2024-60-Order No. 2024-010 Recorded 3/11/2024REVIEWED Recorded in Deschutes County CJ2024-60
Steve Dennison, County Clerk
Commissioners' Journal 03/11 /2024 9:39:38 AM
LEGAL C UNSEL
y,;F `r� II II IIII II II I I11 I
2024-60
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Designating Chris Doty, Road
Department Director, as the Deschutes County * ORDER NO. 2024-010
Representative for the Purposes of Signing the
Grant Agreement and Associated Documents for
the Safe Streets and Roads for All Program
WHEREAS, the Board of County Commissioners authorized the Road Department to submit a grant
application to the Federal Highway Administration (FHWA) for the 2023 Safe Streets and Roads for All (SS4A)
funding program to update the Deschutes County Transportation Safety Action Plan (TSAP); and
WHEREAS, on October 27, 2023, FHWA announced that the Deschutes County TSAP Update was
selected for federal funding in the amount of $144,000 under the SS4A program; and
WHEREAS, the grant agreement and associated documents require electronic signature by a single
County authorized representative; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY
ORDERS as follows:
Section 1. Chris Doty, Road Department Director, is designated as the Deschutes County representative
for the purpose of signing the SS4A grant agreement and associated documents.
Dated this VL—of V-6;k, 20
ATTEST:
Recording Secretary
PAGE 1 OF 1- ORDER No. 2024-010
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
PATTI ADA R, Chair
ANTHON eB NE, Vice Chair
-7x" a-Nz'
PHIL CHA G, CommissKoner
1. Federal Award No.
693JJ32440172
2. Effective Date 3. Assistance Listings No.
See No. 16 Below 20.939
4. Award To 5.
Deschutes County Road Department
61150 SE 27' Street
Bend, OR 97702
Unique Entity Id.: SVJRCF7JN519
TIN No.: 93-6002292
Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-I, Mail Drop E71-117
Washington, DC 20590
6. Period of Performance
7. Total Amount
Effective Date of Award —
Federal Share: $144,000.00
December 31, 2025
Recipient Share: $36,000.00
Other Federal Funds: $0
Other Funds: $0
Total: $180,000.00
8. Type of Agreement
9. Authority
Grant
Section 24112 of the Infrastructure Investment and Jobs Act (Pub.
L. 117-58, November 15, 2021; also referred to as the `Bipartisan
Infrastructure Law" or "BIL")
10. Procurement Request No. 11. Federal Funds Obligated
HSA240150PR $144,000.00
12. Submit Payment Requests To 13. Accounting and Appropriations Data
See Article 5. 15XOI73E50.0000.055SR10500.5592000000.41010.61006600
14. Description of the Project
Update of the Deschutes County Transportation Safety Action Plan (TSAP) (initial TSAP completed in 2019).
RECIPIENT FEDERAL HIGHWAY ADMINISTRATION
15. Signature of Person Authorized to Sign 16. Signature of Agreement Officer
Signature
Name: Chris Doty
Title: Road Department Director
Date
Signature
Name: Hector Santamaria
Title: Agreement Officer
Date
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U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2023 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM
This agreement is between the United States Department of Transportation's (the "USDOT") Federal Highway
Administration (the "FHWA") and the Deschutes County Road Department (the "Recipient").
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All ("SS4A")
Grant for the SS4A Planning and Demonstration Grant for the Deschutes County Transportation Safety Action
Plan (TSAP) Update.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, "General Terms and Conditions" means the content of the document titled "General
Terms and Conditions Under the Fiscal Year 2023 Safe Streets and Roads for All ("SS4A") Grant
Program,", which is available at https://www.transportation.gov/grants/ss4a/ rg ant -agreements under
"Fiscal Year 2023." Articles 7-30 are in the General Terms and Conditions. The General Terms and
Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also
states that it is required to comply with all applicable Federal laws and regulations including, but not
limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et
seq.); and Build America, Buy America Act (BIL, div. G §§ 70901-27).
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient
and that the Recipient's non-compliance with the General Terms and Conditions may result in remedial
action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient
to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal -government -
wide integrity and performance system.
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ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: SS4A Planning and Demonstration Grant for the Deschutes County
Transportation Safety Action Plan (TSAP) Update
Application Date: July 10, 2023
2.2 Award Amount.
SS4A Grant Amount: $144,000
2.3 Federal Obligation Information
Federal Obligation Type: Single
2.4 Budget Period.
Budget Period: See Block 6 of Page 1
2.5 Grant Designation.
Designation: Planning and Demonstration
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project's Statement of Work.
