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2023-409-Minutes for Meeting May 25,2023 Recorded 12/29/2023BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Steve Dennison, County Clerk Commissioners' Journal 12/29/2023 4:09:33 PM Recorded in Deschutes County CJ2023-409 FOR RECORDING STAMP ONLY DESCHUTES COUNTY BUDGET COMMITTEE MEETING The 2023 Budget Meetings for the week of May 22-25, 2023 were held in the Barnes Sawyer room at 1300 NW Wall Street, Bend and broadcast via livestream on YouTube and through the virtual meeting platform Zoom. Audio and video recordings of the meetings may be accessed at www.deschutes.org/meetings. Present were Budget Committee Members Bruce Barrett, Jim Fister, and Judy Trego, and Commissioners Anthony DeBone, Patti Adair, and Phil Chang. Also present were County Administrator Nick Lelack, Deputy County Administrators Whitney Hale and Erik Kropp, Chief Financial Officer Robert Tintle, Budget and Financial Planning Manager Dan Emerson, Budget Analyst Camilla Sparks, Management Analyst Laura Skundrick and (via Zoom) BOCC Executive Assistant Brenda Fritsvold. CaII to Order of Thursday, May 25, 2023: Chair Barrett reconvened the Deschutes County Budget Meeting at 9:04 a.m. on Thursday, May 25, 2023. Road Department and CIP (Funds 325, 328-336, 465, 680) Public Works Director Chris Doty presented an overview of the Road Department's budget, explaining the four divisions are Operations and Maintenance, Fleet and Equipment, Engineering, and Administration. He described staffing challenges, particularly in the Engineering section, and explained the budgeting priorities of the department are to maintain the existing infrastructure, operate it, and improve it. Doty shared a summary of the various funds administered by the department, including Fund 715 which relates to the recently -created Deschutes County Road Agency, and shared resources and requirements of Fund 325, including specific revenue sources and estimated amounts expected in the next budget cycle. DESCHUTES COUNTY BUDGET HEARING May 25, 2023 Page 1 of 14 Responding to Commissioner DeBone, Doty said the system development charge for a 900- square foot accessory dwelling unit has not yet been determined but might be half of the amount charged for a single family residence. Continuing, Doty shared various projects planned in the pavement management program for FY24 at a total cost of $9.6 million. He explained the request for one additional staff person to serve as Shop Supervisor and assist the Fleet and Equipment Manager in overseeing staff, procurement and other processes in that division. Doty then presented an overview of the Building and Equipment fund (Fund 330), which includes $500,000 to replace the department's 40-year-old HVAC system in its main office and also replace four dump trucks which were purchased in the mid-1990s. Fund 330 will be supplemented by a $2,700,000 transfer from Fund 325, which will leave a reserve amount of $3,531,972 after total projected expenditures of $5,289,782. Budget Manager Dan Emerson referred to a proposal to utilize the PILT funds expected to be paid to the Deschutes County Road Agency to help pay down the debt for the courthouse expansion, and asked how the Road Department would expect to use those funds if they were not allocated to the courthouse project. Doty said the department would use these revenues for capital projects. In response to Committee Member Fister, Randy McCulley, Fleet & Equipment Manager, said the department is experiencing about a 20% rise in large equipment costs since last year. Assistant Director/County Engineer Cody Smith presented an overview of the Road CIP Fund (Fund 465), saying that projects are categorized into four programs: transportation system, pavement preservation, traffic safety, and bridge construction. The FY 23-24 budget proposes to allocate $23.6 million to local transportation infrastructure projects, including $5.4 million for intersection safety and capacity improvements. Smith reviewed select projects completed in FY 22-23 and current projects such as improvements to and realignment of 3.7 miles of Hunnell Road, and the Deschutes Market Road/Hamehook Road roundabout project. He reported on large upcoming projects, including the US 97: NW Lower Bridge Way to 10th Street improvements which will be done by ODOT in conjunction with a total estimated County contribution of $10,130,000. Smith shared information on key pavement preservation projects this year and next, noting the FY 23 and FY 24 estimated costs of each, and described future bridge projects which include the replacement of the Smith Rock Way bridge at a total estimated cost of $1,675,744 for design and construction. Smith concluded that the 5-Year CIP total cost estimate is $77,315,530 for all anticipated projects from FY24-FY28. May 25, 2023 BUDGET HEARING Page 2 of 14 A break was announced at 10:05 a.m., and the meeting resumed at 10:10 a.m. SPECIAL SERVICE DISTRICTS — THE DESCHUTES COUNTY EXTENSION AND 4H DISTRICT The Committee convened as the governing body of the Deschutes County Extension and 4H District. Holly Lyons, Loren Kellogg, Mary Meier and Nicole Strong presented an overview of the district's programs, events and educational opportunities in addition to the district's FY 23- 24 proposed budget. Specific current challenges noted include inadequate funding to replace or add staff, and the pressure which vacant positions puts on the workload of other staff. Responding to Commissioner Chang, Strong confirmed that the tax rate of $0.0224 per $1,000 of assessed value is the maximum rate allowed to be charged by the district unless it dissolves and seeks authorization from the electorate to reform at a higher tax rate. Chair Barrett opening the hearing and called for public comment. Being none, Chair Barrett called for a motion. MOTION: Adair moved to approve the FY 23-24 Deschutes County Extension & 4-H Service District operating budget of $1,057,228 and set the tax rate at $0.0224 per $1,000 of assessed valuation. Fister seconded the motion, which carried 6 - 0. Chair Barrett closed the hearing for the Deschutes County Extension and 4H District and the Committee convened as the governing body of the Sunriver Service District. THE SUNRIVER SERVICE DISTRICT Gerhard Beenen, Sunriver Service District (SSD) Treasurer was joined by Robert Foster, SSD Board Member and SSD Board Administrator Mindy Holliday in presenting an overview of the SSD's operations and budget (Funds 715, 716 and 717). Beenen provided detailed information on Fund 717 which tracks revenues and expenditures for the SSD's Public Safety Facility project, expected to be completed in 2025. Foster and Holliday spoke to staffing challenges and the reasons for these, and noted the current process to recruit for and select a new fire chief and an anticipated similar process to replace the retiring chief of police. Chair Barrett opening the hearing and called for public comment. Being none, Chair Barrett called for a motion. MOTION: Adair moved to approve the Sunriver Service District FY 23-24 budget of $9,966,015 and set the tax rate at $3.3100 per $1,000 of assessed valuation. Trego seconded the motion, which carried 5 - 0 - 1 (Fister abstained). May 25, 2023 BUDGET HEARING Page 3 of 14 MOTION: Adair moved to approve the Sunriver Service District Reserve budget of $3,006,017. Trego seconded the motion, which carried 5 - 0 -1 (Fister abstained). MOTION: Adair moved to approve the approve Sunriver Service District Capital budget of $12,206,670 and set local option capital improvement tax rate at $0.4700 per $1,000 of assessed valuation. Trego seconded the motion, which carried 5 - 0 - 1 (Fister abstained). Chair Barrett closed the hearing for the Sunriver Service District and the Committee convened as the governing body of the Black Butte Ranch Service District. THE BLACK BUTTE RANCH SERVICE DISTRICT Black Butte Service District Chief of Police Jason Van Meter presented an executive summary of the district's FY 23-24 Budget, touching on personnel costs, one planned vehicle purchase, and equipment needs such as portable radios and body cameras. Chief Van Meter said the district is under budget for FY 22-23 and will model this same fiscal responsibility in the upcoming year. Chair Barrett opening the hearing and called for public comment. Being none, Chair Barrett called for a motion. MOTION: Adair moved to approve the Black Butte Ranch Service District operating budget of $2,754,386 for FY 23-24 and set the tax rate at $1.0499 per $1,000 of assessed valuation. Chang seconded the motion, which carried 6 - 0. MOTION: Adair moved to set the local option operating tax rate at $0.6500 per $1,000 of assessed valuation. Trego seconded the motion, which carried 6 - 0. Chair Barrett closed the hearing for the Black Butte Ranch Service District and the Committee reconvened as the governing body of Deschutes County. A break was announced at 10:21 a.m., and the meeting resumed at 10:31 a.m. SPECIAL REQUESTS AND DELIBERATIONS — Prior to taking up the special requests, Budget Manager Dan Emerson asked if the Committee had questions of Property Manager Kristie Bollinger regarding the proposal to transfer up to $2.0 million from the Project Development Fund (Fund 090) for the courthouse expansion project; currently this Fund contains $2.5 million. Commissioner Chang asked to know the benefit of having a significant amount of money available in this fund. Bollinger provided examples of opportunities the County was able to take advantage of due to having sufficient reserves on hand, including purchasing the Kingwood properties in Redmond which will allow the expansion of critical Health Services programs north of Bend. Bollinger noted it could be difficult to take advantage of this kind May 25, 2023 BUDGET HEARING Page 4 of 14 of opportunity without a reserve fund, emphasized the importance of being able to make an offer right away if a desired property is put up for sale, and shared her opinion that because property values continue to increase in Bend, this fund should retain a balance of not less than $2.5 million. SPECIAL REQUESTS: Budget Manager Dan Emerson presented the items for deliberation. 1. Discussion held to consider adding 1.0 PH Educator position in Health Services Chair Barrett shared his strong opinion that education is the role of the school district, and the County should not be involved. Commissioner Chang said health education furthers prevention, which saves money in the end. Commissioner DeBone was comfortable with rounding out the Healthy Schools program while awaiting performance metrics to illuminate its results. Emerson noted no motion made to remove this item from the proposed budget. 2. Discussion held to consider adding a 1.0 Fleet Supervisor position in the Road Department Emerson noted no motion made to remove this item from the proposed budget. 3. Discussion held to consider adding 11 positions to Solid Waste (3.0 Equipment Operators, 4.00 Site Attendants, 2.0 Customer Service Clerks, 1.00 Contracts Manager, and 1.00 Public Engagement Coordinator) Emerson noted no motion made to remove these items from the proposed budget. 4. Discussion held to consider adding 2.00 Maintenance Specialist I's, 1.00 Administrative Support Assistant, and 1.00 Sales & Marketing Coordinator to the Fair & Expo Department Emerson noted no motion made to remove these items from the proposed budget. 5. Discussion held to consider adding 0.75 Administrative Assistant and 1.00 Licensed Trade Supervisor to the Facilities Department Emerson noted no motion made to remove these items from the proposed budget. 6. Discussion held to consider adding $100,000 for financial reporting software and 1.00 FTE for a Procurement Manager to the Finance Department Emerson noted no motion made to remove the financial reporting software item from the proposed budget. May 25, 2023 BUDGET HEARING Page 5 of 14 With respect to the request for a Procurement Manager, County Administrator Nick Lelack shared an email from County Counsel David Doyle. In the email, Doyle stated that he does not see the need for this position but recognizes that Finance does. Doyle stressed that Legal would not subordinate its opinion to this position but rather will continue to have the final say relative to whether procurements and related contracts meet legal requirements. Chief Financial Officer Robert Tintle briefly explained the Finance Department's processes for requisitions, invoices, purchase orders and purchasing cards. He said a Procurement Manager would handle various tasks and relieve the Accounting Manager of some duties. Responding to Commissioner Chang, Tintle said the expectation is that the position would engender financial savings in various ways, for example by referring staff to Oregon Buys (the state purchasing contract for negotiated prices/terms) and by working with vendors to secure discounts. Human Resources Director Kathleen Hinman supported adding this position, saying it would benefit HR and help prevent vendors from quoting different prices to different departments. Commissioner DeBone noted his general support for this request but wanted to see performance metrics next year. Emerson noted no motion made to remove this item from the proposed budget. 7. Discussion held to consider adding $12,200 to the District Attorney's Victim's Assistance budget for proactive threat monitoring Barrett expressed concern about the scope of this initiative and questioned if the monitoring would be accurate or fair. Commissioner Chang said the technology that would be used appears to be a proven model. Commissioner DeBone preferred that this kind of activity be done above the local level. Discussion ensued that the other funding sources identified to contribute to the cost of the contract may not yet be secured. Motion: Fister moved approval of the request to add $12,200 to the District Attorney's Victim's Assistance budget for proactive threat monitoring. Commissioner Chang seconded the motion, which failed 1 - 5 (Chang in favor). 8. Discussion held to consider adding two 1.00 Detective positions, three 1.00 Field Tech positions, and one 1.00 Management Analyst to the Sheriff's Office Barrett expressed his support of all six positions sought by the Sheriff's Office. CFO Tintle said because these positions were not included in the DCSO's original budget proposal, they would have to be paid from the department's contingency fund. May 25, 2023 BUDGET HEARING Page 6 of 14 Emerson added that the current balance of that contingency fund is about $1,050,000 (Rural Law Enforcement District Fund 702). Commissioner Adair stated her support for approving the requested positions. Fister referred to significant drug busts made by the office in the recent past. Motion: Fister move approval of the request to add a criminal detective at an annual cost of $123,845, noting this position would require an assigned vehicle. Trego seconded the motion, which carried 6 - 0. Motion: Fister moved approval of the request to add a street crimes detective at an annual cost of $123,845, noting this position would require an assigned vehicle. Commissioner Adair seconded the motion, which carried 6-0. Motion: DeBone moved approval of all three Field Tech positions at an annual cost of $91,251 each. Trego seconded the motion, which carried 6 - 0. Discussion ensued regarding the DCSO's request to add a Management Analyst position funded from Rural Tax District revenues. Fister noted the proposed duties include gathering and utilizing case data to enhance responses to calls for service. Motion: Trego moved approval of the request to add a Management Analyst position at an annual cost of $124,709. Fister seconded the motion, which carried 6-0. 9. Discussion held to consider converting one PIPBHC 1.00 FTE from limited term to regular; adding two Family Connects Oregon 1.00 FTEs; converting 2.50 Public Health positions from limited term to regular; converting a senior DEI 1.00 position from limited term to regular; and converting 8.00 System of Care positions from limited term to regular Barrett sought confirmation that these requests do not impact the General Fund, which Emerson confirmed. Barrett stated he was prepared to support all of the requests. Motion: Fister moved approval of the requests from the Health Services Department to convert one PIPBHC 1.00 FTE from limited term to regular; add two 1.00 FTEs for the Family Connects Oregon program; convert 2.50 Public Health positions from limited term to regular; convert a senior DEI 1.00 position from limited term to regular; and convert 8.00 System of Care positions from limited term to regular. Trego seconded the motion, which carried 6-0. Commissioner Adair said the department should not hire the second Family Connects Oregon position until needed. Fister agreed and noted the department May 25, 2023 BUDGET HEARING Page 7 of 14 had previously stated that the second position would be filled only if the volume of work warrants it. 10. Discussion held to consider a request for $50,000 to fund a feasibility study of the 4th floor of the Courthouse to determine possible use for the District Attorney's Office, and a request for $39,200 to fund a contract to relocate documents from the 4th floor of the Courthouse and store them off -site Motion: Commissioner Adair moved approval of a request for $50,000 to fund a feasibility study of the 4th floor of the Courthouse to determine possible use for the District Attorney's Office, and a request for $39,200 to fund a contract to relocate documents from the 4th floor of the Courthouse and store them off -site. Trego seconded the motion, which carried 6-0. A break was announced at 12:57 p.m.; the meeting resumed at 1:07 p.m. Discussion held to consider increasing the Property Tax Levy Dan Emerson introduced the policy question of whether to raise the property tax rate to $1.2783 per $1,000 of assessed valuation and estimated this would result in increased revenues of $1,766,929 in FY 2023/2024. Commissioner DeBone spoke to inflation and interest rate changes and said now was the right time to make this change. Fister expressed concern that raising the property tax rate at this time would allow the County to continue to not take its fiscal position seriously for another year. Commissioner Chang referred to the current effort to fund the courthouse expansion project and said the County should have levied the full allowed property tax rate six or seven years ago. Barrett questioned if the County must determine funding for the planned expansion of the courthouse in this budget. He noted that the State may yet decide to contribute to this project and objected to burdening taxypayers when the amount needed, and when, remains unknown. Emerson spoke to the pressures of reduced revenues and increased operational costs, and described needs across the organization beyond the courthouse project. Commissioner Adair said while the County's largest expense is personnel, it is not cutting staff at this time. She said the County may not learn how much the State will contribute to the courthouse project until July. May 25, 2023 BUDGET HEARING Page 8 