2023-254-Minutes for Meeting June 21,2023 Recorded 8/15/2023 Recorded in Deschutes County
Steve Dennison. County Clerk CJ2023-254
Commissioners'Journal 08/15/2023 2:24:10 PM
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1300 NW Wall Street, Bend, Oregon
(541) 388-6570
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
9:00 AM WEDNESDAY June 21, 2023 Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Tony DeBone, Patti Adair and Phil Chang. Also present were Nick Lelack,
County Administrator; Kim Riley,Assistant County Counsel; and Brenda Fritsvold, BOCC Executive
Assistant.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings.
CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT:
• John Heylin advocated for the expansion of the number of commissioners on the
board, saying this would be in the best interest of the community and result in a
more inclusive government with greater diversity. He encouraged the Board to put
this proposal before voters on the next ballot.
Commissioner Chang supported the Board adding this matter to a future meeting
agenda to consider the creation of a charter rule committee. Commissioner Adair
asked that this subject be discussed with the County Administrator in regularly
scheduled individual meetings with the Commissioners.
• Ron Boozell encouraged the County to develop a homNe,energy score program as
the City of Bend has done.
BOCC MEETING JUNE 21,2023 PAGE 1 OF 15
• Avery Grace referred to the proposed camping code and said encampment sweeps
damage relationships with service providers. Adding that ten weeks is insufficient to
connect people to resources which may not yet exist, he urged a comprehensive
solution to houselessness.
• Liz Goodrich objected to sweeps of homeless encampments and said moving
people does not solve the problem. She asked that any removals be paired with
resources and assistance.
Commissioner Adair acknowledged three persons instrumental in securing $15
million from the State for the County's courthouse expansion project, extending
enormous appreciation to Senator Elizabeth Steiner, Representative Vikki Breese
Iverson and Deschutes County Budget Committee Member Judy Trego.
Commissioner Chang expressed appreciation to the County's full delegation of State
representatives and senators who worked hard on this request over the last few
months.
CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda.
1. Approval of Board signature of Document No. 2023-501, a lease with J BarJ Youth
Services for space at the Juvenile Detention Facility to provide program services
2. Approval of Board signature of Document No. 2023-485, a lease with Mosaic
Medical for space at 244 NW Kingwood Avenue in Redmond
3. Approval of Chair signature of an agreement accepting a Community Wildfire Risk
Reduction program grant from the Oregon State Fire Marshal
4. Approval of Chair signature of a Notice of Intent to Award contracts to Oregon
Living With Fire (OLWF) Co-Coordinators
5. Consideration of Board Signature on Letters of Thanks to Maggie Kirby and Dale
Crawford for service on the Deschutes County Planning Commission
6. Consideration of Board Signature on Letter of Thanks to Jeff Mayernik for service
on the Deschutes County Cascade View Estates Special Road District
7. Consideration of Board Signature on letter appointing Denis Sieben for service on
the Deschutes County Cascade View Estates Special Road District
8. Approval of minutes of the June 9, 2023 BOCC Legislative Update meeting
9. Approval of minutes of the May 25, 2023 Budget Committee meeting
BOCC MEETING JUNE 21,2023 PAGE 2 OF 15
CHANG: Move Board approval of the Consent Agenda as presented
ADAIR: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
Commissioner Chang asked for information on how funding from the State Fire
Marshal complements, replaces or expands existing funding for the County's natural
resources office.
Commissioner Adair thanked Maggie Kirby and Dale Crawford for serving on the
Planning Commission.
ACTION ITEMS:
10. Discussion and Board Direction to Address Public Health and Safety
Concerns on County-Owned Land Located in North Juniper Ridge
Deputy County Administrator Erik Kropp introduced the topic of public health
and safety concerns on County-owned land in North juniper Ridge resulting from
homeless encampments. Community Development Director Peter Gutowsky said
the County received a Code enforcement complaint related to unsanctioned
homeless encampments on County-owned property. In responding, the County
found imminent health and safety concerns due to the presence of solid waste,
human waste, and illegal structures with wood-burning apparatus. Gutowsky said
the violations reveal extremely dangerous public health, life and safety
conditions on this 50-acre site.
Commissioner Adair shared she had toured this site in the fall of 2020, at which
time she observed numerous unpermitted buildings where people were burning
wood. She said last year, the Forest Service distributed fire extinguishers to the
encampments.
Kropp summarized a proposed draft mediation plan which would provide a
phased approach to immediately mitigate hazardous and health threats on this
property while providing more time to work with the individuals who reside
there. The draft remediation plan includes outreach to individuals living on the
property to offer services and to explore shelter options. Staff estimates that the
four proposed phases could be accomplished in approximately ten weeks. Kropp
reviewed certain steps such as the establishment of a project team and
BOCC MEETING JUNE 21,2023 PAGE 3 OF 15
development of a communication plan. After all of the encampments are
removed, the property would be cleaned up.
Property Manager Kristie Bollinger emphasized that the remediation plan is in
draft form at this time and would be refined as the project team is established
and work undertaken.
Kropp added that work on property in Redmond which is tied to the DSL land
swap would be placed on hold while Juniper Ridge is addressed. He said the
Juniper Ridge work could be paid either from Fund 090 - Project Development
and Debt Reserve or from the General Fund; staff requests an initial $200,000 for
remediation and associated actions.
Responding to questions, Kropp said the County will contract with a vendor for
the property clean-up, which will start in phase 1.
Commissioner DeBone asked about removal of lower tree limbs on the site,
which would help with fuels reduction and create an open understory. Bollinger
said staff could investigate pricing and possibly add this to the plan in the fall.
Commissioner Chang said while he appreciated the need to address Code
violations and the draft plan is thoughtful in some respects, ten weeks is not a
very long time. He advocated for an efficient use of public funds and said what is
really needed is to offer people wraparound services, sanctioned places to
shelter, and pathways out of homelessness.
Responding to Commissioner Adair, Assistant County Counsel Kim Riley said
because this property is outside of the UGB, it could not be used to host a
sanctioned encampment.
Commissioner Adair listed various County actions to address homelessness,
including Oasis Village, the safe parking program in Redmond, Bethlehem Inn,
and the grant of$1.5 million to the City of Bend, and said Veteran's Village is
expanding its program while J Bari is adding more shelter for juveniles. She said
it is important to address the public health problems at Juniper Ridge as soon as
possible.
Commissioner DeBone added that the County enjoys a vibrant economy and jobs
are available. He agreed that people cannot be allowed to set fires and contribute
to other dangerous situations.
County Administrator Nick Lelack said the proposal is to enter into contracts to
address the immediate public health and safety issues first. He spoke to the
BOCC MEETING JUNE 21,2023 PAGE 4 OF 15
collaborative nature of the efforts that will be made and said staff will provide
regular updates to the Board.