The updated TSAP will include the following elements:
• Assessment of the effectiveness of solutions implemented from the 2019 TSAP by analyzing
updated crash data from the most recent 5-year period;
• Countywide screening and identification of current safety priority locations;
• Development of a High -Injury Network (HIN) to clearly identify safety priority locations;
• Concept development of location -specific mitigation applications;
• Addition of new systemic countermeasures and speed control provisions;
• Inclusion of socioeconomic factors within Deschutes County as part of the decision -snaking
framework for location -specific applications; and
• School zone road safety audits (added to scope — see Attachment B for additional information);
and
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• Updated Deschutes County Transportation Safety Action Plan (TSAP) posted to the County's
webpage.
3.2 Project's Estimated Schedule.
Action Plan Schedule
Milestone
Schedule Date
Planned NEPA Completion Date:
August 30, 2024
Planned Draft Plan Completion Date:
May 31, 2025
Planned Final Plan Completion Date:
July 31, 2025
Planned Final Plan Adoption Date:
October 1, 2025
Planned SS4A Final Report Date:
December 5, 2025
3.3 Project's Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount:
$144,000
Other Federal Funds:
$0
State Funds:
$0
Local Funds:
$36,000
In -Kind Match:
$0
Other Funds:
$0
Total Eligible Project Cost:
$180,000
(b) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the
Recipient's approved Budget Application. In the event the Recipient's indirect cost rate changes, the
Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such
adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding
provided in this document. The Recipient's indirect costs are allowable only insofar as they do not cause
the Recipient to exceed the total obligated funding.
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ARTICLE 4
RECIPIENT INFORMATION
4.1 Recipient Contact(s).
Cody Smith, PE
County Engineer/Assistant Director
Deschutes County Road Department
61150 SE 271h Street
Bend, OR 97702
541-322-7113
Cody. Smith(addeschutescountyg_ov
4.2 Recipient Key Personnel.
4.3 USDOT Project Contact(s).
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-366-2822
SS4A.FHWAg,,dot.gov
and
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-33, Mail Stop E62-310
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-493-2402
HCFASS4A(a,dot. og_v
and
Division Administrator — Oregon Division
Agreement Officer's Representative (AOR)
530 Center Street NE, Suite 420
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Salem, OR 97301
503-399-5749
Ore izon. FHWAadot. 2ov
and
Ashley Bryers
Oregon Division Office Lead Point of Contact
Planning Program Manager
530 Center St. NE, Suite 420
Salem, OR 97301
503-316-2556
ashle y�bryers(a,dot.gov
ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants
Management
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient
(who is awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by the
Agreement Officer (the "AO") are exempt from the requirements of this clause. See 2 CFR 200.317
through 200.327. Note: This clause is only applicable to grants that do not include construction.
In accordance with 2 CFR 200.308(c)(6), unless described in the application and funded in the approved
award, the Recipient must obtain prior written approval from the AO for the subaward, transfer, or
contracting out of any work under this award above the Simplified Acquisition Threshold. This provision
does not apply to the acquisition of supplies, material, equipment, or general support services. Approval
will be issued through written notification from the AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO. This list
does not include supplies, material, equipment, or general support services which are exempt from the
pre -approval requirements of this clause.
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement
if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost
provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more
frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the
payment office. When requesting reimbursement of costs incurred or credit for cost share incurred,
the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance
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or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction
Programs) to clearly document all costs incurred.
(c) The Recipient's supporting cost detail shall include a detailed breakout of all costs incurred, including
direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal
share and the Recipient's share of costs. If the Recipient does not provide sufficient detail in a request
for reimbursement, the Agreement Officer's Representative (the "AOR") may withhold processing
that request until the Recipient provides sufficient detail.
(d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that
progress on this agreement is sufficient to substantiate payment.
(e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by
EFT would impose a hardship on the Recipient because of their inability to manage an account at a
financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit
their requests for disbursement, the FHWA may waive the requirement that the Recipient use the
DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for
instructions on and requirements related to pursuing a waiver.
(f) The requirements set forth in these terms and conditions supersede previous financial invoicing
requirements for Recipients.
ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT
obligates the funds, which is the budget period end date in section 10.3 of the Terms and
Conditions and section 2.4 in this agreement.
6.2. The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws,
including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and
Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal
transportation funding will also be required to comply fully with regulations and guidance for the ADA,
Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other
civil rights requirements.
6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance
with FHWA procedures.
6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Supplemental Action
Plan will be made publicly available and agrees that it will publish the final Supplemental Action
Plan on a publicly available website.