of 14 Emerson said if the State contributes to that expansion of the courthouse, staff will return to the Budget Committee this summer to present alternatives for how to pay for the remaining outstanding project balance. Barrett referenced past decisions to use reserves to pay off loans and said he would support raising the property tax levy to maintain operating funds, but not for capital needs. Emerson listed other potential needs that might arise such as emergency capital maintenance and health care claims. Trego expressed support for the change but was concerned about the impact to those on low or fixed incomes. Noting the cost of living has greatly increased in the county, she was in favor of implementing a property tax waiver or reduction for certain populations such as low income seniors or disabled persons. Commissioner DeBone said the County provides necessary and foundational services for the community. MOTION: DeBone moved approval to levy the full allowed property tax rate of $1.2783 per $1,000 of assessed valuation. Trego seconded the motion, which carried 5 -1 (Fister voting against). Countywide Law Enforcement District #1 (Fund 701) and Rural Law Enforcement District #2 (Fund 702) Chair Barrett closed the Deschutes County budget meeting and the Committee convened as the budget authority for the Countywide Law Enforcement District #1 (Fund 701) and the Rural Law Enforcement District #2 (Fund 702). Chair Barrett called for public comment. Hearing none, discussion ensued. Emerson presented the proposal to levy the full Law Enforcement Countywide property tax rate at $1.2500 per $1,000 of assessed valuation, noting this would result in an additional estimated $6,032,000 of revenue in FY 2023/24. Commissioner DeBone noted that the Sheriff's Office has requested this change. Fister said while the public supports and recognizes the need for public safety, he encouraged the Sheriff's Office to operate within its means. Trego said the DCSO kept this tax rate as low as possible for as long as it could. Commissioner Adair said funding public safety is critical, particularly considering the number of visitors who travel to Deschutes County each year. She added that inflation is still happening and is hard on many people. May 25, 2023 BUDGET HEARING Page 9 of 14 Barrett agreed that older populations can have a difficult time with these kinds of increases, especially when many things cost more nowadays. CFO Tintle noted that the DCSO requires these funds to maintain its operations, including the approved added positions. While Commissioner Chang viewed this increase as necessary for public safety, he said better planning and foresight would have allowed for smaller, more gradual tax rate increases. Emerson noted support for levying the full Law Enforcement Countywide property tax rate at $1.2500 per $1,000 of assessed valuation and also support for levying the full Law Enforcement Rural property tax rate at $1.5500 per $1,000 of assessed valuation. The Committee reconvened as the governing body of Deschutes County. BUDGET DELIBERATIONS: Budget Manager Dan Emerson presented the items for deliberation. 1. Discussion held to consider increasing the TRT transfer to the DCSO by $500,000 Emerson reported that the Transient Room Tax (TRT) fund may not have sufficient beginning working capital to accommodate this request. If approved by the Budget Committee, some of the funds may therefore have to be paid from the reserve held for Sunriver, and subsequently repaid with future TRT or General Fund revenues. Commissioner Chang said because the Sheriff's Office will receive $3.6 million in TRT funding without this increase, including a $500,000 increase approved last year, he had no qualms about not approving the added amount for the 2023/24 budget. The Budget Committee took no action with respect to this request. 2. Discussion held to consider allocating various funds for the potential use of buying down the projected Courthouse debt amount Emerson emphasized that the proposed transfers would not commit the County to using these funds to buy down the projected debt for the courthouse expansion project, but they would make it possible if that is what is ultimately decided. a. Allocate $2,000,000 from Project Development (Fund 090) Following discussion, the Budget Committee took no action with respect to this potential allocation. May 25, 2023 BUDGET HEARING Page 10 of 14 b. Allocate $4,600,000 of ARPA LATCF funds (Fund 200) Commissioner Chang said because these funds were provided due to the high percentage of federal public lands in the county, it could be appropriate to use them to create pathways out of homelessness for the several hundred people who live unsheltered on these lands and have nowhere else to go. MOTION: Fister moved approval to transfer ARPA LATCF funds of $4,600,000 to Fund 060 for potential use as part of the courthouse debt buy -down. Adair seconded the motion, which carried 6 - 0. c. Allocate $400,000 of ARPA interest earnings (Fund 200) MOTION: Adair moved to transfer $400,000 in ARPA interest earnings from Fund 200 to Fund 060 for potential use as part of the courthouse debt buy -down. Fister seconded the motion, which carried 6 - 0. d. Allocate up to $400,000 of unused/returned ARPA funds (Fund 200) MOTION: Fister moved to transfer an estimated $400,000 of unused/returned ARPA funds to Fund 060 for potential use as part of the courthouse debt buy -down. Adair seconded the motion, which carried 6 - 0. e. Unbudgeted PILT (estimated $800,000) Tintle reminded that these funds are currently anticipated to be used by the Road Department for large capital projects. He noted that in addition to these new PILT funds, the Road Department will continue to receive other PILT funds estimated at $2.6 million in FY 2023/24. Commissioner DeBone proposed a 50/50 split of the new PILT funds with half going to the reserve and half to the Road Department. MOTION: DeBone moved to split the unbudgeted PILT estimate evenly in FY 2023- 24, with half going to the Road Department and half going to Fund 060 for potential use as part of the courthouse debt buy -down. Chang seconded the motion, which carried 6 - 0. f. Unallocated Transient Room Tax transfer to Fund 060 Emerson said the proposed budget includes a transfer of $700,000 in unallocated TRT revenues to Fund 060; these funds could be used towards the courthouse debt buy -down. May 25, 2023 BUDGET HEARING Page 11 of 14 g. TRT revenue of $460,000 from Fund 170 (discretionary 30% of 1 %) Emerson noted that these funds would normally be allocated to the Fair & Expo Center for future capital needs. MOTION: Adair moved to retain these funds within the budget of the Fair & Expo Center. Trego seconded the motion, which carried 5 - 1 (Chang dissenting). h. Unallocated Transient Room Tax debt service savings of $1,900,000 Emerson noted this line item is currently in the proposed budget as presented. Discussion ensued on the allocation formulas used for Transient Room Tax revenues and whether these should be changed. Fister cited questionable returns on travel and tourism investments and said it would be worthwhile to direct more funds to the Fairground or other uses. He suggested renegotiating how TRT funds are spent in order to explore other travel and tourism opportunities. Commissioner DeBone raised the idea of forming a study group to look at options. Commissioner Chang said the creation of COVA's Future Fund program has resulted in significant progress being made to reinvest TRT revenues in strategic ways. Trego expressed concern with the Fairground's capital needs and how much these are expected to cost over the next few years. County Administrator Nick Lelack noted that the County committed $1 million for the Terrebonne Sewer District by FY 25. A break was announced at 3:00 p.m.; the meeting resumed at 3:08 p.m. Elected Officials Compensation Board Recommendations: Chair Barrett recounted the meeting of the Elected Officials Compensation Board on May 4th, at which the Board determined recommended FY 23-24 salaries for the numerous elected officials under its jurisdiction. He described the research conducted and process undertaken to carefully consider the information provided in determining fair and equitable compensation levels, and encouraged the Budget Committee to respect the work done by the Compensation Board and approve its recommendations. Fister added that the County's Human Resources staff provided initial recommendations to the Board based on the data collected and the Board's adopted compensation philosophy. Trego said the Board considered all information May 25, 2023 BUDGET HEARING Page 12 of 14 made available to it, including data from comparable counties and also the salaries of the seconds -in -command for these positions. Commissioner Chang said while he appreciated the recommendation for a pay increase, he was not comfortable accepting an increase of 11 % as recommended. Instead, he would be willing to accept an increase of the 2023 COLA amount plus the equivalent of a standard step increase. Commissioner Adair reiterated her pledge to refuse a PERS benefit from her service as an elected official, which she estimated will save the County $27,000. MOTION: Trego moved to approve the recommendations of the Elected Officials Compensation Board in toto. Fister seconded the motion, which carried 5 - 1 (Chang dissenting). BUDGET APPROVAL: Discussion ensued regarding maintaining the General Fund reserve (Fund 060) at no less than $5 million. MOTION: Adair moved approval of the Deschutes County FY 2023-24 Budget in the amount of $619,098,853, adjusted for approved changes, and setting the property tax rate at $1.2783 per $1,000 of assessed valuation. Fister seconded the motion, which carried 6-0. Countywide Law Enforcement District #1 (Fund 701) Chair Barrett closed the Deschutes County budget meeting and the Committee convened as the budget authority for the Countywide Law Enforcement District #1. Chair Barrett called for public comment. Hearing none, Chair Barrett called for a motion. MOTION: Adair moved approval of the Countywide Law Enforcement County Service District budget of $49,043,440, adjusted for approved changes, and setting the tax rate at $1.2500 per $1,000 of assessed valuation. Trego seconded the motion, which carried 6 -0. Rural Law Enforcement District #2 (Fund 702) Chair Barrett closed the Countywide Law Enforcement District #1 meeting and the Committee convened as the budget authority for the Rural Law Enforcement District #2. Chair Barrett called for public comment. Hearing none, Chair Barrett called for a motion. MOTION: Adair moved approval of the Rural Law Enforcement County Service District budget of $17,890,891, adjusted for approved changes, and setting the tax May 25, 2023 BUDGET HEARING Page 13 of 14 rate at $1.5500 per $1,000 of assessed valuation. DeBone seconded the motion, which carried 6 -0. Chair Barrett declared the public meeting closed for Rural Law Enforcement District #2. ADJOURNED: There being no further business before the Committee, the meeting was adjourned at 3:26 Pm. ISjr 1 DATED this d Day of J 2023 for the Deschutes County Board of Commissioners. ATTEST: �1-JruAkti%?n {5)4 RECORDING SECRETARY A/V; ANTHONY DEBONE, CHAIR PATTI ADAIR, VICE CHAIR PHIL CHANG, COMMISSIONER May 25, 2023 BUDGET HEARING Page 14 of 14 BOARD OF COMMISSIONERS FY 2023-24 BUDGET COMMITTEE MEETING 9:00 AM, THURSDAY, MAY 25, 2023 Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall St - Bend (541) 388-6570 I www.deschutes.org MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http://bit.ly/3mminzy. To view the meeting via Zoom, see below. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. • To join the meeting from a computer, copy and paste this link: bit.ly/3h3ogdD. • To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. AGENDA AND MATERIALS 1. FY 2023-24 Budget Committee Agenda (see attached) 2. FY 2023-24 Budget Committee PowerPoint Presentations 3. FY 2023-24 Budget Committee Supplemental Materials 11 Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, call (541) 388-6572 or email brenda.fritsvold@deschutes.org. vS E S FY 2023 COMMITTEE AGENDA Day 4 - Thursday, May 25, 2023 9:00 - 9:10 AM Reconvene Deschutes County Budget Meeting Review agenda changes and follow-up items 9:10 - 10:10 AM Road Department and CIP Funds 325, 328-336, 465, 680 SPECIAL SERVICE DISTRICTS 10:10 - 10:25 AM 10:25 - 10:40 AM Deschutes County Extension & 4-H District Fund 720 Open Public Meeting Introductions Public Comment Budget Discussion Motion to: Approve Deschutes County Extension & 4-H Service District operating budget of $Xand set tax rate at $X per $1,000 of assessed valuation. Motions seconded Budget Committee votes Close Public Meeting Sunriver Service District Non -county fund, see handouts in budget binder Open Public Meeting Introductions Public Comment Budget Discussion Motions to: 1. Approve Sunriver Service District Operating budget of $X and set tax rate at $X per $1,000 of assessed valuation. 2. Approve Sunriver Service District Reserve budget of $X. 3. Approve Sunriver Service District Capital budget of $X and set local option capital improvement tax rate at $X per $1,000 of assessed valuation. Motions seconded Budget Committee votes Close Public Meeting Chair Chris Doty Holly Lyons Chair Chair Chair BOCC + Citizen Committee Members (Mike Gocke) Chair 0 st•\NIES 2023-24 BUDGET COMMITTEE AGENDA Day 4 - Thursday, May 25, 2023 (continued) 10:40 - 10:55 AM Black Butte Service District Non -county fund, see handouts in budget binder Open Public Meeting Introductions Public Comment Budget Discussion Motion 1. Approve Black Butte Ranch Service District operating budget of $X and set tax rate at $X per $1,000 of assessed valuation. 2. Set local option operating tax rate at $X per $1,000 of assessed valuation. Motions seconded Budget Committee votes BOCC + Citizen Committee Members Close Public Meeting Chair SPECIAL REQUESTS AND DELIBERATIONS Budget Committee 10:55 - 11:35 PM ChiefJason Van Meter Review of special requests Open Public Meeting Chair 11:35 - 12:15 PM Lunch SPECIAL REQUESTS AND DELIBERATIONS Continue review of special requests and budget decision 12:15 - 3:30 PM points 3:30 - 3:45 PM 3:45 - 4:00 PM Elected Officials Compensation Approval Motion to: Approve Elected Officals Compensation Committee Salary Recommendations from May 3rd Public Meeting Motion seconded Budget Committee votes Budget Approval Motion to: Approve Deschutes County budget of $X adjusted for approved changes and set the tax rate at $X per $1,000 of assessed valuation. Motion seconded Budget Committee votes Close Deschutes County Budget Meeting SO - Countywide Law Enforcement District #1 Fund 701 Open Public Meeting Introductions Budget Committee Budget Committee Chair Budget Committee Chair Shane Nelson, Sheriff Chair o� FY 2023-24 BUDGET COMMITTEE AGENDA SO - Rural Law Enforcement District #2 Fund 702 Open Public Meeting Introductions Public Comment Budget Discussion Motion to: (continued on second page) Motion to approve Rural Law Enforcement County Service District budget of $X adjusted for approved changes and set the tax rate at $X per $1,000 of assessed valuation. Motion seconded Budget Committee votes Close Rural Law Enforcement County District Budget Meeting Public Comment Budget Discussion Motion to: Motion to approve Countywide Law Enforcement County Service District budget of $X adjusted for approved changes and set the tax rate at $X per $1,000 of assessed valuation. Motion seconded Budget Committee votes Close Countywide Law Enforcement District Budget Meeting Chair Shane Nelson, Sheriff Chair Chair May 25, 2023 Budget Committee Meeting iti U./ 0 0 El Introductions m Budgeting Priorities c a) 6 66 gg T.; programs m Transportation CIP (i) 0 (1) a) cr a) co ca CD We strive to a) a) 0 c m E vt as cam m 0 4.0 maintain the users of the _A c c = O U E N L a) CD O— c N C) co a) 0 0 a) Evi= .i o COCL CM 4= CD CD 13 E E c u_ 's E m co 0 ce Qi s o m Y Um CIL c a) 0 CL O OX a) s h vs --0 a a) a 0 C O = U 0▪ O O c• \ M U E N d) — a) a) > aLl = N O N W t).0 Q„ • • • • 0 Preservation Contribution to 465 Fund a) a. ct▪ s O 0 Q a _ 1- ortation SDC 2 _ = LI •SRS Funding • Interfund Trans from • Contribution from •SDC Fee Revenue •Transfer from 325 Li) N M other departments •Transfer from 336 0 Ls) N M 0) a) G E CD O O. W • per project basis. Maintenance • Purchase new fleet a. N O. E N O. a) _ O • O 03 • a) K-W E Ca W • ii • c6 • Reserves *5 j � E � E 2. 2E * • OWN � o co ■mom Uco a) Ci 7.3 J2 0 � . ■ ■ E - � M a) O O , o ce Lin w c1 01 h 0 0 Funding Outlook/Comments FY 24 Budget (FY 23) Funding Source Last year of HB 2017 fuel tax phasing. $20.6M ($20.1M) State Highway Fund Allocation $2.2M* ($2.2M) Federally authorized. $0.7M ($0.7M) -0 CT) 4- o_ 0 a c 0 o 2 -0 (/) o a) 9.) a) c ,(1) a) (1) (I) C co a) co _c 0 > 22 x c.) Ow CC .c $1.0M** (0.98M)** $1.5M ($1.5M) FLAP reimbursement for CLH Project Reimbursement for various services. a.. 1/2 en as.) 0 H cr) 00 0 5: u) 0 0_ (r) w a) LL co -0 LL c ci) E P2 E E CT "iiij 2 CC Internal/Other co ccs 6 a) 'i 'a V) O 0 Q. c 0 i 0 U 1) 2 t co N N '00 _ N u.O E O_ �i N co r N cz N i C co N Cco a) 0. = iii C N E o N 4- a-+ V 0 +r O c 0'6tn - (n = a) vaa o ct in °) co U N o o EC^ to >+ M \ c 2 • >, �E >+ ..� t) to U ♦ ca . 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L H a a u -a ea o qv N 1 M N u. Categorized into 4 programs: a 1- C '- C -0 v vE v N C N 0.0 (7▪ 3 u • C N N 'p E C C a)O b E A ✓ v > o C E a) 1:3(13 O N L o v_ 2 fl TRANSPORTATION SYSTEM z 0 CL w V) w CL z. W 2 23- 4 oad CI co 0 0 0 u_ $13,757,512 TRANSPORTATION SYSTEM cD LO LC) 1.11 LO z 0 L1-1 uJ V) 0 H z LU 2 LU LL 23-24 • oad CIP $23.6 Million in local transportation infrastructure improvements $5.4 Million in intersection safety/capacity improvements $6.6 Million in pavement preservation $3 Million in bridge replacement \yy $3.7 Million in bicycle/pedestrian improvements $6.1 Million in contributions to ODOT partnership projects $1.7 Million in state grant funding CU w CL ula 0E 0 1 u 1 1.1. rt3 if) R3 4----- .._ 0 L- 0 2 4_, 0) 0 L.) 0.. icu -T-6 cu c ,.) 0.) 0 (/) ci 0 ro _J V) a) E a) CDE E CD_ ro +.)L -o a) 44..au 0.w CLE 0.0 LI Paving of Alfalfa Market Road: MP 4 to Johnson Ranch Road co (i) co -0 C 0 co b.0 CU c = 5 E a. 'q Lri 0 C 0 4F10 (1) (1.1 C 0 = (13 (1) 0 (I) a. 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CO L' 0 LLI ��Y F 24-FY28 - 5-Year 'oad CI' N c- 00 479- TRANSPORTATION SYSTEM (.4 1?" gaagg.,gg a L I ^' b L ' n L /'1 W 03 cu E 2 L A — o C 4-) up_ O .L � u O •.� D U in ( L6 O C C 4-) 0 L- . _ a) --- c > to P 44 > < X i < -0 1 in. to , Q bA LU1 b.0 L to L p M.1-1 4-0 0 7 (3) V) cu cu 0 cu u 1- ._ o O D.Z=2_J a IYA u •get Committee Meetinl •— •— N N W CU L cu 0w •' cu ci) cis wax Lliz za bA O W(� •- 0 MN s 41 ms i u ON O O •- 0 0 O't'' 0 ON e _ a) ON L rcs m E M � tin> 4-14a •0) 0 i \ O a. u • to w y- 0 O dJ MI I. l° - s c u••— u bi0 in +alCU O tA a) to O rain tiou 4-1 IA • O4.• � i u VIin_ el—qW •CU 0 •- 0 •- ♦'' rn u 0 VI CU ca 010 01 0 itinN 1. M 73® u a, bA O O O L • -as .. O i M � > u VI c O �in ▪ CU E + RS CU 0) •— u u �G = .