2023-382-Order No. 2023-055 Recorded 12/12/2023REVIEWED
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LEGAL(-,btiNSEL
Recorded in Deschutes County CJ2023-382
Steve Dennison, County Clerk
Commissioners' Journal 12/12/2023 12:40:55 PM
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2023-382
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Designating the Deschutes County
Property Manager, Kristie Bollinger or Deevy * ORDER NO. 2023-055
Holcomb as the Deschutes County Representative
to Sign Documentation for the Purchase and
Acceptance of Property Located at 640-652 SE
Wilson Ave., Bend, Oregon 97702
WHEREAS, the Board of County Commissioners of Deschutes County has authorized the purchase of
property located at 640-652 SE Wilson Ave., Bend, Oregon 97702; and
WHEREAS, Free On The Outside and/or assigns entered into a Purchase and Sale Agreement with Seller
on November 17, 2023 to purchase the property in the amount not to exceed Eight Hundred Twenty Five Thousand
($825,000) Dollars, subject to a due diligence period and contingencies as outlined in the signed Sales Agreement
and Addendums; and
WHEREAS, currently the transaction is scheduled to close around December 15, 2023, and at the time of
closing, the documents necessary to conclude the transaction need to be signed on behalf of Deschutes County as
the purchaser; now, THEREFORE,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY
ORDERS as follows:
Section 1. The Deschutes County Property Manager, Kristie Bollinger or Deschutes County Community
Justice Director, Deevy Holcomb is designated as the Deschutes County representative to sign the necessary
documents for/the purchase and acceptance of property located at 640-652 SE Wilson Ave., Bend, Oregon 97702.
Dated this & of 2023 BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ATTEST:
Recording Secretary
PAGE I OF 1- ORDER No. 2023-055
IV- e!5�7 .�
PHIL CHANG, Commissioner
Free On The Outside is looking at a property in your neighborhood to create housing for men
who have involvement with the justice system. We are working with Deschutes County
Community Justice on this program.
Why: We believe everyone should have the opportunity to better themselves, that housing is a
basic need that presents a major barrier for many, and that everyone in our community is safer
when people involved in the justice system have a stable home in which to take pride and get
back on their feet.
Where: 640 SE Wilson Ave, Bend, Oregon 97702
When: Our first residents would move in starting January 2024.
Who: Free On The Outside has 15 years of experience providing housing. Right now we work
with 200 individuals in more than 20 houses in Oregon. Our Central Oregon program will be
open to men ready to live safely and as good neighbors who are on community supervision
with Deschutes County Parole & Probation. Some will be returning home from prison. Some
men will be residents for a long time, while others may stay a short time only as they move to
their own housing.
What: Our model is based on compassion and accountability. A fulltime house manager lives on
our properties to support residents to be successful. Residents will need to follow house rules
and be good neighbors in order to be in the program. Deschutes County Parole & Probation will
work with all of the residents and make home visits to help support their success.
You: Please let us know if you have questions or concerns about our program. Please contact
Mike Cross 503-867-3157 if you would like to share your thoughts and questions. Free On The
Outside Staff are available to meet with people individually. Thank you.
"VTES CO
Adult Parole and Probation Division provides supervision for clients on
probation or being released from prison. Our mission is to protect the public,
repair harm, hold clients accountable, and facilitate pro -social thinking and
�O�MUNITY �J��\� behavior change. Contact 541-330-8261 or housing2deschutes.org to share
thoughts and questions with the county.
Deschutes County encourages persons with disabilities to participate in all programs and activities. This flyer can be provided in
a different format to make it more accessible to people with disabilities. If you need accommodations to make participation
possible, please call (Community Justice Department) (541) 330-8261 or send email to housing@deschutes.org,
�0-TES COG�a
BOARD OF
COMMISSIONERS
MEETING DATE: December 6, 2023
SUBJECT: Proposed purchase of property at 640-652 SE Wilson Avenue in Bend to provide
shelter and housing for clients of Adult Parole and Probation
RECOMMENDED MOTIONS:
1. Move approval of the purchase of property located at 640-652 SE Wilson Avenue in
Bend to provide shelter and housing for clients of Adult Parole and Probation.
2. Move approval of Board signature on Order No. 2023-055 designating an authorized
representative to sign closing documents on behalf of Deschutes County.
BACKGROUND AND POLICY IMPLICATIONS:
On May 31, 2023 Deschutes County Community Justice through its Adult Parole and
Probation division (Adult P&P) was awarded a grant for $1,078,518 out of funds provided as
part of the Governor's Emergency Order 23-02. This grant provides funds to purchase
through a private provider a house in Deschutes County to provide shelter and housing for
clients of Adult P&P. The Board accepted the funding in July 2023 through a subrecipient
agreement (2023-690).
The Adult Parole and Probation division (Adult P&P) received approval from the Board on
August 21, 2023 to issue RFP 2023-751 to select a provider who would be the owners of the
purchased property and will operate a program that creates short-term shelter and longer -
term housing options. Originally, the plan was for up to 24 supervised individuals annually
be able to participate in the housing program, but given the size of the property we
anticipate this can likely increase up to 40-50 individuals each year.