ADAIR: Move to direct staff to implement the remediation plan for County-
owned property located in North Juniper Ridge, provide the County
Administrator discretion to amend the plan as necessary, and
authorize an initial $200,000 for remediation and associated actions,
including the provision of fire extinguishers for each camp
DEBONE: Second
VOTE: ADAIR: Yes
CHANG: (abstained)
DEBONE: Chair votes yes. Motion Carried 2 - 0 - 1
11. Discussion and Possible Board Direction on a Safe Parking Program in
Unincorporated Deschutes County
Deputy County Administrator Erik Kropp said with the passage of House Bill
2006, the County can now operate safe parking programs inside the Urban
Growth Boundary (UGB). These programs generally require the provision of
porta-potties, trash facilities, potable water, and handwashing stations. Kropp
described the safe parking programs of the cities of Bend and Redmond and
reviewed three options for the Board's consideration, as follows:
1. Do not adopt a safe parking program in the unincorporated county;
2. Direct staff to draft a safe parking program code within the UGB and
outside city limits for the Board's consideration; or
3. Direct staff to draft a safe parking program code for the unincorporated
county both within and outside of the UGB which could be accompanied
by an emergency declaration of the Board regarding homelessness.
Commissioner DeBone said some rural churches or other rural properties might
be appropriate sites for a safe parking program. He supported pursuing this use
inside and outside of the UGB, via emergency declaration if necessary.
Commissioner Adair said Bend and Redmond's parking programs are successful.
She referred to an upcoming meeting with Rick Russell who manages the safe
parking program in Redmond and said that program offers 90 days of wrap-
around services to participating persons.
Commissioner DeBone presented a conceptual overview of a possible"Long-
Term Visitor Area (LTVA) Program"which included draft language regarding
participants, rules, facilities, services and enforcement. He suggested
BOCC MEETING JUNE 21,2023 PAGE 5 OF 15
establishing a work group to further develop this concept. The Board was in
consensus to schedule a work session on this concept.
In response to Commissioner Chang, Community Development Director Peter
Gutowsky said staff will substantiate, via GIS mapping, how much land is inside
the UGB and outside of city limits. Commissioner Chang was unsure about
extending this use outside of the UGB without limitation since people need to be
close to services, but supported extending it within one mile of the UGB.
Commissioner Adair agreed and said the vehicles used by campers must be
operable.
Kropp offered to return with two programs for the Board's consideration—one
within the UGB and one within a mile of the UGB.
Assistant County Counsel Kim Riley said the program could be created by Board
order. As such, a public hearing would not be required, but is recommended.
12. Public Hearing to consider amendments to Deschutes County Code to
modify franchise fees for commercial and noncommercial haulers
Solid Waste Incoming Director Tim Brownell explained the proposal to increase
franchise fees for commercial and noncommercial haulers from 3% to 5% to fund
remediation of properties requiring Code compliance efforts. Saying this change
is expected to generate $240,000 annually, Brownell said the increases would be
passed on to customers with the average residential customer paying an
additional $0.60 per month and the average commercial business paying an
additional $6 per month. He concluded that this increase would bring the
County's franchise fees in line with other entities in Deschutes County.
The public hearing was opened at 10:45 am. There being no one who wished to speak,
the public hearing was closed at 10:46 am.
CHANG: Move first and second reading of Ordinance No. 2023-011 by title only
ADAIR: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
Chair DeBone read the title of the ordinance two times into the record.
ADAIR: Move emergency adoption of Ordinance No. 2023-011 amending
BOCC MEETING JUNE 21,2023 PAGE 6 OF 15
Sections 13.24.120 and 13.24.130 of the Deschutes County Code
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
13. Public Hearing: Rate adjustments for waste and recyclables collection and
transfer services
Solid Waste Incoming Director Tim Brownell explained that the reasons for the
proposed rate increases for waste and recyclables collection and transfer
services include higher staff and fuel costs, increased landfill disposal fees and
other greater operational costs associated with these services.
The public hearing was opened at 10:56 am. There being no one who wished to speak,
the public hearing was closed at 10:57 am.
ADAIR: Move approval of Board Order No. 2023-023 to provide for a 12.5%
rate adjustment for waste and recyclables collection services provided
to residents in unincorporated Deschutes County by Wilderness
Garbage and Recycling, Cascade Disposal, Bend Garbage and
Recycling and High Country Disposal
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
CHANG: Move approval of Board Order No. 2023-023 to provide for a 9% rate
adjustment for waste and recyclables transfer services provided to
Deschutes County by Deschutes Transfer Company
ADAIR: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
14. Second reading of Ordinance No. 2023-010 for a Plan Amendment and Zone
Change for approximately 93 acres east of Bend and north of Highway 20
Nathaniel Miller, Associate Planner, reviewed the background of this request which
the Hearings Officer recommended be approved. Following a public hearing on April
BOCC MEETING JUNE 21,2023 PAGE 7 OF 15
5th, the Board voted to approve the application and held first reading of the
ordinance on June 7th
ADAIR: Move approval of second reading of Ordinance No. 2023-010 by title
only
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
Chair DeBone read the ordinance by title only.
ADAIR: Move adoption of Ordinance No. 2023-010 amending Deschutes
County Code Title 23, the Deschutes County Comprehensive Plan, to
change the Comprehensive Plan Map Designation for certain property
from Agriculture to Rural Residential Exception Area, and amending
Deschutes County Code Title 18, the Deschutes County Zoning Map,
to change the Zone Designation for certain property from Exclusive
Farm Use to Multiple Use Agricultural
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
Commissioner Chang reported on a State housing assistance grant program which
may offer the opportunity to investigate ways to advance the future urbanization of
lands on the east side of Bend which are in the process of being rezoned in order to
ensure the highest and best values for property owners while reaping the most
housing possible.
Commissioner DeBone did not support pre-supposing how the owners of private
property should develop their land.
A break was announced at 11:05 am; the meeting reconvened at 1:00 pm.
15. Second Public Hearing and consideration of Resolution No. 2023-029
adopting the Deschutes County FY 2023-24 Budget
Dan Emerson, Budget and Fiscal Planning Manager, reviewed the public hearing
held on this matter on June 14th and the actions taken by the Budget Committee on
May 25th. He referred to adjustments made to the approved budget of
BOCC MEETING JUNE 21,2023 PAGE 8 OF 15
$619,098,853 which increase appropriations by $6,041,975 and bring the total
revised budget to $625,140,828.
The public hearing was opened at 1:04 pm. There being no one who wished to speak, the
public hearing was closed at 1:04 pm.
ADAIR: Move approval of Resolution No. 2023-029 adopting the fiscal year
2023-24 Deschutes County budget in the sum of$625,140,828,
Imposing and categorizing ad valorem property taxes at the tax rate
of$1.2783 per $1,000 of assessed value and appropriating amounts
set forth in the resolution
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
The Board convened as the governing body of the Deschutes County Extension and 4H Service
District.
16. Public Hearing and consideration of Resolution No. 2023-030, adopting the
Deschutes County Extension and 4H Service District FY 2023-24 Budget
Emerson presented a staff report regarding the Budget Committee's action on May
25th which approved the FY 2023-24 Proposed Budget for the Deschutes County
Extension and 4H Service District.
The public hearing was opened at 1:05 pm. There being no one who wished to speak, the
public hearing was closed at 1:05 pm.
CHANG: Move approval of Resolution No. 2023-030 adopting the fiscal year
2023-24 Deschutes County Extension and 4H Service District budget in
the sum of$1,057,228, imposing and categorizing ad valorem
property taxes at the tax rate of$0.0224 per $1,000 of assessed value
and appropriating amounts set forth in the resolution
ADAIR: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
The Board convened as the governing body of the Deschutes County 9-1-1 Service District.