- CI col- aj 0C W d. 4.4 co c ex:C ' Z C 2 co 0 2 N cn cb Served nearly 2,000 walk-ins at Redmond office since July 2022. 4J w 111 tan imillm 4-4 ,o---.. >1 tv3 i_n Z cl 0 c: o -0 N 14.1 °-`.--- 0 cl) r-- a:- C C ,---- v) a.,) LU —0 y) 0) C -EA- ) o (i) t.4._. CI) rt) s 'T:3 1°.) ,--", cu 4.-I oi,u C 7::-C3 a5 _If; 492 ?— 73 l.) ._ ........ u •-., U V >>- 4-) .) t3' a) < LiLi r0 0 CV .---" V) 0 -0 , et3 r.,1— D 00 Lf) (1-) c v) v) nin w 00 (13 (1) (14 ria cs-) c „1 a5 0 CU D i iff i 47, CO u bOr-- --ru u oti in u-) cL) 0—M LLJ 4;4 V) n -VI- •S Lj a-) Debt service $60,275 (6 of 20) Contingency $223,830 W ouIlI9 zoccDo Wz=mo I-DOp LL unz FY23 Extension Funding (Budgeted) 0 to - co ▪ ^ o a)N a) LL E f0 O d • (• ; t0 C r a) (0 • 0L Ua a) U 0 cc QLO N a) 00 N N•(A• a) 2 a) •0 a) ? C0cr) M r Y N Cfl O O O a) 0 O N - 0 In 0 co co O Efl Excludes Outdoor School (lottery funded) FY23 Extension Budget (allocated) vi m U L o a) XM Lf) N � c) 05LL() OT M ToL T > U L C) O Eft 0 C - O O EO .E. OR (c O O O Q N ncO CO Q (EO ;2� cm M Lf) 0 c,,) CL ER 0 M - co 0 co a)o 0 2 E C� C 0) O• r 2 otf N O c • E- cp CC T LL (0 N Z 00 ots ff3 N N O LL Excludes Outdoor School (lottery funded) w 4- n4.1 • ( a • Future Initiatives '1-) 0- CU 0 C a) 0 ro r(3 >,,, E ci- 4_, a) 15 1- LJ-i • — Q) 42 ...aszu tol o a) c)-- -7,3 ,cuOD ...... v) -a, v) ...._ (o U v) 1 1.) a) C 4'-' b•O -C i (L) a) C 4-, -1-.) 0 -0 E C C fI3 -0 (0 2 >1 4-, D 0 >N 0 (1) bk) • — IA L__ -1-1 172 C rcl .0 al) V) co a) a) 0 co Ian a) u -0 0 u.5 co .4-) L.- (T3 C 4-- (7) U C 0 > -§- .4"-L 0 .—C 46 c" a) u_ c a) • C a) 4_, 0.c CO C 413 Win u -6 c ro L- co CEV ,i- vl .(47'13- 2 -C3C vlb.0 141) CD E — ca. C 4-, .— (13 0 1- v) n3 CO ta0 (i) L. •— r0 E D . a) tx .- LL" 0 CT 4) ..„,E E c, ca a) ro cu la° u u D ...c v) a- s- < o --o ROAD DEPARTMENT ROAD CAPITAL IMPROVEMENT PLAN FISCAL YEARS 2024 - 2028 MAY 15, 2023 ROAD DEPARTMENT ROAD CAPITAL IMPROVEMENT PLAN FISCAL YEARS 2024 - 2028 Date: May 15, 2023 Chris Doty, P.E., Road Department Director Cody Smith, P.E., County Engineer Blaine Wruck, P.E., Transportation Engineer — Report Compilation Rachel Pinkston, M.S., GIS Analyst — Mapping TABLE OF CONTENTS Executive Summary 1 Introduction 1 Project Selection 3 Funding 4 CIP Organization 6 Appendix A — FY 2024-2028 CIP Summary Appendix B - FY 2024-2028 CIP Program Maps Appendix C — Project Information Sheets and Location Maps i ROAD DEPARTMENT FISCAL YEARS 2024 - 2028 ROAD CAPITAL IMPROVEMENT PLAN EXECUTIVE SUMMARY This report summarizes the Deschutes County Road Department's five-year Road Capital Improvement Plan (CIP) for Fiscal Year 2024 through Fiscal Year 2028. The Department has identified $77,315,530 in total project expenditures for the five-year period. The projects outlined in the CIP include intersection and corridor improvements, major pavement preservation, bridge replacement and rehabilitation, and other project types to modernize, maintain, and increase the safety of the County road system. This report includes the summary, justification, scope of work, budget, anticipated schedule, and location map for each project. INTRODUCTION Deschutes County Road Department is responsible for the improvement, operation, and maintenance of the 926-mile County road system. Pursuant to the Deschutes County Transportation System Plan and Federal Highway Administration standards, County roads are grouped under one of three main functional classifications: • Arterial o Links cities, larger towns, and other major traffic generators, providing interregional service. o Spaced at distances so that all developed areas are within reasonable distance of an arterial highway. o Provides service to corridors with trip length and travel density greater than that predominately served by rural collector or local systems. o Secondary route for movement of goods and services. • Collector o Distributes trips from arterials to their final destination, and conversely, collects traffic from local streets and channels it onto arterials. o Spaced at intervals to collect traffic from local roads and provide all developed areas a reasonable distance from a collector road. o Provides service to the remaining smaller communities. o Links locally important traffic generators with rural destinations. • Local o Primarily provides access to adjacent land/properties. o Accommodates travel over short distances as compared to arterials and collectors. o Provides access to adjacent land and access to higher classified roads. o Carries less than 1,500 vehicles per day. Much of the County's arterial and collector road network was established prior to the 1940s, while much of the County's local road network was established through private development after the 1940s. With 1 ROAD ROAD CAPITAL IMPROVEMENT PLAN DEPARTMENT FISCAL YEARS 2024-2028 the population and tourism growth in Deschutes County in recent years, the need to improve mobility and safety on the County Road systems has become increasingly crucial. 926 COUNTY ROAD MILES 57 COUNTY BRIDGES APPROX. TOTAL # OF SIGNS APPROX. TOTAL OF CULVERTS 1,987 APPROX. TOTAL LENGTH OF GUARDRAIL 8.77 MILES APPROX. TOTAL RIGHT OF WAY AREA 6,750 ACRES FIGURE 1- DESCHUTES COUNTY ROAD SYSTEM AT A GLANCE This report has been developed to: • Identify the Department's Capital Improvement Plan for Fiscal Years 2024 through 2028. • Guide the annual development of the Department's Road CIP Fund budget. • Identify funding sources and funding requirements for projects. • Assist the Department Director and Department managers with the scheduling of staff and resources. 2 ROAD ROAD CAPITAL IMPROVEMENT PLAN DEPARTMENT FISCAL YEARS 2024-2028 PROJECT SELECTION Projects included in the Department's Capital Improvement Plan are selected from the following primary sources: • Transportation System Plan The County's Transportation System Plan (TSP) was adopted as part of the County Comprehensive Plan in compliance with Statewide Planning Goal 12. The Transportation System Plan includes an inventory of the County's transportation infrastructure and identifies long-term goals and project needs determined through an extensive public input process. The current TSP covers the 20-year period from 2010 to 2030. Projects identified in the TSP have been prioritized as High, Medium, and Low priority. The County is currently in the process of updating the TSP for years 2020 through 2040; this update is anticipated to be finalized in Calendar Year 2023. • Asset Management Programs The Department implements various asset management programs to efficiently manage over $550 million worth of County road infrastructure. These asset management programs generally include a database of all the County's road assets and their condition that is populated through routine inspections conducted by Department staff or contractors. Projects are identified within the Department's asset management programs based on asset conditions, then are prioritized based on safety concerns, lifecycle cost, functional classification, or other criteria. Road asset management programs implemented by the Department include: o Pavement Management System — The Department manages its pavement assets using the StreetSaver web -based software application. The system includes the routine inspection of sample units of every paved roadway section in the County road network. Inspection data is used to calculate a pavement condition index (PCI) for each unit, in turn calculating a weighted average PCI for each road section, each road, and the County road network as a whole. o Bridge Management System — The Department manages its bridge assets using the PONTIS web -based application through ODOT. The system includes routine element inspections of all bridges. Inspection data, combined with load rating reports and other bridge data, is used to calculate a sufficiency rating for each bridge and provide maintenance and improvement recommendations. o General Asset Management — All other road appurtenant assets, including signs, guardrails, culverts, storm sewers, cattle guards, illumination, traffic signals, roadside shoulders, and other features, are managed through PubWorks, an enterprise software that the Department operates for internal cost accounting and general asset management. • Special Studies and Planning Efforts The Department conducts special studies when needed to evaluate safety, operations, or other concerns for hotspot locations, corridors, or systemically. The need for these studies generally 3 ROAD ROAD CAPITAL IMPROVEMENT PLAN DEPARTMENT FISCAL YEARS 2024-2028 arises as a result of changes to traffic volumes or patterns in a particular area or implementation of new state or federal standards. • State and Federal Funding Programs The Department actively pursues funding through several state and federal programs. Recurring funding programs that are dedicated to particular project types include: o Surface Transportation Block Grant Program (ODOT) — Annual local agency allocation of federal Surface Transportation Program that provides funding for any State Highway Fund -eligible projects or procurements. o Federal Lands Access Program (FHWA) — Provides funding for projects on roads that provide access to federal land high use recreation sites or economic generators. o Local Bridge Program (ODOT) — Provides funding for Oregon local agency bridge rehabilitation or replacement projects. o All Roads Transportation Safety Program (ODOT) — Provides funding for hotspot and systemic safety improvements on Oregon public roads. o Safe Routes to Schools (ODOT) — Provides funding for projects that enhance safe multimodal transportation to Oregon schools. FUNDING Contracted public improvement and major maintenance projects are budgeted annually in the Road CIP Fund (Fund 465) budget. Road CIP Fund revenue comes from the following primary sources: • Transfer from Road Fund —The Road Fund is the Department's operating budget. The Department implements a "trickle -down" approach to budgeting for the Road Fund, whereby baseline operations and maintenance of the County road system are prioritized, and remaining revenues are transfer to the Road CIP fund. The primary source of the Road Department's revenue is the allocation received from the State Highway Fund (SHF). The State Highway Fund is comprised of: o Fuel Tax (46%) o Motor -Carrier Fees (Freight), weight -mile tax (32%) o DMV Fees (license, registration, etc), (22%) Approximately 30% of the annual State Highway Fund revenue is allotted to Oregon counties, with each county receiving an amount based on the number of registered vehicles in the county. In June of 2017, the Oregon Legislature passed a transportation funding package via HB 2017 which provided a 7-year phase -in of a 10-cent state fuel tax increase, in addition to other funding mechanisms. The additional funding delivered by this legislation has provided a substantial revenue infusion to the Road CIP Fund. Other Road Fund revenue sources include federal payments such as Payment In Lieu of Taxes (PILT), federal lands timber receipts, and the Secure Rural Schools Act payments. • System Development Charges — Private development in unincorporated Deschutes County is charged a one-time assessment based on the number of P.M. peak -hour trips the development is anticipated to generate. These system development charges are used to fund projects identified 4 ROAD ROAD CAPITAL IMPROVEMENT PLAN DEPARTMENT FISCAL YEARS 2024-2028 in the TSP based on the methodology instituted with the County's system development charge resolution (Resolution No. 2013-020). • State/Federal Grants - Upon award of funding through state and federal programs described above. FY2024 FY2025 FY2026 FY2027 FY2028 ROAD FUND (325) REVENUE BEGIN FUND BALANCE $ 5,521,251 $ 2,890,389 $ 2,977,101 $ 3,066,414 $ 3,158,406 STATE HWY FUND $ 20,648,483 $ 22,000,000 $ 22,500,000 $ 23,000,000 $ 23,500,000 FOREST RECEIPTS $ 689,703 $ 689,703 $ 689,703 $ 689,703 $ 689,703 PILT $ 2,240,000 $ 2,240,000 $ 2,240,000 $ 2,240,000 $ 2,240,000 PARTNER AGENCYREVENUE(1%INCREASE/YR) $ 1,156,342 $ 1,167,905 $ 1,179,584 $ 1,191,380 $ 1,203,294 EQUIPMENT/MATERIAL SALES (3% INCREASE/YR $ 614,500 $ 632,935 $ 651,923 $ 671,481 $ 691,625 INTERFUND PAYMENTS C $ 1,450,015 $ 1,493,515 $ 1,538,321 $ 1,584,471 $ 1,632,005 OTHER (1% INCREASE/YEAR) $ 128,808 $ 130,096 $ 131,397 $ 132,711 $ 134,038 INTEREST(0.5%) $ 139,031 $ 156,223 $ 159,540 $ 162,881 $ 166,245 TOTAL ROAD FUND (325) REVENUE $ 32,588,133 $ 31,400,767 $ 32,067,569 $ 32,739,040 $ 33,415,317 ROAD FUND (325) EXPENDITURE PERSONNEL (3% INCREASE/YEAR) $ 8,284,451 $ 8,532,985 $ 8,788,974 $ 9,052,643 $ 9,324,223 MATS/SERV (3% INCREASE/YEAR) $ 8,595,033 $ 8,852,884 $ 9,118,471 $ 9,392,025 $ 9,673,785 CAPITAL OUTLAY (3% INCREASE/YEAR) $ 118,260 $ 121,808 $ 125,462 $ 129,226 $ 133,103 TRANSFER TO ROAD BLDG/EQUIP CIP (330) $ 2,700,000 $ 2,500,000 $ 2,500,000 $ 3,000,000 $ 3,000,000 TRANSFER TO ROAD CIP (465) $ 10,000,000 $ 8,415,990 $ 8,468,249 $ 8,006,740 $ 8,031,048 CONTINGENCY (3% INCREASE/YEAR) ®$ 2,890,389 $ 2,977,101 $ 3,066,414 $ 3,158,406 $ 3,253,158 TOTAL ROAD FUND (325) EXPENDITURE $ 32,588,133 $ 31,400,767 $ 32,067,569 $ 32,739,040 $ 33,415,317 SDC FUND (336) REVENUE BEGIN FUND BALANCE $ 1,484,022 $ 526,622 $ 154,721 $ 73,243 $ 93,243 SDC (6% INCREASE/YEAR) $ 1,500,000 $ 1,590,000 $ 1,685,400 $ 1,786,524 $ 1,893,715 INTEREST/OTHER(1.8%) $ 42,600 $ 38,099 $ 33,122 $ 33,476 $ 35,765 TOTALSDCFUND(336)REVENUE $ 3,026,622 $ 2,154,721 $ 1,873,243 $ 1,893,243 $ 2,022,724 SDC FUND (336) EXPENDITURE TRANSFER TO ROAD CIP (465) $ 2,500,000 $ 2,000,000 $ 1,800,000 $ 1,800,000 $ 2,000,000 CONTINGENCY $ 526,622 $ 154,721 $ 73,243 $ 93,243 $ 22,724 TOTAL SDC FUND (336) EXPENDITURE $ 3,026,622 $ 2,154,721 $ 1,873,243 $ 1,893,243 $ 2,022,724 ROAD CIP FUND (465) REVENUE BEGIN FUND BALANCE $ 19,012,380 $ 9,624,306 $ 10,431,764 $ 4,227,274 $ 4,689,811 TRANSFER FROM ROAD FUND (325) $ 10,000,000 $ 8,415,990 $ 8,468,249 $ 8,006,740 $ 8,031,048 TRANSFER FROM SDC FUND (325) $ 2,500,000 $ 2,000,000 $ 1,800,000 $ 1,800,000 $ 2,000,000 ODOTSTBG(FEDERALHWYTRUSTFUND) $ - $ 980,000 $ 1,009,400 $ 1,039,682 $ 1,070,872 OTHER GRANTS $ 1,704,116 $ 1,818,500 $ 500,000 $ 500,000 $ 500,000 INTEREST(1%) $ 475,310 $ 124,563 $ 217,094 $ 150,737 $ 157,917 TOTAL ROAD CIP (465) REVENUE $ 33,691,806 $ 22,963,359 $ 22,426,507 $ 15,724,433 $ 16,449,649 ROAD CIP FUND (465) EXPENDITURE CAPITAL OUTLAY $ 23,934,730 $ 12,408,700 $ 18,087,100 $ 10,956,000 $ 11,929,000 MATERIALS & SERVICES (0.5%) $ 132,770 $ 122,895 $ 112,133 $ 78,622 $ 82,248 CONTINGENCY $ 9,624,306 $ 10,431,764 $ 4,227,274 $ 4,689,811 $ 4,438,400 TOTAL ROAD CIP FUND (465) EXPENDITURE $ 33,691,806 $ 22,963,359 $ 22,426,507 $ 15,724,433 $ 16,449,649 TABLE 1- FY 2024-2028 COUNTY ROAD REVENUE AND EXPENDITURES PROJECTIONS 5 ROAD ROAD CAPITAL IMPROVEMENT PLAN DEPARTMENT FISCAL YEARS 2024-2028 40,0.0.0,000 ';5iD.0p 52!),00 ,000 , $1s oo !.O0.0' mom TU.TALRI VENUE :�_S33,s9ii8.06 EC.TED ,RC XPEND$ 1 U FUND END BALANCE. tg714�,REVE 4U ;22903359': PROJECTEXP ND1TURES. 1TAL REVENUE .200 FIGURE 2 — FY 2023-2027 ROAD CIP FUND REVENUE AND EXPENDITURES PROJECTTIONS CIP ORGANIZATION Projects prioritized and selected from the above -listed sources are programmed into the five-year CIP and scheduled based on available revenue and Department project delivery capacity. Projects are organized in the CIP under four programs: TRANSPORTATION SYSTEM PAVEMENT PRESERVATION J Includes major road improvement projects identified in TSP, special studies, or funding agreements. Also includes County contributions to ODOT state highway projects. Includes contracted pavement preservation projects identified in the Department's pavement management system. 6 ROAD ROAD CAPITAL IMPROVEMENT PLAN DEPARTMENT FISCAL YEARS 2024-2028 TRAFFIC SAFETY BRIDGE CONSTRUCTION l Includes contracted safety improvements, including signage, guardrail, and delineation, to bring assets in compliance with current state or federal standards. Includes bridge replacement and rehabilitation projects identified in the Department's bridge management system. Appendix "A" of this report includes a summary of the five-year Road Capital Improvement Plan (CIP) for Fiscal Years 2023 through Fiscal Year 2027. Appendix "B" of this report includes County -wide maps depicting the project locations by program. Traffic Safety Program projects and local road pavement preservation projects are not depicted on these maps, as these projects are systemic and cover multiple corridors, some of which are still to be determined. Appendix "C" of this report includes individual project information sheets and location maps. Project begin -construction years are indicated on maps and the header of each project information sheet with a color -coded tab, similar to the one depicted in Figure 3 below. FIGURE 3 — BEGIN -CONSTRUCTION FISCAL YEAR TAB 7 APPENDIX A FY 2024-2028 CIP SUMMARY 5-YEAR ROAD CAPITAL IMPROVEMENT PLAN FY2024-FY2028 PROJECT TOTALS $ 250,000I $ 2,642,402 $ 2,690,000 $ 5,323,000 $ 1,000,000 $ 1,000,000 $ 240,000 $ 2,854,000 $ 2,757,000 $ 423,000 $ 796,000 $ 649,100 $ 4,230,000 $ 333,700 $ 2,662,000 $ 3,100,000 $ 250,673 $ 320,000 $ 600,000 1,210,000 $ 460,000 $ 3,410,000 $ 1,010,000 $ 2,290,000 $ 1,371,000 $ 1,080,000 $ 1,820,000 $ 420,000 $ 2,750,000 $ 580,000 000'OOC'T $ 000'0TZ'T $ $ 600,000 $ 600,000 $ 1,795,000 $ 160,000 $ 2,118,000 $ 530,000 $ 1,736,000 2,000,000 $ 750,000 $ 1,950,000 $ 300,000 $ 200,000 $ 1,453,000 $ 430,000 $ 250,000 $ 300,000 $ 2,750,000 $ 580,000 $ 300,000 $ 200,000 $ 100,000 $ 100,000 $ 250,000 $ 1,000,000 $ 565,000 $ 100,000 .... $ 3,489,000 .. $ 1,877,000 $ 1,838,000 $ 367,000 $ 746,000 $ 565,700 $ 980,000 $ 293,400 $ 265,000 $ 300,000 .......,.. $ 556,000 $ 500,000 $ 1,320,000 '.. $ 420,000 $ 1,090,000 $ 1,420,000 .... $ 300,000 $ 200,000 ll.... §§ $ 250,000 $ ____1,010,000 !. ll $ 1,400,000 1,534,000 $ 750,000 $ _ 56,000 $ 50,000 $ 83,400 $ 250,000 $ 40,300 $ 500,000 '.. $ 2,290,000 $ 815,000 $ 580,000 $ 300,000 200,000 $ 150,000 150,000 $ 250,000 $ 100,000 7 $ 5,119,310 $ 1,569,800 $ 250,000 $ 2,642,402 $ 1,290,000 $ 300,000 $ 1,000,000 $ 1,000,000 $ 240,000 $ 177,000 $ 250,673I $ 320,000 $ 600,0001 $ 1,210,000 $ 460,000 $ 3,000,000 $ 300,000 $ 200,000 $ 1,417,429 $ 704,116 $ 595,000 $ 160,000 PROJECT NAME US 97: LOWER BRIDGE WAY/TERREBONNE (ODOT) HUNNELL RD: LOCO RD TO TUMALO RD IMPROVEMENT DESCHUTES MARKET RD/HAMEHOOK RD ROUNDABOUT POWELL BUTTE HWY/BUTLER MARKET ROUNDABOUT NW LOWER BRIDGE WAY/NW 43RD ST INTERSECTION IMPROVEMENT TUMALO RESERVOIR RD: O.B. RILEY RD TO SISEMORE RD TERREBONNE WASTEWATER SYSTEM - PHASE 1 U520: LOCUST ST INTERSECTION (ODOT/CITY OF SISTERS) LA PINE UIC STORMWATER IMPROVEMENTS S CENTURY DRIVE / SPRING RIVER RD ROUNDABOUT 5 CENTURY DR / HUNTINGTON RD ROUNDABOUT COYNER RD/NORTHWEST WAY INTERSECTION IMPROVEMENT BURGESS RD/DAY RD TRAFFIC SIGNAL BUCKHORN RD: HWY 126 TO MP 1.6 (FLAP) BUCKHORN RD: MP 1.6 TO LOWER BRIDGE WAY THREE CREEKS RD: SISTERS CITY LIMITS TO FS BOUNDARY (FLAP) DESCHUTES MARKET RD/GREYSTONE LANE INTERSECTION GREYSTONE LANE/PLEASANT RIDGE RD INTERSECTION S CENTURY DR/VENTURE LANE INTERSECTION IMPROVEMENT NW LOWER BRIDGE WAY: NW 43RD ST TO TEATER AVE IMPROVEMENT ROSLAND RD/TRACY RD: US 97 TO DRAFTER RD BUTLER MARKET RD: HAMEHOOK RD TO POWELL BUTTE H WY DICKEY RD OLD BEND REDMOND HWY: U520 TO TUMALO RD HORSE BUTTE RD OLD BEND REDMOND HWY/S CANAL BLVD: TUMALO RD TO HELMHOLTZ WAY SPRING RIVER RD: 5 CENTURY DR TO STELLAR DR'. POWELL BUTTE HWY: MCGRATH RD TO US 20 '.. NORTHWEST WAY: NW COYNER AVE TO NW ALTMETER WAY BILLADEAU RD SKYLINE RANCH RD: CENTURY DR TO CITY LIMITS DESCHUTES MKT RD/TUMALO RD: 19TH STTO TUMALO PL TUMALO RD DORRANCE MEADOW RD INDIAN FORD RD 3RD ST/WALKER ST/PENGRA 5T/5TH ST (LA PINE) 6TH ST (LA PINE) WARD RD: STEVENS RD TO GOSNEY RD (SLURRY SEAL MISC. LOCAL ROAD PAVEMENT PRESERVATION SIGNAGE IMPROVEMENTS GUARDRAIL IMPROVEMENTS SMITH ROCK WAY BRIDGE #15452 REPLACEMENT GRIBBLING RD BRIDGE #17C30 REPLACEMENT(000T LBP/SFLP) HAMEHOOK RD BRIDGE #17C32 REPLACEMENT WILCOX AVE BRIDGE #2171-03 & -04 REMOVAL LOCAL ACCESS ROAD BRIDGES 5 CENTURY DR BRIDGE #16181 REHABILITATION BURGESS RD BRIDGE #09C783 REPLACEMENT SPRING RIVER RD (HARPER) BRIDGE #17923 REHABILITATION ? 