6.5 There are no other special grant requirements.
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ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: The Deschutes County, Oregon Rural Road System (not including roadways within Bend,
Redmond or Sisters city limits)
Table 1: Performance Measure Table
Measurement
Measure
Category and Description
Frequency and
Reporting
Deadline
Percent of Funds to Underserved
Within 120 days
Equity
Communities: Funding amount (of total
after the end of the
[for all Grants]
project amount) benefitting underserved
period of
communities, as defined by USDOT
performance
Costs
Project Costs: Quantification of the cost
Within 120 days
of each eligible project carried out using
after the end of the
[for all Grants]
the rant
g
period of
performance
Lessons Learned and
Lessons Learned and Recommendations:
Within 120 days
Recommendations
Description of lessons learned and any
after the end of the
recommendations relating to future
period of
[for all Grants]
projects or strategies to prevent death and
n
performance
serious injury on roads and streets.
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ATTACHMENT B
CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the
scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately
document any differences in scope, schedule, and budget to establish the parties' knowledge and acceptance of
those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no
changes, please insert "N/A" in Section 3.3 of the table.
Scope: Inclusion of safety audits/analyses specific to four school zones within the Deschutes County road
network. This work was intended to be included in the County's SS4A application narrative but was not
originally included. There will be no change to the Budget or Schedule.
No demonstration activities were proposed or considered.
Schedule: None
Budget: None
The table below provides a summary comparison of the project budget.
Application
Section 3.3
Fund Source
$
%
$
%
Previously Incurred Costs
(Non -Eligible Project Costs)
'[I==
Em
ffm
Federal Funds
N/A
N/A
Non -Federal Funds
N/A
N/A
Total Previously Incurred Costs
N/A
N/A
Future Eligible Project Costs
SS4AFunds
N/A
N/A
Other Federal Funds
N/A
N/A
Non -Federal Funds
N/A
N/A
Total Future Eligible Project
Costs
N/A
N/A
Total Project Costs
N/A
N/A
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ATTACHMENT C
RACIAL EQUITY AND BARRIERS TO OPPORTUNITY
1. Efforts to Improve Racial Equity and Reduce Barriers to Opportunity.
The Recipient states that rows marked with "X" in the following table align with the application:
A racial equity impact analysis has been completed for the Project. (Identify a
report on that analysis or, if no report was produced, describe the analysis and
its results in the supporting narrative below.)
The Recipient or a project partner has adopted an equity and inclusion
program/plan or has otherwise instituted equity -focused policies related to
project procurement, material sourcing, construction, inspection, hiring, or
other activities designed to ensure racial equity in the overall delivery and
implementation of the Project. (Identify the relevant programs, plans, or
policies in the supporting narrative below.)
The Project includes physical -barrier -mitigating land bridges, caps, lids, linear
parks, and multimodal mobility investments that either redress past barriers to
opportunity or that proactively create new connections and opportunities for
underserved communities that are underserved by transportation. (Identify the
relevant investments in the supporting narrative below.)
The Project includes new or improved walking, biking, and rolling access for
individuals with disabilities, especially access that reverses the disproportional
impacts of crashes on people of color and mitigates neighborhood bifurcation.
(Identify the new or improved access in the supporting narrative below.)
The Project includes new or improved freight access to underserved
communities to increase access to goods and job opportunities for those
underserved communities. (Identify the new or improved access in the
supporting narrative below.)
The Recipient has taken other actions related to the Project to improve racial
equity and reduce barriers to opportunity, as described in the supporting
narrative below.
The Recipient has not yet taken actions related to the Project to improve racial
X
equity and reduce barriers to opportunity but intends to take relevant actions
described in the supporting narrative below.
The Recipient has not taken actions related to the Project to improve racial
equity and reduce barriers to opportunity and will not take those actions under
this award.
2. Supporting Narrative.
Analysis of socioeconomic and racial disparities present in Deschutes County was one component which
was absent from the 2019 Transportation Safety Action Plan (TSAP). The Department wishes to place
more emphasis on this important issue, and as such, a comprehensive equity analysis will be an integral
component of the TSAP update. Funding appropriated to Deschutes County will be utilized to conduct
an Equity Analysis for rural communities within the unincorporated County as part of the TSAP update.
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ATTACHMENT D
CLIMATE CHANGE AND ENVIRONMENTAL JUSTICE IMPACTS
1. Consideration of Climate Change and Environmental Justice Impacts.
The Recipient states that rows marked with "X" in the following table align with the application:
The Project directly supports a Local/Regional/State Climate Action Plan that
results in lower greenhouse gas emissions. (Identify the plan in the supporting
narrative below)
The Project directly supports a Local/Regional/State Equitable Development
Plan that results in lower greenhouse gas emissions. (Identify the plan in the
supporting narrative below.)
