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2023-301-Minutes for Meeting August 14,2023 Recorded 9/25/2023viES C0 BOARD OF C, WWI COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County CJ2023-301 Steve Dennison, County Clerk Commissioners' .journal 09/25/2023 1 :41:30 PM FS `O 1-: II � I I III�I"I II I I� I II I I II I I I III 2023-301 FOR RECORDING STAMP ONLY BOCC MEETING MINUTES Allen Room 1:00 PM M0NDAY August 14, 2023 Live Streamed Video Present were Commissioners Anthony DeBone, Patti Adair and Phil Chang. Also present were County Administrator Nick Lelack; Deputy County Administrator Whitney Hale; County Counsel David Doyle; and BOCC Executive Assistant Brenda Fritsvold. _Ml:.- +i.-,a ,.,-..- -�� .riir, -.nid V;,4 n rnl-n rl-ln(-1-�r�r�l l--�r� hn �i-r-nccnrl �t thn rlocr-hi �toc I I II) I I eeti g VVas auClio al d vRlCv i cwi ded anid �.ai be aCCke sled at a is D'esC iu les 'County - Meeting Portal website www.deschutes.org/meetings. CALL TO ORDER: Chair DeBone called the meeting to order at 1:00 p.m. CITIZEN INPUT: None AGENDA ITEMS: 1. Project Updates from ODOT Bob Townsend, Central Oregon and Lower John Day Area Manager for ODOT, presented an update on several in -process and upcoming ODOT projects in Deschutes County. Commissioner DeBone noted that the US 97/US 20 Bend north corridor improvements at Tumalo will require drivers to adjust to the new configurations and encouraged caution while becoming familiar with the revised traffic patterns. Continuing, Townsend said the US 97 Terrebonne/Lower Bridge Way project is on pace to go out for bids in mid -November. Saying that Highway 126 from Redmond BOCC MEETING AUGUST 14, 2023 PAGE 1 OF 4 to Powell Butte will undergo a long overdue pavement preservation project, he said phase one of the US 97 Redmond -Bend safety project includes deceleration lanes at Quarry Avenue and 61 St and a meridian barrier installation south from the Deschutes Market interchange. in late 2.024, construction will commence on multi- use paths along US 97 from Baker Road to Lava Butte --that project is a partnership between ODOT and the High Desert Museum. Townsend concluded that as gas tax revenues have declined, ODOT will focus more on maintenance and less on improvements until revenues recover. OTHER ITEMS: • County Administrator Nick Lelack spoke to efforts made by the State earlier this year to identify potential locations for siting managed camps and shared possible criteria for narrowing the sites in Deschutes County for the Board's evaluation —one possible criterion is to evaluate sites sized 3.5 acres or more. Commissioner Chang supported considering sites as small as 1.0 or 1.5 acres for this use. Commissioner DeBone relayed that Governor Kotek called him on Friday; during the conversation she stated that a managed camp cannot oe located outside of city limits. Commissioner Chang understood that the Governor is asking the County to exhaust all options within the UGB in order that shelter residents live close to services, jobs and long-term housing. Commissioner Adair confirmed that the State is looking for land in the city and said a larger site would offer a healthier transition for campers who relocate from unsanctioned sites. Commissioner Chang said smaller sites must be considered as a site of 3.5 to 4.0 acres will not be found in Bend. He estimated that the Medford Urban Campground No. 1 is comprised of approximately one acre, yet hosts up to 100 people at a time, and listed benefits of this program. The Board reached consensus to ask OEM for a list of State-owned sites sized one acre or larger in Bend's Urban Growth Boundary which may be available for siting a managed camp. BOCC MEETING AUGUST 14, 2023 PAGE 2 OF 4 Commissioner DeBone announced he will speak at the Redmond Rotary meeting in two weeks and is considering presenting his idea of establishing a long-term visitor area. Commissioner Chang said that Commissioner DeBone should present this concept as his own and not as the Board's or the County's. Commissioner DeBone explained the concept, which would allow visitors who abide by rules to remain for up to six months. He envisioned this area as a sanctioned place that would offer a sense of community for those seeking support, stability, safety and some services. Discussion ensued about the process for bringing an idea of this kind to the Board for its consideration. • Commissioner DeBone relayed advice from Senator Wyden on unsanctioned camping, which is to focus efforts on addressing illegal drug activity. • Commissioner Adair announced the CHRO meeting this Thursday will include an update from DCSO on China Hat. • Commissioner Adair announced a barbeque on Saturday, August 19th at the Veterans Ranch. • Commissioner DeBone said he and about 80 others helped clean up an unsanctioned camp in La Pine on Saturday. EXECUTIVE SESSIONS: At 2:20 pm, the Board recessed into executive session under ORS 192.660 (2) (d) Labor Negotiations. The Board exited the executive session at 2:37 pm to direct staff to proceed as discussed, and then recessed into executive session under ORS 192.660 (2) (e) Real Property Negotiations. The Board exited the executive session at 3:09 pm with no action taken. ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 3:09 p.m. DATED this ® Day of 2023 for the Deschutes County Board of Commissioners. BOCC MEETING AUGUST 14, 2023 PAGE 3 OF 4 ATTEST: RECORDING SECRETARY f" WOM��Nl ANTHONYD : O CHAIR --- _i PATTI ADAlk, VICE CHAIR PHIL CHANG, CO MISSIONER BOCC MEETING AUGUST 14, 2023 PAGE 4 OF 4 MEETING DATE: BOARD OF COMMISSIONERS August 14, 2023 SUBJECT: Project Updates from ODOT RECOMMENDED MOTION: None; information only. BACKGROUND AND POLICY IMPLICATIONS: ODOT staff will provide the Board with updates related to the next phase of the US 97 Redmond to Bend median project as well as numerous ODOT and other partnership projects in Deschutes County. BUDGET IMPACTS: None ATTENDANCE: Bob Townsend, ODOT, Central Oregon and Lower John Day Area Manager Chris Doty, Road Department v1 E S C0 G2� BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 1:00 PM, MONDAY, AUGUST 14, 2023 Allen Room - Deschutes Services Building - 1300 NW Wall Street - Bend (541) 388-6570 1 www.deschutes.org AGENDA MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http://bit.ly/3mminzv. To view the meeting via Zoom, see below. Citizen Input: The public may comment on any topic that is not on the current agenda. Alternatively, comments may be submitted on any topic at any time by emailing citizeninput@deschutes.org or leaving a voice message at 541-385-1734. %nit•,., , .,.,+ from +hn 1�i Ihlir is allnxninA n+ +ho moo+inrt nl Ihlir rnmmen+ IA/ill �Icn ho VVIICII I11-f.. —on comment from he public is GIIIJVVk-U Gt llll 111l Lllis, F. U"— 1.vllllll-1L v-1 UIJV IJ I� allowed via computer, phone or other virtual means. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. • To join the meeting via Zoom from a computer, use this link: http://bit.l /3v h3ogdD. • To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. • If joining by a browser, use the raise hand icon to indicate you would like to provide public comment, if and when allowed. If using a phone, press *6 to indicate you would like to speak and *9 to unmute yourself when you are called on. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, call (541) 388-6572 or email brenda.fritsvold@deschutes.org. Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in sequential order and items, including public hearings, may be heard before or after their listed times. CALL TO ORDER CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the agenda. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. ACTION ITEMS 1. 1:00 PM Project Updates from ODOT OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. ADJOURN August 14, 2023 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 2