1-9 \' - 1\ BRIDGE CONSTRUCTION vi AY, APPENDIX A-1 APPENDIX B FY 2024-2028 CIP PROG RAM MAPS TRANSPORTATION SYSTEM E.'. c E� g a) to 0 ,mac o� L.- w o • 0 22 as o m •c n o„ -oo o a a) C v Op C = c a E to C m ,o O O m T O ` oc � .' in 3 m 'YJ O t c a 0' O N v, O O C �i Ql LL N C O ,O+ cc ▪ O N a) c T'O H O 1p E 73 C= F� 0LY i 0c/P, TE•.-.1Jm O a O 10 aJ 10 a'O — m a) 4. z. 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C 11) fa C L- T a) O C�o 01 == aJ .9 C c ,� .0 ce G E m w .., Y 0 m cn )n v a-. m y aJ m U E C v m= 0 10 0 zxQoemoO=viI-Ula2!65ul0F=� F01t(5 BRIDGE CONSTRUCTION W z v Q rn v a v_a)co oia8( • D m CO V 'O lS " • 25m O 01a 00 D X Pa 0(7�=Vim V) cc M M M M V' d" V' 4 4' 171 rit;'J 61 f_; (r4 ;D Cr; ( h 63 03 V' V' d" NIL.'" Fes. C2) 6'J < N N N N N N N N N N N N c( w r'.i c) N N fV rV ¢ N N N N N N N uj O O O O O O O O O O O O <: i C3 G3 p 0 C> CD W 0 0 0 0 0 CD C7 NNNN NIN N eV NNN NI tv r`. rat N N N N ), NI NNNN N N CO 01 6.-.1 es' M<p U1 tD tJ o0 D;O.NMmmmm W 01O �N M� .--i.-I NN NI NI NN NI eV NI in PI en M M M MM7 V' V'd'd' 0 Z w C7 w -J TRANSPORTATION SYSTEM - ROADWAY IMPROVEMENT F- z w w w > F- > > Z O 0 t- - a0 I - u4 • K Z w • � F z PAVEMENT PRESERVATION BRIDGE CONSTRUCTION DESCHUTES COUNTY ROAD DEPARTMENT CAPITAL IMPROVEMENT PROJECTS 5-YEAR PLAN Fiscal Years 2024 - 2028 APPENDIX B-1 THREE CREEKS RD 0 r1 NW LOWER BRIDGE WAY TUMALO RESERVOIR RD S. CENTURY DR & SPRING RIVER RD S. CENTURY DR & HUNTINGTON RD BURGESS RD & DAY RD TRAFFIC SIGNAL BUCKHORN RD: MP 1.6T0 LOWER BRIDGE BUCKHORN RD: HWY 126 TO LOWER BRIDGE HUNNELL RD SUNRIVER LA/PINE, 97 TUMALO S. CENTURY DR & VENTURE LN TERREBONNE REDMOND NW LOWER BRIDGE WAY & 43RD COYNER RD & NORTHWEST WAY GREYSTONE LN & PLEASANT RIDGE DESCHUTES MKT RD & GREYSTONE LN POWELL BUTTE HWY & BUTLER MKT RD DESCHUTES MARKET RD & HAMEHOOK RD LEGEND 2023 2025 2027 2024 '° 2026 2028 TRANSPORTATION SYSTEM PROJECTS 0 N 8 t i i I i I I I Miles APPENDIX B-2 (, HAMBY RD BILLADEAU RD BLACK BUTTE, RANCH N 0 N 0 N N 0 N SISTERS INDIAN FORD RD S. CANAL & OLD BEND REDMOND HWY OLD BEND REDMOND HWY--.: TUMALOR SKYLINE RANCH RD SPRING RIVER RD 3RD ST, WALKER ST, PENGRA ST, & 5TH ST NORTHWEST WAY DESCHUTES MKT RD & TUMALO RD BUTLER MKT RD POWELL BUTTE HWY DICKEY RD WARD RD HORSE BUTTE RD ALFALFA MKT RD LEGEND - 2023 2025 2027 - 2024 2026 2028 PAVEMENT PRESERVATION PROJECTS 0 N 8 I I I I I I I Miles APPENDIX B-3 BLACK BUTTE RANCH SISTERS, SPRING RIVER RD (HARPER) BRIDGE SUNRIVER• 97 WILCOX AVE BRIDGES TUMALO BEND et 0 N TERREBONNE SMITH ROCK WAY BRIDGE REDMOND HAMEHOOK RD BRIDGE GRIBBLING RD BRIDGE • 2024 • 2025 LEGEND 2026 2027 2028 BRIDGE CONSTRUCTION PROJECTS 0 N 7 1 1 1 1 1 1 1 1 1 Miles APPENDIX B-4 APPENDIX C PROJECT INFORMATION SHEETS AND LOCATION MAPS TRANSPORTATION SYSTEM 2023 Hunnell Road: Loco Road to Tumalo Road Hunnell Road between the northerly Bend city limit at Loco Road and Tumalo Road is a north -south rural collector roadway as identified in the Deschutes County Transportation System Plan (TSP). From Loco Road to Rogers Road, Hunnell Road is an unimproved dirt road only passable by high -clearance vehicles, and is a combination of gravel and paved road of variable width from Rogers Road to Tumalo Road. The road serves traffic from various lower -order roads and adjacent properties and distributes that traffic to higher -order arterial roads and principal highways. • Project Justification: • Functional Classification: • ADT: Deschutes County TSP 2010 — 2030 (High Priority) Rural Collector 369 (2022) SCOPE OF WORK • Reconstructing/widening the roadway to a paved width of 30 feet with 2 to 4-foot-wide aggregate shoulders • Realigning Hunnell Road at the intersection with Pohaku Road • Constructing a new crossing structure at the Swalley Irrigation Canal • Removal of roadside hazards • Installing concrete splitter islands and dynamic speed feedback systems • Installing new pavement markings and delineation • Improving the approach to Tumalo Road • Legalizing the right-of-way where necessary FUNDING FY 2023 FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $162,815 $49,800 $212,615 RIGHT OF WAY $55,000 - $55,000 CONSTRUCTION $3,800,000 $1,520,000 $5,320,000 TOTAL $4,017,815 $1,569,800 $5,587,615 SCHEDULE FY 2023 FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-1 TRANSPORTATION SYSTEM 2023 HUNNELL ROAD: LOCO ROAD TO TUMALO ROAD IMPROVEMENT CONCEPT PLAN ROAD DEPARTMENT NOVEMBER 4, 2020 Harper Hod Peterson Righellis Inc IMPROVED ROADWAY SECTION RIGHT OF WAY TYPICAL ROADWAY SECTION HOED/SEALE C/L 60'ROW 2' 4' 4' G' GRAVEL EWE 11' 1 11' BINE GRAVEL i SHOULDER LANE) TRAVELLANE I TRAVEL LANE LANE SHOULOF RIGHT OF WAY SCALE: 1" = 1,200' RIGHT OF WAY RAISED MEDIAN ROADWAY SECTION rrrrrr.... GRAVEL &KE SHOULDER LANE /01 �SUrt c/L G0'LW 11 TRAVEL LANE 2' SMY LINE STRIPE EXAMPLE SPLITTER ISLAND ©IMPROVED POHAKU ROAD INTERSECTION ALIGNMENT RIGHT OF WAY FINE GRAVEL IANf SHOULDER © NEW CANAL CROSSING STRUCTURE 0 DYNAMIC SPEED FEEDBACK SIGNS SPEED LIMIT 35 YOUR PEED 0 ALL -WAY STOP AT ROGERS ROAD [MITCHELL") Tumalo Rd (Rogers Rd I Pohaku Rd Sunbeam Ln I LOWEL") Bowery Ln LOCO Rd APPENDIX C-2 TUMALd RD TUMACO BEND' CITY.:LIMIT M N 0 N TRANSPORTATION SYSTEM PROJECT HUNNELL RD: LOCO RD TO TUMALO RD LANE PROJECT W," AREA APPENDIX C-3 TRANSPORTATION SYSTEM 2023 Deschutes Market Road / Hamehook Road Roundabout Deschutes Market Road is a north -south arterial and Hamehook Road is an east -west collector. Both roadway segments are located northeast of Bend. The corridor is frequently used as a bypass to US 97 from east Bend. The Deschutes Market Road/Hamehook Road intersection is presently a 3-legged intersection with stop sign -control on the north leg only. These roads have seen moderate traffic growth due to development and completion of the Deschutes Market interchange at US 97. Growth is expected to increase as development in the area continues. • Project Justification: • Road Name: • Functional Classification: • ADT: Deschutes County TSP 2010 — 2030 (High Priority) Deschutes Market Road Hamehook Road Rural Arterial Rural Collector 9,312 (2022) 3,564 (2022) SCOPE OF WORK • Constructing a single -lane roundabout • Installing illumination • Installing new signs, striping and delineation • Clearing roadside obstructions FUNDING FY 2023 FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $179,780 - $179,780 RIGHT OF WAY $128,025 - $128,025 CONSTRUCTION $1,997,489 $250,000 $2,247,489 TOTAL $2,305,294 $250,000 $2,555,294 SCHEDULE FY 2023 FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-4 APPENDIX C-5 Project Extents TRANSPORTATION SYSTEM PROJECT DESCHUTES MARKET RD / HAMEHOOK RD ROUNDABOUT HAMEHOOK RD SEND\ LAWINE PROJECT AREA o APPENDIX C-6 TRANSPORTATION SYSTEM 2024 Powell Butte Highway / Butler Market Road Roundabout Powell Butte Highway is a north -south arterial roadway connecting the area east of Bend to US 20, Crook County and the community of Powell Butte. Butler Market Rd is an east -west arterial roadway connecting the area east of Bend to Deschutes Market Rd and Hamehook Rd. The intersection is situated adjacent to the main entrance to the Bend Municipal Airport. The intersection of Powell Butte Highway and Butler Market Rd is presently a three-legged intersection with stop sign control on the eastbound approach only. • Project Justification: • Road Name: • Functional Classification: • ADT: Deschutes County TSP 2010 — Powell Butte Hwy Rural Arterial 7,418 (2022) SCOPE OF WORK 2030 (High Priority) Butler Market Road Rural Arterial 4,008 (2022) • Constructing a single -lane roundabout • Installing illumination • Installing new signs, striping and delineation • Installing a protected left turn lane for the Bend Municipal Airport FUNDING FY 2023 FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $306,153 $100,000 $406,153 RIGHT OF WAY - $85,000 $85,000 CONSTRUCTION - $2,457,402 $2,457,402 TOTAL $306,153 $2,642,402 $2,948,555 SCHEDULE FY 2023 FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-7 TRANSPORTATION SYSTEM 2024 > z A Kim MARKET RD r- N O N TRANSPORTATION SYSTEM PROJECT POWELL BUTTE HWY / BUTLER MARKET ROUNDABOUT PROJECT /AREA '"W BEND APPENDIX C-9 TRANSPORTATION SYSTEM 2024 La Pine UIC Stormwater Improvements The City of La Pine is an unincorporated community south of Bend. Deschutes County Road Department has identified several Underground Injection Control (UIC) Stormwater facilities that require upgrades. These imrpovements are necessary to maintain appropriate catchment volume and water quality for storm runoff within the City of La Pine. • Project Justification: Department of Environmental Qualifications (DEQ) Underground Injection Control (UIC) Permit Requirements • Road Name: Various • Functional Classification: Various SCOPE OF WORK • Constructing new Underground Injection Control (UIC) facilities and stormwater conveyance structures • Installing new stormwater inlets FUNDING FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $60,000 $60,000 RIGHT OF WAY - - CONSTRUCTION $180,000 $180,000 TOTAL $240,000 $240,000 SCHEDULE FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-10 TRANSPORTATION SYSTEM 2024 NW Lower Bridge Way / 43rd Street Intersection Improvement NW Lower Bridge Way is an east -west rural collector connecting the area west of Terrebonne to US 97. NW 43rd Street is a major collector and serves as the primary access route for more than 5,000 residents of Crooked River Ranch. NW 43rd Street intersects NW Lower Bridge Way at a three-legged intersection with stop sign control on the north leg only, where there has been a history of crashes. The intersection is a primary node for both recreational and residential traffic, and is bisected by the Sisters to Smith Rock Scenic Bikeway. • Project Justification: • Road Name: • Functional Classification: • ADT: Deschutes County TSP 2010 — 2030 (High Priority) NW Lower Bridge Way NW 43rd Street Rural Collector Rural Collector 7,723 (2022) 6,781 (2022) SCOPE OF WORK • Conducting a safety and capacity analysis at the intersection of NW Lower Bridge Way / NW 43rd Street • Revising intersection geometry to improve safety for vehicular and bicycle traffic • Installing new pavement markings and signage FUNDING FY 2023 FY 2024 FY 2025 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $60,000 $290,000 - $350,000 RIGHT OF WAY - - - - CONSTRUCTION - $1,000,000 $1,400,000 $2,400,000 TOTAL $60,000 $1,290,000 $1,400,000 $2,750,000 SCHEDULE FY 2023 FY 2024 FY 2025 QTR 1 PRELIM. ENGINEERING QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 RIGHT OF WAY CONSTRUCTION 11 APPENDIX C-11 NW LOWER BRIDGE WAY N 0 N TRANSPORTATION SYSTEM PROJECT NW LOWER BRIDGE WAY/ 43RD ST INTERSECTION IMPROVEMENT PROJECT AREA ,, Fk�DMOND BEND ,\„r. A PINE APPENDIX C-12 Tumalo Reservoir Road: O.B. Riley Road to Sisemore Road Tumalo Reservoir Road is located southwest of Tumalo and spans from O.B. Riley Road to Sisemore Road near Tumalo Reservoir. The existing pavement width ranges from 22 to 25 feet and has a Pavement Condition Index (PCI) ranging from 74 to 79 out of 100. The existing pavement has poor ride quality and is exhibiting significant shoulder deterioration. The segment between O.B. Riley Road and Bailey Road serves as part of the Twin Bridges Scenic Bikeway. • Project Justification: • Functional Classification: • ADT: Deschutes County TSP 2010 — 2030 (Medium Priority) Pavement Condition Index (PCI) Rating — 75 out of 100 Rural Collector 1,234 (2022) SCOPE OF WORK • Widening the roadway to a paved width of 30 feet with 2-foot-wide aggregate shoulders to accommodate paved bikeways • Paving of Tumalo Reservoir Road between O.B. Riley Road and Sisemore Road • Safety improvements — Signing, Striping and Delineation • Removal of roadside obstructions FUNDING FY 2023 FY 2024 FY 2025 FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $35,000 $300,000 $378,000 - $713,000 RIGHT OF WAY - - $156,000 - $156,000 CONSTRUCTION - - $1,000,000 $3,489,000 $4,489,000 TOTAL $35,000 $300,000 $1,534,000 $3,489,000 $5,358,000 SCHEDULE FY 2023 FY 2024 FY 2025 FY 2026 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-13 RESERVOIR RD 0 N TRANSPORTATION SYSTEM PROJECT TUMALO RESERVOIR RD: 0.B. RILEY RD TO SISEMORE RD 5"" PROJECT AREA BEN D \. LAI NE . w APPENDIX C-14 TRANSPORTATION SYSTEM South Century Drive / Spring River Road Roundabout South Century Drive is a rural arterial that provides connectivity from communities south of Sunriver to US97, and provides recreational access to Forest Service Road 42. Spring River Road is an east -west rural aterial that connects Sunriver to River Summit Drive 4 miles to the east. The South Century Drive and Spring River Road intersection is a 3-legged intersection and presently is stop sign -controlled on the south leg only. The intersection has a history of non -fatal crashes. • Project Justification: • Road Name: • Functional Classification: • ADT: Deschutes County TSP 2010 — 2030 (High Priority) South Century Drive Spring River Road Rural Arterial Rural Arterial 10,401 (2022) 5,599 (2022) SCOPE OF WORK • Constructing a single -lane roundabout • Installing illumination • Installing new Signs, Striping and Delineation • Clearing roadside obstructions FUNDING FY 2024 FY 2025 FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $177,000 $100,000 - $277,000 RIGHT OF WAY - $200,000 - $200,000 CONSTRUCTION - $500,000 $1,877,000 $2,377,000 TOTAL $177,000 $800,000 $1,877,000 $2,854,000 SCHEDULE FY 2024 FY 2025 FY 2026 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-15 * Rende iris conce al and is suj TRANSPORTATION SYSTEM PROJECT AJPINE S. CENTURY DR / SPRING RIVER RD ROUNDABOUT IST,ERS �` � REOINONO BEND � PROJECT AREA APPENDIX C-16 TRANSPORTATION SYSTEM South Century Drive / Huntington Road Roundabout South Century Drive is a rural collector that connects Sunriver and US97 to communities south of Sunriver and Forest Service Road 42. Huntington Road is a north -south rural collector that begins at the intersection with South Century Drive and continues south through La Pine to US 97. The intersection has at a slight skew (108 degree) and the western and southern approaches are controlled with stop signs while the northern approch is uncontrolled. There were 13 reported crashes at the intersection during the most recent five year period of available crash data (2016-2020). • Project Justification: • Road Name: • Functional Classification: • ADT: Deschutes County TSP 2010 — 2030 (High Priority) South Century Drive Rural Collector 8,106 (2022) SCOPE OF WORK • Constructing a single -lane roundabout • Installing illumination • Installing new Signs, Striping and Delineation • Clearing roadside obstructions FUNDING Huntington Road Rural Collector 2,083 (2022) FY 2024 FY 2025 FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $169,000 $100,000 - $269,000 RIGHT OF WAY - $150,000 - $150,000 CONSTRUCTION - $500,000 $1,838,000 $2,338,000 TOTAL $169,000 $750,000 $1,838,000 $2,757,000 SCHEDULE FY 2024 FY 2025 FY 2026 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-17 Rendering is conceptua kand is TRANSPORTATION SYSTEM PROJECT S. CENTURY DR / HUNTINGTON RD ROUNDABOUT UOND BEND JfJ ,,\_ PROJECT LA,PINE AREA APPENDIX C-18 Coyner Road / Northwest Way Intersection Improvement Northwest Way and Coyner Avenue are rural collector roadways that connect communities northwest of Redmond to the City of Redmond and US 97. The intersection is stop sign-contrelled on the east and west approaches. There were nine reported crashes at the intersection during the most recent five year period of available crash data (2016-2020), including seven injury crashes. • Project Justification: • Road Name: • Functional Classification: • ADT: TRANSPORTATION SYSTEM Deschutes County TSP 2010 — 2030 (High Priority) Northwest Way Coyner Avenue Rural Collector Rural Collector 2,755 (2022) 2,327 (2022) SCOPE OF WORK • Constructing protected left -turn lanes on Northwest Way • Performing asphalt pavement rehabilitation • Installing new Signs, Striping and Delineation • Clearing roadside obstructions FUNDING FY 2025 FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $56,000 - $56,000 RIGHT OF WAY - - - CONSTRUCTION - $367,000 $367,000 TOTAL $56,000 $367,000 $423,000 SCHEDULE QTR 1 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION FY 2025 QTR 2 QTR 3 QTR 4 QTR 1 FY2026 QTR 2 QTR 3 QTR 4 APPENDIX C-19 ,,„ •=r i „ aZi72:22:-02,illiti2L,„ ....STRImmlimmate4 NkcQyNfR„Av (r) Project Extents * Rendering is „conceptual and is subject to change. LLJ IS 'It , z ... TRANSPORTATION SYSTEM PROJECT COYNER RD / NORTHWEST WAY INTERSECTION IMPROVEMENT PROJECT j...SIST,E RS ..tzbeAREA BEND \\,_ LA/PINE APPENDIX C-20 Burgess Road / Day Road Traffic Signal Burgess Road is a rural arterial that connects La Pine and US97 to Forest Service Road 42 and the Deschutes National Forest. Day Road is a north -south rural collector that connects residents north of La Pine to US 97, the City of La Pine and La Pine State Park. The intersection is currently stop sign -controlled on the north and south approaches. Turn lanes were added to the intersection on the north and south approaches in 2018. The intersection has a history of crashes (more than 20) related to the stop -controlled approaches and poor sight distance. The intersection currently lacks adequate traffic control to manage the moderately high volumes experienced by the intersection. • Project Justification: Deschutes County TSP 2010 — 2030 (High Priority) • Road Name: Burgess Road Day Road • Functional Classification: Rural Arterial Rural Collector • ADT: 6,456 (2022) 4,415 (2022) SCOPE OF WORK • Installing traffic signals on all approaches • Installing illumination • Installing new Signs, Striping and Delineation • Clearing roadside obstructions FUNDING FY 2025 FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $50,000 $52,000 $102,000 RIGHT OF WAY - - - CONSTRUCTION - $694,000 $694,000 TOTAL $50,000 $746,000 $796,000 SCHEDULE FY 2025 FY 2026 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-21 l Project Extents * Rendering iss conceptualand.is subject, to change. . BURGESS RD TRANSPORTATION SYSTEM PROJECT BURGESS RD / DAY RD TRAFFIC SIGNAL USES c0 APPENDIX C-22 TRANSPORTATION SYSTEM Buckhorn Road: Hwy 126 to M.P. 1.6 Buckhorn Road is an aggregate -surfaced, north -south collector roadway located west of Redmond that connects NW Lower Bridge Road to OR Hwy 126. Buckhorn Road provides access to over 100,000 acres of Federal lands and recreational areas, including the Crooked River National Grasslands and the Cline Buttes OHV area. Buckhorn Road is also a critical link for emergency services to access communities west of Terrebonne in the event of a closure on NW Lower Bridge Way. Buckhorn Road currently lacks functional characteristics and safety features of a County Collector roadway. • Project Justification: • Functional Classification: • ADT: Deschutes County TSP 2010 — 2030 (Medium Priority) Approved for funding under Federal Lands Access Program Rural Collector 303 (2021) SCOPE OF WORK • Modernizing to Collector Roadway standards - Constructing 28-foot-wide asphalt concrete pavement with shoulder bikeways and 2-foot-wide aggregate shoulders from OR 126 to M.P. 1.6 • Installing new Signage, Delineation, Fencing and Marked Trail Crossings • Removing roadside hazards and obstructions FUNDING FY 2025 FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO.* DESCHUTES CO.* DESCHUTES CO.* PRELIM. ENGINEERING $83,400 - $83,400 RIGHT OF WAY - - - CONSTRUCTION - $565,700 $565,700 TOTAL $83,400 $565,700 $649,100 *Project is approved for up to $1,511,710 in FHWA Federal Lands Access Program funding. Contributions by Deschutes County are shown. SCHEDULE FY 2025 FY2026 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-23 TRANSPORTATION SYSTEM PROJECT BUCKHORN RD: HWY 126 TO LOWER BRIDGE WAY PROJECT v; ,,,C0G "ssac�s\ oND ;aEuAREA oif ��END JJ LAIP W APPENDIX C-24 Three Creeks Road: Sisters City Limits to Forest Service Boundary Three Creeks Road spans 15.85 miles north -south from the southern city limits of Sisters to Three Creeks Lake. The first 3.9 miles of Three Creeks Road, from the city limits to Forest Service Road #1600-370, is a Deschutes County rural collector road. It then becomes a Forest Service road to its terminus. Three Creeks Road primarily provides access to the Deschutes National Forest and Three Sisters Wilderness for recreational users. Three Creeks Road is a popular cyclist corridor and lacks the functional characteristics of a County bicycle route. • Project Justification: • Functional Classification: • ADT: TRANSPORTATION SYSTEM Pavement Condition Index (PCI) Rating — 79 out of 100 Approved for funding under Federal Lands Access Program Rural Collector 835 (2022) SCOPE OF WORK • Widening of existing roadway to a paved width of 28 feet to accommodate shoulder bikeways with 2-foot aggregate shoulders • Performing asphalt concrete pavement preservation via overlay • Performing asphalt pavement repair • Installation of new Signs, Striping and Delineation • Removal of roadside hazards and obstructions FUNDING FY 2026 FY 2027 TOTAL FUNDING SOURCE DESCHUTES CO.* DESCHUTES CO.* DESCHUTES CO.* PRELIM. ENGINEERING $40,300 - $40,300 RIGHT OF WAY - - - CONSTRUCTION - $293,400 $293,400 TOTAL $40,300 $293,400 $333,700 *Project is approved for up to $3,081,869 in FHWA Federal Lands Access Program funding. Contributions by Deschutes County are shown. SCHEDULE FY2026 FY2027 QTR1 QTR2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-25 /SIST.ERRSS PROJECT AREA TRANSPORTATION SYSTEM PROJECT THREE CREEKS RD: SISTERS CITY LIMITS TO FS BOUNDARY (FLAP) BEND.- LAtPINE APPENDIX C-26 TRANSPORTATION SYSTEM 2027 Buckhorn Road: M.P. 1.6 to Lower Bridge Way Buckhorn Road is an aggregate -surfaced, north -south collector roadway located west of Redmond that connects NW Lower Bridge Road to OR Hwy 126. Buckhorn Road provides access to over 100,000 acres of federal lands and recreational use areas, including the Crooked River National Grasslands and the Cline Buttes OHV area. Buckhorn Road is also a critical link for emergency services to access communities west of Terrebonne in the event of a closure on NW Lower Bridge Way. Buckhorn Road currently lacks functional roadway. • Project Justification: • Functional Classification: • ADT: and safety characteristics of a County Collector Deschutes County TSP 2010 — 2030 (Medium Priority) Rural Collector 303 (2021) SCOPE OF WORK • Modernizing to Collector Roadway standards - Constructing 28-foot-wide asphalt concrete pavement with shoulder bikeways and 2-foot-wide aggregate shoulders from M.P. 1.6 to Lower Bridge Way • Installing new Signage, Delineation, Fencing and Marked Trail Crossings • Installing new guardrail • Removing roadside hazards and obstructions FUNDING FY 2025 FY 2026 FY 2027 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $250,000 $100,000 - $350,000 RIGHT OF WAY - $40,000 - $40,000 CONSTRUCTION - $840,000 $3,000,000 $3,840,000 TOTAL $250,000 $980,000 $3,000,000 $4,230,000 SCHEDULE FY 2025 FY 2026 FY2027 QTR 1 PRELIM. ENGINEERING RIGHT OF WAY QTR 2 QTR 3 QTR 4 QTR 1 QTR2 QTR3 QTR4 CONSTRUCTION QTR 1 QTR 2 QTR 3 QTR 4 APPENDIX C-27 TRANSPORTATION SYSTEM PROJECT BUCKHORN RD: MP 1.6 TO LOWER BRIDGE WAY NW LOWER BRIDGE"WAY SISSERRS ' IlE6MONp BEND TINE PROJECT `xxuTEs AREA �,'< s O APPENDIX C-28 Deschutes Market Rd / Graystone Lane Intersection Improvement Deschutes Market Road is an arterial roadway connecting communities east of Bend to US 97 and Tumalo. Graystone Lane is a collector roadway which provides access to northbound US 97 and rural properties east of US 97. The Deschutes Market Road/Graystone Lane intersection is a critical node for passenger vehicle and freight traffic, and currently lacks functional characteristics and safety features that are necessary to accommodate the high traffic volumes exhibited at the intersection. The intersection also has a history of non -fatal crashes. • Project Justification: Deschutes County TSP 2010 — 2030 (Medium Priority) • Road Name: Deschutes Market Road Graystone Lane • Functional Classification: Rural Arterial Rural Collector • ADT: 9,571 (2022) Not Available SCOPE OF WORK • Installing a new traffic signal • Constructing protected turn lanes to accommodate predominant traffic movements • Constructing new asphalt concrete pavement • Installing new Signage, Delineation and Pavement Markings • Installing new guardrail FUNDING FY 2026 FY 2027 FY 2028 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $265,000 $100,000 - $365,000 RIGHT OF WAY - $61,000 - $61,000 CONSTRUCTION - $500,000 $1,736,000 $2,236,000 TOTAL $265,000 $661,000 $1,736,000 $2,662,000 SCHEDULE FY2026 FY 2027 FY 2028 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-29 TRANSPORTATION SYSTEM PROJECT DESCHUTES MARKET RD / GREYSTONE LN INTERSECTION IMPROVEMENT OND PROJECT BENDS AREA I LWINE APPENDIX C-30 Graystone Lane / Deschutes Pleasant Ridge Road Intersection Improvement Graystone Lane is a collector roadway which provides access to northbound US 97 from Deschutes Market Road. Deschutes Pleasant Ridge Road connects rural properties east of US 97 to highway access points and Deschutes Market Road. The Graystone Lane/Deschutes Pleasant Ridge intersection presently does not adequately accommodate predominant traffic movements and lacks appropriate sight distance. • Project Justification: • Road Name: Graystone Lane • Functional Classification: Rural Collector • ADT: Not Available SCOPE OF WORK • Implementing all -way stop control at the intersection • Installing new Signage, Delineation and Pavement Markings • Removing roadside obstructions to improve sight distance FUNDING Deschutes County TSP 2010 — 2030 (Medium Priority) Deschutes Pleasant Ridge Road Rural Collector 4,149 (2022) FY 2026 FY 2027 FY 2028 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $300,000 $100,000 - $400,000 RIGHT OF WAY - $200,000 - $200,000 CONSTRUCTION - $500,000 $2,000,000 $2,500,000 TOTAL $300,000 $800,000 $2,000,000 $3,100,000 SCHEDULE FY 2026 FY2027 FY 2028 QTR 1 QTR 2 QTR 3 QTR 4 QTR1 QTR2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-31 t DESCHUTFS PLEASANT TRANSPORTATION SYSTEM PROJECT GREYSTONE LN / PLEASANT RIDGE INTERSECTION IMPROVEMENT PROJECT ��aeNo AREA r LWINE APPENDIX C-32 S Century Drive / Venture Lane Intersection Improvement S Century Drive is an arterial roadway connecting outlying communities near Sunriver to US 97 and the Sunriver Resort. Venture Lane is a local roadway which encircles the Sunriver Business Park. The S Century Drive/Venture Lane intersection is currently signalized and leads into a three-way stop -controlled intersection on Venture Lane. In response to rising traffic volumes due to increased development in the Sunriver area, reconfiguration of these intersections is warranted to improve safety, capacity and bicycle/pedestrian connectivity at this critical juncture. • Project Justification: Deschutes County TSP 2010 — 2030 (High Priority) • Road Name: S Century Drive Venture Lane • Functional Classification: Rural Arterial Rural Local • ADT: 10,401 (2022) Not Available SCOPE OF WORK • Constructing a single -lane roundabout • Installing new Signage, Delineation and Pavement Markings • Installing new bicycle facilities and pedestrian crossings FUNDING FY 2027 FY 2028 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $250,000 $100,000 $350,000 RIGHT OF WAY - $150,000 $150,000 CONSTRUCTION $500,000 $500,000 TOTAL $250,000 $750,000 $1,000,000 SCHEDULE FY 2027 FY 2028 FY 2029 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-33 Project Extents TRANSPORTATION SYSTEM PROJECT S. CENTURY DR / VENTURE LN INTERSECTION IMPROVEMENT PROJECT ar�we AREA APPENDIX C-34 NW Lower Bridge Way: NW 43rd Street to NW Teater Avenue NW Lower Bridge Way is an east -west rural collector connecting the area west of Terrebonne to US 97. It is a primary route for both recreational and residential traffic, and is part of the Sisters to Smith Rock Scenic Bikeway. The section of NW Lower Bridge Way from NW 43rd Street to Teater Avenue has a paved roadway width of 24 feet and a pavement condition index (PCI) ranging from 74 to 77 out of 100. The roadway currently Tacks dedicated bicycle facilities and does not meet current collector roadway standards. • Project Justification: • Road Name: • Functional Classification: • ADT: Deschutes County TSP 2010 — NW Lower Bridge Way Rural Collector 1,129 (2022) SCOPE OF WORK 2030 (Medium Priority) NW Teater Avenue Rural Local Not Available • Widening of NW Lower Bridge Way to a paved width of 28 feet with 2-foot aggregate shoulders to accommodate paved bikeways • Paving of NW Lower Bridge Way between NW 43rd Street and Teater Avenue • Safety improvements — Signing, Guardrail, Striping and Delineation • Removal of roadside hazards FUNDING FY 2027 FY 2028 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $300,000 $150,000 $450,000 RIGHT OF WAY - - - CONSTRUCTION - $1,800,000 $1,800,000 TOTAL $300,000 $1,950,000 $2,250,000 SCHEDULE FY2027 FY 2028 FY2029 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-35 Project Extents SISTERS je � ^x�kl)INOND BEND TRANSPORTATION SYSTEM PROJECT NW LOWER BRIDGE WAY: NW 43RD ST TO TEATER AVE PROJECT AREA 0 a APPENDIX C-36 PAVEMENT PRESERVATION 2023 Paving of Hamby Road: US 20 to Butler Market Road Hamby Road is an north -south arterial located east of Bend that begins at US 20 and ends at Butler Market Road. It is critical link for communities east of Bend to access US 20 and the City of Bend, and is increasingly used as an eastside bypass of Bend by traffic bound for US 97 via Butler Mkt Road, Hamehook Road, and Deshutes Mkt Road. It also provides access to Buckingham Elementary School, and bisects three Deschutes County Bikeways. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 79 out of 100 Rural Arterial 3,447 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via overlay • Minor improvements — Striping and Delineation FUNDING FY 2023 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - RIGHT OF WAY - - CONSTRUCTION $999,285 $999,285 TOTAL $999,285 $999,285 SCHEDULE FY 2023 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-37 BUTLER;MKTSRD; EVELYN,,PL° E FLAGSTONE AVE' Nt MAREA DR M '& fySTUB PL WELLSACRES PAVEMENT PRESERVATION PROJECT HAMBY RD: US 20 TO BUTLER MARKET RD "sr, LA'PINE i1()ND PROJECT AREA APPENDIX C-38 PAVEMENT PRESERVATION 2023 Paving of Alfalfa Market Road: M.P. 4 to Johnson Ranch Road / Willard Road Alfalfa Market Road is an east -west rural arterial beginning at Powell Butte Hwy and ending 9.45 miles to the east at a 4 way intersection with Johnson Ranch Road, Willard Road and Walker Road. The road links east Bend to Prineville Reservoir and the Crooked River Highway. This moderately -trafficked rural roadway segment is experiencing significant pavement distress and shoulder deterioration, and lacks adequate delineation. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 75 out of 100 Rural Arterial 1,596 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via overlay • Shoulder repair & full -depth pavement repair • Minor improvements — Striping and Delineation FUNDING FY 2023 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - RIGHT OF WAY - - CONSTRUCTION $1,788,826 $1,788,826 TOTAL $1,788,826 $1,788,826 SCHEDULE FY 2023 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-39 ALPINE LN CyL9` BACHELOR LN BACHELOR LN CULTUS LN w ce z DEER LN w ° ELK LN c ce W BEAR CREEK RD Project Extents CULTUS LN DEER LN o ELK LN M\`'Ro WALKER RDA- 0 ce 0 0 0 M N 0 N PAVEMENT PRESERVATION PROJECT ALFALFA MKT RD: MP 4 TO JOHNSON MKT RD / WILLARD RD ND Ice \¢ z PROJECT "1 AREA `\ APPENDIX C-40 PAVEMENT PRESERVATION 2023 Paving of Rosland Road / Tracy Road: US 97 to Drafter Road Rosland Road is a City collector roadway which connects the Newberry Estates community northeast of La Pine to US 97. The road also provides recreational users with access to Forest Service Road #2205 and the Deschutes National Forest. Wendy Road and Tracy Road are City local roadways that provide connectivity from Rosland Road to local businesses. These heavily -trafficked roadway segments are the primary ingress to a nearby truck stop and other local businesses. These roadways are exhibiting pavement failure in multiple locations due to high volumes of heavy vehicles. • Project Justification: • Road Name: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 48 to 79 out of 100 Rosland Road City Collector 1,064 (2022) SCOPE OF WORK • Asphalt pavement reconstruction • Minor improvements — Striping and Delineation FUNDING Wendy Road & Tracy Road City Local Not Available FY 2023 FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - - RIGHT OF WAY - - - CONSTRUCTION $393,000 $250,673 $643,673 TOTAL $393,000 $250,673 $643,673 SCHEDULE FY 2023 FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-41 p.,„„etak„ PillITNEY RD Project Extents rn 0 730 0 0 CS1 PAVEMENT PRESERVATION PROJECT ROSLAND RD / TRACY RD: US 97 TO DRAFTER RD z,SISIERS LA I) NE E S PROJECT AREA APPENDIX C-42 PAVEMENT PRESERVATION 2023 Paving of Butler Market Road: Hamehook Road to Powell Butte Hwy Butler Market Road is an east -west arterial roadway connecting east Bend to Powell Butte Highway and the Bend Municipal Airport. Butler Market Road exhibits pavement deterioration which warrants rehabilitation. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 84 out of 100 Rural Arterial 4,897 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay • Minor improvements — Striping and Delineation FUNDING FY 2023 FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - - RIGHT OF WAY - - - CONSTRUCTION $1,000,000 $320,000 $1,320,000 TOTAL I $1,000,000 I $320,000 I $1,320,000 SCHEDULE FY 2023 FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-43 LL PAVEMENT PRESERVATION PROJECT BUTLER MARKET RD: HAMEHOOK RD TO POWELL BUTTE HWY 11Tf`V[,lln') 11n PROJECT AREA BE NO EA'PI NE J 0 a APPENDIX C-44 PAVEMENTPRESERVATION 2024 Paving of Dickey Road Dickey Road is a north -south collector roadway east of Bend that carries traffic between Butler Market Road and Erickson Road. The roadway connects residents of the rural area to US 20 and Bend. Dickey Road exhibits pavement deterioration and has roadside hazards that require removal. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 74 out of 100 Rural Collector 852 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via overlay • Isolated full -depth pavement and shoulder repair • Minor improvements — Striping and Delineation • Removal of roadside obstructions FUNDING FY 2023 FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - - RIGHT OF WAY - - - CONSTRUCTION $250,000 $600,000 $850,000 TOTAL $250,000 $600,000 $850,000 SCHEDULE FY 2023 FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-45 N 0 PAVEMENT PRESERVATION PROJECT DICKEY RD (A,PINE APPENDIX C-46 PAVEMENT PRESERVATION 2024 Paving of Old Bend -Redmond Hwy: US 20 to Tumalo Road Old Bend -Redmond Hwy is a north -south arterial roadway which links communities in the Tumalo and South Redmond areas to US 20 and North Bend. Old Bend Redmond Hwy exhibits pavement deterioration which warrants rehabilitation. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 85 out of 100 Rural Arterial 4,525 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay • Minor improvements —Striping and Delineation FUNDING FY 2023 FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - - RIGHT OF WAY - - - CONSTRUCTION $500,000 $1,210,000 $1,721,000 TOTAL $500,000 $1,210,000 $1,721,000 SCHEDULE FY 2023 FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-47 PAVEMENT PRESERVATION PROJECT LAjPINE OLD BEND REDMOND HWY: US20 TO TUMALO RD ND PROJECTCI AREA APPENDIX C-48 PAVEMENT PRESERVATION Paving of Horse Butte Road Horse Butte Road is a north -south rural local roadway located southeast of Bend. It is serves as the primary access for residents of the Sundance East subdivision, and also provides recreational access to the Deschutes National Forest. The roadway exhibits significant pavement deterioration and poor ride quality. The segment also has several roadside safety hazards which require removal. • Project Justification: Pavement Condition Index (PCI) Rating — 61 out of 100 • Functional Classification: Rural Local • ADT: 929 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay/overlay • Isolated full -depth pavement repair • Minor improvements —Striping and Delineation • Removal of roadside hazards FUNDING FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - RIGHT OF WAY - - CONSTRUCTION $460,000 $460,000 TOTAL $460,000 $460,000 SCHEDULE FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-49 -tHORSE BUTTETIRLa QUEBECaCT APPENDIX C-50 Paving of Old Bend -Redmond Hwy / 5 Canal Boulevard: Tumalo Road to Helmholtz Way Old Bend -Redmond Hwy is a north -south arterial roadway which links communities in the Tumalo and South Redmond areas to US 20 and North Bend. S Canal Boulevard is also a north -south arterial which provides access for communities south of Redmond to Tumalo. Both roadways exhibit pavement deterioration which warrants rehabilitation. • Project Justification: • Road Name: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 85 out of 100 Old Bend -Redmond Hwy Rural Arterial 4,971 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay • Minor improvements — Striping and Delineation FUNDING S Canal Boulevard Rural Arterial 8,246 (2022) FY 2024 FY 2025 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - - RIGHT OF WAY - - - CONSTRUCTION $3,000,000 $410,000 $3,410,000 TOTAL $3,000,000 $410,000 $3,410,000 SCHEDULE FY 2024 FY 2025 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-51 STUR'GEON':RD PAVEMENT PRESERVATION PROJECT S. CANAL / OLD BEND REDMOND HWY: TUMALO RD TO HELMHOLTZ WAY J MOND PROJECT AREA BEND I.A,PINE APPENDIX C-52 PAVEMENT PRESERVATION 2024 Paving of Spring River Road: S Century Drive to Stellar Drive Spring River Road is located in south Sunriver and connects traffic from Sunriver Resort and US 97 to communities west of Sunriver and the Deschutes National Forest. The segment is classified as a rural arterial. A popular access point to the Deschutes River exists along the Project Segment, which brings significant seasonal traffic during the summer months. New development in the area has also resulted in increased traffic levels. The existing pavement is exhibiting considerable load -related distress and maintenance patching. