2023-397-Resolution No. 2023-069 Recorded 12/27/2023Recorded in Deschutes County
Steve Dennison, County Clerk
Commissioners' Journal
CJ2023-397
12/27/2023 10:25:41 AM
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON
A Resolution Increasing Appropriations
And Extending FTE Within the 2023-24
Deschutes County Budget
*
RESOLUTION NO. 2023-069
WHEREAS, the Deschutes County District Attorney's office is requesting an extension of
a .10 limited duration FTE for six months, and
WHEREAS, ORS 294.471 allows a supplemental budget adjustment when authorized by
resolution of the governing body, and
WHEREAS, ORS 294.463 allows for appropriation transfers when authorized by
resolution of the governing body, and
WHEREAS, it is necessary to increase appropriations by $6,500 within the District
Attorney's office to accommodate this request, and
WHEREAS, it is necessary to transfer Program Expense appropriations of $1,000 to
Transfer Out appropriations within the Sheriff's Office to accommodate this request, and
WHEREAS, it is necessary to decrease Transfer In revenue and Debt Service
appropriations of $5,500 within the Full Faith & Credit Debt Service Fund to accommodate this
request, and
WHEREAS, Deschutes County Policy HR-1 requires that the creation of or increase in
FTE outside the adopted budget be approved by the Board of County Commissioners; now,
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. That the following revenue be budgeted in the 2023-24 County Budget:
General Fund — District Attorney
Transfers In
Total General Fund — District Attorney
Page 1 OF 3-Resolution no. 2023-069
$ 6,500
$ 6,500
Full Faith & Credit Debt Service Fund
Transfers In
Total Full Faith & Credit Debt Service Fund
$ (5,500)
$ (5,500)
Section 2. That the following amounts be appropriated in the 2023-24 County Budget:
General Fund — District Attorney
Program Expense
Total General Fund — District Attorney
Sheriff's Office
Program Expense
Transfers Out
Total Sheriff's Office
Full Faith & Credit Debt Service Fund
Debt Service
Total Full Faith & Credit Debt Service Fund
$ 6,500
$ 6,500
$ (1,000)
1,000
$ 0
$ (5,500)
$ (5,500)
Section 3. That the Chief Financial Officer make the appropriate entries in the Deschutes
County Financial System to show the above appropriations.
Section 4. That the following limited duration FTE be extended:
Job Class
Position
Number
Type
Duration if Limited
Duration
FTE
Management Analyst
2888
Extend .10 limited duration
FTE
1/1/2024 — 6/30/2024
-
Total FTE
-
Section 5. That the Human Resources Director make the appropriate entries in the Deschutes
County FTE Authorized Positions Roster to reflect the above FTE changes.
DATED this
Page 2 OF 3-Resolution no. 2023-069
day of December 2023.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE Chair
ATTEST: PATTI ADAIR, Vice -Chair
461—CAACk 1"26MW
Recording Secretary
Page 3 OF 3-Resolution no. 2023-069
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Dan Emerson
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BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: December 20, 2023
SUBJECT: Resolution No. 2023-069 effecting changes to the FY 2023-34 Budget to extend a
.10 limited duration FTE in the District Attorney's Office by six months to support
illegal marijuana market enforcement
RECOMMENDED MOTION:
Move approval of Resolution No.2023-069 adjusting and increasing appropriations and
extending a .10 limited duration FTE within the 2023-24 Deschutes County budget.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County's Sheriff's Office (DCSO) and Office of the District Attorney (DCDA)
collaborate on the Deschutes County Illegal Marijuana Market Enforcement
(DCIMME) program. Funds from awarded grants, which are managed by DCSO, have
supported staff and programmatic activities for both agencies since 2018.
The DCIMME team had planned to apply for 2023 IMME grant funding this fall, but the
posting of the RFP was postponed. It is projected that the grant opportunity will be
announced during the Spring of 2024.
The timing of the grant announcement created a challenge for the DCDA side of the project
because our current 2021 IMME grant ends on December 31, 2023. DCSO has additional
grant funds for their department to continue work on this project, but for any grant -funded
activities that involve the DCDA, the funding was scheduled to conclude at the end of the
year.
However, the DCIMME project has rollover funds from the 2019 grant, which haven't been
fully spent and remain with DCSO earmarked for DCIMME project -related expenses. DCDA
and DCSO agreed to address the program's staffing needs during this interim period by
using the 2019 rollover funds to support the grant's program coordinator position, which is
handled by a DCDA Management Analyst.
Mary Overman the DCDA Management Analyst assigned to the DCIMME project is 0.40
permanent FTE and 0.10 DCIMME project grant -funded FTE, which combines to provide her
with a 0.50 FTE status. Without the DCIMME funding, her position would revert to a 0.40
FTE on January 1, 2024.
DCDA is requesting to extend this position for 6 months. DCSO will transfer funds to cover
the DCIMME 0.10 FTE portion of Mary Overman position from January 1, 2024 through June
30, 2024. This action will allow Mary Overman to remain a 0.50 FTE until the end of the
fiscal year. DCDA will invoice DCSO quarterly through an interagency fund transfer for the
FTE-related expenses.
BUDGET IMPACTS:
Six months of personnel for the .10 FTE is estimated to be $6,500. The Sheriff's Office will
have savings in the Transfer Out category from the Series 2013 debt refinance in
November. Therefore, it is only necessary to reduce program expense in the Sherrif's Office
Fund by $1,000 and increase Transfer Out appropriations by the same amount.
Additionally, Transfer In revenue of $6,500 will be recognized in the General Fund - District
Attorney and program expense appropriations be increased by the same amount.
ATTENDANCE:
Kathleen Meehan Coop, Management Analyst
Dan Emerson, Budget & Financial Planning Manager
