2024-6-Minutes for Meeting November 08,2023 Recorded 1/12/2024Recorded in Deschutes County CJ2024-6
Steve Dennison; County Clerk
Commissioners' Journal 01 /12/2024 8:46:47 AM
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Deschutes County Clerk
Certificate Page
CITY OF LA PINE, OREGON
REGULAR CITY COUNCIL MEETING
Wednesday, November 8, 5:30 p.m.
La Pine City Hall: 16345 Sixth Street, La Pine, Oregon 97739
Available online via Zoom: https://us02web.zoom.us/j/81020812655
The meeting location is accessible to persons with disabilities. A request for an interpreter for the
hearing impaired or for other accommodations for persons with disabilities should be made at least 48
hours before the meeting to City Hall at (541-536-1432). For deaf, hearing impaired, or speech disabled
dial 541-536-1432 for TTY.
The Regular City Council meeting is a business meeting of the elected members of the La Pine City
Council, in which matters that have come before the City in application, or legislatively/judicially by
process can be acted upon under Old and New business. Matters that are not formally before the City
or have yet to be initiated by application cannot be officially acted upon. If any party would like to
initiate an action through process or application, city administrative staff are available during the
regularly scheduled business hours of City Hall to provide assistance.
AGENDA
CALL TO ORDER
ESTABLISH A QUORUM
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
Public Comments provide an opportunity for members of the community to submit input on ongoing
matters within the city. Any matter that warrants testimony and rebuttal may be debated during a
public hearing on the matter.
Public Comments are limited to three (3) minutes per person; when asked to the podium, please state
your name and whether you live within La Pine city limits. The acting chair may elect to respond to
comments if the matter is within the jurisdiction of the city or defer to city staff for response.
JOINT BoCC AND CITY COUNCIL MEETING
BUSINESS:
• County Camping Feasibility Study Update (County)
• SLED / Economic Development Update (City / County / SLED)
• Update on the City's Sewer & Water Master Plans/Project (City)
• Planning & Development Activity in the City (City / County)
• Solid Waste Landfill Siting Update (County)
• Groundwater Partnership Fund Update (County)
The City of La Pine is an Equal Opportunity Provider
CITY OF LA PINE, OREGON
REGULAR CITY COUNCIL MEETING
Wednesday, November 8, 5:30 p.m.
La Pine City Hall: 16345 Sixth Street, La Pine, Oregon 97739
Available online via Zoom: https://us02web.zoom.us/j/81020812655
MINUTES
CALL TO ORDER
Mayor Richer called the meeting to order at 5:30 p.m.
ESTABLISH A QUORUM
County Commissioners
Commissioner DeBone
Commissioner Adair
Commissioner Chang
Nick Le1ack- County AdrnrnIstratur
Tim Brown- County Solid Waste Director
Jen Patterson - County Strategic Initiatives Manager
Peter Gutowsky- County Community Development Director
Kristy Bollinger - County Property Manager
City Council
Mayor Richer
Councilor Shields
Councilor Van Damme
Councilor Ignazzitto
Councilor Morse
Student Councilor Marston
Staff
Geoff Wullschlager-City Manager
Kelly West- Public Works Director
Brent Bybee- Principal Planner
The City of La Pine is an Equal Opportunity Provider
REGULAR CITY COUNCIL MEETING NOVEMBER 8, 2023
Rachel Vickers- Associate Planner
Amanda Metcalf- Administrative Assistant
PLEDGE OF ALLEGIANCE
Mayor Richer led the pledge of allegiance.
PUBLIC COMMENTS
None
JOINT BoCC AND CITY COUNCIL MEETING
BUSINESS:
• County Camping Feasibility Study Update (County)
Jen Patterson the County Strategic Initiatives Manager introduced the County Camping Feasibility Study
that ECONorthwest conducted. The three areas of the study included Fort Thompson Road, Crooked
River Ranch, and Drafter Road. The study has been finalized and will be presented to the Board on
November 13th, 2023. Commissioner DeBone clarified that the three sites are County owned,
Commissioner Chang stated that out of the three properties the only one within City limits is Drafter
Road, which means that potential for longer term use is dependent on the City's policies. There were
concerns from Council members including the upkeep of the properties, whetherthere would be fencing
around the campgrounds, and how the projects would affect traffic. These concerns will be presented
to the County Board at the next meeting and will be shared with the Council.
SLED / Economic Development Update (City / County / SLEDI
Mr. Wullschlager gave an update on the economic development spec building project, which will result
in the development of a new industrial building which will bring 3-4 new business including the owner's
business. The City is also pushing forward with its own spec. building project in which the City was
awarded 1.5 million to build in the industrial zone that will provide space for new businesses.
The ribbon cutting for Mountain Star Childcare facility will be this week, and Mr. Wullschlager asked
Councilmembers to attend if possible.
Legend Cider will be moving locations, and BeelisciousTahi restaurant has returned to La Pine.
A new medical provider, Dermatology Health Specialists, that was awarded $20,000 from the Urban
Renewal Store Front Improvement Program, will be finished their project soon, displaying the success of
the program and improving the aesthetics of the downtown core.
Low-income housing developer DANCO, will bring 59 apartments at 60% AMI on the corner of
Huntington and Memorial if their project meets all requirements and closes on the City LIKE program.
• Update on the City's Sewer & Water Master Plans/Project (City)
Mr. Wullschlager gave an update about the City's Water and Sewer project. The project is at 60%
completion, there have been a few challenges, which allowed for opportunities to apply for funding to
fix unforeseen issues within the infrastructure expansion.