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 81 out of 100 Rural Arterial 5,599 (2022) SCOPE OF WORK • Rehabilitation of existing asphalt pavement via overlay/inlay • Minor improvements — Striping and Delineation FUNDING FY 2024 FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - - RIGHT OF WAY - - - CONSTRUCTION $510,000 $500,000 $1,010,000 TOTAL $510,000 $500,000 $1,010,000 SCHEDULE FY 2024 FY 2025 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-53 SPRING RIVER RD: S. CENTURY DR TO STELLAR DR APPENDIX C-54 PAVEMENT PRESERVATION 2025 Paving of Powell Butte Highway: McGrath Road to US 20 Powell Butte Highway is a rural arterial roadway located east of Bend. The roadway connects communities east of Bend to US 20, Crook County and the Bend Municipal Airport. This segment is frequented by road users commuting from outlying rural communities to the City of Bend, and is also a popular freight route. The pavement is exhibiting load - related cracking and other pavement distress which warrants rehabilitation. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 80 out of 100 Rural Arterial 7,418 (2022) SCOPE OF WORK • Rehabilitation of existing asphalt pavement via overlay/inlay • Paving of roundabout and roundabout legs at NE Neff Road/Alfalfa Market Road • Minor improvements — Striping and Delineation FUNDING FY 2025 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - RIGHT OF WAY - CONSTRUCTION $2,290,000 $2,290,000 TOTAL $2,290,000 $2,290,000 SCHEDULE FY 2025 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-SS N 0 N BUTLER• MKT. NELSON Rb PAVEMENT PRESERVATION PROJECT POWELL BUTTE HWY: MCGRATH RD TO US 20 NELSON PL PEACOCK vTES C wy4, oND PROJECT AREA LAIPINE APPENDIX C-56 PAVEMENT PRESERVATION 2025 Paving of Northwest Way: NW Coyner Avenue to NW Almeter Way Northwest Way is a north -south rural collector which serves communities northwest of Redmond. This roadway is a critical link for these rural communities, providing access to the City of Redmond. The segment is experiencing pavement deterioration and lacks modern safety features such as roadway delineation. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 80 out of 100 Rural Collector 2,536 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay/overlay • Minor improvements — Striping and Delineation FUNDING FY 2025 FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - - RIGHT OF WAY - - - CONSTRUCTION $815,000 $556,000 $1,371,000 TOTAL $815,025 I $556,026 I $1,371,000 SCHEDULE FY 2025 FY 2026 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-57 , e ---NW-ODEM AVE .N1,1VCOYNER -AVE ".4-• ' • YDR - "NW LYNCH,. PAVEMENT PRESERVATION PROJECT NORTHWEST WAY: NW COYNER AVE TO NW ALTMETER WAY LrINE — I kOES c 4 " , PROJECT ,2 AREA APPENDIX C-58 PAVEMENT PRESERVATION 2025 Paving of Billadeau Road Billadeau Road is a north -south collector roadway east of Bend that carries traffic between Ward Road and Horse Butte Road. The roadway links rural communities east of Bend to US 20 and the Bend city limits. Billadeau Road exhibits pavement deterioration and ride quality issues which warrant rehabilitation. • Project Justification: Pavement Condition Index (PCI) Rating — 77 out of 100 • Functional Classification: Rural Collector SCOPE OF WORK • Asphalt pavement rehabilitation via inlay/overlay • Isolated full -depth pavement and shoulder repair • Minor improvements — Striping and Delineation FUNDING FY 2025 FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - - RIGHT OF WAY - - - CONSTRUCTION $580,000 $500,000 $1,080,000 TOTAL $580,000 $500,000 $1,080,000 SCHEDULE FY 2025 FY 2026 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-59 :MCGILVRA Project Extents 0' RNQLD MARKET RD ,MCARDLE RD O N PAVEMENT PRESERVATION PROJECT BILLADEAU RD ,,sisaERS PROJECT neonn�No AREA APPENDIX C-60 PAVEMENT PRESERVATION Paving of Skyline Ranch Road: Century Drive to City Limits Skyline Ranch Road is an urban collector roadway located west of Bend. The roadway carries traffic from the Tetherow community to Century Drive and the Bend city limits. Skyline Ranch Road exhibits significant thermal and load -related pavement distress, warranting replacement of the existing asphalt pavement. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 79 out of 100 Urban Collector 2,161 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay/overlay • Isolated full -depth pavement repair • Minor improvements — Striping and Delineation FUNDING FY 2025 FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - - RIGHT OF WAY - - - CONSTRUCTION $500,000 $1,320,000 $1,820,000 TOTAL $500,000 $1,320,000 $1,820,000 SCHEDULE FY 2025 FY 2026 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-61 PROJECT "+%„� AREA PAVEMENT PRESERVATION PROJECT SKYLINE RANCH RD: CENTURY DR TO CITY LIMITS APPENDIX C-62 Paving of Tumalo Road / Deschutes Market Road: 19t" Street to Tumalo Place Tumalo Road is an east -west rural collector and Deschutes Market Road is a north -south rural arterial. Both roadways provide access to US 97 north of Bend. This corridor has seen a significant increase in traffic due to Deschutes Market Road being frequently used as a bypass to communities east of Bend. Four County - maintained bridges also exist along the project segment, which are exhibiting isolated approach settlement warranting full -depth repair. • Project Justification: • Road Name: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 81 out of 100 Bridge Condition Reports Tumalo Road Rural Collector 7,973 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay/overlay • Bridge approach full -depth repair • Guardrail improvements • Minor improvements — Striping and Delineation FUNDING Deschutes Market Road Rural Arterial 9,571 (2022) FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - RIGHT OF WAY - - CONSTRUCTION $420,000 $420,000 TOTAL $420,000 $420,000 SCHEDULE FY2026 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-63 Project Extents OES C o PROJECT o AREA .■ PAVEMENT PRESERVATION PROJECT DESCHUTES MKT RD / TUMALO RD: 19TH ST TO TUMALO PL APPENDIX C-64 PAVEMENT PRESERVATION Paving of Tumalo Road Tumalo Road is an east -west rural collector. The roadway connects the community of Tumalo to US 97. The route is frequently used by commuter and truck traffic. Increased traffic levels and pavement deterioration warrant asphalt pavement rehabilitation. • Project Justification: Pavement Condition Index (PCI) Rating — 81 out of 100 • Functional Classification: Rural Collector • ADT: 4,477 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay/overlay • Minor improvements — Striping and Delineation FUNDING FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - RIGHT OF WAY - - CONSTRUCTION $1,090,000 $1,090,000 TOTAL $1,090,000 $1,090,000 SCHEDULE FY 2026 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-65 PAVEMENT PRESERVATION PROJECT TUMALO RD BE D LA PINE PROJECT oy�'�I AREA APPENDIX C-66 PAVEMENT PRESERVATION Paving of Dorrance Meadow Road Dorrance Meadow Road is a north -south rural collector west of La Pine. The roadway links communities north of La Pine to the south La Pine city limits. The route also provides recreational access to the Deschutes River. Asphalt pavement rehabilitation is warranted due to thermal and load -related pavement distress. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 83 out of 100 Rural Collector 1,188 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay/overlay • Minor improvements — Striping and Delineation FUNDING FY 2026 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - RIGHT OF WAY - - CONSTRUCTION $1,420,000 $1,420,000 TOTAL $1,420,000 $1,420,000 SCHEDULE FY2026 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-67 PAVEMENT PRESERVATION PROJECT DORRANCE MEADOW RD SEND PROJECT 1 AREA APWE APPENDIX C-68 Paving of Indian Ford Road Indian Ford Road is a rural collector roadway located north of the City of Susters. The roadway connects rural communities to the City of Sisters and provides recreational access to the Deschutes National Forest. Asphalt pavement rehabilitation is warranted due to pavement distress and poor ride quality. • Project Justification: • Functional Classification: • ADT: PAVEMENT PRESERVATION Pavement Condition Index (PCI) Rating — 78 out of 100 Rural Collector 523 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay/overlay • Minor improvements — Striping and Delineation FUNDING FY 2027 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - RIGHT OF WAY - - CONSTRUCTION $2,750,000 $2,750,000 TOTAL $2,750,000 $2,750,000 SCHEDULE FY 2027 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-69 PAVEMENT PRESERVATION PROJECT INDIAN FORD RD BEINCY l LAJPINE PROJECT °'�rs6"�I AREA "�/° APPENDIX C-70 PAVEMENT PRESERVATION Paving of 3rd Street / Walker Street / Pengra Street / 5th Street (La Pine) Third Street, Walker Street, Pengra Street and 5th Street are continguous local roadways in the City of La Pine. This corridor connects central La Pine with the communities west of City limits. These roadways exhibit significant load- and climate -related pavement distress. • Project Justification: Pavement Condition Index (PCI) Rating — 73 to 79 out of 100 • Functional Classification: City Local (all streets) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay/overlay • Isolated full -depth pavement repair • Minor improvements — Striping and Delineation FUNDING FY 2027 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - RIGHT OF WAY - - CONSTRUCTION $580,000 $580,000 TOTAL $580,000 $580,000 SCHEDULE FY 2027 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-71 3RD ST Project Extents FINLEY BUTTE, PAVEMENT PRESERVATION PROJECT 3RD ST / WALKER ST / PENGRA ST / 5TH APPENDIX C-72 Paving of 6th Street (La Pine) 6th Street is a rural collector roadway south of La Pine. The roadway provides access to US 97 for rural communities located west of the City of La Pine. 6th Street is exhibiting load- and climate -related pavement distress. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 84 out of 100 Rural Collector 1,372 (2022) SCOPE OF WORK • Asphalt pavement rehabilitation via inlay/overlay • Isolated full -depth pavement repair • Minor improvements —Striping and Delineation FUNDING FY 2028 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - RIGHT OF WAY - - CONSTRUCTION $1,210,000 $1,210,000 TOTAL $1,210,000 $1,210,000 SCHEDULE FY 2028 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-73 PAVEMENT PRESERVATION PROJECT 6TH ST (LA PINE) BEND 1` PROJECT P1 AREA APPENDIX C-74 Paving of Ward Road: Stevens Road to Gosnev Road Ward Road is a rural collector east of Bend which connects rural communities southeast of Bend to City Limits and US 20. The pavement on Ward Road is exhibiting moderate -severity thermal cracking and depressions, resulting in poor ride quality. • Project Justification: • Functional Classification: • ADT: Pavement Condition Index (PCI) Rating — 87 to 91 out of 100 Rural Collector 1,896 (2022) SCOPE OF WORK • Rehabilitation of existing pavement via overlay/inlay • Minor improvements — Striping and Delineation FUNDING FY 2028 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING - - RIGHT OF WAY - - CONSTRUCTION $1,700,000 $1,700,000 TOTAL $1,700,000 $1,700,000 SCHEDULE FY 2028 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-75 PAVEMENT PRESERVATION PROJECT LAIPINE WARD RD: STEVENS RD TO GOSNEY RD 1P6IOND PROJECT AREA APPENDIX C-76 PAVEMENT PRESERVATION Local Road Pavement Preservation Pavement preservation on local roads generally consists of slurry seals or asphalt concrete pavement overlays on local road networks in individual maintenance zones (Bend, Redmond, Sisters, and La Pine). Annual selection of local roads to receive pavement preservation work is determined based on the area -level pavement conditions contained in the Department's pavement management system (PMS). SCOPE OF WORK • Contracted paving or sealing of local roads FUNDING FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. TOTAL $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 APPENDIX C-77 Smith Rock Way Bridge #15452 Repalcement The Smith Rock Way Bridge is a timber bridge located east of Terrebonne that was constructed in 1971. The bridge is structurally deficient and load posted at 30 tons. The bridge and substructure are exhibiting signs of deterioration which warrants replacement. Smith Rock Way is an east -west arterial roadway linking the communities east of Terrebonne to US 97. The route is frequently used by heavy trucks as a connection to Crook County due to length restrictions on the nearby OR 370. • Project Justification: Bridge Sufficiency Rating — 76.9 out of 100 • Bridge Name: North Unit Canal (Smith Rock Rd) Bridge #17CO2 • Road Name: Smith Rock Way • Functional Classification: Rural Arterial • ADT: 929 (2022) SCOPE OF WORK • Removal of the existing structure • Construction of a single -span, precast, prestressed concrete slab structure • Bridge approach paving • Installation of bridge approach guardrail FUNDING FY 2023 FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $256,699 - $256,699 RIGHT OF WAY - - - CONSTRUCTION - $1,417,429 $1,417,429 TOTAL $256,699 $1,417,429 $1,674,128 SCHEDULE FY 2023 FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-78 0 BRIDGE CONSTRUCTION PROJECT SMITH ROCK WAY BRIDGE # 15452 REPLACEMENT BEND\\ INE PROJECT AREA APPENDIX C-79 BRIDGE CONSTRUCTION 2024 Gribbling Road Bridge #17C30 Repalcement The Gribbling Road Bridge is a single -lane timber bridge located east of Bend that was constructed in 1958. The bridge is structurally deficient and scour critical. The bridge is load -posted at 5 tons. Gribbling Road is an important local roadway connecting the communities southeast of Bend to US 20. The route also serves as secondary access to these communities for emergency services. Because of the width and load restriction of the bridge, Deschutes County Rural Fire Protection District #2 will not use the bridge, resulting in longer response times. • Project Justification: • Bridge Name: • Road Name: • Functional Classification: • ADT: Deschutes County TSP 2010 — 2030 (Low Priority) ODOT Local Bridge Program Bridge Sufficiency Rating — 17.0 out of 100 COID Canal (Gribbling Road) Bridge #17CO2 Gribbling Rd Rural Local 147 (2022) SCOPE OF WORK • Removal of the existing structure • Construction of a single -span concrete slab structure • Bridge approach paving & Installation of bridge approach guardrail FUNDING FY 2023 FY 2024 TOTAL FUNDING SOURCE ODOT LBP ODOT LBP ODOT LBP PRELIM. ENGINEERING $267,106 - $267,106 RIGHT OF WAY - - - CONSTRUCTION - $704,116 $704,116 TOTAL $267,106 $704,116 $971,222 SCHEDULE FY 2023 FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-80 d' 0 N BRIDGE CONSTRUCTION PROJECT GRIBBLING RD BRIDGE # 17C30 REPLACEMENT (ODOT LBP/SFLP) BEND 7' PROJECT D AREA V(ES c w APPENDIX C-81 Wilcox Avenue Bridge (#02171-03 & -04) Removal Two timber bridges exist on NE Wilcox Avenue approximately .4 miles west of the Crook County line, which formerly served as overcrossings for the Lone Pine Flume. The Lone Pine Flume has since been piped and the bridges are now obsolete. Built in 1969, both bridges are experiencing rot, spalling on concrete abutments and checking throughout the timber structures. NE Wilcox Avenue is an east -west collector located east of Terrebonne that runs parallel to Smith Rock Way from NE 15t St, and after approximately 3 miles crosses into Crook County where it connects to Smith Rock Way. This roadway serves as the primary access to Smith Rock State Park for recreational users. • Bridge Name: Wilcox Ave Bridge # 02171-03 Wilcox Ave Bridge # 02171-04 • Bridge Sufficiency Rating: 90.5 out of 100 90.5 out of 100 • Road Name: NE Wilcox Ave NE Wilcox Ave • Functional Classification: Rural Collector Rural Collector • ADT: 1,346 (2022) 1,346 (2022) SCOPE OF WORK • Removal of existing timber structures • Construction of a new paved roadway section • Minor improvements — Striping and Delineation FUNDING FY 2024 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $60,000 $60,000 RIGHT OF WAY - - CONSTRUCTION $100,000 $100,000 TOTAL $160,000 $160,000 SCHEDULE FY 2024 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-82 ems.: -NE WILCOX AVE - BRIDGE CONSTRUCTION PROJECT WILCOX AVE BRIDGE # 2171-03 & 04 REMOVAL APPENDIX C-83 BRIDGE CONSTRUCTION 2025 Hamehook Road Bridge #17C32 Replacement The Hamehook Road Bridge is a timber bridge located northeast of Bend that was constructed in 1977. As development and population increase to the north and east of Bend, Hamehook Road continues to be an important north -south route for road users bypassing Bend for access to and from US 97. The timber structure is experiencing checking and cracking throughout the deck and girders. The existing concrete piers, abutments and footings are delaminating and cracking, and the metal bridge railing is substandard and in need of replacement. • Project Justification: Bridge Sufficiency Rating — 73.9 out of 100 • Bridge Name: North Unit Main Canal (Hamehook Road) Bridge #17C32 • Road Name: Hamehook Road • Functional Classification: Rural Collector • ADT: 3,564 (2022) SCOPE OF WORK • Construction of a temporary detour bridge • Removal of the existing structure • Construction of a single -span, precast, prestressed concrete slab structure • Bridge approach paving • Installation of bridge approach guardrail FUNDING FY 2023 FY 2024 FY 2025 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $40,000 $230,000 - $270,000 RIGHT OF WAY - $65,000 - $65,000 CONSTRUCTION - $300,000 $1,200,000 $1,500,000 TOTAL $40,000 $595,000 $1,200,000 $1,835,000 SCHEDULE FY 2023 FY 2024 FY 2025 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-84 00 y 00 BRIDGE CONSTRUCTION PROJECT HAMEHOOK RD BRIDGE # 17C32 REPLACEMENT MIEDIE = PROJECT °y AREA BEND \ 1 LMPINE APPENDIX C-85 BRIDGE CONSTRUCTION 2025 Local Access Road Bridges Various Local Access Road Bridges exist in Deschutes County. Some are in disrepair and pose safety hazards to the travelling public and Emergency & Medical Services, and as such, are in need of replacement. Deschutes County Road Department is obligating funds for the replacement of these bridges to maintain safe and continuous