BOCC MEETING JUNE 21,2023 PAGE 9 OF 15
17. Public Hearing and consideration of Resolution No. 2023-031 adopting the
Deschutes County 9-1-1 Service District FY 2023-24 Budget
Emerson presented a staff report regarding the Budget Committee's action on May
25th which approved the FY 2023-24 Proposed Budget for the Deschutes County 9-
1-1 Service District.
The public hearing was opened at 1:07 pm. There being no one who wished to speak, the
public hearing was closed at 1:07 pm.
ADAIR: Move approval of Resolution No. 2023-031 adopting the fiscal year
2023-24 Deschutes County 9-1-1 Service District budget in the sum of
$29,186,666, imposing and categorizing ad valorem property taxes at
the tax rate of$0.3618 per $1,000 of assessed value and
appropriating amounts set forth in the resolution
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
The Board convened as the governing body of the Black Butte Ranch Service District.
18. Public Hearing and consideration of Resolution No. 2023-032 adopting the
Black Butte Ranch Service District FY 2023-24 Budget
Emerson presented a staff report regarding the Budget Committee's action on May
25th which approved the FY 2023-24 Proposed Budget for the Black Butte Ranch
Service District.
The public hearing was opened at 1:08 pm. There being no one who wished to speak, the
public hearing was closed at 1:08 pm.
CHANG: Move approval of Resolution No. 2023-032 adopting the fiscal year
2023-24 Black Butte Service District budget in the sum of$2,754,386,
imposing and categorizing ad valorem property taxes at the tax rate
of$1.0499 per $1,000 of assessed value for operations and $0.6500
per $1,000 of assessed value for local option tax and appropriating
amounts set forth in the resolution
ADAIR: Second
VOTE: ADAIR: Yes
CHANG: Yes
BOCC MEETING JUNE 21,2023 PAGE 10 OF 15
DEBONE: Chair votes yes. Motion Carried
The Board convened as the governing body of the Countywide Law Enforcement District.
19. Public Hearing and consideration of Resolution No. 2023-033 adopting the
Countywide Law Enforcement District (District#1) FY 2023-24 Budget
Emerson presented a staff report regarding the Budget Committee's action on May
25th which approved the FY 2023-24 Proposed Budget for the Countywide Law
Enforcement District (District#1).
The public hearing was opened at 1:10 pm. There being no one who wished to speak, the
public hearing was closed at 1:10 pm.
ADAIR: Move approval of Resolution No. 2023-033 adopting the fiscal year
2023-24 Countywide Law Enforcement District budget in the sum of
$49,043,440, imposing and categorizing ad valorem property taxes at
the tax rate of$1.2500 per $1,000 of assessed value and
appropriating amounts set forth in the resolution
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
The Board convened as the governing body of the Rural Law Enforcement Service District.
20. Public hearing and consideration of Resolution No. 2023-034 adopting the
Rural Law Enforcement District (District #2) FY 2023-24 Budget
Emerson presented a staff report regarding the Budget Committee's action on May
25th which approved the FY 2023-24 Proposed Budget for the Rural Law
Enforcement District (District#2).
The public hearing was opened at 1:11 pm. There being no one who wished to speak, the
public hearing was closed at 1:11 pm.
CHANG: Move approval of Resolution No. 2023-034 adopting the fiscal year
2023-24 Rural Law Enforcement District budget in the sum of
$17,890,891, imposing and categorizing ad valorem property taxes at
the tax rate of$1.5500 per $1,000 of assessed value and
appropriating amounts set forth in the resolution
ADAIR: Second
BOCC MEETING JUNE 21,2023 PAGE 11 OF 15
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
The Board convened as the governing body of the Sunriver Service District.
21. Public hearing and consideration of Resolution No. 2023-035 adopting the
Sunriver Service District FY 2023-24 Budget
Emerson presented a staff report regarding the Budget Committee's action on May
25th which approved the FY 2023-24 Proposed Budget for the Sunriver Service
District.
The public hearing was opened at 1:12 pm. There being no one who wished to speak, the
public hearing was closed at 1:12 pm.
ADAIR: Move approval of Resolution No. 2023-035 adopting the fiscal year
2023-24 Sunriver Service District budget in the sum of$25,178,702,
imposing and categorizing ad valorem property taxes at the tax rate
of$3.3100 per $1,000 of assessed value for operations and $0.4700
per $1,000 of assessed value for local option tax and appropriating
amounts set forth in the resolution
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
The Board reconvened as the governing body of Deschutes County.
22. Public Hearing and consideration of Resolution No. 2023-036, increasing
appropriations within the 2022-23 Deschutes County Budget
Emerson shared numerous end-of-year adjustments to the 2022-23 budget,
including a $5 million increase in the health benefits fund to address increased
claims. He described the consequences of lower transient room tax revenues than
expected.
Kathleen Hinman, Human Resources Director, added that the County is currently
paying claims using contingency funds, and claims costs continue to rise. She shared
efforts to encourage employees to obtain recommended screenings and said more
staff are being prescribed higher cost drugs which do not have alternatives.
BOCC MEETING JUNE 21,2023 PAGE 12 OF 15
The public hearing was opened at 1:19 pm. There being no one who wished to speak, the
public hearing was closed at 1:19 pm.
CHANG: Move approval of Resolution No. 2023-036 increasing appropriations
within the 2022-23 Deschutes County Budget
ADAIR: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
23. 2023 Spay & Neuter Grant Program
Stephanie Robinson, Administrative Analyst, said the County supports spay and
neuter services by offering pet owners the opportunity to make a donation to this
program when they renew a pet's license. These donations, typically supplemented
by general fund, are offered to local non-profit organizations which provide spay
and neuter services for both feral animals and pets whose owners are unable or
unlikely to access or afford the procedure. Grant funds may also be used for
educational or promotional programs focused on encouraging spay and neuter
procedures; the Dog Board reviews and scores grant applications which are then
forwarded to the Board for a final funding decision.
Commissioner Adair said this program is very important and should be continued.
ADAIR: Move to allocate General Fund dollars to support the Spay & Neuter
grant program in 2023 for a total program amount of$10,000,
including the amount currently in the donation fund
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
OTHER ITEMS:
• Assistant County Counsel Kim Riley said a matter involving a LUBA remand of
a land use decision will come before the Board for a public hearing next
week, and advised that the Board act to re-open the record at this time.
ADAIR: Move that the record in Remand File No. 247-23-00398-A(original file
no. 247-21-000881-PA, 882-ZC, LBNW LLC) be presently re-opened in
advance of the public hearing next week on June 28th
BOCC MEETING JUNE 21,2023 PAGE 13 OF 15
CHANG: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried
• Commissioner DeBone reported on a meeting of the Solid Waste Advisory
Committee which included an open house to share information on the four
sites remaining under consideration for a new landfill.
• Commissioner Adair commented on the Firewise meeting earlier this week
and the large amount of debris which has been collected to establish
defensible space. She added that $30,000 remains available for juniper
management.
• Commissioner Chang reported on a forum hosted by City Club last week on
the State's land use planning system and housing, open space and forested
land.
• Commissioner Chang recognized the Juneteenth holiday and its significance.
• Commissioner DeBone announced he will be interviewed by radio station
KBND tomorrow morning.
EXECUTIVE SESSION:
At 1:45 pm, the Board entered executive session under ORS 192.660 (2) (d) Labor
Negotiations.
The Board moved out of executive session at 1:56 p.m. with no action taken.
ADJOURN:
Being no further items to come before the Board, the meeting was adjourned at 1:56 pm.
