2024-25-Minutes for Meeting December 19,2023 Recorded 1/29/2024Steve Dennison, County Clerk
Commissioners' Journal
£S
c \T co(
SUNRIVER SERVICE DISTRICT
Joint Meeting with the Governing Body of the Sunriver Service District and
the Managing Board of the Sunriver Service District
Tuesday, December 19, 2023 11:00 a.m.
Hearth Room, Sunriver Lodge
17600 Center Drive, Sunriver, Oregon
CaII to Order - Chair Jim Fister and Chair Tony DeBone
Roll CaII — Chair Fister
Public Input — Chair Fister
Welcome & Introductions — Chair Fister
1. SSD update/goals — Chair Fister
2. Public Safety Building update — Dir. Ralston/Doug Nelson
3. Fire Department update — Chief Bill Boos
4. Police Department update — Chief Stephen Lopez
5. Administrative update — Board Administrator Mindy Holliday
6. Management Agreement update/discussion — Chair Jim Fister
Adjourn
Attendees are invited to attend a tour of the new Public Safety Building after the meeting at
57475 Abbot Dr, Sunriver
Recorded in Deschutes County CJ2024-25
01/29/2024 8:00:00 AM
1111 1111 II 1111 II 1111 II
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing
impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call
541.593-1014 (TTY at Deschutes County 911: 541.693-6911) or by email at ssdadmin@sunriversd.org. To attend the meeting
remotely, please call 458-281-8584 prior to the start of the meeting.
SUNRIVER SERVICE DISTRICT
SSD Joint Meeting with Deschutes County — Meeting Minutes
Thursday December 19, 2023, 11:00 am
Hearth Room Sunriver Main Lodge
Call to Order: Chair Fister convened the joint meeting of the SSD Managing Board and
Deschutes County Commissioners meeting at 11:09 a.m.
Roll Call/SSD: Chair Fister, Vice Chair Shoemaker, Treasurer Beenen, Director Ralston, Director
Kelley
Roll CaII/County: Deschutes County Commissioners Patti Adair, Phil Chang and Tony DeBone
present.
SSD Staff: Fire Chief Bill Boos, Fire Deputy Chief Rod Bjorvik, Police Chief Stephen Lopez,
Police Captain Tory Kornblum, Board Administrator Mindy Holliday, SSD Office
Assistant Heather McGuire
Public Safety Bldg: OR/PM Doug Nelson, KNCC Kenny Tyler
SROA Staff: James Lewis, General Manager
County Staff: County Administrator Nick Lelack, Deputy County Administrator Erik Kropp,
Chief Financial Officer Robert Tintle, Legal Counsel David Doyle, Legal Counsel
Kim Riley, Deputy Deschutes County Administrator Whitney Hale, Budget
Committee Judy Trego
Public Input: None
Welcome & Introductions
1. SSD update
Chair Fister gave an update on the priorities of the District, which included protection and peacekeeping
of Sunriver, being a strong asset to public safety for Deschutes County, and a strong community
engagement. He discussed the accomplishments and positives for 2023 and looking ahead to 2024 the
key focus areas for the District, which include the construction of the Public Safety Building to remain
"on budget and on time," drive a healthy five-year financial outlook, and continued improvement in
training, recruiting and providing personnel opportunities. For the one to two-year outlook, Chair
Fister's goals include finishing re -working of staffing and budget, creation/execution of police staffing
and recruitment, alignment of south Deschutes County fire resources, and review and renew the
Strategic Plan.
2. Public Safety Building update
OR/PM Nelson discussed the status of the construction of the Public Safety Building. He thanked the
county for their help in getting initial permits done and approved in a timely manner. The team worked
hard to get the building dried -in before winter. The exterior walls and the roof are covered with water
resistive barriers, sitework and utilities installations continue to progress, phased demolitions continue
11Page
and in the existing fire station, the new addition on the east side has started ahead of schedule, doors
and windows will are to be installed before the end of the year, and the rough -in for the mechanical,
electric, plumbing and fire systems is progressing.
Fire personnel have remained in the existing station during construction while construction crews
complete work in phases. OR/PM Nelson emphasized how well crews and contractors are working
together throughout all phases to keep the project on schedule. The projected completion date is
January 2025.
3. Fire Department update
Chief Boos provided an update on the Fire Department and reviewed statistics for the year. He discussed
how Sunriver Fire is a training ground for new fire recruits, and he hopes to get the Reserve program up
and going again. He went over staffing, Deputy Chief Bjorvik's fire deployments, staff training, working
through the construction, and the concern for a better wildfire alert system due to the limited
evacuation routes in and out of the Sunriver area. Chief Boos shared he has actively been working with
the new chief of La Pine Fire Department to establish a better relationship and to look for ways to
provide better joint service. Chief Boos' goals include implementing a solid health and wellness program
for staff, policy review and updates, better internal communications, assessing staffing program,
updating emergency response plan, and reviewing the continuity of operations plan.
4. Police Department update
Chief Lopez reviewed the Sunriver Police department statistics for 2023, and discussed staffing changes,
including promotions and new hires. He stated the department is still actively hiring new officers. The
department drone program was established, and one officer has become an expert in this area. Chief
Lopez added the past year provided an opportunity to provide many officer trainings and new
equipment was acquired. He stated the Police Department leadership is very well qualified with strong
backgrounds. Sunriver Police also makes community policing a priority and attends multiple community
events throughout the year. Chief Lopez said a high priority looking forward is hiring and retaining
personnel, reviewing and assessing policies, passing accreditation, risk assessment, strategic plan
development, Public Safety Building transition preparation, and continued development of new
strategies.
5. Administrative Operations update
Administrator Holliday reviewed 2023 which included the transition to move Accounting, HR and Payroll
internally. She thanked the county personnel for their help and support during the transition. The
District also moved all financials to Quickbooks software, and all payroll to ADP. She is currently working
with the Chiefs and SDAO to update the organizational structure, job descriptions, and provide wage
analysis information. Administrator Holliday will also be meeting with the auditors in January to provide
a mid -year assessment now that she is managing the District's financials. As far as goals for 2024,
Administrator Holliday looks to prioritize training and professional development, assess expenses, look
for efficiencies, and continue to seek guidance from Deschutes County on multiple matters.
Meeting adjourned at 1 p.m.
Submitted by Board Administrator, Mindy Holliday
2IPage