access to rural communities constrained by waterways or other topographical features. SCOPE OF WORK • Evaluation of the existing bridge structures • Maintenance or Removal & Replacement of bridge structures, as needed • Paving of approaches • Installation of approach guardrail FUNDING FY 2024 FY 2025 FY 2026 FY 2027 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $50,000 $50,000 $50,000 $50,000 $200,000 RIGHT OF WAY - - - - - CONSTRUCTION $100,000 $200,000 $200,000 $200,000 $700,000 TOTAL $150,000 $250,000 $250,000 $250,000 $900,000 SCHEDULE FY 2024 FY 2025 FY 2026 FY 2027 QTR 1 PRELIM. ENGINEERING QTR2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 RIGHT OF WAY CONSTRUCTION APPENDIX C-86 BRIDGE CONSTRUCTION South Century Drive Bridge #16181 Rehabilitation The South Century Drive Bridge #16181 over the Burlington Northern — Santa Fe (BNSF) railroad is a 3- span prestressed concrete bridge located east of Sunriver that was constructed in 1976. South Century Drive is an east -west arterial located near Sunriver that connects US 97 to the Cascade Lakes Highway. The segment from US 97 to Sunriver is a primary access route for recreational users and residents of Sunriver to/from US 97. The bridge is showing significant signs of efflorescence, cracking and spalling throughout the structure, and the concrete railing and is suspected to have been constructed with poor quality concrete materials. • Project Justification: Bridge Sufficiency Rating — 77.2 out of 100 • Bridge Name: South Century Dr over BNRR Bridge #16181 • Road Name: South Century Drive • Functional Classification: Rural Arterial • ADT: 8,435 (2022) SCOPE OF WORK • Repair reinforced concrete bridge components • Replace concrete bridge rail • Replace bridge deck surfacing and install waterproofing membrane • Upgrade bridge approach guardrail FUNDING FY2025 FY2026 FY2027 TOTAL FUNDING SOURCE ODOT LBP ODOT LBP ODOT LBP ODOT LBP PRELIM. ENGINEERING $100,000 $410,000 - $510,000 RIGHT OF WAY - - - - CONSTRUCTION - $600,000 $1,000,000 $1,600,000 TOTAL $100,000 $1,010,000 $1,000,000 $2,110,000 SCHEDULE FY 2026 FY 2027 FY 2028 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-87 SOUTH CENTURY DR /IST.ERSS BRIDGE CONSTRUCTION PROJECT S CENTURY DR BRIDGE # 16181 REHABILITATION (ODOT LBP/SFLP) E6MOND PROJECT AREA APPENDIX C-88 Burgess Road Bridge #09C783 Replacement The Burgess Road Bridge is a single -span steel girder bridge located west of La Pine that was constructed in 1962. Burgess Road carries recreational traffic from US 97 and La Pine to the Deschutes National Forest and South Century Drive, and also serves several rural residents in the area. The concrete deck is exhibiting cracking on the wearing surface and soffit, and the reinforced concrete abutments are spalling and cracking. The existing footings are exposed, and the metal bridge railing is substandard and in need of replacement. • Project Justification: Bridge Sufficiency Rating — 51.8 out of 100 • Bridge Name: Deschutes River, Burgess Rd Bridge #09C783 • Road Name: Burgess Road • Functional Classification: Forest Highway • ADT: 136 (2022) SCOPE OF WORK • Removal of the existing structure • Construction of a single -span, precast, prestressed concrete slab structure • Bridge approach paving • Installation of bridge approach guardrail FUNDING FY 2026 FY 2027 FY 2028 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $100,000 $315,000 $415,000 RIGHT OF WAY - - - CONSTRUCTION - $250,000 $1,453,000 $1,703,000 TOTAL $100,000 $565,000 $1,453,000 $2,118,000 SCHEDULE FY 2025 FY2026 FY 2027 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-89 BURGESS RD BRIDGE CONSTRUCTION PROJECT BURGESS RD BRIDGE # 09C783 REPLACEMENT PROJECT APPENDIX C-90 Spring River Road (Harper) Bridge #17923 Rehabilitation The Spring River Road (Harper) Bridge #17923 over the Deschutes River is a 3-span concrete structure constructed in 1994. Spring River Road is an arterial roadway which carries recreational traffic to the Deschutes National Forest and links US 97 with communities west of Sunriver. The reinforced concrete girders are spalling and water intrusion is occurring from the slab joints. The steel piles within the river channel are also exhibiting corrosion, and the concrete bridge railing is showing signs of deterioration. • Project Justification: • Bridge Name: • Road Name: • Functional Classification: • ADT: Bridge Sufficiency Rating — 59.9 out of 100 Deschutes River, Spring River Rd Bridge #17923 Spring River Road Rural Arterial 5,599 (2022) SCOPE OF WORK • Repair reinforced concrete bridge components • Replace concrete bridge rail • Replace piles within river channel • Upgrade bridge approach guardrail FUNDING FY 2027 FY 2028 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. PRELIM. ENGINEERING $100,000 $50,000 $150,000 RIGHT OF WAY - - - CONSTRUCTION - $380,000 $380,000 TOTAL $100,000 $430,000 $530,000 SCHEDULE FY 2027 FY 2028 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 PRELIM. ENGINEERING RIGHT OF WAY CONSTRUCTION APPENDIX C-91 BRIDGE CONSTRUCTION PROJECT SPRING RIVER RD (HARPER) BRIDGE #17923 REHABILITATION APPENDIX C-92 TRAFFIC SAFETY Signage Improvements Annual signage improvements include systemic safety improvements on County road intersections and curves. Signage work includes installing new traffic control devices or upgrading existing traffic control devices in accordance with current State and Federal standards. Additionally, localized traffic control device improvements are sometimes warranted to address specific operational or safety needs. SCOPE OF WORK • Contracted installation of regulatory signs, warning signs, and other traffic control devices FUNDING FY 2024 FY 2025 FY 2026 _ FY 2027 FY 2028 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. TOTAL $150,000 $150,000 $100,000 $100,000 $100,000 $600,000 APPENDIX C-93 TRAFFIC SAFETY Guardrail Improvements Annual guardrail improvements include upgrading existing guardrail systems to current State and Federal standards and installing new guardrail systems at locations where warranted. SCOPE OF WORK • Contracted installation of guardrail systems FUNDING FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL FUNDING SOURCE DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. DESCHUTES CO. TOTAL $150,000 $150,000 $100,000 $100,000 $100,000 $600,000 APPENDIX C-94 Sunriver Service District 541-593-8622 ssdadmin@sunriversd.org 57475 Abbot Dr, Sunriver PO Box 2108, Sunriver, OR 97707 Mission Statement Protecting life and property, fostering a sense of safety and security in the Sunriver community District Overview The Sunriver Service District was established in 2002 to oversee the Sunriver Fire and Police Departments for the unincorporated resort community in Deschutes County. The District provides Police, Fire, and EMS to the community and surrounding areas under the laws of the State of Oregon and a management agreement with Deschutes County. The District Managing Board meets monthly to conduct business, ensuring professional delivery of public safety services to the community of Sunriver. A seven -member Board oversees the budget, sets policy for the District, and is responsible for hiring the Police and Fire Chiefs, and a Board Administrator, to manage day-to-day operations. The Board is also responsible for negotiating labor contracts for both departments. Fiscal Year 2022/23 Summary The Sunriver Police and Fire Departments continue to focus on public safety, emergency preparedness, and community engagement. Collaborators in Sunriver are separate, private entities that come together under the leadership of the District to be ready in case of an emergency. Partners, both internal and external, including Deschutes County Emergency Management, Sunriver Resort, Sunriver Homeowner's Association (SROA), Sunriver Village, U.S. Forest Service, Project Wildfire, ODOT and others, are important entities to include in this collaboration. Wildfires or railway incidents are the greatest threat to the community. Comprehensive messaging is done in partnership with SROA to ensure residents and guests are prepared in the event of an emergency. An emergency operations drill is held annually to test the resources and cooperation of these entities. Chief Cory Darling retired from the Sunriver Police Department in August of 2022. The Board appointed Mike Womer as chief, who has over 28 years of experience in law enforcement and began with the Sunriver Police Department in January 2014. He has worked his way through the chain of command as an Officer, Acting in Capacity (AIC) Sergeant, and most recently as Lieutenant. Police Chief Womer will be retiring in December of 2023 and the District will start an active search for replacement this fall. Chief Tim Moor retired from the Sunriver Fire Department in April of 2023. The Board appointed Deputy Chief Rod Bjorvik as interim chief. Sunriver is actively interviewing for a full-time fire chief and expects to make a selection before the end of the fiscal year. Interim Chief Rod Bjorvik has worked for the District for over 20 years and provides expertise in wildland firefighting. The Board also appointed Mindy Holliday as the District Administrator, replacing the retired Debbie Baker. Administrator Holliday has worked her way through the organization, starting out part time as an office assistant and then the Sunriver Fire Department Administrative Assistant before becoming Board Administrator. Wage Police Chief Womer and interim Fire Chief Bjorvik both work diligently to provide professional public safety through community outreach and connection opportunities. The volume of visitors to Sunriver continued to be strong throughout the year, with estimates of 200,000 visitors to Sunriver during this fiscal year. The Sunriver Police, in conjunction with SROA, continues to utilize a rental registry (non - mandatory) and established new rules outlining expected behavior for Sunriver guests. The registry gives Sunriver Police contact information for homeowners and rental agencies on an individual home basis. This gave officers the ability to inform rental agencies and non-resident homeowners about problems at their residence before it is designated a "nuisance property" and fined by SROA. The program has been a great success, as many issues are being resolved before the home is designated as a nuisance property. The Police additionally have implemented a drone program to help with public safety and search and rescue operations. In this last year, the District has executed additional supervision on each shift by developing a corporal position that will pull from current patrol staff. The department has applied for a federal grant to equip patrol cars with dash cameras to support the existing body cameras. The Sunriver Police Department was reaccredited by the Oregon Accreditation Alliance. The Sunriver Bike Patrol program was reimagined in 2022. To recruit members the minimum age requirement was lowered to sixteen years old. Subsequently, the program was restructured to both provide outstanding customer service on the bike paths and provide members with a cadet -like experience they could build upon if they pursued public safety careers. Bike Patrol applicants took trips to the Firearms Range and Deschutes County 9-1-1 amongst other training to expose them to law enforcement. As the program progresses, an emphasis on recruiting at local high school and college campuses will continue. In 2022, Sunriver firefighters participated in 2,147 hours of training. These hours represented an average training of 143 hours per employee. In addition, department officers completed Blue Card ICS training and certification, and career staff completed a 16-hour Basic Water First Responder course. In FY 22/23 the Board approved funding for an additional Firefighter/Paramedic. Sunriver Fire Department uses a three -platoon system, and there were not enough FTE's to provide equal staff on each shift. Therefore, when someone was sick or on vacation the department used overtime to fill the vacancy. This additional Firefighter/Paramedic will balance out the three shifts and provide for efficiencies and cost savings. In 2022, the District begun a funding campaign for the construction of a new Public Safety Facility to house both the Sunriver Police and Fire departments. An architectural firm was hired, and a new building concept was developed by police and fire personnel, administrative staff, members of the community, and the District Board. The District selected a construction firm and is currently in the permitting phase. The goal is to break ground in June 2023 with completion by the end of 2024. The cost of the new facility will not exceed $18 million. The Deschutes County Commissioners unanimously granted the District $8 million in funds from the Deschutes County unallocated transient room tax (TRT) fund. The District also contributed $3 million from its existing operating fund working capital (Fund 715). Lastly, the District received overwhelming support and approval from Sunriver registered voters on May 17, 2022 to fund a 10-year Capital Improvement Levy. This levy will repay a $7 million, 10-year commercial bank loan for construction. As a partner in the process, SROA sold the fire station building to the District for $1. SROA will continue to hold Wage ownership of the land occupied by the Public Safety Building as a 99-year lease, in which the District pays a yearly amount of $40,000 for use of the property. The Public Safety Building Task Force was instrumental in the success of this funding campaign, and included 10 Sunriver volunteer community members: Bill Hepburn, John Ralston, Dennis Dishaw, Ron Schmid, Jim Fister, John Salzer, Doug Seator, Harry Hamilton, Peter Martell, and Clark Pederson. These volunteers are a combination of SSD Board members, SROA Board members, and other stakeholders in Sunriver and the surrounding area. Over the course of the last two years this group met regularly to see a new Public Service Building come to fruition. Each of the 10 volunteers divided up tasks that met each of their strengths, and devoted countless hours to make this vision a reality. To acknowledge this work, the Task Force was bestowed the 2023 Special District Association of Oregon (SDAO) Volunteers of the Year Award. Outlook for the Year Ahead The Sunriver Service District remains financially strong. The working capital for the District's Operating Fund (715) began the year at $6.2 million, prior to the $3 million contribution to the Public Safety Building Fund (717). During FY22/23, $325,000 was transferred from the operating working capital (Fund 715) to the capital reserves (Fund 716). The District is on a three-year reserve study cycle, which is set to be concluded in the summer of 2023. The proposed budget for FY23-24 continues to fund the capital reserves on the existing schedule, and the District is not planning to raise the existing millage rate. However, the District is nearing a net loss in working capital and the Board expects it will have to raise rates in the next few years to address rising costs compared to limited revenue growth. For comparison, costs are rising at 8% due to increased salary and benefits, and the property tax revenue typically grows just above 3%. District personnel and the Board have been heavily involved in the construction of the new Public Safety Facility. This would house both the Sunriver Police and Fire Departments in one building, by remodeling and adding on to the current fire station. The Board hired a project manager, design team, and general contractor in the fall of 2022. This group has and continues to meet regularly to establish budget, construction phasing and needs, problem solve and mitigate potential issues, and move the process from schematic design to design development. Through careful planning and negotiations, the construction schedule will allow fire/paramedic personnel and equipment to remain on site during the construction phase. This provides significant savings in relocation costs. Police services will experience only minor disruption as they are currently located in a separate facility and will move into the new building upon completion. Construction costs continue to rise and the need to maintain and on -time and on -budget project remains paramount, which requires significant attention from the Board and senior personnel. Tourism in Sunriver is anticipated to remain strong in FY23/24, resulting in challenges to provide public safety to the community during peak months. There are approximately 1,700 full-time residents, and the population can swell to 20,000+ during peak vacation times. It is expected the summer of 2023 will be as busy as last year. Police and Fire in Sunriver regularly respond outside of the identified Service District bounds given the mutual aid and auto aid commitments. With the strain on south Deschutes County resources, due to rising costs and the increasing population, the District is providing greater support. This has pushed the need for greater supervision, such as the newly approved Sunriver Police corporal positions, and results in additional cost increases to the District. 3IPage Sunriver Service District Operating Fund (Fund 715) Actual Actual Budgeted PROP. BUDGET 2023 24 Budget vs 2022-23 Budget 2020-21 2021-22 2022-23 2023-24 Amount - $ % Change (000s) (000s) (000s) (000s) (000s) Property Taxes $ 5,151 $ Net Ambulance/GEMT 211 Interest Income 57 All ather 460 Total Revenue $ 5,878 $ Personnel Costs Materials & Services Transfers to Reserves Total Expenditures 5,309 $ 214 37 122 5,683 $ 5,523 $ 243 40 161 5,967 $ 5,703 $ 280 100 170 6,253 $ 180 37 60 10 286 4,077 $ 4,071 $ 4,687 $ 5,036 $ 349 754 848 876 900 24 339 1,500 325 335 10 $ 5,169 $ 6,419 $ 5,888 $ 6,271 $ 383 Net operating Income $ 709 $ (737) $ 78 $ (18) $ (97) Contingency 75 75 Increase (Decrease) in WC $ 709 $ (737) $ 3 $ (93) $ (97) Ending Net Working Capital $ 6,921 $ 6,185 $ 6,241 $ 3,620 3% 15% 150% 5% 7% 3% 3% 7% The Operating Fund (Fund 715) is used to support the District's day-to-day operations. Fund 715's main source of revenue is property taxes. The District has maintained the same tax rate of $3.31 per $1,000 tax assessed valuation since 2010 and will continue the same rate in FY23/24. The maximum allowed rate is $3.45 per $1,000 of tax assessed valuation for all Sunriver properties. The remainder of the District's revenue is generated from medical/ambulance charges, court fines, fees, and interest earnings. Wage Sunriver Service District Reserve Fund (Fund 716) Accoun€ Number Account Description Actual FY 22-23 F 23 Actual Budget Actual YTL} Year End Pry Amount Requested FY 23-24 FY 20-21 FY 2 f -22 FY 22-23 1 i312023 Lsned to Data 2, .29,53? 59,592 1 2,586,267 7i5:,,0033 716-0000-301-0000 .Beg Net Working Capital ?16-0-500-361-11D0 INTEREST INCOME-RSVE 318,2:i1.1 1,a773,876 1 i ^' 2.403.3 9 2,.+29531 IC HO Crl. , 716-0000-392-1200 PROCEEDS FiA D ISPOSITIOr41 — _ .. _ _'-. 