2024-1-Order No. 2024-001 Recorded 1/5/2024REVIEWED
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LEGAL COUNSEL
Recorded in Deschutes County CJ2024-1
Steve Dennison, County Clerk
Commissioners' Journal 01 /05/2024 9:10:43 AM
C°l/Z_ II I I I III I I11111 I I IIII i III
2024-1
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Amending the Authorized Balance
of the Change Funds at the County Clerk's Office
ORDER NO. 2024-001
WHEREAS, the Deschutes County Clerk's Office is currently authorized to have a Change Fund in the
amount of $550; and
WHEREAS, it has been determined that the Deschutes County Clerk's Office requires an additional
$350 to maintain sufficient cash funds for customer cash transactions, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the authorized balance of the Change Fund for the County Clerk's Office is established
at $900.
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Dated this of 2024
ATTEST:
Recording Secretary
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
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PA TI ADAIR, Cii air
THONY DEBONE, Vice -Chair
PHIL CHANG, Co missioner
PAGE I OF I - ORDER No. 2024-001 (JANUARY 3, 2024)
BOARD OF
COMMISSIONERS
MEETING DATE: January 3, 2024
SUBJECT: Approval of Resolution No. 2024-001 authorizing an increase in change funds
maintained by the County Clerk's Office
RECOMMENDED MOTION:
Move approval of Resolution 2024-001, raising the County Clerk's Office change fund by
$350 and bringing the fund total to $900.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Policy No. F-8 Petty Cash requires authorization by the Board when a
department requests the establishment of or an increase in petty cash. The current policy
does not address an increase in change funds, but a similar process is being followed.
In March 2015, the Board approved Resolution No. 2015-014, increasing the change fund
by $200 from $350 to $550.
The County Clerk's Office is requesting an increase in their current change fund by $350,
from a total of $550 to $900. The increase will allow the Clerk's Office to balance the
amounts in their three cash drawers, allowing change available for cash transactions.
If approved by the Board, the transaction will be processed and documented within the
Tyer/Munis EERP financial system.
BUDGET IMPACTS:
None.
ATTENDANCE:
Robert Tintle, Chief Financial Officer
Steve Dennison, County Clerk