DATED this `/ rk-- day of it / • 2023 for the Deschutes County Board of
Commissioners.
ANTHONY DEBONE, CHAIR
Mi)Ls_Lik
PATTI ADAIR, VICE CHAIR
BOCC MEETING JUNE 21,2023 PAGE 14 OF 15
ATTEST:
PHIL CHANG, COMMISSIONER
RECORDING SECRETARY
BOCC MEETING JUNE 21,2023 PAGE 15 OF 15
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SUBMIT COMPLETED REQUEST TO
RECORDING SECRETARY BEFORE MEETING BEGINS
BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
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SUBMIT COMPLETED REQUEST TO
RECORDING SECRETARY BEFORE MEETING BEGINS
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BOARD OF
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AGENDA REQUEST & STAFF REPORT
MEETING DATE: June 21, 2023
SUBJECT: Discussion and Board Direction to Address Public Health and Safety Concerns on
County-Owned Land Located in North Juniper Ridge
RECOMMENDED MOTION:
Direct staff to implement the remediation plan for County-owned property located in north
Juniper Ridge, provide the County Administrator discretion to amend the plan as necessary,
and authorize an initial $200,000 for remediation and associated actions.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County received a formal code enforcement complaint for unpermitted land use
(camping), structures, on-site waste disposal, access, wood-burning apparatuses, and solid
waste on County-owned property located in north Juniper Ridge. The complaint resulted in
a Pre-Enforcement Notice from the County's Code Compliance program. The violations
reveal extremely dangerous public health, life and safety conditions. There are a large
number of individuals experiencing houselessness living on the 50-acre site in north
Juniper Ridge.
Due to the state of the encampments, including human and solid waste, sharps, vectors,
unpredictable pets, burned areas including RVs, and other hazards and the associated
risks, it is recommended that a professionally trained and certified environment
remediation contractor be used for cleanup. Opportunities for the contractor to use the
Sheriffs Office work release crews and Community Justice adult out-of-custody work crews
will be used where possible. Also, there may be opportunities for volunteer groups to help
with cleaning up residual and strewn trash throughout the 50-acre footprint. The clean-up
work will be costly. Staff is requesting an initial authorization of$200,000 for remediation
and associated actions, which includes contracted remediation, signage,Jersey barriers,
gates, private patrol, towing, etc.
County staff from several departments have been working on this issue and acknowledge
the sensitivity and difficulties associated with the discussions and potential decisions.
Attached is a draft"Remediation Plan for County-owned Property Located in North Juniper
Ridge."The draft remediation plan provides a phased approach to immediately
mitigate hazardous and health threats, while providing more time to work with the
individuals residing on the 50-acres to vacate the property. The draft remediation
plan includes outreach to individuals living on the property to offer services and to
explore shelter options.
County staff that are working on the County property land exchange with the
Department of State Lands (DSL) would also be play a key role with implementing
the Juniper Ridge Remediation Plan. Due to the large amount of work for both
efforts, if the Juniper Ridge Implementation Plan moves forward, the DSL land
exchange project will be delayed.
Finally, the City of Bend owns property in Juniper Ridge with similar concerns, therefore the
intent is for County and City staff to coordinate efforts. However, the City of Bend will be
responsible to determine how to appropriately respond to the City-owned property.
In addition to approving the remediation plan, staff also seeks Board approval for the
County Administrator to be able to amend the plan as needed, with the understanding that
significant modifications to the plan would return to the Board. If the Board approves the
remediation plan, staff will return to the Board with a contract to hire a certified
environmental contractor. Staff will provide periodic updates to the Board on costs
associated with the remediation plan.
For discussion and direction, staff has identified the following options to pay for the
remediation:
• Fund 090 - Project Development and Debt Reserve. Funds are available, but there
have been discussions about using these funds for real property acquisition
opportunities or investing in the courthouse expansion to decrease the debt load.
• General Fund -although the reserves are at a low level.
BUDGET IMPACTS:
TBD
ATTENDANCE:
Erik Kropp, Deputy County Administrator
Janice Garceau, Health Services Director
Kristie Bollinger, Property Manager
Peter Gutowsky, Community Development Director
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To: Administration and County Counsel
From: Property Management and Health Services
Date: June 1, 2023 (revised)
Re: Proposed remediation plan for County-owned property located in north Juniper Ridge
Summary
In response to the memorandum from Deschutes County Community Development Code Enforcement
Division dated March 31, 2023,titled Unsafe Encampments on County and City of Bend Owned
property,the following is a proposed mitigation plan with timeline to address the issues as outlined.
Creating a comprehensive and executable plan to evaluate/assess individuals residing in the
encampments, and coordinate waste cleanup and security,will allow for a more thoughtful and strategic
phased approach to a difficult and potentially volatile situation,than simple removal of individuals
would allow. It should be noted that to achieve the best possible outcome, identifying a continuum of
appropriate alternative places for individuals to go would be a best practice.
It is important to note that this plan was not drafted in accordance with the General Administrative
Policy GA-23,titled Removal of Unsafe Encampments Located on County-owned Property,which was
memorialized with the intent to address problem encampments on a much smaller scale with focus on
the removal of personal property, not individuals themselves. Because of the number of individuals
(between 150 to 200 estimated including adjacent City-owned property),scale of hazards, human and
solid waste within the 50-acres,the vulnerability of the individuals currently living at the location, and
the lack of adequate alternative locations,this plan has been drafted to provide a phased approach to
mitigate immediate hazardous and health threats to the encampments,community and environment,
while attempting to address human need at the location.This will be achieved by:
1) Phase I includes cleanup of human waste, mitigating reoccurrence by providing portable toilets,
handwashing stations and potable water, mitigating sharps,voluntarily ceasing use of wood
burning stoves and open flame fires,voluntary removal of make-shift shelters,cleanup of
abandoned/burned out encampments,and determine process to remove individuals who do
not voluntarily leave
2) Phase II to include individuals voluntarily vacating the property by a determined date,continued
monitoring and cleanup of human waste and solid waste, preparation for how best to address
individuals who do not voluntarily leave
3) Phase III continued preparation for individuals who do not voluntarily leave, removal of
abandoned personal property, continued monitoring and cleanup of human and solid waste
4) Phase IV includes removal of individuals still remaining,final removal of personal property,final
cleanup and property closure
1
5) Securing the property along west and south property lines(and potentially a portion along the
east property line)will start during phase I and continue through phase IV
Note: If individuals do not leave voluntarily by a determined date,the County may be required
to acquire a court order with writ of assistance to engage the Sheriff's Office for enforcement.
It is estimated that this phased approach may be executed through phase IV in approx. 10-weeks.The
notifications(further explained below),will include a 6-week period from the date of the initial notice
for individuals to voluntarily leave the property.The purpose of this timeframe is to provide adequate
notice to individuals who will need to find another place to live,as well as an opportunity for Deschutes
County Health Service's HOST team and/or other outreach/service providers to assess individuals and
connect people to services and shelter when possible.
In order for this plan to be executable and effective, and have integrity in the process, a level of
authorization and autonomy must be provided to the project team.This should consist of executing the
plan in final form—including timeline and funding.
Deschutes County Health Services and the Coordinated Houseless Response Office intend to contribute
$15,000 each towards this project. Note, both indicated that the funds may only be expended to help
individuals being displaced.