3' REVENUES 16.205 12,677 34,000 34,796 69,592 65,000 1715-0550-3 Q 1 -5055 '-SSD Fund 716 TRANSFERS IN a -_ 339.750 0:: 1,500,000 3 00 325,00::4 334 7 4 325.000 0 325,000 334,750 TOTAL RESOURCES 1,265,163 1,005,696 2,592,354 2.762.879 2,464,377 2-517,132 2,458,454 2,824.173 3,006,017 TOTAL REQUIREMENTS 1,242,440 2,6667,488 2,841,367 1r ET CHANGE IN WORKING CAPITAL t68,463 1,349,005 145,747 5,974 1.55,680 164-.650 ENDING WORKING CAPITAL 1,079,676 2,429.581 2.549,626 2,435,555 2,586,267 2,750,917 The Reserve Fund (Fund 716) is used to support capital asset replacement and new acquisitions, such as vehicles, operating equipment, and facility assets with a lifetime of more than 3 years but Tess than 30-years. The District will conduct a reserve analysis in FY23/24 to assess if this fund is adequate to meet the District's future needs, based entirely on replacing existing assets when they reached their expected end -of -life. 5IPage Sunriver Public Safety Facility Fund (Fund 717) Account Nurnbeer Account description FY 23-24 Actual FY 21-22 Budget FY 22-23 Actual YTD U31,12023 Year End Proj Amount Requested FY 23-24 Tax Ratei$1000 Assessed Value 00.47 Assessed Value - from 715 workbook 1.762.109.050 ActualtAssumed Collection Rate 97% 717-0000-301-0000 Be=g Net Working Capital 0 677J,000 [ ,.372,769 6,972.769 9,203.325 71 r-000Q 319 1200 Deschutes County TRT Funcs � 0" .._.! 1 _�' ..__.4,000,000 2.000.000 717-0000-311-1300 Bank Loan e ) „,00 0 - 0 0 717-0000-311-1400 Levy Proceeds 0 r - - 013 <=a.: _4 800,000 803,346 717-0000-351-1100 !Merest Earned _ e,'3 1 ..,00 "=1,57" 375,000 200,000 0 REVENUES B.972.769 4,909.018 4.899.639 5.175.000 3.003.346 717-0000-3131-5000 TRANSFERS IN REVENUE 0 r ' ,_ 1 3,000,000 TRANSFERS I11 0 0 3.00D.000 3.000.000 0 TOTAL RESOURCES (Current period) 6.972.769 4.909,018 7,888,639 8,175.000 3,003,346 TOTAL REQUIREMENTS (Current periods) 30,000 8,444,444 688,03,5 5.944.444 12.161.164 NET CHANGE IN WORKING CAPITAL 6,942,76E ( t,535,426} 7,210 553 2..230,556 (9 157.6181 ENDING WORKING CAPITAL 6,942 769 5A34.574 : 14,183 321 9.203.325 45.506 The Public Safety Building Fund (Fund 717) was created to track all revenue and expenses associated with the design, construction, and outfitting of the new Sunriver Public Safety Building. Construction activity will continue in FY23/24, with completion expected in Fall 2024. 61Page BIacK Butte Ranch To: Deschutes County Commissioners From: Jason Van Meter, Chief of Police Re: Fiscal Year 2023-2024 Budget Executive Summary Police Department This fiscal year is not substantially different from last year's budget. Personnel Costs: We are fully staffed with a Chief, five Officers, one Sergeant, Community Service Officer, and an Administrative Manager. We budgeted for a 5% COLA increase per the CBA. We increased this year's budget for the Community Service Officer. The CSO position added service value, so I kept her on throughout the year. SAIF costs increased due to reclassifying positions to a higher risk level and bringing on more bike patrol volunteers. Vehicles: We were able to purchase a vehicle from Deschutes County Sheriff's Office, and we have one scheduled to arrive this current fiscal year (FY23). We have a vehicle scheduled to purchase in FY24. With this vehicle rotation plan, we will not have large capital expenditures for the two fiscal years following this plan. The cost savings in FY25 and FY26 will be significant. Equipment: I prioritized purchasing technology such as portable radios, Tasers, body cameras, License Plate Readers, and technology infrastructure within the Police Department to increase department resiliency. Concerns/Request for Assistance: None, we are under budget for FY23 and we will model this fiscal responsibility in FY24. We received a draft copy of the FY22 Financial Audit on 5/15/23. PMB 8244/POB 8000•Black Butte Ranch•Oregon 97759•Phone 541/595-2191 • Fax 541/595-1033 www.Blackbuttepolice.orq. E-Mail•info@Blackbuttepolice.org Resources Beginning Net Capital Prop Tax Collect 98 - BBR CSD@1.049 99 - BBR CSD Loc Opt @$.65 Prior Year Tax Collections LGIP Interest Misc Income BBR Corporation Contract BBR Association Contract Total Revenue Black Butte Ranch Police Department Special District FY 2023 Proposed Budget 2019-2020 2020-2021 2021-2022 2021-2022 2022-2023 Actual Actual Budget Estimates Proposed 1,190, 648 1,345,408 1,364,162 1,444, 680 1,450, 221 1,079,469 697,921 724,895 729,206 751,083 432,088 448,788 451,457 465,001 2 0, 44 5 12,000 12,000 12,000 12,000 26,613 10,107 11,000 9,500 10,000 41,549 46,237 30,000 30,000 30,000 12,000 12,000 12,000 12,000 12,000 1,200 1,200 1,200 1,200 1,200 2,371,924 2,556,961 2,604,045 2,690,044 2,731,505 Personnel Services Police Chief (1 FTE) 94,165 97,508 103,500 99,568 108,675 Police Sergeant (1 FTE in 22) 153,551 157,420 170,500 139,103 84,808 Patrol Officer (5 FTE in 22) 207,421 187,995 234,500 255,072 325,537 CSO (1 PTE) - - - - 9,600 PTO Payoff 14,447 25,982 36,000 29,559 36,000 Certification pay 5,306 6,675 7,200 5,400 9,000 Firearm Instructor 900 938 900 900 1,800 Longevity 3,130 3,640 3,840 1,293 4,800 Overtime 11,831 4,236 25,000 4,867 25,000 Admin Assist - 25,000 - - Admin Manager 57,340 63,775 69,000 78,503 68,711 Health Insurance 142,909 172,430 228,000 168,048 250,800 Medicare 7,926 7,850 9,800 8,839 10,290 Social Security 3,360 170 3,000 3,576 2,000 Pers Employeer 86,197 124,050 125,000 116,584 150,000 Pers Employee 6% 26,976 40,527 25,000 31,027 41,000 SUTA1 626 541 700 609 735 Workers Comp 10,960 6,202 12,000 4,033 12,000 WBF 182 168 - 184 190 Guest Instructors - - - 500 Total Personnel 827,227 900,107 1,078,940 947,164 1,141,446 M&S Contract 35,881 34,478 40,000 40,000 42,000 Bank Fees 7 1 - 55 - Advertising 746 200 2,000 1,293 2,000 Meeting Supplies 845 698 2,500 1,159 2,500 1 Black Butte Ranch Police Department Special District FY 2023 Proposed Budget Subscriptions Office and Copier Ammunition/Range Telephone Equipment (Non -Office) Minor Tools and Equip Insurance Premiums Travel/Milage Vehicle R&M Gas/Diesel/Oil Building Rental Auditing/Account Services Legal Education and Training Uniforms Misc Total M&S Capitol Equipment Automobiles and SUVs Operating Equipment Total Capital General Operating Contingency Unapproriated Ending Fund Balance Total Revenue Total Expenditures Fund Balance 2019-2020 2020-2021 2021-2022 2021-2022 2022-2023 Actual Actual Budget Estimates Proposed 16,663 17,679 17,000 17,000 17,000 13,974 11,626 15,000 15,000 15,000 1,345 2,500 2,569 2,500 8,887 9,313 10,000 9,053 10,000 480 1,222 5,000 1,047 5,000 23,830 10,419 10,000 9,636 10,000 20,151 21,193 25,000 25,000 25,000 482 546 2,000 500 2,000 11,765 11,727 13,000 13,000 13,000 11,143 8,648 14,000 16,145 19,000 56,016 61,143 62,500 62,500 62,500 6,687 7,108 10,000 10,000 10,000 1,753 2,736 12,000 12,000 12,000 2,965 6,103 8,000 8,221 8,000 7,491 5,989 10,000 4,856 10,000 - - 3,624 3,000 219,766 212,174 260,500 252,659 270,500 - 40,000 30,000 70,000 15,000 10,000 25,000 55,000 40,000 95,000 2,371,924 1,046,993 1,324,931 2,556,961 1,112,281 1,444,680 350,000 - 497,292 859,605 727,267 2,604,045 2,604,045 2,690,044 1,239,823 1,450,221 2,731,505 2,731,505 2 w U aD M Lri N Lri 0 a a) w 0 L O E 0 O! CO Y'. C i CO d C O C 0 = Lo 0 U 0 ro 0,1 /AI L1a E Q l! Y C N t/1: t a) Ln 0 V' 0 0.0 C o LL C In Y OV a)•C C E v Ln'U:U 0-2 Q N 0 010 0 lo'.o 01 O:O O O 0O 0'. 4 1 N 1 1 N -I r-I °) °) a; °) o o o (0 '': (0 rroo m x x x W v o v a o?S °2S L L O O O Fa- '.o, um m!N:N Ll1 O 1. I .-1 M M N Imo! I'DI O,0 d . V I Ln ', M' m l.. NI 'I W!.-il Sheriff's Office - 1.00 Field Tech m tr. LD n O rn O N M Ll1 O N. CO O N N M N mr N V1 N LO (` N O N Cn N O M M (V m N1 M O M M CO M 01 M O Z C 3 O E c Pa 0 E al 3 c Comments O O 0), °p'' -0 -; a) 3 '0 . O -D 0 0. ola` O • N LL N ',, Y ' -O C -0 - 3 N' C 3 T C ✓ • CO N'V = (NI f0 V ON 00 aJ' 3 n • N a7 00) o 0'0 J J 0 00 3' 0 0 O V1 L- as m fo ',•-•) al a1 aJ 2; S' 2 0.." > al x f0 F- a) N Lo R 0 0 O 0 N V1 M l0 O -I lD c Cr) 01 (0 (0 r▪ i 0 0 0 N N Committee 3 O E 0' 0 0 O' V)' O co 0 0!0 O o:,O o 0 o O O C0 co CV szr 0 0',0 0 0 0 0 0 0 0 0 0 000000 O '.. O, OI. O';O O 0IO O. 10O �'.. CO 0', m ® c O -0 > 0 c ro O0 C 3' V) 0 3 u- Ni LL 0, U C ''. C > Q ` @ 'O '., N L O w a) 0 0 '', X O �' N OI 03 U. f9 r C ti aJ a1 a 3 0+ 0 Y- O c -- C v m O O' O N 3 b0 E C7 a; c -'^O •c c' oi O O C N 4- - rp c 75 O J fp 0 1:3 L N 3 N -DI: '''.,� ' LL LL . < + O+ 0+ �' C0a U •0 : U O O 0 0 :. QQ. a 00 - m F 0 NjmlV LA 10,R 'i00 01 E E 'n E c ai fv v 0 0' Total Courthouse buy down V *7' V V R CO o V O V) Lh 1.1 cr. Lf1 Lfl 111 N '0 CO 0 R R N R M w (Included in included in Committee Proposed) Proposed) (Y/N)? Comments ,Special Requests Approved by Budget Officer: Health Services - 1.00 PH Educator 119,760 Y Provide performance metrics for budget committee Road - 1.00 Fleet Supervisor 127,017 Y Solid Waste - 3.00 Equip. Operators 133,053 Y Solid Waste - 4.00 Site Attendants 157,792 Y Y Solid Waste - 2.00 Customer Service Clerks 120,102 Solid Waste - 1.00 Contracts Manager 113,097 Y Solid Waste - 1.00 Public Engagement Coordinator 55,849 Fair & Expo - 2.00 Maintenance Specialist I 172,182 Y Fair & Expo - 1.00 Admin Support Assistant 75,900 Y Fair & Expo - 1.00 Sales & Marketing Coordinator 119,800 Y — Facilities - .75 Admin Assistant 65,588 Y ' !Facilities - 1.00 Licensed Trade Supervisor 140,412 Y Finance - Financial Reporting Software 100,000 Y !Finance - 1.00 Procurement Manager 152,103 Y 'Provide performance metrics for budget committee Other Special Requests (Not included in budget): IVictim's Assistance - Proactive Threat Monitoring 12,200 N 1Come back if/when additional funding is secured Sheriff s Office - 1.00 Criminal Detective 123,845 Y Sheriff's Office - 1.00 Street Crimes Detective 123,845 Y Sheriff's Office - 1.00 Field Tech 91,251 i Y Sheriff's Office - 1.00 Field Tech 91,251 Y Sheriff s Office - 1.00 Field Tech I 91,251 ! Y I Sheriff s Office - 1.00 Criminal Management Analyst 124,709 Y Health Services -Convert PIPBHC 1.00 FTE to Reg 85,613 Health Services - Family Connects Oregon 1.00 FTE 113,032 Y Health Services - Family Connects Oregon 1.00 FTE 113,032 Y Wait to hire the second position until needed 0 0 A ( B Deschutes County FY24 Proposed Budget Budget Committee Decisions 05.25.23 c- N M �i' In 1p r co p1 CDc- N M .- d' .- inl0 r- r- I. r- opOl r- r- 0 NNNNNN N co d- Lfl lO N I-- N W Ni al N MMMM N M •Tt M int0 MMMMM I' coOl 0 Cr W LTD date is June 2024; already included in FY24 Proposed budget LTD dates are August 2024; already included in FY24 Proposed budget (Total reserves estimated to be $9M in FY24 E Y W Estimate $800K estimate; split between Roads and General Reserve Estimate; transfer to 060 already budgeted Historically this transfer goes to F&E reserves (Fund 617) p U coW >. r >- 50,000 Y 39,200I Y 2,684,904 1,332,179 y N al 1O L-I 6,032,000 Y 1,165,000 7,197,000 1,766,929 616,011,945 3,086,908 N 00 O Oj --1 t0 Approved by Committee (Y/N)? (0 c Z}}}}} Z r0 L!1 Ol N N Ml N O � Ln Amount 500,000 O O O 00 2,000,000 4,600,000 400,000 400,000 400,000 700,000 460,000 0 O Ol c 18,860,000 Q Health Services - Convert PH 2.50 FTE to Reg Health Services - Convert Senior DEI 1.00 FTE to Reg Health Services - Convert System of Care 8.00 FTE to Reg District Attorney - 4th floor feasibility study District Attorney - Storage to clear 4th floor Total Special Requests Tax Levys: Levy the full County Tax rate at $1.2783 per $1,000 Levy the full LE Countywide Tax rate at $1.2500 per $1,000 Levy the full LE Rural Tax rate at $1.5500 per $1,000 Total Incremental Tax Levys Proposed Countywide Budget Items removed from Proposed Budget Items added to Proposed Budget Approved Countywide Budget Budget Decisions: Increase TRT transfer to Sheriff Courthouse debt buy down: 1. Allocate Funds from General Reserve (Fund 060) 2. Allocate Funds from Project Development (Fund 090) 3. ARPA - LATCF Funds (Fund 200) 4. ARPA - interest earnings (Fund 200) 5. ARPA - returned funds (Fund 200) 6. Additional PILT, estimated 7. Unallocated Transient Room Tax Transfer to Fund 060 8. TRT - discretionary 30% of 1% (Fund 170) 9. Unallocated Transient Room Tax Debt Service Savings Total Courthouse buy down N 'd' M V' ,i' V Ul �' tO V' I"- V CO O0 V 0 Ul t/l N Lfl M Ul ct Ul Lt.,. 111 t0 Ln I n W Ill Ol Ul O l0 0 N L0 rh lO •cY l0 Ln lO lO lO I,- lO W lc) 0 l0 0 r r N r M V N INCLUDED IN FY 24 PROPOSED BUDGET, Department Health Services Deschutes County Special Requests FY 24 Proposed Budget Funding Source New Continued Program Description FTE FTE Total Budget Revenues GF TRT ISF Charges Comments Public Health Educator II - REG 1.00 - $ 119,760 $ 96,665 $ 23,096 $ - $ - For Healthy Schools Road Fleet Supervisor - REG 1.00 - 127,017 127,017 Solid Waste Negus Equipment Operators - REG 3.00 - 133,053 133,053 Solid Waste Negus Attendants -REG 4.00 - 157,792 157,792 Solid Waste Customer Service Clerk - REG 2.00 - 120,102 120,102 Solid Waste Contracts Manager - REG 1.00 - 113,097 113,097 Solid Waste Public Engagement Coordinator-REG 1.00 - 55,849 55,849 Fair & Expo Maintenance Specialist I - REG 2.00 - 172,182 172,182 Fair & Expo Admin Support Assistant - REG 1.00 - 75,900 75,900 Fair & Expo Sales & Marketing Event Coordinator - REG 1.00 - 119,800 119,800 Facilities Administrative Assistant -REG 0.75 - 65,588 Facilities Licensed Trades Supervisor - REG 1.00 - 140,412 Finance Finance Financial Reporting Software - - 100,000 Procurement Manager -REG 1.00 - 152,103 19.75 - $ 1,652,655 $ NOT INCLUDED IN FY 24 PROPOSED BUDGET Department Description Victims' Assist. Proactive Threat Monitoring Sheriffs Office Detective - REG Sheriffs Office Sheriffs Office Health Services Health Services Health Services Health Services Health Services District Attorney District Attorney Field Law Enforcement Technicians - REG Management Analyst Criminal -REG 1,171,457 $ New Continued Program FTE FTE Total Budget Revenues 12,200 2.00 - 247,690 247,690 3.00 - 273,753 273,753 1.00 124,709 124,709 6.00 - 646,152 646,152 Convert PIPBHC Supervisor LTD to REG - 1.00 FTE - 1.00 85,613 85,613 65,588 140,412 100,000 152,103 23,096 $ - $ 458,103 Funding Source GF TRT 12,200 - ISF Charges Comments New amount is $12,200 b/c of other identified funding ($87,500 was original - request) Rural Tax District is below County - Contingency policy Rural Tax District is below County - Contingency policy Rural Tax District is below County - Contingency policy Current LTD dates are August 2024; Convert System of Care Staff LTD to REG - 8.00 therefore, budget is included in FY24 FTE - 8.00 889,739 889,739 - - - Proposed Family Connects Oregon Staff - REG Convert Public Health Positions LTD to REG - 2.50 FTE Convert Senior DEI Strategist LTD to REG - 1.00 FTE 4th Floor Feasibility Study Storage to dear 4th floor 2.00 226,064 226,064 2.50 272,950 272,950 - - - For Family Connects Oregon Program Current LTD date is June 2024; therefore, budget is included in FY24 Proposed. This is an Administrative position and 25% is allocated to Public Health which receives 1.00 142,510 133,510 9,000 - - transfers from the General Fund 2.00 12.50 1,616,876 1,607,876 9,000 50,000 - 50,000 - 39,200 - 39,200 - 89,200 - 89,200 - 8.00 12.50 2,364,428 2,254,028 110,400 FY24 Funding Source New Continued Total Special Program FTE FTE Requests Revenues GF TRT ISF Charges 27.75 12.50 $ 4,017,083 $ 3,425,485 $ 133,496 $ - $ 458,103 DESCHUTES COUNTY Elected Official Compensation Board (EOCB) FY24 Summary from May 4, 2023 Meeting Changes effective July 1, 2023 Elected Officials Current Base Salary FY24 EOCB Recommendation for Annual Base Pay Difference Difference Notes/Consideration Assessor $ 155,159.00 $ 169,433.63 $ 14,274.63 8.42% Adjustment to maintain 5% spread from Deputy, includes FY24 COLA Clerk $ 128,499.00 $ 141,348.00 $ 12,849.00 9.09% Adjustment includes FY24 COLA, additional consideration given the position's critical role in maintaining the integrity of elections Commissioners $ 111,422.00 $ 125,149.19 $ 13,727.19 10.97% Adjustment fo maintain Comp Philosophy, includes FY24 COLA District Attorney $ 46,040.00 $ 62,246.08 $ 16,206.08 26.04% Adjustment to County contribution to maintain Comp Philosophy, includes FY24 COLA Sheriff $ 185,038.00 $ 202,914.00 $ 17,876.00 8.81% Adjustment fo maintain Comp Philosophy, includes FY24 COLA Justice of Peace $ 129,563.00 $ 134,745.52 $ 5,182.52 3.85% Full-time base salary adjustment includes FY24 COLA $ 77,741.04 $ 80,850.68 $ 3,109.64 3.85% Justice of the Peace at 60% FTE Treasurer $ 17,293.00 $ 77,382.00 $ 60,089.00 77.65% Equivalent to 50% of pay grade N427 midpoint, includes FY24 COLA Grand Total $ 721,192.04 $ 859,323.58 $ 138,131.54 16.07% Total difference from current to FY24 recommedation. Notes: County Compensation Philosophy: 5% above Market Average FY24 Proposed COLA for Deschutes County: 4% Average FY24 Proposed COLA for comparator counties: 4% Updated: 05/18/2023 (removed #3 in first section, updated #8 in second section) Budget Committee Consideration Due to anticipated courthouse expansion project costs, increased and inflationary pressures, and reduced and projected constriction of available General Fund resources, staff has developed the following options for budget committee consideration. These options provide pathways for the budget committee to maximize the County's ability to buy down debt associated with the Courthouse expansion and provide additional support to sustain current general service operations. Preserve current service levels 1. Levy the full County tax rate at $1.2783 per $1,000 assessed value. 2. Carefully consider any special request, especially those that impact the General Fund and Transient Room Tax (TRT) Fund. [Hemovecl / Maximize the County's ability to buy down Courthouse debt to save on financing costs 1. Allocate $8 million from Fund 060 - General Reserve. 2. Transfer $2M of previously transferred General Fund from Fund 090 - Project Development and Debt Reserve (Property) to Fund 060 - General Reserve. These funds would typically be used to purchase land or a new building. 3. Allocate $4.6 million in Local Assistance and Tribal Consistency Funds (LATCF). 4. Allocate all ARPA interest (estimated $400,000). 5. Allocate returned ARPA funds for internal eligible costs. 6. Transfer any unbudgeted Payment in Lieu of Taxes (estimated at $800,000) from Road to Fund 060 - General Reserve. 7. Allocate Unallocated Transient Room Tax (TRT). 8. Transfer unallocated 30% of 1% of Transient Room Tax Fund 170 to Fund 060 for one fiscal year, General Reserve (estimated at $462,119). This has historically been transferred to Fund 617 (Fair & Expo Reserve) to support the development and growth of a long-term capital reserve program. For FY 24, based on recent revenue success/growth, Fair & Expo is planning to transfer $153,000 in FY 24 net profits from Fund 615 to Fund 617 (Fair & Expo Reserve) to continue the growth of this fund, and to support planned capital investments. Potential Sources of Funds Amount TBD Amount 1. General Reserve (Fund 060) $ 8,000,000 $ 2. Project Development (Fund 090) 2,000,000 - 3. ARPA- LATCF, rounded (Fund 200) 4,600,000 - 4. ARPA - Interest, estimated & rounded (Fund 200) 400,000 - 5. ARPA - returned funds (Fund 200) - TBD 6. Unbudgeted Payment in Lieu of Taxes (PILT), estimated 800,000 - 7. Unallocated Transient Room Tax - TBD 8. TRT - unallocated 30% of 1% (Fund 170), estimated & rounded 460,000 - Total $16,260,000 $ -