The City of La Pine is an Equal Opportunity Provider
REGULAR CITY COUNCIL MEETING NOVEMBER 8, 2023
e Planning & Development Activity in the City (City / County)
Mr. Bybee and Ms. Vickers gave an update on planning and development. Ms. Vickers briefly explained
the applications she is reviewing in addition to the assistance she is providing for La Pine 2045.
Mr. Bybee updated the Council and Board of Commissioners on the current projects he is reviewing. He
explained modifications from the DANCO project regarding the roundabout. He also presented the long-
range efforts with La Pine 2045 and summarized the responses that have been received both online and
via mail from citizens. He stated that he should be hearing soon if the City will be awarded the DLCD
Technical Assistance Grant, that will help finance the project. The planning firm 3.1 Consulting as selected
through the RFP process for the work, which is scheduled to come before the Council at the first
December meeting.
Mayor Richer thanked the County for their cooperation with the building of the walking path along
highway 97.
Peter Gutowsky, the Community Development Director gave an update on land use applications within
rural South Deschutes County of which he reported that there were 113 applications between May 1st
and Oct 31". 2023. In addition, Mr. Gutowsky gave a brief update on the amount of building permits
both within the City of La Pine and in unincorporated South Deschutes County. Commissioner DeBone
asked about code enforcement both within and outside the City's limits. Mr. Gutowsky stated that code
enforcement is complaint driven and clarified other types of code compliance regarding building code
enforcement. Both Mr. Gutowsky and Mr. Wulischlager gave an estimate on the projection for the future
development of South Deschutes County.
a Solid Waste Landfill Siting Update (County)
Tim Brown, director of County Solid Waste gave an update on the topic of the new landfill site selection.
He provided a brief history of the process that was conducted when choosing the location of the new
site. The County is in the technical and financial review of two sites and are currently in negotiations
with the property owners. By January 2024 the evaluations should be complete, a committee that will
include citizens and government officials will review the evaluations in April and will recommend a final
site for the County Commissioners to review. It is projected that it will take 3 years to go through the
permitting process, and it will hopefully be finished by 2028.
He also reported that In Redmond, the transfer station will be changing from an open site to a closed
facility in Spring 2024. There are plans to update the South Deschutes County Transfer Station and it is
projected to be finished in 2028. The County is working on updating a franchise agreement for recycling
services that are required by the State. Mayor Richer thanked the County for extending the hours of the
transfer station in South Deschutes County.
a Groundwater Partnership Fund Update (County)
Mr. Gutowsky gave an update on the groundwater partnership fund; these funds are derived from sales
in the Newberry neighborhood. Currently there is $30,000 in the fund, this has allowed for the County
to grant 7 rebates that helped South County residents with retro fits for septic tanks to better treat
nitrates. These funds are dedicated to protecting ground water.
The City of La Pine is an Equal Opportunity Provider
REGULAR CITY COUNCIL MEETING
NOVEMBER 8, 2023
Kristy Bollinger, Deschutes County Property Manager gave an update regarding the property
development in South Deschutes County.
OTHER ITEMS NOT ON AGENDA
The joint meeting was adjourned at 6:39pm
REGULAR COUNCIL MEETING
Mayor Richer started the Regular Council Meeting at 6:48 p.m.
ADDED AGENDA ITEMS
None
CONSENT AGENDA
1. 10.03.23 Special City Council Meeting Minutes
2. Financial Summary September 30, 2023
Councilor Ignazzitto made a motion to approve the consent agenda. Councilor Shields seconded the
motion. Councilor Van Domme abstained from voting due to lack of hearing the meeting via zoom.
Motion passed unanimously.
PRESENTATIONS:
None
PUBLIC HEARING:
None
OLD BUSINESS:
None
NEW BUSINESS:
1. Consideration of Second Intergovernmental Agreement (Coordinated Houseless Response
Office)
a. Staff Report
b. First intergovernmental Agreement (CHRO)
c. Second Intergovernmental Agreement (CHRO)
Mr. Wullschlager gave a background on how the CHRO board was developed and their current structure.
The second intergovernmental agreement is in response to the original director resigning and the
working structure. The Council did not have any questions, and unanimously agreed to the proposed
adjustments.
OTHER MATTERS
None
PUBLIC COMMENTS
None
The City of La Pine is an Equal Opportunity Provider
REGULAR CITY COUNCIL MEETING
STAFF COMMENTS
NOVEMBER 9. 2023
Mr. West gave an update on public works and highlighted the high school ROTC assumption of
community flag maintenance and placement duties. Mr. West will be asking the council for yearly
funding for the maintenance of the flags. Mr. Wullschlager clarified that the administration has allowed
ROTC to take over the task and will re -address once there is a more refined agreement.
MAYOR & COUNCIL COMMENTS
Student Councilor Marston updated the Council on noteworthy activities at La Pine High School. He
noted that basketball and wrestling will start next week and expanded by reporting that last year
Wrestling won 4 out 5 meets. He also spoke to the new after school project, titled night hawks, which
is an after -school tutoring program. He concluded by reporting on the school play, which for the
current year will be The Velveteen Rabbit. Lastly he shared that there will be a Red Cross blood drive
being sponsored by the school's National Honor Society chapter.
Councilor Morse commented that the update from the commissioners was much appreciated.
Mayor Richer thanked everyone for their participation in the meeting.
ADJOURNMENT
Mayor Richer adjourned the meeting at 7:06 p.m.
EXECUTIVE SESSION (if necessary) per ORS 192.660
ATTEST:
Daniel Richer, Mayor
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The City of La Pine is an Equal Opportunity Provider