Project Team
A project team will need to be assembled to further refine this draft plan,costs associated,timeline, and
to execute accordingly.This may include staff from Health Services, Coordinated Houseless Response
Office,Administration, County Counsel,Sheriffs Office, Community Development, Property
Management and other departments,along with community service providers as identified.
To protect relationships and maintain activities within appropriate Department roles and
responsibilities,the Project Team should comprise two distinct operational sub-units/teams including 1)
Encampment Mitigation Team and 2)Services and Supports Team.This will allow enforcement
communication and activities,clean-up and disposal of personal belongings not to become associated
with those staff and/or volunteers deployed to the area during the timeline to support the unhoused
persons impacted by the closure.This is critical to maintaining trust and connection with a vulnerable
population and minimizing the risk of service disruption.
Communication (Primarily assigned to Mitigation Team)
Due to the scale of this project and the far-reaching impacts, it is recommended that a complementary
communication plan is developed to ensure clear County curated messages are drafted and distributed
accordingly. Recommendations include, but are not limited to,
1. BOCC/Administration to provide press release to greater community concerning pending
project.
2
2. Mitigation team to draft initial notice with a specific property closure date to encampments and
community service providers to outline the issue and an overview of the process to restore the
property through the removal of human and solid waste,structures,vehicles and RVs,and
individuals and associated personal property.
3. Mitigation team to draft second notice of property closure with determined date.
4. Any other focused or broadly structured communication,TBD.
Funding/Cleanup(Primarily assigned to Mitigation Team and coordinated with Services&Supports
Team to address individuals who may need help packing or planning for belongings)
It should be recognized and understood that it will be costly to displace a significant number of
individuals and to execute a comprehensive cleanup that spans 50-acres. Due to the state of the
encampments including human and solid waste, sharps, vectors, unpredictable pets, burned areas
including RVs and other hazards and the risks associated, it is recommended that a professionally
trained and certified environment remediation contractor is utilized for cleanup.
Opportunities to partner with the environmental contractor to also utilize the Sheriff's Office adult out-
of-custody work crews and/or work release crews will be further explored.
Once individuals vacate the encampments and the majority of the cleanup has been completed,there
may be an opportunity for volunteer groups to help with cleaning up residual and strewn trash
throughout the 50-acre footprint.
City of Bend(Assigned to County&City Administration)
It is recognized the City has or will be receiving a code enforcement violation from Deschutes County
Community Development's Code Enforcement Division on one to three parcels east of and adjacent to
the County-owned property.To reduce the likelihood of encampments being"pushed"to the City's
property or vice versa, both agencies must collaboratively plan and develop timelines to help ensure
effective property closures.
People(Primarily assigned to Services&Supports Team)
An assessment team will need to be assembled to conduct outreach and connect individuals within the
encampments with services and shelter when at all possible.This will help those being displaced stay
connected with behavior and physical health support throughout the process.
This team may include Health Services HOST team and/or other service providers as available and
willing.
Signage(Assigned to Mitigation Team)
3
At the time the initial property closure notice is distributed to the encampments,temporary signage will
be posted on site.Additionally, prior to property closure, permanent signage will be posted as well.
1. Temporary corrugated plastic signage posted at access points on US97(exit side only) and
throughout 50-acres that includes specific points from the initial property closure notice, key
dates of when all persons must clear the area, personal property and vehicles must be removed
from the property and when access points will be closed.
2. New permanent signage posted the property is closed.
Note:Specific signage language will be vetted with County Counsel.
Security (Assigned to Mitigation Team in collaboration with County and City Administration and Law
Enforcement Agencies)
Securing the property during the execution of this plan and ongoing will be problematic.There has been
discussion of whether the property should be secured by use of fencing to help 1) deter individuals
reentering the encampment areas and 2)eliminate activity in the future. Because fencing is often
vandalized and/or stolen, it is not the most effective way to secure a property. In this case,the
recommended action is to fortify the west property line parallel to US97 and the south property line
parallel to Ft.Thompson Road by use of concrete Jersey barriers and locked gates installed at certain
access points,along with private security patrols.
Note:A portion of the east property line may also require similar action.
In addition to concrete Jersey barriers and gates, it is recommended to contract with a private security
firm to patrol at a minimum of once daily to help ensure new encampments are not established during
the phased property closure. It is anticipated that the initial need would continue through week 10,then
taper off to possibly 2-3 times per week until a later date TBD.
1. As a rough comparison to installing permanent chain link fencing,the City of Redmond is
undertaking a fencing project to secure a 60-acre portion of the airport's runway protection
zone.The project area is roughly 8,250 feet at a cost of$800,000 or$97/per foot. Using this
same price per foot to determine the cost to install chain link fencing around the perimeter of
the County's property of+/-7,800 feet would equate to roughly$756,600.
2. The following is rough costs associated with 6'temporary chain link panels to secure the entire
perimeter of the County-owned property,
a. 6-month rental
i. $4.29/foot or$33,462
ii. Plus setup costs of roughly$1.00/foot or$7,800
iii. Additional setup fees may apply because of the remote nature of the property
iv. Total approx.cost$41,262
4
b. 12-month rental
i. $5.79/foot or$45,162
ii. Plus setup costs of roughly$1.00/foot or$7,800
iii. Additional setup fees may apply because of the remote nature of the property
iv. Total approx.cost$53,000
3. Rough estimated costs to secure the west and south property lines includes,
a. installing approx. 150 concrete Jersey barriers at roughly$200/each for a total of
$30,000
b. installing two robust gates for roughly$5,000
Phased Timeline
Phase I
1. Establish project team (week 1)
2. Develop communication plan (week 1)
3. Project team to refine project plan (week 1)
4. Coordinate with the City of Bend and other partners as identified (week 2)
5. Draft and distribute initial notice with property closure date to encampments, community
service providers and other partners (week 2)
6. Deploy assessment team to connect individuals to services and shelter as available(weeks 2-10)
7. Install temporary signage (week 2)
8. Address immediate health risks by:
9. Contractor cleanup of human waste(week 2-3)
10. Deploy portable toilets, handwashing stations and potable water(week 2-3)
11. Deploy dumpsters
12. Voluntary cleanup efforts by deploying dumpsters (week 2-10)
13. Voluntary ceasing use of wood burning stoves and open flame fires (week 2)
14. Voluntary removal of make-shift shelters(week 2)
15. Voluntary vacating property(weeks 2-10)
16. Start installation of concrete Jersey barriers (weeks 2-8)
a. This will lead to closing access from US97 with the exception of the access point near
mile marker 132 remaining open through final phase
17. Determine process to remove individuals who do not voluntarily leave (weeks 2-3)
Phase II
1. Continued assessment to connect individuals to services and shelter as available (weeks 2-10)
2. Monitor and continued cleanup of human waste (weeks 2-10)
3. Cleanup of abandoned/burned out encampments (weeks 2-10)
4. Cleanup/removal of abandoned/burned out vehicles and RVs (weeks 2-10)
5
5. Install permanent signage(week 4)
6. Continued installation of concreate Jersey barriers(weeks 2-10)
7. Preparation for individuals who do not voluntarily leave (weeks 3-5)
Phase III
1. Continued assessment to connect individuals to services and shelter where possible (weeks 2-
10)
2. Continued preparation for individuals who do not voluntarily leave(weeks 3-5)
3. Initial removal of personal property(weeks 3-6)
a. Photograph, bag and tag personal property and store at storage facility for 45-days from
date of removal
4. Continued cleanup of solid waste(weeks 2-10)
5. Continued cleanup/removal of abandoned/burned out vehicles and RVs(weeks 2-10)
6. Installation of gates,which will remain open until posted closure date(weeks 6-10)
Phase IV
1. Removal of individuals remaining on property(weeks 8-10)
2. Final removal of personal property(weeks 6-10)
a. Photograph, bag and tag personal property and store at storage facility for 45-days
3. Final cleanup(weeks 6-10)
4. Property closure(week 10)
5. Gates locked (week 10)
Rough Estimated Costs for 10-week Timeline
To execute the proposed plan to include but not limited to, deploying portable toilets, handwashing
stations and potable water station,temporary and permanent sign,concrete Jersey barriers and gates,
security/patrol, bio-hazard and solid waste removal, and vehicle and RV remove,the estimated cost is
$150,000 to$300,000.
