the
Deschutes County Jail.
• Process a Plan Amendment and Zone Change to add the Stevens Road Tract
to the Bend Urban Growth Boundary(UGB), in accordance with HB 3318.
City of La Pine Coordination
• Participate with Property Management and the City of La Pine process to V
update and amend the county-owned Newberry Neighborhood -'"
comprehensive plan designations, master plan and implementing t ' -
regulations.
City of Redmond Coordination
• Coordinate on growth management issues, including with Central Oregon \y k_•;�
Intergovernmental Council on CORE3, a multi-stakeholder regional
emergency center, and the Citys upcoming East Redmond plan, which will rJ
involve over 1,000 acres of County-owned land.
• Process Conditional Use Permit and Site Plan Review applications for a new
wastewater treatment plant. `. �;-_=-
• Coordinate on an update of the Airport Safety Zone associated with the f
Redmond Airport �.--
• Support City staff to modernize the Joint Management Agreement and assist
with City-led updates to DCC Title 20 (i.e., Urban Holding-10 zone). r'
• Continue to engage the City as a stakeholder in the Countys Comp Plan 2040
and TSP updates.
City of Sisters Coordination
• Participate in the implementation of Sisters Country Vision Plan and their
Comprehensive Plan Update.
36 CDD FY 2023-24 Work Plan/2022 Annual Report
Planning
FY 2023-24 Work Plan Projects, continued
Growth Management Committees
• Coordinate and/or participate on Deschutes County BPAC, Project Wildfire, and Deschutes River
Mitigation and Enhancement Committee.
Historic Preservation—Certified Local Government (CLG) Grant
• Administer 2023-24 Certified Local Government Grant from SHPO.
Housekeeping Amendments
• Initiate housekeeping amendments to ensure County Code complies with state law.
Housing Strategies
• Amend County Code to implement SB 391, Rural ADUs.
• Amend County Code to repeal Conventional Housing Combining Zone.
• Amend County Code to define family for unrelated persons HB 2538 (non-familial Individuals).
• Explore options and approaches to address rural housing and homelessness as allowed under state law.
Legislative Session (2023-24)
• Initiate Comprehensive Plan and/or Zoning Text amendments to comply with and implement new or
revised state laws.
• Participate in legislative or rulemaking work groups to shape state laws that benefit Deschutes County.
Short Term Rentals
• Prepare a white paper describing methods for regulating short term rentals.
• Coordinate with BOCC on next steps
Zoning Text Amendments
• Accessory structure amendments clarifying it must be built concurrent with or after the establishment of
a primary residence with certain allowed facilities.
• Applicant initiated plan amendment, zone changes, and/or text amendments.
• Allow"self-serve"farm stands in Rural residential Exception Areas
• Comply with House Bill 3109 (2021) pertaining to establishment of childcare facilities in industrial zones.
• Define family for unrelated persons per HB 2538 (Non-familial Individuals).
• Forest Zone Code—Review for compliance with Oregon Administrative Rule.
• In conduit hydroelectric generation code amendments.
• Lot Line Adjustments and Re-platting.
• Medical Hardship Dwellings—review for consistency with state law.
• Minor variance 10% lot area rule for farm and forest zoned properties.
• Outdoor Mass Gatherings update.
37 CDD FY 2023-24 Work Plan/2022 Annual Report
Planning
FY 2023-24 Work Plan Projects, continued
• Repeal Conventional Housing Combining Zone.
• Section 6409(a) of the Spectrum Act(Wireless Telecommunication Amendments).
• Sign code to become consistent with federal law.
• Temporary use of recreational vehicles as dwellings.
• Title 19, 20, 21—Language related to Class I, II, and III road projects as allowed uses.
• Title 22—Procedures Ordinance for consistency with state law and planning department
interpretations.
• Wetland Regulation Clarification for Irrigation or Artificially Created Wetlands.