The Project directly supports a Local/Regional/State Energy Baseline Study
that results in lower greenhouse gas emissions. (Identify the plan in the
supporting narrative below.)
The Recipient or a project partner used environmental justice tools, such as the
EJScreen, to minimize adverse impacts of the Project on environmental justice
communities. (Identify the tool(s) in the supporting narrative below.)
The Project supports a modal shift in freight or passenger movement to reduce
emissions or reduce induced travel demand. (Describe that shift in the
supporting narrative below.)
The Project utilizes demand management strategies to reduce congestion,
induced travel demand, and greenhouse gas emissions. (Describe those
strategies in the supporting narrative below.)
The Project incorporates electrification infrastructure, zero -emission vehicle
infrastructure, or both. (Describe the incorporated infrastructure in the
supporting narrative below.)
The Project supports the installation of electric vehicle charging stations.
(Describe that support in the supporting narrative below)
The Project promotes energy efficiency. (Describe how in the supporting
narrative below.)
The Project serves the renewable energy supply chain. (Describe how in the
supporting narrative below.)
The Project improves disaster preparedness and resiliency (Describe how in the
supporting narrative below.)
The Project avoids adverse environmental impacts to air or water quality,
wetlands, and endangered species, such as through reduction in Clean Air Act
criteria pollutants and greenhouse gases, improved stormwater management, or
improved habitat connectivity. (Describe how in the supporting narrative
below.)
The Project repairs existing dilapidated or idle infrastructure that is currently
causing environmental harm. (Describe that infrastructure in the supporting
narrative below.)
The Project supports or incorporates the construction of energy- and location -
efficient buildings. (Describe how in the supporting narrative below.)
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The Project includes recycling of materials, use of materials known to reduce
or reverse carbon emissions, or both. (Describe the materials in the supporting
narrative below.)
The Recipient has taken other actions to consider climate change and
environmental justice impacts of the Project, as described in the supporting
narrative below.
The Recipient has not yet taken actions to consider climate change and
X
environmental justice impacts of the Project but will take relevant actions
described in the supporting narrative below.
The Recipient has not taken actions to consider climate change and
environmental justice impacts of the Project and will not take those actions
under this award.
2. Supporting Narrative.
The Department plans to directly consider climate change and environmental justice (EJ) impacts as part
of the decision -snaking framework for the Deschutes County TSAP update. Underserved communities
which are determined be experiencing climate or resilience disadvantages will be explicitly identified in
the TSAP. Climate change and EJ assessment metrics will also be coordinated with the Bend MPO to
ensure continuity between both agencies' TSAP documents.
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ATTACHMENT E
LABOR AND WORKFORCE
1. Efforts to Support Good -Paying Jobs and Strong Labor Standards
The Recipient states that rows marked with "X" in the following table align with the application:
The Recipient demonstrate, to the full extent possible consistent with the law, an
effort to create good -paying jobs with the free and fair choice to join a union and
incorporation of high labor standards. (Identify the relevant agreements and
describe the scope of activities they cover in the supporting narrative below.)
The Recipient or a project partner has adopted the use of local and economic
X
hiring preferences in the overall delivery and implementation of the Project.
(Describe the relevant provisions in the supporting narrative below.)
The Recipient or a project partner has adopted the use of registered
apprenticeships in the overall delivery and implementation of the Project.
(Describe the use of registered apprenticeship in the supporting narrative
below.)
The Recipient or a project partner will provide training and placement
programs for underrepresented workers in the overall delivery and
implementation of the Project. (Describe the training programs in the
supporting narrative below.)
The Recipient or a project partner will support free and fair choice to join a
union in the overall delivery and implementation of the Project by investing in
workforce development services offered by labor-management training
partnerships or setting expectations for contractors to develop labor-management
training programs. (Describe the workforce development services offered by
labor-management training partnerships in the supporting narrative below)
The Recipient or a project partner will provide supportive services and cash
assistance to address systemic barriers to employment to be able to participate
and thrive in training and employment, including childcare, emergency cash
assistance for items such as tools, work clothing, application fees and other
costs of apprenticeship or required pre -employment training, transportation and
travel to training and work sites, and services aimed at helping to retain
underrepresented groups like mentoring, support groups, and peer networking.
(Describe the supportive services and/or cash assistance provided to trainees
and employees in the supporting narrative below.)