6
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a G2aBOARD OF
-... . COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: June 21, 2023
SUBJECT: Discussion and Possible Board Direction on a Safe Parking Program in
Unincorporated Deschutes County
RECOMMENDED MOTION:
Provide staff direction.
BACKGROUND AND POLICY IMPLICATIONS:
The cities of Bend and Redmond have implemented Safe Parking programs to allow for
limited overnight parking for people experiencing homelessness. At the direction of the
Board of County Commissioners, County staff has explored the possibility of the County
adopting a safe parking in the unincorporated County.
City of Bend's Safe Parking Program
The City of Bend's Safe Parking Program has two levels: overnight camping (up to three
vehicles) and transitional overnight parking accommodation (up to 6 vehicles). Key
elements of each level are listed below.
• Overnight Camping
o Property owner/lessee must provide access to sanitation, including a
bathroom, hand washing facilities, and trash disposal.
o No formal City authorization required.
o Property must be leased or owned by a business, non-profit, or public
entity.
• Transitional Overnight Parking Accommodation
o Property owner/lessee must provide a plan and provide access to
sanitation, including a bathroom; hand washing facilities; trash
disposal; supervision, and policies on who can stay, how long, and
what hours.
o Notice of an application to neighboring property owners.
o Applicants need to accept liability and demonstrate insurance
coverage acceptable to the City.
o Individual residential property owners are not eligible to participate.
o This program requires case management or supervision.
o Applications are processed administratively, not through land use.
o City Manager approves/denies applications.
City of Redmond's Safe Parking Program
The City of Redmond's program is limited to properties operated by a religious institution,
non-profit, public, or commercial entity, and not currently used for residential use. Other
key elements include the following:
• The property owner/lessee applies for and receives approval from the Community
Development Department.
• The property owner/ lessee accepts liability and demonstrates insurance coverage.
• Limited to up to six vehicles.
• Property owner/lessee makes available on the premises sanitary facilities, including
a restroom, handwashing facility, and trash disposal.
• Reasonable policies that set out what supervision will be provided.
Deschutes County Options
With the passage of House Bill 2006 (2021), Deschutes County is able to create a Safe
Parking program inside an Urban Growth Boundary(UGB). At this point, there are differing
opinions if state land use allows safe parking in the unincorporated county outside of
UGBs. Staff is seeking Board direction on whether to propose a safe parking program code
for the unincorporated county and has identified the following options:
1. Status quo - do not adopt a safe parking program in the unincorporated county.
2. Draft a safe parking program code within UGBs and outside city limits and bring
back to the Board for discussion and consideration.
3. Draft a safe parking program code for the unincorporated county both within and
outside of UGBs. This could be accompanied with an emergency declaration by the
Board of County Commissioners regarding homelessness.
BUDGET IMPACTS:
TBD
ATTENDANCE:
Erik Kropp, Deputy County Administrator
Deschutes County
Long-Term Visitor Area(LTVA)Program
**DRAFT** 6-12-23
CONCEPTUAL OVERVIEW
1. Purpose
• The purpose of this program is to designate a place for people to be able to camp on public land,
while promoting environmental stewardship,mutual respect,and responsible use of the County's
natural resource
2. Area
• The BOCC will formally designate County land designated for the LTVA
• County staff will mark the land as LTVA and post signs
• Only people with an LTVA permit may be in the LTVA area from dusk to dawn
• LTVA permits will be limited to XXX number per acre
3. Participants
• Must apply for a permit and agree to terms
o Agree to follow the rules
o Indemnify the County and hold the County harmless
• Must be at least 18-years old
4. Rules
• No illegal activity
• No littering
• No dumping sewage,gray water,or garbage on the ground
• Permit is valid for X-months
• Cars and RVs are allowed,but must be operable
• No structures
• Tents are allowed
5. Facilities,provided by the County(or through contract)
• Porta-potties
• Trash bins
• Potable water
• Hand washing stations
• Designated parking area for service provider visits
6. Services
• Shower truck?
• HOST
• Mosaic,Xxxxx,yyyyy
7. Enforcement
• The Sheriff's Office will periodically patrol the LTVA.
• County will have a staff person(through a temporary employment agency)to monitor LTVA and
check permits XXX hours per week.
RULES
1. Purpose
The purpose of this program is to a place for public land camping,while promoting environmental
stewardship,mutual respect, and responsible use of the County's natural resource.
2. Permit Requirements
A no-cost permit is required to use a LTVA
3. Permit Transfers
You may not reassign or transfer your permit.
4. Permit Revocation
An authorized agent of Deschutes County may revoke your LTVA permit if you violate any local, state,
or federal law or the rules of the LTVA program.
5. Unoccupied Camping Units
Do not leave your LTVA camping unit or campsite unoccupied for a period of greater than five days
unless an authorized agent of Deschutes County approves in advance.
6. Parking
For your safety and privacy,you must maintain a minimum of 15 feet of space between camping areas.
7. Removal of Wheels and Campers
Campers,trailers, and other dwelling units must remain mobile. Wheels must remain on all wheeled
vehicles.You may set trailers and pickup campers on jacks manufactured for that purpose.
8. Quite Hours
Quiet hours are from 10 p.m. to 6 a.m.
9. Noise
Audio devices and motorized equipment, including generators, in a manner that makes unreasonable
noise is prohibited.
10. Access
Do not block roads or trails commonly in public use with parked vehicles,rocks, wooden barricades,or
by any other means.
11. Structures and Landscaping
FY24 Budget Adoption Recommended Motions
June 21, 2023
15. Deschutes County FY24 Budget Adoption
I move to approve resolution 2023-029 adopting the fiscal year 2023-24 Deschutes County budget
in the sum of$625,140,828, imposing and categorizing ad valorem property taxes at the tax rate of
$1.2783 per$1,000 of assessed value and appropriating amounts set forth in the resolution.
16. Deschutes County Extension and 4H Service District FY24 Budget Adoption
I move to approve resolution 2023-030 adopting the fiscal year 2023-24 Deschutes County
Extension and 4H Service District budget in the sum of$1,057,228, imposing and categorizing ad
valorem property taxes at the tax rate of$0.0224 per$1,000 of assessed value and appropriating
amounts set forth in the resolution.
17. Deschutes County 9-1-1 Service District FY24 Budget Adoption
I move to approve resolution 2023-031 adopting the fiscal year 2023-24 Deschutes County 9-1-1
Service District budget in the sum of$29,186,666, imposing and categorizing ad valorem property
taxes at the tax rate of$0.3618 per$1,000 of assessed value and appropriating amounts set forth
in the resolution.