Staff Directory
Will Groves Planning Manager (541)388-6518 William.Groves@deschutes.org
Anthony Raguine Principal Planner (541)617-4739 Anthony.Raguine@deschutes.or
Jacob Ripper Principal Planner (541)385-1759 Jacob.Ripper@deschutes.org
Brooke Clark Administrative Assistant (541)617-4707 Brooke.Clark@deschutes.org I
Kyle Collins Associate Long Range Planner (541)383-4427 Kyle.Collins@deschutes.org
Dan DiMarzo Assistant Planner (541)330-4620 Daniel.DiMarzo@deschutes.org
Caroline House Senior Planner (541)388-6667 Caroline.House@deschutes.org
Avery Johnson Assistant Planner (541)385-1704 Avery.Johnson@deschutes.org
Haleigh King Associate Planner (541)383-6710 Haleigh.King@deschutes.org
Nicole Mardell Senior Long Range Planner (541)317-3157 Nicole.Mardell@deschutes.orgill
Nathaniel Miller Associate Planner (541)317-3164 Nathaniel.Miller@deschutes.org
Tarik Rawlings Associate Long Range Planner (541)317-3148 Tarik.Rawlings@deschutes.org
—,1111
Peter Russell Senior Transportation Planner (541) 383-6718 Peter.Russell@deschutes.org
Tanya Saltzman Senior Long Range Planner (541)388-6528 Tanya.Saltzman@deschutes.org
Audrey Stuart Associate Planner (541)388-6679 Audrey.Stuart@deschutes.org
Rachel Vickers Associate Planner (541)388-6504 Rachel.Vickers@deschutes.org
Ben Wilson Assistant Planner (541)385-1713 Ben.Wilson@deschutes.org
38 CDD FY 2023-24 Work Plan/2022 Annual Report
Community Involvement Report
2022
Statewide Planning Goal 1, Citizen Involvement, requires cities and counties to create a citizen involvement
program that provides opportunities for community participation in land use planning processes and
decisions.
Land use legislation, policies and implementation measures made by Oregonians nearly 50 years ago
helped shape Oregon's urban and rural environments. Likewise, choices made today will ultimately shape
these areas in the future. Successful land use planning occurs through an open and public process that
provides room for information gathering, analysis and vigorous debate. Deschutes Countys Community
Involvement program is defined in Section 1.2 of the Comprehensive Plan.
This chapter identifies the County Planning Commission as the committee for citizen involvement. It also
contains the Countys Community Involvement goal and corresponding five policies that comply with Goal 1.
This report briefly discusses the noteworthy community involvement actions undertaken by the Planning
Division in 2022. The report is intended to provide county residents and stakeholders with a tool to assess
its effectiveness and offer additional suggestions the County can utilize to ensure that its diverse
communities remain actively involved in land use planning discussions.
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39 CDD FY 2023-24 Work Plan /2022 Annual Report
Community Involvement Report a '
2022
Planning Commission
The PlanningCommission convened 17 times to consider: '• r ti
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✓ Amateur 1(HAM) Radio Facility Text Amendments ., .• ' 1 ;
i.✓ CDD FY 2022-23 Annual Report &Work Plan •
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✓ Dark Skies Update , '; y31' r • ` ,
✓ Deschutes 2040 Meetings: - fj;••� 0,
Comprehensive Plan Update Briefing vi., t', `
Community Engagement Plan Review . •In,
Phase 1 Results Overview and Phase 2 Activities
*Key Planning Issues, Challenges, and Goals .��_
Initial Policy Review ' '
Results of Phase 2 Visioning Activities, and Initial Policy Review
✓ Deschutes County Transportation System Plan 2020-2040 Update . .-,.