The Recipient or a project partner has documented agreements or ordinances in
place to hire from certain workforce programs that serve underrepresented
groups. (Identify the relevant agreements and describe the scope of activities
they cover in the supporting narrative below.)
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The Recipient or a project partner participates in a State/Regional/Local
comprehensive plan to promote equal opportunity, including removing barriers
to hire and preventing harassment on work sites, and that plan demonstrates
action to create an inclusive environment with a commitment to equal
opportunity, including:
a. affirmative efforts to remove barriers to equal employment
opportunity above and beyond complying with Federal law;
b. proactive partnerships with the U.S. Department of Labor's Office
of Federal Contract Compliance Programs to promote compliance
with EO 11246 Equal Employment Opportunity requirements and
meet the requirements as outlined in the Notice of Funding
Opportunity to make good faith efforts to meet the goals of 6.9
percent of construction project hours being performed by women
and goals that vary based on geography for construction work hours
and for work being performed by people of color;
c. no discriminatory use of criminal background screens and
affirmative steps to recruit and include those with former justice
involvement, in accordance with the Fair Chance Act and equal
opportunity requirements;
d. efforts to prevent harassment based on race, color, religion, sex,
sexual orientation, gender identity, and national origin;
e. training on anti -harassment and third -party reporting procedures
covering employees and contractors; and
f. maintaining robust anti -retaliation measures covering employees
and contractors.
(Describe the equal opportunity plan in the supporting narrative below.)
The Recipient has taken other actions related to the Project to create good -
paying jobs with the free and fair choice to join a union and incorporate strong
labor standards. (Describe those actions in the supporting narrative below)
The Recipient has not yet taken actions related to the Project to create good -
paying jobs with the free and fair choice to join a union and incorporate strong
labor standards but, before beginning construction of the project, will take
relevant actions described in the supporting narrative below.
The Recipient has not taken actions related to the Project to improving good -
paying jobs and strong labor standards and will not take those actions under
this award.
2. Supporting Narrative.
The supplemental planning activities required to execute the TSAP update will be completed by a
qualified transportation planning consultant, which will be reciuited as part of a competitive selection
process under Oregon Revised Statute (ORS) 279C.110. Furthermore, when the safety improvements
identified in the updated TSAP are advanced to construction, the Department will adhere to public
contracting law and labor equity laws in the state of Oregon, which are administered by the Oregon
Bureau of Labor and Industries (BOLI). BOLI requirements encompass workforce diversity, prevailing
wage, non-discrimination, and other important labor equity matters. These requirements are also dictated
in various sections of ORS Chapters 279A and 279C.
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L�\3T E S CoG s
BOARD OF
COMMISSIONERS
MEETING DATE: March 6, 2024
SUBJECT: Approval of Order No. 2024-010, designating the Road Department Director as
the County representative for the purposes of signing the Safe Streets and
Roads for All (SS4A) grant agreement and associated documents
RECOMMENDED MOTION:
Move approval of Order No. 2024-010.
BACKGROUND AND POLICY IMPLICATIONS:
The Safe Streets and Roads for All (SS4A) program is a federal funding opportunity
established with the Bipartisan Infrastructure Law (BIL) that provides funding for
communities to prepare Transportation Safety Action Plans (TSAP) and to implement safety
projects identified in their existing TSAPs.
Deschutes County Road Department prepared the initial Deschutes County TSAP in 2019.
The TSAP evaluated transportation system crash trends for the study period of 2011-2016
and identified a broad range of recommended treatments, including projects, policies, and
programs, to reduce and eliminate crashes. Most of the top crash sites identified and
evaluated in the 2019 TSAP have either been mitigated with completed projects or are
being mitigated with planned projects in the current 5-year Capital Improvement Plan.
In July 2023, the Road Department, with the Board of County Commissioner's approval,
submitted a grant application for the 2023 round of SS4A funding to update the Deschutes
County TSAP. On October 27, 2023, FHWA announced that the Deschutes County TSAP
Update was selected for federal funding in the amount of $144,000 under the SS4A
program.
The grant agreement and associated documents require electronic signature by a single
County authorized representative. Order 2024-010 will designate Chris Doty, Road
Department Director, as the Deschutes County representative for the purpose of signing
the SS4A grant agreement and associated documents.
BUDGET IMPACTS:
The total estimated cost for the TSAP update is $180,000. The federal contribution will be
in the amount of $144,000. The County contribution will be in the amount of $36,000,
which is included in the Road Department's budget for Fiscal Year 2024.
ATTENDANCE:
Cody Smith, County Engineer/Assistant Road Department Director