18. Black Butte Service District FY24 Budget Adoption
I move to approve resolution 2023-032 adopting the fiscal year 2023-24 Black Butte Service
District budget in the sum of$2,754,386, imposing and categorizing ad valorem property taxes at
the tax rate of$1.0499 per$1,000 of assessed value for operations and $0.6500 per$1,000 of
assessed value for local option tax and appropriating amounts set forth in the resolution.
19. Countywide Law Enforcement District (District#1) FY24 Budget Adoption
I move to approve resolution 2023-033 adopting the fiscal year 2023-24 Countywide Law
Enforcement District budget in the sum of$49,043,440, imposing and categorizing ad valorem
property taxes at the tax rate of$1.2500 per $1,000 of assessed value and appropriating amounts
set forth in the resolution.
20. Rural Law Enforcement District (District#2) FY24 Budget Adoption
I move to approve resolution 2023-034 adopting the fiscal year 2023-24 Rural Law Enforcement
District budget in the sum of$17,890,891, imposing and categorizing ad valorem property taxes at
the tax rate of$1.5500 per $1,000 of assessed value and appropriating amounts set forth in the
resolution.
21. Sunriver Service District FY24 Budget Adoption
I move to approve resolution 2023-035 adopting the fiscal year 2023-24 Sunriver Service District
budget in the sum of$25,178,702, imposing and categorizing ad valorem property taxes at the tax
rate of$3.3100 per$1,000 of assessed value for operations and $0.4700 per$1,000 of assessed
value for local option tax and appropriating amounts set forth in the resolution.
CMG
I BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: June 21, 2023
SUBJECT: 2023 Spay & Neuter Grant Program
RECOMMENDED MOTION:
Determine specific amount of general fund dollars to support this grant program in 2023.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County's Dog License and Pet Identification Application forms provide an
opportunity for residents to make a voluntary donation to support spay and neuter
services. These donations, typically supplemented by general fund, are offered to local
non-profit organizations, which provide spay and neuter services in Deschutes County for
both feral animals and pets whose owners are unable or unlikely to access or afford the
procedure. Grant funds may also be used for educational or promotional programs
focused on encouraging or expanding spay and neuter procedures in Deschutes County.
To be eligible for the program, applicants must be designated by the Internal Revenue
Service as a 501(c)3 tax-exempt organization, located in Deschutes County and able to
certify that grant proceeds will be used to support services benefiting Deschutes County
residents.
The table below shows the last five years of contributions as well as total grant awards
offered.
2017-18 2018-19 2019-20 2020-21 2021-22
Dog License contribution $5,516 $5,107 $5,215 $6,056 $4,821
General Fund contribution $6,984 $7,893 $4,785 $6,944 $6,179
Total amount offered $12,500 $13,000 $10,000 $13,000 $11,000
Number of grant recipients 3 2 4 6 5
Also attached to this staff report is the draft news release regarding the solicitation as well
as the Spay and Neuter Grant application form.
BUDGET IMPACTS:
Historically, the Spay & Neuter Grant program has utilized funds from the dog license
donation fund with any additional funding supplemented by the general fund. The general
fund impact will be the total amount of grant funds available for spay and neuter(as
determined by the Commissioners) less the balance of the donation fund at the end of FY
2023. As of Tuesday, May 30, the dog license donation fund holds $3,584.15.
ATTENDANCE:
Stephanie Robinson, Administrative Analyst
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MEDIA RELEASE
MEDIA CONTACT:
Stephanie Robinson, 541-330-4627
June 26, 2023
Deschutes County Spay and Neuter Grant Program
Solicitation for Applications Open
Deschutes County is soliciting applications for grants to local non-profit organizations which provide
and/or promote spay and neuter services. A total of$ is available for multiple grant awards.
Applications must be received in the Deschutes County Department of Administrative Services no later
than 12:00 p.m. on Monday,July 17, 2023.
The County's Dog License and Pet ID Applications provide an opportunity for residents to make a
voluntary donation to support spay and neuter services. These donations, which are periodically
supplemented by additional funds authorized by the Board of County Commissioners, are offered to
local non-profit organizations which provide spay and neuter services in Deschutes County for pets
whose owners are unable to access or afford the procedure. Grant funds may also be used for
educational or promotional programs focused on encouraging or expanding spay and neuter
procedures in Deschutes County.
To be eligible for the program, applicants must be designated by the Internal Revenue Service as a
501(c)(3)tax-exempt organization, located in Deschutes County, and able to certify that grant proceeds
will be used in support of Deschutes County residents.
Applications will be evaluated based on several criteria, including organizational stability, connection to
grant funding objectives, and ability to leverage the grant funds to access other financial support.
Application forms are available to download from the County's website at
https://www.deschutes.org/bcc/page/grant-opportunities or may be requested by email to
stephanie.robinson@deschutes.org. Applications must be submitted electronically by attaching the
completed application form and attachments to an email addressed to
stephanie.robinson@deschutes.org.
Completed applications must be received in the Deschutes County Department of Administrative Services
no later than 12:00 p.m. on Monday,July 17, 2023. Late or incomplete applications will not be considered.
###
1300 NW Wall Street Bend, Oregon 97703
(541)388-6565 admin@deschutes.org www.deschutes.org
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ADMINISTRATIVE SERVICES
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Deschutes County Spay and Neuter Grant Program
2023
Deschutes County is soliciting grant applications from local non-profit organizations that
provide or promote spay and neuter services. A total of$ is available for multiple grant
awards. Applications must be received by Monday,July 17, 2023 at 12:00 p.m.
In November 2007, Deschutes County Dog License and Pet ID Applications were revised to
allow a voluntary donation to support spay and neuter services. Each year, these
donations, periodically supplemented by additional funds authorized by the Board of
County Commissioners, are offered to non-profit organizations which provide spay and
neuter services in Deschutes County for pets whose owners are unable to access or afford
the procedure. Grant funds may also be used for educational or promotional programs
focused on encouraging or expanding spay and neuter procedures in Deschutes County.
To be eligible for the program, applicants must be designated by the Internal Revenue
Service as a 501(c)(3) tax-exempt organization, located in Deschutes County, and able to
certify that grant proceeds will be used in support of Deschutes County residents.
Applications will be evaluated based on several criteria, including organizational stability,
connection to grant funding objectives, and ability to leverage the grant funds to access
other financial support.
The deadline to submit an application is 12:00 p.m. on Monday,July 17, 2023 and grants
are expected to be awarded by the end of August. Completed applications must be
received in the Deschutes County Department of Administrative Services by the
stated deadline. Late or incomplete applications will not be considered.
Completed applications must be sent electronically to
Stephanie.robinson@deschutes.org.
Deschutes County Spay and Neuter Grant Application
2023
A complete application will consist of the following:
1. This cover sheet, signed and dated.
2. Narrative responses to the questions which appear at the end of this document
submitted on no more than three separate, single-sided, single-spaced pages.
3. Attachments as follows:
a. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from
the Internal Revenue Service (IRS).
b. An operating budget specific to the proposed program, project, or activity.
c. A financial statement that shows actual total revenue and expenditures for the most
recently completed 12-month period.
d. A roster of the organization's current Board of Directors.