•
✓ Joint BOCC/ PC Work Session r
✓ Psilocybin TPM Amendments - •;
✓ SB 391—Rural ADU Text Amendment ;; ,. .. ,
✓ SB 762—Wildfire Hazard Risk Mapping and the Wildland Urban Interface
✓ TGM Grant for Bike/Ped/Transit in Tumalo; Rural trails in Sisters Country '"*, z.„
✓ Tumalo Community Plan �. .-
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✓ Water Resources Discussion Panel '-*`
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✓ Wildlife Inventory Update
40 CDD FY 2023-24 Work Plan/2022 Annual Report
Community Involvement Report
2022
Historic Landmarks Commission
Convened 5 times in 2022 to consider:
✓ Archeological Society of Central Oregon—Introduction
✓ CDD FY 2022-23 Annual Report &Work Plan
✓ CLG Grant Application
✓ City of Sisters Check-In—CLG Grant Projects
✓ Deschutes County 2040—Project Briefing
✓ Field Trip Discussion
✓ HLC Policies and Procedures Manual
✓ Preservation Month 2023
✓ Regional Coordination
✓ Strategic Plan
✓ Updates from Bend and Redmond Historic Landmarks Commission
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41 CDD FY 2023-24 Work Plan/2022 Annual Report
,x01 E S co
BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY,JUNE 14, 2023
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 I www.deschutes.org
AGENDA
MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and
can be accessed and attended in person or remotely, with the exception of any executive session.
Members of the public may view the meeting in real time via YouTube using this link:
http://bit.ly/3mminzy. To view the meeting via Zoom, see below.
Citizen Input: The public may comment on any topic that is not on the current agenda.
Alternatively, comments may be submitted on any topic at any time by emailing
citizeninput@deschutes.org or leaving a voice message at 541-385-1734.
When in-person comment from the public is allowed at the meeting, public comment will also be
allowed via computer, phone or other virtual means.
Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer.
• To join the meeting from a computer, copy and paste this link: bit.ly/3h3oqdD.
• To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the
passcode 013510.
• If joining by a browser, use the raise hand icon to indicate you would like to provide public
comment, if and when allowed. If using a phone, press *6 to indicate you would like to speak and
*9 to unmute yourself when you are called on.
®® Deschutes County encourages persons with disabilities to participate in all
programs and activities.This event/location is accessible to people with disabilities.
mgIf you need accommodations to make participation possible, call (541)388-6572 or
email brenda.fritsvold@deschutes.org.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in-person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.
CONSENT AGENDA
1. Consideration of Board Signature on Document No 2023-368 for 4Peaks 2024 Outdoor
Mass Gathering Permit
2. Consideration of Board Signature on Letter Appointing Nina Dille for service on the
Deschutes River Recreation Homesites #6 Special Road District
3. Consideration of Board Signature on Letter of Thanks to Kyle Shortsleeve for service on
the Deschutes River Recreation Homesites Special Road District#6
ACTION ITEMS
4. 9:10 AM Public Hearing: Deschutes County FY 2023-24 Budget
5. 9:20 AM Public Hearing: FY 2024 Deschutes County Fee Schedule and consideration of
Board adoption
CONVENE AS THE GOVERNING BODY OF THE DESCHUTES COUNTY 9-1-1 SERVICE DISTRICT
6. 9:30 AM Public Hearing: FY 2024 Deschutes County 9-1-1 Service District Fee Schedule
and consideration of Board adoption
CONVENE AS THE GOVERNING BODY OF THE COUNTY EXTENSION AND 4H SERVICE DISTRICT
7. 9:35 AM Public Hearing: FY 2024 Deschutes County Extension and 4H Service District
Fee Schedule and consideration of Board adoption
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
8. 9:40 AM Public Hearing FY 2024 Sunriver Service District Fee Schedule and
consideration of Board adoption
June 14, 2023 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH SERVICE DISTRICT
9. 9:45 AM Public Hearing: FY 2024 Black Butte Ranch Service District Fee Schedule and
consideration of Board adoption
RECONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY
10. 9:50 AM SunWest Builders Change Order No. 1—North County Campus
11. 10:00 AM Community Development Department Fiscal Year 2023-24 Work Plan
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
12. Executive Session under ORS 192.660 (2) (d) Labor Negotiations
ADJOURN
June 14, 2023 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3