Adult P&P conducted an RFP process with a multi -disciplinary review panel which
recommended that RFP 2023-751 be awarded to Free On The Outside, a 501(c)(3) non-
profit organization which has over 15 years of experience operating transitional housing in
Oregon and manages over 200 beds. They utilize a live in onsite manager and will work
closely with Adult P&P to create a program where clients are good neighbors and working
toward more long term housing options while also meeting the conditions of their
supervision. The Board issued a Notice of Intent to Award on October 25, 2023 and the 7-
day protest period passed without protest.
Free On The Outside and Deschutes County Community Justice have reviewed available
properties in Deschutes County that fall within the funding constraints of the grant and
public safety considerations and have made the recommendation to move forward with a
triplex located at 640-652 SE Wilson Ave., Bend, Oregon.
About 25 men with sex offense conditions are chronically homeless making it very difficult
to find short-term or long-term shelter or housing, find or maintain employment, or afford
or continue treatment. About 50% of people who are supervised and have serious mental
health diagnoses are homeless. People with other crime types also experience
homelessness. Because the property is a triplex with separate units we will have more
flexibility to use it to create stability and public safety where there is greatest need.
An initial offer has been made and accepted. This offer has three contingencies before the
property can close. These include;
• County and Free On The Outside reviewing and accepting property based on the
results of due diligence inspections and reports.
• Current landlords working with tenants who reside in the units to ensure that we
have at least one vacant unit before the property can close.
• Board of County Commissioners approving the purchase of the property as a site
for operations of the program as outlined in RFP.
As previously shared, the grant requires that some beds be available as of January 10t",
2024. The grant will provide full operation costs through end of June 2024 with a likely
renewal of funds available for continued operations. Should renewal of funds not occur,
operational costs are expected to be paid from rental income from participants, and
existing Adult P&P budget for transitional and supported housing along with additional
funding opportunities provided to Free On The Outside through grants or other sources.
The property is 0.18-acres, which includes a +/- 3256 square feet structure that consists of
three units. Two units are 3 bedrooms and 1.5 bathrooms and one unit is 3 bedrooms with
1 bathroom. All three units have a single car garage. The structure was constructed as a
multi -family resident in 1977.
As part of the due diligence process a title report and inspections were conducted. Free On
The Outside and Deschutes County Community Justice have reviewed the inspection
reports and at this time are good to move forward with the property as agreed to with the
seller. Deschutes County Property Manager has also had the opportunity to review the title
reports and inspections. As noted in the inspection there are maintenance and repairs that
need to be completed, but overall nothing significant was discovered that would have an
impact to the health or safety of the property or prevent it from being occupied by clients
on or before January 101", 2024.
At this time all units are occupied, but at least one tenant has agreed to vacate by
December 15t" so closing can occur. The seller's agent is working with the other tenants on
a transition plan that will include the proper notice periods. There is potential that the
other tenants will vacate by January 31, 2024, otherwise they will be out on or before March
31, 2024.
Free On The Outside and Deschutes County Community Justice worked together to create a
flyer for a community notification process. On November 27`", 2023 Free On The Outside
Executive Director Mike Cross and his staff visited 25 residences directly around the
potential property. This included 6 triplexes, 3 duplexes, and 1 single residence.
Of the 25 residences, 11 did not answer or no one was home. A flyer was left at the
door for each of these residences.
14 of the residences had someone answer the door.
Mike and his staff introduced themselves and explained that they were from Free
On The Outside and were looking at opening a potential transitional/shelter house
in the neighborhood. They provided the flyer and gave individuals the opportunity
to ask any questions.
Most occupants had no questions at time of the initial information being provided,
but said they would follow up if they had any once they reviewed the
flyer/information.
• One resident did ask if the house was for reentry services and they explained that
yes it would include those clients releasing from prison. Resident did not ask any
additional questions.
Contact information for Free On The Outside and Community Justice was listed on
the flyer and staff from both agencies will monitor and respond to any additional
feedback or questions.
At this point staff recommend Board approval to move forward with the purchase of the
property, as long as all other contingencies are met.
The County will initially purchase the property using the awarded grant funds. A quit claim
deed with a reversionary interest will be issued to Free On The Outside. They will be
responsible for 100% of ownership costs of the property and operation costs of the
program. The grant requires a 10-year restrictive covenant be put onto the property
requiring that it be used for shelter and transitional housing. At the end of the 10-year
period (expires December 31, 2034) the property will belong to Free On The Outside
without any restrictions. Deschutes County will retain the revisionary interest, and a grant
agreement will be in place, during the 10 year period.
Closing will occur around December 15, 2023.
BUDGET IMPACTS:
The total amount of grant funds awarded for the project is $1,078,518. Staff is still working
to finalize details of the purchase price, but the final amount is not expected to exceed
$825,000, which is within the maximum grant -allowed cost for property purchase. Some of
the grant funding will be used for administration, operations, and repairs and
maintenance.
ATTENDANCE:
Deevy Holcomb, Community Justice Director
Trevor Stephens, Community Justice Business Manager
Kristie Bollinger, Property Manager