Submit the completed application electronically to stephanie.robinson@deschutes.org no
later than 12:00 p.m. on July 17, 2023. Late or incomplete applications will not be
considered. Information or materials submitted instead of or in addition to those
specifically requested in this application form will not be reviewed.
Contact Information
Organization Name
Address
City Zip Code
Phone Number Alternate Phone Number
Fax Number Email Address
Website
By signing below, I certify the following:
1. All information provided to Deschutes County in this application is correct.
2. I am authorized by the governing board of the stated organization to submit this grant application.
3. This organization is in good standing with the IRS and retains its official 501(c)(3) tax-exempt status.
4. This organization is located in Deschutes County.
5. Any proceeds from a grant award will be used in support of Deschutes County residents.
Print Name
Signature
Title
Date
On a separate sheet(s), please briefly answer the following questions:
1. Describe the history of your organization.
2. State the mission of your organization.
3. Describe the leadership and structure of your organization.
4. Describe the primary activities conducted by your organization.
5. Describe the specific program, project, or activity that a Spay and Neuter grant would support, if
awarded.
6. Describe how this program, project, or activity would positively impact the goal of promoting or
expanding spay and neuter procedures.
7. Explain the anticipated outcomes of this program, project, or activity and describe how success will
be measured.
Attach:
1. Proof of the organization's 501(c)(3)tax-exempt status in the form of a letter from the Internal
Revenue Service (IRS).
2. An operating budget specific to the proposed program, project, or activity.
3. A financial statement that shows actual total revenue and expenditures for the most recently
completed 12-month period.
4. A roster of the organization's current Board of Directors.
1300 NW Wall Street Bend, Oregon 97703
(541)388-6565 admin@deschutes.org www.deschutes.org
MOTION:
I move that the Record in Remand File No. 247-23-
000398-A (original file no. 247-21-000881-PA, 882-ZC,
LBNW LLC) be presently re-opened in advance of the
public hearing next week on June 28tn
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BOARD OF
M COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY,JUNE 21, 2023
Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend
(541) 388-6570 I www.deschutes.org
AGENDA
MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and
can be accessed and attended in person or remotely, with the exception of any executive session.
Members of the public may view the meeting in real time via YouTube using this link:
http://bit.ly/3mminzy. To view the meeting via Zoom, see below.
Citizen Input: The public may comment on any topic that is not on the current agenda.
Alternatively, comments may be submitted on any topic at any time by emailing
citizeninput@deschutes.org or leaving a voice message at 541-385-1734.
When in-person comment from the public is allowed at the meeting, public comment will also be
allowed via computer, phone or other virtual means.
Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer.
• To join the meeting from a computer, copy and paste this link: bit.ly/3h3ogdD.
• To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the
passcode 013510.
• If joining by a browser, use the raise hand icon to indicate you would like to provide public
comment, if and when allowed. If using a phone, press *6 to indicate you would like to speak and
*9 to unmute yourself when you are called on.
1311 Deschutes County encourages persons with disabilities to participate in all
programs and activities.This event/location is accessible to people with disabilities.
MelIf you need accommodations to make participation possible, call (541)388-6572 or
email brenda.fritsvold@deschutes.org.
Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in
sequential order and items, including public hearings, may he heard before or after their listed times.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
In addition to the option of providing in-person comments at the meeting, citizen input comments may
be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.
CONSENT AGENDA
1. Approval of Board signature of Document No. 2023-501, a lease with J Bari Youth
Services for space at the Juvenile Detention Facility to provide program services
2. Approval of Board signature of Document No. 2023-485, a lease with Mosaic Medical for
space at 244 NW Kingwood Avenue in Redmond
3. Approval of Chair signature of an agreement accepting a Community Wildfire Risk
Reduction program grant from the Oregon State Fire Marshal
4. Approval of Chair signature of a Notice of Intent to Award contracts to Oregon Living
With Fire (OLWF) Co-Coordinators
5. Consideration of Board Signature on Letters of Thanks to Maggie Kirby and Dale
Crawford for service on the Deschutes County Planning Commission
6. Consideration of Board Signature on Letter of Thanks to Jeff Mayernik for service on the
Deschutes County Cascade View Estates Special Road District
7. Consideration of Board Signature on letter appointing Denis Sieben for service on the
Deschutes County Cascade View Estates Special Road District
8. Approval of minutes of the June 9, 2023 BOCC Legislative Update meeting
9. Approval of minutes of the May 25, 2023 Budget Committee meeting
ACTION ITEMS
10. 9:10 AM Discussion and Board Direction to Address Public Health and Safety
Concerns on County-Owned Land Located in North Juniper Ridge
June 21, 2023 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 4
11. 10:40 AM Discussion and Possible Board Direction on a Safe Parking Program in
Unincorporated Deschutes County
12. 11:10 AM Public Hearing to consider amendments to Deschutes County Code to
modify franchise fees for commercial and noncommercial haulers
13. 11:30 AM Public Hearing: Rate adjustments for waste and recyclables collection and
transfer services
14. 11:50 AM Second reading of Ordinance No. 2023-010 for a Plan Amendment and Zone
Change for approximately 93 acres east of Bend and north of Highway 20
LUNCH RECESS
ACTION ITEMS continued
Note: Item Nos. 15- 22 will be taken up starting at 1:00 pm in the order as shown
15. 1:00 PM Second Public Hearing and consideration of Resolution No. 2023-029
adopting the Deschutes County FY 2023-24 Budget
CONVENING AS THE GOVERNING BODY OF THE COUNTY EXTENSION AND 4H SERVICE DISTRICT
16. Public Hearing and consideration of Resolution No. 2023-030, adopting the
Deschutes County Extension and 4H Service District FY 2023-24 Budget
CONVENING AS THE GOVERNING BODY OF THE DESCHUTES COUNTY 9-1-1 SERVICE DISTRICT
17. Public Hearing and consideration of Resolution No. 2023-031 adopting the
Deschutes County 9-1-1 Service District FY 2023-24 Budget
CONVENING AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH SERVICE DISTRICT
18. Public Hearing and consideration of Resolution No. 2023-032 adopting the
Black Butte Ranch Service District FY 2023-24 Budget
CONVENING AS THE GOVERNING BODY OF THE COUNTYWIDE LAW ENFORCEMENT DISTRICT
19. Public Hearing and consideration of Resolution No. 2023-033 adopting the
Countywide Law Enforcement District (District#1) FY 2023-24 Budget
CONVENING AS THE GOVERNING BODY OF THE RURAL LAW ENFORCEMENT DISTRICT
20. Public hearing and consideration of Resolution No. 2023-034 adopting the
Rural Law Enforcement District (District #2) FY 2023-24 Budget
June 21, 2023 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 4
CONVENING AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
21. Public Hearing and consideration of Resolution No. 2023-035 adopting the
Sunriver Service District FY 2023-24 Budget
RECONVENING AS THE GOVERNING BODY OF DESCHUTES COUNTY
22. Public Hearing and consideration of Resolution No. 2023-036, increasing
appropriations within the 2022-23 Deschutes County Budget
23. 1:30 PM 2023 Spay & Neuter Grant Program
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
24. Executive Session under ORS 192.660 (2) (d) Labor Negotiations and ORS 192.660 (2) (e)
Real Property Negotiations
ADJOURN
June 21, 2023 BOARD OF COUNTY COMMISSIONERS MEETING Page 4 of 4