2023-369-Resolution No. 2023-062 Recorded 12/5/2023Recorded in Deschutes County CJ2023-369
Steve Dennison, County Clerk
Commissioners' Journal 12/05/2023 9:32:13 AM
Co
REVIEWED �3 .F �� II I I I IIIIIIII II I II I II I II IIII III
2023-369
i/
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON
A Resolution Decreasing Appropriations
Within the 2023-24 Deschutes County * RESOLUTION NO. 2023-062
Budget
WHEREAS, the Deschutes County Finance department presented to the Board of County
Commissioners on 11/29/23, with regards to decreasing Beginning Working Capital and
appropriations within several funds, and
WHEREAS, ORS 294.471 & 294.473 allows a supplemental budget adjustment when
authorized by resolution of the governing body, and
WHEREAS, it is necessary to decrease appropriations to accommodate this request; now,
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. That Beginning Working Capital be decreased in the 2023-24 County Budget
within the following funds:
• Law Library
$
(27,871)
• PERS Reserve
$
(4,140)
• Foreclosed Land Sales
$
(3,657)
• Transient Room Tax — 7%
$
(197,825)
• Video Lottery
$
(6,649)
• ARPA
$
(14,316,680)
• Communications System Reserve
$
(49,600)
• Health Services
$
(13,399)
• CDD — Groundwater Partnership
$
(7,531)
• Community Development
$
(28,123)
• Surveyor
$
(36,019)
• Fair & Expo
$
(223,942)
• Administrative Services
$
(28,637)
• Finance
$
(23,088)
Page 1 OF 3-Resolution no. 2023-062
• Legal $ (20,125)
• Human Resources $ (72,953)
• Information Technology $ (4,590)
Section 2. That Federal Grant revenue be recognized in the 2023-24 County Budget within
the following fund:
7_1
$ 11,828,064
Section 3. That Program Expense appropriations be decreased in the 2023-24 County Budget
within the following funds:
• ARPA $ (2,488,616)
• CDD — Groundwater Partnership $ (7,531)
• Human Resources $ (8,700)
Section 4. That Contingency appropriations be decreased in the 2023-24 County Budget
within the following funds:
• Law Library
$
(27,871)
• Foreclosed Land Sales
$
(3,657)
• Video Lottery
$
(6,649)
• Surveyor
$
(36,019)
• Fair & Expo
$
(223,942)
• Administrative Services
$
(28,637)
• Finance
$
(23,088)
• Legal
$
(20,125)
• Human Resources
$
(64,253)
• Information Technology
$
(4,590)
Section 5. That Reserves for Future Expenditures be decreased in the 2023-24 County Budget
within the following funds:
• PERS Reserve $ (4,140)
• Transient Room Tax — 7% $ (197,825)
• Communications System Reserve $ (49,600)
• Health Services $ (13,399)
• Community Development $ (28,123)
Section 6. That the Chief Financial Officer make the appropriate entries in the Deschutes
County Financial System to show the above appropriations:
lam'
DATED this ) day of November 2023.
Page 2 OF 3-Resolution no. 2023-062
ATTEST:
Recording Secretary
Page 3 OF 3-Resolution no. 2023-062
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
PA TI ADAIR, Vice -Chair
PHIL CHANG, Commissioner
i
> m E �
a
'(E S C-0��a
Q a BOARD OF
COMMISSIONERS
MEETING DATE: November 29, 2023
SUBJECT: Public hearing and consideration of Resolution 2023-062 adopting a
supplemental budget and reducing FY24 Beginning Working Capital and
appropriations
RECOMMENDED MOTION:
Move approval of Resolution 2023-062 reducing Beginning Working Capital and
appropriations within 2023-24 Deschutes County Budget.
BACKGROUND AND POLICY IMPLICATIONS:
During the budgeting process, departments calculate an estimate of ending fund balances
in February and March. These estimates are based on information known at the time, but
often change given the timing and/or final cost of expenditures. This budget adjustment is
to reduce Beginning Working Capital (BWC) and appropriations within funds where BWC
FY24 actuals are less than budget. Reducing BWC and requirements ensures that a fund
does not have appropriations greater than available resources.
In the American Rescue Plan Act Fund (ARPA), previously received Federal grant revenue
was budgeted as carryover in BWC. However, due to accounting standards, unexpended
funds must be recognized in the Federal grants account line. Accordingly, this adjustment
lowers BWC and increases Federal grants revenue within the ARPA Fund.
The supplemental budget for Law Library, ARPA, Communications System Reserve and
CDD - Groundwater Partnership changes budgeted resources by more than 10%;
therefore, a public hearing is required.
BUDGET IMPACTS:
Adjustment will decrease BWC and appropriations by the same amounts within the
following funds:
• Law Library $ (27,871)
• PIERS Reserve $ (4,140)
• Foreclosed Land Sales $ (3,657)
• Transient Room Tax - 7%
$
(197,825)
• Video Lottery
$
(6,649)
• Communications System Reserve
$
(49,600)
• Health Services
$
(13,399)
• CDD - Groundwater Partnership
$
(7,531)
• Community Development
$
(28,123)
• Surveyor
$
(36,019)
• Fair & Expo
$
(223,942)
• Administrative Services
$
(28,637)
• Finance
$
(23,088)
• Legal
$
(20,125)
• Human Resources
$
(72,953)
• Information Technology
$
(4,590)
Within the ARPA fund, BWC will decrease by $14,316,680 and Federal grant revenue will
increase by $11,828,064, decreasing overall program expense appropriations by
$2,488,616.
ATTENDANCE:
Dan Emerson, Budget & Financial Planning Manager